Reader

Oscar get started i' like to call the meeting to order please please stand for uh the Pledge of Allegiance and a moment of silence I pledge allegiance to the flag United States of America to the stands one nation indice uh please stay standing for a moment of silence um I'd just like you to join me in a moment of silence for a great friend of glts methan Mayor Neil Perry who passed away on Saturday he was a great friend to the school thank you roll call Su I mean uh CH please miss Barris here miss dla presid Mr Jones here Mr Mia present Mr Tabo Mr haam motion to approve the minutes of August 20th can I get a motion to approve the minutes of a August 20th please I'll make a motion to approve minutes second sh Mr toox M Ferris yes Miss dler yes Mr Jones yes Mr Mahia yes Mr haum yes cash balance report uh Mr Deano do you need a minute uh actually I don't um I think I'm all set thank you thank you uh cash balance report as of July 31st 2024 the account balance on June 30th was 1, 9333 in your packet you'll see a 2 million number that actually should have been part of the deposits so that number is um 3,177 14556 there's no transfer we in uh less payroll on July 3rd um for 45846 32 payroll on July 18th of 337 607766 16th 2, 338 56271 and warrant number 2 on July 30th of 86118 18028 leaves us with a GL balance at the end of July of to with a corresponding bank balance on the same day of 2,481 900 spot 54 in our mmdt account we had 4, 5755 interest for the month of 20483 13 and an ending balance balance of 4,345 0 um and a total operating cash balance of 5, 23054 thank you Mr DFO can I get uh a motion to accept the uh cash balance report please motion to accept any discussion sure Mr toox yes M Ferris yes M dler yes Mr Jones yes Mr Mahia yes Mr ha yes the finance report Consolidated cash it a packet any questions on that the revolving fund informational no vote um that's a packet any questions on that thank you budget transfers M Martel there's a few budget transfers um the first one was to move funding for Northeast Ark which was um a company that provided one to1 nursing services and the district decided to hire the internal LPN so I moved the funding um for that to the appropriate lines the next one was to add a line for nurse substitutes we didn't have a specified line for them we had to transfer from equipment to textbooks for a new medical assisting text that aligns with their Frameworks and certification exam and the last one was a transfer um from out of District placements to um assistive and inst structional uh needs for curriculum any questions on that can I throw one question in there on that page one it says guidance professional salaries can you explain that um so there was a little extra funding so I moved it uh to cover some additional costs we had for guidance counselors who work for DM days um over the summer so it's not contractual but it is past practice and I think they they can work up to five additional days so I put a note in the budget going forward so we make sure we have funding to cover that should we have a number in the uh budget for next year for that y I put a note in there for next year y okay thank you please it says buing homeless [Music] 300,000 you're just looking at the the regular budget yeah it's did you say busing homeless yes yep so we have some homeless students and the district has to provide transportation for them transfers right um it depends on where the student is coming from but we we add a line in the budget to make sure we we can transport them they come with in the full not NE I mean they not necessarily if they were within the four communities typically they could take our regular busing but um homeless students can be placed outside of the force sending districts yes yeah every every District um has to provide transportation student if the student has a a right to finish their their education you know where they where they started it so I'll need a motion for the uh approved I'm sorry go ahead I'm forgive me on on the um the transfers U medical Subs can I have a page in yeah it's um it's on the it's on the budget transfer transfer yeah one on the budget do we not have teachers there or is it so they wanted align just for nurse Subs so I took some of the The Substitute money from I I budget for all subs I I didn't break it out before but they requested to have a line specifically for nurse sub so I just made a breakout so we differentiate between regular day teacher subs and nurse hubs and Marie you all set y thank you Mr I just want to follow up on the same question and I understand what you said but um so this is now from now on that line is going to be on the trans if it's more transfer it's going to be um because two different accounts so can you talk into the mic please I'm sorry I thought I was talking on the microphone I couldn't hear you now I am I'm old thank you okay got it thank you okay so I just fore clarification on that medical s you you explained that you added that line as a request so that it's now it's more specific that this money is going into a sub directly medical right somebody you know we have a nurse and that's a substitute for the regular nurse so that's going to show on their different department now for now on that line okay yes got it thank you El can I have a motion to uh approve the budget transfers please discussion Mr Mahia yes Mr toox Miss Ferris yes Miss dler yes Mr Jones yes Mr Hayden this is budget calendar for FY 26 school year um it's in your packet is there any questions on that timeline see none do I have a motion to accept please make motion to accept the budget calendar as described discussion call a vote Please Mr Jones yes Mr Mahia yes Mr TX yes M Baris yes Miss tler yes Mr Hayden yes donations I don't see any donations Communications report you have an article in there from the Tribune on our football team on on our athletes uh from the eagle tribia public participation I see none and at this time I'm going to pause the meeting uh the superintendent's running a few minutes late he should be here within 10 minutes uh so at this time I'd like to hold a meeting all in favor motion to recess second all in favor say I anybody opposed thank you very much a good thing going there you'll be up when the superintendent comes okay e e e I'd like to call us back to order please at this time uh the superintendent has arrived so we can uh pick up what we left off at this time uh School website update Mr Victor woodr our director of it and uh superintendent lvo will update us the committee on the school website it's in your packet yeah so for uh for most of you probably have never met Victor before but Victor is our director of it and uh oversees the IT department and uh he's been he's uh as of well has worked last year with the principal on the website and has basically taken over over that project and he's going to give you a report on uh where we're at with uh getting the new website uh where we're at in terms of the progress and uh about how long it'll be before we can put it online okay thank you thank you sir I bring you greetings on behalf of the highly skilled and dedicated individuals of the great all Lawrence Tech information technology department as part of our project our major project over the summer in rejuvenating our website which is now 10 years old a lot of work I should say the majority of the work was placed in trying to update the content and devise a means through which we can keep the content up to dat so just going to advance here so here's our existing website it's a little over 10 years old now it's not a bad looking website though we're just going to modernizing a little bit so in working with our new website company which is final site uh final site has acquired our existing hosting provider which is Blackboard in a major acquisition about 2 years ago so as part of that acquisition we now have to migrate or transfer the plat uh I should say all of our content onto their platform which they're currently assisting us with so what I'm going to show you now is an early design template of where we're heading it's not definitive yet or finalized um we actually have a a formal meeting with the design company on October 2nd but they just wanted to give us a concept that we could present to the board to the committee excuse me so in looking at this I just want to go back I just want to give you a little little time to look at that could everyone see that okay um so in looking at this I'm just going to go back for a moment so again this isn't a bad looking website but more modern sites so when you look at the center of it you'll see that the you can see the property and that big picture and bringing that forward what we do or what we did was we shrank that a bit and what that allowed us to do and again sort to be all over the place I just want you to be able to see this you see how large the picture is and then if you look down you'll see the content buttons like the functionality buttons are in orange below the picture that could be a little inconvenient so in order to modernize that we brought the buttons up uh minimize the overall length of the picture and again just make it up more contemporary modern design uh again this is a very early design templates so just ignore the the text if you will though something to consider as well and I'm just going to advance forward another slide this goes far beyond the actual website this is more thinking or thinking how we actually communicate with our students and families so to that end what we're talking about here is a platform it's not just going to a website to view content we're talking about I'm just going to advance one because there another major aspect of this project is an app so students will be able to install the app un authenticate through their Google uh Gmail account which is provided through the district and from there they'll be able to do amazing things they'll be able to communicate with their teachers or or guidance counselors via chat um in addition to that let's say if School uh Mr Lavoy had to cancel school due to snow or in climate conditions they would receive a push notification through the app kind of like if you order um on Uber Eats or GrubHub and their drivers about to deliver your food you don't have to go to Uber eats.com to check the status of your order you get notifications through the app so it'll be um just as dynamic as that and then also for our ESL families for um Spanish speaking or Creel speaking families they'll receive those apps in their language so when you log into the app you'll choose your language preference and then you'll receive all notifications and Communications from The District in that language that's a major part of the project as well and now in addition to that this also integrates functionality again let's say if Mr Lavoy had to cancel school due to in climate weather they would receive a push notification through the app they would receive a phone call or they could receive um um a text message and you could opt into which one You' prefer that way you're not overwhelmed with um with Communications if that makes sense um do anyone have any questions can I oh sorry quick question all this texting it's all recorded through the school website everything is recorded yes thank you may yes so that in accordance with archiving and so on absolutely they'll be recorded um as far as timeline so we have our our kickoff call with the designers on October uh the 2nd and they assure us that we can get this wrapped up before the end of the calendar year so the goal is to have this I should say um if we could present something to the committee in a November meeting um just so that we could see it and we'll be ready to go for um implementation in the month of December any questions please Mr Vice chair so how is the the data in terms of conversations that are being held between parents the teachers and the students how is that going to be stored it's an encrypted through the school so so it is going to be encrypted it'll be encrypted the good thing about it though it's not it's a great question it won't be stored on District servers everything's contained within the platform so let's say God forbid if there were an incident that required us to um um produce those records we we'd be able to do so through the pl through the platform and how long is that data going to be stored for do you know I'll have to get back to I believe it' be a few years in accordance I can get back to and and the the chats is it just parents teachers and students or is it guidance counselors administrators how's that going it'd be a question technically they'd be able to chat with anyone it's just a question of how we would implement it thank you any further questions the chat is does it only work during daytime School hours no sorry oh no sir it would be all the time that could be all the time else Mr superintendent you want to uh finish up anything no I'm good Victor thank you very much for coming we really appreciate seeing you I told uh told you earlier I didn't recognize you without your hat please where you hat next time thank you for coming thank you next up is school projects uh Lance Hamill is unable to be with us today he's uh at the airport Mr Lavoy will take it over get my computer for right so um right now we are our uh first big project our first project that uh we're looking at right now is the uh Aviation building one which is the uh building that about $560,000 uh they are now they've poured the foundation on that particular building and we start erecting the steel next week where they'll start putting up steel columns and um after that they'll put in the uh web trusses uh which will really get the project on the go but I have a couple pictures here I can show you of the foundation oh you can see uh the rebar and the foundation um that is where we're at right now can see that um Notch there is where one of the steel columns will go up where the the two Bolt the four bolts are sticking up in the middle there um and that real nice safe looking ramp they got going over there uh then what you're looking at here is um we had a change order uh from the town request uh requiring us to put a pump in for the Sor line uh was after the fact I think I might have talked about it that the pump is right here this particular uh I don't know if you can see that but that pump uh was a change order for the project of about $150,000 so it was substantial change that the town required us to do um you can see where this where the shorelines coming into the building there uh up there it is there right right in there that's a huge pump that's inside there where the sore will uh the seage will come in and then get pumped out out of the building um so so that building uh right now that building scheduled they uh the uh calendar uh shows that that building should be done the end of January completed by the end of January uh we had to uh put in a uh request with the the state and the and the federal government for an extension on that Grant because uh in order to have more time so both the state on our skills capital and the uh on our S Grant both uh approved us to move the uh extension till uh June 2025 uh the funding will uh hold until then so that's where the funding for that project's coming from about 2 million from the skills capital and about 2 A2 million coming from the uh uh essr Grant in order to pay for that particular building any questions on that particular building y yeah it won't be brick because they can't match the exact brick so it'll be a a a a block that comes very close to the uh yeah it's masonary in between the steel comp SS yep exploratory so right now we are running uh the one day exploratory they're taking uh Department of Ed will not let us run the onewe exploratory program because FAA hasn't done a well FAA is coming in the end end of October to do a final inspection of the space and the equipment and everything the last week of October uh once they've done that inspection uh all the paperwork everything else is already done and completed that's the only thing left to get final approval but uh I requested the department V to come in and do a final inspection and get approval for the program uh beginning in November and they said they won't do it until June so they're holding up the uh program until June uh so we can't can't start the full program till June so what in order to uh try to get 10th graders in what the plan is is after we get approval from DSC in June to run a summer exploratory for any kids that may be interested ninth graders at the end of this ninth grade class if someone if any of the students are interested which I think we'll have quite a few we'll run one week exploratory program so they can uh go through through that and then we'll select 15 students from the summer exploratory to start the 10th grade program next year which will be the first Aviation class so those students won't lose that opportunity is what we'll do y any further questions are we one of the first in the state to have an aviation uh we're the second Westfield Academy out in I mean uh yeah Westfield they're the first yep I think they've been in about four or five years now they've had a program we've uh one of the instructors from Westfield has been our consultant through our own project and has you know uh done an enormous amount of work helping us with the paperwork and the layout of the facilities and everything uh I don't think we'd be as far as we are had we not had his help he's been very very he's been terrific yep after they complete here do we have to go to a secondary school continue cation no when they graduate from here they should have a certification to work on frame the frame of the plane which means landing gear um any of the um the techn the uh electronic technology all of that the only thing they can't what they won't be ready and trained for is uh to repair uh powertrain which is the engines which will be the second phase of the program so we're getting the frame approval first and then in two years years will go for the powertrain that was recommended by both FAA and uh the consultant we have that that would be the most appropriate way to go uh otherwise it would be another two years before we could get the program off the ground Juniors and seniors you get correct y yeah uh Aviation building uh two is complete and 90% of it set up that's the building the FAA is going to come in and inspect along with the Freshman building that inside the school there uh and they'll go out to the airport and look at The Hanger those three buildings they'll come in and do the inspection when they come out in October that building is totally done it's got uh all the safety features in it uh it's got everything it's been uh inspected in uh and we've got the occupancy permit from the town to occupy the building so it meets all the safety regulations for a school and uh it's got a compressor system in there it's got uh be able to do a a a welding uh so it has everything we need to run that program and uh that's I would say 90% set up in terms of equipment to School cabinets everything is in there uh ready to actually start a class and the instructor has to show FAA he knows how to run all the trainers and the equipment as part of that inspection in October and uh the other the next project we have is a landscape uh building uh which is the frame is complete on that it's roof it's closed in and uh the electrical the plumbing underground work will be started uh was supposed to start sometime this week but the students aren't the students are going to be doing the electrical work in that building and the plumbing uh and so they haven't started yet but we expect them to start next week we've ordered all the materials necessary for them to do the project uh most of it uh should be in sometime this week but then the students will are going to be doing uh that phase of the project cafeteria the lower cafeteria the new cafeteria uh is uh set up to be used temporarily uh just for seaing and we'll we have hot hot ovens and cold Refrigeration so we were going to be serving down there students starting uh in uh I think it was O November November 1st and uh while they're doing that we put up temporary walls so we'll be completing the kitchen area of the of the new cafeteria so we hope to have that completed sometime in Jan uh towards the end of January any questions yeah the cafeteria might be like a sign only a certain group go or you just pick the way you want no they'll have assigned uh classes that'll go there a lot of the shops will go in the lower one because that's where a lot of the construction shops are and so what having that second cafeteria is going to um help with the uh crowding of the uh hallways because we'll have students going in different directions so it's going to help the uh help that a lot quite a bit as well not as well as reduce the crowded the overcrowded in the cafeteria now any else and uh the uh I we we we did receive a grant uh notification of a grant it's not public yet but we did receive an award uh that will allow us to expand the uh autoc collision shop uh the autoc collision shop uh is when you go in there you'll see it's very crowded with the students in there so we'll be able to put an addition on it that's going to be about 30 by about 50 ft uh and it also will provide for a new um painting Booth uh that it's more technology that will allow us uh paint electric and uh hybrid cars which we're not able to do right now with our existing painting Booth but we are we just got notified that we we will be getting that Grant so we put into that last May so we're pretty excited about that that will help that program quite a bit um but I can give you more detail on that after the governor announces all the grant recipients which will be in a couple weeks uh and then the last uh thing is field uh field number four which is the furthest field out which we're trying to complete um we do uh have a request from um the um Soccer Pro the Lawrence soccer program um Beyond soccer let see okay so right now we have it um we have a request they would uh which uh Mr toox uh has a relationship with that uh start helped start that program many many years ago Beyond soccer which is a program for youth as a youth soccer program for the for the kids of Lawrence mostly and uh they would like to uh the school committee to consider uh allowing them to put a turf field on it in exchange for a contract where they would uh we they would get a lease for uh anywhere from 5 to 10 years based on um to utilize the field as second to our own students utilizing the field so um I'm going to send the uh committee more details on that uh so that we can you can take a vote next meeting whether you want to go into a contract or not with them so I'll have more details about what that contract would look like which I'll send to you as well so I'm going to send you more information uh we did meet with them uh last week to uh they requested a meeting with me to see if we'd have if there's an interest on our part to do that because they are in desperate need of fields for their programs in Lawrence uh so I'll get you more information that so that you'll have some time to look at what the um proposal would look like to make a educated decision of whether it's something you think uh that you'd be interested in allowing to happen that's that okay can I back you up one second there Mr Lavoy you might have said it but I didn't get it how many uh students fit in the new cafeteria downstairs the downstairs cafeteria when it's done should hold about 225 students thank you uh at this time we'll go to the safe report superintendent lvo is going to uh tell us about the safe office if you look at the bottom it has an attachment with the date on it September 3rd to September 19th I believe we're going to be getting a report once a month yeah so uh I did um chrisa Gillis or bill aogo will be uh back next meeting to answer any other uh concerns or questions but I did want to uh just quickly go through uh the document uh the data that I put in your uh packet uh we'll provide you with similar data every month so you can see uh uh how it's going with regards to the amount of safe visits and issues that are going on so if you see there um student absences and uh and tardy so the appes actually look high but basically right now we have a 90% uh rate so not we about 5% of our students have been out per day which is really a good rate um so that's going pretty well and when I was meeting with them on this particular issue because I felt like it seemed a little high but they uh told me that the beginning of the year typically can be high because a lot of kids are still on vacation uh and from the uh different islands and they get back late and uh so then our it's tends to be a little higher and it starts to level off after about 3 weeks back into the school year so um but basically it's been at 95% which is really uh a good rate so uh doesn't it it's not as bad as it might look there uh safe off visits um we've had three vaping in incidences one suspension four in the past and so far far we haven't had any issues where we've done uh uh a restorative justice and any peer mediation so it's it's a good start but we'll keep you up to date on an ongoing basis so that and then we're going to ask uh the uh safe office to come back next meeting for any other questions you may have regarding uh the safe office and they'll do a a small report on uh our uh discipline Pro protocols and procedures uh for situa diff different situ different situations that might come to them regarding uh issues that teachers may send students to the uh safe office and how we manage and handle and how they manage and handle some of those specific issues so they'll do that the next meeting Mr Jones yeah um like where it says 472 for the ties that counter like students out five days is that would you be five out of those 472 or is that just 472 actual separate student individual tardies yep over the period of uh what four 3 weeks three almost four weeks I thought the numbers were high I just not used to see this is what we yeah so if you if you divide that by how many days and how many students it's you know percentage wise it's not as bad as it looks okay yeah all right and the is that like some get a ride or School Bus shows up likees school bus Tardis don't count okay yep those are all uh uh kids either driving themselves or parents dropping students off if you come by here in the morning the traffic is pretty backed up there's a lot of parents that bring kids to school today you'd be amazed yeah so uh what's pass that's the program where we send students to uh instead of um in-house if a student has a uh an issue uh different issues uh discipline issues that we think that they should be out of school for a day or two they're sent to a special program uh at the Y it's a why a y program in Beverly y any further questions Miss Ferris yeah I mean I'm not going to ask any specific anything here but I mean I just want to refer to what Brad was saying SE can you put that mic a little closer September can be a tough tough month with absences and and tardies I mean I I'm I'm hoping and I would keep an eye on it that this definitely improves but this is very typical um uh The Vaping the three instances I mean it's no biggie but I see one was suspended and one and then there's four pass I don't I don't know it it you know whatever yeah what the specific incidences are I wouldn't be able to tell you no no no I know that yeah um are you offet Mr yeah he's going to take sorry go ahead would The Vaping scuds be sent to the past so you can't tell us that either is that how they get taken care of so speak uh it they could be okay yep any further questions I'm all set all right moving along Capital Improvements I'm sorry did I miss you all um thank you m Mr Lao um I like to see this you're right this is a good start um and obviously I mean I'm I'm not even concerned about ASM because that's not a that's something that's easy easily it should be easily controlled when um School continues right y um The Vaping and the suspension those are the ones that are going to be more critical to keep um to keep the you know to keep on those one so this is a nice reporting but I I I just don't want it to get back to as a reporting with numbers so more so you know the safety of the students and the communication with the parents again um all these this is just the beginning of the school right with these little numbers it's going to it's going to grow that's natural it's going to grow so how we controlling every incident um how the communication with depents it's within those um different situations is what we need with within this report to be reported to us well that's my request but it's something that I want to see more than just how many of these and how many of that so if you if you could just email me uh specific questions you'd like to be reported out every week I mean when we do the report I'd be happy to do that if there's any major incidences that happened we'll I will keep you informed about anything that's real important appreciate that's exactly what I'm looking forward for this committee to understand how we how um the school ministerial are actually taking care of every single incident yeah um and you know the plan that is being taken care of we don't need details obviously but we do need to we need detail Within the different um numbers to say how they are being handled and how the communication went through to the pents um so so I'll when uh Christa comes either Chris or Bill comes next time they come we'll do some uh presentations that'll outline when we're how we communicate with parents on a regular basis when there are specific issues that happen so when do we call parents when do we feel like that we have to have them involved and our parents let me just give you an example I know and I'm I'm I'm glad because we get that all the time you know yeah this is how this is the polia that we go for this disciplinary action fine we know that we can go read it Y what we want what we want to make sure that we so what I'm say this incident it happens we have vaping going on the student was suspended it went into whatever program whatever however the disciplinary for that is um it's um it let's pretend it's three it's three weeks of disciplinary on on some type of program the student went through that the panents were informed at this point this and that this is a reporting and if we had that handle all other the problems that are going to come your way are going to be handle because you have a very clear process and it's and we understand it it doesn't matter when we see the number we already know you know what's coming next for those and You' be you'll be surprised these numbers will probably you know not going to grow to an a a um how do you call that when the numbers go out of control okay yeah okay you know okay so that that's simple it sounds simple I know it's not that simple yeah but that's what I'm that's what I'm looking for okay thank you welcome you'll make that request to the superintendent by email would you I will do that would you also CC me so I can follow it through absolutely thank you no problem thanks anything further moving forward Capital Improvements um if I could superintendent I just want to explain what the Capital Improvements are and who's on the committee the capital approvement is a subcommittee of this committee I am the chair and we just um sh G hide Mr Jones to join for his construction knowledge I just want to tell you who's on the committee it's Mr Lavoy myself Lance Hamill Brad Jones Lauren Jones and Melissa Martel and we try to put things in order as far as needs emergency needs where we're going to send that Capital Improvement money to um where it's going to be best allocated um okayy so uh the capital uh Improvement committee helps to make decisions uh that uh on what are the capital needs of the school uh every year or on a regular we meet we'll be meeting once a month and either I may bring a project uh before the capital Improvement committee to consider funding or we may have ongoing projects that needs to be uh funded or completed uh there may be special equipment requests that let's say a piece of equipment cost $50,000 it goes before the capital Improvement committee to vote on uh whether to uh purchase it or not uh and then it comes to the school committee for a final vote so the capital Improvement Committee just makes recommendations to the school committee to take a final vote on whether to fund the projects that are brought before them um as step number one the uh funds uh the capital Improvement funds comes from our cities and towns as one of the line items non uh uh non uh capital and non uh Foundation uh budget line item and uh the last three years we've assessed our cities and towns a million dollars each year which they've accepted so um throughout this year we'll get payments from our cities and town that'll total a million dollar that goes into this fund the fund Capital Improvement project uh for the scope uh so uh the capital Improvement committee met uh on August 28th uh in order to look at where some of the funding needs to uh requests are and most of it is uh you'll see the requests are to complete projects we've already started uh right now uh in our Capital Improvement uh budget I'm not sure let's see no about how much is in our budget right now there's about um $2 million in the account and then we budgeted 2 million an additional 2 million for this year so 4 million yeah so we have about $4 million of uh funding funds in that particular budget which is the healthiest we've ever had more than we've ever had uh in the past but in any in any case um right now where we're looking to what some of the items will looking to get funded you want to vote on each one individually time I think we should yes yeah so the first item we'd like you to vote on is we want to allocate $100,000 for the schematic design for the roof project so we put in we put a request to msba to uh fund uh a new roof uh our roof needs to be redone uh it's probably about a I'm going to say $18 million cost somewhere in that range $18 to $20 million and um we have to hire an architect to do the architectural design for that and uh the committee has to vote to do that um before the uh msba will approve it we've been put in the pipeline uh as a request that we're going to be heard uh it's going to be go before the msba committee in October which is real they've already been out to uh look at the roof uh so we've actually very fortunate we're at this far line in it it's our first year request um but we're uh at a point that it's very possible they're going to vote to fund this project for us so we have to show them that we have the money to do the schematic design that's why we need a vote to fund that and I don't think it'll cost that much money but we're just uh uh projecting an estimate after discussions with our with our architect what kind of money we should put in in the budget for that so uh we would need a a vote of the committee to to approve that why don't we do that now can I have a motion for the first one for $100,000 schematic design for the roof project I'll make a motion any further discussion on that one I have question please I'm not necessarily on the on that but do you mention members of the committee members of the subcommittee you want me to read them again yes please Mr LaVoy myself Lance Hamill who's in charge of the maintenance department Brad Jones Lauren Jones vocational director and Melissa Martel business office so that group was put together and was not approv here right this group just suggest what to bring to the committee to vote on we try to do priorities that's not my question okay sorry this this's um committee members in that committee that that wasn't brought here to be approved part the chair I'm on it automatically the chair invited Mr Jones because of his business knowledge in construction I could have shanghaied you too no no I I don't I'm not interested in that um that's not why I'm asking okay so that is something that doesn't get approved here is that's my question is that something that needs to be approved on I'm sorry I don't understand that's what we're doing now is approving it she talk about the members about the members yeah about the members yes so I can complain the I just wanted to I want to know how you came out with that group of people to be part of members of this committee that is going to be looking up on the capital Improvement budgets or grants that's my question because you're making decision but how the meet the members of the meeting came out because I don't remember talking about it here so what you're telling me is because you are the chair automatically you decide is that what you're saying yeah this has been in process a lot longer than I've been here okay okay I I have questions and it doesn't sound right but if you can show me where that it's part of the process I'm I'm okay with that yeah so I can explain the process thank you yep so the capital Improvement committee has been in existence for a while uh and um the the superintendent typically on the on the on on the committee um the director of of Finance is always on the committee because of her knowledge of the finances and um then the director of uh facilities is always on it because of his knowledge of the school and and any projects go through him and then um the the director of vocational programs is always on it because of all the equipment we purchase and stuff and then typically two school committee members are on it so Tommy has been on it for a while and he's the chair of the committee so he's typically on it uh and so when Leo left we needed one more member on the committee and uh Tommy suggests that we have uh Brad because of his background in construction but I would say that if there's another Committee Member that's interested in being part of that committee the school committee can vote to put another person on if someone else would want to serve on that I'm more interested to that's how it all happen and that's that makes sense and it makes sense for all the things that you said and the people what they are um under what the title I obviously um but we have members so we have one more one more than one member of the committee as part of this committee and things are coming here for us to approve so if I understand the process correctly just the being uh members of the committee to be in that meeting should be approved here first because you know what I mean it it just can become a a problematic so it's been an ongoing Committee of Interest yeah I I would say that uh any having a vote um once a year would probably make sense to see at the beginning of each year to see if there are members who are interested in it but it's always been an ongoing committee so I would say uh what you say makes sense but for example Mr Hayden was not a Committee Member until recent years so if if he was part of this before I suppose he was part of it before he was committee yeah so he would amount correct I'm not sure did you take did you say he was yeah so he took Leo's place when Leo left cuz he was so he wasn't part of the committee like you mentioned no that's what I'm saying he took Leo's place as a chair but not as a committee Mar Marland oh and oh and you oh yeah Marilyn used to be on the committee okay so my point we needed to we need to approve that here yeah and I mean if you disagree with me just let me know that I you know why and what's the reason why disagree but I believe we need to approve that here before you even move on to all this yeah there's nothing to disagree with this committee has been in existence for a long time no no excuse me no Mr sh let let me correct it again it's been going on for a while but you guys are bright new members of this committee right now and there was no approve here so don't with your with um your respect this is not new it's new the process but the new members is not new I mean it's not it's hasn't been from before it's that's brand new you just gave gave us a list of members and you are new to the committee so to the chair for that reason H to the chair also that's fine good um so I'm I'm just trying to make sure that we following through everything and I believe because this including the share if we have more members to be part of this which I don't disagree with um it needs to be approved here so so up we second oh go ahead just I'm understanding a little bit of what she's been saying so just to clarify is she's saying that normal school committee policy were to be that the school committee and it's the subcommittees that are under the school committee they need to be appointed and approved by the school committee they can't just be selected by an individual person that's what she's that's what I'm understanding what I'm understanding is because I know now that it's a subcommittee of the school committee it needs to be appointed by the school committee and it needs to be approved by a vote that's that's what I'm understanding yeah so and and I agree with that because that's that's listed in the school committee's policy I have no problem we just want to make sure we're following procedures this is not you know it's great that we have these people that you know the individuals that are on the committee should be on that committee and remain because of the expertise and the needs of that subcommittee but we just need to make sure we're following the procedure now if that means we need to take a vote and formally approve those members then great but the procedure is and now that I'm recalling is because it's a subcommittee of the school committee we need to approve those members all right so we'll need to post this for next meeting and we can do it that wayo no that's fine I think that um in all the years I've been superintendent we've never brought up we've never voted on the members of this committee they were always in existent when I started and then any time there was replacement it was done by someone volunteered to be on the committee but I think your point is well taken and accurate and so I think it's fine if we want to uh uh next meeting we can next meeting we can uh bring candidates for a vote who would want to serve on that committee I may um please as long as you have you have the names of the member we can approve that today um I mean everybody to approve that today I can read the names again yes okay can I have a motion to do that I just want to make sure everybody's on the right yeah I just want to put a motion to enter this as a formal item in the agenda yes I second that yeah to it's to approve add on to the agenda add on to the agenda the approval of capital Improvement Committee just do yes if anybody has any opposed zoa seconded okay motion's been seconded um I'm going to read off the names and the positions if that's all right for the third time pardon me I'm going to read the names before we approve on it yes everybody agreed to it yes uh Mr Lavoy is superintendent Mr hayam is chair Mr Hamill as the um maintenance facilitator he's the uh yes what's his correct title oh he's the director of facilities director of facilities Mr Jones what's his name Lance ham Mr Jones Committee Member from methan Lauren Jones who's a vocational director and Melissa Martel who's the business director Finance director Finance director thank you did I give you a promotion or no no she's always been the finance directed motion to approve can I have a second any further discussion sure miss TLA yes Mr Jones yes Mr Mahia yes Mr toox yes M Baris yes Mr haam yes all right can we continue with the uh vote for the 100,000 did I have the first and second on we do it again can I have a motion to uh accept $100,000 for schematic design for the roof project I make the motion to accept second by Mr toab walks any discussions all in favor all right opposed and did you want to explain about the 90,000 we keep going yep um I know everything right there yeah all everything not on here from what we voted the other day there's some missing items but I'll I'll do the 90,000 so the uh looking for a $90,000 to be transferred from Capital Improvement into the S3 grant for learning loss so the S3 Grant requires a certain percentage of that both funds be used for learning loss uh because of the huge project we uh were short n utilizing what was left of that that Grant to fund the uh Aviation building one uh we have a shortfall of 90,000 so we have to move cap 90,000 from Capital Improvement back into the S3 Grant to cover that requirement of the S3 Grant of $90,000 can I have a motion any questions on that while we discussing it so let me get this straight there that is a grant had money in it right and you you've taken money from the Essa grant for something else now you want to put back yep the Essa Grant which was I don't know somewhere 6 million 7 million somewhere around there um we funded me many things from that Grant and one of the things that you have to fund is items for learning loss so we spent uh a certain percentage of the grant has to be saved for learning loss which we put a lot of money into educational programs but when we estimated all the money that we had spent on uh on educational programs we were short 90,000 to meet the percentage we needed to spend on learning loss but we had already moved the money into the project so we were short 90,000 we could take the money out of projects 90,000 but then we'd have to spend we'd have to we would be voting on putting 990,000 into the project so instead of moving money out we said let's just put let's just fund the 990,000 with short into the Sessa Grant so it's just a moving money around I'm okay I'm okay would make a motion to transfer that money any other questions for okay make a motion I have a question please so we had a we already approved some money transfer why wasn't this in that why is this different this is different because this is not coming from operational money this is coming from our Capital Improvement we're taking Capital Improvement money so Capital Improvement to Capital Improvement we don't have we don't get reports on those on the uh for transfers no that's unusual for us to transfer money out of capital Improvement into a specific item like that that's not something we typically do we can do it there's nothing wrong with doing it but it's not like we would do a ongoing report on that this is a onetime situation that's a onetime situation okay yeah thank you I have a motion do I have a second second any further discussion all those in favor say I I opposed thank you so there are two other items that aren't in here that voted for not a capital Improvement I'm doing the items that are on the paper yeah okay we'll have to put it on next budget next month yeah uh Mission policy uh assistant superintendent assistant superintendent give you a report on the uh update on the admissions policy and the changes that need to be voted on we have to submit uh our proposal to the Department of Education by October 1st so in your packet um I included a copy of des's regulations um and section six under number four um that specifically talks about the admission of students and the role of the district committee what's that oh I'm s yeah sorry all right thank you that better um okay so it it talks specifically about the role of the district committee um so as uh superintendent Lavoy said we do have to annually submit our policy to the Department of Education so that's on um October 1st uh first it comes to the district committee to approve because the district committee is actually responsible for impro uh approving selective criteria that are used in the policy so District committee approves the criteria um if it's passed the superintendent submits the form to Desi and we upload our new policy Desi doesn't actually approve our policy it's all done here at the district level um if the data shows we do an annual data collection and if the data shows that there are inequities that are found and not address then desie can recommend changes to our policy up to in including a lottery and there's still very active um conversations going on at the state level about Admissions and and potentially um having all schools move move to a lottery but at this point it's still up to the local level um so we'll also be submitting this year's data um sometime in October um which will become typically available in the spring for for us to look at to to identify any inequities um and you can see on des's website the data there's a what's called a powerbi and a data dashboard for every vocational technical school that submits their policy um what we have found is that um starting around the 22 23 school year so after covid um applications to vocational technical schools across the state started to go up significantly ly and since that time the Gap has widened for our students with disabilities meaning the the percentage of students that we accept in enroll who are students with disabilities is below the state average and it doesn't really accurately reflect the numbers of our students in the community who are students with disabilities um we've increased our number of ml students multilingual Learners um and I but I think because of the increased number of applications there's still a a slight Gap there but not as significant as our students with disabilities So based on that data um the changes that you'll see that are reflected in the policy um all of the changes are aimed at decreasing that Gap it's um considered an equity and access issue um so we're hoping that the changes that we enact will help to increase the number of uh students with disabilities as well as multilingual Learners um so the committee that uh met and looked at the dat and came up with a recommendations for the policy so it was myself along with our new director of admissions and counseling that's Angela Lawler brenon our Equity access liaison Betsy Gomez our admission specialist Madison Puerto Royale our director of CTE Lauren Jones and our student Information Specialist Isabelle Joya so we met we looked at the data made made the recommended changes and brought it to to the superintendent for his approval and review so the specific changes we um did try to leave everything in there so you can see what's changed we did uh striking out over anything that's being removed or modified and um I think we added in red the the changes so one of the changes is with the criteria for grades so previously A's and B's um students would get 30 points out of 30 if they had an A or B average we've change that to include A's B's and C's will all uh be the same 30 points um and D's instead of 10 points we increase that to 15 but by um making that one band um students with disabilities and multilingual Learners um should be more equally represented there particularly we have found with um a lot of the Lawrence Public Schools have standards based grading and that seems to have a significant um impact on those students in terms of the sending School recommendation um a couple of years ago we had increased that from 10 to 15 points because what we were hearing from the um the middle schools was that they know the students and they want to have more um ability to sort of influence the the students who were coming because they they felt that they knew the students and who really wanted a vocational technical education um so we've looked at the data for a couple of years and what we have found um is that you know there are differences from one school to another one Community to another um it is um a more subjective criteria and we found that it was somewhat inconsistent um from school to school and when we look specifically at students with disabilities um they seem to have somewhat lower recommendation scores at times if you compared if they had say equal um attendance and grades um you know compared to a student who is not on an IEP or a student with a disability um more students with disabilities had lower recommendation scores which we felt was problem itic um so we're hoping that this you know will help um in that area and what we decided to do is to take the Five Points that we were taking away from the recommendation and create another another category so this is a new criteria um that we haven't had in the past and at this point we're calling it a Student Activity but basically a student can submit um something to express why they're interested in coming to glts why Vocational Technical education so that would be up to five points um they can submit it in English or you know if their home language is something other than English they could um submit something and in any language it could be something written they could do a a video um an activity but basically um anything to help explain why they're interested in glts why vocational technical school um so in in the um revisions there as well you'll see we came up with a rubric for scoring that activity um so that will be an um an additional um responsibility for the admissions team to to be scoring those we'll have to look at the rubric and make sure that we calibrate it and whoever's scoring that um Student Activity that there's consistency there so it's not um there are no discrepancies and the the discipline and the attendance are remaining the same so before I just go on to the other piece about program specific admission are there any questions about the changes to the criteria well I mean I'm just wondering why the you know your new your new um section here the Student Activity why wouldn't the application be considered in why wouldn't the the application be considered incomplete for students who choose not to complete that portion uh we don't want to hold up their application if if they choose not to submit it but it's it's to their benefit it's it's in their best interest to do that um some schools where we don't interview that's where a lot of schools are able to really um get to that more personal um you know Factor Why the students interested why they're applying for some some uh schools it's as much as 40% of the application is based on the interview so that's something that we've talked about and we could potentially move to in the future but we didn't think that we could um make that change and put a process in place all of a sudden um that's it it would require a lot of work with, 1600 applications just for the incoming freshmen but we we would definitely reach out and try you know reach out to the the student the family the sending school um and maybe try to provide support as well through the admissions office to make sure that every student um has an opportunity to submit that I mean I personally think it's it's been official you know the student actually is doing nothing to apply to the school you are inundated with applications um I think it's a benefit to everybody to know why the student actually wants to be here mhm and it doesn't have to be long either actually the shorter the better but you know something that is you know something that kind of reflects them and their I mean I particularly like the end here I need glasses um yeah okay why are you interested in and how do these their choices align with their future goals I mean it be it it's it's begs the question with the student you know they must have an interest in this type of education and kind of is important for them to identify and and verbalize you know their desire I I think and I I mean it's even more beneficial I think than an interview yeah and we do have sometimes students parents will email us of course but even sometimes students will email us they'll send a letter we'll get you know some note from the Middle School um from the counselor or teacher and it's great information to have but at this point we can't score that it's not part of the criteria and this way we we will be able to use that am Marie is your concern that it's a it should be a requirement before we score is that what you're saying yes it is okay I know it's an extra burden I mean somebody's got to read these right I mean it isn't yeah and that's not an issue we would definitely make every effort um to reach out to try to make sure that they get completed and to make sure that they understand that this you know the Five Points can make a huge difference yeah I mean I think it's if you if you wanted to make that a Rec you as a Committee Member you can make that recommendation that change from what we're submitting here to you we have to approve it want that's up to the committee yeah okay I'm going to make that recommendation for Mar first yeah um I'm going to get to what they both are agreeing on before I get so she has two people have a recommendation what's your recommendation I mean we got to meet I me we got to meet halfway I mean you know you have one and she has a different so how can we meet Midway what's what do you think a couple of things um couple of concerns that I would have about making it required one it is possible you could have a student who say scores you know perfect score at every other category say they end up with 70 points that could be high enough for them to actually be accepted um even without that Five Points so you don't want to hold that student up from being accepted that may be an exception to that the other thing is at this point the Department of Education um has a serious issue with um us reporting incomplete applications um and if that is the only Factor that's not complete I think that that might be sort of a red flag for them or something that they might call out um you know the other thing is if we are going to weigh it right for the student who really makes that extra effort um they go through the effort to do that and to submit it that's to me a sign that maybe you know the student really is very interested in the school um you know if we make it required then they just had to do it um but for a student who really wants to to get accepted and to have that that control over that extra five points um I think the students who really are interested in invested I think that they will make the effort to do it but I agree with you we we do want to make sure that as many of them as complete are as complete as possible and that the students and families understand that it would have an impact But ultimately that's definitely the the committee's decision Okay so yeah know I had I had another thing to that so going back to the Scholastic achievement I know you it's formatted with the letter grade system but I mean as you've said a lot of the districts especially in the marac valley have switched to more of a standardized grading policy so is there a way that you know to make it easier for everyone else to understand what standardized grading is and what a letter abcdf is uh you know to include the standardized grades of how how the points would go about with an esnu which would be you know excellent satisfactory not you know meeting needs Improvement whatever the case is you know how would you approach that because it's four versus six five letter grades I don't know how you guys would approach that so we have sort of a conversion scale that we use that uh we had um worked with Lawrence Public Schools as well just to see what they use because they they do a very similar um you know application and scoring for students to be accepted to the Abbot at Lawrence High School and we compared what we use for our criteria um and it was very similar to what they use there are you know there are different charter schools and other schools that have different systems so for some it's exceeding um meeting partially meeting not meeting but there are different scales that some you know I I don't know exactly how many different grading scales there are um we could make a note in the policy about the the grading and that there would be a um you know for standards based grading that we have a conversion process for that yeah I think it would be good to include that because a lot of a lot more districts are going to be heading that route so I mean at some point maybe in two years I mean abcdf probably won't even exist in the four communities I mean who knows you know so just a note so that it's easier for everyone else so just a general note yeah I mean if it was just one grading scale you don't have to put the whole conversion scale in the policy but but just note that there you know noted that you know it would vary if it were a standardized grading or if it was a different alternative grading policy CU not all of them are going to be esnu or you know positive or negative check plus whatever the case is right um and then the other thing is sending School recommendations so are we not using the scale the four the four rating scale of exceeding meeting and partially meeting for the different criteria as like expectations mindset so that's just being eliminated what is that being replaced with no so that's still going to be used and it's 10 points now instead of 15 but we added a different an updated scale um just to make it 10 points um so that was added on I believe that's at the end I only asked because it was there's just strikethroughs on all of them yeah so there's an addition this page here it says uh R revised revised uh so yeah so that's just to make it add up to 10 instead of 15 and what we did was we combined the meeting and partially meeting into one category there MH and all of the changes to the policy will be explained to the um sending school counselors and teachers who come to the the breakfast in October um and the other thing is program specific admission what is the reason for adding um the participation in career Discovery so um that's an it's a required part of the admissions policy um program specific admission so last year um we changed how students were placed in exploratory and did shop placement so that has to be reflected in the admissions policy so um this is really just kind of going back and modifying that um so it's the same as ranked right so the students will have three options in the application and they'll rank them so on the application itself um when they do the online application they they choose their top three um shops but for incoming freshmen that's really just information for us it really has no bearing on their placement so all students go through a one-day pre-exploitation freshmen that's what they're doing now at the end or towards the end of the pre-exploitation the Clusters that they're interested in so and we only guarantee the top three shops and the reason for doing that was that we were trying to help students to really understand how different careers are interconnected so sometimes their choices would sort of be all over the the map right and if they don't get into their Top Choice then they're in something that they maybe are really not interested in for the future so for example a student whose Top Choice is uh Plumbing um if they choose cosmetology and culinary arts for their second and third um they may not end up in a career where they can go on and continue when they get out of high school and have an easier way to get into that plumbing pathway so um they're looking at the career clusters and they can see that construction is closely related to Plumbing which is their Top Choice so if I don't get into Plumbing maybe I get into metal fabri fabrication or HVAC and what we did find the results looking at the data of placement last year that students really did end up being placed more frequently in something that was related to their first choice even if it wasn't their actual first choice so we want to make sure that that um placement process was clear in the admissions policy as well okay and I see here that the weight list process would be the same again this is just updating what's already been done so the the weight list process the the only real change that we made to that so because of the change they made with the exploratory and Shop placement last year um it used to be that students would just choose their top three and if they didn't get placed into one of those three they would automatically go onto a waiting list for one two three so we had a a relatively smaller number of students on the waiting list when they did the shop placement this year they instead of just choosing one two three they had to rank order one through eight so what ended up happening is students would end up placed on a waiting list for anything that they weren't placed in so there were some students who were added they didn't get into any of the top eight it's not frequent but some so they ended up on those eight waiting lists and then they might have chosen a couple of other shops so when we went to accept our students some of you may have noticed that it took longer than usual to start accepting our transfer students this year that's because it took so much longer to go through those internal waiting lists that we had because we always try to offer spots to our in students who are already here and didn't get placed before we offer spots to transfer students so even though we knew that we had approximately you know 10 seats available for incoming sophomores we didn't know where those seats were because we had to go through all the waiting lists so the the change that were really trying to make is um you know at the end students will be placed on those top choices they'll if they didn't get into them they'll automatically be on those lists but instead of leaving them on you know 8 to 10 lists we're going to ask them to let us know which list they actually do want to stay on so that when we do the um transfer decisions in the fall or in the summer it it will be hopefully a lot quicker that was sort of an un unintended consequent consequence of that new system okay thank you um yeah no so I am going to go back to what was already recommended in terms of the requirements for the Student Activity so let's just put into perspective we we approve the recommendation that was made by uh the committee woman um you know would we be able to offer guidance to guidance counselors the sending schools and to parents to make sure that you know that students are fulfilling this requirement because it is it is personalized by the student it gives them more of a voice uh in the process uh that way we don't result in those incomplete applications you know we're following up with the parents because that's you know parents want to be followed up with the sending schools you know the students want to be followed up with so if we were to do that would we be able to do that to offer that guidance so I'm not 100% sure if I'm understanding the way you're saying it so are you saying to still keep it um not mandatory to have a complete application but just making sure that we're following up if we were to recommend it be a mandatory piece of the application so I mean I mean obviously nothing's guaranteed on their end but we can do our part we can make every effort and if that's the decision it's in the policy we can just say that they have to submit something or the application's incomplete okay um again the the the problem that I do see with that is um if we say we have out of, 1600 students you could have a couple hundred students who for whatever reason they decide not to do it um even if you know we reach out we document those attempts um I think it could be problematic if we report to desie that we have that number of incomplete applications okay that's what I have for comments for now yeah thank you Mrs okay a couple of questions how why wouldn't it be complete I mean if I mean I'm I guess I'm old school now how how are we um accepting these applications online or conventional way mail so um well it's an we've been using the online system and we're actually working with the company it's called go-to Solutions we're working to find out if there's a way that the student and family can upload something um to the portal so right now that's how the sending schools send all of their documentation in they upload um so we're trying to find out if the student and family can also have that option to upload something because if not it would you know it have to be either uploaded by the sending school or they could email it or they could you know mail it in drop it off we could offer all these different ways uh but we are trying to find out if they can just upload something themselves okay I guess I'm trying to understand why if this is part of a an application I wouldn't think of sending an application in without answering a question you know what I'm saying I mean I I I it's not an addition it's not like gee if you have five minutes can you do this it's it's part of the application so I guess as a compromise I don't know um you know they would have to answer it some way either with the their personalized as uh like what you said uh voice MH or I wish not to answer this question choosing not to submit something this question yeah that might be a so that way it makes me happy that at least it's a requirement and I would I wish that they would answer it because I think that it gives you a little bit more in-depth on the student but I think just an answer or complete the the assigned question right so okay so I don't know how to put that yeah but I want to make that motion to make that a required answer question so discuss just to finish that conversation what um she is talking about if you make the um required in the application but giving the choice to the to to the applic to choose not to fill it out and make a check mark they need also to know that they losing Five Points so you need to choose how you get that done because they need to know okay I'm going to choose not to fill it out but I'm going to lose five point of the total points that I'm going to be great at on in order for me to my application to be accepted so I just want to finish that sentence for you mhm Okay so that's one thing now and and again I mean you you guys that been here longer than the new people that you guys know that I have a problem with the admissions from day one I've been here I don't know six year already I don't remember um not enough yet to know a lot but I have a problem with admission total so just so you know what I'm getting to um I want I have a question when all these changes were made I want to know in order to get you I believe you mentioned October 1st these need to be uh submitted did you say October 1st to Department of B October 1st and now if it's not may may I please and it's September 24 and again not I just want to make an statement of where I am with this um I know I didn't go through this so that's my fault because this is very important to me I was out of the the the state for this whole last week and the weekend and so that's my excuse I not I I mean I just want to put it there but that's my that's my problem I needed to read all this and be ready I'm not ready uh to approve this tonight um obviously it needs to be approved tonight in order to go somewhere um I think I don't know so making changes on this um for me is important I want to read through it I want to make sure that we are covering a lot of situations just like simple as the one that was just discussed for the last 20 minutes um so I just want to put that out there okay I do have a problem and again back to the same just to the same sample where we need to be very clear of how we telling people people you know here you're going to apply for this this is what you need how soon they need to know all this again it's based on the whole um admission process a student needs to know from from seventh grade that are they going to be the grade are going to be looked at and there's a lot of things that goes into the admission so um that's just my two cents right now so if the committee decides um not to approve it tonight we can request an extension oh that sounds great I like that I mean I mean if the committee if the committee doesn't want to make a decision then we have no choice but to ask for an extension yeah sorry I didn't see who raised the answer this going say the same yeah I mean I'm just going to be very Frank this was presented to us months ago I know when I first came on I read the policy I know it's already been talked about that that the policy is going to be updated so I know this has been a month's long process so there's no point in all this time and then now we're talking about an extension because you know we didn't like maybe one piece of it or maybe something's wrong with it we didn't have time regardless I know this has been a few months in the process if I'm not wrong um and the last thing that we want to do is wait and go apply for an extension that again is not guaranteed because desie is desie so um you know we could just continue the conversation I mean these are simply recommendations to us we're the ones that have to approve it and the idea here is to come to Common Ground not you know my way or the highway you know superintendent assist superintendent making a recommendation we have different ideas then let's meet at in the middle and get this through um I mean this is this could always be changed next year this could always be changed in the future but you know they're the ones that work on the front lines with the admissions department and the families that submit applications so there are reasons why these changes are being made um you know to to your point about uh requiring students to submit the Student Activity if we were to go that route there's positives and negatives to it but the main part of it is if students want to come to jotts they need to show the effort for it you know you're not just going to submit an application with your name and last name and answer a few questions like sheets said check boxes to just get it through incomplete or not if the student wants to come to GTS they should fulfill the application and its requirements um so that's that's those are the comments that I have for now I don't recommend an extension I do not want to add more burden to the school to go to Desy for an extension um that's that's my opinion that's thank you Mr yeah I'm in agreement with um Mr Mahia I I am not in favor of a an extension I mean we did get this packet Friday it's simply you know these I mean you have to have trust in the Personnel that's here I only had that question because I felt that the students should have some stake in in applying and and voicing why they want to be here um it's not like we um going on the street looking for students to come here we certainly have an overload um but I mean I don't I don't like the fact that um anything will be held up so to correct that maybe they just answer it they wish to Forfeit those five points or they answer the questions so I'm not in favor of of sending this back for postponement so a couple things I think we can clearly note on the application uh that the question is required if you so choose not to uh answer the question they should simply make a statement to that effect the other thing is when we get the application if that question is not answered we can notify send it back saying this question was not answered you will lose five points do you want to reconsider so we can notify them so they have they've been notified a second time so it's clear that they're uh clear that they need to answer it if otherwise lose five points so we can uh make note of that to the parents or uh as part of the applicate both to the school we can notify the school and the and the family that it's required so everybody's been notified and so everyone's had every chance to answer the question CH before I'm I say what I'm going to say maybe I could maybe you could answer this question so if we were to approve the policy with some of the adjustments that we've recommended um in exception to what's been recommended for Student Activity they were to accept it October 1st correct okay so what if we you know after this year's admissions process would we be able to update that policy and send it to Desi if we so do so next year let's say it's a yearly approval okay so if we just go with the recommendation that has been made by the superintendent and the former director of admissions I mean she's you know um next year you know we could get a report of how many incomplete applications there were from last year and into the new effect of this policy and if we see that nothing has changed and you know there's more incomplete applications then we update the policy to reflect something different but if we see something less then we're good with the policy it's working that's just my piece of it sorry Mr okay um was 70 the the normal average number that you're looking for or it just moved it to 75 so are you asking if 70 is the the score that students needed to be accepted yes um this year it was 68 okay I guess what I'm I would look at is if 70 is the magic number to at least be accepted for consideration if you list the Student Activity as bonus points you're going to get the overachievers they're going to say yeah I want the extra five points it might help me get in instead of making it totally mandatory but give them the option whether you write in the listing that you know extra bonus points like you know there's always that extra question on a test that's just my opinion on it Tommy I don't think that would be accepted by DSC cuz that's not Equitable or fair for all students so I would see that as a major problem that's my uh thing on it yeah and I think there for five points that could actually impact hundreds of students a a band of Five Points so really to say that it would be just a bonus would definitely be misleading okay yeah more CL I need to make more clarifications first of all I said that I am not going to approve this tonight but I didn't mention that it should not be approved to that tonight everybody is I mean this is a committee and it needs to be approved by the majority of the vote so I want to make that clear second yes we have been talking about this but these changes in red we just got it on Thursday as usual and another thing that I always have been proud with where we get these things 3 days before a meeting so just want to make that clear and the other thing that I want to make clear is the trust yes we need to trust but we also need to do due diligent to make sure that we approving the right thing at the right time so trusting unfortunately doesn't get us to the um to to to do the things right that we know because we just trust people I'm for yes we need to trust but we also need to understand that these things are very serious and we know need to know what we approving every time I said no here because I'm not you know I'm not 100% in accordance it's because you know that's how I feel so again I'm one member of SE uh of um seven n and I want to be clear of this the um the the choices that I made and the things that I approve here for the reasons that I always you know I need to do my due diligence like everybody else should do the same I can trust anybody but I need to make sure that yes I trust you but I want to make sure that you're following through the right way so everybody is um well equipped to do what we need to do every day here for our community for our students so I want to make that point clear because I don't want to be accused that we putting things behind just because of my comment I'm making a comment for myself so that everybody knows why I'm taking the the the positions that I take every time this is not the first time I do this I always do this um for the past six year that I've been here thank you yes so I just to respond to the committee women so I agree with the fact that yes we we did get this information just a few days before the October 1st deadline um and in that case a mistake happened it shouldn't happen again this shouldn't happen again we have the policy I mean I read through it you know that's that's understandable but you know because this is an annual thing you know next year we don't want to fall into the same trap where we're few days before the the the due date and we can't make necessary changes because we have hesitations as to due date so I understand that part of us getting information not in a timely manner um so that's just in resp response to to your comment any else like to make a statement is oh I'm sorry please changes made every year or do you get like past year where it does not necessarily A change every year but every year we have to assess if it's an equitable uh policy based on some data that we collect because we're required to ensure that so if we that our special ed and our El student is dropping off in terms of the numbers of of uh what is consistent with our sending communities then we have to look at our policy and try to make uh make it more Equitable and that's what we've done that's why we've made these particular changes particularly in the scoring and in that and in that last uh section where we were requiring some uh input by from the students is to try to build more equity and more opportunities for all students regardless of uh whether they're special ed or whether they're so it's not impacting uh specific uh uh groups from uh getting in we got to make it more Equitable what's the definition of a special light student a student that's on an IEP I just want to make a statement it's not not a discussion it's just a personal response I don't think we're giving our kids and their families enough credit I really don't I think they really want to do this application they want to do it the right way they're just having problems getting through it please don't think our kids are just throwing us on the side thank you can I have a motion to approve this submitted it's not not we not done no I think uh Amy wanted to make a motion as submitted with one change am I wrong is that what you were trying to say family yeah I make a motion to accept this admissions policy with the Student Activity section um being an option for completion I I don't know that's not good either an requirement or no an option oh an option that's what it is now to make an optional uh that's what it is now well I do want it to be a requirement but I want them to know can make the statement okay I mean I think you know what I'm talking about right I mean I want it to be a requirement but I want them to opt out if they don't want to do it yeah requirement with an OP without uh State Clause okay yeah without losing points well you wouldn't get the points you wouldn't get the points but you wouldn't lose you would still the application would still count but you but you wouldn't get the points yeah and and again I just want to clarify because I feel as though my fellow um committee person is upset it's when I say I I I trust the people that are doing this um I'm I'm the most probably the most skeptical on this committee so but there are certain things and certain requirements that this admission policy has to abide by and I think that I think that it is an equitable document and I think that it has to be otherwise it won't be accepted so things like this no I feel as though I do have to defer to the people that are in charge may I answer that I'm I'm done do I have to restate that motion I just wanted to hear what you just said I remember Mrs Richardson saying very clearly that the the final is done here internally so it's not Desi that's going to decide on the polica did did you say that yes they don't they don't approve it so whatever we say here is going to stay here whatever decide in this polic that is because we decided to do that and they need to approve yes because we need to go into a guidelines but at the end of the day is what we decide here so again we should not take the this approving so slightly just trusting somebody that's my that's my point um again we we have I mean I still have students that call me or pents that called me because they didn't make it to the they made it to to the list to the waiting list they don't know why they transfer Miss richon knows I sent her an email the other day about student transfer which it didn't go well by the way because he was given a choice of no choice of what he had he CH he had a choice it was a transfer I understand what she just explained to us about um you know why it took longer and all that I suppose she was answering me some somehow but anyways we have so many inconsistency that we have with what with the policies and the approval that we have here that you don't want to take those slightly so yeah I sound upset because probably I am upset because you guys are making this as you know we come this it's like this is a play place where we come and say okay we approve approve approve everybody go home it's not that it should not be that simple I don't take it that simple I want to go through this I want to when I said yes I approve it's because I'm 100% sure that's separate from trusting I trust that we have a very outstanding uh Administration that is try it's it's doing the best that they can but we here to approve things to make sure that those things those polic are being follow so and and again I'm not trying to offend anybody but I want to clear CL clarify why I make choices and in this case particularly it's the amission that I have having problems since day one I explained that from the beginning for the same reason because I'm going to when you go approve all this I'm going to say no and I want everybody to understand and it's in minute why I'm saying no I'm not saying no just because I was um I was in a trip and I couldn't read all this but guess what this is what I've been doing for a while and I read my stuff so I just want to make that clear thank you um again um that yeah I'm almost say can you read your motion back maybe sh has it you read the motion back accept this admission policy with the Student Activity section a requirement with an opt out statement that's good I'm sorry hand yeah uh two things I mean the statement we want to make sure it doesn't it does not sound inequitable as the superintendent that we don't want to say you will lose five points if you don't do this you know you you know this will impact your application I don't know what the wording is what the wording would look like maybe Super T give a better idea and the second thing is is I just want to make sure that the note on standardized grading is included in that policy did you get that that one just sobody on the same page please and include standardized grading um yeah because I know Brenda would do that yeah is included that's standardized grading is is noted noted that standardized grading is included way it would say is that standardized grading will be changed to using a a conversion chart I believe yes okay well uh yeah standardized grading any any grading system other than AB C and D will be transferred will be um converted converted to uh uh that system yeah the ABCD that's for the second yeah that's my second Point um AB yeah standard ABC D I don't know and then going back to the first so yeah we have an opt out statement um what would the opt out statement be we just want to make sure that we're also approving something that's Equitable and we're not just saying opt out statement so what what kind of statement would you want you decide to recommend it yeah I would simply say that uh if you choose to opt out of the statement it will it will have an impact on your final score okay it will have an impact on your application yeah I mean I don't want we wouldn't want to let parents know about anying that's going to impct their score okay yeah that's your motion do I have a second second any further discussion call please miss Ferris yes Miss dla no Mr Jones yes Mr Mahia yes Mr toox yes Mr hayam yes moving on the admission report admissions this is where our kids come from right Mr so admissions report oh yeah that's from that's actually the numbers from last year not the new applications those were the final numbers admissions numbers from last year that you got there in front of you that report shows 1,59 n students applied last year that's our present ninth grade class and uh then you have a co-op report there report is next right now we have I think 10 I believe we have 109 students that are uh on no 106 students that are presently on Co-op may be a few more than that since this report was written so we're probably closer to 110 which is I think actually the highest number we've had this early in the school year and we have a lot of students that he's working on getting placed so we have many um job requests uh corporations looking for students to come to work for them so it's moving very quickly and growing uh quickly as uh you'll see for instance dental assistant all but one every senior's on Co-op except for one student um and health assistance so the numbers are moving quickly in terms of students going out to work this year we have a a good senior class and we feel uh your your the reflection of the uh of the C numbers uh suggests that and then you have uh grading for Equity policy that we went over last time um is highlighted in the report uh the final report if you look at of this document I think you didn't have any package I want to give you this document [Music] this is the green I just want to reh highlight some of the discussion we had on the grading policy last last time last meeting um good just to get I think uh the biggest change on the policy is um where students uh for their students will get a and in the grade book will show the actual grade for the assignment that was completed which is different from where it was last year last year every the lowest score you could get on any assignment was a 40 under this year under the new policy the actual grade for the assignment will go in the grading book so that we will know it better tell better indicates what the students know and are able to do based on specific assignments and the in the curriculum and then at the end of the quarter when the grades are average the lowest grade you can get is 40 uh for that particular quarter so this the particular change I think uh gives us Clarity to where the student need has gaps in the learning where before it was difficult to see where the gaps were because they were getting 40s in the grade book which was not really reflective of what they were able to do know and be able to do so I think that's the biggest change in the in the changes in uh in the grading the grading policy um and they have the other uh change is students now um must communicate within five days uh a schedule for uh making up doing uh doing makeup work it needs to be completed by the end of the quarter in which the work was owed uh in order to get credit for that work so that's another change those are the major changes in the new policy oranization CH was please so um we re kind of redid the organizational chart so you could see more clearly who's reporting to who so if you look at the legend on the bottom there so you have the district committee at the top of the of the uh of the uh organizational chart and then the superintendent whoever reports to the super uh superintendent is done in uh kind of a pinkish color so um I think some of the changes some of the changes uh in uh who reports to who uh the principal uh reports to me and um and all the other administrators most of your administrators are reporting to the principal other than the assistant superintendent and the director of uh of um CTE uh and in when as far as admissions is concerned uh the director of guidance and admissions uh reports uh regarding admissions reports the assistant superintendent regarding the work of the guidance counselors themselves reports to the principal so split into two different people that they report to depending on the work that's that that person is work doing at any given time any questions reports of the committee District Community priorities policy BGE poliy dissemination this is for the school committee uh book I get a motion to uh accept it discussion page the statement between school committee policies we do a little bit sure uh what was the change from this cuz I I know there's a I I looked through it and there was a change but I just want to double check what was the change no know there was no change this was printed right from the book yeah there shouldn't have been any changes all poliy [Music] okay I mean in the the original policy I know that there was something here about it being uh public record and this one does not include [Music] that I mean I know this is a policy but you know we're going to approve it but there was a minor change I just want to know why I'm not aware of any change but I can go back and if there if there is a change if you want to hold off on voting for this I can check with uh my assistant to see if there was a change from uh the last the any previous uh policy regarding this particular uh uh policy and so we can hold hold off on voting and I can double check that yeah I mean that's up to the committee I'm just I'm just making a comment CU I I did look through everything before holding off on this and just doubling up on it get the next one next month and we'll do them both at the same time yeah you can do that okay not that new business uh Mr Jones you have the dress code in there so the dress code uh so we uh we're putting a committee together to review the dress code uh so it'll be made it's made up of faculty and uh administrators and then we're also going to put a committee together of uh students and faculty to uh look at their uh dress code as well to give the students some input into that uh and so the next meeting uh I will have a new policy both for the student and the and the faculty for a dress code thank you be two separate uh policies questions on that Personnel considerations um resignations and we have the dates as requested by Mr here I don't know why they disappeared last month but they're there now Joshua mlet coordinator of curriculum effective 8924 Jennifer DeStefano assistant principal of humanities effective 8924 Michelle Roda child care assistant effective 63024 Kimberly Bachman cosmetology instructor effective 63024 no leaves of absence no retirements appointments uh Dante kurora LTS physical education par effective 82824 uh Marina E yeah sorry Marina long-term substitute effective pantia uh aanas director of teaching and learning effective 9924 Amy Galvin reading specialist effective 2724 noren lefur reading specialist effective 8 2724 Caitlyn lejoy licensed practical nurse effective 9324 Kelly travarus cosmetology instructor effective 93024 Brendan Sullivan assistant princip principles Humanities effective 9624 Bridget grenman grenham child care assistant effective 8 2724 uh job posting two cafeteria utility workers help with preparation and serving of launches to students new position effective 9 2024 see the attach job description which is the next page I'll need a motion for that motion to accept second discussion Mr Lavoy do we have a rate of pay in here for the uh Melissa can you look up their rate of pay Melissa 30 something doll an hour I believe they really they have have sa they have to be a they have to have the ability certific Li says you have to take it and get certified have to have it so is this really a cook's position no necessarily cooked they do some uh cooking making of uh lunches and stuff and then they also do serving so depending on their skill set their assignments will be driven by that two people yes it is safe sir is it a is it a cook did you say a cook for uh the uh cafeteria utility worker I mean I don't know I don't know where you put that on it would be in the cafeteria contract but I'm yeah would be in their contract but I believe I looked at it the other day and it was somewhere in the $ 303 a little over $30 an hour but I can send you the exact uh hourly rate well I'll email it to you I'll email to the whole committee we call a vote please I'm sorry so it is a union position this is a union position yes it is and what do it classified as cuz I you have the contract right they're classified as uh cafeteria workers okay anybody else please Mr tabx yes Miss Ferris yes Miss dla Mr Jones yes Mr Mahia yes Mr haam yes we do have a need for an executive session yes there's a future agenda future agenda items have something you want to add something to the Future agender items yeah simple for now so there's like a half a dozen parking spot that are for day here so it's it possible that we add a extra um note there that said the time frame because right now I'm parked illegally outside because you know it's a day care parking only yeah we can absolutely do that good suggestion thank you all right that's to change the just to put the hours on the signs that are out there for the child care and we do have uh a need for an executive session uh on contract discussions yes or no yes yes you have more down there than I do yeah okay all contracts that's fine can I get a motion to enter into the executive session please motion to enter executive session all in favor I all opposed I just so everyone knows I asked the director Finance not to attend this meeting because we'll be discussing her contract so motion to enter without the Director of Finance yeah motion yeah I think we should yeah motion to enter executive session without Director of Finance second all in favor opposed motion to enter without the Director of Finance yeah motion yeah I think we should yeah motion to enter executive session without Director of Finance second Mar all in favor opposed motion to enter without the Director of Finance yeah e e e back in session please Mrs Ferris and like to make a motion that uh we reconsider the vote of the non reps um that was taken back in May July okay have a second second discussion motion there was three motions so we need to be clear one we're going to do one at a time that's this one no no no this is the motion that was we have three motions she's taking one to for consider you're taking only one yes okay so we need to say which one because there was well the motion that was taken um to the vote that was taken back in July regarding nonre Merit increases increase for the one second second any further disc discussion all those in favor I opposed second is there another motion I make a motion that we uh vote on the nonr Merit raises uh of 1% for the vote 1% for the under new contract for this year ear contract early contract per contract per contract so it's 1% Merit increase for this year yes for nonre yes for nonre we have a second comment second com second with discussion with discussion discussion so I think we're missing things up here you don't did we vote twice no this is the second no I don't think so she's voting for The I mean she's bringing a motion twice this motion is for the early contract no it's not it's not we just reconsidered the considered and now we're taking a vote to issue the 1% Merit for the nonre that's what that's what my motion was all right we got that we voted on it right we've already voted on that one to rec consider so that's not the second motion because already done can you lay out the second motion so we voted to reconsider and now this is the the the vote right okay may I please there's two motions that we going to make one motion is to reconsider the motion that we made on the meeting on May about the non ref to get a what on the contract based on their um their um Merit increased evaluation so you're you're voting to resend your previous vote exactly Merit raise to the bringing that mtion back yes so basically you're to resend the vote that was ear earlier to not give non a percentage increase AER that's vote and then you're going to vote to give them one two separ votes okay so I am making a motion to resend the vote of July July regarding um nonre Merit raises that's right that's right but we already voted for that one say that Sor we already that was the first one that she did that was voted on okay so now the second motion what's your second motion to approve 1% yeah to approve a 1% increase for nonre um okay so I'm making a motion to approve a 1% non a 1% increase for nonre Contra that's the other see we need to vote now on the cont to approve to approve the extension of the Director of Finance contract a year sooner uh and award a three-year contract with an increase of 25% I mean 25,000 the first year 5,000 the second and 5,000 third year a motion we're good with that motion Mr I'm still on the Merit one we have to take a vote yeah we haven't take a both let's have the vote on the first one before we get confused on the second one what are we voting on Merit right you want to vote on the Merit one yes let's get that done are you voting on a 1% increase for % Merit increase for all nonre contracts second yes second it oh no it wasn't propos that you're seconding it now you just got a vote Let's do let's do this one at a time real I can help you with the language Mr Mia yes Mr tabog yes Miss Ferris yes Miss dla yes Mr Jones yes yes Mr Hayden yes want me put the other motion out there and you guys can yes support your recommendation anyways so yes for the Director of Finance to um give her a three-year contract a new three-year contract starting July and starting July 1 2024 with a $25,000 increase for the first year of the contract five for the second and five for the third contract good so I make a motion per Mr Lavoy statement recommendation second second discussion all those in favor I oppos just do a roll call for the do a roll call please okay please thank you Mr Jones yes Mr Mahia yes Mr TX yes M Ferris yes M dler yes Mr haam yes motion to adjourn last one CT Lanson controller a new threeyear contract starting July 1st 2024 with $25,000 so we broke them down individually oh set of both of them together okay I have a motion for that a I'll make a motion second second discussion's this one time too Miss V yes Mr Jones yes Mr Mia yes Mr tabx yes M Ferris yes Mr Hayden yes yes good night everybody

