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[Music] of a [Music] Mar [Applause] and [Music] all here [Music] the [Music] [Applause] two minutes two minutes I'll [Music] every cheer fans of all ages welcome to the PCS edl Elementary super cal competition we are thrilled to have you all here with us today to witness these young and talented cheerleaders who will showcase their skills and Spirits the E would like to extend a warm welcome to all the participating teams coaches families who traveled from here and far to be with us today your energy and enthusiasm are what make this event truly special we have a fantastic lineup of routines prepared for you so sit back relax and get ready to be amazed by the incredible Talent on display today the athletes will be demonstrating their teamwork coordination and passion for cheerleading so be prepared to be in insired let's give a round of applause to our cheer judges today who will be evaluating the new teams and determining the winners and of course let's not forget Stephen Shipley our pcsc e coordinator and his wife Kristen for their hard work and dedication throughout the season season and we'd like to also give a big thank you to the volunteers who have worked tirelessly to make this event a reality we can down we'd also like to give a big thank you to Northside Middle School Central Middle School and Columbus East High School and the support of pcsc for allowing us to use our awesome facilities to host another fantastic Super Saturday and Now ladies and gentlemen at this time we ask that you please stand you take this seat I'll go down the privilege of this cheerleading competition was made possible by those who have fought and continue to fight for the freedoms that we we enjoy let us honor and respect their efforts in our country by everyone removing their caps and everyone standing attention placing their hands over their hearts as we proudly play our national anthem the [Music] w thank you all right cheer fans let's get ready to cheer and show our support for these amazing young athletes the competition is about to begin so sit back relax and enjoy the show thank you for being with us today let's have a fantastic [Applause] time o let's welcome the St High School competitive cheer team [Applause] [Music] he8 9 we we we are [Music] 3 t [Music] [Applause] [Music] defense go defense defense go [Music] [Applause] o r [Music] h o r h o r hue [Applause] [Music] yeah 1 [Music] we [Music] [Applause] ladies and gentlemen you're Columbus North compe [Music] [Applause] I see Grand [Applause] [Music] here come your Columbus East Olympia comp team [Applause] [Music] [Applause] [Music] hey he he hey [Music] he [Music] [Applause] [Music] [Applause] defense defense up get defense [Applause] defense defense up get out defense [Applause] [Music] [Applause] e a s t e e e a s [Applause] t e h s e [Applause] h h x y e h x [Applause] [Music] go d a [Music] your colus is comp [Applause] all right it's time to begin our ebl share competition our first performance will be the Taylorville Bears next up will be the Parkside Pirates [Applause] let's meet the Taylorville Bears Nora Compton Addison Crouch abig Abigail Del Rio Pais Gearhart Amilia great housee Rosalie Jimenez Perez Kamar Martin Angie Martinez Serano Jesse Mesa pamilia Cecilia Rivera Vasquez and meline settle your head coach is Emy Emma Geer and assistant coach Jac orquin that is your Taylorville Bears Taylorville Bears you may take the [Applause] floor Taylorville Bears you may begin ready it's time our colors are blue and white we' come to you to show the truth looking [Music] [Applause] BL [Applause] [Music] [Applause] [Music] and let it [Applause] your we but our [Music] is ladies and Gentlemen let's give it up for your ta next up is our Parks side Pirates followed by the Southside Mustang [Applause] [Music] me [Music] been [Music] watch me [Music] sh [Music] [Applause] [Music] watch me [Music] [Applause] [Music] too late got nothing in my bra all right we are ready for our next performance let's introduce your per side Pirates Callie gray Scout Fisher Callie Jones Harper Miller Alysa Forest Ashlin mclinton Blake rager Harper bodai Ava nap Caitlyn Rubble Sparrow Cole and Delany Irvine your head coach is Katie Shaden Taylor Y and brillan Shaden Parks side you may take the [Music] [Applause] floor Parks side you may begin [Music] your Champion right unable unbeatable Trad [Music] [Applause] t i r a t e s t i r a p e s t i r a t e s c i r a t e s and the team up p e s p e [Applause] s p e s go p e s [Applause] [Music] our are faor side [Applause] Pirus our next cheer team is the Southside Mustang on Richard [Applause] [Music] rers I Kissy Kissy yourone I'm trying to kiss your for real red heart red heart that's what I'm on yeah come me something I don't you me like I you baby don't you me like I need you see tomorrow crazy all you got to do is just me up the [Music] I [Music] I don't you I want you baby don't you now sleep Tom crazy all you got to do is just meet [Music] me so now you know the game are you ready cuz I'm coming to get you get you get you my way yeah yeah yeah I'm on my [Music] way way I can you baby don't you I can Need You Now crazy all you got to do is [Music] just all right our next cheer performance is the Southside [Applause] Mustang let's introduce the Mustangs Abigail Anderson Gracie barer Addison Carter Amelia Chandler ashin England Cadence Gill Lana Jones Eva Manet Riverson Nicholas pper P Louisa salomo and Mia Turner your head coach for your Mustangs is raing c three assisted coach em [Applause] ABY Southside Mustangs you may take the [Applause] floor Southside Mustangs you may begin [Music] t r i e t r i e [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] the green white and black we're here to [Applause] we [Applause] are f go e e go [Applause] [Music] [Applause] our next performance is the Richard riters followed by the CSA cadria Falcons [Music] my [Music] [Applause] [Music] we I be if you I TR [Music] [Applause] [Music] p [Music] keep [Music] all right our next performance is the Richard Raider let's introduce the Raiders brenley OA NAA broft Olivia Cruiser Virginia Harley Marin Balman Adrien Cado Bren Kelly Izzy Riley Avery Swan Callie Kane Paige dyra and McKinley Yates your head coach is Taylor blanket horn assistant coach Michaela Ross Richard Raiders you may take the [Applause] floor Richards Raiders you may begin we are the Raiders welcome and hello the time is 2024 is our W we're back and we [Music] the [Applause] [Music] [Applause] go r r r [Music] [Applause] get off your feet on your feet your we [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] SE our Liv here we make it our best and pro great here we are up for your r rers our next performance is the CSA fodrea Falcons on Deck the Cy Creek cougars [Music] when I'm to the myone [Music] sh [Music] with ladies and gentlemen [Music] go [Music] oh all right our next performance is from the CSA fondrea Falcons let's introduce the Falcons Chloe H aguire Shayla agular Garcia Danielle Burton Penelope Davidson Eevee Dixon Mary Alena Miller Smith Juliana Shane Leah combz Marley Douglas and Annabella Romero your head coach is ran Cox CSA fondre Falcons you may take the floor [Applause] Falcons you made [Applause] begin c s a c s a c s a t hey [Applause] he the FAL theal hey [Applause] here go go [Music] [Applause] [Music] I you say I say you say FAL [Applause] [Music] [Applause] [Music] [Applause] we are we are we are your CSA [Applause] five our next performance is your Clifty Creek cougars on Deck your CSA Legion Huskies [Applause] I've been married long where did you come from where did you where did you from [Music] did [Music] you [Music] s [Music] where did you where you go did you come [Music] Happ [Music] all right our next performance is the clippy Creek [Music] cougars let's introduce the clippy great couger Jordan baty Adeline dorsy brillan fres out kin Garland Angeline Guerrera meline K Kaitlyn Lee Stephanie mola Alina Salazar Gabriella Simmons Mal Simmons and Harper Watson your head coach is ashin Scott your assistant coach Bri Blandon cfty Creek cters you may take the floor [Music] cre you may [Music] [Applause] [Music] begin go let's go let's go let go let's go [Applause] [Music] BL [Applause] [Music] [Applause] [Music] [Applause] D on [Music] [Applause] [Music] this go go let's give up for your C [Music] [Applause] greaters all right next up is your CSA Lincoln huskys followed by the Smith brackets [Music] me me you know how don't [Music] me SC you let me want to see f d [Music] f you know [Music] our next performance is your CSA Lincoln husky [Applause] let's introduce the Huskies Charlie archall Ashley Arden Parker Coy Autumn franker Hazel franker Sephora gine Claire Lano Sicily Lewis Zella Orton Grace saterfield r Super Crew and Nia Watson your coach for your Huskies is Hannah Moore assistant coach Kaye Stoner CSA Huskies you may take the floor [Applause] Huskies you make it [Applause] begin the [Applause] stand up stand up and the [Applause] number the [Applause] on your feet [Applause] [Music] [Applause] here because we c s a hus next up is your SMI Rockets followed by your Smith Sonics I'll get water [Music] the master be the master be you should be me you should be me dancing [Music] daning keep the I [Music] you should be you should be [Music] all right our next performance is the Schmid Rockets let's introduce the Rockets Carly Brown McKenna Davis Emma day NAA Harrison Lila HW Lily Gilpin Ava Gregory anniah Johnson Nellie Martinez rera Angel Mel raen Monon and Trinity Smith your head coach is Tiara Miller assistant coach Danny Green Schmid Rockets you may take the floor [Applause] Rockets you may begin [Applause] [Music] here 202 [Applause] we the stay with us [Music] [Applause] SM next up is your Smith Sonics on Deck your Mount Healthy Eagles [Applause] [Music] I don't Ladi [Music] I [Music] you [Music] I can't relate to desperation [Music] all right our next performance is your Smith Sonics let's introduce the sonics Mary Ray Erica Franco Rios Mery lady Adonis Lucy Alro Lyla BR Kinsley Gooden brailen Tobias Sierra mendz rera Adeline Kim Avery Hower Ruben Garcia and kylin Hardwick your head coach is Michaela Camp assistant coach Gabby donica and Alexa E Smith sence you may take the floor [Applause] Smith Sonics you may begin a i s o a i s are [Applause] son the best the best [Applause] [Music] show [Music] your Smith science next performance is are the M healthy Eagles followed by The Rock Creek [Applause] [Music] Bulldog 1 [Music] 2 here I [Music] me over you I [Music] I [Music] all right your next performance is the Mount helping [Music] Eagles let's introduce the Eagles Chloe pic Carly whad Bailey Bernett Aspen Meek meline Purdue railen vinic Malia Richards Bailey cummer Avery V Olivia Edwards rean Mouser Amaya t and meline Murphy your head coach for your Eagles is Whitley Montgomery assistant coach Wendy Montgomery Mount Healthy Eagles you may take the [Applause] floor Eagles you may begin ready Eagles for number one to the top we are the [Music] best go [Applause] [Music] let's go let's go go are here inue red and we can't [Applause] we are excited United and here to win the fight but hereat youat you tonight [Applause] [Music] [Applause] [Music] [Applause] your mouth healthy Eagles [Applause] next up your next performance is your Rock Creek Bulldog followed by the parks Side dance team [Music] heart [Music] I want iile [Music] I you say I you [Music] my heart never [Music] me Dan to the [Music] all right our next performance is The Rock Creek Bulldogs let's meet the Bulldogs Adeline kersner Caroline click kall Martin Dale Riley Ru Serena Smith Cadence Albertson Amelia flamia Gwyn lyans Kaye lyans Izzy Weatherford Alan brandom and Ellen Hatfield your head coach is Katie mcin and that is your rocker buldog Bulldogs you may take the [Applause] four Bulldogs you may begin ready 1 2 3 4 Get Ready Get Set we're here to Che we the top and we [Music] never go go we are we are the are back and ready to attack get up get [Music] up your team e x r e [Applause] x r s r [Applause] [Music] [Applause] B next up is your Parkside dance team [Applause] let's introduce your Parkside dance team let's feat your par Side dance team Ry GF tiarra fin Sheena hudston Heidi Taylor Kylie Davis Kaa clotfelter Haley dbols and your head coach Regina [Applause] [Music] St [Music] w w [Music] n [Music] baby sh baby sh doo doo doo doo doo doo baby shark doo dooo doo doo doo doo baby shark baby shk it it break it it crash it it Dr [Music] [Applause] J Team all right that concludes our ebl portion of today's program now we get to have a chance to honor and celebrate our high school and middle school teams our first performance will be the Central Middle School cheerleaders [Applause] go [Music] ladies and gentlemen here come your central Chargers [Applause] [Music] [Applause] up down ground up down down up down good right [Music] now everybody everybody [Music] [Applause] [Music] blue left to Central sh Central sh orange blue Central orange blue [Applause] Central c f f d f x t f c e f g r [Applause] [Music] [Applause] charers [Applause] charers charers we are Chargers we are charers we are Chargers we are Chargers [Music] [Applause] [Music] w [Applause] ladies and gentlemen a big round of applause for your central jator our next performance is your north side sparkies [Applause] come let's go C [Music] ladies and gentlemen let's welcome to the floor your North Side Spartans [Applause] [Music] w [Music] [Applause] [Music] s [Music] [Applause] ATT it's to back W go go you know what [Applause] to sp sp North Side North Side are we are we are and [Applause] and go go [Music] [Applause] [Music] [Applause] [Music] ladies and gentlemen one more side sparton [Applause] all right our next performers are your Columbus North Bulldogs [Music] [Applause] [Music] believe e ni ladies and gentlemen here come your Columbus North bog w [Music] what [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] o p u l l d o f go b u l l t o G S A go p u l l d o g s a b u l l t o d s a go [Applause] we are r h s 1 2 3 here [Music] t on your feet blue c h [Applause] [Music] the the [Music] all [Music] [Applause] your Columbus [Music] [Applause] Stog I have a real quick announcement if you are an evl above and beyond Award winner could you please gather under the orange pit side once again if you're going to be receiving an above and beyond award please head over underneath orange pit side our next performance is your Columbus East oans [Applause] I know ladies and gentlemen here come your Columbus East lians [Applause] [Music] hey hey he [Music] [Applause] go e a t t a f t e f s t e a t a e a a s t e a s t e a s go e e s a s t e a s t e a s t [Applause] we are oans let the we we are we are e best are are e we are e we are [Music] [Applause] olyp olyp let's go peace let's go [Music] peace go peace peace peace [Applause] e h s e h s e h s [Music] e d h s d h s Left Right [Music] y y t h [Applause] s y e h y [Applause] side [Applause] [Music] [Applause] ladies and gentlemen your Columbus East [Applause] oh there you go folks where you have it our Super Saturday ebl cheer competition [Applause] all right before we get to the cheer Awards we have a very special award that we give out we called called the bcsc ebl above and beyond award the above and beyond award celebrates students who exemplify Excellence both on and off the field they go beyond academic performance to be recognized as well-rounded student athletes who demonstrate outstanding attendance citizenship and commitment to exceeding their school student code and PBIS standards the honores were selected through a collaborative process involving faculty staff building leadership and their coaches ensuring that each nominee reflects the core values of our schools these are not simply academic Awards they highlight students who truly go above and beyond in all areas of their lives please join in congratulating these remarkable individuals as we celebrate their achievements this afternoon our first above and beyond a War winners are our cheer group from Clifty Creek Malia [Applause] Simmons from CSA fodrea Chloe [Applause] aguire from CSA Lincoln Claire lanta [Applause] from Mount Healthy Maddie Purdue from Parkside Blake rer from Richards britley OA from Rock Creek Adeline kersner from Schmid Carly Brown from Smith Mary Ray from Southside Lana [Applause] Jones and from Taylor Jesse MAA [Applause] Padilla all right we're going to take a picture here with our above and beyond Warners cheer team [Applause] all right our next group is the boys basketball for clippy Creek Jaylen Jones for CSA fodrea Jude Bell for CSA Lincoln AJ [Music] [Applause] Stoner from Mount Healthy sum Halon from par side Brennen Stanley from Richards Finn [Applause] Andre from Rock Creek Theo [Applause] West from Schmid Henry [Applause] Tino from Smith Landon Staley from Southside [Music] [Applause] DeAndre and from Taylorville John Cox [Applause] and now we'll get together to take a basketball picture [Applause] and last but not least our girls basketball program from Clifty Creek Gracie [Applause] Hernandez from CSA fodrea Katie herandez from CSA Lincoln Langston Mathis from Mount Healthy Briley [Applause] Mouser from Parkside Jennifer Marquez from Richards and Buu tette [Applause] from Rock Creek Kinsey fiser from Schmid Carly ice Felder from Smith unique tilletson [Applause] from South side pie [Applause] [Music] p for Taylorville KLA [Applause] Scout and there is our girls basketball program it's going to pict [Applause] once again please Jo and con gradua individuals as we celebrate their DCS above Beyond Awards [Applause] [Music] [Applause] all right calling all sheer teams to the dance floor [Applause] just a quick reminder before we get started we will have some time to take some pictures out on the flooor so don't worry you'll have some time before we have basketball starting to take some pictures [Applause] [Music] d [Music] all right first of all we would like to thank the bcsc teachers administrators and other BCS employees for helping support the e thank you for your support we would also like to thank you the parents or Guardians that took your kids to practice made sure they were on time thank you parents and support the Guardians for your support to the edl season and once again we like to thank Steven Shipley his Chris for supporting all year long so let's do what we came here to do have an award ceremony in third place your Smith Sonic [Applause] all right I was informed that the difference between second and first place was [Music] 1.6 Point difference between second and first so with that in mind your second Place finisher is your sasai mus [Applause] I a lot before we announce the winner cheer coaches you can pick up your cheer scoring packets here at the scores table without further Ado your first place winner of your bcsc e Super Saturday cheer competition is your CSA [Applause] and there you have it folks Super Saturday cheer day let's give these girls a big round of applause go parents Guardians you are more than welcome to come down and take pictures on the floor [Applause] [Music] [Applause] w

[Music] we were asked to write to a student who embodies what it means to be a wild cat we were asked to identify one outstanding student who makes our cats Community special one person that we consider to be um somebody that we're super proud of somebody who has put in a lot of effort and has really just shined as a person to us over the course of their you know their time here at weo one student who makes us glad to come to weo every single day so there's a letter that we wrote to students who we thought deserve this award I wanted to write you this letter because when I think of who that wild cat is I think of you I wrote you a letter to express how awesome I think you are so if you'll indulge me can I read it to you yes dear elit dear murf dear Kai dear Robert you Encompass what every student should be in West Chicago I wanted to share with you how much I appreciate having you in class I am so proud of all that you have done and the person that you are ever since you set foot in my classroom I felt your bright and infectious positive energy you are the type of student who provides a daily reminder of the joy of teaching in my experience as your teacher I have never heard you complain about any task and you carry yourself with such positivity watching you grow from a quiet freshman into a remarkable senior has been a privilege and a true highlight of my time here at weo it has been so cool to see you grow you have been and are a student who's reliable dedicated motivated hardworking and a human that is compassionate honest grateful and respectful I appreciate your enthusiasm in class especially working with others and and your willingness to always ask questions to clarify information or to learn more if I had a daughter I would want her to be just like you athletic smart kind and 100% dedicated to her friends you're a dream student for us I was continually impressed with your academic abilities when I had you in class but you as a person are so much more than that not only are you an excellent student but you go above and beyond with helping me usually with cleanup though you are definitely quiet by Nature you find ways of showing people that you care deeply about them this is an amazing trait you represent the best of weego because it is students like you who make us who we are you are naturally curious which reflects our commitment to learning and your positive disposition kindness and Leadership skills help Foster our sense of community here in weo besides always trying your hardest you are also very kind and understanding towards others your Goodwill makes you someone that other younger underclassmen can look up to LA you welcome challenges and face them headon with a can do attitude and your confidence and dedication is inspiring I know the last year has not been easy for you an understatement still you pulled through and have matured so much in such little time your resilience and grit make me proud to be your teacher as I watch you grow even though you may not be achieving the results you want yet I have all the confidence that if you keep putting forth the effort you will get there you challenge Yourself by taking AP macro this year and thought about dropping the course but instead you stuck with it and I am so glad you did you never shy from pushing your own limits and constantly seeking ways to learn and grow I admire your strength your perseverance and your character you work hard at everything you do and it pays off I see your hard work every day and you're an inspiration to me as a teacher and to your fellow students as a teacher all I can ask my students is to become kind compassionate and responsible human beings I'm so lucky I've got to see you become and be all of those things and much more thank you for being a great student and even more of a great person I know your parents must be so proud of all you've accomplished and I hope you continue to work hard in all your classes always believe in yourself you're capable of more than you realize students like you that make teaching the best job thank you for being a constant reminder that the future is bright because you are kind empathetic brilliant and there are people like you in this world never stop being you because you are the best thank you for being you and making our wellat community special thank you Miss thank you Miss Rich you're welcome here's your water congratulations thank you you're welcome I'm so proud of you can I give you a hug yes okay I'm really proud of you keep up the good work okay you are lovely thanks so much being in my class I love you a I love you so much oh my gosh I am so proud of you I knew you wer going to be see you later alligator uh in a wild crocodile [Music]

[Applause] [Music] the weather outside is frightful but the fire is so delightful and [Music] w [Applause] [Music] in every string corner you he Silver Bells silver

are we on y so tonight tonight is going to be a great meeting because we are focusing on CIS and we're focusing on some of our students tonight which is just one of the great Parts about being on the board of education is really to honor our students so we're going to be getting to that pretty quickly before then you're going to get a chance to see how government works because tonight is our uh Board elections so tonight we have to elect our our officers to the board that has to happen first and then we're going to get into uh public comment if anybody has anything they'd like to talk about on anything on any subject doesn't have to be on the agenda um you'll have an opportunity for public comment uh then we'll get into our administrative reports and then we get into right after the administrative reports we'll get into CIS and that's what we're most excited about I know that's why you're all here tonight so uh if you'll stand in uh join me in the Pledge of Allegiance you want to KI off Al the United States of America and the for it stands one nation indivisible and Justice okay by bylaw I now hand over the G to our superintendent who will kick us off for our Bo elections super section 9110 indicates that all office officers of the board shall hold office for a term of one year and until their successors are elected and at qualified section 9120 indicates that the officers of the board should be the chair Vice chair and secretary who should be elected annually by its board at its regular meeting in December section 9132 indicates that standing committee shall be appointed by the chair following the election of officers each year and the superintendent's recommendation it is recommended that the board of conducts the election of the chair Vice chair and Secretary of the Board of Education by paper ballot and if there's anyone online that individual can vote I would just need to hear um their vote and for the record uh this Bri for the record we would just have to um um put that um down so I reviewed the bylaws with regard to annual officer election in the voting process for the meeting voting will happen by paper ballot and for one board member that is on I will accept motions for the nomination of the chair of the C Board of Education at this time Mr Shaz I nominate L Daniels for chair I have one nomination for Lou Daniels as the chair any other nominations okay I will take a v or right now if you could uh write down on that and pass them on my way that would be great yeah I'll get her one second I'm going to do paper first thank you L Daniels L Daniels Joe shler L Daniels Jordan Tuan L Daniels pecky Steinway L Daniels Kim Sullivan L Daniels Eric Hayes Lou Daniels cdy Mohler Lou Daniels one what do we got nine here 8 Z chair Daniels thank you everybody I appreciate that thank you so we could I'll give these to you after these are going to be for the official records so we lose these so the gab comes back me I'll take I don't know uh back to me I'll now take uh nominations for vice chair nominations for vice chair okay I have a nomination for um Joe sh Vice chair any other nominations for vice chair here on I close the uh the nominations please use your paper ballots and pass them forward please okay so uh B um Joe Sher Erica Hayes Joe Sher Joe Sher Joe Sher L Daniels Joe Sher Steinway Joe shler Sullivan Joe shler Jordan tant Joe Shyer C Mohler and Mrs Joe Sher very much 8 Z for Joe sh congratulations with okay uh final final uh officer is uh for board secretary do I have a nomination for board secretary sh Kim Kim s do I have any other nominations for board secretary hearing none I clst nominations please use your um your white ticket pass those forward thank you uh Kim suvin Joe Shyer Kim suvin Erica Hayes Kim suin Lou Daniels Kim Sullivan Kim Sullivan Kim Sullivan pegy Steinway Kim Sullivan Jordan tant Kim Solan Cindy mler and Miss Jordan Jim Sullivan thank you very much it's 8 no 8 Zer congratulations so the election to the board is L Daniel's chair Joe charot Vice chair secretary is Kim Sullivan and at the next meeting U I will come back to you I don't think there's going to be a lot of changes in committee assignments but I'm just going to check with you uh to make sure that you're uh where you want to be as far as the Committees go and then um we'll we'll set that in January okay thank you very much everybody thank you for um going through that process okay with that next thing on the agenda is public comment so public comment is on anything that's either on the agenda not on the agenda you come can come up to the front uh just give us your name your address for the record we need that and uh you have three minutes uh to tell us what you think we probably will not engage you uh but we will take your comments and then we'll go back and we'll we'll we'll consider what you have to say so anybody in the uh in the uh audience public comment anybody have anything for public comment students are welcome too you have something to say always like to hear from our students okay here we no public comment in the audience public comment online hi auy hi everybody thanks for allowing me to speak um as you know I have deep concerns over the negative impact of proposed policy numbers 4021 just just just State your full may your address please that's off for it's for the record I'm so sorry I shouldn't should have done that um Aubrey blasley 39 B Drive um as I was saying I have concerns over the negative impact of the proposed policies 4021 and 5030 that are on your agenda uh this evening Title 9 was enacted to protect and promote opportunities for women and girls the rewrite of Title 9 and the proposed policies that you have before you particularly how they redefine and expand the definition of sex to include gender identity do the opposite by diminishing opportunities for girls um I also remain concerned that the policies as drafted still are too subjective they use the lowest evidentiary standard and therefore will subject students and staff unfairly to investigation and discipline um in response to some of my questions Mr Daniels thank you for your responses um you did confirm that the lowest evidentiary standard is used because that's consistent with other policies in the district I was only able to quickly look at some of the other policies um I didn't find the standard of proof admittedly I did not read them I all I and I trust that that's what they say but my question for the board is would it be willing to consider looking at the evidentiary standard in other policies to see if possibly a higher burden of proof proof is worth considering um I've pointed out to the board before that there are a number of lawsuits all over the country that are seeking to block enforcement of this controversial rewrite of Title 9 and if the president elect is true to his word title 9 will return to its original form and original intent in a few short months so I would just respectfully urge the board not to do the easy thing and push these policies through but instead to do the right thing and stand up for our kids and our staff by continuing the discussion on the implementation of these significant policy changes um and just while I have the floor I would like to make a plug for the CIS PTO I'm not an officer so I'm not making the plug with any agenda other than to encourage um any CIS parents if they are in attendance or listening um to consider joining the PTO they really do yeah we should they do great work uh for CIS for the students for the staff they do the trunk retreat they feed the staff during conferences they host the readathon um and they raise funds that help supplement the school's budget I didn't know until recently that the PTO is surprisingly not a large robust team of parents um but it's often all the great work they do is often done by a small number of people um so if there are people who have thought about getting involved or like me assumed there are many people doing all their great work um there aren't so I would encourage people to join and help out where where they can um thanks for listening Aubrey thank you for your comments both comments we appreciate thank you anybody else would like to speak online no okay so I'll close out public comment at this point and uh we'll move right into the the Chairman's corner so I just have a couple things for the board number one is uh uh Dr Gman bishop and myself attended the cave conference right before Thanksgiving interesting conference a lot of good things going on we learned more about uh cell phones and we had some interaction with the State Board uh some of the State Board of Education members um hearing some of the pain from other board from other boards which is similar to our pain uh when it comes to budget budget things um so it's very interesting but that Saturday uh Dr Gman led us uh with myself Mr Bishop and Chief arero and we gave a a seminar on school safety and it was extremely well attended it was the last session on Saturday and uh extremely well well attended and great comments and I think they want us to come back and do it again next year because they were pretty impressed by uh the presentation that Dr Bros will put together um I I do want to mention that I did participate or I am participating in an AI study and for board members some of the the board members heard this today a policy but I I'll mention it that U is is complicated and complex and challenging as cell phone policy is going to be AI is going to be even more so and AI is already uh in place in a lot of a lot of places but it hasn't of course it's trundled down to the students but where it seems to be the most effective is allowing our teachers from a curriculum standpoint to be more Innovative to give them more time to be able to use it in in certain ways way that uh make um that allow them to um to uh look at data uh to kind of expand how they teach and things like that so right now it's at the teaching level we have some teachers on this on this uh Board of Education I'm sure you're you're seeing it at some point it'll trundle into the schools and we're going to have to think about ways uh that we're going to um put together policy on that so that's not far off so that was uh that was uh pretty interesting I do want to mention tonight although you see all our name tags and you know who we are we have Mr Barbara M here who is our director of pupil Personnel Mr a Amry who is our principal over at um uh Cher primary school and of course we have Mrs Rebecca CTO who here is going to um introduce some of the students later so we're glad to have them here in our meetings so that's all that I have any questions for me I'll turn it over to the superintendent thank you Mr Daniels it's great to see everyone here tonight a great that my favorite line of the evening so far has been nobody wants to come up to the front row so I thank the two individual sitting in the front row but it's so exciting to welcome C intermediate schools student and family here tonight and our proud principal of K Intermediate School shortly you'll hear some updates from Mrs Cortel regarding students and why they are here tonight and for her to present her continuous Improvement plan we're also very excited to get a brief update from the CIS PTO and also tonight I'm really excited to present the the forecasted budget for fiscal year 26 it's not to superintendent's final budget it's the budget of where the administrative team is at this time and December is a busy month I normally don't like really dictate out what's going on but there's a lot and we should be proud of it and I I would welcome people to attend that tomorrow night we have the K Middle School 8th grade Winter concert at 7 Thursday night we have the C Middle School grade seven Winter concert Friday we have an early release December 17 at 6:30 is the K High School Camp Expo that's their senior projects that they do what a great event that will be and then the 17th 700 pm.

the Canton Intermediate School grade five winter concert December 18th the C Intermediate School grade 6 Winter concert and then everyone I think across the Canton Public Schools staff and student Community is looking forward to December 20th which I believe is an early release day for our um vacation that we have about a week and a half I'm not sure parents are excited about that um because they become yours again for the full day but I know that our staff and students are are well deserve ering of a uh WRAL break I also want to let the board in the community know that Mr Bishop in his Communications team worked on uh sending out a press release yesterday to the community saying how outstanding our school dist performed on The District performance index and the school performance index it's something that we should be really proud about and I will go out and say for can Intermediate School to make I believe an 11o gain from one year to the next parents you're partnering with us really really good and kids you're making us really really proud the next meing to the Board of Education will be January 14 2020 on my notes it says 2024 but it'll be January 20125 I'll take any questions out of the superintendent's office at this time questions for the superintendent okay thank you Dr Gman we now move the assistant superintend report Mr Vis great thank you um I'm excited to share uh further with our Board of Education at the upcoming visit at Cher primary school next week but an opportunity for everyone to hear more about the literacy program that our committee has worked incredibly hard to be able to make it determination for it which is Benchmark Advance um we are being celebrated uh across the Connecticut State Department of Education and their offices on the process that we've engaged to be able to get to this point and uh are really doing everything that we can to be able to uh uh find the right resources to be able to support our staff and our students in our community withness we did offer uh an opportunity for families to be able to engage in a little professional or a little personal learning about the uh the program at uh our conferences uh we have one taker who actually is a classroom teacher in another district and they were they shared just their appreciation for how our process has worked through to be able to bring this to this point I want the board to recognize too that with the a state requirement for uh additional resources for us we're doing everything that we can to be able to shake out additional resources from the state to be able to support us whether it be through professional development dollars or additional resources to be able to support the uh the learning of our staff for the implementation of the program but uh rest assured we're doing everything we can to be able to make but has been a challenging process into something that is really um an outstanding piece to be able to Define an excellent trajectory at our foundational school at charry and I appreciate Mr Marines uh staff so much for the collaboration along the way um I also want to be able to share along with the great news of R overall Kinton Middle School which had been a school of focus in their second year of growth now they are no longer a school of focus from the State Department of Education uh we are out of that status in which is phenomenal for us we continue to have great meetings with our representatives from the Commissioners Network and we'll continue to work forward in that process but we are effectively out for that um and it's been again a testament the work of our staff our students and our partners throughout this community to be able to make great work uh come to fruition for us and then another piece that I wanted to be able to share it as well we've had some conversations about social media and technology and in the past we've had events that we've uh provided as a board of education in this community and sometimes with live attendance I'm thrilled to be able to speak with some CIS uh members here about uh collaboration that we're engaging in with Camp youth service SP they're going to be sharing the um the film screen aers Elementary Edition screenagers Elementary Edition it's a brand new edition of the screenagers sa series a series that was developed by an MD and a filmmaker partner and they go through and they look into a number of the different issues that are related to um appropriate technology use um social media any number of different things but to able to support families and communities and helping to be able to train students up in the right way to support them so those for that that presentation will be January 16th at 6 o'clock pm and we're going to partner with them to be able to communicate out more broadly into our school Community we're also going to be able to partner with our local area school districts as well to be able to get more information out as well so that we can Source more communication across the entire Valley but January 16th at 6 o' p.m.

that would be in the community center the camp Community Center and then they're going to be showing it again so a Thursday night and then a Saturday morning uh at um uh January 18th at 10:30 a.m.

uh there's going to be an opportunity we we would uh encourage folks to be able to um uh provide pre-registration for that there will be a link in that to be able to uh pre-register just so that it could be set up appropriately for it um but we welcome anyone to be able to come along as well but this is part of the collaboration that we are working on to be able to get communication out to the entirety of our community so that we can really drive an impact for um the entire Camp Public Schools Community really being able to support all of our students uh in a really I'll take any questions out of M any questions for Mr Bishop I I have a update on Cherry Brook building project yeah uh that's a that's a great question we're going to be uh connecting back with the uh Board of selectman on some next steps and recommendations from them uh as the uh durational committee that came forward with recommendations came outside of uh some of initial recommendation for the board of selectman there's some additional asss to come forward so we'll provide that information to the board of selectman and they'll be able to to drive we believe that per Municipal Building committee and another working committee to be able to have another thought forward so we can have the right process things thank you thank you any any other question okay uh let's go to Ste representative reports hi guys who wants to go first tonight I can start okay thank you um so I will be reporting on Cherry Brook um so it's with great pride uh that Cherry Brook has been announced uh as a school of Distinction by the Connecticut State Department of Education uh this award is awarded by the Connecticut State Department of Education and celebrates um the school that has ex excelled in student growth and academic achievement that deserves yeah continuing with this week uh Cher Brook is wrapping up their fall conferences and I know teachers staff and parents have definitely enjoyed this opportunity to connect um in addition on Monday December 9th the Cher Brook sers uh led by their music teacher Miss card uh they perform and sing for the local seniors at the senior center um on December 13th coming up um along with other schools in the district uh cherb will be participating in the PJ day for ccmc and all donations will benefit uh ccmc and then on December 20th T br will hold their annual wi through single la which has become an annual tradition with staff and students and this will be from 9:30 to 10:30 and they'll be able to listen and I believe I know chamber singers from the high school will be popping over to Cher that day too is the public welcome for the sing along absolutely no public is not because the superintendent's going to be singing No thank you thank you Juliana any questions about Cherry report mie want to go next I'll be reporting on CIS so you guys probably talk all about this um but CIS hosted members of The Public Schools as they learn more about our learning lab program and the facilities we use to support that program in PE students completed their call Fitness assessments their f grade artists have been busy creating their Community circles and each year these students create these circles and share them with the community to spread some artistic joy and you can see them in many businesses and windows throughout Town several CIS msts played at the Sal Market on Saturday as part of the town's Christmas and Collinsville event this past weekend CIS is celebrating spirit week this week it will culminate with PJ day on Friday to benefit ccmc on Friday like Juliana said and today the PTO held it after school movie and over a 100 students stay after scho to watch inside Ando and donations from the event will be donated to ccmc Great any questions on CIS that's why I was hard to get here today the H cars Lucas all right I will be reporting on the middle and high school so to start with the high school the model Club had a very successful weekend at the University of Hartford uh everyone going there I was remember debating and uh enjoying our time there always a super fun event um and we're looking forward to Yale this coming January uh Science Olympiad in its second year as a club is preparing for our first competition of the Year this Saturday and we will have another competition in January that is the state competition in January hoping to do well there um winter sports are starting up for the high school with boys and girls basketball wrestling indoor track hockey and Unified sports all now getting into the swing of things the prisms concert is starting to take shape with the committee leaders chosen and art beginning their painting party on this Friday auditions and call backs occurred um this week for the or this has we end uh for the production of the SpongeBob play or musical which will be um the spring production from CHS uh drama department and um there's also te backstage has also been decided um the school counseling team organized a CT State application day where admissions representatives and financial aid Representatives uh from tungus um the tungus Connecticut the tons College um visited and met with over uh 20 senior students 23 uh senior students completed applications to gain immediate access uh to college if they choose to attend all CHS seniors will present their C Mastery projects or Camp projects on Tuesday December 17th beginning at 6: amm as a way to Showcase 6 o'm okay I'm sorry um show their skills and interest um the middle school has their combined banded choir concert this week with the eighth grade eighth grade concert tomorrow night the 11th and the seventh grade concert uh in two days on the night of the 12th um Middle School wrestling has begun um middle school spirit week is this week and there's a PJ day once again on Friday 15th great excellent upd any questions on the middle school the high school just a quick comment there were two pretty terrific concerts that took place since our last meeting School you were involved of them actually too all three of you are I think H they were just excellent the hor concert and the band concert Friday there was just two very enjoyable nights so congratulations thank fantastic than you we just wanted to add quickly uh we and we also really enjoy me the pause meeting having you guys hear us we have a lot of homework so we're gonna excuse please yeah you can thank Youk thank you for your reports okay moving right along uh business manager Mrs an Robins will give us our financial results through uh November Robins thank you um so we have finished um three full months of school um basically so we are um reporting a unfavorable um forecasted um budget variance of $448,000 which is just slightly better than last month by about 177,000 um general education is forecasted to be favorable 52,000 which is slightly worse than the previous month um but still positive um special education is forecasted to be unfavorable by 500,000 which is um 19,000 better than the previous month and so soone just going to say briefly some of the areas that contribute to the Varian um at this point salaries and benefits um purchase Services um some legal service variances this month um facilities repair and maintenance as we um wrap up some of the larger repairs on boilers um and H feers and then transportation and tuition for um which is directly related to special education variance um so in an Nell that is our um Financial forecast for the year as of the end of November so we are five months into our fiscal year and things are starting to become a little bit more clear and uh one of those things is the uh the deficit that uh we're running um so it's something that we're going to be watching and hoping that the state reimbursement on the uh on excess cost will be um will be at least where they had promised in that go below that because if it does then we are going to um we're going to have some issues so any questions on the financial report up to this point I think we'll get a clearer picture as we get through December and um we'll have to wait and see what happens there so any questions on the financials okay all right thank you Mr Robinson all right uh now we get to get to the fun part because you all been wait for we can talk more about finances should we do that another 20 minutes all right so the fun part is where we get to talk about CIS and all the great things that are going on there with the students that we have here tonight so you have the floor M good evening everybody I'm excited to share with you to start um some students from Canton Intermediate School that we'd like to celebrate these students were recognized by their teachers for a variety of things so I'm going to call the students up and then for each student I have a little bit of a blurp that I'd like to read about them so that we can all know why they have been invited here tonight and why we're recognizing them I'm going to start with Stella Raley congratulations to Stella whose spright night poster was chosen by her peers to be this year's winning entry Stella's design captivated CIS with its spooky Jack Lantern Moon across the night sky and clear creative text with the needed information for the event Stella's poster demonstrates creativity with strong composition thanks Stella so Jude is very worthy of recognition he worked hard create a meaningful campaign for kid Governor Jude spent time outside of school researching and writing about his platform to raise awareness about kids Mental Health his mission was well received among the Canton fifth graders and after a very close race and a recount Jude was elected by his peers as the CIS representative in the Statewide race for kid Governor Ben Harley there's a lot to say about Finn Finn submitted a composition that he wrote for a four-part quartet for three flutes and an OBO titled drowning and music and this piece was named the Intermediate School submission winner for the first annual School band Directors Association young composers contest finegan had his music premiered on November 13th and won a cash prize finegan was also chosen so his second award he was also chosen to participate in the Northern Regional musical festival despite auditioning against students one or two grades above him finnean scored the highest in the region and will be the first chair in the orchestra at the festival con so Elsie also auditioned against students in seventh and eth grade and was also chosen for the Northern Regional Music Festival Elsie will be playing the flute in the band composed of mostly eighth graders this year Elsie your hard work PS off and we're so proud of you this next set of awards I'm gonna call Jimny asov Amelia Bristol meline dezire Kate bur and Cameron FL all to come on up all right so um these young authors last year submitted short stories into the ridic ridiculous writers competition for elementary school students they were tasked with choosing an adjective or a verb and a noun at random and then they had to craft what was called a super creation and their pieces maybe raise your hand if I your the floating block loves burping baseball nutrition versus fast food the burping scientist and the haunted nugget were chosen from the Nationwide submissions and published in the Young Writers most recent book we're proud of their creativity of our young authors so so Amelia congratulations meline Cameron and K congratulations Nicholas poins Nicholas is a shining star at CIS he exemplifies everything that a respectful responsible role model stands for he comes to School each day with a positive attitude and a desire to learn he's a true friend to all with a Caring Heart he's respectful hardworking passionate and he always gives 100% And strives to find ways to grow as a learner he's humble but also leads with confidence there's no doubt that Nicholas will continue to shine bright and move forward to make the world a better place in always sick today because she wasn't at our movie but I'd still like to celebrate her um Elsa embodies what it means to be a respectful student she comes in each day with a positive attitude and a genuine love for Learning and a kind her she Embraces who she is with confidence and Grace she's a friend to all and a consistent role model in the classroom she inspires others to be themselves and remain joyful within our class Community that's Emma is respectful to all each and every day and we can always count on Emma to come to school ready and excited to learn she enters the classroom each morning and immediately greets her teachers and her classmates with a smile umem is always observant of those around her and she notices when a classmate may need a kind word or an offer for help she always does this willingly and without hesitation she shows off her positive respectful attitude when she eagerly focuses on lessons she works beautifully with all of her classmates and always takes her work seriously and challenges herself to exceed expectations Emma does things simply because they're the right thing to do never seeking praise C is a better place because we have students like soen is a remarkable fifth grade student known for his responsibility and positive attitude he consistently focuses on his work ensuring he turns in assignments on time and to the best of his ability Bowen not only sets a great example for his classmate but also encourages them to be respectful and accountable he Fosters of supportive classroom in our school environment his fun loving nature and sporty Spirit make him a joy to be around and he brings energy and enthusiasm to every activity with his unwavering positivity Bowen inspires his peers to strive for excellence and be Role Models themselves thank you so M exemplifies a responsible student she comes to school every day with a positive attitude and is ready to learn she's engaged in every lesson participates consistently and is an active group member with her classmates when Ma puts her mind to a task she's dedicated to it she checks in along the way to get feedback on her progress and is always pushing herself to reach above and beyond m classwork and homework show effort and attention to detail May leads in a very responsible way inspiring others to rise she's an essential part of our classroom community and we're lucky to learn alongside B this year when is a a perfect example of a strong quiet leader who leads by example she's always ready to take on a challenge like running for kid governor and is willing to go above and beyond and take things on herself as creating posters for kid govern she brings enthusiasm leadership and a positive attitude to all that she does thank you Quinn for leading our class your class class Michaela exemplifies what it means to be a true role model within our school Community her unwavering dedication to academics combined with a genuine compassion for peers inspires those around her whether it's through volunteering participating in student council or offering support to fellow classmates she consistently demonstrates leadership and integrity her positive attitude and commitment to Excellence not only motivate her classmates to strive for success but also Fosters a sense of camaraderie and encouragement throughout the school in every interaction michaa embodies the qualities of respect resilience and responsibility Emma is consistently going above and beyond in her actions not only is she an exemplary model of respect and responsibility but she encourages her classmates act likewise whether it's completing classwork to her best ability for perfect homework completion Emma's actions and words are a model for all well done Emma CIS celebrates so if we can have all our students come back up so now we get that moment and I think we mayble right here the and parents you could Guardians you can take as many pictures as you want come be careful CIS whatever you want one two three C thank you congratulations I'd just like to say that U to our students to our students you know I I heard so many great things from CTO I heard leadership I heard examples I heard respect I heard kindness most of all I I do want to emphasize you are the leaders that that in your school in CIS and this board are champions for you so that you can continue to grow and evolve but your biggest Champions are sitting with you tonight moms dad grandparents they're the ones that are really trying to sto that fire so keep doing what you're doing and I hope we have more certificates to give out as you go through year after year and we'll see you in seventh grade and eighth grade and then high school again be those leaders because we need you thank you okay so one of the goals that y he me speak about is um parent and family and Community engagement and so one of the ways that we do that at is through our PTO which you heard during the public comment is a small group but an incredibly Mighty group um they do a lot for CIS we just had an event tonight with over a 100 students so I welcome our co-presidents Tammy Cory and mie Allen um to share a little bit with you about what the CIS PTO has done for SCH this hello thanks having us my name is Magie me and Allan uh Tammy Cory and we're co-presidents of the cispt so we'll give you a brief rundown of kind of what we've done and what our plans are for the rest of the school year for fundraising um we had our Fright Night fundraiser raised over $5,000 we had a newu 21 fundraiser um where they agreed for one night fundraisers for R PTO we raised over $1,200 and we did our traditional catalog fundraiser and earned over $1,500 in March we'll also do a um Shar and Ledger photography personality portraits that we did last year um where they five minute quick portraits um and she gives us a portion of that so our budget um this year we decided to focus on helping with funding field trips more than we have in the past um because the cost of these are going up and more families are requesting assistance so in the past two school years we've increased our field trip budget it was 6,000 and then last school year was 9,000 this year we are putting 11,000 into field trips for the students we also PR um gave $2,000 for schoolwide field trip accounting to help with the additional increases we also ear marked an additional 1500 for students and families with financial needs so they go to Rebecca they let us know if they need help to pay for the entire field trip or portion and there's money for them to access that um we also increased our cultural enrichment budget some of the things we did August to September we did Welcome Back gifts for the fourth graders we did popsicles for the school welcome back welcome back lunch for staff membership Drive our goal was 60 families to join we had 62 um then we had Freight night in October October was custodian appreciation we had our after school movie today over a 100 Kids raised over 500 for ccmc um we did our teacher conferences this past week and then we'll do a staff gift at the end of December um some of our upcoming gifts uh or events January we are planning the family paint night in February we will plan a wolf pack game for um six gr band part they're participating in the national anthem that night the student and staff basketball game where we'll collect nonar items to contribute to the Canton Food Bank um also in February is the bus driver Appreciation Week starting in March we will sponsor the readathon um there will also be teacher conferences again where we will sponsor the meals there's um PA professional day and Administrative Professionals Day in April principal's day in May and teacher appreciation week in May um as well as a Friday night yard game um that we're sponsoring for family and then in in June we will do the field day ice cream truck and our sixth grade celebration so um our PTO meetings are held the second Wednesday of the month and they are virtual hybrid option in in person as well we do welcome people to attend our meetings and to join our board and or the PTO great thank you very much have because I know it's going to thin out in about a minute I'm going to also make a pitch here and I you probably all participate uh with the U with the PTO now so I guess maybe this is going to fall on people that already working but um I I want to Echo Audrey uh Audy blackley's um request that whatever we can do to help our PTO because as you know what what makes Camp a special place really not what this board does it's what they do to make really the school special because we can't fund a lot of these things it actually to some extent breaks my heart that $11,000 has to be raised for for field trips because we can't put that in our budget but you all participate in that and make that happen so the more that we can support our PTO the better we are thank you doesn't seem like enough because I know the hours of work that you doesn't even we don't match with the hours that you put in in in your team in the preparation and all the things that you mentioned tonight so on behalf of this board of education we say thank you for all that you do and our pto's really across the board and all they do because you make our schools special uh for our students and our kids so thank you very much okay back to you Mr uh and I think what you're going to hear now is right we're going to get into the continuous Improvement continuous Improvement plan so if you wanted stay for this you're going to see why CIS is having remarkable success we're just going to touch on that briefly but mrto is going to lead us through a presentation the Board of Education last week did a walk through of CIS and we spent two hours going through the detail of the improvements that are going on and the strategies and treatments that are going on at um CIS which are just wonderful tonight you'll get a abbreviated version of that but you see the work that's going on with our administrators our staff our teachers our parents and all the great things that are going on to make CIS go in that trajectory so thank you you're welcome thank you so as Mr Daniel shared CIA experienced a very successful last school year um we saw improvements really in all areas in our performance in our growth and in our attendance rates so this year we celebrate our growth and taking steps to continue that trajectory um broadly our Focus areas are on broadening our repertoire to um include High leverage teaching strategies create consistency in instructional quality across all of our classrooms and within classrooms and to create a self and welcoming or a safe and welcoming School environment for our students and for their persons in their fam as we did last year we will measure student growth and achievement through standardized measures will rely on esac and our star assessments um and the priority action steps that we'll take this year um include building teacher capacity through external staff development and professional learning opportunities specifically around high quality instruction and Implement curricular revisions in fifth grade we utilize star and the smarter Mountain interm assessment block data at data teams to create student specific action plans and provide intervention supports with those through those action plans that match the needs of students as I mentioned already once earlier we very much value our Partnerships with families and the community and through our action steps we strive to enhance communication about and parent involvement in school initiatives um among other forms of communication this year teachers are focusing on their time and their efforts collaboratively with sharing letters at the start of each unit to inform parents of the work of the unit and including within the communication how they may Provide support at home for their children by creating purchase and replacement cycles for classroom rugs flexible seating and interactive projectors monitoring class sizes and reviewing and analyzing student achievement attendance and behavioral data um we plan to contribute to the long-term financial plan that supports rigorous and authentic learning opportunities at CIS for all of our students last year we saw significant decreases in our rates of chronic absenteeism so we strive to continue lowering those rates by implementing an advisory plan with a focus on respect for self for others and for the environment creating a Desa leadership team and reviewing behavioral data and implementing schoolwide interventions and holding regular attendance team meetings to develop Implement and track interventions for our students with inconsistent attendance we will continue to reduce and eliminate performance and growth gaps by ensuring ensuring high quality instruction consistently takes place in all of our classes and by providing supports to families to ensure engagement in school activities and in the area of Workforce Development we will continue to broaden the repertoire of all of our staff by implementing the new teacher evaluation Plan Building teacher capacity through external staff development and external and internal professional learning opportunities and increasing the number of staff that are trained in the implementation of structured literacy interventions so through those action steps that I just shared I feel very positive about the plan for growth in each of our six goal areas and I look forward to meeting with you all in May being able to share with you another successful school year great job any questions for me about any of those action steps questions I know some of the board members went through this in any greater detail um in the day was fantastic that you shared with us and thank you for uh getting to that granual level for us um but any other questions board members just make a quick comment uh I will also tell you that b was extraordinary in some places Beyond extraordinary and you to be congratulating your staff for that as well I said it the other day I say now for the the B Bo record uh that it was clear you have a plan for improvement it was clear plan for success for all students whatever they're at and and as we walked around and visited I don't know six or seven or eight classroom just for a very pretty time you can see evidence of that plan in every uh that pretty impressive so thank you very much thank you for spending time with us I know thanks okay um we now move into the superintendent budget cash memorandum um Dr BR thank you so this evening I'm excited to report out the the forecasted the budget forecast for this new year 26 what I want to share with the board is that this is this is unusual this is not happening in every District across the normally you're presenting one budget and you talk about budget we start our process much earlier than so tonight I'm going to be sharing with you where we're at at this moment of time on December 10th but before I do that I think it's really important you've had a couple questions come to the board relative to inflation so Nick if you could put up um uh John's chart and I really want to talk about the the budget in the history relative to where our budget is relative to the inflation rate because that was a question that this board was asked um so I want John to uh take us through that before I go into the forecasting budget thank you Dr Gman and and to to the board and the community at r large as well um the the questions about what the trajectory of of the community uh and the the board of educations uh uh spending over time really is a really important one I think it's important for the community to see how we're able to look back and then also be able to have that Embrace uh some of the strategy of looking forward through some of the forecasting models that the town is looking to be able to embrace as well to be able to project for uh possible costs for the future so that we can really be in a sustainable uh situation for the future what you see uh on the slide here is the past 15 years of uh inflation uh over over time we don't have 2024 yet because we're not done with 2024 but if you look from the 2009 to 10 year all the way up to 2023 that average is at a 2.52% uh inflation rate so we talk about inflation rate as opposed to Consumer Price Index Consumer Price Index is is Goods um inflation rate is uh uh talking about goods and services as well so that's that's the closer um analog to a uh a school district or an operational budget for a town so next you go to the next slide please what we've done here is we've done uh uh a characterization of the town or the United States uh rate of inflation and comparison to Hon's audited rate of increase year over year and this information all comes from the uh the audited documents that we have on the uh uh the town mailers that come back out each year if anybody wants to go back and be able to see the information if you take a look and be able to see over time there are times that the district May outpaced inflation overall and then definitely times when inflation outpaced the district overall notably 2012 when the district actually was able to go backwards uh but then also some some greater expenses uh in an increase overall in 2122 um when we look all the way to the right and we look at an average there across 10 or so years we look at the uh uh average inflation rate of the US at about 2.52 and then the average audit rated increase for the public schools is a 2.53 this is important to be able to know we look at these windows moving forward and year by year with it to be able to see as a check and balance for us what what does our our progress look like and how do we make sure that we're being very very thoughtful about what it is that we need to do we're going to continue to use a model like this to be able to support us moving forward and in collaboration with the town so that we can have real Clarity and transparency on the so thank you m fishop so you could see we're right along where inflation is and some of the cost and one of the questions is that we were asked is what are some of the costs that are the major drivers to our budget um and and I'll talk about that when we when I present my final budget with the unfunded mandates that that we are provided um and mandated by the state and special education has been a major driver over the past 15 years what we spent on special education services 15 years ago is nowhere near what we're spending on special education services so I thought thought that would be a good way to um set the stage of where I'm coming with tonight and it also aligns with how the board of Finance spoke about at the trial meeting with forecasting out using the Consumer Price Index which I'm going to speak about tonight everybody good so far okay what I'm going to do right now is I'm going to pass out this forecast memo and so Nick if we could get the memo up there what I'm going to ask everyone to do is to stay with me um with with the memo try not to go ahead because you may get a little bit confused I'm going to also ask you to write your questions down on this piece of paper and if you recall from last year s you were the only one that wasn't here last year what we do is I present the forecasting memo and then we give you about a week week and a half to put some questions together that you may have and then I come back at our next board meeting and I put PowerPoint presentation together and answer every single question that the Board of Ed asks and then we post that up on the uh website also so all our budget information is very transparent the one thing that I'm going to add to the process this year is I'm going to also present the forecast memo to the board Finance on Monday evening so they can see where we're at at this moment of time so what I want to share with the board and the the community that will watch the the t for those of that onl this is not the superintendent's final budget this is where the administration is on December 10 I just want to make sure we're clear with that so we pass this out that way go that way with that the administrators that are here so so I'm going to start on page one the pages are number if you Rec beginning last year I started this process with the board of education so this is still relatively new with the superintending of schools presenting a forecasting am on the document known as the forecast budget will also be submitted to the board of finance and for the budget process it contains the fiveyear expense projection so I'm not just looking at this year I'm looking at the next four or five years out and it's for operation fund as well as our 5year large Capital fund the budget projections are also accompanied by enrollment General assumptions narratives regarding Staffing changes and program changing specifically designed to accomplish the following Board of Education goal what will be nice is next year I not only will say Board of Education goals but I'll say aligns with our strategic plan so everything that we do will line you our strategic plan but everything that I'm going to talk about tonight aligns the Board of Education goals the forecast budget provides a pre preliminary look at administrators initial initial priorities planning and challenges and I have to thank the administrators that are here I want everybody to know I did not require our administrative team to be here tonight so the three individuals that are here that maybe they just want to learn um but I thank them for getting it um to together in the budget together and I I do have to thank publicly Anna robins and Claud nardy and John for putting everything together in Hannah where I would not be able to put this together tonight and everything aligns to our vision our vision of a graduate what's important is the forecast budget and I didn't write this last year really uh presents this this data is also lined with a traveler meeting that happened on October 21st 2024 using the guidelines established by the tribe board working group the initial estimate used the Consumer Price Index as Mr Bishop says for Goods at 3.4 that's the Consumer Price Index so the administrative team learned that as they were meeting with me that if there was something that was like 7.5 even if it was if it's a $1,000 line item you go up300 or $400 it could have been a 7.5% increase they had to explain that because I was looking at the Consumer Price Index we did not do that last year so I thank the board of Finance for at least guiding Us in that path if you remember the exercise produced at the tri board meeting that they predicted us to be coming in at a 7.79 budget this year with the work that we've done so far um this document in the forecasting budget I sitting right now at a 5.97 increase so that's almost 2% lower than what we the fortif finance rejected us using that model so let's talk a little bit about the assumptions on page two so salaries negotiated contracts for salaries are as followed certified staff plus one step with a 2.58 increase at the top step administrator step where appropriate with a 3% increase tutors building substitutes are cfp CF is a 3.25 increase and secretarial custodians are being negotiated at this time retirements at the time no retirements anticipated at this time we've been told by our health benefits uh coordinators and uh the benefit advisers that we should plan on a 7% increase insurance and prop proper Insurance property and liability of 5% increase and here's an interesting one electricity heating oil natural gas and propane were forecasting a 20% increase in electricity rates offset by projected decrease in heating oil cost I I shouldn't be saying anything that none of us don't know electricity is going up so we have to project out what we think to the credit of our uh director of pup Services special education is actually a decrease over last year's um budget relative to we're bringing students back and students are graduated additional budget consideration Athletics includes transportation incre of 2.5 coach's salary increase in coach increase in transportation 2.5 coach's salary 2.5 and in this budget there's a proposal for a new C Middle School basketball ball program for both boys and girls Transportation including fuel includes a 2.5% increase educational technology materials reference books tech services are in this budget and some of it was supported by the open Choice Grant last year facilities and maintenance reflects an increase in custodial supplies tech services professional development travels and meetings that's U an increase based upon some of things that were cut from last year's budget and I'll explain that in a minute enrollment is tricky and when we get to our enrollment chart I'll explain but we're actually going to um this forecasted memo actually reflects a decrease next year compared to this year of 34 students an open choice and if you remember in January January 4 I will present to you our open Choice budget of how we are projecting to use our open Choice funds so this chart is my favorite chart it just says everything on page stre if you're just a a numbers person and you just want to know what the bottom line is this is the bottom line chart and I can't thank Mrs Robins enough um to to really get my thinking down on paper and what the numbers are so if you just take salaries benefits Insurance property and liability Transportation including fuel electricity heating oil natural gas and propane just take those five categories to roll over right there it's a 4.56% increase just those categories so out of the 5.97 4.56 is that then you take special education it's actually a decrease of where we were faced the P 41,000 of12 per.

