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in Atlantic City Convention Center this competitive program evaluates submissions based on originality compositional technique maturity and overall appeal the competition requires participants to submit completely original works that demonstrate personal style proper musical notation and professional level understanding of their chosen medium each submission under go blind review by a panel of njmea approved judges Kimo's achievement ref reflects both individual talent and kon's high school's commitment to nurturing musical creativity we are proud of this accomplishment and wish him the best of luck please [Applause] [Music] I put him on the spot said you know piano my left I would like to uh invite up um Mr Thomas whittles he's the president of clion against sub abuse and we'll be presenting some awards for an anti- dinner contest [Applause] good evening thank you uh my name is Tom woodles I am the President of substance abuse and every morning when I get up the first thing I do is I check the internet for the relev relevance of the day and it's pretty interesting that today the ironic today was two pretty exciting relative issues today is National leadership day and we have probably the best leadership year with the equ school distri teachers parents principles this board behind me this superintendent the best the best of the best the second relevant thing for today is actually national student volunteer day so you look at all these students that go out and play sports and volunteer to do things in the district it's pretty exciting it's pretty exciting that we're here today honoring folks and kids and students like that CL against substance abuse took on a project U probably a couple years ago with our uh wonderful Health educator Le hawani who is a uh comes out to all the schools and talks about bs don't know they just are what they are what they do um we took out a program to be uh Escape deap we're we're creating banners that are going to be put up throughout the city uh and what we did was we hosted a banner contest with the high with the students and we picked three we picked three winners we had well over a hundred entries uh we picked three winners we picked one from the uh grade schools one from the uh middle school and one from the high school um but this wouldn't be possible without the support and help of the Board of Education clion Health Department we we have partnered with them for years and and it's a great partnership and we're very very proud of it uh clipon city council uh and of course the members of the winners this year the winners for this this event have certificates and plaques and and each winner gets a $100 Amazon gift card uh School five Alejandro Quinones [Applause] [Music] [Applause] [Music] did sure you [Applause] [Music] [Applause] our woodro Wilson our Middle School winner from woodro Wilson Raman [Applause] [Music] [Applause] [Music] on come on down [Applause] [Music] [Applause] and our high school winner was is Sophie Hernandez I do not believe Sophie is with us here tonight but we'll make sure she gets her gift card and her plaque I'll actually bring it tomor bring but again you know cing against substance abuse we work very very hard to try to educate the students in the district about the ill effects of alcohol drugs making smoking um and it wouldn't be possible without the partnership that we have with the health department and supportive education this superintendent he has never said no program has push forward U I'm ass his office last week for a meeting for a uh you know Su we're doing a suicide awareness September uh Dr oazi has been a partner of ours from since he got here I met with him before he even started for the district to talk about CA and what we do and why we do it and he has been a wonderful wonderful supporter of ours as well as our health department John our health officer we wouldn't be able we are all volunteers we are made up of a board of volunteers and it wouldn't be possible without the support of our city council of our Board of ucation Commissioners as well as administrators and uh you know so so I'm I'm proud to stand up here today and give these Awards these plaques will these banners will be displayed throughout the city one will be on uh the Board of Education building there's a plaque there's a banner there now that's coming down it's probably been up there about 12 or 14 years so we had to buy banners to fit over that because building is probably discolored from the banner being up so long uh the second one will be on the train trestle over between by the shop right Liquor on bson Avenue there's an old ban that's probably been up there for almost 30 years uh goes back to the just say no days with the drug awareness and then the third Banner is going to be on the overpass as you come off the highway going underneath by Christopher middle school so uh again we went to theity we asked them where we can put them they came up with the ideas city manager is another supporter of ours so it's important for us to acknowledge them them folks because without them our program don't go forward uh again I want and I want to call up Leal come up for for some photos and our our vice president equip against substance abuse happens to be one of the Board of Education commission Judy bord I want J photos also [Applause] [Music] than [Applause] on a final note one last thing I want to say is uh happy early birthday to uh Judy bassard her birthday's [Applause] Monday birthday commission uh thank you m Mr wiow and thank thank you to all the cast um volunteers that help our students so much in in our city okay next I would like to invite um the senior Key Club Treasurer nasle yis to present the presidential volunteer service award [Applause] good evening everyone it is truly a pleasure to be here tonight to present the president's volunteer service award on behalf of the C high school key this award is among the highest unor of volunteer service recognizing students who have gone above and beyond to make a difference in our community through their dedication kindness and Leadership they have shown what it truly means to serve others as a key Club member and exective board member for four years in a past recipent office award I know firsthand how much effort and heart go into earning this recognition volunteering isn't just about the hours it's about the impact we make the people we help and the lessons we learn these students have shown incredible dedication by giving over a 100 hours of their time to serving other s and their and their hard work has left the lasting mark on our school and our community tonight we celebrate their achievements and recognize your outstanding commitment to service it is truly inspiring to see young people like my peers to step up and make a difference and I couldn't be proud to stand here and honor them tonight now without further Ado please join me in welcoming our Future Leaders to this stage F Opa president volunteer service award bronze medal uh 116 service hours [Applause] f [Applause] now please welcome Daisy Zuniga president volunteer service award bronze medal for 100 service hours [Applause] [Music] [Applause] now please welcome anaura W president's volunteer service award bronze medal 400 service hours [Applause] [Music] now welcome or last um presence volunteer service award winner Mora colan bronze medal for 100 service hours [Applause] let's give a huge Applause for dedication hard work and generosity congratulations to all of you and thank you for making our school and Community a better place [Music] [Applause] pi [Music] [Applause] moving on to some of our monthly Awards um first up will be the students of the month we're going to start with the month of December and commissioner bber will be reading the Freshman student month for December it is my pleasure to award for the December freshman student of the month Nathan Capelli um congratulations to Nathan or is he here okay Nathan Capelli for standing out as a freshman with a passion for mathematics Nathan finds joy in problem solving and working with numbers which he credits to Mrs Kelo inspiring teacher her guidance has helped him only improve his skills but also deepen his appreciation for the subject Nathan draws strength from his supported friends and family who encourag him to Excel and stay positive active in the art club and stage crew he's exploring new interest like volleyball and he's eager to embrace clipton High School's academic programs keep up the great work Nathan you off to a fantastic start in high school congratulations [Applause] [Music] get his award thank you all right next I'd like to invite commissioner runak to do our sophomore student of the month for December thank you Mr President for our December sophomore student of the month congratulations Kayla Sanchez and big congratulations to Kayla Sanchez for her remarkable achievements as a sophomore Kayla is captivated by history appreciating its ability to teach valuable lessons about culture and human psychology inspired by her first grade teacher and her mom Kayla has cultivated a strong drive for Success she excels in honors and AP classes while also making impact in extracurriculars like drama club Mustang ambassadors and advanced performing arts groups her dedication to academics and Performing Arts is truly impressive and her plans to explore the programs like biliteracy exam and honor societies reflect her ambition keep shining Kayla you're making a difference at CHS congratulations Kayla [Applause] [Music] commissioner Canova please come up and award the junior student of the month for the month of December thank you Mr Paris all right next up we have our Junior student of the month Violet kasm congratulations to Violet kasm for making such a positive impact as a junior and recent transfer to CHS violence love for language is f by her Multicultural upbringing and desire to connect with diverse cultures excelling in Spanish she appreciates how how language Fosters deeper cultural understanding inspired by her resilient and accomplished piano teacher Viet has achieved incredible success as a classically trained pist performing at prestigious venues of the car Hall she's now looking forward to a language immersion program of with aspirations to attend top universities Violet is a shining example of the determination in great welcome to CHS Viet you're already making your mark please come up and accept your [Applause] award to present the senior student of the month commissioner December senior student month Anthony oale congratulations to Anthony oale for his inspiring Journey as a senior at CHS Anthony's passion for science stems from his curiosity about the natural world and human biology he credits Miss youf with guiding him through a challenging sophomore year helping him find his focus and potential deeply inspired by his mother's sacrifices and strength Anthony has worked hard to overcome early struggles with school and mental health proving that it's never too late to succeed now a member of the Christian Students Association Anthony is preparing to join outdoor track and volleyball while pursuing his goal becoming a nurse Anthony your perseverance and dedication are truly inspiring keep striving for greatness congratulations an you [Music] [Applause] we [Applause] [Music] [Applause] moving on to the month of January our freshman student of the month presented by commissioner M thank you very much president Paris I honored to present the Freshman the month n's Miss love for history by Italy help connectp ACS his parents Provide support count opport support a acoss country in track and Lacrosse also stay back Mustang he B school as Welles and sister early colge program to jum start college journe congratulations [Applause] you I [Applause] [Music] [Applause] to present soptware student of the month for the month of January commissioner Santiago thank you so our sof most student of the month is antonina Kish an Kish ke a freshman at Clin High School loves history for its lessons on past decisions and their impact today inspired by her hardworking mom and teachers like Mr oxen Bridge Mrs Sheridan Mr oy and Mr ewas she stays motivated and engaged in learning antonina is a member of the CHS and clipon Seahawks swim teams and the M Tri team her success stems from strong organization helping her balance School extra and her job she looks forward to taking advantage of chs's academic programs to achieve her goals congratulations [Applause] [Music] and we will make sure she presenting the junior student of the month commissioner thank you president Paris our Junior student of the month is adner Incarnation congratulations to adner an 11th grader at clion high school for his achievements excelling in Spanish and guided by the inspiring Miss Norma sta adner continues to work towards his dreams as a baseball player and a tapar program participant he Bal his academics and extracurriculars while overcoming challenges with determination adner aims to be the first in his family to graduate college in dreams of becoming a successful Global business owner congratulations [Applause] [Music] ad to present January senior of the month commissioner Suarez this award is for Alexander jaimo Alexander Jaima is a CH Clifton High School senior who loves physics and plans to major in electrical engineering his favorite teacher Mr O'Reilly has made learning enjoyable inspired by his supportive parents he excels academically and is part of the academic calog he overcame the challenge of adjusting to a new school postco and is now awaiting College decisions is Alexander here [Applause] see Pro [Applause] numbers 33 it's a good good January senior of the month um be presented by thank you president haris Zuri Gonzalez congratulations to Zuri Gonzalez an outstanding 12th grader at Clifton High School her passion for history inspired by Mr Henry deepens her understanding of the world and fuels her academic success Guided by her mother's strength as a cancer survivor zri is determined to accept she plays the viola the orchestra and holds leadership roles in the diversity Club girls learn intern Latin dance club and model un overcoming the challenge of balancing college applications with school work zri plans to major in political science and pursue career in foreign policy ready to make a global impact congratulations Z we'll make sure Z gets that February uh presenting The Freshman student of the month commissioner bassador president Paris a fe freshman student of the month is evuna Castro evaluna Castro is a freshman at CHS who loves history especially the French Revolution her Al uh algebra tutor Mrs merer has motivated her to work harder in all her classes her hardworking mother Aluna is determined to succeed she participates in the spring Musical and plans to explore more activities next year she stayed Successful by using effective student study techniques and hopes to join college credit programs in Junior and Senior year is here [Applause] public schools high school student of the monary [Applause] [Music] [Applause] [Music] soft of the month presented by commissioner Bak thank you Mr President sophomore student of the month pay Greenway pay Greenway is a CS sophomore passionate about English as it helps her Express herself she looks up to Mr Weiss mantle for a supportive keychain and her mother for her strength and intelligence PT is active in competition dance musicals and voice lessons she balances academics and extracurriculars well but hasn't yet explored CHS done programs is being here [Applause] [Music] [Applause] conratulations [Applause] uh presenting Junior student of the month Mr can please for junior student of the month we have Mana man Mana is a junior at CS who shines in physical education showcasing his fasetall skills Mr vodo's engaging teaching makes learning fun for him inspired by friends he stays motivated and competes in AA basketball and outdoor track after struggling with after struggling with test grades he improved through practice his goal is to become a professional athlete and attend Princeton University is a man Manan here [Music] today okay [Music] [Applause] that's moving on to um employees of the month starting with the month of December and presenting distinguished District Employee of the Month commission M thank you again president Paris I'm honored to give this award to distinguished District employee of the month to Linda Chavez Linda Chavez is dedicated to our schools students and special education department she many extra hours provid assistance and support to teachers students and colleagues then remain patient and calm during another special education issues recently ofation was able to provide a high standard ofation that we had team andies congratulations [Applause] [Music] [Applause] than [Music] I'd also like to add that uh Linda Chavez has recently become [Applause] Dr presenting Elementary distinguished employee of the month for the month of December vice president Santiago Elementary distinguished Employee of the Month Magdalena [Applause] voilo Magie Bo has work tirelessly to make the lives of students and staff members better each and every day from a kind word to a pat on the back Maggie embodies a one clipping mentality during a difficult time at school 2 she stepped up and did what was needed to be there for her students staff and entire School Community her dedication and Leadership did not go unnoticed by those around her Maggie is an exceptional administrator Who Rose to the occasion when called upon congratulations [Applause] Magie for [Applause] [Music] [Applause] presenting Middle School distinguished employee of the month for the month of December commissioner SI thank you yeah Mr President our Middle School distinguished employee of the month is Donna minini Donna minini always has a positive attitude and a kind word to say to everyone the work she has done around the school in regards to our team's projects for all grade levels is amazing she has painted walls framed and mounted pictures of various teams in the lunchroom the students love going to her class and how she interacts with them is truly special always with a kind word or Donna is a is very deserving of her hard work and dedication that she has shown throughout her years of working at CCMS congratulations Don [Applause] [Music] present High School distinguished employee of the month for the month of December commissioner schars thank you uh Doug Mor consistently and constantly goes above and beyond for Clinton Public Schools excuse me I apologize um I will be speaking of William palagan Bill Cagan Works tirelessly every day to give his students the best education he can as both the special education teacher and transition coordinator he consistently goes above and beyond to support our Student Success both in and out of the classroom bill has a unique ability to connect with students providing individualized attention that empowers them to thrive academically socially and emotionally he demonstrated an exceptional commitment to Preparing students for Life Beyond High School whether it's guiding them toward employment further education or IND dependent living what truly sets Bill apart is his dedication to collaboration he works with families staff and Community Partners to ensure that every student has access to the resources they need to teach their full potential rather to reach their full potential Bill colligan's passion empathy and Leadership inspires all who surround him applaud for Bill yeah bill [Applause] [Music] [Applause] [Music] [Applause] the week to January District distinguished Employee of the Month presented by commissioner buia thank you Mr President stting employee of the month of January Douglas Morse Doug Mor consistently and constantly goes above and beyond for Clinton Public Schools empowers staff members to successfully and comfortably integrate technology into their everyday practices throughout the district Mr Morse Works tirelessly to ensure the necessary Technologies we employ are ready for use and that teachers have full access to the tools and resources they need he also fully supports our pbsis framework and provides Universal teams with not only supplies but critically new ideas such as using touch screen Chromebooks as prizes for students who have demonstrated responsible uses of District technology congratulations [Applause] [Music] is that the January Elementary distinguished Employee of the Month please commissioner Koba [Applause] down uh our elementary distinguished employee of the month is Katherine Morrison Catherine pck consistently gives 110% to both her students and her school she always has her students best interest at heart students who are struggling emotionally thrive in her classroom as she provides them with love support and understanding she's also actively involved in the district collaborating with our Ela Department to strengthen the writing program at our school she makes her lessons engaging and fun ensuring that students are excited to learn Miss Morrison meets the needs of all her students advocating for each one to ensure they are success both now and in the future she cares for her students and is a strong advocate for them each and every day please come up and receive your award [Applause] [Music] [Applause] I'm going to do the next one uh Dr roberi invites anyone who wants to stay at the end of the meeting take more pictures with your family please do come on up we'll do that with you um no pressure no pressure the Middle School distinguished Employee of the Month uh Laura visher unfortunately cannot be here this evening but Laura viser is a loyal dedicated staff member who collaborates in order to ensure that the students are receiving the best academic support possible she also engages all students with their calm and approachable demeanor students feel successful in her class when it is usually very trying for that so congratul congratulations to [Applause] Laura uh next is the High School distinguished Employee of the Month uh presented by commissioner Bas thank you president Paris it is such an honor for me to give this award to Michael mccy yeah Mike mccy Works tirelessly to share the importance of clipton high school and clipton public schools he shares information throughout the community Through morning announcements broadcasting the Board of Education meetings recording and airing various events students are engaged in Mr mcc's class and that I can tell you personally is the truth um Mr mccy um you are an asset I can't go on and on I'm going to go off script and have a high level of respect and admiration for him his students and his classes he inspires his students and those around him to do their best thank you Michael mccy yeah [Applause] number 50 yeah [Applause] moving on to the February District distinguished Employee of the Month um who's not here but will be read by commissioner Dr Danny I see District distinguished Employee of the Month Jessica Trimble Jessica Trimble consistently demonstr rates an incredible work ethic and a deep commitment to the well-being of our students and staff she goes above and beyond in all in all her roles and responsibilities ensuring that those she supports receive the highest level of care and guidance in addition to her leadership and dedication Jessica's also a Handler for one of the district's therapy dogs through this program she provides invaluable support to students across the district using the therapy dog to create a sense of comfort connection and emotional well-being her ability to integrate this resource into her work has had a meaningful lasting impact on the students she serves Jessica's unwavering dedication passion and Innovative approach to student support make her an outstanding Employee of the Month she's truly an asset to our district and our contributions deserve to be recognized and celebrated make sureen a February Elementary distinguished Employee of the Month commissioner Mia oh thank you once again president Harris for the elementary distinguished Employee of the Month go to Jennifer f Jenn works very hard with students and is always very patient and caring even when she is facing challenging Behavior Jennifer's journey and education began as a Lun for her deep love for children quickly L her to pursue a role as a special education PR professional known for her support her stud lives is everything she do consistently beond always collaborating with a classroom teacher and fellow staff members to ensure his Student Success dedication commitment and make her a stand out example of one Spirit she truly deserving conratulations [Applause] the February Middle School distinguished employee of the month will be presented by commiss vice president Santiago Paris Middle School distinguished Employee of the Month Georgi Ross Georg is a positive person who is always working with students to reach their potential she has created a safe secure and happy classroom in her various classes she is part of the Champs team and runs several clubs she uses her own time and money to make items for her students Georgiana also maintains a good relationship with her co-workers her patience positivity and professionalism is second to none congratulations [Applause] SCH [Applause] and finally for February High School distinguished Employee of the Month presented by commissioner our High School distinguished employee of the month is RNA Christen ban is a key employee in the efficient operations at clipton high school anytime there is an issue a make sure it is immediately addressed rectified and personally follows up to make sure the issue is resolved aing can always be seen around the building working hard to face any issues and help keep CHS beautiful he is an incredibly important part of the clion high school family who tirelessly does whatever possible to make sure students and staff have everything they need and congratulations B [Applause] more party next join [Applause] us the camera [Applause] [Music] here [Applause] [Music] down in front [Applause] you [Music] the next award is the 2025 New Jersey mus music educators Association School administrator award the board directors of the New Jersey music educators Association has voted to award Mr hrew Jer to the 2025 New Jersey music educator School administrator award the association takes pride in recognizing individuals that have made significant contributions to music education in the school district and Beyond congratulations and yeah [Applause] are [Applause] uh next up we have presentations for the PSIs um program presented by [Applause] [Music] [Applause] thank you so much president PX well um so I was told I have three minutes but I've got so much joy to share that I don't know that three minutes I will try uh all right so thank you so much for everyone who came out tonight um I I want to introduce uh something new that we're doing in pbsis land uh we've been talking about uh a framework and how we implemented all of our schools for at a minimum the past four years board meetings tonight we're very happy to promote and to tell you all about the pbsis model sit uh in conversation with our University Partners at University of Connecticut and Ru University they suggested that because of all of our awesomeness we develop model sites these model sites are places our schools our instructional buildings where um our fellow uh our other fellow schools uh and coaches can look to for guidance and support around implementation as well as our outside districts other schools other universities that want to um take a look further or deeper look into what we're doing in in our pbss practices so what is a model site what is the criteria it involves the following so it's um model sites have to have high fidelity of implementation and and every year we take uh self assessments to make those things happen um these these uh schools uh use datadriven data to drive their decision making so everything that they're putting in place all of the practices all of the decisions are based off of their actual student and uh staff and parent data they are ensuring that uh positive outcomes or they're demonstrating positive outcomes the two schools that you'll see in a bit have demonstrated decrease in office conduct referrals increase in positive School climate um as well as an overall warm and fuzzy feeling in their buildings uh they also promote and EMB boast sustainable PBIS systems you got to understand that the time the labor and the love that goes into implementing pbsis Frameworks these are things that have to be developed that can be sustained year after year not just something um that happen uh one time and and as evident by the schools that you see toight have been implementing for multiple years then um our schools the part of the criterial was also to effectively uh engage family and Community uh and both the schools tonight have gone above and beyond and engaging our our parents our caregivers our Guardians and the community uh to to engage them with their programs most of uh another important thing that they've uh accomplished and is the recognition and reinforcement system for students and staff do in the idea of changing behavior and outstand up here and talk about it over and over again is we promote what we want to see punishment does not decrease uh behaviors we have to promote what we want to see we have to teach Behavior as an academic uh as we do with academics and so our schools tonight have uh developed an excellent uh process to doing that overall all they are also committed to professional development the two schools that you that are being showcased tonight as model sites have gone above and beyond in working with all uh our staff in their buildings to ensure that the the the flavor that they bring to the framework is specific to their building and and that they understand that everybody in the building understands and reads the framework so up first um I want to uh welcome the undeniable Blue Wave of school [Applause] 11 come up love to Cate and [Applause] [Music] where I was going to say I was going to say that you know any of the employees who are still here tonight could have a delayed opening tomorrow but we wouldn't be able to open school up congratulations to [Applause] throw anywhere yes this is [Applause] how am I going to get [Music] this there goes the heart of the community folks that's that's their uh that's their logo but not to be outshined by the Champs we got the Champs the Champs are here so our model stud for uh middle schools it goes to Christopher Columbus Middle School I got to tell you folks the schools had to put together proposals and they had we have a me to have a whole thing to do and the proposal for Christopher Columbus was so incredibly strong no wonder they've been showcased at the at the state level uh four times over the past 10 plus years Mr labriola um congratulations Christopher Columbus Middle School um being selected model uh School sit [Music] [Applause] [Music] to distri [Applause] you might right [Applause] [Music] think [Music] first of all congratulations to the award winners students staff uh it's always a great night and great opportunity to share the Excellence that we have here do we want to do number comments okay so motion to everyone have a wonderful D I love it all she wrote yeah guys stay one stay on your shots guys yeah

board members please make sure you have your microphones on for the entire meeting all right call roll roll call read the Highlight this one here yep do I have to read this no okay all right uh call to order meeting roll roll call oh roll call okay roll call Charlene D is here Fred rushon here barbar ziki here all right 1.3 interview board member candidate she's here she's here and I saw Judy walk yeah she's hiding in the back so you can invite her to the want you come on up Miss Reed are there questions good evening how are you all right so our only applicant for the deadline is Judy Reid hi Judy and um board members you're free to ask Miss Reed any questions if you'd like unfortunately I've known M Mrs Reed for many many years and know her educational background so I'm very happy that she's considered being on the board well it has not yet been my pleasure to really get to know you but I'm looking forward to it and then looking at uh the credentials that you bring with you I think you're going to do an amazing job and be an outstanding addition to our little group here as we try and take care of our children in the schools thank you so glad you're here and Judy I we've known each other for a while so I'm real excited to have you join our board as well all right so I need a motion may I may I ask a question absolutely yeah you can't do any motions during Workshop but that's right I've known Judy for a long time as well but Judy for the for the benefit of people in the room who maybe don't know you as well as some of us do uh would you give a a reader digest version of um of why you're interested in this position and your background okay yes my background is u in education I was a principal in this district for five years and I was with the high school district as both a principal and then a director of Career and Technical education special ed many other programs because I think I got everything thrown on my desk no one else wanted um but I really uh love the community I want to see the the schools improveed I think I might bring some new ideas U that would be relevant to the students and the better am of the schools and the students thank you okay thank you any other questions for Miss Reed do you have anything you'd like to say to us no I'm just looking forward I think to the uh being part of this group I think that uh the elementary school district is well-run and I know with all the financial WS of the state that uh to have a strong board is very necessary because of financial I should say challenges that we all have face and I uh would love to see our the school remain in uh Good Financial shape plus good shape for the kids and the teachers excellent thank you okay thank you very much thank you yes all right our next item is 1.4 midyear assessment data and Miss lot is oh there you are and uh board members if you will before uh Jen shares uh the data with you a couple things I'd like to point out to you uh first of all let's remember that we're only 18 months into a 60-month process um and things never move as fast as any of us would like um so please keep that in mind um and um and I was reminded today um uh partly because I have a shadow um uh Sandra Brown is shadowing me and working on her uh superintendency uh certificate and one of the things that she's pointed out uh to me to remind me which is a good thing is that every time you have a turnover in staff or leadership things either Plateau or they dip a little bit before you go back up and you all know how much turnover we've had in the last 18 months so it's not an excuse it's just a reminder of the realities of when you're making change um and so uh with that I'll let I'll let Jen share data with you um we have some things to celebrate okay oh we will start with ma you're fine I'm sorry I'm sorry about being late I apologize for being L that's all right no problem we're glad you're here sorry switch CH so we will start with our kindergarten math um it's pretty consistent but I would remind you that the um Target changes every test so we expect them to know more each time we take the test so consistency really means that they're making appropriate growth they're making equivalent to that Year's growth um if we keep consistent in order to increase the amount of proficiency we actually have to have our students make more than one year's growth or more than like right now would be more than a half years's growth so um this is kindergarten MTH as a district and then I also have as a school so we can see does our Valley main maintain pretty well um they did lower the amount of students that were um minimally proficient and you can see Diamond Back growth and then Sun had a little bit of struggles in Thea can very M and then just show cuz sometimes so if we look at that you don't see a lot of girls so sometimes it's nice to look at the schools because you can see the individual the differences but I pulled out a couple teachers as well just so that you can see these are teachers who are doing the new instructional model um that we've been doing for the last 18 months and so you can see um even with kindergarten it does work uh the one in the middle is something I have not seen um is that she had all of her students in math at proficiency at this time of the year and that's rare so that was a that was a big celebration all right so next is first grade first grade for school you can stop me at any time so I'm just going to kind there's a lot of slides couple celebrations for our for our MTH quite an improvement in that bottom graph between quite an improvement in the bottom graph between Benchmark 1 and two yes that's and this is an individual ual class yes that is an individual class and that particular class is at Desert Valley well I think that teacher ought to get a real a real uh acknowledgement of the effort and the work yeah completely eliminated the yellow band which is neat if we can start them out strong when they're younger then we maintain that as they get over so second grade we look at my school you did have dips in the second grade still struggling a bit and then here's just a couple um highlights a couple teachers who are doing really well once again I tried to pull out the teachers who were doing the model of instruction that we're working on so that you can see so that does work third grade we did struggle a bit um when looking at the third grade assessments they didn't they did not assess the um the main cluster standards that's something we're going to have to look at moving forward is really previewing I think finding a way to preview the test before we give them to make sure it does include the main clusters um it's not that we don't teach all the standards but we do concentrate on those main pieces um that we know are going to be tested and that our main that that kind of flow throughout the grade levels and third grade test did not have a lot of those main clusters in that assessment this time so think the essential standards um this is as um as the school the school growth and then I Jen if you'd go back to that one a second one so you notice that we have uh Coyote Canyon included on that and and just keep in mind that we have very few students uh at any grade level at Coyote so this graph may only show results for two students or one students so um uh just keep that in mind for coyote remember we only have 30 students there and they only go to school half a day so and then we pulled out um a couple teachers who still did really well and they kind of get lost in the shuffle when you show the overall the overall growth so District the schools and then we do have some individuals the teacher that's I know you can't see see names I purposely remove the names but um the teacher on the bottom is in every single like every single highlight so if you see highlights in math and in reading and science um and even when we look at the dibles results um this class is this class shines in all of the subject areas it's wonderful here's fifth grade can't show you as a school cuz all of them are at the same school um I didn't pull out highlights and I really probably should have because although we didn't have any classes that showed tremendous growth we had um three classes that maintained all the way through and so that actually is growth because that means those students are are are growing at the appropriate speed so and then we have six great to pull out a couple teachers you like the significant like decrease of the red and then we see some a lot of increases in proficient but definitely moving their students in six seventh grade some highlights from seventh grade so the graph on the top is one of the is the group from Coyote Canyon and um the teacher there is actually a long-term sub substitute teacher but he started attending the math um unwrapped unwrapping document um planning meetings on Fridays with Fox Creek because the majority of his kids seem to be like sixth through e or fifth through eth grade so he's been attending with fifth grade or with Fox Creek so he's um starting to learn the standards um himself as a substitute teacher and started out with math this year so um we hope that he'll be back next year and then he can go learn you know learn Ela but we thought it was best to start with one main subject and he is working on a teaching certificate so that um he doesn't he does a Marvel job with our students at Life Academy um on all kinds of other things but now is really beginning to focus on academics as well and really wants to be a teacher so um uh we're encouraging him and supporting him in that effort grade I'm going to pull out some individuals from eth grade you have any questions or anything comments about more we are seeing some improvement I know it's not a lot but we are seeing some especially in the classes that are doing the model that we're asking them to do um you can also tell the difference of those that do carry the planning that we do on Fridays into the planning they do weekly with their own school and then follow that through in their classrooms so we are finding in in with some of the teachers they're doing great planning but it's not always being executed the way they pled it in their classroom so we're working on that consistency as they're learning the standards also getting the delivery all right so we'll move on to ELA um Ela the Galileo starts at second grade that says a district this say as schools CP individual teachers and even though it doesn't look like a lot of growth when you see on the right hand side where you're looking at the number that are actually at or above Benchmark if you see the red um especially on the bottom the teacher on the bottom decreased her students who were minimally proficient by quite a lot so we've been though she maintained the proficiency she started moving some of those minimum proficient students up third grade I said third grad this we need to look at the third grade assessment overall um they they did the test didn't match um really well what we're teaching but then we pull out a couple highlights and we do have some good things going on fourth grade ELA a district the school sit a few individual teachers and that the one in the middle is the teacher I told you you're going to see on every fourth grade highlight page grade of course there's no school since it's almostly one school have some highlights 63 individual so I have the one on the top because she did decrease her minimally proficient by over 10% so that's why um she's listed on the top even though it might not look as good on the proficiency side she's bringing her lower performing students up as are the other two as well I'd say Bullhead middle did put in a pretty um structured like ret time into their um into their schedule this year and so although they I know they tell me they're still tweaking it it's it's pretty good I didn't yeah so um they've been working on it and so as they they they looked really well at their data and they look at what students need um but