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e good evening I would like to call this meeting to order Mrs Richards may I have roll call please pres president Anderson let the record show that all five board members are present this evening okay I motion that the governing board adjourn adjourned to Executive session pursuant to ARS 38- 43103 a three and four regarding legal issues and regarding pending or contemplated litigation and or settlement discussions in order to avoid or resolve same and regarding legal issues related to vendor selection issues second that's Amanda with a second all those in favor I I motion carries 5 to zero e e e good evening at this time we will reconvene an open session uh please join me in a moment of silence followed by the Pledge of Allegiance e okay I motion to approve the agenda second uh Anna got the second all those in favor I I motion carries five to zero okay Mrs Richards it's time for the superintendent report good evening president Anderson members of the board tonight we have our next segment of Higley Adventures which focuses on our kids all right now I want to focus on our students and I want Mr Allan fields to come up and help me is he here there he is I'm in the back so congratulations to these Higgly high students for achieving exceptional School SC on the preliminary SAT National Merit Scholarship qualifying test the National Merit Scholarship Corporation recognized these students for their academic promise based on their PSAT the nmsqt scores these students scored in the top 3 to 4% so I'm going to let m Mr Fields um introduce these kids and have them come up I know is it working it's light on it hello hello there we go all right I know that Carson Winger is not here Carson is on his way back from China participating in a uh International Mandarin speaking comper Ed and he's also our point of Pride I'm going to talk about him again in a minute but he's still not here so is uh jiren jiren here jiren come on up Ace Tiff nice job Jaren Kaden Pope kayen Adam Alibi Ryan [Applause] Edom nice job Ryan Lucas Bradley and Sierra Grandy all right well we're extremely proud of these students and how they performed on the assessment uh qualifying as commended students and then we can do the other one right now we are so don't let them run back to their seat check okay uh oh went too far Let's see we also want to congratulate higgle High student Cassidy Berg for achieving semifinalist status with the score in the top 1% of the preliminary SAT National Merit Scholarship qualifying test so as C here cassid is here come on C great job great job you guys want to get a photo I do I'm to you do yeah sorry we're stay [Music] [Applause] yes y'all are gonna have to don't go back next we want to recognize the Lea [Applause] Reeves and I'm going to need I need the athletic director from Higley High School no he said you he said Aaron Dilly has to come up here so bisa capped a terrific track and feel season this Spring by winning gold in the AIA division one or two sorry state track and field championships Reeves set school records on her path to the championship the current Junior also plays volleyball we look forward to two more awesome years from Miss Reeves so let's give her a round of applause [Applause] Mr Dilly do you want to say something um yes police is a special young lady her impact on the school and Community is seen by all the people who came to support her here she didn't even did you know any of these people are coming no that's pretty cool um and she's only a junior so we're going to have a couple more of those to celebrate as well [Applause] this [Applause] try oh my God yeah demonstration yeah all right we're ready for points of Pride and we're going to start with San middle school I know we have our Dean Lesley cook our assistant principal Brandon keing here this evening now we'll give you this all right uh governing board members members of the cabinet thank you so much for having us here this evening um and to give us an opportunity to celebrate some of the amazing people um that help make sasman an a-rated school and so um we want to um take pride in everything that they do and so we are all here um for the students and so we want to start with our student Michael why don't you come on up and join us so we can tell you or tell everybody some great things about you so Michael is a quiet leader on our campus that has a kind heart and has received the most Thursday thank yous from staff and our other peers teachers describe Michael as honest energetic and driven as a student giving 110% every day to his learning he is hardwork working determined and an excellent self- advocator he consistently stays focused and actively participates in whole group discussions his Positive Growth mindset set serves as an excellent example for his peers making him a valued Spartan of our school Community something that stands out is every single day Michael holds the door open for his peers at every transition at lunchtime and he gives a lot of fist bumps along the way we appreciate your respect and accountability as one of our Spartan students good job Michael Michael Michael Michael you get to come back for a picture [Music] buddy Michael do you want to tell us who you brought with us tonight celebrate family family lots of brothers and sisters Mom Dad right all right next up we would like to celebrate our parent volunteer it took a lot of coaxing to get this individual here because they don't love the Limelight but she's fantastic so Michelle Morris will you please come up and join [Applause] us she's goingon to be mad at me the rest of the school year all right Michelle has been a tremendous member of the Spartan Community for a number of years she's served as the ptso treasurer for the past two her unwavering desire to support the students teachers and administration of sasman does not go unnoticed she played an important role in helping to put on our annual fall Carnival this past Friday night and even bake cookies for our teachers during the parent teacher conferences whenever Mr Potts comes up with an idea to make San feel more like a family Michelle's answer is always the same how can I help Michelle you have helped tremendously to build the culture and success of sasman and we are blessed to have you as part of our family [Applause] and Michelle who did you bring with you tonight uh three of my four daughters so McKenzie Taylor and tan are here we would like to bring our next points of Pride who is our classified staff Jill Mendes come on [Applause] up Jill started as a at saaman deciding to join our team as our media center specialist Jill is a ray of sunshine displaying a positive attitude and ongoing energy every day she's always looking for ways to support students staff and clubs on campus Jill does an amazing job at organizing all the athletic uniforms and handling parent questions to support their child at home she has created a student centered Media Center helping with our Tas and providing a safe and calming environment she is a problem solver that will always find the answer even if she doesn't have it and goes above and beyond in supporting all teachers and staff on site Spartan Nation would be a little less bright if you were not on our campus thank you for all you [Applause] do who did you bring tonight I brought my family with me thank you guys all right and last but certainly not least um Miss Kelly Taylor is our our certified awarde come on up [Applause] Kelly so I have had the pleasure of knowing Kelly for just about 10 years um and she is a math teacher on the Spartan campus and she began making her impact on the Spartan campus when she joined the family when the school opened so she is what we call an OG Spartan and she's been impacting our campus in a positive way ever since although she's already a phenomenal teacher with amazing experience Kelly continues to pursue professional development opportunities to broaden her skill set to better serve her students it is her desire to support her students and her ability to care for them and to come along the the I'm sorry to come along the side of Staff members that makes her such a tremendous leader on our campus she is currently working on our national board certification continues to train in building thinking classrooms and serves as one of our department chairs as if that wasn't enough she's hardworking passionate and a truly great person to be around we are so blessed to have you on our campus and look forward to several more years of you positively impacting the students staff and families of the Spartan Nation thank you Kelly and and you have a couple guests here too right I do I have two out of five kids showed up thank you co and AJ and and I have my co-workers there too thank you Lexi and Rebecca Lexi Rebecca did you want to talk no okay [Applause] spe we're going to need Higley High School back up here so Administration from higgle High Mr Allen Fields you could have just stayed up here they W it's a great day to be a night right so um one of the the great things about uh higgle eyes it's filled with phenomenal people uh achieving great things day in and day out um many of the people that we are honoring tonight are busy out achieving those great things right so I mentioned before that Carson Winger is not here he was just in a competition in China uh an international compe competition for speaking Mandarin and he's on his way back but he placed third place in that competition uh with people from all over uh the world an amazing feat uh super proud of him but Carson is one of those kids he's awesome at everything he does um Carson's he's the perfect choice for Higley High School student points of Pride one would be hard pressed to find another student at any school in the state who's excelled at the level Carson has in the classroom he's aced every class he's ever taken at Higley even classes not on his schedule last year he scored a highest score possible a perfect score on the AP exam and a class he didn't take um yeah wow in addition to classroom Excellence Carson has represented the Mandarin program at local National and now International competition and he's been selected to travel abroad multiple times as part of his Mastery in the program additionally Carson's also represented hickley high in state and National robotics competitions Carson always brings his programs his family and the Higley Community pride in everything he does um hopefully Carson can come and talk about his experience in China we uh will be inviting him because we're super proud of him and so excited all right then our uh volunteer Miss Francine Lopez is busy volunteering as you would expect U but I've been principal for sever several years almost 28 now um and I have never encountered someone who dedicates her time to so many different booster club franc works with almost every single booster club on our campus there's scarcely a day or night that she's not volunteering at an event for one of those booster clubs when she's not running an event she's helping with their fundraising their books and their paperwork that they have to file I know several of our booster clubs have expressed how grateful they are for her service and we agree we're equally grateful for her efforts on behalf of our staff and students at Higley High then our classified staff also not here uh Mr Ethan Haney Ethan is the defensive coordinator for our girls flag football team who has a game going on uh right now at this time so he he's busy uh e it's it's amazing when you get to see a future star in the beginning of their path to success Ethan is that future star Ethan is a Higley High School alumni and now he's a parah he he became a Pera the year after he graduated he's also a coach on our campus and he's very effective and professional in both of those positions the thing that makes him unique is his personality he finds a way to get to know each student and what motivates them it's clear that the students know he cares about them and their success that effective leadership is rare in someone so young we're grateful he's on our team and hope we get to continue working with him throughout his bright future Ethan is now working on his special education degree uh and hopefully someday we'll become a teacher at Higley High all right now our our point of Pride who is here Jen AKA can you come up [Applause] please every year I try to get a a higher of the year uh when we hire JY JY probably was that hire of the year you uh since arriving to higgle high as a last minute replacement in our CT Department jyn's done an incredible job of leading and growing the graphic design program at Higley High in addition to producing highquality yearbook with her students Jenna's dedicated countless hours to supporting our swim and dive team she's the head coach uh as well as taking on the role of lead adviser for our student council we just had homecoming last week and JY was at the school hours and hours and hours making sure that that was a great event in a very short amount of time Jim has JY has established herself as a tireless staff member who makes innumerable sacrifices to ensure that our students are provided with the superior academic and extracurricular experiences they deserve we're grateful for all that she does for our students in our campus thank you and you brought some people with you my husband and my youngest of three thank you [Applause] next is hi Le Virtual Academy and we have Miss Tommy bird here to acknowledge her award recipients okay so I also have a thin crowd tonight um Jacob hildbrandt is our nominee um for student he's actually one of our Higley Learning Center students um Higley Learning Center is our a credit recovery program so he's unfortunately not here tonight Assuming he's working he usually works night so um okay so Jacob hilderbrandt is one of hlc's most promising success stories after overcoming some very difficult obstacles he made the decision to continue his education and graduate high school through the Higley Learning Center since he started an hlc this past summer he has demonstrated renewed dedication to his academic success and a commitment to his future goals as a result of his work in hlc Jacob has recovered enough credits to be back on track to grad high school on time with the class of 2025 this may After High School Jacob is considering serving in the military and is interested in pursuing a career as a police officer and he has and his family have much to be proud of so that's exciting to see somebody come that far sorry okay next is Montana Flores um she is our um classifi staff and she is my assistant and she is amazing because I could not have done the last three months without her um her contributions have been pivotal to the success of Higley Virtual Academy as we transition to new leadership this year she has stepped up with unwavering commitment and exceptional customer service and communication skills her intelligence and problemsolving abilities have been invaluable guiding us through challenges with a Forward Thinking mindset Montana's dedication to Excellence is direct impacted my own success in my new role as principal not to mention the fact that she keeps me laughing throughout the week even when the chips are down it is with immense gratitude that I honor Montana today thank you Montana Wherever You Are for your hard work and your sense of humor I look forward to the rest of our year together and I actually know where she's in she's in class because she's also getting her another degree so she's amazing okay sorry back okay now we have someone who is here jasine rice come on [Applause] up gota frame it jasine rice is an exceptional teacher who has transformed The Learning Experience for her students at Higley Virtual Academy she's not just a math teacher she's a source of compassion for her students she guides her students with patience enthus enthusiasm and clear communication she's created a welcoming atmosphere in her classrooms where students feel safe to share ideas and take risks Jazzy is very purposeful about helping her students connect in the virtual evi environment with each other through Collaborative Learning and with her through inperson and virtual tutoring her ability to relate to students and understand their academic needs ensures they feel fully supported which is so important in the online en learning environment the hickley Virtual Academy is successful because of the unwavering commitment of teachers like Jazzy thank you Jazzy for your dedication creativity and heart oh and you have to say who you brought with you today oh I brought my mom yay mom [Applause] [Music] [Applause] rest do what pres president Anderson members of the board we have some upcoming events as everybody knows or I think everybody knows election day is next Tuesday November 5th that's a big day for our country and our school district for sure um next Thursday uh November 7th at 6:00 p.m.

School visits to pigley Traditional Academy we'd love for you all to join us thank you okay um I think those have left have left but it's a good time if you'd like to leave so if you go home and get some dinner and do some school work for our students next on the agenda are the requests to speak um can we go ahead and play the video please we value input from our constituents this time on our agenda has been set aside for anyone from the audience who wishes to address the board those that wish to speak should have filled out speaker cards which are due prior to the start of our meeting members of the board may not discuss comment or take action on matters raised that are not specifically identified on the agenda therefore pursuant to ARS 38-4 31.0 1i action taken as a result of public comment will be limited to directing staff to study the matter responding to any criticism or scheduling the matter for further consideration and decision at a later date also we ask that audience members practice proper public meeting decorum refraining from either negative or positive responses including clapping or verbal outbursts to ensure fairness to All Points of View those that refuse to follow these rules may be asked to leave in accordance with policy bedh public participation at board meetings if considered necessary the governing board president shall set a time limit on the length of the comment period in order to ensure that each individual has an opportunity to address the board the president may also set a time limit for individual speakers thank you for your cooperation also want to read a statement that the district is prohibited under state law from using public resources to influence the outcome of an election accordingly we ask that all speakers refrain from discussing candidates or issues that we'll present in the upcoming election our first to speak is Jessica Smith hello do I just go ahead and start all right my name is Jessica Smith I am a mom of four kids um two who have graduated from williamsfield and one at kolie and one at um chapparel I'm also a um certified teacher and currently working as an Arizona for the Arizona Aces consortion um adverse childhood experiences that stands for and I am here to speak on the need for more mental health support in our schools um the American School counseling Association recommends that um um that we have a 250 to1 student ratio and currently in Arizona the rate is 677 to1 students um our teachers are currently teaching in a state that um we have this really low teacher to student or high teacher to student ratio um we are also teaching at a time where we have a pediatric Mental Health crisis um and a parental Mental Health crisis that was just issued by the Surgeon General last um at the beginning of this month um additionally um I have a personal story that goes with this um my daughter Clara who is at cooling Middle School um has a congenital heart defect she has complex medical trauma and has suffered many has been through many um heart surgeries and other surgeries throughout her life um luck um just recently there was a social media gun threat at kie that really scared a ton of the kids um it has been a huge um effort to get her into school and this these social media School threats and the things that are going on have made it even harder luckily gratefully um Colleen Crockett was there at her school that day and was able to pull her aside work through it she's worked through things like this with her several times before and instead of me having to pick her up like I had to do several times when she was at chaperal I she she stayed at school and she continues to go to school all of the research shows that our students need to feel safe in order to learn there is nothing like if you look at any of the research it shows the kids need to be in the cortex part of their brain or anything that we're trying to teach them is a complete waste of time um we do not have enough mental health professionals in Arizona to support our students luckily we do have some great counselors at Higley um recently was also brought to my attention that there was an issue with the counselors doing the work that um that Colleen did for my student and I'm here to um add advocate for counselors continuing to do this work I also brought in a couple papers that I gave to somebody to pass out afterwards showing the statistics that I just went over showing that we are literally number 50 out of 50 in the number of counselors that we have in our school and additionally I brought in um the um the list from the American counselor Association on what counselors are appropriately supposed to be able to do thank you thank you thank I don't know forgive me um the next is it s e a k seek seek Smith thank you and I apologize guys thank you board members for the opportunity to speak my name is sik Smith I'm the founder of mom Army we are a National Coalition of moms and survivors fighting to protect the innocence of children and to end exploitation as Educators you bear the responsibility of guiding students while respecting parental boundaries assigning books laid in with vulgar I'm sorry assign assigning books Laden with vulgar and sexual themes undermines your duty to maintain a safe and appropriate learning environment I ask you would any teacher feel comfortable reading these passages allowed at a public meeting or with their neighbors children if not why is it deemed acceptable for minor children to read them we must prioritize children's emotional and intellectual maturity over fleeting literary trends I am shocked and appalled that A Book Like The Kite Runner which graphically depicts rape is part of the district's curriculum how did this book make it through any form of District screening this concern is not merely personal it reflects a broader issue impacting every family in the district it is absurd that parents who expressed concerns and exposing about exposing their children to such violent Conta content are met with threats and harassment children are being forced to engage with literature that lacks education Merit and we must demand better for their Futures furthermore I'm troubled that the only book on Muslim culture in Afghanistan included the curriculum features depict depictions of rape incest and sex slavery what message does this send to students about Muslim culture this approach appears counterproductive and potentially harmful fostering islamophobic sentiments among impressionable young minds in conclusion I urge you to reconsider the inclusion of these explicit novels in the district's care curriculum there are countless books that meet educational standards without subjecting students to graphic and inappropriate content schools have a responsibility to provide literature that en that is enriching and educational without crossing the line into material that is harmful to children thank you thank you next is Donna Carlson thank you for the opportunity to address the governing board I too am deeply troubled by the educational material being given to students it's clear the teachers have been allowed to select books without a documented approval process or clear guidelines to ensure their appropriateness this is especially alarming when these books contain explicit content that requires parental consent instead of attacking parents who are rightfully concerned about protecting their children we should be holding Educators accountable why isn't the focus on the appropriateness of these materials instead we see parents being bullied for advocating for their children's innocence while Educators push graphic content this has to stop as a district um well I want to specifically address the approval process for these materials who approved these novels in 2022 and what steps were taken to ensure they were appropriate I have serious concern concerns about the thoroughness of the review process even more disturbing is the fact that the district has stated it won't review these books unless specifically requested these books should have all been vetted and removed when the first complaint was made at the end of last school year as a district you have the responsibility to provide educational materials that not only meet state and federal guidelines but also protect minor children whose brains have not do not fully develop until their mid 20s perhaps some research should be done on the damage this kind of content can do to the young minds the claim that Higley does not teach critical race theory is misleading many of these books contain significant CRT themes the district cannot afford to overlook the importance of parental consent and the need for a comprehensive review of all materials every book assigned should meet educational standards and I hope that the committee reviewing the books will keep these priorities in mind it's also deeply disturbing that teachers and individuals are attacking parents on social media and even the only board member who is standing up for the innocence of children we should all want better for the district and work together to protect minor children regardless of our political beliefs thank you thank you next we have Sheena and is it Glock yes thank you hi my name is Sheena Gluck um I have two daughters in the Higley district one at kolie middle school she's a former points of Pride recipient and one at chaperel elementary um I wanted to come in today to talk to the board about the social media shooting threat that affected Middle School um prior to fall break um this was a very emotional and uh difficult time for parents students teachers admin everyone however uh I do have a respectful criticism of how things were handled with the student body uh I was informed by our school administration that the school would not be addressing this in any way formally with the students and that the correct approach that the district had chosen was uh to let time pass and for it to just be forgotten I know that my students have been in the district since kindergarten they have not had a year go by where they're not doing lockdown drills or um something related to school shooting awareness uh we cannot ignore school shootings we don't do that as a district in the first place so I would challenge everyone to consider going forward that when these types of invasive social media trends come into our school districts that we take a different approach and we actually do speak with our student population I do think that with the proper help of school counselors and other resources that we can put together an appropriate messaging for children to understand how to report these types of issues what happens after they report them um and and really make sure that all of the students know what is going on I was told that uh pulling the children into some type of an assembly which was what was recommended by the gobert police department was inappropriate as students would feel um publicly threatened bringing them together that could be something that they may have felt but I do think that we could have as a district recorded messaging or started some type of curriculum that could have been shared in Home Room classrooms or something of that effect uh these children have become desensitized to school shootings and they do throw these words around very flippantly and we need to especially with our middle schoolers and high schoolers re them back in and teach them the appropriate ways to handle this they are mature enough at 11 12 13 and Beyond to have these important discussions about what's going to happen how to report it who to report it to um and I do think that it would reduce the reposting and sort of the Hysteria that uh took place um to that end I also would like to share that because that this went completely unchecked for a week uh we had multiple families that did leave the school district and and that's really unfortunate I do think the kids are mature enough to hear public discussion on this and be coached on how to move forward thanks [Music] everybody thank you okay moving on to the consent agenda I motion to approve president Anderson yes is that the end of public comments okay can I just ask can we get in status like what our policy is for in the case of what did happen or what our policy is just so we're clear going forward I'd appreciate that yes Mrs Richards could you also speak with the parent and just let them know too so it's could you also speak with the parent and let them know that spoke just so we it's not hearsay information things that she has the information thank you yes I motion to approve consent agenda items 6.1 to 6.11 Amanda seconded all those in favor I I I motion carries 5 to zero um at this time I'd like to thank all of those in um involved in the gift and donations that have so generously donated to the district and its schools thank you very much moving on to information items 7.1 the special education Day School report for fiscal year 2025 first quarter and U Miss Miller you have some information for us yes govering board president members of the board this is just the quarterly report that we bring to you at the end of each quarter regarding um our students that are placed in our private day schools um we have a budget that's approved at the beginning of the year for 2.5 and as you can see as of right now we are within that allocation any questions thank you moving on to 7.2 the quarterly ESI report um that will be given to us by Mr Moore y board president members of the board this is much like Sha's report the the quarter report for our um ESI education servicing because our contracted substitutes and also contracted employees who have um retired from the district questions or comments thank you Mr Moore 7.3 the construction update presentation um with Mr Moore yes president Anderson members of the board um this was recommended to bring forth uh an update uh from a governing board member just on on where we're at in the last couple years of construction and kind of highlight some of the projects um that we've done uh Cavo landeras our director of Maintenance and construction will help uh be helping me in this presentation so just a little bit about the district I think sometimes this goes unnoticed and what we have to maintain and and upkeep um on on a daily basis um Higley Unified School District was established you know in 1909 that was with HTA and a small uh pocket of students um the oldest building is coincidentally on HTA uh that building uh was built in8 1985 uh that not going on 39 years old HT does have multiple buildings of a varying age that campus was built in kind of phases and and so um but there is one building on there that is from 1985 that we still occupy today um approximately 10 school buildings were built from 2005 to 2008 during higgy's years of hyper growth um during that time a lot of the almost all those schools were built by school facility sellers um at the time uh higley's enrollment was so rapid that it fastly exceeded the occupation um the capacity of the district at the time and so um all those schools including you think of Gateway chapparel um what am I missing Santan S no Santan was do one Cortina that's the other one um were built during that time and so uh again those were funded by a school facilities dollars by the state and um that state formula to allocate dollars is based on capacity um I do want to point out though that that is now approaching our our 20-year window um and with the slew of schools being built at the same time that does create some different uh circumstances with also maintaining those schools on the similar time our newest building um this most of this board was here and approved this um construction of this building was completed July 2023 um that is on Higley High campus and that is now over a year old already hard hard to believe um some other highlights um the district has a little over 50 plus buildings in modular we actually still have three modular that we're maintaining um where our best program is uh Miss Miller's best program is still in that um we have 1.7 million square feet of building square footage um and our average age of all buildings is 18 years so just a little bit on on how projects are selected and and when I talk about projects I'm referring to this is this is our our everyday um budget that Gustavo has in terms of maintaining or replacing equipment that has failed we're talking about projects that are um major projects is the term that we've of have often used in board presentations and in the capital budget um priority number one is is safety and so we look um at school safety we have um a standing bi-weekly committee where we assess and we constantly revisit um safety concerns um Mr Walker is a part of that uh he has good relationships with gber PD as well as Queen Creek and so we are um constantly involved in in making sure that we are addressing any immediate concerns and then also prioritizing um maybe uh concerns that we have um or projects safety concern projects that we have that may require phases for example our security cameras right it'd be nice to replace those all at once um right now with budget constraints right we're we're considering we're phasing those in on uh the highest um priority first right so our exterior buildings our entrances and then we'll look to expand that um so we work D to address and fund those capital projects and support our safe School environment that again that's our number one priority after we've achieved uh some immediate sense of that and there is no immediate safety needs um again we do have phased projects uh we look to work on our Capital maintenance plan and so that's a that's a five to 10 year plan uh where we look on our annual maintenance needs such as um large HVAC units we have a lot of school districts that are in Central plants so that means they have a chiller and or cooling tower and uh they don't have package units per se they have a large central plant um those typically need to be replaced every 20 years and so we look at a lot of those timeline schedules and try to be proactive in replacing and budgeting for those items it also includes Roofing weatherization flooring playgrounds tur Sports field just to mention a few um we all we also and later in this presentation we we try to leverage as much State funding for these projects um as we can um but sometimes the state doesn't either have the funds to to appropriate to um a lot of these needs and then we utilize either our capital budget if it comes to a point where uh it's either failing or or we absolutely need to replace this to continue to address um and and move our maintenance plan forward or else it'll continue to stack up those those Capital needs don't go away right they just continue to grow year after year looking at some of the projects the major projects of the last two years um like I mentioned earlier uh Higley highs had a number of different uh campus construction projects including the building Edition and camp and some various campus improvements as I mentioned earlier the building Edition was um completed in July 2023 um we also completed a modified traffic flow uh which addressed the safety concern with backing up traffic on posos um I know Mr Fields is here we've talked to him multiple times um that after some time parents got used to it and are now utilizing that um traffic flow and it's getting people off of posos and keeping our students being dropped off on our campus not in the middle of the street um a part of those completions when you modify an area um the town of Gilbert had has modified the the traffic F light so anytime you make an improvement in an area that hasn't been touched in a while um typically the ADA compliance or any sort of Code Compliance that has been changed during that time we're obligated to update or bring that area up to code um one of those included the Ada modifications to the light the Higgly light uh which was adding um some various crosswalks for um uh Ada and some different push buttons um and so when you anytime you again when you renovate or or construct a project um if you leave it as is you're not obligated to bring that up to code but once you touch that then um that becomes subject to you know town of Gilbert or any Ada you have to bring that up to code um so those are some underlining expenses that come into play when we do um large construction projects uh we were aware of that one early with our relationships with the town of Gilbert um a lot of these funds we we utilized uh were not just our Capital dollars so um a big part of that traffic flow in the town of Gite was adjacent wayte funding um I think two years ago the board approved leving additional funds for Jason ways and so that's where it's being used in these areas where they're public RightWay uh and they're being put back into improving those areas um we also completed the weatherization exterior painting this summer um I've mentioned several times that was a grant uh Mr landos worked on as well as myself for two years uh that total Grant funded from the school facilities division was1 $1 million and so that was a big win for us um and I'll mention how many more applications we have in the hopper later in this presentation um in 20123 this summer uh we finished the ca flooring replacement uh we have some pictures later in the presentation highlighting that uh that was the original flooring of that school and then we mentioned earlier that was built in 2007 um 2023 San Bus Loop expansion we utilize a number of adjacent ways to um expand that Bus Loop and create some additional parking um as well as a safer drop off for students in 2024 uh pre we had some preschool Renovations um again I some of the highlights were that were um one of the preschools had not age appropriate toilets um so we actually got age appropriate toilets for the littles um and created uh uh some different office to space uh for the preschools for that we utilized the capital lease funds that were returned to the district um that was now three years ago uh where we refinanced those buildings and the U lease or returned about $1.6 million back to the district so again um a lot of these project we are leveraging uh a number of different funds to complete um 2024 Williams fill track and field was replaced that was utilized in capital dollars um as as field and tracks are not subject to school facilities dollars so so let's highlight a few things uh Mr lose is going to talk about some of the before and after improvements and how they've improved some of the efficiencies within the maintenance department good evening everyone um so this is the restrooms at Higley High School um as you can see the top two pictures um you can see they look outdated they look dark um so we came in um new flooring new lighting U tiled the walls all the way up new partitions new sink uh made sure they look modern and nice and it seems like um the students have been loving it they've been taking care of them we haven't had any major issues as far as them tagging anything or breaking anything which has been really great to see um this was kind of an initiative that they wanted to see happen so it was really good for us to be able to make it happen for them and and bring all those bathrooms um looking to that the good condition that they do now and I want to make a point to a few of you attended the community meetings when we were going through this process and and the students this was their number one area where they did not feel safe if you look at the top um they did not feel safe using the bathrooms these were verbatim uh quotes from surveying the students um and so actually you know creating a space um that the students feel safe to use um and and they do have pride in keeping them maintained I was um I was not optimistic that they would stay in the shape they are but um Mr Fields can speak to it too they are taking um you know honor in in having a nice facility and and and not like said um breaking it you know and tagging it or like a traditional high school so so this is our weatherization project that um we did here at Higley High School um you can kind of see uh from the top picture the buildings kind are old and you can start to see the age and the wear on them um this process um goes through an assessment um they do some testing on the buildings to make sure um that moisture isn't able to get back into the buildings um while we did this project um we took advantage to add logos and add as much branding as we could to the buildings um some of the issues that we encountered with this were um some of the stem walls to the buildings when the dirt was pulled back uh had de water damage to them so we took advantage of that to come in and make all the proper repairs that we needed to do to get everything um back to normal uh we also had some issues with the windows on the campus a lot of the window seals had failed already so this was another opportunity for us to come in and replace a ton of windows at that campus and um just get everything sealed and and make sure that that the building looks looks in good condition right the other thing that goes into this is all the hardware for the doors all the seals get replaced to try to keep as much moisture out with the winds and the rain and all that so um ultimately I think we're very happy with the results yeah I'll just add two points to this too like weatherization doesn't mean just painting um it's weatherizing the building to um ensure that's inergy efficient and that it's you know holding air there's a number of different things that it goes through we also get independently assessed sfb does not just allow us to sign off on on you know the job complete there's an independent assessor that also says yes this checks all the state's needs in terms of being an uh meeting the weatherization priority uh if you notice on the far right we took advantage of also making some safety enhancements with the fencing if you remember the parking lot was actually fenced at at higgle High um we were protecting the parking lot um so we actually repurposed a lot of that fence on the campus and and fenced on the on the bottom right you can see that that's actually an exterior exit to that building so we took the opportunity to create some um additional safety measures and secure areas where there could be um like that was really open to the public and so now that's secure um and creating uh safe entrances um across the campus so this is another one of Higley High School weatherization um on the right you can see the new coping cap very modern look to the building again uh Stam oil issues on this building um and it just took took a lot of extra um looking at and assessing it just because of those issues right we wanted to make sure that we addressed all of the needs that we had there and so I I feel like um you can see the the nice logo on it um Turned out turned out great so this is the hegley high school Marquee um we were really proud of this project and uh being able to to make that corner look really nice right and to be able to have that communication with the community be able to post those things on there um we brand new electrical to this um it was mainly funded by Higley High School which was another um great point to this project and um it it's an awesome sign I mean I think we've we've had tons of compliments on it a lot of people have been really happy seeing that um we did training for the staff to make sure that they knew how to use the sign and um make sure that they could get the most out of it this is Cortina Elementary so um you can kind of see in the media center there's tape on the floor holding down the carpet so we made sure we came in replaced all the um old carpet with new carpet um did polish Concrete in the common areas like hallways and front office um we did V uh VT in the gyms to try to get a better flooring it looks really nice we were able to paint Court lines on it and um the the biggest thing with with flooring at least in in my perspective is being able to reduce the amount of time that it takes to clean it that it takes to maintain it um we had tile and on all of it and so every year we're having to come in and wax it it just it was a lot of extra work and a lot of extra cost that that we didn't want to have to keep doing so this is kind of the the new standard that we want to set for the district as far as carpet in in the classrooms and uh polished Concrete in the common areas also point out carpet scores provide a an easier if a if a singular carpet SP has a bill it's a lot easier to replace um we also have attic stock now with the the plant formant on site and so if if it there was a spill on the the current carp or the the prior carpet right we have to cut a strip out seam uh the carpet in um this allows us to maintain if if there is a spill that we can't either vacuum up or clean up um to easily replace those carpets and and kind of create a um a seamless kind of uh environment so this is our San Middle School Bus Loop um San was having some issues with parking um there wasn't a ton of space in the front of the school for staff uh there's there's a requirement that we have to meet to to have um a certain amount of parking spaces open for the pre- school as well so those were some of the challenges um so we came in and we added um I think it was over 40 or 50 spots in the back lot here you can kind of see where the renovations happened in the middle there um we expanded the driveway to make it easier for buses to get in and out of there and we also added a ton of sidewalks so that kids didn't have to unload in the dirt um all the buses can pull in they all fit and we can offload all the kids right onto a sidewalk which obviously is is addressing this the safety um making sure that they're not crossing the road when when they're not supposed to this is our all-inclusive playground at chapparel elementary um the the top part was funded through through a grant that uh Miss Kim landed for us um and the bottom one um we paid out of our Capital but it turned out to be amazing it has a shark right so it's the kids love it it's all inclusive which means that you could take a student in a wheelchair and bring them all the way up into that playground and let them play with the rest of the kids which is something that that we're aiming to do at all the campuses chel is is a larger crosscat program and so um that was is part of the priority from not only admin but some of their staff at that at that campus to make sure that they have that inclusivity and this is our willfield high school track and turf um this is one of the projects that I'm pretty proud of um it turned out awesome um when we started planning for this project uh we knew that there was going to be issues that we ran into that we probably didn't see coming and uh one of the big issues we had there was the soil once we took soil samples there we realized that the the soil was really unstable and any work that we did there would probably end up failing if we didn't take the right precautions to prep right and so we came in and stabilized the soil and made sure that that this is going to last as long as we possibly can with um for the students right um it came out really cool with the um track with the two separate colors um we ended up going with a a higher end infield mix to be able to keep that field as cool as possible um we did upgrade the water cannons as well to ensure that that they could provide the water all the way to the middle of the field and and make sure we had the right coverage everywhere um and yeah just something we're really proud of and I want to highlight too this was already on our radar CU this um turf fields last anywhere between 8 and 10 years this one being older technology as it was in installed uh what was that prior to 2016 right that's my math yeah um and so this was onor we did several tests they have impact tests um that are done by independent people um and they test the impact by by dropping basically a ball from various Heights and kind of simulating maybe what a football player would go through or a soccer player if they were to fall from a certain height um this field failed on on nine of like the 11 areas um and so it reassured that we were on the the timeline to replace this field um and so likea said a part of that was also just making sure that we did it right um with the soil moving we've had several cracks along um the track um where basically the track is creating a crack now it becomes a safety concern with students being able to to run that um and so we addressed a lot of that um in this project um proactively to make sure that this is there for at least 10 to 15 years um and and not have to come back in here uh we do have a video time lapse which I'd like to play see if it can play that [Music] not play it again sorry we're trying to do better at documenting our projects um and and sharing and I thought the time lapse was a really cool um project you have to start that from the start and so we did that and we maintain that through so um looking upcoming um we have uh the williamsfield student Park out to drop off um we're still looking at um leveraging a stronger queuing space to get people off of Higley Road and onto that Higley High campus uh I want to thank Miss Schultz for working with her connections with the town of Gilbert and basically confirming that they have no intention to put a light basically at the pool entrance um so we are moving forward um right to date we have uh a PO in place for civil engineer Mr L is working with them and we're evaluating options uh to them bring forth to uh bid out in a contract um uh we do anticipate leveraging adjacent waste funding for that um that is a a public RightWay space that would be considered a fire lane um that parent drop off and so that would be eligible for Jason waste funds and so um hopefully that will cover majority of the costs but we'll again we're in that um preliminary phase trying to really identify how much capacity or how much C they call it queuing space uh we can get in that parent drop off more than what we're currently doing um the Cortina water main repair um that is on the agenda for later tonight that turned out to be about 33,000 um that is uh we are just waiting for the final approval for sfb but um they will we fully anticipate them funding that um just again another thing that was uh immediate and we had to address it um Power Ranch roof replacement um back in 22 there was an assessment done for 22,000 um some time and the time between no forward progress was made on that so we are been picking that up and trying to move forward with that that power vent roof is 20 years old um a general timeline for roof R2 and so um we're working with sfb to let us move into that next phase which is um procuring a bid to replace that roof uh higle intercom replacement um that is also right now sitting with sfb waiting for funding um they have approved the application um basically the intention of funding it now they just need to come through with the money um a lot of our projects sit in this we don't know the timeline um but their intercom replacement is an intrical part in how their campus communicates um and that is recognized by the school facilities board as a as something that will fund and so again we're trying to leverage uh that Grant as much as we can I also wanted to highlight a couple of the grants that that you know in our everyday projects we are also still applying for Grants um and trying to pursue other funding sources um we submitted a grant uh twice now for it's called the cops Grant this is a Federal grant um that basically funds security enhancements uh we applied for 500,000 um we were denied both times um that Grant unfortunately with our district um and our free and reduce population uh that is uh often hindered us in a lot of these Grant applications um they considered free and reduce percentage um one of the main criteria and and basically whether the campus is safe or not or it's one of the matric criteria and so being a low free reduced percentage um puts us at the tail end of a lot of these Grant applications um that would and that was one of the reasons why we were denied in this this former application process um wifa um the water conservation grant program we we're working with a $3 million Grant um for over a year now unfortunately this last legislative cycle the wifa was cut $130 million in funding and they pulled all Grant applications um so that Grant was going to fund the conversion of power ranch is a large footprint of turf uh or excuse me grass and uh we were going to utilize that money to um eliminate a number of that grass fields either convert them to Turf or make a desert landscape to reduce water impact basically that was the grant was for uh fortunately again the legislative cycle cut that funding the grant they pulled that Grant immediately um and that was denied um I want to also highlight like Miss Anderson highlighted earlier pto's make a number of donations to our district and we're very thankful for them um just recently a couple of the projects that I think uh immediately are the Santan um drop off they provided shade structure and and misters um uh just just tonight you you approved a 39,000 furniture donation from a vendor um in addition we are constantly working with SRP on on rebates um they approve up to 350,000 in rebates for energy efficient initiatives and projects um we are working and we've rebuilt those relationships to leverage um that rebate application and and and so gustava is doing a great job with uh uh uring that are any lighting replacement or any energy efficient um thing that we do that's eligible for srp's rebate that we're we're getting we're capturing that and so um moving on to um pending sfd uh construction projects um much like the the grants I I mentioned earlier there's this is the the main grant that we have available to school districts for pend uh approving construction project s we currently have what is that seven applications in the hopper um I estimated basically award based on um what was recently approved um price per square foot on Higgly High um so that that number is is a is an estimate um but again we we are doing our best to utilize the school facilities division grant program um a lot of these grants have been in the queue for for multiple years I have a notes section on on there um unfortunately it's just subject to their their funding ability and every District uh has multiple applications in there and so this comes down to um priority and and they have a scoring Matrix as well um they use to prioritize projects they did recently start to honor projects that have been in the hopper for for a longer period of time so projects like um the power ranch roof that's been in there for three plus years will get greater priority than a than an application than submitted more recently so that that was a a great enhancement this year to their scoring rubic with that that is a quick update on some construction that we've done recently and we'll be happy to answer any questions Mr Moore thank you for the update on Williams Field I know I've been pushing that because as you mentioned about higgle students being dropped off in the middle of the streets then I see every morning williamsfield students being dropped off in the middle of the street and and the backup so hopefully we have a solution soon since the town wasn't able to help us with that and then thank you for the grant updates I know I had asked for that a couple months ago on grants and the things that we apply for trying to get the most funds that we can so I appreciate that and all of the construction looks beautiful too it's the the williamsfield a teacher said to me when we did the the ribbon cutting that she felt like it she had just got her laic because it's so pretty beautiful out there and I know that was a necessity with the track field and us being able to practice on it but it looks really nice thank you president Anderson I was just going to piggy back off uh board memb Schultz in that we just went on our Cortina walkthr and their gym looks fantastic awesome and all of the updates and stuff that you did it looks really nice it was great to see thank you okay any other comments or questions thank you thank you both of you for your information putting this together okay we are moving on to 7.4 policy DJ the bidding and purchasing procedures first read um Mr Moore is proposing changes to the policy yeah president yers members of the board um me and mrman talked and it was just easier to to strike through the old policy and just add the new but I'll highlight the major changes include um the the last paragraph uh which is the registered sex offender um prohibition proh imitation I butchered that but there's a couple statutes that were added um and this this those statutes are now outed to the policy and the language um regarding that um those statutes is in now in the um recommended board policy I do want to point out though that we do require all vendors to check in with our our system and so um we also have that layer in addition to this sport policy thank you are there any questions or comments regarding this President Anderson Mr Moore so there's no changes to do any of the other language it was just or there is additional changes other than the sex offender one sorry I didn't compare it like word for word yeah I can I can provide in stats a better comparison but like some of these updates include just um bringing it up to date with what is currently in um the procurement threshold so um the required bidding u in the old policies is 50,000 and the new one it's 100,000 that's that's currently what's in statute and that's what requires bidding um so the policy itself was just um outdated in terms of there's another thing that uh list that requires anything above 10,000 you may have veral quotes that is not allowable anymore you have to have written quotes so some of those smaller changes but I'll be happy to highlight um all all those changes in status if you would like um that's okay I I wanted to um look into adding possibly adding additional changes um to the policy while we're working on getting it updated uh one of the issues um was allowing contracts to exceed 5 years without stringent yearly reassessments um of funding uh which could lead to possible Financial strains um and changes in the budget availability or economic downturns um that could impact uh those types of contracts um I've got several and I I won't um go through all of them um but there's also um the policy consolidate significant procurement Authority Under uh the superintendent without requir an independent oversight and uh with you know this comes up often but with our previous history um know I'd like to make sure that um there is oversight and that uh the board is not Rel relinquishing um our um approval Authority um there's also uh the issue of contracts um that are you know over $100,000 um I'd like to be able to see um some sort of U amendment made that all service contracts that exceed over 10% of the approved amount come back to the board for possible you know possible re-approval um there's issues with Joc contracts um and the fact that if we hire a contractor and then they subcontract out to um you know J any type of J contracts that we have no oversight in that um and it could potentially be a contractor that we have a problem with um but because of the way that it's written we technically wouldn't have a say on who our contractors hire as subcontractors um so I'd like to be able to see something written in there and then the biggest one is um the you know I just talking to community members uh the trust between uh taxpayers and when it comes to things that like bonds and overrides and bond packs um the fact that we have uh contractors who heavily fund the bond packs um and then it it creates this uh payto playay type of um image um amongst taxpayers and so I'd like to potentially consider adding some sort of provision um that if any Corporation or individual or any contractor uh that donates to a bond pack that uh whether it's a set limit on how long that they can't bid on a project um or that they can't bid at all on a project that um they've attempted to fund through the bond pack um and I think that that's necessary to um get the trust back of the community um because this is a huge concern um those are just a fre few but um I can send you uh what I have and then um we can discuss it further from there yeah that' be great if you can thank you uh president Anderson point of clarification as far as I understand it the PEC is separate it is a separate everything so as far as what this is and what business we do I I hear you with respect to your concerns and I think they're valid I argue that is laws beyond what we can deal with in terms of financing and how that stuff works um so I don't see how if we go forward with whatever these changes are and how some of this gets commun communicated to us as we progress um I mean we can't change some of the laws that exist with respect to how businesses can give money to packs and what those things are from I mean that's that would be Citizens United and that's a larger issue than this so if that is something that is pertinent maybe when when we get communicated on it next kind of include part of that but as far as I understand it those would be separate from where we are at I'm sorry we can get legal advice to make sure we understand everything um but we Christine's taken notes of what Vice President Van Hook shared and then she'll provide something in writing to Mr Moore so we'll go from there president Anderson I I've got it all typed up so I don't want her to type too much up cuz I can give it to her all in in writing um but as far as uh laws um there really are no laws um but we as a board can create policy um as long as it doesn't violate law um and so nothing prevents uh companies from donating to the to the pack and um yes they are a separate um considered a separate organization uh but ultimately uh what happens is these contractors um donate to the pack hoping that if the bond and override passed that then they're going to be given a contract to do the work and so that's where the whole pay to playay comes in um and that's what the community um is concerned about and so if we had something in place uh to say okay well if they're going to fund it then there's an opportunity um or there's there's a provision um that would prevent them from being able to bid and that this pay to play type of scheme wouldn't be involved then um then maybe we can regain the trust of the community and possibly uh get more people to vote um to pass bonds and overrides um but anyway I I'll send it to you and uh we'll go from there a president interesting question again because this is not pertinent to what our policy is so how the pack functions and that process is separate from here I would like to ask that when whatever these issues are at least we are made aware of it so when this comes through for a second read things aren't just included and we can go through that in terms I don't know what that looks like for you president Anderson and and Miss Zimmerman when you put that stuff forward as far as like what suggestions are there what is in policy in place and all of that jazz because again I think it gets uh I would be grateful for legal's assistance with respect to campaign financing and things that are separate from us because this is a process that is part of and ingrained in the American system um and so being frustrated that schools are participating in the system that everybody else is already participating in puts us at a severe dis advantage in terms of functioning and again this would be things beyond our control because these are private businesses this is a pack that is separate from what we can do as an actual organization president Anderson oh yep I was just going to ask if maybe whatever U Miss man hook sends to Christine if the rest of the board could look at it too CU it sounds like there's quite a bit and I think it could get convoluted if we try and add that to what we have so if we can see what what you have and what you're suggesting kind of separately um then we can kind of see where some of that might mesh together um I'm trying to think of a good process cuz is typically um in policy there's not that many changes recommended to that extent it's usually a word change or maybe something a little bit different a dollar amount to something like that member so I I can there's no really hurry to bring this back to address the main reason because like I said we have things in place that we already practice to to um uh for vendors um to catch you know if they are registered sex ofenders so um I can bring this back as a second reading information um and kind of omit our typical practice of going right to action but we can continue to discuss this because I feel confident that we have procedures in place uh to address the major changes in this policy so if it needs more time um we can do another information session well yeah I think giving us some time to see what what Miss man Hook's recommending and and then um also for you guys to look at it because I was trying to listen and follow on how much of that perhaps would go into this policy maybe some things belong somewhere else um and so just understanding where that would all go in what it would look like so um then obviously we can have like you said Mr Moore another conversation on on what would go into this policy so board member Reese um because there are questions about this if she sends it we could share what Miss Van Hook shares with you and Status yes and she has she said she already has it typed up then just so we can all just look and follow along absolutely so and then we can work on how we proceed president Anderson um and obviously like I I wouldn't expect like for any of this to happen without legal looking at it so um yeah so we would you know take all the necessary steps to ensure everybody's sees it thank you and thank you for everyone's input on that okay now we're on to uh 7.5 policy B Eda notification of board meetings first read with uh Mrs Richards with some changes thank you president Anderson this is a first read of updates due to legislative changes to be da notification of board meetings except for a meeting through technological devices the agenda for the public meeting is required to include notice of the time the public will have access physical access to the meeting place so for example tonight it was 4:30 because of the executive session normally when we start at 6 it's 5:30 but that's being posted so the public knows as you just stated that's we are already doing this we're just updating the policy yes thank you any comments or questions president Anderson is there any way we can clarify because it says um as is reasonable and practicable um I don't know if that can be clarified where are you at when you're reading um a statement shall be conspicuously posted oh I see and then um Vice President Van Hook I think there's some uh exceptions like if the website is down for example and that never happens here but let's just pretend like it did uh there's some exceptions we need to you know acknowledge um that 24hour notice is important and it can include Saturdays but Sundays and other holidays are it doesn't include those so I mean I may be not interpreting it correctly but I feel like as you read through the rest of it it's it kind of defines reasonable and practical okay um president Anderson and then also there's uh designated public places MH um I don't know if we can we specify like district office or specific locations cuz like how are people supposed to know what those places are it Christine correct me it says district office right on the agenda or did I make that up yes it does if you look at the I believe that it does and online I think we even give the address like I think it's there online when you do it like I to be clear I've read this like once in my life because I just click on things but I'm pretty positive the address is also on there too that it says the district office I could make that up butre and just as a note of clarification I think it says that because there are times that we will hold a meeting at a school um a a general board meeting could be done at one of our schools it could be done at hcpa it it's not specific typically it's at the district office but hasn't always been so I think that's where it's talking about public meeting spaces not miss Richard's home so absolutely not we're coming over uh you're right board member re because in the past we have had them at schools and and it's not as easy as you would think especially when we're trying to make sure YouTube's involved in everything else so thank you and just one more um where it says uh 24-hour meeting notice is maybe I'm reading this sorry lost my spot um and I don't know exactly where in this policy it states um as far as where to find the agendas but is it possible to include a link um to where the agenda's minutes and the q&as can be located um in the policy in the policy so like online when they find the policy there's a link that they can click on kind of like the statutes [Music] um that's true right um but the the q&as aren't on board dos right so is there a way we can include a link that will direct them to where that is yeah PR Jess wouldn't they be on the website to get to board talks right but if they're in board dos looking at the policy then they just clicked one more that will take them directly can can I just add if we if we add a hyperlink to the policy if the link ever changes then we'd have to bring the policy back for uh review and that might not be a practical place to put a hyperlink Mr Walker that's a valid point so because I think with final site all that up dat that would be an example of where we would have potentially lost the link so we just switched over our website if we put those in there that we would have had to have gone through all of our policies again is what you're telling us that's what that is sweet president Anderson uh why would we have to re-approve for a hyperlink change Vice President Van Hook any changes to policy are to be brought to the governing board for approval so I don't think we do that when we do the links for like the AR statute so so that I don't think that would apply in this case right cuz I even clicked on several of when I was going through this I clicked on several of the AR statute and they don't work um so if and they they actually link to um AZ ledge website so if they move it we're going to have to reapproved to have the link in there if we're in there looking at policy if we're in there looking for agenda is there a way to put the link for the Q&A in there to Q&A being wherever it is in the website am I following along instead of throwing it in a policy I need somebody that's expert on this to answer and I'm looking across the room I I I don't I don't want to complicate things I just want to actually make it easier so that when anybody's pulling up the policy and looking at it that they can where it says you know you can find it here that it um allows them a quick link to to be able to find it this something we're considering under when we're in board docs we have welcome meetings agenda policies and library is that something we could add under Library I don't are we getting off topic also for this anyway just an update to the policy that's all I'm asking um just some sort of a link whether it's under cross reference um you did bring up a valid point though because if we're bringing this to you in the links aren't correct we need to double check them before we bring it to you so we're taking notes on that I I just our Q&A is not in policy so I'm I guess I'm just kind of struggling why a link on the policy to go to the Q&A when the Q&A is not part of the policy I I I I get you're trying to find ease of connecting dos but they would start at our website they would go to board member or um well they they go to governing board to find board docs and under governing board is where our agenda um or Q&A and stuff is under the governing board tab of our website and that's how you would initially get to board docs to begin with so they're they're already passing that area to get to the policy and the Q&A piece is not part of our policy yeah I think we're still we're straying from this policy right now so let's we can bring that that's okay I don't want to complicate things I was just trying to make it easier so that when somebody's looking at the policy they can easily access everything but no big deal okay 7.6 policy baa evaluation of school board board self- evaluation first read and Mrs Richards again thank you president Anderson this is the first read of updates to baa evaluation of school board or board self evaluation the language noting an annual meeting for the purpose of a board self evaluation where is being recommended to be removed because it's not statutorily required so the language allowing the board some discretion was included instead so you'll see it it goes from the board shall meet to the board may meet should it choose to do so uh and it takes out at least annually not late later than November 20th so it goes to should it choose to do so for the purpose of appraising its functioning as a board and to evaluate board performance and one reason I mean we learned of this update through asba but then we also wanted to bring It Forward because our next board meeting you guys are scheduled to do your board evaluation so so if could we approve this tonight and then we can make changes to that future board meeting we have it as an action item for you to decide what you want to do you know in terms of um updating it and or scheduling the self- evaluation so thank you right now I'm just asking you to evaluate the language change gotcha okay no uh any questions or comments for this one uh president Anderson I'm curious to know if the ar ar reference is incorrect uh what's listed is 15- 321 and I'm wondering if it should be 15- 341 well we can double check that but Christine you looked at that already right I I pulled it up and it didn't seem like it had anything to do with board evaluations but my understanding is these aren't required and so I'm not sure why it's referencing that if it's not on topic okay yeah if you can just double check that please okay any other questions or comments all right I move on to 7.7 policy jld D guidance and counseling first read uh Miss Miller Mrs Miller has some proposed changes for US president and Anderson governing board members that we wanted to um revise this policy to more closely align to some of the guidance that we've received from the Arizona Department of Education as well as align more closely to our expectations of that the role of a school guidance counselor within our on our campuses um so you can see some of the things that we've taken out we've also added some information at the bottom that just aligns closely to the expectation that students that do participate in um small peer groups that they have informed parent consent before they participate in those groups to make sure that parents are being given information on those groups and completing the permission slip um as well as we do know that some of our guidance counselors do have degrees that allow them to be certified by the um Board of Behavioral Health and while they may hold that licensure we wanted to make sure to include in the policy that when acting as a school guidance counselor that they will not act in the scope that that lure allows them to any questions president Anderson um and I I just want to clarify that there was um um there was changes um by the Board of Behavioral Health um where they you know our our coun school counselors are just certified by um their aiz own Department of Education they don't necessarily they don't have the license to practice Behavioral Health um which uh these changes were made um by by um by the board um stating that um you know they they can't provide any type of uh Psychotherapy and there's a ton of things that fall under Psychotherapy so uh any Mental Health Services um cannot be provided um and that if if a school counselor crosses that line um that they can actually go in front of the Board of Behavioral Health um for uh pretty much violating the law and um Arizona statute says that if you practice mental health without a license it's a class six felony um so I wanted to ensure um that uh you know our our counselors are staying within their scope um and also you know not violating state law um especially due to recent changes um and I thank you so much for um putting the time um into all this and um and I do uh want to uh run a couple more things by you I know this is just First Rate as well um so um same thing with with this policy um I'll send this over to you for review thank you okay um in the second paragraph which says the program is also integral in CRI crisis is it supposed to be crisis yes response thank you okay thank you uh president Anderson I I guess I have a question based off of what board or Vice President Van Hook expressed the whole Mental Health Services cannot be provided which I agree with you counselors are not giving therapy that is different um but counselors are also crisis responders which I I I wish to ensure that our policies are making it very clear to counselors that when a kid is in a mental health crisis you are doing what you are supposed to for that kid I.E if we get notice that a kid is suicidal if we've had a death at that school if we've had situations in which like a school shooting and people are having panic attacks that is by extension a mental health service to help a person when they are in crisis and that is literally what our counselors are supposed to be for so is our policy protecting their ability to be crisis responders on campus when they need it now to be clear this does not mean they're providing therapy beyond that this is we're providing Services while they are here we are capable of giving them resources we often routinely give parents resources and things to go to to assist depending on the situ situation but like I I wish to ensure that that these which are extremely important we even had public comments just today about the importance of current mental health crises these things happen frequently um so is our policy ensuring that can still happen yes board member Wade so we have spent quite a bit of time this year with our guidance counselors in explaining their role in responsive Services which would be such things like like you described you know those suicide risk management processes the threat assessment process um and students that are in those acute crises in the moment um but we've also worked with them to help them understand when that crosses over into that mental health psychological support and what their process is and providing resources to families outside of their the district thank you I just want to make sure our counselors feel empowered to you know do their job and help the students in those moments cuz it's literally can save lives yes thank you all right thank you any other questions or comments or 7.7 yep I'm sorry one more thing um all the legal references weren't on it so that was the only other thing thank you okay let's go on to our action items 8.1 is the approval of emergency procurement procurement Cortina water main break uh other there any questions or comments for this before a motion I motion that the board approve the emergency procurement in the amount of $31,500 all those in favor I I I motion carries five to zero moving on to 8.2 this is the discussion regarding board self- evaluation yeah I motion that the governing board not hold a board self- evaluation this year second that's Tiffany second all those in favor are we not having com discussion yeah no no we're moving on you're in or you're out I'm just kidding jeez no the way I understood this is if the board's going to hold them yes not necessarily just this year and I I get the policy can change from a shell to a May and and you can take take out that time but I would strongly caution not doing one or not having an expectation of doing a board self- evaluation um that's we don't get much time to interact with each other and and it's a way um that board members can have that time to discuss and so I mean if you're just talking about this year I I just I took it as with this new policy are are you going to look at scrapping them all together or but my motion was just this not do it on the November this year yeah okay that's not how I read it sorry president Anderson Bo memories I I vote I seconded too because I believe several people were going to be gone at our next meeting so it wouldn't probably make sense this year a board evaluation in the November meeting president Anderson I will not be here um but I I was just because the way your motion was was just for this year so that it's something that we can decide each year because I agree with you it is is good but it didn't make sense this year all right so we have Tiffany second it um all those in favor I I motion carries 5 to zero a .3 is the selection of a superintendent search form firm not form let's open for discussion president Anderson Just GNA give a couple two cents here um we did get some we had some part of a discussion regarding legal advice with our a superintendent search firm and there was a couple different options that were presented um um one of those options was that potentially we were asking if it could be done in-house um during my experience on the board we have done it both ways we have done an in-house search and we have used a firm um there's pros and cons to it um I know Miss Johnson was talking about you know if there was any concerns with bias and when you have a firm that kind of takes any early bias out um but on the other hand when you have a firm they don't have a stake in what happens either um and when you do it in house um those people have definitely um vetted interest on trying to make sure we we do it correctly um I personally prefer the in-house method just because I think that um everyone that talking to these candidates they they have a vested interest in in who comes and what happens um and we have some control on what our candidates look like if you will um versus we've we vetted these and here these are the ones we believe based on your criteria um that are your top ones and then with the last one we had a whole list of people who were excluded and I'm not saying they shouldn't have been excluded um but just didn't necessarily check the box and I know for me looking through some of them I didn't understand why it wouldn't have checked a box and thought well that candidate might have been maybe a good candidate so just giving my two cents I I think when you do it inhouse I think you you have more um you just have more interest and I know Miss Johnson that that is very difficult and we had some of those conversations um typically it can be done at a slightly lesser cost um there are definitely costs associated to it um but typically you can do it a little bit um less expensive that way so that's been my experience I did I liked the the in-house process better um certainly better than this last process so um this last process was very frustrating and I know as board members we there were several times we felt caught off guard and it was like okay well we're going to talk about this and then it was all of a sudden we're not just talking about this we're making decisions about this and it was like this is the first we're seeing this so I think it also helps with that communication I know there was some conversation um if we do an inhouse about having some committees with board meeting or board members on that um I would caution that because I would save that your board members need to make that final decision um and so I would definitely have committees um of made up of different um stakeholders but I would not include a a board member on those committees because they're seeing different they're seeing different things so I think let letting the board members see that candidate for the first time collectively is very important but um that I just said that when we were talking about it that's been my experience so president and Anderson board memories when we talked about it I was worried about the time and you know having the staff and making it happen but I love all the points you made about the vested interest sorry I like all the PS I I don't know remember we didn't like that but um I like the points that you made about a vested interest having more control those type of things and your expertise in the F your your longevity on the board and um doing it both ways because we were frustrated with the process previously um and I have the confidence in Mrs Johnson that she can definitely you know make this happen I know we talked about staff and the overtime hours and what it would take a bit um and now that you've had that to sit with for a second do you think that that's feasible for you president Anderson members of the board yes I think that's feasible for our department to take that on yes thank you and and I agree with you on the board members on the the Committees because it would um create Prejudice as well presid Anderson um as far as I agree with the board members not being part of the Committees but it would be a um they would be subject to open meeting law correct the committee if a committee is oops sorry if a committee is created by the board then yes they are subject to open meeting law uh however there's other things because it is because of personnel um there are certain aspects of that as well just the same as we are yes that we would need to check with legal counsel to see what that would look like as far as what information would be shared again remen REM remembering that a committee and when you're doing a a screening hiring process is confident itial to the members of that committee and they're not able to reveal any information before during or after process right and it's they would be of staff is that what you're for hiring committees they would it would be staff members they would create certain okay that's correct there is that confidentiality piece as you remember that you had to sign that confidentiality agreement um during the process of that hiring so please note that anyone who would be part of this this call it committee or whatever it it needs to be confidential it's not going to be something that someone can people can come in and be part part of only if we decide to do those open forums would that happen like we did in the last process and I guess maybe a committee is not the right word it more so a panel a hiring panel um versus a committee that you would have people who screen them and then what I would recommend is that there is a panel interview with um whomever you guys de deem appropriate um and then that can help kind of I don't want to say screen out but potentially screen out um some of the candidates it just depends on how many we have President oh go ahead um so look uh you've brought up some very valid arguments which is why I laughed earlier because it's just the same same feel the same something else that I think is a benefit to doing it in house and again sorry Miss Johnson for the uh gargantuan task a foot um should we decide to proceed with that one of the things that we talked about is if you recall uh our last process and the number of meetings that we had to have just so they could understand who we are and what we're about and considering we're starting where we are good news you know us uh so that makes it I think a little bit easier in that process again sorry for the you know labor but I do think look it's a valid argument the buyin um and maybe my limited singular experience has left quite a bitter taste um but I like the idea of people caring about how we progress um please don't take any of this as I'm opposed um to what is being proposed um I just want to bring out some of my concerns if it were to be done in house um it is the the reach of applicants um these firms do have um a relationship with um other school districts and um other entities Nation wide so I think that that's an advantage um the capability of our staff and I'm not talking about being a not their knowledge and skill I'm talking just about just being overextended um you know have you know the vacations and and everything else I just want to make sure that you know that that's taken into account um I was in the audience during one of the last times I believe you were on the board whenever we went from uh Birdwell and then we went to Thomasson I believe um and so sometimes it feels like friends get picked or asked to apply um and it it it feels for lack of a better better word icky um that you know was was that a choice that was truly in the hands of of the board and things like that and not and we are a completely different Administration so I'm not honestly I'm not worried about but these are just things if I'm thinking of it other people are thinking of it and I just wanted to State it out there but you each and every one of you and have brought up excellent points of why inhouse would make sense at this point in time but I just wanted to publicly State those thank you president Anderson uh I agree those are all valid points one of the things on I think there could be bias as far as search firms too if they have certain candidates and that they would like to bring forward or you know some of the candidates that we didn't get to see I don't know I'm not accusing but I'm just saying that that could happen with the surge form as well sure sorry just to counter that it's just they don't get to work with them right but it so it be here something else to to your point president Anderson and we discussed is to and I think this is definitely worth the money to advertise nationally I think that also was a big part and I don't know last time did we stay to the state or what I literally didn't live here so I did not care but I do think that is a valid point and I think that I don't know if it necessarily absolves your concerns president answering I think they're valid but I do think it at least helps if we are casting a broader net um in that process at least rather than just keeping it you know to the state I just wanted to make sure we had that reach we had that capability to really reach like another firm could that's Aid thank you and think I agree all your points are valid that it's not the lack of their ability it's it's time and we were talking about timing we are on a a tight timeline um and we were talking about some differences working backwards regarding when an offer would need to be made and and there's also things you can also do letter of intent to you know if we're having to wait a little bit on a on a time frame but um and I think that I don't think there's any escaping it cuz I know that they're um everyone reaches out to people they know and say hey this position's open apply for it and so whether they're applying through us directly or a national firm and I agree um but like you said we are a completely different Administration and I think that where we've come and the documentation we do now and um the tracking and who who spoke to who who touched it who reviewed it who and I think that that makes a difference because everything's documented and we are a completely different Administration so do we have to Mo yeah yeah so um I motion that the governing board um use in house to conduct a superintendent search second that seconded by Tiffany all those in favor I I I I I motion carries 5 to zero [Laughter] congratulations so president Anderson I'm assuming at this point between Miss Johnson and Mr Moore they'll have to come up with a a proposal on cost to come before the board thank you uh board member ree can you say that again because Miss Johnson didn't hear oh just that you work with Mr Moore to try and come up with a cost that comes before the board future agenda items for 9.1 um any requests uh we mentioned the the link got brought up if we want to have discussion on the website and anything with regarding making it more efficient but I figured now let's um I think there might be a better way to handle that if there's nothing else let's move on to uh adjournment I motion that this meeting adjourn second oh that was Amanda all those in favor I I I motion carries 5 to Z good night everyone