the next ones are very interesting if you take Athletics educational technology facilities and maintenance Pet Services travels and meetings which all that generates a 1.06% so those are our supplies those are the things that we look at when we look at the Consumer Price Index right Consumer Price Index is 3.4 that number is a 1.06 so when we were predicting out with the Trib in the working group we were using 3.0 3.40 we actually a 1.06 and then in this budget I'll explain there's new Personnel in the operational budget for 164,000 47 so overall our forecast budget is 36,960 65 which in increase over last year's budget is a 5.97 so if you go to the next page page four the first chart is Our Moment the big number that we really need to look at is kindergarten and if you look at 2425 our actual number of kindergarteners that are in the can Public Schools August probably has today right it's it's audited as a 101 okay 101 is 81 students if you remember from the Peter Proud report and the ndaq report they were predicting 121 so we planned that extra section but we took it out as part of our budget cuts if you remember as at the tier one reduction last year Well I learned my lesson I'm going to play it a little bit different this year bless you on 2526 we're going to plan for 85 kindergarten students and we have that number that I asked Mr Amry and his staff to contact all the feeding schools that we would be getting students from and our number comes out to 85 nez's number comes out to 121 that they're predicting my real data says 85 nezda science says 121 so for my forecasting memo I'm going to go with 85 and then we're going to run the total and look at it again when I present in February and the lesson that I'm going to be learned that I learned last year is that I'm going to give you the number of what I think that it's going to be and if I need to come back to the board of education for funding for another section of kindergarten after the budget's approved then I will do that I'm I'm not going to put in an extra section based upon numbers that over the past two years have been generating wrong information for us so very interesting chart but the net result is 34 less students that we have that we're predicting for next year now I want to be clear that does not solve our space problem at Cher school to have 34 students not coming with an extra section it frees up a room but it does not move all our tutoring out of the hallway does not help with our special education services being I'm going to use the the proper words small offices so it it it doesn't help um because we're already overcrowded operating results and projections so you can see in the the this chart that we were at 10.03 and 23 24 fiscal year 24 25 was 7.22 I this year we're right now at the forecast budget at a 5.97 I can't sit here and tell you that I'm going to be at a 5.97 in February i% I could be lower I could be high it's just where I am at this moment of time but if we look back to last year's forecasting memo I was right about that number 5.9 in between a 5.9 and the 6 and a half right about in that area what we're predicting for fiscal year 2627 is a 4.54 2728 a 4.66 28 29 of 4.7 in a fisal year 2930 or 4.5 so when Anna runs the numbers looking at our operational cost and some increases these are the numbers that we would predict that we will be in the next five years you can see with special education what's the percent of our budget not the percent increase what's the percent of our budget you can see in fisal year 20 it was 16% in 25 26 it's up to almost 25% of our budget is special education I think it's a very important number that we have to make sure that people understand that 25% of our budget is fixed and it's mandated if you go to page five this is some of the highlights of what makes up this budget and I'm going to highlight the staff first at Sherry Brook and you saw this last there's nothing for staff that I haven't mentioned before if you remember back from the forecasting memo last year anything that I presented present staff-wise I presented last year it either didn't happen or I forecasted it that I was going to recommend it for this year so the campus supervisor at Cherrybrook for a total of 19,800 that's in operational fund and what's also at Cherrybrook is the mtss Paris those were cut last year as part of our tier one or tier 2 cut that would be Grant funded out of our open Choice funds so that's not in the 5.97 CIS a campus supervisor and middle school can high school operational the campus supervisor after school hours District why if you remember there was a request because we have a shared service of our superintendent of building and grounds there was a request by the board of um by the public works to include a maintenance of Personnel in last year's budget and I told them that I forecasted it for this year so that's in operational at 71,000 and then a districtwide social worker of 33 33,500 that's actually a net because if I didn't put that in our operational budget our special ed would be increased 33,500 because we would outplay um that student where if we have the social worker here it saves US money and we could use that so it's offsetting and it it' be geared towards our Thrive program for wrap around support District Y which will be Grant funded a human resource special to help us with uh onboarding of Staff helping us with requirements and provide oversight of all human resource practices this will come out of our open Choice Grant of $755,000 that was projected to be in this year's budget I was going to put it in last year's budget but I projected it one year out and then the teacher Residency program if you remember that was cut as part of our tier one and that is the the program with a partnership of the district and the capital region to bring uh minority recruitment minority staff into our um school that is a total of 135,000 not that the total between those two so you can see in the chart that they're operational there's 4.5 staff added for 164,000 out an operational and then there's four grand funded at 78,500 what is not reflected but what I will reflect in my final budget is I will be eliminating a staff person across the district um in distal year 25 26 so that will actually net so if you go 4.50 if I take a staff member out the net would actually be 3.50 Everybody follow how that would work so can I ask position well that's a good question so that is something that I will keep with the the the superintendent in my team because what I don't want to do is start creating panic in the district at this time there's still things that we need to analyze look at a moment High School look at Staffing relative to tutoring that we may need uh look at so everything will be on the table that I will be looking at and it will be something that um I don't even know if I'll call it out in February because what I don't want to do is lose individuals when things may not even happen it's a moving it's a moving thing but I'll put in the budget so I'll determine if it's a non-certified or certified so if it's a noncertified I'll ask Mrs Robins what is a tutor price she would take out toor if I'm going to do a point2 certified person what would that be $117,000 and then I would share with high school you have to reduce 5.2 let me know where that's going to be so that that is something when we start announcing walk particular staff member it may be that's when Panic starts arising and it's hard enough to keep staff in our district that we need to really be thoughtful in how we communicate but with our numbers how I'm seeing it with our numbers going down of 34 students we need to look at our using RFD across the district if you go to the next page on notables some of the things that are in the budget this is Page Six chook Primary School operational there's an increase of Cher Brook of $24,000 in this budget for instructional materials that was previously paid for by the open Choice Grant we think that it's important that instruction materials consist and operational funds that if we don't get the the grant funding we know that that money people're going to need that every year so it should be operational the implementation of the new reading program is $1,000 for next year Mr Bishop and his team have done a great job with receiving grant funding this year to offset next year's funding um and we'll talk about that in a minute there's also in here um collaboration kinder Garden tables to um have our students more in a collaborative approach rather than being an individual um stations that will be taken out of open Choice R because we anticipate that's a onetime cost CIS operational with the preschool being at um CIS that we need to get them playground equipment for 12,500 and I look at even if we move the preschool back in the next two or three years if we get more space at chra that is playground that's a community playground so it it can be used at CMS the operational Middle School basketball an increase of 15,000 this will Implement a new basketball program at can middle school for boys and girls I also want to let you know that we did reduce $2,000 at the the Middle School due to the three-year planning for our our calculator so this this I just wanted to give you one example that this budget actually reflects areas that we decreased overall CIS was actually a negative .12 of what they had um this year so she came in less than what she came in for for this year CHS operational this budget includes Wireless technology for our athletic fields if you know we are now streaming our games but we have no Wireless technology out there we're doing it off of Bones right now so if we want to do it the right way we need to run wireless technology out there CH CHS Grand funding the Huddle subscription the family and consumer science side by-side dishwashers will be paid out of the open Choice Grant the textbooks that the curriculum committee Pro propability statistics Environ enironmental science textbooks both paid out of um open Choice Grant this budget also includes to bring back to the level um our professional development districtwide curriculum if you remember those were cut last year in the tiers by a total of $440,000 we want to bring them back to the level of where we need to be and then there's a new line on line item in the budget with an increase of $133,000 for uh safety and then districtwide uh technology new equipment uh and all open choice and I'll explain that more when we do the open Choice memo and then for 2627 here's that implementation of the new reading program so we anticipate that in the 26 27 year budget that we're going to have to put in $65,000 for the reading program because uh Mr Bishop was able to work um a u a contract out with a company that we could pay it over four or five years so we need to commit to uh that funding Staffing there is this is not new this was in the forecast memo um last year then in 26 we're looking to increase our talented and gifted by 0.25 uh to have another math tutor at CIS and then a districtwide uh social worker to help support the Thrive students as we anticipate bringing more students back and then you can see I anticipate with enrollment going down I anticipate that I'm going to reduce 2.0 FTE certified or non-certified staff so if you look that would actually be even with the new positions that we are proposing for 26 27 it actually would be a net decrease of 75 with a savings that year of $78,000 again Mrs Robins is just putting in numbers based upon where we are now those numbers wouldn't be the set numbers because we just don't know exactly which positions we may eliminate 2728 implementation the new reading program there's the $65,000 again staff another addition of the 0.25 talented and gifted to get that closer to fulltime and then you'll see again a possible elimination of 2.0 FTE based of another 2.0 based upon the declining enrollment and that is um a net of 1.75 and then an additional $81,000 in savings and then 2829 here's another year of implementation of the reading program and then you'll see possible elimination of 2.0 certified or noncertified with a net of $96,000 and then the last page you'll see 2930 possible elimination of three staff members non-certified or certified if you go back to the Chart the enrollment chart on page four you could see and it' be the first question that I would ask if I was a board of finance and that board of Finance would say Dr rman we see there's a a reduction in your you're decreasing if you're taking 85 and you're decreasing and you're going from 14 17 and by the time we get to 20 30 31 we're down to 1,297 that's 96 kids it'd be very irresponsible of this superintendent if I didn't project out a reduction in staff but it would also be irresponsible of me to say where it would be because I'm just not sure there's a lot of moving parts that come with SE with the type of student that is within the section and then also looking at enrollment at the high school what are kids uh signing up for does our model look different at the middle school level and how we're teaming but when you having this much of movement with student um of bringing it down you have to look at the elimination of staff and again it' be very premature for me to say what that reduction would be but I think it'd be irresponsible of me giving you a forecasting ammo with that not being on my mind that and I've also said this that if our students start achieving which they are we may need less tutoring support and some of that tutoring support if you remember was provided by funding from the the state Esser funding that we took now into our operational funding and I'm thinking as I always say eventually that has to sunet and if students are cheating you need to sunet and what it became was an ongoing cost for the Board of Ed and what I'm sharing with this board of B tonight and I'll share with the board of Finance we need to look at Staffing for the next five years and what positions are we going to eliminate in sun because we should not need um the same amount of staff have 100 uh students less I'm just not sure what it would be if it was certified and noncertified and then the next page on page nine to either um January or February I think it's your second meeting in January you're going to um vote on the the capital the long large Capital funding if you remember this is not something that the cour of Education controls on January 1 I'm need to submit our list to the CAO to say this is our list for Capital and then the selectman vote on what is going to be in the the capital funding for the budget the nice thing is there's a committee now working together that is out there saying the board of EV and the board of Selectmen need more money for um large Capital so you can I'm not going to go through the list I would ask ask you to uh read this list um it's pretty self-explanatory what's in there but it's ranging from and some of these things you you've seen but it's going one two three four years out um in what we're predicting but there's rooftop units there's driveway repair um there's the tiling that some of you have seen in the tech ed hallway that we point out uh there's the public address system there's garage doors we have to look continue to talk about the turf and the track replacement there's a truck replacement uh replace the library in room 225 flooring at CIS so I would ask you to just go through that list and become comfortable and if you have any questions um you could write those or any additions yeah or any additions so that's where we are right now I'm very proud of the administrative team in what they did they were very responsible in their budget this will move the district forward right now where we're at and there there there's some new things in here I I can't um say that there's not there there's our campus supervisors in there there's a basketball program in there um so there there's things that um we're going to be able to talk about as a board but sitting at a 5.97 with fixed cost what I would say is our fixed cost to just roll from this year to next year at a 4.56 there's not too much other things that are um in there but enough for us to talk about for sure and then you have in your packet this uh timeline so what I want to share with you is that if you could by December 30th this is the second bullet but December 30th if you can email your questions that you may have to Claudia Anna John and myself the goal will be to present to you on January 14th the answers to those questions and then we'll post those up and then also present to you the open Choice memo on January 14th we'll have a budet workshop and we'll talk about on the 14th we'll have another budget workshop on the 28th I think our legislators are coming in either the 14th or the 28th one of those days and then on February 11th I'll present to you the administrative Budget on the 25th we'll have another budget workshop on the 27th we'll have another budget Workshop but you may be ready to vote and adopt a budget at that time if not we'll come back on March 4th and we'll have a budget Workshop and then we'll have to adopt because the board of education budget needs to be presented to the board of Finance on March 19th and then there'll be a budget Workshop depending upon what the board of Finance does on March 25th and then our annual budget hearing is April 28th and our budget referendum is May 8th so that's where we are that that's high level right now I been more than happy to entertain some high level questions that you may have but I'll turn it over to the board sherff this time okay so you got a while and I I'll add that I'm sure all of us are an appreciation of all the work that the administration our business manager our Administration team has put into this thing um and it's it's shaking up um pretty nicely I can um and making sure that we're moving forward so with that any questions now high level questions I'm sure a lot of these things despite um some thought process like um it'd be nice if you could get those earlier than the Third as the holidays come in you know we're going to be pretty busy our family so as you go home and you take a look at this it' be great if you can start submitting your questions and your thoughts and you can you know talk to some folks out there and uh I will remind you that this Monday the same presentation will go to the board of Finance we'll see what their first flush uh comments are on this as we go forward so questions great thank you oh s no well um it's not a big deal but there's just one little number discrepancy on page six uh under P High School Grant funded it says family consumer science it says the side by-side dishwash for that dishwashers are 16555 then on the other page it says uh 17,000 so okay that on the on page nine on the large capital thank you for that hey it's 400 Forda was there what was the numbers projected even though it doesn't seem accurate when did they end their projections we we just received the report two weeks ago but like did they give you like 2 29 they did they did but what we chose not to do was to show you those numbers and then that's what we did last year we took nezda I put the extra section in and um we to be careful with words that I use we we put the numbers in and I'm just going to give you what I have right now number that I have right now and then if it goes to 96 I'll say it's 96 and then I'll tell you how many sections that we're going to need in the budet process that be such a wide discrepancy that's a good question that's a really good question um and um we're looking forward to getting PR report and the bottom line is they have a science to it of the birth rates they look at the birth rates at the time in in Canton and they may have left and the best science that I know has worked for me in a couple districts I was helping the Elementary staff call the local preschools and see where we are right now that 85 is actually included on some Choice students in there too stud are we we the ne de one um we were part of NDA so that's a service and for the cost that um the Peter Proud of um it's worth getting another look at it because it was a minimal cost because it it's something that we need to get right because if we're going to project out funding um and share with the community where we're going to be at it was a minimal cost look at it again um but it's a major like I said I've shared this before I've done this now five times in two different districts and use the same services and it's been off five times so now we just go do our own science a little bit and we'll see so there's part part of the reason for to find there's two things going on in Camp one is our depos is such that were pretty well built out uh and so that that's one thing the second thing is we have a maturing population we are one of the oldest towns in the valley so our seniors uh are staying in which is great they're staying here and they're not moving out and we continue to to grow older here uh at some point though at some point that's going to start to flip so I don't know where that is in this in this formula but at some point uh seniors are going to be leaving for one reason or the other and those homes will begin to fli so okay excellent report thank you so much we'll move on um we now move on to discussion of goal number three um Financial sustainability and efficient operations and then any changes that happening um I think about go right so go two is in your packet that has all the revisions um that we spoke about the last time so if you can go through that again once we go through all of them we'll go through it again but in your packet you'll see go two and CLA made the revisions for go two that we mentioned uh last time so tonight we're going over board goal number three um this is different than the book that I gave you so CLA sent you the one pager last week because the administration is about a week before you looking at it so now we're at um this is where the administration landed so letter A the first one develop and Implement a comprehensive multi-year financial plan check any thoughts or comments about that other than that are any of the others new or just try to do what we've been doing as well or better a little bit of B I'm not not criticizing first one is definitely new but the others seem like least what I think we've been doing triangle so engage stakeholders including staff parents and community members in the the budget process I I think we have to have that as an action St because I think we got to get better than that we got to get we had 60 we had 35 parents here tonight and we need to get them more engaged in the the budget process so that I I think it has to be there but I agree we're doing it but we need to have it there and say well what can we do better what are some of the things that we could do better within the administration goal that looking at how are we engaging with the families um we want to say improve engagement that sucks you group engagement for is involed so everything should be understood we should always be improving I think or increase yeah so increase engagement with stakeholders we could do that you got that Hannah increase engagement with stakeholders okay letter C I know we need a period after that but I'm after that typo with the word supplement I think it's supposed to be supplement yeah it's not supplement ever heard that soor for would you rather you all just read it and then you just com so I don't any any comments on C so supplement is good any other comments on C move to D any comments on D move to e so that's one show that I think totally different I think we need to put process in place but we haven't not to a level I think this is where D's expertise is going to help us a lot and that's where action steps beneath these priorities those are the the refined practices supporting them well I guess that's my point I'm not make an issue some things we're going to try to do better some these two things so far we're going to try to do new or different new we haven't done we're going to focus we can say that on every single um priority that we have throughout this whole strategic plan any comments on I'm sorry I couldn't get off mute quick enough um on on D I just wanted to say possibly or my input is uh continue to advocate for increased funding because we do advocate for funding good continue continue to that's a good point anything on E I have a question on that so in regards to facility management and maintenance is there anything in regards to um share between the district and the town we are that that's we're we're shared right now the superintendent of buildings and grounds yeah is superintendent building grounds for the town be the school so okay so I have and and I did this a little while ago for this one so just beare with me with the wording but the optimized facility management and maintenance to extend the lifespan of District assets and reduce operational costs with Partnership of the with the town or something to bring in the town that will partner I like that so you want to read that again okay so optimized facility management maintenance to extend the lifespan of District assets and reduce operational costs with partnership within partnership with theh the to we are in Partnership I know what we're not doing is what she's saying if they're buying 100 if they're buying shovels we're buying shovels we're not buying shovels and both together but isn't that the job of I would say it's the the job of all of us to look at procurement and what I think Jordan's saying is we're not doing that right and we need to do that we've been talking about that it's just the action of We have I'm actually good with that we do that on something electricity oil things like that we can get better y you have that you want to read it back yeah to extend lifespan districts and reduce operational costs with partnership I I like the expand life cycle anything else on F G very H that's been a lot so we got rid of financial risks and just mitigate risks you got okay the administration yeah said why s is financial why is it no that was that's I I Jay I really want to put some should we get rid of financial on I them as well you say Federal regulators and Reporting requirements I don't know should we leave Financial there well this is about an Financial sustainability it final we got Financial final risk is Financial Risk includes so compassing Enterprise I can I could support going taking Financial regulations out because it's right in the on financial so you take just take out fin well and you take Federal Regulation yeah got that J I on not an alphabe I went I went right along with it okay maybe I'm alone on this I'll say it one more time I think some of the new things you're suggesting will be very well received by the county fathers in fining are and that what be highlighted as as important new you know initiativ is the right word but important new steps we're taking to maintain Financial stability some of the other things of course we've been doing them all along we continue to do them we'll try to do them better but I we pick them out've been long here and I think those things will be should be pointed out as as something new we're doing in order to be identified as such so it was up to me I'd suggest two categories one um new steps or new Provisions new whatever and then continue I think we would have to go back and do that for every single older I don't think so um I don't think so but I think would be particularly important here because people are looking at our finan princi but so like uh I'll ask then this show for like student growth and achievement we have develop and expand partnership with local colleges universities you do that now but what the difference is is in the continuous Improvement plans they are going to and and meet within superintendent goals we would go in and say this is what we are going to be doing I I I I think they're all new it's how we're going to put in in the continuous improving plant what are the action steps that are going to align so when the the Rebecca tonight presented on her continuous Improvement plan and and it's a bad example because I don't know if she would be able to do it but if we said develop and maintain a comprehensive risk management plan to identify and assess mitigate risk she may have something in her continuous Improvement plan that would say that but to your point Joe we also have explore in Pursuit diverse funding sources say we're doing that now but within her continuous Improvement plan she may say I'm going to go out to a local company and see and do something different than what I've done in the past you follow what I'm saying I I hear exactly what you're saying I just don't know if we need to go new and I think we'd have to go back to that go ER and I'm not saying that we shouldn't I'm just saying that it it aligns with the continuous Improvement plans and that's where they're going to be putting their action um I something about K what is ensure competitive would you just say ensure competitive compensational I say comp we have to total yeah what the you could say go but does it be benefit and do we have to say I mean because we collaborate with the board of Finance on everything do we have to put in collaborate with the board Finance Long Range planning they're they're part of that commit sometimes when you negotiate contracts so yeah also the in collaborate um what it makes more sense to say in collaboration with lot but but we don't always do that does that BL doing that could might you consider taking that collaboration with board finance and move that up to to a I I think they're they're right right I don't think you want fin so it's Ure competitive compensation for staff in Long Range planning to ensure the district in trct and correct long range or long term what's the difference long well I guess I'm just curious why that verbage was used first long term is there I we're taking yes we collaborate and collab just wanted to mention Lou um is missing from there so um if you look in the draft book we're missing the one about um grant opportunities so it goes I JL what the administrators did is they took one out and they combined it and they put that in C where it says include grants okay so so L is actually K because you skipped J I mean you skipped is wrong okay I just want to make sure we weren't missing one of the actual pieces okay we good with thaty you okay done so I want to go back though Mr Daniels um because um will sit with me for will sit with me that because we got to get it right it's a five year strategic plan and uh once you make a plan you you don't want to be revising your plan you don't want to put um revision one revision two you want to have a plan as the the goal where there's a bug and when you're sitting at a meeting and Rebecca is talking about the continu Improvement plan you could go right into the book and check that off and then at the end we're able to say we accomplish this related to board goal number two priority a so I I I don't want to I know you said Joe you don't want to make it an issue but I I just want to be I just want to make sure we're getting it right that if we need to generate things into categories new and not new um you can I I just I I don't want to dismiss it I know you said you don't want to make it an issue but it's a 5year plan um and I just want to make sure we get it we get it right so I want in respect that that I seem to be the only one thinking that I would might ask you to bring it back to your administrator see what they think but I I think it's important something going to continue doing because I've been successful try to do better continue doing it some things you're going to try to do brand new or or completely differently and particularly when it comes to finan is a very touchy subject that's important I think some of the things you listed there that are new pretty good ideas who's the important to uh the town fathers I bet you father read it it's well it's really hardworking document it's it's what we hold our staff administrators accountable to I'm not so worried about okay like I said I'm not looking big but I'm going to bring that question back to theh team because what we bring to you I bring back to them because it's the ultimate uh goal I'm suffering back and I'll ask them what they think Mr Bishop just whispered in my ear he he he said after year one none of it so are done correct some of things you're doing new you may not have completely the first year or you can go back to Old strategic plan say probably two3 of this is compared to what we did what was the last time we strategic plan so we'll look at it we'll look at it I just I just don't want to say that we're not going to look at it Ang are we still putting in the long range planning or are we just saying in short competitive compensation for staff to assure the district can attract Talent why do we have longes connected to the board of Finance there to be able to develop long range planning they're coming out right long range I just want to go back I think long range planning relates to the financial aspect of I if the first year if if one if the contract for the teachers let's say is a three-year contract and the average is a 10 you have to think long range to what the next contract would be because long range is looking at the next C the next cycle of contract and then looking at long range planning of teacher contract but then next year you would have the custodial contract so what's the long range Financial impact of the the toal to just point we haven't done that like I don't think we can really do that so I think long range planning it's actually I agree with it's a it is a financial term of looking long range long with long range planning comp compensation for staff in long range or it could say through it can say through long range that better all right we good with this part of the um agenda so you are three in and you have three left and then we got to come back and we'll put it all together and then we we have to figure out how we goity the schools and talk and get their feed Han we added one thing long range planet in in in K formally L okay perfect all right let's uh let's move to um standing committee reports we can do that pretty quickly um Finance met this morning at 8:30 and and uh Russ cannot be here tonight but uman just going to give an update yes um we met this morning Mrs Robins already went over financially but the biggest takeaway from the meeting this morning was um we were given an analysis by Mrs robins and Hannah uh getting in regards to the preschool uh we were given comps for preschool programs within the surround in towns which consisted of some examples from cber and gr B preschools as well as a local private option we are considerably lower in costs currently on average about 41% lower in tuition annual dollarwise about $825 less so we as a committee decided to give thought to increasing our tuition for preschool for the uh 2025 2026 year we agreed to increase for the thre program of 25% to an annual tuition of 1,500 up from 1,200 and for the fours also by 25% to an annual tuition of 1875 up from, 1500 which will still be an average savings about 25% to the C CS around us and also still a savings of $151 lower on average um the committee voted unanimously to approved these increases um excellent very good questions for Jordan for tonight's meeting three student rep were there very helpful Sports become uh had our third lengthy discussion on Cell phon been very productive and worthwh discussion Drew and Ruth are here again as well we are recommending keeping our current policy at least for the time being gr gave us and Ruth gave us an update on the regulations they already proposed we don't vote on them we don't put them in our policy book they School regulations they'll be more restrictive they had some specifics they will roll out the plan to the students probably right after the holiday break and look to implement it for the uh start of the second semester which is around January 2 something like that um if you want more specifics I had a hand out happy to share with you but a lot of you were here already anyway um uh we moved we recommend that two policies move to first read on the next agenda there are simple relatively simple updates from family leave and what's the other on John uh H students right uh law has changed and there's couple minor difference there and John will explain those differences at the January meeting uh we rephrase that we are not your first read will take place first will take place right we're not going to Mee in jary 14 our next meting questions on questions on policy good okay good report Joe thank you curriculum Eric uh yes so we met on November 2 um it was a light meeting um and so we weren't able to uh vote on anything um because we didn't have a forum thank you Joe for attending um but uh a couple of the things had to get bumped to uh December meeting we did uh go over the assistant superintendent monthly update and the review Mr too came and um we did a first review of the CHS 2526 program of studies uh some very minor updates uh just almost came down to just wording um which we can go over again uh with everyone at the December meeting and we discussed the textbook cycle uh process and how that works know of that and that was about it so um I just would really encourage committee members to um make attendance at the December 18th meeting of priority so that we can um touch back on some of these things that we weren't able to discuss or vote on and it's going to be an important meeting we're over the um The Benchmark Advance program the final approval for that so if if committee members could make this a priority that'd be great can I make a comment on that yeah yeah we the committee members of the curriculum had known in advance they would be absent from that meeting and had to just make I could make a note for the record that we did try to move the meeting so that we could be in attendance and typically numbers are there but both members could not meet other obligations and did Reach Out prior to it in advance to move it that request set yeah they've been set for a long time we understand that but listen uh we we've had some issues with the public we're not changing meetings if you can't make it you can't make it we're going to go forward um even though members can't make it uh or we cancel um but right now it's it's with the public and we've we've taken some Flack on being inconsistent and this makes us consist so what time does I 9 a 9 December 18th yeah we'll be at the high school who else is Felicia Kim Peggy myself how does it work with appointments so just saying like I know when we we almost ran into a similar issue with policy I they have not been able to be at the last meeting I was able to make it work but is there a way to maybe we had I was just saying that we can appoint more people to the committee so then there would be more people able to go I don't know if that would be that's a thought there there's no need that we don't have a minimum or maximum we could do that but so if if you're willing to serve I know curriculum is the one that meets uh in the daytime um on that Wednesday was the last Wednesday or the middle third second it's usually I mean it's different around the holidays but usually the last post we we um that's a great I think that's a good suggestion maybe we if I might but isn't we have to watch we don't have a Corum so if I right then we have a then we have a regular Board of Education meeting right and people who aren't yeah specifically assigned to the committee can't participate in the discussions right right no I know that yeah we almost ran into that with policy as well so I was just trying to see if it was it's just a question let me look into you know I I sit inicial but I don't vote so I can't yeah meeting sched and you're canceling that right yeah because John can't make that so we're going to cancel we're not going to rre right so a meeting can be canel if people absolutely we can cancel me I going to move it and thr the public off who's at the discretion of canceling chair I I would say the chair of that committee can cancel or one more question in regards to so if I were unable to attend that policy he did would we have been able to V on no it was just me yes good Mo okay okay because you wouldn't move any your advisory to the board you wouldn't move anything forward to the board right so so when you vote um it's it's really to move something up to the board right for for consideration okay okay all right any further uh Communications Alicia yep we had a meeting on uh November 25th uh Kim joined myself John and Kira I talked about the February newsletter planning which is coming up so preparing the winter content uh for that which will be distributed early February and uh went over some of the website engagement tools the most used tool is definitely the calendar and then um talked about some upcoming topics for the February newsletter which will be um District programs co-curricular celebrations highlights and updates on pupil P pupil Personnel reading program updates uh potentially the cell phone policy and then um arts and culture as well as communication strategy and our next meeting is December 16th at 1M so you L sorry just wanted to mention mention Lou on uh before I forget under new business you forgot to review revisions of goal to so we we we said we said read it take a look at it not the revision to go to we said we made those changes read it at your leisure okay okay sorry I I thought we were supposed to like go over something okay perfect all right um so with respect to meetings so the work that happens in committee if a committee does not have the worker bees to do it the chair can also move it to the board move it up to the board for that conversation or consideration for example if if we couldn't move something in policy because Joe was the only one there Joe could ask the chair put that on his agenda item for the board to discuss because it's not being the work is not being on the committee because we don't have enough worker bees in committee so that's another option but it's totally up to the chair that that committee um do they want to table it or do they want to move it up to the board for the board to work and then and then would the board vote on it or like something the yeah then the board would take it's your advisory to the board so if it's an actionable item or a vote then the board would then Happ for example on a first reading if Joe didn't have to say move to a first reading then the board could take it up and say you know let's let's move this for a first reading so board could do we're our I forgot to mention our I think what we whatever we want our commit to do we spell out our B it's very vague right now right so we'll be cleaning that up this year for discussion okay all right thank you very much hey just on the calendar events I know G mentioned Board of Finance on Monday I'll also mention I was U elected if you will or my hand I'm also chair of the capital Improvement committee for the town that that meeting is going to happen this Thursday at 7 o'clock in the community center where we asked the public to come in if they have any suggestions on Capital improvment you've seen our Capital Improvement plan that will be presented to the committee on on Thursday and then we'll hear more Katie Kenny sits as an advisor to it because Board of Finance does not sit on Capital Improvement but she'll sit on as an advisory um and she'll let us know thoughts on on um bonding and what's going to happen seeing our our building project is going to be put off boort of Finance going to seek to do bonding anyway because there's Road improvements I just tell you that if You' like to come to that meeting it's it's 7 o'clock Community Center okay that's Thursday this Thursday okay on the consent agenda tonight we have the approval of the minutes and the approval of Anna's uh report on the finances can I have a motion or I can I can just say I make a I I make a motion that we approve the consent agenda that's going to be unanimous which I think it would be does anyone have any changes all right then I move I move it uh all those in favor of the consent agenda unanimous at s right um or eight thank you thank you Felicia that's eight okay um now the approval of the 2425 2526 Camp Public School District calendar I'll take a motion on that and the motion would be moved camp board of education approve the 2526 Camp Public School calendar thanks appreciate that um first by Sydney second by Jordan thank you thank you okay so in discussion uh Dr I was asked um at last meeting for us to get a little feedback from um families and from staff um I did ask the the principles to do that I did meet with um one parent myself uh who had a concern about conference and being uh 12 days uh later but then when I spoke to the parent um they understood even though they they would still like it what I thought what I found out is that um it's about 12 Day difference for the elementary schools later and what I found out from speaking to teachers and speaking to his parent is that if there were concerns there were me to way before the November uh conferences so my recommendation is to keep it the the same because I haven't heard enough to to to Move It I do have some staff members that likeed it or on Thanksgiving because they didn't have to um worry about conferences when they they came back and then I had some staff members that um liked it the way that it is um and then I really just went into the calendar it's a 12 Day difference the principles overall didn't generate any qualitative uh feedback so my recommendation would be to keep it the same monitor it again um next year and we'll see so that was the only question that was asked to the administration at the last meeting thank you so we have a first and second any further discussion all those who favor 24 2526 Camp Public Schools district calendar I ra your hand everybody okay so that's 80 we'll send this out I'll have this out to staff in public tomorrow afternoon birday thank you all right so we come to um the discussion on the second read and possible approval of revisions to policy 4021 which is prohibition of sex discrimination really sex bias harassment what's the board's pleasure is there an upate pardon me is there an update I have no update it is what it is uh we we've we've been advised by legal it's IL legal it's legal document rised by legal to approve it okay even with the recent recent changes I don't think so it's law it's still law right but are we able to implement this in all dist so there is a case of enjoyment for K high school so K High School would continue to be able to operate over the past law which and and regulations which they have been operating under until at this point um and then but all other schools would operate under the the new federal guidelines the recommendation of our our legal is it's fedal La it's fedal LA right so let's do this the right way so first of all do I have a motion for second read we'll go to the um approval later do I have a motion uh that can't Board of Education approv the revisions to policy we done discussion no we're going to go to discussion the idea is to make a motion then discussion so I have a motion I have a first do I have a second I have a second now discussion if anybody else wants to go first my concern is that in policy we' pushed this through to the board of policy with the idea that it would be written that way for all four schools so my concern now is it will be written that way chry Brook CIS and CMS but CHS will not have the same policy so I think this should be kicked back to policy so that we can figure out how to do that I like we need to have this re-reviewed back by policy to figure out we have Cherry Brook CIS CMS this way high school this way and see how we do that I can actually answer that for you because I talk with our attorney about that as well she just happened to be at the cave conference that we were at okay um and what she shared with us was that the continue to operate in the way that they have been and and the uh new policy would operate over the the three other schools the reality is in in cases where we would come up against um a title line allegation we would reaching out to Legal anyways so they work directly with us to be able to support that so and that's happening in a number of different situations right now where where the we have the law up to this point that we've been operating under and then there's the new expectation point so it runs the way that legal is spoken to us is it just runs in two Pathways one has one set the other has the other set but it's federal law and that's their recommendation right that that piece I understand is that it's the federal law I guess where my confusion or hesitation comes from is that when we did push this from policy we were under the impression that is would be all four schools so I would like to take a step back look at what that because we had all those questions for Sarah at that time I understand what you're saying that it would operate for those three schools in this one school the new way but in in regards to like how the actual policy is written we have not seen it that way in policy the original policy well we have not seen them compared three schools one way the other school this way that uh legal would not pro legal would not present that to have two parallel policies they would have one policy and then regulations for operation through through the other through the older um the the past regulation so okay so just I'm understanding we would be adopting this policy districtwide but in regards to regulations for the high school that's where the difference would be so one correct the application follows for three schools with the new and the regulation for high school follows with what the past was and again you would be reaching out to legal for any support I understand if don't adopt it and the unlikely event there was an issue when we didn't enforce the policy would be a very difficult position well I don't agree with that because it's my understanding that we're already acting as though this policy it's already f law right so we are already acting that way as a district it's just our policies federal law suedes our policy anyway so it it should that our policy has not been signed in but we're still acting and following law right I hope what I what I understood from the attorney and again I'm going directly off of what the attorney has told this witness what I understood from her was yes it's sched law and that as she if there were to be a an allegation that and I want to be careful not to not to speak I'm not sure which group could come back and be able to find liability for with that there is there is that possibility then right so her recommendation was to be able to to for so but there's liability on both sides there's liability is we're not following the federal law and then there's liability if we put in this policy and there's a with the enjoyment there's liability both days not with enjoy enjoyment they would have to fall under the old one and do the regulation you know folks this is a difficult one you bring this back to to to policy you're going get the same thing that you hear right now and Sarah would come in and and say the same thing or you could vote on it and wherever it lands your attorney um School Board attorney is recommending that you do a vote um so that's the information that they gave the administration and that's the the information that they actually gave the the poliy was to um take a vote ultimately it's a board decision it's not an administrative um decision um and if it goes back to the policy commit um we bring in s again can ask the questions or you can take a vote well I'd like to note that I'm GL to vote no to my reason I'd like to know why although I think policies often have good intent and I would like to be in compliance and we take Federal funding from the government we need to be in compliance for our federal funding I'm not prepared to vote because I have unanswered questions I guess or I'm unsure on the implication um implications or how the care you know the maybe laugh the right word I'm trying to think of implementation I guess is is it so I just want to know that I do want us to be comments any other comments we have first and second call question all those in favor raise can counted one one on screen two three four five oppos one two exensions one exstension 521 I think our by require two3 of the board to poliy let I read that would be six I think he I think John said that on first read I don't know it's in here somewhere two on good to know take your time this right sorry what You' done is you just if this pass is improved secondary we have now we'll go back into see if you want to approve the policy we're just approving we just approved the second read right we approved the second read now we going through the second read now I needed a motion to approve the policy well if you wants to move it right now the second from wrong Dr I think you're the formal adoption this is policy 9311 the formal adoption of policy shall be by two3 vote of all the members of the Board of Education only those written statements so adopted and so required shall be regarded as official policy but 2/3 I didn't measure the map I think it's six not and we have but is it is it two3 of all board members pres all two3 V of all members of the Board of Education doesn't specify whether they're here or not so is it two-third of those present or two3 I read it as two3 of the whole iils what what I read is uh and again I'm going to read the entire policy proposals delions or revisions and Mr Char 931 line uh delions or revisions shall normally be submitted to the policy committee who will make proposals to all members of the Board of Ed policies will unless two-thirds of the members presidented to let education vote to Ana in one meeting be adopted deleted or amended after consideration of two regular meetings the Board of Education policies will unless two3 of the members of the Board of Education vote to act in one meeting they will be adopted deleted or amended after consideration of two regular me so having two meetings and then the formal adoption of policies shall be by two3 vote of all members of the Board of Education only those written statements so adopted and so rep shall be I think from that point in that final sentence um even at the second read it's by 23 so the motion F can't vote have but we do if we have six yes votes it wouldn't matter right oh so it's failed the second read so we can't vote on approval or not is that you vote on the second reader vote it on to to approve so it it it failed based upon you don't have so I guess we need I need legal advice as to where we go from here well we reintroduce it at the next meeting we have not we'll reintroduce it again so it hold still January okay that's fine it is what it is okay let's continue I think you you carry on with the agenda and vote for the next one if it comes up the so that was that was 421 4021 so now I do I have a motion to approve mve camp board of education grov the revisions to policy 5030 prohibition of sex discrimination including sex bias harassment parthy students do I have a first do I have a do I have a second Erica now discussion discussion