the meeting is open and the live stream is on thank you good evening isua Community students parents and staff welcome welcome to the Board of Education governance meeting we are now on item 1.1 I would like to call this meeting to order on Tuesday September 24th 2024 at 5:30 p.m.

at St Mary's Basilica in Phoenix uh Rosary will start at 9:30 and in Le of flowers she wanted uh to please consider to donating to the Gilbert Education Foundation or to enter cancer or literacy Foundation Gilbert Public Schools is planning a celebration of life event on Wednesday October 16th at 5:30 in the auditorium at Gilbert High School and this is open to everyone and anyone um that wants to attend we look forward to honoring her so um board members if you'd have anything you'd like to say please do can I start okay I just wrote down a few things too it's hard to say it in a few words but I wanted to just say I am so blessed to have known Sheila and to have learned from her and served with her as a member of the governing board these past eight years she brought a lifetime of knowledge and experience in education and her great passion for Gilbert public school's students teachers families and our community she worked to find the best solutions to the complex problems and issues that come before us as a governing board and to focus on our students and to create the best learning opportunities for all of our students I know I speak for many across this community and this District when I say thank you to Sheila and her family and to honor Sheila for her 50 plus years of service and Leadership across Gilbert public schools for the dignity and respect she gave to individuals and for the daily care and compassion she showed to all that she came across she made this world a better place and she will be greatly missed thank you Sheila um I I just want to express my appreciation I met uh Sheila when she was the principal of Gilbert Elementary way before I became a board member um I know she was a real supporter of the Arts and that's what we had in common um I appreciate the opportunity to serve with her and I know that there are many people who are going to miss her and I appreciate all the dedication that she's given to public schools and to Gilbert Public Schools particularly I want to Echo uh the comments that have already been made um and I I I don't have much more to add uh except that um that over the past two years Sheila has become a dear friend and I will miss her incredibly that's all thank you I uh absolutely agree with everything that's been said here on the dis tonight Sheila was a remarkable human being and my continued thoughts and prayers go to her family and friends at this time I just wanted to quickly pay tribute to to Sheila maybe in a little bit of a different perspective I've only known Sheila for a few years but in the last 6 months I got to know her very very well Sheila and I exchanged many many phone conversations and we would be on the phone sometimes for hours talking and by talking I mean me listening to the many many stories that she had to tell about her very rich life she would tell me stories about her family her EXP extended family her friends her adventures and she was a master Storyteller she would weave color into any story and just make it so interesting and she taught me so much I love to just sit and listen to her tell me about her life when her cancer returned in March we had a few conversations about mortality we talked about what she was facing and ultimately what all of us will face at one point point in this life we talked about how when it is our time to go the only thing we take with us are our stories our stories of relationships with family with friends and colleagues and strangers and neighbors our stories about decisions and choices we make during the good times and the bad times our stories of empathy and sacrifice Sheila reminded me during those conversations that life is fleeting and the most important thing we can do is to live and create the best kind of stories we can I will miss Sheila immensely sitting here on this di tonight without her does not seem real excuse me so until we meet again sweet friend please rest in peace thank you very much I know that if we had more time uh and the ability to invite um others to share their comments and memories and stories of Sheila that we would be here uh for a long long time um and if you do have any stories or fond memories uh of Sheila I encourage you to share those uh with us and and with everybody on on social media media uh or feel free to email us we'd love to hear those stories and um always remember remember Sheila all right moving on to uh agenda item number five request to speak to the governing board we have a few requests tonight but before we uh invite those uh those persons up we will we've I've asked uh Miss Paige to read uh the admonition this page thank you request to speak to the governing board pursuant to ar ar 38-43 1-2 the governing board may make an open call to the public during a public meeting subject to reasonable time place and manner restrictions to allow individuals to address the public body on any issue within the jurisdiction of the public body after an open call to the public individual board members May respond to criticism made by those who have addressed addressed the governing board may ask staff to review a matter or may ask that a matter be put forth on a future agenda however members of the governing board shall only discuss or take legal action on the issues raised during an open call to the public if the matters are properly noticed for discussion and legal action during an open call the governing board requests that speakers refrain from voicing complaints against School Personnel or any anyone connected to the district as it may impact due process rights please contact the office of talent management if you have specific concerns about any individual employee thank you Miss Paige uh our first uh person to address this tonight is Jeremy Martinez we'd like to invite you to come up to the podium uh you'll have there's a three minute uh time limit and there'll be a timer up here on this screen uh that will show you your remaining time and I think it turns yellow and red as it as it dwindles down so the time right the time is yours thank you uh good evening everyone I'm sorry to have to follow up those nice words and I'm sure she meant a lot of lot to everybody here from what I've heard this is my first school board meeting uh I'm here because I wanted to talk about something that's been impacting my family for quite some time at school bullying uh just last week there was an incident at my children's school where um a student at elementary school mind you um a student had repeatedly been um bullying other students uh and this was brought to the attention of the uh principal the dean and all the appropriate members and it wasn't properly addressed uh which culminated in last week this student uh striking at least two members of his class one of which had to go to the hospital also during trying to stop this student from striking other students uh this uh student also struck a teacher uh in the classroom the reason I wanted to bring this to your attention is because at this particular school May I name the school without the Personnel or is that in violation ashin Ranch Elementary School um my I have personally met with administrators um including the principal and the dean on numerous occasions uh about bullying that my son has received uh due to um he's a little bit younger than most of the students in his grade level due to his uh he's in gifted so we decided not to hold him back so that way we can continue with his education however uh due to his size um he's been relentlessly bullied for no less than three years at this school we've considered taking him out of the school we've considered all the other options but he has persevered and said he wants to try in that every Year's a new year uh despite this um and assurances from both the principal and the dean uh I have had no less than six or seven meetings uh with the dean and the principal it's just platitudes and empty promises uh they are the actions plans are never followed through uh uh I followed up with them even months after one of the meetings and none of of the steps that had been promised that would be taken with me directly to my face were ever adhered to the concern that I have is that the students who are doing The Bullying are more protected than the kids being bullied my son has come to the point where I feel that if he the only way to stop the bullying is to stand up for himself he was asked by one of the teachers who can you trust in this school and after seven years of being at that school because he started in building blocks he said none of the teachers and that's that's a reflection on on that school and the biggest issue is that the students should have a right to protect themselves if the school is not willing to do it if this if the student is told to go to a teacher and they go I don't know thank you Mr Martinez thank you our next speaker is and I think I said this right last time IA Arnold am I close again or Carissa ah I said it better last time I think everybody but it it's not a big deal so first of all I just want to extend my sincerest condolences to you guys um it sounds like she was just a great friend so I'm really sorry for your less um than what you guys are walking through in the moment so in following up to this gentleman's story I'm really sorry to hear about your kiddo um the most important thing that we can do for a child the most love thing that you can do is issue discipline and give them structure even though they don't admit it kids Thrive off of discipline and structure last time I spoke I mentioned some of the kids who got involved in my own daughter's bullying situation and multiple of those kids have been convicted of criminal charges another one has since been convicted of felony charges not for our situation but because they had learned such a lifestyle of getting away with the things that they were doing on campus it's not a big deal and so now they have a felony on their record at the age of 17 I mentioned um sorry this is a really sad reality um this student um like I said was repeatedly allowed to get away with their actions and not receive consequences involved in my daughter's situation they like most minors who don't have structured discipline um end up with criminal records a lot of times um we're seeing this happen quite a bit because because it's just not that big of a deal um and these felonies are becoming a joke this minor actually was even joking on social media about how so what I have a felony no big deal right that's not good this affects them for the rest of their lives we have a problem with violence in our schools and it's even being seen recently um this is a good example here um there's other students going on within Gilbert schools that have been victimized in the recent weeks we've also seen um a recent uptick in threats for schools um I will personally say I've shared this with you as a board before um I have a personal um connection to somebody who is a Coline victim I know another family who is part of the Tennessee school shooting bullying is not something to be taken lightly and so when the students are less protected than the bullies are this is what you end up with and we're in a situation now where across our entire country we have schools that are being affected by the threats because the kids don't take it seriously I have asked for you guys to come out with a set of structured discipl policies for your schools um I've asked for them personally when my kids were attending Gilbert School District and could not get an answer or a response they're not made public your kids need discipline if they don't know what their consequences are and those consequences are not followed through on the problems are only going to escalate and we are going to see more and more kids being punched we're going to see more and more situations of violence within the schools and this is just the start of it teen violence across the country has drastically increased we've been um having conver conv Sation with the various police departments they're currently trying to work on different things to um combat teain violence in the outskirts of the schools but our schools have to step in and start participating before it gets to a point where we have shootings on our campuses thank you Miss Arnold uh our final request to speak tonight is by Bridget Vega Miss Vega please I see here to be a voice for the voiceless and for the children we must confront the uncomfortable truth within our communities we cannot turn the Blind Eye to the struggles our teens face every day from mental health issues to societal pressures we must under address the underlying underlining issues of Abandonment control anger alcohol and drug abuse that plague families as we continue to watch leadership point fingers at one another about whose job it is to protect lead and create a safe environment for the children the the children continue to get bullied School threats swarming assaults and sexual assault remain covered up the silence is deafening I want to share some alarming stats from Arizona Youth survey presented by Gilbert city council 76.5% have high protection in their neighborhoods and homes 65% of those respondents reported that they saw drugs as risky and that their parents would be disappointed 30% have seen someone one choked punched or beaten up 12% of those victims choking punching and being beaten up 20 26% have been harassed or have been made fun of online 16 to 20% of the 4,000 students reported it would be easy to get a gun in their Town 26% admitted to texting and driving 30% stole alcohol from their parents or homes with 41% of Gilbert 8th graders reporting doing so 61% of eighth graders reported stealing prescription pills from home while 32 to 33% of 10th and 11 or 10th and 12th graders emitted the same almost 40% of the 8th to 12th graders in Gilbert emitted to buying Vapes from smoke shops 64% report of the youth reported a low commitment to school which is a perceived risk factor our parents need to not only lock up the drugs and have these conversations in their homes as well as lock up the alcohol but we also need the schools to step in and provide resources to discuss mental health not stay silent get in front of the cameras versus emails and communicate with the children and the parents it takes all of us coming together please take a stand install Vape detectors in all of your Gilbert public schools and retrain on mandated reporting as we continue to see filed mandated reporting in so many cases is and our children deserve better rise up Gilbert thank you Miss Vega want to thank everybody that took time out of their evening to come and speak to us tonight thank you very much uh moving on to agenda item number six our monthly uh financial report for month ended August 31st 2024 Dr McCord thank you Mr Thompson governing board members I will ask Jackie maton our Director of Finance to come up uh Miss Betts is uh out of town uh for work and so miss Matan will pinch hit thank you good evening Dr McCord governing board members we are here to present the August 2024 FY 2025 monthly financial report today's report will consist of the district operating funds federal and state grants and bond fund District operating funds you can see uh M uh salaries and benefits including medical insurance are fully encumbered at this point unrestricted Capital the budgeted amounts for school and departments are also encumbered uh some of the capital projects that were not completed in FY 2024 have been rolled into FY 2025 so those projects are encumbered as well and you'll see in both of those funds some fluctuation um month over month which is typical this time of year Federal grant funds we want to highlight sr3 so the final revision has been approved by ad and the full allocation has been expended this is a reimbursement Grant so the final payment will be allocated upon completion report approval if ad recently published a report regarding sr3 non-s spend and it showed that GPS uh spent only 57% of the allocation amount unfortunately that was the amount that had been reimbursed to date not what spent again I want to reiterate all sr3 funds have been expended and then other other Federal projects uh we talked about this last month as well uh additional allocation for Roc was received and we'll Shore this up at the budget Revision in February state grants we wanted to highlight CIP which is the uh college credit by exam incentive program um in balancing the FY 2025 budget the state uh reduced this Statewide allocation by about 50% so we anticipate anticipate that that Gilbert's allocation will be reduced by about 50% as well uh These funds are used for professional development at the high schools as well as incentive pay payments to teachers uh awarded based on the number of passing advanced placement and international borate exams for the previous year and finally bond fund all of the bond funds are encumbered and transportation will be presenting to you for approval the purchase of uh buses in uh the very near future and just a note that buses take about a year for delivery that's it any questions Mrs man no I do have a question um tonight we're approving the purchase of some special ed buses um and those I presume are being bought with bond funds correct so what is the plan as we go forward and we don't have bonds when we when we're going to need to buy um buses or Transportation car vehicles what's that we're going to have a car wash is that what you said I think so a fundraiser yes a bus wash uh leadership will have to take into consideration the capital that's really the only other fund we have okay what we do during times like that is we have to prioritize everything in the district and and we see where those types of things fall so all right I appreciate that thank you any other questions any other questions from the board all right thank you I think that's it thank you very much and thank you for keeping with the tradition of uh making these uh these Financial reports riveting oh you're very welcome yes we tried appreciate it thank you thank you song and dance next time all right moving on to agenda item number seven uh approval of the consent agenda items uh do I hear a motion to approve the consent agenda items as uh outlin on the agenda this evening so moved thank you Miss Paige is there a second second thank you miss humph all those in favor of approving the consent agenda items as outlined on tonight's agenda please do so by saying I I any opposed all right and that passes four to zero thank you moving on to agenda item number eight our action items 8.01 policy development first read of policy 2103 administrative review for public complaints is there a motion so moved thank you Miss humre a second second thank you Miss pagee is there uh Dr mccort yes just uh quickly this is a policy um that basically is encompassing some of the policies that are quot voted in our old admonition and it gives uh the public the ability to file any complaint and um it just puts it in structure we had uh some of the lawyers from the trust put this together just so we were in accordance with uh what state statutes are as well as process and procedure is there any discussion amongst the board on 8.01 I I wanted to just uh point out that this is that when people do come and speak this is a process for um their concerns to be addressed and that they don't just speak and then nothing happens that we're we're cognizant of their concerns and working to address those well let me let me just correct you on they have to actually fill something out and turn it in it's not just anybody that gets up and speaks so you know that and it and it doesn't provide a mechanism for us to address those things then and there at the board meetings does it it's no okay there's still a a process that correct it should go through Administration okay thank you for that clarification and the reason for that is because of open meeting law we have to have something on the agenda 24 hours in advance so that is why when someone comes to address this we can't have a discussion or talk about their concern we we just have to stick to the items on the agenda correct thank you I think the only thing I was going to say is I know we've changed what we read but it still is on here correct and up on the screen as the old wording right so if we can just we'll change that as soon as probably at the next meeting when we take this through the policy second time and then approve it we'll just just so we can that be consistent correct yep thank you anything else okay I will call for a vote on 8.