[Music] hello clockers welcome to another segment of waa news blog my name is hi silver and today I will be giving you a brief summary of the Ashlin Town manager newsletter starting off we had the Halloween parade last week Ashlin hosted its annual Halloween parade bringing together children and parents dressed in costumes participants gathered across library before marching to the Mendes school where they paraded around the gym local judges evaluated costumes and selected winners in various categories the event also featured fun and games for families at the middle school making it a festive day for the community some updates on the sidewalk work along Route 135 the sidewalk project along Route 135 is nearing completion funded by a $250,000 Grant in arpa fund the project enhances safety and accessibility for residents and students connecting key locations JH Lynch managed the construction which included the removal of old guard rails and installation of a new sidewalk ever Source has been asked to relocate utility polls ensuring the sidewalks is ADA Compliant the OPB Financial update the town has seen a positive increase in its OPB funded ratio rising from over 9% to nearly 12% this trust fund established to manage retiree health benefits reflects the town's commitment to financial planning Route 126 update traffic delays in the pwn Street area have eased as Verizon Crews progress on relocating lines crosswalk installations are ongoing and completion of the project is expected by Spring 2025 the downtown Street Escape project phase two the second phase of the downtown project starts this week involving underground utility preparations minimal traffic impact is anticipated as this phase progresses e 40b project update Mass housing has approved two 40p projects for 250 units at the Mill site and 226 units at 61 Waverly Street these projects can now move forward to the local zoning board of appeals some special town meeting info the special town meeting on November 19th will address Financial articles including the appropriation of free cash and funding for a new water man project registered voter ver voters can participate in discussions about Community issues and proposed bylaws MBTA communities the planning board discusses compliance with the new NBTA communities law during a recent public hearing with details available on the town website the town hall trick or treat is approaching families are invited to trick-or treat at the Town Hall on October 30th with donations collected for the ashin food pantry a simple gesture a local organization is collecting donations for the ashin food pantry community members are encouraged to participate especially as the holiday season approaches now this week's Community shout out Becca Solomon the conservation agent since December 2021 has made a significant contribution to Ashland she acts as a liazon to the Conservation Commission enforces the wetlands protection act and serves as a town tree Warden focusing on tree health and safety notably she established the annual Earth Day event collaborating with the sustainability manager to provide educational workshops and nature-based programs for all ages voting information the town clerk's office is preparing for the upcoming November election and the special town meeting key details for residents include in-person early voting which has already begun and will end November 1st voting hours vary by Day election day is November 5th with polls open from 7:00 a.m.

is the best buddies talent show at the hcpa and Miss Miller will tell you that's one of the favorite events of the whole entire school year so we encourage you guys to attend if you if you can Monday November 11th is no school for Veterans Day the 12th Tuesday there's a parent event an Aran harm reduction virtual meeting for parents and then last on Thursday November 14th there's a parent and student event social media um production here at the district office I thought we had one more about the visit to Higley Traditional Academy huh it's coming okay all right those are the events thank you Miss Wade was clarifying that it's also on the 14th the visit it is it okay Thursday November 14th at 9:00 a.m.

bhmsd.org I had to get that information I couldn't remember it off the top of my head but it is ssbu bhmsd.org to learn more about the Smash Bros tournament on November 2nd coming up here at bluon High School all right it looks like Pike High School sending in a Mewtwo hello all right there we go we're just waiting for our two players to come through with a taunt all right here we go both players are ready let's see here the me coming in very fast some early attacks teleport that's going to leave him vulnerable here we go the captain Adriana getting some good damage through early on going to trade blows there good counter that's going to be enough to kill oh they clash and smash attacks goes for the spike does not connect for the Mewtwo oh big command grab there her sphere going through another sphere coming through and connecting this for smashh attack let's see oh here we go that is the captain in action unfortunately the eye frames are going to come through for the Mewtwo that is going to be a round one loss for our cyber Tigers but quite the impressive performance from from the team captain Adriana taking three stocks [Music] [Applause] total all right I'm hearing a stage counter pick coming from the Cyber Tigers they want Pokemon Stadium 2 a very widely accepted map in the smash Community everyone loves this map everyone loves Pokemon Stadium too let's see here round two about to begin let's see who's coming in first it's looking like we got a Kirby coming in first it's megaphone Kaden coming in [Music] we're still waiting on our opposition ssbu bhmsd.org to learn more information about the upcoming Smash tournament on November 2nd I should bring that up again this is going to be a very fun event so you know you should hear about it as much as possible it's looking like Pike High School sending in a little mac that's going to be the green hologram figure on the right side of the screen for you [Music] he here we go the yellow ball is our cyber tiger that is Kaden AKA megaphone coming in good rock attack you're going to see that a lot coming from uh Kaden here he's going to go up in the air he's going to turn into a like solid figure then he's going to slam down and if he makes contact with opponent that's big [Music] damage Jabs coming through from The Little M Rock attack missing and the punish from The Little Mac the Kick's coming [Music] through cutter attack oh the absorption now Kirby has a unique ability where he can swallow his opponent spit them back out and steal a power from them in this case it is little Max charging lunge attack I'm not sure how much it's going to be used here oh rather unfortunate that is going to be Kaden accident jumping off of the stage and he was doing very well KO Punch coming through but it is not grounded so it's not going to do as much damage Rock attack coming through the Little Mac did not see that one [Music] coming Jabs from the little Mech he's looking for a big attack here going to dodge out of the way o very nice back air there coming through from Kaden he's got to be looking for this finishing move right about now a rock coming through not going to connect and it's punished the Little Mac beginning to get the pattern recognition against Kaden here he's going to have to rely on something else let's see what comes through a side be from the Little Mac he's gaining some good insurance here on the stock that attack not going to connect from Kaden see what he can do here jumping out of the way goes for the rock attack once again not connecting just able to avoid the blast zone keeping a stock and that is the wrong way unfortunate for Kaden all right Kaden still on track to take at least one stock from this little MEC let's see he the dash attack coming through there's a [Applause] stock Rock ATT attack coming through here he goes I hear advice from the team telling Kaden to spam that seemed to not be a good idea let's see Caden able to dodge that maneuver the cutter attack Jabs from The Little Mac he's charging up a big attack here the rock oh that's not that's not going to take away the damage Kaden at a dangerous position 87% Little Mac could possibly be taking the stock soon big hit coming through Kaden going to live it all right let's see blocking that maneuver and a good punish oh that Hammer would have been massive grab coming through from The Little Mac going to throw Kaden to the opposite side of the stage let's see what they're looking for Hero Rock attack connecting the Little Mac has a KO punch and the KO punch is going to come through that is going to be a two- stock victory for pike High School's Little Mac Kaden with a valiant effort though [Music] [Applause] all right here we go on standby oh all right I'm hearing words coming from the inside of the room it's looking like we are going to send in Ash yes Ash is up next ashy Pooh Bowser coming through with the Bowser now Bowser heavyweight character moves slow but does big damage and very big defense he will not die at earlier percents so yeah the lightweight did not work against the Little Mac let's see if the heavyweight [Music] does all right here we go they both taunt David versus Goliath here let's see what ashy poo can do oh big drop kick coming through the fire is not going to connect oh that's interesting I didn't know he could do that he just jumped out of his jab interesting fire not going to connect the one two three from The Little Neck fire this time connecting oh he hoped to block him in place but the Little Mac was able to escape wanted to grab and it clashed with the punch the one two going to send ashy poop to the opposite side of the stage he's going to disadvantage now he's going to get a good shell spin downward attack but the KO Punch coming through from Little backc going to get be able to get out of that maneuver let's see here oh massive Sid attack yeah that's big those big attacks from Bowser used by pretty much every Bowser player basically just turns him into a massive missile that rocks down to the stage and if you're caught in the vicinity of it well that's what happens let's see here fire not going to connect the big S attack the little Max saw it coming not going to be able to hit that charge punch let's see the downward chill attack not going to connect he's seeing those attacks coming the one two the two said one two connecting oh there's the downward the down air that is going to connect Ashi poo oh and with that charge shot it is now one to one stock even match up here let's see who can pull through the Jabs gotten out of again getting out of the Jabs once more but still getting punished afterwards one two from Little Mac going for a charge punch he's going to have to dodge out of it with a threat of an attack oh ashy po trying to make something connect here there's a small bit of the down air connecting he didn't get all of it let's see the side B coming through from The Little Mac let's see here the big sit attack the side be the lunging punch oh no I think he wants to oh no he no don't jump off the stage okay yeah so there's a technique with Bowser where he has this like big pile driver body slam move thing where if you jump off the stage Bowser will die first so that would not have been a good idea A Little Mac from Pike High School coming through David in the David and life scenario coming through with the victory there good effort from what's his name Ash yes yes [Music] yes hello hello what would you like to say to the stream since saying um I'd say I'm not the best player at all that that's what you took your opportunity to say you took your opportunity to call call yourself bad wow Budd yeah you're wonder what about you what's what's the question how do you feel I don't know Ju Just say something um it was right okay very nice bye byebye all right let's see who's up next oh we have the captain of the team coming in at number three on the squad all right Pike school's Little M has one life remaining this is our third member the captain of the squad coming through Adriana Galaxy cat good block and punish there oh the Aus fears the blasts a back throw cannot land that forward smash it seems that Adriana's strategy going into this matchup is just to keep the Little Mac Bay with a bunch of Aura spheres basically Zone him out oh there's the side B oh here we go this is the power of the team captain the L Mac not as educated in the little in the Lucario matchup as the others side B she landed a bit of it see hear the Little M coming through jumping over the orospheres and getting the Jabs here we go oh very nice jump there from The Little Mac Dash attack going to be blocked the second hit of the one two going to connect Adriana making it back to the stage turns around the charge punch and that is going to be a stock off Adriana smash attack coming through leaps over not able to avoid another smash attack from the team captain let's see here big smash attack that is going to finish off Pike High School's Little Mac the captain of the squad has two stocks remaining all right it's likely that we're going to see a new character from Pike high school here yeah let's see who's coming through this is our third team member with two stocks remaining they are going in with their fresh second member [Music] oh okay they've stopped selecting I believe their decision is locked in here we go they are sending in a Pikachu okay two Pokemon here Adriana the team captain let's see what we can do oh hey look do you have anything to say while you're live uh good luck to the team yes yes yes well spoken was that on yeah this is on you're live hi that was [Music] Hunter yeah it's actually live yeah you just said hi to like five people [Music] probably all right after that nice little intermission from the tetris team they are currently leaving their practice you'll be able to them on Mondays at 500 p.m.

to review a Class 2 license application a Class 2 license allows for the sale of used cars and the business addressed is 62 Nickerson Road Ashton Mass mjt Auto Sales Inc Marcio Pas M Mado pimento 62 Nickerson Road ashin Mass persons wishing to be heard in this matter are invited to attend the public Hearing in person or by logging into the zoom meeting interested parties who are unable to attend the hearing May submit written comments on the select board's office to the select board's office Town Hall 101 Main Street Ashlin mass or by emailing Susan Roby sroy Asin mass.com okay so if I can get a motion so moved to open okay second okay all those in favor I I the public hearing is now open and we have two people here to speak to us on behalf of the lenses please introduce yourself and your role and then we can go from there hi uh good evening my name is Doo Gomez I'm actually representing marel to the language and I'm a general manager of the store okay and previous store I'm also the general en manager okay great U my name is Jose padila I'm the one that actually have um the actual license out of the store 62 Nickerson Road which is called New beginners out of s so I'm here just you know for any matters if you guys had any questions of you know because it's a it's a transer you're giving yours in and they're taking it over today the license gets active I mean like I'm ready to pretty much hand my license back to you guys and okay we can Pro perfect perfect awesome so let's start um why don't you talk a little bit about what your plan is with taking over the space and how you're going to move it forward and then board as we have questions we can ask questions um Susan I believe that we have everything in our packet related to this correct that is correct okay so why don't you start the what you're planning on doing and then we can ask some questions okay yeah we are actually uh Mario it's been a business over than 20 years in frill location and we he used to have a dealership in Waverly Street we also have another dealership at the holl street so we basically planning to uh move forward with the same kind of business which is retail store pre-own uh us it vehicles and uh we try to concentrate more in Framingham for commercial vehicles and standard vehicles in Ashland we thought would would be a good opportunity and especially due to the amount of uh spots on that location so yeah basically this is what we're looking for okay uh so one of the things that did come up when our building inspector and I just got this before our meeting the space currently is uh open for 80 spots and the building inspector is recommending that we reduce it to 50 did he relay that to you um honestly I haven't heard that no we did not okay okay um I mean that the property can actually hold more than 80 cars um we're not using the space that it's pretty much on the right side of the building right the one that is not um asphalt but if we U need to I mean we can always use it which the um agreement with the landlord you know pretty much that space belongs to um the same uh 62 Nickerson row you know I I think it's you know a pretty big property you know where you can easily fit you know 80 plus cars there okay so when Doug went out and I can I just got this before the meeting um if you take a look he did notice that the side parking lot and if you notice it on the plans that was in our package was empty and so that's a discussion we'll want to have how many cars okay um how were how many cars I mean when when our building inspector went noticed that that side Lot was empty and I think that's one of the reasons he might have recommended going down to the 50 because there weren't more than 50 there at the time and it would make it a little more safe and more orderly yeah so at the moment we're we're no using that space because I mean like um it was summer I mean like that's space on the side it's always being like um a lot of trees you know leaves everywhere you know I mean like it wasn't flat at all so we actually invest a little bit of money you know to you know flatter it out um and then I mean like we were just doing a little bit you know painting inside of the building so we had the cars pretty much just in the front of the law um thank you just so we can actually uh make the property look better you know for the upcoming year um that's why the side of the uh building is empty because right now we know I mean like our season is coming down I mean it's winter uh we're not going to be you know having the same amount of cars but we're getting ready with the property for the uncoming season you know which you know most ofly Car Sales is it's run on summer you know right winter time for us is a really slow season so technically all we need is just the space to either storage cars get the good opportunities from the auction um those are convertibles and nobody wants in the winter time I mean that we pretty much want to have them there I mean like when nobody's buying them um but the place wasn't ready and now I think it is ready you know for us to to put the car backs where it were you know okay um I mean there is plenty of space on that side on the right side on the left side okay um okay any other information you'd like to give us if not I'm going to open it to the board for questions no I think weable those information provided okay great Joe go ahead if I me Madam chair thank you uh thanks guys for being here um if I remember correctly um you weren't too you were here in front of us not too long ago with um with the folks on 135 yes right sorry yes yeah we uh recently opened that store um I think it was with running re know with what's the person that transferred that to me uh I I was in on Nickerson Road for about 14 years I think we opened in 2010 um being an ashin um resident I mean like uh had the opportunity to get the place and being on Main Street I think I may have changed my perspective of like you know I want to be here instead of Nickerson Road which I think both locations are great right but I mean like they can actually uh they have more cars than me so I think like you know it's time for me to kind of like give the chance to them right so lot sizewise it's it's more appropo for them correct for the business that they utilize it for y okay I think I mean I think with any type of business everybody was thinking like I want to go bigger and bigger but in my case I was just like you know what I mean like I already been here 14 years um they somebody give me the opportunity to be on Main Street and I'm so happy with the store that I'm like you know what I mean like I don't want to be running in two places so I look for a good friend of mine and I be like that's when Marshall came in place and I know him for the same I I mean he's been a family uh friend um so when I had to look for somebody to replace me I was just like I I think I have the guy and that's what I you know brought it to you guys so will he will he will he be unifying the two lots that he has 272 Nickerson Road does he have two businesses now and are you combining those two businesses to be at 72 or will that be in addition to no because um most of his um well the place that he has in Fring gam um it's I don't know if you guys been in um 120 Street the street 126 it's it's more commercial you know it's like it's it's a focus on selling cargo events uh the heavy equipment okay um so they already have a really good um uh Brazilian community that knows exactly where to go um and I think Nickerson Road came into place because it was a little bigger and he has also a good line of sedans and um that they don't actually fit good in Hall Street you know so that's what they were like you know what they're not going to been combining I think they're just looking more two separate Lots just for a second a second site okay his team is way bigger than mine okay you know my team is I think you guys met my brothers you know I mean um my we always keep it just between our two uh in his case I mean like he has you know different person to help him you know yeah and the hours of operation are going to be the same as the currently is now technically okay I think we discussed that everything is going to pretty much stay the same as what we had before all right and what about uh doing any general repairs when your vehicles come on come on site uh either an auction or whatever will they will the work be done on site or will it be done offsite so on on well be I think the job right now what they're do what they're using is the same mechanics that I had before Bobby gu um at the beginning of the street uh because I mean like they're both Brazilians I mean like they have a good connection with the guy up the street which is Louis garage um I mean technically I mean like um the cars are getting just prepped to go to the auction when they need to you know and that's the key of that location I mean like when um I mean we are in the car business I mean like so technically we're buying cars from one aution to another and sure that place is so big that we can get it there uh do a little bit of makeup you know I mean like we can retail it if we have to or we can send it to the auction which is like five minutes from that that location to adessa from adessa yeah um so the the repair I mean like it's just so minimal probably that they're going to like I did before um we don't have a technically like a like a big mechanic facility from there that place is 20 mechanics in that road I think sure if they need to do anything I think they had it so close you I I just have one other question Madam chair um and this is for Susan Susan did we get any uh correspondence from any of the uh neighbors or bus uh with respect to yay or nay on on this transfer or having the business still there no we did not okay thank you that's all I have mam chair thanks Claudia yeah I just had a question about the 50 versus 80 um so you had that open area because you didn't need it and you were trying to clean it up etc etc do you need or and does he need 80 um spots I think they need they do um I mean I wanted it to have more cars I never uh put more cars in there because the place wasn't ready for me to put the customers in that particular space got it I think when you in retail I mean you want to have a good um you know Place flat you know for people to walk looking at the cars you don't want nobody to be you know falling you know when the place is not flat at all that's what I never actually put cars there but I mean like they have the money they already did put money in the property and now if you go and look at it I mean like it's exactly flat you know how it's supposed to be and the plan right now I mean like is to put asphalt Pro is not going to happen this year because winter is coming but that is probably the plan you guys are going to be seeing probably as since that summer start next year so the is going to look even better that what I had it before all right and then Madam chair I wondered why um The Building Commissioner recommended Susan Susan said she has a comment on that Susan why you to let us know go ahead give us your input okay so what doug did is he went out today he did a site visit on that parcel there is two buildings on it the current parking plan that we have that accommodates 80 vehicles um goes behind the building that's next to the building they're going to operate out of he said when he was up there there was a dumpster company or a trash company or something that was in that building and they had um materials behind there so if that gets cleaned up and they can actually Park Vehicles there like the parking plan says then 80 makes sense but if they can't utilize those spaces then there's not space to fit 80 cars according to him okay okay so it's the part it's the the area in back of 72 that's the concern not the stuff on the side the only concern he had with the side is when he was there and it might be exactly like Jose said they moved some Vehicles up against the garage doors which was the entrance that is also the entrance to get into the back of the building so Doug was concerned with having vehicles parked up against the garage doors so closely but it might just be something they're doing while they're doing work in the actual lot that might not be the home for them okay okay so do you have an agreement with the business owners in 72 that you can park your cars in back of them yes okay okay if I may Madam CH is it in writing or is it a verbal agreement because I want to just make sure you guys are covered and it's in writing it's in writing okay there is a FL plan of the property and then Mark it where belongs to Y and and you and you and you did mention uh a few moments ago that you know the winter months are coming upon us where are you going to stack your snow for snow removal so um usually I mean like we take about uh 15 cars uh from the front of the LW and I think I mean like with the company that is uh next to us next to us I think it's um um it's a it's it's a it's a company um I I don't I don't remember the name of the company but right in the middle we both kind of like um combin this snow I mean like but it doesn't actually bother our our operation and his operation you know it's just stay on between of both properties you know um we it's parked right behind the Cars and after we clean we can Ste Park cars right there you know so you're not losing any parking spaces as a result not at all okay I mean that company um I can't remember the name of the company but they have those big tract tractors so when there is a lot of no they even take it and put put it in my house yeah okay thank you Makita any questions I I just had a question about why Doug recation so I think my question was answered okay okay um so I guess my first question is do we feel like we want to go with Doug's recommendation or based on what we've heard and the fact that they're cleaning it up do we want to go with the 80 that is on the application I'm thinking part of me is thinking the 80 that's on the application but we can review it and if we're finding that there's an issue next year when they renew we Canever we could always revert back to 50 yeah I love that I I think that's the way to go yeah yeah okay okay Susan anything else from you no that's it thank you okay any other comments from the select board any other deliberation no okay make a motion to close the meeting I can get a second second all those in favor of closing the hearing I I okay so uh if I can get a motion to allow the transfer of this license uh with 80 cars as presented so moved second okay great so we are approving this license congratulations with the 80 cars we will do a review probably you know next next you know during the summer and through the fall to make sure it's working with the 0 cars the other thing I might recommend is if you could uh get us a copy of the agreement with the other business owner that shows that you're allowed to park in back of his building and that way we can have that on our file so that you know if there's other people sitting here and there's ever a question we have it with our records absolutely okay okay thank you thank you very much thank thank you good luck guys we took a motion we took a vote we're all good okay just checking thank you uh actually Susan can he come downstairs and give it to you absolutely yes okay so just downstairs to board congratulations and good luck good luck thank you okay great I don't usually not follow Dougs but I think based on their we'll we'll do a review okay well and it was 80 to start so yeah yeah yeah we got new information here right I think that's part of it so I feel like Doug was passionate about he probably would have come or something yeah okay moving on old and new business review the special town meeting warrant articles we now have a town warrant uh town meeting warrant with uh motions I believe yes Jen or Michael who's going to take us through this please okay um so you should have um the town meeting warrant which we went through um at our last meeting and since then sort of putting in the motions and then we've also met with fincom so you have the fincom recommendations as well um no real changes um and do you want me to go through all of the Articles yeah if you would because it's always a good opportunity for people who watch this later and have questions go for it the right one so our first article um is for free cash uh appropriation and so um the sort of change obviously our our article is more General so the motion has sort of the the the meat of the article and So based on our financial policies um 50,000 will go back into our general stabilization fund um 210 will go back into the sped stabilization fund it's my blood sh um and actually the and 1.7 a little over 1.7 will go into capital and so um right now I think we're we're just trying to determine whether it's going to capital capital stabilization so if you want to that's fine so yeah so originally so I had mentioned um you know one of the reasons why we had such a large large free cash number this year we had a significant amount of um motor vehicle excise tax and uh investment income over and above what we had anticipated um and so yeah that would go towards uh Capital under our financial or one time expenses under our policies so um obviously you know jens's worked with fincom and people here to you know come up with like the capital expenditures and we had some money left over and we had originally planned done putting some more money into Paving is about $250,000 more into Paving than what we um had originally allocated and then also a little over 350 correct into the capital stabilization fund because we took a lot out of it when we bought the faford property um and so um as the discussions about the um land purchase uh with uccc have evolved and we've talked about Grant funds and everything and when it looked like um you know our ability to apply for uh the land and water conservation fund Grant in early January January was not going to necessarily be feasible um we basically put a contingency plan into place to utilize that money that that extra money that we had going towards Paving and the capital stabilization fund what we're doing now is we're just appropriating it into Capital uh so that we could use it for the land purchase if we if we need to okay so just and then that Capital the use of the capital we would discuss before it goes forward so yeah so it's part of the the capital plan okay perfect okay any other questions on that yeah so could that money go back to road paving if we so chose yeah so I mean I don't want us to lose sight of the fact that we've already applied for a grant um and we hope to find out in November and you know if we're successful in that then yeah absolutely could and what about CPC money CPC money I mean we could go forward with that but that would be in um in May um and then you know there's also the potential for other Grant funds that could have could open up in March it's a little bit more complicated and takes a few more Partnerships going on as well but just uh just to remind everybody so CPC funds are taxpayer funds um Grant funds are not funded by local taxes so they're like State money there are other people's money there are state and federal taxes coming back to us at some point correct correct okay any other questions on article one okay good ah um article two is the budget amendment so we spent some time at our last meeting sort of talking this through um I think we had a good conversation with fincom and and um so the motion sort of keeps it sort of high level um that we're appro you know making the appropriation increase our Capital um outlay appropriation from 2.69 to 3.7 23925 um with a difference and then the the finance committee made a recommendation that sort of uh qualifies that that will allow us to obligate all of our remaining oper funds by the required December 31st date which I think helps helps clarify that conversation a bit great um since we last met the board of assessors also met so article three is the um annual property tax exemption for eligible seniors and they were able to vote for 12% um exemption that will be effective uh July 1 of this fiscal year and they have to apply for that that's correct yeah um article four is a correction from um accepting a gift from the Hoppington area land trust and it comes from our we had accepted Parcels of land in May and there was a typo in that um article and so we wanted to make a correction because it referenced the wrong map which is actually not a property owned by um hington area land trust okay Article Five um authorizes us to borrow $1 million for water main replacement projects okay straightforward um article six is a CPA funding um article recommending us uh to fund a feasibility St f u feasibility study excuse me for the wasum pond restoration so that that pond has had um num years of cob bacteria so this will um look at a way that they could possibly um correct that pond and so um we worked uh with framing hand and the portion of the study that we agreed to pay for is 18,750 and will Framingham be managing that project or they'll be managing it in conjunction with Becca okay um but they'll they'll you know we'll work with the same obviously consultant and they'll probably manage that because they're paying significantly more y um article seven um we discussed it at length at our last meeting as well and that's um to add a new bylaw that um for lighted properties and that would give um our Building Commissioner Board of Health police of fire a tool um to work with homeowners to get them in compliance if they have a blighted um property um okay and then article eight is the um NBTA communities Grant which I think uh we've discussed a little bit here um and they've had the hearing uh they the planning board had their public hearing last week and I do think they had a significant amount of people in the room and then on um yeah so I think there was definitely some good conversation and they support supported this they voted to support it okay perfect um and then article nine is to authorize the purchase of open space so this is um the 52 Acres at the UCC that we just discussed okay and that's great any question comments on the warrant okay seeing none thank you very much and just a reminder for those that are watching special town meeting is Tuesday November 19th at the Ashland high school and Michael have you determined if you're going to do a town manager for or something for this we we'll do it but um we just have to work on the date because you're taking some time right um so yeah okay date and time TBD um we're also going to um offer again babysitting yes I heard saw that that's great so if you're younger family and your kids can be up a little bit later please come out and be part of the process okay and chair before we before we uh go into the next article on the next uh item on article 9 I remember seeing something on a side note from uh attorney me with with respect to some awarding MH uh that was highlighted from for the rest of us has that been correct correct it or is that stand you we're still we're still finalizing a bit on the motion we're trying to triangulate between um so we've got we've got the grant that we are already applied for and making sure the warrant article language complies with everything that they require okay we also have future grants that we might apply for which we want to make sure that we've got everything that we need in that to apply for that um as well as just everything that we need to make sure that we could do the transaction legally so so we're trying to trying to take into account all of those things so okay yeah thanks yeah so we worked on that a little bit today to try to fix that language okay right thank you and is this warrant now up on the website so that people so the warrant without the motions and the finance uh um Comm recommendations is up on the website I'm hoping to get this just try to work out the last KS with the okay with how and if someone wanted to go read this beforehand where would they go find it on the website it's under the it's under the Kirk's um web page undertown meeting okay and then once this you know this is normally the book that has all of the information I'm hoping to get this up as soon as we can that usually we put right on theage home page perfect okay great there's nothing else on the warrant moving on to uh review the Warren Barn plan Michael sure yeah Claudia and Jen I mean both chime in if um if uh if you if you feel it's necessary uh or even if you don't so um people don't usually say that to me Michael and they definitely don't say it to me Claudia so take advantage of it when when we can right so um yeah as as we've discussed Framingham State you know after some discussions uh had indicated that they would be interested in um taking on yeah I can't one of those I have oh oh it's not a phone not okay okay so um so in any case um so Framingham State has been willing to take on the oversight and management of the re reconstruction of the replica of the barn and um also they're looking at incorporating that as part of their larger plan for the Framingham State Warren Conference Center uh which they have big plans for um we've seen some upgrades over the previous years Henry's Place hopefully everybody's had a chance to experience that um but uh in any case uh Framingham State put up uh close to actually a little over $170,000 to start looking at different plan options uh uh for the barn and an ice rink that they would like to put there um as well as develop a cost estimate and so through you know over the last few months they have um put together several different design options um and we've settled on on one where basically we do have the rink and we have a barn that is built as a replica uh on the exterior but is configured on the inside to help support recreational functions and functions at the rink um and so that plan is what uh what you have in front of you or one of the documents that you have in front of you and um again it's a little bit light on detail but um you do have an idea of what the barn would look like um it is a replica um I think the one thing they did have doors right on the side that yeah on these yeah on your second or yeah the second um the second sheet of paper essentially your third page um what did you say the East Elevation J east and south yeah you kind of see that big big barn door that's there that would uh the sliding ones yeah um and so that would again would be there to help support the um you know the operations at the rink uh so you do have uh you know you do have the elevations here that explain kind of at least on a on a very basic level uh what's going to be there how it looks like in configuration with the rink um and then on the last page um or excuse me last page no I'm sorry it's actually the first page I'll get my page is correct you'll actually see what the interior um not renderings of the interior but what the layout would be um which includes restrooms and um and the other uh other facilities so it would have event space um restroom um you know a CL a couple closets for janitorial items as well as in the mechanical closet as well that's just one floor correct above is correct because we're not doing a mezzanine right on that one no and it would be built on SLAP is is it possible to get other picture I mean I should know this but pictures from the street of the old building yeah I think you even just yeah I'm trying to match it with the with the drawings and it's not driving for me right so this is the so in the second page the street is on the left side on the third one the street is on the front opposite of what we're looking at M mhm and then is this one the street is over there's no Silo in the last two so it's hard to yeah where is that is I for it to you is The Silo oh there it is okay so the silos is on this side of the the left side so yeah so actually uh Jen reminded me of Dave Foster actually put together a document that had a lot of those pictures and so we could forward that to yeah that'd be great just to sort of get a to be reminded what it looked like to make sure that we I mean if if we're going to get a replica I believe the goal was to get a real replica so that it looks like what it was so okay so what would you like from us tonight having just seen this and or can we read it and get back to you any well I haven't covered I want to go through theou as well but just from a from a plan standpoint I mean do you see anything here that kind of jumps out at you not off hand no um okay all right then then we can move on to theou I do have a random I'm I'm sorry I do have a random question just like what what is The Silo currently being utilized for and what are the plans for that a bomb shelter no it is it is like um I don't think there's any any they just keep yeah they're yeah Ian it's not a working Barn so it's not like they're putting grain or corn in it right and even the last however many years it wasn't a work it wasn't a working Barn right um but I think it's the aesthetic of keeping The Silo and the silos is still in good condition okay maybe a paint job but yeah they looking at that at painting okay okay okay stor I'm sorry what storage hot Aon ohot so um you never you never know they're good Escape Vehicles if you need them so um okay so moving on to theou so um you have with you a draft of kind of the narrative around it um as well as theou document so if you don't mind I'll just go through it this is what um Framingham State had originally started with um Dale had included a lot of stuff related to the Valentine property and kind of what we were thinking about at the time I told him that was totally Superfluous uh with with this so um we've taken that out um so under proposed approach which is page two the bottom of page two um you'll kind of see like what a calendar would look like for the programming um so that's the one that starts you know with a seven month period beginning April 1st going through October 30th um with event space and it includes the different types of events and uh supporting FSU programs um and uh some uh food service and Catering provisions and uh then we can the way the barn is being um configured is you could use it in the shoulder Seasons so not just you know in the summer um and uh you'll see there it says rental income to Support Facility utilities cost facility up upkeep and town FSU use and then you have the December um through March period which is more of the rental or winter uh months so again we could use it for recreation space or it would be used for recreation space and then uh the facility would be used to uh support the ice skating function um again that would be going through uh the Warren Conference Center um and then that would also provide us with Recreation opportunities you know not only for FSU and the university community club people but also for Town residents so we're talking about like an open skate uh type of scenario and you know originally when we were thinking about it we thought we were only going to be able to get it for like you know maybe a couple times a month for like open skate but um after talking with Dale we think you know it could be open you know significantly um more days you know in a month for that just it just couldn't conflict with any kind of major events that they would be planning except they you know they're not planning a lot of major events during that time period okay so um and again they would have uh limited Food Service offerings um and uh you know the FSU operations and then also U you know the rental income would again support facilities utilities costs upkeep and uh use uh then it just goes into uh some of the facility requirements um and then it goes into a little bit of the mechanics on how this works because you know we're talking about this as between the town and and FSU but actually there's the Massachusetts State College building authority um which is really the key player in this as well as flick which is the um you know the op basically the operator of the Warren Conference Center right now so there's four parties that would be um that that have a role in this Michael before you go forward just to clarify for me please um the I know there's going to be heat and air conditioning to support the shoulder seasons and it looks like there's some support for winter programming would the probably the heating aspect of the building will it support if at some point there was a true winter function if someone wanted to have some kind of a holiday celebration or party or is the heat to the the extent that it would support it even in the coldest winter months yeah my understanding is no right Jen because there the heating elements that they were going to get were not were really just designed almost like you see at the Holliston Historical Society not necessarily the same type but the same function it's not going to have the output that you would need to be able to to do during the all right and then if if at some point I mean obviously there's some support that's available because they're going to support the recreational ice skating rank MH but um if at some point there was there was a desire to expand that usage to the winter time do we know if it's being done in a way that would be Fe you know feasible then to to add additional enance the heating facil ability yeah so Jen do you remember the exact heating um components they were're going to use Jen's Jen's done a lot of work on this um I would have to look um I know that they were going to heat the bathrooms yeah they be so um and so my guess is we probably could expand we can look at the you would probably need to have duct work put in place um to uh to to make it it sounds like you know if they're just going to have it to where you could do it in the bathroom rooms it's probably uh more like those mini split type of systems right right um whereas I think if you you probably could um utilize Min splits throughout the whole area to make it uh compatible with the colder months um probably except that I'm imagine that the ceilings it's it's no not only one floor right so the ceiling is going to be really high yeah so it would be a challenging area to heat yeah and then there's also so you're talking about in the future though right CDE yeah yeah I'm talking about just you know set yourselves up unless the expense is prohibitive you set yourself up to be able to do what youever you might want in the future right right I mean it I I think it has potential for uses in the winter time as well yeah you know certainly people get married in the winter and it's it's a beautiful site so um so that's all but I mean those are just what my questions so there is there is a comment in here I'm just reading a preferred option for providing heating capacity to support shoulder season has been identified through the study including Associated project scope electrical and HVAC impact and costs MH yeah okay but again that's the shoulder shoulder so that's that shoulder season so that might want to double check okay and again I don't know it might not be sound so the down we have time frame that particular building shut down for the one well not completely because they're going to access the bathrooms for the skating rink okay but you can't it won't be warm inside except in the bathrooms from that's what I'm getting what I guess and there's exterior access to the bathrooms you don't have to go in through the building right at least that was the intent they were trying to design it so it could yes so you wouldn't be going through the bar necessarily that's yeah yeah if you look at this see that yeah yeah that was yeah that was the intent so because that's the proximity to that location is really close to Henry's place and you you probably see those people location I'm sure that's not what they want yeah but Henry's isn't open during the day is it I think it I think it's open during the afternoon but it's it's a little bit um if you remember there's a very big slope you know to get from there to to Henry's place I was about to say um and if they don't salt that up pretty good yeah so the way it's set up now um doesn't seem like the bathrooms are heated but like if you're if you have people using that that ice skating Rank and they're out there like I guess where would people warm up I mean or they just kind of assuming people go in their cars yeah yeah a lot of a lot of Fire a lot of ice skating places that are outside don't have yeah you know places to go sit and warm up so yeah yeah I mean at one point they had looked at sort of like having something like a fire pit I think also from the from the street it sort of took away from the replica which we were sort of trying to make sure that that still um looks similar but then also cost you know sort of un nice to have as opposed to needing for function and I I don't think it's like anywhere in here but I think it's important to note I mean Framingham State is looking at a pretty decent sized parking parking area to support this okay um especially hand there's nothing to support so but I think there's going to be some significant grading and storm water work that would that needs to be done and has been accounted for in the budget I was just going to ask that part of that those figures that are this to the point of you know being able to take cover so to speak will the will the barn itself is the plan that's actually going to be locked so that it wouldn't be someplace where even though it's not heated you couldn't can't go in and take shelter is that true or we don't know I don't know if they've gotten that far I mean I know it was important when they were designing to make sure that they could lock it up yeah or yeah could separate the two so you could still access the bathroom without having to access the barn but I'm not sure okay the FSU team has sort of I mean obviously there's going to have to be a it's going to require a staff person at some point to come and open up the bathrooms and then lock them up at the end of the day right yeah yeah and then you know we should also remember actually the the Henry War house is is is not that far away either and it wouldn't surprise me if they plan on utilizing that also um in some way shape or form as part of this whole yeah with all the you know the conference room spaces and everything so they really do have um big plans uh for you know the property um yeah okay so they are good plants yeah and so just kind of moving along to to the mechanics um I'll I'll let Jen speak a little bit more to that in terms of like who leases who to who leases what to whom and just some of the financial arrangements and uh I'll just say say this with the caveat some of the things that you in here we haven't reached a full agreement with Dale yet or the mscba because they're involved but it's what we have yeah so anything you see sort of in the track changes is sort of what we're yeah sort of what we're proposing but haven't had that conversation um so we would lease the the um Barn to FSU through um an inter um State agreement um and we would would work with Town Council on sort of the terms of that um you know perhaps looking at a 20-year lease since it's such a large investment and sort of having an opportunity to reassess terms um each every four years so five different times throughout the term um I they seem open to that um in terms of looking at sort of you know obviously normally when we lease a property we get rent um but that you know sort of how we're going to work this um will be slightly different um it will be managed by they have a property management currently it's flick um it will be managed by them um they'll set the rates in terms of like they'll look at similar rates so that they can offer rental rates in terms of the use of the property and then the facility Revenue would basically go to um facilitate the operating costs so you know much like we were sort of thinking about way back when um with Valentine you'd have to bring in Revenue to sort of make that building um self- sustaining so they would um take 40% of the revenue and that would be for the man cost and at least that's what I'm proposing 40% for the um projected R revenue for management cost and then also any of the operating costs in including utilities um I'm recommending maybe they take 10% um of the total revenue and put it in an account for maintenance um and that way um we're not sort of having a conversation on the back end and trying to split it after like if you know so take 10% of all the profits um and then the remaining 50% potentially um split between the town and FSU um and and also having some opportunities for us to have they had talked about maybe doing that in the terms of a credit so that maybe we're credited anytime we want to use the the building um but we have to sort of work that out but also I'm I'm hoping that we'll able to get at least two meetings um Town Town meetings like maybe our Retreat or maybe the community um the school committee's annual Retreats off we used to do them over there lovely um without cost without going whether it's going towards our revenue or going towards our credits depending how that works out um and then they could do potentially the same thing to of their events don't go towards the revenue or the um credits um so that's sort of where we are um in terms of the operation of the theou yeah so how how does the board feel about about that those Claud if you don't mind I think it's a nice idea I just I'm sorry it's okay I just have to make sure that um the town is protected over any any liability aspect when it comes to skating you know if it's I don't know where the ice skating rink is going to be is it going to be partially on our property yes so where where's the liability falling at and and make sure that the time is covered that way um I like the idea um I I think I think frh state would probably benefit by this more than I think we will because of the different activities they have especially in the summertime with the weddings and other other things that they have because that's a great site for photograph for if I remember correctly oh that well that's kind of the prim son married up there so yeah that's where they got that's where they took the pictures and I would a beautiful move on I mean is that how do you does any of that proceeds come to the time someone you know is part of this memorandum understand as as a whole and not just you know certain certain activities yeah so we I mean certainly the use it sound you know what I'm proposing is that over and above management and then hopefully some maintenance cost Revenue would come back to us um for the use of the actual Barn in terms of renting it out um and then us getting Revenue because they're using using our barn um we hadn't discussed that that's something that's happened I mean that always happened um you know when we had when we were going to invest just to replicate the barn we weren't um anticipating any Revenue coming back to us for the sort of the use for photos so we hadn't really uh discussed that in particular but um the liability piece we have discussed um and we've asked them to you know as part of this agreement they would have to add us as a named person on their insurance and insance okay and so Joe they're also putting in more money um for the project overall so originally because this project exceeded the original budget uh significantly and you know originally the concept was basically we would split it in half and so you know Claudia Jen and I made the case like well we our goal was really just to get the replica of the barn build and um so uh to his credit you know Dale said oh well you're right and um so re reconfigured the formula to where he was open to the yeah so when we're pay our portion yeah he's been really yeah been really great to work with and I think really if you look at what we're investing it is just the replica like we're that's sort of how he's sort of thinking about it you know it's not like we're going to just take the project and cut it a certain percentage it's really taken the cost of what it would cost us to do the replica um you know except that they're also taking the oversight and all of that which is yeah definitely worth something definitely you I just would like to add that Framingham State has really been a great partner here um you know in in my mind going because they are helping us to not only have the replica back or or a replica um but also to have it have a purpose yeah um you know that and that we're not responsible for right um it won't just be something that we have to maintain so that it doesn't fall down again um it will serve a purpose it's it's a beautiful piece of property it is a beautiful um signature area really of our community um and so it's very exciting I think I I love their I love their ice skating idea um just because it's it's rare now so many people spend significant money to have an ice skating rink in their yards and and how often do they free right so and it's a opportunity for people to come together um you know and so I I think it's a it's just a great great plan and they have been um very willing to negotiate and obviously when when the funds came or when the cost estimates came back so much out of alignment with what um had been anticipated it was really um important in my eyes that they stepped up to the plate the way they did yeah um the one question I have is if do we know what it's going to cost to to run this I mean obviously on some level you don't know until you're using it right and you don't know it depends on how many events it's being used for ETC but um just overall how much does it cost for to be there and who's responsible for those costs if it never got rented never was never made any money how who pays for for the existence of it guess so so Framingham State and flick um we we would have no responsibility for great perfect thank you yeah I think their lease will be written up that they would be responsible for the so if they're not making any money on it I mean then we wouldn't be either but we wouldn't be liable for any anything correct and so I mean they're taking on the risk associated with that because they're also incurring all of the expenses associated with with running it whether they get revenue or not right so maintenance and LA Care the home that falls under their perview and not us correct okay and so and so as as Jen you know pointed out like so a portion of the revenue that comes in will go to maintain you know to maintain the property through flick and Framingham State and then there's a portion of it that will portion of the revenue that we will split with Framingham State and we're still working with them and in terms of what that looks like you know between if it's going to be like credits you know for us using the property or if it's money coming back to us um actually it's the way it's written is kind of both right so it' be credits and if we didn't utilize the credits we would we would get it back as a check at the end of the year and will those monies be put into some sort of Enterprise fund just specifically for that we probably put in the rental we have that we have a facility rental account okay yeah and so that's where the rent from Clover Road that's where any rental costs come in from okay well we were we were going to talk a little bit about that because um one of the things I think you know we could we could utilize it for is also to help maintain um not just our buildings but some of the properties that we own um and you know could we could we accomplish that through the building rental account or is it you know because if it's a building rental account does it have to be buildings so we're looking into that as well okay be good to know what you find out and Yeah determine how to do that okay so Makita comments questions no okay yeah I think it's I think it's pretty straightforward I think you know the points have been brought up about insurance and then just how we're going to get to use it and things like that um again we're not taking a vote tonight it's really just to review this so I would say through again if you have any other questions or concern make sure you get them to Michael Andor Jen before okay send them to me and then I'll forward them on Al together and that way if there's mult you know if there's duplicates or the same or something like that okay so I'm going to say by the end of um oh yeah so just one point so they are um they are are willing to kind of take the risk of going ahead and start preparing for the ice rink so um so they were going to look at at potentially starting that next was it November 5th right we well yeah we'd have to give them a user agreement to to to access our property um and that would go through March so like this whole winter sort of prep out a temporary rink um same type of we've they'd add us to insurance that all that St has to be you know basically if they need to go back they have to go back but then we'll work on the full you know and Lease but in this this winter they sort of wanted to try to temporary temporary without the building okay so will you have that for us to also for or is that just something that the two of you can do with them we can do that with them okay but just wanted to give you a heads up okay um so if you have any comments on this I would say no later than Monday is that too late for you guys guys or do you need it by like Friday incorporate it Friday Friday would be good because again um like I said we're you know we haven't reached a full agreement with Dale on this um wanted to make sure that you were okay with the language that we were kind of sticking with so far yeah and um again I think the only thing that could be a sticking point would be kind of the way the the split would work but I really don't I I really don't think no they I mean they seem pretty yeah so program is skates seems that way yes at least right now I mean yeah yeah otherwise they have to invest in skates and store those and yeah at least for right now yeah just what question for you like I know like luring um you know that's used all the time it's usually for organized activities and like you know maybe once every two months it seems like they have an open skate night do you know that's it yeah they used to have it I don't think it's once a week not anymore they used to they used to I mean years ago I don't it's been a long time since I've gone skating there but yeah like on Saturday afterno it was like there was one at Saturday at one time and one on Sundays at a different time I again it's been a long time since I've done that they might have open skate but I think it's at unusual times yeah oh I don't know I think it's I think it's at times when kid you know of any other commun like is there any other like Town skating R not that I'm aware of not nearby that allow you okay where they have they they have Community ones okay okay good to know any other questions or comments if not if you go through this try to get me any comments by Friday so I can forward them to Michael by Friday wonderful okay thank you moving on updates on the 40b project approved by Mass housing 250 units at the Mill site on Main Street and 226 units at 61 Waverly Street there are some letters in the package Michael go ahead please yeah so um uh kind of old news by now but uh for those of you that don't know uh we did uh and I will say I will add unfortunately uh receive uh letters for Mass housing granting a side eligibility for both 40b projects again one at the Mill and then one at Waverly Street um so uh what that means for people um I have found a lot of people don't understand the process so I'll take a little time to to just explain that a bit so once Mass housing grants their approval which we will say it comes in that form of a site eligibility letter so that gives the the developer the ability to apply to the local Zoning Board of appeals so our local zoning board of appeals would get an application um and at that point in time if it's a complete application that get stamped in um the zoning board has 30 days to open a public hearing and that public hearing has to be completed within 180 days and when I say public hearing that's an opportunity for the public to be heard but that's also uh basically the whole time that you have um to review the documents um basically negotiate any kind of issues or changes um that come up through that process um you you have a very limited window um unless you and the applicant agree to extend it so it has to be by both parties agreement and uh what we have found is that usually usually you can get that continuance um the developer is usually interested in try trying to come to some agreement um uh that uh that would work for them and then obviously the town would like to have as much opportunity as they can to try to identify and resolve any issues that they have um and so the zba has the ability uh at the end of the public hearing to either approve the project as it is deny the project totally or approve it with conditions and so that would be the decision of the zba and so the next step though is where 40b becomes and I'll just say um dangerous for communities or a problem for communities is that if the de so if it's denied or if it's approved with conditions that the developer says make it uneconomical they have the ability to appeal that decision to what's known as the housing appeals committee which is a special State entity um that only hears 40b projects and so if when it gets to that point um I I don't know if a full analysis has been done in terms of how many uh approvals or denials the HAC has issued but from everything that I've seen and from everything that I've heard and from talking to attorney me who is very familiar with this like 90% of the time they find in favor of the developer um and so basically they would overturn the zba's decision so zba could yes deny a project but then the next step the developer would take that to the HAC and the HAC would more than likely um override the zba's decision and so then we lose all ability to insert conditions or you know put any kind of controls in place so that's generally the process from the zba I should also o note that um the project if it impacts the Wetland would need to go to the Conservation Commission not under the town's bylaw but under the state Wetlands protection act and so um those laws have to be followed as well and so that process uh goes through um and uh yeah so that's just kind of a a very succinct way of talking about the process overall I'll pause there if there there's any question I do have I do have a question and and it and it bothers me that the fact that the builders have the uh the ability to appeal why don't the municipalities have the ability to appeal a decision made by Mass housing I why why hasn't that been tried I it just it just doesn't make any sense they can appeal but the municipalities can't it doesn't make any sense that's not fair oh Joe I think the whole thing not fair a lot of things not fair but still the whole the whole 40b program doesn't completely make sense right so that's you're you're you're right it it doesn't make sense so maybe maybe when it started out there was a good purpose and intent for it to happen but now it's just gone beyond control is that you can't you can't limit things it's just you're stuck with it and and you just have to live with it so maybe maybe legislature needs to reopen this discussion the thing that I've seen is I've spoken with other communities about 40 BS right either a couple of things are in place either the community already has their 10% so they're safe from 40b or they have housing production plans and production has been going going on so they're safe from 40b we as we know are in a very unusual predicament because we had our production plan plan but because of things beyond our control we weren't able to meet those M steps so the the depart Mass housing is we're looking for housing and in in both of these letters it's it's pretty clear they approve these because we are in their mind and we are we're about 380 units short from our 10% of affordable housing these two projects will help us get there and we could I mean certain I mean we could try to push back but I don't know that that's where we want to spend our time and energy I think working with the developers might be a better strategy well I mean with all good intents and purposes I mean when we first met with the the developer at 6010 Main Street second row the question was asked are you going to help work on on the changing of the intersection and re you know Redevelopment of the intersection and he point blank said no that's on you well I'm sorry it's not on you it's not on EXC but student be on us you're the one that's making this a problem you need to be part of the solution and and if that's that if that's the mindset he's going to have that there's going to be some issues serious issues you know to Joe's point about um appealing being able to appeal right so can we Sue so you know here's here's some of my rationale after having thought about this is when um you know we were right on track right to to get to Safe Harbor and and two things happened right in one instance um the the land owner took the developer to court because the developer was able to get permitted without having to have a zoning change made um which was part of the pns I'm correct right and and I think the rationale I had to think about that for a while I think the rationale why the develop uh the land owner says he's going to he's suing is because now he thinks well it's wor was worth more money because you didn't have to go through the zoning change process right so I mean I would I would guess I try to figure out why what he's suing on what grounds but in any case doesn't matter he is okay then the other parcel um the that land owner During the period of time when he um would have been moving forward with the project you know we ex we had a pandemic and at that point in time the market changed dramatically and interest rates changed and interest rates changed and the financing no longer became financeable right so why isn't that then showing that we were moving in the direction it was a freaking pandemic people that has caused this right Claudia all this was put in the letters to Mass housing this was relay to them in numerous ways yeah and so again so can who who can we Sue I mean everybody can sue everybody over anything they want yeah except that we are short 381 units of affordable housing to get us to our 10% I mean that's I mean those are the hard facts right we granted we tried doing everything to get ourselves there and yes we've built a lot of hous they give credit they give credit for making progress towards right and we stopped making progress so we pandemic yeah right but other communities were able to move keep moving forward during the you know it's I I don't know what community who knows what community moved forward during the pandemic I mean it it is really frustrating because I think for all of us because we we kind of knew the rules right and we tried we felt like we made a good to protect ourselves right to to play by those roles and for circumstances beyond our control um things didn't work out the way that they were supposed they were planned the way we planned them and you know nobody's taking into nobody's taking that stuff into account it feels like um and they're they're not clearly I mean that's Mass housing certainly isn't um you know I think if you're going to talk about using you know funds for you know legal action I think you know you probably want to think about where do you want to where's your best bang for your buck you know should you look at doing something with Mass housing which I you know I I thought that when the whole Mass housing process was going through like wait there's no way we can challenge that and there there's really no way to challenge it we could we could sue them it would probably be thrown out pretty quickly or do we want to utilize um those legal funds to um basically really try to work with with the developer within the process to try to you know come up with something that um is better I I don't want to say it's best for us but is better and something that um that we could move forward with do we want to utilize those legal funds to basically support us if you know we do move forward or the zba does move forward with a denial or an approval with conditions and try to fight that out at the HAC um you know if you just look at at the at statistics and the percentages and all of that and the data you know it's it's clear that your Best Bets probably to invest that money in um option b but again I realize this isn't just a a datadriven decision so well well you know and what you said in anyways option b doesn't sound like it's viable right well I think everybody can agree that what is being proposed is is not not great I well I shouldn't say everybody because there have been people who like it very few but there are a few that do um I think where the biggest rub for this community is going to be is what can we find agreement on as to what's acceptable and and the other um that's going to be hard the other thing that I thought about was what what if we um can we petition the legislature to uh you know put a period of put some kind of a stay for a per period of a period of time that relating to covid so in other words say that things certain things like I know this has been done in in other um you know unrelated instances to where the the legislature has said all right this law isn't going to apply for this period of time because of covid you know we could certainly um we could certainly ask um I mean whether you know my understanding is is the conversations really happening more at the at the legislative level are really kind of going in the opposite direction which is I mean whether they should require developers to do 25% or should they make you know lower that to to make it more financial you know so um I think that might be a tough you know uphill battle just being no getting legis to petition the legislature right there're I mean they're working now which is very unusual they're trying to finish some bills and get some stuff done before the election and then they won't be doing much between November and January when new people get sworn in and stuff like that and we're under a gun in regards to our timelines and re and when we have to start doing hearings and things yeah so if I me Madam chair I I just it it really bothers me that night when we when we got the notification I I did not sleep at all night I did not sleep at all that night I was up all night long I was worrying I was Tsing and turning because the Dynamics of this town is going to change CH dramatically with these two projects that you hear people out in the street saying Ashland is never going to look the same and you know what you're absolutely right Ashland will never look the same with these projects if we don't minimize what the buildings themselves will look like and so my my point would be is that the select board the zoning board and the planning board we need to be like a tech review group and decide what we should be working towards as a whole to make these projects more viable for the town and not fight not not not the worth fight but not go against against what each one is saying maybe but to work jointly with each group to make sure that the best interests of the town are at the Forefront well we had we had discussed trying to have some kind of com committee not necessarily the whole select board the whole planning board the whole I don't think the zba can be involved because they're the ones who are going to be hearing it and making the decision but we had talked about potentially creating a committee right that would get the input from the different boards and they would then work with the developer and that was something we had discussed right because otherwise every meeting if all five of us are sitting there and all five you're having to deal with posting and open meeting law and it would I think it would be I don't know that the developer would be that willing to sit there with everybody and have a discussion so I I think we have talked about having a discussion but it's how can we do it in a way that the town benefits in the best but we work with the developer right I mean I just want to make one point Joe you said you know the town is never going to be the same with these two projects that's what was said when Cirrus was built and there's more traffic but other than more traffic and a few more people in town location great yes the location is different location I agree you know but as Michael said there are people I mean i' I've mentioned the project to to numerous people and there are people who are looking forward to having people living downtown the the issue that we have is the size and the intersection right right yeah to Joe's point if I could just kind of move a little bit into some of U kind of the the sequencing that we've been working on and talking with uh you know obviously with Pete and then also with Lisa and John trath and the zba because because um and just to give you an update um the mill the developer for the mill did apply did submit an application um we have reviewed it we have determined that it was incomplete and so as today we made that determination and so we're sending it back so does that stop the clock from starting if you we determined anything complete yeah we haven't stamped it in yeah we haven't stamped it in so so when we stamp it in and it get stamped in with the cler that's when it starts okay so um what we've talked about is because we could potentially have two two of these going on at the same time so uh the zba will under the worst case scenario zba would be um would be meeting twice a month um in the way John would like to have it is so one one meeting a month would be focused towards the the mill building you know the other night would be focused towards uh obviously Waverly so the first meeting is to go ahead and open up the public hearing and then they have to choose the zba has to basically accept the peer review Consultants that we would utilize and so we're starting to assemble that roster so getting a civil um engineer um and also getting a Wetlands uh reviewer traffic consultant is key uh unfortunately uh Unfortunately they snagged a really good traffic consultant before we could but uh but we we've got a pretty good lineup and then I also think a design consultant like would be important as well and um so get that lined up and so that first meeting they'll accept that they'll accept the the zba would accept the peer reviewers and then the point would be to get um um the information from the developer in time so the peer reviewers can take a look at it turn it back around and give the Z CBA at least a week ahead a week of time to review it before they go to the next meeting to have on that subject and so what they also plan on doing is to have a meeting dedicated to each subject like one dedicated to traffic one dedicated to environmental one dedicated to design so um that's kind of the general overall plan um so in terms of the priorities and things so Joe that you're talking about so the board got a lot of information from um all the other boards and the Departments and so you know I think you have what everybody's concerns are I think you actually kind of went through and and actually prioritized it a little bit too so so we've got that in place okay so let me ask a question you were you mentioned environmental with the mill building project specifically we've got nanza issues um how does the state you know because I know we were talking like State they still have to to um basically comply with state regulations the EPA and we know is starting the second the second phase of their Umi which affects kind of our downtown area so how how would that like do they have someone specifically from the EPA that would be involved in the project or how does that work yeah the people that have been involved with with Niza on behalf of of uh EPA and D would be involved and um I'm sure they would have also other professionals to support them as well so the mill is a little bit unique remember because it's got that a as part of the deed that activity and use limitation that restricts residential um residential use at this point in time and so part of this process is that the applicant will need to demonstrate to the state to the and the EPA as well us but D and EPA control that a they will have to demonstrate to them that what they are going to be putting in place is sufficient enough to protect uh residential um yeah residents uh in order to remove that aul and then we should I I feel strongly that we should also have um our own like license site professional as part of part of the construction aspects as well so would we bring someone in for that or okay and that's all expected to still be within that that time frame that you outlined correct so it's a condensed timeline yeah very expedited for even something like environmental which would be a huge component of I assume a lot of work on on both ends yeah you know 40b is so messed up sorry I'm now I'm getting agitated you can tell I mean you don't even have to put in stamped like all you need schematics as as part of your submission you don't even have to put like fully designed drawings in as part of your application which makes no sense makes ABS what they going they're not going to build from schematics they have to have designs they have to have full developed plans to build from they just don't have to so they sub they submit with schematics but at some point they're going to have to have full-fledged design plans to build from yes but they show them us yeah that's after they get approval so okay with respect of that how do you get approval on a schematic and not a design plan that doesn't make any sense it really doesn't make any sense well I would I would think part of it is right is the the schematic is what they think they're going to is what they are going to build right if they have to submit so here's the here here's at least my perception of this right is they're not going to do the fully the fully blown you know filled out plans and the building plans until they know they have approval right why would they spend money on full buildable plans until they know they're allowed to build it they right that that's going to and then because usually that's what you have to right that's right and that's what makes the difference here right the understand is they're trying to help developers build affordable housing that's what 40b is all about is trying to get more affordable housing we know what it's about we know what it's about the thing is is that when you say affordable the affordability aspect I better we know what it's about what does it really do what has it done right that that blows my mind see that that so effective since 1969 then why are we why are people moving out of the state because we haven't built enough housing in the last 20 years well this has been in effect since 1969 but that but people aren't building it I mean I mean as a as a state right then the amount of housing that we built from like 1970 to 1990 and then from 199 we built half the number of housing from 1990 to 2020 in this state the whole state half the amount of housing so that's that's why we're seeing the high pricing and that's why we're seeing 40b didn't make us build more that's what that Urban 40b hasn't hasn't worked it hasn't done what it was intended to do the folks moving out of the cities that came out here yeah that wanted to get away from the cities and some of the the traps that were going along that's well I mean that I think that was some of the so again just I think everybody around here knows but you know anybody who's still watching um you know no so back you know back in 1969 1970 you know some of the suburbs were making it so restrictive uh to build affordable housing the state felt like this was something that they needed to do and that's why there's the requirement to get to 10% and um in many communities it has well to to the 10% there's so there's so it's so there's so many definitions of success so two two things I I I will just well I think according to the governor success is people don't move out of the state and Claudia you and I have talked I don't know if things like MBTA housing or I understand the problem and I believe the problem is real I'm not necessarily sure what they're putting forth as a solution is going to actually solve it but that's another that's another but uh two points uh I I want to make so the mill site is extremely complicated on a number of levels uh from an infrastructure standpoint so obviously you've got the whole nanza thing which is one thing but number two um just think of like sewer capacity so you know in in some cases we might be required to make sure that there's enough sewer capacity but most of the time when you're talking about a sewer capacity issue with a 40b or a housing development project you're talking about stuff like the size of the pipe and the capacity of your pump stations right in our case the biggest restriction is an IMA with another municipality right and that we can't increase our sewage exactly so that's the email that I sent to you a while back maybe a couple of weeks ago after we got that letter sorry s sh um why can't we use that as a tool in a toolbox about restricting the number of units because we don't have the Sol capacity Joe I think that's a great thing I just don't want to um I just don't want to list basically let everybody know that that could be you know kind could be direction right so in any case um that's number one number two I think you know we all have uh we all have these visualizations of what this is going to be and how impactful it's going to be and I think we've experienced this with every development that has been proposed and and built um I would just encourage us to let's get our peer reviewers to look at this stuff um and give us an accurate Viewpoint of what the impacts are actually going to be and um make sure that we can follow it along there I mean for me and this is just me I think getting that fifth Story off um and changing the design Aesthetics looks and Rec I think reconfiguring that entrance way from a common sense standpoint it seems like it might work but the traffic engineer might have a totally different take on it but and things like traffic needs to be studied at various times during the day while school is in session not during a summer not during holiday breaks right those are things that we've we've pushed before that we need to make sure they're doing again in certain hours of the day right that's what I said c I said certain times of the day and when school yeah when right so so yeah so that's kind of an update on on where we are kind of what the plan is going forward but we do um and Yolanda and Brandy and I talked about um before our next me meeting um potentially scheduling a session where where we could talk a little bit more about um ex kind of that strategy um you know we'll let people know when we we decide to and when Michael one thing um I would like to suggest is maybe um because there is a lot of confusion about 40b and MBTA is that we have um a handout a town meeting that would just kind of outline the difference between the two just a one page I think that's actually a good point yeah it's a great idea help if we could get if we could get the cheats sheet available to download before town meeting that would be even better right so yeah because there is a lot of confusion between the two absolutely um for sure okay anything else any other questions concerns no okay moving on notific a of a grant award Michael you want to take us through that yeah so um so Sam has been um so Sam has received quite a few rewards um and I'm trying to remember the exact details for this one um this one I believe is you know Framingham was doing the geothermal um work and actually just before I go forward let me just pull it up again um or do you actually it's in our packet y yeah do you want to um oh I'll just go to the packets then I wanted to get some more of the back backup info so it's a community climate action guide for residential decarbonization so working with the sustainability committee and looking at ways that individuals can decarbonize perfect yeah and this is really to look at groups like is there a way that Community neighborhoods is there a way that there's maybe places in which like we're doing public infrastructure that there would be a way to then work so sort of doing that kind of education about how you could possibly pull resources great it's great when we get Grant you know that way for resources of putting forums together getting information printed or digitally created yeah yeah she's doing a lot of Outreach and education I was going to say she's doing some popups in like neighborhoods right yeah and that's her a different that's for a different project but yes and when's the Pumpkin Smash you your it's um it's the week at next week a week from a week from this weekend the What Pumpkin Smash the Pumpkin Smash I haven't heard about the Pumpkin Smash how did I how did I miss out the corner spot where are they going to drop them from I I the is I think the fire department should come over with a with the with the tower truck do it like the kids do the egg drop at the mindes I just want to take don't tell the DPW I suggested so we're working with you really want pumpkin All Over The Corner Spot we're working with black Earth compost oh so yes so it's when is it's not this it's not the weekend right after so it's not the second it's the 11th I think it was the nth okay and we were talking uh with donut truck too yeah yeah there was a lot there's some you know games you know some kind of there was some excitement around the carival donut truck in my household just yeah the whole Pumpkin Smash thing the biggest attraction cool I personally said when I heard about the Pumpkin Smash thing make it I think we probably get some television coverage on that I I definitely think we should get some you know I think we should paint faces Community I think that's how it came up in the like we're doing that too yeah nice so the Federated church I think is going to have some extra pumpkins cuz they got delivered like the remnants of another order so have they still got a lot of pumpkins sitting over there yeah they some out today as they were the last stop and I guess the last the previous they yeah yep so um so anyway there's that sorry okay uh moving on discuss and review timeline for appointments and reappointments to boards and committees so this is something and I think I've spoken to all of you about this that I've been pushing for a long time and uh I'd like to create a subcommittee if someone would like to work with me to see how other communities do it and there's over the years I I've recommended that anyone who wants to be appointed or reappointed should fill out an application and there was push back on that uh we've talked about term limits and we've had push back on that um you know all various things and I think based on some of the um vacancies that we have and just looking at our committees it would be good to review and put in place something so I guess part of me is also you know Susan does a lot on this and yes she's staff and and that's part of what she does but as I as and I'm not one to look at other communities I I I say that you know um but I think there are some responsibilities that we have select board I I was noticing I went through some bylaws and I saw that we should really be receiving agendas and meeting minutes and we should be reviewing those from the Committees that we appoint and we haven't done that as a as a as a select board before uh so I'd like us to discuss a little bit more about some of that are you pulling out the bylaws Joe I forget what section it's in but all the appointments that we make yeah I mean we have you know the other thing I'd like us to talk about in review is having Liaisons at least to some of our bigger committees so that one I think would help all of us understand a little bit better of who we're appointing and what we're what they're doing um but to help I mean our we are held accountable by our voters right if if what we're doing is not appreciated or they don't think it's the right thing we can be voted out of office if what we're doing they come to us and they complain or they comment or they tell us something and I think some of our committees might that we appoint might be getting that but maybe not all of them and we always talk about working with our committees and not working in silos and I think there's been some Silo happening over the last number of years so uh again if someone is willing to do this with me Makita great um then you know I I don't know exactly when we'll come back to you with something but hopefully early in the new year so that we can review it and discuss it so that we can let the committee members know early spring so there's a good six months before we make reappointments or you know four months before we start looking at that and we have something new in place so that's great I think I think if you guys can come up with some some you know potential ways that we can do this that would be that would be amazing because you know I agree with with what Yolanda said I think the issue has always been it's like we we don't think about it until June and then by the time we start talking about it in June it's too late to do anything for August and to be able to you know we're always kind of there's there's this balance to strike between um this like institutional knowledge that a lot of our longtime volunteers have but there's also the desire to get new people involved in in and there's also people that you know we see we see it from time to time where we get Talent Bank forums and Susan will send them to us and there's no openings on a committee and people want to serve so it's kind of trying to to find that right balance so um and also kind of again holding them a little bit bit more accountable than we have in the past I think would be great we've been a little slot on that so well there's just there's only so much there's only soac there's a lot going on there's a lot to do and I mean and and and I'm not saying that I mean we have there are great committees and great I mean all of our committees are great right they're all working on things they're all moving things forward I think this is part for me it's always been for the public to see what our committees and great work that they're doing and how they can get involved in that it's not I mean we have great committees we have great volunteers that's one of the ones things that that makes Ashlin such a great Community are the volunteers and I mean all the organizations that that do great things in the town for me a couple things is as Brandy said getting trying to get some new blood get new people involved so that there is transition right there's succession so that if for some reason you all of a sudden have a number of you have a committee where you have a number of members who have been there for a while and then all of a sudden they either need to step off or they decide to step off and then you don't have some of that know there's been no one to transfer the knowledge to right it's like when you own a business you have to cons think of your succession and how you're going to keep moving things forward that's why it's always nice to have Associates right so that way decide to come down communities do that well that I mean that's something that we we have we've had that we have associate members on some of our committees Maybe that's something we need to encourage for all of our committees right look at right instead of instead of increasing the size of a of a voting committee ex you have associate members who can attend and participate and there are so many different possibilities look at and yeah just just to provide just an alternative perspective on the associates uh just as somebody who's been in different communities and stuff you know I I know what the intent is but in some ways um and I just don't know how to delicately put this but just put it then yeah you know it almost it almost seems like we're we would kind of be like in the business of giving out participation Awards so I think you know if you have multiple if you have multiple people um applying for one seat right and you know one person is chosen based on their skills and and how they do on their interview they have some ownership of it m you know that's a valid point in a sense of responsibility in a sense of I don't know it means something okay um whereas if everybody well I don't really need to do much I can just kind of mail it in I'll at least be an associate right you know what I'm saying but some communities sorry um but some communities have stipulations for associates so like you know it's not like you're just you know holding up the side of the wall like as an associate you are required to attend X number of meetings as an associate iate you required we could do look at something like that too I I'm not saying that that's the right way to go I'm just saying that we don't necessarily have to model it off of other communities where you've seen where that sort of thing hasn't been very successful we should come up with our own schema and our own just a different perspective yeah but it's a good one no no valid it's good to know good good okay I think I I'd like to understand too um or at least to what committees and the the types of responsibilities they have and then in some instances I think that we need to have a staff person um involved with that committee some on some kind of a regular basis I'm not trying to put more on staff members but I think sometimes to have somebody who is you know professionally involved in the town um to be able to advise or to answer questions when they when they people have them um you know I'd like to think about those types of committees that we have in town too that might benefit from um some kind of input from town Town staff so yeah we actually we actually do a lot more than than what we used to well and when Emma was here like she was trying to support the affordable housing trust you know and I think I think yeah as we look at kind of like Staffing you know moving forward and everything that's something that that we need to kind of factor if that's a kind of a direction you want to go in okay and I think too we might be able to do something where certain committees you know know like Yolanda was talking about like a liaison like maybe one of us kind of gets more involved with some of these committees and then we pull in staff if we need more support on a specific thing yeah there might be different levels of you know but but I just think in some instances it it probably needs some of our regulatory staff some of our regulatory committees that we appoint already have staff support right Board of Health has staff support planning board um conservation so sustainability sustainability yeah yeah so okay good we will try to get something for you by January at least a start okay discuss and vote on the obligation associated with Boston Marathon Invitational entries so uh and I think we were given some balances some updated balances so this is one of those things that we have these we have four 24 numbers 10 we give we already have we have an agreement with an organization and my thought was starting with organization increasing the fee we ask them for their Runners um and at some point look at the fee right if we start if we're starting to give out more money right we're giving potentially some organizations $6,000 a year and we only have 24 numbers right so yes that's a large amount of money but if we want to be giving out more grants then we may want to consider looking at raising the amount associated with the bibs now if no one else thinks that's an idea then we can stop the discussion right now um but I know what other organizations require their V their you know charity Runners to pay and raise um it's as much as $10,000 for some of these charity you know $7500 $10,000 um to run to be able to run the Boston Marathon and um again right now I'm just considering should we do it for the organization that we give 10 to and I believe right now the amount is $3,000 for them we bump it to $4,000 and see how that goes and then if we if if it works and we want to increase the funds because we have more Grant people applying for Grants the next we look at all of our numbers and potentially raising the amount could I could suggest because the economy has been kind of tough mhm instead of a th000 raise it to 500 make it so make it 3500 3,000 so I just want to say we have a huge amount of money and and not you know we we we we are not we are able to fund every single Grant to the maximum amount um I'm aware I I just it the one of the reason Reasons I'm talking about this is I think it's one of those things that at some point if we don't couple things one if we don't think of increasing right we always have a waiting list we always have a lot of people if we look at increasing it it we might not have it I don't know I I just think that at some point people are going to be looking to our numbers because they're less expensive and are we are we giving up an opportunity to potentially have more funds to give out grants because at some point if if we do if we keep it at $3,000 right so 3,000 times 24 right that will limit $72,000 $72,000 72,000 divided by six is like 12 right now we don't give we haven't given that many groups a complete $66,000 but if we look at you know if we said okay we have organizations that are going to come to us in both Grant rounds and ask for $6,000 so we gave out I guess I'm being preemptive pre we gave out $39,500 in this last round MH right and we we're raising 72 so yeah obviously I I don't have the April here I do I guess have it here I think the balance in the account after we after we granted was about 67 right $67,000 so and that's before the fundraising for this upcoming cycle so I mean I you know I hear I hear what you're saying because I do know organizations I know people that run for Charities end up raising a lot of money because they they have to because bib numbers are so hard to come by the the thing of it is is that I think one of the things that makes it so special for and I know you're talking about for for an organization rather than the runners that run like our community members that run MH I have I kind of have an issue not making it equal across the board okay and I also feel like 3,000 is a is a doable amount for someone to raise for you know for Ashlin I think if we got to a point where we were draining that that that account and we we have a our policy says that we're never going to Grant more than 50% of what of what the balance is and then we would PR rate it so we would prate everyone's um grants so I mean I I I kind of feel like first of all there's we don't need to make any changes right now because the the amount is so large and the other part of the reason we made the changes to begin with was because we weren't granting enough money and that balance was growing y so much more than what we were granting out so my personal feeling is that that if we get to a point where we're we're prorating things then we can take a look at maybe maybe changing that amount okay that's my perspective I the one the one other thing to to consider and I don't know if this would happen right but with the change of who sponsors the marathon some organizations received fewer numbers fewer bib numbers would that happen to you know if anything changed again would that happen to us we actually I think gained one or two numbers with the change yeah I think I think we went from 22 to4 or 25 so okay again if no one else thinks it's something we should do fine I'm I think there's any rush to do that right I also think that that the organization that we give the bib numbers to they use this as their main fundraiser for their charity and so you know I'm always struggling with well do we still give them 10 or do we reserve them more for our Runners like do we do we do do we make changes that way and and you know that's kind of my my thing is like I would almost rather like have them have fewer bibs and give more to our records but but that's again I don't think that there's any need to make any change for this year okay so the group that we give those bib numbers to do they give us a percentage knowing that no they pay us they give us $3,000 for each Bib and they get 10 and they get 10 so we still get this we get we get the we get the proceeds yeah okay still and whatever whatever their runners run in in in and above the 3,000 they y okay that's okay thank you that's my that's my person no no no that's fine okay I'm happy with everything that's fine I like to bring it up you know every year just because we got to consider it and you never know okay next discuss and vote on funding for the employee recognition event scheduled for Friday December 20th Susan do you have an an idea for this I I'm thinking okay for food gifts and yes yeah can you explain what that covers can you explain what it covers lottery tickets to say Jing Just J a stalking for Jen and Michael you don't you choke over there so at the recognition at the recognition event we hand out longevity Awards so it's used to purchase those correct Susan and then and then the price of food for the event and it's held at the community center all employees are invited and it's a way to sort of to thank and recognize our be a nice event to hold someday maybe at the Warren bar maybe and we right select the select board is invited as well to celebrate so 2500 Susan you think will cover it okay great if I get a motion to approve $2500 for the funding of the employee recognition event so moved and a second second great all those in favor I wonderful that passes thank you Susan and just also for clarification that funding comes out of our select gift account correct yes so yeah not our yeah select board gift account thank you for that no uh discuss and review the status of the open space and Recreation plan progress um it's been a crazy week I think we're at a point I've let all of you know what decision has been made I just checked in with Becca before the meeting um I think we're at a place so the staff is going to take on the project but because of the timing we have determined that we're not going to push to get it done for the January 11th Grant cycle uh because of just timing and the survey and a lot of different things and again I think I explained that all and then um and open we had a great meeting last night we they didn't know we were coming I went to the meeting because I wanted to see what they were going to be talking about about the survey Michael went as well we had a great discussion sort of clearing of the air some some there were a few bloody noses there no it was it was it was a very healthy discussion actually it was very good and with everything it's been decided so staff will take this on with the input of the open space and wreck committee I mean Greg Juan was like he was like almost excited um so and and part of what happened was miscommunication misunderstanding um what other mywords can I use regarding this just this whole process so I think I think we're in a good place and we did press the urgency that we need a plan as soon as possible that is still the goal but between holidays and needing an updated shorter survey uh I think there's some work that needs to be done okay so so that's where we're at oh I was just goingon to say any questions so um know we were applying we were planning to apply for this grant as part of the downstairs downstairs we were we were planning to um to apply for this grant to to help fund the parcel that is on the warrant for town meeting the UCC property so I don't know do we want to talk about that Michael is still evaluating some other options that we should hold off on talking about until he has it a little more ref could we could we put that on the agenda for the next meeting because now that we're talking about it like it's going to town meeting and we're going to need to talk about it before town meeting yes um so we can try to have it November 6th yeah um yeah it's I mean I think it's a pretty it's pretty straightforward it's so we've so we've already applied for one grant that we hope that we hope we will find out the answer to in November it was uh 600,000 so um that we then have to match yeah but that was that was going to be the same way with with really um so if uh you know obviously if we're awarded that then kind of everything is just kind of well I don't want to say everything is moved but that takes care of uh Grant funds um and when will we know about that I'm sorry I said hopefully hopefully we will by November okay so um and this is a matching fund it's a matching yes we have to match the funds and where will that matching funding come from so arpa funds which we we've already T so the original so basically the original funding stack included um Grant funds so for a $1.4 million purchase price either 600 or 700,000 in Grant funds depending on the grant that we were able to get uh 250,000 from subur Valley trustees and the rest would be um local contribution which would be from arpa arpa funds so we've already applied for one grant that was 600,000 okay the land and water conservation fund Grant which was the one that was due in January we've decided we're not going to be able to make the deadline at that point um and so we won't be able to apply for that one there is another one that would be opening up in um I believe it's March um but it is extremely uh complicated in the sense that it will require uh partnership and it will require ire um it it's just it's just complicated that's really kind of the best way I can I can put it right now um but it is something that we're having discussions with um you know potential Partners uh about joining forces and applying for this Grant and that one's like $1.2 million if anybody saw Becca's work they would jump on I think based on no kidding oh yeah not not having to worry about it being complicated you think yeah yeah so well the complicating thing is the relationships and and the you know getting getting people to Yes um yeah okay so the grant that we are unable to apply for because of the time restraint MH at some point down the road next year in 2025 can we apply for it and then put those monies towards no we couldn't do it retroactively oh we can no we could do it actively okay and so um and so yeah if you know hopefully we will at that point in time have um maybe an open space and Recreation plan and maybe other plan that we'd want to purchase purchase right yeah okay um and just you know just kind of as an aside just you know one of the things we found out last night I think um first of all I think when we're communicating especially with people on other committees it's probably best just to uh include the whole committee uh when we're talking to them and making sure you know don't reply all and all of that good stuff and the other thing if you hear something about somebody's motives or somebody's doing just go to that person directly and and have a conversation with that person um I think that would have probably that would have yeah I mean I I said this last time I'm like if you have an issue with me to I said this to everyone on the committee and I say this to anybody if you have an issue with me come to me right if you have an issue with Joe go to I mean so yeah and the the the one thing I will take away is is have somebody else read your stuff before you send it because I think we've heard that before for you Michael oh my gosh so um well it was like no it had nothing to do with like tone or anything but uh one of our open space and Recreation Comm members was really upset with something that I had sent and I know like how I meant it when I wrote it but he took it a completely different way and when like I looked at it again I was like gez yeah you I totally there's no other way you could have read it so and that caused a lot of at least with that one uh member a lot of a lot of angst so so I was like oh my gosh any other questions or comments or okay so I just uh you know I don't know if we'll talk about this again before town meeting but so is the plan like I assume we'll kind of lay out the funding mechanism at town meeting and talk about this yeah so yeah so we discussed that as part of the the warrant so we're sorry yeah so you just missed that part we're working on the motion so that it would have a little bit more clarity okay yeah and and we'll do just a couple slides um and one of them will be dedicated to the funding piece y okay thank you good couple reminders for those that are watching or watch us afterwards Citizens Academy program will begin in January of 2025 it's a 10we program that will meet on the second and fourth Wednesdays of each month from 6:00 to 8: if you're interested please complete an application on the town's website in person early voting is still happening so Thursday October 30th from 8:00 a.m.