so I'm you e I'm calling to order the governing board advisory committee to review policies thank you it's December 16 2024 and can I get an approval of the agenda please I move we approve the agenda as it is second second all those in favor say I I motion passes uh next thing is the call to the agenda or excuse me call to the audience is there anything about the okay and and the next one is the discussion on policies last time we were here uh we were going to uh review and comment on jii and then uh Katie was going to review uh several policies and then we were going to start with jii at this meeting at the very beginning and then uh the intention also was to bring something that we can use for um uh incidents and complaints at your site that's what I have down here for notes so um I guess we can start with ji unless somebody has anything for the to talk about beforehand I don't did she do the I think she hasn't done the you done the stuff for J hi hello one second please sorry I have to walk away from people screaming um um okay so essentially I did I don't know what I was supposed to do with J because my my email didn't mention ji but I did do j i h jic c HR ji whatever hold on let me look at my email cron jic G jic Jr and jic e oh I might not have gotten to JK da but if you look on the folder if I unless I put it in the wrong folder oh you know what I think I put it in the revisions folder I'm got confused with the folders probably I I In fairness to you I feel like we probably should talk real quick about the folders because we've got four that say nearly identical things yeah that's why I'm getting confused every time I go in there I can't tell what folder I'm supposed to be putting things into I thought it was all one folder and then I realized it was not yeah noing board policy I wonder if we just we the governing board's policy we just label it by work okay so then this is um these drafts hold on I'm gonna lab these so where it say the first one draft hold on maybe I can't re [Music] track the track like previous edits and stuff I'm confused why there would even be a need for separate folder because the we have a folder for the I just relabeled it renamed it but the drafts those were ready to submit so that's like we're ready to show them to the lawyers so that's why that was there final review copies I think this is held in the wi you at those are our final final right like they're ready to go to the board that folder that's um and then governing board committee files and policy edits jih that's this current one we've been working on right okay so then um I'm going to rename this policy edits one 24 25 policy edits and then governing board I think this is just like our old all of our old stuff so we could probably just make that like an archive folder now right yeah I think that's a good idea were we going over jii because we didn't I thought at the time and I I trying to remember the conversation but I thought at the time we were going over jii because there wasn't a need for Katie to look at it or is that am I making that up I can't remember she's right that that wasn't one of the policies that we asked her to review um I so I'm looking at the document hold on I just can't see which folders are on but I do see that you all have access to it is what I'm trying to determine right now I think let see this afternoon they're in the ready to submit file I can see oh sorry oh you're fine I'm the the good news is is that these are pretty clearly like statuto confined and so there's not a whole lot of room to do much with these the only room and this is in some of the notes is like where things seem a little vague or Broad in determining like um what something kind of means in the internally for the district some of that stuff is a little bit more clarified in the regulation but then I figured it would be up to you all like how much more clar clarified you you might want it okay so for James and Nicole I just put those policies if you haven't opened it into the folder that says 2425 policy edits editing folder these are the ones that like we're not ready for anyone to look at but they're ready so the drafts ready to submit that's one there's an archive what's final review cop oh final okay got it got it yeah okay so I think now we've got we know where all the work is so we have what's the difference between drafts ready to submit governing board policy and the final review is that like before the lawyer after the lawyer yeah um or laser for the me just I'm just going to rename it um moving to board approval that makees sense so these are your fin final reviewed I guess it's should be reviewed copies so they've gotten reviewed they're moving to the board for approval these are the drafts we're submitting to get approved archive just old working and then our working folder got it here sorry to do this um my batter is about to die and I didn't bring my charger does anybody maybe have an extra you used my charger last time right yeah yeah okay let see I have 35% you want to just keep bouncing back and forth yeah over there oh yeah that okay okay cool thank you okay thank you so much okay so again what you want to see so we're we originally we were supposed to look at ji uh but there uh I I don't know if it was necessary for Katie to look at it ahead of time or if we can just kind of go into it or we can look at some of the stuff that uh Katie uh uh reviewed and start with that that might be better because there's actual I think I remember from ji we had already been going over jii and that there was a piece that needed to be clarified or the language needed to be sorted out okay let me look I don't see anything in there but maybe it's because everything's been resolved I was all can you remind me J is the one we were working on last time right we did touch on it because I think just no last time we worked on jih yeah okay remind me what ji is then What's the title of it the student concerns complaints and grievances I think we were going to start with it today because we didn't really know what people were already doing so we were going to kind of talk correct okay yes I was like yeahor starting that's what I recalled is that somebody else had this as homework and not me I recall I got Billy sent me what he has been using um for excellencia and then obviously I have manav vist do like what we use for like when kids have concerns or complaints um and then Lolinda told they have a like a basically like a uh they call it don't repost report and so it's reporting but it's more on an anonymous level like you know who the kids are but then it allows them to just put them through and then everyone just kind of seems to have like a general like here's my statement form but I didn't have oh yeah that don't repost report was like rolled out by mcao with all the police departments I'll have to clarify because I don't know the the Deets and I don't think he actually sent it to me um but yeah that was the that was what they're using is like a Googled form and that makes sense for a lot of things but I don't know that I think that the student complains grievance is whatever is a lot broader than just something you see on social media you can hit a lot of other things too I think yeah what I don't think is happening or what I don't what I think we can approve upon is um and I can only like like qualify to say for monab Vista we really have like one form that we've been like blanket using for everything and so we went through and made some edits so that way we could like clarify this is what its purpose is I don't think like when we look at it that people have different forms for different for all the different things so B everyone's using a statement form but we use that when the kids think they're being bullied we use it when they want to complain about a teacher we use it if they want to like tell us like we took away soccer for a while and our kids use that for their like want to bring back soccer um it's a catchall form it's like exact thank you that was a much faster way to say it um so we have a similar one at Gateway too so all we so what we did for ours to try to make sure that we were aligned to the policy is we've just denoted at the top what the um statement is being what the form is being used for and we put those four categories um so that's my homework update for you everybody did you talk to any other schools besides um I was a part of the communication that I think Karina sent out uh asking for those things on there too I I she was was a no it was Evan sorry not Karina uh that Evan sent out asking for and so she was just kind of collecting things for us okay did you see what it said uh I'm not on that communication that's the AP responses people said no uh she said in the if I remember correctly in the message she had them respond directly to her it wasn't something that was okay okay Post in here or talking here that kind of thing so but my suspicion is is that you're right that most schools kind of have there's no standard form uh for the district I don't know if there needs to be uh but there's I think everybody has a variation on what you described yeah I think the only the only thing I would suggest is if there's a school that's solely using a don't repost report thing you try to car it yeah okay very good um so if the school is solely using don't repost report then I would say that I would just want to make sure that that the students know that they can also file grievances regarding other things and so I would hope that that school would adopt something similar to whatever you all are describing at your campuses which is why maybe having like a form districtwide that's similar that everyone can start with as a template maybe as an exhibit or something would be helpful um just so that we have that consistency and then also if there's like a handbook where we can make sure kids know that they can report Grievances and things and what that means go ahead I was just gonna say there is an existing um um exhibit that is a Complaint Form um the student doesn't fill it out I believe the district employee receiving the complaint fills it out for them although of course there's no reason they couldn't fill it out and then there is actually also exhibit B or j i c k EB Wait no that's I'm on the I lost my place I apologize just so everybody um the school that's using that form they that's in addition to the statement form they're using so they're aligned to what everyone else is doing they just have this additional layer to try to catch other things that were getting missed but asking the kids to come down and fill out the form and I believe one or two other schools have adopted that as well so I know at Kennedy they have it also so um but there's also J EB I apologize for Miss speaking early earlier I touched the wrong portion of the screen um which is a student concerns complaints and griev grievances posting to be the included in the student handbooks um and when I checked with Emily she um confirmed that it is included in the student handbooks so and I know they're going through the process of revising those so we'll make certain it's in the updated versions based on whatever this committee finalizes for it um but it goes through and explains to the student the various things they can file a complaint or a grievance about so that that's and I that appears to be the methodology to be used to ensure that they're aware of um the process and the form okay and is it uh just for my own clarification the uh a grievance and a complaint and a concern do mean different things right a grievance is like a violation of policy is that what is what maybe I don't understand yeah I mean it outlines that students May present a complaint or grievance regarding one of the following violation of a student's constitutional rights denial of equal opportunity to participate in any program or activity for which the student qualifies not related to the student individual capabilities discriminatory treatment on the basis of race color religion sex age national origin or disability concern for the students personal safety and then um it also refers them back to policy jic if it's related to student violence harassment and intimidation or bullying so there are multiple methodologies depending upon the nature of the complaint if it's a violence harassment intimidation or bullying complaint it would fall under jik in the appropriate forms um if it fits those other four categories it would fit under this student concerns complaints and Grievances and then as Adriana so eloquently put it the additional process that's been implemented at some of the schools was because sometimes students have a concern that really doesn't rise to sort of this level of process but needs to be able to be reported and um and the staff and Leadership of the site need to be able to engage with it and so that created a more streamlined uh methodology in order to capture those and and handle those concerns so Mr R why why do they why use both complaint or grievance because I mean my limited knowledge of these kinds of things is a grievance means something very different than like a concern or a complaint yeah so I I was not involved in the drafting of the original policy so I'm I can't tell you what the framers of this policy would say as to why they included both um my best interpretation of it and based on you know the experience that I've had with these types of of items is sometimes it is very similar what Rises to the arena of a concern a complaint or a grievance and the difference could be either the severity or the difference could be the students desired outcome so sometimes someone will tell you and this happens a lot um I wanted to bring this to people's attention I have a concern about it I'm not requesting any specific you know uh um outcome I just want to make sure that it's brought to people's awareness or I'm unhappy with this I want to file a complaint but I'm not expecting some form of remuneration that would be related to a grievance um in the case of a grievance in that case there's it typically is rising to the level of the student is hoping for some sort of intended you know mediation or remuneration of whatever's happening so and the best example I could give you um just kind of based on some prior experience is let's say um you know we have currently we have co-ed sports but there was a time when we didn't have co-ed Sports a student might come forward and say I I'm upset I would like to Lodge a concern or I would like to file a complaint that I don't believe that it's fair that girls can't play on the soccer team that person may be may not even be a girl right they may just have a concern about it and they want it noted I don't think this is right or I don't think it's fair that would fall into the realm of a concern or a complaint now the person might be a young lady who would like to participate on the soccer team in that case it might rise to the level of AG grievance because the the district is being grieved for not providing that opportunity for her to play and we could split this into three separate forms they would fundamentally have a very similar format and it would be significantly more confusing because then you'd have to locate the correct form to some degree I'm even questioning whether having um the student violence harassment intimidation or bullying form separate in jik is an additional barrier that may isn't necessary but without looking at the two forms side by side there may be very specific reasons why they're separate in relation to um the needs of the forms require very different uh components of information so that's that's my best explanation based on the experiences that I've had but I mean this could have been put together this way for for any number of other reasons yeah because I've seen it on the on the employee side I've never heard the word complaint it was always either concern or grievance and there's a whole separate form for employees for the employee concern form I think that's what it's called there are two there there is an employee concern form and I believe there is an employee grievance form and I believe they are separate so working from memory they mean two not two totally different things but one definitely has a lot more influence I guess is the word I'm looking for yeah um and and that would be a grievance um a concern is exactly what it sounds like I have this concern so yeah I think the difference there is the grievance on the employee side the grievance has to be specific to policy right so you you you can't file you know let's say we had a district after school pickup softball team right and someone was denied access to that softball team I don't know that that's a grievable offense unless it falls under a policy right and it may not fall under policy but it could it could be something that you would complain about um you in the case of students we could separate those things but if you look at the list that's been provided here some of these items you know aren't necessarily specific to District policy in fact none of them specify District policy which is interesting so I don't know if there's a concern there well um yeah it just seems like they use all three words interchangeably right and I mean for me that's confusing yeah so agree I and it could be separated out I would say either either eliminate two of those or find a way to differentiate between that's my opinion I would rather find a way to differentiate between them in like a progressive discipline s kind of way than to eliminate just because I feel like if it's like I don't know I I do think that we think of them differently yeah so I wouldn't want to like take one out and then all of a sudden we're like jumping to you know I don't know if there's a specific reason why it's concerns complaints and grievances but one of the things that I note is interesting that you may want to consider is that as you read through it the title is student concerns complaints and grievances the word concern is not used throughout everything throughout indicates references a complaint or grievance so the word concern is never even referenced further end so I see it one other time under D there okay oh concerns about personal safety yeah but I would argue that that does that does not have the same meaning in D that it does up at the top correct and that's the only place I see oh well the first paragraph sufficient concern may present but I don't know I mean I I agree I feel like it should definitely be uh what did you describe like a progressive type of thing and um I I would argue that it that it should be more in alignment with like the employee side and I mean correct me if I'm wrong but I don't think there is anything that that delineates complaints it's just concerns and grievances right I think it's complaints and grievances I don't believe there's a on the employee side I don't believe there's concerns but again I'm working from memory I can try to take a look at um I know I think that's right because I'm thinking about back to last year we had somebody who there was a complaint and then I thought they fill out an employee concern form though that may be I could be wrong taking a quick look to see if I can loate it so there's staff grievances which is gbk and the related regulations and Exhibits so that's grievances let me see if I can find the other one real quick unfortunately the employee one is very long you'd think that they would be near each other but they're they don't appear to be to easy to complain I don't know if it's as much as that or if it you you can't make it too easy to organize a policy manual okay maybe it's earlier um let's see if grievance is references it I almost feel like the the title should be changed to be more something like reporting violation of student constitutional rights equal access discrimination and personal safety because myself as as like a parent or whatever I look at concerns complaints and Grievances and that almost reads like it could be anything I think um because of this is specifically reporting you know in regards to one of these four things constitutional rights equal access to programs discrimination and personal safety I think that's kind of the the more important part of it um Can a non a nonemployee file a grievance um there are types of non-employees that can it would depend on the circumstances an example would be there are circumstances under which a parent can file a grievance yeah I think there's a whole other policy regarding that it does say down here a student or parent um compile a student or student's parent or Guardian May initiate complaint process that yeah most grievances are either tied back to policy or they're tied back to some form of right or um you know federal statute State Statute because it looks like a a number of these things are like what she was saying constitutional rights equal of virginity those seem like National things I was just curious about that yeah and I am not seeing despite the fact that I know we have a staff Complaint Form or perhaps it's concern form I'm not seeing it anywhere in policy I just did a search and didn't come up with it either I only see the grievance and I looked through all of the grievance exhibits and they are all the various forms like supervisors receip of grievance and I think that was one of the issues that we've addressed as a board kind of with admin last year was making sure that that was accessible because that was an issue in the past I think correct yes yeah that was a concern that came up I know some steps were made to make it more accessible and then um I know that um it got hung up in all the policy manual changes but prior to all that shifting and reshi thing um I know that um Jessica Sanchez was trying to help us draft a new policy that would create some clarity sort of a clearer pathway so that's probably something we need to dust off again now that we're shifted back so what do we want to [Music] do and then address concerns concerns or [Music] final although I do want to say I'm wondering though if it should be left really General so that way there's it's encompassed that you can about you can have a conern about something that goes outside of your safety where I on the name changing just because I feel this is allows kids to have more rights in Sharing what their concerns are um if we keep it the keep it like that I just wonder if you put in the title it's about these things people will assume like oh it's these things where when you read it like it's like complaints are like I got plenty and then they look and see um okay so do we want to do like 10 minutes going through and putting in comments or did you not put in comments because you thought it was fine I'm gonna be honest again did not look at it ahead of time I okay let's do 10 minutes we could also I don't know if people want to change gears but we could also look at some of the stuff Ka reviewed too she's got comments those other polies but I mean I don't want to Sidetrack us so maybe that's not a good idea the other JK da j i c c j i c jic g and jic H E that she looked at that my gosh I've had my mic on this whole time annoying you guys while I'm making myself some food I'm so sorry luckily my kids are outside and I'm watching them through the window so there's no screaming now but thank you for putting up with that yeah I I thought you were making for everyone I'm coming to deliver it now um what I was going to say is um all of those uh the ones that I looked over today like I said I don't think they're going to take a lot of revisions just because they're so aligned with state and federal laws because of of the drugs and alcohol and all that stuff so and mandatory reporting let's do what you said then let's just go Ahad and look at those now because there probably will need to be more conversations so we can wait for Tim and um Evan to be with us okay so jic are you good with moving to that one yeah it's in the um 2024 25 policy edits folder oh so you moved it for me thank you I appreciate it yeah no problem uh or just jic we could look at them all that'd be great but I just opened up that one first I it is I it I find it interesting that these are things that have to be actually written down it's like students shall not hit themselves with a hammer I also found that interesting you know just in case it needs to be stated so Katie did you highlight that last paragraph are we looking at jic yes and is my comment there or is it not there it might be I I okay hold on let me take a look again sorry one second vague and we should do a better job explaining it yeah so I put that one in there before I looked at the regulation now the regulation does do a better job of kind of explaining how that goes down obviously because it's a regulation but I just figured I'd leave it up to you all to see if the what's in the regulation also satisfies you all especially those of you who've dealt with kind of dealing with this personally so that's a Jr obviously where that other polic where like kind of the procedure is at um are we going okay this com this question came came up at last year where it's like are we writing these policies for a K8 District or we writing them for like a k12 and I can't remember I know the question is like the marrying it came up when we were talking about like married yeah so the way these policies are given to us from asba or to work with a anyk through 12 District so obviously there's policies that we have that don't necessarily apply to us necessarily but when we're going through and editing these we're making them our own so if we know that like there's certain things that are just never going to apply to our district it's certainly in our purview to discuss that we would I would just think remember you're always thinking of the weirdest possible situation or the worst possible scenario before taking something out okay well and I you probably can guess what I'm asking about but I'm like what why are we talking about medical marijuana because it's still like illegal I could be wrong I don't know but like it's do children have medical marijuana cards I think I don't think that our statute like allows like a under 18 person to get one no there is a certification form for Stu for minors who need medical Mar or who want medical marijuana so yes there is a way for for children under the age of 18 to get a qualif to be a qualifying patient and get permission from their parents oh wow okay wow to know usually it's going to be treating like you know diseases and things that have the lots of chronic pain and that sort of thing okay because you know if you think about it this way also they're not necessarily always smoking there's you know gummies Edibles other ways to treat children that aren't like inhaling anything yeah I think oh sorry we're doing 10 minutes of just of just comment one other thing I'll throw out there while you're looking at this which is a little confusing too is you know it refers to medical marijuana and then in this statute and or I'm sorry in this policy and then in also the regulation it talks about you know drugs for non-medical use so I think they're inferring in many places without being explicit to kids being in possession of prescription drugs as well that necessarily don't belong to them so so I think just keep that in mind as you're reading through this as well and if you think that things should be more explicit like what exactly are we talking about here then that's another place where I'm saying oh let's maybe list this stuff out so that everybody knows that we're speaking the same language for mayy for for what okay I have a lot of random questions but I'm done looking does anyone else want more time to go through I went through the policy I'm looking at the regulation in the exhibit right now so we can move forward I think she's she's wrapping up so I'll do that then well and then you let us know when you're ready to look at it okay what does an E stand for again exhibit exhibit exhibit oh literally the first word on the page it's been a long day it's okay it has been a long time me trying to like add a comment to where somebody else already a comment oh you could you would just I guess you can comment on hers or reply yeah okay or you just you just pretend that it's not been commented on and then add it and it'll just like it won't double highlight it but it'll use same highlight for two different comments e ready yeah okay where we at all right so start at the top um all right my I'm the first comment I think it might just be a comma issue to be honest but I feel like this is a little confusing where it's like shall not knowingly breathe inhale or drink a vapor releasing substance so how I read it is we're talking about Vapor releasing substances only and I'm like is that really because what about like pills and whatnot so I don't know if dummies exactly so that that was all I was I don't know if we just need to add like a Comm like like drink take out the vapor releasing and substance this could include Vapor releasing or I don't know or did we want it to yeah I certainly think that this was probably drafted at a time where they didn't contemplate all the ways which you can consume yeah right yeah CU I'm thinking like why can't we just put shall not knowingly get high or intoxicate should not be should not use we could use the same language as the statute possess use or transport like whatever it is under the statute um THC which is marijuana so it's so maybe just take out the vapor any substance um I wouldn't do any substance what's the stat hold on let me open up the policy again I know you're is it one of these down here and this is drugs and alcohol and then that was my other Wonder Too is I put it down below for the enhance you could do like use possess transport whatever any any substance um that they're not legally allowed to possess or something like that cuz that would include prescription that don't belong to them and all illegal substances under the statues okay K are you able to write in there because I I feel like I'm not looking where you're looking I'm one second yeah um okay so we're figuring that out so I'm just going to resolve it but and then my Wonder on top of like this section that we're going to like be looking at is like we had um we had a kid who took the like table cleaner like the Windex style table cleaner and he was just like he was just breathing it ining it um sort of uh it wasn't like he was attempting to so he didn't actually but you know he was threatening to like use it and so that was my only other thing was like a lot of this is like these are drugs that kids use I'm wondering oh I'm sorry you're looking at inhalent like under the list well that I I put my I put my yes I put my comment there because inhalent made me think like one moment let me find you the statute on inhalence just a second yeah because I I think it's it's structured oddly but I think the first paragraph is referring to inhalence the second the second bulleted list or lettered list is everything else and my suspicion is and you know this is purely speculation is there was a time period where all of a sudden like students were huffing paint and glues and all these things and my guess is at that point in time it just got bolted on to the front end of it without really clearly delineating that there yeah it's about the time that they started locking up the sprad pain I'm sure um it's 1 it's ARs 13343 and then I would assume 30 401 is the definition section where they'd have a definition of either impal or vapor releasing substance yeah so I I do not think that Windex is on that list just to be clear so there are going to be things that kids could do that aren't necessarily illegal and you just have to decide what to do my question is like we don't have something where it's like taking taking something's out out CAU of context of its purpose in order to get high so like should that be in here that's kind of what I was trying to get at yeah white out white out thing white out us to be a thing I mean I don't know if we can go that far because then we're trying to make a scientific determination on whether anyone substance is going to get someone technically high right okay I think it's just a little little too far okay there's a long list on this statute of what so students on school property or at school events shall not knowingly breathe inhale or drink a substance and consume take or use a substance with the intent to get high with the intention to get high like I don't know is that not I think that's still taking you a step to too far right cuz you they could do that with the intent to get high and it not be the desired outcome you know the desired outcome may not happen okay they still I think it's also difficult to define or identify whether students higher up exactly even and that's one of the things that I highlighted as being vague or hard to determine um I think if we stick to kind of the statutory language here is why we're gonna because the way they listed in jic right is sorry let me go back to that it says right drugs shall include but not be limited to all drugs controlled all dangerous Controlled Substances prohibited by law alcoholic beverages so they go through there right and so I think we just need to use the same vocabulary as as the statutes already using I totally agree but I don't know what that should look like like typing it in myself can you just to give us your first stab at what that should look and sound like um because I'm I'm and which which section of the policy are we adding this to or where are we at sorry lit on the first paragraph okay because I was scrolling down further okay that's right we're making a lot of progress I was too far down that's where I was confused because I was actually looking at the definition of drugs further down okay so um students on school proud do not bu so off yeah that's so weird that this is the opening paragraph yeah I mean okay I didn't think about that before when I looked at this that it was so specific I think students on school property okay on school property or at school event shall not knowingly I would say possess use sell or transfer drugs or alcohol and and I think what's helpful is further down Mommy I um I see that I'll fix it in a second if you just because because drugs is defined below so if you just use the word drugs and drugs is defined below then you're good okay cool obsess you sell transferred drugs and or alcohol okay cool we got take take okay taking out the like breathe inhale okay we pick it out so non-medical next one is you um so I just was my question was is there a need to define or elaborate on recreational marijuana or is that something just we leave out altogether um because now that it is legal uh obviously it's not legal for kids but I didn't know if there was a need to address that or not unfortunately like okay so like had this discussion I was trying to recall our discussion very early on in this in this committee so like under 13 3411 which is the marijuana possession statute it leaves like no discretion in terms of mandatory reporting to authorities and that's because it's still that's still trying to comply with federal laws right we lived in Another Universe I imagine we could deal with recreational marijuana in the same way we would deal with underage alcohol use right like you don't have to call the cops if a kid is drinking vodka at school okay um but unfortunately the way the statutes are written you're still required to notify the principal or the superintend or whoever and then they call the police according to the statute so we can't necessarily treat them differently at this time even though under state law they are technically the same marijuana and alcohol that answer my question I'm not sure uh I think I think she's basically saying that like in the eyes of our policy they're all one and the same so to delineate it in here would be kind of a moot point oh okay I mean technically alcohol is a little bit different because you don't have the mandatory reporting requirement for alcohol that you do with other drugs so I'm saying if Federal la were different there could be a possibility in the future where marijuana doesn't get reported the same way as other drugs but because the federal law hasn't changed and our state law is trying to be compliant with federal law we're still required to report possession of marijuana to local police so it's no different than Al it's no different than other drugs even though under state law it is I I I hope this isn't confusing because what I'm trying to get across is that yes alcohol is different possession of alcohol on campus is different than possession of any other drug because you don't have to call the police if a student is you're not required by law to call the police if you find a student in possession of alcohol you are required to call the police if you find a student in possession of any illegal substance so then my followup question is do we need to Define non-medical I think you have to do non-medical because you'd have like I I here's what I'm thinking if the kid brings like um Xanax or something like that in like a plastic bag that's not theirs that's also non-medical if they're using it for that reason then they don't have a prescription for it okay or they don't comply with the policies right and this is where you get into the weeds with the regulation because the whole point is like okay are we trying to stop a kid who's like got some xanes that they got from their friend they get high or are we really going to strictly enforce this policy when somebody just forgets to bring their medicine in their prescription pill bottle and violates the policy in that way right and so like that's kind of where the weed you get into the weeds when it comes down to this little section the non-medical issue there yeah and it it could be any prescription over the counter drug because that's what's defined in C correct yeah yeah all right that answers my question thank you um okay next up so I'm next and um Katie kind of answered it because I apparently it's mandatory to call the cops but going back to what we had talked about um last last semester last before before the break um I know one of my big things is not wanting to get our kids um as much as possible keeping them out of the Criminal Just Criminal Justice System keeping them out of that prison school to prison pipeline so is there an alternate way to handle it if we find our kids like do we have to call the yeah so un unfortunately there is a um mandatory reporting statute right for schools it this is not where that's contained the one that talks about serious offenses and other crimes committed on campus where this is actually contained is in the is in each actual drug statute itself so if you're looking at ars1 13- 3411 I I forget which subsection I think it might be subsection D or something like that or maybe further down it actually delineates like if a student on a school campus is found with marijuana you the you shall inform the principal and the the principal shall inform law enforcement so there's no way to get around shs under the law okay okay is there so what happens like so Katie like so if a kid gets caught with some weed on campus and we call the cops like do does the school District in any way I guess like have to like press charges or how does that go from there nobody ever actually presses charges so once something's handed off to police they decide how they're going to submit charges to either the City attorney or the county attorney or if they're going to do that at all so if they have if the police think they have enough evidence to charge somebody which is probable cause they then take the information that they've gathered and submit that to either the City attorney or the county attorney now who they submit it to depends on likely the the the charge itself and in this case if somebody's possessing marijuana under the age of 21 it is a misdemeanor and I would assume that they would submit this to the city attorney's office now any other drug is going to be a felony and that would be submitted to the county attorney's office the one thing um just in my experience and I actually don't know how it pertains but the police will ask us if we want to make um if we're making an incident report or a criminal complaint and so that is how like if we don't want to make a criminal complaint then like basically they're just like documenting that we like notified them um and so you can like say say that so that's like I think that is what the police have offered us as like an out or like a way to like determine where what path we want this to go on so I don't know if um so you could so I think that's very nice I mean I'm not I'm not being sarcastic either that's very nice and also good change depending on operations orders and who's the police chief and who's the mayor and all that stuff right so we got to keep that in mind so that's what I was wondering do we want to like I guess if it changes it doesn't matter I'm GNA finish the thought even though it probably can be ended but like do we want to then put something in here about like delineating that that like we're going to require everybody does a an incident report versus a criminal complaint or is that too nuanced because it's like the police officer Vibes my my recommendation would be to put it in the regulation rather than in the policy okay because in regulation you know we're typically providing the policy really should be tight to Statute in regulation where we have wiggle room we can you know indicate the preference to Lodge it as a report or we could even say this is how we will Lodge it and then that would protect us against how the department interprets it so if the current Department says oh when we receive these we just take it and log it then we're fine if a future Department determines well when you provide us with this we're going to take some other action but then at least we're compliant with the law and we're um through regulation we're in our staff to take the pathway that's most likely to prevent the criminal yeah you know um process to be invoked and I don't know this doesn't need to be learning hour for Adriana but I also am not quite sure what the differen is when they because when it's drug related they call it a criminal complaint but then when it's like trespassing um we they've asked if we wanted to press charges so I don't know if it's because we're the victims and that's why it's press charges okay okay correct uh drug possession cases are not victim offenses so anything that has a victim now whether that's a business victim an entity victim or an individual victim those are going to be protected under the victim's Bill of Rights and there certain things in there on ation that the police have to do and it's not just learning I think it's important distinction so thank you for bringing that up no totally and that's what the whole point of this committee is is like people are not familiar with all this stuffff you know okay so I resolved my comment to this as well um but I can add it to the regulations is just guidance on like when we want to do just what Jay said uh in instrum formal comp a criminal complaint um right because um you know you think kind of typically if you know if a kid is getting into drugs and and stuff there's there's kind of a deeper problem so how I guess this might would go under regulation then is you know not just handing that kid over and then when he comes back okay back to class but there needs to be kind of like followup steps whether it's I don't perhaps like restorative justice but but something more along the lines like getting getting whatever the counseling or resources something to that kid to to kind of try to help them choose a better path I think any restorative practices would be tied to discipline around the incident rehabilitative yeah but as far as um providing support services for students um I mean that is a pretty normal pathway we have several Partnerships that that we would tap into I don't know that that's defined in policy because I don't think it's driven by statutory requirement I don't know that that means we couldn't put it in policy but who those partners are and how that works really changes depending on who's available to us so um it's it would be more of like an operating procedure in my mind because like right now we have a partnership with not my kid that we didn't have 18 months ago so that's one of the pathways through which we can get support services for students okay so how about okay so I know we took it out then remember how at the beginning it's like the superintendent shall implement blah blah blah blah um but is there something that can be in the policies then about and and I'm thinking because you know like about utilizing District Partners to yeah so that you know say in the the future down the line we don't have someone as awesome as J Man and um you know to to kind of pre not helping them out on the back end if that makes sense would that be something that could be a part of the um never mind I withraw that question it proba it would probably fit into regulation better than policy because I mean I'm not saying not to put it in policy but typically policy is backed up by Statute and there's not really statute attached to it well so for instance if we're hop back to ji student concerns complaints and grievances the first paragraph is the superintendent is directed to establish procedures whereby students so is that word it says is directed to establish procedures is that then something that is in statute no you you are correct that is not in stat I was going to say then we hop back to drug and alcohol the superintendent is directed to you know ensure that students who are found to be in possession of and use of blah blah blah are provided with proper Follow You Know da services and um you know obviously after the cops have been called as per regulation um so that that that's my line of thinking for that if that's something that can be worked in here um again so that to kind of go along with um you know kind of our our mission and visions and stuff of you know loving the kids as our own and and um kind-hearted leaders all that I think it kind of puts some long-term meat behind all that um another um possibility I don't know that it encapsulates it in regulation or policy is that we have that behavior manual Matrix thing and it's it's part consequence but also part uh restorative elements too and like Mr Man was saying that some of that is in just our our practice that we do as part of um the referral system and everything else that we're we're expected to do um one part of the discipline referral forms there's a there's a piece on there that is specifically you know what kind of uh restorative elements are you using and it's an expectation to have that on there it's embedded within the form um and then we also have the like I said the behavior manual that kind of lists some of the options in addition to like a library of a wide variety of different things for different consequences right uh some of which are drug and alcohol related to not I don't know that it's necessarily like going like exactly the way you're describing it um because it's not like codified in regulation and policy so I guess theoretically it is subject to change yeah yeah and I think also you know obviously you know a fifth grader who gets caught with weed is for the first time is a lot different than an eighth grader who's been caught with fentanyl for the fourth time or something yeah I'm just making stuff up you know right um so internally that would be that would be a function of Progressive discipline legally it would be a function of what statute says yeah so I just want to do a time check it's 6:15 right now um and uh I don't my understanding is this is the the meeting that we've scheduled out the furthest so my assumption is at some point we're going to have to have a conversation about like at least the next meeting um that we can go and schedule too so just to be mindful and throw that out there okay yeah uh I was thinking if you go to the second paragraph where you put your comment or the paragraph after it says the student attending the students attending school and the district are in violation Provisions this policy subjected to disciplinary actions in accordance with the provisions of school's rules and regulations we could put disciplinary actions and um like ther not therap support Supportive Services Supportive Services and then that could I just put it in as so we were doing it but we can we can still vote but and supportive services and then even if you want it to be like um no it'll go in the rules and regulations but then we have the Supportive Services in there yeah no I'm that I'm happy with that good are you okay with putting and Supportive Services no I like that wants to click the check mark I did it sorry okay uh scrolling down um I'm the next comment on the district will not refuse to enroll a student um it says unless failure to do so would cause the school to lose monetary or licensing benefit under federal law regulations and I just was like well we probably know that or we don't know that so do we do we necessarily need that in there or is there a possibility does that make sense I think if you were to remove that phrase then it would read in the affirmative that it will not be refused okay which I don't know if that's good or bad you know on the because what is the monetary and Licensing benefit I guess that's where I'm getting confused yes so monetary and Licensing benefit licensing benefits could be anything ranging from um we no longer qualify for title funds we no longer qualify for ID EA funds um a catch all it's not that like there's already like these are the these are the rules and you could lose funding for it but this phrase is a catch all like wait if at some point though correct okay then never mind and I believe there are I don't I'm not steeped them to know the specifics but there A lot of times there are levers that for the federal government wants schools to comply with certain things and so they build levers into the various funding source so if you don't do certain things as an example like easiest examples with our nutrition and wellness if you don't comply with the nutrition and wellness um nutrition guidelines which I'm using the term loosely because some of the things in those guidelines aren't what our nutritionist would say is the best way to go but they're required by the federal government in order to be eligible so if we were to choose to ignore those we would no longer receive those millions of dollars that fund our free and reduced lunch program so that's a a simple example and really isn't necessarily tied to this particular policy but there could be and probably are similar things like that that are specified all right that sounds good um okay so then we go down to the bottom one where Katie it's your comment about that last paragraph being really vague yes so I think that goes back to again and we're still on the policy not the regulation right correct um hold on let me reopen that okay um okay yeah if District officials have reasonable belief that a student may be under the influence for me under the influence I felt like uh was you know a pretty subjective thing and so I just wanted to um I think on I said this on the regulation like how are we making these determinations I guess is my question because it's also an issue in the regulation itself yeah I could tell you in practice I actually had I saw I have V vitals check Clarity was my comment on this too so as it stands right now if we like are made aware that something might be going on we do we send them to the nurse um for a vitals check and she just does like their oxygen their heart rate and um like pupil dilation basically and then um if it's outside of the norm that's what like one way that we consider like they're under the influence uh the other thing that we like suspected Under the Influence is if they were like if we have enough evidence that like they were witnessed smoking by either an adult or like a peer um that powder under their nose yeah yeah so well this one paragraph I just want to clarify is all still in reference to medical marijuana right and so that's why I had a concern about under the uence because okay so let me go back up here hold on yeah and my concern was under the reasonable belief because what constitutes that so I'm like well he's giggling too much I reasonably so yeah it says a student medical marijuana card holder shall not possess or engage in the use of marijuana on District property in a district vehicle or at a district sponsored event now so what I'm saying is like let's say they can consume it somewhere else oh yeah but now we're talking about Under the Influence being different than use which is what's referred to up there and so that's where I was kind of getting in the weeds of like okay if a student was treated because that's what you should call it right prior to coming to school are they now going to be like interrogated or you know what I mean if they look like they're under the influence of something I guess that's where kind of I'm at with trying to cons like reconcile this par with the other paragraphs in this section about medical marijuana yeah and Katie I you know one of the things is this paragraph is all about whether law enforcement authorities are informed yeah exactly so my question to you would be and I just don't know the statute well enough is the under the influence component part of the statute or do we have leeway to disinclude that because I would rather not have it in there if we don't have to include it um you we we still have the leeway like if we observe that a student appears to be under the influence we still have the ability to have them checked by the nurse because I think the primary concern there would be is the student safe right yeah exactly so so obviously we could still continue with a safety check for the kid but I you know I think our our preference would be to air on the side of not informing when possible so that case unless we are unless shall as you said earlier yeah like I'm going to the medical marijuana act now because that's separate from the criminal code it's in the Health and Human Services code so just one second sorry 2801 yeah I have a question too um uh and I'll start it with I am not a medical Authority but my understanding is that people uh that have medical marijuanas especially children like I was I was of the understanding that children uh their type of medical marijuana is not hallucinogenic it does not in include the ingredient that would typically get people high so Under the Influence for me would be that they're um the implication would be that you're probably taking something that is not Medical marijuana for a child again not a medical Authority though the way medical marijuana works is that you literally just get a card that then entites you to certain amounts and tax-free benefits like you don't like there's no dispensary that's got a doctor that's dispensing it you know it's actually just regular dispensaries where you're buying this and you just get benefits of like tax breaks but also certain more amounts more frequently depending on you know just because you're a medical marijuana card holder I thought that was for adults I thought it was different for children um not necessarily so there's a lot of like products that are CBD yeah that you can just buy without a medical marijuana because it's typically like in topicals like lotions or ointments for like your icky joints um bones bone joints um but no that is like yeah because anything you're going to use for medical Mar is going to have THC in it because that's that's the that's the drug that they're believing is causing the healing effect right I mean obviously CBD is a part of that but it's not the whole thing and that's why CBD you can just buy at the store um or on Amazon or whatever um and so so really it's the THC that's going to be providing the healing effects and so that would be an any kind of marijuana consumed by a child or adult with a medical marijuana card now I'm looking at the um because there's a specific definition of marijuana and it doesn't go into like doesn't go into the chemical breakdown um but it basically talks about the plant and blah blah blah but there's more to that as far as like what we're talking about here in terms of under the influence um that's not something I'm seeing in these statutes yeah I'm not seeing we're going to be submitting this to an education attorney to review just remove it at this point for the committee's preference and then if it needs to be in there I would assume you know the other legal review would capture that for us yeah certainly I think that would we could probably figure that out do we wanna do we want to St here yeah so I vote for the yeah let's just delete it and then wait and see just to wrap up that are you good with the delete wait see okay would you mind deleting it um I'm gonna click check Mar like cross it out or delete it I think we last time we did not I think you should cross it out because I think last time we started deleting we realized that was not the smartest so the whole paragraph strike through do a strike three yeah 3 I don't know that we can do the whole paragraph it's the it's the last Under the Influence yeah it's the I'm just kidding which part do you want me to scratch out a student maybe we just we're just removing three words and a comma Under the Influence Under the Influence um so looking at the calendar uh I think that if we're sticking with Tuesdays we would probably need to be the 7th and 14th is a board meeting or um I feel like the first week back from the break is going to be feeling chaotic so I wanted to see would you guys be a open to a Monday or a Thursday the week of the 20th because the 21st I have letters training so I wouldn't be able to attend um when is our first day back you can't at that point huh uh we I have a question out to the attorney to verify but I haven't heard back yet yeah and I'm actually I've just recently applied for a cohort and then also a real job so um no I I haven't heard back on those yet but you know that should be coming down the pipeline soon so yeah and I'm thinking I was thinking about it too and ultimately when this comes to the board then that'll be my opportunity to look at it again and throw in whatever ideas I have okay um okay at that point we come back on the sixth we come back on the sixth but the seventh so the 13th would be feasible if you on a Monday Adriana but the 20th is Martin Luther King holiday and I'm guess people wouldn't want to do that I didn't think that she'd want to do the you guys would want to do the 13th because the 14th is a board meeting so what about the 23rd if you guys are okay with two I want to the board meeting I got I you're welcome to move on without me but I will be um I think I'm am out at a conference on the 23rd yeah I can do the 13th virtually my husband's just out of town all week the 13th for work in a different city oh oh okay so it sounds like the 13th it is yeah I'll just have to join you all virtually again since my husband will be out of town okay Monday the 13th the 23rd but we were GNA try to get Monday the 13th if you're coming with that work um Monday the 1th I'm not sure probably not that's GNA be the night before my my first board meeting um but there's nothing else on the calendar I don't think uh Thursday the 16th we have a social event for the bond passing at with McCarthy on that day we count on the 16 the 20 January are we we're at the 28th then I mean we could do the 13th and then hopefully as long as Tim comes or somebody or Evan then you have Quorum yeah do the 13th and just yeah I hope the two of them can okay okay one of them can come yeah uh the 13th of January yes we can we um throw up uh invite for the 13th yeah throw up throw up and it may be for Nicole either way if he self- selects out because of other commitments or if the attorney says no it wouldn't be appropriate for a board member so it it may not make a huge difference anyway and if you know I think having an parent on the committee is a good thing I can ask around I know quite a few that would I would really like having a parent on the committee and in fact I think regardless of whether you'll be returning we could use a few more yeah I can MERS put the word out do anything else with the good of the order nope can I get a motion to adjourn motion to adjourn I second all those in favor I meeting adjourned did we talk about what we're supposed to do next week I mean before the next meeting the reg like everybody look at the regulations maybe and have

e e e all right it's 6:30 uh let's call the meeting in order Julie can you call the RO please certainly car Caston here Ken Dawson here Chris espanosa here Charro Fuller here Jenny hagstrom here Terry pavich here Don Runner here ran Hashim here and Jason Treo here thank you very much all right having a quorum let's stand for the Pledge of Allegiance I pledge Al to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right Hank I'll turn it over for you to item number three for recognition of the dgn boys and girls cross country teams invite courton hello good evening everyone um it is absolutely my pleasure to begin our meeting this evening with some recognitions of our cross country teams at North High School um first of all I want to thank the students and the coaches for being here tonight I know it is an incredibly busy time and there's lots of studying happening there's lots of projects going on um last minute things that our teachers are doing so I just want to say thank you so much I know it's another night out um but I really appreciate you being here because we're really really excited to recognize these truly amazing accomplishments and I'm so incredibly lucky and honored that I got to witness this and so um I'm actually going to call up first where're uh our boys team is up first I believe for our state champion recognition um which is really really amazing um such a fun race to watch I'm going to call up John Sipple um who's who is our head coach and going to introduce the team and I would also like to recognize John because he was named the Illinois track and cross country coaches association Coach of the Year this year so congratulations to John as well all right if you don't mind I'll just do this uh so here we go hi I'm John Sipple uh I'm so honored to be here tonight with you guys uh and uh recognize these these guys here who uh represent our 70 guys on our on our Squad here and then awesome job this year uh we got John Courtney Grant Schroeder Owen Kelly will Sarat Phil supul uh Jack Loftus and Brady Travers uh these guys uh had an outstanding meet they set a uh a record uh in terms of the lowest uh cumulative time for five runners in state of Illinois history uh on that day was extraordinarily fast they beat uh an old record from like 1992 by about 8 seconds and stuff which is pretty amazing uh we ended up with three all sters uh will shat Phil supal and grant schroer grant was the runnerup uh in the state meet this year second place so impressive Philip was fourth uh and Will was 14th uh right yes 12th 12th start blending together you know I mean things just happen this way um but uh you know outstanding effort by these guys uh they they had fantastic season after that too and uh won the Midwest Regional for Nike and went out to uh Portland to race at the Nike National meet uh I would argue that is uh probably the only true National Championship uh for High School athletics because you have to qualify uh for this and uh they ended up sixth in the nation uh super incredible um and Philip just actually got back from uh competing in another race uh as well he qualified for the Foot Locker National Championship which has been around for a long time only 40 athletes in the nation qualifi for that uh and Philip finished 10th in that race this past weekend super incredible uh am so proud of these guys and all the effort and work uh that they put in I'm super thankful for our coaching staff uh and all the efforts that they put in and our parents holy cow what a group you know so uh thank you so much for the for the recognition and super proud of these guys uh backto back state championships yeah wow pretty awesome stuff so thank you one second don't walk away yet uh as state champs uh our two local communities would like to recognize your team as well so first the village of Woodridge recognizes uh the Downers Grove North boys cross country team for their success this year and for the second year in a row uh recognize all of our Runners our coaches uh highlighting the commitment spirit and pride of the entire Woodridge Community by representing uh Us in all of your success and uh mayor Cunningham has declared today as Downers Grove North boys cross country team day so congratulations on that and the village of Downer's Grove also uh recognizes you for your state championship run in Poria uh recognizes how fast you ran your your team ran this year recognizes all of the athletes and all of the coaches and based on demonstrating exceptional leadership teamwork and dedication to the sport and bringing Pride to our village and and school Community mayor Robert Barnett has declared this entire week Downers Grove North boys cross country all right [Applause] congratulations y yeah so boys you want to come on up and coaches come on up um we'll take a quick picture want to be all right try try to try to see my camera right here all right one two three say boys Cross Country Day boys cross country week it's the week chill [Applause] conat it is um doubly special that we also get to recognize our girls team tonight um and in one of the closest races I've ever seen um before in Cross Country um it was a really really awesome day and I'm so incredibly proud of this girls team as well and um before I turn it over to our head coach Tim McDonald I just got word from our athletic director who's in the back there that Tim has been named the ihsa administrative staff coach of the year so Tim congratulations so many accolades for these wonderful teams and again we're so incredibly proud of the the team culture that you have both created um but now I'd like to call up Tim to talk about the girls team and their third place finish at State this year so Tim thanks for having us uh thanks for recognizing both the boys and the girls teams uh so I'm Tim McDonald uh and want to uh recognize I'll start by introducing the girls uh so I'm going to go with our youngest to our oldest member this is a very veteran team so uh we have uh one sophomore that made up our top seven that would be Sophia Scher one one Junior uh that would be Lily Edington and then we have five seniors that made up this team so I'll just go in order there uh Audrey Casten Kenzie Willard Ava Gilly Elena todam and Hannah rener couple highlights from their season uh probably the first one that stands out to me uh is this were they were able to win the conference uh on the girl side this was the first time since 1997 uh the girls had won the conference uh title and that was certainly a highlight for us uh they were able to be back toback with won the regional won the sectional uh and as uh Dr DeMent said we were on the wrong side of a super close score uh and that's just the way it goes uh sometimes uh we we were fortunate we had three girls uh finish all State uh I'll just Lily Edington Audrey Caston and Elena todam uh all finished all state this year uh and we just had a a wonderful season uh it was a lot of fun uh we we were able to do some things uh that you know were just exciting all along uh and you know everybody here came back the next week after kind of being disappointed uh and uh there were people here that ran uh won the uh sophomore or Frost soft level and the uh Championship level at the nxr Midwest uh and so they rebounded uh at such a high level uh and it was it was great to see uh so it was an outstanding season for the girls and we really enjoyed it as coaches so uh it was a great journey so thank you for recognizing we're going to take pictures with the girls in a second but uh any comments questions anything from board members while we I've got a question for both the boys and the girls Team all of you have an outstanding commitment to Excellence self-discipline persever experience and having fun as you enjoy the journey can I have any of you share your experiences and what you have learned the most that you'll carry forward after you graduate move on from your experience as being part of these teams go ahead yeah step up I think it's mostly just about like let me this I think it's most just about like consistency just like our Co our coaches say just just one day at a time and just they don't look too far ahead in the future and just if you just put like one foot in front of the other then it just all comes along just as long as you put in the work each day then the results come after that and it's just a matter of just just caring enough but not too much where you just start to obsess over it there's like a fine line which you caring too much I feel it's just a matter of just I don't know it's how good like your training goes and that type of stuff great all right we have what five senior ladies over there could one of you please uh represent the team and let us know what you think all right talking okay I'm Hannah rener and oh here I'll take this out um and just a little bit about our team I think what makes us so great is The Sisterhood on our team and I think just working together and um knowing that as a team we have each other you know not every race we're going to have our best race but that's what um our team makes that's what makes our team so great is our depth and our um love for each other as well and so I think just growing up together over these past four years is what made this team really special great thank thank you you guys are all awesome obviously we don't have much to cheer about with our Chicago Bears so we truly truly appreciate your Champions thank you um I would just like to uh point out that um you know I I I think these teams have the success that they do uh obviously because of the commitment of the kids but um you know coach Sipple and Coach McDonald I think deserve a um high level of respect from everyone in this room they've created a a a culture in these teams of success and acceptance and obviously allowed these kids to buy into a vision um that has garnered the success that we've seen from these team teams over the last couple of years without their leadership um you know I just don't think that our teams would have reached the heights that they have so coach SLE and Coach McDonald thank you so much and thank you for the leadership you have for these young people it's so important so thank you so much all right I'll invite the girls to come forward for a picture with the board get in the back that's smart strategic all right you got one Courtney yep I'm good yes Y and again thank you to everyone um for our families uh for being here tonight and thank you to the board for letting us recognize these amazing kids so thank you all for coming I really appreciate it thanks all right all right students I know you don't have much going on this week so you're welcome to stick around for the entire meeting but if you'd like to take the rest of the evening to yourselves you may so thank you thank you thank you for coming you you know that's one thing that I just done huh second reception second re yeah I agree you know I know something about flag football I went on a a trip to Europe with one of those guys and he was still training while we were there okay that's dedication did you play soccer while you were there oh I mean I did with some German kids but that was just casually but this guy was running every day 600 a.m.