they also have stations that the students rotate through besides just being with the teacher and so it's they're seeing a lot of of growth through that procedure so it's it's it's fun to see that you can also do that at the middle school cuz it's usually a practice that's done at element Seven Grade they kind of split their partially proficient students between the and the green highights is this one teacher that I pulled pulled out that did had some pretty significant so then we have science science um the assessment starts at third grade here's District results have School results and then individual teachers fourth grade A District grade schol sites individual teachers the class in the middle is one of our special ed classes at um and I know there's only a couple of students in that grade that takes that test but I thought that was pretty significant fifth grade and then some GR 6° this is probably our biggest highlight um for science it's 7th grade I know Miss uh Mrs boat has been working with her science teachers this last quarter so I think that was a specialty of hers was teaching science so um she's been working with them to increase the Vigor of the classroom highlights from teachers in seventh grade eth grade it's nice to see the blue but um it's really nice to see the huge growth of the students who are minimally proficient and then once again on the top is um Coyote Canyon who I believe has maybe three or four four students I think next year is our last last year with our science program the adopted program amplify um it's the last year of our contract so we will be looking to Pilot new science programs next year um we're finding it's not as rigorous um as we want it to be and so we're looking for something different to help us teach science then last we have our dibles results or mclass it is is for kindergarten through fourth grade it's a lot of information so I might go through the first few slides kind of quickly um it's the D the dibles teaches all the like building blocks you need for reading the composite score is just the overall of all of the the different pieces letter names is pretty straightforward but Fon awareness is what you can do in the dark so it's breaking words apart and putting words together um orally and auditorially auditorally letter sounds that uh nonsense word fluency CLS that's uh sounding Out words but the words are nonsense words so they're not real words so it's more like reading syllables that you might see once you get older the right under that is decoding with um n nwf WRC is Nonet word fluency um words read correctly so that's the top they can sound them out the one that's decoding they can actually blend those pieces together even though they're not most of them are not real words and then word reading is actually reading site words words so as a district that's kindergarten first grade adds um reading accuracy So based on how many words you read correctly in a passage how many words did you read correctly and then the oral reading fluency is actually how many words they read in a minute so all of these are one minute timed assessments second grade the maze is a reading um passage that actually has pull Downs so they have to pull down the words that would um and the word that would make the most sense in the sentence so here's where it gets a little bit easier um It Is by school but this is all pH neic awareness so this this is the piece that you only do in the dark that you can Mo with your eyes closed we do have um some pretty good growth um this is one thing we really do need to concentrate on though because it is one of the main building blocks of reading if you can't hear them then it's really hard for students moving forward to learn how to read you have to be able to hear each piece of a word um before you can actually read the word so that's one piece that we really do need to work on it's a couple teachers that really Shine the hash line when you see the green that has the hashes it means the students tested out so they didn't they then they go from here into the next assessment I didn't need to take it nonsense word fluency this is just sounding out the letters in the words sometimes we see a decrease in this when students are starting to blend words together because it takes them longer to sound out and blend the word um than it does just to go through and say the sounds of each um letter so it is common for this to go down before it goes back up shine and this is being able to read words whole words and this is how many words a student read in a minute out of a passage typically don't give this assessment until first grade but sometimes we have kindergarteners ready um towards the end of the year for this assessment and accuracy so out of how the many words that they read from the passage how many were they read correctly either read correctly or went back and corrected as they and Jen I'm correct on this one you don't expect to have blue on this one no you just expect green there's there's exceeds on this one because it's it's you know it's reading the words that are presented and and they grade level appropriate words very some grow that's Jen are do they the students take this the Galileo one more time or yep take it one more time just one more time last year we did it four times and we thought that when we did we did one in November December and it was way too early um you're expecting to see a Year's growth but we hadn't even taught for a year yet or half a year and we had even taught for half a year yet and then our final um assessment in the past used to be around this time of year because that's when we would take what we saw from the results and they basically cram I guess for the state assessment all the all the standards that were really low so we decided last year to change that and so we're doing three assessments um I just feel like we'll it's a better indicator of what we're doing Jen you might want to explain to the parents where these test scores come from and that because you're saying benchmarks to them but they don't have any idea idea where the kids got the test these benchmarks from so you might want to explain to them test yes so um a benchmark assessment is it is all the standards that we teach throughout the whole school year so we take one in the beginning of the school year to see kind of where students coming at and then throughout the year we we just finish the assessment right before conferences and then we'll take another one right before the end of the school year and so your hope is that it keeps going up because you want your student you know we're teaching all the standards so by the end of the year when we have taught all of our standards then the student should be better because so um these are not used for grades we don't use these to grade students at all um we don't use them like for their proficiency on their standards on the report card it's for information for the teachers to know what the students do well and what they don't and what we need to teach so um our teachers do look at the results but they mostly look at what they've already taught so what did you teach the first um half of the year what standards did you teach and how students on those standards and thank you any other questions for Miss lot okay I think maybe for parents present also um you can see why we have um started reporting to you on report cards uh and to our students as well how they're doing on the standards because that's how we determine whether they're um making progress as opposed to the uh grading system that we used to do with ABCD um because that frequently was not those grades were frequently not related directly to what we were teaching as the standards um and so uh we feel this is a much more that's a much more honest way of reporting to you where your child is um but as as Mrs lot said these benchmarks are for us as Educators to decide what we should improve on in our instruction okay all right um subject uh 1.5 gcd professional support staff vacations and holidays so um acting president we're not going to look at all of these individually right now I put them on the agenda for the workshop uh in case you had any one of these that you wanted to ask questions about um uh if it's a policy it's going to be a first reading in the actual agenda of the meeting uh but there are a couple that um I have specifically requested Cass if you'll go back to the agenda please uh the ones that I ask to have on uh the um agenda are the first uh the first three no the first two um the one on holidays and vacations and the one on the school year and um and I thought I had oh no I had an exhibit but I didn't have to bring that um I ask for these two because we've changed some practices and so the policy we need to be following policy so we're changing practices we may need to make sure that the policy supports the practice uh the others uh on the list were um suggestions and and recommendations from asba based on changes in the uh laws uh from the last legislative session so um and of course it includes some regulations and some exhibits uh which you will not see in the regular agenda because we don't usually have you vote on those until you have voted on the actual policies um and so tonight those will be first reading so it'll be pretty quick but if you had any questions about these um this would be a time to ask the the title um nine things has that been resolved at all yes the as you know the courts threw out the um the 2024 version of Title 9 and so we've returned to uh uh the 2020 version of you as a board on my recommendation did not change our policy at the time ACAA and left it the way it was the changes that are being presented for this one Cass if you'll bring that one up um please um asba had made changes in this policy for the 2024 version now they've gone back to uh the 2020 version but there are a couple of changes and so so um I decided that it would be good for us especially since the references the legal references at the bottom are a little different um to go ahead and give you this this version the other thing is that they've changed some of the terms so for instance where it says complainant um that heading was not in there and that definition was not in there in our old version neither was respondent so they made some really clar good clarification changes in this it doesn't change the process that we've been using because we didn't change the policy at the time okay it's mostly wording that's different um and I thought it was a pretty good deal that they uh pretty good idea that they spelled out some things more specifically than than in the past okay any other I nope that's the only thing I had when I went through this last night and it's a good question Melinda because at first I thought H we're not going to even look at it but then when I read it and I realized that they had made some good changes even for from what we had um I thought yeah let's let's update ours okay so we're we're reading all each of these into the record what in the meeting you will I mean you you'll we won't read them but you'll you'll deal with them in the meeting and it's a first reading so if it's one of those things that you want to think about or make any suggested changes of course that needs to happen before the next meeting when you will vote on them okay for the public for parents who are here uh policies are the rules by which our district operates uh and they're based on state law or federal law um and um uh our board is a member of the Arizona school boards Association who hire attorneys to make sure that the policies are written in such a way that they actually do what the law says we're supposed to do um but they're our rules so for us they are our laws uh for running the district uh and there are about 700 pages of them so um uh they get they get reviewed and and updated uh as needed when laws change um but they are the they are the items from which we run our district okay so I can move down to 1.19 yes you can and I need a uh motion to adjourn the workshop I make a motion we adjourn the workshop I'll second the motion all those in favor Charlene Diaz I Linda saski I I Fred Rushton i b there ziky Workshop is closed and I'll let you take over the regular meeting it's all your I was kind of enjoying sitting over there I I do apologize for being late I got caught by two students my class ends at 5: and I got caught by two students in traffic and all that stuff I'm I apologize for being right glad you're here no problem I just barely because of myp [Applause] meeting I call to order the regular meeting of Bullhead City School Board on Thursday February 20 2025 at 6:12 p.m. yeah it's about 6:12 p.m.

thank you

which is obviously starkly different than we have so the proposal is one that interests me I feel that it is in the best interest of students of families the community the schools um the performance of our students their long health um but I don't think that it goes far enough um the cited reasons for adjusting the schedule include um student health and well-being include balanced schedules um reliable uh schedules for adults and families and then additional teacher time for preparation for coursework and since we are balancing a couple of different conversations um regarding schedule changes and in the the school's um rebalancing classes I feel that this the proposal as it stands might benefit from some additional feedback from teachers I know that we've had many opportunities to speak to this um but I know also as Christy Berger just said that that feedback from staff can be waning we have a lot of surveys that come to us and they don't all get answered uh in the hub up of what we got to go um the surveys that we did respond to uh I saw the results that the board will present um shocking to me that the number of people who are strongly in support I also support a later start time I just don't think that the 20 minutes is worth the upheaval that it feels the corporation families um 30 seconds all of it will will need to go through so um I guess the the end of it all uh is that you know for me as a teacher that start the the additional time is beneficial um I'm concerned about what it will mean for the rest of our school day so my summary let's do it but let's let's go for a longer time let's do it right the first time thank you for your time thank you next we have uh April McCracken forget what I'm supposed to say April McCracken address 4083 Brock May North Drive here in Center Grove uh full disclosure I am my last child is going to next year so I don't really care about this um she has a seat waiver and it's really not going to affect me personally but I was on the committee last time we did all this so I do have a little bit of a vested interest in seeing how this goes and I do believe that there is great benefit to our elementary kids starting earlier and our secondary kids starting later I too I want to stand up here and just say what he said um I love the fact that we're doing this so and I want to be here and I want to be an encouragement to our school board to go and to to make the necessary changes however I do think when I saw the 920 Elementary start time I thought Eads what are we doing I've been a substitute teacher in elementary school I've talked to a lot of elementary school teachers and going later is I'm pretty sure that's not what they would love um and then the high school just being a half an hour I feel like okay we're we're bandaid on but we're not really making a change that we can stand behind so I would encourage you to look at this again too and to think I know last time I went to a public work session and transportation needed 45 I know buses are issue I know that and so timing with the buses is a hard thing last spring she said we need a 45 minute turnaround now I think it's gone to 55 I'm not sure why there's a 10-minute change that happened over the course of a few months um I'd like some push back on that I would push her back on that and find out why exactly there's that difference and then it seems like we're just making it seems like we're making it more complicated rather than simplifying it I mean I would love to see and let's start Elementary at 8 o'clock and high school at nine o'clock and just keep kind of everything the same and I know you guys are probably frustrated with a lot of the people that you're having to try to please but first of all our priority is kid education um we know that so what's best for our kids well the studies are clear the Sleep things talk about what's best for our kids then teacher support we love our teachers we want to support our teachers how do they feel about this I haven't met one that likes it yet and I've talked to a lot of teachers I've had a lot of teachers in my lifetime here at Center grve and I have had great experiences and I think we need to listen to them we don't want to make our teachers mad and then it's the parents in the community I feel like maybe we're trying to figure out a working parent situation for them when really that's on the working parents to figure that out honey grve I know is an issue because of the high schoolers working at honeyrove but honey grve is a business I think honey grve needs to figure it out so and that really shouldn't be our concern because we're not as a school corporation in daycare so I would just encourage maybe a little more doing more of a flip um like we had talked about before thank you thank you appreciate your comments and then uh lastly Angie langum did I pronounce that right no that's okay I apologize I can't I have I have Sloppy writing that's great so langman Layman sorry it that's that's all right no Reas at all you can't read my writing I'll um 5753 Sommerset Boulevard Bargersville uh my first time up here was October of 22 supporting the flip so I feel like this a long time coming I I have nothing more to add to what they said I just want to say thank you I know it's like I know you put a lot of time in I feel like you're going to you're going to have 40% of the people that are for it 40% of the people that are against it and 20% that don't really care I just want to say thank you for your time I know you're trying to work it all out let's just take this home I'm ready to be done thank you thank you for your input so that is uh that are all the public comments for the evening now we're moving on to uh consent items has everyone had a opportunity to review the consent agenda and I'll offer before we ask for a vote if there's any questions on the consent agenda if not do I hear a motion I accept the consent agenda as presented thank you Mr Russell do I hear a second I second thank you Mrs counts uh all those in favor please signify by saying I I oppose the eyes have have it now we're on to action items and our first action item is a first reading of proposed policy revisions we're not taking a vote on these policy revisions tonight this is just a first reading and I will turn it over to uh to Dr long to conduct the first reading thank you um Mr Daniels tonight is like you said is a first reading we don't take any votes on this and I do want to acknowledge that uh you all received some questions about that and I will get those answers out to you and to Mrs Keaton who sent the the the questions to us um and we'll have that that well before um our March board meeting when we ask you to approve these um just going through just in general uh we'll kind of scroll through all these these are a summary of the changes um if the board has any questions you can just keep scrolling uh we'd be happy to address them if you have questions later if you'll send them to us uh my team and I would be happy to to look into those uh questions and get back to you but this is just our first shot at taking a look at them and and this is a a summary sheet of of those changes thank you Dr long does anyone have any questions this evening for Dr long on the proposed policy revisions usually on policy revisions because we're trying to align with what changed it state right you know once the the state laws changed uh the company that we use Neola provides us an update that that helps keep our policies in line with with state law and majority of these are because of those changes yes any other questions thank you Dr long um and we'll be you'll be asking for a vote on those in March yes thank now let's go to uh student start times and I believe this is going to be a presentation by by several Ro administrators starting I believe with Dr Taylor with me I'm sorry with Dr that's right thank you thank you so good evening everyone and thanks for being here tonight we're going to present an important issue that affects uh students teachers and families which is school start time uh research shown that early start times can negatively impact students sleep health and academic performance by making adjustments we have an opportunity to enhance student well-being engagement and success throughout this presentation we'll walk you through the process uh the survey data the stakeholder communication and our recommendation I encourage you to consider how even a small shift in start times could create a meaningful impact on students and the entire School community so we want to talk a little bit about our why we talked about uh U uh later start times align better with natural sleep cycles for our students well we understand that having a much later start time for our secondary students would be better when we proposed the the flip in start times back in 2007 and again in 2023 the flip would have changed the start time for elementaries to earlier than the secondary students this concept was rejected by the community and our staff mostly due to C9 being unable to accommodate the change in staffing issues oh and with staffing issues before and with our before and after school child care provider it's important to understand that a slightly later start by itself won't improve improve academic performance it will however give us some flexibility for additional teacher time while we continue to work on the details of what a teacher day looks like so looking at the history as you can see uh we've been contemplating a flip uh in start time since 2007 and I realize I know that dates me because I made that presentation in 2007 as well as 2025 um but we made that presentation because we know what the research says about adolescent sleep habits in 2016 the committee convened again to look at start times they presented to the board 11 options with no recommendation in 2021 we dusted off those options and determined that there were probably two logistically viable options a flip of secondary and Elementary start times and a slight shift of the current start times in 2023 we again dusted off the flip option to see see if we could fine-tune that but after conferring with uh C9 in our before and after school care providers we determined it still wasn't possible a later secondary dismissal time was also problematic for our school ecas in the availability of bus transportation Dr Taylor will Now cover uh the timeline and input that we received thank you Dr law as Dr mention we fully understand the magnitude of this change and that's why we chose to leverage multiple rounds of input from multiple groups of stakeholders before arriving at this evening's recommendation Miss Conrad's done a great job of laying the timeline out since really last spring summer um I do qualify April is spring especially in our state we're lucky it's spring um but the the graphic on the screen does detail our 10-month journey um I'd like to highlight that the board did hold two Public Work sessions on this topic one in May and again in August um and it was held um repet ly in our as a monthly Topic in our leadership meetings um with our administrators throughout really as you can see there June July and Beyond until this month up until this month and in a over four of our guiding Coalition meetings which is a group of employees that we pull together to represent all employee groups and stakeholders within the employee ranks um to provide us input um it brings everyone to the table including teachers staff and administrators at both the corporation and then the buildings also have that same that same level and Dr long is going to share some information on those building ones in in a future slide here um following this evening's meeting um we would like to communicate to all parents to give them five months to adjust to this their family schedules as needed to accommodate this change we also plan to continue conversations with our staff um throughout the spring regarding their workday as Dr Long mentioned this offers and affords us some new opportunities to rethink um the time that we use with our teachers outside of that student day um and we will also then continue into next year looking at the structure of our student day and the components that make up our student day um this is something that's been a he a topic discussed at our high school and both middle schools and they are looking at some structural changes but due to the scheduling process already kicking off they really didn't feel like they could be ready for a for for next school year um with those changes so we will continue to explore explore those and um bring some information back to the board as as necessary moving on to the next slide please so um Miss Conrad did a great job of putting this chart together and it's been out in um publ we we did make a couple tweaks of the presentation just to kind of highlight some things a little differently but um on this chart you'll see um three different areas um the first area in orange represents our current schedule um and you'll see we we've also included an average number of minutes um per day that does account for the reduction of about 45 minutes for early release time on Wednesdays that's why those averages aren't even numbers or fives or tens um but it kind of shows how many instruction minutes we'd have in a a day and then a week by looking at that column um The Proposal this evening would shift 20 minutes later for the start time of our elementary students um with a slight reduction in total weekly minutes it's listed as five there in the blue um a 30 minute later start time for our middle and high school students which would also reduce their student Day by approximately 11 minutes um and 55 minutes then throughout the week um this would eliminate early release days on Wednesday and all students would be dismissed only 10 minutes later than they are this current school year and you can see how those times then correlate between the orange and the blue columns um we did hear a lot of feedback on both of our surveys about the instructional minutes and so we wanted to include some information on that we pulled data from 30 comparative School cor School corporations high schools and their feeder middle schools and elementary schools and you can see the average minutes there and we are almost in line with those um all by far exceeding the required minutes by the state of Indiana those are very low and typically schools that would run at the required minutes are schools that um need to keep that short of an instructional day just to to keep the doors open and and and maintain costs and so many schools as you can see there in average um are exceeding that 400 minutes a day with students and we'll be right there in that that that window next slide please and Dr um that's still you y yep so um we did send out a survey it was open for about one week um a little over a week and we uh included a parent and Community survey along with the staff survey I'm going to cover the parent Community input first um this survey consisted of um some fixed answered questions some structured questions and also an area to provide open input at the end of it and so we'll actually look at some of the fixed answered questions to start with um we did ask for input we received over 3,000 responses great great response rate um and we've broken those out here as as the scale indicates from strongly supportive um to the left neutral in the middle and strongly unsupportive the reason for three different charts is we start with the elementary school day at the top left middle school on the right and high school at the bottom um and we've also added in there the supportive and neutral percentages and you'll see the secondary schools are almost identical and the elementary school is uh just under 70% as a response either supportive or neutral um or strongly supportive uh another structured question we asked is which benefits do you anticipate from the elimination of early release day um you'll see that the uh more consistent Family schedule LED these responses followed by improved student learning routine and better work life balance for family go to the next slide please parents and community members were also asked to select from a list of challenges they anticipated from the new schedule wanted to give them some choice and some things we thought we we anticipated we might hear um you will actually see that none of the above led the response responses followed by work scheduled conflicts and morning Child Care needs these are concerns we expected to hear they've been common themes throughout um and we have actually engaged um on those questions specifically and we're going to share some answers to those as we move through the presentation tonight that's the end of the parent Community input Dr Long thanks Dr Taylor um before Dr Taylor goes on and shares some more staff input I'd like to share the process that was involved in gathering staff input but first I want to address a rumor that was circulated that we didn't share staff input with the board I found that insulting to my team and deeply disappointing to me that's not how this Administration works we prioritize and value communication and collaboration and when change is imminent the best approach is to seek Clarity communicate openly and work towards understanding rather than fueling uncertainty asking thoughtful questions helps everyone navigate transitions more effectively in Fuster trust instead of division I can assure everyone that the board was given full access to all 926 parent comments and 245 staff comments in the survey as well as the overall data Coen pal made several had several leadership principles one he called the 4070 rule he said never make a decision with less than 40% of the information available and don't gather more than 70% of the information available anything less than 40% is just guessing and anything more than 70% you're just delaying there is a certain magic to to to commitment and action and if you wait too long you're going to miss it our team has done a great job of collecting input from a variety of sources looking at staff communication I want to make sure that everyone knows I want to highlight we shared out this proposed changes in the corporation newsletter six times we sent email to staff four times like Dr Taylor talked about we we tucked in guiding Coalition four times we surveyed our staff twice uh we sered the surveyed the parents and Community we've had two Public Work sessions with the board and then Dr Taylor also mentioned building level guiding Coalition and leadership team meetings this was discussed a number uh a total of 25 times at the building level uh so tonight's not something new it's something that we've given everybody the opportunity to provide input for um and so Dr Taylor will now kind of cover the staff survey results um we received 418 staff responses it's about 40% of our total staff teachers um support staff and administrators the chart on the screen displays the level support for these changes again we've included percentages based off elementary middle and high school and we've also summarized supportive to neutral in the response percentages again the high school middle school show a similar level of support above 74% with the elementary closer to 60% with with the highest responses being in the neutral designation slide please staff members were also asked to select from a similar list of questions like we did parent and Community the first question was a list of benefits anticipated by eliminating early release you will see that none of the above LED these responses followed closely by a more more consistent Family schedule and improved student learning routine moving on staff members were also asked to select from a list of anticipated challenges with the new schedule you'll see that morning Child Care needs LED these responses followed by the impact of before school activities and work schedule conflict after reviewing the input we found some common themes which we've already addressed and our frequently asked questions on the start times web page and I will share a few of those and highlight them as we move through the slides uh the final structured question that we asked is which aspect of the changes concern staff members the most you'll see that the early arrival time for meetings led to the responses led the responses followed by personal schedule adjustments while this evening we were focused on student start times we wanted to be transparent and sharing this information that we will continue conversations with our staff in the upcoming months and we will focus on changes to the staff schedules with their input some of those frequently asked questions that are on the website that we really wanted to share because they they became repetitive themes is what is the impact of am clubs and tutoring and this was really specific at the elementary level um where we will have teachers um either on a prep or in a meeting situation before the student day and currently that's when our clubs take place uh we took some great input from our principles and they're going to work with those Club sponsors to flex that time um especially on those Monday Wednesday and Friday if that's what we land on prep times um we are kind of looking at some other days for PLC and PD that we'd want to protect and have our teachers working together to better the the to improve the instruction during the student day um we will continue to discuss the potential AC need for academic tutoring and any possible solutions we can have there also considering some of that flexibility as we move forward at that Elementary level another big thing that we do that does take place before the school day are case conferen as often um for students with special needs and we are exploring a lot of options but one we wanted to highlight that we thought really could get some traction is using some rolling Subs during the day to make sure those meetings could happen in a way that we wouldn't have to pull teachers before the that work day um but we could maybe pull them out for just a short period of the student day handle those case conferences and then and move on we could do a number of case conferences each day which would be a great relief to our special head staff that often shares multiple students grade levels or even buildings um will there be child options for families who need it yes honeyrove is aware um excuse me sorry um Miss Brown and I met with their leadership yet this week again after a meeting that we had prior um they are aware and prepare for this change brought some great solutions to the table um and they are willing to accommodate even by opening a little bit earlier if that's where we end up landing and needing help for our for our staff member and their fam's needs um and also providing some care during those longer meeting days um and then will the new schedule lead to afternoon fatigue in young students it could it may not the research is somewhat split on on elementary students and the impact of starter end times or even the length of their student day what we do know is what we hear from our teachers and what we heard and our instructional administrators in the buildings are already working and thinking about what could we do later in the day as I said earlier we're talking about 10 more minutes at the end of the day yes we're starting 20 minutes later but we're only ending 10 minutes later even prior to that our buildings were already working on this how do we keep students engaged later in the day and those academic subjects um that is something we will focus on and make sure that students are um ready and primed to learn for the entire 400 plus minutes that they'll be educated um I believe I've answered all those frequently asked questions Dr long did I miss anything this evening thank you in that case I'll turn it back over to you okay thank you nice job Dr Taylor um you can go ahead and go to the next slide Mr Mr Daniels while this proposal does not require board approval we sincerely appreciate the board's ongoing involvement and input into this process dating back to 2016 I would have said 2007 but none of you guys were around on the board then but especially over the last the past 10 months as many of you know during my time in the Army I had the privilege of crossing paths with General Coen pal W station in Germany another one of his leadership principles resonates strongly tonight if you try to please everyone you please no one his philosophy on leadership underscores the importance of making tough decision prior prioritizing the greater good even even when it means not everyone will agree I'm deeply grateful to the staff and parents who have provided input throughout this 10-month process and I also want to recognize the hard work and dedication of my administrative team and the cabinet in reaching this point this decision is not the end of difficult choices but rather the beginning if we are truly committed to improving our academic performance and serving our students and Community to the best of our abilities we will make more changes but tonight I recommend adopting the student start times as presented and we're only asking you to approve the student start times not addressing staff schedules thank you Dr long and Dr Taylor for the detailed presentation and and answering of the a lot of the questions frequently asked questions I guess I'll start with the with the rest of the board does anyone else have any questions or comments based on what you heard today I just have a comment I I would like to thank you Dr long and the team for bringing us along I mean obviously I'm I'm the Newbie on the board so I've only been here for the past six months but this is something that you've been kind of educating me along the way so I've understood where we've been and where we are um and I do want to underscore your comment about us seeing the entirety of the survey um I want you all to know I read all 926 coms comments plus the 245 um and and it was it was I think it was great that because I can tell that you listened to what was in those um and the fact that we're really focused in on the school start times the student times tonight um reflects that you guys are listening so I appreciate that thank you thank you m Mr dunigan Smith anyone else have any comments I guess I I just want to add a couple of things on top of that Jane I I think I agree with everything you said um and I've received the board's received several emails and we've responded to those and we realize that this has an impact on everyone we're not taking this decision or this vote lightly that's why we hear about it starting in 2007 I think Jack may have been on the board then but the rest of us weren't I held a microphone but any anyway I got an earful over on the side but with with that being said we didn't take this LLY they started in May with this this IDE of a shift instead of a flip engage stakeholders teachers community members went with the whole gamut of what's best for number one the students what is best for the students is the number one purpose number one reason why we're all here and I just want to say they've done a fabulous job of going through all the data going through all the research and trying to find something that works and I just want to once again thank them for their efforts and it's all I have to say thank you thank you anyone else I think it's also important to note that there it's this isn't something where we threw it against the wall and we're going to hope it sticks the there have been how many different versions of this too many to number we switch to letters okay so I I mean that just goes to show the work that even all of our principles have put into this and administration everybody so thank you all for everything that you've done to to get us to this point I'd like to Echo the comment of our speakers tonight I I sent out an email earlier today to the board kind of echoing that same sentiment we've got to start somewhere this is a starting point um I think there this will will catapult us into continuing to look at this topic and research this as we move forward and um I think this is this has been some great work by the the cabinet the principes the staff I I appreciate all the time um that that the the cabinet and the principles have spent on this I know you guys have have spent quite a bit of time Dr Long's been updating us on on your conversations and meetings so Dr long has done a great job of keeping us in the loop with all of the stakeholder groups and reading all of the 96 comments um was kind of enlightening too and kind of echoed the same sentiment are we are we are we hitting the right button I I noticed that theme a little bit you know should we continue to to look a little bit deeper into this so nice work thank you so I just want to clarify just make sure everybody's crystal clear on this we're voting on start times for the students we're not voting tonight on teacher schedules the administration is going to continue to have conversations on teacher schedules there will be some changes to teacher schedules because the start times have changed but that's not why we're here tonight we're here tonight to talk about student start times the shifts for the elementary the middle and High School whether it be 20 minutes later 10 minutes later on the arrival release or the 30 and the 10 for for the the high school folks so do I have a motion um to approve the new student start times for the 2025 school year Mr President I move to approve the new student start times for the 2526 school year thank you Mr Alexander do I have a second second thank you Mr Russell all those in favor please signify by saying I I I opposed the eyes have it 5 thank you thank you not every day we get [Laughter] Applause I think it's because Mr weissman's here you you the won the basketball game your player comes talks about the team and not herself it's all good so uh next we'll move on to the next agenda item and it's uh this even evening's board meeting uh has been appropriately advertised as a 1028 preliminary determination hearing I'll turn the microphone over to Dr Jason Taylor uh to present information on this topic thank you very much Mr Daniels I want to share some information about a couple projects that we'd like to ask the board to consider um there will be no formal action this evening this is simply the first step in this process in which we receive public participation on these projects um this is a uh one bond package that will be sold for two different needs and two different projects and so the first one we're going to discuss is Middle School Central um this is a construction project