um we all members are present um so let's get going the the order of business tonight is a training uh provided to us by a training provided to us by Tom Mooney of Shipman and Goodwin um who is the that is the legal services we engaged um at the prompting of Joy Greenstein uh last year or earlier this year and um he's going to walk us through um different scenarios to talk about our roles and responsibilities as board members so Mr Mooney thanks for joining us well it's my pleasure it's nice to meet all of you and um what I'd like to do is um talk with you over the next hour about how you see um your role as board members and uh illustrate some of your thinking and my thinking through some uh scenarios uh just a brief thumbnail on me I um always wanted to be a teacher but I majored in German so was unemployable and I went to law school never having met a lawyer in my life uh but it worked out and um so now I'm at 48 years at Chipman and Goodwin representing Boards of education and I also have the privilege of teaching school law at Yukon and at Quinnipiac both so um uh but I have not been elected to anything since 8th grade so you really are the elected people you're representing your community and so how you want to operate is really uh an important Focus here and with any luck we'll develop some consensus as to how appropriately you all want to work together to serve your community on the board of education so I'll just start with a simple question who here went to middle school okay perfect so far I asked that question in these trainings quite a bit and so far everyone has gone to middle school but you may be wondering why I asked that and of course the answer is that that's where you learned about the three branches of government right what are the three branches of government and and legislative so you're doing great so far so far what are you what branch of government are you Department isn't that a isn't that an agency of the state well you uh you have a dual status as board members you serve your community as Town officials but you're also uh you serve uh the state as the delegates because education is a constitutional responsibility of the state so your state agents your local agents but back to the three branches of government what does Congress do on a good day laws they they pass laws and what else do they do on a really good day they pass a budget does that sound familiar M okay except they're not laws they policies so that is your primary responsibility do you ever serve in a judicial capacity we haven't yet but we we could right we the appeals uh unit uh you do have a Judicial responsibility and and what is a fundamental um characteristic of a judge partiality correct and so that's so important and I hope you never have to worry about what I'm going to tell you now but where there's a intense Personnel matter I want the I didn't use the scenario about the teacher arrested for running a meth lab but that's one of the scenarios that I sometimes use um you might imagine that that would be a topic of some public conversation where do you uh meet your fellow citizens at the supermarket at the post office wherever it is and and in a uh I'm sorry online a lot of oh yeah right right and um so the U question is people are going to try to engage you in conversation about these controversial topics but you have to keep your judicial responsibility in mind and the worst thing that happened to me um happened about 40 years years ago maybe a little more but I still remember it because the situation was that the um superintendent wanted to uh not to renew the contract of the high school principal no offense intended um and um the high school principal invited 400 of his closest friends to the high school auditorium for the hearing and the first thing and we're up on the uh you know the stage and look out at the crowd I don't remember if they had signs or not but they might as well have um and um the first thing the lawyer for the principal did was he called one of the members of the board to the stand and he said uh isn't it true that you told Sally at the Stop and Shop that you want to get rid of my client um yeah I guess so yeah yeah I did yeah and so there were three board members who had been commenting you know and you can well imagine that the status of the high school principal is a topic for conversation in a community and so it's not surprising that they would be tempted to talk about the high school principal but it was unfortunate in the extreme because three of the board members betrayed their inability to fulfill that judicial function and so you've provide you in the rare circumstance where the superintendent recommends non-renewal or termination of a certif staff member and that person wants a hearing that's a Judicial responsibility and you have to be impartial and you can't be talking in the community and people are going to want you to talk about it but there are other judicial responsibilities um uh can you imagine you as a board ever getting involved in the location of a bus stop that's a Judicial responsibility uh because uh transportation is part of the um right to an education you have a duty to provide education to resident children um through reasonable Transportation or otherwise and so whether someone's transportation is reasonable can be the subject of a school accommodations hearing and a parent can say I don't you know that's unsafe and they can appeal actually that to the board of education and so again these are areas where you could be called in to make adjust judgement whether someone's entitled to go to school is subject to the same they you may uh the superintendent may look into it and say actually that kid lives in Danbury not entitled to go to school in Brookfield um that parent can say I want a hearing and you would be the first uh body to hear that uh so that's another and then the uh last one and I hope this doesn't happen often but have you ever conducted an expulsion hearing I think we use a hearing officer here oh you do yeah okay well good for you um because that gets you out of that business because those are very um uh tough uh I've served as a hearing officer on rare occasion and I really don't like it a bit um but anyway so in those judicial responsibilities you have to be impartial and we'll talk a little bit on under one of the scenarios about um conflicts of interest when can you participate as a board member and when should you really withdraw recuser yourself from from the particular discussion what I'd like to do is I have I think uh six scenarios we can go through them it's mainly for us to talk together and I also um that's on the right hand side of the folder on the left hand side of the folder is more like an outline a checklist about the things we want to bring out but particularly I'd like to draw your attention to the second page which is a caution on email um because uh that is the new uh Battleground uh for uh you know I'm wondering do you get a lot of thank you notes um from the community for no but seasonally maybe they will arrive you know be be patient right um but um people who are not pleased with what you decisions you make are now increasingly turning to email and it's a a bit of a tool of aggression frankly and they can ask for any so we'll talk about what is or is not a public record but let's just jump into the uh uh scenarios and then swing back to emails um three members of the Board of Ed post a letter on Facebook addressed to the Brookfield Public Schools community in the post the board members talk about the upcoming budget and they urge people to vote in support of the budget the board members identify themselves as members of the Brookfield Board of Education other board members see the post and are mad that the three board members did not let them know about the post in advance if the board do you um pass your budget through a referendum if your uh if a referendum is pending was that post on Facebook a violation of the law I don't know I don't think so why don't you think so um well there three members who identify themselves as members of the board yes I mean I'm I'm well here's the issue ising to speak prohibitions you're probably aware that once a referendum is pending ah okay okay you can get in deep trouble if you authorize the expenditure public funds to authorize a to affect a referendum result I see and so um uh districts that put out a flyer vote Yes [Music] mhm they can be fined oh yes we did talk about that in fact one it's a scary thing for me because I you know I have to give advice and you don't have to say vote Yes to violate the law the um State elections enforcement commission has um adopted a tone timing and tenor test which you know is anyone can decide whether it does or does not Advocate uh so it's scary but the scary part is that if someone files a complaint and if the state elections enforcement commission finds that it was a violation that it did Advocate and you did authorize the expenditure public funds um the person who did that can be fined up to twice the amount of the expenditure but the worst part is that you probably know given the important work you do on behalf of your community that almost everything you do you're totally protected by what we call the indemnity law use board members are protected if a somebody makes a claim against you for something you did um as a board or something you maybe you didn't do maybe the superintendent did and he still they still sue you um you're totally protected including attorney fees but this referendum law is the only exception to that and it specifically says that you cannot be indemnified by for any fine imposed by the um State elections enforcement commission so I just take that opportunity to to caution you about that but it's irrelevant in this scenario because there was no expenditure public funds so now the question is should did the board members do anything wrong by identifying themselves as members of the Brookfield Board of Ed in making this post you okay with that no spoken as individuals okay so you say they shouldn't have said members of the brook field board event we three members right okay well that's a bit of a dilemma because and this is probably you know what's new you can be blamed for whatever you do uh if you identify yourself as a board member then are you speaking for the board or not if you don't you're being sneaky I mean so people can take issue with it either way so in these circumstances uh the I'm old enough to remember letters to the editor um and uh letters to the editor would quite often say member Brookfield Board of Ed speaking as an individual or somehow you clarify so that would be my recommendation but now the rest of the scenario is these three board members are just trying to like get public you know uh appeal to the public and they let you out and it's like what are you other four are you not in favor of the uh and uh so shouldn't they have told you before they post did this give you a chance so that they're not trying to one up you okay what's the problem with that no we're not impartial no you don't have to be impartial because there's no expenditure of public funds yeah it's like a public meeting pardon it's a quorum if it's more than three and you're exactly right both of you the you need to do this if at all at a public meeting because there are any number of foi cases where the board you know we'll issue a letter and some local gadly will say oh that's interesting when did you discuss that at a board meeting and people uh basically at that point start talking about how to settle the case because they it was uh when you gather as a quorum and discuss board business even through email then that is a um a violation of the law unless you post your meeting and and that's maybe we'll swing back to this caution um anything you create or anything you receive in your role as a board member is a public record the only question is whether it's or not it's subject to public disclosure and I have another scenario that we can elaborate on that but it's a very broad definition of public record and in the middle of the page you see the definition of a meeting and why is that important if a a a communication among a quorum is a meeting then you need to do that uh at a posted meeting and you shouldn't be uh talking as a quorum um outside of a meeting and um the this definition has been in the law since 1975 so what do you think by electronic means of electronic equipment the relevant thing is any communication byor to a quorum of a multi-member public agency which you are whether in person or by means of electronic equipment what did that mean in 1975 speaker phones yeah that's all it meant speaker phones uh because in 19 it's funny um I was around in 1975 and um at that time I was probably still reading Dick Tracy and his two W RIS radio and and you know here we are and so um we have now email and that's a by a communication by electronic means and so um whenever you communicate by email you're always creating public records even one of you creates public records when you send out an email but as soon as the email includes a qu of the board then and it relates to a matter over which you have supervision control jurisdiction or advisory power you're conducting a meeting under foi and um that meeting should have been posted the law was passed in 1975 so it's almost 50 years old um and they just haven't caught up they haven't figured out they are doing their best on the remote meeting piece but they just haven't figured out like could you have um uh uh I don't know what you call it a chat room like people can send in questions and you can answer and you can you know connect with your constituents um they haven't figured that out uh and as soon as a Corum of the board is involved in that conversation uh in fact I uh I don't want to disappoint you but I lost a case um at the commission when the board chair and a board member who was uh upset were exchanging emails and all the board members were on copy my argument was it was just a conversation between two people the others were just watching I've already told you I lost that case uh because they were so this reply all is something you have to be very careful about because as soon as now can the superintendent send you an email all of you perfectly fine because the term is to discuss or act upon and so if you're exchanging information you're discussing among a quorum but if the superintendent sends you the packet and you have a question it's very tempting because it came to all of you to just hit reply all and ask your question but then you've just taken a step down the road of foi violation uh and so just get off the reply all ask your question and um that would be fine and it's little awkward because sometimes the superintendent would want to reply all so that everyone has the same information um but when and again uh that could happen but you can't then get back back and forth so um uh I think we're ready for um scenario two uh a board member can get in be intense in expressing his views on important matters that come before the board sometimes his emotion get the best of him and he can be less than kind in his critique of the views of other board members in One heated exchange his final comment about a contrary perspective expressed by another board member was only an idiot would believe that is that comment appropriate no so you're good with that it's not appropriate corre um so you would not then want that board member to ask rhetorically like your mother correct no the got it um this in public meetings or regular conversations this doesn't make a difference well I'll defer to you on uh in private conversation but at a this scenario is at a public board meeting I had one um situation where the uh bo it was a apparently a heated discussion because one point the uh one board member turned to the other and said f you at a public meeting and so they called me about that you know and uh what do you think I said other than that's a bad thing um I said well that's a matter of parliamentary procedure you follow Robert's Rules right and so when a board member is intemperate then any board member can just and this is something to keep in mind when you probably know under Robert's Rules if you don't like something that's going on you think it's contrary to appropriate procedure any member of the the board can say point of order and um I want to just emphasize that that's not adversarial it the chair has a lot to do you know and so when you raise a point of order the motion wasn't seconded the guy yelling at the board that public comment is out of order you know you're help you can help the the chair um and so uh if the discussion gets a little heated or whatever at a particular board meeting you certainly anyone can raise a point of order uh about Robert's Rules which contemplate civil discourse uh so that's uh uh how that works um ready for scenario three sure yep oh I just one other thing on Robert's rules um point of order chair rules you don't like the ruling of the chair what's next under Robert's Rules that person appeal the decision I appeal and then and only if someone else says I second then under Robert's rules that goes to the full body to uh make the decision um so uh and that's a two-thirds majority correct what's that on the appeal of the chair yes two3 I wasn't aware of that I think I think it's a two-thirds yeah well we'll look it up okay um uh board member is Facebook friends with a teacher in a post on his Facebook page the teacher complains that his principal unfairly denied him three days of personal leave to attend Nature's Classroom in a neighboring School District to serve as a chaperone for his fifth grade son the board member calls the principle to find out what the problem is the teacher files a grievance which is denied at the lower steps and is now before the board can the board member participate in the grievance hearing or does the board member have a conflict of interest preventing him from participating conf you say it's a conflict of interest and how do you define a conflict of interest well I mean they have prior knowledge of what the problem was so there's okay they're not impartial with anything well let's just they have a personal relationship well they're Facebook friends I guess we have to decide what that means okay um but back to impartial did you prior knowledge prior knowledge PRI knowledge and well what if um what if you you were uh you're you're child comes home from school and says oh my god there was a fight in the CAF a food fight in the cafeteria and uh Joe Blow threw a hot dog and hit Mr Smith in the head and now suddenly three days later you find yourself in an expulsion hearing concerning Joe Blow do you have a conflict of interest I don't know I don't know I find this one hard prior knowledge isn't necessary well I think here prior position could be a conflict person contacted the yeah the principle about it well let's pause there was that appropriate no no okay we all agree that a board member shouldn't be calling the princip a principal to say hey what's the story the communication should be you know and again I wasn't elected anything recently um but communication should go from the board to the superintendent and so on and so a board member to go directly to a a school principal and about something uh of concern it would be typically viewed as inappropriate protocol um so when on the second bullet under what circumstances it as appropriate for a board member to call a principal to find out what the problem is the answer would be never if it's their kids problem that's about it but what back to conflict of interest who gets to decide whether a board member has a conflict of interest the board the board so if for example uh I'm that guy who called the principal and um in support of my Facebook friend and um I come show up for a grievance hearing and a majority of the board says hey Tom you have a conflict of interest you shouldn't participate and I say I disagree I'm an objective person can the board vote that that I can't participate so because you said the board decides if there's a conflict who gives yeah well I don't know who who you guys have a lot of power right but only as a board you know who gave you that power people the people so how can board members deprive the an elected board member of his or her ability to function as a board member so the answer is that individual decides and now it's perfectly appropriate to talk to the individual and say Hey you know Tom this doesn't look good I think you have a conflict and and and then you know and there are many circumstances where there could be the appearance of a conflict but a person can work through it and they can decide but then the other related point in ever considering issues of conflict of interest are the appearance of conflict and if just a member of the public would know that you were you know it's your cousin and who wants a contract with the board you know you might not even like your cousin it might not affect your decision- making at all but there could be an appearance of conflict and so you uh would um hope that that board member would would think about the larger concern about public confidence in the uh operation of the board and recuse him or herself so back to what is a conflict how do you so now we've decided I think that the individual board member gets to decide uh what a conflict is uh and when he or she should not participate in um a board meeting so what standard do you apply for that inner monologue to make your decision partiality that's say oh well it it is a form of impartiality that is when you act as a board member you're acting on behalf of the community that elected you and so your decision should be based on the community's interest as you define it your decision shouldn't be based on personal allegiances or personal antagonisms so the inner monologue is can I listen to the evidence through the deliberations and can I make uh a decision on behalf of the community as opposed to letting my personal biases one way or the other uh affect my decision-making so that's the question that we typically ask um or that we suggest you ask yourselves um can I act on behalf of the community and that's a a little there's some Nuance there for example um um my hypothetical is that I have been involved in youth Athletics for years I finally get elected to the board my life's goal is to get lights on the football field at the high school has that already happened in Brookfield we need a new score board so maybe that uh and so finally I get the chance to vote in favor of lights on the football field is that a conflict of interest because this has been a personal goal of mine no I don't think so no you're right it's not a conflict of interest because you are all elected for who you are what your interests are as long as they're not your personal interests and the last thing I'll say about conflicts of interest but I'm I'm I know I'm trying to do all this in an hour um but I do welcome your questions um okay I have a conflict it's my cousin uh superintendent's recommended him for director of Maintenance come that's the agenda item oh I think you do need to recuse yourself there okay it's a and I'm going to do that you're right I'm I'm gonna recuse myself but I just want you to know this guy is terrific on Thanksgiving we thought the oven was broken we thought dinner would be ruined but he macgyvered this thing and um saved Thanksgiving but I'm not going to vote is that okay no no it's not okay and you all know it's not okay but I'll just elaborate how do you make decisions as a board through deliberations through and that means you talk and you listen and through that discussion you formulate your views and you vote accordingly and um so when a person has a conflict of interest he or she should not participate in the deliberative process at all and um there are some cases where a teacher gets fired and um turns out that one of the board members had an AXS to grind against that teacher undisclosed you know and so now we're in court now we this is in another state the the parties are in court um on a due process claim the board decided this the board was not impartial and the district in that case said H it was 90 throw that vote out it's 80 teacher loses but you're right just like 12 Angry Men right um uh the the court said we don't know what impact that one person had in the deliberations so so the the decision had to be thrown out so anyway those are my thoughts on conflicts of interest and um uh so uh you run into an acquaintance at the post office and she complains that her fourth grade teacher has not returned homework to her student in two months to her students in two months of course you want to help her but after reviewing board policies you determine there's no board policy on whether and when teachers must return homework to students you check with other board members on whether they not by reply all but you check with other board members uh to see whether they've received similar complaints about this teacher and they've not do you share this information with the superintendent no yes yeah yeah okay do you mind I think I would tell the person to follow the proper channels and contact now that's absolutely the right answer okay unrelated to your saying I won't tell the super tenant um but but just there are two steps here the first is um this is a common problem and maybe you're all sophisticated and never have this problem but you all got elected to serve your community so when someone comes to you with a problem for many people the first impulse is to help and how how can I who you know let me talk to so and so or whatever and uh back to uh the three branches of government we didn't actually pin that that down earlier did we you're not the Executive Branch the statutes say that the superintendent is the chief executive officer of the board which means that you as the legislative body establish the policies the superintendent implements those policies and you're free to be you know exercise oversight but direct board involvement in operational issues is not part of your job and um so as I think you were saying you would help the person understand and some appropriate modesty is often helpful you've mistaken me for someone who's important I'm a member of the board but this isn't my bwick and so as I think you were alluding the chain of command have you talked to the teacher have you talked to the principal have you talked to the assistant superintendent that's totally appropriate because people and in all innocence they think you're the answer to their prayers and they come to you expecting you and so helping them understand the proper role of you that you have as a board member is is an important um thing that you uh would do um so but it's sometimes it's hard and uh so back to um do you tell the superintendent there's not a right or a wrong answer there all I want to say is you have the right to you and and and you have judgments to make because you may hear a lot of stuff if I hear the same thing over and over again maybe that's the time to say wait a second that's another good point in fact if you hear the same thing over and over again that would be all the more reason to say hey this is an operational concern I've heard this and you think the superintendent should be aware of it that's totally appropriate but it also in a given case could implicate your legislative responsibilities if you hear the same thing over and over again you know how they say there ought to be a law uhhuh you know sometimes um you would hear and you say you know we might need to regulate this through policy that would be an appropriate thing all I'll say is on this you um can serve as ears to the community you're listening to the people who seek you out and share information with you and some of that information could be very helpful to the superintendent um but you on the other hand it's a balance to strike you don't want to burden the super attendent with every rumor or or complaint um so I just want to leave you with my thought which is it's a judgment call for you but there's no problem with you sharing that information with the with the superintendent um when and how should you report back to the parent who raised the complaint I wouldn't it's not your yeah it's a trick question right and you you have passed the test um no when and no you don't and and the person shouldn't be expecting that that has to be part of the conversation this is the chain of command and and you know good luck um uh but um board Boards of Education board members uh should not do constituent service like if you you know writing your congressman and they send someone to try and solve your problem um you're a policy body and you're a Judicial body and the operational issues are back to the superintendent and the last thing should the board adopt a a policy on grading homework um that's could be who knows um so they'll enter the 15th and the 30th we're good um right the 15th and the 30th they have to enter their grades so we should be good oh that is that your new policy well there is one right well okay uh scenario five with a contentious national election looming the policy committee is considering a recommendation that the board adopt the following policy no person shall engage in political activity when on the property of the Brookfield Public Schools accordingly the board prohibits employees and students from displaying any messages conveying support for any political candidate for state or federal office this prohibition extends to buttons hats t-shirts and other apparel and to m messages on personal vehicles including but not limited to bumper stickers or signs that sounds like a good policy doesn't it no um we'll talk that's the last question is that legal no um spoiler Al spoiler alert it's not but um first um the first bullet is the uh proposed policy has received a lot of public attention and some board members who are not on the Poli policy committee want to attend the meeting of the policy committee at which this new policy uh will be discussed is it a problem if a COR of the full board attends a meeting of the policy committee do you have a policy committee yes we do yeah okay and how many people are on the policy committee three three so as soon as another board member shows up is it a quum is it your no not if they attend as a a member of the public I'm sorry I'm I'm speculating I'm think that as if they show up as a member of the public then no it's not a quorum well how do you strip your well maybe how how do you strip you're you're still a board member it is a quorum uh that the factual issue is four members at the same meeting at the same time as a quorum whether it's an email or um uh at the policy committee meeting so you're saying uh that that's fine it's a notice meeting does that help it it does help it does why does it help because it's a a properly uh warned meeting of the policy committee right and therefore uh under the Freedom of Information Act if you attend if me uh a quorum of one public agency attends a meeting properly posted by another public agency it's not a violation of the law and in fact you may at some point in your budget process go to a meeting of the board of Finance do you have to post that you may post it but you don't have to if it's posted by the board of Finance um but there's more to the story uh and that is I was talking about this so I think you've already uh anticipated the right answer here which you say if you attend as a member of the public what does that mean that means you sit and listen and probably don't talk um participate deliberations or right uh so in other and so that's where some boards get in trouble uh I had talking to one board about this and and well they were a friendly Bunch I'm I'm this is without judgment is to all of you but they were a friendly bunch and um so their view is oh board me hey come on sit up the table you know what oh and that's where you run uh into a problem uh because as you point out if you're there the the danger is that the meeting morphs into a meeting of the board which is not posted but if you um um carefully um limit the procedure uh I'm sorry the uh limit the participation of the uh other board members to treating them just as members of the public then it hasn't morphed it's still a meeting of the policy committee properly posted and that's a an explicit uh provision in the Freedom of Information Act so so that's fine um and I think email as well uh if a board member is sending an email as a public citizen yes to a committee uh because they can't attend or they don't attend or whatever oh that's interesting that's say you know I'm a lifelong learner and I've never had that question um so you have uh I feel like it would be the same right because your participating is a you're not well let me um I think we need to like break that down a member of the board thinks this is a bad policy and you want your opinion known so you send a me uh email to the three members of the policy committee this is a bad policy so far so good M but you do from your personal email no I feel like if you're do from your board and your subject line might have to be like personal opinion not writing as board member well um that's part of your defense uh but anyway so far so good now the chair of the policy committee writes back and says that's where the trouble yeah that's where the trouble starts because at that point a quum of the board is discussing and this issue about attending a meeting as I said before the Freedom of Information law hasn't really caught up with email terribly so um in that case it would be a discussion among a quorum of the board uh because it would be an exchange of information so that board member can certainly Express his or her opinion and that opinion can certainly be discussed at the meeting properly posted of the policy committee but for that to be outside of U in public comment during public comment uh it's the back and forth it's the it's the reply yeah that board member if the uh committee has public comment can participate in public comment I to the same extent as any other board member um I'm not going to ask for a show of hands um but do you uh have any of you ever texted when sitting at the board table oh while sitting at the board table um not to board members I I think I said I'm not asking for any confessions here okay please do the dishes before I get home well I can't believe it's so late you better pick up the milk right still here so that's all fine that's all fine BEC why because it doesn't relate to the meeting uh it doesn't relate to the conduct of the Public's business gotcha uh but you are to the extent your text messages relate or text messages as you receive relate to the Brookfield Board of Education then you have a problem now um when I talk about that so can one board member during deliberations text another board member say I hope I got your vote on this don't screw this up up no no okay good so I'm glad I'm I'm glad I'm not bringing news to you on that um but iron uh coincidentally one of my favorite cases rose right here in Brookfield oh boy uh and it wasn't the Board of Ed although another faite case is a labor board case from Brookfield from about 20 years ago but here's the the situation um there was a a zoning board meeting some years ago and um the uh Commissioners or whatever they're called um are like talking softly to each other during the meeting and um so the um disappointed um uh applicant brought an foi complaint and hauled these people to Hartford and uh I wasn't there but I just have this image of um now you're in a formal hearing these zoning board members are there and uh were you Whispering yes why were you Whispering well duh so people couldn't hear me I mean you know it's not that hard to figure out um and they ruled that that was a violation of the public uh meeting law because it was depriving the public of the ability fully to participate in the meeting and I love the case because isn't it directly relevant to texts when a board member texts another um you're depriving the public of full participation it's like whispering and so um I don't think the commission has actually ruled on texts um um whe you know when they uh violate the public meeting law but it's a um uh I think the analogy is overwhelming that that's how that would work and um each year for the last many I've spoken at the conference of the Freedom of Information commission we just did it last Friday uh but the year before I asked the question of the commission you know this commission staff because we're preparing a presentation I'm a member of a public agency my phone buzzes is it an foi violation if I read the text and they said no I I was relieved um because who couldn't who who would like get a text and not read it right um now it could be a public record because of someone in the audience encouraging you in a particular way um that's a public record uh but you don't know until you read the the text you know it could be your lights are on so so you you just so but I was I was happy to know that the commission uh was not so formalistic about it that they would say that a member of a public agency has to like leave their phone unread um during a meeting it's when you text between yourselves or among yourselves then that's the problem yes quick question what about if we're at the meeting and someone scribbles over on your paper a little message to you yeah during the meeting uh that's a a great question and that illustrates I think the difference between um uh uh strict legal interpretation and life the strict legal interpretation is that's not appropriate because the people can't hear that but you know the Practical reality is um now if they scribble to you and say uh here's what you should do then that's but more often the scribble would be what do he say uh and that's more common you know hey I didn't quite get that you know and and so no one's going to take you to the commission on that um that zoning case that was they were just trying to be a little sneaky by talking privately at at the meeting um so is is a policy legal is what is this policy legal no no VI First Amendment right uh right and interestingly the rights of um staff members freedom of expr and the rights of students are very different you can tell staff members they can't wear the button you can't tell a student you can't wear the button because the rules are entirely different for students they have a right of free speech unless you uh reasonably forecast material disruption or substantial interference so a kid can wear button you know but I guess you can imagine a circumstance where the button would you know be fighting words and that that wouldn't be permitted but um when teachers are on the job they don't have First Amendment rights they have all the First Amendment rights in the world when they're not on the job well not really but they have some uh and we could get into that um but uh so you're quite clear on this uh that this wouldn't be an appropriate um policy because it would restrict the Free Speech rights of employees and of students um but part of this is also just practical the bumper sticker is like a no one was going to prohibit bumper stickers but yeah maybe you're you've seen this too someone shows up with a pickup truck and a huge sign with ropes Parks it in the parking lot you know fill in the blank for whatever and um that's not consistent with normal behavior so I have no problem saying that could be misperceived as a endorsement you know on school property this big sign so that's where I would draw the line last scenario a good friend of a board member sends the board member an email marked personal and confidential the friend of the board member complains to the board member that a teacher was mean to her daughter a reporter makes an foi request of all board members for a copy of any email sent to or received by from a third party during a specified period of time which time period includes the email in question is that email marked personal and confidential about the child's daughter I'm sorry about the a friend's daughter a public record yes yes you're good maybe I'll just leave now okay but I'll just have a couple more things you're right why is it a public record because it s to it's not protected well that's a different question well it was sent to the entire board on a board email so uh well no this is this is your friend writes you a personal and confidential email is it a public record it is because it still relates to the of the Brookfield schools and you're an official so what you receive and the commission the Freedom of Information law defines a public agency as including a public official so each of you are not only public officials but your public agencies with responsibilities under the Freedom of Information law so when you get an email so part of the reason why I raised this issue you might want to tell some of your friends the phone still works and you don't need you know but when you send me emails about the district even though I'm your friend you're creating a public record now in this particular case it would be protected under furpa because it relates to that uh friend's daughter and that's now a uh personally identifiable student information which is fur protected but it's still a public record the burd's on you to show that um uh there's an exemption that should apply and many times friends write to board members about things where there is no exemption it's your policy on a b or c and and sometimes um friends of board members and board members back to friends are little casual in the language that they use and it can be embarrassing because some f somebody makes an FY request and here this is a matter of great seriousness and this board member is being flippant about it so you just have to be very careful now please question does that apply to board members personal emails as well uh there is no such thing I think you're uh referring to emails on your personal computer or your personal phone related to board business if it relates to board business this the um uh Forum or the place where you're creating the record doesn't matter right and that's uh applicable to um uh employees as well if two administrators are on their personal computers or texting each other if it relates to board business it's all a public record um do you all use the district server for your board business I do M um another just so if you all do then I'll just summarize in one sentence because you're all responsible for records that you receive the last thing you want to do I mean because you don't get paid right right so so last thing is you give all your time to the community the last thing you want is to have an additional responsibility to go through all your emails in response to foi requests so if it's on the district server it's not your problem someone makes an fi request you give it to the superintendent he gives it to the IT person and they search and um they respond to the foi request um so I'm just glad that if any of you are ever tempted to um uh do board business on your personal email um just be careful uh you're assuming a responsibility the Practical answer is somebody may know your personal email and may communicate with you on your personal email about board business what I would do is respond to them and copy your District email so that that exchange is on the server and you have no problems well um I have question for you so last week we had an foi request um for our personal notes in a meeting okay so if we're taking notes for you know as the meetings going on for our you know record of it right is that subject that's been adjudicated and I'm happy to report every so often I have good news and the good news is that your personal notes do subject are correct exempt from disclosure they're still public record y but they're exempt from disclosure is preliminary drafts or notes yep uh the very there's 27 exemptions from disclosure the very first one is preliminary drafts or notes uh so um when someone says I want to see what you're writing if it those are your personal notes uh they're not subject to disclosure but the danger is that if you share those notes with anyone they're no longer preliminary right so if if they're your own memory notes mhm uh then that's not a problem uh that's clearly um and you know and it's only right because you're just doing that to do a better job and keep things you know on track um so that's um you don't have to worry about that good I won't release on thanks good um and I know that we're just about out of time um and U I appreciate the questions you asked is there any last uh uh question that you would like to present before I get out of your hair and let you go on with your meeting I'd just like to say thank you on behalf of our group um for your time and your expertise thanks for sharing that with us well it's my pleasure thank you have a good meeting thank you nice to meet [Music] you e [Music] for [Music] this is always on my one and done so good evening everybody um I'd like to call to order the regular meeting of the Brookfield Board of Ed uh tonight's Wednesday October 30th and it is is 704 um would you please join me in standing for the Pledge of Allegiance everyone I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all okay we have a full compliment um of folks here uh Dr man will be with us presently and for people who were not able bless you for people who were not able to join us um last time uh at home we have a new uh member that we've welcomed Melissa Baines um who's uh our student representative this year and she'll be now you're just showing off Stephanie um she'll be giving us an update of the the goings on of the high school pretty soon all right um so we're gonna we're going to start with um public comment are we not are we looking at yeah yeah yeah okay okay um so uh for public comment um the Brookfield Board of Ed welcomes public comment each speaker will have up to three minutes to provide input um discussion of school Personnel individualized students or of individual members of the board is prohibited I think uh we know the the rest of the uh Logistics on that so first up we have Mrs Korea and you um are here to talk about class sizes class presentation will show the high number of over oversiz classes ATS last year I stood here telling the bo that my child was in a math class with 28 students this year my two children have eight out of 14 classes that are over the recommended student size Li last last year 100% of the business classes were over the recommended limit and this year it is at 95% the percentage of classes at the high school over the limit are substantially higher than WMS and CES the BHS students and staff deserve better during the budget season consider adding a math teacher and other necessary teachers to reduce the class sizes at BHS to improve student achievement and level teacher workload my child is one of the two confirmed math classes that have 29 students this is 50% higher than the recommended Boe class size last year board members brought this exact issue up for discussion and most of the board declined to engage in constructive dialogue regarding this issue this failure to act has caused the same problem to resurface when will you work together to ensure our high school students get what they need to create their tomorrow or become critical and creative thinkers collaborators and communicators when they are in oversized classrooms with teachers who are overburdened you are failing 900 kids thank you Mrs leers hi Denise rice 3 old Hemlock Road I listen to the board at Bed meeting again from home um regarding the English the non-english-speaking students and I understand the cohort because of the over 20 students speaking Portuguese and I have a few questions how is a parro or even a if she was a teacher I'm not talking about her credentials supposed to help these students in multiple classrooms throughout clees this has come to my attention because of something I'm dealing with with cka for example it's a 90-minute block what are these students doing during this time they don't understand the language how are they sitting for this time period what are they learning is it okay that they're getting nothing from it common sense tells you that the power can't be in all of the classrooms at the same time yet a lot of them do have CA at the same time and what about the illustrious map same thing they partner up in there don't they and then what do they do do they just sit and talk to each other do they partner up with an English-speaking child again what is that student getting out of this what is the kid learning do they not take the standardized test that it would show throw the district scoring lower I guess my problem here is that the students are suffering because I don't understand how they're not even becoming behavior problems because I couldn't sit somewhere for 90 minutes and do nothing day after day so I'm not sure where we're having this power that jumps around so she counts for the state takes precedence over actually teaching the kids after all one day won't these kids count as portraits of the Brookfield graduate I think we need to do better by all of them thank you thank you okay we have one more um speaker who will speak to Second um excuse then Mrs are you here here to talk about the oh thank you sorry s i i put order as long as we follow that consistently week after week um listen I think you asked our opinion if this was okay as a oneoff I don't think we're changing our procedures but there's one public comment and I think we have routinely allowed for one public comment if there's just if there's a list of 20 we're a little more parsing it out so I don't think the procedure needs to change but we can be flexible and I think we've always done that I think the last meeting there was someone waiting for the public comment waited almost two and a half hours to speak and it was one person um but that person had had spoken initially as well as long as we're just being mindful of it for the future that's all I'm asking I'm not saying I'm not being flexible I'm just asking us to be mindful of that moving forward and hold on just a second Mrs cross I think I think actually there are a number of U things that we um could discuss it's not on theend genda tonight but regarding public comment um I think that that is something definitely that we should like make into an agenda item and discuss further but for this evening Mrs cruss please go ahead thank you my name is Pam I live at on Cove Road in Brookfield I'm here because I'm a grandmother of two young children that will attend Brookfield public schools by way of introduction I'm a member of the Florida bar retired teacher from brow County schools in Florida where I taught environmental science was the magnet coordinator of a stem program for over 500 students I followed this by a fellowship in the US Senate where I provided input on stem from a teacher's point of view on Essa tonight I want to bring forward an issue that you already may be aware of and looking back at your meeting uh your meetings that appears to be overlooked time is of the essence to address it um whiner Middle School is 1900 ft from two gas turbine compressors and and three gas pipelines there is a current proposal to place two more compressors on the site the site is on high mow Road and it's hidden from the school by an area of trees this makes it difficult to understand and Overlook the hazard it presents the byproducts of a 24/7 operation of the compressors are are toxic and they're particularly harmful to children growing bodies a recent report by two Public Health officials have provided confirmation of this Hazard The Proposal is Technical and the applicant iroy pipeline owned by a Consortium of companies that includes Trans Canada and Berkshire hathway this pipeline does not serve Connecticut it serves New York City it's unmanned and monitored offsite in Shelton the current proposal has bip bipartisan opposition from the the board of Selectmen Marty felo Steve Harding and the candidates running against them in other words no one other than the pipeline company wants this in Brookfield there's an active citizens group opposing this as well as several NOS because this involves the safety of a generation of of generations of students and I only have three minutes to explain I have two asks tonight one is to place a presentation of this on your next agenda so that the details of this rather complex issue can be better understood and to join the BOS or local leaders and Brookfield residents and opposing this project known as expansion by compression there is a permit pending at Deep right now and time is very important I know it's Oh I thought I was going to talk very late but um if you have any questions I'm certainly happy to address them that's it thank you very much Mrs Krauss all right so we um we will move now to an update from um Melissa Baines take it away um hello everyone um so last Tuesday the 22nd of O okay sorry uh I'm going to talk a little bit about Athletics first uh last Tuesday the 22nd of October Vanessa Greenstein uh represented to the Brookfield represented Brookfield High School school at the cic athletic Advisory board meeting um two of our student athletes were nominated for their outstanding football performance uh junior Thad ballsy and Chase Sylvia uh Thad ballsy was nominated under game time Connecticut and Chase Sylvia for Walter Camp student athlete of the week uh junior Landon wall has been named all state for cross country and in addition to this uh boys cross country won their Patriot Division Championship uh senior Mia hatet broke chis School record for girl swim in the 100 meter fly and has committed to swim at Yukon next season girl soccer won against Notre Dame this past Monday with the score 2 to1 securing their s swc Championship um in terms of last meeting I spoke a little bit about Student Government athletic advisory and bethl high schools starting a fundraiser for Asheville Public Schools who were hit by um hurricane Milton and Helen uh student government and athletic advisory collected donations this last Friday at the football game as well as two s swc soccer finals games which happened on Saturday um and we raised almost $1,000 for that effort uh I still don't have the combined number with bethl high schools made donations because they also collected at their football games but um Asheville public schools had like a whole post of just talking about their appreciation for us raising money for them um and then in terms of my personal clubs I'm a part of peer counseling which is a club just focus on like student inclusion and Aid and we help a lot with like transitioning to a new school um so yesterday during ITT we held a new student mixer uh where we just played Halloween bingo and talked with a bunch of underclassmen um ways to get involved around the school with different clubs and activities um our club Club has a lot more student mixers pled so I look forward to telling you guys about them in the future but that's it in terms of updates do we questions for Melissa all right then thanks very much appreciate it thank you and happy Halloween okay um Stephanie please uh talk us through the written correspondence the following people have emailed the Board of Education since the last meeting on October 16th Denise rice October 16 Board of Ed meeting and 1312 Irene Korea multilanguage learner student numbers from Boe meeting on October 16th Heather Buckley foa request from special meeting on October 2nd Andy Korea lunch accounts and student privacy violation John Morris lunch accounts Deborah C policy policy part two and foa request okay great thanks um now we'll move to the uh approval of board minutes I move that the board approve the minutes listed below as recommended regular meeting 101624 special meeting 10242 24 second is there any discussion of these okay all in favor of approving the uh minutes um say I I I oppos okay so it's unanimous um wonderful let's go then to item eight the superintendent's update Dr BR have for us thank you Dr Young good evening everyone um the uh report tonight really um lands on all the priorities we've been talking about since uh August Communications in preparing for the opening of school um under under the topic of security uh just to let everybody know the all hazards plan has been completed and submitted on an annual basis that's uh up to the state department of Ed um we had a great meeting uh last week of superintendents in the region in our Western Connecticut region along with athletic directors and High School principles to talk about after school action and safety um and we um had some folks from the state down to talk with us and we went through the um from a few weeks ago you may recall that uh massic high school and ARA high school has been squatting and so those were the scenarios and we talked through and reflected on um the successes in the areas we need to grow from that so um we really learned a lot from one another there um and uh continue to collaborate we we have some um documents we're working with and uh helping us establish additional actions on that further on security it's not actually bulleted but I did want to let everybody know that we were alerted and extra vigilant uh the chief kept uh myself and the principales uh uh up to date today with the SRO there was um some swatting in Oxford New Milford and region 15 so those those it was unfortunate those districts were dealing with that today so um we were fortunate that we weren't but again paying attention to what's going on in the region and being ready uh that particular swatting threat came through that hotline that the police uh you may have heard the police have this hotline where law enforcement federal and state are paying attention to all of the different threats that are out there and then they call in if something is bubbling somewhere and give a heads up to the local area so um those three particular districts were dealing with that today so I just wanted everybody to know that um in the region it has not gone away we're we're still dealing with that stuff um under operations uh Board of Finance uh took a walk through with Casey and myself and Paul czecho from the NBC of C last week um it was great to have that group go through um and there was an opportunity for lots of questions and it was nice to have Mr czecho there from the NBC because he he is the chair of that committee that is responsible for the physical uh aspect of really finishing off the project at this point so a lot of questions got answered and I think uh there was enlightening opportunities and perhaps not only seeing the the the building but um having other questions that arose the one thing Mr czecho continues to emphasize is um if you have questions of the NBC please come to the NBC meeting send him a communic or the you know the NBC of communication they want to engage with anybody who has questions so um he asked that people continue to do that yeah what's the date on that I think you said is it like the 17th or something the November date the October meeting is passed yeah I think it it might be the 17th in case people NBC the NBC meeting yeah it's the second or third Tuesday Tuesday Cally but I mean everything's posted on the town website so if people are interested they certainly can send me a note if they're not sure and I'll get back to people if they're interested or they certainly can ask a board M it's the 19th 19th thank you er um one thing I did want to ask the board um to think about no decisions need to be made tonight but one of the priorities of the board um kind of leaning into the summer and planning for this year is taking a look at our change to later start times from you know for last year we implemented that and in this year um giving the surveys out again looking at um you know how many student athletes are missing class if they have to leave for a game or whatever the case may be um certainly Mr Bland and Mr baldman myself could into that data and get those surveys out there but I wanted to suggest and encourage the board to reestablish an ad hoc committee for that so we could actually work together and have a board member to involved I think that would be really helpful um as we we work on that particular priority um again no decision needs to be made tonight but I wanted to just put that out there can we talk about it a little bit now or is absolutely what so what what kind of time commitment are you thinking is we like way can do I have the bandwidth for that sure sure I I'm thinking probably would need two to three meetings two to three meetings total with you know with board members just to go through the data um certainly um one of the the pieces is to resurvey the the students the teachers and the parents of you know what they're seeing with sleep habits and and that kind of a thing um and uh Mark and and Steve really quickly they've been keeping the data so we can get the reports on the um the missed classes and those kind of things but board members may have heard from constituents as we talked about at the 6:00 meeting there might be some other questions some burning questions that are up there let's have those conversations so before we put out a survey and just ask the same questions that we did a couple of years ago maybe there's some other things we need to ask and maybe there's some other data that would be of interest in in possibly making uh you know whatever decision we make even a non-decision the non- decision is a decision to stay with what we have um so um when do you think you guys will Kickstart this um depending I mean I can Kickstart it with Mark and Steve in the ne next few weeks just to have some initial conversations about it but it probably one meeting prior to the holidays would be a good idea I think you know as we get really moving into the holiday season where it's going to get tough on everybody you know after school hours and things like that we could do Zoom meetings we don't have to meet in person um again this could be operational and administrative work and then we could present a recommendation but we have a board here of very engaged members and I think it would be something very positive uh for that contribution so people who are interested in um maybe being on that ad hoc is that a thing they reach out to me or just directly well I think the first thing is are we going to establish a board subcommittee ad hoc subcommittee that's the first thing that has to be determined if that's not going to happen I'm going to do the work anyway okay um but um I think it's important to have that engagement of the board um as a decision-making body um on a very important big operational uh possible new decision on that and again we talked about timeline if we were to collect data and say man this is something we need to discuss and we want to go in a different direction is it realistic something that could be done for the following year maybe too late I mean it have to be a 26 27 you know so those are all things we would discuss as a committee but I think probably three total meetings where I would need a commitment from board members is probably what I'm thinking um if there was a fourth then maybe there's a fourth um and we don't need to drag it out either I mean it's great I would prepare all the data with Mark and Steve and then we would bring it that would be the initial kickoff me let's go through what we're seeing here let's talk about it and then do we have any other questions and then what are our next steps what our actions going forward then we have we have a comeback and then we have a second meeting and then maybe have a presentation or a conversation with the full board um once we've made our once we've deliberated and maybe uh have a decision ready to go okay is there an appetite for this does anybody want to put a motion on the floor to establish an ad hoc committee I make a motion to I'll make a motion to establish an ad hoc committee for a second for the purposes of reviewing for the purposes of reviewing the school start times awesome and so you second second great um discussion um is there anybody who'd like to be on it I'm definitely interested I mean obviously it have to be in the evening I could potentially zoom in at certain times certain times yeah I would it's a priority so we'd have to figure out when we could find the time to do it okay so that can be worked out um are we are we good to at least vote on this m right um all in favor so the motion on the floor is uh to establish an ad hoc committee to review Healthy Start times all in favor signify by saying I I any oppose great all right thank you very much so I could take my personal notes as we learned about Sarah Aon joyer interested okay Stephanie put me on the list and give me the details and let me know the wonderful I didn't think I'd get this enthusiastic of a response awesome that's wonderful thank you thought we might have to delay till November's meeting thank you very much I do appreciate the support F yeah let's get it going um the other thing um I did want to let everybody know school I talked about it a little bit with school climate legislation um it's important to know that I've mentioned before we have uh Judy Palmer former uh region one superintendent um works for Ed Advance now and she um is really uh really the liaison working with the state and several districts including Brookfield um and we are availing ourselves of it at advances Services U at no there's no cost which is wonderful uh the the implementation of the new law really kicks in for July 1 of 25 we need to be ready with training before July 1 and a new policy so I'll be bringing to policy committee policy committee over here Stephanie um so all of you um so we do have a sample policy we'll be bringing forward but in terms of at Advance they're helping us with training and in November I'll bring forward kind of a uh uh a truncated uh slide deck just to kind of walk through the the the key pieces for everybody to really build some understanding uh not only for the board but for the community and ultimately the staff and again second semester we're going to talk about tomorrow we're actually meeting with that advance to set up uh and schedule dates for training of our Administration and our our school based teams um after the winter break for the entirety of this second semester um but um getting that presentation to everybody to build an understanding of how comprehensive it is how time sensitive sensitive it is um it's a lot and um you if did read the um budget assumptions and priorities I actually put in there that we we need a position to cover this across the district um the legislation does call for uh the superintendent or an administrator design to be the district coordinator um and then from there you want to carry out who's going to operationalize this and really be the support person for the social workers or the DEA students or the assistant principles to really implement this throughout the the district at each School in uh a particular way not only consistency but then the particular way for that developmental level so there's a lot to it I'll talk more about that next month but um I wanted you to know that we're really gearing up for that and it's going to take a lot of effort and it's it's a high priority under teaching and learning um there is um actually I'm going to skip uh to budget and then I'm going to go to teaching and learning um we're going to talk about budget when we get to priorities and assumptions and those kind of things but I do want to remind the board of a couple of things with the budget um the first thing is something um that we had had some feedback on from the public and we've taken action on that is chunks of kind of informing the public in chunks about the budget so we put out a concept called budget blast and so that's gone out we've had a budget blast on the budget calendar he's here's the key dates as as the public you need to know about the second one that went out last week was on where do you find all this budget information historical information we have the budget assumptions and priorities ready to go as budget blast number three literally go out this evening um um or or tomorrow and then we'll continue to do that with the different pieces and the pieces I'm talking about are what's been feeding into the board since September so just as a reminder for everyone in September the board approved the budget calendar that's the timeline of of all the way through until the end of January when we submit the budget and then to the first selectman and then there's a number of um to be determined dates where we work as you know we work with the board of Finance Board of selectman all the way through uh all the way through until referendum in in May uh last uh last last meeting on the 16th of October we had the ml report and the special education case load report and people Services case load report that feeds into how we develop the budget um tonight um there's several more reports you'll get the class size report the enrollment report the assumptions and priorities and the capital uh that's actually a presentation tonight the capital report Capital uh projects report um for November uh bill will be back uh he was with us in Ju July for a presentation but he'll be back for uh special education strategic planning report um and errands on that committee so we have board input on that committee um and also the climate needs I was just talking about because those are all you know there's always budget implications with with these areas um December 4th is when the formal budget recommendations from the superintendent are presented we're one of the first in the state um I think it gives us a lot of time to deliberate before that very early January submission there are school districts where the superintendent doesn't even present their recommendations to their board until late February or March so we are extremely early but that gives us more time to deliberate and think these things through um and then on the 18th of December um we had the budget round table and we actually uh Casey secured um ESS our substitute service to come and talk about how they recruit um and what their whole process is because substitutes is another priority area for us to keep to study and analyze this year um so that was really important for me just share all this is lined up for everybody and the budget blasts that will be forthcoming are various reports that I just talked about those are all that's kind of chunking it out for people to keep the budget fresh in people's mind because the budget is the financial statement of our values and beliefs about how we want to educate the kids and so and you heard that even public comment tonight uh moving on to teaching and learning last section I have one piece I'm going to turn the rest over to Dr man um Ed Advance uh has a first year career accelerator program they're working with a few districts um and I asked that Anna and Mark bring this to Cape in November um Anna Mark and myself uh got to hear from U Ed Advance yesterday and they and Bill oh and Bill was there that's right bill was there um got to talk about um their career accelerator program and it's for high schools and high school students it's really aligned with our priorities for expanding learning and authenticity in learning um and so they have this program 10 districts right now are participating from two to 15 kids very small groups and a lot of times it's transitioning our younger students at the high school school and looking at a maybe a 4-year vision of what could be the really exciting um thing about this is that um it supports career Pathways for kids it supports dual enrollment so they not only get high school credit they're getting college credit for these courses um major access to college meaning if you're in those dual credit classes and you start as a freshman just thinking big picture Vision very broad here I'm not getting in the weeds for anybody tonight students can graduate from high school and upon graduating from high school can have an associates degree in the all credited through the state universities and with the state of can we got every everything's all organized and and the um at Advance liaison with everybody to make sure this happens so this is something we're looking at it's very early we don't know that we're committing to it but it's really an exciting opportunity can you imagine an two years of college done in Connecticut when you graduate high school the savings for families and and just that alone also the career Pathways and the skills kids are going to learn getting ready for job and so forth so we're really excited about the potential of this but obviously going in with our eyes wide open and treading lightly as we do so we have some Nas information some PD information can I ask a question pleas please I'm sorry are is I know it's from the state but are we at all looking at how other states accomplish that how other schools accomplish that well there's 10 like I said there's about 10 districts that are doing that so we so we have like a Connecticut Fe as in this small state and we've all been around a long time we were as they were naming the districts we're all going through our our Rolodex in our head that shows how old I am I'm saying Rolodex our Rolodex in our head of of who we know what those schools we can call say is is this is this legit is this really good those kind of things so um we are we are definitely like I said eyes wide open but really excited about the potential this can have for um all kinds of families you know um and uh and all kinds of students so one of the things that thisum that this um program does is it takes a lot of very I think uh you're a lot of various initiatives um that have been at the state level for a number of years 5 to8 years um including apprenticeship programs pre-certification programs dual enrollment programs at a variety of different universities not only the state universities but some private institutions like the University of Bridgeport and those kinds and essentially is kind of like bringing them all into to streamline together so that school dist schools high schools Career College and Career counselors you know administrators don't have to kind of go out and pick them all together it's kind of all there are various Pathways and there's been tons of talk at the state level about the need for Pathways particularly through um mechanical and Engineering uh um areas of uh employment um and so it's it's been something that various uh groups at the state have been focused on so this is really nice that they are um this this gentleman who started this um used to be a career in tech ed teacher at Hampton High School and did a lot of this for his students and essentially got woed Away by Ed advance to create a formal program so um a lot of people in other states that have actually done that yeah and we and I mean right now we have some dual enrollment right Mr Blanda so we have some of these opportunities but this really formalizes a program so an eighth grader who's considering do I want to go to abitech or do I want to go to chog oh no I guess I could go to Brookfield High School um and you know study uh an education an education pathway I mean they have a couple different Pathways including education which would fit nicely into our increasing educator diversity plan where we say we'd like to partner with area universities and increase education uh education educator education right so there's a lot of ways that this helps align with our I think we need PRI the cape because that's really the appropriate place for to be and I have I have I didn't have multiple copies but we have one brochure there just for everybody to get a look um you could easily go on the Ed advaned website and see those things and we we'll pass this information along as we can but very initial right now um and then we have some great news with with with our Nas application and also we have professional development on the uh on election day next week so I'd like to let Anna take some time now thank you very much so just a few minutes um as you all have heard me talk about over the last six months we have submitted our district accreditation application um we did that in the summertime and um so that means that for many many many years the high school has been an accredited High School through the New England Association of schools and colleges which means that essentially every 10 years uh te you know they do a self-study team descends upon the school kind of validates the self-study does a a three-day visit and then says yes these are um areas that you should focus on as your school Improvement plan and you're doing a great job here these are we validate you know your self-reflection um this while the the process has changed somewhat um and it's a little bit more it's it's a continuous learning path so it's actually you do some touch points every 3 to four years in many cases um we entered into an application for our entire District to be accredited so k12 and that was really um uh conceived of or the impetus was the idea of those Pathways that we did last year and all the teachers feeling like they really needed had a need to not only get to know one another within the school but across the district and this will really provide that um kind of focus uh you know streamlined Focus for everybody um everyone will be working towards the same standards it actually the timing could not uh end up being better um so our application long story short got got approved by the commission on Monday so I was at my last commission meeting I had to leave the room they chatted about it and then they approved uh Brookfield as a district accreditation um uh applicant and so we are one of only a couple in the state um I know New Milford also is going is going to be going through the process um but there are not very many and there's actually not very many across the across New England um but what so we will get put on the same cycle which essentially means our our our first big um lift will be the year of 2627 the district will go through a self-study um in preparation for our collaborative conference and so we will you know kind of do a review and a reflection using the standards as our guide and then have a host of visiting team for the entire District in the fall of 2027 and then that will give us two years to focus in on our priority areas that's what comes out of your collaborative conference visit as a priority areas which essentially is a strategic plan and um will be perfect because our strategic plan goes through 2028 and so that will help us align to um kind of you know continuing the work that we're doing and then we will have our desial visit in uh 2029 um so that's exciting so we are now an official um we have been an approved applicant so we are not yet accredited because we have to go through the process but uh we will hopefully be an accredited District in a few short four years five years um so uh that's exciting and then and thank you for your support on that I know that I've talked a lot about it so I really appreciate your support um and then moving on to next Tuesday our last full day of professional development so as you know the board um supports five full days of professional development along with a series of early releases in the spring and and in you know school terms spring is January on um and so anywhere from January on but our for our last full day on uh next Tuesday teachers will at by that time have set their professional learning plans they all have had goals meetings um and so they are are essentially creating their you know this this is really focused around them uh working toward their goal so they all have specific um aspects of their goal that they're going to be working toward on Tuesday some will be doing um we start if their if one of their goal if their goal relates to becoming a more reflective practitioner in order to Enga you know create student engagement they'll be engaging in the game this is a copy of the game um so we have about 125 teachers uh participating or Educators participating in uh the reflective intelligence work so I'll pass this around you can take a look at it um if there's not much to look at you can look at a few of the cards but there's four different card decks in that box um this what was yeah that's what uh Tim Klein was talking about um so teachers will who are involved in that will be starting that some teachers are going offsite we have uh Visual and Performing Arts teachers going to Westcon to go to an all day conference we have some PE and health teachers going to hamon to go to an all day state conference um we have other teachers involved in curriculum and instruction and assessment work whether it's within their own uh you know within their own cohorts or from outside um folks and then uh we also have a focus on um health and safety for each one of the schools so at CES I'll be doing uh the have a session on the um building the new building uh Mr czecho is going to come and uh lead a conversation with them along with Mr Conlin um so that they can ask questions of uh regarding the new facility and also technology and then at the high school and at the Middle School uh Brookfield PD is um partnering with the uh Administration and doing a preliminary training in a a emergency response called Alice um and so that's you know kind of like what you can do in a in an emergency but it's just the preliminary training um so each school is going to have a session of Alice training led by um our own our own uh folks in blue and so we're excited about this everybody has a lot to do and they've got that time to do it and so um that's that and in The Weekend Update I'll make sure you have the um the email that Anna sent out today um so you could take a look at the schedule and see everything that's that's going on on Tuesday that's all that's all we had any more questions or anything um Dr man I just want to tell you that in my faculty meeting last week Brookfield was mentioned as getting District accreditation there we go and I was like Yay I can take no credit but I know the lady who get thankk you for the leadership right okay so uh subcommittee reports uh let's start with um Finance oh um so I gave this report um at our last meeting so I don't know if you wanted me to give it again but I feel like probably not okay um is this Cas is this the part that that they decided they wanted to talk more about is that okay never mind all right so uh policy then okay so at our last policy meeting um on the 16th we looked at the feedback that the board had given for the first read for the legally required and recommended bylaws in the 9,000 Series after making a few recommended changes and changes that um I had sort of found going through it with a fine tooth comb um we decided to recommend them to tonight um and so the second read is on the agenda so I'll leave some of the discussion about the specific changes to that so we don't get confused um we then continued our discussion reviewing the remaining 9,000 Series and have put those on the consent agenda for tonight for our first read There are two exceptions um to the 9,000 Series the first one is 9221 it will not be for on in either group tonight because we are trying to align that policy with the town Charter um it's about filling vacancies and then Wendy we wanted I I was on vacation last week so I didn't get a chance to engaged with you but I wanted to find out because you had done a ton of research when and had bunch of discussions when we were filling the vacancy that um Aaron Feld so I wanted we wanted to get more information um as a committee um on that so that will be presented at a later date and then we also discussed um 9325 which you will not see on in either group tonight as well because it is a shipment and Goodwin um bylaw called meeting conduct and we have a Brookfield policy that the language is different enough in the policies that we wanted each individual board member to give us your feedback on what you think of each policy so if you don't look at anything else because you trust us um if you could look at 9325 and I would love to have opinions from everybody even if it's like you know love like the Brookville policy better like the shipment and good and policy better I just want to know what everyone thinks individually CU it does change um like when you read it I don't want to feed too much into it without you guys looking at it but you'll see how different the policies are and how the Brookfield policy has a lot more language a lot more specifics and we've had discussion back and forth about whether or not that should be included when we adopt the shipment and Goen language so if you could just send um feedback on that um specifically um and actually I did not write the date down but it's the Friday before so all this feedback if it could be um in my inbox by our next Board of bed meeting is the 20th so um and we have a policy meeting that night but we have a policy meeting on the 12th does everyone feel like November 11th that's 10 days from now is that enough time for you guys to look at these policies so that we could review them at the next policy meeting sure or do you feel like you need more time okay so if you could send any feedback you have um by November 11th which is Monday um that would be super helpful because then we could look at it at the policy meeting that's just for the first read the ones that are on the consent agenda tonight and then the 203 sorry 9325 as well um so that would be great write down um and then okay so we in the minutes it says that we were going to have a u policy meeting on November 7th the special meeting we've actually moved that to the what I just say the 15th 12 the 12th sorry we've moved it to November 12th um just as a side note so you're aware of that 5:30 yeah 5:30 um at that meeting the purpose is to go through so we have all read the 3,000 series which is really um administrative and pretty easy to go through we didn't feel like there was an issue trying to get through those so um we want to get through those quickly because we want to begin the process of updating the 5,000 series which is directly related to students and there's a lot in there that um have been brought To Us by the public there's a lot in there that various board members have had concerns about want updated or want looked at for um various reasons so we'll be able to start the 5,000 series at that meeting um we also as a committee looked at the student privacy policy that shipment goodwi um provides we as a committee were sort of an agreement that there are several Brookfield policies that pull into that policy and so as individuals we're going to kind of figure out where we think the different policies uh lie in the Brookfield policies so that we can all come together and create make sure we understand what we're going to be replacing if we adopt the shipment and Goodwin policy um what we're going to be sort of leaving out how we want to pull that all together so that's going to be a much a much more robust conversation um and so that will that will begin that but it probably won't be anything that happens as quickly as the 9,000 Series uh and then Dr brell reported that the school climate and bullying policy will be on the agenda at the November meeting for the board to discuss and learn about updates um and that Brookfield policy was updated in 2023 so there is um no reason to believe that we're out of compliance with that correct Mar how he had told us that there's reporting that has to be put in there so language does need to be changed in that policy as far as reporting so that we're going to get more information about that from if there is anything specific then we need to talk about it at the committee and then also um I thought that we were going to bring the PPR um from shipment and Goodwin where it actually referenced policy numbers instead of what we had which really doesn't say much like the one that the one that we're reading at the policy meeting I mean they should have one that definitely aligns with policies so there are several Brookfield policies what we my understanding was what we were going to do is go through and pull the Brookfield policy policy numbers to say like this applies to this section our Brookfield current policy applies of this section right I also want to make sure that that's all Shipment has inclusive of student privacy just that so when we a couple pages that we have yeah so we won't know that really until we get to the 5000s we haven't really looked at that yet so um that's what the purpose of that November 30th meeting will be or whatever 20th whatever sorry 20th can't you Dr me there's a lot here yeah so Casey agreed at the meeting because she has to pull everything in so she said that November 20th would be enough time for her to be able to update that for us and in the meantime um we have all of this so yeah I agree that will be our next priority awesome serious kudos to the policy committee for the this big undertaking I mean I know every committee does um uh good and important work but this is a heavy lift so thank you very much policy committee members um security task force okay um all right so we met on the um 17th of October um and we went into executive session with Don Beer from uh School access management to discuss um his company's anti- swatting uh it's not really software um yet per se um but upon exiting we did vote uh unanimously to recommend their products for swatting deterrence um which is still has to go through kind of like a little bit of a legal liability review on our end um but that's sort of the takeaway there um and then we received an update on the non-functioning badge reader at CES actually that badge reader was fixed like the day to after our September I think um security task force meeting so that badge reader is now functional there is still a somewhat of a mechanical issue with the door like hinge or something itself um so the issue is is mostly a maintenance issue not a construction issue although we have taken efforts um to seek some type of warranty coverage for that um but again that is not the only access into and out of the building um so that's um that's being handled at the school level and then our next meeting will be on Thursday November 14th am I missing exhibit E I don't have it in my pile it was emailed separately I think yeah right thank you um it appears that our meeting will be punctuated with are they holiday sounds found it thank you spook book yeah spooky books hilarious okay awesome Halloween thanks everybody okay so let's move to the consent agenda okay I move that the board approve the items on the consent agenda as recommended new hires resignations retirees bylaws for a first reading 9010 9011 912 9020 9030 9100 9114 9115 9130 9160 9200 9220 9230 9251 9310 9311 9312 93 25.5 9327 9360 and 93 sorry and second um all in favor of approving the consent agenda I okay any opposed okay we got there so it's a unanimous approval of the consent agenda um Wendy can I just say a couple couple of words so so I I really wanted to give a um uh just just acknowledge Casey scabard Donis a nine-year veteran nurse with us at the high school moving on some really cool career opportunity for her um and uh also thank James uh Jim Jay we call him Jay but it's James Jay serth uh from the middle school and before that Huckleberry 23 years of he's retiring midye um and um just thank them both for their service and um uh we're excited for them and their Futures so anyway thank you yeah wonderful thank you very much and then also really quick I just wanted to point out that you guys have another spreadsheet to refer to for the changes in the bylaws thank you yeah okay so that so this the the one that is not highlighted that says at the top for the first read got it thank that refers to the consent agenda yep highlighted one is for well our discussion later for the second read okay awesome thank you very much and thank you for the highlighting for those of us whose attention needs to be directed okay all right so we um with all of that we're moving on to new business and we are going to hear first uh from Dr burill about um District enrollment all right thank you so District enrollment report again as I said earlier during my superintendent report we we use uh all of these reports in the fall to feed into um essentially the data and the information that we're going to use for the recommendation for the budget going forward for the following year obviously student enrollment and grade size and class size and all of those things are big factors in um developing a staffing plan and as we know um faculty and staff are 80% of our budget so I mean that's it's the human resources piece of of a service organization like a like a school um our enrollment generally speaking kind of the story is uh quite stable uh Dr pra um did the enrollment report for us over the summer that was a a brief report than maybe going into a deeper report you might remember on that enrollment study we had some conversation during budget deliberations we can go deep with the study um or have a more truncated uh quicker turnaround Dr proud does a more truncated version so we did that over the summer um we put that information out to the public and to the board long ago back in I believe in August um having said that um they're really like I said things are things are pretty stable if you look at Candlewood Lake in total we're down 19 as compared to last year uh whisk andir were up by four students and at the high school we're down by 22 again uh you already know this but I'll say it again we use October 1 as our uh that's that's for State submission they want you to use the state ask us to do the October 1 enrollment report that's because they know September is a volatile month kids and families are moving all around and we don't settle down until then so we took this snapshot on October 1st every single day enrollment changes there's someone who moves in and someone who moves out uh among 25 200 students um uh interestingly um on campus um we are looking we're down a total of 37 so 2531 kids as of October uh 1st and again this includes prek um for special education students off campus you could see we've had this downward Trend the last couple of years and it continues um we're bringing more kids back um and we have 26 students uh in what we typically use as a general term outplaced um at a special program for their particular needs um grand total of students 2557 down 40 overall across the district um total students we have three particular areas that we always really look at our special education population our multi language Learners and our total free and reduced lunch uh total free and reduced lunches are kids are experiencing a serious disadvantage in terms of the poverty line um and so if you look at our free and reduced lunch um we are up 35 students that has been steadily uh and consistently uh increasing um frankly it's a major upward upward Trend it's a large percentage um our multilanguage Learners they continue to um uh be an increasing uh area or population that we need to service up eight in total that takes into account and I could get other information for you from Mr brao but kids are testing out of those Services as well each year so there's lots of kids who their first language at home is not English and so it's a much larger number than you see here but that number continues uh to increase and then in terms of special educ students with IEPs identified as special education down by 17 students overall um over over this year uh compared to last year um bill was at a workshop and was getting some percentages the state identification rate um is 177% of the student population on average uh in Brookfield 14% of our student population is uh there that percentage has been increasing over the last decade specifically since Co there's been more and more increases with learning issues and things of that nature um so overall that's the enrollment uh you could it's all broken down by grade this is uh will all be posted it's part of the minutes anybody can look at this it'll be part of the budget information Etc can we get a number on 504 kids in District absolutely the board would like me to do that I can certainly turn that around that's that's like to know yeah how many how many are transitioning from an IEP to a for absolutely the um I think you guys may have seen there have been several articles in the paper over the last two months about the numbers in Connecticut um that districts with the exception of like a couple I don't know South Windsor or something um the numbers are trending down um we really look to be stable compared to our neighbors yeah kindergarten surprises me with the younger kids I really am surprised by that very surprised interestingly and you know we're we're we're triangulating all the information we have what's our real experience what did we have on October 1st what is Dr proud to saying you know in years past we we literally Dave will talk to Lisa Ruggles Lisa what what's it really like at this time of year you know what what are you feeling here you know there's all those pieces that go into that um we get information out about kindergarten registration you know after the holidays and we get it to the prease but we send it out to all of our parents because they know someone somewhere who might be moving in or whatever we need to know that's something and I when I get the budget priorities and assumptions we really have to keep an eye on is kindergarten because you don't know a lot of kids right that were born before September one might not have even tried we didn't have too many can we attribute as much to that not not really no I think Dave what what was the do you recall generally what was the final number of kids total kids exemptions born before September 1st that ended up not coming this year that we knew about before September after September 1st excuse me yeah it's hard for us to know what the balance it was about 16 that filed for exemption um and a number of them were were admitted that's for sure um but more kids are moving in all the time that aren't school age yet we're waiting for that so um kindergarten is always one we have to keep an eye on um for sure absolutely we have to anticipate that number going up for first grade next year well that that's that's that's what we do kindergarten for more for more kindergarten no so like will the first grade number drop by 36 oh right yeah exactly because those potentially could be students in town that are seeking other options scholing they're coming at first grade right absolutely so we need to keep an eye on that and that's part of the principles getting this week getting their their budget plans in we look at the sections what are the recommended sections and so December 4th we'll have all you know where we're at there and we just keep monitoring and monitoring and monitoring um enrollment um can I make a quick comment it's not it's not really a question but when I looked at the free and reduced um and you drew attention to this too Dr BR but um when I looked at these numbers I mean honestly like that's pretty the standout number for me on this page I mean we have gone up 6% in the last four years and so I think that's as you mentioned like those students are at a severe disadvantage so when we're looking and considering our performance reports we also need to consider the demographics of this town are changing and we're seeing that in our students so you know socioeconomic status is like a a very strong correlate of academic performance and I think we just need to keep this in mind because the data is right in front of us and I mean we're we're looking at like 2% a year growth so that's that's pretty significant Brookfield is our student population is much more diverse and socioeconomically uh much more disadvantage I mean that 668 out of 2500 that's a a very large it's what over 20% yeah yeah there you go the map there it is 26% it's a large quarter of our kids are disadvantaged y so some may be in multiple groups right you might have a multi language learner who also qualifies for special education who also is a who also disadvantage yeah you've got why that group needs to that point have we ever considered providing breakfast we have and that's something we probably a year ago started to talk about with the principles and um it's one of the considerations we haven't gone deep into that discussion because it demands planning but we can um velop a plan like that that's something we we've worked on the how can we do it and then we just haven't followed through on that yet that's great cuz there's so much research that says like breakfast and starting off the day with that ruol could really make a difference in how they are able to function throughout their day so that could be and not to be a downer on that there is also a supervision issue with that and so what can we afford in terms of we have lunch monitors and would we have breakfast monitors and extra people before classes start and then looking at collective bargaining agreements when people can start so there's a lot to making that happen Chartwells would have to make sure they have the Personnel to do that so there's a lot of planning uh again while sometimes things from the outside seem like you could snap your fingers and make these things happen you know we we're moving an aircraft carrier when we're moving an organization the size of our so you know you have to plan the turn and the turn takes time so it's good to know I've been oh yeah no we we we we are empathetic to the situations our families find themselves in there's no no doubt about it so anyway thank you everybody all right let's go then to just quick question that -3 or minus 3 that doesn't necessarily mean we brought three students in house right it doesn't necessarily mean that but there were students brought back this year because there's always a shuffling right some students move out of District some students move in but other students who are our Brookfield kids who are outplaced actually came back that actually happened on actually the finance committee the report that I last time but not this time has like a little blurb about it because we talked about it in committee so you want to look at that I have and we always want to be mindful and very careful when we talk about that because we can personally identify personally identify a student just by talking about a particular program or a town that a school is in could actually identify students we need to be very very mindful of that okay okay thank you for comments M all right so let's move to the um home school report um Mrs farious hi Deb good evening I'm here to share the 2024 2025 home school report the district uh prior to the start of each school year uh families of students were whom have knowledge of home school thank you Seth so good evening I'm here to share the 2024 2025 homeschool report for the district U prior to the start of each school year uh families of students for whom we have not knowledge of homeschool status are sent letters inclusive of uh notice of intent for instruction of student at home forms um in the letter we request families to complete the form and send it back to us uh this notice is a suggested procedure um as outlined in uh Connecticut statutes and guidelines um currently our current data shows that we have currently eight students being homeschooled in uh Brookfield the eight students identify as being homeschooled will come from eight different families um for the eight students um we did get two notices of intent return to us and um the families of six students did not respond to the request for the information and um the statute does not mandate schools to monitor or follow up um with that um in the current data suggests that in um the district we have um one student in fourth grade two in sixth grade one in seventh four in 12th and that is the home school report thank you DP all righty right thank you are there questions no right let's move then to theise report um from Dr man all right thank you very much um so this is an annual report that we go over with the board uh and as Dr burill shared um with the enrollment report um you know this is uh something that we go based off of October 1 um the cape committee reviewed uh BHS class sizes at the time when uh in September but that was based on even prior I think I was based on data in the first week or two of school um and so particularly at the high school things are very fluid things change a lot particularly in the first month of school um as students are kind of settling into their schedules and changing in classes and um you know kind of working around that um but with that said you know currently we have um uh 1,087 students at CES I won't go over all of the other stuff that Dr BR already went over um but that looks like it's mainly due to you know a drop in in our kindergarten over the last year for a variety of reasons I'm sure um we currently have eight sections um and you know kind of continuing that postco uh uh learning needs Focus particularly with our earliest learner um making sure that we are meeting their needs we continue to have as we did last year a par educator in each of the classrooms um and you know one of those one of the reasons for that is we're still kind of waiting to see how the the dust settles with the new kindergarten legislation to see if people um you know going into next year are going to uh change their enrollment or you know have that come back up to the kind of more average of 155 or 160 um which is what it has been for the last couple years um and so we'll see how that kind of shakes out um and just kind of continuing through you know I'm not going to read through every single detail you folks have had it for a couple days um so certainly I'm happy to answer questions and we have the um principles here to answer questions um but you know as we kind of analyze this we are analyzing these sections at each one of the schools at the elementary middle and high school to see where based on next year's enrollment if we will still continue to need the number of um classes for example at CES you know currently we have nine nine classes uh classrooms in third fourth and fifth we'll see if everything kind of Trends up if we're going to need that the same number of classroom teachers or if we'll um work things around maybe adjust down if there's an enrollment bump in you know a different grade um so that's what we're kind of con constantly monitoring doing our best to forecast and then obviously planning around what um who we actually have um in the schools and in the classrooms um at whis caner uh uh the total enrollment is roughly the same again a little bit up but generally um the same and um you know you can see the various uh sections that are um within you know the guidelines uh and then um a little bit a few that are outside of the guidelines um you know kind of all the way through and Mr Renda has um differentiated between the the the core subject classes of six seven and 8 versus the unah the elective classes so to speak uh the um the uh middle school and as a reminder last year there was an adjustment when the fifth grade uh moved to CES there was an adjustment in the um the schedule and so that unah uh has a little there's a little bit more um equity in the way that those uh classes are seen um and as a reminder we are at Cape looking at um the Spanish language program kind of K8 that's kind of one of our focuses over the course of this year to see not only uh about uh proficiency and the experience that kids get but also kind of just how the the uh content is delivered how much you know time they have in uh that particular subject um as we move on to the high school uh as Dr BR already said that we're down a few total uh students these things these you know class the grades kind of always fle Flex a little bit particularly throughout the year as um students you I was thinking as Mrs fer was talking about those four students who are seniors right now who are homeschooled sometimes people come back mid year through um you know their their senior year so that they uh you know have they they have the Comprehensive High School graduation experience sometimes they don't so um but as the board of Ved is kind of aware um you know these credits credits at the so for the high school um obviously credits are uh are determined the the graduation requirements are set by the state um and the Board of Education can always have higher you know have more they just can't have less uh or you know a less rigorous graduation requirement um and the state has over the last 12 years really adjusted things um in a variety of ways uh for about 12 years ago um they set uh an expectation of um higher number of credits they went from 20 uh you know kind of Carnegie units to 25 for the class of 2018 and then that kept getting pushed back and that's when the adjustment was in math from 3 years to four years and World Language came in for two years then they rolled it back to one year there have been a variety of different adjustments um for the class of 2023 back in 2019 um actually I think the men the state department said it in 2018 um they kind of decid rather than having things focused by subject Area English you have to have four years social studies you have to have three years including American government and C Civics math you have to have four years science you have to have three years um they just split things into kind of two larger pots and have Humanities and stem Each of which one at one initially were nine and eight and then they went to N9 and n and then there is the PE and health which is there's two credits requirement um and there's a couple other requirements in there um prior to that switch uh Brookfield had a four-year credit requirement for math for example so there has actually been the same expectation of credit requirements um pretty pretty much for a while in the history of Brookfield and that's one of the reasons that um as has been brought up a couple times you know these math sections have kind of floated back and forth and many of them have been over the board guidelines um and so that's something that we you know definitely have to look at as we are preparing the budget as um you know Mr Banda had talked had long conversations with um all of us all three of us up here over the summer to really kind of think about you know in light of where we are with our uh scores but also just in terms of scheduling you know he did a lot of the scheduling this year um what the needs are of the of the students um not just in SC in math but also in science also in culinary also in business um you know and that's one of the things about being a comprehensive High School uh principal is that you have to go based off of your requests as well as your requirements and making sure that students in their scope and sequence 9th 10th 11th and 12th are getting the great you know the the classes that they need a 10th grader who hasn't had personal finance would take if transferred in will have to get in before a nth grader would get in because they have fewer time you have less time to to make it up if they were to not pass and it's a graduation requirement so there's a lot of uh you know there like a lot of moving Parts when it comes to building a comprehensive high school schedule um one of the things that we're also going to be looking at at Cape is uh kind of how many kids are uh and working with um The College and Career councelor Nicole Usher how many kids are taking those four years of math even though it's not necessarily required for graduation but the expectation of postsecondary Institutions is that kids take four years of math um many times it's that they take three years of a lab science not just three years of science um oftentimes it's at least three years of a World Language sometimes four uh so depending on what the students are interested in in pursuing and where they're interested in going um has a huge impact on the class sizes and on the schedule um and you know we also have to look kind of for Trends both historically but also forecasting you know I think I've I don't know if we've spoken about it here but we have a lot at Cape about the fact that our physics numbers have been uh our sections in physics have been Chaka block full you see that in this um in the report we have a um a largest class at 25 students in a science class that's actually over the guidelines the national guidelines for a lab science they're they're pretty much set at 24 for safety purposes and and that kind of thing because they are Labs um but if we're trying to do our best to offer you know as many students spots in these classes um that's kind of where we are and um Mr Hill is actually teaching a section himself this year even though he's math certified primarily he's also has a physics certification or science certification rather um he has taken on an extra section so that we could run an extra section of physics um where you know administrators don't normally uh take on that uh teaching responsibility that day-to-day teaching responsibility um so the last thing I want to kind of draw your attention to um is and we talked about this at Cape and I believe talked about this last year is uh the last page which is the appendix and so these are the board of ed class siiz guidelines um and you'll notice that they were approved by the Board of Ed um on November 18th in 2009 we just went over the uh an enrollment report and um our district is very is a very different District than it was in 2009 um in a lot of ways right we're a different we're in a different Community we're a post-pandemic we um have different graduation requirements we have different needs of students we um and so my recommendation is to the board is to um consider and this may seem like a theme but an ad hoc committee that really takes time to review these class sizes it's something we spoke about at Cape um and I so I would just um recommend that there are a few you know if the board saw it fit um for a few people to review um you know kind of what the expectation is for uh um the demographic that Brookfield has the size of uh the district that Brookfield has the you know the capacity that we have keeping in mind that you know we are going to be building a budget in the next month um this may not get adjusted by then and that's fine um but it just seems prudent that 15 years later we might want to consider you know what has happened the the ad hog committee that you're suggesting would be to look at the guidelines themselves right to actually and and we may find that you know things are great and we just want to keep them as status quo or we may want to increase guidelines in some areas decrease guidelines in others um you know this is but this is something that definitely has an impact on the um scheduling uh and so it's you know in other districts sometimes it's codified in contract um it's not in this District but it is something that is directly under the purview of the board so and keep in mind you're right I mean it has been updated since 2009 but you know some of these ranges I feel that are appropriate or developmentally appropriate for the given schools or whatnot um but I think we do have to keep it in mind that that's not going to this is not going to be solved no by the right but by next not by for budet correct it's also like not what we've been practicing right I mean like have like this range and we have a Target but really our Target is like the max of the range and that's like what we've been kind of doing so I I don't know like these guidelines have kind of like just irked me a little bit for years but so I I do think it would be long overdue to like get some fresh eyes on it and really like look at it in depth yeah would it be are you are you suggesting that it be a committee just made up of board members or would we bring in other members of the administration or how like how would we I feel like we would need advice School level right like recommendations advice the principles like they're yeah I think that you know because the board sets these guidelines as part of um you know of a board purview um then obviously it would have to be an a committee of the board to change anything on here but certainly we would bring in you have recommendations absolutely yeah I mean I think that there's you know when we we spoke a little bit about this and and certainly members of the cape committee can chime in when they you know as they their thoughts um but you know getting kind of current practice across you know getting similar demographic reference groups and of size um as well as per people expenditure you know districts um and looking at how they do things and um and then also looking at current you know a variety of the you can find research to support you know a variety of different uh perspectives I think looking at all of them is is the I mean I wouldn't make you read a whole T bunch of articles but um I can summarize a lot of the information for you um but then and then also talking to our our principles and seeing what it is that you know we what are the challenges what are you know there's there may be differences in terms of the um different areas obviously you're not going to you can't just set a you know the guidelines for BHS say 9 to 12 range 9 to 21 Target 20 as a comprehensive High School principal that doesn't that kind of thing doesn't give a a ton of information because it depends on if you're talking about a PE class or a band class or a finance personal finance class or you know a co-taught uh co-taught English class for nth graders you know so there's there's so many different variables yeah and and to piggy back off that so and that's all conention on the supports that we have in place right so um a range at 17 to 20 at CA um Kenwood Lake Elementary is you know what supports do we have in place if we were to raise that to really support more students in a classroom right um you know our srbi or RTI whatever you want to call it um our levels of intervention interventionists right you know to kind of support that because reality if you have a parah in every kindergarten class well then maybe you can consider raising that class size and that was a that was a topic a couple of years ago the teachers themselves said hey we'll take a few more kids in the class if we can get some parah help they really were for that so yeah great so I would say whatever the whoever um is on the ad hoc commedia I would recommend at least having like a lower elementary and Upper Elementary Middle School right teacher and right in fact that's one of the nice things about these guidelines is they already kind of create that structure for right you would just probably do K2 and 35 um so with the ad hoc committee I understand that that's going to be long term but this budget cycle are you looking at I mean first grade and third grade in particular I mean seven classes are over we're looking at everything so and then we have you know I just can we utilize some of these pirat in the kindergarten with 15 kids to support a first grade class that may have and I think those are the detail conversations that happen at the elementary level and so while they're assigned to kindergarten there might be a need in the first grade class so for an hour or two a day that PA gets moved and is over here to be very candid um sometimes the kindergarten pairs Dave will would would tell you that if there is a you know 12 teachers uh and six pairs out on a day which happens um and I talked about attendance over the summer one of those pairs might get pulled to cover a class you know because they're more regular Ed if you will they're not assigned to a specific student or set of students so there's there's a lot of day-to-day operational game time decisions that need to be made to make sure we have supervision of students at a the most basic level right this is really this um this report is an opportunity for the board to kind of just get a sense of okay so now right if we come to you with requests or kind of like wants versus needs you have some context and parameter for those requests so this sounds like it uh could have some legs to it is there a motion on the floor to set up an ad hoc committee to study uh class siiz guidelines so move I I was going to say you just made it second um great as so for discussion I know that at least in Cape I've been um kind of signaling to Sarah that wouldn't it be great for her to head up something like this doesn't have to be decided right now but but let's let's decide if as a board um do we want to um well is there more discussion on this do we want to set up an ad hoc committee to study class sizes yeah yeah right so all in favor I I it is passed unanimously great um so uh maybe Sarah and uh Dr man and I can be in conversation about who look like um Sarah I would I would definitely join that group with you I was I was thinking about the other one but there it appears to be very full can I just suggest to or like mention that if as we're making the committee if we're talking about pulling if we're talking about dramatically changing the structure of a classroom like pulling Paris from kindergarten that we include those teachers in that conversation not just necessarily like well I think those are like oh yeah those are operational operational LEL but in the overall discussion right if we have a kindergarten teacher if we're if that's one of our main goals we need a kindergarten teacher to be like wait wait wait this is why right like if like whatever the main discussion is I feel like we need to make sure we have teachers in on those the the daily ramifications of so when I mentioned when I mentioned kindergarten I just was talking about like an hour here if you have a child that may require some extra help in math interventionalists can't get there can up you know PA read with them or I'm not talking about pulling them completely um and and just just as an example with the the last ad ha hat committee we had which happened to be healthy school start times um we had um lots of uh variety of teachers and coaches and things like that including Mr Baldwin our athletic director who also is the health and PE coordinator you know on that and you know we had guest speakers in and we we we really did a lot with so this is the kind of thing Stephanie definitely need our teachers on this absolutely teacher Voice have to be um before you move on it has nothing to do with the ad hoc committee but just about um the class size guidelines in general um kind of a little bit related to Aaron's comment um I know it might be like a little too early to let us know if you have anything planned in the budget but I'm I'm looking at like I mean like the high school like those sections that are really over like even just adding teachers that we're looking at half a million dollars to a million dollars in teacher salaries so like we going to see giant prises like that so to be very honest with you I'm I'm I'm not going to tell you everything because I'm not there yet um the like I said the principales and department has just got their budgets into central office uh really not even into me and Anna yet really to Casey just so she can start to collate things we are scheduling our meetings for next week the three of us with each principal um and our department head so you know so Bill's part of that Etc with his budget and we work that through with the guidelines like we do every single year um we are really um and I I uh put it right out there um in the uh assumptions and priority document where I think we have a potential reallocation opportunity um but to be very candid to your point with every teacher that we add not reallocate but with every teacher that we add we've typically used the step sevenish range of salary um so we're looking in that7 $75,000 range for salary and then we have to think of the health benefits so you're looking at close to $100,000 for every teacher should we add on average so that's something people need to think about um in preparing the budget presentation already and thinking about some things I also show where we've reduced uh positions over the years you know we we never just net add we you know um we might in aggregate ad but we're always trying to reallocate or reduce and we look at particular programs positions are they still really necessary what do we need to do do they represent uh value in the eyes of the community do we feel like we're getting the results do we actually see results um so all that goes into consideration but it it's a human capital business it's very expensive 80% of our budget is the people but I'll go over the budget assumptions and priorities so you you know exactly like for the last 10 years that I've been here everybody knows this is exactly what the superintendent's thinking which kind of gives you a forecast as to those things we're going to be seeing in the budget recommendation in early December okay and then we'll deliberate as we go one thing that you need to think about I think Annie you were about to talk about that um if you wanted to pipe in speak for you go ahead no I was just going to say that you know one of the things about um looking at high school sections in particular was uh is that you know while you we we can there are a variety of ways of um addressing High School sections and and kind of simultaneously or on opposite side of the same Co coin um it's not as straightforward as um adding a teacher or not adding a teacher because in the elementary school you know if you have a certain number of kids and divide them by eight or nine then you know that what your average is going to be um at the high school if you have AP Physics and that is a Singleton I'm just making that up it is not but it's a AP cem which we didn't run this year because we only had three requests and so it would have been a Singleton and then you also have an AP Chinese class and it's all and they happen to be Singletons and they're at the same time kids just can't get into those right so or if they're one if they're block one and then block three is um AP chem then all the kids are going to be that are taking those two classes that that is a kind of waterfall effect on how the rest of their schedule works so it naturally creates bumps in different other different sections all of a particular class um and so that's why it is a huge Matrix that so that that's why it's not quite the same as just you know saying we're going to add a teacher we're not going to add a teacher we may need a section or two in which case we could put out a point4 FTE or we could ask teachers first if they would be willing to take on an extra section to get paid that differential and if not then try and then if not not run the section right I mean that's we are not going to ever be at a spot where we are we are satisfying the requests of all the students at the high school at any one time we just don't have they don't have the time yeah in their schedule and we certainly don't have the room in many of the classrooms MH so that's one of the other reasons I really want to look at that class size report because again that range 19 to 20 um if it's not in one of these elective unah classes it doesn't mean that 21 is actually the appropriate size um you might need a CL you know a class may be appropriate at 27 28 in one content area for one particular course of study but might be more appropriate at 15 or 16 um you know if we want to do a science research program that you wouldn't want more than 15 or 16 kids if they're going to be out doing you know doing a like this career and accelerator program we may have to have a cohort for that so there's so many things that we can look at but it needs to be a little more fleshed out than what's on this paper but I think Jo might want I think we about say simp no I was just going to say um well the continent areas that we look that we're looking at are not Singleton right it's math um and the numbers that were high are freshmen or sophomores taking those classes essentially and then um Mr Hill said those numbers are going are have been continually growing in physics mhm for the last years yeah numbers in French so these aren't like Singleton classes but I understand what you're saying um my point was more that it's just you can't just add a teacher and say we're going to satisfy you know a whole a whole department necessarily at the same time I think a value statement needs to be made we would relish any opportunity we can and public support to have 15 to 20 kids in every single class at the high school that is not a reality but that would be you know we want that and run all the sections and do all the opportunities so it's it's a a balance of PR priorities and dealing with the reality and the realities of the constraints that we are faced with we but we get it and we're going to you'll you'll see Mr band has been working on this since it's been a board priority we discussed it in the spring uh worked with Mark RightWay in the summer on this he's been working on it um and his team as we in his team and as we talk about um the high school budget um you may you very well may see a recommendation for an FTE or two or three I you know I don't know I'm waiting for that analysis for what he thinks but it also is contingent on program studies coming out and all the requests uh so you know December 4th is very different than perhaps um what Mark knows on March 4th based on um requests for the following year so there's there's just so many moving parts so we just need to be open you said before what the colleges are looking for right right the increased demand for the Sciences for years the math World Language things like that yeah yep well speaking of requests um let's move to so thank you everyone um thank you Casey's uh presentation about the uh is it one year or year one Capital project it's one year and it's year oh it's year two it's year two of a 10year capital Improvement plan but it's one year of capital requests so um news flash I will not be a asking for an ad hoc committee this evening so I'm sorry to disappoint you I'm very sorry supposed to be the trifecta but I would invite you all um so okay so we're going to talk about Capital requests um this evening we're going to start um very high level 40,000 uh foot perspective here and you have all the slides there I passed those out um if you want to follow along it's it might be easier than looking at the screen um so we're going to start uh high level um and this is also for those members of the community that might be tuning in for the first time and and looking at how we address Capital needs across the district um I thought it was really important to recap um the fact uh that we uh the board uh very astutely commissioned a a building condition study um in 2023 uh Mark sakubo came in and went through um with the fine tooth comb uh both the middle school and the high school um and produced building condition study reports um which included 10-year uh strategic Capital investments in order to update the buildings keep the facilities running so that they can continue to serve the Brookfield Community um for for decades to come um so those building condition study are the foundation of the requests that you're going to see tonight um and they are the foundation for the 10-year Capital Improvement plan for both the high school and the middle school they also are the foundation for what we're seeing as a five roughly a 5 5.6% increase in our operating uh maintenance budget overall maintenance budget for the for the district um and uh that is to address other needs that came out of this building condition study that can really be more ongoing maintenance um that we take care of In-House so um we don't anticipate an increase in that operational expense uh over the next few years but we do expect to maintain the operating budget uh for the maintenance department at that higher level so you'll see years 1 through five of the capital Improvement plan really focuses on key infrastructure uh Mechanicals and building envelopes so you're going to see a lot of the same things at whiner as you do um at the high school for roof Replacements architectural and engineering design studies Window and Door Replacements heating system upgrades HVAC unit Replacements um and Replacements of O underground oil tanks and then there are some items that are um more specific to uh the high school and more specific to whiner so um year one um thank you to the Brookfield uh taxpayers uh year one of this Capital Improvement plan was uh approved at referendum um and taxpayers approved uh support of 2.2 uh 2.2 a little over $2.2 million of repairs and upgrades to these facili so thank you again to them um so you'll see on the on the bottom here we are at you year two um the overall request for Capital um for Capital funding this year is two 2,364 220 um and then the out Years you'll see in years 3 through 10 are all estimates and those are just estimates based on the building condition study what you'll see what you'll see is that um there are additional requests that we're going to that we're bringing forward um we met with uh building principles to find out what are what are some real immediate needs that maybe didn't come out of the building condition study but um that you see as a need for your buildings and so those are will be incorporated year-over-year um important here I know it's hard to see on the screen um but you you will have access to this um this spreadsheet but important here to note where we are in the 10-year Capital plan and the fact that um you're going to see similar requests year-over year so we you're going to see requests for a rooftop unit replacements for HVAC systems you're going to see requests for roof Replacements you're going to see that again next year um so there's a very strategic way that um rather than replacing everything all at once we're trying to spread it out address the the most aging you know failing systems first um so that it is not you know a one-time huge hit to taxpayers but it's more manageable over time and then this is the same here I'm just highlighting here where you're going to see multiple requests over years um so as I said um the main focus is Mechanicals and envelope uh 85% of the year 2 projects are informed by the building building condition study and 77% of these um $2.3 million requests um go towards critical infrastructure such as um a water supply a public water supply for whis skiner um HVAC upgrades and roof Replacements so I'm going to get into the the details of the um of the request themselves and the the feedback that I did get from the facilities commit which thank you all for listening to this last night um and a member of the community as well that attended um is that there's no need to go into Super detail into each and every single request partly because of the way that this presentation is laid out which you'll um all get a copy of all of the information is clickable links in here so if you want to see a what you know a closer picture of this if I can use this um of the gym unit ventilators that are going to be replaced you can click on that and get a um you know much more up close and personal um I can't use this Mouse uh picture any any anywhere you see a link on the request side of the of the dollar amounts um you can click on that and see the um the cost estimates directly from the building condition study from Mark SBO and more details about what will go into that um into that that request and that repair um so all that information is there but in brief um the high school we're looking at replacing the the unit ventilators in the gym which um do provide heat not air conditioning um they do provide heat and you know circulating the air um for that for that large space unit ventilators class these are classroom unit ventilators um so we have a capital plan in place for each year of the 10-year plan to replace two unit ventilators um in the classroom and there'll be a priority list of which ones need to be addressed um first uh rooftop units those are HVAC units the one that we're we're looking at for next year at the high school is the um the HVAC unit the rooftop unit over the guidance swing as you recall we did replace the guidance Wing roof last year um and the the the um the unit that's on top of that roof is is very much at the end of its useful life um and then this this next request for $25,000 for um an increase to the engineering design um uh funds that we requested last year and were approved so if you recall last year in our request was an engineering design for AC air conditioning throughout um any parts of the building that currently don't have air conditioning so we want to see what is a strategic way to invest and to get the whole build all of the buildings both at the high school and the middle school um fully air conditioned what we've come across is that there is also a need especially here at the high school um to look at the heating system um interestingly enough um the building condition study didn't alert um the boilers for needing replacement in the 10-year um span they were still within their um estimated useful life and there's not a lot of um detail on like the age of these systems but but based on their expert opinion of of assessing the equipment at that time um they anticipated not not needing to be replaced in reality we have found um as the as uh the the facilities committee understands full well um that we do need to replace um these boilers we we there's three boilers um in our in our Boiler Room one is fully operational another one is op is operable um but it does have a crack in one of the units um it does leak outward so it can still run and it can still function um but not ideally and then another third um unit is um completely offline so um so we need to replace those part of the problem is that these are steam boilers and so I don't I know if you've um there's you've heard there has been a little an issue um in the beginning of this heating season with some areas of the of the high school being being cold um this is because of the heating system itself the Steam Heat is a very ineffective um heating system in some cases it takes um uh pipes that are upwards of 12 in in diameter to push the steam through to get to the place where that needs to go in the classroom to heat the room and as that Steam Heat travels throughout all the the plumbing throughout this um this building it's emitting emitting heat as it goes so there's areas of the building that get very very warm even though it's not calling for any heat and so right now in this time of year when we have mornings that are 36 Dees and then we have afternoons that are 80 degrees if we were to leave those boilers running we would we would be hotter than we are right now um we would so we have to manually turn these boilers on and off on during this time of year sort of like this dance of you want to get it warm enough but then you want to shut it down fast enough so that it doesn't overheat in in many areas of the building and so what this uh request here for 25,000 does is include an analysis um to get an engineering um design plan to redo that system right now about about a third of the building is still op operating in the different classrooms and areas of the building with the Steam Heat the the rest of the building has um um gosh right it's it's right it's hydronic but it there's there's converters there's converters that convert the steam to hot water and a hydronic system so that's great so this design plan would hopefully would would come would would inform us in a very strategic way on how we could potentially PE meal that do we have to address Plumbing first in in one year and then do the bo ERS in the next year um and I don't know what that would look like but this design plan would inform that work and so again as Dr BR stated it's sort of like moving moving you know an aircraft carrier we know that there is a problem but we want to be really thoughtful and strategic about how we address it long term we don't want to put in a request for $700,000 for a steam boiler which is they're they're they're huge dinosaurs they're very very expensive and they're they're highly inefficient so if we can come up with a plan to to replace them with hydronic boilers which are much smaller much more efficient much more efficient not as expensive um we think that is a worthwhile way to go um it just will take probably two years out to to actually complete that work so that's what that study um that those funds do any questions on that yeah um so that would mean then that um we would be adding some sort of significant investment to in like year four five for whatever the stud stud this recommends correct correct and that's and that's the thing that's why there are estimates and we can you know even when even when putting together this year two request list there were there were things like the seminar room I'm sorry um that were originally going to be proposed in this year too but but understanding the needs and the more immediate needs we you know we have to I'm sorry Dean is looking at me we have to prioritize um we have to and it would would be wonderful for to ask for it all at the same time but we also want to be you know aware and and and thoughtful of what the what we're asking taxpayers to fund here um so but yes Rosa that would that would that would inform future years of the capital requests okay um okay whis skiner you're going to see a lot of same rooftop uh Replacements um there's there's different size units here at whiner and so we're replacing one large one um and a small one um different sizes unit ventilators in the classrooms and then the big one for whiskin ear would be um uh the domestic water service upgrade to um hook into the Aquarian water source that will save um you know just provide you know City water to to that to that school and so we um Mr Caldwell has already started the ground groundwork for that um one of the first things you have to do is get a a letter of an intent I don't there's a specific name for it it's sort of like an intent to serve like will will they even give us the water if we were to go down this route and we do have that so we can you know we're moving forward with all that research and again we're starting now even though it's for you know next year um it just takes so much time to to get these large projects um going so um additionally envelope and exterior so envelope is like the you know what is keeping everything inside the building roofs and windows and doors um we're looking for additional roof Replacements at both whis skiner and high and the high school and we're looking at um we're doing some some repairs of some doors um these pictures I think tell a thousand words um of some you know door seams that are rusted and um we're just you know a budget of about 30 you know almost $31,000 to clean clean some of that up and fix those um interior Investments um as I as I shared last year when is Every time we're doing a roof replacement we also want to make sure that we're addressing the ceiling tiles in the inside of that space so that we're it's the whole complete um picture there that's getting upgraded so we're requesting additional ceiling tiles for both the whiner and the high school um there is a request for a gym floor replacement at whiner of the large large gym you can see the picture there it's um it's due it's due for a a facelift um and then two new items that are not in the mark Cubo report but in speaking with um Mr Renda um he has um suggested that we replace the um the curtain in uh on the stage that's in the cafeteria um I think you're I was going to say mustard yellow mustard yellow with picture really close you'll see how yeah mustard yellow with um many stains to go with it um there you go bunch is that good um this this well so this is a it's a placeholder so the placeholder that we have for the stage curtain is $20,000 that is that's just a a best guess at this point by the time we're I'm gonna you know the facilities committee is going to ask the board to to vote on this I'm hoping to have a much more firm estimate but I believe that is reasonable based on um the cost of replacing um a curtain at the high school this one's smaller so it's not as big but um and they all have to be flame there's so many standards for a c a drape that size in a in a school building so we will get a firmer estimate on that um but that's what we have in there as a placeholder and then carpeting in the main office um the main office is is not carpet tiles it's just one full large or a few large pieces of laid carpet and the adhesive underneath is really it's it's all it's dilapidated and the carpet's coming up and if you move things on the carpet it wrinkles and then it's tripping hazards and so it's I think it's do or would you say so Dean yeah okay many times and then yeah no yeah because of the Y so so so we have $20,000 um in the in the request for that um that is actually based on a 2021 um quote that we got for carpeting in that in that area I escalated I escalated the cost 5% in year one because inflation was pretty high then and then three years out until we get to um next year and then it also includes the cost of movers because there a lot of you know office equipment um and Furniture in that space and it's a it's a fairly large space so I did put in a budget there for the cost of movers to take that uh Furniture in and out technology Investments um these are um these these These are to upgrade the servers that house all of the data for our security cameras in both uh whis skiner and the high school um uh they are currently um over 10 years old and are at the end or P beyond the end of their uh useful life which um Mr Conlin has informed me that indust industry standard is 7 to 10 years um so an upgrade here will improve image quality it will allow us to maintain um data and footage for a longer period of time um and really save time you know these the the security footage is used for not just security but also investigative purposes um and when administrators are trying to do investigations and the you keep getting the circling and the circling and the circling um it's it's uh that's a storage issue and so we are um we're due for upgrade there those are um very very upto-date quotes as of today um for for those um upgrades server upgrades quick question on that um were those new or were they in the 10e those are new great question those are new they were not in the um they were not in the marus Cubo building condition study those were in conversations with um Eric Mr Conlin and I um and then the the last uh actually this is not the last ones but next we have equipment and vehicle Investments these also are not in the marks Kubo building condition study but um they are needs that we're that we're looking at um the floor scrubber at the high school um is I think it is 10 years old if I yep it's 10 years old um it has been repaired um a few times in the last few years um we did get a quote to refurbish it you know the entire piece of equipment and it wasn't it wasn't um much less than the cost to replace it um in completely so um the suggestion here and the request is that we replace the current floor scrubber with uh the rideon floor scrubbers that we have at CES which um we know them they're very very um efficient and they're it's a good piece of equipment so that's the investment there and then um the vehicle investment so we have a maintenance van it's it's a 2011 Dodge minivan um that our maintenance crew uses um we do a lot of In-House um mechanical repairs um of the building which requires going to you know supply houses and Home Depot and and getting a lot of equipment um and so that's what this van is used for um it's got about 171,000 miles on it um a lot of rust as you can see in the pictures around the frame um the front end um is going to need significant repairs um this year um if we were if we're to hold on to that much longer um and so the request here is to um consider replacing that with a uh Transit van which is intended for this sort of commercial maintenance work um and you know looking at used prices they're anywhere from1 15,000 to $24,000 for a used vehicle in the range of 68,000 to 27,000 miles um so that's the request there and then um aarin you mentioned the scoreboard so yep so there you go um so the athletic Investments um the scoreboard at the high school is uh over 10 years old about 10 years old um and the quote from the the vendor that that has come I think as recently as last spring to um repair this is is that it is on its last legs um and so the request here this is a a very recent quot quote from um uh Mr Baldwin uh of the scoreboard replacement for $53,000 um and then the next request is for a replacement of about half of the equipment in the athletic way um the PE uh weight room so this weight room is used not just for you know sports teams for lift and working out and things like that but it's also used very frequently by the PE classes at the high school so this is used by all students um and this would replace about half of the equipment which is um is is you know beyond repair at this point um the the the remaining um equipment that's in there U Mr Baldwin said is in is in Fairly good shape and with proper mainten can last you know seever several more years and then this is just a summary of um everything we just went through uh the the year two um Capital request lists um and then I have links so if you are curious and again you're going to get this so you'll have access to to all of this but if you want to see um this is the high school's uh building conditions study it's 170 Pages it has very very detailed reports of every item that they have recommended we we take a look at it's got all the pictures um and everything there so both of those are there and then um links to the the uh documents the 10year plans and the one-year request list as well and are there any questions I just want to see how there could be do great job Casey thank thank you very much I actually do have a couple good good good um so do we have so I've noticed that there's like there's a few other like new items that are on this list that are pretty significant that we didn't have in the 10-year plan last year is there does there exist some sort of like comprehensive list of all the mechanics all the things all the things in the district the capital Investments with like a projected end of useful life date on it where even if it's like in year 15 we kind of know when that's coming up so we see it at some point appear on the 10e cap plan and we don't get kind of like surprises surprise is a bad word but for all intents and purposes this relates to the town's Capital planning committee and so far they've been supportive of everything we've put on it but like having like big surprises so are we talking like technology investment like not just building yeah technology too yeah so like for like the servers um uh where was it umle yeah maybe it was like the yeah um there was like um yeah okay so like the the weight room equipment right so that's replacing about half the equipment right well when should the other half be replaced right is that within this 10 years because then maybe we need to like put that in there but it at least gives us like a much more accurate picture of the the long 10 of really what's needed in the 10 years you know so yeah I think that's a that's a fair fair question and a good point to raise and I can certainly work on that um to and and also to sort of like right cuz now we're in year two of the 10e plan but we're still ending at 10 years so what's in year 11 question right yeah so like the the van right that might not be until I don't know like year 18 but at least we have that sort of like okay this is the these are all our assets life cycle of these things so that we can kind of like project when it's going to finally appear on the your plan um no that's good feedback yeah Y and on that related to the town's Capital planning committee um that is getting started again great um I happily served on that committee as kind of both like just on the committee for the town's uh interest but I also represented the board's interest there as well I'm happy to do that again unless yes we accept um they'll probably be meeting you know regularly through January February is um so if that's something I said that in in Jess is there anybody else who would like to be on the town Capital well I served on it um too but it's much more helpful when someone's who's on the facilities committee is on it it is yeah that's a kind of plug that' be you I'm actually the chair so I get to assign you guys tonight security so I'm all aded out I have no more ad hocs available I mean I'm happy to like liaz closely with it does does help for somebody who's like constantly talking about facilities to be on that committee but do you feel okay with that no sorry no okay I don't know I'm I'm I don't know if I have the time commitment to I don't know that I have the oh sorry off I don't know that I have the like robust knowledge that you have I do in terms of like budget planning but the facilities aspect does really it's it's a good okay could you be available if I have yeah need a Lifeline cuz I I it it would be something i' would be interested in and I just feel like I would not we'd all be here to help the right you call me anytime okay all right cool so then be in the car'll be in the car if it needs me person I that's wonderful that's wonderful okay does this mean that we can move to the budget assumptions and priorities um there there is an approval in the motion Capital yeah so sorry timing yes at the um at the facilities committing last night I think the sentiment of the group was that um it's important for the the board the full board to have really time to sort of absorb this digest it look at it it's a it's a big Capital ask um and so I don't think there's any harm in terms because the capital committee is just getting started um to bring this and we can and if you have questions or you have um suggestions or anything like that please you know send them to Rob and and myself um and we can bring those up um for discussion at the next facilities committee meeting um and then hopefully the committee that that point can then move it um as a recommendation to the board for November sound good great thank you Casey y I think Wendy before we move on to the to the next piece um two things about Capital that are very important toward the end there just as a a reminder for everybody thinking back a couple of years when we worked on the boys locker room project the the the gym the fitness center was to be totally replaced we would have gotten new equipment that was all part of that original uh estimate bid proposal whatever we want to call that was you know way way too much and so we had to scale things back so so to your point Rosa there was a plan for replacing equipment so it's really not too hard to get that info and publicize it if you will from Mr Baldwin the other piece from Mr Baldwin um that um we were talk but actually with stepen Marsha in our Monday meeting when we were going over this um and I don't know Casey if you mentioned it last night but um there there may be a very generous benefactor um in the community that wants to support the scoreboard and perhaps half the cost of that scoreboard that was proposed um but that person can't act or probably won't come forward unless the whole project is approved and then would say hey we'll offset that kind of a thing so um it's not set in stone it's not set in stone but but we want you to know that we're always looking we're talking we're networking and we have a lot of generous people in the community that want to support and help different programs so that just putting it out there to everybody that's fantastic that's fantastic part of the glue for the community you got it um so budget assumptions and priorities all right so um this is we've been doing this for this is uh uh my 10th budget season with the board the board's uh Rosen Joy I think seventh or eighth budget we've been working on together so this is something you're very familiar with um budget assumptions priorities again this is a receiver report this isn't an approval tonight um what it is is basically the the assumptions is page one that is things that the board the superintendent the community needs to assume in running a comprehensive Public School System what you need to do okay and then we lean into after that the next two pages are broken down and are really priorities and so we've talked about a lot of those already this entire document goes right back to my August welcomeback slf fundamental prior document it talks about school climate it talks about teaching and learning and it talks about business and operations it's all right there and and it lays it out so there should I wouldn't expect there to be uh surprises on this tonight but certainly things to talk about and I there's a lot this is I think 10p Point font I am not going to read from this it's public information we're going to put this out as the budget blast I think we're ready right we can do it tonight probably so um if not tomorrow I know not tomorrow she did a wonderful presentation here I am just assigning more things you know I will be let's wait till tomorrow um so so having said that um let's start with the assumptions on the the first page so pretty straightforward making sure we're providing appropriate resources thinking about continuous Improvement um and flexibility um in the way we we operate based on changing needs and the things changing needs we talked about tonight um I think that the fifth bullet there representing value in the eyes of the community that's a big piece that's a lot of feedback that we get um whether it's uh public comment feedback feedback through email um feedback we get from our Administration our teachers our Paris uh the custodians Etc uh our secretaries um it's important um that the board's operating budget uh maintains um our commitment right to the intentional implementation of the Strategic plan that's the board strategic plan so we always go back to that we have the one pager to kind of always you know anchor everybody back to um establishing new programs remaining responsive to changing needs uh recruiting and retention the best staff we can um the fourth bullet down I want to emphasize there it's exactly what we were just talking about two reports ago seeks to maintain board approved practices concerning class size while adjusting Staffing patterns to ref excuse me reflect enrollment changes legislative mandates and Achieve efficiency so we've got to be very mindful of that um like I said um we'll be talking uh with the principles and department heads um next next week about their budgets and making determinations as we get ready for you know we're five weeks away essentially from me presenting the final my recommendation that we'll then work on as a together as a board and administrative team um so that's very important for people to know so that's kind of the class size piece it's it's right there in the assumptions um and then um we've got social emotional needs of kids we've got to be uh paying attention to that after school programming making sure our curriculum remains rigorous and up to date um we need to provide the technology infrastructure just talked about that with Casey right the for for the cameras was a big investment but all the technology infrastructure and we'll talk about a little bit of that in the coming Pages we need to meet all of the mandates state federal um for special education uh now School climate we said that's a that's a big uh push so all of that is there um and then there's contractual obligations U not only contractual obligation obligations like collective bargaining but contractual obligations for the technology agreements that we have for the security agreement you know we have United alarm you know there's there's escalation in all of these different uh vendors and contractors we work with to run our our school system we need to work with and so there's there's various contracts and fees and so forth um making sure that um policies and and practices of the board policies are supported uh with the proper budget and then all the efforts um with Cost Containment whether we're part of regional efficiency groups uh such as you know Fuel and technology and other things like that or looking for generous benefactors to help offset the cost of capital purchases as I just alluded to so uh a lot of things there that's the assumptions looking at priorities this is really the forecast of what we need to be thinking about that that's going to be coming forward the first is under teaching and learning there's a lot with technology technology is essentially digital tools is 1/4th of our strategic plan so you know one through I think uh one through five maybe there or one one through four there's a lot there with professional development and uh support digital uh texts digital tools Etc I'm not going to go into every detail because again you could read this yourself um number seven um specific to climate um there is a mandate within the legislation that you have to have a district climate coordinator and that person needs to be superint I just cleared this with legal today we got the final answer on this there's there's a little interpretation there so we wanted to make sure we were correct on it we have to have a climate coordinator that is either the superintendent or an administrator designate as the general climate coord coordinator um you all know that we have climate specialists at each school we have climate teams at each school already that's in the the legislation but we need someone to operationalize and support and I started to mention this earlier um the actual implementation of Investigations PD restorative practices and ensure that all of that is happening at this excuse me at the school level uh I'll talk more in December but we have a vision for a teacher leader position station for the majority of the day at the high school but then also is goes over to the middle school and supports the team there and also works with our team at the elementary schools and is constantly in contact monitoring and working through either me or a different administrator designate we haven't determined that yet um to make sure we're following through on that so that will be coming I don't anticipate um I purposely put here that we think through reallocation of existing resources we might be able to fund a position like this I say that in the in number eight as well because I don't want people to all of a sudden say oh my gosh we're adding all these positions we're really trying to do the best to contain cost and be as efficient as we can with programming and existing funds that we have and so we're being Innovative and creative in our thinking and those details would be presented in December um the other piece math is a big need we know that um so maybe class size is part of the answer at the high school um but we're looking at the elementary and middle school to add a math interventionist they each have a math interventionist we want to add another math interventionist at the middle in the elementary school um so we think we can establish that too through some creative financing there so just to let you know that's a high priority um making sure um as we know we mentioned it earlier following through on the correct recommendations in the Strategic plan for special education Mr B Mr Roland is really moving forward on that um making sure that CK our new K3 reading program remember this is year one of the state mandate to move to that program we need to fund at a minimum fourth grade the materials for fourth grade and then we need to roll we're thinking we're going to move right into fourth and fifth ideally um but at a minimum it has to the third graders need to go into fourth grade with the materials and the training for those teachers ready to go bilingual is a concern um while we're covering it um we don't believe it's the best way to go but there are no other people and that is a big part we lost a full-time candidate who was qualified and viable and there's not many of those around that are bilingual Portuguese um because we had funding for a halftime position um so the thought right now is we probably need to expand it to a full-time position um and also we probably it's probably uh uh an educated um estimate that there'll be more than 20 students needing uh bilingual instruction in the language of Portuguese come next year the way the Dynamics of the community continue to change as you saw in the enrollment report so we're still talking about that but it's a priority we need to be thinking about um and then of course number 12 monitoring kindergarten legislation and you know what is that enrollment going to look like next year with kids who didn't um uh register because of age uh they're born after September 1 uh in leadership very focused on engaging instructional practices and that culture of belonging this is really related to school climate um moving into making sure we have a welcoming uh culture of belonging it's a heavy emphasis and all the climate work that we're doing in addition to that um again year one of the teacher uh growth and support model and Anna talked a lot about that and the work that's continuing to happen with with our teacher team and uh the administrative support of that we really need to continue that work with our leadership team we just did a lot of teacher efficacy work yesterday at admin council with the team and continue all of that work going forward and not everything here um is something that needs a new budget or anything like that so that I I probably should have prefaced with that under business and operations uh our facilities and operational area um we really need to continue to invest in uh Chromebooks you'll see a lot I think we go down to probably number seven here with technology um our website plat form a lot of work still needs to continue on with all the um the the the potential of parents Square I think we're just scratching the surface um we do want to make a move and we'll talk more in detail about this with District issued Chromebooks for all students at whiner and at the high school right now about I could speak specifically to the high school because our point of emphasis this year with the cell phones was really on the high school and the the changing the culture there um about 20% of the kids um bring their own device and while that's great we're not fools we understand that kids could work around this the the cell phone rule through personal devices kids can get the text messaging and be on social media and again that detracts from their that's fragmented attention and so with Chromebooks they they're not able to access that so we'd really like to move in that direction um so this is kind of the first public conversation and kind of uh putting out of that particular uh concept and so Eric has some um ideas of how we can finance that without a major uh investment um uh given that there's the cycle over the the four years of the kids buying the the US getting the Chromebooks and pay we've got a whole plan in place um with service fees and things like that that we think would be very supportive of families and and not uh a hardship can I add one reason other reason um with the switch to to digital testing um between sat and AP um you know you have to have uh if a if a student has their own personal Chromebook it is not it is not viable it cannot support so we have to them a Chromebook anyway and it becomes a lot more difficult to shut the you know kind of to shut the server down or shut the computer down if it's a personal device in order to access What's called the Blue Book for sat or the you know the AP classroom for college board so it just makes it much more streamlined for when students have to do testing um so that's another big reason for it when you have students that require special devices are you going to are you going to provide those if the parents provided them think frankly I'm not going to be able to answer that at this minute right here great question again strategic plan committee working with Bill we'll work through all those details and Eric is a integral part of working with the special education department on technology um the other piece is uh the laptops are due with the middle school and the high school for replacement um so the we all the all the laptops for teachers um at CS are brand new they're they're only in the start of year two so we're working on that um display boards need replacing our technology strategic plan and the committee that Eric's got together um to to work on that Department's plan continue with shipment and goodwind policy Services um uh Steve and Mark they'll be they'll be back uh in in the next few meetings uh with some more information on how they're doing against the recommendations from um cic with the athletic review um other priorities going forward security is always a top priority we have we just had our security task force we were talking about that we did a uh kerma security and safety report um gosh at least a year ago now um that's our insurance company they did a free essentially security audit and they gave us a lot of information not only to um develop um techniques in terms of what we need to do with um training and uh human factor behaviors but also you can use some infrastructure support here and there so that's all been part of our plan we want to continue to work on those especially the training aspects human factor um just so people know they sent three uh adult males to each of the schools and tried to get in and and and we the principles were aware no one else was aware so um it was shocking for some people and they they wandered around and and they you know after they were in were they monitored and so we anywhere we can pull Coes we try to poke holes so we can then improve uh procedures so it was it was great and there was no major breaches um the report is available if you wanted to see it and read through it security task force went over it an executive session so um it's very helpful to have uh uh that so anyway in case you didn't know about that that's important to share with you what that is um continue to work with the town on on always upgrading our our fields and Facilities uh where Park and wreck is involved um evaluate and plan for maintenance of custodial Services that's always another area how do we continue to maintain our buildings clean our buildings um one thing that's very difficult and that's out there um we happen to do a report on attendance back in July we talked about the certified staff's uh attendance um there is rarely a day where we have all 19 custodians working whether someone has a personal day a vacation day they might actually be sick or injured um it is very challenging to have enough staff to make sure our buildings are are top-notch 19 custodians total for the amount of square footage we have is short of Industry standards Joy you'll remember we talked about this at great great uh with Hillyard um so we've really made do with that number um I'm going to talk with Mr calwell and Casey that you know I I don't want to have to go forward and constantly ask for more more and more I really I I loath doing that um so if we can be creative and find maybe some other solutions to that one of the things that worked during covid is there was a firm called Green life that uh was able to be on call to help us with the custodial Services again you have to be careful with collective bargaining you know and that kind of stuff because they could be taking custodial work but in these dire circumstances our custodians are looking for the support I don't think they'd fight fight us on that so if there's a firm like that that we can almost have uh some some budget money built in to support something like that might be a better way to go than trying to H hire a floater custodian although that's an idea that can work so there there's a lot of things we need to think about there um so if if we're bringing more uh asking for more funds I'll certainly bring that forward um and then building conditions as Casey went through all of that work um one thing here um uh Steve and I were Mr Dunn and I were talking about um he's finding the evolving need demands of uh Freedom of Information request on the town side um continuing to escalate um in addition to that there's uh kind of an expectation and communication needs of the public in terms of social media and the way things get posted um so the two of us were talking at one of our Monday meetings and he asked um if you know I'd be willing uh to entertain kind of a part-time position that maybe we can split between the town and the board um that we would have to flesh out more but I wanted to put it here we want to make sure we're communicating and we're we're also monitoring some of the activity on social media so we could stay ahead of the curve on what's going on in addition that someone we could train in Freedom of Information requests to help us with that I've asked for this in the past before it's something that is one of the first things to go out when you're squeezing the budget and I absolutely understand that um but the the town is actually talking about that need as well um so it is something that that I think we need to consider but again Steve and I would have to put together a plan for that and what that would look like before we just expect people to to support it in a full rationale I could tell you that rough estimate right now since August uh between Eric and I and a little bit of Casey and some other folks Mr Blanda uh maybe had one request we've probably spent 65 to 70 person hours responding to foi requests and that's not counting the few times we've had ask legal for some advice on how you respond to something to make sure we're redacting the proper amount of information um and and not putting out any uh personally identifying information of students or what have you so just FYI on that for everybody um and then um really revisiting um our business office and human resources department you may recall in this current year or halfway through the year last year into this current year we Consolidated Human Resources we're actually down to to uh two folks in human resources from 2.8 uh FTE there so while we Consolidated and I think it's functioning quite well with our new um uh supervisor we're very pleased with how things are going um what we're seeing is um uh the business uh department and the human res resources department it's like a a big van then diagram there are certain things that are clearly human resources and certain things are clearly the business department but then there's a big overlap and sometimes there's confusion and sometimes there's actual debate as to you know what belongs where or how do we interface what I'd like to do and Casey's going to research this over the next couple of weeks um we had Bloom Shapiro probably about nine years come in here and do a full overhaul uh audit of all of the Business Systems uh here and um that plan we got to all of the recommendation and that was a multi-page document there's a lot of great stuff there to make sure we had the proper financial controls um this is not anything to do with financial controls this is just business and operations how do we actually conduct our business and what belongs in what department and how could we develop some protocols perhaps that make us even more efficient and being from the outside they might see some things and give us some suggestions to find even more efficiencies so we're going to find out what a um uh get an estimate just to be a very um specific targeted study of HR and business in that interface so like to go forward with that as an investment um and so that's that's a that's the priorities as the superintendent sees it along with the assumptions um to get us ready for um I I have a question just to revisit one of those last items the number was sinking in for me regarding foi requests that you and your team have spent I'm sorry did you say between 60 and 75 hours estimated uh I I think around 70 on them up upside but we have to go back and kind of do some counting on that so since when since August that is that is probably not how the taxpayers would like our Civic dollars to be spent um foi requests sometimes have a very powerful potent important role in in having public activities be transparent in a democratic system that's that's a lot it's it just takes a lot of time you know and um it's important that you get the information out as quickly as you can to folks but there's just do you have the time to get to it one the man power to get to it and a person power and then the other part about it is yeah you have to you don't have a choice um but every hour you spend doing an foi request you're not monitoring classrooms you're not working with your administrative team you're not you know working on social media or whatever you might need to do you know creating a a a budget blast or whatever it sure that I was like so it is it is a lot of time and you know I've said this before so this is this is nothing new so um but I also understand that um while some districts can afford and feel it's a priority to have a public information officer or a public public relations liaison others don't put such an emphasis on it so that's what it is two years ago I think it was in there and then it we were doing it for redacting really because a lot of stuff had to be redacted at that point and then I guess it was just cut yeah so so and I and I think some of the policy committee folks with the heavy work they're doing have said can we get someone to be a administrator of policy right you know and I know saying it in just because it's just so there's just so much labor intensive work that has to happen uh in fact probably 12 years ago 13 years ago a part-time administrator position um it was an unaffiliated administrator was cut that was the policy person that was the Le on that was really since me coming in here Lisa and I really picked that up as the the the heavy lift and just in the last few months Casey has really kind of the she likes policy so she said hey I'll I'll kind of take on the mantle I was happy to give more of that work to her so um if anybody ever wants work I'm happy to give it away so you know that's the case so these These are important things and they're priorities for the district to move forward anyway um I did have one comment because I don't I don't see it on here or it might under something but um I had mentioned kind of the importance of maybe checking on The Residency status of our students is that falling under one of these some um so that that is an uh administrative function and so we are prepared um we talked about particular grade levels of doing a spot check on that our problem right now I mentioned that we we never have a full staff of custodians on any given day or rarely um we are short two secretaries so far this entire year due to workman's comp type injuries um and and leaves so we we just we're operating on a short staff so until we really can roll that out full that's something we've been holding on but we absolutely can do it once we have a full compliment of people and let's not forget I elim we we to make the budget work we took a secretary position away for this year so we're already down one and we think we can live with that but then we were short two other folks who are not with us so it's just hard to get that project started mhm and by project do you mean something more than just a spot check or well when when I say spot check that um minimizes what I'm talking about this this would be a check where we'd have we try to do it as automated as we can so we've got work to do there but we you need a human being to go in and check all of these addresses and so let's just say it's of course kindergarten that's the first year but then maybe there's a third grade we talked about some somewhere in the middle school and then somewhere in the transition to the high school and then maybe there's 11th grade as well after 2 or 3 years have we just talked about maybe just like updating a practice of like when we update annual information as parents like we have to upload like a utility bill or something that's something else we can do so we've talked about a bunch of different ideas but there so certain grade levels we were thinking about it um but the other part could be kind of the summer when you want to get your class list or your schedule maybe that's another way to do it so we've been toying with that idea but to be very C whatever decision we make our issue right now is we're we're just short staff to start the school year and tough tough time to you know in September especially getting all all these reports I mean this is all data heavy and people to put these things together so it's not you don't just click a button and things run off of Power School there's a lot of back work that has to happen but we value that we appreciate that feedback and and want to get going on that okay for sure Jo yes so some schools have the model of like a truey officer yes so that's what I was thinking about yes um so a try officer for address checking or just to check on student attendance well I think both yeah so they would do both so we've we've looked in I pitched an idea to some of my regional colleagues um it's kind of Fallen flat again because of tight budgets but Ed Ed Advance can help us with that kind of a service with like a private investigator type person that might serve in that role um yeah I'm just telling you what it is um so um again you want to be very careful to bring on employees the more employees you bring on you then have health benefit costs you have all the labor that goes into having more employees so if you can do things with Services that's that's sometimes the way to go um perhaps having a head of security that is divided by five school districts and they spend one day in each School District right something like that a truin officer um a private investigator that checks on addresses all of we can do all of these things everything costs money and so if the board has a super high priority they would like me to work on I'm all ears I'm always open to the feedback I'm sorry oh you want an ad hoc committee Aon there you go but I'm sorry dog I'm I'm not available Rob I thought you were going to be our truancy officer all right are there other questions about the um yeah just really quickly on the interventionist are they both can be full-time the ones you're looking oh yes these would be full-time certified teachers yes aome very important and and it would be an if it was approved in the budget and we posted it it would be open to even our you know our obviously our veteran teachers that are here if they wanted that position they could apply for that be a full interview process yep how big of an issue do we think it is what the residency like um hard to put it on a scale of 1 to 10 um I think we need to check and then we would know to be very candid with you you know you hear these things so and so said Somebody's you know when we hear these things the principles we have a standard letter we send out and say you know it's come to our attention that you may not be here you need to provide uh updated residents information and they either do or they don't if they do provide the information and it's satisfactory the administration checks it out and it's satisfactory um if it's not a lot of times people make a decision I'm just going to take my child elsewhere you know kind of be quiet about it and then there's the the place in the middle when we think about the mckin vento act and homelessness and there's a lot of um without getting into the the nitty-gritty affidavits that people could fill out and people could sign in leave Al attest that a certain child is full-time living with them um and you can't just go willy-nilly and deny that and so there's there's a whole hearing process that the board talked about it earlier with Mr Mooney um you might have to be a hearing panel for a particular situation um but but rather than citizens talk about it as a problem if they suspect a certain thing tell the administration let the team at the school know let me know we're not it's not going to fall on De ears we want to make sure all resources going to the kids who actually live here are supposed supposed to be here and there's no doubt about that so um if anybody knows you could quietly discreetly let us know we preserve the Dignity of everybody we don't not mean to anybody but we'll bring up the issue if it's a legitimate concern absolutely okay let's move then to Old business all right thank you everyone with final thank you Dr um final approval of [Music] bylaws I move that the board approve the following bylaws for the final reading as recommended by the policy communication subcommittee 9,000 9110 9120 9211 9212 9250 9253 9300 9314 9320 9321 9324 93 25.1 93 25.2 and second is there any uh discussion on this I actually have a discussion item on 9211 so when I was going through the shipment and goodwi version that we were said that we were going to adopt in our current policy the current policy does not at all refer to cause um and shiping and wind verion state cause although it's not at all defined so when cause is not defined it takes the dictionary meaning and by law it's a plain meeting rule so you're using a statute or a contract and not evidence provided which doesn't really make sense in that in this um bylaw to begin with so I would make a motion that the board Define cause as part of the ship and a good one um adoption of policy 9211 that States before voting on the removal of an officer a majority of the board shall pass a motion that cause for removal exist and identify the reasons for said cause second um so we have a motion on the floor to amend the language of 9211 um so um are I have something to say but I guess I should wait did other people have um I'm just trying to more thoroughly so it seems to me that cause is defined here it's not these four these four it's items say it's specifically Rel but means a which includes but is not limited to any conduct at ABCD so I think it's interpretation and so I looked at it I had an attorney look at it and cause does not appear to be reflected as what what cause is so if you leave it up to interpretation if it ends up going to court it it's moot because it's a dection like a dictionary definition which has nothing to do with what cause would be in this it evidence is not allowed so you're actually looking at a contract which you don't have or you're looking at a statute which so there's really nothing so I would think especially in relation to this there would be reasons and evidence should be submitted so I just think that cause needs to be defined that's my opinion okay my understanding though in looking at this is that cause is at least generalized here these four um these four descriptors of I mean it says cause which makes means a reasonable ground for removal includes but is not limited to yeah I mean I just don't think cause is defined enough and so how are you proposing again to Define it well there's nothing that states I think before anybody voting on the removal of of an officer a majority of the board should pass a motion that cause for removal actually exists is that part of and to identify the reasons for cause is that okay so I got a little bit um jumbled between the the existing board um policy and the Shipman one uh Shipman one has a hearing this but this one doesn't have a hearing yeah ours doesn't the Brookfield version doesn't Define cause there's nothing in our Brookfield policy currently this this this is a this is not a shipment in goodwi policy this is a ship why confused so our bfield policy has nothing as far as cause so I understand I'm uncomfortable with going from one to the other with cause not being cleanly defined okay so what I guess what I'm not understanding is like to me it says cause which means a reasonable ground for removal includes but is not limited to any conduct that specifically relates to and affects the administration I mean I won't read all four of these but it is quite specific in terms of what the board should Define cause as an open-ended and if it ends up in litigation that's where the problem's going to be because the definition of cause for a legal definition is not relating to any of this and that's what I'm uncomfortable with so this this language came from Shipman and I understand that no no I'm just I'm I'm pointing out that we have in the policy committee made it a point to trust the lawyer have like with the policy we've wanted to adopt it as is knowing that the lawyers have presented it and written it so I don't see how I I can understand where you're coming from but I don't necessarily think that it's that I I know how to say I I think that I get where you where you could go with that but I don't think that that's where this is and I think that the the recommended and required policies from shipment and Goodwin as a whole we've trusted and and we've given a lot of weight to so I'm not sure that I think that's true but when there's interpretation like we're not adopting one with public comment because we're not trusting what shman and Goodman say that's not true we're we're we're reviewing that we haven't decided that yet looking at Brookfield right because we want to adopt language from Brookfield to put it in ship in good because we're asking for feedback that policy right now so I really don't think we should stray to that well we're just saying that we're following all Shipman's policies that was what said there's a motion on the table it was seconded can we just right so that's let's talk about that one let's talk about the on that list we're in so we're in just is so wait hold on the motion on the table is specific to 9 9211 specific to the whole thing there's a second motion third motion was to amend this policy okay so that that's the the privileged motion right now because we'd have to deal with that before we could correct can I just clar what what exactly was the wording of your motion again because an amendment should have specifics right so what is your amendment that the motion that the board Define cause as part of the shipment and go to an adoption of policy 9211 that States before voting for the removal of an officer a majority of the board shall pass a motion that cause for removal exist and identify their reasons of said cause CH this completely though I I think it's worth discussion is can we just take this one off so that we can like so we can pass the others that are the other 17 in this list and then perhaps if I if I may the removal of board officer conversation for 9211 go back to policy committee that's another way to do this so it doesn't have to be it has yeah I I I seems like there's a lot of discussion there that needs to be had by the policy committee maybe even a check the more consider what Aon is saying I I get what you're saying it's just I think it's also very late and I don't know that we're all thinking about this as clearly as we might we took U some time to to like look at it a new I'm also not comfortable making that significant a change without discussing it with the attorneys because it is significant like it to me it's significantly changing what this says it ish because what essentially what you're doing is you're adding a step where really honestly if there's a motion on the table to remove an officer during the discussion that is literally when the board would be discussing is this cause is it not cause are we going to vote Yes or no that is literally what's happening in the motion to remove so to add a step to say every time we want if we wanted to remove an officer we have to first Define how we're I don't care defining cause and now we're going to go discuss it's just it's a redundant step and it also it substantially changes the meaning of this policy which by other bylaws has to go back to policy committee and that's your opinion and that's then so we have a motion on the floor to amend the language of 9021 um can we table that motion in um in deferring to pulling it out instead and sending it back to commit or you can call a vote on each of the Motions tonight too so there's I don't know if you can yeah I don't know if you can take on Amendment but yeah or you could s make an third motion to send it back to policy so there's I just combination of things and just to help you out like a a a yay vote would be adding language right here and now to this policy which I've already said I'm not comfortable with a no vote would be essentially sending this back to the committee so okay can you just repeat the change that you would suggest or recommend yep before voting for the removal of an officer a majority of the board shall pass a motion that cause for the removal exists and identify the reasons for said cause I'm just trying to understand um how does that substantially change the language that that's currently here because the way it says right now the way it says right now and I'm just going to read this for the public an officer of the board may be removed for cause by a majority vote of the board a vote to remove an officer shall only take place at a regular meeting or a special meeting called for that purpose cause which means a reasonable ground for removal includes but is not limited to any conduct that one specifically relates to and affects the administration of the office in a manner deemed to be delerious to the board operations negatively directs uh negatively and directly affects the rights and interests of the public violates board policies rules and regulations or interferes with the orderly and efficient operation of the board that to me is incredibly clear what any board deliberating the removal of an officer should be basing their deliberations on however what Aaron is suggesting is that before even having this de debate we need to have an additional motion to Define cause on that particular day where to me that is that is literally part of what you're doing that is literally what you're doing you're you're deliberating if any one of these has been met by the actions of that officer so there why why did you say that at that time it would be when you define cause because she aon's suggestion as I understand it is before we can even vote to remove an officer and deliberate if it meets any one of these four criteria we first have to Define cause even though it's already defined here I'm not I'm not I'm just not is that what you is that what you're saying you're adding emotion it's it's not AEM motion when anything if someone is not happy with a removal or whatever happens it's liability to let it go to the court and let it turn into the legal definition which has no relevance of any of this so any evidence that you have on someone who quote unquote violated a board policy broke regulation didn't follow rules they have you know manner deemed inappropriate none of that can be used as evidence so I think in order to insert language you're ultimately protecting the board against you know um litigation but your your Amendment clearly states that you want language added that said before the board votes to remove an officer they have to pass a motion that clear that tone um am I or am I not correct in my understanding that you want language added that says before the board can remove an officer or vote to remove an officer they need to First vote to establish and Define cause essentially okay so if you're putting an officer of the board may be roved for cause by the majority of the board or the entire board a vote to remove the board officer shall you know take place at a regular board meeting or specially or special meeting called for that purpose at that point that language could say voting to remove an officer majority of the board shall pass a motion that cause for removal exists and identify the reasons for said cause I really again it's a moot point it's just over and over and it's left to interpret is because that is when a board if a board wanted to remove an officer they would put that motion on the table and according to this policy they would deliberate cause which means a reasonable grounds for removal on the basis of of including all of these things so the board would be debating did do we think that this person um you know affected the administration of the office in a manner deemed to be deleterious to the board operations or do we think the person negatively or directly affected the rights and interests of the public or do we think the person violated board policies rules and regulations or do we think that they interfered with the orderly and efficient operations of the board those are the causes by which we would decide the person you know what you're actually having this conversation and if you go back to brookfield's policy for removal it has nothing so I'm really not sure why you're so heated with what you're saying okay folks I'm going to call the question here um I need a second on calling the question and we have to so that means to go to a vote you know I don't think you need a second on I think okay well no because we we motion second yeah so it's on the table right mhm the amendment yeah you motion to amend no no joy did okay Joy did so we have um a motion on the table um and eron please um help me if I get this wrong the motion is to amend um the existing motion that before uh voting for the removal of an officer the board must Define said cause well I mean I can give you the language that okay then then please do that please all right so we have a vote a motion on on the table uh to amend our existing motion to add this language you would you please before voting for the removal of an officer a majority of the board shall pass a motion that cause for removal exists and identify the reasons for said cause Okay so that that is the motion on the table um and we have had substantial discussion on this um so a yes vote uh means that we would be altering the policy here on that we've not yet finalized and a no vote means that the um policy under consideration would go back to the policy committee for further deliberation so if you would like to uh support this amended uh this amendment to the motion please signify by saying I I okay if you um would uh not like to if you'd like to oppose it please signify by saying Nay n n okay so this this um 9211 will go back to the policy committee so with that we'll all return to the previous motion um and I think we need to can I just say something really quick just can we just get that to S to Legal like to get that but but in order for this to go back we have to amend because the motion on the table right now is to send all these policies so now we have to make a motion to pull out policy 9211 yes to send back to the policy commit correct so I amend we're amending the motion I amend I'm the motion currently on the table to remove to remove to approve the policies and we will be removing 9211 to send back to policy committee correct so we need a second for that second okay great all right so um then the motion on the table is to approve the policies um aforementioned minus 9211 which will go back to the policy committee all in favor please signify by saying I I I okay any opposed okay so it is unanimous wait did you raise your hand yeah okay please please do a Voice vote um so six to one all right okay thank you um so now we've got uh the multilingua multilingual Learners by grade report that is just to receive an update you received it on Friday in The Weekend Update Catherine amended the mistakes that were pointed out and so it's corrected wonderful thank you so much record um we uh already um had our um non-agenda public comment so the three main points Stephanie what do you have um so I sorry I'm pulling up the upcoming events while we do this um okay so it kind of changed throughout the meeting so I'm thinking budget number one and that would include Dr Bell's update and the assumptions and priorities um class siiz report and then the capital projects have be its own yes yeah I originally had it part of but then it was such a robust sort of issue that I felt like that should be separate with all the clickable links and everything okay could you combine the enrollment in class size in one oh nice oh and include so class size and enrollment yes report as well okay and um upcoming events okay um there are a few upcoming events in at Brookfield High School um November 6th is early release for evening parent conferences November 7th is early release for daytime parent conferences and then districtwide November 5th is no school for students a professional development day for teachers and that's all I have all right um then uh thank you everyone for hanging out and without objection we adjourn at 9:47