twoyear payback and um that stabilizes the tax rate for that 1.75 million oops sorry I'll go back one so you'll see here where it's showing um stabilizing up um not even going to the cap that our bond capacity cap and at the same time keeping our rate stable now another thing that happened this year is our assess valuation that went up to remind um the board and the public that we had um a big increase in our assess valuation so that of course changes our bonding capacity and the amount for this General obligation bond this sets us up for um in 2026 for the board to decide you know what they want to do next so there'll be room in our debt capacity for the board to so choose if they want to do more General obligation bonds if they want to do another large lease you know we have um a lot of things on that facility uh study list that needs to be done here at Huntington but this affords them the opportunity to make that decision um late next year for 2026 and 2027 so it allows that doesn't impact that's what I wanted people understand y it doesn't take your flexibility as a board away absolutely not for future decision making that you have you still going to have the capacities you've always had um that's why I wanted people to understand that short turnaround for repayment here and that's why we're doing a lower amount our um debt capacity I our debt availability we could have even done the max for the general obligation bond which is almost $6 million here so we chose not to do that and do the 1.7 so we could um fill the tax rate get these things that we know um on the facility study completed and then allow that opportunity um for the future board to be able to decide what they want to do in the in the upcoming years and that is it for that portion of it I don't know Cindy do we have the time table or just want me to talk about it I can just talk about it okay I'll just talk about it so um with the timetable uh earlier we talked about um ice Miller and we talked about uh them preparing our documents so our legal council that prepares all our documents they put together um a timeline and with that timeline it gives us the legal steps that we need to do and tonight um of course was one of those steps where we needed to you know explain the rest of this and then the next two items that we would be doing is adopting the preliminary Bond resolution and also adopting a reimbursement resolution so that's this evening I think that's the next couple items and then after that we um published a notice of the public Hearing in um the newspapers and on our website site and then um then on our October 28th board meeting we hold the the project hearing we hold hearings for additional appropriation and then we adopt um the project resolution additional propriation resolution and final Bond resolution so just wanted to kind of give you that timetable of what to expect and then later in November is when uh we go out for the actual sales and um bond prices in November and sales in December and that meets all of our legal requirements yes so it really follows the same process we're following yep and all the rest this is customary for all of our general obligation bonds we've done C's good she pulled this from uh from other places so Bo so you'll you'll see that right there On That September 24th that is what we're doing this evening and then this timeline lets us know between our bond Council our financial advisers and the school district and who does what and when we have to do it to make all those legal requirements this is similar to the budget where in between each one of the steps that we do for the budget there must be 10 days in between this is the same thing when we um give the notice to taxpayers in the newspapers and in um on our website then it must be 10 days before we hold that um hearing so it's the same customary 10 days in between the steps for these General Obligations Al General obligation bonds also so that is it for the presentation part and if I'd be happy to answer any questions if not I'd like to um go into our exhibit A and B that the we need the board to um adopt this evening any questions or comments um I I would just like to say thank you uh for bringing this to us um and and Terry for your presentation uh you know our commitment uh for several years has been to this building and the facilities that surround this building and uh this is a a tremendous opportunity to address a real need at the school for those of you that have students that attend the school uh the restrooms are are not up to par U quite frankly and um are part of what's been neglected for quite some time and so uh I think it's it's our job to take advantage of an opportunity um to do this project and and do it in a in quick fashion I mean to do it in a year um is is pretty incredible um considering every other project that's going on right now so I thank you for bringing this to us both of you and if no one else has anything we'd move to item seven D7 exhibit a sure um in your board packet you'll see the preliminary Bond resolution exhibit a and this resolution establishes the maximum amount to be borrowed maximum term of repayment and maximum interest rate all for the issuance of the general obligation Bond as presented we'd ask the board for approval right thank you would anyone like to make a motion regarding the proposed Bond resolution I'll make a motion that we approve the preliminary Bond resolution also known as exhibit a and is there a second second any questions comments or discussion all right hearing none we'll vote on the motion to approve exhibit a motion passes five to zero we now go to d8 exhibit B great thank you next you'll have um you'll see in your board docs that exhibit B which is the Declaration of official intent to reimburse expenditures and this allows us if the school corporation pays any preliminary cost related to the projects in advance of receiving the bond proceeds it um it will give us the opportunity to reserve its ability to be reimbursed from the proceeds after the closing the Internal Revenue Service requires that the school corporation declare its official intent to reimburse as documented in this resolution in order to reserve the ability to reimburse all right would anyone like to make a motion regarding exhibit B make a motion to adopt exhibit as presented is there a second second second I think Mrs Heim beat you any questions comments or discussion all right hearing none we will vote on the motion to adopt exhibit B Mr Smith while they're voting I just want to take this opportunity to say thank you uh you had a lot on tonight's agenda as always incredibly professional well done and I'm grateful for all the support that you provide us so thank you thank you all right motion passes 5 to zero we'll now move to the consent agenda items E1 through 8 I'm going to highlight number seven which is the um uh recommend AC acceptance of donations uh we have four totaling $3,437 19 uh Rono Elementary School is requesting permission to accept a donation of $140 from the Central Christian Church uh women's Fellowship to be used for the ronoke Rockstar Integrity program uh Riverview middle schools requesting permission to accept a donation in the amount of $657 19 cents from donor choose to be used in Becky Livingston sixth grade English language arts class uh the third is hccsc Food Service is requesting permission to accept a donation of $50 from Valerie St out to be used for students who have a negative lunch balance if you notice she does that a lot uh here through the last few um meetings and just so grateful for that and number four um Hunting County Community uh Learning Center has requesting to accept three donations the first one is the variety of tools valued at about $2,130 from Tractor Supply to be used for the in the construction trades program and the second donation is the firefighter bun gear valued at $250 or less from Anonymous donor to be used in the fire and rescue program and the third donation is a box of safety goggles and 16 hard hats valued at $210 from lineu guard construction to be used in a construction trades program so I'm um asking for your um permission to accept those items in consent agenda E1 through eight all right thank you Mr trout uh would anyone like to make a motion regarding the the consent agenda items motion to approve the consent agenda is there a second second all right any questions comments or discussion all right would anyone like to pull out a particular line item and vote on it separate from the rest all right hearing none we will vote on the motion to approve the consent agenda items E1 through 8 as presented motion passes 5 to zero now move on to F1 Schoolboard board meeting calendar 2025 um in your board packet I'm recommending for your approval the school board meeting calendar for calendar year 2025 um we've made a couple of tweaks here upcoming year um some of the notes I referred back to if you remember this year was the first year we did the work sessions and it was a long run between Schoolboard meeting and work sessions there in January February and so we've adjusted that P piece also we now know the 4 Fair dates um in July and so we've worked around that and then you're going through the budget adoption process right now um I believe we have enough meetings there in a row to meet all the obligations that we have by law to get all of those pieces done too so and you notice that we're also keeping sprinkled throughout next year work session format which I think we have really made wise use of this year again and so I'm just recommending your approval of this calendar all right would anyone like to make a motion regarding the proposed meeting dates for 20125 motion to approve the 2025 Schoolboard calendar is presented is there a second second any questions comments or discussion all right hearing none we'll vote on the motion to approve our meeting dates for next year all right motion passes 5 to zero move on to F2 items of discussion by board members we had fun last week yes um could you talk about maybe because you and I talked about it on the football field on Friday night but maybe some of the learnings that we may have learned about that process um specifically maybe improving possibly the communication stream um you know I I want to say thank you to the community um on a variety of fronts one of those is support um no matter what your process is no matter how well it goes you can always improve it but I want to tell you um working with police chief boxel uh through those experiences we are we are incredibly uh fortunate in this community to work so collaboratively with our local law enforcement FBI Etc when you do all of that there's always ways to improve and debriefing with um Jay and Chuck and and also with um police chief boxel and Sheriff Newton um one of the improvements areas and I hope we never have to use it again I mean I need to say that I I hope we never have to go back into our community and ever do something like that again but in case we do one extra step that we'll put in place next time is when we first become aware of a situation we will put out a statement to the community to say you know that such a such a comment that we are aware of this specific situation this is what we're investigating when more information becomes available will let you know um and conferring with law enforcement and those people um and debriefing that's just an additional step um along the way but I I do want to say that um I'm grateful for everybody who reported um phone calls text emails um the second time that we Face something the parents literally took kids to the police station um you know I was there till midnight on Thursday night you know unpacking all of this and so our community and conversations with kids and and all of those things in the houses have been great but I think the one additional piece that we'll do in the future is once we become aware of a situation we'll immediately put out a statement to say we're aware because what was happening was we were getting flooded with the same information multiple times over but I also think that it will help put our community at ease that we're KNN it we're investigating it we're doing it and we're taking care of it so thank you Ryan I was going to say that was the one common complaint that I heard is if you knew about it could you have not have least said something so I appreciate that selflearning and Andi I it's you know when you go through this there's not you try to you try to communicate as best you can along the way my concern was initially when this was coming at us was I didn't want to alarm people and put out information that I didn't know was fully accurate but I do believe that um putting something out stating we're aware and we're addressing it and we're dealing with it it would be helpful for everyone involved so Ryan thank you um I'm going to talk for a few minutes so you got to listen to me because I was busy the last few days down at ice so I thought I'd catch you up on a couple of things that you guys didn't make it um one we were not the only ones last week dealing with that that was a constant conversation in the hallways oh you got we saw you go that we were doing the same thing same thing so it's just not our community that's dealing with this it is a lot of people dealing with it so I would also anticipate some additional guidance uh from the state uh at some point or at least from other law enforcement agencies as they again take a deep brief on that and do that um um I was at the isba convention last uh yesterday and today thanks for moving that uh last year when we thought about the calendar we moved it so I could attend and and do that I hope at some point I can get you all down there at some point because it was a great day of of learning and education uh do that a couple of things of note uh in the delegate assembly that happened Monday morning we uh approved the legislative priorities for isba are lobbying armed for that I am not going to read the multiple Pages uh of what's going on but I'm going to hit the main bullet points of that uh basically we've got a statement on state budget tuition uh uh State the state budget and tuition support basically our education grant as it comes in from the state uh there's a lot of varying things associated with that uh talking about Indiana uh secured uh school safety grant that we get as well we we work uh work with that uh student support services and teacher retention Grant also uh we have stuff working on that uh a lot of stuff on that another one that was an interesting thing for me is we uh they're going to take a a topic on Tiff districts uh and I learned a lot about Tiff districts uh and I realize that that is an area that I think we as a board maybe need to look at and focus on a little bit more uh in our community uh referendum issues and then again the wonderful various educational matters that all of the state likes to talk about um so those are our legislative priorities uh if you want to learn more about them November 4th uh the Region 3 meeting up in Fort Wayne Uh bradin will'll go through all of those uh and kind of give you a little bit additional information about all of those the other interesting thing that we did is um a lot of uh stuff that is not part of the priority list comes up regularly and we need to know how the isba should take a stance on that so the other thing that we approved was the legis legislative foundational statements uh and it just kind of gives General great outlines of that uh once those become digital and I can forward them to you I will forward all of that stuff to you kind so you can just kind of understand what's going on so if something doesn't come out in those legislative priorities but maybe another bill the foundational statements give ispa's uh PE individuals that are ling on our behalf at least an idea of how to take an interpretation of that and go with that um the other thing is there were several classes in there uh that I attended uh two today that were very good one related to like a it was a basically a tiff 101 so I thought I understood Tiff but I didn't realize how it affected schools so that was a very good thing uh if we could ever get the ability to have someone come in and talk about tiffs to us I think it would be good for us to do that uh the other meeting today uh that I attended that I've already told Mr trout I told people they were going to have him call him was related around Property and Casualty Insurance and the ability to have possibly join a trust that may be able to do give us some different options in that area uh and then prior to that on then on Monday we also had some additional things and my notes left out but basically financial information on some other things interesting um right now uh Terry was here talking about how we currently uh do construction projects with uh you know we bid it we hire an architect we bid and that there are several different opportunities and several different ways that we could actually do construction projects I believe we did something different when we did the stadium there have been a couple more and some of those have changed so it was an interesting option of that uh so maybe some things as we look at future in the way we may able to use the taxpayer money a little bit differently in that to be able to do that in the future and some other things so I have a bunch of PowerPoints that I may get you you can look at them or not but if you have questions uh but uh I always enjoy this time because it usually brings me back and I start asking questions of John and Becky um I've already asked her a couple so uh it was a great time and hopefully I can get you guys down there to help learn about some of that in the future too so it was a great time thank you for taking let me go to that as well did they talk at all about uh what what is has replaced the textbook that in none of the sessions I attended they talked about that but they did mention the fact that that fund is now going back to the general education fund which we have talked about as well okay so um um I also got to hear Dr Jenner uh the state superintendent of Education speak uh she gave some very interesting things about where we rank as a state uh really driving home the fact that uh we are um leading the way in robotics we are the number one state with the number of Robotics teams in the State uh we have this this is the one that floored me so the state uh robotic the national robotics competition or the world competition is Indianapolis usually at Lucas Oil Stadium they've actually now have to move it to the fairgrounds because they need more space the number one state or entity uh that sends teams to that is Indiana number two is China so we're above China the foreign countries of sending teams to that competition because they've earned their way there so I commend the teams that we have in in Huntington and continue the growth of that and she gave some other great stats that I currently forgot to bring my notes with but it was a great time and if you ever have an opportunity to hear her talk and again another great thing to hear about how we're doing so thank you for going yeah Mr trout I wanted to uh take this time to recognize thank our parents for I heard from dozens of parents on Friday thanking our team and on that team they mentioned uh Mr trout and his team the building level principles are sro's but they they mentioned our board I heard and John and Jay heard from every board member here during those times as well um very very appreciative of the collaborative the communication as well as the teamwork showed uh to make sure that um our kids were safe and so uh I want to note the parents that reached out um were incredibly grateful for the work that got done by our team uh in Huntington and so it was heartfelt I heard from from standing in front of buildings to throughout the day to every single business I attended in Huntington and uh other communities that day about how appreciative they were of how we do business here so I want to tell the parents and business owners thanks for letting us know uh those were trying times but in reality um best practice was used all night by your team John thank you hey Chuck uh to close us out today would you just um because we don't meet again till middle of October the 14th or something talk about the bid opening today you don't have to give the financial numbers but just let the board know it and the community know what's coming at them we uh received three bids for the uh lighting ceiling and uh some of the piping project today um we're evaluating those bids as we speak with uh our business office our team and and Becky and uh we'll be bringing our recommendation forward to you uh one of the next board meetings um but we feel really good about looking at them we'll get into the weeds of what they've really bid and what they haven't but we were pleased with the number of bids we received so that was for the hunting that was for hunting North High School yes okay so I just want you to know that coming back at you in nove or October is more work that's going to be done next summer with all the lighting and ceiling primarily in the hallways is where we're talking it'll be classrooms uh ceilings um lighting and uh there'll be some piping Plumbing work done as well at the same time and um we'll bring those uh to you very soon but we were pleased with the bids that we received all right does anyone have anything else hearing nothing further I'll move to G1 and entertain a motion to adjourn so moved is there a second second all those in favor say I I the opposed same sign all right the eyes have it we are adjourned thank you

moving on to item 1.2 roll call Board member Bo here board member um vice president arianis not here at this time board member G here clerk benas here and I am present we're moving on to item 1.3 approval of the agenda can I have a motion make a motion to approve the agenda motion by board member Bo second second second by board member benas any discussion seeing none colleagues please place your vote motion pass 40 moving on to uh 1.4 can we can please stand for the Pledge of Allegiance moving on to item 2.1 public comment on agenda or non-agenda items hope do we have any blue cards Le do we have any hands raisen in the zoom link We Have No Hands raised on Zoom thank you moving on to item 3.1 discussion of Unified School District a USD facility plan mrga I turn it over to you thank you uh board president Rodriguez paa uh Latasha and I are very excited to be discussing facilities with you all this evening uh this evening we're going to be walking uh through three buckets of information uh together uh the hope is that these three buckets are going to provide the Board of Education with enough information uh to hopefully provide some direction uh to staff uh but by the end of today's uh meeting uh we want to uh let you know that at any time uh you can stop either Latasha or myself if you have any questions along the way the first bucket uh that we're going to be uh focusing on this evening is our facilities uh worksheet at your dis you have a large version of the facilities worksheet uh if it is to your liking I do call your attention to this wall over here we do have a larger version um if you would like a larger version just raise your hand and hope will'll bring you the larger version to your to your table um and she will bring that to you if you prefer uh a larger version three on this side please I'm sorry two that that one maybe sir but the other one you're good with that that you have good eyes okay all right um so in the next slide Latasha is going to be walking uh the Board of Education through this facilties worksheet even though we have seen this facility's worksheet uh before just to lay context for tonight she will be discussing the four areas of the worksheet she will be bringing our attention to the increase and decrease column of the worksheet she'll be talking and discussing what the different colors on the worksheet mean and and she will be ending with current available funding thank you superintendent TGA um so we're going to start with identifying the four areas on the spreadsheet so we have the first area which is considered prior commitments and our prior commitments were the decision where the board education stated we are going to commit the remaining bond funds in fund 21 to address the pr monitorization commitments of Lee Elementary Dalton Elementary and Paramount Elementary then we have the category of safety related items Mr joh can you pleas like tell us the colors when you're on it I think that'd be helpful I mean if you're lik in the yellow or the green sure so safety related is the orange okay then we have I mean the prior commitments is the orange safety related is the blue category title thank you I'm skipping I'm sorry prior commit Mrs Green safety related is orange then we have the blue category which is strongly recommended and then we have the yellow category which was upgrades and add-ons on this worksheet I would like to have you to uh address your attention or take your attention to the fourth column which is the column that is titled increase or decrease here is where we identify the change in our projections so back in March we presented to the Board of Education this entire worksheet and for all the projects the Board of Education gave us authority to begin we gave the Board of Education the projection of the cost of the total project if in the increase decreas increas column you see a amount and a bracket that means that's a savings that means as of today if the project is completed that project was completed less than the amount that was projected or as of today the amount of the newly revised quote that we reive for that project is less than yes sir but just to clarify that's not the amount of savings that is the total amount so we would subtract that from the amount to find the savings that is the ual savings that is yes that's the actual savings so we're looking at the fire alarm suppression system that project is not completed which is in green it was projected at 1.3 as of right now based on the quotes we are having a savs of a 1 1.2 but again that project isn't completed but as we receive more quotes that will be that will be updated when that project is done okay can we ask questions as as your what rememberable as an example so can we dig just I don't know that we'll have to do this for every line item yes but so if we look at the fire fire system we said that the original estimate was going to be was going to be 1.3 million and to date committed expenditures are about $100,000 yes ma'am yes ma'am and so do we project that we're going to spend the the remaining 1.2 so in this case seems like a really big Delta to save and I'm glad you asked that I mean I'm glad you brought that to our attention so this is a reflection of part of this project which was the Bell and the PA system upgrade we were able to utilize other one-time funding versus the funding on this worksheet so for this worksheet purpose that's a true savings because this project was able to be completed with other funds outside of the funds that was committed for this worksheet and that would also be true if we look at the white column where it says parking lot expansion where it shows the projected cost was $7.2 Million but we're seeing a decrease of 7.2 that doesn't mean that project isn't happening that means as of right now we potentially have another funding source of our one-time funds that could take care of that project is there I know there's a lot of information period is there a a note or a symbol we could use to guide us to that to show that these projects are being paid for with different pots of money not on this worksheet but I can't update that and identify to the board ucation I think it would be helpful because otherwise it seems that we're saving 1.2 million or we're not spending 7.2 million we are making those I'm hearing you say we are making those Investments and we are spending but from a different pot of money so it seems like we need one more line here to identify those plots at least that would help my thinking yes ma'am yes ma'am yeah and that's I was foro you got to where I was trying to get and I to maybe understand that because if we look at Roofing the the second yellow from the bottom so yellow means it's completed yellow means completed so so that's an easier one for us to look at so that was projected at uh 3 million it looks like what was actually what was saved was 1.3 million but we may have still spent that so we don't know how much the project actually cost from this how much how much was actually paid out for the project we just know how much was paid out from our grant funds from the uh measure the bond funds no so in this case the roofing project we projected at $3 million we actually realized a savings of 1.3 because originally for um the sites that were listed we had a projected that we were going to have to replace the entire roof and when we did the audit some roofs were able to just be um taken care of with a coding so that is a true savings so there are some savings where it's just truly the project was less than but then there also are some projects where the project just cost more like the surveillance $3.7 million we spend more $757,000 more on our surveillance project but I will update it and I can identify other funding sources that were utilized for some of these projects in which we have we're able to identify some of the savings and the Tasha just for for clarity purposes because I think it was it was stated so um in column 4 when we have an increase decrease that's an that's an actual in other words we're not saying this cost 1 million we've only spent 20,000 so you're going to put 20,000 there this is what the what the original estimate was and then based on the newest information the new cost is either going to be more or it's going to be less so this is not an encumbrance this is not a we've spent to date this is an actual true either savings or an actual true increase yes sir for all projects for all projects yes me okay so if we talk about the colors so we have four colors on our worksheet so the first color is green green means the Board of Education gave us Authority for this project but we have not completed the project that means there's still work in progress either like for surveillance we said we're only in phase three we still have to install the access control until there's other projects that happen yellow means the Board of Education provided us Authority for the project and the project is completed there's no additional work that project is considered done then we have white which the Board of Education provided us Authority but that project has not yet started at this time and then we have the gray which were projects that were listed the board of education did not give us Authority but those are still in the worksheet for consideration and then miss Natasha for clarity purposes uh when we say things that are in the white are projects that have not started we mean physical construction started that doesn't mean that we haven't started DSA and uh architecture and those kinds of things correct yes sir so um if we're looking at the parking lot expansion we know we submitted all the architect design the DSA has already um provided us approval um we are going out to bid for all Sites up for Le and Dalton because we're waiting for the city to give us the a final design for the Carbell but the work has begun for those projects so we don't have any project on our list that we have not started some level of activity on okay the white yes ma'am any questions on this worksheet this portion all right so now we're going to go into what we consider not what we consider what is available funding so we identified um project and add-ons so this is identifying based on the original amount that was projected and based on the change so you see our largest swing is our prior commitments so before um when we received the quotes to modernize Lee Dalton and Paramount that was over 10 years ago and the projection was $6.5 million now alone Paramount is coming at 11.2 million so this is now increasing the prior commitments to show to modernize those three sites based on the architect design and all the surveys we have to do it'll be an increase of 15.1 million for our safety related projects we projected that we're going to spend $12.7 million we're showing that there will be a savings of 12.3 again that savings is coming from finding other ones time funding um projects coming in lower than projected but it does not mean projects were just not done then we have our strongly recommended we projected the amount being 1.9 as of right now we're showing that is a increase of $550,000 then upgrades and add-ons um we' seen the change um originally it showed zero we have a decrease and that is because that um for the upgrading add-ons that was our furniture for our classroom we were able to tie that to our exra onetime funding so that entire project was able to be paid for which we received last year but we were able to charge that to our one-time funding so that does not show an increase it shows a savings as far as to as far as the funding on this worksheet so the net impact shows that we have additional our remaining balance of $5.6 million available for the Board of Education to consider before we jump into this this next section um I'd like to provide questions or maybe some time you might want to go through the worksheet and questions pop up uh before we move on board president may I ask a question yes of course thank you uh M Jamal again I know this is a lot of information um and I also think uh it's important for our public to be able to to have access to this kind of information in a way that's more easily digestible I would request that we add a legend to the worksheet that codes for the bright so I'm understanding the green is approved but not completed yes ma'am the bright the bright yellow is completed yes Ma and then the white is in progress in progress in progress um I know that there lots of questions about how much money is the district spending and lots of different buckets and maybe there's a separate one pager that could give us our running total of what we've act what we projected to spend which we actually what we've actually spent and then where that money is coming from um because I I think I'm still struggling with the for example the parking lot expansion showing a 7.2 million dollar savings we know it's not a savings but we've identified other funding so I would like to be able to say we've invested $7.2 million but when I look at this worksheet it's hard for me to make that connection thank you and would you would you mind clarifying the new subtotal per May 10th board decision the what that is and why those numbers are different on the yeah what what does that signify sorry so it's not I'm not seeing it there I'm looking at I don't know I don't have cells to describe um no it would be the there's there's four sections it would be the third section you mind if I come over decision so the amount that um board member Greer is identifying is on the spreadsheet where it has the May uh May 10th decision so that is the subtotal of the action that the Board of Education took that night so if we just Su up the projects that the board said okay you may begin you may proceed that is the total of that column so here this helps so here this project in this category the only thing that the board identified we have the theater and then we have here which are these projects the playground equipment and So based on what the board gave us authorization for for the playground equipment and for the theater the total here is 1.3 but everything in this column was $3.8 Million they we receive authority to do a okay the bottom so for each category we're looking at the spreadsheet so here in the first category we look at the I'm going to say this a peach this says a new um subtotal for this category for safety related the board education gave us authority to do 25.1 million but the total category was 3.2 million if we go down to strongly recommended the question was how do we identify the May 10th board educ education decision so under each category if you look at safety related that starts in the orange if you go down the last column of that section is kind of peaches it says the new subtotal May 10th board decision so if you go all the way over to your right that shows that the board authorized us to spend $25.1 million on safety related items but the total category was $ 32.1 million now we go down to the strongly recommended the board education the entire category was $3.8 Million but on May 10th the board education only authorized projects at total $1.3 million then if we go down to upgrades and addons the total category was $ 46.1 million but on May 10th the decision was to only take care of projects that equated to $3.1 million and you can also identify what those projects are based on the color so if they're green yellow or white that's where that sub total comes from if they're gray they wouldn't be included in the May 10th decision because that means the board of education did not give us the authority to start those projects and I wanted to add I'm not sure if this is um what member Bo was asking but um were you spoke about some of the projects have been paid by other funds or other I think it'd be helpful to us and also the community like what other funds is it coming from you know es funds or right General funds school bond fund where is it coming from not just like it's from another fund I think it'd be helpful yes ma'am we'll provide that key um but it I would like to just stress that everything on this um worksheet is coming out of funds that are not in the general fund so it's either our one-time funds of Esser that allows us to upgrades or it's from our fund 40 which is for facilities only but nothing is coming out of our general fund so why I was asking about the blue what what sparked my questioning was I was trying to get a sense looking at this sheet overarchingly how much we're looking at by way of projects over overall um just to kind of get a to get a sense of from our from our assessment what is is where do we stand so I wouldn't it it wouldn't then be wise for me to take the totals under each section because there are are are funds that have already been allocated correct so I would need to take the subtotals that are listed under each of the sections but then subtract the authorization and that would say that would determine costs Beyond these dollars here so the amount that's available based on the so we start the um work uh we start the entire facilities project with $59.7 million sorry to just to clarify looking at what we assessed by way of all of these facility needs if if I could wave a magic wand or if I if I could jump three times and make magic happen and cover the what what are the what are the costs associated with all of these projects got it um I do not believe we have actually grand total for all these projects not looking at funding was projected at $13.7 million so to answer your this is a rough quick calculator uh to answer your question Natasha you can kind of check me on this to do everything on this worksheet as Atasha mentioned is $113 million but we took the $113 million and we know that we were doing somewhere around $60 million I'm just using soft numbers right now meaning that to complete everything on this worksheet we would need around 53 more million do yes those are rough rough numbers but just to give you a a sense to your question that's helpful thank you y but does that $53 million balance take into account projects that were f Ed by other Poots of money no so we're I think we're saying two different things so the to to do all these projects based off the projection cost it would be $13 million we had approximately $60 million available in facility related expenditures if all things remain equal yes we would need additional funding but because we're also finding other one-time funds that would increase or decrease the amount that would have been allocated on this project am I saying it backwards no no you're saying it correctly uh but there's one boogaboo to that to that thinking and that is our prior commitment to Dalton Lee and Paramount uh because that alone added $15 million to to the total cost and although and I applaud Latasha and her team for being diligent aggressive in finding other funds so that we can do more things on this worksheet that that that that increase uh in Dalton Lee and Paramount which I applaud the board for saying hey we said we were going to do this and we're going to do this uh that has increased dramatically the amount of funds that are needed to do those so although we have been successful in finding three million for desk and you that those kinds of things they're a little bit negated because of the increase to Dalton Lee and Paramount superintendent Orga can you please like clarify it for our board member vus I'm not sure she's familiar those three schools why we're going to do those first because they didn't get done the last school bond correct correct so and as part of the measure K and as part of passing that Bond one of the things that the that the that the board at that time 10 years ago um said is that we were going to use measure K dollars to address schools that were not modernized with the prior Bond because that money ran out and in the prior Bond the uh the strategy there was to do a school complete it and then move to another school complete it by the time they were at their whatever number of schools the funds were gone and so this time the board took a a different approach instead of saying we're going to go school by school by school we're going to go project by project by project so that every school's getting a l a Level Playing Field but those three schools were not touched the last time we they we were modernized and so the board rightfully so I believe uh said no no we're going to stick to that commitment and those three schools need to be modernized what memorable pursuit of clarity sometimes is a longer path does the $13 million include these net increases and decreases no the 113 was the total amount of the original projections for the projects so where do we current so if we said based on 13 was the original projection we've allocated 60 million according to this we have 53 more million dollar to go according to the our update our variances where is that number now 113 plus Summit how much not sure I'm following because we the total plan was for all of our dreams and wishes was 113 million then on May 10th the Board of Education stated these are the only projects that we're going to start with with and then we're going to come back to see what does that look like are was our projections too low projections too high and at that time we knew we still had about $5 million remaining after May 10th now we're here saying okay based on where we are will we actually spent our projects are coming in what is the remaining balance we now have $5.6 million of the 59 million that we approved yes ma'am I understand that but I think my question is as we try to think about long range planning um at some point we we projected 113 million do we have a sense of what the universe cost is now to do all these projects we have not re-evaluated the projects but um what we short answer we have not re-evaluated we still have the quotes what we have re-evaluated is for the projects we had Authority for let's ensure that we have the most current cost and projections on there so the the only current costs are the approved projects current projection are current projects anything that is hasn't been approved you haven't gone out to get quotes or bids correct understood thank you you're welcome any further questions okay continue thank you okay so so take takeway of this this first bucket that I want us to plant into our uh into our brains is that currently there is $5.6 million of available funding in the facilities worksheet okay so that's that's the takeaway right now that I want us to all walk away with oh there's $5.6 million available still in funding on this facility's worksheet and then we're going to move that to the side and quickly forget about it as we move on to bucket number two okay uh bucket number two our second bucket is our 10-year deferred maintenance plan we are all aware uh cabinet staff um board members at the dis that either through public comment emails phone calls meetings Andor conversations uh that stakeholders whether that's staff students parents Community have brought forward concerns regarding our facilities that could be in the area of haacks that could be in the area of asphalts the asphalt Roofing Florine to name a few and those concerns are genuine and they're legitimate and we believe that those concerns although not exclusively or 100% but most of those concerns are rooted in the fact that we currently are operating under a reactive model regarding our our our deferred maintenance so what does a reactive model means it means that something breaks we react and we try to fix it something erodes we react and we try uh to fix it something is out of date we react and we try uh to fix it not saying that's a bad thing just saying that that that is the kind of the currently currently that's kind of the the mode of of operation our objective tonight is to pitch the idea of changing our mindset around defer maintenance and that narrative and instead of operating in a reactive mode maybe shifting to a proactive mode meaning that we plan our deferred maintenance for the next 10 years and we lay out a plan plan that will address the major items regarding our facilities that need regular and routine maintenance and so that's our objective uh tonight Latasha is going to walk us through some of the items that have changed since the last time we shared uh our 10-year deferred maintenance uh plan and she will also discuss budget but we will take a short timeout does anybody want the en the the larger version of the Deferred maintenance plan or is the one that you have in front of you sufficient that one's good okay Mr Tasha all right so before I begin I want to identify the difference of the two worksheets so the first worksheet we were looking at that was a list of projects that was a list of projects of how can we enhance our facilities what can we do we were dreaming thinking about oh if we could have this we want new playground we want new classroom furniture that was a project list this is what we're calling our deferred maintenance this is things that we need to do on a consistent basis so we can make sure our our facilities are meeting the standard we have proper agback our flooring our exterior painting all the routine restricted maintenance item things that we need to be addressing we have now identified how we can address those on a 10year rolling average and this would be a fluid report that we will update and every 10 years we will know where we're at and so here what we do is when we shared this last May um we added three new items or four new items um items that were just to over oversight on our part um such as our kitchen flooring we have the 10year defer maintenance and Miss Cella hey what about the kitchens it wasn't listed so we have now added the kitchen flooring we've added items such as like tennis courts which were not listed at isusa high school and we have those at glassstone the gym floor at glassstone was on our defer maintenance sheet but it was at a future year now we're adding it um with the recommendation of it being addressed sooner because it's now in a worse condition that we originally projected it at and then we also have items such as our GMS roof and our Bale roof they were always in our deferred maintenance but we're now moving those up because of the state of their current Rook based on the current audit right now the district contributes a million dollars to the F maintenance plan we've been doing that amazing a lot of districts do not do that and that's where we've been trying to keep things going keep things going but it was in a reactive mode we were wait until something actually broke but we we've also been fortunate to receive one-time funding which helped us do almost 75% of our agback that was over $17 million that we needed and it was not budgeted for but because we received the onetime funding we were able to take care of it but now all that's going away so now we're trying to put a plan in place to ensure that we're not in the position we were previously in when we know we have things we have to address but there was no funding allocated for so in order um your full sheet identifies all the school years I mean all the school sites including the district office as well as for the next 10 years um and it will show that in order for us to be able to achieve each category for each year as it stands right now it will require an increase of the million dollars to additional 2.2 million if we were to say hey to do this every year 24 25 25 26 and so on we would need to increase that contribution to be $3.2 million each year and so that way on an average we'll be able to address it that doesn't mean that every year everything on that line equals 3.2 million it's just that if we do on the average so it's not every year let's looking for authority to increase it here if it was $3.2 million on average about time we got to each year we will have enough in the pot to address another Point that's important on this facility worksheet is that the projection is that we have to replace it all so for example if it says flooring in the classroom office for Dalton if we had to replace all the flooring that's what's on this worksheet but a deferred maintenance is you budget for the full cost but your hope is as you're doing preventive maintenance you never have to replace the whole thing you might have to do partial foring or for the turf we may be looking at the wings there are several wings at Le they have turf that doesn't mean when the Le's Turf Wings come up you have to replace them all no you assess them and you only maybe have to do Patchwork or you only have to replace One Wing or two wings but the budget is already set aside for in the event that you have to replace the entire section of a wi M Jamal is is the Deferred maintenance fund a do we hold a balance or do we spend it down to zero each year no as of right now we hold a balance and as of this year we have not spent anything in deferred maintenance until we receive Authority from the board education on if the board would like to go in this direction um for the Deferred maintenance but previously the million dollars was transferred and that's what we will handle if something was broken if we had to replace a vehicle replace um a HVAC that's where we would utilize those funds but what is our current balance um I don't want want to guess last year we finished the year with a little over 450,000 with this year so I'm going to say approximately $1.4 million with this year's million dollar contribution already going in and do we fund do we uh fund our contribution at the beginning of the fiscal year we show it as a line item but the actual transfer happens when we close the books at the end of the school year yes ma'am thank you it is also important to note that right now when you when you're looking at the 10-year deferred maintenance plan we thought that it was important to um compare apples to apples and so we brought you the 10year different maintenance plan that we had previously brought with the changes that Latasha walked through but moving forward if this is uh a direction that the board wants to either decide on or talk about more um we are committed to the next time we bring this 2425 will be a year one on the defer maintenance plan and then we'll show you the next 10 years so that you're actually looking at a 10year plan because right now you're kind of looking at an 8-year plan because we include the two two previous years um so I want to ground us on where we are so far we know that on the facilities worksheet we have 5 $6 million in available funding check we also know that in order to implement a deferred maintenance plan we're going to need an additional $2.2 million a year to shift from a a reactive mode to a proactive mode check now we're going to put these two buckets aside one more time and we're going to go to our last bucket and can I just ask a question yes ma'am ask a question regarding where I'm reading asphalt but it doesn't say where in you know I'll just give an example is is a high school you you know their their grounds are very bumpy is that where we're going to put the as talk uh flatten it I shouldn't say flat but you know it's it's very uneven and to me it's very dangerous it's a safety isue to me I'm surprise someone has not tripped and fall is this where we're going just say asphalt would you say where yes and so wherever it has asphalt um it will be doing an assessment of that entire campus and we'll either do a full replacement or full Sur which means we just are able to do a a top code of coding thank you number just a process question about the about the second bucket regarding the the 10year savings we we said let's use asphalt so I don't remember what the numbers were we say it's going to be $10 million to to replace all the if if need be to replace resurface all of the asphalt on isah high we end up only needing to slurry everything the condition of the asphalt is fine and so now it only cost $1 million and so there's there's again making these numbers up there's $10 million in savings does does that do we still bank that to be used for for future deferred maintenance or does that allow us to save what we would invest in subsequent years so no um if we were to go to that direction and the board education say nope we're going to increase the million doll contribution to 3.2 that will always be um deposited into fund 14 and then any projects that come in less that would be a savings for fund 14 but that just will help offset if any projects in the future year come in more but it will be in fun 14 and then board president um I do want to point out uh to your uh concern about buuza high school and the bumpiness um that's a project and that project is actually on the facility's worksheet to redo the Courtyard area uh at Aza high school so it is something that we also uh have looked at that it would be nice to redo that that whole area so that is currently a project right now it's gray meaning that the board has not given Authority for that uh but it is noted on the facilities worksheet thank you you're welcome I have a question so if we adopt the Deferred maintenance program does that mean that this worksheet is going to change this this huge one here with all the numbers no because that's a project list the Deferred maintenance is what we just need to do regardless if we increase any of if the board give us any other authority to do any of those projects on that list that would not change the need for the F maintenance now for example if we look at the asphalt that we're were just discussing that's currently a project it's also deferred maintenance right if we do it um if the board education said okay we want you to do that asphalt that will be a project that would be a savings if Aza high school for example was in 2526 that means it would not have to be done so we know that would be the first year for savings because it was taken care of on the project list not the Deferred maintenance list okay so moving on to uh our third and final bucket is our Surplus property so uh we know that the Board of Education uh gave authority to staff uh our Consulting partners and our legal team to begin negotiating the sale of Al the former Allington the former mie the former pal and the former Sierra and we are currently uh engaging uh with the developers uh to get a purchase and sale agreement for those properties we do not know the amount that we will receive because of the sale of these properties but we do know that there will be an amount coming to the district that can only be used for facilities to the district that is a known the quantity or the amount is is unknown but we do know that there are funds coming this way we also know that two of the sites uh the board of education has given direction to repurpose right so Center Middle School to become the Community Conference Center uh the former slaon to become the new home of Sierra High School and the expanded uh and modernized um Central Kitchen so we know that funds are coming our way we don't know how much is coming our way but we are hopeful and working really diligently to be able to bring to the Board of Education as early as our next board meeting in October and hopefully worst case scenario our board meeting in November so either in October or November we actually will know the amounts that these properties will be uh will be selling will be selling for so this bring brings us to our third bucket okay so we know there's $5.6 million in available funding from our facilities worksheet we know that in order to to to implement the Deferred maintenance plan we're going to need an additional $2.2 million a year and we know that there is an unknown amount of money coming to the Board of Education that can only be used for facilities so when we took these three buckets that that we know today right now we looked at these three buckets and we came up with three options for the board of of Education to consider for tonight option one is that the board give direction tonight to staff that we do everything on the Deferred maintenance plan that is listed in 2425 so we we would look at the the the 10-year deferred maintenance plan that uh is laid out and that we would do everything on that particular year what does everything mean it means that we would be doing uh we would be painting hge Elementary that we would be assessing an hbac unit at Lee that we would be painting Long Fellow that the roofing at Valleydale would be replaced that uh the tennis courts at Aza high school would be redone that the flooring in the gym floor would be done the flooring in the kitchen at Gladstone would be done and the roofing at Gladstone would be done Sia High School in the adul head would get asphalt and the district office would get or assess six agback units and the roofing are you looking at this yes ma'am the the line going across yeah of 2425 oh okay thank you I was in the wrong in option one this includes and Latasha alluded to this some shifting in projects it includes a gym floor which was already on the plan but it it has now become a safety issue it is buckling really really bad and it includes the GMS and valid deal roofs which have also reared their ugly head and the severity is pretty bad there as well so those have been shifted to 2425 so that's option one let's do 2425 to for maintenance plan option two um no let's instead look at the fact that we have $5.6 million in available funding and let's handpick or cherry pick some projects that we might want to that we might want to do option three thank you for the presentation tonight that was really good information but let's not do nothing at this point in time let's make a decision at a later point and then option four is something that we did not that we did not uh think about um we do want to note uh that staff is recommending that we move with option one for the following reasons first IT addresses the safety concern of the GMS Flor second IT addresses the severity of the GMS and Valleydale roofs third it's sign signals and it launches this new path of being proactive when it comes to our facilities fourth because we know that there are funds coming our way because of the Surplus it does not negate nor does it ignore the items on the facilities worksheet so making this decision doesn't say oh but we're not going to do the great things that we haven't talked about in the facilities worksheet this doesn't negate that this that still keeps that alive it pauses it for a quick second until we have some more information but it doesn't ignore the items um there and those can be further discussed contemplated and decided at a f at a further uh study session um but now we would like to turn it over to uh board president uh for um any kind of um direction that the board might want to give stuff so do my colleagues have any recommendations or any questions any board member b i I know I've asked a lot of questions I'm happy to that's fine start the other end you're good okay that's fine Mr Jamal can you um just remind us what is the difference between deferred maintenance and everyday repairs so deferred maintenance um would be I'm going stick with hbac so deferred maintenance is we're going through and we're checking our filters we're actually checking our fluid we're actually going through and we're checking our coing coating that's defer maintenance when you're actually going in you're checking things to prevent the HVAC unit just working working working until it's gone and you cannot keep it lasting Beyond its projected useful life others would just be beautification that's why I put another category things that we just want to do continue to do but it's not something that you need to do to maintain and have a comfortable learning and working environment in in the context though of the difference between deferred maintenance and everyday repairs I think HVAC is a good example so for HVAC or uh AC and heating regular checkup system maintenance that's deferred maintenance and an everyday repair would be if the system breaks all of a sudden yes do we have a separate budget for those everyday repairs no or is that part ofes that also maintenance and so the way that we look at it is we project the full cost so on here like we have for Lee full cost for full unit to replace it right now we're probably nine times 10 depending on the the life of the system we have to replace it but if we're properly doing defer maintenance you're projecting a full cost but if you've been doing the filter changing checking the coils when you go to that unit you won't have to replace it you may have to put a service agreement in but then the cost of it will be able to be set aside for another item that needs a full replacement on that leads to my second question um in this cycle of deferred maintenance HVAC asphalt painting turf um is there a a a useful life for each of these quote unquote systems yes ma' so for example for hbac how long do we expect our units to last if they were brand new 15 to 25 years okay so that would if we're installing something within this 10-year plan we expect that the next replacement would be outside of the 10year scope yes and the way you could prolong the useful life is adequate deferred maintenance and then the same question about the use life of asphalt and turf yes give me one second I have that for you okay so asphalt um is replaced every 10 years and slurried every five years fencing I'm sorry would you like me to go to each one or do you want me to just do I think would be helpful because those are all kind of the big buckets of um differenter maintenance okay fencing is every 20 years flooring which includes classroom and nprs is every 10 years gym floors is every 30 years HVAC we cover it every 15 years exterior is every five years playground equipment is every 10 years a full roof replacement is every 10 years turf field is every 10 years Turf Wings every 10 years fire alarm and intrusion alarms and cameras is every 10 years and your kitchen floors are every 20 years that's that's very helpful and my final question for this round is if we can as we consider option one um when it says use available funds to do everything in this 2425 Blue Line plus the GMS gym floor and the two roofs what is that projected total cost so that would be a little under the 5.6 million is available okay okay and then if we are we also voting or giving direction about increasing the the the additional contribution to deferred maintenance I would recommend that we do again it's up to the board but I would recommend that we do not not do that currently right now because again we have this unknown bucket of money that's coming that may play into that decision okay so oh thank you so to to be clear option one would be fully covered by the $5.6 million approved available balance that we have yes ma'am thank you you have any questions is it so there's there's 5.6 million just to be clear that means that we have with with previous allocations just to be clear we have already exhausted all of the bond dollars no So based on the amount that we have in the bond fund the bond fund does not have enough to cover the last three schools so we are utilizing other funding source from the facility's worksheet to address the modernization right the reason I'm asking is because from a bond perspect so from a bond persp perspective if we communicated that we are going to spend Bond dollars on X we have we have utilized those Bond dollars on those things it wasn't enough and so there are other monies that have been have come in to supplement but but just for clarity sake we will have then been uh uh faithful to the to to what we have communicated to the community and and we're not saying there's 5.6 left of bond dollars but we're going to deviate because we may have some other monies coming in correct that is is correct also you said or you're saying that we expect hpack units to last anywhere from 15 to 25 years last year significant numbers of HVAC units were replaced as I as I just kind of look down each of the columns I'm trying so let's look at at uh Bale it says that there was 33 hbac units but then when I look down the column I see there's two units in 256 3 28 29 one so does this take into account does that take into account that we could hit a cliff of HVAC units or if if we're not do do we need to plan for for more or what's kind of the thinking behind the smaller number of of hbac unit Replacements yes so when the board education approved the HVAC project that was only approximately like 60 65 to 70% of the units so no campus had 100% units replac so what you're seeing here is those remaining units that weren't replaced they're on this deferred maintenance and then once we get down year 20 then you're going to see those numbers jump up because now we're talking about the units we just replaced about 10 years ago V any questions yes I want I have a couple questions I know that I just just for clarification I think this is the answer because I also had a question regarding the 2.2 million in the bucket so we're not going to address that at this time right we said because because we only have 5.6 million but that's going to take care of all of these projects for um 2425 okay that was I just wanted to clarify and then um I had a question about Gladstone Middle School what when was the last time we did the flooring if you have that it is my understanding um that the gym floor is the original gem floor that's down so I don't have the exact year and Valleydale roof Val um as far as the age of the roof I don't have that in front of me if I can get that um and then also I was thinking I don't know if um board member boas this before but and I don't know if this is something we could do is it possible like maybe because I think you said most of the the items on here that we're talking about all these expenses for all the repairs and upgrades are we're talking about using general fund money right are you on the facilities worksheet yes no ma'am so that entire worksheet was accounted for with funds that are only allowed for facilities okay so that's fund 35 fund 40 our bond fund only not the general fund that the general fund is not listed on that worksheet at all so it's only facilities yes and so the 5.6 million that's available can only be utilized for facilities okay is there any way that we could might be a lot of but is there any way we could identify like what type of money was used like you said I know you talked about onetime funds bond funds I'm just curious if there's a way to identify on here like what you're proposing to use to cover those expenses so at the bottom of the worksheet if you look to your far left it lists the funds the title and what was available in each one and so those are those are the funds that's allowed so you see your fund 35 fund 20 five but when you but when you look at the expenses up here it doesn't like how do I know if it's fun 21 fund 25 fund um fund 21 would only be prior commitments so anything that came out the bond fund was only in the prior commitments all of the other categories they we utilize the funds that are in in the various of those funds so um we would have to go expenditure by expenditures to say which fund it came out of but everything for the bond that was for Dalton Lee is fund 21 the remaining funds are coming out of those other um funds that are only allowed for facilities so the the bond funds we're going to use up those bond funds with these improvements for 2425 no the bond funds are only being used for Dalton Lee and Paramount mization okay oh because that was a commitment so I would like to say um I I I go for option one at this time for the reason of course safety but you know if we go through the rains like we did last year you know it's kind of and also I had been at GMS at the gym and the floor is buckling and I think that's very dangerous uh you know it's it's just saying my husband was a mechanic and he would say pay me now or pay me later right you know something's broken bring your car back oh no I'll do it later then you comes oh my my engine just blew well I mean just discri a scenario right so I don't want to get into into that where we're going to end up paying more money than what we started that's just my opinion I mean I I want to say that I prefer option one too because um one of the things that when I worked for the city of isua they had a deferred maintenance program and it does help you know prevent like an iore in the community and you know for heck of a better way of saying it but because we're always making improvements to our facilities and and it's noticed the public does notice that in fact I was um out in the community and some of our neighbors around the a couple blocks down the road were were you know I was talking to them and they were like hey what is the school doing because you know I they finally got it painted and it looks good and so people do notice you know and it it it felt good to hear other and they don't even know I'm a Schoolboard member but it was really nice to hear that coming from a neighbor you know they they have there's visibility they have the full visibility um of isua high so I mean I I really like option one and as um president um Yolanda P said we don't have to wait around till the expense gets you know out of control yeah V yeah I I concur with my colleagues and I am in support of option one just a a clarifying question we had when we went through the Surplus property process projection it spelled out and we've we've been on track thus thus far uh but in that project in the process projection it talked about when a range of when regardless of how much it is a range of when we the district would be able to expect dispers receipt of those of those funds what was that what was that range if anyone recalls so it could short as six months or as long as three years and just to add some further um Nuance to that um as we have been negotiating and and as outlined in the board action items from last month regarding uh the authority to negotiate uh one of the things that we are looking at as well because it could be more realistically probably two to three years um we are currently negotiating as well some um deposits non-refundable deposits as well so that that's cash that also comes in and I think probably to your question sir and the Sasha correct me if I'm wrong on this um some of the things that are on the facility's worksheet uh let's take uh the prior commitments as an example those are going to be years projects and so although and I'm making this up and Natasha although it's going to be $29 million to do those projects I'm not spending $29 million right now so that's a commitment so for instance in the future if you know that the Surplus is bringing x amount of money that doesn't mean that there are projects that cannot be started because we know that this is for the long F and so as an example it probably is very very secure to say that by the time if it takes two two and a half years to uh get funds for the Sal a property we probably at that point in time we're still not going to be done with Dalton Lee and Paramount and so although we know that that's the budget and we know that those funds have to be it gives us a little bit of of room and to play chess and checkers uh with the with the true available funds because we know that although this is going to cost this much that's that's way over there so it gives us a little it gives us a little bit wiggle room for the Board of Education to say okay this is going to take this long but we really want to start this project there is real possibilities of that happening even though tonight we might be saying byebye to$ 5.6 million that makes sense got it yeah so you did know you did know where I was going um and that's exactly where I was going because what the concern that I had and what I was going to ask is and it seemed you just answered is if we so then to make a decision to go with option number one right now is in essence saying we're not doing anything else for two to three two to three years uh that isn't necessarily what we're saying though we're saying we're we're agreeing to allocate some of these funds but there there's room to start it's a long process for some of these projects so some of those can can get in the in the hopper if you will okay uh yeah then I'm I'm also in agreement with option number one so the the direction I'm hearing from my yeah I have a question so I want to make sure I'm understanding this correctly so tonight we're going to approve the Deferred maintenance program and the 5 5.9 million that we to make those repairs on for 23 24 a board clerk I would say that a little bit different I think tonight the board would give direction to staff to do the items on the Deferred maintenance plan for 2425 and and and that's the extent again this is obviously the the board's decision uh our recommendation is in terms of adopting the whole 10year deferred maintenance plan um we think that it would be wise for the board to wait until we have numbers to make that final determination so I hear the consensus of of my colleagues is option one can can at any time we add something to the grade um strongly recommend just yes a brand new office for Latasha I thank you you know I'm seeing zza high school and I'm seeing excuse me I see in zza high school the lighting and the stadium lighting moving forward and the um scoreboard you know I think they need new bleachers their bleachers are very low you know when you go to the game you're like just looking this way and you know I've seen them in other Schools they're a little higher they're I don't Stadium seedings I guess that maybe that's what you call them but I don't see it on this list I I mean if you're going to make it very nice and for you can have games there I think that would be needed for president that is in the strongly recommended item section that one two three four five six seven eight lines down install stands and Press Box football oh well stands doesn't mean bleachers to me I'm sorry no problem I don't think but okay I Witnesses right this is being recorded yes for president so um are we good we're done with the presentation thank you very much it was a great presentation board member gri I just I just want to say thank you well to thank you to the whole team to staff uh Mion them all thank you in particular for your work on this we we just had a certainly a robust discussion and talk talked lots of numbers what what we may not well I I understand that that there's future decisions for us to make on on an overarching 10year plan and you know plus ongoing um but I think this is a this is really really a huge first step toward that and and what that means for future iterations of this board what that means for future iterations of students in our in our district who just don't have to experience having the original flooring in in a middle school middle school gymnasium to where we realize that we need to bump it up to the top of the list because it it has it's the original it's the original Flory um it it that just is that just is huge and that and that takes a lot of a lot of work a lot of forethought it's a huge culture shift for us as a district in how we approach these things and I just think it's a a tremendous move in in the right direction and so thank you so much for just your your your wisdom and your your forethought all the work that you put into really spelling all this out thank you work member benas yes I also wanted to you know say thank you to the staff and to the board members as well cabinet everyone because I think as board members you know we need to take a proactive approach like this because we always want to make sure that we're thinking of our safety of our students our our faculty our staff our teachers everyone that comes on campus on site um I just think it's it's and it's good you know the community sees that we are doing something that we take pride in our buildings and our not just you know our students but also what we provide for them right and then we're also um staying up to date so that they feel safe you know and um I I was sharing with someone about all the different I think it was with the PRS and recx commission regarding all the safety measures the school district is taking you know putting implementing in the in this coming year and I just you know felt good to be able to to see that this board is and and the you know the recommendations of the cabinet that we we we care and we put the safety of our students first and that we're always looking at those things so thank you for all your hard work yes and I also want to thank my colleagues for moving forward on these this great project but also I I I feel very good regarding you know we were I was here at the beginning of the school bond and that we are giving this community what what we promis them to get their vote and they appreciate it I also do hear people say oh my God you know that's front of Murray school it looks totally different or you know this a high school and and everything and I think that um we're doing the right thing and I thank my colleagues and all of you also for this great presentation and moving forward and I can read this this is good I love it love it I can never read I was bring my magnifying glass but I'm good great yeah thank everyone and and the community for for voting on the school bond so um we're keeping the promises that we promised them when we went out knocking on doors thank you uh now we're moving on to um item 5.1 adjournment can I have a motion to adour motion by board member G second second second by board member Bo any discussion colleagues please place your vote motion passes 4 Z this meeting is adjourned at 6:47 p.m. thank you