that we'd like to begin as early as this summer um the over half of the the amount of money we'd placed in this project would go towards Renovations of the um heating ventilation and AC systems in that building um they are still original or not original they've been they are original to that building um which would put them um in the last century I can even say can't I um and so they they they're in need of replacement they're up on their schedule um we did a great addition Dr long LED that and we've got a great new set of classrooms um we also um we're able to upgrade the furniture and technology in the rooms but we have not touched the systems um we've also not renovated the finishes and floor coverings throughout the building we'd like to do that as this as part of this pro project um we did give the East gym some attention we need to do the same in the west gym um including a nice refinishing of the parket floor that's in there um we would like to explore and and we are intending to add an additional restroom in the lower area uh the lower level what we've realized is the new edition that we built was was built to have another Edition north of it and we're probably not going to need that as fast as we thought we would and that next Edition included the restroom and so we're actually going to identify a room and try to put one in to the new addition um on that lower level and will be a big relief to the teachers in those in those grades um and Mr we's been shaking his head over there I can see is fully an agreement um we we have explored changing the office area around quite a bit at that building but we're not going to be able to do that in this package um we will redo the finishes in there we will add some space for offices as their support um staff in that office need to grow um but no major Innovation at this time and then um it is due for some exterior paint and some mold remediation just on that ephis product that's at the top of it so that's really the the the nuts and bolts of the Middle School Central project um the next slide we can I clarify one thing please please please when we were talking about the West gym we were talking about the West gym at Middle School Central not the West gym at the high school you are exactly correct sir thank you I want to make sure I update that on the next presentation to clarify thank you I want to make sure we clarify that um the second part of this package would be something that we've done since 2009 is our district y goo projects um and we have a slide that just kind of summarizes that we're actually asking the board to take action on this um next month as I mentioned this would actually be for our 2026 budget we're just doing it now ahead of time to get this out of the way get it included in our debt projections um so that we're ready for that um this we've used this um to supplement our operations fund which is not funded at the levels it needs to be to keep up with our growth in this in this Corporation um but we would use this These funds to purchase and P purchase and the maintenance of equipment um building Improvement projects site development projects a lot of those things are Paving they're asphalt they're sidewalks they're roof Replacements those types of projects when I talk about those security upgrades purchase purchase of our technology equipment and then purchase of school buses and vehicles um turning it over to myself we actually used to tag team this doct along so we need to probably fix these slides um there's some required information that I I I I do need to share as part of this 1028 hearing and and this includes the maximums on the funding for this and so you'll see we're actually asking for a $17 million um project at Middle School Central this will not raise the tax um rate um we have put this in there to remain at a level tax rate and I'm going to show you some charts on that as we move forward it also includes a maximum lease and bond amount maximum we might pay um all of these things will come to light and will hone in on them as we go out to actually sell these bonds um but we are planning to maintain a level debt rate even though in some of these areas we have to say it may or may not exceed that amount um the next slide does the exact same thing it's $8 million though for the districtwide projects this is the same amount we asked the board for last year for 20125 we're continuing with that same amount into 2026 again no tax rate increase due to this project at the this time um looking at our tax rate just want to just wanted to remind the community we've held a very level tax rate we did increase it by two cents a couple years ago as we did our Energy savings project that's already starting to pay off as we saw at the last board meeting um we would maintain and estimate to continue at that tax rate at a106 um C in 2026 with these two projects included when we look at the next slide we always like to compare our tax rate to those in Johnson County other school public school corporation Johnson County you'll see on this chart Center Grove even with that tax rate um which again won't change um came in at a 0643 this year um and so that rounds down to the 106 that puts us fourth on this list you'll see the three corporations Above Us edinberg Franklin and Clark Pleasant both have a base tax rate and gray that's higher plus they have an additional operating referendum in the blue that raises their tax rate above ours still a great value for your buck here in Center Grove um finally the project schedule again um we will have a second meeting I am so sorry I need to update this slide um but it will be in March um it's we're currently in February um we would ask the board to take action in March we would then do bid submission in April and May and I'd bring that those back to the board for approval we will begin some work in the summer some of this stuff has some lead times and it's going to have to be next summer but we're going to get done what we can this summer and even some during the school year as we have some flexibility in the building um we will complete all of this work by the end of summer of 26 the earliest we'd make a payment on these bonds is 2026 we are monitoring what's happening downtown at the general assembly that's why I say that's the earliest there's a chance these may not be paid until 2027 a depending on length of construction and B depending on any legislation changes that might cause us to adjust the repayment schedule on this so we'll continue to Monitor and watch those that is all the information I needed to share tonight Mr Daniels but we do have an opportunity for public comment and the script accordingly I appreciate that Dr Taylor and thanks for your efforts um this is the appropriate time now for members of the public to comment um on the 2025 Middle School Cent districtwide uh Geo projects if any of the members of the public would would like to comment please come to the podium seeing no comment we'll close the uh public hearing are there any questions from the members of the board remember we're not voting on this tonight this is just a presentation that that Dr Taylor put on but are there any questions from any members of the board for Dr Taylor or anyone else on this issue uh not so much a question but it it's a good thing that we're moving forward as uh there is concern what go bonds will be here in the near future and the control that's going to be put on to them um so I agreed Mr Russell I appreciate you actually asking that um while we use the term go Bond on this we may actually sell these as a building lease project we did that last year as well we again will watch that legislation and make that determination when the time's appropriate great Point great question I appreciate that always trying to be flexible yep any other comments or questions from anybody else on the board I hereby close the uh 1028 public meeting so next we're on to announcements I have a few announcements to share um our next executive session will be March 20th at 6: PM our next regular board meeting will be after that at 7 o'clock here in the boardroom that is also a good for the Grove evening so if anyone has anything to share with the board the good for the Grove will start immediately after the regular board meeting and spring breaks coming up March 24th through April 4th everybody have fun and be safe we are also looking to schedule a couple of Public Work sessions here in in the near future so keep your eyes open uh as we get those dates settled and and advertised uh as far as announcements that's that's all I have for tonight uh Mr Russell do you have any comments to add at the end of the I would Mrs counts do you want to talk about GA Gayla y I was going to but you can if you'd like to go ahead so um it's my turn it's my turn um so everybody get out there and buy your uh Gayla tickets it is at the Garment Factory this year so it's close to home which is amazing um April 12 thank you for that head nod um and then hopefully everybody's signed up for trivia night tomorrow night as well um because you know I mean we're going to be pretty fancy so hopefully you know people come with their aame for that so anyway there I I hear I hear a g section of the board has a has has a table to compete oh I got high expectations of you guys oh we're gonna win we have a table we'll see how competitive they are I think Jane's telling us she's gonna carry the team so we're looking forward to that if I we're looking forward to that Jane do you have anything to add no I'm good thank you Mr Alexander yeah um and unfortunately uh sorry uh Jen I can't make it to trivia night tomorrow night I got some prior commitments um central 9 um we seated three new board members um two weeks or last week um we are an elected uh new officers uh to the board um Kevin metler from Greenwood is the C9 board president this year um two Center Grove students were recognized at the board meeting uh for their um uh internships um that they have received through central 9 um so it was very impressive to see two of the three students being recognized at our board meeting Center go students so great that's all I have sir you know I never give Dr Taylor or Dr simmers a chance to speak is there any announcement or statement you'd like to make tonight think we've heard enough from me tonight I'm good thank you Dr long no don't Mr Daniels I take back to Jack I'll take my turn uh I recently did as part of a I'm region a director for Indiana Schoolboard associations and we just had our uh ISB at the State House day where we were able to have panel discussions with legislators both sides of the aisle U very intense at times um it's it's no doubt that public education's under attack I don't know how else to put that um so just keep your your eyes on what's going on there uh because there could be a lot of major changes coming down this this next couple of years here for public education thank you Mr Russ wish I could have better news and I I just have one thing to add I'm a I'm a non- voting member of the Bargersville Redevelopment commission I have been now for some time keep your eye on Bargersville with the new exit there at 144 there's a lot of interesting and good things planned I think for all of us the Daily Journal I know ran an article for a development that that they're planning and it uh was was very good to see a town like Bargersville starting to get recognize and I think there's going to be some some good things coming from them here in the future so any other questions comments Woody criticisms uh do I have a motion to adjourn some [Music] move all those in favor signify by saying I I 5 Z we Jour please don't leave until you sign your paperwor

roll call President Menda saski Charlene Diaz here Fred Rushton here barer ziki here would you please stand and say the Pledge with me IED to the flag of the United States of America and to the Republic for it stands one nation God indivisible withy and justice for all we have a lot of citizens here present and a lot of beautiful artwork I wish I had gotten here to see this I hope is it going to stay a little bit so well they haven't talked about it yet so it's coming up in the agenda I wish I could draw like any of them they're gorgeous it's hard to concentrate on the people when you have all this stuff in front of you uh citizens here present um this is a time no you don't have to do that no we have no call to the public we have no call to the public with all these people here yeah oh okay um let's go to donations then I guess huh donations oh my gosh I went through this last night this was phenomenal but I need to know what is the bow flx B Flex Max trainer and all that stuff that he's getting rid of is that because he's quitting's stopping every no Corey Corey loves to go to auctions ah and so uh he purchases things that I I believe hasn't said this I believe it's his wife says you can't bring those home so he has to find some place to park them but it's good for our kids kind of things that our our kids need as they train um I want to thank everybody in the community for for providing for our kids thank you thank you thank you that was very nice we need I need a motion to adopt the agenda f I'll make a motion to adopt the agenda as presented I second it all those in favor I Melinda saski I Charlene Diaz I Fred rushon I barbariki 2.8 Dr Stewart Madam president and board members you can see the multiple reports that we have there um I'll answer any questions you might have about them and then I have some updates I I have no questions does anybody have any questions nope no okay so a couple of updates first of all uh Chartwells uh presented or brought for your uh culinary pleasure our dining pleasure our dining pleasure um uh pizo it's in the in the conference room um I made a mistake we had talked about this and that they would bring it and talk about it to you all at the workshop and I forgot to write it down so I did not get it on the agenda but it's in there for you to eat it's excellent by the way and um U but I'm going to say to the folks present uh that uh if they want after the U Middle School does their little presentation and whatever if uh anybody wants to go help eat up what's in there they certainly welcome to do so um uh that's one thing the second thing is um I'm very pleased to announce that our child care center uh is going to be visited uh in the very near future uh to be cons considered for National certification as a child care center um and uh that's real exciting for us to to have that we'll have some other um ideas about um about the child care center next month but uh I knew you'd be as happy as I was to hear that um we're really being considered for National certification so uh and then finally uh speaking of donations I had an email a week or so ago uh indicating that Safeway uh over on Highway 95 which has just completed uh remodeling um was giving us um uh grants $2,000 per school to celebrate their uh their Renovations so uh today uh we received the check for $112,000 uh from Safeway and I shared the information with principles last week so that they could start thinking about how they might want to spend $2,000 for their $2,000 unexpected dollars uh for their sites so um that's a real that was a real pleasure to get from Safeway Corporation so yes very much so Dr Stewart are we uh I'm assuming we're going to send them some kind of a response oh absolutely they're going to have uh on March 6th I think it's March 6th the um uh our we're going to have a representative of each school go there because they're going to have a little ceremony and and present the big fake checks you know and do a photo op um and so we'll be really excited to be part of that uh part of that process on on March 6th at the Safeway over on Highway 95 so and absolutely we will thank them for that any other questions for our superintendent no okay moving on 2.9 board member updates I want to hear about what happened with the zoom or the the call in well we had a zoom meeting last week and it was regarding open law open meeting law open meeting law and um they hit on all the main points and stuff uh I will say that listening to them we have we follow it to the tea and everything they were saying is everything we do in our meetings that we don't have any discussions or anything behind closed doors that you know and everything's very out in the open here and transparent and I did tell Dr the one thing that was brought up that we weren't obeying for the last two months is they said that you have to have a clock in the meeting room because you when you call your meetings to order it has to be the clock that the whole public can see it can't be our computers or our phones or anything it has to be the clock that the public can see as we're calling it to order so we do have to have an operating clock in our meeting room and we do and we do now we do after two months of getting on Cassie uh Fred any comments no I'll just Echo what Barbara said I thought that the main presenter from I'm not sure was he from the district no he was no he at any rate I thoughta area he was very uh very knowledgeable and he ran through stuff very quickly but he was very thorough in his presentation so it made it uh uh you know somewhat interesting to hear a different slant on some of the things that we're supposed to be doing how about you Charlene I thought it was informative and and it was it was a good meeting there is a lot of information but uh well I see that there's another one coming up there is and again they put it in the middle of my workday yeah um I apologize for not being there to attend that but I hope so that one or two or three of you guys will to the next one Cass says you have it in front of you oh duh April 3rd okay April 3rd um I would really like to attend one maybe I'll just get sick or something and maybe you can give you a classic computer test that day I think that um I will tell you that uh last Friday um uh County Superintendent Warren and um the uh p superintendent from needle school district and I were a panel for the Colorado River women's Council leadership uh group um and U Mr Warren indicated how pleased he was um that uh how many districts signed up uh you know we have 13 districts in Mojave County and originally the response was very uh very weak in terms of interests but it ended up I think he said that every District was represented uh in some way at at the training and so that that's a really good thing for the county to have that many school districts participating well once they changed it from having to go to Kingman to zoom meetings that made a lot of big difference for a lot of people and stuff you know cuz I know there were 18 participants on the zoom link alone yeah and it would certainly make a difference for those districts in the Colorado strip um you know because you know 5 hour drive for a halfe zoom already it was just us down here the rest of us yeah yeah they got included okay well I'm a loser I didn't get the information item 3.14 approval of the consent agenda before we approve it is there anything that needs to be pulled that you'd like to have discussion on anything on the consent agenda do I have a motion to approve the consent agenda then madam president I'll make a motion that we approve the consent agenda I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Barb ziki item 4.1 student Middle School Learning Madam president it's my pleasure to introduce uh Julie Vela who is the principal at the middle school and this whole room full of wonderful students and their parents um to talk about what they've been doing at the middle school so good evening board and cabinet thank you uh for having us here we are delighted and honored to present to you Bullhead City Middle School's art students from our art elective program and before I go any further I just want to say thank you for your patience to our parents uh we're starting a little later than I anticipated and I was so hopeful that everyone could be here tonight to see this so I appreciate you guys bringing your students here and lighting us with these wonderful art projects Mrs V while you're saying that yeah parents we we uh we moved this to end the meeting on purpose because we thought it would be really nice to have people actually here for the meeting the first part of the meeting anyway and not just the workshop but it's an opportunity sorry it's an opportunity for you as parents and for our students to see of uh how our district operates in the sense of who are my bosses okay and uh and how decisions get made in the district so we hope that you've learned a little bit and maybe interested in coming into to Future meetings or at least watching us on uh YouTube because we're on YouTube every time we have a Mee thanks Mrs B I'll get off my soap box so they make the hard decisions and we get to have all the fun that's basically what our school and we appreciate so much the support from our board and cabinet to be able to have a beautiful art program and a comprehensive elective program for students so without further Ado I'd love to introduce Miss maasa she's been our art teacher at Bullhead middle for 3 years and over the course of those years we can just see the outstanding work of our students so I will introduce her to introduce our students thank you um good evening um parents thank you for waiting um good evening micro teachers um word of there for I am Jessica masasa the art teacher of school I am proudly to present to you the incredible creativity of my fifth and sixth grade students um as you can see there were they were able to explore the different art movements from different art styles uh through their artistic uh vision and using different uh techniques they were able to capture a vibrant scene from their imagination using a vibrant Strokes a thin BR strokes and I'm so nervous by the way um striking all contrast so in our classroom we're not only um focusing on developing their visual art skills we are also um improving their knowledge about art history using the IE tools we all we also do the team academic discussion where they were able to discuss and share their prior knowledge and um their learnings about the history and background of every art movements as well as the short biography of every painters on their um famous artworks and um I'm pred to present first Miss Jes okay um this is is a still pain which is inspired by the work of H Des okay I like can you say something about your P what I can say about my painting is that it was very relaxing to do and took me um like probably a bunch of days to do how many days you usually do this art project I think like 10 10 days okay about pan pazan was born in France in 1839 1839 to January 19th and he was not as a mo as he was he was I'm very nervous he was a he was known as father a father of Mor art about this painting it made me very relaxed very C and whenever if I think of it it made um pause his on very calm too and whenever he was thinking of making apples he he would whenever he's like kind of bored he would always look at something to find and then probably sketch it out and then color it and by making the apples or p on I use oil pastels and I want to um can you pleas come forward to show your sunflow painting recognize beautiful closer to the mic get closer to the m hone get closer to the mik honey there you go yeah and this is my masterpiece inspire by Vincent vle he is a post impressionist painter and I reputated his famous sunower sunflower painting in this painting there are the different shades of yellow the yellow for Vincent vangle means happiness and joy and the sunflower signifies ude and loyalty gratitude gratitude I use oil pastels with all the different shades of yellow like to grow and be a great painter like I'm looking forward to will be the next art teacher in BO sitting call D alare please please um something about hello my name is denian Alvarez and this is my uh Recreation of the star KN the star night is made from then brush strokes and the bright colors V and star night is made from Vince V go and Vince V go had depression when he was an artist and had mental issues fun fact about sat night did you know the top the moon and the top right of the painting isn't actually a moon it is the planet Venus and unfortunately Vincent Van go did not be was not able to see Star night and his paintings become iconic yes it is thank you let me call Alexia another star night actually they are the one who created their own uh the colors that they are needed in the paintings I just only provide them the primary and neutral colors and they were able to create the colors shades and different T of colors that they needed in this pain okay hi my name is Alexia and this is my Recreation of star Night by Vincent vengo this painting is under post impressionism art movement I created this painting by using different shades of blue yellow and brown and then W stroke okay this is the the most um her favorite painting that she ever created in my art class it's gorgeous okay I will be back in okay I another recation of sflow painting by the way this is the second version of her painting because Vincent mle have five copies of the um sunflower and one of it was destroyed during World War II in Japan so this is one of um some Recreation of his painting okay can we tell something um good evening my name is Zer pavalena from fifth grade and this is called the sunflower um the original was made by Vincent van go uh the art movement is post impressionism art and about Vince go um he sunflowers they symbolize loyalty and gratitude and he he had very loyal friends um so he had a argument with his best friend then he cut off his ear um that's it thank you no something I asked him what painting you want to share in this event and then he told me that this painting this say something about um my name is um Noah Marcal and I replicated this painting from the famous painter Vince Van go um this painting is called the still life plant um sunflower um this was a symbol of gratitude and trivia what Tri is that um Vincent Van go didn't have a lot of friends so this sunflower painting that was given to his friends was um his loyal friends a symbol of loyalty thank you okay um let me um call um why you come up with this name of your painting um I think I named it that because I I didn't know what else to call and I thought like it's like cool because I don't think I've seen a painting named that before M how did you come up with this typ um I was looking at that eye and I couldn't find something else to make for this so I thought of like something that I really like to draw and I like eye and I thought maybe I could try to see how much I so what type of art style is this uh this is um pointalism inspired by George shro um and it's a Neo impressionism art movement and it took me a lot of dots what did you say a while ago that you hurt yours I hurt my armor I'm sorry it's all right I forgive you that she will be also the next art okay another pointalism art ay good evening my name is Avery um my artwork is under Neo impressionism it is called pointalism it is made of little tiny dots my artwork is inspired by George shro and um fun fact George shat took two years on his painting but I only took two days on mine yeah she's always precise and um fact but it's beautiful as always thank you every um let me go this is another type of art style which is Impressionism art and this is um inspired for the work of Cl Mony more in landscape painting and they are the one who make their own concept so I let them um decide what concept they will be uh that of pain which is other art let me call Angelina Angelina your I I am Angelina when I am a fifth grader from Bullhead City Middle School I would like to present my artwork that uh represents a calm peace of mind with the delicate light colors the impress the most the grass is inspired off of the the grass field that CLA Claud mon had painted before he died I think and the the flowers represent other calm pieces of Mind of how people can Bloom from calmness okay thank you let me call K I have aism art which is inspired by hello good afternoon my name is Kaye helmet and I have made one of CLA man's famous paintings of impressionism the reason I chose this painting is because he didn't just take a like a shade of grein and black just to make a darker green he mixed orange yellow red all to make one beautiful landscape and calm me down okay thank you so much um let me call come up this coner one Dr Stewart would love she told me that her favorite color is lavender any shape of purple um my name is elen hits from bhood City Middle School and I will be presenting my artwork this painting is an impressionism landscape firstly I started with a sketch and then I make colors and I use cold colors because it's relaxing and not stressful I made the Lavender Fields out of paper towel scrunched up using the that's it okay thank you liil I has lot of paintings but she choose this one um I for this one is she replicates the painting of gold M the the P and it's really uh captured me when I see her doing this painting and then I told her what art painting you want to show in the event and she told me that this water good evening my name is Kenley araga a cator from B City Middle uh this is my painting uh lily in a pond which uh I replicated the painting of CLA man uh he was considered as the founder of impressionism uh the impression impressionism movement and he is well known for his Landscapes okay so what did you feel while while you are doing this uh painting how many days did you come or finish this painting I think like 2 or 3 days and I felt like really calm while making this because it was like it was um easy but also pretty sorry I'm so nervous but I felt very last but not least this is his favorite um painting in my art class and this painting I didn't paint this by the way uh I B this one from Philippines and this is the iconic Tano in our country and I asked her why did she he choose this one and answer is benj Benjamin why did you choose this please come for and share your painting concept and idea so this is how we replicate the T good evening boarding cabinet I am Benjamin Marlo from bhead City Middle School and I would like to present my painting my painting is all volcano in the Philippines um the art movement is Impressionism or landscape painting often taken from often painted from A View from outside the famous painter um the famous painter that I was inspired by was Claude Mane and when I when I was finding a painting to choose this one called out to me because it was had it was very colorful and vibrant yet calming and relaxing um this painting took me like I'd say about 3 weeks or so yeah um thank you for listening to my presentation okay our students can you please stand up I'm so proud of your effort showing of your Masterpiece in front of board and the parents and your thank you wonderful wonderful wonderful art you guys beautiful thank you so much so thank you you make us proud yes beautiful beautiful art you can go or you can stay either one you may stay and there is pizoli in the room next door thank you students and parents thank you parents for bringing is way to take some of the art and dis in the district office sure well I'll talk with her about that yeah I think that would be and you know we alternate cuz there's so many absolutely but I think that might be fun to be able to yeah display some of this [Music] absolutely I don't know about the rest of you as board members but I'm I'm impressed not just with their art but but with their understanding of the artists whose work they're rep you know that they're replicating because that gives them a real sense of um of art history and the development of you know of the various movements um and the reasons that those artists had for some of the things that they did so I'm I'm impressed with that oh yes okay it's good hey it's good hey hey you're going to have to go and use some of those machines that you donated that's why I had to Ah that's it uh there is no old business tonight new business 6.1 recommendation of new board member to Mojave County Superintendent do I have a motion I make a motion that we recommend you Duty re to the Mojave County Superintendent of Education to take our vacancy on our board I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Barb Zaki okay we're directing then we're directing our board secretary to submit the name please Judy I'm I'm Mrs Reed I apolog iiz for not being here during your presentation um I'm sure it was wonderful I just missed it sorry I apologize to you um item 6.2 fiscal year 24 audit report I see that we had 10 recommendations and they all corrected did um they have all been corrected and I did note in my in in my administrative notes to you uh that the one that had to do with technology um uh we have um our technology department has developed an alternative method for doing uh what it was that the Auditors were looking for um so we're we're meeting the expectation we're just not doing it necessarily in the way that they indicated and part of that is because um uh the the recommended uh method that was has been presented by the auditor General's office would require a whole lot bigger staff than we have and uh uh because it's very time the process is very time consuming but our our U our system is safe for a number of reasons one is we have no data on our hard drives our in-house hard drives all of our data are now in the cloud so uh it's not like somebody if somebody hacked into our Network they couldn't get anything particularly useful or damaging to the district because simply not here anymore so that's that's one thing the other thing is that we have established um James I haven't I certainly don't have part of it but uh James has established um a protocol that treats every one of our computers like it's a uh like it's a risk and so um everything is isolated so that on the on the rare chance that somebody would actually get through our Network through our uh through our um uh think our yeah our firewalls if they could get through to any computer they could not get anything that was going to be useful to them so we are as safe from malware and ransomware as we can possibly be in our district and that satisfies the uh the intent of that particular um that particular item on the audit the other nine we uh have handled we've already taken care of them and if you read them carefully you can see that sometimes it's like one air out of 20 or one air out of whatever um because we're going to make mistakes you know I mean that's just going to happen um the the thing they're looking for is do we consistently make the same mistakes over and over which we don't so we learn from them we learn new protocols when we need to and frequently we in uh Institute the changes the day after they leave so uh all 10 those have been addressed and that's the reason we have audits to correct the mistakes and Learn by our mistakes that's right and they're here to help us you know they they're not here to zap us they're here to to make sure that we're you know following the things we're supposed to follow but also to help us make uh make things more streamlined and more efficient so how long did it take for the audit to happen I mean actually they're usually here for a full week um they usually are working they show up about 7 in the morning and and usually usually there's one or two of them here until 6:00 or 7 in the evening from Monday through Thursday and do an exit on Friday um this year they wer not here that those long hours they were here maybe eight hours a day and they did their exit early in the afternoon on Thursday wow so um they were very pleased with uh uh how we had everything organized for them and ready to go and then of course answered any questions that came up um one of the one of the questions that they just couldn't figure out was why our attendance at at um Life Academy um absenteeism showed as double of double what our other records showed and um and nobody thought to tell them that the kids are only there half a day so so that affected you know that doubled the number when when it wasn't really that so of course we got that fixed instantaneously and it's not even listed in the in the report do does anybody have any further questions no no I need a motion to approve uh fiscal 24 audit report please Madam president I make a motion that we approve the single audit reporting package for year 2024 as I'll second that I'll second that motion all those in favor I Melinda soski I Charlene Diaz I Fred rushon I barbiki the next two items um were these people notified that they could have this in executive we don't handle non-renewals that way okay um because this is not a this is not a termination it's just simply a recommendation for non-renewal um and so um they're aware that those recommendations were made we just have to formalize it U with your approval both of these uh teachers were on Improvement plans uh had Target uh numbers for uh their uh follow-up evaluations and did not meet those uh did not meet those expectations okay I need a motion for non-renewal of uh the contract for Jody Crowley I make a motion we accept the non-renewal of the contract for Judy Corley I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Barb siki Madam president I didn't jump in quickly enough um um what I need you to do is also to recommend give me direction to notify the employee um that this is a non-renewal so um motion to non-renew and direct the superintendent and direction to notify the employee I'm sorry I was a little late on that okay uh so do I withdraw that one no okay I withdraw my previous motion and I make a motion for non-renewal of the contract for jod Crawley and give the superintendent uh permission to contact the employee I'll second that all those all those in favor I Melinda spasi I Charlene Diaz hi Fred Rushton I barbariki item 6.4 non-renewal of contract for Mar maras maritus maritus Alona um we need a motion to for non-renewal and direction for the superintendent I'll make a motion to non-renew um and give uh the superintendent direction to notify the employee of Marissa Mar marus maras all second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I barbariki item 6.5 proposal of 2025 2026 school year calendar Madame President and board members um the meet and confer uh combined committee so that's uh uh the classified and certified committees met um to uh recommend uh a calendar um they uh asked and we did send out a survey to employees with three samples the first sample is was the one that is closest to this year's calendar the second one was close to this year's calendar but started two weeks later the first day of school would be two weeks later and of course then it ended two weeks later in uh in June and then the third calendar was um uh similar to the one that had originally been approved by crushed uh that started the middle of July had 2 weeks of fall break um 3 weeks of Christmas break or winter break and two weeks of Spring Break um and had a 5-day hour version had only the four days that we currently have uh with 150 school days the survey was sent out to uh um all employees 158 of the 344 employees uh responded to the survey and it was was not a vote it was a survey to give uh some direction to the meet and confer committee uh 62.7% uh uh preferred the calendar that is closest to the one we have for the current year um 17.7% preferred Sam sample 2 and 19.6% U uh preferred sample 3 the comments because they were allowed to make comments about why they you know why they preferred the one that they did uh the one for sample three was because they have children in both districts and you know and felt that the the calendar should be as close you know to the same as possible um so um in the in the in the interim the high school district has uh changed its calendar um I'm not exactly sure if it's close to what we have this year I know that they went back to a 4-day calendar or 4-day school week that was approved last month um but I suspect that their uh calendar that was approved this month is closer to the the current calendar um so I'm recommending to you uh the calendar that is most similar to this year's calendar Cass if you'll put that one up the recommended one please so you can see that uh we would have Kinder Camp starting the 7th of July it would run for eight days it overlaps with the first two days of new teacher Workshop new teacher Academy um and then all returning teachers would begin on uh July 21st the first day of school would be July July 28th uh the rest of the calendar is virtually the same as this year with the last day of school being on U May 21st and teacher checkout on the 22nd so ending the school year before Memorial Day um the equivalent of fall break would be Thanksgiving week and uh and spring break uh would be um would be the third full week in March uh for this for this calendar any suggestions or how do you guys feel about this um if this is what the teachers wanted and this is what they're happy with then I say we we should go with them because I mean they're the ones doing you know working and stuff and this is if this is what they want then I'm all all for it any other comments okay you agree I agree okay I need a move I I need a motion to adopt please I make a motion we adopt the uh 2526 uh school year calendar as proposed uh sample number one I'll second motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Barb Zar ziki oh now I see why you're here item 6.6 extracurricular travel Club to the approved clubs for Fox Creek Junior High Madame President and board members um if you recall we had an extracurricular travel club for the Middle School a couple of years ago and um uh that has uh it's not gone away it's just not had any particular interest uh the junior high has indicated interest in that and so I'm recommending uh that we add that as a club for Fox Creek Junior High um that's the first step in this little process you want to talk to us about this not yet not yet not yet why not approve approve adding the club I need I need a motion to approve the the extracurricular travel Club I'll make a motion that we approve the extracurricular travel Club um for Fox Creek Junior High I second it all those in favor I Melinda saski I Charlene Diaz I Fred Rushton hi Barb ziki see it says down here consider approval of well yeah but look at next I know look at next we we had to break this down okay item 6.7 approve sponsors for the extracurricular travel Club at Fox Creek junior high and if you and if you look at that uh chart that uh or that table that cast just had up um our folks who are interested are Julie Jordan and kince sis and they are here um uh this evening C perfect okay I need a motion to approve the extracurricular travel Club sponsors for Fox Creek Junior High I make a motion we approve the sponsors for the extracurricular travel Club at Fox Creek junior high I'll second the motion all those in favor I'm Alinda sasi I Charlene Diaz hi Fred rushon I biki item 6.8 approval of trip to Washington DC in New York City for spring break 2026 Madam president and board members uh the two sponsors are here to uh talk with you about this trip uh that they're pretty excited about and the assistant principal is here for moral support yeah he he's here for thei he knew about it