[Music] yeah e e e [Music] ready [Applause] 3 2 one go [Music] a e St [Music] [Applause] all right I'll head thank you the future is not written [Music] [Applause] [Music] choose your fighter [Music] cor ready [Music] [Applause] ASMR content from Jaden yes yes uh make sure to stick around for the varsity match at five by the way anyway we are currently facing Pike high school they are on their first member we are on our third so yeah let's see what Scott can do here Electro he's going in with Sora the guy in blue and Pike High School our opponents are going in with the girl in red that is Lucina our opponent our uh Scott is playing Sora going in with the downer big Downer Here Comes Scott with the auto tracking combos very nice you're probably going to see that a lot from Scott here in this match yeah there it is again very good for recovering back to the stage and for comboing your opponent to rack up that damage yeah take this he goes for another Spin Attack we go they're both trying to find something Lucina does going for another tracking move does not connect a oh there we go big down smash coming through from Scott thunder thunder attack misses and an up smash from the Lucina going to take a stock off of [Music] Scott let's see here the Lucina just trying to rack up some percent in the early stages of Scott stock big counter that's going to send him far oh side B stops the big attack from Lucina now Scott's got to be looking for the kill move here the finishing maneuver there's the down air almost does it not quite though dash attack another counter coming through from the Lucina side B does not connect down air very close see if he can find the move oh there's Lucina taking another stock off of Scott he's looking to find something here not going to land that freeze attack there's the down air coming through and this time it will kill third time was the charm for Scott now they are both on their last life their last stock even per sense very close game who's going to take it we will see good down air coming through here we go Scott with the combos Lucina going for an up smash does not connect counter but he was out of the range of the Counterattack very nice for [Music] Scott very close match down air coming through [Music] let's see a b Scots in the air looking to get back on the ground he is going to there's a big smash attack coming through SC he's got to be looking for a big move now Downer coming through can he make it back unfortunate for Scott he is just barely going to lose that one the future is not written all right this is still Pike High School's first player we are going in with our last player the anchor who is it going to be [Music] [Applause] 3 2 1 go [Music] I cannot [Music] h [Music] [Applause] we're back I am here once again the mic cut off for a bit but that's okay we're still here playing Smash Bros our captain Adana and the opposing Lucina both on their last life here in this matchup with that relatively even percents moves from Adriana keeping her opponent at Bay big side B command grab there going to finish off the Lucina with one stock remaining and three players on standby from Pike from Pike High School let's see if Adriana can pull off a miracle here oh okay all right while we have some downtime here waiting for the next matchup to commence I should remind you that there is a Super Smash Bros ultimate tournament the third annual smash ultimate tournament happening here at bluon High School it'll be on November 2nd it will be in the high school cafeteria if you want to learn more then just go to the signup sheet I believe there is a link for it s yeah svu.