e e e secretary pleas take aif here Fulk president Gorman Hil here papis FY Nolan so move second you yes yes Gorman Hil yes papis yes py yes Nolan yes motion is carried uh business manager fluke will review the 2024 Levy and truth and Taxation information um so included in your board packet was a memo um there have been no changes to the proposed 2024 Levy since last November's board meeting um this is the truth and Taxation hearing notice that we are required to do because we are requesting over our 5% um for um pel cap we are requesting a 6.42% increase to make sure that we capture all of our new construction um um according to just to kind of recap last month um the school tax rates will drop from 6629 to $586 which is a 43 C decrease um if the assumptions of new construction for 23 million come in eav is 1 bill1 15, 300,000 um CPI is 3.4% um this will give us an approximate $3.4 million in new money over last year's extension um we're requesting 58,4 180,000 we only expect to receive about 57 million 979 th000 um our Levy receipts um the revenues for total revenues of all the entire budget 70% of our revenues makes is this Levy these Levy receipts um if you were just to take it based on the local Revenue it's 91% of our local Revenue receipts um and then um half of these Levy receipts were included in FY 25's budget that we adopted in September um also included you can see that there are our um cash balances as of November 30th and that's from our Treasures report which is also included in your board packet um the fund balances as of June 30th audit um is listed there and then the threeyear average expenditures operating expenditures is they're all listed there on that paper um the cash and fund balances will be used up throughout the year um until we can get to the spring um we use these fund balances um fund balances help us for emergencies like our well that we just had um for any boiler that may go out or for any um future projects that we want to use them for it helps with cash flow to get us through the September or through the spring to be able to continue to pay payrolls and everything and then it also um helps with our credit rating um when you go out to get new bonds your credit rating is very important it also helps with the ISB Financial profile score um which we've always been in recognition um I've had I had a couple questions come up of um comparing us to a couple other school districts and why their fund balances seem a lot lower than ours um I did reach out they were um questioning Canin and Sycamore um their similar in size to us but they do their accounting based on acrel either a modified acral or a hybrid acral so all of their Levy receipts that they get in May June they don't record them till July so we are Cash basis all of our funds are reported when we get them so if we get them um June 20th you there's two weeks left of the year that you can't spend all that money so our our balances will always be inflated compared to those um and then there was also a question um that I received for um transfers we can transfer funds from One Fund to the other um or a baiting we've done both of those and my I've been here for 12 years and we've done both of those um during my time um not I wasn't the business manager back in 2015 um but back then we did aate $1.5 million so the board decided to aate um a million dollars in 15 and then another 500 and 16 so we have taken advantage of that option um when that time was right for us um we also transferred 4.8 million from Transportation fund to Ed and onm we split it 50/50 so each fund got 2.4 million and I believe that was in June of 2016 as well um so the board did Abate and did some transfers during that time um as we were going into probably the referendum so those are viable options um not one I'm proposing at this time but sometime in the future as balances you know get up there or if our funding and um the way we want to do things differently we can definitely take a look at those things any questions no uh business manager flug review the fund balances I did see you went right for it all right uh in Person Public comment will be heard at this time uh Steve jurer evening thank you for ask notification for exceeding Maxim Central fund balance operating fund balance which includes the education fund the operation maintenance fund the transportation fund and working cash was 4.6 million now if you look at operating Bal that report report 11.6 mil differ between cash and that's quite a difference and to see why centrals is four times larer particular F educ reports that their f bance is under milon Central almost 27 of sense but don't know2 will spend 5.5 million why does the Deb Services fund continue to grow 2018 de fund was4 million 5.6 million by 2024 so even a c Bas that continues to grow but year District comes back and says we need more money for the bond pay down some of that time to for that inrease if we um L at Max we would need a taxation since I think we have sufficient funds to cover the expenses you talked about transfering funds state code allows for the trans between as as transp work Cas can EAS consider come they should V against tax can we ask you a question can we ask questions no yes we can it's a test it's testimony this is not open meetings act this is testimony under go for it so your position is that we don't need the additional funds in order to operate for the next uh budget that that's your position okay Dana what like is that an accurate assessment um you know for us to decide um you know the monies that we're asking for if we don't get those additional funds if we don't go above that tax uh that that that that cap that causes us to have this hearing what would happen if you don't Levy if the levy doesn't go from based on my recommendation then we will leave money on the table and we will lose it the revenue compounded going forward and can you can you can you explain what that means like uh uh when you say um it get it gets compounded going forward um so the tax levy is based on what we received previously the last year and then the next year will be based on what we got this year correct is so when you say compounded if we don't get everything that we need and and are entitled to now that's going to have an impact in perpetuity going forward is am I understanding that correctly yes okay thank you y I don't I don't think you're I don't think unfortunately I don't think you're allowed to speak again million and next be at million at Milli you're not allowed to speak again thank you very much okay motion and a second or require to adjourn yeah that me motion a second to motion second we go hul yes bman yes pil yes papis yes buy yes aif yes noan yes e e e to call the meeting to order M can you take uh roll call please aif here ful pres Gorman here Hil here papis here buy Here Nolan uh here um I need to request for motion in second to approve the agenda uh president uh before we go to that I'd like to remove the regular meeting minutes of November 18 2024 from the consent agenda and address it separately perfect a motion to approve the amended agenda I'm moving the approval of minutes from the November meeting to separate action item so moved second a yes Paul yes yes Gorman yes pil yes papis yes FY yes Nolan yes uh please join me in the Pledge of Allegiance I pledge Al to flag the United States America stands indiv right uh thank you visitors for coming we have a lot of people here tonight thank you very much for joining us uh M yes thank you all I love seeing all the festive wear out there um some of the pajamas and stuff so thank you and trying to figure out is that your pajamas there that you've got on we were lettering of what fight that was came from got okay that's why it's that way all right everybody have happy holidays if we don't see you and enjoy your holiday break so we'll start with uh R uh from principal P Gori recognizing our 2024 State Scholars thank you good evening everybody very pleased to announce our Illinois State Scholars for this year again this is something each year that the Illinois Student Assistance commission honors based off GPA test scores and class rank uh in coordinance with school size so each student that is awarded this we do a state walk which we did today which was really cool to share with the CMS students and let them see that tradition firsthand we will be doing a breakfast which we will be doing we've been a little crowded and I don't want to overwork our food service crew right now with the parking and stuff that we have going on with the staff so wait until we get back from break and let everybody know that so we can bring in some more families and they also get the digital badges that they can go and put onto their resumés uh CVS all those other great things as they graduate so I have the list here um a lot of these kids are really busy they're are go-getters so I just told them I would read off the names and please hold the Applause to the end so in alphabetical order we have kolina ESO zarena fief soan AA Seth Blazer Ellie bachin Elliot Campbell tan Cathcart anir danan Ashley Drummond Mia Estrada Alex G Logan Jad Samuel kiski car meta Julian an Amy Arian Patel matus pazik Chase par roic Andre Gaza Haley Ridner Chase ruckle Canal Shaw Shu Shaw Pina Sony Luke fos Alex vutov men Wang Jackson wherer and zenan zuker so congratulations I don't believe anyone came tonight oh get one that just showed up and took my seat behind me thank you very much thank you that's awesome that's awesome thank you time for public comment uh we'll start with Micheline Welsh and just a reminder we'll keep our comments to three minutes everyone thank you I had some prepared comments tonight but I'm I'm going to go off script just a little bit um I wanted to raise the issue of the property tax relief grant that was available through isby um in talking with is recently about teacher attention and how it's calculated we got on the topic of Grants and it was raised to my attention that there is actually a grant that we qualified for this year for the first time and it was a property tax abatement Grant um our District was notified in October that we qualified out of the 850 school school districts in Illinois we ranked 76 out of the 850 um we were the most qualified out of all nine districts in King County there was even a floor chart that was provided by is um that showed the timeline to from notification to application the deadline is January 8 and that Boards of Education were supposed to be discussing this November December June January depending on when our boards meet because obviously January 8th is before our January meeting but it could provide a $5.8 million Grant relief for taxes from our annual Levy we have to apply by January 8th midnight and with the holidays and our board schedule at this point it's not on the agenda tonight either so that doesn't leave any time really unless you all have a special meeting to discuss maybe there's a downside to applying for this grant that it's I know that you have to participate for like a two-year time frame um I know it impacts our evidence-based funding calculation but my question is more whose responsibility is it to make sure that these things are raised to the board's attention so that you all can have the conversations with in front of the community again maybe it's not a grant that we should take but I think we should all hear the conversation and if we're not going to take it it seems to me from what I read on isby um about this program that you all are supposed to vote to either pursue it or not and so how is stuff like this how are these steps getting missed it's hard to understand we have a director of Grants we have District administration we have a business manager whose responsibility is it to make sure that you all are receiving this information in a timely manner so it can be discussed in this forum and voted on this is something that you all should be hearing and discussing and deciding so I wanted to just raise that issue to you all again this is not the first year that this program has been offered but it's the first year that we actually qualified for it we didn't qualify the last two years so something to put on your own internal agenda maybe is to figure out how that information should or should not be getting to you for discussion in front of the community thank you next up uh Mike McMahon hello I was um I had too had some comments I was going to talk about but I think I just want to pass on that for now and I just as I sit here and I listen to things and I listen to people come in and I watch how you're voting and stuff all I got to say is I can't believe the utter disrespect you all have for the community that's paying for things completely disrespect us that's all I going to say uh PK K thanks Dr Nolan if I get close to three minutes uh would you prompt me maybe 30 seconds uh away all right so um as as you can tell obviously two speakers already talking about um real estate taxes that's kind of essentially what's on people's minds is that um taxes here are relatively higher than other districts uh in in the suburbs and most of the taxes go toward funding the school district um uh so you know we've got the tax levy which is above the 5% um you know pel pel limit um on the agenda today and um and and also uh the union president Mr Chapman in a previous meeting had pointed out that the district did not fully utilize the teacher vacancy Grant funds and and some of those reverted to the state when when we had some appropriate uses of that that we could have made use of either to uh forestall some issues related to teachers or to um offset uh use of the district's operating fund for those purposes um Miss Welch just now I think um has done a service by informing you that uh there is presently an opportunity to apply for the property tax uh abatement Grant um which I believe the deadline is January 8th um so I would encourage you to take a close look at that and see if that is something that is appropriate the district to utilize um certainly uh anything that can provide a source of funding other than from the taxpayers directly would be I think a strong sow community of your commitment to to fund District Operations continue to improve the district without um having to undo burden on the taxpayers so i' would encourage you to do that uh even if that requires adding it to today's agenda or it requires a special meeting between now and the eth in order to properly review and approve an application all right uh secondly um just generally on the point of communication I've talked to Dr Mong in outside of meetings a few times that um you know when we think about uh the turnout at some of the fors the district is organizing which I think are good fors most recently the strategic planning workshop where we discussed the strength weaknesses opportunities and threats related to the board's drafted priorities for the district the turnout was very low and in fact about only about half of the people that signed up even attended so it's a very small percentage of the community that's participating actively we saw this as well with the Strategic uh with the um uh design design Dives on the the new High School uh last fall um we've seen it a few times now that there's very turnout it was also in the original form to look at the three or four different options before the referendums were pursued you know where where the new high school was kind of identified as the most popular one it was a very very small turnout that that did that and so I think the challenge was to figure out alternate ways you know continue to those things but find alternate ways to reach more people in the community and in particular what I discuss with Dr Mangan is that you know many of us are connected in some way to the school district so we get the electronic communications we get we get the Friday facts or Tuesday tidbits or we get the others you know 301 we get the union Communications we get different things from different people but there's a large segment of the community that is not connected to the school district they're not on the electronic distribution and in every other place that I've lived in the Chicago suburbs and I've lived in many different places in Chicago land in my life every other community I've lived in you get something in the mail multiple times a year that keeps you informed on what the part is in the school district What's happen from a funding perspective what are the issues coming up that require public support you know you stay informed because there's a means of doing that you also see that in community in terms of Library districts communicating on a regular basis through the mail and the cost is very low relative to the district's overall funds so I'd recommend that is another means of reaching more people in the community and then um finally um I know on the agenda today we have a topic in special education I'm happy to see that at least three of the teachers have been recommended by the union look to be funded by that um I'd encourage you to continue to find an opportunity in the agenda to talk more about the needs in special education in kids that uh programs for kids that need intervention and also to talk about opportunities for uh Advanced Learners acceleration options our district is lagging uh other districts in the Chicago land area and also currently has gaps relative to the requirements of the Illinois uh advanced placement act and uh we should work together to try and close those gaps and make our stronger thank you D Chapman right good evening um you know although we we might not have agreed how to handle the things with uh the new Wing at at CHS with moving eighth graders there for this week I do think it's important to take a second to thank a lot of people for the extraordinary you know work and time it took to to get that Wing up and running on such short notice I think first and foremost the teachers the amount of time they put in and the flexibility and adaptability is is quite large um things as small as just you know you got to change your lessons you got to make your seating chart um we're getting bust there and and from every single day so that eats up your morning time and your afternoon time the plan so I know personally being a teacher at CMS I'm very proud of each and every one of our teachers and the flexibility that they showed um to make things as as best is possible for for our uh students this week I think also it's important to thank buildings and grounds the custodial staff tech department they were running in and out getting things wired um and I think definitely building admin you know we were seeing Patrick um Sarah ra Alex running in and out helping people so thank you to everyone who who helped make this as best as possible um I think also we want to thank the district for posting most of those positions that we asked for you know I know although it took a long time took a lot of conversations you know we didn't get all the positions that we feel that uh the staff needs I think it's still a step in the right direction and you know we need to keep having these conversations we need to keep talking with our our staff talk with our students and and keep better supporting um them in any way possible so thank you thank you Sheila Gorman I do have prepared comments but this really isn't my for so let's see how this goes I'm sure it'll be interesting um good evening I am actually here tonight to address a very important issue that seems to caused some confusion in this community I am indeed a real person separate and apart from my husband I I can see why the confusion might be there but here I am but in all seriousness I I want to emphasize that why my husband and I may share a sarcastic sense humor that admittedly doesn't always translate well to others um our identities our actions our motivations are uniquely our own um I can't believe it's almost two 2025 and here I am having to say but I'm here on my own merits and experience and frankly with a whole lot of disbelief over the fact that um my opinion my personal opinion now carries so much weight uh but since I've now been deemed some sort of authority uh here you are you get to hear my opinion um I I don't know how your relationships work but I can say that ours at home pretty much sounds like hey what do you want for dinner and sweetheart have you considered a haircut um but between these vital conversations we're managing our independent lives are careers this is not what we talk about at home um so a long time ago and several superintendant ago uh before there were online forums I walked across the street to a referendum meeting at my neighbor's house that ultimately resulted in the construction of Country Trails and PK Mass honestly at the time we thought we lived in district 303 it was a bit of a shock but it was a moment that led to our involvement in the district and for the past 23 years we've had the privilege of getting to know and work with so many of you um we have watched our children play on cdbl together we stood side by side on the sidelines when efl began transition to CFL I probably handed you a water or a pork soot sandwich at some point at through a concession we've been fortunate to work alongside our neighbors and this community to build something that I think is been pretty great um it's been my honor or was my honor to serve for the L Lake PTC for over 14 years the CHS boosters for four years and to witness the creation of the Central Foundation um it's these invaluable parent and teacher committees that I've had the privilege of collaborating on that have introduced me to an amazing group of parents teachers community members many of which I am now fortunate enough to call friends however therein lies the difference um I get the Board of Education plays a very different and vital role in this community as elected volunteers and I'm going to skip this for brevity but the board of education is tasked with navigating collective bargaining addressing legal challenges revie budgets making the budget work even in the most challenging of financial times and those legal and ethical applications come with a responsibility um that demands just demands a higher standard um I recognize this role requires neutrality that frankly no one in this room is going to disagree with me when I say I don't possess um however I am not now nor I ever been a candidate for this board and I chose to volunteer where I could support my kids our schools and our teachers the neutrality of a school board is entirely different and and any candidate or member has to possess and remember that because that level of Integrity cannot and should not be compromised and and while I'm under No Illusion that the multitude of unanimous Decisions by this board by any of the previous boards result in some sort of Perfect Harmony it has to be recognized these independent conclusions were Guided by the expertise of our dedicated Administration who has consistently worked to ensure the best interest of our students and this community was always prioritized so thank you um unfortunately it just seems that the community that we once had that was so unique and welcoming has now been irreparably damaged um I recognize that the growth of this District prevents a significant challenge I don't think anyone here would disagree with that it it comes at a cost and there doesn't seem to be a clear consensus how to move forward and that's no longer any of my concern but the erosion of of the district and this community is disheartening um the whispering of Gossip the at times ridiculous notion of some sort of political gain is as troubling as it is unproductive Ive um we need to get back to meaningful discussions about what's best for our students and get away from this increasingly polarized view of US versus them mentality anyway regardless this board um thank you I hope we can get back to where we can actually just start to work together thank you I need a motion in a second to approve the consent agenda just a reminder this is only two through five on the action reports because we out number one separately so motion a second please so move second is just question um included in your board packet are the revenue and expenditure reports um re revenues are currently at 38.6% compared to 3957 a year ago expenditures are at 3946 compared to received two months worth of impact fees fees um October we received $88,700 475 to The Amalgamated Bank of Chicago um then tonight we we'll be discussing the finalizing the aggregate tax levy for 2024 and then I just kind of wanted to make mention um give pudos to the payroll HR Finance team um we've been going through a computer conversion with Skyward we went from Skyward um SMS to cumulative they call it um we started this back in May um going through all the setup and everything behind the scenes we went live November 4th um so big shout out to the teams along with technology technology has been also a huge um huge help in this smooth transition um coming along through that that's payroll that affects every employee in the district for payroll their um time clocks clocking in and clocking out um HR is all the onboarding paperwork and everything finances everything that we do um from reporting to all of the balancing the bank recks all of that stuff so um so over time as you see different reports are starting to look differently it's because the cumulative reports are way different than the old version um a lot of them none of them came over so we're starting from scratch um so a lot of service tickets are going in to try to get all the exact data that we had before um so it's not intentional that we aren't getting everything in there I think this month we've got our bills payable to include everything that it had last two times ago or in the old system um so just wanted to point that out that you that's why see reports looking a little bit differently um and as we continue to get more and more reports right now the revenue and expenditure report never looked nice in the old system so I'm confident it's not going to look very nice in the new system um that's why we dump it to Excel and that's why you really didn't see a change in that report but if we can get that automated for the ease of just efficiency and not having to put that into an Excel um those will be coming forward as we get them so I just wanted to than that thank you um so I need a motion to discuss and approve the minutes from the regular Board of Education meeting on November 18th 2024 Eric I'm sorry we need take a for first sorry go ahead thank you all right Fulk yes Gorman yes Hil yes papis yes buul yes aif yes Nolan yes now back to a motion to discuss and approve the minutes from the regular Board of Education meeting from November 18 2024 second um so on the uh minutes uh I think that item 8C needs to be revised I don't think that it is an accurate or fullsome representation of what we discussed when we came out of close session um it states the board discussed options to respond in a general way to public comment when appropriate such as through the proposed board bites and highlights format I think what we disc discussed when came out of Clos session uh was um based on what was discussed in Clos session without disclosing what was discussed in close session um we had agreed as a board to respond to the young man's situation uh with the parking with additional information so that we would be more open uh with the community about what uh was happening and we agreed that that would go out that following Monday and um that is a more accurate representation of the board discussion so I'm moving that that more fullsome and accurate recording of the discussion be added to the minutes thoughts I don't remember that but I remember the discussion but I don't remember a decision being made I thought we all made our what we wanted to say known before I had to leave at 9:01 I don't a conversation to what he was saying I remember that's just a reminder you be very careful as that's thank you yeah question sorry no that's sry go no I I didn't remember it being a voted item where we said yes or no it was more of a discussion yeah and and that's what I'm saying that it was a board discussion but it was much more folsome than this and it was much more focused than this and and reviewing the board minutes for the past two years there have been many instances particular with the lson and Darby uh contract where we had similar like board consensus notations in the minutes so um it would be appropriate for us to note that there was a discussion and an agreement by the board in that same vein that we've done multiple times in other situations and um make it more accurate than it is right now so one option that we have um specific is to review since legal council was present during that part of the meeting and when we came out in the open session and R man's notes um personal notes are different right they're not they're hers um so we could come up with language and see about we could we could represent that next month yes at the board meeting yes we can do that good with you okay anybody else have any concerns about that no that's f y I'm in agreement with that perfect okay um so we'll table move to table this agenda approval yeah so we'll table the vote on approving the minutes at this point and we'll take it to the January 21st 22nd whatever that day is at Tuesday next month yeah to be reviewed with M's notes or personal notes and legal councel so it'll be a motion to table anybody second second second sorry j was that your motion it's my motion to table to to table and further review and for the revie okay uh fi yes aif yes Fulk yes Gorman yes henil yes papis yes Nolan yes the motion is carried a motion and a second are required to discuss and approve the resolution for the 2024 tax levy so moved second so we had our truth and Taxation hearing prior to this meeting um cash balances fund balance reserves and our expenditures for threee averages disclosed in that hearing um I nothing else really to report um after once this is approved um then we'll deliver it to the counties all the different reports that are in there um it's um our recommendation that we approve this final level does anybody else any other questions I don't have any questions I have uh a comment it's um you know with respect to you know our our our community member that came and and testified during the hearing um I think that uh Dana has provided ample information to support why we need this particular tax levy and it's not a disrespect to you sir or to anybody else in the community that disagrees it's just we need these funds to operate our school district and it would be irresponsible not to pass this particular tax levy and that's why I'm going to vote in fav of it anybody else Dana I mean not Dana Mandy how about you I'll take it Gorman yes Hil yes pepis yes fuli yes aif yes Fulk yes Nolan yes um uh the motion is carried uh the motion and a second are required to discuss and approve uh J board member Jan aif as an additional authorized board member to confer with the board attorney on its behalf pursu to Schoolboard policy two or other Schoolboard member I apologize pursuant to Schoolboard policy second FP it going I don't care so this is on the agenda because it's important for us uh moving forward to have somebody else also be able to confir with the attorneys I'm asking that that be me I am an attorney and I have found just in the last week um where I didn't ask to speak to the attorney but the attorney's asked to speak to me that I've learned things that um I wish I had known earlier and why this is important is this a lawyer isn't going to your lawyer isn't going to misdirect you but here she is also not going to answer questions you didn't ask so you've got to ask the right questions and you've got to ask for the right information one of the things that a lawyer will do is if you say tell me how I can do X here she will tell you how to lawfully do X if you ask the broader question do we have to do X or you know is there another way for us to proceed and you ask a broader question you'll get better advice and then it's up to the client in this case the board to decide okay which way do we want to go I'm not not satisfied at all that we've received the information that we need to make good decisions and I think that it's important that somebody other than the superintendent and the President also have the ability to confer with the lawyers and I think that in this particular constitution of the board having somebody who has 30 years of legal experience talking to the lawyers will make us a stronger board going forward anybody else my only concern is naming a name I think it should be a position and you can go for vice president but I think the positions would probably hold more weight because then if you don't get reelected we'd have to do a motion which isn't the biggest deal obviously um but yeah it seems like the president vice president should be able to confer with the attorney yeah I would that that's not the motion um I think the motion should be that I be appointed as the additional person for the reason stated and just to clarify that I'm assuming if at any point I'm not on the board then that no no I was G ask that if at any point somebody wanted to change that or you were like yeah I don't want to do that anymore another board member said hey I think ex other person should be on it we would just make another motion to move whatever on the same page about that yeah agreed anything else no no Manny pil yes papus yes fuli yes aif yes Fulk yes Gorman no Nolan yes uh the motion is carried a motion and second required to discuss and approve the renewal of the cash Farm lease agreement second included in your board packet is um a memo to approve the um cash Farm lease agreement um in May of 2024 we accepted um vesda 07 inks bid to rent out the Route 47 property is the 254 Acres um for a year um we've got a good working relationship with them they communicated very well with the maintenance crew um on all the different deadlines they made their payments um so tonight we're seeking to renew that lease with them um and the we kept the lease um it still be an annual lease um for the same amount $4,5 54 paid into installments um so the lease agreements included in your board packet for for you and we're recommending that we renew this lease any questions n man pepus yes Bui yes aif yes Hulk yes Gorman yes Hil yes Nolan yes uh motion is carried a motion and second or required to discuss and approve the renewal of the veterinary affiliation agreement with the Animal Medical Clinic of St Charles that's it second so today I bring in front of you the Animal Medical Clinic of St Charles which we have used in the past with our Ved Tech program seeking approval for it to be an additional site uh to provide options for our exter ships to occur they are a past vendor that we've used uh site location uh the only thing I'll tell you is they uh reached out to us um which I think needs to be highlighted that you know not only do we seek places they're seeking us and our programming of of success that's occurring thanks Mandy fuli yes fafi yes Hulk yes Gorman yes Hil yes pepis yes Nolan yes motion is carried thanks uh a motion and second required to elect a vice president so moved second nominations are now in order for the office of Vice President I nominate darra Hill any other nominations all right um D Hil being the only candidate nominated for the office of Vice President the chair hereby declares D Hil elected by acclamation and directs the recording secretary to record so in the minutes you have to vote no we do not need voice that was that's okay thank you all right on information items oh yeah student services director Nolan and assistant director nki will present information from the special education listening tour all righty so Kristen and I are here tonight to talk a little bit about um the special education listening to we completed over the course of November I think was right after November and the beginning of this month with um all the buildings here in the district we met individually myself um Kristen and eser met with each of the building staff special education staff to talk about kind of the strengths so what's going well within each of the building and also talk about those areas for improvement um as you know Esther's had listening to our starting last year as our first year superintendent with um all the buildings and through those discussions things were coming up related specifically to special education and so we wanted to reach out to all those staff members to have those smaller group meetings to to talk more speciic specifically about what they're seeing and you know those areas that we're doing well and also those areas for improvement um so every year we do evaluate Staffing Services programming kind of everything under the sun related to special education um but one thing that you know we haven't really adjusted much would be our overall Service delivery model and so throughout this it really came to life that there are probably some things that we need to look more closely at and so really what do we need to change what are those things that we need to to Target moving forward so tonight we're going to talk a little bit about each of the different levels and what themes kind of came through um at each of those levels which in some cases were similar and in some cases were different um but going into this process we already know we have really amazing staff at all of our buildings we have amazing teachers related service Staff Care Professionals um you know great teams who work together to meet the needs of students and we know every child's needs are different and every IEP is different so while we try to work on program programming that will meet the needs of you know the most uh the meet the needs of the most students we know that um every students's needs are different and we need to adjust accordingly um but overall four the biggest things that came out throughout all of the levels um were an increased need for some flexibility um for staff to meet the individual needs of students whether that be through resources available schedules of when students can receive their services um and just the frequency and duration of the Services overall um our teachers shared that more time is needed uh paperwork expectations have continued to grow and morph um with different regulations and so that has a big impact on teacher responsibilities and workload um our service delivery model as Sarah mentioned there um is some room for some tweaks uh at the different levels and really another thing that came through at all levels is our students needs are changing students who are walking through um our doors are much different than they were 10 years ago um for a variety of reasons right um but that is kind of causing us to need to respond differently and take a look at if our Continuum of services is um comprehensive enough to meet the needs of those students so our current Continuum this is just sort of a snapshot of what our Continuum currently entails down there on the Cor we have a link to the full Continuum which is available on the website um but we service students Early Childhood through 22 within special education here um we service through IND District programming whenever possible in the students home school um through a variety of different Service delivery models resource collaborative classes uh self-contained direct instruction classes um and we provide related services including speech and language therapy Social Work occupational therapy physical therapy and as needed hearing itinerant Vision itinerant um and then we have several specialized programs within our district so at the Early Childhood level we have our instructional classroom which um is smaller in size Sarah will talk a little bit about what that looks like um to serve our students with um more needs who aren't quite ready to be in the general EC classroom we have a specialized program for grades three through five the star classroom that's hbt um Aspire at the middle school level um that filters into our life skills program uh 9 through 12 High School for students whose needs we cannot meet within District we do partner with Mid Valley special ed Cooperative um they have some more specialized programming um that is appropriate often um and for students who require support even beyond that we do partner with therapeutic schools and residential facilities when needed so looking more specifically at the so this is related to our early childhood students so our students who are age three through five and Elementary K5 um so as Kristen mentioned at the Early Childhood level we really have two kind of strains of programming so one would be more of the instructional program so self-contained for students with IEPs only and these students have more significant needs um more a lot of times the students within that classroom are more significant with cognitive disabilities or Autism more significant development of delays and then uh students in the Blended section combination of our general education those tuition based students and students with IEPs as well and for the Blended Blended programs are currently housed at hbt per Country Trails and the Country Trails houses that instructional program as well um for elementary at all five or all five four of our elementary buildings um they provide services through either a pullout academic services in a small small group so your math you're reading you're writing some executive functioning type skills and then also pushin skills or pushin Services related to academic function needs as well and then as Kristen mentioned the St program is hous at hbt and that is for students in grades three through five that provides more specialized targeted instruction for both academics and those functional skills as well at our Middle School our service delivery model is um near identical at both pkms and CMS um we offer collaborative classes which are um it's another word we use for a caught we have a general education teacher as the content expert specialized teacher as that process expert working together to support students within a general education environment so we have students with um with IEPs and without IEPs in those setting um and then from there we move to we offer self-contained classes in math and Ela so for students who are not able to access the um General Ed curriculum we do have a modified curriculum and those classes are taught just by special ed teachers um we also have a resource support which is more you know individualized support as needed for students with IEPs and that takes place during students tasks periods currently at the middle school um and then Aspire uh house at pkms but students six through eight uh do attend that program and that's the self-contained program that's a completely alternate curriculum um which is the next step from our students who are in Star that's the next up on the continum high school is similar to middle school with the collaborative academic classes um so we offer a variety of academic classes English math social studies science um a little bit of CTE um and same uh kind of model we have gen special ed teachers in there together students both gened and special ed um and the idea in those classes is for the special ed teacher to help provide access help help our children access that um grade level content uh s contain academic classes again with that modified curriculum um where middle school has the resource T classes at the high school during academic advisory special ed teachers teaching resource advisory class um what's different there it's you know individualized tutorial support you know kind of depends on the students needs but high school students do have the transition plan um aspect which is different where you know they start working on different assessments and activities to help prepare students for post-secondary Life whatever that is that resource time is often used for that um and then we do have our life skills program which is working on daily living skills vocational skills and functional academics so now we're going to get specifically into what we discussed at the listening tour for each of the the overall levels so whenever we met with the Early Childhood team again we had kind of those strengths and areas for for improvement um you know definitely this goes for for all of our our staff members but really the commitment to Student Success they noticed that you know this is the first experience a lot of these kids have within kind of a more typical School environment coming from maybe a daycare into into school and so they really focus on creating those overall environments where students can can be successful and so it could be looking at inclusion for their strengths looking at their more specific developmental needs um definitely focused on using data and observation to help TR track their progress and form decisions and then definitely you know a student centered approach for for all of our our Rel childhood staff looking at at the students and you know again as we noted in the beginning just very dedicated teachers pair of Pros you know without especially at the Early Childhood level level the par Pros are very instrumental in the success of of those classrooms as far as targeted areas for improvement you know as we noted just the increase in student complexity that we're seeing so we also serve as so whenever students are having more um more children are having more concerns as they're growing up we take students who are receiving early intervention support So students who from that birth to three range and then transition them into Early Childhood than at three and so we're definitely seeing a lot more complex student needs it could be medical needs it could be more developmental needs coming into our school system from the early intervention aspect of things and so again just more complex needs again you know we're seeing the need for more early intervention whether it be you know in the early childhood to have that successful transition into the kindergarten um time and so that's something that notice that we see a need to address um something additional there and then just at times there's some incons inconsistencies in practices and expectations across classrooms across programming because just because how the the classrooms are when in the three Elementary buildings and so just to have kind of more consistency across classrooms and programs would be helpful and two um just looking at philosophies on inclusion opportuni so there is some differ um opinions and thoughts on kind of that inclus for students who are in our instructional program into those Blended um Blended environments to just to make sure that we're providing the students the supports and those experiences that as are appropriate for them for the elementary level again you know strength and targeted areas for improvement so again you know the strong dedication from both staff and administrators um within those buildings to address the individual student needs and improve outcomes overall um so in these meetings it was not the building Administration it was just staff and definitely the elementary level that was something that was all staff members spoke very highly of their um their supportive administrators um they definitely noted overall collaboration and teamwork how this the teams work very collaboratively within the school but also across the schools um sharing resources supporting one another um because in elementary school you know there's four um special education teachers at the most of the buildings and so you know that's a team of four where they definit defitely lean on each other and pick each other's brains when it's coming to you know ideas for goals or services or things across the district so it's a really nice overall team that the elementary has um again going back to the leadership piece that um the staff noted that Administration is open to feedback they definitely hear hear what their concerns are um overall looking at you know long-term plans things like that to address the needs and then resourcefulness and Innovation so um teachers are definitely utilizing tools and strategies starting to pieces of things whenever we're looking at um you know helping to support our students in the buildings um and at the elementary level especially we did um partner with a company called goal book that helps the student or helps the staff to identify specific present levels and then write specific goals for their IEPs and so this staff um we piloted it this year and so there are some staff who you know definitely speak very highly of that program as as a support there and as well as a 95% group reading intervention this is our third year impation so we piloted it in two buildings two years ago brought it on board for all four buildings last year and so definitely an appreciation of that intervention because it Target is more spe targets more specific um early reading skills to help the students be more successful as far as um targeted areas for improvement again looking at kind of that increased workload increased um comp increased case load complexity um is is there for elementary teachers and so just noted this is something we need to definely Target for improvement um overall paperwork demands again you know as we noted there's always new mandates from the state from the federal government as far as what we need to do what we need to include and so that just continues to add on um the workload um they also noted an an a need for um of curriculum resources um for a broader menu of aligned curriculum resources progress monitoring tools for math um writing and executive functioning um and two just we need to kind of look at our overall continu Continuum of services for our uh kindergarten through fifth grade students to make sure we're we're providing the level of support that students are are um needing um for Behavior andal challenges again you know we've talked about before the rising student needs postco strain staff and systems Whenever there are um concerns that come up either behaviorally or for the need and then just overall systemic barriers you know kind of Kristen mentioned in the beginning kind of that lacks of lack of flexibility with scheduling at times impact how the students are are serviced or how the teachers are able to pull the students and then overall space challenges as we know especially at the elementary level we're getting we're getting tight and so just needing kind of additional space and flexibility for that the Middle School some of the strengths that came out was again that commitment to collaboration and teamwork so teams work very you know closely together always keeping you know student needs at the center problem solving getting creative and they really have that shared commitment to meet the needs of all students um again at the middle school level they felt that they have some really strong leadership support the administrators are responsive um and you know really allowing for staff to talk about different solutions and try different things and they really value the staff input um for programming a strengths that was identified in the Middle School level was that collaborative teaching mod model is beneficial to serve our students in the least restrictive environment um the self-contain provides that alternative curriculum when needed so they appreciate it at that level having the options um within that Continuum um and again Aspire has a strong link to prepare the students um bridging between star and life skills so those teams have really developed and that's a really nice uh Common Thread throughout our Middle School programming um some targets for improvement so that workload and time constraints that was the theme that I mentioned earlier that's going to hit every level um that those paper and the quarterly progress reports are very time consuming a lot of data collection goes into that um progress monitoring demands also increase um as student needs increase um multi-ub planning there were a lot of conversations about this um in terms of what's the best way to uh deliver instruction in the collab model uh having our special ed teachers be more content experts so maybe you know one teacher focuses only on math and um another on E La we talked a lot about pros and cons of that versus being able to support students in all content levels um because with you know teaching multi subjects is you know extra planning so there was a lot of pros and cons with that um our current Middle School schedule causes lopsided numbers in classes and the schedule to be inflexible um so again some scheduling challenges there um seal needs we're seeing increased Behavior concerns social emotional needs postco lot of refusal which starts to really kind of peek its head here in the Middle School level and into high school um which adds complexity to the case loads um which brings about their need for social emotional learning curriculum executive functioning support um to build in to be able to support our students in that manner um along with the complexity of case loads one thing that that came out a lot we hear a lot about case load numbers right what are your case load numbers and what came clear to us through this is the number doesn't always uh directly correlate with the workload right um different students needs you can have a smaller case load of students with significant needs that can be you know very lopsided um in terms of workload as somebody with a higher case load but maybe has you know just maybe some consultative services or things like that so that was important for us to keep in mind uh when we're considering case load and workload um another challenge or Target for improvement was inconsistent co- teaching experiences so the relationship plays a big part A Jen special a teacher in the classroom um and when that's working well it's beautiful and the you know students are are benefiting from that um the teachers have kind of a seamless connection um sometimes we have pairs that maybe have different philosophies and the students needs are being met but it just might you know have some friction uh kind of with the planning or bumps along the way so we talked about you know some issues with that and maybe some ways to um address that moving forward and that resource task time so the time is limited um task is I think 36 minutes at the middle school and um students are often using that time to they need help on homework but they also need some of that specialized instruction they might need reteaching um progress monitoring and that it's hard to fit a lot into that time so brought some conversations about what we can do with uh our resource programming I have a question you mentioned team of four are there teams of four at the middle school level or what does that look like when you were talking about like the teams of Bo yeah so at the middle at CMS there's currently two um special education teachers okay and then at pkms there are four that do kind of six eight and then we have um the one teacher who is the aspired teacher so four that do either the self-contained ad or the that collaborative Kat and then we have M Miss Kirby who is the aspired teacher okay um some similar themes with the high school um with the middle school so the strengths goal book has really been a great resource that the staff is uh utilizing to help support their writing quality IEPs um teams are working collectively together we have really great PA of professionals who are jumping in and helping support students however they might need um the staff is really flexible so as things come up student needs change people are always willing to jump in and you know kind of adjust their schedule if needed to um make sure to meet the needs of the students um and even though you know the workload is increasing and they are feeling the pressure they're really there supporting student needs and they felt like they have a strong team uh with that um workload again those legal and procedural requirements continuing with the complex case loads um and that's just overall requiring a lot more time than it has previously along with that multi-ub planning some challenges with that um gen Ed and specialed role Clarity so as content gets more difficult right as you get into the high school um level there's often you know with our our collaborative pairs you know figure out who's going to do what and what does this look like um whether it's delivering instruction whether it's delivering accommodations whether it's modifying cont content um it seems that there is some room for growth in terms of kind of outlining who does what and what each of those uh roles are in the classroom um some procedural challenges at the high school level so some inconsistent systems for providing testing accommodations and instruction and collaborative settings so um space is limited um you know staff is limited in terms of making sure um you know we have somebody available in a place for people to take assessments um in an environment that is that um and then our the resource advisory classes during that academic advisory we're seeing that our special ed teachers are having a very large amount of students in those sections which again as I mentioned with the resource task just makes it difficult to kind of get everything you need to get done in that time when you have a lot of students to get to um and we're hearing a need for more direct executive functioning support we have a lot of students who um you know are qualifying with social emotional challenges and are having executive functioning uh IEP goals and um just wanting to maybe have more of a systematic approach to be able to deliver that specialized instruction okay so overall um Next Step so the first two are things that we have already done so posted for the additional three uh certified teaching positions one at middle school or one at elementary um one at PK and then one split between CMS and the high school to support those case load and workload challenges as well as posted for an additional parro the EC um classroom to help um more with that with the blending piece so the students who are ready to be have some exposure with more typically developing peers um to help support that student within within that classroom and then what our next step is um in terms of addressing some of the gaps in our Continuum um and some of the priorities that came out in this is we want to work and um get some subcommittees together in each of the different areas Elementary Middle um and high school to really kind of through all of this information figure out what is our priority um what are we going to address and tackle and what does this look like really on a long-term basis right because there's a lot that needs to be done but we can't do it all overnight um but we we realize all of this is important and we want to have a plan um to make sure to address all of this in a way that um will continue to meet the needs of our students but make things a little bit more seamless for our staff so they're not feeling so much pressure I guess my question is is it enough though like the three FTS the PA Pro I feel like in some ways we're playing catchup because this has obviously been an issue that you know we're trying to address so are we ready for the next school year with with this the way we're kind of laying this out I know you said that you know we're going to have committees we're going to continue to have this conversation but I'm just wondering is it enough to just this because it seems like at least from what I understand the numbers are just growing right if we look at what we had last year as a case load to this year I'm assuming it's going to be even more next year because our population is growing so is it enough what we're trying to do here or are we going to be playing catch up again next year I would say for the immediate right now yes are we going to continue to look at um Staffing and needs for next year we're just starting that process now so we could add additional at this point I can't yes or no just because we haven't really started that that process that looking at okayy what are we going to be you know recommending as we come through talking with our building administrators see okay what are they seeing on a daily basis what do we have on our end as far as what's within the IDS um so right now yes but moving for the 25 26 school year I don't know yet and as our service delivery model might change right that could change the way like right now we have X amount of teachers delivering instruction in this way should we change that that might adjust things so maybe we will need more um maybe we'll find that we're good with where we're at but we that's why we want to really dig in at each level because it's not just as simple as you know and the other thing too you know looking kind of right now how we look at Staffing at times it's Elementary Middle School and High School are all kind of looked at the same way and they're definitely different Beast for better term at each level and so we want to make sure that we're looking individually you know what does that look like Elementary what does this look like Middle School um more in high school than more specifically in early childhood and I think to figure out what to the East Point like what are next steps so you know looking over this for the second with committees does this become I know obviously we have to look at Staffing patterns every year that's already part of what Mike did for his 10 years and obviously you know stepping in the same thing with the support of the building people in this building um and it to like the formalization of this process obviously it was time consuming but necessary right so to to your pointy how do we end up getting to a point where we you know we have our stakeholders we are trying to get again this balance like Kira said after the meeting last time you know this balance of like the emotional side which just oh my God this is a lot this is data side we don't want to be living either one entirely drive any decision maker we have to find like a happy medium right and if this is it for now I think as long as you know there's a commitment on the part of the administration of course and on the part of this board to say you know we need to still be open to say we might need three more we might need no more we might need seven more I don't know depends on what happens right so just you know and to be fair I've what six plus years on the board at this point I've never heard the board say we don't agree with recommendations that have come through specifically to address these needs I will just reflect that back out loud but that's not been the case I was kind of curious who was involved in the next steps was it just you guys or I mean I know you had a lot of feedback in your listening tours but um did you kind of voice these next steps we heard from the president of the Union saying that thanks but we'll see if it's enough it just seems like three isn't that much and who knows if we'll even get three um you know committees take a while to work you know get together pan out you know it just seems like yeah so I was just curious who was involved in this so it would be representatives from kind of each of those levels so some Early Childhood representation um elementary middle school high school so each kind of group then assem your specific information for that level yeah and we also have coordinators at each of the level who are out in the building things more um than we are so they have a good pulse on what's going on and are talking you know with the teachers more regularly so I think collaborating with them um but I don't think it can just be us I think we need to hear from the people in the classrooms and getting their perspective and looking at it from multiple ends did they always give you feedback previously or where was the disconnect that it got there's so many targets compared to strengths when you look at that it's definitely imbalanced so like how did it get so imbalanced if there's coordinators out there already relaying this information it didn't seem like anything got relayed well this is just the second year of that coordinator position at at each of the buildings um so previously yes it was more contact I would say with our our building administrators but also you know kind of funneled through them so having not the the building administrators didn't convey things or we didn't have those conversations but I think having more um direct kind of input and information from this the teachers who are who are there every day and doing the job every day um will help kind of el a different process this start so we're having more Comm communication going on continual communication going on so that this process doesn't necessarily have to be so lengthy again and that we can come up with and discover that we need more help sooner right okay and we've kind of we've had a similar Service delivery model for a while right and it's you know it's is a time to look at that again and like Sarah said we always are collecting information numbers on case loads and things like that but that doesn't always tell the story right so now that we kind of know know more what's going on I think that we can be more strategic and in tune with um keeping up with that and not letting it go correct and I think too you know like Kristen said this isn't something that we're gonna fix everything by August and so I think it's then mixing or having those meetings having those priorities as far as okay this is something you want to definitely adjust for you know the 25 26 school year and then having kind of a longterm plan to make those adjustments and changes as as we move forward then you also have to find them correct yeah which is challenging it Le I mean a lot anything else no thank you so much thanks thank you next direct P will provide an update on construction and maintenance projects [Laughter] yeah I'm always entertaining um first thing I want to talk about is the well I was going to have Alex do that for us but she's feeling she didn't want to be up here in her pajamas so I'm I'm G to do the speak I'm going to do the speaking for her um so the well uh CMS as well uh last Tuesday um our staff noticed that we were lacking water pressure and had no water in the Middle School um led us to start doing some investigation and we realized that our well was not functioning um so we proceeded the process of elimination to try to rule out what the issues could possibly be naturally it was the coldest days we have uh since had which was challenging for working with water through that process and late last week we realized it was not the well itself it wasn't the well pump which we originally processed through and thought was the issue come to find out that it was the actual electric feed coming from the building out to the well which is a 480 volt electric service so as we process through what we could do to get that building back up and running um working with our well contractor Suburban well and with our electrician pack electric who have been instrumental in helping us process through all this we decided we could come up with a plan pretty quickly to run a temporary feed to get us through so we can get school back in session um we work pretty closely with the health department on what their uh qualifications would to keep us away from a boil order and all the things that make having students in a building a challenge um so we're pretty confident that we'll have that electric feed up and running this week um where we'll be able to start testing water towards the end of the week do our chlorination and all our building flushes and all the things the health department requires and have everything back up and running through the break so we can get Alex through staff and everybody back to the middle school right after the break so that's the that's the plan right now I think it is important to recognize that even in the best case scenario had it been a well pump and had we gotten one right away there still would have been all these days from the health department that they put on top so it wasn't as simple as a just find one and put it in and then we're fine correct I mean in well pumps we come to find out well pumps aren't pre-fabricated they're not sitting on the shelf there's a lot of specifications and changes with them so that was a process we are well contracted ear started doing all that even just getting the piping because we wouldn't know what the piping was like you know once we pulled it out of the ground I kind of equated to your car your furnace I mean these things go out they're mechanical systems that can and will fail I mean it's the way it is I think just the way our staff and that's the other thing I want to the sentiments that Dave said I mean between our staff or our Grounds Guys or maintenance guys or custodians the teachers the administration the way everybody came together and we all work through this to get the kids back in school as quick as possible I think was awesome and being able to have the facility and what Pat and his team did at the high school to allow the kids to get in there I think was was awesome so I want to Second all those kudos for everybody involved in this so and have this ever happened before been here a long time so I'm sure ironically my very first day in the district um we replaced we replaced prair reviews well so I don't know if I'm the Jinx but yeah we've we've had well issues well pumps we've worked through this we're I mean I'm not an expert in Wells but we've kind of got got this process down pretty good yep any other questions about the well way to Pivot I'll just second what Dave said in the beginning which I was fortunate enough to walk around with Miss Posh with Alex for 10 minutes or so and just kind of peruse and it was quiet and calm in the building that Friday morning I think the kids did great the kids that I was able to talk to directly outside of school that I knew that were in eighth grade um thought it was you know a scary at first and experience in the end uh you know and you know apparently the bacon cheeseburger is very good I heard about that so now not want to go back to CMS so you know well in the other I mean between The Tech Guys and transportation I mean that that wasn't an easy you know I mean everybody involved I think it was great I mean it just shows what we can do as a district I mean we can we can punt when we need to punt and we get it done and we are get back to our job at teaching kids so I think it was awesome um the second update was the RFQ process so we talked about at that the board meeting last week so we worked with our attorney we're still working on that draft I kind of had a few things going on the past week or so so we kind of but the the goal is to get that out in the next week or so and then after the holidays we'll be receiving those rfqs back and then we'll go through the process of evaluating all those um we've been Gathering up a list of Architects between our construction manager my previous experience that we're going to send it out to but then obviously we'll publicly post it so any architectural firm that's interested and we're we're we brought in the scope of that to look at a large architect that would cover our major constructions as well as the secondary architect that could help us out with some of our smaller projects so we thought that would be a good good way to cover all of our bases for the future um and then uh winter break so obviously coming up on winter break well will be kind of our priority we're working on uh some more um details in our the remodeling project we're doing here at the district office um some paint and some other things like that working on uh flooring upgrades and updates stairwells stair treads getting our contractors in to do we're keeping up with some of those aesthetic upgrades that we started doing this past summer we're going to continue those into the break here um I think that is it any questions about anything no just thank you I had the easy part thank you next we have the bus bit information from uh business manager flute um included in your board packet is um our school bus bid um specifications we're um going to write up the draft to send out the bus bids we usually do a two-year bus lease um so we're looking for the 2025 26 school year 6 27 school year leases um we're recommending that we move forward with 61 buses listed in the memo um we are actually requesting to go to 78 passenger buses instead of the 72 um gives us a little bit more room and um more flexibility um the 32 7 32 passenger gas buses um 3 21 + 1 and 12 plus three wheelchair bus um we removed a 52 plus two wheelchair bus because it's not needed at this time and then we added an extra um white activity bus um we have a lot more clubs um smaller clubs Le fa bowling golf cross country has used them so it kind of adds a little bit more flexibility um so we did add one extra bus and those um activity buses are on a three-year lease so um we're looking to prepare the bids um get them out and hopefully bring back the results in January um I'm just recommending that we um move forward we the last time we did this we could not get the 78 passeng ones right because they were not constructed wasn't there didn't we attempt to get some 78 passenger W that we just couldn't it might have been two years ago yeah yeah so and then we just and now are they more readily available we're going for 48 of them yes okay and we're doing it we're doing this in December to try to get out there ahead ahead of that okay next we have sorry this information uh next the data presentation curriculum directors Burke me books will present data from the 2324 report card so Stephen and I are gonna walk you through um our achievement data from this past year 23 24 um here to begin most of the beginning of this about elementary perspective so I'm going to run you through um this pie chart it's very similar to what we had looked at last year the largest piece of that pie so 50% of what is um our Summit of designation is is U created from is from growth so 25% comes from Ela and 2% comes from math that is the largest piece of our pie at the backside of this presentation St is going to go a little bit deeper into that summon of designation that is equated for the high school the secondary piece to that for elementary perspective before we get into some of the data is the proficiency level so 7.5% is equated from math and 7.5 is also equated from Ela so those are the proficient proficiency targets where are students falling within that are they Meeting those targets really the biggest push is on growth because 50% of our designation is coming from that so just to as we get into some of these slides those are key pieces as we're looking at our data so here's our Summit designations across to all seven of our buildings you'll see there um we've either fell within the commendable or expl I've been funneling bubbling all over my words all day today so this is step one um but hbt really has um been within that top 10% of the state really some great honors there but again every one of our buildings are falling within um those top honors so we'll begin here enrollment and demographic data um throughout all of our slides we've highlighted blue is our Central data on the far right side you will see that in that a goldish color our state so very interesting to see you look across the top on our comparisons to other districts in our uh local area where we're falling out um we are really neck and neck with Geneva and bavia across the board kin's much smaller than us at this point in time and certainly St Charles's has got a large large um um enrollment numbers what's key here on this slide is our demographics on that far right side you can see as where we're sitting and compared to our local districts um some interesting perspectives is our white um students we're at 59.1 look across the way we are much lower than any any of the other districts in our surrounding area so something to consider when we're taking a look at what are we doing within our classrooms and how are we supporting our students that is a population that we really we need to H that a little bit more um our Asian and Hispanic populations are much larger across the surrounding communities um and then you'll see that next little bar down our IEP our multilingual our sces and then we also have our chronic um truant and chronic absenteeism rate um for chronic absenteeism we want that to go down we want to be the smallest um which right there when you're looking across the way we are falling in that realm we want to continue to close that close that Gap as we're looking forward in uh supporting our students so to begin here this is our I cohort data for ELA um what's important here is we're looking at cohorts of students so how are they performing over time this we've got some great things to talk about here so from 23 to 24 on that far right side you'll see the change and the Improvement that we're seeing so our third to fourth grade students grew at 19.2% um and then on down that track really highlight is our fifth to sixth grade made a 24.1% increase so really some great gains we did take a dive from 6th to 7th that's an area that we will continue to explore was it a new adjustment to curriculum um as our students are aging out and they're transitioning into the middle school just some things to consider um but some huge highlights we keep 2019 because it's prior to that that closure if you look at our fifth our sixth and our eighth grade from 2019 to 2024 we close gaps so we are outperforming where we were in 2019 now there's a ton of room we want to continue to grow um but definitely some things to highlight there um in Realms of ela and math here's that same chart here we're looking at our cohort data over time for math we do not see those great increases that we saw in ela it is our Target area we've done some things um recognizing that we had the same challenge we put some things in place this year regarding PD targeting some of those structures that are in place from our IC team we are also going to talk about a little bit later but we are um looking at a math review in elementary and that will age on into our middle school as well so we are targeting these specific things an area to really highlight is our fifth to sixth grade you see that 15.3% increase um and then if we hone in on six grade 2019 to 2024 we close that game Gap so there is there are some things to highlight there are also some things that we continue to um need to close some gaps on and really hone in on what are those layers of support we need in place um so this chart if we think back to that P this is that 7.5% on that larger pie larger piece of the pie um this is our meets and exceeds and again you see Central and blue go all the way to the far right you see the state and all those districts districts in between so where we in comparison we're just below actually we're just above Geneva um and bavan cin just below St Charles in that area significantly higher in comparison to the state what's really critical here to hone in on our demographic groups as well as our special population so you can see some real highlights there our Asian population our Hispanic population are growing great across um all of those comparable districts um our IEP students are little performing a little bit lower than some of our comparable districts again an area as you heard from Sarah Kristen we're talking about what are areas we're going to Target and how is that going to move forward whether that's continum of service is it programming where are those Lin is going to come alive at another huge highlight is our multilingual students and their performance 28% we look across that way into comparison to the state as well as other districts significantly higher here um is the math uh for meets and exceeds again that's at 7.5% of the proficiency targets and where are we falling out um we are lower than what we were anticipating um or where we were for our for our Ela so again this is our Target area you're going to see it in the next few slides math math math that is our Target area um you can see where we're falling out in comparison to the districts we are again significantly higher than the state but not where we want to be this is definitely our area Focus some things to highlight our Asian population and their growth rate um again our Hispanic populations how well they are growing and you see our black population at 37.9% in comparison to the state as well as the other area or other districts in our local area the next two slides will be on growth so here this is that 50% so half of the pi the pie chart for our elementary is coming out of these next two slides 25% for ELA the next one will be 25% for math this is a huge celebration so you can see where we're Landing blue across to where we're where our state is as well as our our uh neighboring districts we we are right there in fact we're number one in the area just slightly but we know um the race is on behind us and we want to continue to improve that area and show that growth again it's really talking about what are we doing for our special populations and demographic groups so our white population is is the lowest functioning in that area or performing in that area we really want to hone in on that what are we doing for those students and those populations how do we continue to increase that some great areas of strength our Asian our Hispanic population um our black population they're significantly growing at a greater rate we want to hone in on what are we doing for those supports for all of our students um you'll see again our our m lingual population 55.8% take it all the way across to the surrounding districts and state significantly higher um here we are for M again not we're a little bit lower this is definitely an area again that we want to continue to focus on but you'll see some strings we are just below um Geneva but we beat St Charles in growth so there and they they were beating us in some of those proficiencies in other areas so we have a strength area there we want to continue to improve and close those gaps for mathematics um but definitely um you'll see where we're sitting in in accordance to the state again our white population we want to hone in on what is that structure what is the application of these materials within our classrooms how are we thinking about our instruction differently um and then you'll see the breakdown of our other demographic and subpopulations and the next two SL are going to be about sat so Stephen will talk through those so on your slide here you're going to see that we are not doing as well as we'd like to be doing um right now Central at the high school level has 42.2% um area for meets and exceeds as you compare us to our neighboring districts we are not on par with where we need to be um but we are moving in the right direction we were moving down very rapidly in ela so we are happy that we are starting to go back the right direction we'll see that in a little bit here but um while we are outperforming if you compare us all the way over to the right on the state um we aren't satisfied with what we want our students to compete with academically so this is an area at the high school level to be focused on um you can see that you know some of our our sub areas you know that you're able to see that we're close you know uh and doing better in some of our sub but still um as it comes to Performance we need to focus and continue to work on identifying what the problem is identifying an intervention implementing the intervention monitoring and move forward when you want to look at the proficiency change so this is what I was talking about um the direction we were going uh we were at you know going back to 2019 50.2 is where we we really want to get our goal back to um we were we were going down drastically okay uh and the change you can see is is negative but in the and in the overall of of where we're going we're actually slowing down in some sense compared to what some of the other districts but we want to be on the positive side we want to be you know St Charles and betab in the middle that still have positive numbers coming up around that curve and going back the other direction um so that's really where we need to go and we are a little bit excited about what we're doing with uh some uh writing uh Revolution stuff that we'll be talking about at the end uh specifically in our classrooms on the math meets and exceeds you'll see um this is very disappointing um math has been a targeted area uh we brought it up last year uh specifically uh textbooks were brought up and the fact of getting textbooks for our math one math 2 and math 3 courses supported with textbooks um we are recognizing that this year is the first year math three is actually running we know dips occur um we're not happy about uh any time you dip academically but we do know we need to address this because um even if we are uh above the state with that all 27.6 uh and and being close to the 26.1 uh we don't see that as an acceptable level for our students and we don't believe our students are actually at that level uh we need to challenge kids we need to we need to trust kids to be able to step up to those things and and provide a different aspect so uh with within this slide you can again see uh some of our demographic things that are still consistent with that 27 you can see uh with the exception our Asian population uh 52.9% uh but still below the state average so we have work to do here it is one of our major goals um and we'll be talking a little bit about the p coming that's happening this year and plans moving forward on proficiency change um you know there's sometimes you just got to be honest and truthful and when you look up there um the negative 13 and the negative 11 is is where we're at I mean I we could try to say it's positive that now we're only negative 11 but we're not happy with negative at all um but it is where we're at uh and and we need to make changes now in what we're doing just to put that in a frame of reference reference so proficiency um so that was that 42 and the 20 value that's making up the 7.5 and the 7.5 both in uh math and Ela but when it comes to the sum of designation you need to be aware that the biggest Pi part is the total graduation rate which includes four five and six year GR graduates uh so that's something to understand because you might be wondering like wait a second I know our school our high school is actually graded well how can that be possible when you're you're conveying this information about Ela and math uh then based off that the next largest area is chronic absenteeism and then ninth grade on track and you can see the the others that are listed there so I'm going to go in and provide a little bit more detail on some of these last year we didn't provide this detail but I want to make sure you're understanding how this is uh working and and have a better picture of the pie chart versus I I think we focused a lot on that 7.5 for both math and Ela alone so graduation rate um again it's a three-year combination foure five year and six year to get the understanding where that 50% is coming from but I've broken this down into four years meaning a student takes four years to graduate five years and six years because the majority of our students do graduate in four years if we're being honest with everyone uh so the one thing you want to do is compare year to year how are you doing with fouryear graduation and you can see here that we have moved up we did dip but then while we've jumped here uh jumping from that 94.8 to roughly I think it says 96.9 so we are headed in the right direction when it comes to the fouryear fiveyear and six year what I'd like to highlight is our numbers are in the 90s mid 90s roughly and it's positive show that we don't give up on students you know there are students that struggle and have different things that happen to them in their lives that sometimes they need an extra semester that that's a reality and I just want to mention here that we We are continuing to support students past that that point of maybe the planned traditional approach of you know four years but that doesn't actually match the mold of every single child out there so it is important to see that but to figure out the the 50% it really is a combination of those colors so the blue the blue three columns together creates where our percent averages for that 50% you would do the same thing with the red and the yellow as it follows all the way to our current one tro which is the bar furthest to the right the next area is chronic absenteeism uh this takes the 10% uh category the next largest one and the thing here is you can see uh 2019 we at 14.5% we increased absenteeism we had a slight decrease and then we jumped up to that 23.7 for two years in a row and then now based off last year's data 17.7 this is good because we don't want a high number so I'm just reminding you know we want that number to continue to Trend in a downward Direction so that we're able to make sure we're meeting the needs uh did provide a little bit more detail about what is uh Illinois Law as defined for chronic absenteeism and one of the things here I wanted to mention was uh communication making sure that we are communicating to our public really the not not just the law but really the impacts of what this means so when you take that 10% and they use an example here of 180 days you know that's 18 days so nine a semester a student is classified as tronic chronically absent but if you step back for a second and think nine days in a semester that's roughly two weeks of instruction for that semester alone you know you could go the other direction to toll for a year and be like you're missing almost a month of school and then it starts to explain some of the reasons why this is a a high priority to make sure we're we're taking that number we're focused on it and we're intervening um the other communication thing uh would be 10% of the school days within an academic school year with or without a valid excuse I think sometimes we we need to make sure we Express that it's not just as simple as calling in and saying they're absent for for this reason and that somehow it's a pass you know it has an impact on their academic understanding and learning and then it also has an impact on on what's Happening Here so making sure that the public knows those clear outcomes ninth grade on track uh this is a super powerful um area if you think about it ninth grade is the beginning of the high school experience so four years uh with that uh this projection is four times a student who meets this ninth grade on track is four times more likely to graduate and be successful uh moving forward so monitoring this during their freshman year is a major priority because if you intervene early the likely of changing the success of the outcome later you're able to recover from if you're waiting and waiting and waiting we all know the end results of that that delay is going to be hard to overcome but as you can see here um at 2019 we're at 92.9 we did jump uh in 2020 to 97.3 we dipped and then now we've recovered now we're at 95.6 which is above that 2019 but we want to continue to make sure that we are monitoring accurately we are you know putting those interventions in and contining to work forward on it um just to understand a little background on what nth grade track means because it's just a phrase um you have to think about it by every nth grader must pass Five year-long courses or the equivalency including that four of them have to be core classes if they fail a semester of core class they're still considered on track but if they fail anything more than a semester of one of the four cores they're technically not on track for graduation it's one of those those situations you can imag a student does fail a full year of math they have to take that math and then take another math like it's a it's a domino effect so just making sure that we understand that um that if you think about their their regular schedule and requirements you got your core you got a physical education and then they might be in something else it's not that they don't have the ability to do it it's not like we don't offer the expansion and they're locked into that it's just making sure that we're putting those supports in place and we're catching them quickly so this next um is an informational item that is has put out a part of our interactive report card it's the equity Journey continues so in three specific areas student learning learning conditions and elevating Educators we are falling on that pathway the process going from step one all the way to step four large gaps all the way to minimal gaps obviously the goal is to get to minimal gaps and so this is an informational item what opportunities are available what are the programing opportunities um practices what of those resources in that entire Continuum where are students and how are we how are we providing that layer of support So in this particular area so 23 is in red and you'll see where we are today in 24 some great things to highlight so we've moved um from student learning from step two moderate gaps to small gaps so we're on that pathway moving forward um and addressing some of those challenges um The Learning conditions again we were right at the beginning of step three so small gaps were moving and that right direction towards minimal gaps and are elevating our Educators so what layers of supports practices are we evaluating different things how are we supporting our Educators in the classroom we're moving further into that minimal Gap so this is just an informational item it's no additional data that's pulled it's just pulled together in that nice Continuum so we can see where we're falling as a district on that Journey oh you go we go we have the best slide for the last one uh so where we are today and where are we going to continue uh throughout the presentation you can see the growth in our enrollment and demographics how are we addressing that where what are we doing for levels of support um and programming and practices and resources how are we evaluating what is occurring so that will be a continued area to um develop and discuss um this year as as stepen had mentioned earlier we have implemented targeted professional development obviously our greatest area was in that and we're hoping when we come back next year and talk about our 2025 that we will start to see the fruits of that labor um but some continual pieces that we will we have in place this year and will continue moving forward is our base camps our IC te IC team came last month to talk about um some things that they're doing we have three different camps uh Peak Performance Peak pros and Peak strategies each staff member throughout the district chose a peak that they want to work on so what are some of those professional opportunities for their own internal growth we targeted those they created goals um and and we want to celebrate that we are not hoping to you know to to pass this by but to continue to expand upon the peak so that every staff member can rotate through three of those three so Peak Performance just to highlight that again that's the one targeting those math um activities so what's happening in our classroom what are the strategies that we're using how are we implementing some of those practices and doing things a little bit differently um that's the Peak Performance Peak strategies is all about the social emotional behavioral aspects in the classroom what are we doing to meet the students needs and how are we developing maybe some different practices to implement and then Peak Pros is all about Ela so what are those strategies and implementation of um some different thinking pieces in that Realm that we can Implement into the classroom so that is a big huge professional development opportunity this year that we will continue to expand upon the other piece we have a a group of about 50 to 60 staff members that um have participated it's called Minds emotion it's centered around the book um building thinking classrooms which is all about how are you instructing math differently so a lot of standing up working on ver vertical whiteboards um it's the thinking behind the process the why behind it um it's very active and so we have 50 60 staff members that are engaged in that that is an opportunity we're hoping again that we'll start to see some um we're addressing some of those gaps and closing some of them as we continue to expand upon that uh we also have brought in writing Revolution it is a text that our staff engaged in last spring um they read through that we had probably about 40 or 50 started with our our Ela sack teams we're diving into text LED Again by one of our ic's or two of our I's to dig in a little bit deeper on Ela instructions what are some things that we can do differently how are we incorporating that cross curricular opportunities in our classroom so we'll continue to expand on and Target um professional development based on where we're seeing our needs are additionally we have brought in nwaa map as our Universal benchmarking tool that was new this year prior to that we used five or I'm sorry fast break see again there was number two today um we had fast bridge and it just did not give us the data that we needed for a usable aspect for students and teachers in the classroom so we have just we just got done with our fall um this past fall um implementing that we'll do winter coming up here in a few weeks in January when we get back and so that will show us our growth where do we where do we start in the fall where we at after one an additional um benchmarking piece but again very much tied to our I very much tied to our our resources that we're utilizing and then also gives our staff members what where our students at where are the Peaks for them and where are those areas of growth and opportunities to continue to curtail that in the classroom um Additionally you to so last year we all know map textbooks came up uh we brought them here voted past purchase textbooks so this year is the first official year of actually rolling out those new implemented textbooks that are for math one math two and math three and also Hors level courses for math one two and three and then uh those textbooks we're hoping okay right will assist us on moving that needle along with that minds and motion the building thinking like not just the the material but the how to get there and change the thinking process so um that combination is is currently ongoing we're not going to see those results you know on day one but we're hoping that's going to go well we have good feedback going on um from those rooms already uh and so we're we're excited about what that may look like in the very near future additionally recognizing that um math and focus for our elementary was not we we have not been as successful as we were intending to be through implementation of just the resources as an entirety we had determined as a as a math sack that we would engage in a math review so our K5 team um is in process of piloting come January two different resources one is called I ready mathematic classroom mathematics the other one is into math which is an hmh product additionally both of those tools will have a diagnostic piece that will give teachers an insight as to where their students are falling out so each one of them has um it's usually AI generated a personalized pathway so students will take these personalized test they will find out where their skill gaps are or where their strength areas are and then those domain are embedded within the foure classroom so they have four classroom they also have a electronic 10 minute additional piece that is embedded within the core classroom this is not separate because a lot of districts will hear oh we do I ready outside of the classroom no this will be embedded within our mathematics block K5 so we're tring both of those this is our fifth year of math and focus this is our sixth Year Ma so we are we are finished with that that contract at this point in time and evaluating it through our team felt like we needed to explore other options and so that's where we're at right now um you know we'll see what we get we we also did different than before are we have 14 people triing the various tools we ask them to trial both so if you are on our pilot team you're triing not only um I ready classrooms math mathematics but you're also trying the into math product so we can get a side by side what really is going to be the successful tool for us um so that we we know we've got some work to do um so that's we're asking that um of our team and we'll continue to to run that come January our pilot will run January 7th through the end of February and then I'll bring forward a recommendation at that time as we see fit the other piece this is Brands banking new so as of last Thursday our sixth through eth grade team had meant to review two different tools one was a mid School map which was built off of the building thinking classrooms model and then we also did reveal math which is is buddied up very nicely to our math one two and three it's a product in their wheelhouse so we um in having conversation with our sixth through eth grade teachers evaluating mid school math it did not provide enough of where we are today and what our needs are and so the team would like to um to Pilot reveal math come January that date we're looking at the end of January this was literally La the end of last week so I'm in the process of getting contact with the vendor to see how quickly we can get materials what's going to be encompassed within within that that pilot so again hoping that this spring brings something forward for recommendation for implementation next year and during that pilot the one positive thing is the teachers are GNA uh provide feedback throughout it instead of waiting to the end you know sometimes you'll do a pilot and then you do like let's evaluated it at the end we're going to do it uh weekly I believe right ongoing as you go through it so that then we colle dat through the whole series then can come together and be like okay what did we see and not miss out on some of those you know you had a great thought in week one authentic but you didn't actually record it so that's another positive of the pilot questions for us all right thank you you thank you we can't get rid this yet we're going to be the quicker thank actually going to St to do the clicker for me because it brought up and going um so we wanted to look at some considerations if you recall last year you adopted two Calenders you adopted the calendar for this school year and then you adopt the calendar for next school year um one of the things we talked about last year was just coming back and taking a peek at what the input is from staff um I know we had some input from community members as well so we're going to try to address those um here I did give you guys a copy of the survey results so you can see them from the old so you have 23 4 we'll look at the surveys here so a few questions that we asked this time um we wanted to know would teachers prefer a two two-day teacher in service or a three-day we asked the same question last year um at the beginning year we we hearing feedback from staff that they really wanted to move to three days of inservice so they had more time at the beginning of school year um but you can see in the survey result of 354 respondents um that we received here that actually they'd like to stay with the two teacher Institute days at the beginning begin of the school year uh 50% wanted to do that uh change to three was only 25% so our recommendation you'll see in the proposed is to actually stay with those two days um the next survey question that we had uh we were looking to say do you prefer a full day of teacher today after last student Day in June 2nd So currently on our calendar if you look at the um current calendar you'll see that the students day ends on Monday the 1st it says 252 six the other one says proposed so look at the one that doesn't say proposed uh last student day is the first and the second day is a full teacher day to get their rooms and everything in order we have heard some people uh talk about could we combine that into a half a day student full day teacher so the teacher would just stay half a day um if we want with the proposed you'll see that we're adjusting that uh to a student be they'd be there on the second and I'll explain why in a second so a student day would move to the second um and actually we at this result you can say stay with the full teacher is to day at the end of the year uh is 39% and changed to a half day with students full day for teachers is 42% so we about a two to 3% uh difference my guess is that's probably Elementary versus secondary I was going to guess um I can't really see that because Elementary has a lot more work that they a lot times have to do to get their rooms ready a lot more bulletin boards those types of things uh middle school and secondary or High School sometimes they can do it a much shorter time frame it has conversation many years I've heard staff talk about this um and so really we just need to decide which way we would go here um and we can look at also what the community side I think it's split so to make the determination we did show that just for you on the proposed so you can see what that looks like uh based on the 42% because that's the higher number we also have 19 people or 19% could paralized which way we went um the next one was would you prefer to stay with the lat start the school year we were hearing some people wanted to come back earlier um and interesting compared to last year if you look at the 2023 data from staff they actually wanted to come on Wednesday August 14th at 43% and our families are the ones that we bent on our our families really wanted to go later than August 19th and so we kind of took a a middle ground there and said let's start on August 19th this year uh but you can see our staff likes that they would prefer to stay with the August 18th start dat that later start 55% and that definitely is not in um it it does not align with our neighboring districts so part of our challenges that our programs are dual credit uh we'll talk about that a little bit why that's creating a problem it does not match d303 u46 or District 300 uh they only manches Geneva which we don't have shared programs with Geneva we do have shared programs with 30346 and 300 so that's a challenge for us if we stay with the later date but it is definitely the preference of our faculty uh to stay with that date uh 55% and then regardless of the school start date would you prefer to maintain the semester break in January or would you have a would be a more balanced Day Count or would you prefer to move that to the end of semester one and again I think this is probably a high school middle school high school uh Elementary issue um they would prefer to change it to the first semester before winter break at 40% so I would recommend we do that the other reason i' recommend this and you'll see us in the proposed is we marry up El Community College for dual credit and part of our challenge with dual credit is we're finishing at the end and so we have some challenges with our kiddos who are taking those dual credit course work uh because they don't come back in January they finished before wi so it would be my recommendation we would move that to make sure that we can uh have ECC and our kids with um dual credit be able to do that and we do have a 40% of our staff saying that would be better um to do that even though a difference the big difference is really spring we have a lot assessments that happen you have the PSATs act now you the act the pre act information um in this spring so you do lose some dates to assessment that being said there's still a pretty big difference 20-day difference um to do that so with no other changes making this sh mean semester one would be 77 days and semester two would be 97 days good news about that for AP coursework it does give them extra days at the end of this time for AP coursework I know one of the parent questions was about uh AP us uh because it's a semester class we're doing a first semester now so pushing that back to second semester gives them a lot more days for AP uh so that does kind of take care of that issue um and then just to see the breakdown of this is the positions that answered the survey the 354 respondents you can see the breakdown uh 266 of the 356 certified staff respondents we to 75% rate of response of our certified staff only 70 of our 255 non-certified staff respond so we only had a 27% rate of that group uh but 18 of our 35 administrator responded to 51% so certified staff is pretty well represented in these uh in these results so we had some questions that came came alive out of some Community feedback I just wanted to address those a little bit so we can handle that um they wanted to align with majority surrounding school districts you can see that's in complete um complet ends of the spectrum versus what our staff want our staff really want that 18th day which is the opposite of aligning with the majority of surrounding uh school districts um first semester should end before winter break that definitely was addressed and would be in alignment with what the community would prefer um reduce the number of days off during the school year to lengthen the summer break so I want to address that a little bit there are legal requirements of 174 student days so you must do7 for student uh educational days and our contract for our teachers requires two days and so those days we really can't alter from um and that's kind of what locks you in obviously we have holidays that are required by law uh that we have to um provide there are some holidays that we actually could say let's just give them take those back put them into school the challenge is we have another uh Union the support staff that has it built in their contract so you'd either have to figure out how to give them additional days off um to to allow for that so we Martin Luther King holiday is allowable by the the code the law that we could give that day have kids come in like we do vet's day and teach about Martin Luther King uh challenge is that uh for our support staff contract it would be a challenge uh president day is one of those days that we could also come back to school teach them about President's Day um during the day like we do Veterans Day and Columbus Day those are three additional days we could get back in um but understanding we still have to fall within the 174 the 182 which would shorten up the day uh but we would have some some contractual issues uh with our support staff group um to be able to do that so those are some things we can discuss um full parent teacher conferences early in the semester to allow for adequate Fallout for issues um this has been a topic for our staff um quite a bit over the course of time and I think it was here uh in our 2023 staff if you look at the results I gave you um for the respondents last year we had pretty pretty much a break of third third we 29.8 say the week of Thanksgiving uh 31% of our staff said they would like to have it um early November and 27.7 said early October our staff would like it a little bit later if possible they prefer the later November just because it gives them time to get to know the kiddos to see where they're going and kind of move that versus families uh families actually wanted early October at 346 we like we bent on the side of the teachers because they're the ones that have to be able to be prepared for last year we went what what our staff had asked for not what our community had asked for and you can see our community still asking for the same thing but it really is spending down more on what our faculty need that's actually working with those students um APG in the fall should return to the spring so that the end of the course can culminate in The Taking of the AP exam um I was not aware that we had moved the AP do uh but CC director was aware as well as the high school in the SAC meeting I think it came out in May of last year to move that teacher wanted to do it because of the number of days that she could instruct um and so the disadvantage is right they have to wait now second semester they won't have the content test uh so I think our recommendation we move it back to a second semester course uh so that it's always fing up with the AP exam um equalize length of second semester to allow AP exams to coincide we're not recommending you equalize it but in our proposal you'd be actually extending it so 20 extra days that they have for instru which could be a benefit with the assessments and some of those but that short period in the first semester they're 20 days short so some got a semester one you had the quarter classes at the middle school that would be impacted our quarter classes are all of our Encore will so that Encore coures be shortened up quarter one quarter two versus what they might get in quarter three quarter four so there's challenges whichever way you look at on impacts um so we need to consider that and then start the school year after Labor Day if we start after Labor our our teachers will be going somewhere into mid June which is the opposite of what our parents are asking for which is to get out and have more summer so it's it's a buy off in terms of some conflict there I have provided for you we'll take this to the DLT in January as well but I provided for you the pro proposed what it would look like we did add the 24th on the original was a half day and service day in September and our recommendation would be to move that 24th to the 25th and make it a half day and have the 26 be a full day of in service which would allow us from PD and our teachers to be able to frontload especially with new math curriculum some of those new pieces having that extra day at the beginning of the school year could help provide for some of those ins services that we need um and then that would shift that student Day on June 2nd instead of June 1st and then having a half a day for our our staff to be able to check out and do what they need to do on the second versus having to stay just a full day to to check out the rooms so those are the major proposal we're not changing the beginning of the year recommending staying firm with that it's just those two changes that we basically made as well as the adjustment on December 19th ending semester one on the 19th before winter break um oh the other way we could gain days is we could take less DEC less winter break you could just take the days you have to take but only a Wednesday Thursday Friday you could shorten up Thanksgiving and you could also shorten up spring break those are all options of how to gain days within the calendar but otherwise there's nowhere else to kind of pick up extra days um for us to have a longer supper so we have to buy off what those are any questions kind discussion no go ahead no go ahead I I I pulled of course every school calendar in the King County area Geneva's unofficial calendar they're moving their date up as well so we are no longer align with them they are I think students are starting now the 14th but they they did three in student sip days at the beginning so they move to be in line with 4633 and St Charles because that's we they're all three starting and I did also check out because I know there's some spring break technically is the last week of March every year sometimes it starts the 30 or something every single School District u46 D300 Geneva bavia everyone somehow magically aligned next year with the same spring break which thinking about child care Elgen Park District all that they all somehow aligned which usually doesn't happen but the calendar somehow did next year it is just jarring for me in the first nine and a half weeks of school we have two holidays two teacher Institute days two days of conferences and one half day that's a lot of days off in the first nine and a half weeks of school I still don't like the day off before Labor Day 4 Day weekend for students I'm may not saying what it is for the teachers but to have a three-day week then a 4-day week then a 4-day week then a 5day week um I I find that unnecessary that's all I will say about that and I I would say our staff really prefers that and that it gives them time to kind of readjust things so that's coming from um our staff really appreciating the time to reset um after getting started so that's where that came from initially where do we get the community feedback from aard member had subed to me nice and then AP go in the fall she go spring um so the additional 10 days proposed for the adjusted calendar would give them an extra 10 days in the spring for that class but but B test is at the same time no matter what right so that doesn't impact that well the AP test varies so um College Board dictates so the first two weeks of May always is AP y I think they do a rotation this year and I think the reason that the teacher requested this in math or in sack was because their date was actually May 6 it was the first week of AP testing so they're much earlier this year could be that next year they're in the second week just so they rotate those College Board tests and we get it's dictated to us days it's always the first two weeks of May so the days after that don't matter days before the test yes all that may would night that's true yeah right that's a lot so what about next year then you don't know what we do here this would be 16 days Sor talk this would be 16 day difference is all less so you'd be about equal you're right so I guess it wouldn't be much difference there would it be worthwhile to get student feedback on what they might want because they're the ones actually taking the test to say oh well no I'd rather have more instructions so I wouldn't mind waiting the spring I'd rather take the class in the fall community and teachers I it's just an idea I mean we can ask about the fall because this the first we've done that I think the question is is it too long of a wait to take an AP exam it's a long that's what I mean students would they mind waiting would they'd rather have more more instruction I guess right yeah we can surely ask the students in the districts around us there's you know H like the AP macro AP macro AP micro economics those are semesters as well I believe so like they're not all second semester right they're not all second semester it just doesn't happen that's exactly what I was going to do yep yeah keep the momentum going right can through it thank you I didn't mean to put you on the spot but since you were an award winner and a congratulations oh okay thank you we worked it out thank you students congratulations I think we have to think about how do we one of the things we talked about when this was brought to our attention is how you develop a study second semester to try to get them back up the speed before the test that we have to do this year that's tough that's tough other thoughts uh the enrollment report is in the board packet any questions or comments on that guys no before we go to Foya um I know it's not on the agenda I was just hoping to get it out now rather than later after executive session and Open Session I was wondering if the board members that attended triple I could give us some feedback on the sessions they attended y I did not attend so I did not do I I attended but go ahead D you put me like yougan yeah no Morgan and I tag teamed on um I know one of the sessions that we went to was teacher retention um and that was you know and then Stephen was in that with us but um I thought that was a really good just trying to understand what other districts are doing um as far as with student and staff retention um that was a big one I know one that I thought was really big and you being a newer board member tell me but um we went to like Financial um session where they talked about you know basically what Dana loves to tell us about you know as far as how the finances in a in a school district work and how all those things are allocated and honestly I thought that session was something that any new board member should take if if possible so that was a really eye opening one for me and there was a third one but that one was weird it was it was I don't feel like the summary of what it was supposed to be was it was not what it was supposed to be be yeah but no the expenditure one and understanding that was very eye openening and lightening for kind of just understanding more of what you're presenting to us and what we're putting it into you know use for us here yeah what are some of the retention things that other districts are doing well and it's interesting enough I know Stephen said that we were already doing them but you know and and there were smaller districts I honestly can't even think with the name of them they ones I had never heard of I think they were more like in Central Illinois but they had more of like a buddy system for new teachers as they came in so when a new teacher was hired on they were budded up with more tenure teacher um and that was kind of like their go-to person to kind of help them through their first year um I think we do that right it was Mentor prot it's a mentor program it was our induction program basically um I think that was you know and also another thing too that I kind of you know even for like AP staff you know like it didn't just it wasn't just what the new teachers those also folks had been promoted to an assistant principal and new principals like they had a really big um defined um process of that mentorship for those I don't know if we have that though for the APS and the principes yeah we we we we have mentors we hire for APS in our principal so they're not in District they're hired on okay well they also use each other okay yeah okay um what was another one with the retention Morgan there some team building stuff that they were doing yeah so just a couple ideas I think the biggest thing was the mentorship that was huge Stephen did you have some things oh yeah the book study think thank you I um I I just took notes in each of my sessions so um the first one I went to was please don't read them yeah don't read them I'm not going to read them all but I could I took cop not the first the first one I attended on Friday was uh trust Edge experience uh there was the author there horse shagger he talked about eight pillars of trust um which I thought were excellent um I'll just go through the I won't read it all Clarity compassion character uh competency commitment connection contribution and consistency so that was that was a really great session um lot of uh different topics that if anybody was interested they could contact me so that's that uh Saturday I went wolf and went by myself um to a actually an interesting session which which am I wearing uh board board member conundrums um the panelists were uh two attorneys a superintendent and a board member and what they talked about was uh different scenarios as far as um what board members can and cannot do um different sessions that they've seen um this uh this superintendent uh talked about board uh complexity um because there's a lot of people that don't understand what the board does and how they operate um so I thought that was quite interesting um you know the dos and don'ts uh setting expectations uh policymaking board approval evaluating and uh and hiring uh basically who we manage which is the superintendent and how we work with that person also the community engagement piece um then uh um you know I went to some of the challenges uh so there was on Saturday afternoon uh there was don't post that um as you're seeing tons of social media craziness that goes on on a monthly and daily basis um I try to stay off the posts other than uh remain positive and true to my beliefs um but they had a panelist that was an attorney uh there was actually uh three attor and one school board president I found that was interesting um as far as it related to social media First Amendment rights because there was a lot of things that were spoken like it's my first amendment right uh it talked about um the impact of foyers and om and different things like that I thought that was interesting um and then Saturday afternoon uh they had a session with um uh ISB they had two people um uh I just took high level notes Eric um two uh what would you do and there was different scenarios and I realized in the table that I was sitting at I sat with uh school board members from McKenry um Moro uh greylake gurny and then we had this little um School District down south in Middle Illinois and um you realize how how um uh indecisive uh people are in each district and how it gets a little bit crazier as uh the district evolves um the one that stood out the most was um the central Illinois person um and I won't name the school district but uh they had a officer uh that uh the parents wanted the officer to follow this kid that was being bullied from the school to the ice cream shop and back to the school during their open school open campus and uh they couldn't understand it and the parents even um uh went on to talk about you know that they would they would expend their own money to help which I thought was interesting because it's you know I mean there's always limited resources um and then on Sunday the keynote speaker um two superintendents they talked on leadership ship and service you know this is a community uh you know uh contrary to the belief of the gentleman that screamed at us earlier um this is a volunteer position and I think it's uh you know until you're sitting in the seat you don't realize what the seat holds and neither one of us or any of us on the board has any um uh Power it's a collective group so you know if I only have one seventh of the vote my vote matters one sth of the time so I just I I found that interesting and the superintendents were very uh uh Mike L and Nick P um uh you know they spoke on leadership in different services so I I got a lot out of it I kind of went towards uh things that matter to our community um you know when I first joined the community um it was a friendly community and there wasn't us against them and it sh could be that way um but recently it's taken on a a shift and it's gotten pretty ugly in some respects um based on what I'm hearing from the community um so I think that you know uh until you're in the seat don't don't attack the seat is what I would say so um and the superintendent that stood on these panels I mean they were open for some pretty rough uh comments and some of them had uh questions of the motives of the parents and motives of the teachers and motive I mean it was it was an ey openening experience and how you know uh to Jay's point you know attorneys rule the world so you got to always have an attorney handy so how many photo evidence that Morgan and D were there I know this this notes thing this is just me this is just aever this is just me no it's not an overachiever it's just I I I have to take notes so I remember points that are taken so my apologies so but if anybody has any questions they can certainly reach out to me more I'm always available to talk let's move on let's move on to please so we had quite a few foyers uh we had a foer from Miss haggy we received a request for emails text messages memorandums and phone notes between various District administrators Andor the board president as well as photos and video related to the student request was denied under Foya but the information requested was provided under the isra ACT which is the Illinois school student records act and some redactions and limitations were there by law uh Miss haggy we received a request for Central High School parking policies procedures and requirements for student parking we able to comply with that request uh Miss haggy we received a request the number of Central High School students who have been issued any parking violations at CHS between August 20th and November 15 2024 we were able to comply with that request m Miss Keeny we received a request for a list of fees with descriptions we were able to comply with that request and Miss Welch we received a request for information regarding start and end dates of employment e s reports for Lindy sharp and we were able to comply with this request any questions on the for no uh motion second I required to adjourn Open Session move to close session for the following exceptions 2c1 2 C10 and 2 c21 f yes Gorman yesil yes papis yes py yes a yes Nolan yes yes thank you all for coming thank you