this is Julie Jordan and you got elected to present this onot forer um I am Jordan I'm one of the teachers at Fox Creek Junior High um excuse my address I'm also the softball coach and I came rushing over here after practice that's why I'm oranged out you look wonderful thank you I feel like I'm a mess um so we actually the official name of the organization was going to be the educational travel or also known as Ed travel um Miss CIS and I we want to do this because we want to get these kids outside of Bullhead to experience the culture awareness um in the world around us um the community will include members of the fox great junior high body student body as well as the faculty and the teachers and as well as the local Community where their parents are allowed to come but the parents would have to pay um for their their trip um they we also want to have them to be able to go to New York City Washington DC because sometimes this is a once in a-lifetime trip I mean I've never been so that's going to be exciting for me and we want them to be able to research and experience cultures and Community outside of Mojave County I do have copies if you would like copies of what I'm going to tell you and they're on color so it makes it more fun thank you so the membership uh for the club is open to anyone we are offering this trip to Washington DC and New York City um for incoming seventh graders and our eth graders that are current seventh graders we um put it in there to see Washington DC first but we've decided decided to go to New York City first for 3 Days um and we'll be going to places um such as the um Statue of Liberty um Madison Square Garden the Broadway show um and a couple of well several other places it'll take me forever to name them um we also when we go to Washington DC we will spend four nights there and we'll be going to the White House we'll be going to Black lives matter Plaza the World War II U Memorial and several other ones we have day and night tours um that are available to us and the students we are um estimating it with between $1,800 and $2,100 per student and we are doing a six to1 uh student or staff to student ratio um so of course we're going to split up to four students per room same sex and then each chaperon would have six students and their trip would be paid for um this it it this experience includes roundtrip air now we talk to Southwest and the more we have the cheaper it gets it can go as low as $99 per round trip so that's pretty cheap so who wouldn't want to do this right um it includes the six nights 7day hotel the tour guides for events so we actually have tour guides that we meet with and they take us all over it includes breakfast and dinner daily um comprehensive sightseeing tours visits to the special attractions one standard Broadway way show which is going to be amazing um travel ID badges and backpacks so like I said we won't know until it's approved and until we talk to Southwest again see um at our parent night when we do our parent night how many people are actually interested I put it out there to um my seventh graders already and they're super excited they're like tell me more tell me when uh we're going to do some fundraising to offset the costs like concessions water uh sales movie night things like that that we can help offset the cost for the the parents so that's about it any questions sounds exciting it is very exciting I can't wait and we're going to get a full report with lots of pictures afterwards right what do you mean we get to go on the trip with him if we want right you want to be a chaperon there you go there you go you know that might be just fun to do with kids that might just be fun and if you guys look there's um I mean we put it all in here where we're planning on going and the guided to there's day tours night tours um and I know that myself Miss leise um Mr Burgess and Miss voke um my mom is also going to be coming she's retired she's like please take me before I die I said okay I'll take you um and she's going to be a shaon as well so it's going to be exciting the more kids we get the more chaperon that are able to go so pretty exciting thank you thank you very much you guys for having us and Julie I don't see it on there uh if you can include the Korean War Memorial um it is amazing should okay if it isn't and I may have just missed it but it is it is a very powerful U Memorial and yes it is on there first page under day one Washington DC see I missed it okay I'm glad you've got that because it's an amazing amazing Veterans Memorial Vietnam veterans and I can't wait cuz all my family is military so some of them died in the wor thank you thank you needless to say uh board members I'm recommending approval for this trip I need a motion to approve the trip to Washington DC in New York City over spring break 2026 for our Junior High children I'll make a motion to approve the trip to Washington DC in New York City for spring break 2026 for um Fox Creek Fox I second it all those in favor I Melinda sabraski I Charlene Diaz I Fred Rushton I barar ziki thank you guys so much I greatly let us know when you start your fundraising so that you know some of us can attend movie night or I definitely will and I'm going to reach out to the community members I know a lot of local businesses and I'm going to ask them um if they can do some donations and we were thinking of putting banners in our gym as sponsorship excellent yeah reach out some businesses and yeah absolutely R make sure to get out to all of them oh yeah I'm going to thank you thank you very much one additional thing your approval of the club this now becomes possible to taxation oh yeah for next year yeah money goes next year this year actually oh that's right this year I can thank you item 6.9 intergovernmental agreement with Colorado River Union High School District for purchasing this is okay never mind um Madam president and board members uh we used to have a number of intergovernmental agreements igas with the high school district uh we're proposing only three for this year uh the purchasing one which is the first one um gives us um Power in the sense of when we purchase things in the name of Colorado River purchasing Consortium uh we get economy of scale so I'll give an example uh uh we have the IGA on transportation and so the maintenance department has to order uh tires for instance bus tires and that's a pretty expensive item um but so they put out a bid for uh you know bid to various tire companies uh for a price that then lasts the whole year we get a better price better bids because we're asking for X number of tires for two districts as opposed to just one um and that's just one example but uh we benefit for uh with purchasing for things like um computer equipment and all kinds of things when we have this kind of an agreement any questions I need a motion to approve uh the interon intergovernmental agreement with Colorado River Union High School District for purchase Madam president I make a motion that we approve the intergovernmental agreement with Colorado River Union High School District for purchasing second all those in favor I'm Melinda saski I Charlene Diaz I Fred rushon I Barb ziki item 6.10 intergovernmental agreement with Colorado River Union High School District for administration uh Madam president and board members um this is an agreement uh to continue to provide uh Warehouse uh facilities for uh for Colorado River Union High School District um uh a good number of the things that they order uh get delivered here to our warehouse because it's secure and uh and then get delivered out to uh their sites wherever they need to go we also our warehouse manager also uh does mail runs uh every Day to all of the school sites in both districts um you know circulating the in uh inter School uh uh mail and those kinds of things so um uh I recommend that we uh approve this agreement as well any questions discussion I need a motion to approve the intergovernmental agreement with Colorado River Union High School District for administration I'll make it I'll make a motion to approve the intergovernmental agreement with Colorado River Union High School District for administration I'll second the motion all those in favor I Melinda saski I Charlene Diaz I Fred Rushton I Barb ziki item 6.11 intergovernmental agreement with Colorado River Union High School for transportation Madam president and board members uh for a number of years uh the two Transportation departments have been uh unified so for instance there's one uh one location for offices and um uh drivers checking in and checking out uh almost all the buses are in our um bus lot um and then there is a a location on the high school on Mojave High School campus uh which is the maintenance garage and so anytime any of the buses or other vehicles need maintenance they go there so um uh and frequently uh when we need substitute drivers we borrow back and forth between the two districts uh to fill in uh for either regular routes or occasionally our drivers are tapped to uh do uh trip routes for the high school because they have a lot more trips than we do um again this is economy of scale um uh you know we don't have to have two maintenance departments we don't have to have two offices um uh and um um and a bunch of locations so uh This truly benefits both districts has Crush uh made any motions to to ter this is one that I would see them terminating I sent these uh as as is typical for The Last 5 Years um I I update these and send them off to the superintendent at the high school district I sent these to the him about three weeks ago and I've heard nothing okay um but I felt like our board needed to be to needed to make some decision whether we wanted to continue or not and uh and then we go from there okay I need a motion to approve the intergo intergovernmental agreement with hot Colorado Union High School District for transportation I make a motion we we accept the intergovernmental agreement with Colorado River Union High School District for transportation I'll second that motion all those in favor I'm m Linda saski I Charlene Diaz I Fred rushon I BB ziki item 6.12 contract with ESI for principal substitute this I think is a good idea this is um uh and it's nice it's coming about because we actually have somebody available to do it um uh since Sandra moved back into the community we have we have available an administrator who you know who is familiar with our district familiar with our schools and U and in fact we've been H we've been hiring her on a time card uh to help us out with this until we could get this set up with ESI um and she's already turned in all of her paperwork to ESI um ESI is Educational Services Incorporated it's the company with whom we contract substitute teachers um but we needed to uh I needed your permission to go ahead and set this up and determine a rate I'm recommending $25 an hour as opposed to either a full day rate or a half day rate so um uh we have we've even figured out in the last month that there are times when a site maybe only needs Sandra for four hours or maybe they need her for five hours and so an hour you know an hourly rate works uh works better for that this this is only an action item we don't need a motion to approve yeah you need a that that is an action item I'm sorry it didn't uh that it I didn't show a recommendation there but yes we do need action on that I need a motion to approve a contract with ESI for a principal substitute I'll make a motion to approve the contract a contract with ESI for a principal substitute I second it all those in favor I Melinda sabraski I Charlene Diaz I Fred Rushton I bariki item six13 recommendation to award an additional category E2 category 2 erate RFP through government connect gov connection gov connection mhm is that a that's a company name company that we do business with for school year 2025 2026 Madam president and board members last month uh you did approve uh something similar to this um and we got such good prices good rates from them uh relative to our e rate and what we pay you know the 15% that we pay that we actually had some additional funding um and so we uh uh Mr uh mcnut recommended is recommending that we add some items since we've already have an approved rate you know total uh that we add some of these items so that uh we can use the rest of those funds so uh uh it's one of those good things from from bids and and the you know those kinds of things that when we get a good price then we can uh use our money a little more efficiently so this is just adding on to what you approved last month we have we have the money we're just adding on yeah we're adding on I need a motion to approve or excuse me to award um the contract to recommendation to award an additional category 2E rate RFP to gov connection for school year 2025 2026 I need Madam president I make a motion that we award the additional Category 2 erate RFP to go connection for school year 2526 as presented I'll second that motion all those in favor I Linda saski I Charlene Diaz I Fred Rushton I Barbara ziki item 6.14 GD gcd professional support staff vacations and holidays first reading um Madame President and board members you have several here that are first reading unless you've got questions about any of them specifically other than just reading them into the minutes I think you know you can just do that because you're not doing any motions or any decisions tonight but if you have questions about any of them uh we could address those any discussion oh yep uh Fred um indicated or showed this to us before the meeting so if you look at uh excuse me ABA um the last line it's says they crossed off practice or within the reach of financial resources available and then it says is appropriate and it should be as appropriate um so that would be one change that would be a good thing for us to make yeah okay got it so she will make that change before the second reading Cass can make that change before the second reading thank you for being so observant I would have missed it I obviously missed it cuz I read all of these so I was going to say I I read at them um okay so we read that one in item 6.15 IC school year first reading oh I would like to talk to you about this one because this is the one that I recommended um um for several years now our school year has been 150 days not 180 days and so as I was looking through uh through policies for something I noted that so I'm simply recommending that we uh that we uh revise this policy to reflect our actual school year as opposed to the one that's typical so we're changing it to 150 yes we're changing it to 150 which is what we're actually doing exactly that's our number of school days and then you notice in the third paragraph uh as so authorized a school month is 16 school days or four oh I see a typo there going to say there's a typo there okay there's another correction cast uh for four weeks of four days each sometimes they're we I think the teachers would agree with that um and uh and then the the revision date so those would be the changes I would recommend for this one okayed okay um item 6.16 ABA Community involvement in Education First reading this is another one of yours isn't it no this is one of the this is one of the um uh this is one of the asba asba any questions 6.17 ABB abaa parental involvement first reading any questions discussion what happened to my holiday one item 6.18 AC non-discrimination or equal opportunity uh first reading oops any questions item 6.19 ACA sexual harassment first reading I didn't see anything in that one either item 6.1 or 6.20 AAA Title 9 sex discrimination this this the first reading questions item 6.21 a educational philosophies School District Mission first first reading and Madam president I would point out to you that this is one asba is recommending that we drop that we delete it because the uh the educational philosophy and the school district Mission are Incorporated in other policies got it so we probably won't have a second reading on that you do have to have a second reading to delete it yes oh okay 6.22 ji student concerns complaints and grievances first reading any discussion moving on 6.23 staff appreciation planning uh Madam president could we go back please to 6.14 this one was one of mine um it's not going to change just go too fast no no no I just forgot that it was one of mine um Cass if you'll get that one up please as opposed to being one of the asba ones uh I'm recommending that we add the day after Thanksgiving as a holiday paid holiday for our employees um it just seems particularly logical you know for people to come back for one day on a Friday is kind of silly actually um and it's also a nice way for us to say to those employees who are 12-month employees hey you know U you don't have to work this day but we're going to pay you so uh I'm you know I'm just I'm recommending that so that's not one from asba that's one from me okay thanks for going back okay not a problem uh 6.23 staff appreciation planning we need to uh move to direct our board secretary to do something with this any suggestions for board secretary she's all e oh all maybe they should go to Washington DC as CH no Cruise any suggestions seriously we've kind we've done the food tracks for the last couple years I think kely did that go over well the Food Truck Yeah no it's not just what about individualized gift certificates for like a teacher and their spouse for a reasonable dinner somewhere you know jacket in the box or or McDonald's that's about all we can afford was to say I'm sure that the there Fred I'm sure the food trucks weren't cheap no they weren't they weren't you know so perhaps uh looking at an an an equivalent chilies uh you just that's an idea that's something I think a teacher and their spouse would enjoy perhaps what if we ask the teachers what would they like to I bet they'd like a dozen eggs yeah and it's not just teachers though keep in mind it's all St teachers and staff the staff what they would like I think that's the best way to go thank you Charlene you know you mentioned eggs and I accidentally dropped an egg yesterday as I Was preparing breakfast so I called my insurance company and they'll send an adjuster out I'm sure that that's on the agenda somewhere um but thank you Charlene and thank you Fred for making a suggestion that was beautiful um item 7.1 future topics have we heard anything about Title One funding no okay um no but Jen well Jen can I I'll say no but Jen can tell you the real answer we have not heard anything but most of my Grants open March 1st and they're usually they doe May 1st and I was got an email this morning that they're now going to open on April 1st and have an undetermined end M dat so I'm not sure what that means I think we need to keep our eye on this because this could be very serious coming down the line tit the title grants well are all of our grants um that Jen manages if you add together all of the funding that we have to operate our school district all of it the grants represent 20% of our funding that's how many teachers in staff well it's 10 teachers and it's 10 no it's more than that it's 10% of our of our employees we have 344 employees okay uh so yeah it's uh it would be a significant hit if we lost5 employees and stuff yeah we would lose 35 employees um including Jen she's completely funded with grants now I will tell you that I would be right back to you to say uh we're going to figure out how to keep her whether we had grants or not because there are too many other parts of her job that are valuable for running this District so um uh but you know that's kind of a wakeup call when we when we say to folks uh and I will tell you that I included that information in the email in the memos and letters that I sent to our federal legislators and not just for our area but for the entire State of Arizona um uh two weeks ago and I did get response uh responses from uh three of the federal legislators thanking me for um sending them the information so um you know they do pay attention now you know I mean it's one District saying one you know saying something to them but and they're one vote I get that um but at least they were listening to what we had to say um and related to that um I'm going to pick up some on something that you all said previously which is to have a workshop about budgeting and I kind of stalled you off until you got your fifth board member um so we didn't have to do it multiple times um and I this kind of bleeds over into 7.2 and 7.3 we really need a meeting before the 15th of March um because your next regular meeting will be March 20th um because I have reasons for us needing a meeting and one of which is it could be um uh it could start with a workshop about how we determine budget and how we braid together the funds from these various sources because it's not just m&o and uh and capital outlay um a whole lot of what we do a whole lot of our employees are are paid out of multiple funds you know some part of their salaries out of M part of their salaries out of is are out of Grants some of our employees part of it's out of M and part of it's out of food service um and so various things so we braid together the funding from multiple sources to pay for positions um and so so we could have that kind of a workshop if you wanted to lead into um my presenting to you um proposed salary schedules for next year here and um before March before March what before March 15th okay now the 15th happens to be in the week of spring break yes and I doubt that I mean I don't know what your schedule's I'll be here working so it doesn't matter to me um but we uh we need to uh determine you know I always give you a list of uh employees were recommending for renewal of contracts and renewal of work agreements we need to do that before for March 15th um and uh and then I also have um uh information on a budget not m not Capital but one of our other budgets uh that's been there uh but I didn't know what I could or should do with it and so I'm going to have a recommendation for so it's been building for five years the money in that budget's been building for five years so I have uh some recommendations on its use on the use of what's been building for 5 years as as well as how to use that budget for next year um so I have a number of budget things and money things that we need to have uh we need to have a special meeting about to get done before March 15 whether or not you want that training about how we do budget to be at that same time is up to you um because we could certainly do that later um and uh so um you determine when and what all you want what all you don't want in that if you don't want the budget training at that time that's fine but we do need these other things taken care of before March 15 what do you anticipate would be the length of the meeting without the just budget training um at least an hour oh the the um if we add the training that you know I mean depending on the questions and the whatever and how how detailed you want that the train train itself could be 2 hours um uh to give you a real sense of what of how those budgets work together in terms of these specific items at least an hour oh and Cass reminds me that uh we would need an executive session to review my contract oh well this first week in March I not even in town okay neither am I I me now if you guys guys want to come to Bryce Canyon with us and we could have it up there that would be fine going to be making quilt Toops so um so then it sounds like spring break week it has to be break week I'm on a permanent spring break so you're on a permanent spring break okay yeah the uh oh neither one of you h we're gonna have to train somebody else she was at one point that's been a while it's been a while we would we'd find we'd have to train somebody but thanks for bringing that up Ethan I appreciate that this is the Fe no this is March so yeah there's not much there to there's not much there to con conflict with us I'm good for the 11th or the 13th the Tuesday or Thursday free all day both days okay the okay so the 13th is that Thursday that's the second Thursday so that is a problem for Judy I know um uh but 11 only Judy is it only at night only at night okay okay it's only at night so it could be in the day if you wanted it mhm oh yeah I could do it during a day yeah I could too I can do March 13th okay is that okay with you Fred yes ma'am absolutely Barb Tuesday on that that Thursday the 13th yeah 13th I can I can do that yeah um how about in the morning 9 9:30 if you want to do the full-blown meeting then I'd make sure we had lunch if you want to learn budget service lunch 9:30 in the morning no I wouldn't serve you lunch at 9:30 but I mean if you wanted to do the long version and have the budget training at the same time then I would make sure we had lunch oh oh oh I get you yeah with everything going on right now it's probably a good thing if we've got that day open let's go ahead and do it okay what time 9:30 9:30 90 9:30 and it would be a approximately till noon right yeah mhm okay okay th the 13th Thursday the 13th thank you for that so we have that um I have here a a thing from asba wanting to know about County meetings next for next time so I don't know whether this goes on future topics or what this goes on I guess it could be future topics wouldn't it um we hosted last year do you guys want to host again fine thought it went well it's Cassie that actually does yeah ask Cassie she's one who did all the work all we had to do was show up so I'm thinking Cassie just go ahead with that we'll be okay with that um any other kind of things that we need to know about April 3rd I think was the next County meeting yeah April 3rd I wish they would change those of my calendar right now can we uh would it be too much to oh okay before March 15th we're going to discuss that the superintendent's contract and performance at the same time yeah at this meeting on the 13th okay that's why it's going to be 3 hours long okay you're not doing an evaluation you're just determining whether you're going to renew the contract renew my contract now we will we still have the meeting on the 20th yes okay yeah we'll still need a meeting on the 20th the agenda won't be quite as long will still find stuff for us to talk about absolutely yeah can I ask a well and that and at that meeting we can deal with all these U all these all reading what do we hear if if this isn't inappropriate what do we hear about our den project ah about what Den the den project well I should have done that in my update um uh we had um uh we had secur uh alarm systems installed this week in the three houses uh we're waiting on um I need to release the release the purchase orders for the land scaping um and I've also I'm in I'm in negotiation with gcon on the final payments and and those kinds of things and liquidated damages so by uh by the meeting on the 13th I'll have that information for you and uh and then as soon as the Landscaping is done we can get our our uh permanent uh certificate of occupancy and can start leasing houses cool any word with uh on the person who wanted add houses to us I haven't heard anything from them lately um I'll reach out to them um in the in the upcoming weeks or so to to see where they are uh we still would have to do an RFQ on that and and I would like us to proceed with that um uh but I'd kind of like us to get some folks into these houses and get started with that uh so we have some Revenue uh yeah some Revenue I did I am applying for Grants with um some local organizations to help us with the Landscaping expenses because it was higher frankly higher than I thought it would be um but I don't see any point in us doing cheap work and I cheap meaning appearance and whatever not price I you know it could be less expensive but everything's expensive these days and and um and it needs to look nice we want it to look nice in that neighborhood so yes okay I need a motion to adjourn our regular meeting NOP on sorry are appr a what the regular meeting are we approving the regular meeting okay all right okay I thought we had kind of agreed to it March 20th Yeah March 20th is going to be it right 5:30 and I need a motion for that no no she just needed to know okay I need a motion to adjourn the regular board meeting I'll make a motion to adjourn the meeting I'll second the motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I barbariki you need to sign 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come on in join in we good is this what we expect straight engaged ready welcome back thank you all for choosing to be back on time as we had agreed would who would like to share why you chose to be back on time like we agreed who will share there's a microphone over there I chose to be here on time because as a governing board president I believe in parallel processing and when I'm in classrooms I always feel that this expectation is um given out to our students of being engage fully present even a slant that I hear throughout the district so if we're already putting that kind of expectations on our students whose frontal loes haven't fully developed yet why can't we model that same behavior um so that's why I decided to be present and ready by the time I said I was going to be got it thank you who else why did you choose to be back on time like we agreed I had made a commitment to be in my seat and on time and I wanted to honor my integrity and it's important that we honor our integrity because when we let our integrity lapse with small things sorry when I let my Integrity lapse with small things it allows that behavior to take hold which then puts me in a position to allow myself to let my Integrity slip with larger things it just seems the polite thing to do and it seems a polite thing to do you got it yes thank you all for choosing to be back on time like you agreed uh everything that you've described and in addition to that I'll add one of my newest favorite books the 21 irrefutable laws of leadership uh in that the very first law is the law of the lid and so I'm only able to lead in a manner where my lid has been raised and my capacity has been raised as we've done mindset work your law of your lid is moving up higher in your level of vulnerability but also your level of presence as to how you're becoming more and more present to your choices your behaviors so the law of the lid pretty important the other one what we're doing as well there's another one that's called The Law of process we're working on setting systems and processes in place you're embedding them into the system um and yeah powerful work the last one is I share this with every board the last one is the law of Legacy I won't spoil it for you but it's not what I thought it would be I've always interpreted Legacy as what am I leaving behind what what does that look like and um I won't share with you right here right now but I'll encourage you to read it even if you just go to that part of the book because it's pretty powerful of of how that book is described and all the other 20 laws lead to that 21st law so what I can share with you is that you are creating new processes systems you are leading in a very radically different way in comparison to most school districts around the country and for that we want to continue to lean in I want to offer an opportunity for us to just revisit briefly inputs outputs and outcomes because I call those the ABCs of governance because that's the language that we get to use a common language for everyone in the room here to understand how we're doing business it's also one that you you and kraton have already begun to do as AJ and I were able to visit with your campus leaders instructional leaders we shared the language with them as well the more of this language is spreading I understand that um you as a team also presented to students recently um and then there's another phase that's coming that I want to talk to you about before we leave is to engage your community stakeholders leaders Union reps everyone to bring them and invite them into a space to do mindset to do inputs outputs and outcomes and finally in that part is for you as a team and this I'm talking to the board mainly that you can share with all of these Community leaders why you're doing what you're doing and what you're gaining from it what is the benefit to you what is what is the cost of students if we deviate from this kind of work and then what are the pretending that you have been shedding uh as a process as as a part of this process that's another level of parallel processing that goes beyond this room um so students and and all of these factors are going to get you to 100 points but even like I said we don't want you looking good on the outside we want you being good we want you to be effective so we'll be able to unpack some of those today too inputs take them take a moment to visit with your neighbor and see what you remember about inputs you might want you might ref you might feel compelled to reference the analogy we've always used which is around the Athletics of let's pretend you're the owner of a Major League football team but what do you remember about inputs share with your neighbors EX okay what do you remember about inputs who who will share yes there's a mic right there trying to test my knowledge I feel like the inputs is that I believe that's the game there's going to be a game it's a basketball game we have things like players and people with expertise like coaches and supplies like balls and people to keep us accountable like referees that's what I believe inputs are yeah so then inputs as you'll see will you read what's on the screen for us about what is an input what's the definition then before the game even starts what do I need to win to win the game and inputs are resources and activities invested in a particular program process or strategy usually knowable at the beginning of a cycle yeah so thank you to have equipment players coaches all of those are inputs those are all um resources and activities that we know at the beginning of the cycle so right now again your your leadership team has been you've been hard at work at identifying what your resources are going to look like for this next coming school year that conversation probably happens throughout the year so that's the reason why you as a board it was important for you to identify priorities by goals in guard rails so that you can give direction to your leadership team as to how to begin to allocate funds to take care of those priorities those are your inputs so what are examples of inputs in a school system who will share teachers teachers bus route schools everything that's Noble before even school starts like how many teachers we're going to have what curriculum we're going to have yes all those beautiful things that board members like to put their two cents on wait hold on no don't go comment pretending on me where's the eye statement with that one that I like to put my two cents in okay fair enough thank you for modeling yeah so inputs are Noble at the beginning all of those examples now let me go back quick second inputs is also what the community tends to come to you to talk to you about I don't like this teacher I want this different principal I don't like this coach I don't like this the I don't like the color the uniform that the kids are wearing on on the field I don't like the color on the walls um they typically come to talk to board members about inputs and that's what they know you are the elected officials closest to them with probably the most valuable resource in human beings in your community and you in charge of them so yeah you as a board you're the owners of the system let me reiterate that you're the owners of the system all right so then what do we know at halftime um visit with your neighbor about what outputs are for a couple of minutes you love okay what do you remember about outputs what do you remember about outputs yes outputs happen outputs happen at the mid cycle to check in to see the how the inputs are affecting the outputs and the outputs should be able to predict the outcome and um there's adult outputs and student outputs that we can monitor I give examples if you want but that would be great Okay so for instance if we're trying to improve instruction as one of our inputs um an adult output we could check is our learning walk um improving from like a one or two to a three so then we would come up with inputs to improve that learning walk um that we do every quarter and some inputs would be coaching or professional development with our teachers to see if the learning walks are improving that's an adult output a student one would be looking at the Benchmark assessment to see if the Improvement in the professional development and coaching and what we're measuring for this adult output is affecting the student output which is better on the Benchmark assessment which should predict how they do on the ultimate outcome which is the state assessment oh that's money ding ding ding there's like no other points I can add to that well done thank you so yeah in essence outputs then um I Heard it over here I think I heard it over here that they're they're telling you how you're doing along the the year right along the game is that is that what I heard somewhere over here right yeah yeah it's like what you said no just um yeah like if you're in the middle of the game knowing like how well you've played up to that point and um where you're at and I think putting it in like a educational context I don't know if this would fit but would like maybe attendance or like behavioral issues could that be considered like a an output mid year yeah absolutely sure could I think one of the biggest ahas moments that I had from the last mini cohort conference that we had in Fresno is that outputs are not predictive of your inputs they should actually be predictive of your outcome and based off of your outputs is how your inputs get you know strategized and a lot of times and I myself speaking for myself I I was trying to connect an output with an input which I there was some kind of lag and until I really understood that these outputs need to be directly of how the outcome is going to affect it versus how this output is going to benefit the input it's almost like we should be working output outcome input did I say that right I felt the same way when I you know when we process through this this particular work and so I you know agree it's the chicken in the egg again because those inputs are so important but I think the big thing with the with the outputs is measurability right so it's not just that you think and I am bringing forth this great plan of action because I'm some expert it is because I have data or the ability to get data that is measurable three or four times a year and I could even put a smart goal to it right so that output I think the necessary component is that you have some measurable way to to gauge it because if it's not doing you want it to do you need to be able to Pivot and go okay it's not doing what I need it to do I need to pull more data and if I can if I can kind of reflect back on what I've seen in your board meeting from your leadership team your leadership team has been vulnerable a number of times to tell you we thought we had we thought we had an idea here with these inputs and outputs and they are being in this Brave space where they're telling you we got to revisit this now let me connect some Dots here Bor had you not been laser focused not sure that you would have created the space or forced the space on the system to self-reflect and become present to what inputs and outputs are working and not working but be that's the power that you have as a board when you ask these questions and we're going to we're going to delve into the types of questions after lunch you have a lot of influence over how the rest of the system goes I love what we discussed earlier as well that when we as a board choose to not put student achievement and student outcomes and student all of these topics on the back burner then time is not going to be wasted because we're going to be very intentional about what we're doing how we're doing it when you ask questions boor you are parallel processing you are nudging the the superintendent and leadership team to go back to the drawing board in some cases to fine-tune their inputs and to make sure they've got the best possible outputs to measure that so question in the game right the analogy in the game is at halftime you're winning the game as as as you're what are your expectations if you're winning the game at Halftime you're going to win but like you know so like what are the inputs what what input should the coach be looking at if you're winning the game like should they look at changing any should what what what do you think I was just gonna say they should they should look at what's working like would be a major thing so that way you're doing more of that and just because you're winning doesn't mean your strategy is perfect so you should also be looking at what things are creating problems so um when when Tristan and I were working he had a an input that I had never thought of before which was um like he talked about like you know player injury um like we thought about things like fouls and so a lot of times what for in my experience one of the things that I've noticed and one of the things I'm picking up today is you're going to have outcomes outputs and inputs no matter what so everybody has them you don't even have to engage in student outcome Focus governance work everybody has them just like every basketball game is going to have a final score scores throughout the first second third quarter and there's going to be inputs that are affecting them the difference with what we're trying to do is we're kind of to go to Seven Habits of Highly Effective People we're starting with the end in mind so we're backwards engineering off the outcome to determine what our output should be and we're putting in place inputs that should be affecting those outputs in order to get the outcome and so um so at that at that mid cycle as a coach and for us and one of the things I'm seeing start to happen is we need to we need to be in the space of questioning is this working or not and when the board asks good questions sometimes they notice things from their 15,000 foot perspective that that we don't see from our 10,000 foot perspective and so um it really drives deeper thought processes deeper conversation and a more powerful fine-tuning of the inputs throughout the year and so then to go back to my observation from my prior experiences I think what is most common that happens is people think about the outcome they know what their outputs are going to be they put inputs in place and then they just press go and then see like how that all worked out at the end of the cycle right yeah so and then they go well how come our outputs didn't really tell us this you know maybe you didn't pay enough attention to them so and that and I feel like for us as a district that is very much how we were prior to engaging in this work and you're not alone because most school systems do operate that way I and here I go being critical of our myself and my colleagues but as much as I want to say we're lasal focused I think there's a big part of this that was serendipitous in that we had