0 1 policy development first read of policy 2-13 administrative review of public complaints all those in favor say I I I any opposed and that passes four to zero moving on to 8.02 policy development first read of policy 5-33 Student Records Dr McCord thank you Mr Thompson governing board members um there's just some oh wait I'm sorry oh go ahead to call for a motion is there a motion for 8.02 so moved thank you Miss paig is there a second I'll second thank you Miss Wood Dr McCord thank you thank you um there's just some cosmetic things some uh words small words that are added um the meat of this is held within this paragraph I think it's page three says the district shall comply with the requirements of ARS 15- 71.4 C in transferring records as a school of origin if a foster care student is transferred in grades 9 through 12 pursuant to best interest educational placement determination and so that that is basically the meat of the changes for this policy and that change is is due to a change or an update in the Arizona revised statutes correct correct okay thank you is there any discussion okay if not I will call for a vote on 8.02 policy development first read of policy 5-33 Student Records all those in favor say I I I any opposed thank you very much that passes four to zero and moving on to 8.03 policy development first read of policy 5-44 administration of Medicine is there a motion so moved thank you very much Miss humph is there a second second thank you Miss Paige Dr McCord thank you Mr Thompson governing board members again some cosmetic things done uh in some of the updates by the trust um this has to do the changes have to do primarily with uh glucagen or did I say that right does that sound correct G GL GL glucagon sounds like Glon all right I like my pronoun it sounded much more scientific um Just Go With It yeah it says uh in uh page 10 of 14 uh in number two towards the bottom it says or the district must obtain gluca gun pursuant to a standing order authorized by as AR 15- 3440 one and as we move through under training says all employees or District contractors who Implement a diabetes medical management plan are required to provide to the school a written statement signed by an appropriately licensed health professional that the employee or contract has received proper training in the administration of this type of medicine and then moving down says standing orders the district May annually request a standing order to stock glucan as permitted by ars1 15- 34401 for the Emergency Administration to a student by a healthcare professional as authorized by Statute the district May accept donations or apply for Grants to purchase glucan or may participate in thirdparty programs to obtain uh this for free or at a reduced cost Miss Wilson can you scroll down in this thank you thank you and again the other stuff is is pretty much cosmetic and so that's the empathy for this and then again just for everybody to understand after first reads we take all of these back to the policy committee for review before we bring him back for a second read if there's any more changes or anything that needs to be updated thank you Dr McCord and I think for the record I counted four different pronunciations of the word glucagon during that explanation I was I was going to do one in a different language but I think I might have so I'm not sure well we knew what you meant uh is there any discussion just to be clear since we've been talking about this all of these policies are fluid they're constantly being changed due to statutes in the state legislature so that's why we're always doing policy reads here I just wanted to clarify that thank you very much is there any other discussion uh Miss wood or Miss Humphries about this policy all right thank you very much then I will call for the vote um all those in favor of approving 8.03 policy development the first read of policy 5-44 administration of medicine say I I I any opposed and that passes four to zero thank you very much moving on to uh agenda item number nine request for future agenda items are there any requests is [Music] there um is there any reason for us to uh review the uh discipline policies surrounding or at least become more familiar with discipline policies surrounding bullying at our schools maybe at at the next policy meeting or uh we can review that the next policy meeting as well as they're all held online and they have been for years um so but I'd be more than happy to review those at any time maybe um maybe what I could suggest is that if there are any concerns among the board members that we refresh ourselves on those policies and if there's any specific concerns um we can uh address those you feel free to either contact me or um Dr mcord and then we can if it's appropriate we can uh address those at a future policy meeting is that okay many of those policies like bullying harassment those things are are handed down to us through statute as well there's some requirements so we'd be happy to talk about that in any policy committee meeting or anywhere thank you very much all right uh moving on to agenda item number 10 board committee reports uh I don't have anything is the legislative representative tonight uh the city of melison Miss Wood anything to report not tonight thank you the town of Gilbert leison and audit committee Miss humph um I don't have anything specific to that but I did attend the um asba Maricopa County meeting last night so there will be a an agenda item that comes out of that they're they're looking at their bylaws and we'll have to discuss that as a board um and determine how we want to vote on that and then um our new County director uh sorry I can't remember AR Armando um sorry that was me that was my word I I'm sorry I don't remember his last name but he was reelected County director um but his last name escapes me right now and I just can't remember it so those are kind of we won't we won't tell them that you forgot it yes um it was a it was a good meeting we had a good um discussion about uh Civility and civil discourse and um had an exercise in that so I just wanted to report on that and we did go to the legislative um the the delegate assembly you uh Mr Thompson you represented us and I was there as well so we did do that yeah that was uh that was my first time going and I was glad I had the opportunity to go and participate in that yes um I don't recall which committee uh president eug jetti uh reported on trust committee Insurance the trust committee does anybody have any uh any report on or updates regarding that not yet okay all right thank you all right agenda item number 11 meeting dates Dr mord oh you forgot me I don't have anything to report tonight Mr Thompson it's always about you isn't it Miss Paige is I apologize Gilbert uh Education Foundation Miss Paige nothing to report thank you you have your fundies or on Thursday right the Gilbert Education Foundation has their um yeah I talked cornhole tournament on Thursday yeah I talked about that two meetings ago I guess I should have refreshed sorry I my thoughts are elsewhere sorry that's okay thank you very much agenda item number 11 uh meeting dates Dr mcord thank you Mr Thompson governing board members October 15th we have a board work study and brief board business meeting October 22nd we have a board policy committee meeting and October 29th we have a board business meeting thank you very much agenda item number adjournment uh is there a motion to adjourn so moved thank you Miss paig is there a second a second thank you Miss Wood uh all those in favor of adjourning say I I I any opposed and we are adjourned thank you very much

uh it's starting now there you go you're on well thank you all for coming to our meeting this evening uh we are excited for the first of the new school year and see so many smiling faces here for recognition my favorite part of each month for both our students and Educators so to get started I think I need to do reading do the pledge then we'll get ready so to confirm the New Jersey open public meetings law was enacted to ensure the right of the public have advanced notice of and to attend meetings of public buys at which time any business affecting their interests is discussed and activ in accordance with provisions of this act of Board of Education policy 0162 Board of Education of B Brook has caused notice of this meeting to be posted in the board office at B high school and mail for facts to The Courier News b b cler South Board of Education and any person who has requested individual notice and pay the require fee at this time please stand for the Pledge of Allegiance stes mroll please certainly Mr B here mron here here Carl here Mr here miss m Mr vas here miss high here Mr bumer here Mr J here president you have a quum present this evening thank you very much at this point I will turn over to Dr fre for our superintend good evening everyone and Welcome to our September meeting it is so great to see everybody out tonight we've been without students and families all throughout the summer so it's very exciting tonight that we're going to be giving out recogn to everyone so very very happy to see you at this time I would like to call forward Dr s for lont and [Applause] LaMont hi everybody good evening um congratulations to Dylan [Music] [Applause] [Music] s Dylan attends her preschool program his teacher Mrs chaparo was selected in for student of the month fun fact his sister was just selected for small e School area so congratulations ations um his favorite subjects play Plato in the Arts Center and do dramatic play um and his career PL become a police officer congratulations congratulations [Applause] okay congratulations to as moranda picado she's currently in our preschool Pro I mean our kindergarten program in Mrs dh's class her favorite school subject There She Goes she's coming [Applause] [Music] [Applause] so her favorite school subject is math um she her career plans she wants to also become a police officer when she goes up congratulations [Applause] next student of month is Emma um Chone she currently in our first great [Applause] program writing um her favorite hobby is cheerleading drawing and her career plans is Emma wants to be a teacher [Applause] congratulations conratulations next up school [Applause] school our second grade student of the month is Tyler Bailey [Applause] Tyler is in second grade he's in Mrs Patrick's class who's here with us tonight he has one sister and five brothers his favorite school subject is math his favorite hobby is to play soccer and he wants to work at Walmart when he gets older [Applause] [Music] [Applause] [Music] [Applause] awesome okay our third grade student of the month is Stevenson boso Martinez [Applause] [Music] Stevenson is in third grading in Miss eso's class he has a siing named Jefferson his favorite school subject is math he loves to play soccer with his brother and he wants to be a soccer player when he grows up all [Applause] right next we have M winter from smaller [Applause] school so our fourth grade student of the month it's a very tonight ARA de ailla [Applause] so as you know ARA has a younger brother Dylan who was honored tonight as well her favorite subjects are art and gy she loves to play the piano and she either wants either wants to be a photographer an artist or a scientist [Applause] our fifth grade student of the month is David [Applause] Hernandez David told me he has four siblings a lot of siblings at home right and his favorite subject is math and science he loves to play at the playground and watch TV he would like to go to the military when he grows [Applause] up and our final student of the month our sixth grade is Michaela cwell [Applause] so Michaela has a younger sister her favorite subjects are math and gym her favorite hobbies are basketball Robotics and engineering and when I asked her what she wanted to do she had a lot of choices she told me either a professional basketball player a barber something to do with robotics and Engineering or an electrician she's a very [Applause] congratulations to our small school students of the month at this time we call Dr s up for the CMS students of hello everyone please join me in uh honoring the Community Middle School seventh grade student of the month emry [Applause] [Music] Medina Emory was nominated by Miss deetta emry has uh siblings Eden 3 years old and Elias yeah Elias eight months old so you got your hands full helping out at home um favorite subject is English and when you grow up want to become a soccer player currently enjoys playing soccer for the Community Middle [Music] [Applause] School enjoys painting uh nails with their friends doing hair and doing creative things like that and wants to go to college play soccer and become a veterinar [Applause] the eighth grade student of the month from the Community Middle School Jeremy stellar [Applause] Jeremy was nominated by Mr Raphael has a brother Justin 17 years old sister Carly 10 and a brother lean who's one again very busy at home favorite subjects are social studies and I I have to kind of add something in Jeremy's running for eighth grade student council treasurer which the elections are coming up soon congratulations you'll be going to Washington DC to further learn a little bit more about uh Student Government come the spring favorite hob hobbies are cooking baking listening to music and playing video games and when Jeremy grows up wants to be a chef and a restaurant owner congratulations [Music] [Applause] congratulations okay last but certainly not least we have Mr [Applause] school good evening everyone I would like to announce the Crusader citizens of of the month for the month of September those of you that do not know Crusader citizen of the month award is in recognition of students that demonstrate positive Crusader citizenship traits such as responsibility respect kindness Integrity cooperation tolerance and perseverance our first recipient Emma Baker [Applause] okay Emma is in the 12th grade she has two siblings Lily and Jonathan Baker her favorite subject in school are math and history her favorite hobbies include playing sports shopping and spending quality time with her family and friends in the future her career plans include studying to become a school psychologist [Applause] our next recipient Nelson Santos I know Nelson could not be here uh this evening but I'll read his bio anyway Nelson is in the 11th grade he has three sisters vet Victoria and Melanie his favorite subjects in school are English and Entrepreneurship uh Nelson includes his favorite hobbies include playing football and working out at the gym and in the future he wants to become an entrepreneur sub [Applause] capacity our next recipient Allison Moa [Applause] Allison is in the 10th grade and she is an only child her favorite subject in school is history her favorite hobbies include playing soccer listening to music and painting and in the future her career plans include going to college to become an ultrasound technician [Applause] and our final recipient for the high school is Xavier [Applause] Ortiz okay Xavier is in the ninth grade he has one sibling um JZ jzl JZ orti uh his favorite subject in school is math favorite hobbies include uh playing sports and in the future he plans to become a mechanical [Applause] engineer congratulations to citizens of the month next we have our employees of the month our educator of the month and supports staff at this time I'd like to call the educator the district educator up the mon with a big smile on face back there up to the front Miss aent CHR so this is only day three for me in the school district but with that said what I've read about Miss Christian really exemplifies what an educator of the month or even of the district or of the year would be so I just want to share with you what her colleagues have written about her Miss Christian being selected as a teacher of the month is no surprise for those of us fortunate enough to work with her she is exceptionally dedicated to her students she constantly goes above and beyond to ensure that each students feels valued understood and equipped to equipped to succeed whether it's through personalized instruction extra help after school or simply being a compassionate listener inside the classroom she demonstrates a deep commitment to evolving as an educator always exploring new methods and best practices to ensure her teaching is engaging effective and responsive to students needs outside of the classroom she remains a constant source of guidance and encouragement making herself available to help students navigate academic and personal challenges her leadership and professionalism sets a shining example for her colleagues and her positive impact is felt across the school Community it is this dedication both to student growth and her own professional development that makes Miss Christians deserving of being honored as to he's coming [Music] [Applause] us support sta of mon or [Applause] the Lafayette teachers and staff are delighted to recognize Arya Driscoll as Employee of the Month Mrs Driscoll con consistently exemplifies excellence in her role as school secretary as the first point of contact for staff students and families she warmly greets everyone with a smile creating a welcoming and positive atmosphere at Lafayette from the morning until the late afternoon in her role as principal secretary Arya manages a wide range of administrative duties with precision and dedication from answering phones and responding to inquiries to coordinating appointments and ensuring that I am always on time she handles everything with efficiency Arya metic meticulously oversees purchase orders and supplies making certain that all ordered items are received she also monitors lafayette's budget and spending ensuring that invoices are paid promptly and accurately her attention to detail extends to maintaining the confidentiality of all staff and student records and personal information more than anything Mr Mrs Driscoll's personality professionalism and dedication make Lafayette a wonderful place to work and visit she approaches each task and responsibility with care professionalism and thoroughness ensuring that tasks are completed effectively and with Precision her ability to manage multiple priorities while providing outstanding service to the entire School Community makes her an invaluable asset to Lafayette also she bakes us lots of cookies all the time and they are phenomenal so thank you Arya for that you [Applause] [Music] [Applause] [Music] [Applause] okay at this time I'd like to call Kenny sin to the podium [Applause] okay for those of you who don't know K he's a lead bus driver and co-coordinator of Transportation besides being an outstanding bus driver and the Fe leader of our transportation team he is an outstanding human being would you agree [Applause] and I can tell you that you won't find a more caring compassionate person whose main desire in life seems to be to give a helping hand and put a smile on the face of everyone he comes in contact with whether it's a student teacher or colle joke a nice thing to say definitely joke loosen up the week you know you go all right so we're very grateful for his dedication and commitment uh he has shown to our district in community and we're blessed to have him as part of our team but that's not why he's here tonight he's here uh because a couple of weeks ago he we had a situation with one of our buses a dangerous situation where he just quit thinking and calm response made a safe situation for passers by and um local local uh Walkers so as many of you that may have seen on the news one of our bus is caught on fire on Route 18 while Kenny was driving it back from being service keny being the professional that he is pulled over to the side of the road away from allcom traffic and a nearby overpass was a Qui P noticing the bus was catching on fire luckily no kids were on board he grabbed the fire extinguish and tried to do what he does tried to save our bus didn't work didn't work the exting work but C didn't work right and put it out before realizing it was too much so so he stepped aside and according to the police this is what they said Ken Quick's action prevented what would have been a very dangerous situation for oncoming traffic and the nearby overhead his quick thinking saves lives not to took on the bus but those passing by so tonight we want to take a minute to acknowledge Him for that so let's give him a round of applause [Music] thing I I'm not us to standing up here but I appreciate the recognition I think that most anybody that drives probably would have been the same thing I i' hope but I didn't have a chance to think about it I just had to do it but I I uh I saw I had a clear path to the right I just went over the curve away from the traffic just to get it far over I figured that nobody would be near me and I just stopped before the bridge it just seemed like also the timing of where it happened I was lucky too you know but uh nobody got involved there was police right there and uh two out of town police cars too actually were just cut through and they said you need help on the bus I said no thank God and first time I gra the extinguisher ever I never thought I'd have to do that you know I never did but there wasn't enough wasn't enough powder in the extinguish yeah a lot of fire thanks again for this I didn't expect this I I really appreciate we appreciate [Applause] you ready one two three smile there [Applause] do you want people up front or on stage big picture there's gonna be a lot last round of [Applause] applause at this time we're going to take some pictures toys in the month please say I want a picture with you tonight at this time our students of the month would you please and your fam students of the month and families please come to the stage to take a gr picture to put on Facebook yeah I when I saw enjoy yeah [Laughter] [Applause] you right there come on down guys come on down hello really we at all one more one two three all right conratulations every you did hey John we got that from a I heard was yeah I don't even have stay the way it is now I was Mikey Mikey was like that more baby Friday decided serious that's right the right us right speak right [Music] ex jemy I congratulations yeah tomorrow so depressing excited [Music] congratulations all right guys uh with our recognition out of the way why don't we move to our student board am report all right uh great long report today so to start uh sports teams boy soccer is currently on a three game win streak record of and are currently right number one in [Applause] Sky her soccer currently has a record of two wins four losses and one tie with their next home tomorrow against Delaware Valley at 4m.