wa okay that was a confusing interaction she countered the Thunder attack but the counter went through him strange oh there's a good counter coming through ad oh Thunder attack from the Pikachu connecting let's see here let's see what these two can do good down til coming through from Adriana smash attack not going to connect Pikachu's got an opportunity here he is going to take a stock all right Adriana on her final stock good counter coming through charging up an or spere it is not going to connect another Big Thunder attack coming through from the Pikachu [Music] another Pikachu throwing some good combos toward Adriana here Dash attack to ensure some quick damage you've got to think he's looking for that Thunder attack for the final hit yep he goes for it not going to connect though and the up smash not going to finish Adriana off she still might have something left in her going to avoid another Thunder attack side B coming through that is going to take a stock off what are you saying oh and the dash attack is going to connect the Pikachu goes down a stop hello does the Isabelle player get annoyed by Isabella what do you what does that mean does an Isabelle player get annoyed when someone calls Isabelle Isabella I do get kind of annoyed yeah everyone does it purpose now okay that that's great do you not like spamming the Isabella spam don't do that yeah do do that don't call her Isabella though spam fishing rod yes exactly fishing rod fishing rod do you think they should send in Sora or should they send in Isabelle they should absolutely send inur here it's looking like they are going to so Isabelle horrible against Pikachu what like debatably Isabelle's worst matchup in the game is Pikachu definitely top three so Isabelle would be a very bad decision here so it's good that they're sending in Scott AKA Electro as Sora okay they're changing something uh but yeah good pick here Scott likes to spam Isabelle and it's very predictable yes don't be predictable yes that's rule number something rule something never never be predictable never be predictable 27 don't be predictable I think it's up7 rule number 28 Listen to Rule Number 27 yes yes don't SD like an idiot yeah okay let's see Pikachu's got to remember that he's down a stock yep there we go all right this is yes this is their second this is Pike school this is Pike High School second going against our last here let's see what Scott can do here down coming through going for the side B Thunder not connecting they're both just trying to find some sort of move that will connect they're both kind of struggling right now let's see here good down air oh good Parry from Pike High School's Pikachu there going for the Thunder attacks a good neutral air a smash attack and you've got to think he's at a kill percent for that Thunder the Pikachu is absolutely going to want it and there's a big kill confirm there for the Pikachu it is now two stocks to two let's see if Scott can recover from that side BS coming through the auto loocking combos not going to be able to land the freeze attack thunder coming through again and this is what Pikachu is about ladies and gentlemen you are seeing it right here rushing your opponent down with your immense speed and getting those fast attacks in even if they don't do too much damage that damage will add up over time that's what lightweights are about see if Scott see what Scott can do here he has he's had a bit of a drought as of late a drought in damage see the thunder coming through down air not going to connect for Scott see thunder coming through once more you're going to hear that a lot Dash attack Scott's going to be able to live it going to get that auto tracking combo very nice two-piece oh nice down smash [Music] let's see oh the auto loocking combos catches the Pikachu's roll thunder he really wants that Thunder Down air good hit from Scott let's see Scott's own Thunder not going to connect there you got to be thinking the Thunder's coming oh the down air not connecting he to counter his attack that did not work the up smash coming through from Pikachu going to send Scott to his last stock very close to finishing the the Pikachu second stock there oh very close once again these moves are just barely not powerful enough there it is all right going to bring this to an about even game one stock to one let's see oh oh hi there you're leaving no I'm not okay good [Music] anyway let's see the squad advising Scott Shields while he's on the ground oh the grab just barely not going to connect thunder thunder once more he really wants it thunder again Thunder again Scott struggling to find an answer to this oh good side B attacks coming through going to be able to dodge that missile attack from the Pikachu and the dash attack that is going to do it that is Pike High School getting the victory over our club Squad unfortunate but good effort from everyone pretty strong showing from Rana I must say uh I'm going to go talk to him I'm going to walk into frame I'm walking into frame okay hello uh unfortunate loss I've already I've already talked to you two I'm going talk to the captain that was a pretty strong showing even with the loss I must say I was impressed by your gameplay what do you have to say about it I uh I think it helps I took notes on the Cario partially like I'm not fully done with them but I am still taking notes and I will plan on helping others by taking their notes for their characters as well and when I do graduate this year here I will leave my notes for the future Generations very nice a team player keeping the notes for the future Generations um it seems that you're going to run another for for uh what's it called for fun match there we go uh for the stream to see I probably shouldn't put the mic in your face right now and ask you to say things but I'm going to put the mic in your face right now and ask you to say things okay uh I'm selling so hard sad that's a that's one of them gen Z Expressions anyway um yeah I'm going to going to go ahead to play some more Smash Bros because we do have a varsity match up in about 18 minutes it's going to start at 5:00 be there or B Square I'm trying I yeah yes okay I also yeah I suck that class that class was so boring I passed it I I don't glasses that I [Music] like robo oh what I [Music] I [Music] for [Music] he [Music] for [Music] a [Music] sh stop [Music] battle Lucario [Music] isab e e for D King DD wins 3 2 1 3 2 1 go what out out me wins [Music] 3 2 1 go ch sh [Applause] [Music] do [Music] get [Applause] help [Music] [Applause] King DD wins [Applause] [Music] you [Music] [Applause] 3 2 1 go [Music] me [Applause] [Music] fore [Applause] [Music] [Applause] foreign spe [Music] [ __ ] for Fore [Music] [Applause] [Music] choose your fighter [Music] [Applause] [Music] [Applause] 3 2 1 go [Music] I've made my choice I've made my choice [Applause] [Music] good okay [Applause] a for it win I win [Applause] [Music] choose your fighter [Music] Co [Music] yeah high up in the know [Music] Junior [Music] [Applause] 2 one go fine Thunder fire back off take this Thunder take this [Applause] free take this take [Applause] this thunder free fire okay Thunder take this yeah take thisy back off take this no hey hey take this free fine got Bowser Junior wins [Music] [Applause] [Music] here we go [Music] ready [Applause] 3 2 one go [Music] y wins [Music] [Applause] [Music] choose your fighter King [Music] [Applause] kru ready [Applause] 3 2 one go [Music] [Applause] you [Applause] hey come [Applause] hey sh hey [Music] y King K wins [Applause] [Music] never [Music] [Applause] 2 one go [Music] [Applause] [Music] to [Applause] fing can [Applause] [Music] [Applause] [Music] you [Music] [Applause] [Music] Captain Falcon wins [Applause] [Music] choose your [Music] fighter [Applause] [Music] link ready [Applause] 3 2 one [Music] go yes yes a p KCK yes [Music] [Applause] yes Cy [Applause] ATT light wins [Music] [Applause] [Music] we [Music] [Applause] three 2 one [Music] go e [Music] [Applause] sh e [Music] can't [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] hero wins [Music] [Applause] [Music] choose your fighter [Music] [Applause] [Music] [Applause] is 3 2 1 go [Music] Isabel wins [Music] sh [Music] w [Music] for [Music] oh [Music]

well you know I think it's probably one of those that you know depending on the circumstances you might like it you might not like it I know it's too late for this to I mean and for the election and the ballot questions but that would have been a good question to put on the ballot yeah but to answer your question mark I think so obviously what the state has said right now is that uh if we are not in compliance or if a community's not in compliance they would not be eligible for Grants that's number one so we would have to be able ble to um basically trim back what we want to do and the things that we want to try to accomplish to improve quality of life um because we wouldn't be able to get those Grant funds or we would have to look at alternative sources of revenue that's number one number two there have been plenty of organizations um that have signaled that they are willing to sue communities uh on their own not necessarily have the AG Sue but to ensure that fair housing rules and and um requirements are being put in place so we would have to you know keep an eye and monitor that on how that goes and I was at the planning board meeting for that for that um for the open Forum public for that was 30 or so people here and I'm looking at it how was said to me about the uh the 50 Lots 50 acre Acres Acres thank you and um I'm I looked that at the time saying what about structures well the state's looking for um double family homes right they're looking at multi family multif family homes so I said the plan that question the planet board but isn't a multif family home a structure technically it is MHM so if we say if the town says no be because of what is structurized the state will come back and say well you have to adhere to the uh can I ask you a question what do you mean structures structurized uh buildings okay so we know that some of the some of the uh locations that we are are recommending to be covered by MBTA zoning already have housing on them is that what is that your question that that that's part that's part of the issue and the planning board is that the not tearing down to replace correct right but there's still going to be a structure there well so if let's look at Sirus right because the Sirus property is one of the properties that's going to be part of potential is if if this passes is part of the zoning so nothing will happen with the buildings that are there currently right but should at some point who might who knows how many years down the road they could then increase the number of units per acre to match the MBTA zoning amount so the and the other thing to remember with this zoning is no housing has to be built all they're looking for is for the zoning to be approved and so that if someone wants to build it they can build it by right and it was to the zoning part it also said that the state can override the bylaw and Zoning codes without the town not in relation to MBTA zoning no once once we identify where MBTA zoning is going to be which we have and it's been well thought out I mean our our subcommittee has done an amazing job uh if it passes it town meeting that's all we have that you know and then we you know report that to the state then we've met our compliance for MBTA zoning requirements okay and the um last thing about it will be our bylaws can't do anything about this Mark you're confusing I think 40b with the MBTA oh zoning I think which is which is common that's that's common oh okay then um me Madam please do uh Mark just just to let you know that the MBTA zoning bylaw has to do with um the density of units per acre and not a 40b type of design plan okay so the the subcommittee looked at all the different Parcels that are available in and around that half mile radius of the NBTA zoning site we're also able to look at other locations that have already been as yand said pre-built and we can utilize that for the density so it makes it a little bit easier for for us because we have so many projects that have already been built um that that helps eliminate the the density aspect of it but that's what that's what this this whole particular uh zoning bylaw has to do with it and so we have to look at those zoning bylaws that we currently have on file uh just like the downtown uh overlay overlay District um a lot of that property is are are already available to be built uh in in a similar fashion so you're not Reinventing the will there it's already something that's already on our books we're just looking at the density of the number of units per acre that's what we're trying to to minimize the density that's the stronghold for this town that we that we can work and hopefully that the state can agree to the the the state has given us our guidelines of what we need to do for MBTA zoning the subcommittee has worked so that if if the plan that they had present gets approved at town meeting then we will have met the guidelines from the state right and that's all we need and that's all we need to do okay and and and my recommendation is we support this at town meeting okay um I don't want to play devate but I'm going to say what happens if the town Mee and votes down then we have to talk to the state and we're not sure what'll happen but as Michael said then if there's grants that we're looking to apply for either for land purchases or improvements to our community or road work or anything like that we are no longer eligible so instead of getting our tax dollars back to us those tax dollars that we might get in Grants would go to other people if we don't pass MBTA zoning it's straightforward may not have been said it may not be true heard at the planning Bo about is the state holding hostage those grants well I don't I mean it it's it's the terms that you use Mark right the the the state has given us the guidelines and yeah I guess you could say they they'd be holding those grants hostage if we don't pass our MBTA zoning but anyway we do have a hearing that we need to start if you have further questions you know I'm I'd be happy to chat with you before town meeting if you have some more questions and and are we talking about 40b tonight uh we are discussing 40b we are discussing 40b tonight the well thater I did not know I was confusing 40b with what I was saying so I'll be the 4B to the agenda I am to talk on but I was talking about the NBTA yeah yeah okay similarities mark that I think you're feeling and that I think a lot of people feel are the lack of control local control that we have with either 40b or the uh MBTA you know law so in both instances they are sort of allowing or forcing you know units to be built almost not forcing but 40b allows the density aspect of it unit units to be built that are out of our control and um and then they're forcing us to rezone areas to increase density under MBTA so so there's that frustration right that we don't have any local control that's the similarity I think between the two um but one is actually you know more about building immediately and the other one is uh just zoning so that it could be built upon and very last thing I will sit down after this I want to thank the town manager through his newsletter for the link to the planning board that meeting is on your your newsletter I watched the replay of it on there great thank you great I think [Music] are we are ready it is 7:15 notice is hereby given that a public hearing will be held on Wednesday October 30th 2024 at 7:15 p.m.