the right people in the right positions at the time that we started this and I think that this framework could really expose people who are not competent at their job and don't have the skills they need to actually Implement these types of things but I think what it's shown for us is that we have some like very talented people um and I'm talking about you all sitting here um working here and so I it's it's just it blows me away all the time so some of that stuff is I don't even know if I'd call it vulnerabilities it's just you all are doing what you feel like is the right thing to do as a part of your job when you're talking to us and it just feels natural I but you could tell me if it feels different but um and then I think part of that with the laser focus is going in there and and then coming and building this understanding with the questions that we're having that aren't you know no one's taking things personally and we're all kind of trying to have these collaborative conversations but I think the confidence part is huge because we know that there are people out there in this world in the education world that are faking it till they make it and I'm glad that's not happening here so I appreciate it uh so one of the things I was thinking of in in our conversation was that there's another team that's on the field right and so at halftime we also know what the inputs are that they're bringing to us uh and we don't know what's going to happen in the next uh in the next two quarters that's right right quarters okay um so then trying to work that into an analogy uh back to what the work that we do is that there are inputs that we now have at halftime if we're kind of extending that analogy that we don't know the impact of the work that's happening around immigration right we can we can predict what some of the possibilities are uh and we've done that work and and I've been in conversations around that work regarding Staffing and potential uh enrollment hits and things like that but those are outside of our control just like a second team on the field we don't know what their conversation is in the locker room during halftime so question on on that um if I don't know what the inputs are that are coming into into into our space uh much like in a game that you don't know what the inputs and that's part of the that's part of the deal right that you're monitoring and you're you know what the score is at halftime um that's part of the reason why you don't want to get comfortable because the I am to Genesis mindset is we are I am going to do everything that I possibly can to try to get a grasp on what those inputs are that I that I can't control because I still need to be somehow some way responsive to what's happening out there the common pretending of school systems can be we can't control as variables so we're just going to leave them out there and whatever shows up shows up that's not what I'm experiencing and listening to when I watch your board meetings either right so there's also that part of the things that I cannot control as a good officient head coach which is your analogy and the owners of the team you still want to be responsive and you still want to try to get in front of what those potential barriers may be I I just wanted to say that um with that and like you talked about it being a delicate situation and and balance I think that's where we come back to and rely on developing measurable inputs when we because it's change we are the Genesis of change and I am the Genesis of change and so as I'm navigating through change it's difficult and a lot of adult convenience behaviors are thrown at me so how do I navigate in the best way forward knowing that the decisions that I'm being a you know a part of um are going to ultimately affect student outcomes so you have to have something measurable it has to be there so if I say um I believe these dollars are going to help in this area I need to be able to have something that measures did it help yeah and I think that's when you become accountable yes and the reason why we have the Integrity in in embedded in the work and in a smart format that if what I'm going to tell the community to expect from us in AC achievement or the guardrails student well-being social emotion whatever those topics are it's the reason why all of your interims are in smart format excellent point so one more let's let's let's do real life application board any idea of how you're doing I mean you've passed the halfway point of the school year so in this analogy my question and you don't have to answer I just want you to start thinking this is what we're this is what we're going to unpack today my first question to you as a board is do you know what the current status of your score is halfway through the year particularly around your goals and your guard rils and so that would mean that that i' I'd hope you could give me a percentage of where you think you are at or you know you're at so in other words if any Community member were to come up say hey you got these smart goals they look cool what's the progress for this year are we going to win the game or are we going to lose the game and if you don't know the answer to that that's okay you're not alone but that's what we're going to unpack today because you'll notice that it towards the end of the mastering student oon Focus it's asking you to memorize your goals your guardrails and it's asking you to also always be mindful of just like a good owner of a system you want to know are we on track to win the game or lose the game I'm we're funding all of these things I'm approving all of these consent and action items it's not just for for approving it's really along this framework tell me how these inputs and outputs are working out for us are we winning the game or losing the game so if you don't know we're going to learn today why that's so VI critically important to know and that's what makes these board meetings even more um engaging for board members is when you put on that hat and that lens like this isn't just for me to look at data on a screen that staff have worked really hard at putting together and have everyone else around the system is working really hard to try to change the direction of some of these data points when you as a board ask questions and you know where you're at this whole thing is starting to look a lot different the last one what do you talk to your neighbor about what do you remember about outcomes what do you remember about outcomes for okay what do you remember about outcomes in this analogy what are outcomes the you said the end game what does that mean it's what we we know at the end of the cycle yep it's it game over so you're already getting ready to enter the third quarter of your school year testing is not too far away your guard rails too to understand where you're adding your progress towards those yeah but at the end of the school year that's it game over there's no more time to make adjustments so the question that I'd be asking you as a board is what adjustments has your Administration been making during this school year not next school year this one and and if you don't know those are great questions for you to begin to consider to ask the idea of progress monitoring is not to put on a show that you know how to ask good questions the idea of progress monitoring is to really understand how did we get here and you'll see in the document that I'm going to share with you later boards that spend three quarters of their time asking questions what happened how did this happen what inputs worked what inputs aren't working what outputs are you are you keeping which outputs are you considering getting rid of because they're the ones that are constantly making the sauce so they know exactly or they're figuring out exactly what's working and what's not working that helps you be more efficient with your dollars and your monies too by the way Bard because as your team is figuring out well maybe this has we've had this for two or three years and it just isn't panning out maybe we need to have a deeper conversation internally and then we're going to take it to the board or we have this input and maybe this output that we just implemented and we're using we need a little bit more time board we have faith in it and we're tracking it aggressively and we we have a pretty good idea it may not be showing up right now but give us give us a little bit more time if that's how you enter your progress monitoring conversations and you walk out of there any given time someone asks you what's the progress towards the goals and the guardrails when you can answer those kinds of questions you've internalize the work if right now you can't do those it's because that's what we're going to focus on today to internalize the work well question starts wondering push back do you have on inputs outputs and outcomes our ABCs they're going to be important for us for the work we're going to do quick question we've done this before I just want to make sure we're stay on the same page who between the board and superintendent is primarily responsible for puts our employee which is the superintendent got it but what's the board's role then you're not you're not free of anything from this so what what's your world Board of inputs teachers curriculum budget approving approving or not voting for something voting up or voting down superintendant J man I hear these inputs I agree with them I'm convinced I'm going to vote up I'm not convinced I'm going to vote down but hopefully before you vote down you've had a conversation with them question thought or wonder I was going to say I'm just making sure that um the inputs are like in alignment also with like the vision and values and goalss all that yeah I love that you said that 100% And when we talk about theory of action this afternoon we're going to add another layer because it's like the ultimate guard ril wonderfully stated yeah and so who's primary responsible for outputs gauging the impact of inputs benchmarks formative assessments superintendent or the board why the superintendent because he's the one that is the expert that we hired to execute that yep for board members as as Sophia just modeled she's still grasping what an output really is that is completely normal especially if you haven't been in education if you've been in education you likely understand outputs better than non-educators outputs like this idea of what a benchmark is and a formative assessment there's diagnostic assessments there's all kinds but people that are not in education it may take a little bit and that's okay but the more that you work at this the more you're going to realize that those progress monitoring reports that they're bringing to you they're bringing them to you with outputs and so as you're gauging the effectiveness of outputs that's where the sauce is being made and when you as a board member can really wrap your your mind around that yeah you'll understand why it's important that the superintendent be the one that's constantly assessing because that's not your role now your role is though don't rubber stamp outputs that you don't understand make the time with the superintendent to be like superintendent man help connected dots because this makes no sense to me this is a whole another foreign language that is completely appropriate and awesome for you to do as a board member and I think you'll enjoy that Journey because then when they're bringing you the data it will make even more sense for you and the last one border superintendent who's primarily responsible for outcomes border suit why the board sorry the board because they're the they set the goal based on our community our student outcome needs vision and values vision and values yes goals and guard RS board this is super important for moving forward today you are absolutely the primary holder and responsibility for outcomes questions I would ask if you don't win the game at the end of this year questions I would ask you as a board member what have you been approving all year and are you are you conscious and aware of what you've been approving all year he's asking you for curriculum and teachers and or he's cutting back on certain things are you as a board member clear why he's asking you to do that and if you are you're voting up and so when you're voting up you're just as responsible for what's going to what's going to play out for the rest of the school year and as he's bringing you the monitoring reports if you're not picking up the gaps in inputs and outputs and you keep voting up and you don't win the game at the end of the year I would submit to you that you as aboard allowed it to happen you are the owners of the system you are not the head coach you are not the teacher you're not the players you are the owners of the system that's your biggest role and that can be a challenging role for someone who's used to being in the weeds of things that's not your role your role is to be the owner in other words I've told you before and I hate saying it out loud because you know it's my favorite team Your Role is not to be Jerry Jones all in the mix of the handpicking of players plays giving giving opposing information to head coach I mean assistant coaches than what the head coach gave going into the players locker room to give them different instructions than what the head coach has given them can you see the problem with that as a football team right so the same as for a board if you as a board operate in the weeds and you're operating like a mini superintendent you're meddling in the inputs I would say if you don't win the game I hop that you would stand in front of the community and say I caused this too I was part of it or I forced an input on a superintendent and that's not my role you can avoid some dangerous situations by not forcing inputs asking questions I hope is what's going to come out of today's Workshop asking questions is a very very powerful tool just put myself out there like I always do but um um I definitely went into this and I think the analogy there with the owner situation is definitely went into this I'm 100% invested in this and open to the possibility of losing the game and reassessing and trying again tell me more God it's powerful because I know I'm not going to give up if that happens and so there's plenty to learn and I guess I'm I guess I'm approaching that idea of like talking to community about that in a different way I think then not saying that I'm like expecting to lose I wouldn't want to say it like that but just open to the fact that that's a reality or possibility and how you're going to adjust from there because otherwise you're just going to get caught up in things so I'm completely open to the possibility that we may not win the game and I'm als also aware that I'm going to learn from this process think of how many years it's gone with no clear Direction in this room go back and look at old meetings my wondering would be did the board have a unified Vision in in what direction they wanted to move in was there Clarity from the superintendent and the leadership team what the board's expectations were and if the answers are no then everybody was just kind of hoping that things would go okay or even worse blindly trusting that things were being done and as the owner of a team that's not what you do as the owner of the team you gotta you got to ensure that things are being done yes so my understanding with the sofg framework that there is a there shortterm outcomes by the end of the school year and then there's the long-term outcome of say the fiveyear goal is that correct that's correct okay so and then it was mentioned earlier in the earlier session that uh there are these school districts that are operating with the sog framework yep and they're just coasting because their inputs are they only focused on the long-term goal or maybe that's their primary focus and they're not paying attention to the the yearly outcomes the annual outcomes good question no I would say here you've got two other districts nearby who who are just a little bit ahead of you and they have learned what she just described what Katie just described they learn in some cases they lost the game but they learned why they lost the game and the board member self-reflected like oh I didn't know I could have asked this question or I should have asked that question in the meantime the superintendent and the leadership team also realized oh we thought these puts and outputs were working better than the what they really are the first year is a lot of learning curve and so to focus on the annual Target Keeps Us focus on the here and the now because this one annual Target right now should impact the overall fiveyear goal so the idea is to do both focus on the annual Target and also if this moves up then you know that you're moving towards your fiveyear goal okay does that make sense yes so yeah you want to you want to think short term but you also want to make the con nection to what long-term so what can happen is when there are school districts who realize and they lost the game last year the most powerful boards for us that we witness is that they don't throw the administration under the bus to say you caused this to Happ what did y'all do that's common pretending that's oh y'all have the power and I'm completely free I didn't I'm new I didn't know what I was doing uhuh like that's common pretending so the idea for a solid board with parallel processing and great leadership says I am going to own what happened here I'm also going to own that what I'm going to do moving forward is I'm going to ask better questions I'm going to submit one two three questions ahead of time that's going to probe and prompt them to think differently if needed or to reassess your your ability to ask questions about those short-term and long-term goals I love what what superintendent man said earlier you it you may not know it they probably go back and regroup after that and say this board member asked that question we got to get on this we didn't think about it your ability to ask questions is super powerful but that's not commonly known what do most people enter boardrooms thinking that is their most powerful weapon to tell them what to do that is not it at all yes one thing I want to I just kind of want to point out that we've experienced is that having those questions in advance of the meeting like is a force multiplier for how valuable they are because what we found is the team um Dr dup and Dr pombo and the whole curriculum team are so deeply engaged that when we push those questions to them they like start to come back to us with well here's something we didn't think of or you know this question made us think about this and then the beauty of it is that conversation then gets to happen in public at the board meeting and so the board gets to be part of not just the questions that are being asked but the posed possible ways that we can make improvements which then allows them to kind of share into that part of the conversation which sort of broadens you know that the saying I really like none of us is as smart as all of us and so Bri the board into that conversation puts more Minds on the problem and Minds with a different perspective and so it becomes like honestly it's an order of magnitude more powerful when we have the questions in advance of the meeting rather than trying to scrambled to answer and then doing the postmortem after the meeting to try to figure out how we're going to make adjustments Bard I hope I hope you heard that board this is a very very common theme across any board superintendent team think about it right if I have if my if in my day job I am constantly in gotcha scenarios where my boss is constantly catching me off guard and expecting me to answer things right right off the bat I'm going to tell you that is a very unfair and unrealistic expectation of superintendant contrary to what you might think they have a million things on their plate leadership team have a million things on your plate I think we pick up that theme of when we do mindset so to to minimize and to to get away from that assumption is to have this Clarity superintendent man is telling you what every superintendent says throughout this process in this work please get me questions ahead of time so we can be overprepared I don't want to understand what you're asking me I want to overstand what you're asking me so giving them that time what does that mean for you as a board means you got to read your packet it means you got to take time to to digest what you're looking at and yeah like you're being asked to do that amongst all the other responsibilities and duties you have probably in the spaces where you are getting paid to make a Liv in versus where you're volunteering to do work that's actually what's expected and what what's needed questions thoughts or wanderings I was just I grabbed the microphone oh the same time that you did um no no no because I had the same exact thoughts of echo what you're saying because what happens when we get the questions ahead of time it gives us a chance for a collaborative conversation and to address it and I I think that like the last few questions I was thinking if I was asked that up on the podium it would not be as thoughtful and collaborative as an answer or a way to solve that problem or the question if it was given to me that evening and so or us this that evening helps us um research and figure out the answer I'm GNA bring the mindset back just for a quick sec if if I as a board member have picked up a pattern that I do not reach read my packet do not submit questions ahead of time use the prompts what's the benefit to me in that moment when I don't do that what's the cost of students and what am I pretending and see if that doesn't help nudge you into at least cracking open that book and the material that they send you let me this is what I'm going to sound like I'm on the leadership side and I really am on this one when I say that they spend a ton hours on preparing those packets for you they spend a ton of hours they invest a lot of time and so when a board I'm not g to say here I'm just goingon to say when a board just F flies through a packet especially around student achievement material that is taking hours and hours and hours to put together think about how you might feel if your bosses don't take the time to take a look at it or much less ask you any questions about about it because if your response as a board is like well I understand everything that's in there awesome great let's go to the community and let's let you as a board I'm going to ask you to update them on the progress towards your goals and your guard RS that that's what that's supposed to mean that if I really understand what's in that packet I can then turn around and articulate to the community these are the inputs that are working these are the outputs that are working these are the ones that are not here's our progress we're past the halftime this is where we're at we're actually on track to win the game or we're not on track to win the game and then you can explain why because that's a big role for you as a board that's again the purpose of progress monitoring so if you don't understand what's going on highly encourag and I'm going to work with you to try to zero in a little bit more on that fair enough I want to do this quick activity before lunch um I'm going to make an assumption that everyone read the materials that I sent you if you did not it's okay we're going to work through it together um and maybe it'll prompt you to want to read it afterwards if you didn't read it prior to our time um eight characteristics of effective school boards you read this what is the first characteristic or what is one of the main characteristics see that you remember I'm really looking for the first one because it's going to jump start us to what we're going to do yes what is the first one commitment to a vision and clear goals oh sorry sorry I'm gonna write it down commitment to a clear what was it again Vision I said commitment to a vision and clear goals question as you reflect at kraton and as you've read this piece about this first characteristic what evidence would I have if I moving here and I'm making a choice to send my child to Crate School District what evidence would I have that this district has a vision and clear goals they're right there yay okay yeah so you so you do have them and you have them here and you have them on the website the next phase remember is that you commit these to memory that's that's that's one that I'm leaving you for homework if not already what's the second one do you mind Shar what is Nicole policy and accountability driven and I wanted to just real quick to to add to number one um because part of it is also a Clear Vision about the capabilities of our students and staff so like having um you know just that belief that they are capable of of a lot that they they can meet high expectations oh I I split those up because for number two I had strong shared beliefs and values let me put them up for everyone so yeah so the second one oh no this is going to be the shared beliefs and shared values this is like a summary of the we're going to get to the accountability one for sure though question for kraton does kraton have um a strong shared belief in values about what is possible for students yes what do we call those in SG guard guardos okay we're going to take a deeper dive don't worry what's the third one what's the third characteristic of effective school boards well I think it was what Nicole said the accountability driven what what evidence do I have that in Craton your accountability driven come on now yall are good yes how also going to say that we again are asking questions and not you know making directives yeah to the I would add to the progress monitoring the fact that we have a progress monitoring calendar that establishes a long-term commitment to the cycles of monitoring is huge for both staff preparedness and Comm Community scaffolding so they can know what to expect as time progresses and then another thing that ties into one of our other readings is the board self eval yeah I love that yes the board self eval there so there's multiple accountability um points that you've put in here in kraton progress monitoring progress monitoring calendars board self evaluation wonderful what about the fourth what is the fourth characteristic an effective board this one's one of my favorites because if I remember correctly it's the collaborative relationship with with leadership and staff what evidence do we have in kraton that this is happening we're here yeah and there's and I already that in two-way communication when we do our community council meetings but you you mentioned sorry I didn't mean to interrupt you mentioned we the concept of the questions came up in accountability but I think the concept of questions also relates very tightly to the collaborative relationship because questions are the alternative to gotta governance particularly when as I mentioned earlier when those questions come in advance and so the to me the opposite of the collaborative relationship is the gotta governance relationship and so that's really powerful because it all ties back again to the concept of the parallel processing and trying to create a system where we can have these conversations and have them be effective I think another thing um we don't have to be best friends but I think it is important for boards to understand who everyone is as a person maybe a little bit about people's professional and personal backgrounds just to a certain point because there that's really the only way you're going to get to have these relationships where you can have that collaboration and so um like I said we don't have to be BFFs but at the same time I think there is a lot of that in terms of like actually being interested in people as human beings and and not just being here to go through the motions and be professional all the time wow absolutely thank you another thing with this one is that um what stood out to me was that um engaging not just like communicating with like the stakeholders within Community but actually bringing them in with to be in alignment with these vision and goals and um you know to to make sure that yeah that we're all in alignment with that and it's not just like the board telling you what it's going to be nicoo that that's that's the two-way communication that's right around the corner where you as a board are going to lead um engagement where you could invite people into kraton spaces and also where you can go to them and Outreach and educate so it could be 15 minutes at a rotary club meeting it could be 30 minutes at a PTA PTO meeting my questions are going to be right here related to this one uh what is your Cadence for how often you plan on going out to the community to update them on the progress of your goals and your guardrails what you're also going to notice is they're going to come to you with more inputs and those will be opportunities for you to educate your community to say thank you so much for bringing that to our attention that's the reason why we have superintendent man and the team here or whatever that looks like but that is actually a role that is what we call an input the more you do that the more your community will learn oh we can't keep going to the board for all of these inputs there's actually a process um be a good opportunity here in a little bit to go over customer service versus owner Service as well if we haven't done that one ni yeah the word that just popped out to me what you said is the process and I think like having come from like a a parent perspective um sometimes and and I see it too now like dealing with behavior issues with my daughter and and some other parents is that's a lot of times these parents don't know that process so instead of like going to the teacher first or the admin they're going to they're they're complaining to me or they're they're voicing these concerns but I think just really making sure that there is a good well-known process for the community and for parents and students to address whatever it is their concerns to make sure it's getting handled at the level where it needs to be handled so it doesn't end up becoming a huge thing then all of a sudden it's it's it's blowing up at a board meeting yeah yeah and there's a lot of there's a lot of potential landmine situations around th those conversations just real briefly right like one of them um if I'm hearing your concern or your grievance I want you as a parent or or educator in our school system to understand that if I continue to listen to this conversation and it goes through a grievance process I will have to recuse myself from the room that's usually a good oh well maybe and then they could decide right yeah okay I still want you to hear me out but then there are other ways that I we can help you get out of those scenarios because there there could also be some legal R ramifications you don't want to end up in some legal situations just because you had a good heart and you wanted to hear them out but if you're if you're pretending to be like a superintendent in that role you're in dangerous territory so to protect you is the reason why the the the laws and the ethical situation is put in place to keep you from ending up and being in some really bad scenarios that you may have a hard time getting out of so educating your community is a big process of it so that they do understand so I completely agree with you and there there's ways that we can do that and we we'll be able to share with you especially when I do customer service versus owner service because you're going to notice on yourself eval it asks you if you understand a difference between customer service and owner service after today my hope is that you'll be able to check yes to that yeah and just one of the biggest AOS moments I guess for me personally when we were talking about this was that when we do get into those conversations with our community we're only laser focusing on their child and just because they have a relationship with us doesn't mean it even cuts out access to anybody else that I may not have a relationship with as the board member with anybody else and everybody has issues right so when we start getting into the weeds we're also parallel processing to our I'm parallel processing to my community that as long as they have an issue that they can come to me and then because I'm on the board it will get fixed and in reality we have more than five or like 4,000 students and if every parent came to me with that issue that's why customer versus owner is so important and it's been able to let me be more effective in my leadership when I really understood on what accountability versus R responsibility was as well you probably also not as may not be as present to when I hear staff and Leadership teams around the country describe that there's always two sides to a story and so it makes it tougher for them and their staff when they're developing and engaging and and with with with their staff and it's very demoralizing for them if a board member brings a concern but it's so one-sided that it's almost it's made it really difficult on the staff member to even make their own point or make a case for why something happened when you do have a process in place you allow for both sides to be heard and for it to be discerned but you're you're not the one that's doing it your role really ideally is to ensure that the whole system improves not just for that one child and so sometimes there's an inadvertent um impact I'm going to listen to this really loud person this parent who's really in my ear that and it could be very legitimate but let me not be the one to handle it let me let the superintendent and the team handle that or better yet we're going to talk about an owner service customer service let's let the person closest to the challenge try to address it versus going all the way straight to the top you briefly um alluded to this doctor almost but with the legal aspect of it as well there are times like one of the biggest frustrations that I often hear from parents is I want to know what happened with the other child like if there's an altercation between two children and there are things that we are restricted from sharing the same thing is true you know when we're dealing with staff situations and so sometimes um having someone who's not in the process involved in the process creates more awkwardness because it creates the sense sense of entitlement to information that may not be information that can be shared thank you number five what's that characteristic of effective School data Savvy hold on now so what evidence do I have that kraton is a data Savvy team we can actually ask questions when we're looking at the data not just sitting there staring at [Laughter] it if you if you watch one of those board meetings that's about four hours long oh man it was rough it was rough what data savviness did that team display I don't even know I I had to fast forward through some of it I couldn't I get like secondhand awkwardness got it how many awards they give the public Ines so that District shall go unnamed for the purposes of PD right but you know who I'm talking about I think also another thing is how little data they're are looking at during the meeting right obviously there we go and what can happen historically is that when the board isn't narrow narrowing their focus you then allow the leadership team to throw data at you how they want but it usually looks like it's it's a big data packet and we call them data dumps and you may have a couple of hundred pages I already know you're not reading five pages so how are you going to read a 100 Pages yeah watching that was very reminiscent of the district we feed into here with their previous superintendent and so I was like oh I've seen this a million times I already know what's happening here okay what what what what's happening the superintendent's putting on a show to try to keep these people and everybody else is just running around like chickens with their heads cut off trying to also please the superintendent in that meeting and the the superintendent's running the meeting I mean like it was just a lot there's quite literally people scurrying around and the door to the bathroom's right I mean there's just a lot going on and I picked one at random by the way okay I was like wow if if if you watch a random board meeting even just around the state or just you can find them on Facebook you can find them on YouTube if you have this in front of you remember peer Superior peer inferior my friends you're probably going to realize that you're more on the peer Superior side than you are on the peer inferior side there are a lot of folks who are going to be wondering let me let me reframe this some of these meetings that you're likely to just randomly find there are staff and parents and groups who pop their popcorn get their soda ready because they're ready for a show yeah dinner and a show dinner and a show yeah it's called and a show thank you the these characteristics do not encourage dinner in a show let's be clear right cool so yeah what's the sixth one thank you heather I'm taking that one with me dinner and the show alignment I feel unfort there's multiple in this metro area that provide dinner in a show the I am to Genesis is we're not going to be part of that right that's the I'm the Gen We're not gonna be part of that so what evidence do we have that the budget is aligning towards the goals well I would for me as board member I would see that through our inputs what new inputs thank you sorry I forget about this for me as the governing board member I would see that directly affected in our inputs and how our superintendent is coming to us and letting us know that that this isn't working this new one is because it's better aligned to the goal versus having 600 inputs and none of us knowing how that's directly impacting a student outcome or an output to give us that student outcome got it I think one of the things that I took the most from this section was the PDS um being being an educator but then also being able to see um the value that um PDS bring for us um and then looking at um one of the board meetings um I actually looked at their previous um agendas that they had and they actually like within the the two months that it was posted that I looked at they had three times where they actually met for PD so I think looking um at our PDS but also looking at like what PDS are the teachers getting because I know that has been an issue um and I think that's an issue in a lot of districts is like just the randomness of PDs but then aligning it to like what goals we have and making it more streamlined wonderful yeah the PDS that you're doing I understand that currently up until right now your state does not require professional development is that true correct correct okay and so coming from a state where we we where we we did require and we do require I'll give you another heads up in Texas we the state mandates three goals to be monitored that doesn't mean it's happening across the board it means that there's a lot of boards who don't even participate or know they may have it on their website but they're not monitoring it and in Texas it's early literacy early mathematics and college career military Readiness those are the three that every district has to have but outside of Texas when PD isn't required ired then it's completely up to you to choose and decide what you want to do and and what you want that to look like so again when I say thank you and gratitude to you it's because I'm also very conscious and aware that you are very different from most boards around the state you don't have to do any of this and yet you choose to engage you don't have to monitor anything and yet you choose to do that and in essence what's happening is I think from what you're describing it you can see this system and you can see another system you can probably tell a lot of the major gaps a lot more effectively now than maybe in the past because a random board meeting can look good on the outside but again I'll say I'm going to look at your data and if there's no Focus From the board of what we're seeing so far then you're really just pretending and you're leaving it up to chance and that's not what we're trying to do here so we got six what's the seventh one unified the Bo and the uh leadership team and superintendent work as a unified team what evidence do I have as a potential parent in kraton that I that that's happening here we're all here together we're all here today I think the way we interact with Jay on the Das off of it I think it's pretty evident yeah yeah iing I really agree and even just watching board meetings when you don't have that constant bomb throwing or worldwinds at the superintendent and going back and forth or attacking other board members or superintendent is very different and that shows that we are in and unified doesn't mean that those conversations aren't happening behind closed doors but when we're coming up front we've already walked through it talked to it this is why we have all these progress monitorings and looking at this data because our meeting is to be stuck to what is working and what's not for our students and what I need to change to make that better not consistently going back and forth and for the past year and a half it's it's been a lot of that collaborative conversations all of these end up going to what the number one thing in the lature describes of rolled confusion when a board gives up you you're going to notice other boards they they've given up their power to the superintendent they let the superintendent do everything and so then what happens when when something goes wrong it's easy H it's their fault get them out of here it's the reason why the average is about three years for a superintendent in the country because boards that are disengaged and give up that power and authority they're in common pretending go ahead superintendent but when you fail because you will then you're going to be out of here World confusion boards that micromanage and abuse their superintendants or squeeze them so hard that they get their inputs and their agendas done that's overstepping roles and that's a dangerous scenario as well so for a board and a superintendent team that is finding a balance of how to build that relationship and have genuine conversations and not be in artificial Harmony that's how I know that we've got a number seven and what's the eighth one ongoing development and training what evidence do I have that kraton believes in ongoing professional development for their board we're here we're here that's gonna be that's gonna be the line with Nicole we're here yeah I mean look next question well actually before I a question I want to give you some time to to debrief a little bit you now see that and and I couldn't have done this when we first met it wouldn't have felt too good we already had aort self evil right at this point we're we're at one one um really big milstone from from from the way I see it today we are now at a point where we could check boxes to say that you have what is evidenced to Be an Effective Schoolboard and superintendent team what I