for e Che for good evening welcome everyone it is Wednesday September 25th at 6:30 I call this meeting to order Lisa can you please call the RO Robert Downey present Patty coutre Pres pres Tory Anderson present adary no present Carolyn Lopez present thank you when I move on to pledge allegiance and VI Dr Maxwell to lead us in the pledge Al to the flag of the United States of America to the stand One Nation godible andice for thank you we I move to item 1D adoption of the agenda president Downey I'd like to make a motion to adopt the agenda however taking 7f off of consent and moving it to the top of action so it would be 8 AA second least we have a motion to Second Carn Lopez I adary no I Tory Anderson I Pat crae I Robert Downey I so moov we now move on to item two superintendent report Dr lman thank you president Downey in response to recent school safety concerns musd partnered with Maricopa Police Department to host a Safety Town Hall the event allowed us to gather feedback on our safety practices and reinforce our partnership with parents to support student safety at school at home and online musd and the Maricopa Police Department remain committed to regularly reviewing and updating security measures to protect students and staff a full recording of the discussion is available on our district website for those who were not able to attend Kids Day 2024 was a tremendous success bringing together students families and Community organizations to celebrate children in the city of Maricopa a big thank you to Dr John Donahue and may Mai for organizing the event which featured fun activities like face painting food music safety demonstrations and a focus on literacy local organizations including be awesome Rotary Club of Marico of Maricopa and the oin Indian Community played key roles in making the event a success we're grateful for the chance to participate alongside these Partners in strengthening our commity Community last week more than 30 local leaders joined musd for the community leaders lunch where we shared stories of growth and opportunities across the district MHS culinary students led by Greg Mann showcased their skills with a delicious meal and special guest speaker Lauren VI viu Ruel a senior at Maricopa High School inspired everyone with her experience as a Deca and pte student attendees also received an overview of proposition 488 through a just the facts presentation highlighting how the bond will meet the district's growing needs without raising the tax rate this event highlighted the collaborative spirit that continues to drive our district forward and finally I'd like to invite our Chief Financial Officer Mr Jacob Harmon to the podium he has a report about about every day in the life of Maricopa Unified School District all right good evening president Downey members of the governing board and Dr lman at each of our board meetings study sessions and public presentations we provide information about the educational programs and classroom activities we address specific business and support issues as they arise but we rarely present general information on these items and that's okay the focus should regularly be on what takes place in the classroom however tonight we thought you be interested in taking a deeper dive at the supports behind the educational programs so what does a typical day look like at Maricopa Unified School District districtwide the numbers we work with add up to large sums that aren't easily grasped because most of us have never seen a billion or a million of anything I've taken some of the annual facts of the district and put them in quantities that are easier to comprehend and spread them out over 365 days of course each quarter and month are different but the daily averages paint a good picture of our operations every day our district is a bustling Hive of activity and like most operations it boils down to two things people and money wrong direction on the money side we have annual revenues and expenditures in excess of1 120 million divided among 15 General funds 15 special Revenue funds several federal and state project funds and 11 Capital project funds we take in and spend about $330,000 every day every day we have over $20 million on deposit in the bank and we can account for every dollar every day on the people's side we have 20 or sorry 200 occupations with over 225 job descriptions we have on active payroll 1,242 employees but over the course of a year as determined by counting W2 forms we employ 2,250 individuals which means we take in and process 22 applications conduct five interviews and hire and terminate two people every day every day we account for over 3,697 significant pieces of property worth over $276 million we have over 1.1 million square feet of building space we clean and maintain 994456 Square ft per day which is the equivalent of cleaning 554 three-bedroom homes every single day each of our hardworking Food Service staff members produce over 18 meals per labor hour to feed our students we serve 7,179 meals consume over 400 gallons of milk and 450 loaves of bread every day we maintain in service 110 Vehicles which include 60 school buses every day our school buses travel 4,421 route miles which is like driving one and a half times across the United States or the equivalent sorry every day or the equivalent of traveling to the Moon every 54 4 days we use 107 Gall of UNL and 332 Gall of diesel fuel you guessed it every day we use 13.8 million kilowatt hours of electricity in a year which is the same as burning 112,500 or sorry 60 watt light bulbs 24 hours per day every day in addition to changing light bulbs every day we also service and maintain countless miles of electrical circuitry and thousands of electrical appliances and equipment we use 35 million gallons of water in a year instead of telling you how many gallons per day that is to visualize 35 million gallons think of a 10 acre lake that is 10t deep I've used 10 acres because that is the average size of our elementary school campuses and of course moving and using that much water means the service and maintenance of miles of water and sewer lines and innumerable valves faucets and connectors all of those school campuses have a total of 57 Acres of turf having us mow over 11 acres of grass every day we use over two billion British thermal units or BTUs of natural gas in a year you might remember from your science class that a BTU is the measure of energy that can raise one pound of water one degree Fahrenheit we use enough to turn 4,500 pounds of ice into steam every day and of course we maintain and service the supply system and burner units we maintain and service 850 staff computers 10,67 student devices those computers handle 16.7 million incoming emails and 1.7 million outgoing emails each year that is 45770 incoming and 4,600 outgoing emails each day the outgoing word count of our staff emails is equivalent to writing 10 fulllength novels of The Great Gatsby every day okay the district never sleeps um between our on call schedules our contracted Services monitoring systems and Cloud backups there are people watching out for and taking care of our district 24 hours per day every day these numbers though impressive only scratch the surface of what happens behind the scenes we're really like an iceberg you see one part above the water but beneath lies a whole world of support and dedication thank you for your time and interest in learning more about the daily heartbeat of Maricopa Unified School District as we navigate the year ahead let these insights serve as benchmarks for the incredible work happening across our district every single day and that's my report thank you thank you Dr lopman we now move on to item 3A governing board members report member Lopez thank you Mr Downey that was awesome Mr Herman um I done a few things I had to go back and write them down because the list is kind of long this time but um I was able to tour desert sunrise for the first time um the actual school I had only really been to the gym what a gorgeous campus I was very proud and um it's exciting to know and and feel that inv enironment so that thank you that was awesome um I attended a Safety Town Hall the one that Dr lman talked about which was great information it was great to see our community come together and um ask questions be heard brainstorm other ideas so that was great um I was able to hand out awards for our be awesome space camp that was just fun to see all those kids enjoying such a great program I attended the community leaders luncheon and the seven habits for families Workshop uh that Mees put on I was a parent in that role and if you have an opportunity to do that if you attend Mees please please attend that that was such great information a great lesson um I remember doing seven habits a very long time ago um and this perspective was how to do that with a family unit and and different ways that that can look so um and then I attend a kids day and I got to be a kid for a little bit and do some face painting and have fun and that was enjoyable so that's my report thank you remember no thank you president Downey it's hard to believe it's almost fall break it feels like we just started school but I think we're all ready for fall break so it'll be nice I was also able to attend kids day and what a fantastic event that the community puts on comes together I mean just everybody in Maricopa is at kids day and it's all free for the kids and it's just such a great celebration of our community it was great to see Dr Lan uh being involved in that and um just all the different organizations and if you didn't make it out this year I highly encourage you to come next year and I think it's great that our district in Maricopa Wells Mr Miller uh allow that to take place on our school campus Because it's just so important I was also able to attend the desert Sunrise High School homecoming game where they had an overwhelming Victory it was great um they are doing great and um it was a great game and very well well organized and um we barely fit in the bleachers so it'll be nice when we get those new bleachers installed for future future Seasons uh I attended a Maricopa Wells uh Middle School volleyball game today and um that was fantastic and um I attended the community leaders lunch in as well and then finally uh if you don't know Home Depot opened today so we now have a Home Depot and that's super exciting but it's also such a sign of the growth in this community and um why we need to continue to plan uh for the future to make sure that we have classrooms for all of our amazing students that's all I have thanks thank you member Anderson thanks president Downey um I want to thank Mr fugo for taking us on a tour of the sunrise um High School it was great to see so many of the projects completed um after seeing it from you know blueprints to finished products so there's still some classrooms and some things that are going to be done um moving forward but it was a nice tour um and then I did attend the homecoming for Desert Sunrise high school and if you and Miss no and her son were on the field because he was one of the royalty whatever you call them princes or whatever anyway you did a good job didn't trip or anything um but I will say the band if you have not seen their marching band uniform Ms they are like dynamite they are so awesome I was so impressed I'm like wow how come I didn't have a uniform like that um so it was just it was great to be there and enjoy the group and enjoy um the community and just see everybody come out for that I did attend city council meeting on the 17th um spoke about some events coming up to city council and the mayor so that was always a good a good piece and then I did do the partner lunch which again it was great to be able to talk to to our we had a lot of leaders there um a lot of County leaders and so it was great to be able to share our facilities and some of the things that our students are accomplishing in this incredible District so that was a good opportunity um I will be at the school board candidate Forum tomorrow night I will not be in the Forum but I will be watching it um and that is here at 6 PM so if you want to see the four people that are running for school board I would recommend you come out tomorrow night and kind of listen to what they have to say because they they're going to be making some important decisions moving forward um financially and policy wise so take the opportunity to attend that tomorrow night at 6 pm here um hopefully I'll see you out here tomorrow night uh tomorrow night is I mean sorry Friday night is Maricopa High School homecoming so that's uh as an alumni I will probably be there somewhere and then on um October 1st that kicks off domestic violence awareness month and so if you're available or you can watch it on TV the city has it uh recorded but mayor Smith is going to be doing the domestic violence Proclamation um acknowledging the fact that um domestic violence is in our communities and we are fighting against it and so that Pro Proclamation will be at 6 pm on October 1st at the city council chambers so that's another opportunity to uh see you go out and support the community and then last enjoy your fall break thank you thank you VI president CR thank you president Downey um I too um attended uh several of the events that my fellow board members the tour of desert Sunrise High School which is amazing um it was really nice at the community leader lunch that all of us were there um many times our busy schedules don't allow us all to get together so that was really nice to be there um kids day I have had the pleasure of being on the planning committee um and this year was again amazing uh kudos to Dr John and may they do this out of the love for this community and the kids um and that they put on an absolute free event and it was amazing to see the turnout and it was even more amazing to see all of our uh High School clubs our departments and musd um present there um I tried to get as many pictures I unfortunately did not get the picture of Gary the goldenhawk um dancing with one of the minions missed that but it was totally it was totally such a great day um I did attend uh the Mike Ingram historical walk ribbon cutting last Thursday and this is an individual that has a lot of historical knowledge about Maricopa and it was interesting to find out and I did not know this that when they first proposed 347 to be widened from the two-lane road it was supposed to be a six lane road but it was vetoed um by uh the federal the well I it was the Federal Government the vetoed said you're never going to need that boy were they shortsighted so um I did attend the MHS Deca professional dinner um these kids are just amazing you talk about um a gold standard program U this is it so and they did an amazing job and um I did have the honor we had the rotary U meeting and we met with our rotary interact Club years ago we used to have a rotary interact Club at MHS um and now we're going to have one at Desert sunrise and these kids are so organized and so on top of it they actually spent the summer um organizing and how they were going to recruit and they had like over 90 members interested in joining the this club and they're reaching out to work with other clubs at both high schools so it they're an amazing group too um and lastly I was at the Safety Town Hall and I have to give props to the district the information that they um presented uh was was so good and the packet they put together really explained to parents on the levels of uh on the hierarchy of the threats and how we assess them how we communicate with them um and the big thing and the message that I hope that those that were there took away from it and share and I'm going to share this with you we really want and need people to report when they hear about things and not repost so please report and not repost thank you thank you have some similar stuff the musd business luncheon the to Hall safety um meeting that we had had the desert Sunrise home equipment I also went to the America amera High School um National Honor Society induction ceremony um I think there was about 50 students were inducted into the Honor Society very special um at that at that um event the state representative Speaker of the House Teresa Martinez was the keynote speaker so we've got um we got visibility at the state level um just want to also say that the um the Forum tomorrow night the candidates Forum tomorrow night starts at 5:30 and the first 15 20 minutes will be an information on the bond it'll be um I think what's been called several times tonight just the facts being presented tomorrow night and um that's all I have we now move on to item four Spotlight recognition Miss Terry hi good evening and welcome everyone thank you for being here tonight the Maricopa Unified School District is excited to honor Spotlight recipients across three categories community members musd employees and students before we begin I'd like to thank our sponsors at Freddy's Steak Burgers and Frozen Custard Culver's Frozen Custard and ButterBurgers and oin Circle for making tonight special for our honores our first honores are community members who contribute time and support to make a difference in the lives of the students and families we serve congratulations community members as I call your name please come forward to receive your certificate and give a quick fist bump to members of the governing board and Dr Lan and then make your way to room 123 for a group photo Mr Harmon give us a wave so we know where room 123 is congratulations to Jim and Patty van hoton community volunteers from Butterfield Elementary [Applause] School Kenneth gaki PTO parent from Maricopa elementary school Sanita Ali parent volunteer from pum but Elementary School Reginald sampe parent supporter from Saddleback Elementary School and Reginald wasn't able to make it out tonight next up is Wendy Walsh parent volunteer from Santa Cruz Elementary School Tina small classroom and school volunteer from Santa Rosa Elementary School Brian m PTO volunteer at Desert Wind Middle School Amanda coffee parent volunteer at Maricopa Wells Middle School Leonard Ibara Community leader from Desert Sunrise High School Tiffany McQueen Central Arizona College Community partner from Maricopa high school and Jose tavar Community partner from Maricopa Virtual Academy congratulations again to these outstanding Spotlight community members and next up we are proud to honor our Spotlight employees of the month these staff members are phenomenal individuals who go above and beyond expectations to meet the needs of our kids and support their school communities congratulations Spotlight employees as I call your name please come forward to receive your certificate and give a quick fist bump to members of the governing board and Dr Lan and then make your way room 123 for a group photo congratulations to Jan Mark or Mark parales fifth grade teacher from Butterfield Elementary School tally salano fifth grade teacher Maricopa elementary school Lupa Jacobs fourth grade teacher Pima Elementary School rayneil poly Caprio fourth grade teacher Saddleback Elementary School Britney n Bogle Tech integration specialist Santa Cruz Elementary [Applause] School Aaron Bell gifted teacher from Santa Rosa Elementary School Destiny Jackson PE teacher from Desert Middle School Sandy kein Ruby mental health counselor from maricoa Wells Middle [Music] School Victoria Malone math teacher and head girls basketball coach from Desert Sunrise High School Caleb Kent counselor from Maricopa high school and Joanne Dari a bus driver from our transportation department congratulations again to these outstanding Spotlight employees and finally we're thrilled to honor our Spotlight students of the month School principles select these Remar remarkable students based on their outstanding commitment to their education their school and their Community these teachers set the bar or these students set the bar high and are recognized for their efforts in academic achievement demonstrating Great Character helping others and being great ambassadors for their schools congratulations Spotlight students as I call your name please come forward to receive your certificate and give a quick fist bump to members of the governing board and Dr lman and then make your way to room 123 for a group photo Mr Harmon give us another wave all right congratulations to Cassandra Johnson fifth grader from Butterfield Elementary School Kennedy gaki first grader from Maricopa elementary school jaay van hopen fifth grader from P Puma Elementary School Scarlet Perez preschool student from Saddleback Elementary School Celeste Lopez Estrada fifth grader from Santa Cruz Elementary School Sophia Nunes prto fifth grader from Santa Rosa Elementary School Leonardo Leon eighth grader from Desert Wind Middle [Applause] School Cooper Calia eighth grader from Maricopa Wells or Maricopa well Middle School jel Dominguez senior from Desert Sunrise High [Applause] School Alexis McKinny senior from Maricopa High School Tyler Martinez eighth grader from Maricopa Virtual [Applause] Academy and Chanel betony senior from Ram [Applause] Academy congratulations again to these outstanding Spotlight students parents we have one more recognition before you meet your students in room 123 in Partnership with the Maricopa Rotary Club we'd like to honor a deserving group of students rotary honors young people who are developing leadership skills and making a difference in their communities rotary students as I call your name please come forward and Mr Irving and Miss coutre will present you with a special certificate and in addition you'll receive a $50 gift card on behalf of the rotary a special thank you goes to John and Mary L Smith Education Foundation for their sponsorship that helps make tonight special for our honores congratulations to Ralph Grom eighth grader from mirac Wells Middle [Applause] School Chloe Calbert eighth grader from Desert Wind middle [Music] School Tina kilbert senior from Maricopa High School Kimmy Wong Junior from Desert Sunrise High School [Music] Ethan Forno senior from Maricopa Virtual Academy and Chanel benony senior from Ram Academy [Applause] parents you can meet your children in room 123 that concludes our recognition for tonight we're going to take a five minute break to allow everyone who is here for the recognitions in classroom Spotlight to make their exit and then we'll begin the business portion of our meeting unless you'd like to stay good J for absolutely let's get it got we do have some extra e e e think e e e I know I don't recorder still going that's all right all right I don't have a gavl anymore yeah right hello everyone we'll resume the meeting um I move to item five information item specifically 5A musd Career and Technical education CTE programs uh Dr Scott president Downey members of the board Dr Lan I am truly honored to be here to bring up Dr Emily Maxwell our CTE director to give you an update on our Career and Technical education programs good evening president Downey governing board members and Dr Lan I'm honored to be here this evening to give a Career Technical education program update as a team we are very proud of all that we have accomplished over this this past year this presentation aligns with the goals outlined in I forgot to to the next one there we go outlined in the Strategic plan through our CTE courses and programs students not only acquire valuable professional skills but also develop a comprehensive graduation plan furthermore each of our high schools offer a signature program many of which have earned state and National recognition for their excellence all of our CT programs fully integrate every attribute of the portrait of a graduate upon completing these programs our students are equipped with the skills and knowledge necessary to excel in the workforce musd currently offers 25 exceptional CTE programs to over 3,000 high school students additionally stagecraft and Air Force Junior Reserve officer training Corps were recently added as CTE programs at Desert Sunrise through our Partnerships with Central Arizona College we provide dual enrollment opportunities allowing students to earn college credit in these CTE programs we are also able to offer 21 additional programs through our collaboration with Cavit moving forward we will continue to work with our Community Partners to expand dual enrollment opportunities and in introduce new new CT courses that align with student interests thanks to teacher promotion of programs the expansion of offerings focused on high demand high-paying careers and the national andate recognition of our programs student enrollment has grown over the past four years we've seen a remarkable 132% increase in our CTE programs in our pursuit of Excellence we are proud to offer and fully fund a wide range of Industry certifications upon program completion these certifications equip students with the qualifications needed to enter the workforce and entry-level positions giving them a Competitive Edge in their careers for example the OSHA 10hour course equips high school students with Essential Knowledge of workplace safety and health hazards in health and a science students receive specialized training to meet industry specific demands in the stagecraft program one student even began working as a sound technician for oen after completing the program in automotive technology ASC certifications serve as the gold standard for automotive mechanics and technicians we Empower students by offering them a range of options based on their career interest such as engine repair brakes Heating and Cooling and more these certifications prepare students for entry-level roles like Fleet mechanic and technician upon earning ASC certifications some students have gone on to work as technicians at renowned companies such as Pet Boys and mercedesbenz our students successfully applied these certifications during internships with local businesses like Big O Tire another highly sought-after certification we offer is the CompTIA exams which cover fundamental skills and computer hardware operating systems networking cloud computing security and troubleshooting students can earn certifications in it fundamentals Network plus and A+ opening doors to careers such as security analyst and software developer with CompTIA certifications students have found positions in cellon rep repair companies and it support these are just a few of the examples of the many opportunities afforded to our students locally we continue to strengthen Partnerships with commity members and expand both our internships and externships as part of the federal Perkins funding requirements Arizona established performance measures to evaluate CTE students and programs across the state our district CTE students boast a remarkable 94% graduation rate which exceeds the state average additionally our CTE students consistently outperform State average es in reading math and science demonstrating both academic excellence and career Readiness our CTE programs commit to Student Success or commitment to Student Success is reflected in the impressive 77% of students who successfully transitioned to postsecondary education Advanced Training the military or the workforce additionally our CTE students excelled in Industry recognized credentials and skills assessments with 86% earning credentials and 85% passing the technical skills assessment as part of our commitment to the gold standards several of our CT pro programs have earned the state and National recognition for example at the end of last year our marketing program earned several State Awards in topics such as business law and ethics team decision- making and career development not show on the slide is at the national level the DECA Cafe is recognized as the gold standard for a student-based Enterprise both graphic design and network security advaned to skillsusa Nationals for the past two years graphic design received gold for community service and team design challenge while network security one at the state level for their cyber security challenge our education professions program earned Awards and lesson development toys that teach educational technology story stretching and our finally our culinary Department brought home the bronze in fine dining preparation we are excited to continue expanding our achievements in the coming school year there our CTE program effectively prepares students for the fut for for their future endeavors as demonstrated by our alumni tracking 94% of our completers are pursuing postsecondary education Technical Training military service or directly entering the workforce Nathan is a prime example after graduating from MHS he leverages skills and certifications acquired through Brad Chamberlain's program to secure a rewarding position as a senior Network systems analyst in our community we are committed to all means all to further enhance our Pathways we're collaborating with Middle School and High School principles to integrate integrate programs across grade levels one example Le is the progression from coding in Middle School to software and app design at the high school level additionally we're dedicated to ensuring every student has a well defined post-secondary plan starting in e8th grade we'll employ the major Clarity platform to guide students personalized skills and interest assessments scholarship exploration and Workforce Development insights by fostering district-wide career conversations we aim to increase student engagement and equip them with the technical and professional skills needed to thrive in their postsecondary Pathways any questions no questions but I do want to say um it's rewarding for me to see us aligning and capturing our middle school students and trying to get them to start thinking about what they could do what the possibilities are uh I know the state does not necessarily um fund that and so I just want people to understand that we as a district are taking that step on our own because we know it's important for those kids to be captured at that age um so I just wanted to acknowledge that that I think it's fantastic that we're able to do that so thank you thank you I don't have any questions but I can speak from experience as a parent whose child um really did not know what direction he was going to go going into high school and if it wasn't for Mr pette and the theater tech department he he wouldn't have found his thing and he found it with his with their guidance and he's a seconde theater Tech at ASU he had a summer internship at Missouri State University um he's got another internship that he's going to Vegas to do a lighting design conference and not only did that help him find his thing but it also gave him the confidence to do it and it just it it warms my heart that we have these programs because because traditional classroom is not for every everybody and for us to have the vast programs that we have the offerings between our high schools and cavat is just amazing and it does raise the bar for us so thank you so very much thank you yeah I just want to I do have a question I want to make comment first um whenever I came out of high school I actually went and I'm going to show my age in 1976 went into a trade school to learn this thing called computer science and um it got me into the computer and I can say it set me up for a pretty nice career and a nice life as well um so thank you I do I also want to make a comment that a lot of the bond money I believe a significant portion of the bond money is actually going to focus on this area if you like Workforce Development so I just want to make that comment my question is um what what are we doing with the city of amopa around the line what we're either doing today or going to do in the near future to the growth particular obviously employment companies moving into the city um so that we grow the students who may not want to go to um college but come out with skills to have a very successful career locally so we've been working with many different business partners in the community to add additional internships in multiple different fields across the community and the rotary has partner with us to allow them to pay for those internships and so that has been a great opportunity for our students we continue to reach out to businesses through our counselors our career counselors and and trying to figure out the need and so as we learn the needs of our community then we can better pivot and adjust to what the needs are in our programs and how we can improve those so we are continuing to grow those as we go thank you may may I add that you are also working with the chamber of Commerce on the young entrepreneur scholarship program Yes program um and that is going to be open for um high school students to not only come in and learn um some skills about like business plan writing but also simple skills like interviewing uh how to dress um how to behave how a lot of this you know people have forgotten the art of conversation unless it's texting and so this program will also address that so they know how to address somebody when they walk into a room um so that will help them if they choose to go into the workforce as well we're excited for that partnership thank you very much very interesting I move on to item 5B information applied economics enrollment and demographic study Miss Pastor thank you president Downey Dr lman board members uh a FL economics is an expert in the study of Statistics related to the changing structure of human population and um we they are one of the largest demographers that work with school districts in the state of Arizona and Beyond and analyze statistical data to help predict enrollment Trends they've been working with musd for for many years now so tonight Mr Rick Rema Bremer and his colleague Don Groves will share highlights from a recent analysis of of our um enrollment from the beginning of the year and in previous years and include enrollment Trends and predictions so I hand it over to Mr Brer good evening president Downey vice president coutre members of the board um Dr lman and our distinguished guests uh we are uh happy to be here again tonight to give you a little bit of an update on demographics and building and those kinds of things U so we'll just get right to it um same scope of work that we've been performing for the uh District basically since day one the most important thing is separating the idea of demographics from growth so we have you know some things moving in different directions at this point where we got some aging of the population that came in during the early days of growth now combined with still a steady flow of of new folks coming in so it's really a a dynamic place I gotta say and then of course our the two models that we do I just want to remind you we do a macroeconomic topown how does Maricopa fit into greater Phoenix how does it fit into panal County and look at Job structure and all those kinds of things to try to get it that and then the subdistrict or you know what we call the the bottomup approach which is where all these grids come from so not only are we doing modeling of enrollment at the district level we try to capture sure what's going on at the subdistrict level not quite the neighborhood level but square miles or so it really gives us great information about U what's happening within the district because if you just look at total enrollment it really tends to hide the story you know of what's actually going on um so we're going to start at the top which is basically total enrollment this is 40th Day headcount enrollment um for every single year we took it a couple of weeks early this year for this presentation I'll be updating that for our for the report that we'll be generating um but essentially um growth continues to be fairly substantial you know for those who haven't heard the whole story obviously had an explosive growth period in the early uh 2000s up through about 2008 2009 which was about a year longer than the rest of the market lasted if you recall that was the introduction of the Great Recession and so what happened was that there was uh few years there where lots of people moved out the most important thing about that demographically was that those houses didn't really sit empty very long a lot of them were reoccupied fairly shortly by older empty nester type of of um owners you know from Canada from out of the states that came in to scoop up those affordable houses that hit the market so for a while anyway brought in sort of an older compl population but all the growth that we've had since then is obviously UPS didn't need to go ahead yet sending us in this other direction and when you see the red squiggly line that's just the year-over-year percent change in enrollment at some point I'm going to cut the 70 off because it's preventing us from seeing what's going on now which is still a three to five% you know at least growth rate per year on average which is like very healthy growth you know 70% is not Healthy Growth so so you know in in a way it's good that it that it's that it's moderated a little bit um we've seen you know single family construction slow a little bit with the housing not only housing prices but of course the of course the interest rates that we that we've been facing this year's enrollment projection as of the day we took it um and I think um Mr Harmon told me we're about 50 students um under our projection for this year um so you know it's still reasonably closed but we didn't we didn't quite hit and um one of the things I'll talk about in the next slide might be you know one of the solutions but still very heavy growth um you know consistent growth next way we look at the data is divided into grade groups so the average enrollment per grade in each one of these four groups because of course the 912 group has four grades and the other doesn't only have three and so this this pattern that we've seen in the district especially the first growth boom where when you have growth that high it's often led by young families with kids and so you see that K2 component just took off and left everyone else you know pretty much in the dust but in the interim period and particularly right after the recession you know we saw not a lot of growth in the in the K2 group impacted by birth rate trends in the state of Arizona you know lots of other things besides you know what you have any control over you know were taking place now during this period of time 912 the high school group became the largest in terms of enrollment per grade so the people that all moved in back when that blue line came in there a lot of them are still here and so now they're in high school but you see this year particularly High School kind of went flat and so I think we've got you know we've kind of seen the runup from that previous bump and if I'm right we're going to have a couple of years where High School enrollment is not going to increase as fast as what it has been before it's not going to go down by any stretch and it's going to go up again a lot later but we're going to have a little bit of a break you know in the growth at the high school level now what I'm excited about or even worried about is the K2 curve because now instead of being flat for several years it's not quite straight up but it's among the fastest growing groups and it's a that's what leads the rest you know as the blue as that lighter blue line goes so will go the rest of the district enrollment over time really even more substantial growth than the three to five cohort I believe some of that especially the last two years is and I'm not going to get on my Soap Box about esas too much but you know those voucher programs have really been heavy in kindergarden first grade enrollments and so I think that is having a little bit of effect you know pretty much everywhere and you know nobody knows how many of the grants are being used exactly where but during the 2223 school year um there were only 87 persons living in Maricopa who were signed up for a voucher in the 2324 school year that grew to 392 last year that grew to 943 now that does not mean that those were all students that were coming from you because l lot of those kids obviously were in private school already and now they're just you know getting it getting it paid for but it is something that is affecting that lower cohort and we're going to keep an eye on it you know as as as a factor that we need to consider going forward in the future um the 68 curve um went flatter this year than we expected and the transition from fifth to sixth grade seems to be um a little bit of a concern so we need to keep an eye on that number it was probably the reason why the projections actually didn't hit exactly was we actually lost students from fifth grade last year six grade so that's something to keep an eye on um we look at these maps and these grids we look at you know where the students are this helps us do things like plan facilities and boundaries and things like that the coloring is the is normalized to students per square mile because the grids are different size little number you see show up on each grid is the actual number of K12 students that were serving that you're serving from each one of these grids right now and we use that information um not only just here in town but you know looking at it over time and so just for fun since I had the data you know I'm showing you what growth has been like over the last 10 years so you know basically massive increases in enrollment wherever you see red you know more than U what is that 260 or something like that new students per square mile and some of the grids them seven 800 new students basically over the last 10 years and the only real declines you know which are very small have basically been in that in that Far Western area those families tend to be older and you know more of a move out Market than a move up Market but um anyway some incredible growth over the last 10 years and we're not done you know I think that's the main message uh for tonight anyway is that this is the population the total population of the district so if you look back at the year 2000 there were only 4,800 persons living in the school district and by 2010 that had gone up by a 10 so now we're 47,000 for the 2020 census we're showing 61,000 right now today 2024 we're estimating 75,000 and the projections that we do and that others you know crossjack against is that we're looking at the district you know swelling to well over a 100,000 students by 203 and like I said we've been almost on a break in terms of development in in the rate that we have seen it you know historically and the way we're going to see it two to three years from so um but the growth is is substantial and it's it's coming there's no way it's not going to happen and Don's going to talk about housing this chart shows the uh the housing growth rated by permits over the last 10 years the blue bars indicate sing Single family and the or is multif family I'm not going to go and all the numbers with couple of things I want to point out is if you look at the blue bars with the single family you'll see in the first half of this chart it's growing different rates but trending up we get in the last four or five years and it's very inconsistent it jumps up goes down comes up it's mostly because we've had a problem with coming out of the Great Recession and then we have the co pandemic hits and then the combination of high prices and mortgage rates and it's just created a lot of basically chaos in the market and also because of the type of housing market we have here so one of the things I think that you want to pay attention to is the market itself is changing it's going through a transition period the mulai family we did have none for a long time so that 120 that's up there in that bar in 2021 that's your first that's two multif family projects and we have now hundreds of units under construction now hundreds more that are coming and the thing that I think is you know important to take away from this is that the Market's in transation but it's also maturing you're expanding the type of Market it is and this overall is a good thing and something that I noticed this fall when we're looking at this and kind of a good sign there are two home builders that are starting up here in their first projects in Arizona they've come here from out of state they've never had a project in Arizona they're starting in marova and this is you know kind of a sign of what people from out of town are thinking about the housing market here so we're going through some changes but it's uh moving its way up we have the housing potential and again the blue bars are single family orange is multif family and the only real takeaway here is that a there's an enormous capacity of user growth and the other thing is you look in those first bars we're moving up we've got about 15 16,000 units that will be not built but starting to come online and this is you know moving up we've got a progressive amount of new growth on its way the land use map we have here is colorcoded this is the district and the yellow indicates single family developments orange is multif family and a couple of things to point out here is uh one the part that's not colored at all is because it's already built so the whole center part of Maricopa is pretty much built so where the Market is changing and we're moving towards the outside and the other thing to maybe notice is the orange is mulai family and unlike a number of years ago now there's quite a few Parcels there that are orange and they're pretty much concentrated near the highway going up and down the highway or fairly close to it that seems to be where your multif family growth is going to be as far as where it's planned for currently but you know the other growth is moving towards the outside the timing map is also colorcoded and in this case red means it's an active project an active subdivision so you'll see red up at the Rancho El Dorado but only on that Far Eastern side the rest of its build out the last subdivisions in that development are under construction now they'll be building out the next couple of years and if we look down here Rancho Mirage part of it is red and the other is orange and the orange indicates that it's coming online soon and as we get the lighter colors the lighter orange means it's a little further out the yellow is farther out and the thing that's probably worth pointing out here is what I mentioned that the market is changing and it's evolving and maturing what we have have here in the near term going on is right in the middle of the district just south of the highway El Rancho Santa Rosa is going to start building house construction should be underway about October or November that's what they're telling me it's a 700 lot project so they're going to going to get going rental Mirage is like I mentioned you know going in early 2025 Moonlight Ridge which is up in the far Northwestern corner of the district will start house construction this is a DR Horton project they seem to be very interested in having this to be a very nice project but they're going to be opening up with about first 300 Lots that'll be early in 25 in the middle of 25 we should start seeing growth over here on the Eastern end of the uh of of the uh District in fact right just outside the district at Rano Elena there's another project be starting houses in about mid 25 they're doing Land Development right now at uh Anderson Farms where just under 400 Lots should be starting home construction in about fall of 25 there's a project that's already under land construction outside or in the southern part of the district by Amarillo Creek it's about 540 Lots it is in Land Development they started in I believe in August so we have in the next year multiple projects coming online as well as subdivisions within developments that are already going the new subdivision will be adding in and again you know as we go on we're going to have like sustained growth because we're having multiple projects all working at the same time and they're coming in feeding in more and more and as we go far farther out we'll be bringing in even more projects that are in currently in the planning stage so what does it mean well multif family is a little bit more speculative I think after you get through the ones that are under construction right now but the thing that is coming back to us over and over again is the single family Market is poised to make a major major jump forward and if you went back if this chart went back far enough for you to see what was going on in 2006 and 2007 is there were over 3,000 at one point over 4,000 units constructed in one year that's what it took to get that kind of a growth in enrollment and from what we can see in terms of single family development we're heading back to 3,000 there is just pretty much no way we cannot avoid it with the number of projects that are coming online unless we go into some sort of a national terrible recession or you know something awful on this but basically you know it's loaded everything is stacked for this to happen so it'll take a few years to ramp up you look at this at the single family column um you know coming online for this year 1340 new units that's that's what actually happened you know last during the last school year that affected us then this year and more you know this current year 24 25 but not a lot more because like you say a lot of these projects are really teen up to start in 25 me we'll probably not really see students before them you know until the following year but then we're on this path you know to immediately over the next five years rise to about 3,000 units every year in terms a single family the multifamilies you know obviously the ones that that have been built that are in bold and also most of the ones in that you're seeing coming online you know next year and the year after those are in the pipeline those are under construction or funded those are probably going to happen I'm just wondering personally what's going to happen after all of that because we we're seeing the multif family Market the apartment Market um in Phoenix and Scottdale really soften and all of a sudden now there's rate or rent incentives and three months of rent and things that we hadn't seen for like two or three years so we know it's getting softer and if interest rates come down on mortgages it could get softer yet because I think there's a lot of people who are just having to sit out of the game right but some of the H owners will tell you have been buying down interest rates and that's part of what's keeping the number propped up right now is that and that's the big National Builders because they got to build whether they want to build or not because they got shareholders who think they ought to be building houses whereas you get into some of the smaller local Builders they'll just kind of sit out half sit out you know things aren't AR aren't looking real Rosy but anyway this would call for the addition of some 27,000 single family homes and 8,000 apartment ments over the next 10 years we translate all housing unit additions into household so first of all it's got to be occupied and then we actually structure the households um by age and and whether they're renter or owner and that gives us the ability to estimate and project school age population I'm going to skip this one and come back I think I got from that um is that we look at households and then We're translating that you know historically and in the projections into school age population which is persons aged 5 to 17 who live in the district it may not go to your school or any school it's just total persons living in the district and you can see that comes out at about 062 per unit which is high that's you know it's obviously still very much a family area you compare that to the to the K12 you know enrollment that we're showing for this year 9543 which means that there's you know there's still a difference there of around 6,000 you know persons who live in the district who don't um attend a district school and that you know that it's it was um not it's been increasing but so the ratio between those is what we track how much you know enrollment versus the population that last call them and so early on you face challenges because so many of the people people who moved here originally were from up the road and they kept taking their kids up the road you know and so it sort of started out lower than it would have otherwise but in fact you know You' made any progress you know bringing that number up is a major accomplishment like I can't even tell you I mean you're one of only two or three districts that we work for that are in that position of even even holding your own most of them are watching their their EP rates go down year after year after year and we haven't had and I hate to even say it out loud but we haven't had a new Charter School here in a while you know and so those impacts can come at us not in Nice Nice gradual but all of a sudden you get a bump so that's what we're looking out for is when is that next 600 800,000 person bump perhaps coming but right now you guys are doing an incredible job and so in the projections I'm not really you know looking for it in being conservative I'm not really increasing it anymore I'm just saying what if we hold that's why it says based on a stable EP ratio so if we continue to serve you know right around um 60% of the students I'm sorry 60% of the school age persons is probably a better way to say it that we could even with that see uh an increase in K12 enrollment we could say it double basically double in enrollment next 10 years from you know from our 9500 this year to about 19,000 10 years that's a little faster than we've been going you know as a you know recently but certainly not as fast as we've gone sometimes in the past but this and this EP ratio this Choice Factor whether it's Charter Schools or esas or just open and rolling to other districts is is the wild card that Dominic can't do exactly he's incredible at telling me how many houses are being built and I'm pretty good at telling you who's going to live in but whether they're going to choose you or not you know unless you're in everyone's kitchen table I don't know how exactly you would know that so we do provide the the district with a range of projections so you know we we know that there's you know variability but it really comes from that choice thing not so much from demographic from the housing construction um so in conclusion I mean we've experienced you know slightly slower growth in terms of enrollment um very very recently um but there's still you know sub substantial housing growth we see the school age population continuing to increase we don't see the share of the school age population shrinking very fast in some areas because of birth rates you know even if you've got a thousand more houses you don't get any more kids and so that's not the case that's not the kind of growth that you have um we are seeing you know overtime slightly larger proportions you know being offset by alternative providers particularly at certain grade levels it's not necessarily across the board um you're like I said you just kind of already said it but your demographics aren't like the rest of the metropolitan area people who are young who are looking to own a home are coming your way and that's not happening pretty much anywhere else we work with the possible exception of bucka you know it's it's pretty much the same same sort of dynamic although they have not had nearly the amount of growth that you had uh we talked about the rate of single family dist construction had declined this was the first up year and we're looking at you know many more up years to come with um you know the multif family you know accelerating for now um but I'm just less sure you know if it's going to stay with us beyond the next couple of years uh future enrollment levels are likely to be impacted by additional alternate providers the community is getting very large in terms of population and it's eventually it's going to get someone's interest and one of the good things about it is money is expensive and land is really expensive so you know building a new new charter school is not as easy as it used to be so there's still people who have the pockets to do it but um it's gotten a lot more challenging and in fact Charter School enrollment went sideways last year for the first time it was a minor minor increase of a couple thousand students on a much much larger base and so um well birth rates but also esas are are impacting them too so it's been really kind of an interesting period and like we keep saying your District is just positioned to grow you know like crazy over the next 10 years and U I don't see beyond the next couple years any any bled up during the projection per so I guess with that we would entertain any question I just have a question about the analysis in the sense of um we hear from the city a lot about big employment coming into the time I would think if employment came in people are working here therefore their kids would first of all come here whenever they move for the job but also stay in Maricopa is is there any buildin factor for that in your analysis no not explicitly but I do look at employment gr you know projections as a way of identifying whether these housing members I'm doing make any sense or not because it's kind of a chicken in the EG okay because there's a lot of people live here but obviously work in the valley obious bring their kids to the valley but if they're actually working in mopa right why would they send their kids to the valley and instead have them enrolled in musd hopefully oh yeah no definitely as your economic base has grown and I work for some of the districts up the road and they're getting fewer and fewer and fewer other students for that reason and because you know I mean you've got modern beautiful facilities now there's no there's there's no advantage to driving R in some ways you know early in the early days it wasn't wasn't quite so rad okay thank you very much very interesting very very interesting thank you okay okay thank you we do have a call for the public so I have to read this um members of the board may not discuss items that are not specifically identified on the agenda therefore pursuant to ARS 38 4311 I actions a result of public comment may be limited to directing staff to study the matter responding to any criticism or scheduling the matter for a future agenda the board requests that all comments be limited three minutes or less and that the public refrain from use of speech or language that is offensive or inappropriate pursuant the board policy 3- 203 um please St just your name for the record and uh thank you for holding on and the it's Kenneth yeah just you Kenneth thank you for uh staying thank you appreciate it uh definitely a long day um my card that I had is for a police and fire engagement because we was talking about the police safety here um last last week and so just one thing I was asking or just had a brain fart didn't ask is maybe we can have like when I was growing up U police officers coming into schools talking to um our children about safety and then I also noticed that we had children are doing it from home from online or at home so maybe a police officer can meet them at a local park and talk to them about electricity you know they're staying in a secluded area and so that's just one thing I just wanted to talk to you about and see if we can do more um police engagement because my daughter loves stickers so every time she sees a police officer she's asking for a sticker so the little small little things can get the children to know police officers by their name can get people to identify if there's a problem because some people don't want to go instead of posting you know so this is one step that we can help our children that's it thank you thank you Kenneth okay we now move on to item seven consent agenda motion to approve um taking seven F out obviously but motion to approve the rest of them second Lisa we have a motion to Second carollyn Lopez I adary no I Tory Anderson I Patty crae hi Robert Downey I so moved we now move on to section it action item specifically 7f approve the inter intergovernmental agreement IGA between panal County Joint technical education district and meropa UniFi School District Dr Scott president Downey members of the board Dr lman through the curriculum Consortium our teachers are provided with high quality industry relevant and engaging curriculum that is aligned to our CTE program standards to support our teachers and to increase student retention the curriculum Consortium collaborates with industry experts to ensure that the curriculum that's within this uh um online program completely aligns with current industry standards in addition it provides our veteran teachers opportunities for professional development and time to align and build professional learning uh teams with other teachers within the programs especially sometimes if we might have a Singleton program and they might not have that professional learning team members within our school district but they can reach out amongst the entire state in addition this um IGA will allow for our uh teachers to be able to um to attend professional development such as classroom management best instructional practices especially for our new veteran or our new CTE teachers that have maybe never walked into a classroom before they're truly industry experts that are now coming into the classroom but providing them with all of those relevant resources down to lesson planning PowerPoints that have all been vetted by the curriculum Consortium I'm willing to take any questions so I pulled this because it's I think it's interesting but how long is this agreement for how long is the IGA for it's good for five years five years years and so um Can we cancel it at any time not that we would I just want to know that we can as long as we give them the 30 days notice okay um I just I think it's a great opportunity for our CTE teachers to take advantage of what J Ted and the other um Workforce training programs are doing and I just don't I didn't know that if that it was out there that people knew this is available so I just I think for the five-year agreement um I think it's a great thing but I just I didn't know that we did that so that's why I pulled it it truly is a wonderful opportunity for our teachers again to whether they're a veteran teacher or a new teacher but they have complete access to Industry experts at any time I think that's great so thank you that's if there's no other questions or discussion I'd make a motion to approve the IGA I'll second L we have a motion to Second carollyn Lopez hi adory no hi Tor Anderson hi Patty crae hi Robert Downey I so moved thank you very much now move on to it a discussion of possible approval of the Personnel schedule Mr pet thank you president Downey members of the governing board and Dr you have the Personnel schedule in front of you tonight I'll answer any questions that you have I know you're all looking at me we are um actually I don't have any questions so no questions I'd like sorry can I just have comment um Mr Becket understand that on the schedule there's a couple of new employees that we're bringing in because we have a growth in number of students but actually it turns out we sort of normally don't have facilities for them and I'm just highlighting that we're reaching that point now where we're growing our current footprint or current um classroom site classroom buildings is that a f comment yes number 10 we have a two pair of professionals who are asking the board to approve tonight we're doing that because the third grad at Santa roses reached capacity unfortunately we don't have a room and so in order to support those two teachers we're going to go ahead and allow them to have a PA professional to help support their classroom needs but again just the challenges that we're starting to uh face with with our sites especially our smaller sites that just running out of capacity thank you Mr now can I make the motion abely I motion that we approve the HR schedule I'll second Le we have a motion a second Carn Lopez I Amry no I Tory Anderson I Patty koutra I Robert Downey I so thank you Mr Becket now move item it be discussion of possible approval of District 2024 to 2025 classroom site fund pay for performance Compensation Plan Mr Becket thank you once again president Downey members of the board and Dr lman uh this is a requirement for the district just simply U by Statute we have to have a performance plan in place years ago we made the decision to roll the majority of the money into salaries base salaries uh and to make this particular uh payment plan a little less volatile and so once again we presented this to the faculty we had a committee meet uh there was a vote taken had overwhelming support for the the new plan uh the plan mirrors our last two-year plans but there is some language change simply because uh we changed the categories for evaluations this year during our policy and then Additionally the policy for the appeals also was revised as a result of the new trust policy where you're point out so I'll take any other questions you have this point time but uh again a plan is to get your approval and then it'll be posted to ad for December 31st if there's no questions or discussion I make a motion we approve second leis we have a motion to Second camn Lopez I ad Mar no I toy Anderson hi Patty CRA hi Robert Downey I so thank packet I move on to it C discussion and possible approval to adopt resolution accepting land donation for sfd 04l for Santo school project Mr Harmon thank you president Downey members of the governing board and Dr lman um you have an action item in front of you to adopt a resolution accepting the land donation for um the sfd land application to be used for the serrento school project we're seeking your approval and I'll take any questions you may have no questions I'd like to make a motion that we approve second leis we have a motion to Second Lopez I adary no I Tory Anderson I Patty crae I Robert Downey I so moved thank Mr Herman um now move on to it D discussion of possible approval of fiscal year 2023 2024 annual fiscal report on maintenance and operation Mr Harmon all right good evening president Downey members of the governing board and Dr Lan the purpose of this presentation is to review the annual financial report um or what we call the AFR for fiscal year 24 um Arizona revised Statute 15904 requires school districts to submit an AFR in electronic format by October 15th of each year the AFR is a report of the district's actual revenues and expenditures the the AFR aligns with all four goals of the amop Unified School District strategic plan creating an uh creating the AFR um involves several steps to ensure accuracy transparency and compliance with state and federal regulations over several weeks uh we audit and review our financial statements and transaction data to ensure we adhere to all regulations and accounting standards once our general ledger is clean and organized we compile our accounting data into the auditor General's series of annual Financial reports I'll Focus my presentation on the summary page to highlight the AFR this is a small sample of the summary page showing less than half of the district's funds um the left side of this column lists the names of each fund um each fund starts with a beginning fund balance adding revenues subtracting expenditures that occurred during the year and the second to last column shows the ending fund balances so if anyone wanted to ever review the AFR I would suggest this summary slide this uh one more slide to kind of help explain the summary I want to focus on first our three main funds that come from the state and are what we call Budget controlled funds since they are tied to the state funding formula based on student enrollment these three funds are formula based and our spending capacities only deal with the formula rules budgeted expenditures are then are are the total formula budget limits um we take that amount and subtract any actual expenditures expenditures to identify our ending fund balances um those fund balances will roll into next year's budget limit formula as one-time add-ons those three main funds have the following ending fund balances M with $4.5 million or unrestricted Capital outlay 6.7 million and classroom site fund 4.1 million the rest of the funds not just those listed here um but the rest of our funds that we deal with are considered cash controlled funds um for those we look at our beginning fund balance add any revenues track expenditures add or subtract any transfers and our ending cash balances will match our available fund balances um overall we're we're pleased to report that the general ledger is clean and balanced we operated within budget limits and have healthy fund balances to further mitigate Financial Risk and any future uncertainty um transitioning I wanted to give a preview of the average teacher salary data now that we have our our annual financial report we can um show what's going to be on our auditor general School spinning report it won't come out until February the Orange Line shows the state average and the blue is the average for Maricopa unified we made great project progress over the last few years in fiscal year 20 we were $2,000 below the state average in fiscal year 21 we fell short by about $440 in fiscal year 22 we was the first time we exceeded the state average by just over ,000 do in 23 we increased that by more than $2,000 in fiscal year 24 we're reporting um that we exceeded $70,000 we won't get the the state's average data until February so look for an update statute requires that we share the spinning report of our override funds each time at the uh that we present our our annual financial report the override voter information pamphlet stated that the monies would fund 50 additional teachers counselors and Specialists to reduce successive class size and to offer additional academic programs this table shows kindergarten through fifth grade class size targets before and after the override this also shows the actual class size averages at the 40th and 100th days in fiscal year 24 as well as our current class sizes for fiscal year 25 as you can see we have honored the override commitment for lower class houses this slide shows the override allocations since the first year of the override overrides are authorized for seven years we had a continuation which reset the seven-year timeline um we're reporting for fiscal year 24 which is year two of seven and I've also included our current fiscal year which is which it will be year three of our override this chart shows some additional detail of the actual expenditures by category showing where each dollar dollar of the override was spent we have approximately $5 million going to teachers at all levels 500,000 towards Ram Academy 500,000 to technology and 440,000 towards counselors and teachers on assignment and that concludes uh the annual financial report presentation happy to answer any questions that you may have Mr Harmon um back on the slide where we had the uh Civic fund the cash controlled funds in the budget thank you yeah that one although I can't read that on the screen okay um so just out of curiosity I know that Civic fund the Civic Center funds are our facility rentals funds but they're not spending any of it is there a reason I mean I know that that some of that money has to be spent on uh consumable costs that they have to replenish because we've got facility rent rentals in there um but I'm wondering because those are those are controlled by sites correct so if I Dennis and Carla might correct me if I'm wrong but I believe we give 30% of the revenue generated at each site to the sites and the rest is held at the district level and and we don't spend that that's a Reserve District I I think it shows about $133,000 of spending um a lot of our principles it's one of the few funds that can roll over so um it's a fund that the principales kind of um use as a as as a cushion or Reserve um some of our principles use it uh very actively so but approxim 13,000 was spent correct yeah they can use that on on operations or Capital so that balance up there is a combination of what the district and the sites have that's correct okay thank you when you say the one time at the for the budget controlled funds that excess gets rolled over for one time into the next budget right correct is that one time per year is that what you mean by one time or is that just one time ever whenever we look at our our budget um we have our formula dollars which come by the students that we have and those are recurring we can expect to have those every year because we're growing um this for for imemo we have $4.5 million it's going to be added to the formula dollars as carry forward but it's one time because it's just left over from this year so if we spend that $4.5 million we can only spend it once because it's not replenished so it's a onetime add-on um the imino formula has not just our our enrollment uh data what we call our our Revenue control limit that's based on the students it has our override add-on um it has our our budget balance carry forward that's really the only piece of the m&o budget limit that's one time okay and when we do our planning we always kind of strip that away and we look at just recurring dollars when we're talking about Staffing and positions we typically use our onetime dollars for for onetime things like projects and we'll often roll that into our Capital fund to do like like a portable class thank you if there's no other questions all motion to approve I'll second Lisa we have a motion second Carolyn Lopez I adary no I Tory Anderson I Patty cout hi Robert Downey I so moved thank you Mr Mr Haron now move on to it e discussion of possible approval of revised policy 4-24 mandatory report reporting Mr pet thank you president president dowy and members of the governing board and Dr L you have the policy in front of you tonight you'll see the highlighted sections one of the changes policy uh the the old standard was simply that we were required to report immediately for child abuse and we've added a timeline now to the policy which requires a three-day at the maximum reporting period additionally uh we wanted to add some language that referred to our vulnerable adults uh we service students year 18 especially in our special education programs and again this language allows us to include vulnerable adults in that policy for child abuse report if there's no discussion to make a motion we approve second Le we have a motion to Second camn Lopez hi anamary no hi Tory Anderson hi Patty coute hi Robert Downey I so moved thank you Mr pet I move on to it f discussion and possible approval of the revised board policy 5-15 open enrollment Miss Pastor president dney board members Dr Lan uh the trust recommends to revise board policy 5105 which is open enrollment based on a recent change in statute House Bill 2311 amended a statute permitting school districts to give open enrollment preference to students who have parents in the active military or lost a parent in uh line of duty and so I open it up for any questions or comments does this go with what we passed at the last meeting the purple star the purple District what is it called the purple the purple star designation there's a trend here in the legislation because they were both driven by new statute right no I think that's great there's no other discussion make a motion to approve second Lisa we have a motion to Second Carol Lopez I adamary no I Tory Anderson I Patty crae I Robert Downey I so moved thank you mror we now move on to it g discussion and possible approval revised policy 5 di 207 graduation Dr Scott president Downey members of the board Dr lman the trust recommends we revise board policy 5- 217 graduation and this is in accordance with House Bill 2645 which adds ARS 15-7 1.04 that requires school districts to adopt a policy to provide academic credit and other protections to foster care students that are enrolled in our high schools so this just provides that additional protections with specific um procedures within the back and I'm here to take any questions a motion that we approve I don't have a question but I'd like to say I'm glad we're doing this I've been a foster parent it's very very hard to get everybody getting all those records getting in a timely manner so I'm just I'm really happy that I tickled me when I saw this so thank you so I motion to approve I'll second Leisa we have a motion a second carollyn Lopez hi adary no I Tory Anderson I Patty krae I Robert Downey I sove thank you Dr Scott um May on to it it discussion of possible approval Revis boards policy 5-33 Student Records Dr Scott thank you president Danny members of the board Dr lopan this is in addition another um trust recommendation that also provides academic Pro um protections and credits uh other protections for foster care students so there were two policies that they uh recommended that we include some foster care Provisions specifically to protect them if there's no discussion I make a motion to approve second Le we have a motion to Second cam Lope LZ I Adry no I Tory Anderson Patty coute I Robert Downey I so moved thank you thank you very much now move on to it I discussion of possible approval of the superintendent's goals Dr lopman thank you president Downey I made some uh revisions to goal six um based on the feedback from uh a couple weeks ago and um you can see some bullet points there that I think capture the direction and sentiment of the governing board so specifically um oversee the improvements in the delivery of special education services with an emphasis on compliance quality and customer service that contributes to the overall sense of confidence in the district's efforts to meet the needs of of the special to meet the special needs of all students and results in an increase in the number of students with special needs demonstrating go growth towards individual goals goals That's Unique um because each child is unique and then demonstrating Mastery of grade level standards and contributing to the culture of the school through participation in extracurricular activities the the remaining uh content on the and performance indicators on this goal are uh the same as they were two weeks ago those three bullet points in bold are the changes and I'm interested in your feedback thank you thank you for redoing that think it looks good to me if there's are there any other comments or questions if not all motion to approve I will second Leisa we have a motion a second Carolyn Lopez hi adary no hi Tory Anderson hi Patty crae hi Robert Downey I so moved we I move on to item nine specifically n9a adjourn so moved second this we have motion to Second Karen Lopez hi adamary no hi Tory Anderson Patty crae hi Robert Downey hi Su we are now adjourned

[Music] helloo clockers and welcome to another segment of the waa news blog I'm hi silver here to give you a brief summary of the Ashen Town manager's latest newsletter starting with the Ashland day recap despite the rain ashin day saw a modest turnout special honors went to Karen spilka named as Grand Marshall while Robert St Germain was named citizen of the Year thank you to all who Brave the weather to celebrate our community we are in this all together and I've been writing some articles lately for the town pages and one of them was about volunteering and um in addition to getting a lot out of it yourself it does help the town and it helps you to feel part of the town this is perhaps the most welcoming community that I've been in along the journey uh it's a fantastic community and all you have to do is get involved a little bit and you're part of it so it's an opportunity for all of us and thank you thank you all for [Applause] this conratulations the town hall exterior renovation starting Monday the historic town hall will undergo exterior Renovations which are expected to take about two months Crews will replace siding make repairs and repaint the building during construction parts of the parking lot will be closed including the exit onto Main Street though the bill and election drop off box will remain accessible though you will need to walk to the box from Main Street while access to town hall will remain open during business hours the parking lot won't be used as a cut through for safety reasons the work will be completed one side at a time to reduce disruption and any weather delays could push remaining work into the spring thank you for your patience as we work to preserve this important piece of ashin History school safety protocols ashon Public Schools recently experienced safety concerns triggered by unfounded rumors and sensitive student jokes superintendent James Adams reaffirmed the district's commitment to safety and new protocols will be implemented this year these include a visitor check-in system using Raptor Technologies and proactive safety strategies based on Al training families are encouraged to discuss the seriousness of these issues with their children to ensure a safe School environment for all the MBTA community group held its final public forum on September 16th in preparation for the fall town meeting they analyzed which Parcels of land would be included in the upcoming NBTA proposal the planning and select board received this presentation on September 18th and it will be discussed further during the meeting a Route 126 and Pawn Street Paving final Paving of Route 126 from Elliot Street to the Holliston line will begin the week of October 4th with some night work expected drivers are urged to use caution as castings will be raised on M roads crosswalk work is also underway but minimal traffic impacts are expected some Ashlin Town job openings Ashland is hiring current positions include the community center van driver Outreach coordinator Human Services case manager and part-time Recreation assistant the department of Public's works is hiring a water technician 1 water technician 3 in heavy equipment operator for the cemetery parks and trees Division if you're interested in making a difference in the community appli today some low Reservoir water levels the town's Reservoir levels are a drop to 295.50 close to triggering stage two water restrictions while no restrictions are in place right now we may hit the threshold by next week so stay tuned for updates on potential stage two restrictions some Ashland cultural Council grants the fy2 grant cycle is now open and applications are available on the mass cultural Council website until October 16th this state funding helped support public projects that enrich Ashland's cultural life applicants can apply to multiple local cultural councils with each Council awarding up to $1,000 some baa and select board grant opportunities nonprofit organizations can now apply for the fall 2024 baa Grant with submission deadline of September 30th similarly the fall 2024 select board Community Grant which provides up to $1,000 per cycle is also open for applications due by September 30th Girl Scouts give back big thanks to Girl Scout Troop 64099 and 70699 Troop 6499 repaired the Seesaw handle picked the knob on the little library and refreshed the paint on the park tires troop 70699 also did fantastic work restoring and repainting the big blue chair their efforts truly show the spirit of community of Ashland some voting information with the November elections approaching here are the key dates to remember inperson early voting is October 19th to November 1st the last day to register to vote is Saturday October 26th by 5:00 p.m.