to 3:30 and Friday from 9: to noon and then of course the regular full election is on Tuesday November 5th but I believe Michael we said we had 40% of our voters yeah as of yesterday 40% of our registered voters had already voted wow either in inperson or mailin ballots that's amazing yeah that's approaching how many overall vote in even the in the federal election right she's sort of expecting 80 to 90% yeah on this on this one I mean this is yeah we're usually in the higher 80s I think for presidential yep um real estate taxes are due November 1st our next select board meeting is November six few more municipal buildings will be closed on Monday November 11th in honor of Veterans Day special town meeting will take place on Tuesday November 19th at the ashon high school starting at 700 p.m.

good oh he did okay great all right everybody um I'm gonna call to order this special meeting of the Brookfield Board of Ed um on what are we we are Wednesday October 30th uh 2024 um at 604 p.m.

bhmsd.org I had to get that information I couldn't remember it off the top of my head but it is ssbu bhmsd.org to learn more about the Smash Bros tournament on November 2nd coming up here at bluon High School all right it looks like Pike High School sending in a Mewtwo hello all right there we go we're just waiting for our two players to come through with a taunt all right here we go both players are ready let's see here the me coming in very fast some early attacks teleport that's going to leave him vulnerable here we go the captain Adriana getting some good damage through early on going to trade blows there good counter that's going to be enough to kill oh they clash and smash attacks goes for the spike does not connect for the Mewtwo oh big command grab there her sphere going through another sphere coming through and connecting this for smashh attack let's see oh here we go that is the captain in action unfortunately the eye frames are going to come through for the Mewtwo that is going to be a round one loss for our cyber Tigers but quite the impressive performance from from the team captain Adriana taking three stocks [Music] [Applause] total all right I'm hearing a stage counter pick coming from the Cyber Tigers they want Pokemon Stadium 2 a very widely accepted map in the smash Community everyone loves this map everyone loves Pokemon Stadium too let's see here round two about to begin let's see who's coming in first it's looking like we got a Kirby coming in first it's megaphone Kaden coming in [Music] we're still waiting on our opposition ssbu bhmsd.org to learn more information about the upcoming Smash tournament on November 2nd I should bring that up again this is going to be a very fun event so you know you should hear about it as much as possible it's looking like Pike High School sending in a little mac that's going to be the green hologram figure on the right side of the screen for you [Music] he here we go the yellow ball is our cyber tiger that is Kaden AKA megaphone coming in good rock attack you're going to see that a lot coming from uh Kaden here he's going to go up in the air he's going to turn into a like solid figure then he's going to slam down and if he makes contact with opponent that's big [Music] damage Jabs coming through from The Little M Rock attack missing and the punish from The Little Mac the Kick's coming [Music] through cutter attack oh the absorption now Kirby has a unique ability where he can swallow his opponent spit them back out and steal a power from them in this case it is little Max charging lunge attack I'm not sure how much it's going to be used here oh rather unfortunate that is going to be Kaden accident jumping off of the stage and he was doing very well KO Punch coming through but it is not grounded so it's not going to do as much damage Rock attack coming through the Little Mac did not see that one [Music] coming Jabs from the little Mech he's looking for a big attack here going to dodge out of the way o very nice back air there coming through from Kaden he's got to be looking for this finishing move right about now a rock coming through not going to connect and it's punished the Little Mac beginning to get the pattern recognition against Kaden here he's going to have to rely on something else let's see what comes through a side be from the Little Mac he's gaining some good insurance here on the stock that attack not going to connect from Kaden see what he can do here jumping out of the way goes for the rock attack once again not connecting just able to avoid the blast zone keeping a stock and that is the wrong way unfortunate for Kaden all right Kaden still on track to take at least one stock from this little MEC let's see he the dash attack coming through there's a [Applause] stock Rock ATT attack coming through here he goes I hear advice from the team telling Kaden to spam that seemed to not be a good idea let's see Caden able to dodge that maneuver the cutter attack Jabs from The Little Mac he's charging up a big attack here the rock oh that's not that's not going to take away the damage Kaden at a dangerous position 87% Little Mac could possibly be taking the stock soon big hit coming through Kaden going to live it all right let's see blocking that maneuver and a good punish oh that Hammer would have been massive grab coming through from The Little Mac going to throw Kaden to the opposite side of the stage let's see what they're looking for Hero Rock attack connecting the Little Mac has a KO punch and the KO punch is going to come through that is going to be a two- stock victory for pike High School's Little Mac Kaden with a valiant effort though [Music] [Applause] all right here we go on standby oh all right I'm hearing words coming from the inside of the room it's looking like we are going to send in Ash yes Ash is up next ashy Pooh Bowser coming through with the Bowser now Bowser heavyweight character moves slow but does big damage and very big defense he will not die at earlier percents so yeah the lightweight did not work against the Little Mac let's see if the heavyweight [Music] does all right here we go they both taunt David versus Goliath here let's see what ashy poo can do oh big drop kick coming through the fire is not going to connect oh that's interesting I didn't know he could do that he just jumped out of his jab interesting fire not going to connect the one two three from The Little Neck fire this time connecting oh he hoped to block him in place but the Little Mac was able to escape wanted to grab and it clashed with the punch the one two going to send ashy poop to the opposite side of the stage he's going to disadvantage now he's going to get a good shell spin downward attack but the KO Punch coming through from Little backc going to get be able to get out of that maneuver let's see here oh massive Sid attack yeah that's big those big attacks from Bowser used by pretty much every Bowser player basically just turns him into a massive missile that rocks down to the stage and if you're caught in the vicinity of it well that's what happens let's see here fire not going to connect the big S attack the little Max saw it coming not going to be able to hit that charge punch let's see the downward chill attack not going to connect he's seeing those attacks coming the one two the two said one two connecting oh there's the downward the down air that is going to connect Ashi poo oh and with that charge shot it is now one to one stock even match up here let's see who can pull through the Jabs gotten out of again getting out of the Jabs once more but still getting punished afterwards one two from Little Mac going for a charge punch he's going to have to dodge out of it with a threat of an attack oh ashy po trying to make something connect here there's a small bit of the down air connecting he didn't get all of it let's see the side B coming through from The Little Mac let's see here the big sit attack the side be the lunging punch oh no I think he wants to oh no he no don't jump off the stage okay yeah so there's a technique with Bowser where he has this like big pile driver body slam move thing where if you jump off the stage Bowser will die first so that would not have been a good idea A Little Mac from Pike High School coming through David in the David and life scenario coming through with the victory there good effort from what's his name Ash yes yes [Music] yes hello hello what would you like to say to the stream since saying um I'd say I'm not the best player at all that that's what you took your opportunity to say you took your opportunity to call call yourself bad wow Budd yeah you're wonder what about you what's what's the question how do you feel I don't know Ju Just say something um it was right okay very nice bye byebye all right let's see who's up next oh we have the captain of the team coming in at number three on the squad all right Pike school's Little M has one life remaining this is our third member the captain of the squad coming through Adriana Galaxy cat good block and punish there oh the Aus fears the blasts a back throw cannot land that forward smash it seems that Adriana's strategy going into this matchup is just to keep the Little Mac Bay with a bunch of Aura spheres basically Zone him out oh there's the side B oh here we go this is the power of the team captain the L Mac not as educated in the little in the Lucario matchup as the others side B she landed a bit of it see hear the Little M coming through jumping over the orospheres and getting the Jabs here we go oh very nice jump there from The Little Mac Dash attack going to be blocked the second hit of the one two going to connect Adriana making it back to the stage turns around the charge punch and that is going to be a stock off Adriana smash attack coming through leaps over not able to avoid another smash attack from the team captain let's see here big smash attack that is going to finish off Pike High School's Little Mac the captain of the squad has two stocks remaining all right it's likely that we're going to see a new character from Pike high school here yeah let's see who's coming through this is our third team member with two stocks remaining they are going in with their fresh second member [Music] oh okay they've stopped selecting I believe their decision is locked in here we go they are sending in a Pikachu okay two Pokemon here Adriana the team captain let's see what we can do oh hey look do you have anything to say while you're live uh good luck to the team yes yes yes well spoken was that on yeah this is on you're live hi that was [Music] Hunter yeah it's actually live yeah you just said hi to like five people [Music] probably all right after that nice little intermission from the tetris team they are currently leaving their practice you'll be able to them on Mondays at 500 p.m.

to review a Class 2 license application a Class 2 license allows for the sale of used cars and the business addressed is 62 Nickerson Road Ashton Mass mjt Auto Sales Inc Marcio Pas M Mado pimento 62 Nickerson Road ashin Mass persons wishing to be heard in this matter are invited to attend the public Hearing in person or by logging into the zoom meeting interested parties who are unable to attend the hearing May submit written comments on the select board's office to the select board's office Town Hall 101 Main Street Ashlin mass or by emailing Susan Roby sroy Asin mass.com okay so if I can get a motion so moved to open okay second okay all those in favor I I the public hearing is now open and we have two people here to speak to us on behalf of the lenses please introduce yourself and your role and then we can go from there hi uh good evening my name is Doo Gomez I'm actually representing marel to the language and I'm a general manager of the store okay and previous store I'm also the general en manager okay great U my name is Jose padila I'm the one that actually have um the actual license out of the store 62 Nickerson Road which is called New beginners out of s so I'm here just you know for any matters if you guys had any questions of you know because it's a it's a transer you're giving yours in and they're taking it over today the license gets active I mean like I'm ready to pretty much hand my license back to you guys and okay we can Pro perfect perfect awesome so let's start um why don't you talk a little bit about what your plan is with taking over the space and how you're going to move it forward and then board as we have questions we can ask questions um Susan I believe that we have everything in our packet related to this correct that is correct okay so why don't you start the what you're planning on doing and then we can ask some questions okay yeah we are actually uh Mario it's been a business over than 20 years in frill location and we he used to have a dealership in Waverly Street we also have another dealership at the holl street so we basically planning to uh move forward with the same kind of business which is retail store pre-own uh us it vehicles and uh we try to concentrate more in Framingham for commercial vehicles and standard vehicles in Ashland we thought would would be a good opportunity and especially due to the amount of uh spots on that location so yeah basically this is what we're looking for okay uh so one of the things that did come up when our building inspector and I just got this before our meeting the space currently is uh open for 80 spots and the building inspector is recommending that we reduce it to 50 did he relay that to you um honestly I haven't heard that no we did not okay okay um I mean that the property can actually hold more than 80 cars um we're not using the space that it's pretty much on the right side of the building right the one that is not um asphalt but if we U need to I mean we can always use it which the um agreement with the landlord you know pretty much that space belongs to um the same uh 62 Nickerson row you know I I think it's you know a pretty big property you know where you can easily fit you know 80 plus cars there okay so when Doug went out and I can I just got this before the meeting um if you take a look he did notice that the side parking lot and if you notice it on the plans that was in our package was empty and so that's a discussion we'll want to have how many cars okay um how were how many cars I mean when when our building inspector went noticed that that side Lot was empty and I think that's one of the reasons he might have recommended going down to the 50 because there weren't more than 50 there at the time and it would make it a little more safe and more orderly yeah so at the moment we're we're no using that space because I mean like um it was summer I mean like that's space on the side it's always being like um a lot of trees you know leaves everywhere you know I mean like it wasn't flat at all so we actually invest a little bit of money you know to you know flatter it out um and then I mean like we were just doing a little bit you know painting inside of the building so we had the cars pretty much just in the front of the law um thank you just so we can actually uh make the property look better you know for the upcoming year um that's why the side of the uh building is empty because right now we know I mean like our season is coming down I mean it's winter uh we're not going to be you know having the same amount of cars but we're getting ready with the property for the uncoming season you know which you know most ofly Car Sales is it's run on summer you know right winter time for us is a really slow season so technically all we need is just the space to either storage cars get the good opportunities from the auction um those are convertibles and nobody wants in the winter time I mean that we pretty much want to have them there I mean like when nobody's buying them um but the place wasn't ready and now I think it is ready you know for us to to put the car backs where it were you know okay um I mean there is plenty of space on that side on the right side on the left side okay um okay any other information you'd like to give us if not I'm going to open it to the board for questions no I think weable those information provided okay great Joe go ahead if I me Madam chair thank you uh thanks guys for being here um if I remember correctly um you weren't too you were here in front of us not too long ago with um with the folks on 135 yes right sorry yes yeah we uh recently opened that store um I think it was with running re know with what's the person that transferred that to me uh I I was in on Nickerson Road for about 14 years I think we opened in 2010 um being an ashin um resident I mean like uh had the opportunity to get the place and being on Main Street I think I may have changed my perspective of like you know I want to be here instead of Nickerson Road which I think both locations are great right but I mean like they can actually uh they have more cars than me so I think like you know it's time for me to kind of like give the chance to them right so lot sizewise it's it's more appropo for them correct for the business that they utilize it for y okay I think I mean I think with any type of business everybody was thinking like I want to go bigger and bigger but in my case I was just like you know what I mean like I already been here 14 years um they somebody give me the opportunity to be on Main Street and I'm so happy with the store that I'm like you know what I mean like I don't want to be running in two places so I look for a good friend of mine and I be like that's when Marshall came in place and I know him for the same I I mean he's been a family uh friend um so when I had to look for somebody to replace me I was just like I I think I have the guy and that's what I you know brought it to you guys so will he will he will he be unifying the two lots that he has 272 Nickerson Road does he have two businesses now and are you combining those two businesses to be at 72 or will that be in addition to no because um most of his um well the place that he has in Fring gam um it's I don't know if you guys been in um 120 Street the street 126 it's it's more commercial you know it's like it's it's a focus on selling cargo events uh the heavy equipment okay um so they already have a really good um uh Brazilian community that knows exactly where to go um and I think Nickerson Road came into place because it was a little bigger and he has also a good line of sedans and um that they don't actually fit good in Hall Street you know so that's what they were like you know what they're not going to been combining I think they're just looking more two separate Lots just for a second a second site okay his team is way bigger than mine okay you know my team is I think you guys met my brothers you know I mean um my we always keep it just between our two uh in his case I mean like he has you know different person to help him you know yeah and the hours of operation are going to be the same as the currently is now technically okay I think we discussed that everything is going to pretty much stay the same as what we had before all right and what about uh doing any general repairs when your vehicles come on come on site uh either an auction or whatever will they will the work be done on site or will it be done offsite so on on well be I think the job right now what they're do what they're using is the same mechanics that I had before Bobby gu um at the beginning of the street uh because I mean like they're both Brazilians I mean like they have a good connection with the guy up the street which is Louis garage um I mean technically I mean like um the cars are getting just prepped to go to the auction when they need to you know and that's the key of that location I mean like when um I mean we are in the car business I mean like so technically we're buying cars from one aution to another and sure that place is so big that we can get it there uh do a little bit of makeup you know I mean like we can retail it if we have to or we can send it to the auction which is like five minutes from that that location to adessa from adessa yeah um so the the repair I mean like it's just so minimal probably that they're going to like I did before um we don't have a technically like a like a big mechanic facility from there that place is 20 mechanics in that road I think sure if they need to do anything I think they had it so close you I I just have one other question Madam chair um and this is for Susan Susan did we get any uh correspondence from any of the uh neighbors or bus uh with respect to yay or nay on on this transfer or having the business still there no we did not okay thank you that's all I have mam chair thanks Claudia yeah I just had a question about the 50 versus 80 um so you had that open area because you didn't need it and you were trying to clean it up etc etc do you need or and does he need 80 um spots I think they need they do um I mean I wanted it to have more cars I never uh put more cars in there because the place wasn't ready for me to put the customers in that particular space got it I think when you in retail I mean you want to have a good um you know Place flat you know for people to walk looking at the cars you don't want nobody to be you know falling you know when the place is not flat at all that's what I never actually put cars there but I mean like they have the money they already did put money in the property and now if you go and look at it I mean like it's exactly flat you know how it's supposed to be and the plan right now I mean like is to put asphalt Pro is not going to happen this year because winter is coming but that is probably the plan you guys are going to be seeing probably as since that summer start next year so the is going to look even better that what I had it before all right and then Madam chair I wondered why um The Building Commissioner recommended Susan Susan said she has a comment on that Susan why you to let us know go ahead give us your input okay so what doug did is he went out today he did a site visit on that parcel there is two buildings on it the current parking plan that we have that accommodates 80 vehicles um goes behind the building that's next to the building they're going to operate out of he said when he was up there there was a dumpster company or a trash company or something that was in that building and they had um materials behind there so if that gets cleaned up and they can actually Park Vehicles there like the parking plan says then 80 makes sense but if they can't utilize those spaces then there's not space to fit 80 cars according to him okay okay so it's the part it's the the area in back of 72 that's the concern not the stuff on the side the only concern he had with the side is when he was there and it might be exactly like Jose said they moved some Vehicles up against the garage doors which was the entrance that is also the entrance to get into the back of the building so Doug was concerned with having vehicles parked up against the garage doors so closely but it might just be something they're doing while they're doing work in the actual lot that might not be the home for them okay okay so do you have an agreement with the business owners in 72 that you can park your cars in back of them yes okay okay if I may Madam CH is it in writing or is it a verbal agreement because I want to just make sure you guys are covered and it's in writing it's in writing okay there is a FL plan of the property and then Mark it where belongs to Y and and you and you and you did mention uh a few moments ago that you know the winter months are coming upon us where are you going to stack your snow for snow removal so um usually I mean like we take about uh 15 cars uh from the front of the LW and I think I mean like with the company that is uh next to us next to us I think it's um um it's a it's it's a it's a company um I I don't I don't remember the name of the company but right in the middle we both kind of like um combin this snow I mean like but it doesn't actually bother our our operation and his operation you know it's just stay on between of both properties you know um we it's parked right behind the Cars and after we clean we can Ste Park cars right there you know so you're not losing any parking spaces as a result not at all okay I mean that company um I can't remember the name of the company but they have those big tract tractors so when there is a lot of no they even take it and put put it in my house yeah okay thank you Makita any questions I I just had a question about why Doug recation so I think my question was answered okay okay um so I guess my first question is do we feel like we want to go with Doug's recommendation or based on what we've heard and the fact that they're cleaning it up do we want to go with the 80 that is on the application I'm thinking part of me is thinking the 80 that's on the application but we can review it and if we're finding that there's an issue next year when they renew we Canever we could always revert back to 50 yeah I love that I I think that's the way to go yeah yeah okay okay Susan anything else from you no that's it thank you okay any other comments from the select board any other deliberation no okay make a motion to close the meeting I can get a second second all those in favor of closing the hearing I I okay so uh if I can get a motion to allow the transfer of this license uh with 80 cars as presented so moved second okay great so we are approving this license congratulations with the 80 cars we will do a review probably you know next next you know during the summer and through the fall to make sure it's working with the 0 cars the other thing I might recommend is if you could uh get us a copy of the agreement with the other business owner that shows that you're allowed to park in back of his building and that way we can have that on our file so that you know if there's other people sitting here and there's ever a question we have it with our records absolutely okay okay thank you thank you very much thank thank you good luck guys we took a motion we took a vote we're all good okay just checking thank you uh actually Susan can he come downstairs and give it to you absolutely yes okay so just downstairs to board congratulations and good luck good luck thank you okay great I don't usually not follow Dougs but I think based on their we'll we'll do a review okay well and it was 80 to start so yeah yeah yeah we got new information here right I think that's part of it so I feel like Doug was passionate about he probably would have come or something yeah okay moving on old and new business review the special town meeting warrant articles we now have a town warrant uh town meeting warrant with uh motions I believe yes Jen or Michael who's going to take us through this please okay um so you should have um the town meeting warrant which we went through um at our last meeting and since then sort of putting in the motions and then we've also met with fincom so you have the fincom recommendations as well um no real changes um and do you want me to go through all of the Articles yeah if you would because it's always a good opportunity for people who watch this later and have questions go for it the right one so our first article um is for free cash uh appropriation and so um the sort of change obviously our our article is more General so the motion has sort of the the the meat of the article and So based on our financial policies um 50,000 will go back into our general stabilization fund um 210 will go back into the sped stabilization fund it's my blood sh um and actually the and 1.7 a little over 1.7 will go into capital and so um right now I think we're we're just trying to determine whether it's going to capital capital stabilization so if you want to that's fine so yeah so originally so I had mentioned um you know one of the reasons why we had such a large large free cash number this year we had a significant amount of um motor vehicle excise tax and uh investment income over and above what we had anticipated um and so yeah that would go towards uh Capital under our financial or one time expenses under our policies so um obviously you know jens's worked with fincom and people here to you know come up with like the capital expenditures and we had some money left over and we had originally planned done putting some more money into Paving is about $250,000 more into Paving than what we um had originally allocated and then also a little over 350 correct into the capital stabilization fund because we took a lot out of it when we bought the faford property um and so um as the discussions about the um land purchase uh with uccc have evolved and we've talked about Grant funds and everything and when it looked like um you know our ability to apply for uh the land and water conservation fund Grant in early January January was not going to necessarily be feasible um we basically put a contingency plan into place to utilize that money that that extra money that we had going towards Paving and the capital stabilization fund what we're doing now is we're just appropriating it into Capital uh so that we could use it for the land purchase if we if we need to okay so just and then that Capital the use of the capital we would discuss before it goes forward so yeah so it's part of the the capital plan okay perfect okay any other questions on that yeah so could that money go back to road paving if we so chose yeah so I mean I don't want us to lose sight of the fact that we've already applied for a grant um and we hope to find out in November and you know if we're successful in that then yeah absolutely could and what about CPC money CPC money I mean we could go forward with that but that would be in um in May um and then you know there's also the potential for other Grant funds that could have could open up in March it's a little bit more complicated and takes a few more Partnerships going on as well but just uh just to remind everybody so CPC funds are taxpayer funds um Grant funds are not funded by local taxes so they're like State money there are other people's money there are state and federal taxes coming back to us at some point correct correct okay any other questions on article one okay good ah um article two is the budget amendment so we spent some time at our last meeting sort of talking this through um I think we had a good conversation with fincom and and um so the motion sort of keeps it sort of high level um that we're appro you know making the appropriation increase our Capital um outlay appropriation from 2.69 to 3.7 23925 um with a difference and then the the finance committee made a recommendation that sort of uh qualifies that that will allow us to obligate all of our remaining oper funds by the required December 31st date which I think helps helps clarify that conversation a bit great um since we last met the board of assessors also met so article three is the um annual property tax exemption for eligible seniors and they were able to vote for 12% um exemption that will be effective uh July 1 of this fiscal year and they have to apply for that that's correct yeah um article four is a correction from um accepting a gift from the Hoppington area land trust and it comes from our we had accepted Parcels of land in May and there was a typo in that um article and so we wanted to make a correction because it referenced the wrong map which is actually not a property owned by um hington area land trust okay Article Five um authorizes us to borrow $1 million for water main replacement projects okay straightforward um article six is a CPA funding um article recommending us uh to fund a feasibility St f u feasibility study excuse me for the wasum pond restoration so that that pond has had um num years of cob bacteria so this will um look at a way that they could possibly um correct that pond and so um we worked uh with framing hand and the portion of the study that we agreed to pay for is 18,750 and will Framingham be managing that project or they'll be managing it in conjunction with Becca okay um but they'll they'll you know we'll work with the same obviously consultant and they'll probably manage that because they're paying significantly more y um article seven um we discussed it at length at our last meeting as well and that's um to add a new bylaw that um for lighted properties and that would give um our Building Commissioner Board of Health police of fire a tool um to work with homeowners to get them in compliance if they have a blighted um property um okay and then article eight is the um NBTA communities Grant which I think uh we've discussed a little bit here um and they've had the hearing uh they the planning board had their public hearing last week and I do think they had a significant amount of people in the room and then on um yeah so I think there was definitely some good conversation and they support supported this they voted to support it okay perfect um and then article nine is to authorize the purchase of open space so this is um the 52 Acres at the UCC that we just discussed okay and that's great any question comments on the warrant okay seeing none thank you very much and just a reminder for those that are watching special town meeting is Tuesday November 19th at the Ashland high school and Michael have you determined if you're going to do a town manager for or something for this we we'll do it but um we just have to work on the date because you're taking some time right um so yeah okay date and time TBD um we're also going to um offer again babysitting yes I heard saw that that's great so if you're younger family and your kids can be up a little bit later please come out and be part of the process okay and chair before we before we uh go into the next article on the next uh item on article 9 I remember seeing something on a side note from uh attorney me with with respect to some awarding MH uh that was highlighted from for the rest of us has that been correct correct it or is that stand you we're still we're still finalizing a bit on the motion we're trying to triangulate between um so we've got we've got the grant that we are already applied for and making sure the warrant article language complies with everything that they require okay we also have future grants that we might apply for which we want to make sure that we've got everything that we need in that to apply for that um as well as just everything that we need to make sure that we could do the transaction legally so so we're trying to trying to take into account all of those things so okay yeah thanks yeah so we worked on that a little bit today to try to fix that language okay right thank you and is this warrant now up on the website so that people so the warrant without the motions and the finance uh um Comm recommendations is up on the website I'm hoping to get this just try to work out the last KS with the okay with how and if someone wanted to go read this beforehand where would they go find it on the website it's under the it's under the Kirk's um web page undertown meeting okay and then once this you know this is normally the book that has all of the information I'm hoping to get this up as soon as we can that usually we put right on theage home page perfect okay great there's nothing else on the warrant moving on to uh review the Warren Barn plan Michael sure yeah Claudia and Jen I mean both chime in if um if uh if you if you feel it's necessary uh or even if you don't so um people don't usually say that to me Michael and they definitely don't say it to me Claudia so take advantage of it when when we can right so um yeah as as we've discussed Framingham State you know after some discussions uh had indicated that they would be interested in um taking on yeah I can't one of those I have oh oh it's not a phone not okay okay so um so in any case um so Framingham State has been willing to take on the oversight and management of the re reconstruction of the replica of the barn and um also they're looking at incorporating that as part of their larger plan for the Framingham State Warren Conference Center uh which they have big plans for um we've seen some upgrades over the previous years Henry's Place hopefully everybody's had a chance to experience that um but uh in any case uh Framingham State put up uh close to actually a little over $170,000 to start looking at different plan options uh uh for the barn and an ice rink that they would like to put there um as well as develop a cost estimate and so through you know over the last few months they have um put together several different design options um and we've settled on on one where basically we do have the rink and we have a barn that is built as a replica uh on the exterior but is configured on the inside to help support recreational functions and functions at the rink um and so that plan is what uh what you have in front of you or one of the documents that you have in front of you and um again it's a little bit light on detail but um you do have an idea of what the barn would look like um it is a replica um I think the one thing they did have doors right on the side that yeah on these yeah on your second or yeah the second um the second sheet of paper essentially your third page um what did you say the East Elevation J east and south yeah you kind of see that big big barn door that's there that would uh the sliding ones yeah um and so that would again would be there to help support the um you know the operations at the rink uh so you do have uh you know you do have the elevations here that explain kind of at least on a on a very basic level uh what's going to be there how it looks like in configuration with the rink um and then on the last page um or excuse me last page no I'm sorry it's actually the first page I'll get my page is correct you'll actually see what the interior um not renderings of the interior but what the layout would be um which includes restrooms and um and the other uh other facilities so it would have event space um restroom um you know a CL a couple closets for janitorial items as well as in the mechanical closet as well that's just one floor correct above is correct because we're not doing a mezzanine right on that one no and it would be built on SLAP is is it possible to get other picture I mean I should know this but pictures from the street of the old building yeah I think you even just yeah I'm trying to match it with the with the drawings and it's not driving for me right so this is the so in the second page the street is on the left side on the third one the street is on the front opposite of what we're looking at M mhm and then is this one the street is over there's no Silo in the last two so it's hard to yeah where is that is I for it to you is The Silo oh there it is okay so the silos is on this side of the the left side so yeah so actually uh Jen reminded me of Dave Foster actually put together a document that had a lot of those pictures and so we could forward that to yeah that'd be great just to sort of get a to be reminded what it looked like to make sure that we I mean if if we're going to get a replica I believe the goal was to get a real replica so that it looks like what it was so okay so what would you like from us tonight having just seen this and or can we read it and get back to you any well I haven't covered I want to go through theou as well but just from a from a plan standpoint I mean do you see anything here that kind of jumps out at you not off hand no um okay all right then then we can move on to theou I do have a random I'm I'm sorry I do have a random question just like what what is The Silo currently being utilized for and what are the plans for that a bomb shelter no it is it is like um I don't think there's any any they just keep yeah they're yeah Ian it's not a working Barn so it's not like they're putting grain or corn in it right and even the last however many years it wasn't a work it wasn't a working Barn right um but I think it's the aesthetic of keeping The Silo and the silos is still in good condition okay maybe a paint job but yeah they looking at that at painting okay okay okay stor I'm sorry what storage hot Aon ohot so um you never you never know they're good Escape Vehicles if you need them so um okay so moving on to theou so um you have with you a draft of kind of the narrative around it um as well as theou document so if you don't mind I'll just go through it this is what um Framingham State had originally started with um Dale had included a lot of stuff related to the Valentine property and kind of what we were thinking about at the time I told him that was totally Superfluous uh with with this so um we've taken that out um so under proposed approach which is page two the bottom of page two um you'll kind of see like what a calendar would look like for the programming um so that's the one that starts you know with a seven month period beginning April 1st going through October 30th um with event space and it includes the different types of events and uh supporting FSU programs um and uh some uh food service and Catering provisions and uh then we can the way the barn is being um configured is you could use it in the shoulder Seasons so not just you know in the summer um and uh you'll see there it says rental income to Support Facility utilities cost facility up upkeep and town FSU use and then you have the December um through March period which is more of the rental or winter uh months so again we could use it for recreation space or it would be used for recreation space and then uh the facility would be used to uh support the ice skating function um again that would be going through uh the Warren Conference Center um and then that would also provide us with Recreation opportunities you know not only for FSU and the university community club people but also for Town residents so we're talking about like an open skate uh type of scenario and you know originally when we were thinking about it we thought we were only going to be able to get it for like you know maybe a couple times a month for like open skate but um after talking with Dale we think you know it could be open you know significantly um more days you know in a month for that just it just couldn't conflict with any kind of major events that they would be planning except they you know they're not planning a lot of major events during that time period okay so um and again they would have uh limited Food Service offerings um and uh you know the FSU operations and then also U you know the rental income would again support facilities utilities costs upkeep and uh use uh then it just goes into uh some of the facility requirements um and then it goes into a little bit of the mechanics on how this works because you know we're talking about this as between the town and and FSU but actually there's the Massachusetts State College building authority um which is really the key player in this as well as flick which is the um you know the op basically the operator of the Warren Conference Center right now so there's four parties that would be um that that have a role in this Michael before you go forward just to clarify for me please um the I know there's going to be heat and air conditioning to support the shoulder seasons and it looks like there's some support for winter programming would the probably the heating aspect of the building will it support if at some point there was a true winter function if someone wanted to have some kind of a holiday celebration or party or is the heat to the the extent that it would support it even in the coldest winter months yeah my understanding is no right Jen because there the heating elements that they were going to get were not were really just designed almost like you see at the Holliston Historical Society not necessarily the same type but the same function it's not going to have the output that you would need to be able to to do during the all right and then if if at some point I mean obviously there's some support that's available because they're going to support the recreational ice skating rank MH but um if at some point there was there was a desire to expand that usage to the winter time do we know if it's being done in a way that would be Fe you know feasible then to to add additional enance the heating facil ability yeah so Jen do you remember the exact heating um components they were're going to use Jen's Jen's done a lot of work on this um I would have to look um I know that they were going to heat the bathrooms yeah they be so um and so my guess is we probably could expand we can look at the you would probably need to have duct work put in place um to uh to to make it it sounds like you know if they're just going to have it to where you could do it in the bathroom rooms it's probably uh more like those mini split type of systems right right um whereas I think if you you probably could um utilize Min splits throughout the whole area to make it uh compatible with the colder months um probably except that I'm imagine that the ceilings it's it's no not only one floor right so the ceiling is going to be really high yeah so it would be a challenging area to heat yeah and then there's also so you're talking about in the future though right CDE yeah yeah I'm talking about just you know set yourselves up unless the expense is prohibitive you set yourself up to be able to do what youever you might want in the future right right I mean it I I think it has potential for uses in the winter time as well yeah you know certainly people get married in the winter and it's it's a beautiful site so um so that's all but I mean those are just what my questions so there is there is a comment in here I'm just reading a preferred option for providing heating capacity to support shoulder season has been identified through the study including Associated project scope electrical and HVAC impact and costs MH yeah okay but again that's the shoulder shoulder so that's that shoulder season so that might want to double check okay and again I don't know it might not be sound so the down we have time frame that particular building shut down for the one well not completely because they're going to access the bathrooms for the skating rink okay but you can't it won't be warm inside except in the bathrooms from that's what I'm getting what I guess and there's exterior access to the bathrooms you don't have to go in through the building right at least that was the intent they were trying to design it so it could yes so you wouldn't be going through the bar necessarily that's yeah yeah if you look at this see that yeah yeah that was yeah that was the intent so because that's the proximity to that location is really close to Henry's place and you you probably see those people location I'm sure that's not what they want yeah but Henry's isn't open during the day is it I think it I think it's open during the afternoon but it's it's a little bit um if you remember there's a very big slope you know to get from there to to Henry's place I was about to say um and if they don't salt that up pretty good yeah so the way it's set up now um doesn't seem like the bathrooms are heated but like if you're if you have people using that that ice skating Rank and they're out there like I guess where would people warm up I mean or they just kind of assuming people go in their cars yeah yeah a lot of a lot of Fire a lot of ice skating places that are outside don't have yeah you know places to go sit and warm up so yeah yeah I mean at one point they had looked at sort of like having something like a fire pit I think also from the from the street it sort of took away from the replica which we were sort of trying to make sure that that still um looks similar but then also cost you know sort of un nice to have as opposed to needing for function and I I don't think it's like anywhere in here but I think it's important to note I mean Framingham State is looking at a pretty decent sized parking parking area to support this okay um especially hand there's nothing to support so but I think there's going to be some significant grading and storm water work that would that needs to be done and has been accounted for in the budget I was just going to ask that part of that those figures that are this to the point of you know being able to take cover so to speak will the will the barn itself is the plan that's actually going to be locked so that it wouldn't be someplace where even though it's not heated you couldn't can't go in and take shelter is that true or we don't know I don't know if they've gotten that far I mean I know it was important when they were designing to make sure that they could lock it up yeah or yeah could separate the two so you could still access the bathroom without having to access the barn but I'm not sure okay the FSU team has sort of I mean obviously there's going to have to be a it's going to require a staff person at some point to come and open up the bathrooms and then lock them up at the end of the day right yeah yeah and then you know we should also remember actually the the Henry War house is is is not that far away either and it wouldn't surprise me if they plan on utilizing that also um in some way shape or form as part of this whole yeah with all the you know the conference room spaces and everything so they really do have um big plans uh for you know the property um yeah okay so they are good plants yeah and so just kind of moving along to to the mechanics um I'll I'll let Jen speak a little bit more to that in terms of like who leases who to who leases what to whom and just some of the financial arrangements and uh I'll just say say this with the caveat some of the things that you in here we haven't reached a full agreement with Dale yet or the mscba because they're involved but it's what we have yeah so anything you see sort of in the track changes is sort of what we're yeah sort of what we're proposing but haven't had that conversation um so we would lease the the um Barn to FSU through um an inter um State agreement um and we would would work with Town Council on sort of the terms of that um you know perhaps looking at a 20-year lease since it's such a large investment and sort of having an opportunity to reassess terms um each every four years so five different times throughout the term um I they seem open to that um in terms of looking at sort of you know obviously normally when we lease a property we get rent um but that you know sort of how we're going to work this um will be slightly different um it will be managed by they have a property management currently it's flick um it will be managed by them um they'll set the rates in terms of like they'll look at similar rates so that they can offer rental rates in terms of the use of the property and then the facility Revenue would basically go to um facilitate the operating costs so you know much like we were sort of thinking about way back when um with Valentine you'd have to bring in Revenue to sort of make that building um self- sustaining so they would um take 40% of the revenue and that would be for the man cost and at least that's what I'm proposing 40% for the um projected R revenue for management cost and then also any of the operating costs in including utilities um I'm recommending maybe they take 10% um of the total revenue and put it in an account for maintenance um and that way um we're not sort of having a conversation on the back end and trying to split it after like if you know so take 10% of all the profits um and then the remaining 50% potentially um split between the town and FSU um and and also having some opportunities for us to have they had talked about maybe doing that in the terms of a credit so that maybe we're credited anytime we want to use the the building um but we have to sort of work that out but also I'm I'm hoping that we'll able to get at least two meetings um Town Town meetings like maybe our Retreat or maybe the community um the school committee's annual Retreats off we used to do them over there lovely um without cost without going whether it's going towards our revenue or going towards our credits depending how that works out um and then they could do potentially the same thing to of their events don't go towards the revenue or the um credits um so that's sort of where we are um in terms of the operation of the theou yeah so how how does the board feel about about that those Claud if you don't mind I think it's a nice idea I just I'm sorry it's okay I just have to make sure that um the town is protected over any any liability aspect when it comes to skating you know if it's I don't know where the ice skating rink is going to be is it going to be partially on our property yes so where where's the liability falling at and and make sure that the time is covered that way um I like the idea um I I think I think frh state would probably benefit by this more than I think we will because of the different activities they have especially in the summertime with the weddings and other other things that they have because that's a great site for photograph for if I remember correctly oh that well that's kind of the prim son married up there so yeah that's where they got that's where they took the pictures and I would a beautiful move on I mean is that how do you does any of that proceeds come to the time someone you know is part of this memorandum understand as as a whole and not just you know certain certain activities yeah so we I mean certainly the use it sound you know what I'm proposing is that over and above management and then hopefully some maintenance cost Revenue would come back to us um for the use of the actual Barn in terms of renting it out um and then us getting Revenue because they're using using our barn um we hadn't discussed that that's something that's happened I mean that always happened um you know when we had when we were going to invest just to replicate the barn we weren't um anticipating any Revenue coming back to us for the sort of the use for photos so we hadn't really uh discussed that in particular but um the liability piece we have discussed um and we've asked them to you know as part of this agreement they would have to add us as a named person on their insurance and insance okay and so Joe they're also putting in more money um for the project overall so originally because this project exceeded the original budget uh significantly and you know originally the concept was basically we would split it in half and so you know Claudia Jen and I made the case like well we our goal was really just to get the replica of the barn build and um so uh to his credit you know Dale said oh well you're right and um so re reconfigured the formula to where he was open to the yeah so when we're pay our portion yeah he's been really yeah been really great to work with and I think really if you look at what we're investing it is just the replica like we're that's sort of how he's sort of thinking about it you know it's not like we're going to just take the project and cut it a certain percentage it's really taken the cost of what it would cost us to do the replica um you know except that they're also taking the oversight and all of that which is yeah definitely worth something definitely you I just would like to add that Framingham State has really been a great partner here um you know in in my mind going because they are helping us to not only have the replica back or or a replica um but also to have it have a purpose yeah um you know that and that we're not responsible for right um it won't just be something that we have to maintain so that it doesn't fall down again um it will serve a purpose it's it's a beautiful piece of property it is a beautiful um signature area really of our community um and so it's very exciting I think I I love their I love their ice skating idea um just because it's it's rare now so many people spend significant money to have an ice skating rink in their yards and and how often do they free right so and it's a opportunity for people to come together um you know and so I I think it's a it's just a great great plan and they have been um very willing to negotiate and obviously when when the funds came or when the cost estimates came back so much out of alignment with what um had been anticipated it was really um important in my eyes that they stepped up to the plate the way they did yeah um the one question I have is if do we know what it's going to cost to to run this I mean obviously on some level you don't know until you're using it right and you don't know it depends on how many events it's being used for ETC but um just overall how much does it cost for to be there and who's responsible for those costs if it never got rented never was never made any money how who pays for for the existence of it guess so so Framingham State and flick um we we would have no responsibility for great perfect thank you yeah I think their lease will be written up that they would be responsible for the so if they're not making any money on it I mean then we wouldn't be either but we wouldn't be liable for any anything correct and so I mean they're taking on the risk associated with that because they're also incurring all of the expenses associated with with running it whether they get revenue or not right so maintenance and LA Care the home that falls under their perview and not us correct okay and so and so as as Jen you know pointed out like so a portion of the revenue that comes in will go to maintain you know to maintain the property through flick and Framingham State and then there's a portion of it that will portion of the revenue that we will split with Framingham State and we're still working with them and in terms of what that looks like you know between if it's going to be like credits you know for us using the property or if it's money coming back to us um actually it's the way it's written is kind of both right so it' be credits and if we didn't utilize the credits we would we would get it back as a check at the end of the year and will those monies be put into some sort of Enterprise fund just specifically for that we probably put in the rental we have that we have a facility rental account okay yeah and so that's where the rent from Clover Road that's where any rental costs come in from okay well we were we were going to talk a little bit about that because um one of the things I think you know we could we could utilize it for is also to help maintain um not just our buildings but some of the properties that we own um and you know could we could we accomplish that through the building rental account or is it you know because if it's a building rental account does it have to be buildings so we're looking into that as well okay be good to know what you find out and Yeah determine how to do that okay so Makita comments questions no okay yeah I think it's I think it's pretty straightforward I think you know the points have been brought up about insurance and then just how we're going to get to use it and things like that um again we're not taking a vote tonight it's really just to review this so I would say through again if you have any other questions or concern make sure you get them to Michael Andor Jen before okay send them to me and then I'll forward them on Al together and that way if there's mult you know if there's duplicates or the same or something like that okay so I'm going to say by the end of um oh yeah so just one point so they are um they are are willing to kind of take the risk of going ahead and start preparing for the ice rink so um so they were going to look at at potentially starting that next was it November 5th right we well yeah we'd have to give them a user agreement to to to access our property um and that would go through March so like this whole winter sort of prep out a temporary rink um same type of we've they'd add us to insurance that all that St has to be you know basically if they need to go back they have to go back but then we'll work on the full you know and Lease but in this this winter they sort of wanted to try to temporary temporary without the building okay so will you have that for us to also for or is that just something that the two of you can do with them we can do that with them okay but just wanted to give you a heads up okay um so if you have any comments on this I would say no later than Monday is that too late for you guys guys or do you need it by like Friday incorporate it Friday Friday would be good because again um like I said we're you know we haven't reached a full agreement with Dale on this um wanted to make sure that you were okay with the language that we were kind of sticking with so far yeah and um again I think the only thing that could be a sticking point would be kind of the way the the split would work but I really don't I I really don't think no they I mean they seem pretty yeah so program is skates seems that way yes at least right now I mean yeah yeah otherwise they have to invest in skates and store those and yeah at least for right now yeah just what question for you like I know like luring um you know that's used all the time it's usually for organized activities and like you know maybe once every two months it seems like they have an open skate night do you know that's it yeah they used to have it I don't think it's once a week not anymore they used to they used to I mean years ago I don't it's been a long time since I've gone skating there but yeah like on Saturday afterno it was like there was one at Saturday at one time and one on Sundays at a different time I again it's been a long time since I've done that they might have open skate but I think it's at unusual times yeah oh I don't know I think it's I think it's at times when kid you know of any other commun like is there any other like Town skating R not that I'm aware of not nearby that allow you okay where they have they they have Community ones okay okay good to know any other questions or comments if not if you go through this try to get me any comments by Friday so I can forward them to Michael by Friday wonderful okay thank you moving on updates on the 40b project approved by Mass housing 250 units at the Mill site on Main Street and 226 units at 61 Waverly Street there are some letters in the package Michael go ahead please yeah so um uh kind of old news by now but uh for those of you that don't know uh we did uh and I will say I will add unfortunately uh receive uh letters for Mass housing granting a side eligibility for both 40b projects again one at the Mill and then one at Waverly Street um so uh what that means for people um I have found a lot of people don't understand the process so I'll take a little time to to just explain that a bit so once Mass housing grants their approval which we will say it comes in that form of a site eligibility letter so that gives the the developer the ability to apply to the local Zoning Board of appeals so our local zoning board of appeals would get an application um and at that point in time if it's a complete application that get stamped in um the zoning board has 30 days to open a public hearing and that public hearing has to be completed within 180 days and when I say public hearing that's an opportunity for the public to be heard but that's also uh basically the whole time that you have um to review the documents um basically negotiate any kind of issues or changes um that come up through that process um you you have a very limited window um unless you and the applicant agree to extend it so it has to be by both parties agreement and uh what we have found is that usually usually you can get that continuance um the developer is usually interested in try trying to come to some agreement um uh that uh that would work for them and then obviously the town would like to have as much opportunity as they can to try to identify and resolve any issues that they have um and so the zba has the ability uh at the end of the public hearing to either approve the project as it is deny the project totally or approve it with conditions and so that would be the decision of the zba and so the next step though is where 40b becomes and I'll just say um dangerous for communities or a problem for communities is that if the de so if it's denied or if it's approved with conditions that the developer says make it uneconomical they have the ability to appeal that decision to what's known as the housing appeals committee which is a special State entity um that only hears 40b projects and so if when it gets to that point um I I don't know if a full analysis has been done in terms of how many uh approvals or denials the HAC has issued but from everything that I've seen and from everything that I've heard and from talking to attorney me who is very familiar with this like 90% of the time they find in favor of the developer um and so basically they would overturn the zba's decision so zba could yes deny a project but then the next step the developer would take that to the HAC and the HAC would more than likely um override the zba's decision and so then we lose all ability to insert conditions or you know put any kind of controls in place so that's generally the process from the zba I should also o note that um the project if it impacts the Wetland would need to go to the Conservation Commission not under the town's bylaw but under the state Wetlands protection act and so um those laws have to be followed as well and so that process uh goes through um and uh yeah so that's just kind of a a very succinct way of talking about the process overall I'll pause there if there there's any question I do have I do have a question and and it and it bothers me that the fact that the builders have the uh the ability to appeal why don't the municipalities have the ability to appeal a decision made by Mass housing I why why hasn't that been tried I it just it just doesn't make any sense they can appeal but the municipalities can't it doesn't make any sense that's not fair oh Joe I think the whole thing not fair a lot of things not fair but still the whole the whole 40b program doesn't completely make sense right so that's you're you're you're right it it doesn't make sense so maybe maybe when it started out there was a good purpose and intent for it to happen but now it's just gone beyond control is that you can't you can't limit things it's just you're stuck with it and and you just have to live with it so maybe maybe legislature needs to reopen this discussion the thing that I've seen is I've spoken with other communities about 40 BS right either a couple of things are in place either the community already has their 10% so they're safe from 40b or they have housing production plans and production has been going going on so they're safe from 40b we as we know are in a very unusual predicament because we had our production plan plan but because of things beyond our control we weren't able to meet those M steps so the the depart Mass housing is we're looking for housing and in in both of these letters it's it's pretty clear they approve these because we are in their mind and we are we're about 380 units short from our 10% of affordable housing these two projects will help us get there and we could I mean certain I mean we could try to push back but I don't know that that's where we want to spend our time and energy I think working with the developers might be a better strategy well I mean with all good intents and purposes I mean when we first met with the the developer at 6010 Main Street second row the question was asked are you going to help work on on the changing of the intersection and re you know Redevelopment of the intersection and he point blank said no that's on you well I'm sorry it's not on you it's not on EXC but student be on us you're the one that's making this a problem you need to be part of the solution and and if that's that if that's the mindset he's going to have that there's going to be some issues serious issues you know to Joe's point about um appealing being able to appeal right so can we Sue so you know here's here's some of my rationale after having thought about this is when um you know we were right on track right to to get to Safe Harbor and and two things happened right in one instance um the the land owner took the developer to court because the developer was able to get permitted without having to have a zoning change made um which was part of the pns I'm correct right and and I think the rationale I had to think about that for a while I think the rationale why the develop uh the land owner says he's going to he's suing is because now he thinks well it's wor was worth more money because you didn't have to go through the zoning change process right so I mean I would I would guess I try to figure out why what he's suing on what grounds but in any case doesn't matter he is okay then the other parcel um the that land owner During the period of time when he um would have been moving forward with the project you know we ex we had a pandemic and at that point in time the market changed dramatically and interest rates changed and interest rates changed and the financing no longer became financeable right so why isn't that then showing that we were moving in the direction it was a freaking pandemic people that has caused this right Claudia all this was put in the letters to Mass housing this was relay to them in numerous ways yeah and so again so can who who can we Sue I mean everybody can sue everybody over anything they want yeah except that we are short 381 units of affordable housing to get us to our 10% I mean that's I mean those are the hard facts right we granted we tried doing everything to get ourselves there and yes we've built a lot of hous they give credit they give credit for making progress towards right and we stopped making progress so we pandemic yeah right but other communities were able to move keep moving forward during the you know it's I I don't know what community who knows what community moved forward during the pandemic I mean it it is really frustrating because I think for all of us because we we kind of knew the rules right and we tried we felt like we made a good to protect ourselves right to to play by those roles and for circumstances beyond our control um things didn't work out the way that they were supposed they were planned the way we planned them and you know nobody's taking into nobody's taking that stuff into account it feels like um and they're they're not clearly I mean that's Mass housing certainly isn't um you know I think if you're going to talk about using you know funds for you know legal action I think you know you probably want to think about where do you want to where's your best bang for your buck you know should you look at doing something with Mass housing which I you know I I thought that when the whole Mass housing process was going through like wait there's no way we can challenge that and there there's really no way to challenge it we could we could sue them it would probably be thrown out pretty quickly or do we want to utilize um those legal funds to um basically really try to work with with the developer within the process to try to you know come up with something that um is better I I don't want to say it's best for us but is better and something that um that we could move forward with do we want to utilize those legal funds to basically support us if you know we do move forward or the zba does move forward with a denial or an approval with conditions and try to fight that out at the HAC um you know if you just look at at the at statistics and the percentages and all of that and the data you know it's it's clear that your Best Bets probably to invest that money in um option b but again I realize this isn't just a a datadriven decision so well well you know and what you said in anyways option b doesn't sound like it's viable right well I think everybody can agree that what is being proposed is is not not great I well I shouldn't say everybody because there have been people who like it very few but there are a few that do um I think where the biggest rub for this community is going to be is what can we find agreement on as to what's acceptable and and the other um that's going to be hard the other thing that I thought about was what what if we um can we petition the legislature to uh you know put a period of put some kind of a stay for a per period of a period of time that relating to covid so in other words say that things certain things like I know this has been done in in other um you know unrelated instances to where the the legislature has said all right this law isn't going to apply for this period of time because of covid you know we could certainly um we could certainly ask um I mean whether you know my understanding is is the conversations really happening more at the at the legislative level are really kind of going in the opposite direction which is I mean whether they should require developers to do 25% or should they make you know lower that to to make it more financial you know so um I think that might be a tough you know uphill battle just being no getting legis to petition the legislature right there're I mean they're working now which is very unusual they're trying to finish some bills and get some stuff done before the election and then they won't be doing much between November and January when new people get sworn in and stuff like that and we're under a gun in regards to our timelines and re and when we have to start doing hearings and things yeah so if I me Madam chair I I just it it really bothers me that night when we when we got the notification I I did not sleep at all night I did not sleep at all that night I was up all night long I was worrying I was Tsing and turning because the Dynamics of this town is going to change CH dramatically with these two projects that you hear people out in the street saying Ashland is never going to look the same and you know what you're absolutely right Ashland will never look the same with these projects if we don't minimize what the buildings themselves will look like and so my my point would be is that the select board the zoning board and the planning board we need to be like a tech review group and decide what we should be working towards as a whole to make these projects more viable for the town and not fight not not not the worth fight but not go against against what each one is saying maybe but to work jointly with each group to make sure that the best interests of the town are at the Forefront well we had we had discussed trying to have some kind of com committee not necessarily the whole select board the whole planning board the whole I don't think the zba can be involved because they're the ones who are going to be hearing it and making the decision but we had talked about potentially creating a committee right that would get the input from the different boards and they would then work with the developer and that was something we had discussed right because otherwise every meeting if all five of us are sitting there and all five you're having to deal with posting and open meeting law and it would I think it would be I don't know that the developer would be that willing to sit there with everybody and have a discussion so I I think we have talked about having a discussion but it's how can we do it in a way that the town benefits in the best but we work with the developer right I mean I just want to make one point Joe you said you know the town is never going to be the same with these two projects that's what was said when Cirrus was built and there's more traffic but other than more traffic and a few more people in town location great yes the location is different location I agree you know but as Michael said there are people I mean i' I've mentioned the project to to numerous people and there are people who are looking forward to having people living downtown the the issue that we have is the size and the intersection right right yeah to Joe's point if I could just kind of move a little bit into some of U kind of the the sequencing that we've been working on and talking with uh you know obviously with Pete and then also with Lisa and John trath and the zba because because um and just to give you an update um the mill the developer for the mill did apply did submit an application um we have reviewed it we have determined that it was incomplete and so as today we made that determination and so we're sending it back so does that stop the clock from starting if you we determined anything complete yeah we haven't stamped it in yeah we haven't stamped it in so so when we stamp it in and it get stamped in with the cler that's when it starts okay so um what we've talked about is because we could potentially have two two of these going on at the same time so uh the zba will under the worst case scenario zba would be um would be meeting twice a month um in the way John would like to have it is so one one meeting a month would be focused towards the the mill building you know the other night would be focused towards uh obviously Waverly so the first meeting is to go ahead and open up the public hearing and then they have to choose the zba has to basically accept the peer review Consultants that we would utilize and so we're starting to assemble that roster so getting a civil um engineer um and also getting a Wetlands uh reviewer traffic consultant is key uh unfortunately uh Unfortunately they snagged a really good traffic consultant before we could but uh but we we've got a pretty good lineup and then I also think a design consultant like would be important as well and um so get that lined up and so that first meeting they'll accept that they'll accept the the zba would accept the peer reviewers and then the point would be to get um um the information from the developer in time so the peer reviewers can take a look at it turn it back around and give the Z CBA at least a week ahead a week of time to review it before they go to the next meeting to have on that subject and so what they also plan on doing is to have a meeting dedicated to each subject like one dedicated to traffic one dedicated to environmental one dedicated to design so um that's kind of the general overall plan um so in terms of the priorities and things so Joe that you're talking about so the board got a lot of information from um all the other boards and the Departments and so you know I think you have what everybody's concerns are I think you actually kind of went through and and actually prioritized it a little bit too so so we've got that in place okay so let me ask a question you were you mentioned environmental with the mill building project specifically we've got nanza issues um how does the state you know because I know we were talking like State they still have to to um basically comply with state regulations the EPA and we know is starting the second the second phase of their Umi which affects kind of our downtown area so how how would that like do they have someone specifically from the EPA that would be involved in the project or how does that work yeah the people that have been involved with with Niza on behalf of of uh EPA and D would be involved and um I'm sure they would have also other professionals to support them as well so the mill is a little bit unique remember because it's got that a as part of the deed that activity and use limitation that restricts residential um residential use at this point in time and so part of this process is that the applicant will need to demonstrate to the state to the and the EPA as well us but D and EPA control that a they will have to demonstrate to them that what they are going to be putting in place is sufficient enough to protect uh residential um yeah residents uh in order to remove that aul and then we should I I feel strongly that we should also have um our own like license site professional as part of part of the construction aspects as well so would we bring someone in for that or okay and that's all expected to still be within that that time frame that you outlined correct so it's a condensed timeline yeah very expedited for even something like environmental which would be a huge component of I assume a lot of work on on both ends yeah you know 40b is so messed up sorry I'm now I'm getting agitated you can tell I mean you don't even have to put in stamped like all you need schematics as as part of your submission you don't even have to put like fully designed drawings in as part of your application which makes no sense makes ABS what they going they're not going to build from schematics they have to have designs they have to have full developed plans to build from they just don't have to so they sub they submit with schematics but at some point they're going to have to have full-fledged design plans to build from yes but they show them us yeah that's after they get approval so okay with respect of that how do you get approval on a schematic and not a design plan that doesn't make any sense it really doesn't make any sense well I would I would think part of it is right is the the schematic is what they think they're going to is what they are going to build right if they have to submit so here's the here here's at least my perception of this right is they're not going to do the fully the fully blown you know filled out plans and the building plans until they know they have approval right why would they spend money on full buildable plans until they know they're allowed to build it they right that that's going to and then because usually that's what you have to right that's right and that's what makes the difference here right the understand is they're trying to help developers build affordable housing that's what 40b is all about is trying to get more affordable housing we know what it's about we know what it's about the thing is is that when you say affordable the affordability aspect I better we know what it's about what does it really do what has it done right that that blows my mind see that that so effective since 1969 then why are we why are people moving out of the state because we haven't built enough housing in the last 20 years well this has been in effect since 1969 but that but people aren't building it I mean I mean as a as a state right then the amount of housing that we built from like 1970 to 1990 and then from 199 we built half the number of housing from 1990 to 2020 in this state the whole state half the amount of housing so that's that's why we're seeing the high pricing and that's why we're seeing 40b didn't make us build more that's what that Urban 40b hasn't hasn't worked it hasn't done what it was intended to do the folks moving out of the cities that came out here yeah that wanted to get away from the cities and some of the the traps that were going along that's well I mean that I think that was some of the so again just I think everybody around here knows but you know anybody who's still watching um you know no so back you know back in 1969 1970 you know some of the suburbs were making it so restrictive uh to build affordable housing the state felt like this was something that they needed to do and that's why there's the requirement to get to 10% and um in many communities it has well to to the 10% there's so there's so it's so there's so many definitions of success so two two things I I I will just well I think according to the governor success is people don't move out of the state and Claudia you and I have talked I don't know if things like MBTA housing or I understand the problem and I believe the problem is real I'm not necessarily sure what they're putting forth as a solution is going to actually solve it but that's another that's another but uh two points uh I I want to make so the mill site is extremely complicated on a number of levels uh from an infrastructure standpoint so obviously you've got the whole nanza thing which is one thing but number two um just think of like sewer capacity so you know in in some cases we might be required to make sure that there's enough sewer capacity but most of the time when you're talking about a sewer capacity issue with a 40b or a housing development project you're talking about stuff like the size of the pipe and the capacity of your pump stations right in our case the biggest restriction is an IMA with another municipality right and that we can't increase our sewage exactly so that's the email that I sent to you a while back maybe a couple of weeks ago after we got that letter sorry s sh um why can't we use that as a tool in a toolbox about restricting the number of units because we don't have the Sol capacity Joe I think that's a great thing I just don't want to um I just don't want to list basically let everybody know that that could be you know kind could be direction right so in any case um that's number one number two I think you know we all have uh we all have these visualizations of what this is going to be and how impactful it's going to be and I think we've experienced this with every development that has been proposed and and built um I would just encourage us to let's get our peer reviewers to look at this stuff um and give us an accurate Viewpoint of what the impacts are actually going to be and um make sure that we can follow it along there I mean for me and this is just me I think getting that fifth Story off um and changing the design Aesthetics looks and Rec I think reconfiguring that entrance way from a common sense standpoint it seems like it might work but the traffic engineer might have a totally different take on it but and things like traffic needs to be studied at various times during the day while school is in session not during a summer not during holiday breaks right those are things that we've we've pushed before that we need to make sure they're doing again in certain hours of the day right that's what I said c I said certain times of the day and when school yeah when right so so yeah so that's kind of an update on on where we are kind of what the plan is going forward but we do um and Yolanda and Brandy and I talked about um before our next me meeting um potentially scheduling a session where where we could talk a little bit more about um ex kind of that strategy um you know we'll let people know when we we decide to and when Michael one thing um I would like to suggest is maybe um because there is a lot of confusion about 40b and MBTA is that we have um a handout a town meeting that would just kind of outline the difference between the two just a one page I think that's actually a good point yeah it's a great idea help if we could get if we could get the cheats sheet available to download before town meeting that would be even better right so yeah because there is a lot of confusion between the two absolutely um for sure okay anything else any other questions concerns no okay moving on notific a of a grant award Michael you want to take us through that yeah so um so Sam has been um so Sam has received quite a few rewards um and I'm trying to remember the exact details for this one um this one I believe is you know Framingham was doing the geothermal um work and actually just before I go forward let me just pull it up again um or do you actually it's in our packet y yeah do you want to um oh I'll just go to the packets then I wanted to get some more of the back backup info so it's a community climate action guide for residential decarbonization so working with the sustainability committee and looking at ways that individuals can decarbonize perfect yeah and this is really to look at groups like is there a way that Community neighborhoods is there a way that there's maybe places in which like we're doing public infrastructure that there would be a way to then work so sort of doing that kind of education about how you could possibly pull resources great it's great when we get Grant you know that way for resources of putting forums together getting information printed or digitally created yeah yeah she's doing a lot of Outreach and education I was going to say she's doing some popups in like neighborhoods right yeah and that's her a different that's for a different project but yes and when's the Pumpkin Smash you your it's um it's the week at next week a week from a week from this weekend the What Pumpkin Smash the Pumpkin Smash I haven't heard about the Pumpkin Smash how did I how did I miss out the corner spot where are they going to drop them from I I the is I think the fire department should come over with a with the with the tower truck do it like the kids do the egg drop at the mindes I just want to take don't tell the DPW I suggested so we're working with you really want pumpkin All Over The Corner Spot we're working with black Earth compost oh so yes so it's when is it's not this it's not the weekend right after so it's not the second it's the 11th I think it was the nth okay and we were talking uh with donut truck too yeah yeah there was a lot there's some you know games you know some kind of there was some excitement around the carival donut truck in my household just yeah the whole Pumpkin Smash thing the biggest attraction cool I personally said when I heard about the Pumpkin Smash thing make it I think we probably get some television coverage on that I I definitely think we should get some you know I think we should paint faces Community I think that's how it came up in the like we're doing that too yeah nice so the Federated church I think is going to have some extra pumpkins cuz they got delivered like the remnants of another order so have they still got a lot of pumpkins sitting over there yeah they some out today as they were the last stop and I guess the last the previous they yeah yep so um so anyway there's that sorry okay uh moving on discuss and review timeline for appointments and reappointments to boards and committees so this is something and I think I've spoken to all of you about this that I've been pushing for a long time and uh I'd like to create a subcommittee if someone would like to work with me to see how other communities do it and there's over the years I I've recommended that anyone who wants to be appointed or reappointed should fill out an application and there was push back on that uh we've talked about term limits and we've had push back on that um you know all various things and I think based on some of the um vacancies that we have and just looking at our committees it would be good to review and put in place something so I guess part of me is also you know Susan does a lot on this and yes she's staff and and that's part of what she does but as I as and I'm not one to look at other communities I I I say that you know um but I think there are some responsibilities that we have select board I I was noticing I went through some bylaws and I saw that we should really be receiving agendas and meeting minutes and we should be reviewing those from the Committees that we appoint and we haven't done that as a as a as a select board before uh so I'd like us to discuss a little bit more about some of that are you pulling out the bylaws Joe I forget what section it's in but all the appointments that we make yeah I mean we have you know the other thing I'd like us to talk about in review is having Liaisons at least to some of our bigger committees so that one I think would help all of us understand a little bit better of who we're appointing and what we're what they're doing um but to help I mean our we are held accountable by our voters right if if what we're doing is not appreciated or they don't think it's the right thing we can be voted out of office if what we're doing they come to us and they complain or they comment or they tell us something and I think some of our committees might that we appoint might be getting that but maybe not all of them and we always talk about working with our committees and not working in silos and I think there's been some Silo happening over the last number of years so uh again if someone is willing to do this with me Makita great um then you know I I don't know exactly when we'll come back to you with something but hopefully early in the new year so that we can review it and discuss it so that we can let the committee members know early spring so there's a good six months before we make reappointments or you know four months before we start looking at that and we have something new in place so that's great I think I think if you guys can come up with some some you know potential ways that we can do this that would be that would be amazing because you know I agree with with what Yolanda said I think the issue has always been it's like we we don't think about it until June and then by the time we start talking about it in June it's too late to do anything for August and to be able to you know we're always kind of there's there's this balance to strike between um this like institutional knowledge that a lot of our longtime volunteers have but there's also the desire to get new people involved in in and there's also people that you know we see we see it from time to time where we get Talent Bank forums and Susan will send them to us and there's no openings on a committee and people want to serve so it's kind of trying to to find that right balance so um and also kind of again holding them a little bit bit more accountable than we have in the past I think would be great we've been a little slot on that so well there's just there's only so much there's only soac there's a lot going on there's a lot to do and I mean and and and I'm not saying that I mean we have there are great committees and great I mean all of our committees are great right they're all working on things they're all moving things forward I think this is part for me it's always been for the public to see what our committees and great work that they're doing and how they can get involved in that it's not I mean we have great committees we have great volunteers that's one of the ones things that that makes Ashlin such a great Community are the volunteers and I mean all the organizations that that do great things in the town for me a couple things is as Brandy said getting trying to get some new blood get new people involved so that there is transition right there's succession so that if for some reason you all of a sudden have a number of you have a committee where you have a number of members who have been there for a while and then all of a sudden they either need to step off or they decide to step off and then you don't have some of that know there's been no one to transfer the knowledge to right it's like when you own a business you have to cons think of your succession and how you're going to keep moving things forward that's why it's always nice to have Associates right so that way decide to come down communities do that well that I mean that's something that we we have we've had that we have associate members on some of our committees Maybe that's something we need to encourage for all of our committees right look at right instead of instead of increasing the size of a of a voting committee ex you have associate members who can attend and participate and there are so many different possibilities look at and yeah just just to provide just an alternative perspective on the associates uh just as somebody who's been in different communities and stuff you know I I know what the intent is but in some ways um and I just don't know how to delicately put this but just put it then yeah you know it almost it almost seems like we're we would kind of be like in the business of giving out participation Awards so I think you know if you have multiple if you have multiple people um applying for one seat right and you know one person is chosen based on their skills and and how they do on their interview they have some ownership of it m you know that's a valid point in a sense of responsibility in a sense of I don't know it means something okay um whereas if everybody well I don't really need to do much I can just kind of mail it in I'll at least be an associate right you know what I'm saying but some communities sorry um but some communities have stipulations for associates so like you know it's not like you're just you know holding up the side of the wall like as an associate you are required to attend X number of meetings as an associate iate you required we could do look at something like that too I I'm not saying that that's the right way to go I'm just saying that we don't necessarily have to model it off of other communities where you've seen where that sort of thing hasn't been very successful we should come up with our own schema and our own just a different perspective yeah but it's a good one no no valid it's good to know good good okay I think I I'd like to understand too um or at least to what committees and the the types of responsibilities they have and then in some instances I think that we need to have a staff person um involved with that committee some on some kind of a regular basis I'm not trying to put more on staff members but I think sometimes to have somebody who is you know professionally involved in the town um to be able to advise or to answer questions when they when they people have them um you know I'd like to think about those types of committees that we have in town too that might benefit from um some kind of input from town Town staff so yeah we actually we actually do a lot more than than what we used to well and when Emma was here like she was trying to support the affordable housing trust you know and I think I think yeah as we look at kind of like Staffing you know moving forward and everything that's something that that we need to kind of factor if that's a kind of a direction you want to go in okay and I think too we might be able to do something where certain committees you know know like Yolanda was talking about like a liaison like maybe one of us kind of gets more involved with some of these committees and then we pull in staff if we need more support on a specific thing yeah there might be different levels of you know but but I just think in some instances it it probably needs some of our regulatory staff some of our regulatory committees that we appoint already have staff support right Board of Health has staff support planning board um conservation so sustainability sustainability yeah yeah so okay good we will try to get something for you by January at least a start okay discuss and vote on the obligation associated with Boston Marathon Invitational entries so uh and I think we were given some balances some updated balances so this is one of those things that we have these we have four 24 numbers 10 we give we already have we have an agreement with an organization and my thought was starting with organization increasing the fee we ask them for their Runners um and at some point look at the fee right if we start if we're starting to give out more money right we're giving potentially some organizations $6,000 a year and we only have 24 numbers right so yes that's a large amount of money but if we want to be giving out more grants then we may want to consider looking at raising the amount associated with the bibs now if no one else thinks that's an idea then we can stop the discussion right now um but I know what other organizations require their V their you know charity Runners to pay and raise um it's as much as $10,000 for some of these charity you know $7500 $10,000 um to run to be able to run the Boston Marathon and um again right now I'm just considering should we do it for the organization that we give 10 to and I believe right now the amount is $3,000 for them we bump it to $4,000 and see how that goes and then if we if if it works and we want to increase the funds because we have more Grant people applying for Grants the next we look at all of our numbers and potentially raising the amount could I could suggest because the economy has been kind of tough mhm instead of a th000 raise it to 500 make it so make it 3500 3,000 so I just want to say we have a huge amount of money and and not you know we we we we are not we are able to fund every single Grant to the maximum amount um I'm aware I I just it the one of the reason Reasons I'm talking about this is I think it's one of those things that at some point if we don't couple things one if we don't think of increasing right we always have a waiting list we always have a lot of people if we look at increasing it it we might not have it I don't know I I just think that at some point people are going to be looking to our numbers because they're less expensive and are we are we giving up an opportunity to potentially have more funds to give out grants because at some point if if we do if we keep it at $3,000 right so 3,000 times 24 right that will limit $72,000 $72,000 72,000 divided by six is like 12 right now we don't give we haven't given that many groups a complete $66,000 but if we look at you know if we said okay we have organizations that are going to come to us in both Grant rounds and ask for $6,000 so we gave out I guess I'm being preemptive pre we gave out $39,500 in this last round MH right and we we're raising 72 so yeah obviously I I don't have the April here I do I guess have it here I think the balance in the account after we after we granted was about 67 right $67,000 so and that's before the fundraising for this upcoming cycle so I mean I you know I hear I hear what you're saying because I do know organizations I know people that run for Charities end up raising a lot of money because they they have to because bib numbers are so hard to come by the the thing of it is is that I think one of the things that makes it so special for and I know you're talking about for for an organization rather than the runners that run like our community members that run MH I have I kind of have an issue not making it equal across the board okay and I also feel like 3,000 is a is a doable amount for someone to raise for you know for Ashlin I think if we got to a point where we were draining that that that account and we we have a our policy says that we're never going to Grant more than 50% of what of what the balance is and then we would PR rate it so we would prate everyone's um grants so I mean I I I kind of feel like first of all there's we don't need to make any changes right now because the the amount is so large and the other part of the reason we made the changes to begin with was because we weren't granting enough money and that balance was growing y so much more than what we were granting out so my personal feeling is that that if we get to a point where we're we're prorating things then we can take a look at maybe maybe changing that amount okay that's my perspective I the one the one other thing to to consider and I don't know if this would happen right but with the change of who sponsors the marathon some organizations received fewer numbers fewer bib numbers would that happen to you know if anything changed again would that happen to us we actually I think gained one or two numbers with the change yeah I think I think we went from 22 to4 or 25 so okay again if no one else thinks it's something we should do fine I'm I think there's any rush to do that right I also think that that the organization that we give the bib numbers to they use this as their main fundraiser for their charity and so you know I'm always struggling with well do we still give them 10 or do we reserve them more for our Runners like do we do we do do we make changes that way and and you know that's kind of my my thing is like I would almost rather like have them have fewer bibs and give more to our records but but that's again I don't think that there's any need to make any change for this year okay so the group that we give those bib numbers to do they give us a percentage knowing that no they pay us they give us $3,000 for each Bib and they get 10 and they get 10 so we still get this we get we get the we get the proceeds yeah okay still and whatever whatever their runners run in in in and above the 3,000 they y okay that's okay thank you that's my that's my person no no no that's fine okay I'm happy with everything that's fine I like to bring it up you know every year just because we got to consider it and you never know okay next discuss and vote on funding for the employee recognition event scheduled for Friday December 20th Susan do you have an an idea for this I I'm thinking okay for food gifts and yes yeah can you explain what that covers can you explain what it covers lottery tickets to say Jing Just J a stalking for Jen and Michael you don't you choke over there so at the recognition at the recognition event we hand out longevity Awards so it's used to purchase those correct Susan and then and then the price of food for the event and it's held at the community center all employees are invited and it's a way to sort of to thank and recognize our be a nice event to hold someday maybe at the Warren bar maybe and we right select the select board is invited as well to celebrate so 2500 Susan you think will cover it okay great if I get a motion to approve $2500 for the funding of the employee recognition event so moved and a second second great all those in favor I wonderful that passes thank you Susan and just also for clarification that funding comes out of our select gift account correct yes so yeah not our yeah select board gift account thank you for that no uh discuss and review the status of the open space and Recreation plan progress um it's been a crazy week I think we're at a point I've let all of you know what decision has been made I just checked in with Becca before the meeting um I think we're at a place so the staff is going to take on the project but because of the timing we have determined that we're not going to push to get it done for the January 11th Grant cycle uh because of just timing and the survey and a lot of different things and again I think I explained that all and then um and open we had a great meeting last night we they didn't know we were coming I went to the meeting because I wanted to see what they were going to be talking about about the survey Michael went as well we had a great discussion sort of clearing of the air some some there were a few bloody noses there no it was it was it was a very healthy discussion actually it was very good and with everything it's been decided so staff will take this on with the input of the open space and wreck committee I mean Greg Juan was like he was like almost excited um so and and part of what happened was miscommunication misunderstanding um what other mywords can I use regarding this just this whole process so I think I think we're in a good place and we did press the urgency that we need a plan as soon as possible that is still the goal but between holidays and needing an updated shorter survey uh I think there's some work that needs to be done okay so so that's where we're at oh I was just goingon to say any questions so um know we were applying we were planning to apply for this grant as part of the downstairs downstairs we were we were planning to um to apply for this grant to to help fund the parcel that is on the warrant for town meeting the UCC property so I don't know do we want to talk about that Michael is still evaluating some other options that we should hold off on talking about until he has it a little more ref could we could we put that on the agenda for the next meeting because now that we're talking about it like it's going to town meeting and we're going to need to talk about it before town meeting yes um so we can try to have it November 6th yeah um yeah it's I mean I think it's a pretty it's pretty straightforward it's so we've so we've already applied for one grant that we hope that we hope we will find out the answer to in November it was uh 600,000 so um that we then have to match yeah but that was that was going to be the same way with with really um so if uh you know obviously if we're awarded that then kind of everything is just kind of well I don't want to say everything is moved but that takes care of uh Grant funds um and when will we know about that I'm sorry I said hopefully hopefully we will by November okay so um and this is a matching fund it's a matching yes we have to match the funds and where will that matching funding come from so arpa funds which we we've already T so the original so basically the original funding stack included um Grant funds so for a $1.4 million purchase price either 600 or 700,000 in Grant funds depending on the grant that we were able to get uh 250,000 from subur Valley trustees and the rest would be um local contribution which would be from arpa arpa funds so we've already applied for one grant that was 600,000 okay the land and water conservation fund Grant which was the one that was due in January we've decided we're not going to be able to make the deadline at that point um and so we won't be able to apply for that one there is another one that would be opening up in um I believe it's March um but it is extremely uh complicated in the sense that it will require uh partnership and it will require ire um it it's just it's just complicated that's really kind of the best way I can I can put it right now um but it is something that we're having discussions with um you know potential Partners uh about joining forces and applying for this Grant and that one's like $1.2 million if anybody saw Becca's work they would jump on I think based on no kidding oh yeah not not having to worry about it being complicated you think yeah yeah so well the complicating thing is the relationships and and the you know getting getting people to Yes um yeah okay so the grant that we are unable to apply for because of the time restraint MH at some point down the road next year in 2025 can we apply for it and then put those monies towards no we couldn't do it retroactively oh we can no we could do it actively okay and so um and so yeah if you know hopefully we will at that point in time have um maybe an open space and Recreation plan and maybe other plan that we'd want to purchase purchase right yeah okay um and just you know just kind of as an aside just you know one of the things we found out last night I think um first of all I think when we're communicating especially with people on other committees it's probably best just to uh include the whole committee uh when we're talking to them and making sure you know don't reply all and all of that good stuff and the other thing if you hear something about somebody's motives or somebody's doing just go to that person directly and and have a conversation with that person um I think that would have probably that would have yeah I mean I I said this last time I'm like if you have an issue with me to I said this to everyone on the committee and I say this to anybody if you have an issue with me come to me right if you have an issue with Joe go to I mean so yeah and the the the one thing I will take away is is have somebody else read your stuff before you send it because I think we've heard that before for you Michael oh my gosh so um well it was like no it had nothing to do with like tone or anything but uh one of our open space and Recreation Comm members was really upset with something that I had sent and I know like how I meant it when I wrote it but he took it a completely different way and when like I looked at it again I was like gez yeah you I totally there's no other way you could have read it so and that caused a lot of at least with that one uh member a lot of a lot of angst so so I was like oh my gosh any other questions or comments or okay so I just uh you know I don't know if we'll talk about this again before town meeting but so is the plan like I assume we'll kind of lay out the funding mechanism at town meeting and talk about this yeah so yeah so we discussed that as part of the the warrant so we're sorry yeah so you just missed that part we're working on the motion so that it would have a little bit more clarity okay yeah and and we'll do just a couple slides um and one of them will be dedicated to the funding piece y okay thank you good couple reminders for those that are watching or watch us afterwards Citizens Academy program will begin in January of 2025 it's a 10we program that will meet on the second and fourth Wednesdays of each month from 6:00 to 8: if you're interested please complete an application on the town's website in person early voting is still happening so Thursday October 30th from 8:00 a.m.