will kind of deflate you a little bit is to say we still got room to grow and so this is what I'm getting at boards that's like oh we checked all the boxes we can go around the country and do presentations look ding ding ding we're we're highly effective that isn't evident just yet because we just set the foundation now it's time to start walking into that next space of it I want to give you a couple of minutes to to debrief with um a shoulder partner what's come up for you during this activity with looking at the a characterist istics and as we look to internalize how that how that's relevant here in kraton go and take some minutes to visit with a colleague is as so it's e tell your that's [Music] that's think okay it's almost child time what what's what's come up for you as we visited the eight characteristics of Highly Effective school boards yes so just one thing I wanted to comment on as an educator and a board member I feel like these close align to what like Educators like good Educators um in the system like already know about education um and so it does closely align and it's bringing I think the board more into perspective of where we should be in that line with what we know is is good for our kids um and so I saw a lot of these traits to to be equally aligned um with that and I I think that's where we need to be because we should all be in alignment and and like I said I've started to see that even having conversations with like some of our teachers who are so like grateful also that we're doing this because it shows that we're all in the same place and we're not functioning as a separate the board's not functioning as a separate piece away from the rest of um what's going on in education and the best practices that that we already know thank you excellent observation vertical alignment connecting all the dots that the board is is now mirroring what's happening what you expect to happen in the classrooms excellent observation I made a lot of comments about other boards obviously but this board itself has come a long way I mean even in the time that I've been on this board obviously but just it's very obvious the shift is what I'll say from coming and watching meeting and then being on the board and then adopting these things it's just very very Stark and I've heard you in your board meetings and it's it's also right around the corner the policy diet and updating your board operating procedures manual because when I hear you say that that is none of this is going to matter as you've said from the dice none of this is going to matter if we don't put it in writing yeah that's what scares me every time we are talking about this I'm like well we're all going to die and then this is going to die too yeah and and because of because because you do understand that so well uh and from the beginning what I can tell you now it's we're at we're at this new point like I said we're at this new level this new stage where the internalization is going to be key um and because it's being internalized and it's going to be modeled and it's going to be backed up by policy and you make it harder for someone who just wants to to come in here and throw worldwinds left and right you as a team are going to make it harder for any potential people that just want to disrupt what is productive for children because you're going to have evidence of what and why you've been doing it you'll be able to explain to people what and why you're doing it and you're going to be backed up by policy as to you're going to be asked to look at your policies at what are what are encouraging micromanagement behaviors from boards believe it or not you probably have policies in your policy manual that give you power and authority to micromanage because we know better we're just going to invite you to remove those and hand them all over to him that way you don't get Road confusion and you don't go meddling in his business and make his life more difficult and their lives more difficult and in essence parallel processing all the way to your teachers now can you always ask questions absolutely you can ask questions and I would argue you should be asking questions what other observations you have thoughts wonderings from this reflection I'm going to be just a little bit um overachiever on this going back from the past meetings that we've had I've been I'm going on my fifth year and noticing how we were like you said before this work started I don't believe we would have been able to check any of these off we didn't even have goals or a vision we just had words out in the air saying love every child as your own and create collaborative thinkers well what does that mean the fact that within a year and a half of this work we've been able to set like you said the foundation of these eight different ones really shows me is the more people get involved and the more we are supported the quicker and the faster we are able to reach our attainment or our end goal I mean we're seeing it at the top National level right now what one individual can do as long as people are along what the power that they has so if we were able to go from zero and we had zero to at least getting the eight characteristics in having goals having progress monitoring in such a short span of Time how much more effective and how much more powerful that's going to be when more individuals in the system know and understand because I'm not going to use the word bought in because there's nothing to buy in we're here for students success and that's the bottom line and it's not that's just the bottom line but the more people that have a clear understanding of how this works and what this really is we can more quickly move to that end goal uh and to follow what Sophia just said that um as a parent in the district and uh now a board member uh I just think number four and number seven uh reading you know this uh the characteristics that these you know education professionals I think uh what you guys did last year or in implementing this uh it's very evident in kraton uh because as a board candidate I was well welcome and invited to everything and then Jay reminded me while we were talking about it that even if I wasn't going to win the election that's time invested in a parent in the district and a Community member so and also to the leadership team um attending the board meetings when Eric gives presentations I told the principal at Papo this that it's like watching a mini Ted talk like you just you you walk you come out smarter in the end so yeah I think looking at these characteristics it as a parent who's actually interested and showing interest in what the board does I'd say you know kraton's kind of knocking out of the park as of right now and that's I did nothing like I'm coming into this and you guys built this over the last two years so kudos to you yes thank you TR um just a third party observation here as a community partner and even Tristan reflecting on what you just said I did nothing I came into this but that's not entirely true you did do something you embraced it and that is doing something because you also had a choice to like everyone else to derail this and you didn't you bought into the good work and so kudos to you for doing that and to you um and to this entire board and leadership team at a time when PD is being frowned upon but budgets are being stripped um and egos are driving decisions instead of um shared collaborative accountability you know actions that lead to suit and outcomes this is amazing so I know you guys are kind of hard on yourselves but it's okay to Pat yourself on the back and say wow look how far we've come look how far we've come and where we're going to go this is exciting work so you should be reinvigorated and hopefully this is a reminder to show all the meetings throughout the year all the board meetings it's not for nothing it adds up to something and you're seeing it yeah when I was brushing my teeth this morning I was thinking to myself I was very excited to get these two in the fold and get going and moving and I just I haven't had any questions or thoughts in my mind there's nothing that you two have done that leads me to believe that you're going to not want to jump right into this so I knew we were going to be fine yes sir uh I had a a moment to reflect regarding our journey as leaders in the district having been a site leader for many years and then now into the role that I currently have and how that relationship with the board as a site leader has evolved uh and gone from the dog and pony show where we had I don't think I can swear but the sandwich with the bad part in the middle right those those presentations where we would as a principal stand up and present wonderful things and bring a cute kid and have some wonderful leaders from our campus that would share some great things that were happening and then in the middle oh here's our data and then here's some other great things or so it was it it definitely the dog and pony show mentality and for for that was what we were doing in the moment um but the collaborative conversations now and thinking moving forward about how how do we now engage our teacher leadership group right so bring CA into these conversations and have them be meaningful conversations in that interest based negotiation process um that will also be a critical piece of moving forward with that collaboration from from another from from the facilitator perspective let me also share this with you because you have been the pretending phases out of this team is the reason why you're able to engage in these really powerful exchange of information and conversations the ownership each of you is displaying for your role within the system and this team is huge and cannot be understated as well so what you're witnessing and what we're witnessing right now I agree Devin there should be a patent back of where how how far you've chosen to come along thank you for iterating that point that that it it would only take one of you to want to disrupt this and throw this off and it would it would cause a lot of energy from everyone in the room probably to try to help you come back along to do the work because each of you has is an active participant in the process this is becoming more and more of a reality and if you want evidence now is when I can really tell you I encourage you to just like you watch two board meetings I can encourage all of you to go back and watch a kraton board meeting from two years ago see what you can stomach gotta watch at least out here in the audience and to think I was watching those things and was like well I'm still gonna do this and run this school board and I thought these presentations are horrible and these poor people have spent so much time putting these PowerPoints together and they seem terrified that one they're presenting them and so for that reason too is why I'm glad you're all elevating the importance of one your narrowed Focus allows them to narrow their focus what happens and what you'll notice on a lot of other board meetings across the the the state and the country leadership is having to guess what the board members want to see so they throw everything at you so that you don't catch them off guard that unknown Wast a lot of time from them that unknown allows more pretending at a board meeting to throw shade at each other none of that is productive so the hope is that the leadership team is feeling relief with the focus of the board giving them more time to actually go get done what you want them to get done and then by you engaging in your progress monitoring and asking questions about your consent agenda items your action items having and building that relationship with J man doesn't happen by accident it happens because you're doing the work Jay yeah I was just going to share I think what's particular ular L powerful about it um I remember going through a professional development that was intended for superintendence and there was a speaker that had a really profound impact on me because he said there are two types of superintendents in the world there are superintendents who do the job to keep the job and there superintendents who do the job to do the job and while I agree that that is true some of whether a superintendent can choose to be a superintendent to do the job job really depends on the culture and the culture starts with the board so it is it has always been my intention to be a superintendent to do the job but the way that the board has embraced this work has made that easy and de facto and it has allowed it to trickle through the system so that way everyone on the team can be in that mindset of when I come to a board meeting I'm there to do the work with the board not entertain the them and make sure that they don't get upset and then we're all you know getting our Walking Papers and moving on so I would appreciate a publish jism book though because you just like whip these things out every time and I'm like what how do you remember this exact phrase you know there's one thing that I do always come back to and I'm like what and it's a new one every time and I love okay I'm gonna be quiet now my friends it's it's it's lunchtime how long do we want for lunch 1530 45 minutes 40 30 30 30 raise your hand if you want 30 30 um because would that give us a potential of wrapping up earlier today if we probably because this was supposed to be after lunch so you know you did well with mindset right good point everybody agree who are we agreeing to 30 minutes so we'll be back at 12:40 ready to go enjoy lunch y y'all know this really well yes it's e e e so we are going to discuss customer service versus owner service and any of you that may know about it this is an opportunity for you to go ahead and tell us what you remember about customer service versus owner service I remember the restaurant analogy yeah that's the one tell us tell us about the restaurant analogy so if I go into a restaurant go to the counter order a hamburger sit down at a table eat the hamburger and then leave am I an owner or a customer am I close customer yeah I'm a customer because I came in and I I had a transactional relationship with the restaurant so I do this several times these burgers are amazing they're blowing my mind and I decide that I need to have an ownership stake in this restaurant so I I actually don't act have a tax broker or not or a what do you call them um no a a um to get shares of stock I don't have a stock broker but for the example we'll pretend that I do so I call my stock broker and I say buy me 50 shares of this restaurant right so now I I I get get to vote in the elections for the for the board and I have this ownership stake and then the next day I'm like all proud I'm an owner and I walk into the restaurant and I buy another hamburger and I sit down and I eat the hamburger now am I an owner or a customer I heard both and I heard I'm a customer yeah I'm a customer because that's not my role as an owner it's still the transactional relationship I'm coming in to the restaurant to eat the burger well so well so the next one is um it comes time there's going to be a vote there's going to be a new chairman of the board elected and um I fill out my ballot and I send it in to elect the chairman of the board am I an owner or am I a customer customer y That's owner and so somebody I heard I think Vanessa say behavior and it's the behavior that drives whether you're an owner or a customer even if you're eating a hamburger while you fill out your ballot that might be the rare time where you're both at the same time I don't know I have to Def I have to defer to our coach on that so for board members the challenge can be when you're a parent and a board member you're feeling that tension between owner service and customer service yeah so let me let me break it down a little bit more yeah so if if I if I order that cheeseburger and it and and and I wanted no onions on it and they put onions in it who should I take my my issue to should I take it who should I take it to but if I'm if if I'm at a any well let's say in the analogy of I'm in a restaurant I ordered a cheeseburger at the counter I want to know onions they give it to me and it has onions the waiter or the person at the counter excellent why would I not take it to the franchise owner of the restaurant what are they going to do about it excellent question you imagine if we convert this back to governance they're you're the owner of the school system and yet they're bringing you these issues I got onions in my burger I don't want any onions if you can use this analogy to kind of help remind you as to the the the reason why this gets complicated one why would I take it back to the counter to the waiter she's Clos or he or they the individual is closest to the problem got it and so that's the reason why it probably be best for me to get my cheeseburger addressed yes with the person who's closest to the problem that could be the quickest solution and so then why not the owner then I don't want onions on my burger why why would I not want to go to them instead because the owner wasn't there and there's nothing that they can fix to get you the onions oh okay and daring comes some problem they stop giving everyone onions and then other people are mad about it oh see this thing can get real complex real fast what is what is the value of the situation though I want my burger addressed right right now and the person who's closest to it is ideally the person to help me handle it first now what happens if they come back and say well I did talk to the teacher I spoke to the assistant principal I spoke to the principal and they're still not being responsive in the analogy of the restaurant I spoke to the the person waiting on me I spoke to the person at the counter they're not addressing it then what I want to talk to the manager please there we go I want to talk to the manager I want to talk to who's in charge who's overseeing the because when we go through a protocol like that you're also coaching and educating your community that I'm the I'm an owner of the service which means that if I get in the in the details of these situations there are a lot of other things that they don't see coming and you may not see them right now either but we want to make sure we Elevate that perspective for you you want to avoid potential pitfalls and scenarios that you don't want to catch yourself in I get it you have a great heart I want I'm not saying don't hear them out in in a lot of these situ situations what I'm saying is be be quick to discern when you're entering some dangerous territory that might get into he said she said type of stuff and your role as an owner is you want to be respectful the best way you can be respectful of your leadership team is is to have them go through the process Andor if it's grave enough to say hey you know what um I can tell you this I'm GNA talk to the superintendent and I'm gonna let him handle it and then you can check in with Jay to see what the progress has been but you also want to be mindful you don't want to hit them with a bunch of those worldwinds each one of those you want to distinguish between what's a legitimate worldwind and what's not and and and experience and time is going to help you with that you know what's the best way to for you to figure out as a board member ask Jay Jay I'm bringing this scenario to you like is this a a legitimate worldwin is this a manufactured one like what do you think Jay see that relationship piece we put earlier that's how you can help Elevate that one as well so customer service versus owner service it's a good way for you to be able to discern what is my role and or what's things that need to live in Jay's world because I can tell you this too if you get if people put the tag on you that you are the board member that will handle all of their inputs for them you are going to enter into into a bottomless pit of requests you're going to catch yourself where everybody's going to be calling you and get ready for the pretending you're the best board member you listen to me and you go get my my my situations fixed it could feel good so then I would ask you right if you catch yourself in that behavior what's the benefit to you in that moment well I feel good that I'm helping people they elected me to do that got it what's the cost of students though when you distract Jay and take every single issue to him what's the cost of students and then the last one would be what are you pretending what are you pretending where you're super board member and you're trying to say yeah I'm the one that cares the most they don't care as much as I do those are dangerous behaviors they can be pretty destructive to the team it was interesting too because I recall another example which may not be as intuitive is um the waiter discovers that their paycheck was short and so you know who do they go to do they go to the owner or do they go to their manager and the question is is that way a customer or are they an owner are they a customer or are they an owner sorry yes not choking at your hands I just I just happen to breathe my own saliva in at that moment so but I mean that's a tough because the other thing that happens in school systems is we think about our teachers and whether they're customers or owners and their customers because they're employees within the system and same thing with our cafeteria staff our bus drivers and the thing that really did that for me was because if there would be no paycheck there would be no teacher or no staff and that's why they're customers because it's a transaction that they're there based off of the income that they're getting but also if you're a teacher who happens to live in the district with a student in the district then you're both oh yeah wow yep yep yep and so quick question for you board members how do you think Community sees you do you think they see as a parent first or as a board member first in my personal experience they always me as a board member first not a parent and while I may may or may not want to embrace that idea just kind of maybe ask some folks right like are you talking to me the parent are you talking to me the board member they'll probably tell you I'm talking to you the board member again right you are the closest elected officials to the public and the community probably the easiest to access so they're just doing what they've been conditioned and taught to do someone told them hey you know you ought to call the board member uh well this board member never responds this board member never calls me back this board member that's the board member you need to call word sprads pretty fast right and so yeah just being mindful that this hat that I may identify as a parent let me Model A I statement when I was on the board I always my I always thought my first couple of years that I'm a parent first and I learned pretty quickly when I'm at a football game watching my kid playing and staff and parents and students are coming up to talk to me never was it about CTO how are you doing oh man it's awesome to see your son out there playing right now it was always hey I got a problem I need your help and over time this was my early years when I heard every concern and not in a constructive manner I'm going to share with you how you can do this um what I did is I caught myself being yanked from work because I was getting calls from principles to come do career days they didn't really want me there for career day after the career Day presentation they wanted to say hey will you watch with me real quick over here you see that leak right there it's been leaking for years and no one has come over to do anything about it can you do something about that what's what happened I'm angry I'm like that's not cool like look at what side of town I'm in this is this is inequity and so what would I do I'd go to my superintendent and say hey what's wrong with y'all why isn't that roof fixed over there they have a request that they've put in you know and and that wasn't healthy for anybody but I learned pretty quick that it's a bottomless pit so having to take all this PTO from work because I'm going to go meet with folks I do know of board members across the country who have caught themselves in some pickles so let me give you an example there's a board member who shared with me that they got a call from a parent and that the parent was in distress and said need you to come to my house right now something bad has really happened well this board member was in a similar Behavior pattern of where I was that I'm going to superhero board member this board member does go to that family member's house visits with the parent and something really bad did happen to their child next thing you know that board member is in the middle of the whole legal matter got caught up in a major major Whirlwind and if that board member had not gone in with that mindset and just called the superintendent said hey or told the parent hey if it's that grave I want you let me get you in touch with the superintendent's office CU I can hear the distress in your voice but that's not my role because the second you enter that space and you hear what happened you're involved and that took a heck of a lot of time of that board member that they didn't really have from work Andor from their professional career that board member learned a hard lesson to stop doing what they had been doing for a long time so sparing you the details but that's how this this how quickly it could happen sounds like someone who knows to not just walk into a scenario not every board member right again this board member who done the work said I was in full-blown pretending phase that I was Ultimate Super board member and I was going to go save the day because they've done it many of times before the benefit to them they were clear I get to feel like I'm being very purposeful because being on the board di doesn't always feel that way so I want to get I want to roll up my sleeves and and and get into stuff but you got into it and it's a hard lesson to learn from a board member so there's a lot of other scenarios right just kind of wanted to make sure we elevated the customer service versus owner service good sweet all right we're going to flip it on the agenda real quick we're going to do theory of action first I want to make sure we get this one covered um I'm assuming again that you read your materials and if you did not this is what I'm going to do also I'm going to encourage a board member to team up with at least one leader leadership team member um and I want you to go to one of the one of the screens in the room first thing is I want to ask you which one of these five do you think speaks more towards where kraton currently is so theory of action up on a screen which one of these five that's up on the screen do you think speaks most to where you're currently at right now just be this yeah you first provided to the this to us like a year ago when we first started doing this okay yep I just make it sure and what's different now is you have vision and values you've been doing progress monitoring and I think I remember what you said last time but I just want to make sure especially with new colleagues in the room want to make sure we give everybody a chance to look at this from from zero but again I want you to do this with the leadership team member because they're likely to have perspective that you're really going to need to unpack this so if you would go ahead and stand up team up with an administrator go to that part read them with that team with that with that other person and see which one you think you're currently most at and we'll go from there e e e over on over on that one okay next phase I want you to join a table a work table station so actually if this team would join this team over here um want you to to reflect with each other what you noticed what you what you learned what you're wondering that's phase one everyone just kind of share what what did you get out of this theory of action activity and then right after that I want you to start writing down the possible if statements see if there's any um overlap and if there is then just what I'm looking for the values and I forgot to mention one key thing that was in the reading this should totally be connected to your board goals and your superintendent guard RS so have that convo at your table if you need to but go ahead share with each other what you what you noticed what you learned what wondering you have and then move to identifying three to five if statements which your value statements around this topic e e e give everyone a couple of more minutes remember all we're looking for is some ifs What I Call Value statements and then superintendent man and I are going to go to work on these for you for you by your next board meeting good job team look at that I like that thank you e sounds like both teams are are ready we can grab a seat and this is how we're gonna I'm going to ask each team to have a representative to explain how they got to where they're at and then we're going to take a break after this so this team over here that was at this table this is what they came up with who from that team would like to share the process of how you got to your ifs to your value statements process or like what came up for you as you work through this whole thing I mean we've been at it for about an hour well we kind of looked oh sorry I forgot I think what we were doing was first we were trying to get I was trying to get us out of rewriting what was already in the other levels um and make it more personalized but that's what our basis was was trying to figure out what are some things we like in the next couple of steps that we can then see our areas that we maybe need to change or grow in and then figure out what works for us in terms of personalizing it to our district and and what we need so excuse me we talked uh Miss Dr pombo told told us about how there are currently educator incentives and like the folks that get these the teachers that are able to get increases in outcomes between 30 and 80% end up with like the same type of Merit pay and so that's a big difference 50% in those changes and so like should the person that's getting an 80% uh be getting the same as the 30% and how can we stratify that maybe a little bit more how would we do that well just figuring out how how we can align those educator incentives after having looking at the budget efficiencies to be able to like get those aligned with student outcomes um the next one and the last one are related so this this next one is if we prioritize our content support and coaching models um and then this the last one was if we standardize our instructional material and methods so I think we're trying to get at you know creating more standardization and Equity uh uh in curriculum across across the district and even within schools and making sure that you know kids are getting the same like getting the same level of instruction and the same type of instruction no matter where they are in the district basically and then the second to the last one there um in terms of trying to figure out how to we were trying to keep this like a a family one that was also still tied to student outcomes so yeah we said if we can build systems that help assess what our families need to support their students learning because um Dr pomos talked about before um really getting our families into a place where they can un try to at least start to understand their particular students data and and what that means even and um that can go a long way in helping on the other end outside of school in terms of even giving them let's say they can't help with certain things but they can make sure they know that they need to give them a certain space or a dedicated place or other things that they can tools that they can use in the home you go ahead and add because you're much more eloquent than I am there well just to end on the family one I just gave the example of our um seci nights our families are there and we're we have a lot of parents that come um even on crazy nights that we don't think we're going to have a lot of people and um I was at one this week where the parents were sharing the things that they' tried at home from the last um SE night and that they're there they really want to help their child understand how to help them acquire the English language and I know that parents want to do that in every subject and so we talked about how do we involve our parents to understand where their child is academically so they could support that at home and like we would just share it could be something simple like having a space to read every night or whatever it is that we're we're talking about the strategy at home um and the other ones that we talked about just to add is right now when we go into classrooms and Dr dup and I can say we have math being taught all different ways in the classrooms or reading is being taught different ways and they're not necessarily re research-based strategies it's just teachers trying their best um and doing what they experience themselves but we with content expertise and um we know how reading should be taught we know how with the science of reading we know how we sh building math classrooms thinking classrooms and so we want that to all our kids have that experience and it doesn't matter if you what teacher you're in that you're going to get great math instruction language acquisition reading and writing and so trying to build a consistent what does a math classroom look like reading classroom math classroom all line to our full four goals great work team I like this Jay opportunity for you to reflect on what you see here I know it's on the spot just initial thoughts reactions from what you heard I was just gonna say thank you so much for doing that because I love seeing how I tied in thank you all sounds it all sounds very aligned um what I one of the things I was noticing and the reason I was in stun silence was the alignment with the theory of action that this group produced with the conversations we were having in the other group and it just it feels very much kind of moving in the same direction and conceptually um articulating the same sets of challenges so I think it's I think it'll let me grab it yeah yeah you're good they did we did not write anything down um Sophia's gonna recite from memory if each person bows down before Sophia no I I did want to add one more thing about the the coaching while why that's on there I I we I wanted to add why we prioritize content support and coaching because in order to have those Equitable classrooms where everyone's getting quality instruction we have to have um content expertise and content support with coaching and professional development and supporting our teachers with how to teach the different content areas awesome thank you who from our group would like to present you the do may I present the dlet tones of Dr Joel Laura all right so uh to read this out loud so systemic autonomy if instructional materials and methods are directed by the district office what we are tight on and HR and operational services are provided by the district office as Guided by the board to ensure that students experience consistency and quality of instructional delivery across a system of campuses and if the district office supports schools in the use of datawise to inform local instructional practices and aligns educator incentives with student outcomes and if the district office allows schools to have instructional autonomy in areas not clearly prescribed what we are loose on and Le School leadership teams exhibit strong instructional leadership and commitment to achieving the board goals is evident in every school and informed by their use of datawise and if schools in the community outreach team engage families in their students learning and if students needs are prioritized over adult convenience then responsibility for accomplishing the board's goals while operating within the board and superintendent's guard rails will be shared between the district office and school leaders based on areas of responsibility and student outcomes so there are a couple things that we really wanted to emphasize that you see played through one was really making sure we were Vivid about prioritizing student needs as the number one guide for decision making an action the second was the integration of the effective use of data wise because you know internally we've been doing a lot of work to try to align we we know that there's a clear alignment between the data wise process and the intention of student outcomes focused governance so we're really working to click to make sure that that alignment is really clear and really Vivid um because the datawise process allows action at the school level at the classroom level to achieve the goals and then finally we really wanted to emphasize the work of developing instructional leadership especially at the principal assistant principal level and you know this year the last 18 months we've gone on this journey to completely re reorient our coaching team and the way it's sported there is great to prioritize the content support through coaching what we have learned as a result is that there is a need for enhancing instructional leadership among our team of Administrators as well because the instructional leadership cannot be if this in order to achieve our goals the instructional leadership cannot be the sole responsibility of the coaching team it has to be at that building administrator level we've got new administrators who've come in recently um you know we have you know just for a variety of reasons there's the opportunity to to develop and cultivate that so that's a that's an important piece to emphasize is the role of the principal assistant principal in creating that strong instructional leadership yeah I first of all thank you Dr Lauren and and Dr dup and that was amazing um but the other sidebar conversation we had which doesn't directly align the theory of action but I noticed the concept of budgetary efficiencies in the other groups theory of action which I really like part of our conversation was as we move towards student outcomes focused governance based budgeting some of our old practices so like if you look at this coaching team which has become critical to Our Success and our ability to achieve the student goals in the under our old model we'd say Well they're funded through federal funds well we know currently depending on how things play out it's looking like our federal funds are going to be cut by at least 25% if not more for next year so if we were to say okay well this is federally funded and so therefore it needs to go away then we would basically break our entire system that we had built and we would take ourselves off track from a achieving our goals so as we're moving into budget season right now one of the things we really need to plug into the conversation is that we don't budget based on funding source anymore we budget based on student outcomes and that the students are the priority so if a necessary factor to achieving our goals is maintaining the coaching team then if those funds get cut we are going to have to figure out what isn't having has direct of an impact on student outcomes that can be cut so those efficiencies can be created so we can have the funding to make sure those critical components are in place well well and I just you know to follow up on budget I think also the work of efficiencies is where we're talking about we are given a multitude of of different funding buckets right we've talked about this in in some of our budget um study sessions where each bucket of money has its own rules and regulations and I think when we talk about efficiencies like our theory of action there there are dollars that are only allowed to be spent on those types of expenses and so maximizing those dollars that are very restricted into the right areas that they uh fulfill you know we fulfill Our obligation uh all the regulatory guidance and the things that in compliance right being very eff efficient in that process then opens up maybe the dollars that are a little have more leeway to be directed into the areas of need and prioritized so I think it is not just prioritizing the budget but managing the budget with a a an umbrella of efficiency you you all have made excellent connections to why and how a theory of action can be super helpful for a system you're going to notice that one of your neighboring districts has also implemented theory of action for uh the campus goals and the guard rails so that the superintendent has identified backwards mapped if this is the guard rail then this is the theory of action that we need in order to get there and I'll be happy to share that with the leadership team an example what it looks like in a progress monitoring report but also the conversation that's elevated at the board meeting this that the board and the superintendent are doing is then being modeled throughout the rest of the system so Bor I don't know if you really like heard that one I just want to be super clear what I just heard about money and budget y'all hear that right that's legit like for them for you all leading to work in collaboration with your superintendent getting to this place that where this conversation's taking place that is radically different than most other school systems around you what a big aha moment for you all as a team so next phase is again uh I will support Jay in taking the values of what's been described both I think we see overlap is that true we see some overlap which is an awesome thing so thank you for investing the time and the energy and um the attention to being able to unpack what a theory of action is and the role that I can play we're going to take a break but before that I just want to make sure you don't have any major outstanding questions and if you do and you want to visit during the break like we can also do that but anything major that you want to put out there before we go into a break I can't stress it enough for all districts who are trying to implement this is to to bring your budget people in as as quickly as possible and I think that's not the norm based on what I've been seeing uh and where I've been participating in in the development and the training and so I think I just wanted to appreciate our superintendent who very quickly uh brought me on board kept me on board from the very get-go uh as we have been developing this and I've been able to participate and be at the beginning as opposed to trying to catch up you know which sometimes with budget people that's kind of where we sit and then we don't understand and then it's inefficient and then we're not doing the best job we can do so I I just really appreciate you thank you so much say yeah and just to add to that it's a straight reflection of what you're willing to do for our students in our district so cadus to you for taking on that out- on step it's a 9-month coher it's a lot of work you already are handling all these things and I just appreciate and appreciate everybody in this team because with all the worldwinds that are going on locally federally we're sticking to the price and that's making sure that our students have what they need to be their best selves in this world that we're basically creating for them so