e e e September 25th 2024 this is the school committee meeting welcome uh we start every meeting by reading the Ashland Public Schools mission Vision the Ashen Public Schools strives to be a model District that creates a culture of inclusivity for our diverse students and staff who feel safe and supported are empowered with the academic and social emotional skills to pursue their chosen path and embrace their roles as positive contributors to local and Global communities this meeting is being recorded by waca cable TV y'all are going to be on TV this evening and our plan for the evening is our call to order opening procedures agenda review and adoption we'll have some time for public participation reports and presentations include new staff introductions student presentations from the mindes school we've got the mindes Morning News ashin high school school basketball overnight travel 12728 2024 warrant approvals superintendence report assistant superintendence report our action items and discussion updates include the fy2 school choice allocations foreign exchange students International students school year 2025 2026 review and set tuition rate second read and vote of policies which include acab sexual harassment ADF Wellness JL CED guidelines for management of life-threatening allergies the consent agenda in including September 11th 2024 minutes gifts and donations reports of school committee members and then we will adjourn so I will take attendance and ask everybody if you're okay with the order of business this evening Marcy yes Tina yes Paul yes and just uh I know we're working on the the format of the agenda the reports and presentations would indicate that there's nothing in there we're going to take action on but yet we have but but we and but I understand why you put it there because we want to get that you know we don't want people here late so we figure out how we in the future how we how we do that right right we're working with a new agenda format so we're we're Point making our way through that with each meeting so thank you um and Mark Terry is absent this evening um so I'll start by asking if there's anybody here from the public that would like to offer public comment this evening and seeing none we will move to our reports and presentations the new staff introdu will be first thank you Mrs tosy I would ask the uh principles of the buildings to come forward to the stand and introduce any staff that might be here today uh as you know I think we mentioned we had over 40 staff members um added to the school year uh at the beginning of the school year throughout the summer and while not everyone can come tonight um certainly we want our principles to to present who's here but also to give you some names U who wants to go first first we're going to go in that order Sarah make sure the green light's on Sarah please green light yes hi everyone happy school year um we have a bunch of new staff oh sorry Sarah Davidson the preschool director and special education coordinator for our three four and five-year-olds over at the pway building um at Ashlin preschool we have a few new staff members Anna Ginsburg who's been a long-term sub off and on for probably four years has joined us as permanent staff in our specialized programming as a special ed teacher um we have three new esps Karen Burling game as an esp1 Jenna maray as an ESP 2 in our specialized programming and Courtney Ryan who has boomeranged back to education after a year or so off as an esp2 um we have a new staff member Heather Doon who's joining us as a long-term sub for the first half of the year in our dually certified um integrated preschool classroom teacher role and then we have two staff members that have um transitioned to us from other buildings Kim kadlick as an esp1 and Lisa Martin as our building based occupational therapist this year and everyone's well on our day 17 of the new school year kids are doing great staff are doing awesome so it's been a great start to the year excellent that's great to hear and welcome to all the new pway St hello hi everyone I'm Erica Lars I'm the assistant principal at the Warren school it's actually our grade two curriculum night tonight so uh Pete is there getting that kicked off and I'll meet him in a moment so I want to introduce we have a lot of great new staff so let's start with uh we have a lot here actually so uh Emma Burnham beik she is our new kindergarten duel certification teacher uh alongside her we have Rachel wean who's our ESP that also works with uh Emma we have Sweeney Chong here a new grade one teacher Emily Hansen also grade one hello and exciting news another first grade teacher we have Caroline Johnson welcome uh we also have here Christina tanaga one of our special education teachers hi and Abba Verma who's also an ESP with us as well uh two of our other special education esps who could not make it tonight we we have Megan Gibbons as well as Molly Willcox so welcome thank you all for coming too welcome everybody and thank you for being here it's so nice to be able to put the names with the faces and we hope you love ashin and that you have an excellent Year good evening I'm Janna laena the principal at the Mendes school we have a lot of new staff as well we have Christina long in our language based um program she's a special educator Suzanne Rod is our new literacy coach Debbie Eisen is a new rise teacher Ben Savage is a new grade five general educator we have a new office administrator her name is Kate jrom we have a new ESP ESP Bethany Jeffords and snea Gupta and Hannah Kerney are all of our new esps to started with us awesome welcome good evening everyone Ain La Chappelle principal of the Middle School um we have new principal of the Middle School yep new principal uh a lot of excitement there thank you for that Mrs tosy um uh here tonight we have Sarah Payne new school psychologist and also joining us this year we have Roxana De la Rosa Spanish teacher Michelle Wills Spanish teacher yanu Thomas Spanish teacher Mary Lee Mullen is doing a long-term one-year French position Ariana Casper is music teacher Kelly host stem teacher Lauren Noble reading specialist Christa Graves special education teacher Sarah cotton El teacher Paulie Krauss is a shared bcba between the high school and middle school Caitlyn Maloney is a shared um speech and language pathologist between the high school and middle school Courtney Lyman and David KFOR are esps thank you welcome to everyone at the middle school hello hi everybody Kelly ster from the principal Ian from the high school know who I am where I am uh tonight we have with us John chalia who is our new Wellness teacher um Emily fuchi who is teaching Spanish DJ Livermore history and jako Conor history um we also uh welcomed um Tran Jacobson as a new ESP uh Gian c kochek as our new bright social worker and Ethan written Bush as a new ESP awesome welcome everybody have a great year and thanks for being here thanks for coming too got something you need to okay okay um normally I tell you all to leave you don't have to stay and you can still leave it's okay but we're having a student presentation which is always the best part of any meeting we ever have and the rest of it you can definitely leave but um feel free to stay or go if you have to but kids are up next so welcome to the mindes school mindes Morning News yes you may thank you a long day for yeah this again um I will bring up the slideshow okay we'll play one of the fils the first one Whatever tell me when go I think the middle one okay you just tell me and then when the slide needs to be changed just tell me when y hello hi we they're going to introduce themselves and each person's going to take a little bit of the script and they're going to talk through what we do every morning I also wanted to introduce Mrs bro she is our computer teacher I didn't know if there was a different title fanc or title media Specialist or something um and she's here because she really is the heart and soul of the mes news she's the one who works with the kids and who does the videoing and all the coordination behind it so I wanted to make sure that she's highlighted as the person behind all this guys ready like this do we want to go do you want to go your own papers or do you want to put one paper here own papers all right good evening thank you so much for having us here tonight my name is Lexie hello my name is Emma hello my name is we are here we are here today to tell you all about the minda's news the news started last year as a way for us to start our day we have made some changes since we started we added a background and a microphone and we learned to stand up for the pet pledge next we imported tools to try our LCL lessons and announced the modeled them all week we also focus on a core value and give an example of of one how how we can be followed each week it is a fifth grade job to do the morning announcements each class has a turn and two people go at a time we film in the computer lab there there's great equipment and a green screen before we film we have a script that we fill out that we we are ready to go on recording day we have one or two practices before we actually film we don't film until everybody feels comfortable and ready we know it's time to record because the filmer is 5 4 3 and then two in one silent if we mess up we retake it it's not that big of a deal most kids need retakes when you already announcer you have to project your voice and anyone in the recording room must be very quiet since we have a great microphone that picks up all noises the green screen gives us a background that we can change digitally to include things like the American flag during the flesch it gives us a real newscast feeling Miss bro our computer teacher who is here with us tonight does all of the editing we are really grateful that Miss bro is willing to go above and beyond to make sure the fifth graders have a chance to do the job the recordings are shared with teachers in the drive and they are shown every day they include special announcements what day are we in in our rotation and many other interesting things we have brought two examples to show with you stand na thank you thank you so much for listening any questions what's your favorite part about being um I like writing script awesome how long does it take to you put it together not you have you have to take no it's you have to mute yours it's your speaker that's going through the phone your volume all the way down he's got a speaker on his phone on histop there you go very nice curious that's why always all right so I'll ask again just because I you probably answered and I didn't hear it uh how long does it take you to to do it in the morning um it it usually T takes us like 10 to like 10 to 15 minutes to like record and we do like three people lot of time hey Jenna can you make sure the green lights on there microphone they film ahead of time too we film like six in a row the week before do you guys get to research topics that you may want to talk about in the news yes yeah what's one that you researched and you lik to uh report on you can really pick anyone who you want yeah it's like any fact are you finding that you're learning new things yes I think i' this awesome experience yeah so good thanks so much for coming tonight you guys did a great job I know really great job and thank you to your parents you may all get your sleep and get your belly full for tomorrow us again your microphone was muted that your speaker was then coming through our I forgot that you have that issue it was apparently it was my are you presenting the boys basketball I can Mr CYO will yeah typically coach Norman is here uh but I think he had previous obligations tonight uh so it's it's pulling up some some reason my computer just closed on me but this is the same uh trip that Mike Norman has done for several years um they will be visiting um a overnight travel trip and they go to um I the CRA yeah the craigville retreat center uh and this is where he he spends some time with his team doing leadership activities um Mike has done this like I said for several years now um and and they have have it down to a science uh the students attending uh can't really be finalized until after the basketball trials take place December one so he's not sure exactly who but he'll make sure that he provides all the names um to the nurses to make sure that there's no specific medical needs um and like I said this is this is just something that's been going on um at least at least three years now that I know of and it's been a successful trip for Mike so I you know while he's usually here to answer a few questions know this is the primary content area just to develop team responsibility and education through developing young leaders as athletes and really it's great team bonding for them so you know from my standpoint I fully support yeah I mean if nothing's changed we we definitely have asked our questions before you have and and the one thing actually I was a prepare mic again tonight for Mr Kendall's question about um equity and making sure folks um and they do they've they've done such a great job of making sure that every kid is able to attend no matter the cost and and they take the money typically out of their basketball sub account therefore um it pays and and kids don't have to worry about paying so uh he's he's been fantastic with this trip um and the kids speak highly of it every year we're in full support as at so okay excellent do we have a motion to approve the bo school basketball overnight travel just one question so it didn't say where you're staying I'm where they're staying I assume it's that's something same place yeah y well I will make a motion to approve the um the basketball overnight trip as presented second all in favor I I I all right good and we'll make sure that that coach comes back and uh give us an update sort of like we had with the cross mind I think it's really important that they do that and get the kids to talk about the experience yeah yeah yeah so want approv us all right uh between July 24th 2024 and September 11th 2024 wait this is the old one isn't it m that would be the old one that would be the old one she gave me the link to the old one I do not have there you go next meeting let me just verify that I didn't click on the wrong one but uh wait hold on I might have clicked on the wrong let me make sure yeah I don't see it in the folder PA so that's my note that I already nope I got I got I got but it's not a file that I put in a particular spot it's easy to click on the wrong one in the threads but all right here we go uh between September 12th 2024 and September 25th 2024 I pa kendle authorized by my signature payables in the amount of 168,169 this includes general fund expenses of 51,1 15397 revolving expenses of $16,990 120 and meals tax expenses of $936 thank you superintendent report yeah the only thing I'm going to report on tonight is uh obviously September uh for a change is actually been a a month where uh we've been in school every day uh which is unusual right typically we have breaks uh I certainly can feel the rhythm of the school year has gotten off to a good start because of that um we've had some curious and unusual circumstances this year um the only one I'll reference is our coyote experience at the Mendes School and how um I I'm very pleased with how M Lorena uh worked with the ashon police department uh the Environmental Protection Agency and and folks to to keep our kids safe while still being able to go outside right so we had a a coyote watch if you will um we haven't seen the coyote at the mindo school in a week um so it may have disappeared somewhere and gone to another um area of the of the community but um at no Point were any of our kids in danger or um it was we always had a teacher watching the area and they never got close that the co never got close to the playground but I I know there was always this uh sense of anxiety that existed from younger parents which makes sense right I have um nothing but uh feeling I would be the same way as a parent uh but that has gone well busing seems in transportation seems to be not an issue um it as it was in the past uh there's still some roots that we're still working on but that being said uh this week I think was the first week we've really started looking at bus passes to ensure that folks were getting the passes and using the passes uh because typically we might get students just jump on the bus early in the year drivers are just trying to get the roots down uh so there will be if for a lack of better term a little uh firmer um approach to making sure kids have their past es um so buses do not become overcrowded in that sense um and I think that's really all I have other than I had a nice meeting with Chief Rossi uh yesterday uh as we move forward with uh actually starting potentially to implement a full-time uh school resource officer again in the public schools um we've struggled getting that person to be full-time partly because the the APD could not um hire enough staff um now they're they're fully staffed they've got a number of of folks who are in the academy though until they come back um we won't have the opportunity to have an SRO but she's fully committed she's actually committed to to eventually getting two full-time staff members back in the schools the middle in the high schools where we had them before so that's really positive news so I'm really excited that Chief Rossy and I had an opportunity to sit down for an hour yesterday and and work out some of that so it's positive stuff good Mike I'll be super brief today in terms of General curriculum as we walk around in the classrooms at this point folks are are kneed deep in it now they're already really getting going obviously the first few weeks of school are usually uh for setting up you know routines and and and and rules and making sure everybody's comfortable getting to know people but now we're really we're getting in to the curriculum the meat is being the meat is starting to be taught which is great to see um in terms of our assessments um the I ready assessments have have begun um as have other assessments such as you know early literacy assessments and whatnot that we do at the at the elementary level um mcast data the Embargo has been lifted so U at this point that that data is available um I'm sure you've seen the the articles in the globe about different you know different data Statewide um and then other than that we are continuing to move forward with our plans for our upcoming PD day on November 5th we've finalized all those plans at this point so we're ready um but nothing else to to add more than I gave you a pretty extensive one last last time so I'm sure the next one will be a a little bit more information to provide fy2 school choice allocations so each year uh we come before the board to ask for additional funding for schools uh in departments outside of the amount we allocate through um the general operating budget and the the amount has stayed consistent 153,000 total um with how it's divied up between the schools and the Departments uh for folks to remember as we budgeted this year uh we put aside 1.2 million in uh school choice funds to offset our operating budget already this is in addition to that 1.2 million that we allocate where District or you know principles or districtwide uh departments can utilize those funds for whatever need they have so it might be Kelly might look at it and say at the high school I need more textbooks for a certain Department we didn't budget for it but we're going to use those funds for that or it could be a musical instrument it could be whatever uh funds they have to offset uh unexpected expenses so we've had this conversation in the past how do we determine how much uh each fund gets we don't have a good rationale to be honest with you uh this is just what's been consistent uh in terms of our Approach at least in my 16 years in the district even as a principal uh and as a superintendent uh I certainly would take input on uh how you think we should be divvying up the funds um but if you look at ashon high school they have the most kids right so typically they're going to get a little more of the funding um but one could say middle school and Mendes are pretty equivalent right now right but mes has also got a new building or it could be needs based right it could be so but but the challenge has been at least with Mendes and Warren if you remember going back to the budgeting this year we were able to allocate Supply money $25,000 to each School which a lot of these funds would have gone to for the supplies and asking parents to fill in that extra need we shouldn't be you know I don't I haven't seen any emails saying asking for specific things anymore we shouldn't be asking anymore because of the the budget um but that has been the consistent approach we've taken so yeah I I don't see a need to change unless we actually had information to which otherwise yeah change based on right so you could use that logic of hey based on students but I don't know does a high school student have more needs than an element I don't know right so this has been working unless we have some information to base a change on I wouldn't I would think we should change it so I'm just looking for your approval to to spend the 153,000 to allocate uh the uh school choice funds to specific line items I would move that we uh allocate the school choice funds for FY 2025 as presented second all in favor I I I thank you foreign exchange students naal students yeah thank you so again we haven't had any International students for the past couple years um however we need to set a baseline for um tuition should we get some students moving forward so this could be for uh the spring semester if you will um in years past uh We've I think it was 12,500 or 13,000 right around there the the number I'm asking you to approve is our per pupil cost right so that's the number that that I'm asking for uh in addition to we've always added u a little more money if a student is an elll student uh or a student who's on an IEP and we need to provide additional services so the 15,100 tuition standard rate repres reprs the per pupil cost that we're looking to recoup if someone comes into uh the ason public schools as an International Exchange stent any questions concerns about that just just with the uh you know elll 504 and IEP stuff what's the criteria so I know with with some of the other other times when we accept students that hey we can't accept we can't base our acceptance or we don't have a choice schoolo Bas based on these things and but many of those have a built-in hey if it costs us X to provide services goes back to the you know this ascending District in this case because you're putting this in I'm assuming at least that back part is not part of this and so can you just speak to you know the acceptance and risk of accepting uh and opening up these these kind of opportunities with that potential cost so of all the times we've actually had International students we've actually never had a student um who was specifically put into an elll class or was on an IEP th those students typically are are vetted uh from the sending country uh and they have to have a working knowledge of English before they come here typically um and and but it's our way of saying should we have to provide any additional Services we want to at least charge uh the sending uh company but typically we have a an arrangement with with an organization over there and they have certain criteria where they're Prov they're they're kind of uring that there's there's going to be well good experience too right we send somebody that that doesn't speak the language and we're providing services and and and that's probably not going to be the best experience for the so we worked with a company Cambridge Institute years ago uh they were the ones who were sending us students um we hav't again we haven't had any applications in the past number of years and that's not to say we have to even accept them I just want to get to the point where we set up you know a tuition rate and then if we determine that that the student fits our needs uh quite often here in Ashland what we've found is we've had companies want to place students but there were no families who were willing to accept students right so that's another piece right it's a component um all kinds of things have to fall into place for it to happen and is there just the same um legal obligation to provide the services apply to International students that's a great question I don't believe so yeah but we want them to have the experience Absolut and that's the reason a to provide at a certain level and then there's an ability to pay for it that's one thing but let's say you know there was more of a need than the than the cost would cover um we it seems like we may not have the same legal obligation we don't but the expectation is when they do come right thing yeah yeah it's they've got that working based knowledge of English that's really the right the component so yeah okay so we need a motion to approve that I would move to approve the 2025 2026 international student tuition rate of 15,100 with an additional 2,000 for students requiring elll 504 or IEP Services second all in favor I I okay second read on the few policies that we started reading at the last meeting uh we'll go through them one by one um it doesn't have to be the final read if there are any issues but um hopefully anything that needed to be resolved is resolved between the first meeting and the second um so we'll start with the acab sexual harassment does anybody have any concerns additions retractions anything on that can I just make a comment here um we had asked Mark to review it partly because of his lens um as an attorney with school districts uh I did not get any feedback on any of the three policies I just want to be clear um with regard to any changes that were necessary coming out of the sexual harassment policy was written by our attorneys just so we're clear right so and in in our you know now you know we're starting up with some more frequent policy meetings policy subcommittee and when we feel that we need some legal input we've been trying to get it at that level so that before it comes to you right we have Council so um seeing no opposition or any changes to this acab sexual harassment we have a motion to accept the the new policy so moved second all in favor hi hi hi and what about with ADF Wellness any changes looked good to me a motion to accept ADF Wellness so move second all in favor I I and then same question with jlc guidelines for management of life-threatening allergies anything anybody caught or wanted to I don't think it needs to be changed but the last meeting I made a a comment about um under the parent responsibilities the piece that says that they don't yeah I've got language yeah no I do you know what change but just clarified a little that it's simply because a nurse is not there yeah I apologize I did not include the the updated Jen um Taylor did give me new language for that she did uh based on the comments that you made so um so that will be reflected okay uh let me I want to see um if you have it and can read it that'll probably be yeah I'm going to try to see if I can find it quickly and if not we we might have to do the vote at the next meeting because yeah I I would because it was um language but why why he's doing that so um see where she put just f what will be coming is there's a concussion um a concussion one that we just reviewed and I mentioned it last time there are there's there's a another um I think it's an ac- r and then there's an ACA policy uh one of them is uh a generic harassment policy um that that's that's you know uh more blanket than than this one I think our our attorney has updated some that some components of that so we'll bring that and then the r was we're going to remove it uh we just didn't put the removal on on here once we accept now that we have accept that we can we can do those removals so we'll probably have that for the next minute I men yeah I can't find it and I would feel more comfortable uh if we approved it the next meeting Y no yeah but she did send me something yeah and um y yeah I I yes I'd feel more comfortable y I agree thank you great thank you okay we're moving right along now we get to vote on the consent agenda somebody walk me through how we is it just make a motion to accept the consent agenda yes yes so you typically you say do anybody have any issues anything on this consent J that we would pull out and if the answer is no we would just vote to approve the consent this is new to me so does anybody have any issues on agenda excellent do we have a motion to accept the consent it so we know what it sounds like it just sounds like that I move to approve the consent agenda as presented second all in favor hi hi okay we are already at reports of school committee members I know it's a big wow Marc um I'd just like to give a shout out and thank you to all the teachers and students actually who helped with the back to school nights because been Tour on my world tour of school back to school and uh the it was fantastic and the teachers were all enthusiastic and I never took Spanish and I feel like I should take Spanish after meeting the high school Spanish teacher um Mrs wolf she had actitude positiva I said I don't know any Spanish but I'm G to have that now oh it's just great so just and the and the students too at all the schools directing the parents is pretty funny so just wanted to say that was really well done across the board um that's great to hear great feedback make sure principes get that yeah speaking of back to school night um at the high school the high school was the only one I attended but it was it was great they they did a really great job um and more than one teacher commented on how positive the positive impact they're already seeing from the new cell phone policy and so I just wanted to pass that along um and my son was very excited because he his biggest complaint was I like to listen to music while I do homework and St and study and Kelly shared that they can listen if they if they have the appropriate headphones they can listen to it through their Chromebook so he was thrilled to hear that that all of these accommodations are still available they just look different so um anyways I just wanted to pass on that feedback that teachers more than one teacher commented about what a difference they've seen in their classrooms and the student interaction and everything else um uh and then I there was an ashack meeting last week um it was very well attended there was a nice group of parents there which is nice to see um the involvement and they asked that I share um uh in information on a few events coming up so um the lighting the way Awards and kind of they meet the administrator night will be and I think I passed this on to you guys via email but um on October 8th at 7 at the high school library um and they're also super excited Mike about the um the PD that's coming up um the Easter shs presentation that's going to be a part of the PD day on um the 5th and so they you know kind of extended the invite to the school committee members if if we wanted to sit in with their ashack board at that um PD it sounds like it'll be a a really interesting um an impactful presentation by the Easter Seals um about you know why it's important to teach disability history in in um acceptance and then they're also holding um an event uh later this month on the 20th called The Ash packs Autumn Adventure which is on a Saturday or Sunday rather sorry um it's an it's an event for the community where it's going to be in conjunction with Ashlin Recreation so with Kelly run at the the field behind the community center and so they're going to have a number of activities for the kids to do and um in their families as well too that it's very inclusive and disability friendly for um families to partake in so I wanted to pass that along as well too but um there what was the date for that the 20th Sunday the 20th from 1:30 to 3:30 and well it didn't fall under uh the ospice of ashack uh you should have received an invitation uh for the open house for the launch program on Friday from 1:00 to 1:45 yeah which I got to see the the classroom um just before the ashack meeting last week it's great these two have already seen yeah it was really great and it h it just happened to coincide with I I think it was sixth grade open house that night and so the the teachers were were there that was their night to be there for an open house and so we got to to chat with them too and they had just been at the school committee meeting but it was just it's it's a beautiful space and I mean the enthusiasm of the teachers could not be um could not be higher they're just they're all really enjoying it and I mean you know you all got to see the presentation so it was but it was nice to see kind of the the space in action too great great great job over there Paul uh yeah I mean I went to back school night at the the high school as well and uh we had building committee meeting last week we had a policy subcommittee meeting so nothing as interesting as as for stuff but just boring stuff I'm feeling very left out I did not go to any back to school nights I did go see a wedding venue today for my baby so enjoy every minute it goes by very fast one day you open your eyes and you're at a wedding venue but um I policy subcommittee meeting and that's that's really it so far okay so anybody else to have to add anything before we move to adjourn all right we're there who's got it make motion to adjourn second all in favor good night everybody thank you good night good night for

call the meeting to order pleas we stand for the pleas of Allegiance please I pled to of the United States of America and to the repblic for it stands one nation God indivisible withy andice for all roll call pleas L present Teresa Michelle here ke here Dr here laurenita here here Julie here here okay we move on down the agenda public participation board welcomes public participation and asks that speakers please limit their comments to three minutes speakers may offer objective comments of school operations and programs that concern them the board will not permit any expression of personal complaints or defamatory comments about Board of Education personnel and students nor against any person connect with the Dan public school system first speaker is [Music] rileigh hello hi my name is R Ironman I am speaking on behalf of the marching band I am the brass section leader and I'm here to thank you guys for supporting the band and helping us get our equipment that we need for this year and thank you for prioritizing us again a new band record for our season um I would like to personally invite you guys to our home show this year it is next Saturday October 5th um competition starts at 6:00 and it will run until 900 p.m.

girls tennis currently has a record 3 and seven with their next meetting tomorrow atacul at 4m. girls volleyball currently has a record of three and five with their next game being tomorrow at gil and burnard at 4M and cross country currently had a competition at du Island Park today with promising cents including Runner Harrison mus who's running a 1911 5K with the Central Jersey group one qualifying time being around 19 minutes so good luck to him for school related there is a new club called the life skills Exchange Club which intends on teaching students various life skills that will Liv school well the high school and L back to school night is tomorrow uh September 26 uh professional development day for student Representatives over summerson County ATT of day for December 6 R volleyball is hosting an Applebees breakfast on October 20th with admission being $14 and all proceeds going to the team uh Bound Brook homecoming is October 19th being being a night in Paris in other news B recreation basketball trouts for this week on Wednesday Friday and Sunday Recreation soccer is hosting a soccer shootout on October 6 at 9:00 a.m.

the last day to request a mail and ballot is Tuesday October 29th by 5:00 p.m election day will be Tuesday November 5th at ashin high school from 7:00 a.m. to 8:00 P.M and the special town meeting will be Tuesday November 19th at 7 p.m. ashin High School some upcoming community events include the dragonfly Street Fair Saturday October 5th from 1:00 p.m. to 6: p.m. ashen's downtown will transform into a bustling Street Fair featuring local artists crafters and food vendors stroll through booths showcasing handmade crafts unique artwork and delicious treats from local eateries with live music performances scheduled throughout the day it's the perfect way to enjoy the crisp fall weather bring your family and friends to the funfield event that highlights the creativity and culture of our town the friends of the library book sale will be on Saturday October 5th Book Lovers Rejoice from 9:30 a.m.

[Music] thank you so much do our members have any question very much appreciate how fast you got us new band director I know you guys got barraged by the band parents with emails about that and so we are very very thankful that we got a new band director in place in time for our season thank you is Teresa is that 6:00 p.m. to 9:00 p.m. yes um awards are at 9:30 so yeah the competitions start at 6 so and um I am the President of the B booster so we will be we will walk off um parking spots for the board of bed members fund so that you guys don't have to search for parking I just want to I just want to uh wish you luck and make sure we keep the trophy Endeavor thank you very much thank you thank you um rally uh could you guys just stay up for just a few minutes please we're not going to beat you up just a few I just wanted to ask how many members are in the band um as of as of uh this year it is we have 38 38 yes we have 38 members of the band years ago was part of the pit through I think we had close to 90 or 100 members at that time yes we had yes we had a very large band um right now it it has dropped um we are trying to build up rebuild the bands get interest um and uh you know get word out to the community and have students come and and join the bands these kids are honestly they're the best group of kids I have ever met there is literally no hazing there is no everybody is accepted for who they are and they they're like their own little Community they help each other if something goes wrong they're always jumping up trying to help each other they're a great group of kids um I would like to get um more obviously more more kids um and and I believe part of the uh part of the problem is the language barrier we don't have anybody who speaks Portuguese or Spanish or any of the other language spoken in Dam we only have English speakers so if that's something that you know you know just point me in the right direction where I can look for you know you know have you know parents get it out to those parents so that we can include everybody and grow our band again when I I graduated from dway high in 1990 and our band was right about 90 100 and they were in the Macy's day parade and we were very big then so we would like to grow grow the program again and being on the state we like to represent that I'm sure you be sucessful any more questions thank you thank is there anyone that would like to come for the board s Al would you um do the consent calet please I make a motion that the Board of Education approve the consent calendar exhibits 24-18 through 24-16 to as recommended I I made a motion can I hear second motion second by K then a question concerning consent K yes yes um I just uh looking at exhibit 24 158 and 24159 they do not look as if they are complete um overview of what went on on those sessions um I would suggest that um if we have those as part of the package that at least the topic does not have to be the discussion but the topic um so that the public is aware that we do do board training and the areas that we do governance training might be of interest uh to the public thank you we'll make sure sure that that would be something that we add on to our agenda we always looking to increase and let the public know what we're doing so when we have workshops let them know that we're going to workshops or whatever type of training that we take thank you any other question concerning consent can sandon all in favor could I hear I I oppose motion so car educational staff do we have any here our students here Ace just come on up to the table D will you state your name and what position that you hold and on behalf of the board we are happy to see you here tonight and we are here to support you as far as education wise so thank you for coming thank you my name is Del and I'm the president of I'm Ayden Rogers I'm the vice president of the Board of Governors I'm and I'm the secretary of ofse I can barely hear and I'm treasur Board of Governors uh we can't hear down here um K could you I might have to speak a little louder hello yes my name is the president of the Board of Governors I'm Hayden Rogers I'm the vice president of the Board of Governors I'm PA I'm the secretary of of govern I'm and I'm the treasur of board of governers thank you s first thing we wanted to talk about was the football game last Friday it was a success it was the W out theme was very well attended and it was so the youth nights or cheers and football players were there um our senior photos are continuing into November we also wanted to talk about senior Fest it's happening this Friday of September 27th from 2 to 5:00 p.m.

in collaboration with the bound L metx Lodge at the turfield the bomr fire department is hosting Fire Prevention Week events from October 6 to 12 where people can learn about fire safety and CD equipment and trucks and the Bound Brook robotics team te56 is open is is hosting robocon in collaboration with other teams in the area where there will be competition within the Bridgewater com Hall and that is this weekend the 28 and that's very good any questions for our student board member all right let's move on to committee reports first up is education Mr Dawson good evening everyone the education committe earlier this month we reviewed a club request for a math club that we're excited about we also spent some time looking at the end of year data from IR ready and iel we were really motivated and encouraged by the data which shows so many different students at so many different grade levels um making progress we think we are off to a great start and that we're hopeful that this data will give teachers a lot of good information and small groups and uh me kids really are and help continue to push them to grow certainly we expect kids to make a great level of growth every year but it was really inspiring to see that all the work our our teachers and our administrators are doing we have students growing a year a year and a half in a a single year's time so that speaks to the students hard work but also the hard work of our our staff in responding to their needs and and targeting their instruction so we had a really positive uh meeting and we're excited about where we go next thank you Mr Dawson any questions on education all right hearing n you're of the governance Mr B okay uh we spent a lot of our meeting going over new policies most of which are mandated a lot of them have to do with vaccinations one that stood out that didn't was um that students are going to be allowed to attend One Civic day per year as an excused absence it'll have to be approved by the district but they can get out and kind of see government and Civics in action and have that excused um another thing that's coming through the New Jersey state legislature right now that we discussed is a possible it's a bill now possible law that would allow uh athletes to forgo fizzed and replace it with a study hall um of course we have to really flesh it out as far as um which athletes are eligible what sports qualify things like that um there's there's you know some things that would have to be worked out but there's a lot of pluses to it um including I thought a really big deal is a lot of kids in high school especially who have jobs after school and other things and watch siblings and they don't get the opportunity to play because they have so many other commitments would have a study hall where they can maybe get homework done and that would allow them to play uh which would be great so it's something definitely for us to explore it's not a law in New Jersey yet but there are other places um that do it so we're definitely going to look into it uh we also got a draft of our uh newly written strategic plan to look over so uh the committee will probably next month have a report on that but it looks nice so we'll we'll let you know we'll let you know and the last thing I did email today I contacted our field rep and after a little bit back and forth she actually has our meeting schedule she said the next meeting that she is available for training is in December so if you didn't check your email I think it's December oh now I forgot 18th 16th or whatever December is um she will be here at 5:30 before the meeting to do our training on student achievement which also will be the hour we need to um officially achieve Master board certification so also keep your calendar open for next year when we get um recognized by the county uh obviously it doesn't mean that's the last training was ever do we'll keep going but this one's a big one so please try to attend uh our December meeting at 5:30 that's it for me excellent job thank you Mr B any questions on governance yeah one question sure it's a simple one the master board level is that the highest we can get as a group or I think it is right so within the New Jersey school boards associations hierarchy the answer to that is yes is there another hierarchy we should Cheo for I'm not is there National or world that's right if that exists that's what I want we will find out what the next ties but when um Miss Reese was here last month she did say that very few Boards of Education in the state of New Jersey attain this uh because it requires not only a commitment to training and continuing education but some amount of stability on because turnover also will affect it so I think it's really commendable that we've reached this point but as Mr B said you intimated we're not done so we will find out what comes next thank you so much for for being the leader in set absolutely did a great job any other comments or questions for governance all right uh we are up to now human resources uh miss high was actually uh unavailable for the meeting she called out sick from our H paid positions that day um and miss m isn't here tonight so I will just give a brief report um as you can see from agenda item number seven which I think goes 90ish 91 resolutions deep uh the administrative team has been actively attempting to fill as many open positions as possible uh was in the run up to uh the first few days of school and that work continues even now um we did go through all of the open positions uh that were still available to be filled uh and not only the strategy to fill them but the strategy to cover for the ones that we didn't have and you know Dr fan and his team have done a really fantastic job of making sure that even though we haven't found all the right teachers just yet um that all of the classes will be covered suff um and given the volume that really was the majority of what we discussed during that any comments or questions on human resources okay hearing not Mr zco you are up for operation okay buck up so as request of the committe profal Services contract the law firm along with historic filling amounts for the past two years the commun reviewed everything opposed items terms conditions and reced contract Mr Cory also was a phenomenal and presented an update to the committee on the status of the fiscal audit indicated that much of the testing exception of sub events have completed testing dis dis have completed AIT of the state New Jersey is again disclosing letter I'm going to stop here I'm going have Mr thank you Mr zuo um state of New Jersey provides numbers called on behalf figures and that's the pension numbers that the state pays on behalf of the school district those expenditures that are the obligation of the state are are related to the school district operation so they over into our government wide financial statement but the state is laid again with these numbers so it could cause a slight delay in our audit report we expect it to be ready in November but we're anxiously waiting the data to come from the state thank you Mr gorsy I appreciate that we also talked about payroll verification Mr informed the committee that the district is require LA to verify the existence of all fulltime employees receiving compensation the process is being planned for October 15th 16th and 17 whereby staff authorized by superintendent will visit each school to request that all full-time staff present suitable picture ID and sign a roster the state's purpose of requiring this verification is confirm that there are fictitious employees the bar of the process will conclude with a certification by superintend executed the county Mr you want to comment on that no I think that was very complete thank all right now the chip structure uh this is so Mr gorsy updated the committee on structural issues that were recently identified High School chin by a contractor proposing to replace retractable backboards P contractor identified new crimes and Chin block WS let me stop here I have to say that this conversation uh the committee was very involved and very concerned about this this subset of what we're talking about speak is something that glad the administrative team and I want to take the head off to them as well as the Comm meting took very seriously uh structural engineer was retained to inspect the facility he recommended a ground penetrating radar test to determine the existence of rebar the existence of rebar is important in determining the extent of repairs that requir separately the structural opinion that he feels that the cracking is caused by recent so the district notified the insurance carrier finally the ground tra radar test did not identify the existence of re re are so more extensive repair work will be required before the new baset equipment can be installed proposal for engineering is be presented to the board at the next meeting engineer has issued aary report indicating that the structure is quote in no immediate danger associated with these conditions is to address D structural issues oper of Investigation including the radar skin destructive probing is recommended to evaluate the detailed properties of the SE walls and a plan for permanent communiation Express concern I just recently noted that the J sports activities in particular be considered possibly outsourced at another venue now Mr Gorski would you like to expa upon that yes thank you first of all um we don't want anybody getting alarmed with the situation the structural engineer has determined that the facility is safe for use otherwise it would be closed um however we want to make sure that it has structural Integrity that it needs to have a long and continuous life so there's going to be two proposals presented to the board as far as repairs now that rebar which are steel be are go through the block that have some Integrity to them are not there they probably weren't required by code back then so we're going to have two um operations one is to put rear through the blocks into the into the ground so that it it stiffens up the building the other one is a new technology that provides like a a mesh steel membrane on the inside of the walls which will take up a couple inches of space um the engineer has offered his opinion that he thought the traditional way of of putting the rebar through was better and we'll study that at maybe the price is actually higher for the new technology although the benefit of that is it saves a couple weeks of construction time and there may be a little less dust and debris um again the facility is safeer use we're working with the High School administration and the athletic Administration to provide some additional security at the game just to make sure that the bleachers don't get too rocking during those basketball games and uh everything is is being used um as it should and everything's fine we'll provide more updates in the future thank you Mr gski we also just a little redundant bus fire update weede that the bus fire has been by Insurance character boss replacement bus has been identified and transfer request isai for the county uh specifics on replacement bus was reviewed about Transportation driver Cy and the commit finally uh new field trip request the committee deliv we talk about un budget request unbudgeted request for a field trip to the Planetarium as presented by Dr committee inquired about fundraising attempts and how much the board contribution was expected to be and that's all so questions Comm concerns thank you Mr SEO any comments questions all right hearing none uh I will just report that item for item 4.5 we don't have update for this meeting but we will have at a future date uh which brings us up to item 4.6 which is our southbound board member report thank you um much to report since school just started but Dr GOI was invited by sea cubby stepen Cubby's son to participate in an advisory committee related to the leader and me program and she accepted and then southbound Brook is getting ready to start strategic planning our first meeting is on October 29th that's it and just one question on the strategic planning are you guys setting that up similar to the way we did it with Community engagement and involvement or is it just Bo activity we have our first pre-planning meeting oh pre-planning so um yeah we're going to figure that out sounds good all right any questions on that report all right before we move on any final questions or comments at all on committees at this point we are up to item 5.1 which is open to the public for agenda items only um anybody who's interested please come down to the podium uh sign in with name address and affiliation uh and not that we do have a speaking limit of I believe five minutes per item uh to allow all people that want to talk to have the opportunity uh at which point we can recycle them back through potential speakers don't see anybody on site here rushing to the podium how about online nobody's on nothing online as well so we are closed for item 5.1 and moving to item 6.1 be it resolved that the bound Board of Education upon recommendation of the superintendent approves the minutes of the following meetings regular and executive meeting minutes for August 21st 2024 have a motion motion thank you Mr da second second thank you miss any discussion none roll call please Mr B abstain thank you Mr Dawson yes M gazino yes M Carlton abstain thank you Mr zco obstain thank you Mr minus yes Miss High yes Mr vmer yes and Mr Jan yes motion passes thank you item s .1 being resolved that the superintendent recommends for approval of resolutions as outlined in District Personnel resolutions this is 7.2 through 7.91 have motion motion thank you Mr Zu a second second thank you Miss car any discussion it's a long it's a long yes all right can we have a roll call please certainly second was Miss Carlton yes thank you Mr B yes Mr Dawson yes M gazino yes Carlton yes abstain from 7.49 to 7.90 thank you Mr zco yes M M M bous yes Miss H yes Mr yes yes social test thank you item 8.1 be a resolve that found rep of Education approves the resolutions is outlined the district education resolutions this is 8.2 through 8.15 I have a motion aome thank you Mr B a second second thank you Miss Carl any [Music] discussion all right hearing none can we have a roll call please Mr Bell yes Mr Dawson yes M cazino yes M Carlton Yes except for 8 7 to 8.15 where you abstain I abstain yes Mr Z yes M Mr Minas yes M High yes R yes yes thank you be it resolv that the bound Board of Education approves the resolutions as outlined in board action resolutions this 9.2 through 9.48 I have a motion motion thank you Mr F second second thank you Miss H any discussions just wanted to add that I think it's really exciting the agreements that the board and the district are entering with the universities around I think we're it's no shortage there's a big shortage of Educators in the country in New Jersey right now and I think building those relationships and cultivating opportunities for people to student teach here intern here is a really smart way for us to get to on great candidates in the future so it's one of 40 something resolutions but I think it's a really important step for the district we should be in agreed and the only thing that I would add is it's just one of many programs that have been implemented recently to help address that and not only you know to attract Talent from the outside but to build uh some of the talent that we already have in house so excellent job Mr yes I just wanted to I'm looking at the agenda here 9.7 faes the other thing is that just want to look at I think I speak we really appreciate the Don that we're get um you know I hope you realize that every helps so so appreciative so thank you than I wanted to make a comment also um it's on 9.15 which was class in 1974 thank you so gonna ask you to talk about that you oh I can go on forever as you all know but I I really want to say you know there's so many to think but um we had our 50th High School reunion this past weekend it was actually absolutely fantastic and we wanted to thank so many from B School District who just started us off to an incredible weekend so Dr Freeman Mrs Griffin Mr Ross and Mrs Heisman Heyman excuse me we met at the board office there were um five of us who met four who are on the committee and they greeted us first of all with coffee and pastries wonderful and they gave us uh the committee did backpacks we had a t-shirt we had a water bottle we have our pen which I love entered to serve go fourth to U enter to go fourth to serve and every one of us wor to the reunion and I've seen people since and they still are wearing it it was just a hit um we also got a copy of um the novel BGA dreams which I will be reading because I'm going on the trip so I'll do that this week um we went to the high school we got the grand tour with Mr Smith Mrs lson Mr clear um we also got T-shirts from the high school wow yes we went through every in and everybody had a story and they were so gracious and listen to all of our stories we went on to the community school and everybody on this committee had been in B from kindergarten through the through high school so we started kindergarten we all graduated we had one person who went to what was in St Jones and again all these stories um there were three students who gave us a tour they were so articulate they were so pleasant they were excited they answered all of our questions it was fabulous um from there we went on to Lafayette and we were greed with Mrs cahas and there were six student tour guides there were This Tall they second graders and third graders they had little clipboards with pencils taking notes and then sharing with us what their favorite things were tell them who your favorite tour guide was well my tour guide so one of the tour gu Tes is my backyard neighbor who happens to be my son and from what I hear too he went home because I was talking to Nicole open fence and she go and he went home and said yes we had a torque gu who did you show he goes S I say perfect um but so la it just would oh their favorite thing too they love love love the new cafeteria it was such a hit we went out on the playground they showed us four squares they played a couple games for us it was great and then at Lamont and LaMont um Annex Dr s she found in her final cabinet the 75th anniversary of lont school we went through every single thing my mother actually taught at that school many many years ago but um just seeing all these names we got to walk across the street we met teachers and we met students on the playground um we then went to um some had to go so two of us went to SMY school which is my old school and boy what have walk down memory lane so many changes to the school since I was there but it was U Mr who walked us through and then he took us outside because as you know we have that beautiful new digital sign and on it said um welcome to SMY class of 1974 so we posed and then he sent me a text and he goes you know what I'm gonna leave it up for the weekend in case anybody wants to come and get their picture taken and I will tell you there were a number of alumni who went too smly to get their picture taken but the two things that out the most one the calmness in every single school we went into there was this atmosphere of learning and it was just calm it was energetic but peaceful it was wonderful to see and the other and the committee members kept saying this over and over the positive relationships between students and their teachers and students and teachers with the administ ministration it was because every they were like our principles didn't do this our principles didn't know it was like such a different feeling um and I have to tell you Dr Freeman thank you he spent over two hours with us we were like a company that wouldn't leave but we we just had such a fabulous time and I will tell you that there were others at the reunion were like can we go see the school but it was just such a wonderful community outreach between um alumni and now the administrators and teachers staff everybody it was phenomenal and I I have to clap through you guys because we had our cheeks were hurting we were smiling so much so I thank [Applause] you I could I talk about I want to guys on on on accepting something new people coming to school during the day which I know is something different you know but uh I I wanted to do it because I wanted to see the great things that you're making happen to school like I said in our meeting earlier this week nothing happens in that school without your leadership so I want to commend you on that and the way you embrace the alumni I'll tell you I I I know they're going to go out to the community and talk about the great things that are happening which is very important for us to do because sometimes people know things that are Dr up or social media but coming into the school and seeing things firsthand the comment about the Cal and the positive relationships that's what we're striving for they got to see it so now the world's going to spread so I commend you for that I really do as far as the the alumni I tell you I was very moved I was very moved because of the fact that it was 50 years ago and they were able to pinpoint in these hallways where certain things happen the history of their school tell us about certain classrooms and M this one and M that one and all of these special things but what what what showed most was the pride The Pride that everyone takes in being compound it was amazing I was very very moved by it and and it was uh it made spending all that time made it work it was a pleasure for me it was a long it was a pleasure for me so that's off to you all and uh for giving us some tradition we appreciate it as much as you appreciate us we appreciate I have one more thing um we've had we had uh students who moved in you know their junior sophomore year who came to theunion from Maine from Tucson Arizona because they said you know what I made friends in high school but it wasn't like B Brook and that really is what B Brook is so again thank now it's a great reminder that you know we are in the business of making memories every day when these kids show from school so it gives you a reminder to take that to heart so thank you very much Dr Freeman and your entire team for putting that together and so glad you guys oh great it was great all right you sure you don't want to say anything else though no I'm teasing I'm teasing all right any other comments or questions on uh uh section number nine all right here Mr g roll call please Mr B yes Mr Dawson yes M cazino yes M Carlton yes accept abstain from 9.7 9.12 9.14 9.25 to 9.28 and 9.45 Mr zco yes Mr minhas yes Miss H yes Mr Balmer yes Mr Januzzi yes motion passes thank you uh I have received no other matters to come before the board uh so at this time we are open for new business if there's any matters that were not on the agenda tonight that the committee members all right hearing none we are open to the public now for discussion uh so same culation rules apply if you're in the rooms sign in with name affiliation uh everybody gets an opportunity to speak minutes and uh I don't see anybody in the room we have anybody on nobody's online nobody onl all right so at this time we are open up to item 13 which is executive session be it resolved Board of Education and executive session is allowed by njs for the purpose just seven so just number seven uh can I have a motion motion thank you Mr B second second I'm G give it to miss she has all in favor your ex e e e all right welcome back we are up uh nothing to move coming out of executive sess so I'll entertain a motion toour motion Mr second Mr Z all in favor good night everybody all right good night have a good evening everyone see

to 1:00 p.m. at the Ashlin Public Library this book sale will offer a wide selection of gently used books for all ages and interests organized by the friends of the library all proceeds will go towards supporting library programs and services whether you're searching for a novel children's book or cookbook there's something for everyone so don't miss the chance to pick up a literary treasure while supporting the ashin public library Fall Fest will be Saturday October 19th from 3:00 p.m. to 6:00 p.m. at the corner spot so come join for an afternoon of fun at ashlin's annual Fall Fest the festival will feature food trucks live music a beer garden and familyfriendly activities like pumpkin decorating and face painting It's a Wonderful way to spend a fall afternoon enjoying the flavors and festivities of the season with your neighbors so don't forget to wear your best Autumn attire as you celebrate the vibrant Spirit of Ashland the Salem end Sanctuary caves walk will be Saturday October 26 nature and history enthusiasts are invited to explore Ashland's hidden gems during the Salem and Sanctuary caves walk from 10: a.m.