yard waste collection every Monday with the last pickup being on Monday November 25th your leaves do need to be in bags pre Thanksgiving Farmers Market will take place on Saturday November 23rd outside at the regular location from 10: to 1 textile clothing recycling you have to schedule your pickup with simple recycling yourself uh at simple recycling.com or an 800 number uh also this Saturday November 2nd the select board is having Meeting hours from 10 to noon at the library in conjunction with the library book sale and we're determining if we're going to do it in December as well moving on to consent agenda motion to accept the consent agenda as presented and a second second all those in favor I okay and we're moving on to town manager report priority project update Michael sure so um I'm going to start off with 126 so I think everybody's seen the crosswalks that they've put in um but also Verizon is on site and moving the wires um so that is that is very good news and uh so moving some things forward um but I tell you even with some of the issues uh people are walking on those sidewalks like constantly you know and it's um it's it's it's really nice to see kind of things coming to fruition uh Doug and I are actually working on um Doug Doug Small okay um just so we're g to be as part of this uh we're going to be responsible for the vegetation maintenance once it's handed over to us so so we're figuring out how that's going to work um we're also going to see if we U are responsible for any of The Upfront costs which for vegetation which it doesn't look like um you know Sam and Becca actually got another Grant to plant trees more trees said they applied for it so they yeah so um so we actually met the other day to kind of see if there are places where we already have to get trees that we could utilize utilize for this so be under our m eventually yes eventually yeah so um so yeah so good news on that front um downtown also so uh all the notices have gone out um so all the property owners are are notified um and uh so 102 Property Maintenance that's the name of the contractor they'll actually be starting next week um doing the work shouldn't be really any impact of traffic they're going to be able to to keep things offsite for the most part um actually a really good contractor they're really young um but they are very organized and uh very um customer Centric I mean when they're doing the digging they're going to be transporting stuff offsite you know the the the spoils if you will from the digging offsite so it's not blocking anything and at the end of the day they'll go and get it again and then put it back wow um that's czy so uh so so far everything's been going really really well with them um so upper Charles Trail well actually I'll get to that uh that's the next agenda item um Warren Barn obviously we are um we are uh we've talked about that um so just a bit of a a valentine update I know we've agreed to to put it off but I think we I might have talked about this individually with some of you but I don't think we've talked about it just in general but I do think after we're able to get Town Hall kind of the um the repairs done and the painting done in the spring we may look at seeing what we can do at the house just to kind of make some repairs that are going to be needed no matter what we decide the use is for it right so windows will need to be repaired trim needs to be repaired it might need to be a roof U not but it you know not like a full renovation project like the barn so um refresh what's the stat with theair we at now um yeah so it's coming close but and we got the painting bids in so yeah well the painting yes the painting bids will come in tomorrow so they pressure washed one side they've done some of the repairs they have to do the rest um so there's still a little bit of work to do on the repair and then we were hoping to have um the bids come in tomorrow hopefully they're good for painting and then we'll um try to at least get it primed before Co and there's some additional work that has to be done that we as part of the um work that we did in the Attic um and so we're scheding that it was uh well potentially but right now we have some scheduled work and so that's going to be happening in the next we painting the whole building okay good yeah and um the right color for those of you that are paying attention so okay so yeah so uh so those are moving forward um and and uh so update on the upper Charles Trail and the mass Trail Summit so I'll start with a trail Summit so um mapc mwrc they had their um their Regional uh Trail Summit at the Ashlin Community Center so Ashlin hosted it I think was for the third time since they've been doing it but it's always nice to host because you get so many people from so you know from throughout the region even beyond the region coming in and checking out and so um it was a good opportunity to update uh uh everybody on Regional projects but then there was a real focus on Ashland including the upper Charles Trail and and what's happening and what's we're moving what we're moving forward um on and then also the YMCA um so they were able to talk about uh you know the stuff that they're doing so it was um it was it was really good Yolanda was there and I think Claudia you were there for for a little bit yeah yeah just just a little history so the Metro West Regional collaborative um one of our first Trail Summits was held here and that was probably 10 years ago and through their their staff member David luten Heimer he does Trail work so every year the Metro West Regional collaborative as part of mapc and it's been getting bigger and bigger and more involved in more discussion and partly because there's been more funding at the state level and at the federal level for multi-use Trails so there's this project that mapc is doing called the landline that talks about how can we connect all these different trails and help the communities make those connections so like I said the first one was one of the first Summits was held here we had people spread all over looking at maps and okay how can we connect at this and he's been updating and it's very cool to see how these connections have been growing part of that is if you go to NAIC and you go to the home dep and you see the trail that connects into Framingham that will eventually you get on that trail and you're going to be able to go all the way to Sudbury and Hudson and further and then the really and I know I've mentioned this before is the north south Greenway that will start in Maine and end in Florida and it's going to come through Framingham and touch part of the upper Charles Trail as well as at the same time east to west there's 120 Mile Trail that will be going from Northampton all the way into Boston so it's because of summits like this and for Ashlin to be part of that and to continue to be part of that is important for us and our Trails but also just for the community at large because of the benefits of having those Trails available but also potential for tourism and you know dollars coming in because people go on a bike ride and they stop for ice cream or they go on a bike ride and they stop for lunch and so that's really it's it's not just the trail it's the whole Economic Development potential for Ashland as well as the surrounding communities you're going to have to be walking because the traffic's going to be brutal it was it was tonight um so that's not on a multi-use trail that's the sidewalk um yeah so uh so with the just with the upper Charles Trail really kind of our next step is is to look at an RFP to do the engineering but um you know I I'll just be very candid about it I think things have to slow down a little bit for Jen to actually have an opportunity to put that together so um and that's understandable I think with the 240b projects coming in and and some of these other things that sort of been time sensitive I mean not that the trail isn't time sensitive and again you've all heard me say this we've only been working on our Trail for eight or nine years and it took and it took hollist in 20 years and they had an empty Trail bed so I used yeah good because it's true it it is it is frustrating though to have like it's tough It's hard it's hard for the trails committee I you know for such resource limitations because you want to like do these things but um yeah so so there's that and then just a couple of things um you know we had had a reminder about yard waste um collection you know I will let you know if you haven't heard complaints yet um about our yard waste collection I'm kind of surprised because it really has not g gone very didn't go well last year but it it hasn't been going well this year at all and let's hope it improves and so I mean we we're we are fining we are you know doing who's dropping the ball is it Waste Management yeah it's Waste Management it's waste management and I know everybody's like get another company but quite frankly you know talking to other I mean there's there's a lot of administrative stuff associated with that but quite frankly you know talking to other communities you know other haulers aren't doing great either so um so it's it's really and everybody it's because everybody's dealing with the same thing they can't get the people to work so um so there's that and uh just Yolanda just you know a couple things um Yana that you you talked about you know tonight was just awesome uh so Mina already gave us a count uh so 750 kids um through the library through the library and so kind we since we're all working together you know Library the businesses Town Hall we just kind of assume we're all that's see great rough so it's about 250 more than last year um last Friday I'm sorry how did they do last Friday the team great really well and we could see people but I just countwise I couldn't tell how many people so when I when I went over cuz I got like a little bit I went in before the the kids showed up um and I walk in and you know it was funny because Miss Lois was was like are you volunteering I'm like no no I'm not volunteering I'm just here Lois came back to help yeah she was all dressed up she that stuff and um so I I got a little sneak peek and I said how many how many people and she's like we have we have like 40 to 50 kids registered like registered nice so I don't know how many ended up but I ended up getting a um an email back from um Laura the the teen librarian and she said that it went just so well and um that the kids said it was better than they expected and kids which you know was that's cool I do think like I think I think they had a real good showing my guess is the middle schoolers really kind of represented yeah I think it's harder on the high school side there was a football game that night and other things too but yeah but um kudos to the to to the library for putting together such a really great event so was it homecoming no no it wasn't homecoming okay but tonight I mean it was just it was it was great and I was um you know I I'm usually at the front of town hall greeting everybody as they come in and um you know you just look across the street and like it's kids and families filling the street and you know what it's like on these nice sidewalks with the brick banding and the lights and everything and it's like dog on it that's what we envision for y that's what we were thinking it was like you I'll tell you that the phrase that came to mind small town America you know it just felt you know it felt like it was going back to a time when when you could when you could kind of do that and uh so yeah it's uh like I said today is one of those days when when you really like your job and so it was it was funny when I was leaving town hall I was walking down Main Street and I um saw Michael broken who was out there with a with a chair and a little table and a bowl of candy fun and and he was like he was he was like we live in the best town isn't this the best town he's like I saw this last year and thought next year I'm going to get out there and I'm going to give out candy and he's like this is the best we live in the best town really I was I was so so even even people who aren't like you know like a business or it's just everybody it's just cool and um you know and like you said the staff they get into it great it's just it's a remarkable they had themes there were three little pigs there were the emotions from the inside out uh we had the Grinch we had two Beanie Babies I mean like that they and they're creative it was just so cool so cool to see and shout out to Sue's bat costume which was uh pretty awesome actually very creative who's bat really appreciated that I didn't get I got I must have gotten here too late to see her costume handmade handmade handmade y'all yeah great work so pictures pictures please Susan yes definitely definitely need to see it speaking of employees and speaking of pictures so we had our employee Barbecue on Friday um which was another good time I mean we had um we had trivia we had um kickball we had a kickball game going and we had cornhole going and so I think we've got some pretty remarkable pictures from kickball where did you do that um at the community center there Fields behind the community center um I mean we saw back flips we saw um launching somebody over the fence Becca Becca launched over the fence yeah amaz Chris did a belly flop yeah it was pretty amazing we got pretty competitive it was fun interesting that's great that's great camaraderie and building no water involved nope it was just to not just dirt is just not to get thrown out third wow you got to do s extraordinarily painful and God bless you Kevin Pierce who uh from the police department who showed up I'm like you to join us and he was like do you really want me to go out on IOD for a kickball game Kevin good point good point yep all right thanks thank you for that Michael board reports Makita yeah well uh again thank you so much to the staff here and everybody in the businesses for an incredible trick-or treat townwide celebration today I got out there a little bit myself and it was uh it was fantastic really really beautiful um this is this is the time of year I think where we can feel proud and a lot of uh lot of Community Pride I've been to uh so many great events Fall Fest at the at the Corner Spot uh you know Beth and team that was amazing um just incredible day um there was the Dali Festival of life at The Corner Spot the next day on the 20th with the Ashlin Indians in the town it was great um I also had the privilege to be able to attend uh Ashen Indians uh Dali event on the 26 um incredible celebration of art culture and and the holiday um just just incredible um so like I said this is prime time in ashin this time of year it's just fantastic to see the entire town pull together and um and rally around and uh you know just another reminder that Pumpkin Smash on Saturday the uh the 9th is uh going to be pretty awesome I do intend to to attend that so I hope we get some well you know I think the well actually Joe it's the theme of sustainability that I'm really no seriousness though that's that's important and I think that we have to highlight that but it's making it fun and that's again you know Kudos you know this is this is what it's all about folks it's what it's all about so thank you yes U it it is a busy time of year right and um I guess all all times of year these days are busy but um I just wanted to recognize Yolanda at the haunt I think some of us went there and uh and uh she performed this the last couple of weekends um did a great job it was a lot of fun that was a fundraiser for the YMCA and for um Hopkin and community center for the HS yep um so that was really a lot of fun I was able to uh attend the fincom meeting last week when uh you know our Michael and Jen Britney all uh sat with the fincom and you know it was it was helpful to me to just hear it some things a second time and um and just to hear them go through it and hear their thoughts on different things so that was good it was the Wacker Event open house was going on Sim mously I did run over afterwards um that was a very very nice event and pretty well attended um so so great you know kudos to them Paul uh kudos to Wacker and really for what a big part of our community they are in terms of bringing um community events to to to everyone and um and just what a tremendous Public Service really uh wacka is for us um I I also I sat in on the planning board again again with the MBTA and uh uh they had a huge this room was I did not come down I did it virtually this room was packed and there was another 30 people online if I remember correctly yeah did that virtually as well so so um you know just really great questions but I do think it would be helpful to kind of at least give people a just some basic facts so that they understand the distinction they're both extremely important but I think and and there is certainly some similar ities like I mentioned in in to Mark a little bit what I felt were similarities however they're they're distinctive as well and Claudia I unfortunately did not get to see that um I forget why but uh do you think there's a lot of people that have the confusion as to MBTA and 40b yeah yeah yeah there's a there's a lot and understandably so right I mean I think you know it's it's um they think it's sounds the same thing it came up at the meeting I mean people were conflating it during the meeting right CL I mean like we heard that when it was happen talking about the I know I know like even tonight like we had so we really I agree with you Claudia we have to really we be a little proactive on that front I think absolutely um and then lastly um actually was officer Dion came up to me at at a uh field hockey game the other day and said have you seen the movie American woman and I said I I have not and he said well he said he was watching it and he recognized well how could you miss it um so that was in the summer of 2017 a film company came into town and asked permission to use Middle School field and and use the Middle School field and so um actually I should send you I I did a little screen capture of of just some of that section and so it's on Prime it's on Amazon Prime and it's it it's the um Middle School field it says home of the clockers I mean people are wearing A's there are kids you'll see you might see people that you know we were sitting there for that yeah we went there and for that filming so it was it was uh so I did go back I did didn't watch the whole movie yet but I will but I did Zoom through and look for um you know the ashin part and then indeed there was another scene and I said oh my God that's the what the Warren Barn before it fell down in the really wow so um which I also noticed that this little logo that they have on I've never seen that before that's very nice that Framingham state has the Warren Center and yeah yeah cute so anyway so um so definitely I recommend everybody look at uh American woman there's several of them uh what Sienna somebody is one of them I'm not really good with American women actors and huh Sienna Miller expensive performance there we go yeah American woman and um yeah it it has the language isn't great in it if if you have a nothing it's nothing in middle school or hasn't heard for sure but it is rated R it is rated it is rated R okay and it is you know like I said I haven't watched the whole thing but the clips that I did there was a lot of language I don't know know what else was going on it didn't look good yeah from the perspective of being a family it's got three well if it's rated R it's probably not a family movie have three stars on roger.com okay well that's good okay yeah he said it was pretty good uh so anyway so okay um it was it was fun to see you know Ash uh and it was fun to see the barn before it fell down I was like wow what year did the barn fall down we took didn't we no we took it down well yeah but because it was such bad shape we had to take it down proactive y removal proactive demolition but I mean it had to be after 2017 I want to say it was eight a little soon I know well that's what I thought I thought wow I I I went on I went on and then started looking at pictures of the barn just to make sure that was the Warren barn and I was almost 100% but then when I saw this picture tonight I'm like yeah that's it so anyways uh that's it for me thank you thank you Claudia Joe thank you madam chair thank you I didn't realize Ash was was so popular on on movies that's pretty cool um couple of things traffic study safety committee meeting uh we had on the 22nd the Pumpkin Smash then you it's really going to be on the map oh I'm sure it will be it's not like it's not it's not like the Night Before Halloween when it was uh cabbage night if anybody remembers what cabbage night was in Ashland that's the night that everybody went out and smashed all their neighbors pumpkins that's why when you said terrible I'm serious cabbage KN is wonderful night cabbage night I'm telling you that so when you said Smashing Pumpkins I'm going wait a minute after after after there was sustainability happening before better than a mailbox that's right it was sustainability happening before it start that's right we didn't know what they were doing and even know so I said they not me anyway uh mhm anyway what else all right so uh the traffic study committee um we're still having some issues with the Water Street cut through and we're going to continue having them until we do some resolution with how the traffic flow uh goes over there um the residents are a little uh up and up about the the speed of the vehicles that are going through we've tried many different things from signs to uh painting different lines on the street to narrow the the roadways uh but it's still a a major cut through to 13 uh to uh midle Street heading up towards Badger Road and Route 9 so uh we may ENT putting up a no left turn at the end there to keep people from heading up mle Street and I know a lot of residents that live on Water Street are upset about that so they may they may uh can't boths I you're right you can't have it both ways it's either one or the other and the same thing with the Green Street by Albert R Drive we've uh did some extensive study up there and uh we're looking maybe to uh widen the uh crosswalk up in that area to make a little bit and cut some of the brush that's on that private property and that that's a mjor concern so I just wanted to make sure you were aware that we would work on that and then the last thing we had was uh a blind driveway on mle street where our res almost got clipped big time uh so uh that's been resolved and with a sign of uh you know caution uh blind driveway yep so we're working on that uh the 36th annual Halloween parade was uh uh last Thursday it was a wonderful uh wonderful event we had a lot of fun 250 kids at the last count where we had um and the age ranges from 2 months to 10 years so it was great and uh we had a lot of parents that came out for their first time and they all dressed up and so we had them go out and parade first there you go so it was a lot of fun and uh they all got prizes and they all got goodie bags and they all get dnut holes and they all get juice so thanks to everybody that make that a wonderful success and thanks to the baa Monies to help provide that funding because Ash day took a bath little bath because of the the rain we had you know we had contractual obligations that we had to pay and thinking that we were going to get that money back and unfortunately because of that rain we did not but we pulled through so we're greatly appreciated uh everything that's been done for us so with that thank you very much um happy birthday there young lady yes and that's it that's what I mean about cabbage tonight it was it's a good night it's a good night oh that's right that's right never mind Brandy H so I don't have too too much um I just wanted to you know we were talking a little bit about the Citizens Academy um I did reach out to Mr wixer at um at the ashin high school who um is the adviser for student council and so super nice guy and so they had a um a stuco meeting this morning actually and they um brought it to the kids attention so and you know the like the link to the to the um applic so maybe hopefully we'll have a couple a couple really enthusiastic high schoolers that want to um apply I did say in my email to Josh that it's not community service credit it's more like job shadowing because I didn't want kids to think that they were getting you know 20 hours of community service by going through it by going through it so cuz cuz good point because they're all looking for community service so um so just wanted to let you know so hopefully you know that might that would be great um I just wanted to congratulate Ashlin Community Theater on Rocky Horror um I went last weekend with a bless you with a couple friends um one of which had never really known about Rocky har and um learned about it in a whole new way so um yes so it so it's it's and and I haven't seen Rocky Horror since I was 20 years old and it's um it's a lot different when you're 20 years old let's just put it that way but but they did a great production they did a great job they did they did a great job they did a great job so congratulations to to them um and then just um you know today was so much fun in town hall so um thank you to the staff yeah it you know it's it's it's I I it's so funny because I no longer have like the age of a child that comes trick-or-treating so it's like I get I get my I love that so much cuz I miss that come my house tomorrow night you I we get we get literally five trick-or treaters we get we get like nobody more than us oh we get like no trick-or-treaters and some some squirrel already like smashed my pumpkin so it looks it looks so but um but anyway just wanted to wish everyone a Happy a happy Halloween and be safe out there tomorrow night and um and thanks that's it thank you thank you yeah it'll be nice and warm oh okay uh so couple things so yes I was at the haunt for the last two weekends it was a great fundraiser I think we had probably almost a thousand people go through over both weekends and it was a lot of fun and again for me it's great because it's a fundraiser for both the Hopkinson Center for the Arts and the Metro West YMCA and I'm on both their boards so it's it's like I'm volunteering my time and knowing it's for a good cause uh I was also at the waa open house for a short bit before we had a comp plan meeting uh so that was fun I was able to give them a proclamation on our behalf and then we had a comp plan meeting last week we're working on Gathering our technical experts for the five different core themes I think uh you know we're we're reaching each individual comp plan member is reaching out to people to determine who is the best for certain things uh and we were also supposed to as of the 29th get any feedback back to our Consultants on their goals and strategies and things like that I was also able to go see Rocky Harr so that was a lot of fun they did a nice job uh was interesting after the fact I found out that one of the the the narrator actually is an Ashlin high school graduate from Michael I forget his last name but yeah Chris's like oh I know him like lip shits no I forgot no I know yeah yeah anyway so the narrator was someone graduated from National High School uh let's see I uh have put my name in and I've done an interview to potentially get appointed to the MSA board the mass selectman Association board I will be if I get appointed to that I'll be stepping off the weimo board they recommend people do it for two years and then let someone else so if anyone else is interested in getting part is in uh participating with weimo uh it's a great way to meet other state elected women and participate in planning the virtual event and the in-person event nominations for that are still open until I think middle of November uh and of course the MMA conference is happening in January connect 351 it's at a new location consider you know if you want to go let Susan know uh it's a great way to again meet people and just see what other communities are doing it is being held at the uh Boston Convention Center this year they've moved location they have been at the hindes for the last couple years and now they're at the Boston Convention Center and I know Michael doesn't always think that there's valuable sessions remember from last year yeah I'm not good I'm not good at Chang so just changing the oh uh and then just a reminder our next meeting is actually next Wednesday we don't have the week off because of our change in schedule uh as everyone else has said Halloween is tomorrow Happy Halloween be safe have fun and if I can get a motion to adjourn second all those in favor happy Halloween thank you all for watching and we'll see you right back here next week's great night e e e

to 3:30 and Friday from 9: to noon and then of course the regular full election is on Tuesday November 5th but I believe Michael we said we had 40% of our voters yeah as of yesterday 40% of our registered voters had already voted wow either in inperson or mailin ballots that's amazing yeah that's approaching how many overall vote in even the in the federal election right she's sort of expecting 80 to 90% yeah on this on this one I mean this is yeah we're usually in the higher 80s I think for presidential yep um real estate taxes are due November 1st our next select board meeting is November six few more municipal buildings will be closed on Monday November 11th in honor of Veterans Day special town meeting will take place on Tuesday November 19th at the ashon high school starting at 700 p.m.

myeducation.com uh we will also be able to when this V video is posted we'll put the parent fly that goes with it so all you need to have after that is an email address and it's the email address that is attached in power school so my Education data goes and pulls that uh uh email address when you submit that email address at that website it's going to send back a temporary code and you'll do this every time you log in uh it's just to for uh security measures you're going to get that code sent to you in an email you're going to type that code in then you're going to be able to log in uh what I would suggest is if you are a user that has an Android or an iPhone that be able to set a website as a home screen icon uh usually you'll see the little box with an arrow going up in it you tap on that you can uh scroll down to the option say set as home screen or set on home screen basically you now just set a a link and it's going to look like a little app that allows you to log in and look at that information and what it gives you the opportunity is just daily weekly um hopefully weekly at a minimum be able to log in and be able to look at your students data and see where they're at uh when so parent teacher conferences uh hopefully um if you went you were able to visit with the teachers and get some of that flyer uh maybe take a quick look at it maybe the teachers went through some of that data with you um also this week um leading into November 1st we just launched the first set of newsletters so Elementary West and Sims uh launched their building newsletters through my Education data so not only will you be able to see that on your my Education data login website you will also be able to get an email uh via that way and they also posted it on social media that puts all of that same information uh in the same spot so hopefully we are creating more of a linear and singular uh communication device for you to be able to um do that and then lastly we're just again as we're doing this this is creating that partnership where we can all be one degree more um so not only are we looking at how are we doing today but be able to have that conversation with your students on how can we take one step further to get one degree better uh how can we move from 21 degrees where water is hot to 212 degrees where water will power a steam engine so how can we talk with our students whether it's their assessment scores whether it's their grades or whether it's their attendance have those conversations with your students about how to be one degree more again we're always excited to be able to have conversations with you so please reach out if you have any questions again the flyer that's going to print all the information on how to log in is is going to be accompanying this video in the social media post and in the bright Arrow um email that will go out uh with the link so again if you have any questions please ask your building or reach out to me my email address is here also my Twitter handle and over my office phone again we're always looking forward to this opportunity to continue this uh relationship and building the consistent relevant communication between the district and parents and also developing really deep engagement strategies between stakeholders and the school again thank you and have a great day

welcome USD 264 uh Clear Water parents staffs uh students stakeholders and anyone watching on YouTube uh this is our superintendent update Clear Water Clarity volume number 14 for uh November 2024 I hope everybody found the Halloween to be very safe and uh um exciting and we hopefully as we finished up the first nine weeks we can celebrate some of those successes as well start looking forward uh on to the rest of the year uh it's kind of hard to believe in year two here for me that we're already a quarter the way through the Academic Year and and getting close to being halfway through the financial year it's been a great transition and we're really excited about the things that are going on and the things that we're going to continue to work on and what we're really going to focus on today is again we're going to circle back to always thinking about the why in our strategic plan um and then we're going to talk about what are we going to do and then how are we actually going to continue to achieve some of those goals uh I know at times this becomes a little bit of a bingo card activities how many times will I say something about the Strategic plan or why what and how but I think it provides some consistency for us as we starting to look at diving into some of the deeper portals of our strategic plan and this month we're really going to focus on two different things how can we develop deep relationships and deep engagement with uh families and how can we also provide consistent relevant communication so one of those pieces that we found is that um access to power school is great and and Power School gives you a lot of good information but it doesn't give you all the information it doesn't always give you the information in a parent friendly format and so as we evaluated last year some different opportunities uh we found a company called my Education data that would be able to provide that all not only for the parents to be able to access but also for our teachers and so this is a way for our teachers to be able to access data about students and it's only the students that they teach they don't have any data about students they don't teach but they're able to go in they're able to look at their attendance data State assessment data fastbridge data grades and anything else uh that they may have on file with them all in one place versus having to go to multiple different portals um and that's all Al something for parents and stakeholders you would be able to have that access to as well so what is my Education data my Education data is a place where you can check grades so every single class that your student has will be able to have their grade on there and it'll be able to be visibly seen in a very quick uh manner you'll also be able to see your state assessment scores as well as fast Bridge assessment scores and any progress monitoring um that happens in that as well and this is all under one place so you're not going to have to go log in and out to multiple different things we take State assessment scores in a totally different venue called kite we take fastbridge in a totally different uh aspect in Renaissance Learning on the iPads so what we're doing is we're pulling all of that data together for you guys to be able to look at it and you're also going to see when you log in on the right hand side where it's looking at the assessments you're going to be able to say that there's a descriptor there based on the score it's going to help you better understand what that data means we're also going to be able to pull in attendance also with looking at grades individual assignments State assessment scores and attendance you're going to be able to look at what your student is in relation to the average of the entire class so if you've got a sixth grade student and they have an attendance rate of 82% you're going to be able to say where is that in relation to the rest of the class if the rest of the class is at 78% you're able to say yeah they're attending a little bit more than everybody else or if it's higher you say o maybe there's an opportunity where we need to be able to attend a little bit B uh more also with the IPS which is individual plans of study um those are some forms that we are working on with the company to be able to get attach so that you can start seeing some of those um interest inventories that the students may be doing in zel and and some of the work that they're working on towards developing their individual plan of study how so the first step is if you want to be able to access this you have this website here called KS clearwater.

until the fun is over outdoor shoot starts at 11:00 a.m. and the Raffles inside start at 12:00 noon 12 16 and 20 gauge shotguns are allowed at the shoot but make sure you take those sedge barrels and Scopes off house guns will also be available as well food and drink will be there for purchase and the playground is right outside so there's something to do for all ages so bring the entire family up we will see you at the Columbia American Legion November 2nd at 11:00 a.m. to help support the Columbia Blue Jays welcome back to kchs presented by the Columbia quarterback Club TJ said that he wasn't a football player but you know what based on this picture here looks a lot like Jason Whitten for the uh Cowboys yeah you don't even know who Jason Whit is of course I do oh you're a fantas I love football I just didn't play I'm 52 now what do you think I was in high school I guess I'm big fer Jake Ferguson baby who's that they're tight end now who am I uh you can be um you can be I don't even have a name who am I who's number I don't know number 89 it's TI tight endes isn't it yeah oh that might be sh maker Luke shemer oh yeah you can give me any name you want watch let me look it up for you all right you do that let's talk a little bit about other teams in the area that are playing the playoffs we got Redbud here tonight watching us and uh so nice for them to come up obviously waterl Taylorville dang it he's 86 86 you almost had it so you got Red Buds up here watching us now Dupo and um who's playing Al alof are playing out score was 48 nothing right before half alof and you said the quarterback and running back was hurt for dupa I believe so yeah alov I think might win the state championship by close to 40 points yeah I would agree so let's go to two or their 1A do we have anybody else that we know in the 1A that would be from around our area we'll both look them up here real quick see here we'll go to 2A as well try to look them up at the same time vandelia leads uh 347 at half that's somewhat close tomorrow at 300 p.m.