stand AC disc for for off com supp life ET of s interest B called IND to e for for for spe for for e spe you it's for love another is love of IND I of water for were and got Ruby and got to go to the Indiana State Museum where Ruby got to read her speech and she also got 59 always than e know we went to was like [Music] will we know know really Focus fa bu again as think over ask think also IDE IND to SE I just wanted to men you and family Direct Serv you I wanted to share I think this speak I again always I think what is I don't know whats well I mean no in addition to that yeah so it funded three direct service providers to work specifically unur and underinsured population on the adult side they were focused on the interseed criminal justice system they serve inside the jail as well outside jail children any children and their any child in their family that had experienced eligible support as we move through theant I am really hopeful we have recovery Works funding to help us with people to inter the criminal justice system and particularly inside the jail to be a to Contin of that from certif from Health Center to certifi Heth January January and expand our ability to ser and so as far asol able insur insur model they won't change all continue to work those kids and adults until graduate they from here forward though they would probably have a mix of people with Med children as well as people that have private insurance or insurance and will spre AC the get a referral from and they would want them to work with the schooled team and they had to work withes mod should be able to their school so we'll see how it evolves it's all new it's new you model it's but I do think that isib and the is and then as far as theity education we a l church has a lot of question you am C to EV app think am specific aot I fin than e to those POS all the us number AGA item starting separation SCH for yes want dist f of CH system to install Cher PR um and then the second priority is the athletic field Renovations this is a priority to Able en so [Music] op as into so prii Dev add of all of schools I want to thank you my deep gratitude years service yeah we need you to open it what it is don't know what it I'm not in on this careful that know great J workor 29 years inform most I AC say have

e e e good evening everyone and Welcome to our regular public meeting of the board of school trustees held here today on December 16th 2024 if I could have you all please rise for the Pledge of Allegiance and then Mr babjack will lead us in that along with a moment of silence stand thank you may be SE item two on tonight's agenda is our Board of school trustees resolution of combination Awards we have four this evening our first one uh 2024 Corporation Christmas card design to Mia Clawson fourth grader at Lake Street Elementary School winning design for the front of our card and Emily uh milfa fifth grade at Jerry Ross Elementary SCH School winning design for the back of the card 2.02 the colonel wieler colonel wheeler Middle School 2024-25 spell bow Team for winning first place in Lake County in class one and being named a state finalist at the regional Junior spell bow competition 2.03 our Crownpoint High School 2024 Latin club for winning first place overall for best publicity portfolio and best club SWAT second place overall for Club of the month fourth place in local digital scrapbook and activities contest and fifth place in local publication contest at the national junior classic classical League convention and 2.04 to our very own Mr Scott babjack for his eight years of dedication and exemplary Service as a school board member for the Crown Point Community School corporations you heard the recommendation of the accommodations may I have a motion to approve second a motion by Mr Smith second by Mr vaser all those in favor please signify by saying I I I those opposed motion carries 5 Z Pres those Awards individually Miss Bas will lead us with the first one all right Mia ladies you could turn and face forward that your parents want to take pictures all right so I will read the resolution of commendation the Crown Point Board of school trustees is honored to commend Mia Clawson and Emily mishiva for meritorious achievement be it hereby resolved that the board of school Trustees for the Crownpoint Community School Corporation wishes to express sincere congratul congratulations to Mia Clawson and Emily milisha at uh from Lake Street and Jerry Ross Elementary School for having the winning designs for the front and back of the school corporation's 2024 Christmas card the board of school trustees publicly recognizes this achievement and renders it permanently to its minutes to be preserved for public posterity dated the 16th day of December [Applause] e e for okay if we could bring in the 2024 2025 spell bowt team for Colonel wheeler Middle School going in all the way down so we fit excellent that was quick so it's my privilege and honor to give the next uh accommodation award to the colonel wheeler Middle School 20124 2025 spell Bowl team for winning first place in Lake County in class one and being named a state finalist at the regional Junior spell bow competition I'm going to read the accommodation um the CR point Board of school trustees is honored to commend the 2024 2025 Colonel wheel Middle School spell ball team for meritorious achievement be hereby resolved that the board of school of Trustees for the Crownpoint Community School Corporation wishes to express sincere congratulations to the 2024 2025 Colonel wheeler Middle School spell Bowl team for winning first place in Lake County in class one and being named a state finalist at the regional Junior spellow competition the trustees publicly recognize this achievement and renders it permanently to its minutes to be preserved for public Prosper posterity excuse me dated the 16th day of December 2024 congratulations team um on a job well done coach if you want to come join me up here I'm G to call your names and you can come and get your award but first before we begin I'm G have we speak in a microphone and answer a few questions coach tell us a little bit about the SPO competition that how person uh the spell competition in Indiana is similar to like a spelling however it's not an individual effort it's actually a team effort uh so there are eight different rounds of spelling each kid has nine words that they spell uh out of a word list of 1,400 words uh so our students have worked through the the word list of 1,400 words uh and any one of those could have been called uh during their round uh so they worked every uh Tuesday and at home and on on every probably all the time to digest this word list uh and it's funny because some of the kids know what number of the 14 words a specific word is so they do work the list really well I'm super proud of of each and every one of them um and they've just been they've amazed me every year and this year was no no different uh this year at State they actually improved their placement from Regional seatings uh which was a much tougher list so uh kudos to them for really uh going the ex and just exceeding all expectations at State as well every year that you're here it means that you've accomplished something big how does this team Stack Up historically with some of the other teams um I think this is the it's like the sixth year in a row that wheeler has gone to State uh this team ranks right up there with with some of the the top teams I think it's one of the first in the last couple years that have have improved dramatically we went up uh seven spots at State uh so they they really did show up with a much harder word list so very proud of them thank you coach uh coach James hinley if we can give a round of applause for Coach Hy all right we're GNA call your name if you want to come forward and receive your accommodations Sophia gor what did I miss it gigova how do you say gigova Sophia gigova Thank You London Heights cheyen Ella Lindon okay Solomon matua Alysa Nelson [Applause] Ron rulla Elizabeth Spencer and Coach James all right well congratulations team we're going to take a couple photos but what a great honor thank you for representing our schools Corporation so well for for I I have the privilege of recognizing the Crownpoint High School Latin club so you can come on in okay tonight we are honoring the Crown Point Latin club for winning first place overall for best publicity portfolio and best club swag second place overall for Club of the month fourth place in local digital scraps Excuse excuse me scrapbooks and activities contest and fifth in local Publications contest at the National Junior classical League convention so we honor them tonight first coach Jeremy Walker Nick CER Sammy iima Analise that's my daughter's name Analise jacobe Gibson merley Hayden Smith Joe Stewart are you Jackson or Luke Luke Walid coach Walker would you like to say something about your squad my name is my name is Jeremy Walker and I'm one of the Latin teachers at the high school I'm also the sponsor of the crowno Latin club and I'm going to defer the microphone I know I never do that to uh one of our co-presidents Nick CER um well National Convention is basically a big Gathering of Latin clubs from across the country that gathers every year on a rotating college campus this year was um full last summer it was was at the University of Tennessee Knoxville in Tennessee and it's basically just a big celebration of the classics and Latin our club as a whole and there's just a lot of graphic arts competitions some athletic competitions academic tests and overall just a really big celebration of the fellowship we have in JCL for mrj those of you who were here for the previous please please feel free to leave you're welcome to stay if you would like this accommodation special serve on boards with individuals and to know them a little better what makes tick and click so I'm in great appreciation to read this resolution combination Crown Point Board of school trustees to commend Scott E babjack esteemed School Board member Fe hereby resolved with the board of school trustees with the Crownpoint Community School Corporation faculty staff and students wish to express sincere appreciation Mr Scott babjack for his eight years of dedication and exemplary Service as a school board member for the Crownpoint committee School Corporation Board of school trustees publicly recognizes this achievement and renders it permanently to its minutes to be preserved for public posterity May the 16th day of December 20 24 Scott congratulations also also um with him this evening this is wife Tracy Sons Braden and Grayson um I know what it is serving on the board to where uh dad and husband are away and doing things that they could be spending time with the family so on behalf of the board we appreciate um your allowance of Scott for eight years we are going to miss him on the board um just a quick little story when Scott got on this board eight years ago um we needed to get him off the accelerator a little bit he was raring to go and ready to jump in every every little thing that he had a passion for and that's a lot of things you're over seeing School Corporation this size and I can tell you this uh Scott listen to others he really became one heck of a board member to where he was he had his voice learned to listen and sometimes you're not always going to you know it's a vote of five you're not always going to agree with we decide on but as a board we come to that majority and uh he really learned to adapt to those things that maybe he didn't want to really say know this how I feel and that's part of it it's always it's just like a good marriage to where you got to give and take sometimes and Scott learned that very well and uh I'm gonna miss Scott after serving on eight years uh he's become a friend and uh hope that friendship continues to move on again on behalf of the board and the administration Scott congratulations we're at it there's a few others uh item three tonight is our public hearing uh 3.01 if I could get a motion to suspend the regular meeting and open the public hearing on additional Appropriations so second second motion by Miss p and second by Mr basser all those in favor please signify by saying I I motion carries 5 Z with that uh 3.02 is patrons comments on the public hearing there are none on the sheet did anybody come in late that want to speak on this nope okay and we'll move on to item 3.03 the resolution 856 education and operations fund additional appropriation Mr Reese thank you Mr President members of the board occasionally from year to year we were required uh to additional priation in some specific funds uh this is the same request we made of last year the education operations fund we've encouraged some unanticipated expenditures if you will uh if you remember this budget that we did for calendar year 2024 was actually completed over 15 months ago uh in July and August September of 2023 there's been quite a few changes in the corporation since then specifically uh with our transportation cost uh but also within buildings and grounds construction going on not the construction cost but the operating of the buildings due to that construction those costs are a little higher than we anticipated mainly through utilities uh the other piece that's a little higher than anticipated on the education fund side is our special education cost just to give you an idea of what those look like our special education count when the budget was actually prepared prior to the December one count 2023 so go back to the numbers we actually had from previous school year we had 1582 students and it's a duplicated count uh just the count that we finished up last month last week we certified today actually that count was over 1900 our special education population's growing more than anticipated and with that we need to ask for some additional prorations the nice part about it is our additional operations are funded through increased revenues more than anticipated as well our interest income is higher also with the additional special ed count com some additional dollars through the funding formula for those special ed students as well so with that uh we ask for your approval of resolution up second excuse me resolution 856 which uh is for an additional appropriation education fund amount of $2 million and $3 million in the operations fund and waving the reading of thank you Mr ree you've heard the recommendation of the administration for the approval of resolution 856 an additional appropriation in the education Fund in the amount of $2 million and 3 million in the operations fund along with waving the we have a motion motion by Mr babjack second by m b question or discussion for Mr re I just like to tell Mr Reese thank you very much for that explanation and for the public to hear an explanation for that too was well done uh as we as we move down the road one of the hot items I I keep seeing almost daily in the newspaper is the proposed nipo rate of 22% for electrical bills does that fit into our future planning or can we actually do that legally so at this point as you know we've already completed the budget for calend year 2025 so any increase would take a hit on 2025 and more than likely you'll see me come back at the same meeting in 2025 asking for an additional Corporation of that increase go through right now we're in the public hearing phase in that specific topic it's been quite a few School corporations come out against it publicly we've been selective in ours that public for that increase um safe to know that we're working hard to make sure that if that does happen we'll be able to fund it as necessary thank you any other questions all those in favor please signify by saying most carries 5 Zer four item four tonight patrons comments being none we'll move on to item five our consent agenda Dr ter oh I'm sorry y I'm sorry I first need a motion to close the public hearing and resume our regular meeting I have a motion motion by Mr bjack second by questions or discussion all those in favor please signify by saying I I I oppos motion carries 5 Z thank you for that uh with that we'll move on to item four which is patrons comments there being none we'll move on item five consent agenda Dr T thank you for your consideration this evening we have 5.01 our regular business meeting minutes from November 25th are 5.02 Personnel agenda 5.03 recommendation of employment of candidates and then 5.04 the voucher registered checks as listed you've heard the recommendation of the consent agenda may have a motion to approve second motion by Miss Bas second by Mr basser question or discussion on any of those four items I'd just like to thank Mr Aiwa for the time that we got to spend on this it a few questions and he was able to more than amply answer those so thank you very much for that time thank you any other questions all those in favor please signify by saying I iose Carri 5 thank you uh six action items 6.01 approval to and apply for and receive a Project Lead the Way Gateway Grant Middle Schools Mr G andir thank you Mr President uh Crownpoint school corporation has the opportunity to apply for and receive funding from the project leadway Gateway Grant to expand our existing middle school pltw programs in the amount of $20,000 uh each school would receive $10,000 in which they would purchase um additional Vex robotics kits ensuring every student have the ability to build and create a robot as well as each school would receive a 3D printer which they could use then uh as they design Parts digitally then they actually create those with the 3D printer and then incorporate those into the robots as well um um so the administration is recommending approval to apply and receive funding through the Project Lead the Way Gateway Grant in the amount of $20,000 thank you Mr J fery you've heard the recommendation of the administration for approval to apply for and receive funding from Project Lead the Way Gateway Grant to expand existing middle schools pltw programs in amount of $20,000 10,000 per Middle School may I have a motion move motion by Mr Smith second by Mr babjack question or discussion all those in favor please signify by saying I I those oppose motion carries 5- Z 6.02 course editions C Point High School 2025 26 Mrs R thank you Mr President and board members I am here tonight to request your approval for the addition of the following course which is sculpture for the 2025 2026 school year at Crown Point High School this course would support the visual arts programming that we have at the high school and would involve students having the opportunities to really delve into and develop skills in the areas of carving modeling construction and assembling and it is the administration's recommendation that the school board approve this course as an addition for Point High School for the 25 26 school year thank you mirez you've heard the recommendation Administration for approval of the course Edition for sculpture at the CPL High School for the 2025 26 school year have a motion motion by Mr Smith second by Miss B questions Mrs Ramirez we had this course before this is a new course for us we've never had sculpture not sculpture we have had um 3D art courses but a course that is a year long that focuses on sculpture we have not had but do we still have ceramics we do have ceramics okay yes okay y thank you for that and this would allow students to develop a 3D portfolio as well right now they're very Adept at um creating a 2d portolio but this expands so that they have something Beyond Ceramics as an example for 3D thank you question all in favor please signify I motion carries 5 Z thank you 6.03 updated policies Mr thank you Mr President board members uh we are looking at this evening several policies we are looking to create a new policy for animals in the so to get there we are going to look at our current policy 8405 and remove some language in there regarding pets in the classroom so we'll update 8405 uh we will look to retire our current Neal policy on animals in the classroom which is policy 8390 and then finally wake up or create our new isba policy 5372 for animals in the classroom and our school property and then finally isba 3012 creating a new isba policy for employee reference checks um finally uh policy 6110 um we are going to upgrade federal grants and awards Administration and this policy will be updated with isba langage so tonight what we'd like to do is wave the second reading and approve these policies uh in the form that you see them thank you Mr riwa you further recommendation of the administration for approval of those policies policy uh 5372 312 6110 uh 8405 and also the removal of Po policy 839 also wait second reading if I can have a motion please motion motion by Mr vas second by Mr bjack questions or discussion again I like to thank Mr Ai and I discussed this at length there were a few things in there that kind of a little fuzzy but we explained them quite well so thank you again for that you're welcome Mr thank you any other all those in favor please signify by saying I I those oppos motion carries 5 Z 6.04 yearend business office procedures Mr ree thank you Mr President again every year we come to the business office procedures the year end as our board meeting is held on December 16th tonight we do have need to conduct business for the next two weeks until we reach December 31st this helps us close out our books for the year end along with that if we happen have any funds that are in the negative we're also requesting the ability to transfer funds everything that happens between now and the end of the calendar year we'll bring back to you the January board meeting so with that we're recommending approval uh to issue checks prior to board approval and temporary interfund transfers if necessary for December all checks issued at the closing date and the regular meeting Docket in December brought to the school board at the January meeting will be included in the January claim.com thank you Mr ree further recommendation of the administration to approv for approval to issue checks prior to board approval and temporary inter fund transfers if necessary for December all checks issued after the closing date of the regular meeting docket December will brought to the school board at the January meeting and will be included on January CL doc I have a motion Scot motion by Mr babjack second by Mr Smith question or discussion just for the Public's knowledge this is something that's done every year pretty much at every school corporation just one of those um cleaning up the loose the loose edges to make sure it's approved with that all those the favor please signify by saying I iOS motion carries 5 Z 6.05 support service and Technology vehicle replacement Mr Reese thank you Mr President as part of the two 2024 GE put into that plan to purchase three vehicles for our support service staff with that we'll be trading in some older models of 98 and 2004 to 2008 model all that have seven requests seven requests were sent out for bid and four dealerships responded the low bid being from Smith for at La for $1 13197 that's a net cost after the traded values it's important to get do this now just to make you aware we CL Bonds on Wednesday December 18th if those bonds for some reason were not to close were not anticipating that but if they were not to close we would not make this purchase from those funds but with that we want to make sure we receive all the rebates prior to the end of the calendar year with the bids that were taken in so with that we recommend approval of replacing three Ford Explorers with Smith Ford the amount of $131,900 with smiss for in the amount of$ 13197 I have a motion motion by m Bas second by Mr MJ question or discussion thank you for handling this Mr re and Advance all those in favor please signify by saying I I those opposed motion carries 5 Z 6.06 2025 Crown Point bus bids Mr Reese thank you Mr President one of the issues we've been facing purchasing specifically in this case the bus orders the lad lead time for getting new buses in is creating some issues for us so with that and part of the two again the two 2024 Geo bonds we've inserted the bus purchases for 2025 into those bonds so with that we are utilizing the Central Indiana Education Service Center Cooperative purchasing we've done that for quite a few years here recently we're requesting five 72 passenger buses one 42 passenger bus with lift two class A 14 passenger yellow buses with wheelchair lifts and one 14 passenger sa with that we're mending awarding the bus bid to lowest overall bidder curin Bus Sales for the net cost of 1,235 774 and again if the geob bonds were not to close on Wednesday we would not go through with this purchase thank you Mr ree you heard the recommendation of administration for approval awarding the best bids the lowest overall bid overall bidder curing Bus Sales the net cost of 1,235 774 I have a motion motion motion by Mr Vasser second by Miss B question or discussion all those in favor please signify by saying I I was opposed motion carries 5 Z thank you Mr Reese information item seven information recognition items super attendance discussion groups uh Mr basser anything from Cedar uh one thing and maybe Mr Kina or Dr that help me out with this their their request with the sear Lake development commission at least one of their members wanted to receive information about what events are going on particularly at uh MacArthur Elementary School being that's the only School within Lake boundaries um could you make that happen where they would receive the the newslet I'd appreciate that yeah he just he just maybe that she sends out that little wonderful newsletter maybe that's something to Mr carahan yes Mr thank you for doing that it just takes one layer off apprciate it anything was that it well that was it okay okay nothing from winfy with that we'll move item 7.02 director of Elementary education Dr China thank you Mr President and board members as we approach winter break and the halfway point in the school year I just want to take a moment to express my uh thanks and gratitude for all of our Elementary staff members and teachers and administrators uh recently I had the privilege of stepping into a classroom to substitute teach at one of our elementary schools for a half day uh this experience really reminded me of a few uh very important things first off I was reminded that we we have awesome uh remarkable students who are really uh eager to learn and a lot of fun and full of potential um and we have exceptionally hardworking teachers who navigate uh so many different responsibilities each and every day and I was really struck by how many decisions our teachers have to make like every hour um it's it's uh it's a lot uh watching our teachers teach and manage it all with skill and Grace really uh you know kind of left me inspired and needless to say I went home um that afternoon a little bit more tired than usual uh but our teachers do amazing work and I uh admire and appreciate uh all of that work also this time of year it is DARE graduation season for three of our elementary schools uh the other four schools will have dare in the second semester um but on behalf of all of our elementary schools I want to give a big thank you to Sergeant steno gigit U of the CME Point Police Department he does really incredible work uh not only teaching our fifth graders about living a healthy lifestyle and staying away from drugs and and violence but uh also just about positive decision making um especially uh that's really important right before they head off to Middle School uh so definitely grateful to uh Sergeant Gage for all of his hard work and we appreciate that partnership with the city of Crown Point thank you thank you 7.03 director of secondary education uh Mrs rire thank thank you Mr President and board members I too really want to share just my gratefulness and my appreciation for our students for our teachers for our administrators for our staff from academics there have been a lot of changes and a lot of really hard work that's occurred during first semester from I learn checkpoints being new to Resource review curricular reviews that we're doing um looking at data field testing curriculum getting ready for final exams to doing all the great things that we are able to do because of the community we have so we've had a series of holiday concerts we've had theatrical performances um blood drives Angel drives really the caring nature of our students that are supported or is supported by our teachers is really um inspiring and so I thank everybody who instills and demonstrates in our students character positivity flexibility as Dr Chino was telling us our teachers are so adaptive they really Embrace change they work as hard as any teachers I think anywhere and I really want to commend them for their kindness and the care that they demonstrate throughout all of the challenges that they face as well as then all of the celebrations that they do to honor our students and our families so I really wish all of our student staff families and administrators um happy holidays and I hope they will rest and rejuvenate reflect um over the break I also want to thank Mr babjack thank you very much for your service over the past eight years it is truly um a testament to the commitment to our community that you've demonstrated and we all appreciate your collaboration your care and your support so thank you happy holidays to all of you thank you the same uh 7.04 assistant superintendent Mr G fman um similar to what Mrs uh Ramirez was just talking about it just a big thank you to our staff our our students our parents for this time of year they just really do come together and you can't go into any of our buildings without seeing an angel tree a food drive toy drive a close drive there was one group from the high school raised over $1,000 for Northwest Indiana Panther that's just one group and then when you really look at the reports from the buildings like we raised over you know collected over a thousand cans of food or non perishable items just to share that and to think about the families in our community and our school community that are in need this time of year to make that a little bit more special for I really do appreciate that and I appreciate the people that emphasize that it just seems like being here as long as I have it's just something we do we don't really think about it you know it just happens so big thanks for everyone involved in that and again uh Mr babjack thank you for your service appreciate it you had some laughs and done a lot of good things I think during your time so thank you for service thank you Mr J 7.05 Chief research officer Mr thank you Mr President and board members and I'll just start off with Mr BJ and tell you thanks great know you you know know you for some time it's been a pleasure seeing you this capacity so appreciate all you've done um sticking with teachers um I just want to thank our new teachers uh we just begun actually finished visiting all of our new teachers out on the field kind of a checkin for semester it's really interesting and uh to hear them comment and exciting and um there's three questions I asked them I asked them to rate themselves sort of on a one to 10 like what's your number um in teaching as a professional that's teaching um and managing all those things like outside of the of the actual teaching moment all the the things that a teaching professional has to to get get a grasp on organize and being prepared with each and every day um and that number you know two three months ago might have averaged 5.5 6.5 still trying to figure out everything get my hands on it now that's you know seven 7.5 pushing a um and just so nice to hear that they're comining their group which is which is what we want the next area is tell me about what your number is when you close the door and you're actually interacting with students you're you're teaching oh it's so exciting to see their reaction like 10 9.5 10 10 very confident interacting with students fantastic and I'll thank Dr Terell for this because it's a a message we we want to remind them of and I asked them to rate themselves person because I want to instill and remind them that if things aren't good away from school with you if you're not taking care of yourself as a human being as a person you're not going to be EXC CL kind of remind them that take some time separate rejuvenate do things that you need to do so that you come energize here at work every day um and I want to thank Dr Terell for saying that when we on folks because it is very important so want to thank our our new teachers for becoming a part of our community here in Crown Point working so hard as all of our other folks have uh spoken to here this evening and excited to see what those numbers register one spring semester so thank you very much thank you mrct 7.06 Chief Financial Officer Mr ree thank you Mr President I'd like to thank Christine CLA the director of service starting up school here recently morning for students and staff to come in add a nice touch to the high school cafeteria leadership over there Mr maren and also cafeteria staff a long way to make that pretty special place for students mrj thank you trust Place us specifically my job Mr Reese 7.07 director of communication Mrs Allan I'd like to of our teachers at school for our team Vis the lasts to interviews and teacher thoughts we have some YouTube videos going up this week about our career classes and then you'll also find an article in the next vcp it includes things about Precision maching Auto Inu and our CNA courses these are also the classrooms we toured our ambassador group last week before um I'm just amazed at how those teachers maintain a classroom of calm despite so much equipment and so many things happening and when I reached out to some of their students and said I need some quotes tell me about what you've learned in this class it's not just the skills um I had things like it's okay to make a mistake it's how I respond student me they learned how to account keep my I thought those were stat students thank you to those teers forit thank you m 7.08 superintendent of schools Dr Terell thank you uh like so many other want to thank Scott uh for all of your support uh first time I met Scott I was it was very obvious passion for Crown Point schools in the interview process and you've proved that over and over again and I think you um been through some big things before I got here even but just since I've been here Co redistricting and 350 million dollar worth of building projects and the list goes on and on and on and Tracy thank you for being a sounding board a filter at times um but the passion go doesn't go un best so appreciate you very much um want to also recognize Sunday my wife and I had the opportunity to attend the high school Holiday Spectacular and it was unbelievable and if you haven't been to one it's University level or Beyond things that our kids do the things that the directors do Johan cetto Bill Woods Aaron zelco and Jer Jerome fuelling uh I I can't even to describe the quality that you walk out of there after hearing that everybody's just in all of it so thank you to them uh all of you merry Christmas happy holidays to those who are out in the audience as well and uh Crown Point's a great place to be thank you Dr CH uh item eight other business the board uh the only item I we got coming up we do need to reorganize the first 10 days of the school year or calendar year next uh next uh month so we're looking at Wednesday 8 uh January 7:30 morning meeting um so just I'm going to reach out to each anyway to discuss some of the re reorganization so I'll do that next week and weekend but that would be the target date so if you can jot that date down we'll discuss that when I speak individually about expecting for next year's board members so reach out to that anybody have any other items for than okay with that we uh bo statements of appreciation recognition I am going to let Mr babjack go last but if Mr B you have anything I'd like to uh my understanding is both Diana green and Brian Smith share the same birthday today is that great so so happy birthday you share that along with our oldest daughter so happy birthday to both of you um and I would say Merry Christmas to each and everyone blessed thank you miss phas all right so it neither feels right to start with addressing Scott and then and then move on to something else nor does it feel right to not start with addressing Scott and and have him as an endcap so just know I've I've tossled back and forth with this neither way feels right um so I'm gonna start with you so when you started eight years ago it was the exact time that I left teaching and retired from teaching front Point um I very much enjoyed my teaching here felt like I still wanted to be involved and at that point I had considered running for the school board and um Scott had just been elected and I reached out and I just was you know telling him all the things I felt like you know from the inside here are things I feel like are some pain points and I I left our conversation he grabbed coffee with me um he had no reason to like waste his morning listening to all of my concerns from the inside and um and and what I loved most is that Scot listened and the passion with which he came and addressed his position here um did not go unnoticed from from the teachers and I can tell you at a point that you entered where there was a lot of change I think that that we could have benefited from would not have happened without you sir so my sincerest gratitude to you um and I know that I'm the one saying it but I can tell you from the teaching side of the community we very much appreciate um the the trajectory that when you entered where we were versus where we are now is just absolutely outstanding um for for having the drive the passion and the inability to be held back by things that some people would have been nervous about well I don't want to rock the boat or I don't want to whatever and you roll full force with all of your passion and so um very grateful for you it was wonderful to get to serve alongside you for the last couple years and um and I'll miss you miss having you on my left so um so best of luck to you with all of your future getting to coach um the kiddos while the last bit probably here for bradden as he gets ready to graduate or did you graduate did I miss it Junior okay okay it's coming y yeah so Grayson sorry you get your dad back now permanently for coaching you don't get Mondays off once a month anymore he's he's gonna be on you the whole time so um thank you sorry I know I'm long winded I really told you this was a hard one for me okay um I do also want to add in uh had the opportunity to hear the Crown Point Coral and I'm sure I'm messing that up I don't think that's actually the title but that's the best I can remember they are truly phenomenal and it's a special group that they um do all the holiday songs and they will perform at various things they performed like six out of the last seven days before they came to us and it was like an hour and a half two hour performances are what they're giving out at each of their shows we had a shorter version at Rotary but they are truly a phenomenal group and to hear these um I'm always am anytime our arts department or music puts out anything they it feels like a professional production um so absolutely outstanding um job by them and I want to take a quick minute to address um the calendar change happened a little bit before I came but as we approach um the holidays I'm so grateful that our calendar lines up to where everyone gets a nice finish of a semester so that our teachers can get a true break they're not grading paper taking things home and I'm sure they're still planning for their second semester but um a true rest fit I think is um is very appropriate for all those folks and to those folks who will still be in the buildings I know all of our custodial staff is still around we still have sports going on um so thank you to those folks for kind of you know putting in that extra work while everyone else is kind of getting their rest it so um and then happy holidays to everybody Merry Christmas um thank you I very much appreciate having you all and around holidays even more so thank you Mr Smith yes thank you first let me just start by saying you know Merry Christmas and happy holidays to each of of you and your families and what a what an honor it is to serve with such great people both in the administration throughout the school corporation we say it all the time but we're we're truly blessed and I feel that way this Christmas season so in holiday season so thank you to all of you I too am gon to add and speak to about my colleague um who I joined a board with eight years ago and I did not know him I think we went and grabbed lunch at ends Brook and said what are we doing and what's going on with the school corporation and we had a lunch and had a meeting and uh just brainstormed and things that we uh liked about the school corporation things that we thought a vision or change could happen and um really really productive and Scott has become not only a friend of mine on the school board but off the school board as well um you know and it seems like everything's kind of coming to an end collectively we've been through a lot together not not details but through the school corporation but it so I'm I'm dearly going to miss you um you know it's it's interesting I guess Grace and Braden I want you guys to hear that you know a a community is only as strong as the people who serve it and those that serve it no nobly and your father has done that and he's made a a huge impact on our community and our Corporation so thank you uh you know for letting us have your dad because that's more than 100 meetings with the superintendent chain that felt like 100 meetings in of itself you know so you know yeah you guys you guys really sacrific and Tracy you as well so thank you I know what that sacrifice looks like family feels that as well and I send Scott oftentimes texts and I say hey thank you you know especially on his birthday thank you for the sacrifice you made because my kids get to experience the benefits of that as well so it's not just for the school corporation it's personal to me and I I want you know just to touch on but besides being a de facto communication director before we hired Brooke I mean he was man in everything on social media responding and managing Scott also has a gift he he's not afraid to call anybody it doesn't matter what it is and I'm I mean trust me when he has his gifts he has his gifts and we're gonna miss that because I could just sit back and say well Scott will call that person that's great you know that's a tough EMA let's let's SC tackle that right and uh you really do have qualities and gifting that that are phenomenal but there are few items and a lot of them I've already been touched upon I know Dr Terell touched upon a couple of the changes we always try to reflect and step back after a commitment of four years or eight years as a school board and look at the change in some of the things I did that for Dave I did that for Tom when he left and I I want to do that for you as well and it just keeps evolving it keeps changing particularly I think for you Scott there are things that you speak and I think Danielle hit on this so well that you have the ability you're willing to challenge the status sometimes that's hard you know but we have to be willing to ask the tough question and challeng status quo how can we get better and Scott you have the ability to ask that and you always ask that you never shine away from it and because of that we've had Direct change um you know you were instrumental in pay raises for the teachers administrators you were kid for teachers and their salar so if you're a teacher out there and you appreciate the pay raise you need to thank Mr badjack because behind the scenes although collectively we all get on board typically we all bring something different we push an advocate and then we all you know surround that that goal and objective so although all the boards on board you you led that the playgrounds right if you're enjoying the playgrounds at the new that was a big issue for him it was driving him nuts all right the security department uh Mr Poulson and just the way we did security and how we looked at it a lot of that was Mr babjack behind the scenes pushing that and asking that and then you always supported other things too of removing a transportation fees for the high school I think we used to charge student athletes for transportation fees Scott would come in and say this has driving me nuts doing this you know and so these are these are real conversations I hope I'm not revealing anything too too out there but this is how the board works this is this is how it works right and so and then collectively we're working with the administration of people and you did such an effective job of making a difference in our in our Corporation and then you got the obvious things the buildings the redistricting the the hiring of principles and more principles in the school and anything regarding personnel and evaluations usually Scott was behind that because that has a gift in that area so um you know it just goes on uh you always supported the other things other board members went too uh in the longterm planning I got a page and a of things I just want to say thank you because it's been an honor to serve with you step out ask questions and make change you've done it serve well so congratulations you get to retire stuff now and and enjoy it right off but well done so thank thank you Scott I mentioned a few things up the podium once again appreciate all years with I think we feel I feel that done the right so thank you do with that before I let you go ahead do the last one just a shout out to Brooke Allen and the ambassador program I was contacted you mentioned last week there at the high SP cont by two individuals of how it would be great if everybody in our community can do this program because what you learn how you learn it learning the understanding behind the scenes is invaluable and this is a former teacher at a high school of over two high schools of over 30 years experiened out so obviously it's working so continue what you're doing because it's going to be a great asset to this community uh with that Merry Christmas and happy holidays all of you and your families may it be blessed for all with that I'm going to turn this over to Mr I was not expecting that um those were very kind words by everybody I was really touching and I didn't give the finality of this very much thought until I entered this room and then all of a sudden just hit me all at once so I appreciate the reminders and the kind words and uh this is a great team everybody in this room I mean this is all all been a team one of the best teams that I've worked with and a lot of people think that that is um you know that's always easy times are always easy and that everybody just gets along that is not the case by any me so um as I'm processing all the all the kind words everybody just had I just have a bunch of thank yous that I want to give I'm GNA put my head down and read from this so I can keep it together and um just have some U be about two three minutes so uh I'd like to start by thanking my wife Tracy and my entire family that didn't last very long um you know my family that was on this journey with me the past eight years Believe It or Not There are a few negative aspects of this ultimately positive experience of serving on the board it's impossible not to take those things home with you but Tracy was always someone I could talk to and bounce ideas off whether it be the hiring of a new superintendent or how to handle all the conflict that came with Co she was always well mostly on my side she was willing to put on the boxing gloves to come to our defense I say our defense not just mine our defense whether it was by defending our decisions during day-to-day conversations with whoever she encountered or possibly the occasional social media conflict she she did that stuff too wasn't wasn't just me so yeah I needed her support and she was always there often as emotionally invested in the job as me also I'm proud I'm proud to have joined my sister Angie my mother Betty and my father bill on the list of BJs that have served this great City with pride and integrity I'd also like to thank the entire Administration starting with Dr Terell hiring Todd was the most important decision that this board has made with any organization it is import that the board gets the CEO selection correct and then you rely on them to hire the proper cabinet to handle the task of running the corporation Todd has done this extremely well and has much needed uh and has made much needed organizational changes with regards to alignment and Personnel the people in this room today serve the students of the brown Point Community School Corporation passionately and exceptionally and I'm great very grateful for that both as a board member and as a parent also I want want to thank the building leaders teachers coaches and all the support staff that serve the children of this community while the most important decision a board can make is the selection of the corporation's leaders you are the most important people and the foundation of how well our schools perform thank you to the current board as well as Dave wary and Tom Hoffman from previous boards you were all great teammates the perception of the board is often judged by Boring policy and procedure approvals that take place in the meeting room often people use the phrase the board just rubber stamps what the administration puts forward I'm sure everyone in this room can cite multiple examples of how this is definitely not the case please continue to be independent thinkers and know that you have an obligation to descend when compelled to do so uh finally I'd like to thank the community of Crown Point for giving me the opportunity to serve as a board member for eight years having lived in Crown Point almost my entire life as well as raising a family here I can assure you that I took this responsibility very seriously and I hope that you feel that this board played a small part in making our city one that continues to thrive ideally this will not be the last opportunity I have to serve Crown Point I hope it's not and I look forward to the next time I ask the citizens to support me as a public servant and hopefully we'll have the confidence to do so thank you thank you Scott and very well said uh what better way to end the meeting and get into the holiday season so with that I'll look for a motion to adour motion by Mr BJ second by Mr bassard all those in favor please signify by saying yes I thank you motion e