thank you you all are doing things that a lot of lot of folks aren't you are also the first ones to have engaged your students in a conversation and again like I said there's a piece that's coming where I'm we're going to encourage you to visit with the leaders in your community that could be again every all the adults um that you think should be exposed to the work so you're setting a great great example for other districts around you Kudos Kudos Kudos break how long do we want 5 10 15 minutes just progress monitoring it's up to you on how quickly we move through it we'll know because if you watch the videos then we'll move through pretty quickly if you didn't we'll get you caught [Laughter] up 15's good we're we're way ahead of schedule so yeah so 15 so I've got let's just go with 210 let's say um 225 see you back e e e I will turn it over to trusty McNary thank you madam chair um B we are going to evaluate ourself on the Texas framework and in the um in the realm of item on the agenda we will move to um our go progress monitoring thank you Dr Rogers for the overview of the um data for our G this time we'll transition to our discussion and um when the team comes uh forward view of the um um kind of elevate comp questions that will give us an Insight or an explanation as to the status of the data um so in particular there are five specific I guess you could say criteria criteria that we use when framing a question so the first um criteria is is the question strategic Focus um any comp 1.1 before we e e e I want to enter progress monitoring section with some visual example now I did ask you to watch the S board meeting and another one got a story that I want to tell you relat to before I split I do want to ask and see what you notice about the unnamed District what did you notice about that that board superintendent work the questions that I asked you in the email consider do they have a narrow Focus can you tell that all all all items are moving in a certain direction meaning do they have go um was was the board meeting effective and now that you look at their characteristics it can help you even more so you just kind of want to open up for Reflections on unnamed board meeting that you observe what did you see asking about this one not this one the other one the other one the one that's in state well so I could for some reason I couldn't open that video like I tried multiple times and it wasn't working on um but I did notice some things um because I did look I did look through their board agenda I don't write it down U so like the first question was what is the board's Focus for like the board agenda and I just noticed that it's all it all compliance pieces like it reminded me of like before we started this work like it was just all comp pieces and recognizing people but like mostly compliance like there was no real talk about like the like student go I think going off that um there consent agenda was so short everything was Happ talked about oh my God just I looked at the agenda before I watched the meeting and I was like oh great this is beever and it was and they're big District so they also have a lot of public comments so add that in price you're there all night you noticed from the agenda immediately that there's likely going to be a long meeting yeah because everything was being put on for yeah and at first I thought I must be mistaken but I looked at it again like no they're going to be talking about all of these things for why I don't know and I was like nothing seems that crazy here why are they taking it out of the consent agenda it was a lot um so just some things that I noticed so sorry there we go thank you um so from the first board meeting that we watched there was no student outcome data or progress tracking was presented no structured monitoring process was in place to evaluate student growth and no account no accountability discussions on whether District strategies are improving achievement um from seeing that board meeting it's what I see you know overall um in different districts and the fact that they were so focused on inputs and everything that could have just been consent agenda item and bringing in Student Success was at the bottom of it and our whole main goal as an institution is to make sure that we're overseeing you know student academic progress and success so I didn't see any of those in the first board meeting and that's why I believe it was in an effective one because we should be monitoring and asking questions to see what we can do better for Student Success there was a lot of talk about window film or film for Windows I was like I didn't know we could get to this level of discussion about window film that is a common observation of people that watch this meeting absolutely that one comes up I was like are we talking about what I thought I I don't even know that there was like a market out there for this it was informative I guess can queue up an item on window film if you want you'll also notice that an evaluation took place in that meeting I had thoughts on that evaluation too um there was literally no conversations on the accountability piece right what measurable evidence shows the district leadership decisions are improving student performs what groups of students are improving which are not I mean there was just so much to to go off of that and it was based on what it seemed to me is how likable that superintendent was at that time versus what you were hired to do and to fulfill your job wow that was rough that's it and and what you're what you look at is I'm going to keep sending you more research what you're going to notice is that the boards that focus on do I like my superintendent and not as much on is my superintendent being effective and working towards being effective two very different approaches and so board you run parallel processing by you're narrowing your focus and your attention to the details of things that you've got printed out you then now can begin you can reflect I think and reflect and look back how you have already changed the culture here in kraton what you're telling the superintendent J Man to do and to focus on takes very takes a lot of intentionality versus what you're going to notice in in other board meetings it's five seven and in Texas even nine board members that many different directions that many different individual goals you're stretching the superintendent out it's making you're making it dang near impossible for them to be effective when it comes to the shared beliefs and values oh my gosh when that dude uh remain namess yeah talked about how he didn't think it was appropriate to have like a high school student on the bond committee cuz like why should we have someone under 18 talking about this I was like sir what are you okay I to re I was eing my dinner and I to rewind and I was like he's not saying what I think he is is he and then my husband was even listening he's like what I couldn't I was just like okay you should know what you can't even let your own like you can't you don't even think your own students are capable of doing that what are okay it didn't make any sense made us look kind of foolish that when we the last two schools we built we had like fifth and sixth graders working on well good stuff so like um I I I think I've shared with you I used to be a juvenile probation officer and we would wake the young people up in the morning and we would always try to give them some positive words of inspiration a lot of them were looking to go to court didn't know if they were going to go home or not and so one of the things that we used to tell them is like just be mindful of what you've gone through here it's unfortunate that you've had to go through this um be mindful that a bad example is a good example of what not to do and so in your case um you get to be models and examples of what good governance can look like I'm hoping that today after we connected the dots to some of the research that you can continue to articulate that message and why it's so important um and to have a meeting where if somebody says oh I turned off the kraton board meeting because all they're doing is talking about data got it right that we have a journey ahead of us which is to educate your Greater Community that that is a good effective board meeting versus the ones that they've gotten used to is how much drama does your board have let me get my my dinner what you call it Heather Dinner Show dinner and the show let me get my dinner and the show ready this should never be about a dinner and a show um this should absolutely be about narrow Focus working together the characteristics that's how you get to improved uh metrics for student outcomes and for the overall well-being of of the student in your staff other questions ref I was gonna say I think there's still and we show that there's still room for recognition or celebrations and things obviously there's ways to do that without putting on a show yeah I think the key is as we progress in our student outcomes focused governance work to align those those when we bring those celebrations and recognitions forward to align it to the work we're doing with student outcomes Focus governance and perhaps also to tie it into the work we do with our Craton kids Congress yeah and with the conversations especially what that I'm having I just never wanted to be perceived that I do not value those awards that I do not value those but there's a time and place for everything one of my biggest AOS moments in this is that I only have two meetings a month and eventually one m month one meeting a month where I'm able going to be able to actually get information figure out what's working and make educated decisions at at the board level and that's I considered that my Miss by business operation meeting everything else lives in community at the schools at the principles with parents at their citos and PTO um but our business meeting is our business meeting and we really need to get down to why our students are not reading why do I have 3% third grade literacy rate districtwide those are the questions that we really to be working on and fixing versus focusing on everything else and yes they can coexist but there's a time and place for everything and it's really us educating and resetting that structure and culture of what we as governance experts do in a in an institution like this and that made me realize too there may be strategy in rather than having those celebrations take place at a board meeting to have them take place at say when we're having um parent teacher night or when we're having other types of events where we're trying to engage families and we struggle for participation yeah exactly Community Council would be a great example so I know I had you watch a different I had you watch the December meeting because you watch that December one from the board in Texas I want to give you quick small glimpses of what happened the next month after the holidays yeah no this this is the January one now let me tell you let me give you some context this is also the night of the evaluation of the superintendent along this framework and so I'll show you um the super superintendent is in the green Dr USA Rogers so you notice how I've got these time stamps so they began they did student recognitions and if you watch theirs theirs are along the lines of what superintendent J man just said their recognitions are along the lines of the students who are improving in literacy mathematics and they're also recognizing the Educators and the principles for saying great job for moving the needle for children and they recognize them so that recognition took about 10 minutes and then they started doing progress monitor at the 40th minute they then stopped progress monitoring at two hours and 17 minutes later so how long did that progress monitoring session take a little bit over an hour and a half so if you watch the January one you'll see that there's a progression and a difference from December what I can tell you about my friends in doto they were really great at checking boxes and from the outside they had a really high 90 plus points on their evaluation but as we Oh I thought they were being too nice to themselves on the evaluation I'm glad you watched their see self eval you'll also notice that their self evals take about no more than eight minutes now because they've been doing it for so long you'll also notice that different board members take on different responsibilities at the board meeting so one board member will read out the public comment statements one board member will review policy different board members take turns because there's also very intentional effort of developing each board member up here but here I wanted I wanted you to be mindful that they did this progress Mar and I want you to see how president mckisset grounds the room after she's gone over the goals and the guard RS she's about to explain to everyone in the audience because they've got a full house she's going to explain to them why they're doing what they're about to do with this progress monitoring and then I'm going to go and show you something else engage in our progress monitoring discussion um for the larger Community I do want to um kind of elevate components of our lanar governance part of the framework is for the trustees to receive this information in advance and ask the administration um any follow-up questions that will give us an Insight or an explanation as to the status of the data um so in particular there are five specific I guess you could say criter criteria that we use when framing a question so the first um criteria is is the question strategic Focus um is a question about a strategic issue rather than a technical or tactical issue the second criteria is the question measure focused does the question reference specific data or metrics that is in the monitoring report the third criteria is ask oriented is the question open-ended rather than a yes or no or multiple choice question the fourth criteria is results Focus does the question focus on understanding the data report rather than sharing opinions and then the fifth criteria is time bound does the question focus on past or present actions performance rather than the future actions so as we um engage in presenting questions to the admin are going to after today I'm going to get you a document that talks about what highly effective progress monitoring looks like the SoDo with President mckisic she was like I want to get on this now which started about last summer there was push back from the board because what I remember last time I was here I suggest ask questions have fun just asking whatever comes to mind that's phase one we're in phase two now phase two now is getting to a point where you ask smart questions and so I'll send you this video and you can see examples of how the board members submit them ahead of time part of what also happened is Dr Rogers recognized that there was a board member or two who maybe had a harder time processing or understanding some of the data reports she now has made time to meet with that board member individually to walk them through and Coach them and then questions that come up she writes them down so that they can talk about it at the board meeting so there's a lot of ways we can do this what I want to do is I want to skip ahead to what happens at the end of the night when Community has been trained in the stto they do two-way communication quarterly so they've been engaging uh their community and educating them they've been engaging them Watch What Happens I want you to imagine here in kraton you've already start started doing work with students and when you add your stakeholders my hopes is that it's going to look like here what it looked like that night here in January just last month here we go Watch What Happens because they've done over an hour and a half of progress monitoring superintendent is up for is she going to get extended or not nobody knew but the community was in the room also notice that whole time that they spent they didn't take public comment until they after made they made everybody sit through and watch what is the priority here in kraton type of thing right so now here comes public comment I'm gonna fast forward to one gentleman because I think he encompasses what was said that night here we go I noticed that each speaker prior to me left three minutes on the clock so their three plus my five equals 11 that's how we do in church amen guys first of all let me congratulate you all uh for tonight and what you all have done I serve on the board at Dallas Baptist University and our board means a nothing like this we just listen to our President we talk about money money is right we say keep doing a good job but you guys are really really really doing a great job and I appreciate it you show your interest not only in sitting in a seat but to help be sure that our children are educated one thing I know about a great leader is when you have one you do what you can to hold on to them but you let leaders lead a leader cannot have constraints and a leader cannot be dictated to if they are leaders you have to let a leader lead I don't have a clue how to lead a college but I'm on the board but I tell Dr Wright lead and wherever you need help leading that that's why we're here to support your leadership to support your vision because the proof is in the pudding I have not personally and I've been around some years seen the excitement of Education since Alton Frey and with Alton Frey things turned around in SoDo after Mr Fry we've taken a Southward trip however I'm so excited to see how things are starting to bounce back and I want to attribute that to two entities this board and this superintendent you doing a marvelous job president mckenic Dr Rogers you're doing a magnificent job this is what it's going to look like real soon the folks who have no idea what a good board member's behavior is supposed to look like what an effective board meeting is supposed to look like that's right around the corner when they see you and they compare you to others that they have clarity as to how you're focused and why you're doing what you're doing this is evidence of what this looks like when it's everybody connected working together parents students all of you and the culture that you've created again I just kind of want to take it as a moment to say this is a milestone for you and you can go back and reflect I really do hope you go back and look at a boarding from two plus years ago not to throw shade at them mainly for a learning opportunity and maybe even for a validation opportunity that what you're doing is that radically different and where you're heading towards is going to look like this people that are out there living their lives dayto day trying to make ends meet do what they do to them be able to come in and say what did I just witness you heard in doto they almost got taken over by the state and in this group from December January even the board meeting this past uh Monday was at another level they've been doing this work five years what I'll share with you bluntly and honestly from my friends in doto they got really good at checking boxes it wasn't until the president and the board said we're going to actually start reading the material we're going to start studying other they have watched your board meetings president mckisic has watched your board meetings she's watched the Phoenix L meetings and something cool is happening right now they're all learning from everybody's learning from each other everyone's learning from each other so president mckisic the way she grounds the room learned it by watching this board meeting me learned it by watching Roosevelt learned it by watching Phoenix L Washington's almost there and Phoenix Union is now on the journey Phoenix Union is watching your meetings right this is what leadership to us looks like when people remember remember the story you're not even supposed to have access to this your your state organizations don't have access to it you're not part of the Council of great City schools and yet you're not only being lent to the material you're also now attending cohorts and you can even attend a conference now because you have been the Genesis for this community a lot of people watching you I don't know if you know that I need to tell you that and it's a good thing because a lot of people are learning from what you're doing the the the the the little gaps that you have here and there those are all natural that's part of the journey and part of the growing even I'll say this even that we we chose to to forego this meeting not frowning on you at all because what your reflection are probably you may not do that again after after some reflection on it because you know what's going to happen when you add your numbers and your percentages on what time you spent on student achievement your numbers are going to be lower this quarter lesson learned though and better that it's done as a team the best part of it nobody's throwing anybody into the bus I'm part of the team part of that decision- making I could have spoke up I could have said something now I'm becoming president I'm becoming aware how powerful for me to witness You Learn and Grow together as a team and how powerful for the other groups that are watching saying everybody's fallible this is not the pursuit of perfectionism this is though the pursuit of continuous Improvement because as I get better I create the space for everyone else around me to get better let me take a moment to pause before I go into some of the questions that I want to introduce you to and some of the work because I want to help you elevate your progress monitoring because that's how you're really going to push your leadership team to another level when you get there what questions thoughts Reflections or push back do you have on what you just witnessed with watching these board meetings in particular watching my friends in doodo I don't think it's gonna happen oh I I would love to see that sort of feedback during one of our board meetings but I I don't think it's gonna happen anytime soon anytime soon maybe right right I maybe five years no yeah I mean go ahead excellent excellent point thank you what are you thinking um there's just a lot um but at the end of the day that's what I think this whole work is for is that I feel um historically we always leave the most important voices out and those are students they're the ones that in this Society do not have a word in anything that happens to them they can't go to the legislature and talk they can't go to Federal I mean I guess they can come here because we've opened that uh acknowledgement and that relationship with students but at the end of the day the it's just another reinforcer that the more of the people that get this type of training the more understanding there is and it's it's um it's not okay for me to think that people just don't want to get onto it because they don't want to it's because there's a lack of understanding and until we started embedding it out there to our parents to our community to our teachers is when the support will start coming they can't just come off the bat and say like yes I'm behind you guys and some of them did this is a perfect example of how people just said Yep this sounds like a good idea we're all going to go do it together so it's just beautiful to see that the stto after five years you know is having this kind of conversations and that they have community members in support of because at the end of the day he said it himself he sits at a board of a university and he had no idea what it felt to be an actual good governance board member in an education system system so the fact that a local public school is setting that standard to other entities around is just beautiful in itself and it has a more of a common goal of like we all believe together that kids can learn will learn and they will be this best selves dependent on how we act they're also using what I will share with you after today's Workshop another set of criteria of what you heard president mcki describe in that in that that next level it's going to require that every board member submit at least one question ahead of time here in doto you'll see it in the meeting I'm not telling you thing that you're not going to see there six of the seven chose to submit questions one is still sitting out there saying I don't want to do this well so actually no yeah and that's what I'm saying the superintendent found a pathway yeah that's what I'm getting at right like the team effort it's I love how team is operating here's the other thing when I when when when I first got a chance to start working with that team last year the staff were doing so much of the work the community engagement the preparations the self eval the board were leading everything now the board is leading all of that on their own they're owning it this the same thing that I want to do with you all I want you to continue to own all the board work so the two-way communication the student engagement 100% within your role in what you should be doing minimal effort should be coming from the staff we should not be trying to take more time from them now does do you want to invite Jay in a team yeah absolutely things are going to come up let them be there if they can but if they can't you as a board be prepared to lead the conversations but my friends in doto have grown tremendously in the last year that again even just a meeting this last Monday my goodness I was so hyped and there's this energy that's in the stto because even when six out of seven are submitting questions they're still asking that seven one what can we do to support you what does this look like and even if it's I just don't want to do this I don't want to do this at all I'm tired of this you know whatever reason that is the other six are still like and yet we're still here for you because I'm the Genesis so because they know that they cannot get highly effective until all seven engage so they're going to try to find a pathway anything else before we go to progress monitoring okay so you all I've heard you at your board meeting especially I heard Sophia reading from this document the effective gold monitoring just as a reminder and it's also in your SG manual remember that you have three three columns and these are for you to figure out how are you how did you get here this is about current how do we get here why does our reading scores look the way they are what is our math and then you'll also notice that it tells you that the last quarter is what you should be focusing on towards the end of your progress monitoring that's your future performance now I think it's easier if I give it to you from this standpoint we talk about technical versus tactical versus strategic and you don't have this printed out yet because I wanted to share this with you today what you heard president mckiss talk about she is nudging her board to go more more towards strategic but I want you to have an understanding of what technical tactical strategic means would somebody please read what technical is described at just that first line up there technical trying to understand how something is measured and what is tactical tactical trying to understand how something is done and then what is strategic strategic trying to understand how something aligns to the priorities so what you're going to notice in the January and February board meeting is the sto has shifted towards trying to get to more strategic let me say this too though Technical and tactical questions are not bad questions that's actually more of how you're going to find out how did you get there you definitely want to get to incorporating strategic ones but let's make sure we understand what that means somebody please read that first paragraph under focus and timing technical questions focus on understanding the details surrounding the assessment and goal details themselves tactical questions focus on understanding the details surrounding the implementation of the assessment and goals strategic questions focus on understanding relative to that goal what we learned about system performance and what lessons we've learned from the performance no questions during an effective monitoring conversation are focused on providing advice to the superintendent board member opinions about the uh system performance or efforts to uh to project man project manage s was going project project manage the school system so I might read the second paragraph and then let's process this second one right yep okay technical and tactical questions are often essential to having a full understanding of current system performance there's nothing wrong with board members asking Technical and tactical questions timing matters however the superintendent is expected to be the Strategic leader over the School Systems Operations during a monitoring conversation with the superintendent it is unreasonable to expect them to also have a Mastery of every technical or tactical detail so if Schoolboard members want answers to those questions to be part of the monitoring conversation they need to ask the questions at least 5 to seven days in advance of the monitoring session if that hasn't happened board members are welcome to still ask new Technical and tactical questions during the monitoring session but the board chair Andor superintendent should advise them that the answer will go out in the next update from the superintendent to the board what are those two paragraphs telling you as a board member what did you get from those two paragraphs just wanted to yes just wanted to make sure nobody else wanted to speak I'm just giving time to think um for me this was really important because a lot of my questions were embedded in giving advice and this whole really understanding the technical versus tactical and strategy really help me ask questions more of not asking a question on thinking of how I knew the answer versus actually understanding what is happening in the system and what recommendations do our experts that we have hired um have to say in order to change outcomes for students so this portion of it is I think one of the most complexes things that it took for me to understand especially when it comes to the asking questions but I I know and I feel that it's one of the most essential ones because out of those questions is where we get those aha moments or what we are doing that's working or not okay so let's finish out past versus future that way then we can practice and then that'll be our final phase for today who will read the remaining part of past versus future regardless of whether or not a question is a technical tactical or strategic in Focus they can just as easily focus on past actions what have our strategies been and what uh have been the impacts on performance as on future actions what strategies will we deploy given what our performance currently shows boards that are are monitoring effectively will invest the majority of their time preferably upwards of 3/4s of the monitoring session focused on understanding the past where are we how do we get here what worked what didn't work what did we learn only once a board is fully conversent and knowledgeable of what has happened it can it meaningfully engage in future focused dialogue ineffective boards succumb to the temptation of mostly focusing on technical tactical their opinions and statements or what will happen next these are weaknesses of discipline and vision and should be corrected you can hear a saying there so we keep reiterating this idea that three quarters of your time would ideally be spent on past how do we get here what worked what didn't work and then the last quarter once you understand how you got there then you're ready to ask the Strategic question about what's the plan what are we going to do I think it's usually easier for me in my experience that we look at somebody else's data uh not necessarily just yours today so I'm going to show a progress monitoring report of one of your neighbors here I just took it off of their website it's on their board books um so I'm going to ask you to team up with a um an administrator so that you can then oh let me look it over here so then that you can um try to come up with some technical tactical strategic questions and see where that that's the one I'm looking for uh want to see what questions you come up with on theirs let me find it in the meantime if you would find someone and um you can get up you can same thing you'll be able to go to one of the uh one of the screens and here it is yep here is there's here we go this is one of your neighbors this is from February 18th how long ago was that couple days right so first I'm going to go I'm only going to do like the first three pages but team board team up with an administrator go over and see what you notice what kind of technical tactical or strategic question might you consider asking if this was your data at your board meeting go ahead e e e okay I'm going to go to the next page I'm going to go to the next page and see see see what question you come up with we're going to go to the interims next here's interim go 3.1 see what question you may have and then try to identify is your question a technical tactical or strategic question e e e I'm going to go to the last one there's more pages but I'm only going to do one more again see what question you would want to ask at the board meeting and is that question a technical tactical or strategic e e e that's they we'll grab a seat I have like can reflecting onip so hopefully you able to discern between what is a technical tactical strategic if you have not been able to grasp that and again I will have the the sheet sent to you I'm also going to have the smart format sheet sent to you um those two are going to take you to that next level of progress monitoring designing your questions ahead of time some reflection technical tactical strategic on looking at another District's data what are some Reflections that you have do questions or wonderings about that about this activity we just did I really enjoyed this activity um just because it also brings a lot of stuff in perspective and well it's sometimes I feel like it's easier for you to get questions or get questions out of the way when it's not your own board right because you're so into it you're you're hearing all the same information but when you're looking at a whole bunch of different data that you're not consistently listening to it's hard it's easier at least for me to create these questions because I really don't know what's going on I don't understand their jargon I don't know what's happening so it just gave me perspective on what to really what questions to focus on regardless of what information's being given does that I don't know if that makes sense I got it I was going to say from like an Outsiders perspective I appreciate that when you all put together our progress monitoring reports if I were somebody that um wasn't normally attending our meetings I feel like okay yeah if you maybe scroll down a little bit I'm sorry actually I was going to bring this up uh keep going sorry yeah keep going next page and then actually the next page sorry good this one uh yeah or maybe I'm thinking of the last page I'm so sorry okay the analysis stuff like I feel like there are certain places where they were just kind of putting these sentences down and this just looking at it as like an outsider I couldn't tell you what any of that means and so I think for the most part we try to do a good job of explaining some things on here and not just putting some vague statements um or try to do some analysis I guess I should say because looking at it there was a lot of question marks that I feel like I could answer if I had been going to their meetings maybe but maybe not I don't know so yeah yeah all the way at the bottom yeah that's right I was like I know it's somewhere keep going yeah sorry yes this is what's very helpful because I feel like it's what wraps it all up and kind of explains everything after you've looked at all of that because on theirs just having those I kept telling Dr pombo just having these bullet points they need their own slide like you can't just be throwing these in the corner of the slide and having people think okay well that's that's cool and all but what do you actually mean by that it's not specific enough and we appreciate that feedback because we we and I I'm one of the things I value about our reports is I feel like we collaboratively develop the format and we'll continue to evolve the format I we all sat in here and you kind of gave us told us what you want how you like to see your data but the what that resulted in is us making a strategic decision to put more like I mean our stuff is like I could we could pack all this in two slides but it would not feel useful to us or the board and so we've opted for a more um you know just a broader layout with more detail in certain spots well I think also if we're putting this on our website and we're expecting our community to be engaging with this you can't do that if they don't if there's no explanation of anything it's a little confusing well I was going to say that what um with Dr dup and I were when we put this together we like we probably categorize this because we just list this it's like these are all different inputs in different areas of different stakeholders of who we're working with to help achieve that goal so that was we were just trying to figure out how to make it easy to understand and what we're learning as a result of the monitoring is that these categories are really types of inputs that overlay all four goals there's a but the specific activities and the the aspect of smartness that goes in each one who's involved what's involved to what degree of frequency that's what ends up becoming now we're figuring out a little bit how to get those more differentiated for each of the goals and I think you'll notice that um if we look at those four categories that we ended up with and you go back to our two examples of theory of action they're actually a lot of the components of theory I mean we didn't set out to do this but sometimes the work goes the direction it's supposed to go probably um you know because of the benefit of the framework so you'll notice we discussed very heavily professional learning our coaching model in the impact like how are instructional materials defined who's driving that and how are they integrated into the classroom and then we both had um Family engagement as a key to to um our ability to be successful in achieving these goals and you can see those inputs are are already built into our system well I think some of the takeaway too when we were looking at the other document there was a lot of um what's working with no meat or as we were saying how we've broken out um specific data that kind of measures and backs up why we say what's working whereas here there's just language that says what's working well as a board member I'd want to say well why what measure did you use to determine that and here we kind of lay the groundwork in our progress monitoring with that page right before this one so then we were able to really flow right into what is working because we just gave you data on the on the page previous to that like actual data measurable so what what the opportunity you have as a board for the next progress monitoring session is that the second you get your progress monitoring report to to do um your homework and then come up with at least one if not two or three questions to submit the homework for you is to is to read the material to be able to differentiate is this a technical is this a tactical is this a strategic question as you build your muscle around those three types of questions then the next time we convene we're going to go over for the smart and rating because we're even going to get to a point to where your questions are going to either meet or not meet a threshold to be considered effective but we're on phase two of really what's in the three phases phase one just ask questions anything that came to mind I've watched you and I've watched the questions that you've asked I've even logged them into a spreadsheet stage two now is to try to differentiate am I asking a technical tactical or strategic question and then the next time around we're going to go into that highest level of more questions I am yeah and Dr R you know we we all um lamented at the beginning of the day the negative outcomes from a choice that we made together um that I I will take ownership of but um the positive implication of it is that each of you currently has two goals and a guardrail all the progress monitoring reports for it and that progress monitor ing will take place on March 4th and now that you've freshly been updated on how to effectively ask questions it is the fervent hope of your leadership team that we will be receiving those questions forth with so that way we are able to not only have incredibly solid answers for you but also Dr dup and Dr pombo and the team have created a space in our slide deck for us to place your questions so that way when we come back to present you get full credit for the questions that you've asked having been put in first we are not putting names unless we are told to do so for right now we are just including the questions and to further assist you in the development of your questions I brought I did bring hard copies of the progress monitoring reports if you would like hard copies to take you can have those today for your Sunday homework so if I'm if I'm just watching this board meeting on YouTube right now I think I just heard the leadership team say please ask us questions so that we can come in overprepared for the board meeting is that that that connection clear yeah I mean the ultimate sign of respect for a board for the leadership team that take is I I've I've seen this time and time again this kind of high quality progress maritor report takes a good amount of time because of the consistency of your monitoring calendar you're allowing them to get a Cadence as to how to prepare and get the data I think a question that Devon asked was like you know how you know what was the question about the data Devon well it was something along the lines of like um the staff have to do this all the time right the the the plus of a of a monitoring calendar is that you all as a team have agreed as to what how when quarterly is the data going to come to you they get to then just prepare to fill in the data not have to do a data dump and do all these data points that you're likely not even going to take a look at let's not waste any of that time let's just stay focused on what we're doing here yep we're creating any Pony shows let's get straight to business yep my friends that is in essence the the the the what I wanted to cover with you today one uh see if there's any outstanding questions or wonderings that you have before we get ready to close up I don't have a question but I just wanted to share a reflection all of the work that's been done over the last two years to get to this point I think has created um a sense of unity and this goes back to the opening question which is just what do you notice and my big noticing is around the unity that has evolved among this team and the result