and then our spirit week is going to be the week of October 20th to October 26th so our things are going to be anything but a backpack day throwback Tuesday which is going to be roled around the time 1980s and 1990s character day on Wednesday and then class colors and school colors and then we're also for our pep rally we're also having student committees involved with planning it and it's always just a really fun way for students to show their spirit and come together to represent their classes so continuing on the student events we are still in the midst of planning homecoming we have a game confirmed but we just have to double check with Mr Don that it is all good and all set to start ordering decorations um today was the closing of the r reports team of the week in our girls soccer team W with over that was a big success for us and then Senior Sunrise was a few weeks ago and it was a great success and all of the senior class was there I want to say and everyone was just sitting together and it was a really great time for all of us I we continue with the renovations that have been happening so see Renovations have been completed many of the students and the faculty are very pleased with how it's how it came out WIS have been installed on September 24th which is then this week and teachers have been using them and they were nice and kids do their work and take care so the next set of events that we wanted to talked about was um parent staff events so our open house was September 16th um parents came in and they were able to follow their students schedule kind of get to know the teachers and see what it's like inside the school um on September 26th the principal's breakfast is being posted preparing so Mr Donan will have a um like a zoom meeting with the parents they can kind of ask any questions that they have for him it's just kind of a nice way to um get to know the parents the students that are school yourbook is on sale right now for $60 and the students have been taking advantage of it getting at a low cost price compared to it when it is no longer available at that price and faulty has also been buying them so so I recommend buying [Music] them yeah our yearbook prices go up as the time goes on so right now in yearbook we're trying to advertise as much as possible for students to take advantage of this deal and get especially if you're a senior to um see Good Times any board members have any question they want to ask our young students thank you again and we are so pleased to see you thank [Music] you we going start the standard committees we going to start first with the S and committee we haven't had a s facilities yet September tooby just a quick little update on set so so we are going to be changing the date it was originally scheduled for 102 3 we're going to be moving it forward to 10:17 that's a Thursday night and that one will be planned to take place at danur high school starting at 6:00 um and I just want to address one other thing that's come up uh even though we haven't had a s speeding yet to talk about some of these things so um I did want to acknowledge the new Pavilion and I understand it came as a bit of a surprise to to some of the board members so this was a project um that had happened very quickly over the summer when we were out of session the board was out of session it was after the last committee meetings so as a result the typical channels of communication that we have just weren't operating as they normally do and so it didn't make it into our board updates so just apologies for the communication breakdown U we'll reviewing we'll be reviewing all these projects and then a few of the other repairs and upgrades that have been made at the high school during that October 17th meeting so um and again we'll be invited the board city council our Danbury delegation uh to join us all that evening the um the money that we had allocated for the 10 um did we use it towards the Gazebo or are we saving it for the heating part so it it it was not allocated towards the Caso um and I'm I'm hoping Antonio will be present in that site to need to address questions about the way the money is used um I understand it was coupled together from other construction specific funds um but that money for the tents uh was not was not used in this project thank you you have a question yes I'm sorry um so the um the 17th 6:00 p.m.

to 12:00 p.m. you'll Journey Through the Ashland Town Forest Guided by local historians who will share stories about the area's fascinating past this event offers a chance to experience the natural beauty of Ashland while learning about its historical significance comfortable walking shoes and whether appropriate attire are recommended for this 2hour guided tour through the forest coming up for some sports we have the clocker varsity football game this Friday don't miss the waca live stream of clocker varsity football as they face the 0 and2 appit Lakers this game kicks off at 6 PM with Rob silver and Josh Abrams on the call the clockers with a one and two record are looking to bounce back and get to 500 for the season currently be sure to cheer on our clockers that is all for today's update thank you to town manager Michael Herbert and the town staff for keeping us informed I'm hi silver and this has been your Ashlin Town update on waca good night and go clockers [Music]

High correct and we'll be sending an email out to everyone um as a reminder M we in the high school in the cafeteria theoria uh right now we haven't quite figured it out yet I think we'll meet in the um in the uh the main lobby forer area and then we'll probably start a little walking tour cuz we want to do the science labs to the Pavilion and then we'll make our way around to a few other little upgrades as well I think we'll figure out the details that I would like that details before we decide permanently what we going to do but we do have 17th set for the date okay that's correct yes any other question um policy uh we have not had another meeting since our our last board meeting our next meeting will be October 2nd but we'll see there are a number of policies on the agenda this evening for second thank you Comm do community relations while you sure so we had a successful event on the 21st Saturday with the E superintendent um I'm not sure Dr wants to do any kind of update we can skip down as part of the superintendent report but I'm happy to report um that we had a a fairly nice turnout um for me the superintendent which we also coupled up with a stem experience for students so we used the the draw and excitement of stem to kind of captive hold captive the parents that that showed up to make sure that we could have a great uh moment to communicate sort of the message around um District goals District expectations and also um some things that parents need to kind of pay attention to um with regards to the code of conduct and some things that have been tripping kids up over the last couple of years with regards to um things that they may have been getting in trouble in school so um it was uh not too too long but a nice moment to engage with some of the parents they had some some very good questions very pointed but very good questions that I think we addressed but it also provided some insight uh for me as to kind of where our work is um we had some great follow-up one-on-one conversations with some parents afterwards um who are also looking for more information about theem the was a big um topic on the question survey that we sent out people wanting to just know more about it and understand it and kind of um taking some time to unpack some misperceptions about it but also understand the opportunities uh so that was lovely and um I want to give a huge shout out to the curriculum resource team and many of the volunteers that showed up we had uh multiple uh tables that were running we had had um engineering students we had National Honor Society students uh we had the robotics team that showed up and we had our uh one of our Academy groups um also I'm seeing some faces were you there also Saturday that I just know a lot of people in robotic oh in the robotic team okay they were phenomenal um we had a transference of energy table mixing it up chemical session tallest tower um we had paper airplane and aerodynamics we had a session on bacteria we did a hovercraft magnetism 100 challenge uh they floated foil boats they did worked on catapults they did 2D and 3D shapes and then of course the um the big draw was the robotics the Vex robotics where the kids are able to see um and that's something we'll be promoting kind of K12 districtwide is really bringing kids into um into the stem most of our cies and Pathways have a heavy stem experience building up those stem experiences for kids um there's a lot of opportunities there but it was lovely and I want to thank the board members who came out to support me um in that taking the Saturday out I really appreciate it Julie Manita Kate glis and Teresa so thank you so much how did the shirts turn out I'm sorry did everybody wear the shirts yes the yeah they spotted abely thank you very much ums that successful experience for looking to schedule another community relations meeting so that we can uh pursue some other dates and opportunities to do some other presentations I just say one more thing about that I'd love to debrief too with the team that was there um just to see how the experience on the parent side went but also how uh you know we had running interpretation in the back and um so I think it's worthy to everybody who's involved in the in the day this success of the day to kind of debrief so that we can make the next session better and we forgot the community relation committee for working together but every want to put it together just one thinking of the academy speech I was at the high school the other night and I saw the beautiful sign at the principal's office um highlighting the academy structure but I noticed the seventh one wasn't there just it's not there so in case you forgot no that was ordered quite a while ago and Mr Donovan is is in the process of getting the new columns updated so it's going to take time he was kind of bummed that it at it we kind of made those decisions right afterwards so but it's it's coming it's a beautiful sign it is beautiful y we got that idea from CIS when we visited the building they they displayed their uh different groups in that way Finance Mr J okay I apologize that the minutes are not available I just haven't had the time to approve the minutes but I'll summarize the the meeting for us the finance committee met on September 18th 2024 all committee members were present Mike we were presented and explained the year in statement of June 30th 24 having a positive favorable balance of $720,000 half and 1% of our budget uh this was due to savings free on spending and not filling certain positions Ed eron pointed out that our order report to the state was filed 2 days early I think I didn't CT the name of that but that's the that's not part of the city a on the educational what's the name of that EFS PFS PFS a there that was done 2 days uh two days it also clarified the operating procedures for unused purchase ERS they further told us that this year effective June 30th 24 this is something that's interesing the state allowed the B bed to keep up to 2% of its budget if unused historically this was returned to the uh municipalities as suggested the Border bed approve uh to open an account so that monies could be moved into this account this account would have no time restrictions uh or would not be restricted to how to spend money for example there was $1.4 Million uh there was $1.4 Million that have been a marked for moving costs uh for the new high school um which went unused and part of uh as well as the 760,000 excess balance could be moved into this account for future use for us the Self Insurance ibnr incurred but not recorded was also funded to the city in the amount of about $2.5 million uh this is a reserve for Self Insurance uh that should have about six or seven weeks of expenses on hand to cover any uh unexpected claims during the year they also shared two menus created by Finance team to give guidance about appropriate use and management of Student Activity funds one was for the advisers and the others for the bookkeepers Mike Weaver had indicated there are about 40 45 of these accounts uh that are currently available like we were also indicated there are still some pending enterings to be made to the uh to the year thank you any question Teresa I thought the one .4 million uh was upcoming in this budget for the move it wasn't in last year's budget it's upcoming for this year not supposed to be in the last year's budget or the 24 budget yes I I don't think it was in last year's budget but it was accounted for as a purchase order was put in as a placeholder um because we thought the move was going to happen in the 24th fiscal year but it's not so so we're going to cancel that requisite I thought the fiscal year was for 25 the 1.4 that that's when the expens will occur right so it he was saying it was under your budget the is the PO under the P under the under the old budget yes okay so it's not now in this year's budget the PO is not as of right now there there's no placeholder yet thank you Michelle did that include the 180,000 for the um Michelle is your mic on it is on does that include the 180,000 that was allocated for the tents at danber public schools that we're going to find out later more information on how that was funded but my understanding was that we didn't use the fund so is that part of this 1.4 no the 1.4 was completely separate so are those funds part of the report that um Mr janelli just you know kind of gave us a brief idea of the minutes that aren't ready yet is that money in the numbers that we were just discussing uh no that do not believe that money was spent yet so it would not be in okay thank you any other question we move on there's no other question unless um you know Mike didn't have you didn't have anything else to add to it I no did not okay thank you action item a I need action item a June 2024 financial report the motion that the Board of Education approved the June 2024 financial report as recommended by the finance committee and in accordance with exhibit 24-1 63 motion made by Juanita could I hear a second second second by Al in a discussion we heard the financial report from the before Teresa considerate that we don't have a uh formal minutes done the minutes are so the financial report was part of the packet inclusive here with the board information so okay any other question motion has been moved and second all in favor can I hear I I oppose motion so car action item B St Conneticut Incorporated student transportation agreement motion that the Board of Education approve the agreement with SDA of Connecticut inated to provide student transportation from the first day of school and the school year 2025 to 2026 we were including the last day of school of the school year 2021 to 2030 in accordance with 24-16 um the motion has moved by Dr croner uh second we're going to Second it but we also need U maybe I'm out of order or forgotten the rules we need to table this motion the superintendent would like to table this motion I need a motion to takeable so we first need to make a uh Dr car has to withdraw the motion okay Dr Conor would you withraw the motion okay just I I this is how we learned I'm so sorry okay we need a motion to table this make a motion to table action item b a second it motion made by by K Pap by L all in favor thank you long as I here I'm Le okay action item c c m policy 4137 solicitation by employees motion that the Board of Education accept for second reading and adoption policy 41 37- solicitation by employees as recommended by the policy committee and in accordance with 24-65 motion made by Michelle could I hear second second second by Teresa any question concern that motion seeing none all in favor could I hear I I motion so Carri motion d k I'll make a motion that the Board of Education accept for second reading and op option policy 414722 communicable dis communicable diseases as recommended by the policy committee and an accordance with exhibit 24-1 166 motion made by Kate could I hear second second second that by uh Julie any question concerning that motion see none all in favor could I hear I I thank you e e policy 41184 421 18.4 hyen electronic mail motion that the Board of Education accept for second reading and adoption policy 41184 4218 point4 D electronic mail as recommended by the policy committee and in accordance with 24-16 s motion made by Teresa could I hear second second second it by air any question see n all in favor can I hear all right all right so I hear it all eyes there's no reason to ask for okay motion so car action item F Mr Janelle action IEM F policy 4118 .51 42851 social networking motion that the Board of Education accept for second reading and adoption policy 4118 d51 42851 social networking as recommended by the policy committee and in accordance with 24-1 168 motion made by Mr janelli could I hear second second second it by Al any question concerning that Poli seeing none all in favor can I hear I motion so thank you all may I turn it over to superintendent for chair um so we already went over the meet the superintendent um details so we'll go right down to the National social media threats um I think many of you have known if whether you're in the school system or your board member or your parent at home you've received a letter of some sort with regard to a different points um some type of social media threat that we received in the school district um it's something that area superintendents have been getting together on uh more frequently uh because of what they're experiencing the level of disrup ition that it's causing school districts is is concerning um we haven't had to cancel school or close school or evacuate schools per se um so we've been on a little bit on the lighter side of what some other schools across Connecticut and the country of experiencing but um you know we are remaining Vigilant um in anticipation of potential more threats um and we are also seeking guidance from the state so the area superintendant and the state superintendents have requested from the state of Connecticut to issue um specific guidance on a common approach a lot of the school systems are have been scrambling to address in in individual ways um and and to come up with the United theme around how we approach um the the various types of threats that are coming is something that the superintendents um at least the ones that I'm in the circle in Western Connecticut are very much interested in receiving from the state of Connecticut um we have been as a team working very closely on analyzing those threats um when they do come in when we are made aware of those um we are never assessing those on our own it's always in concert with local authorities um sometimes um not just local dpd but State authorities and at times we've included the FBI and conversations when needed um because they have had some information so um we're all in the um process now of kind of sharing information as it comes in so we can identify Trends and patterns not just in Danbury but neighboring school districts um and also across the state again so um we also will be bringing some folks into to help our administrative staff um to better respond when they received that initial threat and how we report and things that we uh look for and question and information that we try to gather Mike if you want to talk a little bit about some of the things that we maybe have coming up and where we're at this sure appreciate it so I I've been in regular contact with a number of our partners the center uh the Connecticut Center for school safety is now based at Westcon so they're right in our back backyard and you know they're one of my first calls whenever we need guidance on one of these issues I've also been in contact with u the FBI Comm terorism unit based in New Haven and they're going to be coming to talk with some of our principals and secretaries about what to do when you see one of these calls come in or if you see something on social media how do we respond U and then naturally we talk with you police uh Emergency Management almost on a daily basis and they're always one of our first calls whenever these things happen and they provide us guidance and then through them they have um connections to to the Connecticut Center for intelligence uh which is a a um a law enforcement specific Intelligence Center so they'll pass information especially if they hear about these things often times they know about these things flying around on social media before we even learn about it and so often times T rep PD will have a heads up um you know by the time we call them some of these things have happen so uh everybody's you know working together on this and um I have a great deal of confidence that we're getting really strong guidance on this yes Mr J here you mentioned that superintendent I'm talking about this at these meetings he also invite the the authorities the local authorities FBI etc etc so that the input from The Authority goes out globally to all of the superintendent in addition to specifically uh what Mike is addressing in in terms of addressing our own personal District here yes so we we did re recently I think it was last week it was a meeting of all the superintendents in Connecticut um sponsored to the state department and there was a state level authorities um law enforcement authorities there to sort of brief us on sort of the state of what's Happening um and our and our responses and we our request in that meeting was to provide commonality in our response so that we're uniform so um while no threat that comes in will always be identical to another school's threat everything is situational and you have to assess everything um in its own Merit in the context that it comes in but in but in terms of a little bit more of the United approach on generalized response for different types of threats that come in that we were looking for for a little more guidance from the state so that we that so that we're all working together and approaching it kind of United um and you know hopefully these will will die down but in the interim uh we take everything you know extremely seriously and um but at the same time we are we want to make sure that our educational process is not interrupted and that we are making good decisions so that we keep kids learning without those disruption and quite frankly building that fear response every time something happens so we're concerned about that we you know we did we for the most part things have been going very smoothly we've handled things we've squashed them we communicated um we did have one instance where one of the threats that came into one of our elementary schools really shut some folks up and so we made sure um that we dispatch some staff there and that we we provided some additional support in those situations so it's all very situational but we are working very closely um and taking those things very seriously thank you June Jun um I you send out a a letter um to communicate on the community to let them know what's going on but have you have have any respon from the parents I mean have you been able to get any calls or um concern from parents that have received this information um thank you for that we haven't received really any calls here I think the schools may have gotten a couple of inquiries to the principals directly like hey what's going on um but not so much here in central office um I think you know with the social media the Tik Tok and how things are swirling around if you even you know if you have social media you're seeing that this is happening um you know it's a fine line between desensitization of this and overreaction so we're trying to balance that but the parents have been um good partners and they've been ones reporting it in some cases right to us that my son or daughter saw this and you know they don't think anything of it but I just want to make sure that you know that you're aware of it and so we we take all of those and stride Kelly do you want to add a little in addition we did have a couple of parents reach out to the building um particularly with one of our elementary instances um and really they were looking for age appropriate resources to talk to their children about um and so we're talking kindergarten first second grade um and so we did share some um guidance from the National Association of school psychologists which is how to talk to your children which is very uh developmentally appropriate uh information on difficult topics so crises in the community crises in a school environment and so forth um in addition I've helped to support in the buildings um and set a handful of children up with um touching base with one of our people Services support staff members um some kids don't understand it other kids might have a fear related to it um hear older siblings community talking about things and it's just helping them to process it in a way that we can give them voice um but also reassure them that um we are here to protect them and keep them safe in school thank you Teresa I had um I was at the PTO meeting at the high school Monday and um a parent came up to me afterwards and said she had a son at bdge primary and now he's afraid to go to school and so she wants to get she wants to help at the school to you know that was her way of coping and I told her to talk to the teacher but there are concerns at that level and it got me thinking and I mentioned it to Mike today uh did we ever think of doing a therapy dog uh after these incidents and you know bringing especially to the lower classes uh even a therapy horse you know I saw that in something and I thought that was a great idea if we could do something like that if I could just add um we did not do that in response to the latest incident but when we have had other crises um in the school building we have brought in therapy dogs there's two local organizations that we work with um that have been phenomenal Partners um we also have therapy animals that are coming into um some pockets of programming across the school year for our students um the vast majority of our students find them to be very comforting and reassuring so it is something that we do have available to us um certainly we always have to be careful of parent permission we do have some other stud that have allergies to animals that have hair uh and so we have to be mindful of that um so while it's very helpful to the majority of kids for some it is stjo as well especially the superintendent well one and then the other thing we had this recent uh Scare at uh Westside um it was a from a student within the uh the situation that was uh that came up uh will we be seeing that in explosion right that's probably best for another conversation okay um could I just ask a question you know and I was looking at the news with the various surrounding towns going through this and I the the first thing that comes out of parents mouth is I want to to go into school and get my kid and how do you and I know we are all parents grandparents or whatever get that understanding to the parents that when you go and knock down they can't go in get their kid yes yes right thank you for bringing that up it's probably one of the most challenging situations that we have I think it's every parent's natural instinct to go towards your child when you think that there is an issue um you know one of the things we tried reiterate uh to parents and and through the schools and really the principal is the best person to deliver that message um around you know when you come to the school or if you're coming to the door um you're actually compromising the safety of of the students that are inside we can't open the door um you know the parking lot um area needs to be clear free for emergency Personnel if they need to get in there it's something that we need to maintain and so um it's a constant re reiteration that your child is safe um 99.99% of the time a lockdown is really taken out of an abundance uh is issued out of abundance of caution and we're just we just need a little extra time to go through our processes to ensure safety um so uh we do you know try to get messages out as quickly as possible to the parents and and that helps to kind of assure them that their child is safe um I just want to say I know that Mike and I spent a lot of time with other members here talking about that specific issue those 30 seconds of trying to figure out where that student is and you know we're always talking about budget I'm really excited we pushed for that technology I don't know exactly where we are in implementing it I know cameras were big and you know we are always concerned about security and I just I want to say thank you because that um you know everything takes time but that did seem to um to take the right course and I think we're we're addressing it so I just wanted to say thank you thank you thank you okay and the next item is the industry partnership so as you know Mike has been taking over um s of the partnership duties and there's a lot to kind of um to address there we have a lot of Partners who have been reaching out and one of them has been boow ringer and um we're starting to see some of the fruits of those initial relationship building opportunities so I'd like to have Mike talk about some great opportunities for students that we have coming up super exciting thanks car so there's two uh upcoming uh Partnerships with bow ringer um the second one here listed October 28 the date on that is actually going to be postponed they had some scheduling changes so we're pushing it back uh probably a little bit later into the winter but the stem November 7th this is one we're very excited about um we're going to have 50 students from uh STEM related currently um they're going to be put on a bus they're going to go over to B ringer and they're going to spend the day in a carousel meeting with professionals getting demonstrations having you know just conversation with you know professionals and director level uh folks of Binger about what their job entails what it looks like and job shadowing were were appropriate um and then they'll get to go have lunch in the cafeteria and meet with a variety of other employees and just talk about their jobs and learn what life is like in a pharmaceutical company so we'll get them all the we'll get a t-shirt we'll get a a lunch and uh come back to high school and go about their day in the afternoon so that we're really excited about and we're hoping that's going to become a more regular occurrence so this is sort of our first one out of the gate um yeah about it talk a little about the law day law business the lawn business day right this is the one that's uh going to be on hold for a little while uh but I understand this one is going to be their legal and compliance Department uh so the you know essentially ERS and paral leals um talking about just what that life is like in a corporate environment um the sorts of things obviously specific to pharmaceutical companies things like copyright patents and and the such and uh yeah that'll be um another half day for students um going into uh law pathways on their um that one's probably going to be uh November or December when it comes back more on that as it approaches thank you Mr car does it make any sense to have a board member participate or be engaged in this kind of a relationship with the uh with the potential Partners so that the people get a full understanding of who they're dealing with they they they know the administration they know the students and maybe just have uh one board member you know who can make it to so they they they have a relationship with the board as well to close close the L of district is that a possibility yeah I think there's going to be a variety of of opportunities for that that level of interaction um for instance we're in the process of selecting nailing the date down for the career Affair that's another thing that'll be coming up um that'll probably happen in December a little bit later uh we're trying to M are tryina um work that together with the high school um and the the idea that you know we have some of our board members they attend they interact with you know if we're bringing in 50 60 70 different industry Partners to come in interact with our kids it's wonderful to engage with them and to thank them for the partnership and to you know show the level of commitment so there's definitely opportunities I think the one of in B ringer is a little bit more of a um limited engagement for this for the students I know we've had staff that have asked to to go already so but there's going to be a variety of opportunities I think and and in addition once the advisories get going the opportunities to meet with those advisories to hear what their they have to say about um Cutting Edge experiences in their industry and how we say thank you one so for count um are and Mike are we um also inclusive of our sped population as appropriate for these um visits acmy involement do we speak to our partners about um inclusive employment and reaching out to them for our whole school population I can start and the M can certainly follow yes um we are inclusive every single one of our special education students is part of an academy um and there are a variety of different um needs that those individuals have um and so part of our work is making sure that they're exposed and also making sure um through our teacher mentors and leaders that those that are in places of employment understand the needs of our students um we have had um uh an 18 to 22y Old vocational program several vocational programs in this district for years um and and have um started those Partnerships with a variety of different Community Partners um to help them to understand uh the the abilities as well as some of the challenges that our students have and what that means in the workplace and the supports that they will need sometimes naturally eded and other times with individual ual extra supports or personnel with them um as we move to this Academy model we recognize that there are a variety of different supports across many more places um that will be needed and so those will be ongoing conversations not just for our students with special needs but also for some of our multilingual Learners um and so those will be things that we'll need to do ongoing um conversations um coaching and training with with our partners I would just add to that that as we as we go through and start to uh you know reach out to new partners and you know for relationships with existing Partners we're going to be putting out a survey to everybody that asks just sort of you know what do you do how you know how does this work where where exactly are we going to connect and questions and we're going to be having questions in there about working with special populations and Eng Lang as well Mel um just one thing uh with the partners that we're developing so we have influence with certain parts of the community what I'm not sure like how much of a commitment it would be do we are we going to get that breakdown like if it's somebody who's like listen I can give uh you know a day a month or a day a week like what are these programs how much do you need for us to say hey you know what you might consider this right so thank you so generally we talk about time and talent uh we don't ever come out of the gate asking for money right but time and talent are usually the two biggest so are you willing to so that's part of the conversation when we're first working with a potential partner who's who demonstrates an interest and it's like they they want to know well what does that look like what does a partnership look like and it could be as simple as your talent from the business is allowed to come in and talk and work with their kids and be Role Models um maybe they come into a science class two or three times maybe they show how to to to build or break down an you know an engine of some kind right and they're not the teacher but they're the guest teacher for a week or two and they come it could be their lunch hour um it could be that um the commitment is that you're willing to host five students every summer in your in your in your corporation um to Shadow maybe it's 10 maybe it's two depending on the size of your so it's really a putting out a variety of possibilities and seeing what folks are comfortable with committing to um so you know sometimes we'll get we'll get folks to say listen we don't have u a need for these these computers anymore this equipment it's obsolete for us but great to train the students on um so we're starting to get those types of uh D want this appointment um so we and we're trying to figure out the process for receiving and saying U no we don't really want all of that or yes this is going to be helpful for us so it's uh we're working through some of those pieces you could put something together cuz then if I knew then I might say hey you know what I've got extra time I just wouldn't know exactly how much time so we've kept pretty sure we have something developed get to you yeah thanks sure even like a one pager yeah just ideas looking forward okay and move right along um we have uh well why don't I have Kelly finish up with um DCF collaboration we have a a great uh new program and an opportunity that that kind of came as a result of relationship that was built which I think is great so Kelly talked about as many of you are aware we partner with the Department of Children and Families DCF quite regularly um they are a resource and support to many of our students and families um and sometimes we are partnering with them on uh child abuse or neglect cases um and so uh through a connection that we made with them um a new uh local area director what they have decided to do is um assign a liaison to each one of our schools and what that means is it will be a person that currently works for the state department or for the state I should say through the um department of children's and families and they will be um a contact that we can utilize when we have questions um and so this might be a question about a resource for a family it might be a question about is this does this rise to an abuse or neglect are there more questions we need to investigate um there was a change in legislation um it used to be when you had a suspicion of abuse or neglect you immediately stopped your investigation and made a report um they have now loosened that legislation a little bit and what that means is they are looking for school Personnel to investigate a little bit further and the reason for that is that the Department of Children and Families is being um or one of the reasons I should say inundated with reports and some of which probably don't belong there and are better to be addressed um you know sometimes it's just a support that is needed or an education um you know with a parent or family member um in other times there are definitely cases that need to go forward so this liaison will help kind of to full it'll help us to tease out if we feel that we need to ask more questions in the school setting um to make a determination of whether or not this Rises to um you know an investigatory case with the Department of Children and Families but also it'll be a contact and a resource that we can utilize to say hey we're having a situation with a family a child needs XYZ resource or support can you lead us in the appropriate Direction um so I really am excited about this partnership I think it'll be a good resource um we are just finalizing some of those connections we'll then roll it out to our administrative Council um and then we will give some feedback on how that's going um there is also a potential opport to Outpost a DCF worker within the district somewhere at some point in time um and really that person would serve as another leison um in another leis on fashion and so that's something we're also exploring um we still will maintain and I want to make it very clear children's rights we will not have students sitting down working with with the Department of Children and Families unless that has already been arranged outside of our control um these Partnerships are really meant adult to adult to help benefit a child um so the consult with them will remain anonymous it won't include a name it'll just be I have a student who is a seventh grader who's displaying XYZ behavior in his need of this type of resource could you help me with that I I do have some questions regarding that um like the parental like if I was a parent and you wanted to observe my my child would you have to notify me Michelle could you cut your it is on it's on I'm turning my head it's on um would you have the right as a parent to say I do or I don't want that child because I know that there was the ability to put a letter in your file and say I don't want DCF having any communication like I know that there are certain legal so I'm not sure what these changes are will you be bringing that to the board's attention just can answer the question right now great um no DCF worker is allowed to speak to a child without parent consent with a with an except the exception would be an immediate risk or danger that that child is experiencing and the parent is the is you know the suspected individual um in those rare circumstances um you know the um need to protect that child comes first other than that these DCF workers are meant to be adult support so they're meant to support our teachers and our administrators in making decisions that are in the best interest of families they will not be allowed to go into classrooms and observe children they will not be allowed to work directly with children that is not their purpose of being in the schools it is really for adults the only difference there would be is if DCF was involved with a student and family already and we had consent then we wouldn't prohibit them from doing so but it would only be with Express consent from a parent the worker will also not be investigating cases directly within the school they will just be a resource to us perfect thank you you're welcome thank you for clarifying that okay and the last item um is just about another opportunity that we've been uh granted through a Statewide Family Center engagement Grant and I've asked an to come to speak to it um Amber once again get picked to participate the best for us good evening everyone I'm so excited about this um so in 2018 C which is one of our Regional Education Service Centers like we've had advance in this area C is another one in the state roote a grant to the feds to support a Connecticut Family School partnership grant that Grant was fully funded we um the organization reapplied the year before last and last year was granted and then this year they started to roll out to invite school districts to be part of it we've been invited again to be part of the Grant I am giving you their mockup of going to be their cards um but for you to see this so what this project does is it illuminates the full and equal Equitable partnership um document that we have in the State written by G some D parents were involved in that but then it actualizes and actually puts into effect action plans in our schools and so we will be having four schools part of this initiative right now El and Park have agreed to it I have two other schools that I'm in final discussions with and what that does is puts an extra person in their school on a very part-time basis working on two academics and one family engagement goal um there is not um money totally received by the district that's not what happens in this um however it offers opportunities for our staff for our Leons and for our families such as um the teacher parent home visiting model is the model I believe that um superintendent casmiro spoke about in her goals for next year would provide training for that it does provide training for teachers social workers and principles we all went through the weling school's walk through was about $330,000 um that was allocated to danber to have all those walkthroughs done um it'll you know have more um uh funds available for further signage in our parking lot in our doors all as an outcome of that welcoming School initiative that we had it does have monthly meetings we will be hosting a meeting here in October 18th of all the other districts I was at one last week um we got 20 folks uh superintendents folks that um hold the same roles in um other districts come to it it's a learning opportunity we work very closely with Karen Matt I Henderson and was going to forget her name um jce epon Epstein who wrote the PTO U model there are national uh guides in this um it also helps to pay for um conference fees for our staff our family Leons our family resource folks to go to the Statewide um conference so it's a great support for the district we're really happy to be able to uh join this network this support network and to bring home more ideas and things to do our camp take any questions yeah do you have a total figure what we get um I can add up what we've gotten over the last 5 years I can work on I be going forward I mean know I I don't know I know already they've offered a teacher parent home visiting free training for us um they're working on um what we will be working on from our working with our schools we need to work with those four schools figure out exactly what they need to make this project successful and then we'll bring that back to the team and that's what they do oh so it's as as needed is as needed and adds value to what we're always doing in the district so that's very help thank you Dr me I didn't get the two schools that you had on um I have Ellsworth and park already and you need four I need four yes I'm working um with a potential middle school and another Elementary School any other questions thank [Music] you okay board chair personal report uh I certainly would like to thank the board members that attended of MD primary uh 50th anniversary celebration on last was it Friday night yes and uh it was a beautiful they had a beautiful display and we met some young people that had attended the school and came back and it was very exciting so um Teresa and who else and myself and Dr CR okay so I appreciate you guys taking the time um out there I know I hope you didn't have U traffic problem that I had when I came out traffic was if I can make a comment U I like the way they uh they set up in the gym where uh they had students that have gone through there and they showed where they are today and I thought that was fabulous that was a great a great thing um my last thing is um I believe that we all are here because we care about education be it Democrats be it Republican I am here to work with you all and I hope that you all are here to work with me okay and that's providing that we have the best interest of this school district in Our Minds when we do things and I would like for us to get the intent in our mind to say we are going to support Danberry school to make sure it's the best school in this District that's what I want us to work together and do and I hope you all will continue to give me the report and support that I need as chairperson and I would just like to say the last thing the reason that I assign the action items is because whoever gets here first I try to I don't want this to be uh the chairperson report to do everything I want you to participate and be a part of this and if you don't sit down at your table and I have somebody else and I'm trying to assign things and you know that's what I'm trying to do so make our um meeting Move Along slowly so again I want Tok thank you and we all here to make Dan bear schools the best school that is in the district thank you along that line um I noticed we're using a lot of stem ideas don't forget there's also steam okay don't forget the Arts thank you being another no other information yes was the thing that you presented the best so our goal in this school district is to be the best Urban School District in the state of Connecticut and um thank you for for bringing that up that's a um something that our principles have been hearing repeatedly in every meeting um they're looking at data across the state we're looking very deeply at our own data as well um because you have to have a plan on how to get there and that's what we're working on now so there's no reason we can't be that um but with a little bit of increased expectations and collaboration teamwork going in the same direction we will be the best Urban District in the state before we have the motion to adjourn I would like to also say uh that if you going through any training that cave offer during the day and I know most of us work whatever type of training that you uh experience or go through from the time that we are out of board meetings um mention it to me and I have you report it at our next Mee okay okay okay I need a motion to adour they they sent a summary of what you've done T um toward what goal do we get a free trip to H or something I mean no they recognize you at the convention it's an invitation for you to go to get a better parking spot the next I make that motion to a jour