e okay welcome everyone if I could call the meeting to order with the Pledge of Allegiance Mr giy do we have a special person there we go awesome you whenever you're in i al to the of the United States of America and to the for it stands Nation indivisible andice all well done thank you good job it's never easy to get up in front of people is it did a fine job with it though congratulations all right welcome everyone to the December meeting of the Green Castle School Board do we have any adjustments to the agenda yep I would like to add item AI this is what I sent to you VI email today okay and it's just a resolution uh to approve the early literacy achievement Grant distribution that we just received from Department of Education okay all right moving on to recognitions do we need to Mo all right I got ahead of myself on that when I apologize can I get a motion to add 8 I motion second all right all those in favor I any there it is motion passed thank you all right and before we have recognitions uh we have GNA be short a couple members this evening so Mr uh Pierce and Mrs Dory are both ill this evening in contact me so everyone please keep them in your thoughts they get through with whatever they have so we're going to get through this with a short crew tonight all right now some recognitions yep Mr Roberts here start okay well I have one of our kindergarteners from redpath this is Bennett Ferris and we have been talking all about self-control in the month of December Bennett does a nice job showing self-control he makes good choices by raising his hand to participate keeping his hands to himself working quietly when needed and working well with others he stays focused participates during small and whole group class time and he is a great listener he follows all classroom and school procedures and really shines as a champion star so give it up for Bennett Ferris good evening it is my honor to introduce you to Bailey mounts and Bailey is a second grader in Mrs wles class and we also have been talking about self control um this month and has an enormous amount of self-control according to her teacher she said that even when things are exciting she controls her temperament she controls what she's doing in class and she said one of the things that she loves the most about her is that she is always thinking before she acts and so she's fful before she um does things in recess and lunch and even in classes so we are really proud of her this CL [Applause] so our TZ self-control representative is mckenley Mor mckenley is a fourth grader in Miss CL so mckenley was chosen as our December student of the month because she demonstrates excellent self-control I can count on mckenley to be a positive role model to her class by not talking when she should be listening she always turns her assignments and on time and she never rushes through her work she is kind to her classmates and tolerant of those who require additional patience that's why I selected M as myud and mckenley was an overwhelming nomin [Applause] to right this is Miss Evelyn she is our uh December student of the month she exhibits a lot of self-control she's very thoughtful mindful um diligent at her work she's also extremely considerate if she wants to have a conversation about something maybe she disagrees with or has more questions she always does that in a polite respectful way so we are very proud of you and very thankful and our entire seventh grade team plus our choir as well nominated you for DEC so this is [Applause] Evelyn so the high school um student of the month is Kaylee ases she is a um freshman and um she was nominated by Mr Williams he has um swimmed tonight so he wasn't able to um be here but Mr Williams said that KY has been an outstanding student in Spanish class since day one she actively engages in all modes of communication leads the classroom in grammar and puts it puts it all together when it comes to speak most impressively and why self-control is such a key characteristic of hers is kayle's ability to have fun while learning she makes the most out of the classroom activities and yet can get down to business when necessary this characteristic sets her apart as both academic student and leader in the classroom and she's also um holds her own on her sporting um recently with basketball so we're very proud of kayin [Applause] okay is that all yep okay very good all right moving on to public comments and I see by the sheet that we have none okay moving on all right we have the approval of the consent agenda which consists of meeting minutes for the regular board meeting November 25th 2024 close on the door allowance of claims financial report Personnel reports part one and two Mrs Roman yes hello uh two regular payrolls from the month of November you'll see um on that uh November 8th payroll that I was a little bit higher than normal that would have been our settlement um payroll for the teachers new contract was negotiated and we did some back pay on that one so that was a little bit higher on that one and then with that came the retirement and then the regular payroll for November 22nd was 22147 and again you have the taxes and the retirement on that do anyone have any questions many of the payrolls okay we'll move on to a list of prepays here for November 2024 as you took a a look at the list did anyone have any questions about the prease for November nope okay total prepays for the month of November 2024 344,373 paser on this one was um just a semiannual insurance payment which is always um substantial but that was really about the only major difference on claims month so total for claims D dated today December 16th 431,500multifamily no and December so we're going to be back in the positive so no worries on that if you want to go ahead and go to the very last page you'll see the total in all funds is 10,156 6636 then we've got a depository statement Bank to fund you'll see that we are in Balance um with the bank with all of our funds that's a good thing we want to be that way every month and then we've got the fund transfer report and once again you're going to see fund transfer uh fund transfers between Banks because I need to do that to cover those hard copy checks that are dated December 16th and then we also have um some transfers for school lunch and then of course the one-time transfer each month for um education offs and then next you're going to have a list of um expenditures in bond 2021 there's just a few on here we've got a total um expenditures in bond 2021 of 33 million 992 63216 we are winding down on that we've got a little nickel and diming that we can still kind of put towards that Bond so slowly but surely we're getting to our Max on that we're going to get that spent out and then there were no new expenditures in bond 2022 and as we talked about last month um the goo Bond 2024 that's actually being held within our funds here at school we don't have to send affidavits out for payment on any bills we actually house this this um Bond here so I'm just I just ran a fund detail report for you so if you go to the very last page if you had a chance to take a look at this I've got a highlight of the revenue you'll see what our total revenue was when we closed on the bond and then in that right hand column I've got that highlighted the expended you can see to the end of November 2024 our total expenditures there did anyone have any questions about any of those NOP okay if you any questions I'd like to submit for approval okay thank you can I get a motion to approve motion second have a motion in a second any discussion hearing none all those in favor any opposed that motion will carry thank you you're welcome okay moving on to the assistance superintendent reports Mrs M your yes so U all of our schools K through are completing their middle of the Year assessments um our Middle School we're doing our I learn checkpoint two in our K through five we're doing um our I ready and then our dible so we still have some students who are making up we don't have all the data in yet so I will be sharing that and a date of presentation in January um a comprehensive report to all of you but it is trending the right direction it's really exciting I'm really proud of our students and I'm just very thankful for what our teachers are doing uh to get our students where they need to be so I'm really excited to share that with you in January and then on the high school end of it um last week the state did approve the new high school redesign diploma and um I'm grateful that our high school admin team has been on it we have been talking about this since last school year so we actually met this afternoon with the Middle School to to iron our plan for our incoming freshman and what that's going to look like to make sure that all of our students have the courses they need whether they're going to um go to an enrollment an employer or um enlistment when they graduate so um we're very excited about that and feel like that we are being really proactive with it any questions about those so are we actively like when are we going to start recruiting like the teachers that we're going to need to build those spots like computer science so so we actually had our computer science discussion today and we think we have somebody who is going to be able to do it who's in housee so they're going to have that discussion with that teacher and see where we can put that um and a lot of our high school teachers are talking about um an addition to the ones who've already have their dual credit certification um adding those dual credits and taking those courses so um like I said the high school admin seem has been very proactive and getting their staff ready to go with it so I think we're in a really good place excellent good work nice and then I'm going to introduce Jessica Lawes and Rebecca hail they're going to come up and share with you um their experience presenting at the middle school National Conference down in Tennessee yeah um we are going to start with a brief background about the Guster of organization that was started last year and that will lead to our presentation so um around August last year and this is all of these things are because of Rebecca so my name will get listed several times but it all goes back to her so in August last year she said hey I really want to start this club at that point I had started coaching volleyball and I was like girl I have no time right so I said wait until I'm done um and then here's what I need from you I said I want to schedule I want to know what you want to do when we're going to meet who's going to be in this club and how we're going to find money um so our uh volleyball ended on October 1st October 2nd Rebecca came to me and had a written plan um had month by month detail on what she wanted to do and how we're going to raise that money um so I'll let okay uh so I'm gonna talk about kind of how and why I started Club at the beginning of the year I had this idea of just to start a club I didn't really know what um but I was like you know this be really cool and then I went to a summer camp and I had a friend who started a dress club in Bron um and she was talking about how like Mom her and everything I was just like that would be really cool and that would really great at our school um because service has always been in my life that's the one thing that I kind of find like Joy um kind of motivates me as like serving others and that kind of helps like motivation I was like this would be really good for kids who are struggling that is something that service builds confidence um and it puts your focus not on you it puts your focus on others and students especially in middle school and high school need that is they're at a super low um self-conscious point and so by doing service um like you know they're going to build themselves up and so I went to miss Lawless you know I worked everything out um I know what we did okay um so we made a one by month plan um one thing that was really important was we ask the kids what they want to do um and they came up with some really good ideas that were kind of more personal to school in um our community which made it really good and so we ended up um doing so we made tie blankets for children waiting GCS um which is kind of the foster care placement we had a random acts of kindness where we sticky personally sticky noted every single Locker um for all of our middle schoolers which was really fun um we did a teacher appreciation month so every week we did like a little things we like make them lanyards we get them pizza and things like that um we did a dodgeball tournament which raised food and needed items for our local human society and we invited the upcoming sixth graders to the fifth graders and they had a blast and it was really great um and then we made Christmas cards for senior citizens we did backpacks full of items for students um for DCS and then kind of had finished the year with one big um project which is called Convoy P which they make hion kits and they ship it all around the world um whereever seen and so that was really really great because we have the opportunity to affect locally both the students um our schools our community and then we were actually able to go like wly worldwide yeah and one thing we forgot to include was funding so initially um before we had any Avenues we wanted to seek out we decided one easy way to raise funds was just to have a bake sale so we got all the kids together we baked a lot of stuff we raised about $200 from our first two bake sales um but then a high school student actually approached Rebecca who was in um is it youth philanthropy thank you youth philanthropy so then Rebecca and I together wrote a youth philanthropy Grant she presented to the youth philanthropy board and they were so impressed by her that not only did they approve our grant but they also asked her to join them I think they're like whenever you can come join us so um so all that kind of started in August and then she explained what happened throughout the year um late last fall I had dinner with a friend who actually works for the association of middle level Educators amle um and she kind of told her about what we were doing and she's like that would be fantastic to present at our national conference so we also applied for that uh earlier this year and found out um January February that we had been approved um and not only were we approved but we were actually considered Spotlight speakers yeah Spotlight speakers um so basically what that meant was we got a free stay at the gayro oper Land resort um I got Free Conference registration which I found that was very pricey so I thought that was awesome um and then we got to you know both have the experience of presenting at a national level conference that had over 2,000 people in attendance 2,000 people did not come to our session um we had 25 signed up and only four showed up but they were very engaging and it was a great experience for both of us so any questions thank you for [Applause] sharing that's all I have okay was that all that's all I have thank you very much thank you all right moving on to the superintendent Mr gibing I don't know how I follow that I don't know be a tough one just serving and just kind of that example I mean I think why why we're all here that's just impressive and certainly a good opportunity Rebecca absolutely just nice to see our kids kids shine uh I just have just kind of a few a few quick things uh this month um you know it just seems like every month is busier uh than the than the previous one um but uh we've had several nice events since our last board meeting we had the I'll probably butcher this the bond Suare the uh the Jazz uh jazz event in the macali lobby with Mrs Munoz and and her kids um was a fantastic event it was well well attended there's a lot of good back with that and certainly you know we've had the band concert the choir concert um Mr Hansen choir um again this mun and the band do a absolutely fantastic job and then this past weekend uh the Middle School play the audition um performed uh over at the middle school on our our stage over there and uh feedback was very positive uh from that performance as well just another great opportunity for for kids to to shine um Castle we have we have something for everyone and that's couldn't be uh couldn't be more true and then obviously uh you know wishing our high school students well as they uh finish up their final exams uh this week um before heading into um the holiday break um like to you know thank Mrs Amy Weller uh for her years of service to Green Castle and thank Mr Weller Brett for all of his volunteers um in our school district uh in community as she she retires they're certainly certainly going to be missed and then uh just you know kind of on a on a heavy note just keeping the green Le family our our thoughts and prayers uh during this time and then as we move into the holiday break I'm just wishing everybody safe and relaxing our holiday season um as we uh come back and see everybody very I had an opportunity to attend most of those events um I do have to say they they put on some very good events over the last last month yep B concert was phenomenal I heard there was a special visitor there that was pretty impressive a jolly old fella Jolly fella quite the dancer I here yeah and then the play I with both nights to the play and it was phenomenal as well so kudos to everyone involved there very nice all right moving on to Old business we have none new business we have an approval request for K through2 Tech buyback proposal yeah so we just have uh Mr Hill uh was working on some of our uh retired devices and seeking out um the sale of them so that we can recoup some funds and reinvest those uh for uh future needs or uses and so your pack is a quote for that um which would net us uh some dollars to help us with our next purchase and in order to move forward best s we just we would need a more okay any questions on that okay can I get a motion can I get a second second have a motion in a second any discussion hearing none all those in favor any opposed that motion will carry we have an approval request for permission to pay late arriving 2024 invoices yep so as is customary each year and every year um between the board meeting and between the end of the calendar year we continue to have some bills come in and all we are doing is uh seeking permission to pay 24 invoices with 2024 Appropriations and then Mrs Romer will report uh those items back to the board at our next Bo all right any questions okay can I get a motion motion a motion a second any further discussion hearing none all those in favor any opposed that motion will car I have approval request for 2024 2025 Procare therapy FIS therapist Odell Anderson yep so this is a contracted service um we're hoping it's in the very very short term um just to help continue to provide services uh for some of our students and Mrs suen uh continues to work on a more longer term uh approach um with that any questions on that okay hearing none can I get a motion motion can I get a second second motion a second any further discussion hearing none all those in favor any opposed that motion will carry I have an approval request for anou with Behavioral Health Services and Synergy therapy counseling LLC yeah as you can imagine uh mental health and Behavioral Health is significant uh in our community and not just our community around the around our state and the country and uh certainly we we work with Cummins and have several of their staff members throughout our schools um but we just want to make sure that we're able to fill all needs and so um Becky and the council team have approached Synergy the Synergy therapy and coun LC group and this is essentially to kind of help fill the additional gaps um and you know it it means that we'll still continue to work with cumin but we're just bringing we have the ability to bring on additional Partners uh to help us and so uh we just want to make sure that all of our kids get the services that they need and we have to work with multiple different organizations do Staffing challenges or Staffing shortages you know we will um so in order to to move forward of that this is just a a memorandum of understanding cost to us on this um it's just basically an additional partnership and we're formalizing that agreement okay any question okay hearing none can I get a motion motion second a motion the second any further discussion hearing none all those in favor any opposed that motion will carry all right we have an approval request for resolution to authorize deposit account with everise ever wise Credit Union or First National Bank yep so uh Mrs RoR has been working with Mrs good pastor um on potentially opening another additional bank account specifically for the tiger cub Collective um and essentially in order to that we have to have board action resolution um in order to move forward anything else you'd like to add but I think we're gonna go with otherwise so I wasn't sure when we were doing the agenda so that's why I want you to put both okay if I had that silly look I'm like okay all right all right any questions on that all right can I get a motion Mo to have a second have a motion in a second any further discussion hearing none all those favor any opposed that motion will carry have a approval request for the 2026 GMS Global TR travel program proposal to Italy yeah so I think you might recall the EF Educational Tours um some of our students in the high school have participated in some of the educational trips it's been just a good experience um typically when you go as a group you know is at a reduced uh reduced cost um potenti you get to see a lot more places than you know the average person would get to see and So based on the success of of that um our Middle School um would like to look at organizing a similar tour uh through uh e tours and so Mrs laws has submitted a paperwork um and information um this is just very early early stages he says you might uh know there's a lot of planning and obviously for some of our families fundraising and saving um a lot of time to to put into this and so before they take any additional steps to uh to move forward with that um they wanted to submit all the paperwork and information to the board uh to see if it's something that the board would support and so that's why we have on agenda board approval this is a trip in yes March of 2026 um which should also line with our scheduled spring break or our spring break that schu the same time potentially a good opportunity for some of our students does it say grades 5 through seven yeah because would that y like currently not at that time right you pay right that's why I was getting making sure that I was tracking it the group that would be going yep sorry what's the chef purchase so for each for each six students sign get add any other questions okay hearing none can I get a motion motion second I have a motion on a second any further discussion hearing none all those in favor I I any opposed motion will carry good luck probably get a bunch of little bells you have to put on everybody don't know how you do it okay we have an approval request for several donations it looks like putam County Community Foundation 2024 Daryl Wyatt family philanthropy essay contest at Green Castle Middle School in the amount of5 $100 yeah so a little bit more on that Alex G wrote an essay in his essay was selected that so that's Co neat thing really cool that's very nice I like that uh we have bethl Baptist Church the Green Castle High School FCA in the amount of $634 Jeff and Denise sigworth to Green Castle High School 2025 top 10% dinner in the amount of $1,500 Jeff and Denise sigart to Green Castle High School Middle School FFA in the amount of $1,000 uh snw Feed Center to Green Castle High School Middle School FFA in the amount of $500 Fairmont door to Green Castle High School Middle School FFA in the amount of $500 and professional data analyst to Green Castle High School Middle School FFA in the amount of $500 all right any questions on that done can I get a motion to approve motion to approve can I get a second second motion second any further discussion all those in favor any opposed that motion will carry thank you very much everyone there involved all right we have an approval request for the second reading of the Neola policies looks like the 2460 special education and the 2460 do0 to least restrictive environment yeah so these were shared with last month for first reading so this is a second reading and adoption and this if you might remember this tell specifically uh there's an incorrect reference made to being a member of Old National Trail obviously we know that's not the case and so we wanted to update our policy to okay does this one required action this evening yes this require thank you all right do we have any questions on this no all right can I get a motion to approve Mo second motion and the second any further discussion hearing none all those in favor I any opposed that motion will carry all right and in adding AI we have our resol board resolution Mr for get y so uh in your packet um I shared with you a copy of the resolution essentially we received a $ 98239 distribution from the Indiana Department Department of Education um and we are to distribute to uh this to teachers who specifically uh impacted literacy and so you have a list U of teachers U included in the resolution and teachers are specific to Cable three if that's within the terms of the Grant and so we just need to pass this board resolution so that we can distribute these SS per I requirements okay any questions hearing none can I get a motion motion second Motion in a second any further discussion hearing none all those in favor I any opposed that motion will car all right do we have any other business did want to mention that I um participated in the interviews at the Middle School uh that Britney Labhart does and I was blown away by the kids that we have and their ability to speak uh to adults in a professional manner dress professionally and I think it's wonderful to see that um we're doing that and I know she's done it for a couple years but it's a I think it's a great opportunity for the kids um I think it's a great opportunity for others like myself to get into the school and and see that the product that that were put out there I put them up against anybody so it was an awesome experience so thank you Britney and com for having me in there y thank you very cool anything else watch our wonderful Elementary principles shooting that half court basket I heard somebody made a shot last year yeah yeah br's been practicing I hear I heard there was some ball going on over there I don't remember what's been happening double dribble it's always aun night no very nice very nice okay as uh this year wraps down uh to the we're getting close to the end of December now with the holidays and whatnot um I want to take this opportunity to thank the board uh this is my first year officially as the president here so it's been hectic I want to thank the board uh Mr giy the staff the students um and the parents of Green Castle Corporation for a wonderful year I think we've had uh a very great year with with Green Castle Community Schools a lot of good things with the buildings and the and the classes and the students um staff it's just it's been a great year so thank you everyone happy holidays all right if we have nothing further can I get a motion to close motion second a motion a second do we have any discussion on that hearing none all those in favor any opposed motion carries good night everyone thank you for coming safe travel I can't Co

e e e Mr Jones uh we'll move on I'll call the meeting to order and we'll start with a roll call Mr Allen here Mr MCL here Mr meler here Mr Roth is absent Mr jker here Mr wall here Mrs Heim here thank you Mrs Gray we'll move to item A5 revisions of the agenda Mr trout yes I have two for your consideration this evening uh the first one will be the new agenda item D1 uh resignation of school board member uh the new the second new item will be agenda D2 uh procedure fulfilling Schoolboard seat vacancy and then three then will be the remaining agenda items in section D will be renumbered but we'll start off with D1 and two if you approve okay and is there a motion motion to approve the revision of the agenda as presented thank you Ryan and a second second thank you Matt is there any questions or comments before we vote hearing none we will vote on the item for and that item passes 60 so we will move on to item B1 core values okay um we're going to start off first this evening um to recognize you Kevin lucky you here this evening uh this will be your last Schoolboard meeting uh with us today and so um we have Mr Peters has has one item for you then I got a couple comments and then we'll take a couple pictures okay okay all right go ahead Jay so tonight we're honored to recognize individuals and groups to exemplify the hccsc core values through their exceptional contributions achievements and commitment to Excellence Kevin this is an honor for me to do this first we recognize Mr Kevin Jer for his dedicated service on the Huntington County Community School Corporation board his unwavering commitment to the students staff and Community has made a lasting impact Mr Jers Le leadership and advocacy have exemplified the core values of accountability high expectations and community support his contributions have strengthened our mission as a district of supporting every student every day Kevin has served with distinction in district 6 from 2017 to 2024 Kevin has served as vice president of the board for the past two years from January 2022 to December 2022 24 thanks Kevin for your servant Hood leadership we will miss you congratulations yeah how about a nice round of applause for Mr [Applause] jogger Uh Kevin I have had the privilege of being a superintendent for a lot of years and um you rank right up there with some of the best uh school board members I have worked with and that's the highest compliment I can give you um you truly truly lead with this distinction you um have been someone that I have leaned on and into a lot um with your role as vice president and I am grateful for your uh wisdom I am grateful for your um youve been a great sounding board for me um with the almost three years that I have been here and I'm truly grateful um for your leadership very few people unless you've been on the school board understand the commitment that it takes um they see a lot of work done at the school board meetings and such but um it's really hard for me to articulate what goes on um between all of that and so I just want to say to you thank you um you will truly truly truly be missed um and I for one am grateful for your leadership and what you have done for our students and staff this year so thank you and I know you have a couple words that you want to say too so yeah um thank you guys both your words mean a lot um I prepared a little something I wanted to say tonight um first and foremost I want to say thank you thank you to the students who inspire me continually with their enthusiasm their resilience creativity and their dreams you're truly the heart of everything we do watching you grow learn and Achieve is what fuels all of us at this table thank you to our incredible staff who pour their hearts Souls into our schools every single day this role's given me a unique firsthand perspective of the tireless Dedication that you all have for our kids it's your compassion creativity and dedication that makes this District such a special place the values the impact that you have on these kids goes far beyond the classroom you shape Futures and still values and offer hope in ways that often feel unnoticed but I can assure you is never unappreciated and thank you to the community I've learned so much about what it means to be part of something bigger than yourself in my time here serving on this board has been a firsthand lesson in selfless service there have been plenty of challenges along the way but every decision I made was driven by a love and respect for the people who depend on our Direction there were moments of hard conversations and frustration even as late as today but also plenty of moments of Joy growth and accomplishment through it all and there truly has been a lot we've worked together to make this place better a better place for current and future Generations as I reflect on my time here I'm filled with a sense of Pride I'm proud of the work that we've accomplished but more than that I'm hopeful I have complete confidence that this school corporation is in excellent hands going forward the future is incredibly bright and I pray that those who continue this work will continue with the same passion and commitment that I've experienced and poured out over the past eight years in the end it's not the policies and budgets that matter it's the people the kids the teachers the staff the parents and the community who make this place what it is and that's someplace truly remarkable we've proven that the power of working together and of believing in something greater than ourselves I pray that this board strives to continue those traditions in every situation and that those who seek to criticize and tear down what we've built without understanding our true passion the true passion that we have for our student staff and Community begin to see the good that's happening here as long as you stay focused on putting kids first and keep personal agendas aside those who exercise their keyboard courage will eventually come to realize that integrity and love for this community will ultimately Prevail so as I say goodbye I want you all to know that my heart is with you always I will continue to cheer you on and I will always support the work that's being done here thank you for allowing me to be a small part of this journey it truly has been an honor I will forever be grateful for this experience and I'm excited to see all that the future holds for Huntington County Community Schools thank you well thank you [Applause] Kevin we have a uh plaque here that um you're going to get a few pictures taken uh first of all um you're going to have a picture taken with Mr Peters and myself we'll start there and then you'll work your way on from there um well yeah up well your parents better be up for Mr Peters and I okay um so um one to just says Hunting County Community School Corporation presents this award to Mr Kevin Jay yogger with sincere appreciation for his dedication to the students and staff of District Six School Board member January 2017 through December 202 4 and vice president from 2022 to 2024 so Kevin we're going to present this Jay and I'll get her picture taken with you then we'll have a couple other pictures for you but thank you you're I really deeply appreciate you thank you okay so we're GNA do this more worried about the shine for okay and scho thank you okay next we celebrate the Huntington North High School band students for their remarkable achievements this year eight students have been selected to participate in the prestigious honor bands showcasing their talent dedication and commitment to Excellence and if you're here uh students if when I read your name if you'll just come on uh come up to the front and receive your uh certificate and shake hands with Mr Mr Jer Mr trout jeved blocker IJ EA All State Jazz Ensemble Three Rivers honor band Douglas canazaro IMA Allstate honor concert band Skyler Daniels IMA Allstate honor concert band Owen fallis I Jaa All State Jazz Ensemble ima all State honor concert band and Three Rivers Honor Band Morgan Garner Three Rivers honor band come on down Morgan great we've got somebody that's awesome congratulations Carter Smith iea All State Jazz Ensemble ima all State honor concert band and Three Rivers honor band Ruthie Stout Three Rivers onor band and Lila Yoder Three River honor band having students selected for the All State honor concert band the EA Allstate Jazz Ensemble and the Three Rivers honor band is a tremendous accomplishment demonstrating the growth of our Band program and the talent of its members congratulations to these students for setting a high standard for achievement Congratulations Morgan and Carter finally we recognize the Huntington North High School varsity football team for their historic season led by captains Tatum Brooks come on down Tony Decker Wyatt doctor Jason toy and head coach Mike eshbach the team achieved a 94 season record outscoring their opponents 507 to the Vikings captured the 2024 sectional title their first since 1993 by defeating the Lebanon tigers in a thrilling overtime game this achievement reflects the core values of high expectations accountability and resiliency congratulations to the Vikings for bringing pride and excitement back to our community congratulations need you get your step still John I know parents and students you would love to stay for the rest of the board meeting but this would be a time where you are dismissed uh we do appreciate you coming and being here and allowing us to honor uh our your students so uh you are dismissed at this time thank you all right we will move on to item C1 items some visitors public comment uh we use this time for members of the public to comment on items of the agenda um we ask that you sign up or sign in if you would like to speak tonight and we've had two people do so uh first person on the list is Mr Hank Miller Mr Miller if you'd like to come up to the mic good evening Hank Miller um apparently keyboard Warrior I'll take it anyways uh I have two pages here I appreciate not to be interrupted if I run over a little bit but uh good evening members of the board superintendent trout and community members and attendance I come to you tonight as both a concerned parent and a dedicated advocate for Trans Arcy we know how I feel about transparency and accountability in our schools as you prepared to vote for the appointment of the next principal of hunington North High School I urge you to carefully consider the implications of hiring Dr Russ digits for his critical role while suer Community Praise Him for being a nice guy and a good teacher I believe must weigh more than personality and past service leadership demands more it demands trust accountability and an unwavering commitment to the safe and wellbeing of our students I repeat to our students Dr D get tenure as Chief Operating Officer at Huntington University is deeply troubling during his time there the university faced one of its most publicized scandals a toxic athlete culture culminating in criminal convictions sanctions Federal lawsuits title X violations in 2020 he was made aware of these serious allegations involving his employee Nicholas Johnson including the sexual abuse of a minor a child in the school I must add and the use of ban subsistance on a student athletes yet he failed to act his inactions enabled ongoing harm including physical and emotional abuse of students to those who argue that Dr deats cannot be held accountable for those actions of others I ask this what is leadership if not the responsibility protect and guide those under your care his deliberate indifference during this time of Crisis speaks to profound lapses in Jud judgment one that cost a young people their safety dignity and Trust in Authority superintendent trout I must address the lack of transparency surrounding here this domination the submission of this name from tonight's agenda reflects poorly on the Integrity of this process transparency is not luxury is a requirement for the building trust with the community how can we as parents and taxpayers have faith in this decision when it feels rushed and shrouded in the secrety at Huntington North we need leaders who embody the highest ethical standard and who will Foster a safe inclusive environment for students and staff alike bringing in a principal whose past raises serious concerns risk undermining the very culture we aim to build it's not enough for a leader to be liked and even respect in the past roles that must be Beyond reproach when it comes to protecting the well-being of our students this board has a duty the broader implication of this decision if Dr Deus is hired what message does that send to your students in the community are we saying that overlooking allegations of abuse and failing to act in a face or wrongdoing is acceptable for those positions of power how are we willing to gamble the reputation of trustworth of Huntington North school on this hire almost done I urge this board to pause this reconsideration we cannot afford ignore the facts leadership is just not about experience it's about character we must prioritize transparent Community focused hiring process to find a candidate who will lead with Integrity Inspire trust Dr deas has had the opportunities to lead and his track record shows that he has happened what happens when critical moments demand action and none was taken tonight the decision is yours but the consequences will be borne by our students staff and Community let us demand better let us expect better and let us act with the courage and integrity students deserve Carrie I watched you as the only person on this board to go against it one time I ask you to do it again Mr wall I watched you barely Survive by 10 votes for this position your District wants you to vote properly Mr Allen we've had personal I we we cross all the time we have personal you know how I feel about Huntington University I I am asking for you to go against the norm today thank you thank you Mr Miller and the second person is Mr Archie Lin Mr Lin first of all I want to congratulate Mr Aaron Carl and winning six district and I guess he'll be up there with you all next meeting he worked really hard uh and I'd also like to salute Michael Richard who also ran I uh got 280 votes I think they were mainly Ultra conservatives like myself I sent out some letters maybe to about a quarter of the constituents but I look forward to Aon representing the sixth district I live in during the uh process I learned a lot by running about uh the school system for example when they had the uh orientation for candidates U I learned that on the issue of physical fitness there doesn't seem to be any acknowledgment of that as an issue if we were able to get all of our students up to par academically where we want them what good would it be if they were just little brains floating around in a Petri dish without bodies Teddy Roosevelt said I believe in a sane mind and a sane body and uh it has occurred to me that I don't know what's going on with the school as far as physical fitness whether they're held to any standards or anybody knows anything about seemed like went over the heads of everybody when I brought it up so I don't really know maybe it's really being handled well that could be and I hope it is but we know generally speaking in our society there's a lot going on that's uh not good with the physical fitness of our kids and even though we live in an age of Technology uh for example Warfare always boils down to two men about the distance of myself and maybe this thing here at some point regardless of technology and the English learned in 1939 when they went against the German youth who were well cultured in physical fitness it's not a good situation that's just one aspect of it not that military preparation is the only thing we need for our kids so what I brought today was a handout for you you all I'm old fashioned so you all know about hand and I saw physical fitness go down the pretty quickly dramatically over period of time enjoy a l so I think it Encompass a lot of things and it's not that you can separate people from physical and intellectual capacities I think if we can do anything to improve physical fitness it will also help the academic as well so that's what I have for a message for you all tonight hope to hear from some of you thank you thank you Mr Lin we'll move on to item D1 uh resignation of school board member okay uh today um we will all notifi that Mr Matt Roth has is resigning his uh position not only a school board member but School Board president at effective noon today um that does not take um it's not an action item for all of you to vote on we just accept that um but I that's just for uh the community to understand that uh Mr Roth resigned as of noon today from his position on our school board so uh Mr yogger if I could move on to D2 there absolutely I've asked Mr Wy uh Schoolboard attorney uh to come and to share with you uh procedurally um what your role is as a school board to fill this seat vacancy so Joe we'll turn it over to you thank you Mr trout uh to members of the board uh I'm here to bring you up on the timeline proposed timeline for filling this vacancy and I want you to understand first this is controlled by Indiana statute and uh we have done this uh prior to about everybody here I think Matt was the only one that was on when Gary went through this process Gary was appointed to the board uh several years ago uh when Mr Baxter passed away Mr burnworth passed away Mr Mr Kyle passed away we had vacancies on the board and we we will follow the same procedure that we did then although fortunately obviously not a passing but a resignation um the first step in this process is for the board to declare a vacancy with the clerk of the Huntington circuit court because this starts a 30-day calendar period for filling that vacancy we will send that notice to the clerk on December 30th of this year um the holidays and when the office is closed contribute to a little bit to this timing and and this is again consistent with what we've done in the past with about two year two weeks uh after uh the the vacancy in the board is officially declaring that that notice uh Mrs Gray will send to the clerk of the court that starts the timetable on that same day will there will be Public Announcement of a board vacancy we'll do that on the Facebook page parent Square the plane dealer the tab and any other means of communication that we have to alert the public on December 31st uh Aaron Carl for district sick as Mr lince indicated will be sworn in with other county office holders so he will become an active member of the board from December 30th to January 9th a 10-day period application will be available at the central office or online on the hccsc web page uh any application will be required to be completed and back to central office by 12: noon on Friday January 10th on January 13th is the first meeting for the school board for the year 2025 and the copies of all those applications will be distributed to the board members for their review the statute does require us and we we have always done this we will have public interviews uh probably the week of January 13th although it could be uh the following week U and that consists of an open session the board uh sitting as the interviewers the way we've done that in past we consolidate your questions uh ask the various board member the candidates to respond to those questions again that's open to the public they're all welcome to sit in on each other's interviews um you then have a couple of options any decision making must must be made in public you cannot have a an executive session or a private meeting about this uh when I look back at the last three uh times we filled this one time we actually voted the board actually voted right after the interview process another one they came back uh called a special meeting to have the vote and the third one actually the vote was made at the next board meeting so you know lots of things can enter into this at this point whether being one of them in the sense of we can have a schedule set but we want to make sure that it's all done transparently and in front of the the entire the entire public so um we can call a special meeting we can we can vote after those interviews again those interviews are are properly noticed and then uh no later than January 27th the new member representing District 2 would be sworn in and would participate at that meeting on uh January 27th uh you can go to the web page I think uh to determine the gis system District 2 is basically North of Manan Street all the way to the top of the county cler Creek Township Wayne Township down towards here the high the high school the Northwest more or less Corner uh of the county so anybody living within that District can apply for for the position um so again just quick summary uh applications will be available from December 30 to January 9th with them due to be returned by January 10th at noon uh at the meeting on the 13th will distribute those names will be announced so to speak interviews public interviews the week of the 13th and then from their uh special meeting or regular board meeting to elect the member does anybody have any questions about how that might work we'll talk to you more about conducting the the questioning the way we have done it in the past doesn't mean we still have to do it that way is compile your questions and and I served in that capacity and asked the questions in the same sequence at the same T time to the various candidates so they can uh there's fairness and uh openness about how we how we do that but it is your decision how to conduct that now thrown in there we will have the reorganization meeting on January 13th so if the Pres whoever's elected president wishes to conduct it otherwise that's certainly up to the board's discretion but I'm just telling you how we've done it done it in the past so thoughts questions for Mr Wy I got a couple but I want to let you guys ask first any thoughts or questions that you have as a board okay uh Joe this is completing a two-year term right I mean that's one thing that we haven't we haven't discussed that was elect Ed 22 so it has served 23 24 so it will it will uh be the remaining two years and then it will stand for election in 26 someone who lives and meets the requirements inside that voting district correct okay doesn't the difference this time around they do not have to have an X number of signatures it's just strictly anyone who meets the requirements of living within that District uh there's probably a couple other things we haven't talked about here but res but the application is just the application if they show interest yes then that's the board's determination the application is not anything complicated Cindy I lot going on but uh we will work on it it's a basically a resume in the sense of your name address your residents why do you why do you want to be on the board and then uh deep questions will be asked at the at the interview you and I just have not had time today talk about the requirements of how long they person lives in said District all of that stuff as far as I know that doesn't yeah what's that that does not apply does not apply so you have to be a resident of the district resident of the district uh so okay um yeah two years and then if they choose to continue they can they can run in 26 November 26 thank you you any other questions for Joe or comments you have that timeline out in front of you if you do please let us know and we'll be happy to answer and it's proposed yep so okay I got something um before we leave these two agenda items I have this press release that I'd like to read um yes just so to clarifying question the people who vote to fill the vacancy are the six remaining members and that's why it's important to get Aaron on right so it'll be the six people who vote and it must get four votes uh I don't know if it was Gary's one of them we went three three Cindy right 3 three 33 and if and I neglected to mention two if we do not reach a decision or it ends up a 33 vote it goes to the judge of the Circuit Court Davin Smith would make the decision uh and I I suppose technically even we could choose not to do anything and after 30 days it would go to judge Smith but so this board has always taking the position we want input on who who fills the position so live stream the interviews will be live streamed yes it's a right uh School law seminar we just talked this last week starting July 1 everything has to be streamed but we've been doing that right anyway so so this process would be open to the public to see yes okay y yep anything else okay uh I'd like to read this press release that I um wrote today um I'd like to say um on behalf of the H County Community School Corporation I'd like to take a moment uh to express my deepest gratitude and admiration for Mr Matthew J Roth a dedicated member of The Hunting County Community School Corporation School Board um for the past 10 years and many of those um he has served as board president um um Mr Roth has always served with unwavering dignity Integrity loyalty throughout his tenure always placing the needs of our students first while ensuring the protection of the interest of his constituents and the taxpayers of the of Huntington County under his leadership hccsc has continued to thrive and his commitment to Excellence has positively impacted the lives of countless students staff and community members Mr Roth has shared his talent time and energy generously and his tireless efforts Have Been instrumental in shaping hccsc into one of the finest School corporations in the state his leadership skills as the presiding officer at our meetings and work sessions have been invaluable fostering collaboration open dialogue and productive decision making for the betterment of our schools and Community we are indeed fortunate to have Mr Ross steady guidance and service and the entire hccsc family is deeply grateful for his dedication to our students our staff and our community thank you Mr Roth for your exceptional service and Leadership sincerely John D trout superintendent Huntington County Community School Corporation thank you Mr trout uh with that we will move on to the following board item uh number three h&hs principal Mr TR yes uh at this time um I am happy uh to recommend for your consideration this evening uh Dr Russell digits for principal at Huntington North High School um I have a statement if approved at the end of this I would like to read but in ahead of that um I want to say that uh during my interview and our interview with Dr diots he was enormously um incredibly uh I want to add um uh prepared um his vision for our school is outstanding um I deeply appreciate his um honesty his Integrity uh through this process moving forward the assumption is is that um me as a superintendent did not do my due diligence in this process um I take great offense to that um I've had numerous conversations with all of you about this process we have had uh in in um upwards to eight to 10 applicants I went through each one of those matter of fact called many of the school districts where those applicants currently um are working and in the selection process um I will tell you that many many hours were spent in this it was taken seriously um and it was taken with great amount of uh fortitude on my part person personally to ensure that we get the highest quality candidates um for this position um in total three uh uh candidates were interviewed uh in this process um I shared those with you um and it was very clear to me um that uh Dr diots Far and Away was our best candidate for this position do I go into this blindly no have I done my due diligence in looking at everything aspect uh of this candidate absolutely I owe it to our staff our students and our community um to to look into this thoroughly so um on that note um I am um proudly recommending um Dr Russ diots as the new principal at Hunton North High School starting January the 1 thank you Mr trout would anybody like to make a motion on this agenda item I'd like to make a motion to approve Russell as H&S h&hs principle thank you Mr Allen is there a second second thank you Gary is there any questions or comments from anybody before we vote M Mr Chad I appreciate your your comments about that uh about the process um um and I've known Russ uh since I was an employee here at uh htcc um and I I always looked up on him when he was uh principal at Lancaster with one of my children and when he was principal here at the high school and if it was back then I would be strongly voting for him today I cannot vote for him based on since he's left hccsc so I will be voting in the the negative on that but I thought it was wise to say that I just can't support right now thank you Ryan is there anybody else okay hearing none we will vote on the item have Wi-Fi problems and that motion passes um congratulations Dr digits you want to say a couple of words uh here this evening and then I have a statement that I would like to read but congratulations uh Dr digs we're I am thrilled that you're part of the hccsc family here this evening go ahead thank you School Board Mr trout uh those that are here to support um it's humbling because I didn't ask anybody to be here tonight um there's a lot going through my head but I'll speak from the heart right here because that's how I've served in education for 23 years um I have two kids at this High School two of my own a junior and a freshman and I assure you as school board members that your trust in me will not waver um because I will treat every single student in this building as if they're my own I feel like I've done that with integrity and character for 23 years and that won't change and so my job for you and this community is to go and earn that trust each and every day starting over and so God designs Us in ways that are unique and special and I feel like this is what I've been called to do to serve others through education I appreciate your confidence this evening thank you uh Mr Peters uh on my behalf I have uh developed a press release I would appreciate it if you would read it at this time Mr trout I would be honored and privileged as I read through this I stand with you Mr trout in high regard of Dr deats and in support of him being the next principal at Huntington North High School so it's a privilege for me to read this on behalf of the Huntington count Community School Corporation I am pleased to announce that Dr Russell Deets will be returning to Huntington North High School on January the one January 1 2025 as principal our school board and administrative team are excited to welcome Dr deas back to the Viking family for his leadership and dedications to students will continue to make a positive impact on our community Dr D's career with hccsc has been exteme exemplary from his early years as a social studies teacher and coach of the Viking baseball team at H North High School to his time as principal at both Lancaster Elementary and Huntington North Dr deat has proven himself to be an outstanding educator of students and administrative leader his commitment to putting students first has earned him the respect and admiration of his staff his students and colleagues alike including Mr trout and myself I have the utmost respect for Dr deat as an educator first in acknowledging the exceptional leadership he has provided throughout his career Dr de's dedication to fostering a supportive student centered environment has always been at the heart of his work his professionalism integrity and approachability make him a valued member of any team and we are confident that he will continue to lead with the same vision and dedication here at Huntington North after serving as the chief operating officer at hunting University for several years Dr deat brings a wealth of experience and knowledge back to hccsc and Huntington North High School his ability to meet the challenges of administration with integrity honesty and humility is something we deeply admire we have no doubt that under Dr Le de's leadership hunting North High School will continue to thrive and grow ensuring every student has the opportunity to learn and succeed I hope you will join me in welcoming Dr Russell deas back to hccsc and Huntington North High School we are excited for the future of Huntington North High School and know that Dr deat will continue to make a lasting and positive difference in the lives of our students thank you John D trout superintendent thank you gentlemen and congratulations to Dr dutson let's move on to item D4 new school resource officer um when I arrived uh it'll be three years ago uh first week of January as the interim business manager um and then started uh superintendent here in June one of the challenges that you as a school board and the community put out to me was the Safety and Security of our buildings um this has not gone on deaf ears and I will tell you uh with Sheriff Newton standing here before you today if not for Sheriff Newton and police chief Corey boxel I'm going to forget people so you got to jump in here okay Chris this is a danger of doing this doing great so far okay great so far okay that um and the County Council and city council and the Commissioners and you know Brian sits on one of those boards right now um this has truly been a collaborative effort for the entire Community um when I met with Chris and Corey uh two and a half years ago this felt like a pipe dream and so Ben Whitman who we were running ragged uh in here has done has just done an incredible job but when you see um the tremendous editions for you guys to give up these guys to us is uh incredible and I just want you to know Sheriff Newton that has not g unnoticed by me and the school board and our community um because the Safety and Security of our students is right there at the top so thank you not only for what you do for us as a school district but what for you do for us as as a community it's been a true joy for me to work so collaborative with you um I been in this is my fourth Community I've worked in and never have I worked with law enforcement at this level and I am truly truly grateful for you your leadership and your whole team for what you do so we're excited for your announcement here this evening and for the recommendation to the board thank you well thanks for everybody for allowing us to be here tonight if you recall was a year ago today uh that I was in front of you guys and introduced our very first SRO the city's always had are on a school corporation um Don Whitney was the guy that we announced back then and I've reced nothing but positive reviews from the teachers and the kids and we had shop with the cop the other night and everybody knew who Don was so it says that we're making an impact and we always talk about the positive thing that we can bring into the school uh but with like what happened recently today in Madison Wisconsin just underscores how important having a armed officer in the schools keeping our kids safe um and that's my job that's Chief's job is to look for things and John to look for ways that we aren't doing things the way we were doing and do it differently um just as a note um before I came in here I was watching on the news there's been 323 active shooter school shootings this year throughout the nation and I don't think that number gets spread out far enough um I'm glad to see that we finally have done our part um I think we have four school resource officers where for years we had one and I think they're working on a fifth one right now and it is making an impact in our schools uh today I want to introduce I think did you guys all get his bio okay so I don't have to read that whole thing well unless you want to put two pages of it well if he wants to go home and say what a big deal he is so this is his chance so I'll let him do that okay um today I want to introduce Austin bolock um I'll give you just a little bit of history of Austin here Austin started out in our Jail uh he was promoted to special Deputy within the jail shortly thereafter um he was was promoted to uh he was hired as actually as the town Marshal from the town of Andrews and he served there for several years uh he joined our department a little over a year ago and since he's been there he's been part of our drug task force he's a Firearms instructor and he serves on the board for drug Corp so he's a very well-rounded officer and he has he's got a good moral car character and compass and he's going to work well within these schools I trust him wholeheartedly to do a great job and to lead the kids and the teachers in the school corporation um he also of course she couldn't be here tonight is Nicole he's married um they have a four-year-old daughter Elaine and they're expecting a baby boy in March of 2025 so his familyes only continue to grow and he's gonna have an active part within the school corporation for many years to come I think he wants to talk not really but I okay I would just like to say thank you to the board thank you to sheriff Newton Chief Deputy Chad Hamill for giving me this opportunity I think it's going to be a pretty cool experience going from walking these Halls graduating from this school to now returning in this role it means a lot that everyone in the community is going to trust their safety of their children with me means a lot thank you so board we uh are happy to uh uh make this recommendation to you for um Austin bulock to be the newest SRO in our school corporation Sheriff Newton I'm sorry would begin he's going to begin January 5th and we're done is actually in one of the middle schools he will be up here at the high school helping the city officer okay thank you thank you gentlemen would anybody like to make the motion on the new school resource officer I'll make a motion to approve the new school resource officer as presented Mr bulock thank you Mr Allen and is there a second second we'll go with Ryan on that one is there any questions or comments before we vote vote I can't imagine that there would be all right hearing none we will vote on the item while we're waiting on this vote just so you know if approved um Ben Whitman will be at hunting North High School and the Learning Center and uh Daniel Lowe's SRO Daniel Lowe's will be at Riverview with supports to Horseman Lincoln and salamony and then uh officer Bullock will be at Huntington North High School and also the Learning Center and then uh SRO Whitney would be at cresview with supports to Andrews Flint spring and Rono now I obviously you guys help out each other in times of need but that's where the stations would be and that's where um how the collaborative effort would be so John just also just so everybody knows if those of you familiar with Terry staffle Terry's the former Sheriff City officer I now have him as a special Deputy for our office and he actually is at the Learning Center so he trains with all of us he is armed we do have an officer also at the Learning Center yes so thank you so congratulations you have been approved welcome aboard I can't wait to work with you congratulations to you and we will move on to item five the salamony playground it's a privilege to introduce to you Mrs Elizabeth kitchen who is the principal at salamony elementary school and um they um Elizabeth's going to share a few slides talk to her about their project they they had at salamony uh we'll be uh asking for approval uh to purchase playground equipment but uh so excited about good news Mrs kitchen thanks for being here thank you thanks for letting me um have this moment in August of 2023 we began our fundraising efforts and a shared Vision to create a safe and inclusive and engaging playground that meets the needs of all of our kids over the past year and a half our parent group our students and our teachers and the community members have come together to raise the funds for this project their hard work and dedication exemplify the spirit and the unity of our school as you can see through these pictures um Cindy if you can um the this is the playground this is the second play ground we chose the first one I chose was a little too much of a pie in the sky I was told to come down a little so I came down a little um but we have raised a lot of money in a very short amount of time and I'm very very excited and proud of our of our family for doing this um after careful planning and collaboration we selected this playground design it was chosen based on the input of the stakeholders to ensure reflects the values of our community and supports the physical social and emotional well-being of our students our students mostly told me they wanted slides they want slides they want slides so we went with one two three four five slide we've got slides so they're happy um this playground is not just for our students but it's a resource for the entire Community it will provide a safe access welcoming space for where families can gather the children can play and neighbors can connect by investing in this playground we are also investing both the future of our students and the well-being of The Wider of the community we now come before you to request the approval of to purchase this playground with the goal of the beginning of the construction this spring the timeline will allow us to ensure the playground is ready for our students and the community members to enjoy by the end of this school year and the beginning of next school year we're thrilled to have reached this point and eager to take the next step with your support and you cons thank you for considering the request and all that you do to support my students and staff in my community um right there that picture is facing north so if you can just turn it in your brain The Bu um the high the actual building is to the top of this screen right here so um yes and we were able to place that without having to move Mo or rearrange any the other existing playground questions comments Mr kitchen share what's going to happen tomorrow afternoon at 1:30 at Salomon gym if there if no one is busy uh come on out to Salomon what's gonna happen but don't tell my students it's a secret um tomorrow at 1:30 I have a big green box with all these questions marks and a big red bow on it and um they have a convocation they don't even know they have tomorrow and so we are going to celebrate in a big big big way I even have confetti Canyons but don't tell my custodian that he's not going to be happy um but we're going to celebrate because we have raised a lot of money for this playground and it's about my students and it's about and this is for them so we're going to celebrate this moment with them and we're going to celebrate it in a big way so I'm really excited about that congratulations so tonight we need a um a request to approve the purchase of the playground equipment thank you Mrs kitchen yep would anybody like to make a motion on the playground at South uh make a motion to approve the salony playground equipment as presented thank you Mrs Heim and is there a second thank you Gary is there any questions or comments before we vote I just want to thank Mrs kitchen and and Miss heims for all the work they put into getting this for the students of uh sellem money thank you absolutely hearing nothing else we will vote on the item um while you're voting and Elizabeth is here um she doesn't know I'm going to do this um you know this is one of the first times you've seen Mrs kitchen here at one of our board meetings and I just want behalf of Jay want to say how blessed we are um to have her at cemon school she is doing a tremendous job with that entire staff um one of the items about about moving to Huntington is going to be sad is the relationships we have with all those kids um out there but I will tell you Mrs kitchen I have nothing but the highest regard for what you and that staff do for children each and every day and we're enormously blessed to have you so thank you um I also just want to say because Abby did not Mrs Park did not stand up there next to Mrs kitchen but Abby has been instrumental in doing all the research to find this playground getting a grant for us approved and we could not have done this without her and Mrs long as well so thank you and that motion passes 6-0 so you don't have to cancel the confetti cannons yeah so we would love to get your picture and so uh Jay and Carrie and anybody else from the board would like to go up and get your picture taken with I see Anna back there too that hasn't been mentioned and so um why don't you come forward and we'll get your picture taken at this time any board members that want to jump up there you can jump up there with them too so thank you yeah okay e now we will move on to item six uh Corporation and school logos yes we have been working for quite a while uh on this and uh 99% of the credit goes to the young man standing at the podium um Kenny Butler has worked tirelessly on this and patiently I might add on this uh he has worked with several different communities he has worked with several different administrators um and this has been a long long long process but I'm excited this evening uh to share with you some of the final all of the final results and look for your approval for that after our recommendations so Kenny will walk us through what you're going to show us here and some of the processes you've been through if you would please yeah so yeah again this process started a hot minute ago um and we are to the last triangle of the whole branding identities piece so uh this is the piece that people will see visually right uh brand identity as you could see encompasses more than just logos um it's it's developing a system and a structure um to put all the pieces together so it can run well um we we've worked on the the verbal portion of it up to this point quite a bit um and that visual piece is again that last piece uh I won't spend a whole lot of time in the Brand Story as it's been uh discussed a few times um but that that will be available uh to to look at later um the gist again is to develop uh the the the voice of the district uh that can be used throughout uh for for that first first uh day preschool kid to uh the valid dictorian at the high school the intent is to uh cover every student every day uh and along with that represent every person that works within the district uh this is a preview or snapshot of quick visuals on how you can put pieces together um and on the left there you'll see a preview of of fonts uh or type sets rather that will be used um when we create content for the schools okay before you leave this go this has been a lot of work right here um talk to us about why this is so important as we move forward with much of what we're going to do okay how much time do I have you couple minutes go ahead this could be I realize you could turn this into a day but uh yeah so I mean there's there's a lot that goes into it uh but the the gist or the if you boil it down it is it's and this specifically is a visual way to represent everything consistently uh with with structure and Order um up to this point um things have done has have been created but there hasn't been a guideline or a parameter to follow um and and with with the system that's going to be put in place it will it will provide uh guidelines on how to present the school um when it when any any form of content is Created from a letter head to a social media post to a slideshow you fill in the blank if it's visual it will have a branding touch to it um I I'll leave it at that that's that's the most condensed way I've ever heard you say that so there you go but there's been a lot of work put into this um as we move forward so thank you yeah so here's just a quick preview just a little bit bigger so you could see uh the fonts uh I won't go too deep uh but you could see primary secondary supportive primary would be uh the main form uh that we use for the majority uh secondary that's to add some additional access sense uh when it makes sense uh and then supportive of course is your your highlighted words like congrats or things of that nature uh we try to narrow it down to Colors if we think that first slide they're probably upwards of 45 to 50 different colors it may not look that way uh but the idea to hone it into a smaller set of colors is it will provide more consistency and structure when we go to print um and to some that may not make a you know a whole lot of difference uh but when it comes to um what an outsider sees of the district it is another way to to make it look more professional feel more professional and and thus acting that way um this will be really important when it comes to uh printing apparel um and this will give some guidelines and structure on what that looks like uh when schools go to order that so it's preview of colors and this is all of them put together um and to kind of backtrack a little bit uh this has been a collaborative effort meaning I've worked with an outside company and every admin and every building and every group that they've developed uh to to put focus and intent on um so it it might look or it might I might get um some of the praise or the comments or the structure around it uh but there's been a lot of people that have assisted along the way um and I give a lot of credit especially to the admin in every building um they've been instrumental in this process too so this what you're seeing here is um your Monograms so that is one thing that will be used to represent each School you just see them all together there and then this would be more of a word Mark uh so when it makes sense to spell out the entire uh entire uh School you will see it in this way um and then up top you'll see how it all encompasses together with um Huntington County Community Schools you will notice that we did drop the last SE uh to put more focus on the schools where it should be and less on corporations so save the best for last there schools and here's your uh preview of mascots right so you have nine there of course um we have some in circles and and I could I could Deep dive I'm not going to but that was the that was the intent to leave some focus on there and these will be used you'll see these a lot of a lot of times in U clubs Athletics things of that nature backtracking a little bit your monogram is more Academia so you put those together and it makes up the school and here's a preview of the high school um to withhold some some form of tradition uh that's been probably the mo most longstanding item that we've had uh keeping uh the letter jackets um with the the Block H with the word North in there um that was brought up quite a few times and we're we're honoring that uh with a a few slight tweaks but nothing uh to to the eye if you look real quick that you're you're going to notice too much this is going to be a preview of what you can do with The Branding so you branding uh when it comes to your visuals you have your fonts you have your um your monogram and your mascot and you're seeing how they can play uh together on the left side so it's it's just some examples of what you can build um with that so here's an example of the marching Vikes another uh um key key group within our community um we worked with them to to honor what they've they've developed and how we can and tie in uh to to bring in them within the branding family uh per se but still hold that tradition of what they've developed um that the MV there is what you're seeing it I give that credit to a former student I wish I knew the name um but they they actually developed that which is pretty neat we're we're honoring that too uh so you're seeing a culmination of things that you can utilize uh with that and as uh Cindy continues to scroll with this I will I will say that these are previews this isn't necessarily the guideline uh these are just snapshots essentially of what you can you can build um if this is approved then your branding guides will be built with a lot of dos and don'ts tips and tricks uh guidelin structure parameters all that stuff so Varsity singers there uh honoring their their Heritage there with the crest and the vs same same idea could play out for Varsity crew Viking volume um and band there too VAR this is important this is an example it's obviously not all the groups not all the athletic teams not all but Kenny's just showing you an example by taking these Brands and guides we're going to create just giving you a how they're each going to be tweaked like each athletic team um Department whatever we work yep everything from preschool to robotics to whatever I mean whatever you you want to build out so um Learning Center to to follow and and tie in with the high school that will be restructured a little bit you'll see um I I tried to incorporate a few of their uh ever expanding uh groups over there with Precision Machining um and then and you see welding Tech Fire and Rescue again they they're all their own entity but there are ways to make them stand out all the while fitting in with the branding so Crest View uh slight change um in color uh major change in look um so they're we're getting rid of the 14 to 15 different Royal blues and we're going with the Navy that is within the guide there and then more of so which if you if you're in that uh school it actually ties in really well with the school colors that are already in there within the building so scrolling on to the Raiders there uh keeping with their their gold and navy um pretty mean looking Raider in my opinion I think it's pretty cool um just again previews and and you'll some of this has been has uh has been out there from a work session and things just slight slight changes here and there to to make all parties happy so we can keep going there Andrews and also you'll see an abbreviation AES um the use case is pretty minimal there um the most iconic one I would argue is h&hs uh so it will be used in in some cases uh but pretty minimal for the others I would say but was good to see preview that Flint Springs made made some pretty big changes to the monogram there where it's a falcon Wing integrated with the F rather than floating off to the side all parties happy on that one so Horseman holding true with their current colors um husky hidden in there it's pretty clever good there we keep scrolling Lincoln changing um kind of honoring the past pushing into the future was the approach uh if we think way back when uh the Lincoln presidents that was that was my Elma moer shout out to to that um pulling in the gold from there um and then honoring the current with the blue um make it look more more Royal I would say and then r o big change there uh there's there's some history behind that uh this was a of course a bigger change um there hasn't technically been a mascot used there since the new school opened which correct me I'm wrong 2020 19 when I can't remember when the school open but either way um we're building um an whole new um mascot there and there was a lot of um um there was the process was a little bit longer with that one just because it was a whole new mascot um but shout out to Mrs craft the principal out at um ronoke for leading the way and and um helping with that process so we ended with the Bulldogs salamony uh there's been quite a few changes on this one too um there's a sounding board with the commit that was developed 25 plus people uh all had their their uh comments and ideas and I I'm pretty confident that we we left that meeting with um very sound um sound idea of what they wanted and we did our best to to put those together uh to provide preview of of a rebel so and then this is a preview uh um of the administrative Center that was just recently named last board meeting correct um so this will be a preview of what will be off of that building um just in the front kind of corner um so that's what you're you're seeing there it's a general preview of that and then the the black H here um the this is just an example of how you can use it uh in different color cases right so the bigger H is probably most common standing on white uh but in the event we have it on red apparel you would invert it if you have on dark apparel you could use the red so you're you're still using uh the the colors within the system uh but providing the best view uh to provide contrast so you can actually see it because it of course it wouldn't make sense to put a red h on a red shirt right um so it it provides the opportunity to actually see it so and then there's a word Mark just to preview it off there and again reiterating uh taking off the the corporation and focusing on the schools and this is your vertical preview and then word um and then the word marks extended horizontally uh when it makes sense to use those so I believe that's it so School Board what we're looking for this evening is uh our recommendations for your approval of this process and then if you approve uh Kenny we'll spend just a couple of minutes talking about what how what we do moving forward then okay so this is what motion to approve the corporation and school logos is presented thank you Matt is there a second second thank you Mrs Heim is there any questions or comments before we vote hearing none we will vote on the I just want to say thanks this really really really looks good I mean I know that it's been a scramble and it's been wild but this is really nice and I think I I think it doesn't take long to see the direction and the way you you're trying to push people to go so thank you so much for this I just want to say thank you too for the statesman's work that you tried to get everybody to agree on so uh that's probably the hardest task here so I thank you and and I can't be remiss without saying thank you for the rebel because we're happy that we're staying the rebel and we definitely like at least I personally like the look of this one much better so thank you for that hard work yep anybody else okay now we'll vote on the item Kenny I just want to say thank you um this has been a long road and at times a controversial Road um some people just did not see the need to do this whatsoever but as we are looking into the future and branding and moving forward and marketing our district um this is significant uh into that process and so I am just want to say thank you for all you've done with this thank you thanks and that motion passes 60 so Kenny what's next okay what do we do next we hit the ground running with the new website uh the website has been on kind of not necessarily but partially on hold um because we needed um branding to be finalized uh what you're not seeing in the back end of that is uh color codes and specific font uh format formats file formats all of that all that has to be compiled uh and then distributed to the the correct people to to get that rolling um that is priority number one uh to to start building out that website um with the new branding uh from there branding guides will be developed as well um in those guidelines um they've they've evolved over time but the intent is to um create create documents and um actual living content that people can use uh from that um and a lot of times it's a it starts with a do dos and don'ts um examples would be don't use the wrong colors you have to use these colors don't use your own mascot you use the school mascot um and it and it and it d in a little bit further is you know um what the primary color is and how how often do you use that uh when do you use supportive fonts all of that will be explained in those branding guides uh from the top down and there'll be a phase in and there'll be a phase in process with this so and we're I've said this before we're not we're not a Starbucks right uh we don't have um crazy absorbent amount of money that we can just have a a crew of a thousand people coming and change everything overnight um that's not that's not feasible um nor does it necessarily honor a lot of the work honestly that kids have done to to raise funds to get the cool stuff that they have now um so it it's a phase process we want to we want to respect both ends we want to move forward with the new branding but we also understand especially in my purview all the work that kids do to get those new uniforms all the work that they do to get their their their fancy stuff to promote the school the kids do the work so we want to honor that too um so there will be a grace period of sorts uh that will be laid out a little bit more in detail once we get all the parties involved in figure that out U but there is a grace period involved in that too so thank you yep thank you Kenny yeah thank you awesome have a good evening uh we'll move on to number seven new director position and job description I have the privilege and honor U to work with Meg Fen uh her skill and expertise um that she brings to the district is outstanding and tonight Meg I get to introduce you as the Director our new director of Behavioral Health and Wellness uh for hccsc uh Meg has just been recently is now a board certified psychiatric mental health nurse practice practitioner and so uh the skill and expertise that she brings uh is just amazing so we're not losing Meg we're just making a title shift here a a title change uh there'll be no new allocations or funds for this position but just changing her title because of the the certification that Meg has Meg will oversee the mental health and Behavioral Health and Wellness of the district and I I hope our community can see that we do value uh the mental health and wellness of our students and and this is has been a priority for our district and now we're in a position uh that we can move on that so Meg would You' like to to share a few words um it's great to have you here yes I would okay um so I just turned from returned from a field trip this evening um a teacher from the high school and I took a group of students to Fort Wayne um to see an art display that was put on by Mental Health America of Northeastern Indiana and these are just some of the small things that we can look forward to doing with our our students as we're celebrating mental health I want to start and Lead G groups of students in suicide prevention I want to work with students that are experiencing anxiety and depression and to help educate families on next steps and what they can do with Community Resources I want to help Educators understand how to work with students who are living with anxiety and depression or other neurodevelopmental disabilities like ADHD and autism and I want to create Staff Wellness opportun and a well culture that Educators within our district can can live within um and these are just my ideas but most importantly I want my job to be responsive to the community needs I want my boss to be the teachers and the staff of the school to tell me what teachers and staff need I want my boss to be the parents of our kids to tell me what parents need and I want the students of this school to tell me what students needs this is how I see my real job description unfolding in this district and I just want to take a moment and thank the administration Mr trout Mr Peters Mr brimberry and Mr mlin have really had the vision and the idea to make Wellness a priority in our district it's uh one thing to ask for your approval for this job description it's another thing to have mag freezen in it and leading it and running it and so Jay and I and Chuck and are enormously excited uh for this shift in responsibility uh for Mrs FZ um we've had a lot of parents come forward and say to us concerns about about these areas that Meg just talked about and so beginning tomorrow uh Meg is in this position where we do this uh where we try to coordinate all our services in The District in the district and Meg will be uh instrumental in making that happen to do that so Meg thank you um but we Jay and I proudly uh recommend uh this uh job description shift and responsibility for Mrs FZ so thank you would anybody like to make a motion on this agenda item I'd like to make a motion to approve Meg FZ as the Director of Behavioral and wellness and the job description as presented thank you Mr Allen and is there a second thank you Gary um I'll I'll ask my question first who is going to fill her current role we are in the process with that um Mrs FZ is going to be wearing two hats uh within this uh realm I'm just be right up front and tell you I thought that I had this uh taken care of for this evening and would have a name uh for you to fill that position I do not uh we are still um working through that process mag was gone last week and um I um uh thought that I had this done I'm going I'm going to circle back around to Meg this week and see what we can get done but in the intermediate time she'll be starting wearing two hats so I just want you to know that at this point okay is there any other questions hearing none we will vote on the item for for and the motion passes 60 thank you Mrs FZ thank [Applause] you and we will move on to item E1 and I believe Mr mclin is going to talk to us about adding jrc to the eth grade agenda thank you Mr jger uh just real briefly we had our our annual visit uh from the jotc Battalion command last year from Fort Knox um they did not bring any samples uh with them when they came but we did uh find out that we could add eighth grade jotc it was allowable under the jotc guidelines uh and we are asking permission to offer that as an elective to our eighth graders um we would like to bring those eighth graders to the high school at the end of the day along with our honors geometry students that come come from both uh middle schools and our uh students in agriculture classes in the eth grade as well I've talked to both middle school principls as well as um Mrs Fields in transportation and uh pending your approval uh all have agreed that that would work in their schedules for both transportation and scheduling of students for classes so uh seeking your permission to add jotc at the eighth grade as another option uh and elective for our eighth graders thank you and is there a motion for this agenda item I make a motion to approve the JROTC to eth grade students beginning in 2024 2025 school year thank you Tim and is there a second second thank you Ryan um I'm assuming that the teachers we have currently can handle the extra load yes so uh first of all clarification 2526 we're talking next school year um and we have two instructors currently and bringing them to the high school would allow us to if there's a large group from both uh middle schools to have an instructor uh for each set of uh Cadets that would be here uh would break it up into more uh PT physical training type of things on one day with one group and classroom with the other and then they would switch um and if we reach 150 students in the program combined uh jotc Army Cadet command would uh authorize a third instructor uh for our program okay we need to change that to 2025 2026 I did it too thanks I'll make the motion is there any other questions okay hearing none we will vote on this item and it says 2425 but it is 2526 e I you're guilty by association and with Matt's vote finally in that motion passes 6 Zer thank you so we will move on to item E2 thank you Mr mlin uh the 2425 orientation and Mobility service contract tonight I'm asking or requesting approval for an orientation and Mobility certified specialist from the league for the blind to complete an evaluation for one of our students that's visually impaired uh the evaluation will provide our school staff with recommendations to help the students safely and confidently navigate the school environment and if needed uh The Specialist would be there to provide individual Services if needed for that student so just asking for your approval um for this request thank you Mr Peters would anybody like to make a motion on this agenda item motion to approve the 2425 orientation and Mobility service contract as presented thank you Matt is there a second second thank you Mrs Heim is there any questions or comments before we vote hearing none we will vote on the item and that motion passes 60 we thank Mr melter for voting quickly that time wow we'll move on to item F the consent agenda um I appreciate your patience this evening as we've been going through a lot here uh with one board meeting in December we've had a lot of agenda items to get through so I'll be brief here um just highlight a couple F6 we have a new independent contract agreement for fire and rescue classroom instructor okay so we're requesting that um we have the administrative sign uh for the administrative Center uh quote in there just FYI we took multiple quotes for that this was the lowest of that we've also Kenny shared with you the uh what that sign would look like and I put a copy of that in there for you um am I going too fast Cindy here am I good okay so um with that sign right there is what that sign right along 24 will look like we are working with the city to make sure we're following all the codes and guidelines uh from that piece and so that will be uh forthcoming um with the work that's going to be done there um just FYI again uh we are on uh track to be have that office done uh end of January with a potential move in February at this point so I want like make you aware of that tonight we accept $ 44,8 2929 as uh donations I continue board meeting after board meeting to be um amazed at the support that our community still and continues to provide for us at various schools for various reasons so thank you for that and then also um seeking your approval for the accounts payable and payable voucher registers thank you Mr trout would anybody like to make a motion on the consent agenda make a motion that we approve the consent agenda as presented thank you Ryan and is there a second second thank you Matt would anybody like to pull an item and vote on it separately tonight okay and is there any questions or comments before we vote hearing none we will vote on the consent agenda and the consent agenda passes 60 and we'll move on to item G1 a request to pay 2024 yearend bills thank you Mrs Smith for waiting patiently thank you board superintendent triout I bring to you this evening um a customary request and this is at year end every year end um we have this board meeting and then our next board meeting isn't until January 13th so of course as you know um private and professional lives uh bills go on and bills need to be paid so we are asking the board's approval to be able to pay those bills that are due before the next board meeting and um also at the board next board meeting would be the full listing of those bills that um were sent out and that were due and paid before uh the next board meeting so we ask for your approval um as presented this evening thank you Mrs Smith would anybody like to make a motion on item G1 I'll make a motion to approve the uh recommend the approval of the 2024 year end bills as presented thank you Ryan and is there a second second thank you is there any questions or comments before we vote I think you said this but you're gonna have a list of all those correct excuse me you'll have a list of what that is as part of our pack yeah okay that's what I anybody else we will vote on the item she has the most efficient board agenda items motion passes 60 so we will move to item two a request to make 2024 year end uh transfer great thank you very much um during the budget order process um when budget preparation process the board approves uh the budgets that go to the Department of local government Finance those budgets um are mainly categorized by the main program number during the year of course uh budgets uh are fulfilled and then at the end of the year there may be uh changes needed for instance if if I had $10,000 budgeted under one program number and I end up needing um 10,000 in another one and only 5,000 in that those type of transfers are required by Indiana code to go through uh the board again it does not um change what the bottom line that you originally approved during the budget process and the finalization of the budget order however it does move appropriation between major funds in the same fund for instance uh education fund you might need $10,000 more in the elementary line item compared to the high school line item but it always Nets zero according to Indiana code so we're asking for approval as we're doing the year- end process to be able to make those uh program adjustments in the financial system as part of our yearend process thank you would anybody like to make a motion on this agenda item I'll make a motion to approve the 2024 year in transfers as presented thank you Ryan and is there a second second thank you Tim is there any questions so you so eloquently put it in my layman's terms you're making sure that we don't have any negative balances at the end of the year absolutely thank you anybody else hearing none we will vote on this item for and item G2 passes 60 so we'll move to item three teacher appreciation grants yes each year at this time uh we're seeking your approval just to update our Schoolboard policy but also to inform you of the teacher appreciation Grant that's distributed by the state of Indiana each year at this point in time uh just a couple highlights for you within this the additional pay was done on 1213 it's based off of last evaluation uh effective rating uh would be $425 per teacher highly effective rating has to be uh 1.25% more which is 5313 um and so what we're just doing this evening is letting you know that but seeking your approval because I attached it there the latest teacher appreciation Grant and by required by law you have to review that and this you're just seeking your approval of that this evening okay would anybody like to make a motion on the teacher appreciation Grant distribution I'll make a motion to approve the teacher appreciation grants thank you Tim and is there a second thank you Gary is there any questions hearing none we will vote on that item for okay that motion passes 60 we'll move on to a Consulting agreement between hccsc and Rebecca Smith for January through June of next year okay um four and five go together together here hand in hand okay and so um I want to explain this to you uh so you clearly um understand uh some shifts we're making going into the 25 calendar year okay as you know um we are forever Greatful for Mrs Smith uh she has been an incredible support uh for us as a district but we are going to begin the shift uh with her support in this District as you know Mr McGloin will be on as as a COO uh starting uh January 1st uh we have also uh with reorg reorganizing the business department now have a uh Director of Finance so Mrs Smith's primary role is going to be in supports of those two gentlemen okay uh day in and day out uh eventually uh Mr McGloin will be making your um monthly uh reports to the board Bo with the coaching of Mrs Smith and so that will be one of his responsibilities uh that he will have moving forward now we won't make him do the first meeting in January Pat you won't have to do January at all so just okay yeah but uh know that um she is going to begin focusing on the leadership of um those two gentlemen uh Becky I want to say to you sincerely thank you um you you have she's literally been supporting me um the entire business team and it's been I will just be the first to tell you she's working Way Beyond the hours that she has contracted with us and um in discussing that with her her support continued support is going to be essential um but I am concerned um about the amount of hours this young lady works every week and to narrow her focus in on the leadership of the business department will help immensely and so um I'm just requesting your approval of this uh contract for six months with Mrs Smith at six months we're going to re-evaluate well we'll re-evaluate in month four or five quite frankly just to see how this is working um and then we'll go from there but Becky I mean this thank you you uh your support's invaluable to me personally and I am so incredibly grateful for you so thank you would anybody like to make a motion on the contract with Rebecca Smith motion to accept the Consulting agreement between hccs and Rebecca Smith January 3 June 2025 thank you Matt and is there a second second thank you Ryan does anybody have any questions or comments before we vote so um our goal is to make Pat as good as uh Mrs Smith is and so uh that's high uh high pressure but I believe Pat will eventually get there so we're we're hoping for so we get to have fun with Pat because if we don't renew it he gets to do the budget next year uh well yes you jumped ahead too far uh oh I was know I looked at that end date looking at it just keeping an eye well the reason the end date let's just talk about that the reason the end date is where is at is that we're going to evaluate come May June how's this going uh and then we're going to come back to you in July because um Becky will be essential in helping me and Pat put together the 26 budget but also a little hidden secret to the community um Becky has established such a great working relationship with her Teachers Association that she's agreed to help um me through that process there's a great level of trust um with Becky um she and one of our teachers was instrumental in completely revamping um our teacher comp model and so the teachers have asked me now Mrs Smith's going to be part of that of that process again right and I said yes that's the intention and so um you know we we've already started working on some of that I'm matter of fact I'm having a meeting tomorrow after end of school with the Union leadership and I know we're going to start thinking about some of that moving forward but the reason it's stopping at the the six-month Mark is that's a let's re-evaluate how it's working with those two leadership positions but B then it will allow me to reset one for the second part of the year so thank you yep are there any other questions hearing none we will vote on that item Des no she Tes it'll work just tell just stay there Cindy she touches it work yeah sure go Cy do you just want to do a roll call vote okay and that passes 60 so we'll move to item five the agreement with Dr Denise Seager okay um Dr Seager um has been working over the last several months with our HR department um little known uh uh tidbit here is Becky Smith's Mentor is Dr Sager and so at our my previous stop I had I mean seriously I had the luxury of working closely day-to-day with both uh Denise and Becky and so um as you know we have a fairly young um business team uh my most senior members just coming up on a year uh with us and so this the Contin continued supports that we receive from Denise and Becky will be important um while Becky's working with the leadership Denise will be working dayto day with the remainder of the team um helping them with the operations of those pieces so the coordination with Pat coming on a COO with me still working into the spring uh pretty significantly with the business team uh my ultimate goal is around spring break that Mrs Gray and I will be able to greatly reduce the amount of time that we are spending with the day-to-day operations of the business team at that point and I and I really feel like the combination of of Denise and Becky would help us with that they've both been working with our team it's just a little reorganization of how we're doing things so I'm just seeking your approval of the agreement with Dr s would anybody like to make a motion on item five I'll make a motion we approve the Consulting agreement between AGC CSC and Dr Denise Seager from January through June of 2025 thank you Tim and is there a second second thank you Matt was there any questions or comments on this agenda item hearing none we will try to vote on this item motion passes 60 we have one more contract between hccsc and tmws valuation Services okay with the State Board of accounts um we are required uh to continue to to do a basically a bottom line a continual update on all our Capital assets um uh TM Wells um has been part of several districts in Northern Indiana this is the Third District where we have used their services quite frankly there are not many uh out there that do this piece but as required by the State Board of accounts this is an essential part of what we're doing and so I'm asking for your agreement um with uh TM Wells thank you Mr trout would anybody like to make a motion on item number six I'll make a motion uh that we approve the counseling contract between hccs and TM Wells valuation services for 2024 as presented thank you Matt is there a second thank you Gary is there any questions or comments before we vote hearing none we will vote on item six that motion passes 60 and we will move to item G7 re resolution to transfer funds into the insurance trust fund y you're ready go ahead Becky and I'll fill in then okay great uh we just wanted to kind of um give a recap and what I did for the board you'll see a board um memo explaining how our insurance trust works here at Huntington uh if anyone's used to any kind of insurance trust and another way that I it's kind of resembles um a self- Insurance Fund so what we do um we uh develop rates for the employees and the board's portion so you have the employ employees deduction and the board's Fringe benefit that they offer for um health insurance those are deducted each pay period and then once a month that money that was pulled from the employees and the district goes to this insurance trust which then creates a bank account so to speak every week then the claims the actual claims that come through get paid from that balance from the insurance trust so they do the administration of all of those claim payments and um so from that uh the the recent status just to give you an idea um of course our claims have um been higher this year and that happens uh you can ask anyone around the state uh with prices and uh districtwide we are liable for those insurance claims so this what we're asking for this evening is um one just a c uh regular customary thing that um districts have to do because the liability of having to pay those Insurance claim and number two to be transparent with our public of how that process goes when those claims um end up being more than what our account balance has at the time so um recently Mr trout was uh notified that we had over in one week's time we had over $200,000 in claims which from that it left us with um a little bit under a $100,000 balance so in preparation of that uh which the board uh hasn't had to do uh in the recent years is uh resolution that we have on the agenda and that would be to um formalize the process of when the account balance gets too low and then we have claims that week that we're legally um liable to pay that we're able to make a temporary payment on that so what that means is okay say we got to hold um the Trust Company got a hold of us this week our account balance last week was just under $1,000 in case we got a um another $200,000 claims we didn't have enough in our balance to pay those claims we're liable to pay those claims so the insurance company um trust would get a hold of the district um provide a listing of those look at the balance and then we would make a one-time payment to be able to pay those bills um in the meantime if you recall I said earlier that we make those payments once a month in this interim we would um change to making those every single payroll so there was money um in there hopefully to last until the next pay period but um in this case with the uh account balance being so low that is why we're asking um the board and to um publicly uh explain how this process goes now Mr trout has um worked diligently over this last several months um for open enrollment to do um different plan design changes that will help in 2025 and also of course rate increases that would come with all that um from The increased claims so he has worked uh with the trust their board and uh have establish those new rates in process for 2025 so we see this um hopefully as a temporary fix for right now but just wanted to kind of explain that that um this could go off and on throughout 25 we don't know it all depends uh that's why we have insurance as individuals is to help cover Us in in those needs so uh for instance my other District we are self-insured so it's it's similar to the insurance trust and um we go up and down with our insurance balance all the time um I control uh all of those balances and communicate that with with the insurance company with those claims similar to to how we do here with the trust and I I'll admit sometimes we have upwards of a million dollar balance and we have 1,800 uh employees but then we've also been down to $200,000 balance so we have seen that over um the last couple years since covid where all the increase uh has risen from all the the claims and medical bills that have been going through so if there's anything else you would like to add Mr trout we would ask for the board's approval of this resolution um for the board to uh confirm or solidify this process for Huntington moving forward with the insurance trust right starting in uh late summer we were anticipating this um we have made significant changes to the to the plans um some of which quite frankly have not been real popular um with local um some of the local establishments that we have in our in our community um I have met with th with those uh providers um those have been difficult conversations to say the least however um we have made some significant plan adjustments um we could where my plan is right now at the February work session is to bring the president of the insurance trust here is to give you an update on where we're at um but just to give you an example um park viw has been moved move to tier two instead of tier one um there is an 11 and a half% rate increase starting in uh January 1 plus I won't get into all the details but a variety of other details um what's happened is that um we've had some extremely unfortunate uh situations with a few of our staff members um my heart breaks quite frankly of what a few of them are facing and so um Bey and I at a previous District uh this was common practice for us um but um uh the the insurance trust president knows that we are planning to come to the February work session uh giving you the details of where we're at um all the analytics we've been doing on this have Beed out that um we're looking for a significant shift uh in our balance uh getting into next year but right now we're facing some unique challenges along the way way I will say to you the adjustments that we are making um I am staying in touch with the treasur on a week on a daily basis right now and that's already made some significant gains and those were all of Mrs Smith's suggestions so thank you Becky you were spoton with those and so instead of the monthly draws it's been done weekly and so that's not any increase in money it's just how we're delivering it has been real helpful so we're recommending your approval of this resolution as presented thank you Mrs Smith and Mr trout would anybody like to make a motion on the resolution to transfer funds into the insurance trust I'll make a motion to approve the resolution to transfer into Insurance trust fund for the 2024 and 2025 calendar Years thank you Tim and is there a second second thank you Matt is there any other questions or comments before we vote so these extra funds that we would transfer into that would that be over and above what we be obligated to do and how would those funds be then returned to us would they be reduction in funds later how is that going to work good questions so we will do what um what we call is a Shore up at the end of the school year to see if that's warranted or not if a Shore up is warranted then it would be credited to the next bill um if it's not then we would be um liable for for that difference and that's what those transfers are we have have um looked at the calculation of what that would be moving forward for some reason if all those come in higher than what we have collected from employees and the district and say I'm just throwing out a number say the net was $100,000 difference that we still were liable for and the the um contributions did not cover that then we have um we looked back through the calculations of how that's divided by fund for instance if we end up June 30th and we have 100,000 difference to the the bad instead of the good then we had a certain percentage that was education fund a certain percentage that was operations fund a certain percentage that was Food Service fund those type of things we looked at the trends to establish what that would be of um that utilization of those now if it's the other way around to the good where we had a $100,000 um Surplus then that's where it would be credited to the next to the next bill at that time of shore up thank you good question I appreciate the the review of this and realizing if we just pay them more often it will help them through so I appreciate that it will are there any other questions before we vote hearing none we will vote on this agenda item thank you Becky I uh deeply appreciate you your continued support you've been incredible and so look forward to working with you into the next year so thank you thank you you're never over that motion passes 60 so we will move on to our last voting item for tonight items H policies uh number one volume 34 number one policy and administrative guidelines update okay uh this is the second reading we're seeking your approval of all of the all of the policies listed here and also the administrative guidelines I will tell you that Mrs Gray and I will have uh several more of these uh to present to you in a very near future we're working pretty feverishly to get caught up here and so I I want to thank Cindy for all her support she I couldn't do these volumes without her she's been incredible um through this and so Cindy thank you for your help but we're just looking for your approval of the volume 34 number one policy administrative guidelines as presented thank you would anybody like to make a motion on the item make a motion that we approve volume 34 number one policies minist of guideline updates as presented thank you Ryan and is there a second second thank you Matt are there any questions or comments before we vote hearing none we will vote on this item for if she looks at it don't work just tell you walk over there for and that item also passes 60 so we will move to item i1 items of discussion by board members does anybody have anything they would like to say thank you Gary amen yeah I was gonna say something similar to that so not the old part I was gonna leave that for Gary but uh it's been a pleasure working with you thank you no but you make me the youngest now um if there's anything else we will move to item J1 adjournment anybody like to make a motion for adjournments so moved and is there a second sure all those in favor say I I