[Music] welcome back ladies and gentlemen we're not really sure what happened on the broadcast there we uh Eagles I don't know where it went out so just try to fill you inide kick got the onside kick converted on a field goal we're up three nothing then koki Eagles stopped the two-point conversion so the score is currently 6 to3 with 230 going currently have a third and one after about a 10 yard Mason van vaguely keep and run pitch it to the outside it's going to be another first down for the Eagles Jace good for five first and 10 from the 50 215 on the clock that's what happens whenever you're working off a cell phone ladies and gentlemen I'm sorry it drives me nuts but I think we got her up and running now we just hope that my phone doesn't die that's going to be the next problem not anymore we got power that's why Josh is here thank you rushing so first and 10 from the 50 First and 10 from the 50 Eagles going back in a huddle staying under Center Eagles going back in a huddle staying under Center go still go still has four down linemen three line backers now they're showing a blitz out of the top which is where we've been running that's all right we'll be able to block it differently vaguely turns around it's a toss again Hudson good job Hudson kicking the guy out only a gain of two but it was a great job kicking that blitzing linebacker out giv a little bit of a hole and this is also something where coach herner's different formations can come into handy if you have three four different formations kind of have your defense thinking a little bit not knowing what play or what formation is coming next so looks like we're going to be in shotgun now with trips to the left side Keegan Thompson Hicks and cam janick as a sniffer back empty backfield vagle is watching the back judge going to be a run to the left side with Jace he's going to have enough for nearly a first down gain of six needed seven third and one good holes all the way around good run manageable third and one from the 41 going to have to run one more play before the quarter I like this pace that we're doing on offense kind of running that play clock down see Mason taking his time on each play been in full control of time possession we had six minutes and then probably about a minute or two already on this drive big third and about we'll call it two short two 15 seconds remaining do have to run one more play quarterback sneak up the middle first and 10 good job Mason first and 10 with nine seconds that's going to take us to the end of the first quarter when we come back sorry for the technical difficulties I feel bad it's playoff football we can't be affording that Eagles are going to have first and 10 from the Cahokia 39 yd line as they Trail this first round game six to3 right here on KC chess [Music] n [Music] welcome back to kchs for the Eagles Trail at 63 start of the second quarter Eagles have the football at the 39 yd line analytics here Jared and I up here in the booth almost looks like that almost looks like that start of the second quarter they look bald empty Back Field Jason is on the right side of vagley he's the motion man they hand it off to him he goes to the left good job there by quo it's good for 15 close to 20 first and 10 Eagles got the football at the 22 yd line good job J quivero that time coming across and making the uh leading block Eagles fans are actually on the track I guess there's no fence over there keeping everybody separated they keep like inching closer and closer we're going to be on the sideline at some point good turnout for the Eagles fans across way from us empty backfield ball in the left hash same formation good job here slowing things down I think the Eagles got a little wound up right there got to the line of scrimmage in a hurry now we sit and wait like we said coming in though great job time of possession so far same play to the left side again this time Jace gets in front of quivero good for five yards quivero I guess on that last play was able to kick a guy out right away that time he was trying to log his way up in there Jace is a little too quick for him if we can keep doing these short increment plays I mean we're getting three four yards sometimes five a play so kind of like what East salwood River did to us in that one quarter took the whole quarter off the clock yeah doubles to the right side we'll call it trips because we got a uh a wing back over on this side is going to be Janik motion man Hicks from right to left bootle coming back at us is Mason he tucks it he's going to run he's got a first down hold on to the football gets within the 10 yd line first and goal from the commane seven yd line Looks like kahok is going to burn a timeout here their first of the half each sideline with two timeouts left in the second quarter and Columbia sideline getting out over there 63 game chance to either tie it up or take the lead got first and 10 on the eight Jared's going to look into some scores tonight because he knows how to do that and I don't I just told him that for the first time he had no idea TJ you over here running the camera all year you're running the camera for us tonight we cannot stream it it's Audio Only obviously but tonight we're going to decide to record it try to put a highlight film together and uh got to have the footage don't we yeah absolutely why not you're going to be here anyway right yeah heck looks like we got Fox 2 flying over top right now we got that's a good angle up there I use couple of those when the waterl came so uh got a little everything going on here now Jared first and goal from the eight what are you running here I think we go back to what we started the game with I think we go to that eye formation and toss it to Jace two or three times I mean we've been getting four or five yards AP Pop I think we've only had one or two times where we're only getting one or two yards so I think we line up in the ey formation CU you can run a lot of different things out of it too TJ what are you calling I'm spreading wide because I think they're going to expect us to run it up the middle oh I like that I also have absolutely no idea what I'm talking about TJ were you a football player back absolutely not no I've got a picture I'll show a little later I think you were tight end look at this little look at this little uh formation everybody scrunched in motion man Nelson from right to left he takes the hand off side he gets into the end zone touchdown eagles2 Chase nson great job offensive line making the hole leading the way great fake Mason vagley they both would have scored a touchdown I didn't know who had the football it doesn't matter they're both in the end zone Eagles lead it 9 to6 Pat pending it seems like they're having a hard time trying to stop the run to be honest with you we're getting outside making great stalk blocks first of all but they're not really forcing anything inside they're letting us get four or five yards like I said see if we can take a four-point lead here make it 106 going back to catch the P he had two of them against Salem kick snap Place good takes the score Eagles 10 hansi six and 19 to go here this has a good feel like that Sacred Heart Griffin game a couple years ago start out on top playing hot playing fast I like it make sure if you are watching and you know somebody else that was supposed to be watching let them know that we got a new stream going now oh I just closed out the app I hope that doesn't kick us off now Jared do you have any other scores from around the ihsa I think it'd be on ihsa.org this week with the score zone Express who else played tonight I got them all starred here let me dig through my papers Josh you know who was playing tonight couple there's a couple high school games rockchester poran Notre Dame Carterville Mount Zion and montino and normal u high are all the southern games being played right now Mason this time going to be kicking left to right don't forget we recovered one onside kick it's a pooch this time right down the middle of the field it's going to be fumbled a little bit but finally picked up by Omar Mims Jr he's got a lot of green grass ahead of him he gets the eagle sideline and he just pulls away holy smoke wow Eagles had him everyone was within a yard of him and he just took off Omar Jes it to the he went for 7075 yards there he gone strike kaman's going to go for two again takes a score 1210 now we knew coming in they're going to make those big plays like that but it's nice that we've been able to establish something on the offensive side of the ball waste a little bit of clock and we do get ball coming out second half so you got to think about that as well Kia doubles motion man number four quarterback's going to keep it goes up the middle gets into the end zone two-point conversion is good takes the score to 1410 10:07 to go in the second quarter here in kokia just when things are rolling that happens but like you said you knew that was going to happen eventually can't let it happen too many more times Eagles can do it now too it looked like our kicker Mason Cunningham had a good angle on him but dude was just a little bit faster angle on him right about the 35 40 yd line the pull away so when you do that squib right there it went right down the middle of the field are you better off kicking it left or right I think actually I don't know cuz then they it's they're going to reverse field at some point I think and that's what I kind of like going down the middle they're going to try to get there so I don't I think then then you're kind of guessing which way they're going to go you got to force everything back inside like we've been saying all year which we've done a great job of all Year guys like Cooper W and Logan Hicks doia sends it deep going to be fumbled by cam at the 25 he picks it up bunch of commanches down there going to be a gain of about five that is a line drive of a kickoff picked up by cam no damage done ball at the 30 yd line 101 here to go before the first half Tims do an in Eagles are going to go under Center once again noia taking their time coming out Eagles are going to go shotgun tight end left trips right Bunch motion man Nelson hand the ball off he's running to the right side didn't really have much to do with anything there is able to gain a yard second nine 13 probably their best defensive player has nine sacks on the season always in the back field leads the team and tackles kind of plays everywhere on that defensive line moving to the far D end position now towards the Trips Trips to the left side ball on the right hash hard count get him to jump got him goes from second and N to Second and four I think that kind of came up on The Scouting Report didn't it they jump off sides a lot did you see East St Louis how they do their hard counts oh Jared and I were talking about it you see it brenon was telling me about it it is impressive they don't put their hands in the dirt they just and then they all like stand up and act like they're like switching plays and that makes people jump off sides Mason going to keep it this time face mask on the play maybe they didn't call out the way ref runs over the referee Mason gets a first down out of bounds ref's hurt he's holding his head after he hit the ground nasty stiff arm there by Mason on the ref hopefully ref is okay but I think if he's not in the way there I think Mason's picking up an extra couple yards made him stumble a little bit after I can't believe you're just screaming at the ref to get out way get out of the way good run there by Mason it's a first down good read by Mason there too because Jace got swallowed up right away ball to the 46 first and 10 for the Eagles four down lineman still three linebackers trips left bunch to the left side ball on the right hash jce Nelson is over here on the right I would likely expect him to be the motion man there he goes from right to left hand off to the left side little bit stumbles a little bit gets knocked down lost to three play number 55 Ronaldo fer tack for Ronaldo fiser comes in that was one of the big dudes comes in at 6 foot 310 he's standing out there next to another guy coming in at 64 250 so a lot of size up there on the defensive front they look like the number 10 out there trips to the right side Janik wasn't upb he moved back to being a running back to the right side of egley ball shaded little bit to the left side Eagles have it at the 44 yd line Second and 12 rolling out to the right side pass play vagle has to tuck it runs gets to the 50 good decision good defense on Cahokia brings up a third and five now and he had Hicks for a split second on the corner route but Mason didn't want to take a chance downfield saw that all the Defenders on this side were kind of playing pass and going with the receivers not really playing Mason it's a great job to put his head down and make it a manageable third down try to keep that clock running just try to come out with some points on this drive 722 here to go in the second quarter trips to the left side ball in the right hash this is a big play you got to get it I think to a fourth and manageable if you don't get a first down I don't like a fourth and five doubles to the left side Jace motion man fake it quarterback keep Cuts Back Lane gets to a first down going to be good for first down four or five commes needed to take him down fighting for extra yards good job there Hudson Bryant coming trying to push the pile as well first and 10 for the Eagles that's a first down officials yeah I was going to say if they got to look at that that much clock does stop 657 offense doing a great job in this first half time of possession wise just got to try to keep the ball out of their hands as much as possible first and 10 for the Eagles doubles to the left side ball on the right hash Cameron janick is your upback going to be playing behind the guard on the left side Jason Nelson's going to be your pistol back running back behind vagley vagley turns around hands it off good push out of the offensive line and Jace gets brought back by number 133 he just brought him back and said no more gain of one and vaguely on every play is watching that back judge till he puts his arm in the air to let him know he's got 5 seconds left trying to run as much clock as possible already six minutes left here in the first half 1410 kaman's do lead but Columbia putting together another drive here already across the 50 to the 43 Cooper white comes on Hudson Bryant goes off trips to the right side running back now is janick on the right side of vagle 545 remaining in the second quarter Eagles Trail the first round game 14-10 cantry showing Blitz vagle rolls to the right side throws it not really sure who two third and eight is over the head I guess Keegan was there but he was defended very well third and eight still four down territory here if you're the Eagles so no scores up yet for for a we the only score SC that's up good job coach stay on top of it good [Music] job third and eight Hudson comes back on coup goes off doubles to the right side ball nearly on the right hash now it's going to be an empty Back Field doubles right motion man I imagine is going to be Hicks as he's couple yards back deep here he goes in motion fake it to him back across the field one block make a block out there out of bro he gets that block good job first and 10 gate of 10 great play out of the Eagles right there Brody furo did just enough got in the way and that's why that play went for 10 yards first and 10 there's a lot going on there on that play I mean you have Hicks in motion which they think he's probably going to get the ball or quarterback's going to keep it and then whenever you see the quarterback roll out Hicks is standing there by himself all forget that he was maybe going to get the ball there go right back back to him like a little screen pass almost great play call there by coach Herer pick up another first down five minutes to go now in the first half man if the Eagles can get on the board here again even with three I'll take it trips to the right side ball in the left hash single receiver out wide to the left I believe is Hicks might even be Jace Nelson it is Jace to the left side that's R got he got him the touchdown Eagles no incomplete great defense on the play man he was right there perfect ball from vagley perfect route had him beat had about three four yards of Separation there in the endzone would have been a touchdown Jace but couldn't haul it in and now you got second and 10 the clock stops that's all right can't let that beat you stop this drive now 442 oh man great move great ball all the way around that play folks made coach stump stand up too we'll just tell you how that should have been a touchdown there but next play second and 10 here doubles stack tight to the right side Jace is the motion man from left to right good patience there like that good cut good blocking all the way around gain of three third and seven man TJ do you have a good angle on that one there I did I'm not much of a talker okay I don't know I mean I have you off mute this week you've been waiting for that all year listen and you're not taking advantage of don't ask me about football you want me to stick in the little Jabs and make fun of you guys I'm all in but if you want me to talk about football I'm not the guy all right will you teach me two football I'll teach you anything just don't eat me Eagles going under s are heavy third and seven four minutes to go in the first half Bley pitch to the right side ah Hill missed a block there hey this is a 50 yard attempt you don't do it do you all right okay you're going to snap this ball at 305 kokia has two timeouts do you pun it I think so pin him still running here I R I run this all the way down you burn one of your timeouts you got two as columia as well fourth and 10 from the 32 looks like we're going to be in a little spread formation though looks like we might here comes a hard count go for it but we're known to look like we're going to go for it and then Mason drops back and punts it but we'll see what we have here on Fourth and 10 315 left in this first half moan man Coupe fake it to him vaguely steps up he's got Logan Hicks over there and it falls incomplete I think int Ed though closer was jce Nelson turnover on Downs 306 Co he gets the football now Mason took a big shot there hands on his knees after that play guess what now you got to turn around and play some defense try to get us a big stop here this is a big drive this is your uh I don't want to call ball game drive here but this can be a huge Turning Point yep 14 10 306 left kokia takes the ball now at the 32 yd line motion man number four quarterback sets up looking for a screen now he's going to scramble good job there eagles not getting fooled gain of maybe two good job Cooper W didn't get fooled and tried coming back in to make the play on the screen but just ended up I mean let's see CP comes in I know we talk about his size he doesn't play like he's 57 160 but Ronaldo Fisher coming in at 6' 310 I know who I think's going to win that one doubles to the left side moved to a fourman front now everybody's kind of moved up only seven six yards off the ball even our safeties good job there the Back Field gets through going to be a gain of about 17 hean was there at the line of scrimmage missed it big game Keegan Thompson there on a on a blitz it looked like kind of lunged out for the tackle should have broke down a little bit and if you get ran over you get ran over but at least you're slowing them down took about six Eagles just to bring down the running back pushing the pile ball right at Midfield on the left hash 238 left in this first half motion man going to be Mims junor running to the outside good job good job there there's a hold right there they called it going to be big gain 15 20 yards coming back going to be a 10 yd penalty on the hold I think that was Keegan who made it back there again did a great job of almost forcing it back in but the hold caused it caused him not to be able to make the play going to push him back a little bit now we've talked a lot about Hudson Bryant and how quick he is we putting him on the weak side of the field right now and that really opens him up yeah he's going up against the left T well I guess it he's going up against some pretty good tackles but his speed coming off that backside really like that a lot 10 yard penalty moves it back to the 40 yd line 226 clock is running they got 25 seconds because of the penalty on the play clock trips to the left side they're moved out pretty wide three down linemen for the Eagles two linebackers hard count don't get him to jump Furlow gets back looking deep vagle is going to be there for the defense under thrown ball it's going to be caught passes complete to number four 30 no way he just threw a late flag there 40 flag it going to be a that play that play was well over that is well over no way that's a late flag well yeah he was in bounds and he just threw him out of bounds if they call that a horse collar or late H I would not like that call is there going to be a celebration after the play could be personal foul on the Eagles late hit on vagley that is terrible that's bad y on the and that's wowow wow wow two minutes ago 30 yd play now turns into 45 yards that's with 15 yard penalty ball at the 19 yd line and Mason swung his head around ball was already in the air but receiver made the catch right on the hash marks and all Mason did was grab him by the shoulder pad and throw him out and they called it a penalty trips to the right side ball in the left hash quarterback hands the ball off up the Middle with number eight o running around gets out of two tackles now he's going to reverse field Hudson swings and misses touchdown [Applause] toes tou that ball went up the middle running back ran to the left made it to the numbers on the left side spun around scored on the right hash what a swing of momentum that was wow goia going for two once again that's a play you make on Madden right there yeah just not a lot of tackling not a lot of a lot of arm tackling going on but just hard to get get hands on them doubles up back number 34 to the left side they're going to fake it to a running back who's in motion and it's going to be in two-point conversion is good takes the score kokia 22 Columbia 10 Columbia still has two timeouts minute 46 to go on the clock man that's a big momentum yeah especially going all the way back to where Jace could have caught that touchdown in the right by the pylon over there and these are the games you can't have I'm not going to say it's a mistake but you can't miss opportunities to score exactly and I I'm not a fan of that uh that penalty flag either here on this sideline I think that might have been one of the sof that was probably the worst one even compared to last week with 30 flags that were thrown yeah yeah that was those were actual penalties last week I mean we we weren't able to block we weren't able to get anything going last week that's why they threw all those penalties cuz they were true penalties but that one there I'm not a fan of it so the Eagles 22-10 now in the first round of the ihsa CL 4A playoffs minute 46 on the clock number six to be doing the kick in short kick going to be picked up by coup who just goes down right away at the 35 yeah so we just watched a replay there on the uh late hit I don't know how late that was I mean it looked like Mason was kind of on the white part out of bounds but the dude was still inbounds and he kind of pulled him towards him and just threw him on the ground so sure with that with that call but still do possession game still get the ball at half see if you can go down and get just waste this waste this clock a little bit left side jce Nelson good for Eight Second and two 22 jce Nelson the ball carrier good run there now you got to have a little urgency minute 30 so you've been trying to control the clock all night now you got to know we can't control it anymore and you just got to be smart with the football here to you don't want any freak play throwing it down field and letting their athletes loose Jace makes the play again he goes to left side good for another 10 yards gets into kamanche territory ball at the 47 yd line minute 10 to go what do you think Keegan where do you think he can actually kick it from like you think we can from the ground um I think probably 30 y timeout Eagles minute five after the first down like that timeout get everybody regroup grouped and now you can kind of tell them hey we need to get the the Mojo going here first and 10 for the Eagles from the 48 yd line 105 eagles need to get some points on the board here I'll take like you said Jared even threes not bad just a little bit of confidence going in now we got a coach out in the field for Cahokia going out to one of the officials he was trying to give him water he was just about two minutes too late empty backfield trips to the left side ball in the left hash jce motion man from right to left going to be a play action got in the middle of the field it's going to be dropped again dropped at the 20 off of hicks's hands what a play call coming out of the timeout man oh man that would have been sweet sweet too brings up a second my goodness those plays are there though so don't go away from them yeah you had two drops you're only down two scores we're [Music] okay can't miss those opportunities but they might come up later on tonight you can't can't dwell on them now drips to the right side ball in the left hash empty backfield jaas is to the left he's the motion man we're going to fake it to him vaguely keeps it nothing going I think if you're coaching now you just Let It Go outter go to the end of the half Timeout on the field kahok good timeout if you're kokia yeah and the Kaman call a timeout so timeout 46 seconds on the clock tell you our guys are well covered by Mason is just dropping it right in there you know I mean it's perfect right where it needs to be and even the ball that he threw away earlier which I'm thinking it was a thrown away ball because the guys were well covered it was still where Keegan could get his hands up it was just might have been couple inches too high for him but I think he's done a great job all year and I think Mason I think I said it earlier this year Dom could sling it but if you look at Mason he may not have as much power behind his ball but he's definitely able to drop it in there a little bit more so and we have three more years of vaguely uh yeah throwing the ball to look forward to X is coming up and half the time Mason's rolling out and he's throwing it on the run but tonight he's just been able to stand in the pocket and Let It Go o line doing a great job giving him some time got to catch the darn ball yeah 47.8 now on the clock third and 12 I think if you're the Eagles do you keep it on the ground and force coia to use their last timeout I don't think it really matters to be honest motion man Hicks from right to left vaguely keeps it boot now he's got a set up gets sacked knocked down at the 45 by number Isaacs loss of five fourth and 17 Eagles will punt now with the ball at their own 45 yard line it'll be his 10th sack of the season so he's averaging a sack a game we knew he was going to get his at some point and then it comes on a big third down which clock does stop after they burn the last time out 39 seconds so now you definitely got to punt it and just got to just got to guard here and hopefully make make a few tackles and try to get it to half only down two scores make sure if you would like to get into the Columbia quarterback Club reverse raffle contact a quarterback Club member to get your tickets $10 tickets only 300 will be sold if you are the I got to try to remember it now first ticket P it is $50 the 150th ticket pull is $150 and the last ticket hopefully the 300th ticket will take home $300 that drawing will take place at the chicken and beer dance I believe that is February 1st at the Columbia American Legion so make sure you're looking out for those tickets as they will be going for sale once you leave out you have to pay to get back in so you can eagles will be punting Mason's going to be doing the punting takes a snap rugby style to the right side gets it off going to bounce at the 29 fumble on the play Ricky Prader was right there good reaction they both Dove for it but it is recovered by kokia good job there Ricky Frader I believe that was him down there just half a half a step behind 55 with his hands up in the air looks like it's just going to be a perfect foul on kokia that's 15 yards that makes the field even longer 31 seconds kokia is out of timeouts that sack actually paid off I think for the Eagles I mean if you could ever say that about a sack man we're going to look back at those two possible touchdowns though and we're still in this game but could very very well have a lead right now but got to be smart here somebody's probably got to play center field not let anybody pass you are you in a nickel defense you yeah you might think about it but as athletic as they are you can't let them dance around everywhere tough decision here for the defensive coaches it looks like we are going to be in a nickel set we're g a lot a lot of cushion at that Corner Spot probably giving them 12 yards quarterback looking to the right side three verts he's going to check down go to his running back penalty flag I believe is thrown over on the far side of the field it's a block in the back here by 15 crackback block they stopped the clock I'm not sure why that was stopped unless there was a penalty it sh maybe a yard short too I can't tell if it's a flag over on the 20 yard line I think it is looks like white hat and ref on our sideline discussing something maybe a hold or a block in the back which should have been a block in the back that we saw on that came yeah tell you what I got spoiled with having the screens up here for replay all the time legal man downfield that'll work too replay of the down 22 seconds so clock should start though right right as they place he should be able to run it if the tackle made in bounds I don't know what they're going to motion here [Music] 21.9 One play here probably takes you to the half so you just got to try to tackle in bounds that's the biggest part here clock does roll clock does start so this might be the last play of the first half trips to the right side last play was four verts they just dumped it down to the running back 10 seconds now they do get the play off throw it over here to Mims who gets up to the 12 I was just about to say you're going to have to watch Mims for sure stops the clock at 7.6 just ran a quick five yard hitch route and got out of bounds the top two receivers for the commanches hardles hulleman 694 yards 16 yards under reception and then Omar like we said 586 for 23 yards a lot of guys who are going to be able to down field yeah four leads the team and catches and he just plays that slot I bet he doesn't run downfield very much he catches a lot of Bubbles and arrow routes 83 yards ahead of him number four makes the catch trying to get out of bounds and he does gets up to the 24 it's going to be a first and 10 with three seconds to go with the re Zion Taylor the quarterback like Jared mentioned earlier today 2,29 yards I don't know if those are slinging it deep just catch shouldn't letting them run first and 10 from the commane 24 yd line 3 seconds to go only thing that would maybe make another play there's a defensive penalty trips to the right side running back left Eagles bring pressure going to be caught we just got to make a tackle within the next 75 yards good job cam janick fighting off the block making a great play send it the half that takes us to halftime in the first round of the class 4A ihsa playoffs Eagles Trail it 2210 they get the ball coming out of half I think it's a 15minute 15minute halftime we're going to run to a commercial break we'll let it run for a little bit and then when we come back we will talk the first half and hopefully get things figured out this second half right here on kchf [Music] he [Music] n [Music] ch [Music] now [Music] you [Music] there [Music] a [Music] see [Music] oh [Music] [Applause] [Music] we [Music] oh [Music] for [Music] w [Music] [Applause] [Music] the Columbia quarterback Club is excited to host a reverse raffle going on now the raffle consists of 300 total tickets being sold for $10 per ticket contact any quarterback Club member to purchase your tickets today first ticket drawn gets $50 50th ticket gets $150 and the last ticket gets $300 tickets are drawn at the chicken and beer dance February 1st 2025 at the Columbia American Legion are you a sharpshooter trying to get some meat on the table for the upcoming holidays or maybe just someone lucky who always seems to buy the right raffle ticket well the blue J meet shoot is the place for you the annual meat shoot is Saturday November 2nd at the Columbia American Legion from 11:00 a.m.

chest wow Chester is 8- one and they're the seven seed there is no 9 and0 seed out of the 2A bracket Class 5A uh three seed Mohammad Seymour leads shg 73 at half 3A roxan will be hosting against tono Unity tomorrow at 2:30 Nashville is the number four seed hosting Stanford Olympia at 230 as well New Berlin pretzels played them a couple years ago they get the seven seed looks like Collinsville went down 5413 [Music] a Poria leads 2218 in the second quarter 4 a in our bracket Cole City Le or is tied with Johnsburg 77 Williamsville leading Carlinville 210 at half Princeton vers Oregon listen to that wow and Edwardsville is an 8A School playing Elmhurst York and they're getting their butt beat Edwardsville is a 19 seed six and three York is seven- two the number 14 seed that's the biggest school in the area for 8A then you go down to 7A already a final in 7A Chicago Mount carel winning 5614 anybody else in 7A from around this area Collinsville 5414 like you said that's the only other seven A's from down south you look at the maps for the seven and 8 a and Columbia makes a 10-minute drive to come up here you go to seven and 8 a Edwardsville and Collinsville the only two they got to go up to Chicago 6A East Side will play Springfield High tomorrow at 2 pm in that 6A bracket and that's the only Southern 6A school so Jared let's talk a little bit we got four minutes before this second half Eagles get the football coming out you're right there you're where you want to be couple missed opportunities but all in all you got to be pretty happy besides two drops you got to be happy with the first half yeah and you said it earlier it kind of reminds you of the shg game a little bit I mean cuz we at at that half we were in the game we were two plays away from winning or being in the lead at halftime um today we're two plays away from being in the lead exactly but I I just think the the coaching staff just I I think they're happy with that first half um you can't really be yelling at your kids down 12 I mean they've done everything they can to put themselves into this position only down 12 against a very good um Kia team um but yeah we get the ball coming out at half so hopefully we can I mean I don't know if we want to take a lot of time off the clock but you're going to have to score at some point I don't know if coach Warner wants to keep throwing it down field or if he wants to keep it on the ground and use that clock and now this is a time like you said the clock's really not on your side yeah there's 24 minutes of football left but that's the 24 minutes that could go away in a hurry so you can't let it get too far out of hand yep I guess I missed the three minute extended time so we're down to 5 seconds before this uh halftime gets over with thanks for listening again on kchs presented by the Columbia quarterback Club they got their raffle chicken and beer dance uh a little bit of everything going on tomorrow the Blue Jays the little brothers they have their meat shoot going on up at the Columbia American Legion I believe that starts at 11:00 a.m.

until the fun is over outdoor shoot starts at 11:00 a.m. and the Raffles inside start at 12:00 noon 12 16 and 20 gauge shotguns are allowed at the shoot but make sure you take those sedge barrels and Scopes off house guns will also be available as well food and drink will be there for purchase and the playground is right outside so there's something to do for all ages so bring the entire family up we will see you at the Columbia American Legion November 2nd at 11:00 a.m. to help support the Columbia Blue Jays welcome back to kchs presented by the Columbia quarterback Club TJ said that he wasn't a football player but you know what based on this picture here looks a lot like Jason Whitten for the uh Cowboys yeah you don't even know who Jason Whit is of course I do oh you're a fantas I love football I just didn't play I'm 52 now what do you think I was in high school I guess I'm big fer Jake Ferguson baby who's that they're tight end now who am I uh you can be um you can be I don't even have a name who am I who's number I don't know number 89 it's TI tight endes isn't it yeah oh that might be sh maker Luke shemer oh yeah you can give me any name you want watch let me look it up for you all right you do that let's talk a little bit about other teams in the area that are playing the playoffs we got Redbud here tonight watching us and uh so nice for them to come up obviously waterl Taylorville dang it he's 86 86 you almost had it so you got Red Buds up here watching us now Dupo and um who's playing Al alof are playing out score was 48 nothing right before half alof and you said the quarterback and running back was hurt for dupa I believe so yeah alov I think might win the state championship by close to 40 points yeah I would agree so let's go to two or their 1A do we have anybody else that we know in the 1A that would be from around our area we'll both look them up here real quick see here we'll go to 2A as well try to look them up at the same time vandelia leads uh 347 at half that's somewhat close tomorrow at 300 p.m.

with the inside Raffles maybe it's 12 I don't remember off the top of my head now one of the Raffles starts at 11: one of them starts at 12 noon so make sure you head up to the legion and support them that's one of their big fundraisers we had vice president Jason Stapleton on earlier this year so make sure you go support them and he just bought me a bag of popcorn coming in clutch Mr Stapleton D make sure you support all of our sponsors we thank them all we wouldn't be able to do it without them so make sure you go support them as well TJ one half of football you left potentially on the season what's your message to the guys now well I think they should uh be proud that they're in the position they are I don't think the score reflects how the game's been going and I think they uh I think it gave some confidence and hopefully couple quick scores and let's see what happens we'll see what happens here as the second half is underway good kick this time penalty flag on the play it was caught by Jay Nelson going to be a false start on the kicking team come back going to kick from the 35 yd line we have a false start on Kam that of back him up five I think you get a score here I think the winner of this drive wins the football game think a score here you start getting little momentum score and a stop score again you're in the lead it's that easy what did I say earlier this year I said one of those the winner of this drive and I was wrong what game was that it's right in the middle of the Season Roxanna maybe yeah I don't remember now I'll have to go back and rewatch all the games see I can figure out weren you doing that this week I did I tried to make a highlight video and I couldn't get canva to work right going to be picked up at the 30 yard line Janet going to the left side our sideline gets to the 40 keeps his feet moving going to get brought down finally at the 43 yeah I had I watched every game cut them all got the footage started making a highlight film and I didn't like how they looked so I wasn't going to put the product out maybe throughout the year we'll have them on the quarterback Club Facebook page you like I said earlier we'll see what uh formation we want to come out in that first drive we had after the onside kick first minute of the game picking up four or five yards of play on that little eye formation that we set up looks like the eagles are going to go in that eye formation no vaguely went up to the line of scrimmage he steps back it's going to be shotgun double tight way tight pistol back is going to be Hicks motion man Nelson and fake it to him up the Middle with Hicks gets to the original line of scrimmage maybe loss of one on the play actually second and 11 not a very good play coming out a half we were hoping bringing somebody in motion there we've been running it pretty much all night either giving it or Mason keeping it trying to go up the middle that one didn't work so the Eagles still gonna keep working the clock here going in a huddle up to the line of scrimmage now kokia has a safety playing about 10 yards deep everybody else is within five yards of the line of scrimmage trips right bunch in tight as well High snap brought down by vagley Jace puts his foot in the ground tries cutting back up field might have gained two yards third and long for the Eagles big hit there that Jace just took third down and for the Eagles red is blocked good tried cutting it up field she not able to squeak by two of the commanches back there third third and 10 from the 41 yd line eagles need the 49 for a first and 10 trips right Bunch tight single receiver out wide looks to be Jace running back cam janick to the left side of vagle who takes the snap looks right now he comes across number 13's in his face he throws it down deep it's Hicks at the 25 and he dropped it ball goes incomplete another beautiful ball by Mason with a lot of pressure in his face too and rolling on rolling to his left side had to kind of turn his body all the way around just to get rid of it number 17 was there on he might have knocked it away it did look like it hit Hick's hands though it's what it's what all the coaches always used to tell me I hit your hands you got to catch it as a quarterback I appreciate that statement Eagles are going to have Coupe on the right side of vagle protecting he runs to the left he's going to try to go for it he's going to go for it get a 50 he needs a 49 he Dives for it we're going to see where he puts it I think the official gave it to him him great play Mason vagle great call you got to take chances if you want to win these kinds of games and you gain of 11 first and 10 for the Eagles and if you don't get that you give them the ball at Midfield there you're in a tough situation there so great job to reverse field give it to him good job Mason vaguely On The Run first and 10 for the eagles they only had one guy on that side we had to make one little block but he was able to get off it they met right at the first down marker but Mason Dove about three yards to get it great job great awareness pick up the first down 10 minutes and Counting here in this third quarter Eagles Trail by 12 see if we can get something going kaban tried to get a guy on late decided to pull him off and I'm glad they did he would have been a load in the middle empty back field now doubles to the right side looks like kahook is going to yeah they have too many on for they have 10 I think it didn't have enough can hear timeout coming from about the 30 yd line then he had to run down towards the 40 or 45 just to have the ref recognize him that he wanted to time out who's the head coach I can't tell out of kahok is Staff here they all run up all talk just as much doia coming out probably got 50 or 50 guys on the sideline here Columbia came out tonight I had it written down here seven seniors 15 juniors 12 sophomores and eight freshman 42 on their sideline all together this sound system here yeah the Bas unreal yeah of course we are only 10 ft away from the speaker well you can like feel the base though like it's like shaking that's when you know it's real when you feel it can feel it in your chest ball to the left hash into the boundary Eagles going to have trips left motion man will probably be Nelson from right to left there he goes to the left side into the boundary and gets absolutely blown up loss of five blows up what a play there by number 13 He Got Back In a Hurry that was fast now it's going to be second and 15 for the Eagles and again when you get little momentum going can't let that kill your drive nine minutes Inc counting here opening drive of the second half second and long now see if we can just try to make it into a manageable third down under nine minutes here trips to the right side vagle good blocking there out of the evils lineman now he's going to scramble runs from right to left he gets up to the original line of scrimmage low his shoulder gain an extra two third and three good play Mason vagley once again real estate brings up a third down Mason a little the banged up after that play but definitely going to stay on the field Mason doing a great job of reading that there's nobody open and able to get that get downfield put his head down picked up about 14 there that's what you want manageable third down third and about three try to get him to jump off sides here ball on the 42 we need the 39 going to go heavy under Center H mill on as you're tight end to the right side hard count doesn't work bagle takes a snap toss to the right side good blocking gets to the 38 yd line is Jay Nelson First and 10 750 to go ball at the 38 Eagles making a little noise over there keeping this drive alive already over four minutes off the clock here in this first or the second half see if we can keep that going keep the ball out of their hands and try to punch one in here and make it a one score game because then Anything Can Happen cam was on the right side they're going to move him over to the left now tight end right is going to be Hudson Bryant an extra tackle to the left side overloading that left side which is where Nelson's going to motion over to going to be a quarterback play action down the middle of the field we got Hicks at the five it's caught he's going to get down to the one yd line first and goal from the one after a 38 yd reception to Logan Hicks and look and it looked like Mason overthrew him and he made the hardest probably the hardest catch of the night just get in the end zone right now you don't need to worry about the clock you got momentum going koki is walking back to the line of scrimmage yeah I'd get on the ball and run that yeah just get in there even a little QB sneak W the middle like we saw earlier on a fourth and short Mason was able to pick it up might have been on Third and short but 645 now Columbia inside the one Eagles going slowing it down first and goal from the one 630 under Center is vaguely no fumbles here please turn around toss it to the right side good push out of the defensive line lost about two I'm going to go dive weak here I think on first down there you try to catch him off guard and just Mason snap it whenever you want and try to get the QB sneak there but try to get it in Jace's hands here half the quarter gone and that's what you want if you're the Columbia offense but still down 12 here got to punch one in here my bold statement winner of this drive wins the game come on Eagles same formation Kia stepping up looking like they're showing Blitz out of the weak side of the formation which is to our left bagely under Center turns around counter met right away right into that Blitz good play call out of kokia on that defense right there coach Horner Burns a timeout 5:30 man going to be another loss of three on the play brings up third and goal from the six ah when you got it inside the one there you have to score great job sniffing that last play out though by KIA so instead of Eagles going dive weak we tried to go counter to the left side which still okay with it but when you see those blitzers there it didn't look good from the start there reminder super sectional soccer tomorrow 11:00 a.m.

chest wow Chester is 8- one and they're the seven seed there is no 9 and0 seed out of the 2A bracket Class 5A uh three seed Mohammad Seymour leads shg 73 at half 3A roxan will be hosting against tono Unity tomorrow at 2:30 Nashville is the number four seed hosting Stanford Olympia at 230 as well New Berlin pretzels played them a couple years ago they get the seven seed looks like Collinsville went down 5413 [Music] a Poria leads 2218 in the second quarter 4 a in our bracket Cole City Le or is tied with Johnsburg 77 Williamsville leading Carlinville 210 at half Princeton vers Oregon listen to that wow and Edwardsville is an 8A School playing Elmhurst York and they're getting their butt beat Edwardsville is a 19 seed six and three York is seven- two the number 14 seed that's the biggest school in the area for 8A then you go down to 7A already a final in 7A Chicago Mount carel winning 5614 anybody else in 7A from around this area Collinsville 5414 like you said that's the only other seven A's from down south you look at the maps for the seven and 8 a and Columbia makes a 10-minute drive to come up here you go to seven and 8 a Edwardsville and Collinsville the only two they got to go up to Chicago 6A East Side will play Springfield High tomorrow at 2 pm in that 6A bracket and that's the only Southern 6A school so Jared let's talk a little bit we got four minutes before this second half Eagles get the football coming out you're right there you're where you want to be couple missed opportunities but all in all you got to be pretty happy besides two drops you got to be happy with the first half yeah and you said it earlier it kind of reminds you of the shg game a little bit I mean cuz we at at that half we were in the game we were two plays away from winning or being in the lead at halftime um today we're two plays away from being in the lead exactly but I I just think the the coaching staff just I I think they're happy with that first half um you can't really be yelling at your kids down 12 I mean they've done everything they can to put themselves into this position only down 12 against a very good um Kia team um but yeah we get the ball coming out at half so hopefully we can I mean I don't know if we want to take a lot of time off the clock but you're going to have to score at some point I don't know if coach Warner wants to keep throwing it down field or if he wants to keep it on the ground and use that clock and now this is a time like you said the clock's really not on your side yeah there's 24 minutes of football left but that's the 24 minutes that could go away in a hurry so you can't let it get too far out of hand yep I guess I missed the three minute extended time so we're down to 5 seconds before this uh halftime gets over with thanks for listening again on kchs presented by the Columbia quarterback Club they got their raffle chicken and beer dance uh a little bit of everything going on tomorrow the Blue Jays the little brothers they have their meat shoot going on up at the Columbia American Legion I believe that starts at 11:00 a.m.

Eagles Take on the bullets of Williamsville make sure you head up to the Columbia multi-purpose field I believe it is $9 if you pre- purchase your tickets it is 10 at the gate so get up support the Eagles one win away from going back to the state tournament once again and the sectional play for volleyball will be going on from ston as your lady Eagles will be playing the host ston on Tuesday winner of that game will go on for the sectional Championship on Thursday hopefully we're talking about a sectional championship and state tournament Run for the soccer team next Saturday whenever we host a game in the second round of the playoffs for football vaguely looking to the left side a little whip rout by Coupe throws it into the ground incomplete fourth and five from the five kick it here I don't think so you got to score a touchdown yeah cuz if you kick it that puts you down by nine I think you need points I'm going to go hard count try to get a couple extra yards out of [Music] it don't let this be one of the missed opportunities here if you're the Eagles here we go Eagles fourth and goal from the five let Mason be an athlete you know kahok is probably going to be bringing pressure he's got to figure out where from hopefully they show it somewhere it doesn't look like they're showing any pressure just four down linemen that's all they bring vaguely steps up throws it high incomplete turn over on Downs come up the fourth and goal from the five that started started as first and goal from the one like like you said didn't bring pressure on that they just four guys did all they needed to like you said let Mason be an athlete I think you roll him out there and let him make a decision with with his feet or with his arm but it's kind of hard when you're inside the five and you got to roll out you don't know what routes to really run their route Concepts cuz everything's kind of scrunched together together but yeah I think I like Mason using his legs a little bit there and forcing the defense to chase after him he's done a great job all night Eagles six down lineman this time going to bust it outside as the running back good job Mason vagley from the three throws him backwards down to the two they're going to give him forward momentum up to the four wow they give him the four good job Mason running the alley going to be a loss of one on the play looked like coup tried to blow it up got kicked out a little bit but Mason out of nowhere kind of got St stiff armed around like the three ydd line pushed them all the way back into the end zone but forward progress to almost the 5 yd line GOI goes back to the shotgun formation motion man comes across the formation sets up quarterback to the right side just a quick Arrow incomplete intended for only om AR Mims Jr on defense jce Nelson third and 11 get off the football field defense starting to get a little chilly up here look like 13 and 34 come off they're two Speedy guys four and 15 check back in two of their top three receivers thir on the trip side to the Columbia sideline ball is on the left hash clock stopped at 434 need a big stop here if you're Columbia trips to the right back running right side running back left quarterback looks right now he's coming back across checks it down to number one got to make an open field tackle we're not able to gain of 15 20 spins out of bounds ball at the 24 yd line gain of 20 first and 10 for the kames and that's enough for kames first down and if you look at our defense we've been in the right spots all night they're just making making bigger plays Jace was there probably had about five six yards to go to first down made him Miss able to pick up first down first and 10 ball in the right hash trips to the left side running back right number 27 I don't think we've seen him yet tonight play action quarterback's now going to have to run he football's on the ground I think the Eagles recovered no we did not quarterback fell on it definitely a broken play there receiver was like running a bubble route but quarterback didn't want to throw it to him so decided to try to run it on his own just dropped the football in the back field loss of about seven maybe eight like I said number 27 went on the field for the first time he's a sophomore number 27 just came off the field too big loss trips to the left side quarterback looks to the right screen real quick job Coupe Eagles blow it up gets to the outside we lose contain that's all right vagley makes the tackle gain of 10 third and about seven could have been held on that play good job blowing it up and slowing it down trips to the right side running back right Eagles standing about seven yards deep on defense three down linemen two linebackers Mason's playing up as a safety though kind of like a deep linebacker very deep linebacker dokia moves some guys around on the formation still trips to the right side quarterback looks right throws a little snag route gets it complete Mims Jr stays on his feet the re AC the middle gain of about 15 first and 10 up the 43 yd line because we're playing so far off it's easy to just kind of run five yards on the field and turn around quarterback's going to have it right there that little hook to curl area has killed us all season long so if they watch that on film good job there kokia all year we've been beat in that area that are double moves it's all it's been doubles two minutes to go here in the third quarter pistol back running back is going to fake the handoff good good job there K muskot misses the tackle but it's only a gain of one could have been a loss of two but good job not falling for the fake and not letting go ball now at the 45 yd line like quarterback slow to get up quarterbacks injured on the play We're going to run to a commercial break while they tend to the injured quarterback and when we come back hopefully we're talking about an Eagle Stop on defense on kchs seven Taylor [Music] Zion Taylor the quarterback is the injured kamane he comes off the Freshman sens sensation comes on Nigel Griffin seven for seven on the season talk about a perfect passer rating there it is right there 158 doubles running back pistol back straight a little bit to the right side quarterback turns around hands the ball off up the middle gain of about five third and three Zion Taylor comes back on number seven Zion Taylor checks back in the game another injured kamanche on the play that's the running back number eight now I guess we'll send it to another break this one looks like he's a little bit more pain than another the other one so we'll be be back right after this [Music] welcome back number eight corante walks off the field under his own power makes his way over to the bench and like TJ said you're starting running back out on a third and three now we got to take advantage of it third and three trips to the right side running back right need the 46 number seven again hook to curl area Omar Mims Jr Omar Ms J the reception good for 15 yards first and 10 for the commes first I don't think they've made a deep really a deep ball all night besides the one that Mason had to throw him out of bounds and we got a penalty on but everything's been from from the probably the line of scrimmage only five seven yards down field so just got to take care of that trips to the left side now ball at the 34 yd line 28 seconds they're going to get the play off run it to the right side good job by the Eagles swarming to the football gain of four Owen man's going to come on I think it might be the end of the quarter here see what kokia decides to do and that's where it hurt you if you're Columbia you took six seven minutes off the clock with no points Kia gets a snap off with two seconds to go they're going to have enough for a first and 10 Cortez Rose Cortez Rose gets down to the 13 that takes the into the third quarter it comes back Eagles are got one quarter got to make a stop got to start with that if they don't the season's over your 11 seated Columbia Eagles Trail the sixc Kia manes 2210 we'll be back with the fourth quarter on KC kchs right after this [Music] he [Music] welcome back to fourth quarter action in the first round of the ihsa last 4A football playoffs Eagles Trail 2210 got to make a stop here go is now going left to right ball on the 14 133 yard line we were just talking and kind of watching it's a dance party up here they got security guards dancing the players are dancing Jared was dancing oh I'm always dancing I wasn't going to say it on there but you got moves Jared thank you appreciate it I didn't say they were good moves I just said you got moves well thank you appreciate it going to have two running back this time pistol back is standing about eight yards deep turn around fake it to him quarterback's going to throw it out to number four good job by Jace running over the stalk blocker but the athletic ability out of number four hardles homman takes it into the end zone8 1140 and counting in the second fourth quarter that is just explosive speed I mean Jace ran over the would be stalk blocker and we're and he's there to make tackle but just too much speed and we all talk about how fast Jace is yeah that made Jace look not fast K is going to go for two again currently lead it 2810 quarterback turns around hands it off Gets behind his lead blockers is the running back trying to push him in Eagles trying to push him out blow the whistle blow the whistle nobody knows where the football is blow the whistle what's the call touch them how do you know that he's in blow the whistle and theion is good hey I'll give both teams credit there that was a good stalemate Eagles good job trying to shove him back good job kokia trying to shove him in that was a good stalemate there at the line of scrimmage so that takes the score on the Cory Pharmacy scoreboard 30 the Eagles 10 speaking of Cory Pharmacy thank you to Paul and Cory Pharmacy for donating all the waters all season for pregame meals and thank you to Mark Furlow for supplying all the liquid IVs to the boys before every game don't forget our pregame sponsor was brought to you by Campbell security he donated binos tonight and to all of our pregame meal sponsors all year long we appreciate that like I said we'll try to get that going again next year it's a pretty good thing that we got going now so hopefully we need a meal for next week hopefully need a big play here tell you what take it back do an onside kick score again you're right there three-score game now ball down the middle of the field going to be oh my gosh fumbled by Logan picks it up 25 he goes to the right side 25 to the 35 40 out of bounds near the 45 yd line Logan Hicks put on the afterburners [Music] there gets up to the 45 yd line I think now you're done worrying about trying to control the clock if you're the Eagles you're going to your normal spread offense yeah now you you can't worry about the clock now you got to score quick fast as possible this is where it's good to have a two-year starting quarterback a senior starting quarterback take control of the the Huddle take control of the line of scrimmage and try to rally the troops here with them Mountain ahead of you double tight moved inside vle standing in an empty back field by himself at the 40 yd line motion man Jace fake it to him up the middle as Mason himself spins out of one tackle gets enough for a first down gain of 11 first and 10 for the Eagles from the kamanche 44 yd line doing a great job like I said earlier getting up field like I don't think I've seen it this well all season to be honest following his blockers up the middle and the line's done a great job considering their size absolutely you've got to go we are still in a huddle we just now broke the Huddle first and 10 from the 44 now under 11 minutes to go Motion man Jace fake it to him up the middle goes Hicks running behind it pads gain of five second and five they're going to move it back to the 40 so it's going to be a second and six trying to get these play calls in quick takes a little bit more time when you're in that huddle compared to when we're in the spread and you're already get up to the line of SC lined up trips to the right side ball shaded to the right side of the field running back right fake it to him boot quarterback throws it to Thompson got a wall of blockers ahead of him comes across the field stiff arm fighting for a first down he gets it first and 10 good run Keegan Thompson gain of seven gets it to the 33 by number Z an moris mean stiff arm by Thompson took him to the ground runs with a lot of power number does just over 10 minutes to go Eagles getting to the huddle once again ball at the 33 need to get in the end zone so you're down 20 right now you score eight you got to score three times no matter what trips to the right side tighten left motion man Nelson to the right gets over behind his blockers good job there by Logan getting downfield kase musku was there gain a second seven second and three PS is real EST estate on the play Ren Zappa second down and six for the Eagles Jared mentioned earlier that the fans were on the track and they kept itching forward yeah they're on the tur on the tur now they're going to be on the field at some point empty B Back Field doubles tight to the right side motion man Nelson from left to right quarterback keeps it with the play action runs to the outside has enough for a first down keeps his feet moving spun in three circles gets to the 20 yd line first and 10 for the Eagles the the ball carrier picks up another Eagles 47 now and if you want any chance you have to score here if you want to win this game I know it's a hard ask but I've seen crazier things happen first and 10 from the 20 I'm taking a shot to the end zone right now I think I am too coach stump just stood up so it might be coming see him standing for the excitement motion man Nelson to the left side quarterback's dropping back is vaguely he's going to have to scramble now got a guy coming from the backside loss of five Mason was looking to the end zone he had Hicks back there I don't know if he was open loss of five yeah Mason just had no time there after the roll out not any time to get out of the pocket going be second and long now 743 left in the ball game second and 15 I think I go for an end zone shot again maybe not you need a third and manageable I guess single receiver split out wide is Keegan Thompson to the left side bagley's going to send Nelson in motion it's going to be the counter play good job staying home for Cahokia gain of four third and 11 we have a big third down for the Eagles brings up a third down 12 for the Eagles definitely four down territory if you're the Eagles seven minutes to go in fourth quarter action B on the right hash Eagles break the Huddle trips to the left side empty backfield Hudson's your tight end to the right cam now is going to come over going to be doubles to the left Cam's your single receiver I like Logan on a corner R here fake it double move middle of the field Hudson Bryant wide open into the end zone good for 22 yards we have talked all year long about TI end and sneak them out and we save it for week 10 penalty on the play roughing the passer doesn't matter touchdown Eagles a beautiful ball out of Mason once again caught by Hudson in the middle of the field makes the score 30- 16 you're still in the ball game here especially if you make this makes it a 13-point game he going to have to get a key stop I don't know if you think about onside kick I mean I know you got it the first possession of the game but I send it deep I think I do they keep scooting up all the time now they probably got some pretty good athletes back there try to kick it whether or not prob they do have some athletes back there all starts here though Cunningham to do the kicking snap Place kick missed it push it left oh sneaks it inside that left upright and it's good I thought that went left not even close that was right inside that ight I don't know about that so that takes the score toia 30 Columbia 17 629 to go on the clock cheerleaders overdoing their push-ups I think that's 34 now on the night for the cheerleaders so now I'm going to see I mean you got Omar Mims Jr back deep and ail and DOW we said his name a couple times number two with the okay okay now you can really think about it with the roughing the passer it's a 15 yard penalty kean's going to set the kicking te down at the 45 I tried to kick it at like the off to the side a little bit maybe it bounce around for a little while yeah I don't mind that either see what coaching staff wanted to do here are going to onside onside kicks it again bouncing around and they got it Kia got it covered by the commes first guy 14 went right between his legs did touch him Ball's bouncing around right by the numbers on the 35 over there it's a chance you got to take I love it better field position than what we've had on the kickoff and that's what I was saying you know you're kicking from the 45 yd line now who cares we got to give props to Keegan too on these two two great onsite kicks I mean he's made two of them Miss basically so now now you're hoping for a turnover or scoop and score or pick six something to make this a one- score game quarterback hands the ball off up the middle good job there Owen Mankey making first Contact then it looks like Corbin got in along with Keegan Thompson gain of five Donald pick up five on the play brings up a second down and five for the kames clock not on our friend or not on our side man it's not our friend either trips to the right side three down lineman three linebackers for the Eagles quarterback takes a snap turns around play action going to be caught by number four on the outside good job jaay keeping contained keeping it to the outside forcing it out of bounds they're going to say that he stayed in going to be short third and two call a timeout if you get a stop here I mean I think you do anything you can anything that you might have put in in week four that you didn't think would ever work I think you just throw everything on the line here I mean you got 530 left in this ball game everything in your playbook I would throw it at him five down linemen two line L backers three linebackers no safety in the game if I'm kahok I might even take a deep ball chance here with no safety quarterback moves running back to the left side they're going to put mims in motion he goes to the right side good job making a hole for kokia penalty flag on the play and we got the mustard on the lettuce mustard on the lettuce man I wish I could think of that faster holding on the commes bring it back under 5 minutes now Columbia needs a big stop here just for a chance we have a holding against the commes that'll be coming back to 10 yard penalty so now it's going to be third and 12 now for sure if you get a stop I'm calling timeout bad thing is you only have two didn't get to see where the hold happened they're going to take the snap at 4:30 if they want to run it all the way down to end of the play clock quarterback under Center doubles tight going to be reverse coming at us this way good job by the Eagles now we got to make an open Play field and we do good job Keegan going to be stopped back to the original line of scrimmage Timeout on the field Eagles 423 huge play there out of the Eagles good job not falling asleep for Keegan thought the ball was going One Way full Sprint to this sideline makes a great play on the ball it would have been nice tackle him out of bounds save your timeout for the offense but still great job All Around by the defense there to try to get your offense back on the field thanks for sticking with us here tonight after technical difficulties we got it up and running and it's been an exciting one this is kind of the outcome that I thought I thought we had three outcomes that could have happened and this is the one that I was really banking on happening 60 to nothing now alof leads Dupo and they cannot be a 1A school anymore number 18 is your punter Pierre Taylor three punts for 109 yards averaging 63 yards per punt he's punting from his 20 hit that should you know that song Come On Alex haven't known a song yet oh Eagles Try to block it not able to get back there bounces at the 45 gives a commane block or bounce and it's going to be down at the 31 well give yourselves a chance here only down 13 going to need couple big plays going to have to score early yeah I know a song finally coming from when TJ was probably in diapers 1970s oh my this song yeah I don't know no this isn't the 70s no this was like I was in my 20s but I was probably still in diapers you're in your 50s now in your sing diapers I need him again what year is this song Oh 85 Thunderstruck 1985 no 94 yeah I think it was lat 90s never heard a ' 90s song that I liked those are considered oldies now oh okay 1990 Eagles offense out on the field Trail it 30- 17 412 to go in the first round of the ihsa class 4A playoffs trips to the right side running back right vaguely play action throws it looking for the Deep move throws it to the middle of the field and it's going to be incomplete Mason got rocked again pass nearly right as he let go of the ball a little hurricane action there second down and 10 for the Kam I mean for the Eagles Falls incomplete stops the clock 404 second and 10 from the 31 Eagles got 69 yards to get in the end zone you're down 13 so you don't need to worry about going for two just got to get in the end zone tight end left doubles to the right motion man Hicks play action bootleg coming across the field oh gosh back to Logan who catches it at the 25 defended by the Kam defense loss of six on the play and that be a l of on another Miss block by The Eagles there brings up a third down that play worked earlier to Hicks but on that one nowhere to go had a guy in his face right when he caught the ball and tried to run up field third and about 16 from the 25 see what kind of trickery Eagles got here trips to the right side C janick is your running back next to vagley to his left ball on the left hash four down lineman vagley looking to the right turns throws it high incomplete intended for number 13 Keegan Thompson Pass is incomplete brings up a fourth down four 15 for the Eagles for the Eagles Here season on the line on this play I think look like Aaron P going to come in as an extra receiver little bit more speed than janic on the outside most likely going to be empty formation if I had to guess F let's some onth it is going to be empty trips to the right side doubles to the left and they're playing the stick safety right at the 41 one where we need to get toter press really nothing you can say on that play number 13 the baller man he's good he's a problem he's a problem miy had no chance off the edge that dude was moving turnover on Downs wow that kid was scooting around the corner rounda for playoff so turnover on Downs comman take over at the 26 yd line 305 remaining it's kind of early to call that didn't it moner just said they're moving on to the second round I think so too but only up 13 you never know scoop and score changes the game here come on bad snap turn around hand the ball off up the middle gain of two clock's not on our side here we see you baby great fight by The Eagles tonight though been in this game the whole time from the very start getting that onside kick going down getting a field goal early if you need to call your RS please call your RS just going to hand it up right up the middle again number eight it looks like going to be close to the first down maybe a yard short going to be third and one maybe two two minutes left talk clock still ticking here looks like kahok is just going to keep running the ball here and put this one away third two get a stop here you burning the timeout Jared got two one left clock I mean you got it might as well use it might as well looks like the kames will be advancing to the second round of the ihsa class 4 a playoffs going pressure up the middle it's going to be picked up as is the first down and that's going to do it Ki is going to be able to run the clock out what a game by The Eagles I think it was a good one you look at two dropped balls I think that's your difference right there those are two you know one in the end zone one would have got you down there I think we had another one that could have been disrupted good game by the Eagles all the way around though I think the fact that nobody gave them a chance and fought till the end was a good game yeah I think the defense did a great job tonight you gave up well you take away a kick a kickoff return and then him reversing all the way field or inside the 10 probably ran 53 yards just to get in the end zone yeah what I mean maybe more yeah heck I mean good luck guys what a great game I mean like you said TJ nobody gave Columbia a chance whatsoever and the Eagles made it you got to look down you got to talk about our seniors these seven guys good job some of you guys playing football from Blue Jays all the way up to today thank you to those seven seniors raising the bar not giving up Mason Hudson cam Aaron hover and Hicks good job you guys guys were a lot of fun to watch especially having an year like last year where you were two and seven and down and then you bounce back this season get to the playoffs and you have to play a Kia team who's pretty darn good uh I mean you got to be proud of this team and proud of the moment and proud of everything that they went through this year not even this year but their whole football careers yeah and we had a rough year I mean you talk like you said you you go back to week two nobody ever expects any of that to happen great job battling through that and then all throughout the season as well so good job to every budy on the field and then you take the other uh 35 guys who are dressing tonight you guys got to take this feeling you got to build on it next year give more motivation yeah you got 15 Juniors that'll turn out to be seniors next year so take this feeling Eagles fall to this one 30 to 17 of the commanches congrats to the commanches and good luck they will play the winner of waterl and Taylorville which will be played tomorrow and uh good season by The Eagles all the way around I think like you said going from 2 and seven to 6 and four you can't hold your head yeah I I agree um I think overall uh great season fun season um but like you said a lot of those younger guys I mean walking off the field you got to think you were in you were in the game you were in the game the whole time so you just got to know in the back of your mind that uh all it takes is one or two plays and it's a game of inches we say it all the time but um all it takes is one or two plays that can spread a game wide open and that's kind of what happened tonight with two drop passes on our side and then a kick return and their little razzled Dazzle inside the 10 I mean so that was pretty much that was pretty much it well thank you everybody for making this season happen like I said Columbia quarterback Club couldn't have done it without you we appreciate it Josh and TJ Josh running the computers when we lost service tonight I had no idea Josh turned around and said we need to figure it out that's why you're here thank you Josh for being with us TJ hope to have you back next year filming with us once again to all the volunteers who make home home games happen from the administration blue crew you guys did a great job all year on all sports but thanks for coming out the guys on the Chain Gang the guys up in the booth um just everybody broadcast all the meal all the meals that we're taken care of this year the staticians Howie shy you guys have been doing it all all along thanks for doing it as well and uh we'll see you again next year we might be doing some basketball games we're talking a little bit coach sandstrom's been talking hopefully we'll be be able to bring you some basketball games of some sort thanks for listening to kchs we'll see you next year go Eagles baby [Music]

with the inside Raffles maybe it's 12 I don't remember off the top of my head now one of the Raffles starts at 11: one of them starts at 12 noon so make sure you head up to the legion and support them that's one of their big fundraisers we had vice president Jason Stapleton on earlier this year so make sure you go support them and he just bought me a bag of popcorn coming in clutch Mr Stapleton D make sure you support all of our sponsors we thank them all we wouldn't be able to do it without them so make sure you go support them as well TJ one half of football you left potentially on the season what's your message to the guys now well I think they should uh be proud that they're in the position they are I don't think the score reflects how the game's been going and I think they uh I think it gave some confidence and hopefully couple quick scores and let's see what happens we'll see what happens here as the second half is underway good kick this time penalty flag on the play it was caught by Jay Nelson going to be a false start on the kicking team come back going to kick from the 35 yd line we have a false start on Kam that of back him up five I think you get a score here I think the winner of this drive wins the football game think a score here you start getting little momentum score and a stop score again you're in the lead it's that easy what did I say earlier this year I said one of those the winner of this drive and I was wrong what game was that it's right in the middle of the Season Roxanna maybe yeah I don't remember now I'll have to go back and rewatch all the games see I can figure out weren you doing that this week I did I tried to make a highlight video and I couldn't get canva to work right going to be picked up at the 30 yard line Janet going to the left side our sideline gets to the 40 keeps his feet moving going to get brought down finally at the 43 yeah I had I watched every game cut them all got the footage started making a highlight film and I didn't like how they looked so I wasn't going to put the product out maybe throughout the year we'll have them on the quarterback Club Facebook page you like I said earlier we'll see what uh formation we want to come out in that first drive we had after the onside kick first minute of the game picking up four or five yards of play on that little eye formation that we set up looks like the eagles are going to go in that eye formation no vaguely went up to the line of scrimmage he steps back it's going to be shotgun double tight way tight pistol back is going to be Hicks motion man Nelson and fake it to him up the Middle with Hicks gets to the original line of scrimmage maybe loss of one on the play actually second and 11 not a very good play coming out a half we were hoping bringing somebody in motion there we've been running it pretty much all night either giving it or Mason keeping it trying to go up the middle that one didn't work so the Eagles still gonna keep working the clock here going in a huddle up to the line of scrimmage now kokia has a safety playing about 10 yards deep everybody else is within five yards of the line of scrimmage trips right bunch in tight as well High snap brought down by vagley Jace puts his foot in the ground tries cutting back up field might have gained two yards third and long for the Eagles big hit there that Jace just took third down and for the Eagles red is blocked good tried cutting it up field she not able to squeak by two of the commanches back there third third and 10 from the 41 yd line eagles need the 49 for a first and 10 trips right Bunch tight single receiver out wide looks to be Jace running back cam janick to the left side of vagle who takes the snap looks right now he comes across number 13's in his face he throws it down deep it's Hicks at the 25 and he dropped it ball goes incomplete another beautiful ball by Mason with a lot of pressure in his face too and rolling on rolling to his left side had to kind of turn his body all the way around just to get rid of it number 17 was there on he might have knocked it away it did look like it hit Hick's hands though it's what it's what all the coaches always used to tell me I hit your hands you got to catch it as a quarterback I appreciate that statement Eagles are going to have Coupe on the right side of vagle protecting he runs to the left he's going to try to go for it he's going to go for it get a 50 he needs a 49 he Dives for it we're going to see where he puts it I think the official gave it to him him great play Mason vagle great call you got to take chances if you want to win these kinds of games and you gain of 11 first and 10 for the Eagles and if you don't get that you give them the ball at Midfield there you're in a tough situation there so great job to reverse field give it to him good job Mason vaguely On The Run first and 10 for the eagles they only had one guy on that side we had to make one little block but he was able to get off it they met right at the first down marker but Mason Dove about three yards to get it great job great awareness pick up the first down 10 minutes and Counting here in this third quarter Eagles Trail by 12 see if we can get something going kaban tried to get a guy on late decided to pull him off and I'm glad they did he would have been a load in the middle empty back field now doubles to the right side looks like kahook is going to yeah they have too many on for they have 10 I think it didn't have enough can hear timeout coming from about the 30 yd line then he had to run down towards the 40 or 45 just to have the ref recognize him that he wanted to time out who's the head coach I can't tell out of kahok is Staff here they all run up all talk just as much doia coming out probably got 50 or 50 guys on the sideline here Columbia came out tonight I had it written down here seven seniors 15 juniors 12 sophomores and eight freshman 42 on their sideline all together this sound system here yeah the Bas unreal yeah of course we are only 10 ft away from the speaker well you can like feel the base though like it's like shaking that's when you know it's real when you feel it can feel it in your chest ball to the left hash into the boundary Eagles going to have trips left motion man will probably be Nelson from right to left there he goes to the left side into the boundary and gets absolutely blown up loss of five blows up what a play there by number 13 He Got Back In a Hurry that was fast now it's going to be second and 15 for the Eagles and again when you get little momentum going can't let that kill your drive nine minutes Inc counting here opening drive of the second half second and long now see if we can just try to make it into a manageable third down under nine minutes here trips to the right side vagle good blocking there out of the evils lineman now he's going to scramble runs from right to left he gets up to the original line of scrimmage low his shoulder gain an extra two third and three good play Mason vagley once again real estate brings up a third down Mason a little the banged up after that play but definitely going to stay on the field Mason doing a great job of reading that there's nobody open and able to get that get downfield put his head down picked up about 14 there that's what you want manageable third down third and about three try to get him to jump off sides here ball on the 42 we need the 39 going to go heavy under Center H mill on as you're tight end to the right side hard count doesn't work bagle takes a snap toss to the right side good blocking gets to the 38 yd line is Jay Nelson First and 10 750 to go ball at the 38 Eagles making a little noise over there keeping this drive alive already over four minutes off the clock here in this first or the second half see if we can keep that going keep the ball out of their hands and try to punch one in here and make it a one score game because then Anything Can Happen cam was on the right side they're going to move him over to the left now tight end right is going to be Hudson Bryant an extra tackle to the left side overloading that left side which is where Nelson's going to motion over to going to be a quarterback play action down the middle of the field we got Hicks at the five it's caught he's going to get down to the one yd line first and goal from the one after a 38 yd reception to Logan Hicks and look and it looked like Mason overthrew him and he made the hardest probably the hardest catch of the night just get in the end zone right now you don't need to worry about the clock you got momentum going koki is walking back to the line of scrimmage yeah I'd get on the ball and run that yeah just get in there even a little QB sneak W the middle like we saw earlier on a fourth and short Mason was able to pick it up might have been on Third and short but 645 now Columbia inside the one Eagles going slowing it down first and goal from the one 630 under Center is vaguely no fumbles here please turn around toss it to the right side good push out of the defensive line lost about two I'm going to go dive weak here I think on first down there you try to catch him off guard and just Mason snap it whenever you want and try to get the QB sneak there but try to get it in Jace's hands here half the quarter gone and that's what you want if you're the Columbia offense but still down 12 here got to punch one in here my bold statement winner of this drive wins the game come on Eagles same formation Kia stepping up looking like they're showing Blitz out of the weak side of the formation which is to our left bagely under Center turns around counter met right away right into that Blitz good play call out of kokia on that defense right there coach Horner Burns a timeout 5:30 man going to be another loss of three on the play brings up third and goal from the six ah when you got it inside the one there you have to score great job sniffing that last play out though by KIA so instead of Eagles going dive weak we tried to go counter to the left side which still okay with it but when you see those blitzers there it didn't look good from the start there reminder super sectional soccer tomorrow 11:00 a.m.