e e e good evening everyone my name is Brooks Curtis and is chair of the environmental commission I'd like to call the meeting to order welcome to the September 26 2024 electronic meeting in the environmental commission we'll conduct this meeting like an in-person meeting so during roll call please indicate your location public comment is welcome and we'll be via telephone only to speak at public comment call 99 and our meeting ID 66543 this information is available on the published agenda in the Public Notices section on the city's website and broadcast of this meeting on CTN Channel 16 AT&T channel99 and online at a2gov.org CN Aon will you read the land Heritage statement yes share my screen as well I acknowledge that the land the city of an arbor occupies is the ancestral traditional and contemporary lands of the Anish shinig including the Odawa oju and bwami and W peoples I further acknowledge that our city stands like Mo almost all property in the United States on lands obtained generally in unconscionable ways from indigenous peoples The Taking of this land was formalized by the Treaty of Detroit in 1807 knowing where we live work study and recreate does not change the past but a thorough understanding of the ongoing consequences of this past can Empower us in our work to create a future that supports human flourishing and justice for all individuals thanks uh do you mind doing the um roll call now yes um council member Amman is absent today Vice chair Brown he was on for a second then he dropped off so okay let me just double check he's not sitting in the lobby okay not yet um chair Curtis here Ann Arbor commissioner Dale here an N Arbor council member dish you're in N Arbor uh commissioner Graham I'm here an arber commissioner grber be here a little later commissioner Marson I'm here in an arbor commissioner msky here in Seattle commissioner Mitchell here in an arper commissioner nedr she OHP there you are we can't hear you she's here uh commissioner peterswood here in Arbor commissioner Smith Kar an arbor and commissioner aing Here Comes Steve okay absent okay that is a quorum okay great um does anybody want to make changes to the agenda looks like uh Steve Brown is back on is there motion for approval of the agenda move second okay does anyone to make want to make changes to the minutes from last month's meeting I had a change okay I was listed as president at that meeting but I was not oh gosh maybe you were there in spirit definitely in spirit but not in person or online apologies for that no problem I will fix that any other changes I think I had the opposite problem last time yeah I marked to absent when you were there is there a motion for approval of the agenda or the um meeting minutes there's a first and a second so move so move okay uh next is public comment this is an opportunity for people to speak for up to three minutes please call 3 to raise your hand press nine to unmute press star six City staff will select callers who have raised their hand one by one using the last three digits of your phone number when speaking please move to a quiet area and state your name and address at the beginning of your comments there may a delay up to 30 seconds before connection is established Aaron do we have any callers no callers okay chair Curtis uh we took motions on both the minutes and the um minutes but we never took a vote to approve them so maybe we can do that to see in the interim while we're waiting for anybody else maybe to raise their hand okay sorry about that is there a do we want to approve the um agenda for a second thanks John and do we have an motion to approve the uh minutes so we we have motions for both we just IND take votes okay so votes all votes for the agendas okay now the minutes approved all right uh I don't think we have any old unfinished business so now it's new business and I think the first presentation up is from Sarah nedrich all right is my mic working now yes it is okay it's always my airpods that screw things up don't know why I even try all right let's see if I can share Ain you got me on backup see um telling me I don't have the security to share I just made you co-host post did that anything change no no I think it's in my security is it's like my Apple's not letting it you mind just sharing yeah fine okay sweet all right well um guess while she's getting that up I can kind of start um so the water quality work group was asked to pick a topic to present on or to have a speaker come talk about um there were like four different things I thought would be really useful and I talked to our water quality work group and they thought got sort of a regulatory overview um so discussion of what agencies are involved in decisions regarding water in the city um and sort of a discussion of those legal Frameworks would be really useful um and very insightful and help um not only the council members that are sitting on this commission um but also activists within the community that want to get things done around water um so the water quality workg group kind of worked as a team to put put this together um and I wanted to First make sure I say the disclaimer that I am not a lawyer I'm just a professional person who works in water um so I'm trying to share knowledge um from the water quality work group we had a lot of help from Kelly mccab from the Heron River Watershed Council um Ain helped work with us to put together slides on the city um Abigail Reed from a student from u ofm in our workg group um and Hank also help by getting one of his professors to review our presentation um Professor Devon judge Lord who um Works particularly on Environmental Policy um so hopefully this will be a good overview for you all go ahead and go to the next slide Ain all right oh um would it be possible well that's okay I yeah yeah I can I'll I'll switch to the PowerPoint I just pull that one up too okay sweet yeah that because I have animation so it'll make it less boring um yeah okay not that this is going to be boring guys this is going to be fun um so for our presentation outline again we're going to go over the governmental um I can follow along governmental agencies and the right various regulations and Regulatory authorities and then we're going to also include some other authorities important to the city um and their delegated entities um we're going to also go over some case studies and that's really the fun part uh where we get to look at all these different laws and how they apply to issues that the city is currently facing um so we're going to look at nutrient pollution pesticides regulation and posos in the hon River um and so our governmental agency outline is broken up by federal state county and City authorities um so we're going to start with Federal and work our way down to the city are you looking at the right slide well I think you're sharing yeah it's fine by me but I don't have any notes there's nothing to to see but yeah you can you can go to the next slide let me try one thing um see how I fix that okay how's that oh perfect yay okay five minutes we got it okay um okay if you want to go to the next slide okay so for our learning objectives um I hope that you all take away gaining familiarity with like at least one agency um with responsibility for water um I think hopefully you guys will learn something new um second um it's important to realize that multiple agencies on the state federal and local levels may be needed to achieve an optimal environmental outcome so these players work together on issues and then third participation by local activists and governments is essential to enhancing communication between those agencies and to align all their different priorities to come up with beneficial local outcomes all right next slide um so before we get into the various agencies a basic understanding of the hydrologic Cycles needed um agencies split up the water cycle um so the the bodies that are regulating groundwater are not the same bodies that are regulating surface water like Rivers wetlands and lakes um also the Great Lakes are um regulated by even a different Authority um then atmospheric water is regulated by Noah um so understanding that this water is partitioned um and that agencies maybe there's not always good communication between these different um intersections even though water is water next slide so some other limitations agencies have uh is that not all regulations or statutes have teeth and by teeth we mean um having sufficient um regulatory authority to enforce their laws so maybe in their statute it says you are to regulate nutrient pollution but then for someone discharging nutrients there's no fine right so teeth can be in terms of a fine or it can be in terms of you know some penalty to a bad actor um if that doesn't exists the regulatory Authority doesn't really have much to go from another really important point is that not all agencies are sufficiently funded and staffed um when I worked at the remediation division for the state I was managing all of Washton ey County which was like a thousand different contaminated sites and then when I worked for Water Resources Division at the state I was monitoring five Statewide programs um so any person that has that much workload can't be proactive what happens is you end up being reactive um so that can be really hard um for agencies to deal with okay next slide all right so we're going to get into the different agencies and I put alphabet soup as you'll see government folks like to uh have lots of acronyms um but they're important to know so I kind of left them in apologies and if you get confused or like forget what an acronym is feel free to like raise your hand and stop me um all right Erin you're G to have to get click happy all right so okay they stop EPA okay so for the EPA um they are the major regulatory Authority for water um at the Federal level so they regulate under the Clean Water Act um they have the office of drinking water or office of water which has drinking water and infrastructure oversight um surface water monitoring and impairment listings so that means if a water body is really contaminated it gets on their impaired list and then that sends extra funding and resources to that impaired water body um they also have the office of land and Emergency Management which does groundwater remediation and programs under that are Superfund uh which is relevant to galman which was just listed as a Superfund Site um areas of concern cira uh which is for industrial facilities that are no longer operating and might have contamination and then rra which is active industrial facilities um that have known groundwater contamination and then the office of pesticide programs also does pesticide labeling and approvals which has a downstream impact on uh water quality all right then next is USDA uh which is the US Department of agricultural natural resources conservation service um these guys are maybe a little less known for what they do um but they're regulated under the water Bank act and Farms of the future act um so they have a few voluntary programs so these are programs that farmers can sort of opt into and they get subsidies if they're involved in them so one is the conservation restoration program the Wetland Protection Program and then they have a myriad of other Soil and Water Conservation programs um and you see I have my little icons of the teeth so it's really important to note here that EPA has a lot stronger regulatory authorities and the cap capability to do enforcement actions whereas an agency like USDA NR CS is more of a voluntary program so farmers opt into these programs and they're not really penal penalized if they're not compliant okay and then the last on this sheet is the US Army Corps of Engineers um they come into play Whenever you have any type of dredging or river based work uh where you're really impacting the flood plane so you won't probably interact with them as much but all right four more federal agencies think Seven's enough um okay so next we have the US fish and wildlife service so they really are the primary um agency that deals with um species in water so the migratory bird act which has protections for water foul and The Endangered Species Act which protects threaten endangered species like our local uh endangered and threatened muscle species that live in our River uh they also um will evaluate new species to add to the threat and endangered species list um so they're constantly reviewing that and adding species as they become more or less rare um we'll go to USGS um so USGS is the US Geological Survey um they're actually the oldest of the agencies uh created with the organic act in 1879 and they were originally created to survey the land so they were the first um group that actually made Maps um for people so they knew you know where Rivers were and where to put their cities and all those things um but still today they do surveying um of rivers um and they also do hydrological monitoring so if you have your summer house up North and you're wondering if your Dock's underwater uh you're probably using a USGS stream gauge to check that out um and they are really good at research too um so a lot of the really cutting edge work on contaminantes of emerging concern are done by USGS all right we'll move on to no National Oceanic and Atmospheric Administration um like I said at the beginning they deal with a lot of the atmospheric water um they do Great Lakes monitoring as well as hydrological monitoring to determine what Great Lakes water levels will look like for the year um and they have an an arbor actually research branch called glol um which is located just down on State Street uh they have the office of response and restoration which helps follow up after oil spills all right and lastly Coast Guard last but not least um they work on oil spill response so that's all seven federal agencies that have a foot in water um now we'll go into the state agencies so a lot of the state agencies actually get delegated authority from the EPA um Erin if you just kind of want to go through these a little quickly so we have water resources which does surface water monitoring throughout the state they also monitor our point source discharges so that's like our wastewater treatment plant in the city they'll help draft our permit for that um also have non-point Source funding and evaluation so for instance like runoff of phosphorus from Farm Fields um they would look at that uh for the office of drinking water um they are regulating under the Safe Drinking Water Act and the Le and copper rule so they do inspections of all drinking water facilities type one facilities in the State uh which includes our waste our drinking water plant in the city they set maximum contaminant levels um so they're actually telling how much of a certain chemical can be in our drinking water and they also do permitting REM remediation Redevelopment we actually had them here um like a few months ago to present on some of the work that they're doing um so I feel like you guys maybe have a good understanding of that uh but their regulatory authorities are part 2011 and 213 super fun and the Brownfield Redevelopment um fund so they regulate groundwater contamination hazardous materials and um do spill response as well as cleanups materials management is our landfill uh is the landfill organization under Part 111 and part 115 um they also look at beneficial reuse of recycled materials um they evaluate whether you can stockpile soil here or there um they oversee hazardous waste disposal as well um and for the cities landfill they do permitting for that so that's uh the state Eagle Department um then in the state we have a few other agencies that touch water um so I'll start with uh Michigan Department of Health and Human Services they're regulated under the public health code uh the main way that the city probably interacts with them is they have fish advisories um so as you know in the hod River we now have a fish advisory do not eat because of posos so that's the agency that did that evaluation and determined that was the case um they also have a water assistance program for low-income people or residents who can't afford their water bill uh the department of a and roll development uh is probably the closest agency to having any type of regulatory authority over p pesticides um they do pesticide applicator training um that's required by the state um they have the ability to monitor pesticide use um so they have a two-year window where they can back claw and ask for that data from Farmers um they do special use authorizations for really nasty uh pesticides um that are used for really special issues or problems that farmers are having and then they develop guidance for new agricultural Ventures right now I know they're working really hard to come up with guidance for how to do marijuana growing um which creates a lot of water waste product um okay and then the last state one I have here is the Department of Natural Resources um they do fish and game licenses so if you want to fish or hunt um you have to get a license through them they do a lot of stream and Wetland restoration for the state State um they manage our state parks and in addition to the ferally listed threaten endangered species we also have state listed species um so if there's a species that the state feels really particularly strongly about protecting and the feds aren't going to list it we can also list it within our state um to get extra protections for that organism and then they also do some aquatic monitoring particularly for fish so they're monitoring where game fish are increasing or decreasing and they also do stocking of fish um certain game species all right so we can move to the next one which is the county so we're getting we're getting close to the city guys all right so the health department um is a major agency within the county um that regulates groundw so they they um can issue groundwater use permits outside of the city within the city we have like a Prohibition zone for drilling new wells but outside the city they do work on that um they also do private well sampling um there are relatively few private Wells within the city limits but they are the ones that go out and would do that sampling um next on here we have the water commissioner's office they do a lot of work um I uh was actually surprised when I looked at their website to see how much they do um they are the permit holder for our ms4 permits so that ms4 is just the sort of storm water runoff um uh limits for like how much storm water you can you can put into our system um and sort of what levels of contaminants or runoff contaminants can be in there um they also oversee the natural a preservation group um they do permits for soil erosion and drain use so that's you know if there's a construction project going on they will review that permit and make sure that that's being done so that there's not erosion into the drains um they have a storm water grant so to help improve storm water issues in different places and they have a rain Garden program as well um Brooks do you have a question just a quick comment on the um Natural Area preservation the county it's na with two PS it's pronounced the same as the city one but they have a diff different acronym oh thank you I didn't know that and the health department regulates septic systems which is a big deal for them okay Anya um not to detract too much but do we I'm curious what the difference is between the ms4 permit versus like mpds like what what what what do each yeah so mpds is for Point sources um so that would be like where you have water literally coming out of a pipe into a Waterway with ms4 it's more storm so you think of like ownership of a whole plot of land it's all that water when it rains that might run off and it's not necessarily a point discharge it's more diffuse okay um all right Erin I think you're up okay sorry this is very text heavy and I should have probably done cooler stuff with Graphics um so I um wanted to just provide a quick snapshot of a few compliance programs that the city follows I just wanted to underscore that this is just um scratching the surface of you know what our different um departments are responsible for as as far as meeting compliance with regulatory programs um so an arbor water of course is uh drinking water Water Reclamation and storm water uh so the water treatment plant the Safe Drinking Water Act of course is a huge regulatory driver there so that covers things like water quality standards making sure that folks are drinking Safe Water um monitoring and Reporting um if you guys don't read the the yearly consumer reports for an arbor water I would recommend it there's lots of good info in there um they also do Source water assessment and protection um so the the the water treatment plant has a Wellhead Protection Program and a source water intake protection plan and they do you know sampling and Barton Pond um to to you know monitor that that Source water um which all of you know the majority of which comes from the hon River um they also uh operate and run a laboratory there so there's a lot that goes into that certification and being able to to run their own samples there they also have um a point source discharge permit for a ledge Pond there and um actually when I heard Sarah talking mention the Army Corps of Engineers we also have uh you know a whole um the water treatment plant operates and maintains four dams located on the hon river which kind of is its own thing so you know Barton Argo Gettys and Superior two of which are Hydro dams so there's a ton of um regulatory issues that come in with with that as well uh Water Reclamation um the nip permit um is a huge regulatory driver there um so the water uh effluent water quality so that's the water that's treated and then returned to the hon River that's what is um has regulatory authority over over that um and then operation monitoring and Reporting um then it also oversees the residuals management so that includes uh biosolids there um and then systems planning houses our storm water group um the city ALS has our own ms4 permit um there's I know there's count both County drain and City drain within the city which is confusing um so the city maintains their own ms4 permit as well um so they're doing things like tmdl uh total maximum daily load implementation for impairments on the hon U best management practices for storm water yeah the ms4 is a pretty complex permit with um you know six different program areas so the storm OT folks are managing all of all of those um there's a big education component with that too uh and then the flood flood plane management is um uh meeting compliance with the the FEMA flat insurance program and I'll talk more about that in a second and then Public Works is on here because they are responsible for the distribution and conveyance of all those other systems so they're like the infrastructure and the pipes for all of those different Water Systems we do have a our storm water is separate so some cities have combined storm water and and wh water stars are separate so there's you know three separate systems so there's a lot of asset management that goes along with that um they uh get involved when there's things like a sanitary sewer overflow and preventing that um they do a lot of cross contamin or cross uh connection work um between because you don't want to mix your Wastewater with your storm and Etc um and they're also doing a lot right now with our the under the leaden copper rule um um so they're replacing all galvanized water service lines in the city right now um that were once connected to lead components the lead components are all gone now but they're doing a huge inventory and replacement of all those galvanized lines and there's a really cool dashboard uh you can find online to see kind of where they are with that uh process if folks are interested uh and then we have a landfill that uh the solid waste kind of falls under public works so landfill management um kind of falls under public works as well um so that last slide was kind of like the city is part of the regulated Community but this slide I kind of wanted to highlight um that we're also we also serve as the regulator in some cases so these I included a couple examples um of you know regulatory programs that help us meet our larger compliance program so for example the wastewater treatment plant has an industrial pre-treatment program um where industrial users send their discharge the Water Reclamation for treatment so those those will have permit limits um and they sometimes require pre-treatment so uh the landfill um Purge water gets sent to the the wastewater treatment plant and there's a part they have an IP industrial pre-treatment program permit for that uh storm water erosion and sediment control permits know if anyone's going to be doing any soil disturbance that's that permits to make sure that none of that leaves the site um and that's something that we um inspect and enforce on um and then we do site plans um for new developments to ensure you know appropriate storm water controls among other things um and then we also have a bunch of just voluntary Water Resources protection programs um that aren't mandatory but we're doing because they help us meet our objectives City objectives and of course everyone's very familiar with our storm water infation guidelines um formerly the green streets um guidelines of policy um we also um do What's called the community rating system is another really good example um so that's kind of in our flood plane management and so that program the city par participates in to help reduce flood risk and decrease um flood insurance premium rates so lots of lots of work on the compliance side and then um lots of work on the kind of regulator and then voluntary program side and then I'll hand it back over to Sarah thank you all right so we just wanted to wrap up with some other authorities and advocates for water within our city um so we have some universities that really are quite good at doing research and advocacy work um we have cigler which boy don't ask me what that stands for Great Lakes research something like that uh Michigan seant Institute of water research so those are all sort of housed here um and include other um universities as well within Michigan um also U ofm has its own environmental health and safety program um so handling of hazardous materials on site are all regulated like within their um their purview um we have uh also a number of environmental non-governmental and nonprofit orgs um like the hon River Watershed Council which you're all likely familiar with um we also have the southeast Michigan Council of governments um um and we have um Regional and National groups as well the alliance for the Great Lakes Nature Conservancy Trot unlimited so all these groups kind of are are uh available to help um brainstorm and address issues relating to water in the city all right and then I think we can move into our case studies um so I wanted to kind of go through some specific before go to that has her hand up hand up oh I'm so sorry Rita yeah go ahead okay this is just a quick uh comment just in in terms of um the ms4 programs just I wanted to mention that there is a ms4 permit H held by the county that addresses the Allen Creek drain that flows through West Park specifically so as differentiated from the the city's ms4 permit and we have a a status of notice of violation um for infiltration in that drain that I'm hoping it's being followed up on that's it thanks well okay um so I'll kind of go into our case study here um so I kind of wanted to outline how peos came to be regulated um because Michigan really was one of the first states to start regulating it um it was even prior to EPA starting to look at the issue um so really what keyed our government into to doing this um was that some advocacy groups convinced The Drinking Water Division in the state to pass mcls mcls are maximum contaminant limits um so I actually um passed the quantity of posos that is known to be toxic in drinking water um and it because it became an MCL then they had to go and monitor in all the drinking water facilities um so and then around that time when they started sampling they did see posos detections in the city's water and Arbor water facility um next we had um underwater Resources Division rule 57 values were developed and what that allowed to happen um was then if we had detections in surface water that gave the Water Resources Division the regulatory authority to go after Point discharges of posos um so when posos was first detected in the city's drinking water they sampled in the hon River and found it there then they linked that to um to triar as a point source um so if you want to go to the next bullet yeah um so what really sped it along was the formation of a group called empart um so like I Illustrated earlier Within there's four different branches of government remediation Water Resources drinking water and landfills right so those four in order to communicate on posos what they did was form this m partk group and it had points of contact from each division working collaboratively together so that sped up the process for getting posos taken care of within the state um and um they were able to identify the source in triar um they were able to take a compliance action against Tri to get them to um turn off the spigot of posos into the hon um Water Resources conducted fish sampling and found really high levels of pfos in fish um living in the hon River and then worked with Michigan Department of Health and Human Services to set a fish advisory limit in the do not eat order um so the question is future action where can we go with the agency um to get our posos issue taken care of in the hon because we'd like to eat the fish again someday wouldn't we um so some ideas um there is potential through use fish and wildlife service to go through a natural resource damage assessment um so that's when there's been um an impact to natural resources in this case it's our fishery um and it's also all the work the city had to do to get us on um carbon filters for our drinking water there's this huge cost to the city um so us fish and wildlife service actually has a statute where you can get damages back um for that effect to Natural Resources um so that's one future action that could be taken um but yeah something maybe we can brainstorm about um we can go to the next case study now all right so we also wanted to talk about nutrient pollution in the p and Beville Lakes um so historically there had been harmful Alo blooms um so you see that top bright picture um the threat of harmful alal blooms is one it can create a cytotoxin um that can be toxic to you know Wildlife as well as dogs swimming in the lake um it also creates very large dead zones when all that plant matter dies um it decreases the oxygen loading and crashes The Fishery um so in 1994 um both Ford and Belleville Lakes were listed as impaired for phosphorus so that would have been Eagle Water Resources Division that did that in 2004 Eagle set a limit for phosphorus of 005 mg of phosphorus per liter and the City kind of worked um with a lot of their upgradient ms4 Partners um as well as npdes partners um anyone responsible for phosphorus getting into the river joined this middle Heron Partners group um to work collaboratively to reduce phosphorus to the river um so they developed an implementation plan which I think most recently was put out in 2023 um in 2007 the city of Ann Arbor developed a phosphor ordinance uh and lawn fertilizers if you want to go to the next one and in 2012 uh the Michigan fertilizer law was passed um so that sort of helped prevent fertilizer from being used directly adjacent to water bodies um and then in 2019 Eagle updated their tmdl so they lowered it um from 05 milligrams to 03 um um all right and then lastly yeah if you want to see the current implementation plan for phosphorus in our water shed that's the length for it you want yeah all right so at present we're continuing to reduce phosphorus um outputs to the river and to monitor so that's nutrients can I add something I don't know where yeah yes please do um I just wanted to add that so recently the city signed a um anou memorandum of understanding with uman Township to do um to share data in Ford Lake um and we added some additional water quality sensors in Ford Lake to kind of understand the issue a little bit better um so looking at maybe alternative ways to reduce phosphorus um in the lake other than you know um Upstream sources thanks well okay so I wanted to include a slide on pesticide regulations for my uh my pollinators working group ladies um and fellows um so I wanted to look specifically at neonicotinoid pesticides and those are the pesticides that are um known to be associated with the B colony collapse disorder um which has caused um B populations to crash in certain parts of the states so um in 1994 neonic were originally registered um registration is conducted by EPA office of pesticide programs um and they also do the labeling for pesticides so when you go to the store and buy them you see the label on there that's the EPA that approves uh and reviews that um so if you want to go next okay so um following that um you know within I don't know I have to do my mental math 10 years of it 12 years of it being um out on the market we started to see the first Publications on colony collapse disorder um so this is when um these uh their behavior would change and they wouldn't be able to get back to the colony to make honey um around this uh and then you know within about 10 years of that the USGS us Geological Survey started doing surface water monitoring for neonix um and then very recently Eagle's Water Resources Division started to set water limits so surface water limits for neonicotinoids just recently the EPA um did their 15-year revieww um for neonicotinoid pesticides um and it was still allowed to be used um but they did reduce the limits a little bit um within the state as far as um what we're seeing of neonicotinoids there are certain areas um where they're starting to monitor surface water and finding it exceeding um you know chronic levels for effects to um aquatic organisms so it might be having an impact within the state um on Aquatic Life however because it's a non-point Source pollutant associated with agriculture there's very limited Authority on what we can do um assuming farmers are applying it according to label um so for the Michigan Department of a and rural development again they have really limited Authority um they can request we records to see where it's being applied U but that's set at a twoyear time limit time window so they couldn't go back say 10 years to figure out who's applying it every year for the past 10 years um uh natural resource conservation service um can help to promote conservation practices and integrated Pest Management uh but again they don't really have much enforcement capacity um within our County we have the washing County Conservation District that can provide conservation education um and currently I think kind of what's been done on this issue is surface water monitoring throughout the state uh which will lead to impairment listings for water bodies um with really high concentrations of these pesticides um so yeah that's the story on that um so I hope in our presentation today you gained some familiarity with uh some agencies that you maybe didn't know existed before um uh I hope that we took away from this that the multiple agencies uh all kind of work together to achieve environmental outcomes and that our participation as local as activists and within our government is essential to helping those different agencies align their priorities toward good outcomes for the city oh and um so when we met with Professor judge Lord he had this really great recommendation of putting together a Huda contact and their contact info um within all these agencies but I ran out of time so um that should be coming as part of our workg group that's all thank you very good thank you so I'll ask a question um the city has a few Lakes a couple at DOL nature area and one at Olen does anybody is anybody responsible for water quality monitoring in The Lakes that's a really good question um I don't think there is an appointed Authority uh within the city um I know I personally have monitored uh first and second Sister Lakes um as part of a state level program that's voluntary um we got a grant from washna County um their clean streams program had an $1,000 grant that I applied for and got money to monitor the Lakes um but yeah we we just have like first and sis second Sister Lakes are only natural lakes um in Ann Arbor and other Lakes are impoundments are creat ated um it would be good to have a program to monitor those regularly um they also have a huge ability to store phosphorus so that's important for our tmdl but excellent question Rita thanks nice presentation thanks Sarah um I just have a couple of comments on neonix um they they are systemic pesticides and and um very often the application is on agricultural seeds and when those are planted there is um dust nichoid dust that's um spreads around um and also um runoff from fields and that might be part of what's being picked up I am so glad to hear about the water mon monitoring I hadn't known about that um but what is a real concern is that um the seed coating that is used is is the the nunex are are potent and can actually kill birds so um when birds are attracted to those seeds that's that's another issue it's not just the insects um but of course when the insects disappear the Beards birds don't have any food it the the combination of things that happen when we apply pesticides is just amazing um and so you know better would be to not use it but it's it's a big regulatory issue and I know it has to do with with um Agriculture and uh if only we could start moving away from that that would be my My Wish yeah yeah one of the really tough things about the coings too is like a lot of Studies have shown they're not even effective at preventing pests so it's like they're just doing it for funsies putting it on there right except the the um the pesticide actually becomes part of the cells of the plant and so then when the when the um insects eat the plant that's when they get affected by the pesticide itself it's really the it's just an awful thing and yeah prohibition would be my preference Aon did you have your hand up oh no you put it down okay I was I was just going to offer another comment on the water quality sampling um we contract with the Watershed Council to do a lot of our um kind of tmdl implementation water quality sampling so I can't speak specifically if they um if we're looking at those areas um but it'd be worth checking out their um water quality site um they have um a nice graphic to show all their different um sampling locations and then I also was going to offer um the state might do some sampling there as well um to check for when they're doing their sampling for um uh stream impairments or fresh or water body impairments yeah that's a good point John thank you thanks for really a an informative presentation that's quite a matrix of regulatory agencies and we didn't even see the all the regulations but it's mind-boggling um I've got a number of questions um I don't know if I should throw them all out there and then you can decide what to or reply to um maybe that's what I'll do um some of these may may not be appropriate for today's discussion the first is um within I guess the last year or so um the Supreme Court of the United States has handed down a couple of decisions that um seem to me are are potentially very very consequential um the first is um socket versus EPA that basically said that um there has to be as I understand it you know running water um in order for the the uh uh um Clean Water Act to apply meaning marshes and uh bogs F Etc are are no longer covered and then you had the reversal of the Chevron Doctrine and I wondering what is likely to be changed or challenged as a result of that and you know do we see any time frames for when that's going to come and what might be the implications um for Ann Arbor um the other question that I have is uh we talked about endangered species and threatened species but I'm wondering who has regulatory control if any over invasive species in the monitoring and control of them um and then um this is probably a topic for a different day but what is the regulatory hierarchy for all this you know who who is following whose regulations and in what cases does say the city or the county or the state uh have the uh the uh ability to overrule uh let's say a Federal Regulation or set a higher standard um and when is it restricted and I can imagine that varies a lot from one uh area to another so those are those are sort of the top level things and then I guess maybe at sometime for a future meeting is um it'd be really interesting for us to hear from the water group what should we in an arbor be worried about and what should we be proactively or maybe reactively um addressing that we haven't been addressing up until now so uh I'll just put all those out there and either tonight or at some future time I'd be interested in hearing uh responses to those thanks very much okay awesome yeah that was a lot um I mean your legal questions are kind of outside my scope of knowledge um I have to say when the Chevron Defence decision was made I was a little terrified at first um but then I think I after talking to some folks I realized it it will impact existing court cases if they get relitigated um so it's not one of those things where all of a sudden this state will lose its rulemaking Authority it's more like it's more likely to get challenged um if they come up with a rule that people don't like um but I'm not a lawyer um things said um for invasive species I know the Department of Natural Resources does a lot of work um as well as us fish and wildlife service on the federal level um the state of Michigan's Water Resources Division does a lot for aquatic invasives um they're monitoring that pretty closely um so maybe that answers that question partially um and I think what you said about you know coming back and giving an overview of what we should be worried about as a city from a water quality perspective that's a great idea um yes let's follow up on that okay Steve you want to go ahead yeah thanks Sarah I'm sorry I wasn't able to help with this presentation uh it was a great presentation it'll be a great reference document for me you know going forward to try to see where you could start and I was just wondering I mean how does the city staff navigate you know through this like Maze of agencies I really have no idea but um it seems like it seems like there's a large delay you know you can see how it takes decades to actually try to resolve any kind of emerging problem so I'm wondering what you know um what the city can do to at least release the its delay in responding to incidents because um I'm sure a lot of it's money but you know I just want to remind people I know you nobody here could probably answer that question but I know I've heard from several sources Statewide you know through my work with several environmental groups that um um and actually this came up in a conversation with um Brian stets that Aaron was present for earlier this year that uh you know actually a major problem is that the Clean Water Act is not enforced adequately to prevent taxpayers like the city of an arbor paying through the Safe Drinking Water Act to clean up its polluted input intake water for drinking water so there needs to be much more enforcement at the federal level and at the state level because my understanding is that the state is responsible for some enforcement through the Clean Water Act just like they're responsible for showing npdes permits and I just want to remind people that they're there used to be a law in Michigan that made polluters accountable more accountable but uh that law was um that law was neutered by in 1994 by Governor angler and so there is a bill that was been drafted that's uh was submitted to the state legislature this year to you know to uh to regain uh or to uh you know Grant eago The Authority that they used to have to try to regulate you know emissions um you know contamination pollutions um under the Clean Water Act and this this called the PO polluter accountability act and there is still no political will in the state legislature to get this passed this year it may have to happen in Lane duck is the only way it's going to happen so um I just want people to be aware of that and be reminded of this and to contact you know their state representatives and see and you know and um Express whatever urgency they may feel about you know getting more enforcement about actually contaminating The Source waters for all of our drinking water so uh I just I'm sorry I just wanted to make that statement thanks Steve uh Chris was a great fan of and friend of Lana po who was behind the original blue to Pay Act in the late 80s I think and I fully support it um but the way that was implemented back then just made companies who had to deal with it Furious and it's not because they didn't want to do the cleanup it's that um the process of cleaning up is a learning exercise and a constantly shifting um [Music] uh problem to solve in terms of its costs and the companies were going absolutely nuts they wanted a set agreement let's do act and we can budget for it and six months later the game would change so it's a very difficult um thing to actually Implement and uh so just so you know the other side of the coin and why it under Engler it disappeared so fast when he had the um majority in both houses and and all the industrial folks saying barking barking thank you yeah well thanks for that remark Chris yeah Lop poock was behind us but um originally but um you know one of the major problem I think the fundamental problem is just that we have you know we industry is allowed to release metric tons of anything and just without proper testing and to call it you know generally regarded as safe when there's absolutely no data to back that up and um and we should the the federal government needs to focus more on what the Europeans are starting to do where they they call it the precautionary principle where you're only allowed you're only given a permit to produce something in release it into the environment once you've proven that it's safe you know just like the drug Industries um you know the drug Industries regulated like this and these costs are not very high they're in the 10 they're in A10 million or less as opposed to cost to clean everything up after it's already happened both these things can happen at the same time legislatively because I completely agree with you we got to put the proof on the other side of the coin here as far as what we're doing yeah and it applies to so many categories how many plastic compounds are there now 10,000 or something isn't that I mean you say well there's 14,000 posos compounds yeah posos alone and we only got then things it's not just one okay how does that perform what happens when you put a bunch of them together yeah and only this year did the EPA declare the the the Legacy ones pfos and pfoa as ha hazardous substances so it's taken um it's taken 75 years after these compounds were released you know tons of them were released into the environment it's taken 75 years for them to be declared hazardous substances and that's only two of the 14,000 oh that's only true of two of the 14,000 yeah any other questions well thanks Sarah it was very interesting I won't remember all the terms but that's good we'll look it up you just had to learn one thing that's all yeah yeah that's cool thank you yeah so the next is I think Anya are you doing the resolution first reading Sarah you're going to stop off stop out for this is I don't know if we need to just actually present it and have people read through it or look at it or just sort of give a background of why we're interested in bringing this resolution forward okay and and I don't think I have do I have oh steep go ahead oh uh traditionally we have at least posted it so people can read it uh that are watching on you know CTN um I mean a more a better a better thing is to read it out but I'm not sure if we have the time for that probably do but you I would start with why are we doing this and then we can see how it goes so I I'll start with the why reading the whole thing sounds daunting but I'm happy to do it but I'll start with the why so um so we wanted to put forward this resolution in support of uh Senate Bill 228 so that bill has been introduced by um by Senator shank and Irwin and others um and the idea is really to repeal um uh the law from 2016 uh PA 389 which that that was the ban on banss right so the um the law that was set essentially to stop washingon County and other Mich Michigan communities from enacting local legislation that could reduce single use Plastics like plastic bags and take up containers um so the you know the general sentiment is that that PA 389 is very Broad and very restrictive um and essentially it's sort of undercuts any local um local communities actions that they might be able to take to try to curve the issues of single Plastics um and so there is uh so there's this the Senate bill to revoke that um and there's been a few different communities including Detroit that have been passing resolutions uh in support of the Senate Bill 228 um so there's there's you know other folks in U Michigan are doing it there's also a lot of examples of other states who you know have have done things like um having having votes and having legal action so that they can require for example a small fee if somebody wanted a plastic bag um or otherwise have sort of disallowed plastic bags or required that uh that some um businesses if they do have plastic bag bags also have to alter offer alternative uh options like reusable bags or something like that um so there's over uh um I guess that's that's that's the biggest part uh so the idea for this resolution is to offer support um to the Senate Bill 228 and just trying to help that uh get through do we have is there any questions that we need to do or should we just really go through and and read it out do you want to say something no Rita um can you just give us an idea of where it is in the legislative process do you expect it to be addressed by the Senate and House this year this legislative Year John do you know more about that I don't know sorry I do not know that off hand where it is right now if anybody else does they could go ahead and speak up apparently not I I just had a brief comment um typically with resolutions like this we have a first and a second reading um so we may not need to read through every word here this has now been posted a legisl hopefully everyone has had a chance to look at it and we could talk about any concerns or proposed modifications which we could then uh address between now in the next meeting and then hopefully take the and if it passes um uh hand it off to uh to city council if if they're so inclined to to deal with the issue that's all I wanted to say richet do you have something um I don't know if we're doing this yet but I just have a comment about one of the where as statements this is great by the way thank you for those of you that put this together I think I'm excited to push this through my only comment is the where statement that says can I do that now is now a good time to be specific yeah okay that says um where did it go I'm looking at this screen but maybe I'll pull it up on mine okay if you can stop there whereas while allowing local governments to restrict plastic bags and single-use containers um all the way to simple and Common Sense Solutions such as requiring stores to provide reusable bags for sale or providing containers made of more sustainable material for us Fe um recently I've been hearing about California's ban that now they're seeing it didn't work like they had hoped because they were called they had there was a loophole that there could these bags could be called reusable and they didn't Define that well and so plastic companies made thick plastic bags and they were called reusable and they did have a fee I think people had to pay a small fee but now they're seeing that the plastic pollution has something like doubled because essentially they're using twice as much plastic to make the bags and they're not really being reused so I think my only statement here is maybe that example should just be taken out or we could think a little bit more about it but I don't know that that is um yeah and common sense I think it's more complex now that we're seeing what's happening in California and they're having to rewrite that law and think more about that loophole yeah I I'm I'm glad you brought that up I also so the the basis for for this resolution was taking language from what Detroit past um and I I also I had sort of second thoughts about that section as well for that and then also the beginning of the the whole while the allowing local governments blah blah blah we create more of a burden on businesses and cons consumers like I I don't know that that's necessarily always true you know so um so that part was giving me pause too so I I I personally don't find removing that hole whereas Lisa do you have something I mean is this something so this is where I'm still sort of learning all the processes um if this is a first reading I can go into the draft document and make that note for us to have you know comments on separately um and then that can be something would that just be a resolved between meetings you like comments in the draft Lisa did did you have you're the next one that I see what to hand up yeah I did but I wasn't sure if you were done um so this is great I'm really really glad to see this I think this is definitely something that we've had on our lobbying agenda for a while the city council has um and so just in terms of the process that you went through to put this together have you um consulted with with any staff members yes I well I I shared it I did share it with um Sarah Mason and Jenny patasi just asking for for their um they they made some small uh changes but not anything substantial to the content so they they've looked at it and said that they are generally supportive of it okay um typically we would also want to have it reviewed by the city attorney's office and that's probably that's something that Erica and I could do after this body approves it if you want to um that it probably I don't know I guess it probably makes more sense for us to run it by the city attorneys and then I would definitely check in with um I'm really glad you talked to Miss Mason and miss paski and I can check in with them as well but that's a really good a good stop there's just sometimes you don't know if there's legal stuff and there is a lot of language in this like biodegradable you know all there's a lot of language in this that I am not you that that I think we would need our lawyers to make sure that we weren't like you say sort of opening doors for something worse but um and also sometimes we we take the language from the from the Senate bill so Detroit might done that but have you compared this your language here with the Senate Bill's language I've read the Senate bill but I haven't sort of gone side by side to to really do a thorough comparison of that um so I definitely could I could I could spend some time on that this weekend actually thank you for doing this work I I think I'm next um I I'm in full support of uh this resolution I was just um a little bit surprised that there was no language in here about um uh just the principle of allowing local control um by um City governments to um be able to solve problems in their own jurisdiction um without having um you know whatever the forces were at state level dictating down so um you know I don't have any proposed language or anything like that but uh and I'm not necessarily requesting that anything be changed here but I just wanted to point out that um um for me personally uh in addition to all the environmental reasons here I think the power of Ann Arbor and ground you know from a solving things from the ground up um to solve big environmental problems like this um is important so thank you yeah I agree thank you and thanks Erin for capturing all these comments in the document for us to get back to R you have a comment now just um I think you really addressed it in in your um thought to look at the state bill as well because I think we do want to have something that's congruent with that and the um issue that that commissioner grou raised about um kind of potential avoiding potential unintended consequences is you know if we can learn from what happened in California that's a a good thing um but great to move forward on this I would love to see it thank you John yes thanks I just have a very brief uh comment to council member Dish's question about the legal review um it's my experience that we haven't taken resolutions like this uh and too legal until such time that the resolution passes the commission otherwise we're sending a whole lot of different uh possible resolutions to legal and expending resources on something that might not even make it out of uh commission so I I my suggestion would be unless we hear otherwise um maybe from um our two Council daans that in this case we address some of the questions that come up already this evening and possibly in the future um and include that in the resolution and um only at that point uh uh provide it uh to council and then they can provide it then to Legal if they think there's even a chance that Council would even take take this up otherwise like I said we're just using resources at various levels that may not be um justified in in being expended thanks great well I I think the comments the I I think everybody's comments are really good ones and ones I think are fairly easy for us to adjust by going back and looking through that so if this is if that's something that we will do in the document between meetings I can take a first run at it in the next couple days and we can just go from there cool thank you I also think there might be um there might be a legal review um kind of built into the approval process but I can double check that too call a question are there other questions or comments on this I need to send you a rules of Robert's Rules of Order when someone calls a question you got to take a vote yeah do we need a a a resolution to table this for further review or sorry a motion to table that would probably supersede but you still need a vote to even do that hey do we have a we need to have a motion to have a vote Chris I think she made a motion to table you need a second and then you need to vote whether to table or not okay that Steve second it and then we have a vote yep I have a show of hands for the vote those voting in favor are table a second reading next week or next month so that's really great brid do you have a comment yeah I just can you clarify for me since I'm still kind of a newbie what we're voting to on motion to table means to to read have a second reading at next meeting or what does that mean yeah no not usually I mean motion to table no I do we need a motion to table just because we want to have a second reading I don't think so thank you Rita I didn't think we did it that way last time but yeah you don't have a second so you don't have to do it but I think that we move to pass first reading yeah and then move to the next meeting that's what I think tabling to me I think means really setting it on the side with not much action where does this first and second reading at the environmental commission come from don't think we've ever been doing that uh yes we have Chris since I've been on we've only done a couple but well okay sorry so I assume the tabling motion failed because there's no second so I move the motion I mve the resolution there's a second for that we can vote Yes or no right now or if you want me to move let's do a second reading next meeting I'll do that instead I second that okay all right can we take a vote then Brooks yeah let's take a vote on that then move it to Second reading next meeting hi hi hi I I would like to see this resolution shorter maybe one page somehow it's just a bit too long for my taste I think we could take a look at that and see if there's some other ones that we could pull out but okay um I think we're on to the next item on the agenda which is reports from uh committees and Aon can you um bring Sarah NRI back as a panelist and we could probably just change the screen back to or stop sharing whoever is sharing so the um first work group was biodiversity um we had a few different meetings uh last month um and so I'm just going to kind of summarize the notes from all of them into one um there's a l turf grass initiative which we are working with City staff to get a proposal in for ummc's to have a student Project work on an idea of figuring how how we can start reducing turf grass across the city I think that'll be going in tomorrow or this weekend um we also adjusted the dates of the O meeting our work group meetings in October and November to miss um City holidays we don't want to ask uh Sean Reynolds to come to meetings on City holidays seems poor form um we also discussed with sha Reynolds the idea to educate homeowners on invasive species and he offered to follow up with OSI to see if that would be something OSI be willing to support uh we talked about the sustainable Landscaping Workshop that is being planned with Mai uh just partially to make sure Shawn was aware what's going on there um we also had a brainstorming session about what if Ann Arbor is going to have a biodiversity plan and what topics should be uh included in that and that's just more of a there's a brainstorming um exercise at this point so there's still lots more to do before we decide if we're going to do something like that or not um and also we had a meeting myself re and Chris on a proposed program called go Beyond Beauty which is spinning up as a Southeast Michigan type initiative to encourage um nurseries to sell less invasive plants and also encourage landscaping companies to use less invasive plants um that'll still be a ways out before that gets uh anything happens with that but we might bring it back and next month or so just to bring everybody up to speed on what's going on on and and talk about what city staff would fit within that type of program and that's it unless I miss something anybody else have anything they want to add you're good Brooks uh circular economy Steve was there anything to report out you know I've been out of it for the last two months so um I'm sorry I didn't really schedule a meeting I don't know if the meeting was held in September but um we're up for um the October meeting yeah yeah so okay um water quality I don't know sir if you have anything else you want to add well we' put together a pretty bang up presentation um other than that um we did have one other meeting where we went over our goals um and started delegating a little bit um we also increased our memberships so we have you know not just our three commission members now we have um uh rep from the here on River Watershed Council and three U ofm students that are focusing on water quality um so we're we're gaining strength um to get our goals done so it's pretty exciting but yeah that's all okay uh energy yes the September energy commission was devoted to A2 strategy 3 action 8 which is the green rental housing program uh that's a program um that uh is designed to um encourage um landlords to well actually essentially require landlords to upgrade the sustainability of their properties um in order to get a certificate of occupancy um permit renewal um that was first presented to the Commission in March of 2022 um in the plan was supposed to be passed in 2021 and go into effect in 2022 um the review was good um a lot of progress has been made um there were a lot of both minor and major uh comments that were provided I think all the minor ones um will be um included um some maor concerns were that there are thresholds with one of the pathways um that are unlikely to result in significant um decarbonization activities so that's going to be a reassess um there was never an intent to um vote on a resolution of support for the program although it was presented um the idea is is that the OSI is going to go back and look at the program and bring it back to the commission hopefully in the next uh month or two so that it can then be uh passed on to council and hopefully enacted that that was the sole topic of the meeting okay uh thanks John uh planning we don't really have a planning rep uh Parks an hi yeah we met uh last week we had a presentation we had a couple presentations one was from Ann Arbor Public Schools um they are um rebuilding a couple of uh schools that are adjacent to parks and so that's why they presented to us um it's kind of interesting there was an article then today about loton elementary which was one of them um and uh a meeting that they did with their uh neighborhood and um yeah so just might be interesting for some of you you're um into the impact kind of the part like sort of the um the way that Parks needs to work with other organizations within the city um this is an interesting one because um the schools rebuilding are putting up new buildings does have an impact on Parks and um I think that was it for for things that were of Interest potential interest for this group thanks uh Council wasn't even thinking about what have we [Music] done I think there's uh there's going to be a revision to the home energy um ordinance the the review thing um but I think we're that is paused to do a little bit more Outreach to Realtors so that is I suppose of interest to us um I can't uh I'm sorry I should have thought systematically about this um in terms of planning um to which I am the liazal um for Council although not to this body so that is a different thing um the comprehensive plan there's a draft of the comprehensive plan now going around and I think that that would be interesting for environmental commission members to look at um the slides are available on legistar from the planning commission's meeting uh from the it was this past Tuesday's meeting of the uh comprehensive plan subcommittee of the Planning Commission if you can get through all those little layers of bureaucracy um and yeah you may want to look at it um mostly that presentation focused on the land use aspect of the comprehensive plan and not on some of the other things that are being updated as part of this update but it may be interesting to people for people to look at the questions that the consultant is asking us now because um there are there are interesting questions to think about um where there are heavily trafficked roads for example like Liberty Street um which run mostly through residential neighborhoods but they are heavily trafficked are those places where we would think that additional density is appropriate and if so what you know what kind of additional density um so we brief discussion of of invest any of the issues that Sarah oh you froze so that means I must have frozen so the the kinds of Investments that the city may need to make in infrastructure to man and sewer water are going to be considerable if we actually want to bring L of money so you all might be interested in and thinking about some of that but um anyway it's still a draft plan um and there are Chris did you have your hand up I did back to an um the school property the schools do not have to follow City zoning and planning procedures correct you know that did that question did not come up so I don't know the answer to that I think it's true University doesn't either it's a separate governmental entity um but the school board's certainly subject to public opinion right so I've seen some complaints about what's going on at thirston as well and yeah um uh has the it what have there been plans put on a table somewhere so we at least can see in fact what is being proposed we did not receive a copy of the presentation that they made um uh at least on the day of the meeting we didn't have access to that in advance um so um I can go back to legis and see if it was attached to the agenda after the fact um other than that you can obviously review the meeting to see what they presented um um but yeah I don't I don't know what they've made available to the public and if they are obligated to make their plans public they did say that the plans were provisional um you know they weren't they weren't showing us like detailed drawings they were showing us um sort of conceptual drawings um and uh but they did say that I think um they they are planning to break ground in like 2025 2026 time frame so I'm not sure how quickly they'll move through their design process okay thank [Music] you uh so next is a report from chair um on the comprehensive plan I was officially invited to be part of the natural features focus group the meetings have not been scheduled yet so there'll probably be two of them at some point in I would assume in the near future but I I don't know when they're going to be scheduled um I was invited to go to the Washton County Environmental council meeting they have faced inperson meetings once a year and they had a it was this week and they had a little hour mixer beforehand so I went to that just to chat with some of them um they had Phil ruse there who was the director of Eagle give a presentation it was a nice overview presentation of what what eal does I didn't NE get anything actionable from this group out of the presentation um he was asked their opinion on the Chevon decision and they're basically waiting to see what the impact is they don't know either so I'd say Sarah nailed that answer um and I think that's it for so next I think is a report from staff sure yeah I have a attacher written report as well um few updates from OSI um they won a big Grant um almost 2.8 million to help expand the EV charging across the community um and I think Missy will have more details on that in the next couple weeks um there's a sustainable Lawn Care session upcoming on October 21st um kind of targeted at homeowners or lawn care service providers or property managers um there's information how to RSP for that on there um and applications for the city's commercial EV charger program um are now live and there's a link taking folks to that as far as public Ser Services Public Works is having their openhouse on October 5th um and there's a link for that it's going to be 10: a.m.