to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all um I'm just going to take just a a moment of privilege here and ask that we all remember today those that lost their lives in Madison Wisconsin and um violence that happened today and near IPS um and as we sit in Our Moment of Silence I would ask that we remember that violence that happens against any children anywhere is violence that affects everyone everywhere and that we hold space for our children um our teachers our Educators we love our children we review our Educators and we hold space for them and their families um so we can just take a moment thank you Johnson good evening Madam president Dr Smith and board members this evening we are honoring our workplace special list with the above and beyond we would like Mary Easley and Shannon Smith to come forward and their principal to the to the Mrs Mary Easley and Miss Shannon Smith have been the pioneers of building the early childhood education pathway for msdlt under their leadership the pathway has grown over the past 3 years we now have 25 students that are on track to graduate with their CDA Child Development Associate a credential and value we are honored to present Miss Mary Easley and Miss Shannon Smith with the above and beyond award congratulations and thank you [Applause] your your leaders please stand next to them okay and the board will come around you come on down come around I can't see you looking right had on the record that these ladies have the largest number of students in the state of [Music] Indiana to the record blanking chip the largest number we know that because you guys went to the state house we were number one weren we we like that we like that okay okay all right here please one two three two three congratulations congratulations thank you ladies teachers this evening we are proud to present the superintendence award to Miss Wendy must one of the highest honors is to serve on the local school board 12 years ago you made that commitment to our community as an elected School Board member you have overseen student growth financial stability renovation of numerous school projects and most recently the winning of our first school referendum you have been a passionate advocate for music education and you have left a legacy you you have worked on behalf of our district building strong relationships with our locally elected officials you are a big supporter of our Educators all of your own children have been educated in our schools you have been a champion of excel Excellence for all students tonight we honor Miss Wendy muston for her service to our school corporation and as a member of the Mt Lawrence Township Board of Education Dr Smith and the members of the Board of Education will present Miss muston with a special recognition for her service as the board member and president of the board of education but first we have a very special video [Music] presentation hello Wendy mus atin is your favorite superintendent it has been an 11 year of your 12year journey working for you and it has been my privilege ma'am yes I want the entire world to know that this lady knows how to get me by phone at 7:30 in the morning no matter what day she has done this probably every year every month every week that she's been on the board of education you're always going to be one of my favorite you asked challenging questions and you've had a thirst for making this District the very best the students in this District truly have benefited from Miss Wendy must she has asked questions she has brought Innovation but most importantly ladies and gentlemen she loves this community so it has been an honor to work for you ma'am thank you and I wish you well in your retirement and I know you won't go too far Wendy I have so much to say to you and I just can't cover it enough in 30 seconds so I'll follow the lead of our building principles and speak to it in three points tonight number one thank you for Faithfully serving our Township and kids even years past your daughter's graduation you still are a fierce Ally for our Township our staff and our students and I greatly appreciate you for that second your attributes your experience on the board has been so valuable you understand more than most people how music helps tickle the parts of the brain in students to enhance learning not only that but you've been a great colleague a mentor but most importantly I consider you a friend and then finally best wishes and good luck on your next Endeavors don't be in a hurry to fill up all those empty Monday nights we got you we will carry the torch from here and I love you I appreciate you and good luck Wendy it has been an absolute Joy leading along side of you creatives have the ability to speak to your soul in a way that that words can't always express you have bridged the ability to do that that your words um they're beautifully laid to where you're able to speak to anybody to any group in a way that's masterful so that is something that I will carry with me that I have gleaned from you and I also I love your vast knowledge of history history is important because it lets you know where you have been and it helps to guide you and where you are going and so your ability to know hey we have come from here and this is where we are going is something that I also have been honored to be able to hear to learn and I'm hopeful that I will carry that forward I absolutely adore and love you it has been an honor I respect your leadership and I will carry it with me from this day forward thank you congratulations Madam president thank you for your outstanding support of Lawrence Township Schools over so many years I still remember when I was a young principal at Craig m Middle School the tremendous support that you gave me and I really really appreciated that as board president and as a board member your passion your advocacy your commitment to our students becoming well-rounded particularly in the area of the Arts and dual language is simply unmatched and has made me a better educator for that I thank you Miss muston first and foremost on behalf of Lawrence North High School thank you thank you for what you've done for all of us when I say all I mean the students the staff the administrative team the community I need to also thank you personally you were always there for me you always asked you always checked in on me you always knew what to say at the right time so I thank you for that and thank you for trusting me with your daughters thank you for allowing me to meet chip I know you're still going to be around so this isn't a goodbye this is just we're going to see you later we trust you we respect you we love you thank you Miss musim for all you've done for Lawrence Township Schools uh Wendy uh I got to tell you I'm kind of sad today because you're leaving the Lawrence Township Schools although both of us know you will not be leaving us for good uh but I'm going to miss uh seeing you around it's been a pleasure to work with someone of your leadership uh your leadership style your Progressive leadership uh everything that you'd want in a school board member you've been uh you're leader ERS ship has been something that has been certainly treasured by me and it's been a certainly an honor and a privilege for me to have a chance to work with you over these year so have a great time uh I know you're not really retiring uh but have your great time away from the schools but uh know that I'm sure that myself and probably others I'll be checking up with you every now and then so you take care Wendy a former colleague a neighbor most of all a friend thank you for your TW 12 years of elected service to our school district and our community thank you for your leadership during the pandemic during the referendum during the expansion overall just thank you for your leadership making sure that our district is one of destination your legacy has been established as one who leads with their heart a mindset focus on our students and one who continues to express the importance of students learning through the Arts thank you for all the you've done for us personally thank you for being a close friend and a confidant may you enjoy the rest of these days to come as this chapter come to a close and I am assure that your best days are yet to come thank you so much for your service Wy [Applause] thank you so much it has been the honor of my lifetime to serve this district and our children and I will miss you a lot and I may say more later okay thank you meeting start let's go y got that one might be a little hard to that's right thank you all so much that might have been a little bit sneaky fantastic I forgot to give that you and and now I'll have time to attend yes you did yeah that's music events too all music events to that's I'm in I'm in well Mr Smith shall we move on to the Blue Ribbon update Madame President Dr Smith members of the board uh we continue at the serving lines we're opening to open these two up uh the first of the year and the orch room again putting the finishing touches on this room again turning that over to uh the building the first of the year we continue on in for Paul Creek Valley with a lot of hallways and wall covering going on uh the auditorium the seating is in so they'll be installing the seating and putting the finishing touches on the auditorium uh the front entrance uh We've cleared some trees out of the way that that'll be completely excavated in a new front uh entryway uh going in early next spring F or the baseball tennis and softball field fencing continues on as weather permits the new LCC walls uh interior and the mechanical electrical and plumbing uh is going well on the first floor we finally got a staircase in so they're moving to the second floor again more walls and MEP going in site work we uh exciting we got some asphalt down on Saturday and had to stop due to weather and we'll continue on as the weather permits uh the exterior wall studying is almost finished and the green board will be going on to uh secure the uh enclosure of the building where you have questions for Mr Smith about there no questions we will move on um to the request to transfer funds Mr thank you madam president uh at this time uh before you have an information item and later this evening uh as a action item is our resolution that we do twice a year standard process and practice for us here at the district to transfer funds between our education and operations funds this just allows us to have the revenue and the expenses in the same area um at the end of the year and also bring those balances back into uh into order where they should be um again this is just information now uh I will ask later the evening for uh the approval any questions about the transfer funds I just had one it'll the amount will be known on December 31st so will that amount then be posted at our public meeting in January yeah the it will be posted at the second uh the full board meeting in January so yes okay thank you you're welcome I clarify question Mr miles could you for members of the public explain the difference between the two funds and why we have to um we have to go through this process be happy to so we Now operate under two funds from the the state legislature which is our education fund and our operations funds uh throughout the operations fund um includes our bus replacement fund transportation and cpf um basically education fund picks up everything else and so as we go throughout the year certain expenses may be tracked in One Fund or the other this allows us to to True those up and um get them back to to where they match and meet State Statute okay thank you very much and again Mr miles if you could give us the financial update thank you thank you madam president in front of you you have our November uh end of the month financials for both the general fund and for transportation happy to report that both funds uh are in a good position from a balance of ending month balance standpoint as well as uh total revenues for the month and total expenditures for the month the general fund currently stands at uh a little over $19 million and the transportation fund um this time time of the year we're waiting on our December um uh state tuition or excuse me state tax deposit so it does dip uh later in the year so that's normal not out of uh expectation at all uh once we get that we'll be be back in the in the black there so um all funds are as expected thank you questions about the our funds thank you uh Mr miles for making our jobs a lot easier thank you appreciate you all okay um we will move on to the board committee chair reports now um Miss done policy do you want me to move yeah that would be fine uh Miss Norman Foundation yes uh thank you Madame President the um a lot of good things happening in the foundation this month right now the Excellence design challenge is open for applications for all non-administrative staff members they are due by Friday January 3rd any questions and correct me if I'm wrong can be directed to MLA plant is that correct okay and then secondly the applications for the ltsf scholarships are um on online now for seniors last year ltsf awarded 33 student or 33 Awards totaling over $70,000 the January is uh or the deadline is January 27th thank you great um Miss Pucket Parks and Recreation yes the Winter Market is still up and going and it is held uh on selected Thursdays at the community center um and it's going on from now until January 5th um for more dates you can visit uh City cityof lawrence.org for the dates secondly we are still able to enjoy the ice skating with friends and family over in Civic Plaza for Winterfest um it runs through January 5th um Saturdays and Sundays from 2 to 7 and last we have um our golden hour game days at Community Center join us for a variety of cards and board games and more that's on Thursdays from 11: to noon days Miss pcket could you remind us where the Winter Market is held that is in Civic Plaza I apologize no problem thank you very much oh hold on Winter Market is Community Center apologies sorry thank you got those mixed up and I think if I saw correctly on the they might be postponing a few because yeah want to check I did see that there was someing issues the community center so public what she said thank you because there's I was just the reason why I've been so impressed by all the different events they've been having especially at that location back to old lawence and I believe we can go to the City of Lawrence website and find parks and recreations there or the city of okay um so thank you oh thank you Dr harburger as always for the updates um the committee I Dr harburger is kneed deep in the editing process for revision packet volume 37 number one in total there are 13 policies needing revision two of which are new policies specific to the appropriate use of AI which I know we are all excited to see um the first reading is tentatively planned for the January 27th uh board meeting with a second reading taking place and February 10th so we will continue to work hard into the new year to get those ready thank you Dr harburger well I'm really disappointed Miss dun because um I just purchased new reading glasses and I'm not going to get a chance so you can always send them your way if you like I'm a little I I'll read them I'll go to the website I'll read them all all of them okay um uh we will then move on to our action items um the approval uh of the request to transfer funds Mr thank you madam president Dr Smith members of the board at this time uh I ask that the board approve the resolution to approve the transfer funds as proposed so moved second are there any more questions board if there are no more questions all in favor I I opposed we have transferred our funds thank you and now we move to um what is generally our consent agenda Madame President I move that we tree action items 4.2 through sorry 4.7 as consent agenda second is that your second that's your second Sor second I'm sign and I apologize I would like to request that we um hold out 4.3 the approval of the Personnel reports okay um so move uh oh I move that we hold out 4.3 uh action item approval of personnel reports Madam president is there a second um properly moved and seconded um all in favor of um removing the approval of personnel reports from our consent agenda I I and I believe our our consent agenda was we had a motion in a second so all in favor of treating those other items as a consent agenda I I all right and then if there will be a motion to approve the consent agenda Madame President I move approval of the consent agenda holding out 4.3 action item second all those in favor I I I um we have we we will approve our Personnel reports separately because we would like to recognize Miss Johnson we would like to recognize someone this evening yes we would like to announce make some special announcements at the time this for now Yad mam president Dr Smith and members of the board this evening the school board of Lawrence Township will be presented with the Personnel report in which we are honoring Roger Smith our chief of operations who is forly retiring he will be with us through July 1st 2025 that's when his retirement will be effective Dr nesbet will replace the career educator and current chief of operations Mr Roger Smith Mr Smith has dedicated 42 years to public education 16 in Lawrence Township and has been a steady force in the completion of the Blue Ribbon facilities plan over the course of the past decade he will be missed as a member of the district's executive leadership team and we wish him all the best in his retirement Dr nesit has served as the Director of operations since 2015 prior to that time he was athletic director and assistant athletic director at Lawrence North High School he taught social studies at Greenfield Central High School also serving as the head wrestling coach superintendent Dr Sean Smith sharers at Dr Smith Dr nesbet has learned a great deal over the course of the past decade while training under Mr Roger Smith his broad range of experiences and alongside his commitment to the students and staff of Lawrence Township will facilitate a seamless transition into this new room [Music] Dr npet having served for 25 years in Lawrence Township we consider he considers his place his home and he's excited for the opportunity to continue to serve in this new capacity and he extends a heartfelt gratitude and thanks to Dr Smith for his service and mentorship and Roger for leading him these past 10 years and he just trting in his abilities and his commitment to the students and staff and the families we serve [Applause] we'll be celebrating the retirement a little later congratulations thank you so much it's a joy to work with you both and I do believe uh I did this a little out of order so now it's or do we want to pass you can't shake hands yet please do we have a motion to pass 4.3 the Personnel report so second properly moved in second and all in favor I I there come on down all right all right thank you board and I would also be remiss if I did not mention that within the approval of the field trips is a special National Vex robotics Extravaganza in Council Bluffs Iowa my hometown so I might just have to take a little trip home and cheer for our kids there all right um it is time now for um our boards Miss son just happy holidays everyone enjo just um happy retirement again to miss must and Mr Smith in the future um thank you guys again I don't consider this goodbye just see you later and have a good holiday your holiday thank you thank you everyone um you all know that you mean the worlds to me and uh you mean the world to me because we're we've all worked together so closely to make this District a place where our children and our families Thrive um we have the best teachers we have the best Administration we have the best families and you know I think the board members we have the best board so thank you so much um and honestly I had to make one good decision in the whole time I was here and I made that decision almost exactly 12 years ago when we hired Dr Smith along with Carol helmus Jeff mcken Matt Brown and Kathy veryy so um you you make one really good decision the rest of the decisions are pretty easy so thank you Dr Smith we we will meet again um um in January on January 13th for our board reorganization and a work session very quickly uh Madam president we're going to have a party for you on Wednesday so be here Wednesday at 4:30 as we'll have a reception for Madam president so from 4:30 to 5:30 so we've got some folks that want to show up and say goodbye to you uh Dr altm we usually don't ask you to go to the podium but we got a big award and I just like for you to put it on the public record The People's Choice Award would you share that on the record for the Board of Education and the Dr nesb I'd like for you to recognize the LC girls in just a second right good evening Madame President Dr Smith members of the board two weeks ago a large contingent of MSD of Lawrence Township staff teachers administrators board members we went downtown as we were invited to the best things in's Community Choice Awards as finalists in multiple categories they we swept the best public schools with the three finalist positions those finalists were the MSD of Lawrence Township overall so all 21 of our schools Forest Glenn Elementary and also Mary Castle Elementary really Forest spended Mary Castle still won because by it was not even close the MSD of laen Township was uh voted by popular vote best public schools in Indianapolis for [Applause] 2024 you might see banners out in front of all of our best public schools additionally we brought home Awards in two other categories by popular vote Forest Glenn uh was the winner of 2024 best preschool and they were also the winner of best learning and tutoring centers so their families really appreciate the support that we provide and the education that we provide to their students so now for 2025 we're going to hold on to that title [Applause] yeah just an update on our girls basketball port at Lawrence Central uh Saturday night they won their second consecutive Maran County Title second school history last year the first year they won it if you haven't been keeping track they're 12-0 this year 58-9 of the last three seasons so they are rolling and looking to repeat the state champions their toughest game in the county Tournament of note was a one-point win over Lawrence North which was also their closest game in last year's state tournament Series so we had two more meetings between the two regular season here in January and then presumably in the sectional so uh buckle up for that but right now we're going to celebrate County Champions uh back toback for Lauren Central girls [Music] [Applause] basketball I I would just like to note that um I was serving on the board at the beginning of their season so when they go to state I'm just love to go back anything else that's all pres do we have a motion to Merry Christmas to everybody happy holidays do we have a motion to adjourn so moved second second we adjourned so much Ro

okay that was the last thing um the the last visit everything was fine and they understand they have to review every year something like that so okay all right um so k a question for Raj um that come the menure handling is that are they going to compos it on site or they going to dispose it off on site according to our conversation it'll be on site on okay all right thank you thank you Jay so I I just have a a question so given I know it wasn't a major issue with animals before and they decreased the flock size and it looked like there might have been some bullying some maybe health related issues which probably not present anymore but given the proximity to the wetlands and and some you know we've been uh trying to work through this for a while um in granting a variance is it possible to Grant it with some sort of um stipulation or even outside of the V variance itself where we got permission from the owners just to go in and do like a check um occasionally or you know more more than the annual inspection is that something that's done is that even feasible does it even make any sense um I'm just you know I can answer that we we definitely have the authority right if we have any concerns right if with the health of the birds or or even even with the maintenance of the coupe we we can do that you know so u i mean if you if you want us to keep keep an eye on this we we can certainly do that you know should that should not be a problem um I I would just throw it out to the rest of the board and see what you folks think about that um you because it sounds like they have everything that they need right now you know unlike the food inspection where we schedule twice a year or something normally and then whenever that complaint happens but on the inspection of uh animal Sheltering do they do it regularly or they do only when there's a complaint comes in Mr n there is a requirement of one one inspection a year you know from the state you know so okay um I mean besides asland right we we submit all our reports to the state of the inspections for with with our uh you know animal permits okay so yes at least one inspection a year you know right if we do more of them keeping it are we isolating these people or we there a reason for us to add more to them that's just just the concerns with with the health of the chickens right like I mean when when we went this time uh though the the smaller chickens have grown up you know like in a month you know they they are bigger now but there's still some feather loss you know that they had right again if the board wants it's not you know but like for us to check just want just to make sure you know given what we have seen and it's approximately I guess 6 months we have been working on this property you know sure as long as this situation you know as long as they're not overburdened by extra visits there is a purpose for us to make sure that it's a healthy community of birds there so that's fine with me thank you so what would it look like um you know instead of the the ual inspection that maybe somebody goes out there just you know one time in six months from now or something like that yeah because I agree too I I wouldn't want to overburden anybody either and I wouldn't want to treat anybody any differently than anybody else right um but you know I'm still um kind of new to the you know I have a chicken coou we have you know fortunately had not had any problems but um I know that some people can have issues with them any thoughts on that I I totally agree with you because basically we need to make sure that you have a healthy population of the birds there and then they're being taken care of well that's all yeah I second that I I you know I think it's worth checking in on the um the the well-being of the animals but also given the location of the or the the close proximity of the wetlands and the the decision by the owners to compost the the uh the manure um I think it's it's probably in this particular case warrants you know a semiannual um inspection if only on just those two issues I there' be any other issues that that's my opinion okay Barbara do you have anything to add um no I just agree with um what you guys are are talking about like you know more frequent checks like you know twice a year not just annually just in case you know just making sure like we say the the health of the birds and just making sure that the amount is they have is still enough for the space they have right Raj I have one more question do we know whether we have have any other Chicken cops in the similar situation here with close to the wetlands are there any ex Mr we we are dealing with another one right so uh this is on West Union you know this is the first one that we're giving a way over to is it for within the 100 foot bu zone or whatever that yes I mean is I guess we might have another few vares you know but I'm not sure I'm sorry you know we check that and get back to you no I I don't need this but I just wanted to make sure that whatever we are imposing here similar rules may have to be applied for others to make sure but in this in this case there is a prior history of how the birds have been present it's more with the health of the birds right that's far we are concerned you know yeah in the short short run I think there shouldn't be an issue for that yes so it sounds to me like what we're saying is maybe you know we Grant the variance and within 6 months um we go out and just do one more inspection but that doesn't necessarily mean it's going to continue like that into perpetuity when reup the variance uh the the permit next year you know it would be the same as everybody else does that sound about right that's fine that sounds good that sounds good to me also okay so so uh Mariana can I explain to you what what we just went through so that you're clear yes go ahead okay so what we're talking about is granting the variance with an annual with the a typical annual inspection would be of course once a year um Animal Control will come out and inspect be because of some of the issues that they've had on that property which were not huge but there are some uh for this first year we'd like to inspect twice we'd like to go out within six months and do one inspection and then do the one-year inspection um and I'm sure things will be fine but just I think that will make everybody feel better is that okay and at the same time sorry did I'm sorry I just to be clear we did the yearly inspection through the state um the one we were there last week so we would need one more not two more we just did the inspection okay so so it would just be one in six months from now and then um yes okay and then and then if if the your inspection reveals that you need more then that'll be added on based on what the condition are correct yeah okay okay I'm I'm good with giving the waivers so do we need to explore explicitly State the waiver or we can just say that the waor from 100 foot is enough I think that it would be you'd be granting let me just if you can elaborate on the exact law I will move that one so the the uh waiver um let's see the waiver would be for the um for distance from the property line so um under 25 ft they're actually 12 feet and then distance from the wetlands they're 68 feet and it should be 100 feet so they're they're waving property line and distance from wetlands and then we're also putting in that stipulation of an inspection in 6 months from now so if somebody would like to take I move that okay a second anyone I'll second okay all in favor hi Ki hi hi barara all right good so that passes um so Marana I think you're you're all set we are all set okay so anything just let us know okay okay all right have a good night um all right thanks everyone so now um it is time to review and approve the 2025 board of health permits pending receipt of all required documentation and Raj do you want to just let us know if all the required documentation uh that's something that we need to discuss or um how you would like us to go through doing this I know they're in groups of types of permits and and I myself need to abstain from the animal permit and I think kg you have to abstain from another one of the votes so correct um Raj I'll I'll give you the floor for to yes thank you for that and and we we can do you know columnwise or all together you know um either is fine you know we we can do retail permits you know um and then once we have the every documents right uh will will issue permits according to that you know that there's still and we still have time right they are due uh December 31st you know our permits don't expire till 31st you know so uh we'll we'll we'll give issue permits once we have everything from from our establishments uh just about uh about approving it it's it's your call you know if you're going to do it single single you know with or you want to do it together I I I I may suggest that we group the food ones to together are the the G grease strap is that it's there also the grease strap is coming too or no grease straps will be coming next month or all the food ones we do first and excluding New England Hindu temple and then whoever is allowed to vote go ahead and vote on it then we'll do the animal one except your chicken coup I guess is that's what you worried about U Jay yeah yeah and where where is yours that you are it's it's under New England Hindu temple it's in in the end I guess oh it's at the end okay yeah no it the end so we can just group that all the food permits together except the New England Hindu temple okay so the food and then and then all four of us can vote on that if we need to and then uh you take up the New England Hindu temple separately and then vote on it and then I will abstain on that one okay so then the food the food permits are including the retail food permits the food establishments um not the and then were we doing tobacco licenses separately um so what I would say is we uh we approve the retail food permits the food establishments the residential kitchens which is on the next page that's um all in one Fell Swoop does anybody want to do take that so that's retail food permits food establishments and residential kitchens do that one first all three of those is that New England Hindu temple included in it or excluded in it I thought you said that was at the end no no that's also part of it part of the food establishment so if you going to include include on that I cannot even participate on it I can't even move on it so okay let me let me find where it is here it's under n well it's it's yeah so it's under food establishments um in N but we we have a quorum Without You kg so I think that's fine that's true let's do these without kg okay um and get them out of the way so if it it would just be you know Dave me and Barbara voting on retail food permits food establishments and and uh residential kitchens does someone want to make a motion to approve those perm I will make a motion that we approve the retail food permits food establishments and uh residential kitchens as as listed okay I'll second that okay all in favor I I all right three votes that passes I'm recused myself from that oh okay so kg recuses himself from that next is the anal shelter permit right well we have tobacco licenses too okay and septic installer permits sure yeah so let's why don't we do um the three of those three more we'll do tobacco licenses septage holler permits and scepter installer permits and we can all vote on that see I I move that okay excellent do we have a second I second all right all in favor I I I I all right great that is all four of us um and then I am going to abstain from animal and equin permits so if someone would like to make a motion to accept those permits please do I move that second okay we have a second all in favor yep I okay that's three votes and I think that we are I think that's it right permits okay all right great um okay so araj you are up with the health director's agenda thank you Mr chair so uh first was the state inspection for our vaccine program uh this was on November 2th the state came out uh to check check our vaccine program right uh they they do this uh two years you know every every two years they do inspection you know so there's couple of items we need to address one was uh uh there was uh Ice uh accumulated in in our freezer so they they asked us to defrost it you know so that's what we did we have to transport our vaccines to Hopkin that's our sty site uh there was there for like 3 4 days you know so we defrosted our freezer bring them back Dr Ron kindly uh signed again our documentation because he he's still our medical director for for our vaccine program so he did that you know so that was one more requirement uh we have gotten new data logage uh from the state that we are in the process to install uh I guess we have a virtual call with the with the state tomorrow to install them so that's just just we keep the temperature logs you know every morning and evening we we check the temperatures of our vaccines both the refrigerator ones and the frozen ones you know so that was it U mom tastes at Hanto restaurant we have granted uh equo sharing permit uh to Mom taste they're going to be making some sauces uh at the at the H restaurant so we we granted that and Santo from last uh time they was on the board meeting you know they they have committed to audits inspections by a private contractor and they're going to do another one at this month U the next item is the Dollar Tree we we do had a complaint about uh um mice rodents at the Dollar Tree though currently we don't have a food permit at Dollar Tree given the exemption by the state you know I guess this was like 3 four years back a little before maybe the state uh or the food program has come up with commercially packed food is sold right they they're not going to need a permit from from us right so the dollar Tre was exempt under that but based on the complaint we have to go in and uh uh the the management warrantly closed the food section for Dollar Tree they was closed for almost a week and Tom went back and then we reopened them you know but that was voluntarily Closer by them so that that that that is now solved uh similarly we do have some pest issues on Speedway you know that's again at Pawn Street or Route 126 that we call right uh definitely some some radent activities on on Pawn Street uh or 126 um one one reason might be the the construction there so but uh with Speedway we have some other issues also uh couple of times we went in the food manager was not present uh we have still working with them uh we have a fine of $600 to them so far uh but uh still there are a couple of items that are still pending that we have to verify me either me or Tom will get going on this week or next you know so I'll keep the board posted on that regarding the housing cases uh Chestnut Place Apartments uh they are definitely better at the dumpster area um I do have a $200 fine once after the board meeting uh that we have we have them last time here uh a month or so back uh but after that it's it's better uh but uh I did uh got an email from them uh I didn't have an update on the three pending housing cases uh the email stated that they still working or looking uh into those matters and they they'll be updating us so they'll be pending I item uh for those three housing cases at at the CH chut Place Apartment 137 Pawn Street uh we was back at the wer courthous uh myself uh along with our Building Commissioner Doug uh Our receiver for the property uh Mr James cter and e e e still have to do it you know this is just a software okay all right thank you and the last thing you know 1060 Main Street we the 4B project with the town have received an application so we did had an internal meeting you know with our Consultants the town that the town have hired for the project I have submitted uh uh our comments right that we discussed last time uh the comments that came from D EPA along with you know we have asked for an IPM report uh that's integrated Pest Management report given uh given the growing rent population in the town right then uh ASB abatement lead abatement and uh a uh dust mitigation plan while they're going to be demoing once once the project get going so that's the update uh for 1060 Main Street that we have from our side and um last thing uh I we missed that it's not on the agenda right the communicable diseases uh usually we we update the board on that so we currently have four TB cases open uh and then we de e we are working last last meeting it was there and then we have submitted our comments to our Consultants you know not too much time I will say but yes you know little bit here and there yes all right thanks have two questions if you don't mind no no please one is I I'm sure probably 137 there's nobody living there right Mr n that was the problem right so there are two gentlemen you know uh leaving one one one Mr Gary right he's in the camper and he's he's living there from the time we have condemned the property December 2022 right and one of the Elder Brothers Mr William nasio right he habitated one of the Vans there's a blue van right there right he been in that in the van for approximately 6 months now you know so uh when last month we got the receiver right we have this concern because there was a uh power line that they have got it from the property to the van right that definitely condemned building you know very unstable building we had concerns you know and that's why U the judge have issued you know I'm not aware of the background probably probably goes back year before P arrival into the board I guess probably that's why I'm not aware of it so much true I guess it was December 28th 2022 when we have to condemn the building wow wow wow wow wow where are these people being housed these two are they being moved out or they me so what has happened right so the gentleman uh Mr Gary is living on the property you know so he's trespassing it he have no rights to the property right so but Mr William nasus and his brother George nasus when we condemned the property we provided them accommodation uh in Red Roof in in Framingham you know from from the town side uh okay it was over two weeks that we we paid for it and then uh Mr William nasos who's the elder brother he's uh eligible to get accommodation from the from the state uh dmh uh but they we it was I guess Dr J you Dr J you was there too right when we went to the Red Roof in so they they're safely accommodated somewhere else that's good that's good I mean so not right now I will I won't want to give you wrong information right or to the public but it'll be more with the receiver right so it's going to be taking care of that part you know Mr James cter who is an attorney right because right now he he he is the caraker or of the property you know so but like their safety is very very important you know so all that is done because of that you know so right the other thing is the road in population is up because of the climate change everywhere so that needs to be that needs to be addressed quite uh whether there is the temperature goes up then everybody everybody has this issue so it'll be more frequent for you to find out that there'll be more Road Ed so I agree with you 100% you know but like we we have not seen this in Ashland you know definitely new thing in Ashland right I mean though I'm I'm with the town almost four years you know but like I came from Watertown Watertown have one person just for Road and control right now in the heal Department right so they they hired somebody last year just just for radent issues you know so that like one of my concerns like I don't want like you know asland to be to be like that you know so you can't help teach the rodents we have to manage it true we we need to control it right I mean given given the construction and all that right like I mean climate change itself produces more population of it so it's it's more of that absolutely sir 100% you know so beyond that but we definitely seeing more and more of it you know so right I guess I have four open cases on Route 126 you know so uh uh maybe four yeah four right now right so we have open yeah Tom Tom should be more cautious about it too to make sure that he monitors these things in the food establishments no he he do he we do a wonderful job you know so yes thank you thank you all right any other questions please no no other questions Raj okay uh thanks Raj next agenda item is the consent agenda hopefully everybody had a chance to just look at that it's only budget reports no no minutes um this week so does anyone want to make a motion to so moved to um move to um approve the consent agenda thank you kg any seconds no second it okay all in favor I I all right that's four thank you um future agenda items I know I have one and um Laura if you could put this uh on the next agenda just I could give a ram a ram Clinic update for 2025 it won't take more than five minutes said that last sorry it didn't get oh no no no no problem in fact it's better I think to wait until um Ed burman's here because then we can both kind of chime in so it it worked out well okay anybody else have a future agenda item no okay um the next meeting date it is stated here to be January 7th um and if there's nothing else I'm assuming there's nothing else um does anyone want to make a motion to adjourn so mode okay any seconds second all hi hi all right excellent thank you Jay done sure that that was a colorful you did a good job thank you very much Yeah by bye thank you happy holidays everybody happy holid happy holidays to all you know thank you thank you thanks for all you do you know yeah byebye thank you bye night every bye bye Laura night Laura

[Music] hello welcome to calling all kids I'm so happy to have my friends at home joining us today I'm Mrs Temple your Storyteller and today we're going to be reading some holiday stories I have three special guests here with me today let's find out who they are hi I'm Nora hi I'm Jack I'm anara welcome Nora Jack and anara I'm so glad you're joining us today and I'm so happy our friends at home are joining us as well December is a really big month for holidays isn't it lots of celebrations and things going on and we're probably noticing all the lights around town and probably in your own houses you have decorations and things up so we're going to start by reading a book about Hanukkah it's called hoay for Hanukkah hoay for Hanukkah have you heard of the holiday Hanukkah before yeah yeah and it's written by Fran manushkin and we're going to read now listen this story is very interesting because because guess what it is told from the point of view of the manora now manora is a thing can a manora really talk in real life no so we're kind of pretending that the manora is talking and sharing all the exciting things that happened during Hanukkah are you ready and let's see what the manora teaches us about Hanukkah hooray for Hanukkah look at all the pretty all the people there celebrating and a manora is a fancy candle holder that holds nine candles there's eight one for each night of Hanukkah and then there's the helper candle in the middle here we go hooray for Hanukkah hooray for Hanukkah it's my favorite holiday I'll tell you why I am a manora so here's the manora talking isn't that kind of funny in winter when it's cold and dark my colorful candles are warm and bright hooray hooray for Hanukkah looks like they're getting all ready and you see the middle one has a tall little bit taller holder than the others that's the helper candle Hanukkah lasts for eight Happy Days on the first night Mama says the blessings and lights the first candle she uses uses a helper candle called the shamas and that's the one that goes in the tallest holder and shamas is a Hebrew word for helper friends see me in the window and they come to visit oh Hanukah oh Hanukah come light the manora my two candles Sparkle and glow I am bright but I could be brighter do you agree yeah on the third night Grandma lights three candles and see how they use the helper one to light all the others they have to relight them each night right cuz they can't leave them burning overnight would that be safe no so after they're done celebrating they blow out the candles and then they relight them every day the family makes potato pancakes called Lys have you ever had lcks before no they heard of them have you heard of them they're kind of like hash browns cuz they're made with potatoes and they flatten them and really yummy the lot keys are as golden as my Flames my three candles Sparkle and glow I am bright but I could be brighter on the fourth night Grandpa lights four candles he teaches the children how to play drle they spin the drele and win prizes the kitten spins it too very talented kitten huh have you ever played dral before no no it's a game it's kind of looks like a little top here and you spin it and then it um there's a Hebrew letter on each side of the drle last year we played it in the computer class oh you did great and I bet you might do it again this year you think and that the four letters on the drle stand for a great miracle happened I see my flame shining in the kitten's eyes my four candles glimmer and glow I am bright but I could be brighter I think the manora likes it when all the candles are lit what about you do you think that on the fifth night the children light five candles mama gives them Hanukkah money the coins are gold but inside there is chocolate and do you know what that's called you know what the chocolate coins are called no it's a Hebrew word called gelt and then it's really yummy once you take the wrapper off don't eat the gold wrapper I had it before did you have one before they're really yummy oh no look at them they all have chocolate around their faces they're really enjoying that aren't they Han mon is a sweet holiday my five candles light up the children's happy sticky faces I am bright but I could be brighter I love how you helped me with that part on the sixth night Papa lights Six Candles he leads the family in a noisy dance around and around me my Flames dance too see them Sway and reach up up up I am bright but I I could be brighter I think I hear some of the friends at home helping us too on the seventh night it snows the children light seven candles is this the last night no good the Flames glow in the window lighting the way to our house our friends can find us in the snow here comes more gifts and kisses and hugs I am bright but I could be brighter look at that you can see the manora in the window you see that finally here it is the eighth night of Hanukkah the family gathers around me and each person lights a candle they light one 2 3 4 5 six seven eight candles they even left the little baby help right is he going to be the brightest ever now the candle the manora mama turns out the lights and everyone says woo ah can we do that wo ah I am the brightest I can be my Brave light pushes the darkness away that is what Hanukkah is all about all year long the family will remember my eight Bright Days that's why everyone says hooray hooray for Hanukkah let's say that together hooray hooray for good job very nice did you like that story told by the manora the manora actually did a good job telling the story didn't he and I wish everyone a Happy Hanukkah who celebrate All right so there is another holiday coming what's another holiday Christmas Christmas is is another holiday that's coming and there's a special guy that we hope to come late at night after Christmas Eve you go to bed who do we hope comes down our chimney Santa Santa that's right you have an elf an Elf on the Shelf yeah and a do you have one too Jack yep what's your elf's name Snick and also today I write wrote I'm a not to on my elfit I'm say dear elf can I please have a second elf did the second one come yet no no today oh you just wrote it today Jack but it's a boil so would probably be a girl if we didn't get a second elf so maybe you'll have a boy and a girl elf yeah what about you andara do you just have one elf yes yes that's a lot right can can they be mischievous my name is Lea oh I love it great all the adventures so it makes Christmas and this time of year that much more fun well this is one of my favorite stories it's actually a poem and the poem is quite long so they made it into a book with the most gorgeous pictures and I bet my friend sitting here and some of my friends at home may have heard this story before so can we enjoy it again if we've heard it one time it's always good to reread stories so this is called The Night Before Christmas and it's written by Clement Moore are you ready all right there's going to be a lot of rhyming because it's actually a very long po and I you'll see some Elves in here as well so here it looks like not quite a snowy night yet but it looks kind of cold here we go look at all the details in the picture very exciting TW the Night Before Christmas went all through the house not a creature was stirring not even a mouse the stockings were hung by the chimney with care in hopes that St Nicholas would soon be be there now who's St Nicholas um Santa Santa right it's just another name s Santa Claus has lots of different names and one of them is St Nicholas look how fun is your house all decorated like that no no there's a lot of decorations I bet that took a long time don't you think it's beautiful the children were nestled all snug in their beds while visions of sugar plums danced in their heads and mama and her cchf and I and my cat had just settled down for a long winter's nap so they have to get to bed just like all of you on Christmas Eve or will Santa come will he come to your house if you're still awake why there little elf right here a little time you think it's a little fairy elf Dreaming or checking to make sure maybe this elf works for Santa is making sure they're asleep before he arrives do you think yeah that's thought there's only elves yes lots of little elves uh-oh someone's awake here went out on the lawn There Rose such a clatter I sprang from my bed to see what was the matter away to the window I flew like a flash tore open the shutters and threw up the sash so he meant to open the curtains there so papa is awake uh-oh is he going to sneak and see if he sees Santa the moon on the breast of the new fallen snow gave the luster of midday to objects below when what to my wondering eyes should appear but a miniature sleigh and eight tiny reindeer do you see him flying up there yeah yes Jack I know some the reindeer names what are some of the reindeer names Dixon Prancer dancer Rudolph wow Cupid comets oh my goodness how many was that I wasn't keeping track I think that was almost all eight what do you think Nora yes do we forget anybody should we guess what's going to be on the next page we're going pretty soon we're going to hear all their names and we'll see if you got them all Jack with a little old driver so Lively and quick I knew in a moment it must be St Nick more rapid than Eagles his coures they came and he whistled and shouted and called them by name here we go Jack he's going to call all the names now Asher now dancer now Prancer and Vixen on comet on Cubit on Doner and Blitzen to the top of the roof to the top of the porch to the top of the wall now dash away Dash away Dash away all they forgot lud now do you think Rudolph goes every Christmas or is it just when it's really stormy out do you think oh yeah just the stor yeah cuz what does Rudolph do Nora why is he so important on a stormy night his nose glow yes his glows so that Santa can see his way and the reindeer looks so happy don't they yeah Jack you did awesome naming all of those reindeer as dry leaves that before the wild hurricane fly when they meet with an obstacle mount to the sky so up to the Housetop the courses they flew with the sleigh full of toys and St Nicholas too yes Jack I'm all present are falling I know what do you think do you think they're going to automatically go into people's stockings and under their trees yeah or do you think he goes back and collects them all what do you think I think they're going to automatically go cuz Santa is a magic that's right Santa is full of magic that's right oh look at that cuz I think that would help right he has a lot of toys to deliver all around the world so I bet he doesn't need to use magic for the toys all to get to the right places right huge job and then in a twinkling I heard on the roof the Prancing and pwing of each little hoof as I drew in my head and was turning around down the chimney St Nicholas came with a oh my goodness I was wonder how he what kind of magic he uses to go down the chimney how does he fit in there with all those toys does he get all dirty he was dressed all in fur from his head to his foot and his clothes were all tarnished with ashes and soot a bundle of toys he had flung on his back and he looked like a peddler just opening his pack so a peddler is someone who carries their wees or in a cart or a bag and goes around delivering them so that's what a peddler means look at that does she think Santa knows dad is awake and watching him yeah yeah you think so let's see do these elves look like your elves at home no no his eyes how they twinkled his dipples how merry his cheeks were like roses his nose like a cherry his droll little mouth was drawn up like a bow and the beard on his chin was as white as the snow look at Santa is that the picture of how you usually think picture Santa to look yeah looks very jolly the stump of a pipe he held tight in his teeth and the smoke it encircled his head like a wreath he had a broad face and a little round belly That Shook when he laughed like a bowl full of jelly can we can we go ho ho like Santa oh ho ho see if our belly laughs goes up and down he was chubby and plump a right Jolly Old elf and I laughed when I saw him in spite of myself a wink of his eye and a Twist of his head soon gave me to know I had nothing to dread he knew Santa was taking care of everything what is dread mean dread means like worried like he didn't have to worry that you know that this man was doing something wrong in their house right he's taking care of all the Christmas surprises for the kids he spoke not a word but went straight to his work and filled all the stockings then turned with a jerk and laying his finger aside his nose and giving a nod up the chimney he arose I wonder if I try that at home if I'll be able to go shooting up the chimney do you think if I put my finger on the side of my nose and Nod will I go up the chimney no I don't have Santa's magic do I look at all the cute elves helping out I didn't think they came with him he sprang to his sleigh to his t Team gave a whistle and away they all flew like the down of a thistle and I heard him exclaim or he drove out of sight guess what he said Merry Christmas to all and to all a good night wow he is a busy man isn't he getting all those toys to everybody in one night he has to rest up the rest of the time all right so we're going to read another story and it's called the Christmas magic and I want you to look and see how Santa looks different in this book compared to the one that we just read they're very different looking Santas aren't they so this is called Christmas Magic by Lauren Thompson and it's about Santa getting all ready for that very important night here we go far far north where the reindeer are there is a snug little house with a bright red door and in that house lives Santa Claus that's Santa's house pictured something a little different for his house every year just when the nights are longest and the stars shine brightest Santa feels a tingling in his whiskers then he knows that the Christmas magic will soon be here yes Jack I I kind of feel like this book was painted it does look like they used watercolors doesn't it yeah okay Santa rubs the round sides of the sleigh soft L gleaming so he's getting a sleigh ready waiting for the Christmas magic inside a snug Little House Santa oils his old black boots with care he darns the holes in his thickest wool socks he Combs his curly white beard and gives his mustache a trim she's getting all ready then Santa climbs the creaky staircase to the room at the top of the house this is the room where all the toys are kept toys of every kind and here too Santa keeps a thickly bound book and the names of all the children written in this book so your names are in there Nora Jack and anara and all our friends watching at home your names are in there and Santa knows what to get you Santa runs his finger tip down the crinkly pages one by one he reads each child's name aloud and smiles and Santa loves all of them and he knows what each child wants most then he chooses a certain toy and Tucks it into his crease leather bag and always the magic draws closer then this deep Winter's Night the star begins to shine more brightly than ever they fill the dark night with their flaming light now in their harness the reindeer paw at the snow they know that the magic is near very near Santa knows too he gazes up at the brilliant sky with numberless stars and thinks all of all the children and how he loves them so suddenly a warm tingling spreads from his whiskers to his souls and around him the night begins to thrum with magic the kind of of magic that makes the reindeer fly the Christmas magic is here at last it has come at last as it always has and always will and that helps him to learn to fly once the magic comes Santa can fly in the sky and go and begin delivering all the packages now can you all share quickly one thing that you're hoping Santa will bring you this year Nora do you have something that you would like Santa to bring slime slime o very a special color no no oh I remember he's listening with else Jackson what's something you would like I want super my pie ambery ooh very exciting and anara what are you hoping like um a iPad and oh very good those are all exciting gifts can we look to all our friends at home and say Merry Christmas to them Merry Christmas everybody and can we say happy Hanukkah again happy Han thank you my friends for watching calling all kids and thank you to my special guest Jack do you have one more thing to say happy Quanza oh let's say happy Quanza ready happy Quanza thank you Jack for helping not not to forget that we wish you all happy happy holidays and we hope you'll join us another time with here with calling all kids thank you goodbye everybody want to wave goodbye by thank you [Music]

waking up like it's rough you know we're walking all day we're on our feet every day got in their 10,000 foration it really shows wow do you have a favorite or are you just waiting to see what your options are okay congrat that is really awesome you know which want huh I I I want to go local but all of the schools I apply to are like in the midwest yeah so that's like where ready to go all right we're going to continue on with student perspective all right who's up first I go first all right so um basically as we're moving on and students are getting busier um we know it's a very busy time and ever since Miss lip came into our school and became uh principal there's been a tradition we've been having and we built hot cocoa in the Commons every Friday on December and I think it's just such an amazing tradition that we have our bands play music in the Commons and the atmosphere it has and the adrenaline that Cy pumping ready to take those finals especially on the last week it's just a great way to start the morning second of all um we moved ahead from haara and we moved on to bloxy and earlier on in the semester um some teachers were having like a little bit of trouble navigating the system and essentially if you don't know what bloxy is it's just a form of monitoring computers or like putting closed sessions on documents but I think that as we move along more teachers are getting familiar with it and using the system so I think that it's super great that they've been able to like troubleshoot those systems lastly going back to November uh we had the Thanksgiving giveaways I've never seen teachers so excited to have a disruption at the beginning of class uh they gave away turkeys pies cookies and Dunkin gift cards every uh period at the start the teachers and students and overall the excitement that it was and the smiles on everyone's faces going to the activities office was unmatched and the culture it brought to dgs was amazing lastly so we've been building on the problem of trash in the Commons and it's been going um we've seen an increase in encouragement from janitors and security guards or Deans just walking around just encouraging us to throw our trash away and there are still some groups that like um aren't throwing it away and are still just uh being stubborn but we're working on problems in the principal student advisory Council and with different leadership groups around the school to just encourage people to throw away their trash and just build a clean and safe environment in the school all right so um it's been a while since I've seen you all um so happy happy holidays everyone um but uh currently stress levels are at alltime high purs suage naturally because of um finals week lots of tests and grades that are deciding um so during resource periods we had emotional support dogs walk around uh the commons as a mechanism to help students through the exams and I've gotten a lot of really positive feedback on that from the students so I hope that we can continue that in the future um we also had the Jazz uh band performed this this morning and we have the rock band that will perform tomorrow before school and we'll we'll be serving hot chocolate just like he said um in the in the Commons before school so then again like you know all these activities coming together to help the students kind of navigate this um kind of stress during the finals week I think is really important um so on Thursday we'll also have a solo performer in the morning and in addition we have a spirit day on Thursday to show off your ugliest Christmas sweater which I'm personally excited for um the gingerbread contest also takes place this week so there's a lot of you know again of activities to support the students as I said um in mid November uh DJ has its annual snowball event during the weekend of November 15th and it's an event that helps students build valuable relationships and gives them resources to deal with you know mental health issues that they might have um so the feedback from the students were very overwhelming and they were very positive um everyone see everyone seemed to have a wonderful time um we had the fall play on the 21st through 23rd uh a Harry Potter spin-off and the students did a wonderful job displaying their skill and theatrics um the student Advisory Board also met and we talked about ways to encourage students to get off their phones and kind of incentivize that um in ways of you know education versus whether it's reading or kind of like prizes or stuff like that um and then we also had potential ideas for off-campus lunch um overall the discussion seemed to spark ideas and solutions to both issues um more recently again as we just saw our uh boys C country and girls cross country team both play Sixth and 11th respectively um so hopefully we have a bit more success in the next in the near future and then uh the rest of the week is pretty quiet with the holidays but the seniors are still anxious to finish their applications and colleges have started giving out decisions so again good luck to them as well so yeah that's all I have thank you thank you all right slip but it's oh I'm sorry yeah it's okay uh item yes item number five uh approval of minutes can I get a motion from the Board of Education to approve the minutes of the November 18th 2024 business meeting so moved second Terry moves Ken seconds thank you k papich i Ken Dawson I Mr Espinosa I charl fuller I Jenny hagstrom I car Caston I and Don rener I motion carries uh item number six do we have any slips Julie one for the second reception sir second reception okay uh item number seven um can I get a report from Ken on iasb uh we obviously we had our joint conference in November and which was fantastic and was attended by all of us board members uh excellent networking opportunity excellent sessions at excellent classes and a a big push for the vision 23 which we're going to discuss further tonight which is a very exciting initiative as we move education forward to make sure that all of our students are well equipped up for our changing world thank you and thank you to all the board members that they all attended and I know it's a good uh couple days of professional learning and uh growing as board members so thank you all for your time uh taking some time out and going to that all right I as mentioned by Ken uh at the conference ill uh Illinois Vision 2030 was was uh presented uh this was put together as an advocacy framework for the different professional uh organizations across Illinois and really kind of these three tiers of future focused learning shared accountability and predictable funding are going to be threads that you see go through this um today we'll just talk about those things and the request uh to the board to take action you can see the different uh organizations that really came together to put together this kind of advocacy and policy paper um and this Builds on the work of vision 2020 uh which was an earlier piece of advocacy that really the key trademark that came out of that work was evidence-based funding in Illinois a stable funding model uh I know some of our more veteran board members uh remember the times of pration and us not knowing if we would have the same amount from the state of Illinois on a year-to-year basis and this was corrected through this advocacy uh through vision 2020 so we're back at it trying to figure out you know what the future of Education in Illinois is and uh just like Vision 2020 where 90% of the boards in Illinois uh came together to pass a resolution to advocate for these changes you were going to be asked to do do the same this evening really it looks at these next couple of things future focused learning uh really reshaping our classrooms and redefining to respond to just the changing World in front of us uh really uh the key pieces here resources for safe buildings we know that uh a lot of our buildings after tax caps uh across the state uh went into place in the mid90s uh started falling behind in our community we were blessed enough to pass a referendum to help us catch up but not every Community has the resources that ours do so uh that's an Ask keeping up with emerging career Fields uh mandate reductions uh the the school code manual that I have on my shelf in the last 10 years has more than doubled um so and that has a real cost as well to us uh and then obviously maintaining our excellent education staff and attracting people to the field uh for each of these pieces there's a piece of policy that goes with them uh and this is outlined in the whole uh set of materials that's out there um but you can see for all of these then the state organizations would be working uh to try to get these policies moved forward that go along with them uh then shared accountability is the next one really looking for how we measure success in the state of Illinois uh looking Beyond standardized tests and considering growth we know especially in the high school one there's this one test that's given junior year and it really doesn't factor in where students started it just takes a look at where they were on that one day in their junior year so kind of looking more at growth and proficiency you know where do our students start and then where do they end up trying to get in some real-time data not where it takes months to get results back but these are all online assessments which should take days if not hours to get the results back making sure that the assessments are meaningful and make sure that our school ratings are more in line with what actual student achievement is once again with each of these there's a set of policy statements that goes along to support these initiatives and then the the third pillar predictable funding uh really goes along with making sure that there is long-term predictable and sustainable funding in the state of Illinois continuing to fund evidence-based funding uh at that minimum $350 million level uh starting to look at how life safety projects work and the idea that safety has to do with both your physical environment but also uh the mental health support that we have that goes along with that and the staff that we have to go and support that uh so the idea of a facility sales tax this is in place in about half of the counties in the state but uh the larger counties the process to try to get that uh tax option in place is unwieldy so trying to make that uh more attainable we know that the tier 2 ion system is a major challenge for attracting and retaining Educators in the state of Illinois uh so looking at uh that as well once again policy statements listed that go along with each of those changes uh a lot around funding of these different reforms and then uh your organ my organizations your organizations the organization across the state are asking that this evening that you take action on the resolution to support Vision 2030 really these are the kind of the core ideas inside of here keeping students stay safe keeping high quality Educators in place enhancing postsecondary success and improving uh the measurement of what works in the state of Illinois so once again uh this resolution would direct those State organizations uh to work uh collectively as state organizations around future focused learning shared accountability and predictable funding uh so once again that resolution is on the agenda tonight for approval uh are there any questions from board members I know you saw this presented at the conference but this was just kind of the review yeah it's very well aligned with our strategic plan it actually is yes lot of same terminology yes it is very much so all right that's up for Action uh this evening and should the board approve that I will pass it on to the state organizations that uh District 99 is in support uh Vision 2030 all right with that being said I'm going to invite the principals forward uh to talk about uh you know January 6th in school terms is only 5 days away um so so in five school days yeah thanks for that great school days Courtney are going to share what we're going to be a we're I didn't think of it like that but all right that's great thank you um no we actually we really excited about let's see make sure I'm doing this the right way yeah here we go okay um we're actually really excited about this activity that we're going to just give you a really brief overview tonight because the the real fun about this um what we're doing called relationship mapping comes when we get the data back so but we wanted to share with you just a couple of quick uh pieces of information tonight about what relationship mapping is and what you can expect um in the coming months as we collect this data so um relationship mapping is you know one of the Hallmarks of being an educator is having those connections with students and as teachers and as Educators as principes as support staff as our security staff we all can can name students that we connect with right um what relationship mapping does is actually create an actual data set that shows us that connection between staff and students in our building there are a couple of different ways that you can go about doing relationship mapping which we'll talk about um here tonight how we're going to we're going to do this first in our buildings but essentially relationship mapping helps to ensure that every student in our building has at least one personal connection to at least one adult in their building um both South t99 and North will be completing this activity on um January 6th on our Institute day and again it's h as you know is one of our primary goals for our um for our strategic plan um this is also a really uh critical tool for our equity and inclusion work and again when we get the data sets back it will really help our equity and inclusion teams at our buildings to inform them of what are some of our next steps might be um we're really interested to see what the data shows and maybe what trends um we identify that maybe we didn't consider before and so our equity and inclusion teams are really a big part of this work espe especially again as we get those data sets back and tell that tell us um perhaps what students um don't have that connection that we assumed that they did um so they're going to be a big part of again that data collection piece in the spring um we have outlined a little bit of the process that we're going to go through here and um essentially our wonderful tech team has created an internal tool um that is really really easy to use and basically every staff member in our building um teachers parapros security our clerical staff every single adult in the building will be completing this activity we know again especially as we walk through the Halls every single day it's not just teachers making connections with kids we were really intentional about making sure that every adult had an opportunity to participate in this process because we know again especially when you go through our lunches we see our kids connecting with our security staff our Deans and they're not necessarily in the class room but they have that connection with with an adult that's really really critical to their success in our buildings so I'm going to turn it over to Arwin and she's going to talk a little bit about the process thank you Courtney um so you can see here um when we're talking about trusting relationship this is a quantifiable process and so we are giving staff some prompts to use when they complete this to help keep the data consistent so we're asking staff to identify trusting relationships and you can see it's as a staff member it's kind of trusting your gut and your relationship with the students do you think the student would come to you if they had a personal problem could be death in the family sick family members struggling with grief or would you expect them to come to you if you have anal concern they're really really nervous about a test or a college application just do you believe you're a trusted adult to this student um we will say students the staff will go through I'll just come back here um like Courtney said there's a Tech Tool staff will go through every every student in the building they can sort that by Alpha they can sort it by grade and they're just going through very methodically um they're going through that process once we have all the data which our Tech team has tested it and assures us um similarly to What Hank was talking about um with the act now being digital the data is instantly gathered and instantly correlated so we won't really have a delay with getting the data back which is wonderful um so once we gather it our first step will be to look at a list of students who either had zero to one named connections once we have that list it will be confidentially shared with staff as a way to encourage all staff member to strive to to make authentic connections with that student so they're just the students who for whatever reason staff members didn't identify but we know that those students are in at least six classes with six adults we know they're in the Commons perhaps they're on a sports team or in a club and those teachers can then lean in or staff members can lean in in um a little bit extra to ensure that that connection is there the other piece that happens with the data and this slide's a little more robust is we're not only looking for the list of individual students that's kind of would be our um like our tier three at the individual level but we're also looking for patterns and Trends so is there a group of students demographically that has the most relationships and we want to celebrate what are we doing with that and then there will be a group of students demographically that have the least relationships and we can really talk as a team about what we need to be doing for a group of students in addition to the to that individual um and so we'll be looking at it based on age race gender disability socioeconomic standards patterns um one prediction that we have and we'll see if it comes out to be true but one prediction that we have is that seniors will have more identified trusting relationships than our freshman will because they've been here longer and have had the opportunity to get to know more people so that's just one prediction that we have having the data um data will then be shared with a variety of our leadership teams um Courtney already talked about that we've really partnered with our equity and inclusion Council we have an equity facilitator on our staff and when we were talking to her about this and connecting that group to the Strategic plan she her quote sticks out with me and she just said relationships are the heart of equity work and so anything we're going to do around equity and inclusion needs to always start with a relationship and so that her quote sticks with me because like like I said this is a way to quantify that um Jason mentioned um at South our principal teacher advisory Council that's a really powerful group while we certainly won't be sharing individual names um with that group that group will have the capacity to kind of dive in and look at some of those bigger Trends and talk as a group of student leaders about about what we want to do um and then because this is part of our strategic plan we'll be giving you high level updates here as well um I wanted to end before we open up to questions with just a few FAQ news um that we've heard from a lot of our staff as we've got this so we thought maybe you would have some of those questions too um one of the first questions is why aren't we asking students to identify staff members right now we're asking adults to identify students and there's a few reasons for that um the process is actually recommended by Larry's Children's Hospital Center for childhood resilience and they recommend starting with adults because it is an adult generated exercise and it is the adults that we're asking to lean in and make those connections so we are starting by asking adults and then once this process becomes part of our culture part of what we do um everyone trusts it everyone sees that it's moving forward then we can have a conversation of a team of whether we want to ask students to identify adults by name one of the things that organizations worry about if you're collecting names of Staff members there can just be some fear in the beginning of if you're a staff member and let's say you have the most identified relationships is that good is that bad if you're a staff member and you have none what does that mean who's going to look at it so just navigating some of those things um and any organization from a Personnel perspective it's highly recommended that you start by building trust by asking adults first so we're taking the advice um from lur center from childhood resilience and starting that way um another question that we've gotten U mostly from teachers who are going to sit down and go through the logistical process at donor's growth house that is names um so some teachers have asked can we just only see the students on our class list um and the answer again recommended from L is no because you have been teaching you've been teaching multiple years you're going to have students over multiple grade levels you've got pair professionals connected to multiple classrooms who aren't necessarily on the roster and then we have security Deans coaches who wouldn't see rosters so we have different tips that we're giving teachers for how to go through and filter and kind of keep keep their minds fresh um the other organization I wanted to reference in addition to our consultation with L's Center for childhood resilience um the organization safe and sound schools they actually exist primarily to keep schools safe physically um kind of an anti-school shooting organization and one of the things strongest things they recommend that schools do is make sure that every child has a trusting relationship in the building so in addition to all of the physical safety that we do and our alist drills um safe and sound School says number one Focus from schools needs to be on building a place where students feel valued and belonged in addition to those physical safety things so those are two of the resources that we're using to do this um and then just back to kind of just to close in the beginning um we've intentionally just showed some slides um that really show adults and students building those trusting relationships together these slides are all kind of fun outside of the classroom things um but a lot of those relationships happen right within the walls of our classrooms and we're really proud of it and we're excited to lean in um and make those connections even stronger across our whole District okay um so just wondering if you guys have thought about so some people are just I would say adults I I'll use the word stickier right they're going to be kids just gravitate to certain people um and and that happens um have you thought about um how you would manage that if you got a a staff member that has 30 kids that they have identified or when or when you start to the kids start to identify those folks have you thought about how that will work right if I understand your question cor correctly right now in this first go around we're not tracking like if I'm the staff member filling it out and I say I have 150 students that I think would come to me and another staff member has 400 that's not a data point we're tracking this first go around we're just looking at students who had the 0o to one relationships relationships identified okay and you mentioned that um 200 I think it said 2695 259 yeah students and how many uh staff members do you have in the school uh it's actually just under 400 when we're when we're all when we're all in with um support staff and certified staff we're just a little bit lower than that so we have time set aside specifically on Institute day all at the same time for every staff member to complete this we have about an hour um just over an hour for everyone to sit down at a workstation or with their computer to go through the list and click through the students okay I I mean I I like the I I guess love the idea of this I'm just thinking too are there any thoughts around when you if there isn't um some matches how are you going to create organic relationships because relationships are hard to create trust is hard to create right so have you thought about how you'll make that happen because you you definitely wanted to be organic and not a force thing um one of the one of the things that the one of the very first steps after we collect that information is um our CS team is ready to kind of hone in on on those particular students who maybe have zero or just one trusted adult um because in theory every student in our school has a counselor and should have that connection or at least something um and so that's where we're going to start with that team um and they're ready to kind of dig into who those students are and really take a look at um their profile in the building and there could be a number of different reasons why that's the case um but we will we our plan is to go through every individual student again who has zero to one um trusted adults listed um and start there with our c s team I just had a suggestion so having just come from the Illinois Illinois asso School Board conference um of the sessions that I went to the two best were one was called The Power of belonging and the other was called the trust Edge and they we went to the trust one I mean part of it the speakers were just incredibly Dynamic and knowledgeable and the sessions were so the trust one was about the eight pillars of trust and how you build trust and how to your point you know trust can lead to quantifiable results in your organization and then the power of belonging was a person who had led a school for many years so he was an administrator and now he's a PhD in Psychology and just how kind of important um belonging is and how it can reduce risks and open your mind up for learning so my thought was I wondered you know they were they were sessions if we could get those recordings I mean for your teachers to see not only just because it was a lot of information but a lot of strategies so I I didn't know if though any of those sessions are I think may have the resources posted so we could find out um but just they were great resources and for both of them they have one has a book out and one has a book coming out that are on my Christmas list but I'd be happy to share that but they were very Dynamic lots of information and just stuff I know the power belonging trusting relationships I mean I found that really interesting that was the word used on how you identify the relationship so just very relevant resources yeah please share the names of the speakers I know um kind of to chelle's point too our um equity and inclusion teams are working on kind of a um a guide for staff members like something along the lines of if a student's in your class that didn't come on the list here are some different strategies you can build to help connect those relationships honestly the vast majority if not all of our teachers are very skilled at this relationship building already so we would be giving them just reinforcement tips or different ways of looking at it but it really is a strength of our of our organization already this is just a way to take something that's strong and make it even stronger right yeah yeah it was um so the trust Edge one was like one of my favorite speakers since I've been going to the me um conferences and he did give us even eight pillars for trust and there are things that I as I'm guessing I'm like oh you know that's that's true and that's key so yeah I I agree if we can if they can get the uh can look and see if they on their online resources have them I can look too and I can them if I can find them yeah they were yeah really great very cool um I'd just like to say I'd commend both of you for taking on this project um we talk a lot about and we um include in our policies and our strategic plan about inclusion and making certain that every student feels like they belong here at District 99 this is a proactive step that you guys are taking um it's easy to just Pat ourselves on the back and say hey we're doing a really nice job but this is a step where we're trying to proactively take in order to make certain that no student is is just falling through the cracks in our district and I think that's super important along with our five Labs technology I'm really like super impressed with this as well I really like to see you guys come back and report about the success of this we're excited about that yeah and and tell us about how it's working and how those interactions with those students who have minimal connections with staff how those relationships are building so thank you so much and then we are we're also adding you know each year we've been doing this spring survey Ryan is just run that and brought the data one of the questions that this team is adding to that set of spring survey data for our students is just a quick check-in do you feel like you have a trusted relationship now we won't know the exact student or whatever but it'll start giving us a a student lens on that as we immediately here this spring to start to pair with that that data as well so we're asking families a question too so students do you have at least one adult you have a trusting relationship and then families will be do you believe your child has at least one adult they connect with and and to Hank's point we won't be correlating that that's Anonymous but it is a really nice data point that we'll have of does it match are are the are the percent are the numbers similar of people who say yes versus are they not on the list of zero to one so it'll be able to start let us start putting that data together to find those patterns after after the Institute day what type of time frame do you have in mind as far as turning around this information so we can start reaching out to the students who have zero to one um pretty quickly um we're we're hoping by the end of January if not like that's actually kind of our um softer goal we expect it to be sooner than that we have a meeting with our Equity inclusion councils um are meeting with our Tech Team the week after we do this they'll have preliminary data already put together for us we already have templates um created of how the information is going to go out to staff um um we'll be able to like I said kind of disaggregate the data and start looking at patterns almost immediately within the week and then next steps will be all of these teams that you see kind of diving in and talking about where are the successes where are the areas where we need to continue really leading in to build those relationships yeah this is fantastic what you guys are doing it really is very meaningful yeah and I think it's so relevant for uh to be Innovative with so much going on to day period That's affecting us and um the students as well I think the one other thing cuz I never and none of us ever forget about the staff right or the teachers I would love to see uh and this probably won't fall on your shoulders but something like this too for um staff at some point because I know that is you know there's a lot happening for them too in the school and then sure nor normally I'm sure people kind of Buddy up in schools and and create their own relationships but I love to see how this looks too from a uh the staff having that support and maybe even having someone in um leadership that they feel comfortable with and they can have those conversations with as well because it's truly going to be important for everybody right it is absolutely we talk about all being all one community and that's absolutely a good point Thank You MH yeah I really appreciate the proactive approach both of you are taking on this um but when it comes to building relationships there are pockets of students that don't have a trusted adult in their personal life and their home life and making sure that they feel comfortable in the schools is incredibly important for their success so I I really appreciate the the the active work to try and make sure that the kids have a better opportunity thank you all right thank you both thank you thank you thank you all right I'll invite Gina forward for course changes how many Waters do you want I know I one would work actually thank you so each December we bring forward any course changes and new courses this is an unusual year and all the years that I'm aware of I think this is my 20th I don't know of year we that we did not have a new course proposal so this is the first time at least that I'm aware of that that is the case um and they're not necessarily uh huge changes to the courses um but we'll go through each one so the first recommended change is a course title change we currently have a course that is titled pre-engineering in our CTE Department our Career and Technical education department and we would like to change the name to architecture construction and Engineering there are several reasons um and really it's truth in packaging in this course they are not just doing engineering but they also work on different construction projects and experiences as well as architecture and so we feel that the new title architecture construction engineering better represents the the actual content the curriculum of the course also we have theine engineering series for pltw Project Lead the Way um which includes architecture and engineering and this course title is consistent with that and it also aligns to different career Pathways so we feel like the pre-engineering title is just too restrictive and does not clearly identify the content of the course we think it will be easier for students and their families to make choices with the new title the second change we're bringing forward is AP Psychology we are recommending that we change this course such that it goes from being a semester course to a year-long course when we adopted this course we had a lot of discussion about whether or not it should be a semester course or a year-long course we obviously opted for the semester for a variety of different reasons knowing even at that time that it would be a challenging course it would be difficult to teach the entire content of the College Board the content is dictated by the College Board in a semester but we were able to do so at that time and we have for many years however there was a major revision which by the way we did not find out about until all of our students last year registered for classes the College Board does not give a lot of leway or time in advance to let you know of this change based upon the new skills units and content of the course we do not believe we can teach this course such that students can be fully successful in a semester in fact the College Board recommends 115 class periods and that does not count any assessments that's just for Content so you can see where our semester which is typically a little under 90 days could be problematic um we did some research and the vast majority of schools in the area teach the course in a year for many of them this change is not Monumental yes they have to make curricular changes of course but if they're already teaching it in a year they have time to make those changes we do not we have been working very hard this year our teachers have obviously um to really bring in as much of the new content as they can and provide students with resources for outside of class study in preparation for the exams um which are held in May but we do do not feel that that is a long-term solution and would like to move to offering the course as a year-long course it's also consistent with we have psychology as a course and then AP Psychology so that's two levels of the course um that we think this will work well for our students economics is another course that we are recommending we currently have a course called personal economics it is through the social studies Department it has been a course here for many many years and we would like to change the title of the course to economics there are many reasons why one of the reasons is the current content of the course aligns to the Illinois social study standards for economics so the course is an economics course um it will clarify that on student transcripts we've run into several situations just recently which was has not been the case until just recently where University questioning the content of that course and while we explain that it is aligned to the economic standards we feel economics better describes again sort of that truth and packaging for that course it's also consistent with other naming structures in the department um so for example this course would be economics we also have AP macroeconomics and AP microeconomics and again I don't know of any schools quite frankly that call it person economics the vast majority of schools call it economics and then anatomy and physiology anatomy and physiology is a science course that has been taught here for many many years it is a very popular course and it is a course that is very challenging for students the level of rigor in the course is consistent with other honors courses quite frankly with some AP courses and even dual credit courses the complexity of the skills are at the same level as those honors courses um in fact the course content aligns and we've had several meetings this year with the College of DuPage about their Anatomy courses and this course actually aligns to the entry level Anatomy courses not just the first entry level course but the entry level courses at the College of DuPage in fact the textbook that we are using is of extremely high rigor and that was acknowledged by cood so we believe the content of the course is such that students should be granted what we call weighted credit which is true of like our honors our AP not all but some of our dual credit courses we are also looking into and we're in the process I didn't put it up there because it is not confirmed yet it's not fully approved yet but offering the course for dual credit at South High School we have a teacher who is working on that with the college know of dup page and part of the reasons why we've had so many meetings this year to determine where our curriculum aligns what needs to be added and what uh we might want to continue to teach within that course is this so I remember there was a course that align with that uh personal training certificate at one point that's so that's through um our P Department okay but you're right we have a course um that brings in a lot of anatomy into the course but it's not an anatomy course this is an actual anatomy and physiology course taught through science got um so this is a course that students quite frankly over the years have questioned why it did not award honors credit um and it really was eye openening at least for me personally as we engaged in those conversations with the College of DuPage do you go back and give students honors credit who have completed that course or is this just going forward it's always going forward okay same with like the ti regardless of you know which change it is the title change those are all moving forward and they're on their transcript it might read one way if they took it last year or something and then it would yeah it wouldn't show that it was weighted or the name would be the old name so the students who are in pre-engineering for example right now it on their transcript it'll say pre-eng engineering the students who sign up for what we're calling Ace but we have to in education do an acronym for everything um it will say the new name okay next year same with um personal economics uh but we have with personal economics because it was being questioned um we have communicated back and forth with the universities um so to alleviate that for our current students because that is a concern if it's impacting our students in a negative way or even questioning what the content of the course is sounds a little bit like home economics outdated yeah Antiquated name that's how I feel about personal economics that's Antiquated and I like that the fact that we have different levels so it's clear you have different levels like at a an AP level and a non-ap level so that was it psychology you were saying a year long is is the so we have P version of psychology a year already mhm so are um just regular psychology course not AP is a semester course students can take that and then take now moving forward assuming that it is approved tonight by the board would be able to still take and and even now they could take the semester AP Psychology course they don't have to take it's not a prerequisite some students will directly take AP Psychology some students might want to see if they're interested the content kind of feel their way first and can take psychology first it's up to the student any questions how many students enroll in that se AP site right now we have multiple sections and we do anti and now it's a semester course right so we have three teachers districtwide that teach it um they two of the teachers teach other courses and sometimes all three do depending on just how many sections we have of each we do anticipate that the number of students taking the course may go down because it's a semester course it fills up a greater space right in your schedule um we understand that and and quite frankly that was one of the reasons why we decided gosh more than a decade ago to offer it in a semester but with this change we just do not believe that it is doable and we do not believe it's fair to our students okay my daughter is in the course anecdotally and she's studies quite a bit too much sometimes especially this year yeah and she she complains that it's it's too much it's a lot it's a lot and again we didn't even find out and in fact we started the school year um in August with not all of the information being released even from the college board so we were many schools that offered in a semester were in the same predicament but the schools that offer in a year were in much better place no I appreciate there a lot of work it's a challenging course sorry Chris no I appreciate these changes I also took AP psych and and anatomy and physiology and both were difficult classes um but the the anatomy and physiology um having it be an honors credited course is is fantastic I know even when I took it at that point uh there were a lot of students who felt that it should have gotten some sort of extra credit for cuz it's it's tough there's a lot of memorization and such so this is I think a very benefit special move for students you we get many students that come back that say their college anatomy and physiology class was easier mhm wow yeah we we do it's a very and and part of it's our teachers right we just have excellent teachers who uh challenge our students which is good you learn a lot more with a challenged teacher than you absolutely and ours are are really really great all right thank you Gina thank you TR out okay I'll hand it off take take the one that's all right I'll give yeah we have a lot now for the exciting items on the agenda working cash fund everybody these are the exciting items they are yes they are well if you remember back in the spring we issued $5 million in working cash bonds for the specific purpose of replacing and improving our athletic facilities um we have all uh projects completed except for the field houses so now is the time to go ahead and transfer the $5 million from the working cash fund where it's been sitting into the capital projects fund just to repay that fund so it's just formal uh mechanics that we use in fund accounting and it requires board approval does anybody have any questions no okay since we've done it we've got to pay for it that's right it's just been sitting in one fund and it's going to be moved into another one all right the other item is the tax levy for 2024 last month we we brought our estimated tax levy to you there's been no change we've received no other additional information so at this time we are there we go uh we are asking the board to approve the tax levy the actual Levy that we submit to the county is million but we just put the The Debt Service on top of it so you can see the full amount of 112 million excuse me do you have any questions on that no pretty standard yeah pretty self-explanatory and then we'll bring this back to you in April once we finally know the figures all right thank you jury that's it thank you thank you invite Travis for to talk about repairs to Pavement at North and South well that was exciting I appreciate you Paving the way for I'm going to come up here and uh show you a couple things on on Google Earth one of the things um if you remember earlier in the presentation when Hank showed the vision in 2030 one of those things was on life safety and so there's a lot of different things that you have to do in order to access those funds to do repairs such as have a public hearing which we have tonight on the agenda so th those are the types of things that uh we're looking at trying to streamline some of those things so so that we can get the needed work uh done in different areas so the saying goes a picture uh is worth more than a thousand words so I wanted to show you visually um using Google Earth the the spaces that uh were looking at repairing so you can see the highlighted areas um here inside of the stadium as well as outside of the stadium it is all of that that Paving work um so part of the submission that you have to have one is that you had a public hearing uh two is to show the need for the work so with each of these areas um there we took some pictures with the different uh spaces and so you can kind of see that's in that far again that's that far right one uh area one the main issue with all of these is is settling right so there are trip hazards that are across all of those internal uh spaces these are all pictures taken uh from that one space um and so what we're looking at doing is having those uh that area uh removed uh put in new fill um and then re repave those areas with uh with new papers these other areas there's one picture they're they're similar where there's stripping hazards on the edges of all of the of all of the different uh spaces a lawsuit waiting to happen yeah you can see just constantly throughout the whole Space we have uh we have tripping hazards and there's a lot of there's a lot of traffic that go in in and out of that area throughout when we have any type of an event uh in that space so that's inside and then outside you can see it is that whole space from the entrance uh if you will um to the stadium all the way down uh to um the end of the The Pavilion area and we have had issues with this for uh some time so we put up the barricades last year uh because there are some major tripping hazards as well as you can see just in generally uh in general that slopes uh down quite uh a bit in those spaces this is the entrance to the stadium again another tripping Hazard we have put Yellow Tape there to try to help a signal be careful as you're going through that uh through that space But we still have uh individuals that trip you can see that is uh that is settled uh quite a bit as well as just other again areas that are are tripping hazards so that's the general work at North that we're uh proposing with that any questions about okay so with these papers settling yep what are we doing proactively to prevent that from happening again when we do it they're they're going to build up the base uh Stronger so they'll they'll put down more fill than than what is there and make sure that the uh compacting uh is done appropriately so there's there's usually some settling and if you I don't know if how many people were around when this was constructed but it's there's a lot of settling in that area that's it's it's basically a log um so that that is they're making concerted efforts to make sure that they they put down additional a base layer to make sure that that that helps as well as you know if we need to especially around that um for the the long walkway outside of there um they're going to have to do some different grading there to to make sure that that is going to um to settle inappropriately so are there any guarantees on their work or do we have any there's as with anything there there's not a there's not going to be a guarantee there's things that we can do to make sure such as we we've done soil boring tests there um so we understand the makeup uh behind that um but I've never had anyone that does concrete work or anything along those lines give a a warranty on any of that stuff we're kind of 20 almost 20 years in on that work I think somewhere around there I was going to say that's not part of the master plan no that's not part of the master facility plan that's before that and uh this is also pavers because this is I believe categorized as a flood planes so we need a permeable surface it is part of our drainage solution and that's one of the reasons why they had to do pylons on the stands correct yeah to to keep it from sinking because it is such a soft surface yeah so good and is that the same reason why the parking lot which is part of the master plan right that and that's held up well right yeah yeah well yeah but that's also this is this is yeah there's a lot of in that in that General space yeah good okay let me move on to uh our project that we're looking at at South so you can see we're talking about the staff parking lot as well as um the bus uh parking lot area there so several different this is going to be similar to the project that we've completed the last two summers MH um where we're Milling two uh 2 in off of the top making sure that our drainage is sloped appropriately making any adjustments putting on an a a new top coat as well as striping everything back to to the way that it is so you can see see just in general um there's lots of cracking which is not uh atypical for um asphalt but you can see we have quite a bit of areas where uh we have holes as you can see in some of the different pict pictures um and it is causing it causes a a lot more issues when you have freezing and thawing that are are going on so we have just three pictures there in that area um our bus parking lot has quite a bit of uh spaces uh that that need attention um we have already patched some of these spaces they have uh that Patchwork has come up so we are in need of making sure that we we redo the entire thing and of all days I don't know if you remember the the Thursday before or the Wednesday before triple I conference uh when it started snowing that's the day I decided to go out and take pictures so it was an enjoyable an enjoyable day of uh getting pictures of of where we the needed work so you can see there's quite a bit of uh spaces and need in this parking lot I eight different pictures um that we show the the there and then we have an alternate bid um for uh to have the visitor parking lot um just resurfaced it's not we're not tearing that out or doing anything along those lines um so we'll see if that is acceptable in in the use of these funds as well when we go through that process so any questions about are you targeting for summer for these projects is that what you're thinking yes okay so we have the we have the information um as you can see kind of the the wording in the base bid and and our bids so we had that that ready to go wanted to wait make sure that we had this public hearing first uh get get that submitted to is and we'll get going on the uh getting the the sealed bit process that's all I have for thank you y thank you appreciate it stay safe all right there's a public hearing for this in a moment for anybody to address the board on Paving and uh as we as we do each month we update the board on Freedom of Information requests as we receive them we fill them they are posted publicly and listed on our website and you can find them by searching on our website for Foya thank you Jill okay item number eight I'm going to open up a public hearing is there anyone who wishes to address the board on the need to undertake repairs to the pavement of school bus turn rounds student drop off areas sidewalks and parking areas at North High and South High hearing none can I get a motion from the Board of Education to close the public hearing so moved Terry moves Charelle seconds and then we can do a roll call vote please Terry pavage I charl fuller I Jenny hagstrom hi Cara Caston hi Ken Dawson hi just Bosa hi and Don rener hi motion carries uh public hearing is closed thank you uh moving to item number nine on the consent agenda before the board votes on the consent agenda is there any agenda item a board member would like to pull out of the consent agenda for further discussion no hearing none can I get a motion for the Board of Education to approve the consent agenda as presented which includes item a Personnel report leave of absence classified B Personnel report resignation classified C Personnel report termination classified D resolution authorizing notice of dismissal to educational support staff employee e November Financial Pages F student trip G acceptance of Grant Rotary Club of Downer's Grove H acceptance of donation Dennis sapata and I acceptance of donation Anonymous organization so moved second Terry moves Ken seconds thank you Terry pavich I Ken Dawson hi CHR Espinosa hi STW Fuller I Jenny Hager I har Caston hi and Don runers I motion carries thank you to the donors yes I just want to say thank you to all these donors they're fabulous fabulous thank you moving on to item number 10 recommendations for Action can I get a motion for the Board of Education to adopt the resolution to support Illinois Vision 2030 education Improvement policy so it moved second Chris moves and Cara seconds okay Christ Espinosa hi era Caston hi Ken Dawson hi Char Fuller I vny hagstrom I Tri pavich I and Don rener I motion carries um can I get a motion for the Board of Education to approve the 2025 2026 course changes as presented so moved Terry Terry I'm sorry I was reading something else I apologize no no problem thank you um Terry pavage hi Charelle Fuller hi Jenny hagstrom hi Cara Caston hi Ken Dawson hi Mr Bosa i d rener i motion carries uh for item number c in view of the current Financial condition to the district the Board of Education will consider the adoption of res of a resolution abating the working cash fund of the district can I get a motion for the Board of Education to adopt the resolution abating the working cash fund of Community High School District number 99 due page County Illinois well moved second Ken moves Chris seconds is there any discussion hearing none uh please call the RO for a vote upon the motion to adopt the resolution Ken Dawson I Chris Espinosa I Char Fuller hi Jenny hagstrom I Trey pavich I Carri haston I don rener I motion carries um Miss nidek please record this in the records of the Board of Education item d um can I get a motion for the Board of Education to approve the 2024 tax levy for $2,670 385 certificate of tax levy the certification of certificate of tax levy and the certificate of compliance with the truth and tax taxation law as presented so moved so moved moves Ken seconds you cara Caston hi K Dawson hi CHR Espinosa hi ra Fuller hi Jenny hagstrom hi excuse me Terry pavich hi and Don rener I the motion carries thank you any old business Hank no and any new business okay um second reception of visitors y I have one slip okay um I don't have a name here oh I guess I do uh Roberto dado Roberto Roberto you want to come step come on forward to the mic um you'll have three minutes to address the board okay thanks um thank you all my first question is currently the students have their cell phones with them in class can we set up that they have to turn it into a cell phone box so every time the students come in they put it into the cell phone box this is a requirement other schools have this um and it allows students to really focus on learning uh we've seen the scores drop 5% I watch the November meeting and I think that if we have the students turn in their cell phones we will see uh at least 1% increase in score the students will be able to focus um not be distracted by the phones cuz right now the current process is it's up to the teacher so the mean teachers make the students turn in the cell phone and the okay teacher is like okay you could just keep it with you you know just don't take it out but that's really hard for students because they're constantly distracted so I think we could get and and I think someone one of the Gentlemen even said it Mr Hashim said oh get off the phones so you know if the students can hey not have that burden on them the school and the teachers take it away you turn it in in the front of the classroom and then you will get it back um the second thing that I listed I have a freshman and a senior at dgs they have no books their English class they have no books their social studies class they have no books their math class they have no books I am not surprised that the scores are plummeting um if I looked at many other schools in DuPage County and their scores were much higher on uh English language for example like dgs scored 41% so reading at grade level is 100% DJs had 41% um if you look at glenbard South they're reading at 48% that's a huge jump you know so can we bring books back to students I know that if we bring books back to students they'll be able to read I I know Mr um rener U said his daughter was in anatomy physiology does she have a book in that class uh I said she was an AP Psychology yeah I believe there is so AP classes which I don't know what percent of the student body is AP maybe 10% something like that so they're the lucky ones with book uh with books um sorry what was the third item I had listed uh requesting a plan to improve test scor a detailed plan to improve test SC thank you oh yes who could be accountable so since we know the scores are plummeting could there be someone to hold uh the staff account for example uh the chair of the literature Department um I would hold that person or the social studies chair accountable hey reading is what we need to teach these students so what is your performance plan thank you so much thank you thank you thank you can I have your slip back yes appreciate you taking the time thank you thank you okay item number 14 um can we get a report from Jenny on lend please yeah uh we have not had any new meetings since our last board meeting we had the large group breakfast um at the conference Saturday morning um which I don't it wasn't a lot of they they' touched on a few items um but nothing really substantive there is a special meeting this Wednesday at 9:00 to discuss the tier 2 pension reform bill which I'm guessing it's going maybe a little bit faster than they thought or I'm heing mixed mixed reports on that so so there's there's aedes a special meeting Wednesday morning um a TRS expert will be there to um give an update and answer questions um and then the next meeting would be in January after that and I was part of a special Roundtable meeting on Dual credit with uh representatives from the community colleges uh high schools and uh legislators so we're hoping to to make some advancements and if you remember we had a bill that was passed uh unanimously in the house and wasn't picked up in the Senate last year that would have helped us greatly with dual credit uh we are hoping to bring some version of that back this year and hopefully make some some renewed progress okay can I get a report on sassad Chris uh we haven't had a meeting since uh August I think I think you guys are back in January yeah I think it's the 20 something of January we get the email update um nothing I haven't got any information then I have a just a managerial meeting this month uh nothing you know it's first year of our new executive director you know it's the first year she's learning a lot that's there and and working her way through so nothing uh nothing out of the ordinary to report at this point Terry any update from the foundation um just that uh we're looking for more ideas for the Mark McDonald fund um the initial idea uh was softly responded too let's just say so we're looking for a new new thing but we're also meeting when Wednesday so okay Ken I think we did we can skip you right yeah and then Charelle anything to report on the plan commission no they're actually having a meeting tonight but I will take a look at what's presented there tonight and share next time okay um upcoming board meetings uh the next board meeting will be January 13th 2025 I'm sorry we put the wrong date on the it's January 13th okay yeah um and that'll be a workshop meeting here at the ASC at 6:30 p.m.

followed later that month January 27th again at the ASC that'll be our regular business meeting on January 27th um and then before we go into close session I just want to take a moment I wanted to read a statement about a recent event um you I wanted to take a moment to address a matter that recently occurred on one of our school buses um while coming home from school a school bus driver called a group of AF African-American students from dgs the nword um this was brought to the dgs administration's attention by DJs students and our dgs administrators responded immediately um the d99 administration immediately contacted the bus company and directed the company to remove this driver from all d99 bus routes and conveyed our expectation as a district that all drivers understand and reflect our core values going forward dgs administrators Deans counselers and teachers all reached out to the dgs students who were impacted by this harmful speech to assure them that they were in a safe place and that this bus driver would never be driving at d99 again yes I commend principal lip for reaching out to the families directly to comfort them and assure them that d99 is taking every step we can to ensure that this type of conduct would never happen again I also want to commend our district for having a protocol in place um to respond to this type of harmful speech and conduct our black student union and E and our equity and inclusion council members work together with the dgs administration in responding to this matter it's it's one thing to include in our mission statement that we want um all children to feel like they belong here at D9 9 uh but it's another thing to live and breathe that mission and to actually carry out its Pol our policies while I'm deeply um disappointed that these children at dgs had to endure this type of harmful speech I'm very encouraged by the way that our administrators our counselors and our staff responded to help these dgs students who were impacted by this contact thank you very much Arn thank you thank you um okay um we are going to go into close session so can I get a motion from the Board of Education um to go into close session for Collective negotiating matters between the district and its employees or their representatives or deliberations concerning salary schedules for one or more classes of employees in accordance with five ilcs 2c2 so moved so good Terry moves Ken seconds very much Terry pavich Hi H Dawson hi Mr Bosa hi charer Fuller hi Jenny Hegstrom hi here Caston hi and Don Ren I motion carries and for the members of the public will be coming out of Clos session we'll be taking no further action other than do aour other than to adour yes thank you I'm sure you want to go home yes I just want to say one thing yes please on a lighter note I want to congratulate the um bald eagle today it officially became the national bird after over 250 years of it being on every symbol that we have it is now the national bird so congratulations to the bald eagle thank you ter