of that Unity is a sense of flexibility we feel as a team we feel flexible to bring recommendations to change things because this has become an area where we can brainstorm where we can think out loud and we can offer up Notions of things that might not be working the way that we had hoped so that wouldn't be possible without the unity and I just so appreciate that I also really appreciate the lens that Vanessa has brought you know so eagerly and it was already discussed a bit but just so eagerly diving into student outcomes focused governance and being open to a range of budgetary practices that would allow us to really further these goals and then you know the partnership from everybody on the leadership team working to to own these goals to to to visualize them in in practice and in action is uh significant so unity and flexibility are my themes my takeaways the last uh bit of work so Dr dupin has started us off let's finish up with what Reflections do you have from our time together today what are you taking with you yeah I think I mentioned this to to Devon earlier when we were talking about the eight characteristics um just going through that I see you know I was like you know we can like you said check the boxes on all of those and I know we're still kind of in our infancy and we've got a long ways to go but I'm like if we're here now like I can't imagine how great this can be once we're we've carried this all forward and continued to grow because you know I feel we really are in a good place and um you know being on the same board and having such a great group of people all pushing in the same direction that's only going to you know spell for better outcomes for our kids thank you thank you for sharing just a reflection that I've I've had is a a change in in mindset that I have from okay here's the next thing and let me absorb and learn and this is the next thing and we're going to do it um to actual wow and excitement and I think that generates from this room and that lens and the focus and so if we can just if we can get this much excitement out of this room think about how much excitement we're getting as we keep growing this the knowledge the information and how we affect that change um outside of this room so I'm just I'm I'm very excited about it I'm very excited about it uh was just going to say that it was uh today was an overwhelmingly positive experience as a newer board member to exercise collaboratively with the other people on the board and the leadership team yeah I just I think it uh I think our Outlook is is good um and yeah like what Nicole said if this is an indicator of the future then I think uh again there's a there are things we need to work on but and these exercises are perfect for that um I was just holding it because she handed it to me um I I think maybe my takeaway is just um trying to think already about who as far as our board member roles um who we want to be in rooms how many rooms we want to create for getting people um engaged in this outside of our schools and so um I was already kind of brainstorming that and I'm eager to have those conversations I know it's difficult to do that um as a whole given our public meeting requirements um but I think we can still make it happen I I would love to see some space for that at some point for us to be able to at least have that conversation as the five of us because I feel like it's important and could take up some space on a on a future meeting um at least in getting some some groundwork laid for that so that we're all on the same page on what we might want that to look like and then if it means like a smaller group of us kind of taking on different tasks for that then that's fine I think I can help you with that too there is a group that's going to be leading an action project to host a series of governance sessions which are three to four hours um but they're going to visit with the five districts those of you that are doing the work they're going to come to you first because they want to highlight for the rest of the county what this is supposed to look like and the benefits of it um you don't have to engage with that group you could end up totally doing one on your own but this isn't going to be a oneoff thing this is going to be a continuous once you find your own Cadence maybe it's two times a year that you host it but again even what you've done with your students recently um there'll be another one for that as well right to get their feedback get their input but again that's how you get to that doto part and doodo still got they haven't done the student one yet but they're about to do that one as well and they are vetting their new gos and their new guard rils right now because they want to adopt them by next month because they Dar are expiring in May so yeah thank you for lifting that up other final Reflections and thoughts just the last reflection that I have and I'm going to end it with with this I know I said it earlier but this work is more critical now than ever obviously we've always needed to be on top of it making sure that our students are receiving what they need but with everything going on around I am just so thankful that I am in a space where we're all aligned we are united to making sure that we're doing everything that we can in this institution to make sure our kids are thriving because at the end of the day I personally see myself as the last last line of defense for these students and if I'm not and if I'm not consistently asking the questions and finding out what's working and what's not for them then for some of our students this is it there's other students in our system that are going to be okay regardless of what happens at a federal local level and we have students that are not and those are the students that we really need to continue collaborating and working for because they wake up and this is all they have based off of the decisions that the adults in these institution make so as long as we're keeping to that common theme of it's because of our students our students we want what's best for them is how this work will continue moving forward so I'm just really thankful for everybody especially on a Saturday morning I I'm excited about um the collaboration of this group and the focus and I really want to um as a as a team figure out how we're going to reach more stakeholders in our organization um to have this same collaboration and focus and I do appreciate that Vanessa and I had a chance to go to the cohort together because we've been able to collaborate and align our Resources with what we need to accomplish the goals and so I really appreciate that opportunity and your understanding of what we're trying to do with the inputs and supporting that um but the main thing is how we get it to all stakeholders how do we do that together I I think my reflection you know doc Dr Ramos asked us to think about what meetings looked like you know two years ago um I'm closing in on a decade of sitting in meetings in this room and I've sat in in meetings in um quite a number of other districts as well and um the collaboration today the collaboration that happens when we do our progress reporting um I've not experienced that any place that I've been and I am very thankful and feel very fortunate to get to be part of this team to engage in that work um I also am so appreciative for you know the members of our executive team Vanessa Eric Joel Emily um that like lock themselves in a room with me every Tuesday to try to keep this moving forward um and I'm particularly appreciative of Dr pombo and her team because one of the things I'm always very nervous about is the rule of if you really need something done give it to a busy person and her team works so hard and they're running all the time anytime there's a fire whatever that fire might be they're running towards it and then you know we're calling them on a Tuesday well we got some questions from board members and I'm feeling guilty because it's like okay well we're going to drop this burden on them that was my original perception and watching the delight and getting to be part of the conversations with them as they Delight I'm not kidding Eric you like honestly there there have been conversations where people are literally giddy because of the things they discovered while trying am I exaggerating Lissa maybe I'm maybe I'm being too polyana but yeah I mean you can see it like you can go back and watch our meetings watch Marie up at the up at the deis here talking about the math stuff I mean they are they are really engaged and excited and their um my experience has been they've been kind of locked away in a dungeon for years and years right to kind of do their work and and have nobody have a conversation with I not nobody right but um but they're they yeah they it's not an HR problem I've gone in a really terrible place with this whole analogy as I frequently do but but the point is they're they're up here and they're part of that conversation we're excited to begin to engage our principles as part of that conversation Dr Amy Burgess I think joined the conversation at our last progress monitoring and so as we're able to engage more and more of our teams I really think the work will go further and further and the conversations we had today and that some of us have had prior to this meeting about um making sure that the training and this work permeates all the way through the system so that way are our partners with CA are engaged our teachers are engaged our support staff are engaged I think we'll just continue to create more synergies and more um opportunities for us to to be able to build off of the work that's been done so far and create a flywheel effect so that way the the progress we've made so far will be dwarfed by the progress that we're able to make moving forwards of spes Wheels with lots of spokes the more we do this work with Integrity the less my leadership will be wobbly no doubt any other closing thoughts Reflections the only way y Hilda yes Heather I guess I'm just fortunate um that I work that I get to interact with people here to see the potential of what it could look like in a District um and then unfortunately work in a district where it's like falling apart and crumbling um like I'm so thankful that we care so much about our students here um on all levels not just like one group of people but like all groups of people are on the same like we're getting like in the same alignment and I think it helps for all adults to be in alignment so our kids are affected by like have a we affect change within our student population which is why school public schools exist um and the focus should always be on them and I think that it isn't always in every single District um unfortunately and I think sometimes that's what makes public schools look bad um is things that are happening so I I'm just proud to be a part of this group of people that care so much about kids because that's what that's what I love I love I love being an educator and I and I've loved being a board member too and and being able to affect change in a different way um than just being in education so I'm just really happy that we're doing this work and I can't wait to see like the positive changes we're going to have on on our students thank you anyone else any other closing thoughts or Reflections I'll just say that I really appreciate it being here today uh you know obviously in a time of much despair it's easy to become a cynic um you know but seeing the work that you all are doing and I I was aware of it and I know but seeing just hearing the conversations and a level of dedication and commitment authenticity to this work is hopeful and we need hope in these times we need it um it'll that hope will help drive all the work to get to the outcomes we want for our kids um and I believe what y all do here your success here is going to only certify confirm that this framework works I think a lot of folks are watching what is happening here so your success no pressure I think good launch could really launch this thing off and and it ought and you guys are doing it the right way and so just kudos to everyone here um it's not easy obviously or else everyone would be doing it right now yeah so just again thank you for allowing me to be here thanks for being here so Kudos team that to this point the Milestone that we've been describing you as a collective team have manifested something that did not exist you took a chance on something that not too many people around you were doing and you've elevated your game to a point where you have new board members and new board members you are running with what was set up for you and you're investing your time and your energy for that again I want to thank you for your commitment and your time on a Saturday to be here to invest in your professional development as a team and I think that the the evidence that we have for yourselves and for others is becoming more and more apparent the last one it's I want to thank you for the mindset work that you did this morning and you're leaning in um we've always said it that that great coaches go back to replay the video after the game and we've talked about it they go do that because they want to go see what worked and what didn't work you and asence have done the same thing again today you've replayed the video of your leadership of how you're showing up what patterns you have that are working for you and what patterns you have that may not be working for you so I would submit to you that as you become more and more conscious and aware of the ones that are not you have opportunities to change them and push them in a new direction as we've done before you can create a new future by choosing to change something that is not proven to be working for you yet so you have an opportunity to do so main part of what I think Devon just has described it's your ability to be self-reflective it's your ability to be able to be true with yourself and there's the Three A's that we always talk about the first one is awareness which you all have done wonderfully the second one is acknowledgement when you say this is the benefit to me this is the cost and this is a pretending that's acknowledgement to the 10th degree and then the last one is what you're doing also you're modeling it's the action you are living and doing things radically different than a lot of other people I suspect that we're gonna have some pretty amazing results as long as you keep this Synergy going for that thank you for your time our time has ended today I will stick around oh I do want to visit with the board members that are not in the platform that I want to invite you into so I can share board meeting videos with you and you can make comments and annotations um if that's something you so choose that you want to do I could send you some really cool clips of what not to do and I can send you some really cool clips of what we probably want to entertain thank you for your time I don't know you didn't have to open or Clos right no okay thank you thank you for

I am ecstatic about Doge but I also have to be fair because one thing in all politics is local I'm an equal opportunity person to point stuff out Elon Musk if you're going to go into the Oval Office take your hat off leave your kid at home put on a jacket and tie I'm not saying a suit cute kid and don't have your son wipe his boogers on the on the desk of the president of the United States it does humanize him a little bit it does humanize him but I mean there's a time and place for everything and you know what I can tell this real quick story though my son Scott who's now an a full-grown adult when he was a little kid maybe three or four years old I had a brand new car I loved it it was a Volvo and I look was driving I looked over and I see him pick his nose and then reach under the seat of the Volvo what what little boy doesn't do that I said toown SC don't wipe your boogers in my car he turns to me and he goes he must have been three

you've got something there about a gentleman that was picked up in Somerville as well you know and Somerville is now is oh woe is us you know oh ice is terrible they're coming to our community no I applaud ice for coming to their Comm because not only is ice doing a dangerous job they're restoring Law and Order to your streets and if you're a restaurant owner that hired illegals and you now don't have help I don't feel bad for you okay go out and do follow the law I follow the law Mike Adams follows the law you know if if the worst I do is you know speed a little bit over the you know then if I but if I do give me a ticket and hold me accountable but you know this yes we we're a welcoming Nation

John why is when the Boston Globe finally wrote an article about it then something happened Boston globe's way behind the eightball on all of this stuff and there and being the big news source from a newspaper perspective in Massachusetts you'd think they would been on top of this story to earn some credibility uh but why is Massachusetts so uh averse to obviously proper behavior in a situation like a CH a child getting raped by her own father Mike if if I knew I would I it's it's so frustrating to me you know I certainly don't know as many media PR personnel as you do but I do know a few media people and I've reached out to them in the local like this this story has gone National

why did you why why didn't Joe Biden realize that when you bring 10 million illegal aliens into this country all at once that there's going to be an impact financially Nationwide on the taxpayer but also locally because all politics is local you bring in a whole bunch of immigrants in Massachusetts leads the world in that the school systems suffer the school school classroom sizes get more crowded and less interpretive you got to have an interpreter in the classrooms now because a lot of the people don't speak English whether it's did know what he was doing think he did on purpose and the media doesn't like to talk about it the reason why Biden opened the borders is he wanted to ensure that the Democratic party kept its power base and he wants to increase the population throughout the states and if you look at the states that he sent in the middle of the night on flights it wasn't people walking over the Border he flew people into these states

e e e good evening everyone welcome to the to February 24th Board of Education me meeting in accordance with the open public meetings Act njsa 10 4-6 adequate notification of this meeting has been Prov has been provided by advertising in the record please stand for the flag salute flag the United States of America na indivisible please stand for a moment thank you week all right uh Miss D if you could please take a roll call Mr Taylor pres Mr MOS pres Mr ferino pres yet not station pres Mr Gaba presid Dr P roek presid Mr Moo pres M Sanchez Mr KES Mr Ramos President we have a quum all right at this time we'd like to move forward um work session I mean a work session uh vote on minutes uh motion to vote on the minutes 3.1 through [Music] 3.2 so moved motion by Miss Sanchez seconded by Mr poino uh Mr Mr Taylor hi mros hi Mr fukino hi Mr Gaba hi Dr P I had a 3.1 I was absent for 3.2 so I'll abstain Mr Malo i m Sanchez Mr killes [Music] I Mr Ramos all right motion Carri my okay no problem so Mr Mr Taylor's mrl change his vote to an exension okay continuing on U superintendent report please thank you Mr President good evening everyone welcome to the February meeting um we have a few presentations tonight and then we'll get to a report that I have um I hope everyone had a great break uh we also have on the agenda tonight uh the calendar which I made public uh which I'm hoping the board votes on tonight um for next year uh with regard to the school year uh you'll see on that calendar there are um several more half or single session professional development days uh there are a few other things that are on there with regard to uh you know stuff for curriculum uh this is a newer calendar than the district might be used to with with with uh in consideration for laying out um specific steps if there is an extra emergency they that's needed Etc what I try to do is I try to put uh be transparent with what days would be taken in order so you can prepare uh sorry you could plan your vacations and and whatnot um there uh there was uh there was a suggestion that was made to for the board to uh look at um uh taking away the uh the break that we had last week so that we can um we can move uh School the dismissal of school or the end of school year um six days earlier five or six days earlier to try to stay away from some of the heat in late June because I know that was an issue when I was here um last year uh when I when I was going to those meetings those May meetings and a lot of the parents and teachers and whatnot we're talking about that uh after speaking to the unions uh who I'm guessing got feedback from everyone uh the board uh the recommendation now is to keep that February break um which is you know which is fine just again um trying to do the best we can to mitigate that heat uh at the end of the at the end of the year so that's on there too I also want to uh mention um uh 9.15 on the agenda is a donation from Spencer Savings Bank uh an incredible donation that we've been working on with them um for a Jumbotron scoreboard um which with your uh acceptance tonight and then on Wednesday we're going to meet with the bank to accept the check um just an incredible partnership with this bank I know you all know that already um our board board offices are on top of the bank however uh a Jumbotron like this I've only seen maybe one maybe two districts um the thought is to order this immediately we've had the specs ready to go so we could hopefully get it working and programmed for by June so we can use it for the graduation which would be great um I I had the uh opportunity to have that for one of my children uh years ago and uh as they're getting their diploma on the Jumbotron their picture goes up there and and it's really a great opportunity for families and our students so uh so we're really excited about that so that's on there uh tonight as well so um so to start this off why don't we uh turn it over to the student government board Liaisons who are here uh and uh whatever you guys uh have planned for us let us know yes we have a presentation prepared you guys got the link to it do we have the link okay good evening everyone we're here to present our Student Government presentation to summarize everything we've done the past month so first of all from February 10th to the 14th we had our spirit week and we had a lot of student requests for these days we had meme day where they dressed up as their favorite memes we had Generations day where freshmen were uh babies toddlers uh sophomores were elementary school children Juniors were working adults and seniors were senior citizens and on Wednesdays from the popular movie Mean Girls we selected Wednesdays we were pink uh Thursday was perfect pair so an example of that would be like someone dresses as peanut butter and someone dresses a as jelly and then for Friday the National Honor Society um hosted their PJ dat um PJ pant day here are some pictures our teachers and our students collaborated together um we have a bunch of pictures from generation day um these are just all the pictures we also had our career night which was very exciting it was on February 12th at 6: p.m.

okay um just bringing this meeting to order this is the governing board advisory committee to review policies um the uh call the order here uh can I uh can I get a approval of the agenda please I move to approve the agenda as is a second I second all those in favor say I I motion passes moving on to the call to the audience anything for the call to the audience okie dokie moving on to discussion on policies last time we were here was January 27th 2025 uh we edited ji and j-r um we're going to uh continue editing prioritized policies from the checklist and we'll start today uh with uh jir and move forward according to the prioritized policies from the checklist that was the notes that I had from before so without further Ado um j i are student concerns complaints and grievances uh if I can give an update on some of the Committees for the work please um so just for everybody else and the like timelines and whatnot um we I've met with four of the um schools well I guess ours including ours as the fourth to um consolidate all of the um student statement forms that we've been using and ensuring that they're all aligned with like the bullying form need and then the general like incident discipline uh and so I'm asking hopefully Josh has mentioned this to y'all but um I'm asking to me with all of the aps um Wednesday to kind of like be like here's the draft this is what we've got going on I met with Dr dupin um just to confirm that this was kind of matching what it he'd already had um so by our next me meeting I should have a parent concern finalized like recommendation for us to all look at as well as the student one um and then the the conversation started to get away from me and so then I had quite a few other things that people wanted input on and they were like is this part of this exhibit um and so for all of you to know we're also looking at the suspension form um The Crisis Prevention when students are put in hold an updated form from the that because um the training committee had updated it and we never actually had it looked at um also there's like three or four oh the office referral form came up um because was I every time I met with a different group of stakeholders they had a wondering about something else um so there's like four or five forms that I'm in the process of figuring out where they live um but I think some of them are going to at least be brought to this group to like kind of review um but more on behalf of what previously the aps were doing so those are those are my updates for you we will have what I was asked for next meeting um and then I might have more to bring to the group as we go any questions for adrion oh I do have one sorry um and this is a GoBack this might be afterwards I've gotten some feedback about the um questioning the DCS people when they come it's not going well at some schools some of us have had perfectly fine experiences asking like does it is it falling under one of these three categories and there's been no push back and then we've had I want to say at least three instances in which people were feeling like it became kind of antagonistic um and so the request I was given was either we reconsider having that one line that says the administrator shall ensure it's about this I can't remember the verbiage of it but or um the request came that and this is only from two principal assistant principles So In fairness I didn't talk to everybody we we come up with like a script that is provided to them um I know that probably isn't falling in this committee because it's like the regulation process part but they are yeah people are having a bit of a trouble with how the policy is written actually in practice when working with that organization um and last thing sorry it's been a lot of talking with people um we found that um if you guys will recall when we were talking about interviewing kids we were using the interview form based on the policy we had that was only for that felt like it was a lot like a police interrogation um that's because it was and actually we have an exhibit within our current policy that nearly identically matches the DCS form that they're already giving us so I'm going to meet with the aps about updating which forms we're all using so like another slight pivot but it will be easier paperwork wise because that was another feedback that we got um the DCS people were a little concerned about why am I filling out this form that feels very like criminal um and that was just a lack of clarity on our part which we'll be able to clarify um but I wanted to bring that to all of your attention um I forgot to bring it with me but um there was a bill that I think probably sorry there's a bill that I think's gonna go get pushed through that has some new requirements for like the amount of identification that DCS people have to produce when they come to the school I just didn't see where it was at right now but I think it was like upping it because it seemed like maybe there was an issue previously where people weren't providing identification and so that seems like something that's going to be fixed statutorily now um as far as like the concern about the purpose um I'm not sure what are your thoughts Jay I know I'm just putting you on the spot [Laughter] but I don't mind being put on the spot um given current climate um I kind of like us being in a position to ensure that the purpose of the visit is aligned with the reasons we would be statutorily required to give access one of the notes I made for myself was uh you know another thing we might be able to do that could help the situation is reach out to DC yes and see if there's somebody out there that we can sit down with and sort of go through if if we particularly with Adriana's help if we get our form standardized and we overcome some of the concerns that they might have related to well this form doesn't seem to match because I think when we looked at it there ours wasn't one of our forms wasn't far off from their actual form and we were talking about kind of making ours mirror theirs so if if we mirror their paperwork to the degree that we can perhaps having a conversation of them maybe we could also provide like some check boxes for the different whatever many options there are two or three yeah I think that their purposes yeah we we check it when they're filling out the form yeah we run into push back on like anything where we're trying to determine like either validity of request or the nature of request so like the best example I can give you is um we get a lot of public records requests that are really corporate for profit public records requests and we have the lawful ability to ask the question but um unfortunately people don't always respond in an honest way because they're trying to achieve a certain goal totally and so um but I think getting them locked in on a piece of paper this is different say they're there for that then they're there for something else yeah then if if we if there's three possibilities that's easier right um and then this you know in a similar fashion the difference is um as long as we get them to indicate then at least we have a way to say this is this is what you indicated to us exactly um and then with the DCS the other thing that came up was um and this is coming from like mon vista's front office staff but the question was with um we are not we're not get collecting information about students um like in with immigration like what their like status is so we don't collect that so we we don't know it anyways but our um the ladies were asking like are we what is our like like um responsibility to the student to let the student know that they don't need to share their status so there were some questions about like is immigr like B basically how it was tying and we don't have an answer for that but that was one of the things that did make me feel like we probably still need to like ask but I acknowledge like I've been very fortunate um our the people our partners with DCS they're consistent and they are very they've been very kind and working with me as we process through but I can imagine if they're not being that way it's quite uncomfortable you don't want to so that was the kind of where everybody was at with to as far as like employees don't have like any statutory or official duty to help kids understand their right not to share their status but obviously I would hope that we're doing that well and and likewise don't believe there's any statutory prohibition as long as what we're carrying is factual data so and I know as far as like communicating factual data with families we that's one of the things we've had attorneys dig into recently to verify that that is something that we're legally in the right to do and so at this moment in time that continues to be so so there's no reason a staff member couldn't tell a student what their what their rights are there's no law that I'm aware of that they were they were just asking we'll find out I'm not sure where what meeting I'm me I would liken it to us um proactively saying that we want to make sure that people are aware of their Miranda rights it's the same exact thing right that's right um we just want to make sure we were playing it safe and then that the DCS reporting form we saw that there were some um discrepancies between the forms everybody was using so that's something else that we're going to align and then bring to this committee is what DCS form we're using governing board policy um it looks like ours is just really outdated so it has a lot more about like tell us what the thing the situation was and we've been moving towards like just like the administrative like information about who did you contact what was their name and stuff so getting an idea about like what what do we really want now go back to a little bit more details in our reporting forms or keep it where we're at and then if so what goes into the governing board policy thank you for doing all that it's a lot of work on the side what you already have going on so appreciate it no thank you I appreciate you acknowledging that it was it's good it's all good stuff but it it's gotten away from me so I'm trying to reel it in um but yeah that's where we're at with all those forms can you uh earlier you talked about there were people that had concerns about um the the interacting with people coming in can you clarify that a little bit from my understanding and I didn't get like a play byplay but um when administrators have asked like the purpose of the DCS visit that they've been kind of been that like here's my letter it tells you that you don't get to ask anything about this and like it's not something I have to share with you and why are you asking and then um for at least one AP it felt like it became like pretty antagonistic in a way that we don't want that partnership to be so that's what it seems like and we did have like some side eyeing like why do you need to know and I and and we were just like well it's say this one line so was trying to cover this one line in our policy and they were totally fine with it but and that's the form that they're supposed to sign right well no it's the it's the when they come in there's that one like confirm what their visit is for so it's asking like is there a student is the student like is this a result of like alleged abuse is there abuse happening to someone in the like home and then down below we have like is if um the student is aware of a possible crime so it was like if it's any one of those things um and we're not asking for any details and they like is it any of those things and they're like yep it's one of them and I'm like well okay thank you for letting me know um so I I think that's why the AP was asking for a script because they may have been more of like tell me like is it the unle or whatever it is and so I think that's where the gray is happening for everybody but I'm not sure probably um I I mean I remember this conversation in a previous meeting where we were talking about that and um I I mean I I would add add my name to that list as well too because we had an uncomfortable interaction uh with someone in in that area as well too um and they were very like antagonistic is probably a mild word and uh I know Andy Gutierrez he's he actually took it over too and they flat out refused to have anything to do with it and that was um that was recent that was I want to say October so did was there advice or I mean so their their recommendation was a script is that because I'm just processing my mind the AP was like tell if we're gonna have to ask this like I'd like a script where I could be like is it one of these three things um and then if like there was conversation or um or like a form that was like I need to confirm so we like add like a what of the three it is it's like a check box or they they just I think my I think they want to kind of limit the conversation about it because it sounds like maybe they started questioning back and forth like well why do you need to know and I'm like well why won't you tell me like that kind of stuff I don't I don't know I wasn't wasn't there but that was their their request is either we re-evaluate that line in our policy or we provide more support and guidance and what it could look like in practice interesting any other questions okay um so circling back to uh jir student concerns complaints and grievances um I'm not sure where we I my assumption is I'm trying to remember back that this is one of the ones that we had gone and uh put notes on and we're ready to kind of dive into right this one is yes okay uh so I mine's up at the top first uh and most of the stuff that uh I I mean and I'm speaking for myself um none of the things I have in here are Hills to die on for me so they're just more uh you know thoughts and stuff that go along with it so um trying to ji ji- R yeah j i r the uh regulation I'm sorry y'all I am locked out of my create an account right now so I'm waiting to get oh so my my comment was a um um to try to build uh or emphasize a student agency um by stating that a student can submit a complaint directly to any school Personnel member or to any appropriate administrator and the school Personnel member is responsible to act accordingly just a suggestion for because this the way it's written is um where it says um that they uh go and complain to a school administrator and then from there they can decide next steps so and it's kind of related to the second comment too and I I my assumption is that that and I don't know policies available in multiple languages or no they are they are um through use of the Google Translation tool so um that was there was a concern a couple years ago about multi multiple language availability of the policies and um it was tested and found to be the best solution was um that because of the way that they're hosted the Google translate tool set can be used in order to be able to read it in other languages I think we already talked about this we did and we yeah and then we had I think what we said was we were going to not put in here that you could complain directly to but the regulation was going to be like if if anyone got a complaint this is what the this is what the teacher needed to do um right didn't we yeah okay and well you introduced it last time it was your the way that you put it this time made a lot more sense oh go last time which guess I have kind of a follow are you kind of it doesn't live in policy but are you sort of asking for like a standard way for teachers to deliver that message to um I I was just I looking at the first sentence on there to begin with uh that they complain directly to a school administrator and then within 30 days then there's the process of U um like that the administrator responds and decides you know whether or not a grievance is the next step when you're talking about like being students agency is that kind what you mean yeah so like a student could uh could have access to something like that um I would assume um and maybe that's not can a student fill out a grievance form so the form that we have the student statement form one of the things that we have on it is like like a purpose of like completing a statement form and then we put a school grievance like we put School concern so the hope is that the student statement form you're using for like fights will have like an indication that this is actually also the same form we'll use for this particular like School concern that makes sense I separate a grievance from a concern though I'm not it was just I'm G be really honest with you because when I was editing the form concern was what I remembered and not grievance so it could say student concern and grievance are those separate things like a grievance and a concern they technically um behave differently under policy so and the reason that they behave differently is a grievance there are a limited number of things that you can grieve so um typically most grievances have to be violations of policy and so you might have a concern that doesn't rise to the level of being a grievance so an example might be um I'm only thinking of really stupid examples but you might have a grievance about um you know some sort of relational treatment by a supervisor that's that what the supervisor's done doesn't actually violate policy but you're not happy with it right and so you you would like to be able to escalate it to someone in order to be able to have some intervention in order to have you know either the supervisor supervisor someone from Human Resources you know kind of intervene too this might have been last year but it was a grievance would be something like um I'm not okay with the curriculum that's being taught like my teacher is teaching something they G that because in policy we have like what we're teaching kids but then if a kid had a concern about like the hot dogs are always green right concern and so yeah felt the same way thank you that was apparently I was much more awake last year and that is a better anal oh yeah that lunch all you want but agreement right right stuck yeah yeah so would those students out to take student concern for though that's what we were thinking is that they would so what I've done is every time we've gone through one of these I just continued to add or adjust our form but yeah it has um like student statement for like a discipline thing concern form and then one of the things that I need to discuss with the um APS is how we want to address um bullying the like what are we calling that form and like how's that going to look it's right now I think it's all in there but that's how we have it um and looking at this the electronic and verbal complaint I did get guidance um from Dr dupin that we would um because this group was talking about do we want to do student friendly do we want or not um what we have is like a student friendly general form um and that would be like this is the form that you have to have ready to produce if like you need to um show kind of like what you did with it but we could have um the report one the report form that could be something that people use and then some of the principles were asking well can it be developed um for different developmental levels and the suggestion was let's not let's have a one standard form for everybody and how we help support filling it out um can be different for the different kids that's how we would address the Developmental and schools can create their own supplementary way of helping kids get to that information so like you could have a think sheet but the think Sheet's not going to be part of your investigation where the little kindergarten draws the pictures your investigation is going to be the form that we have as an exhibit so that was some clarity because we have here a verbal or electronic complaint that was aity was given okay well I mean should I I I guess I if if this has already been covered then I let's let's move on then um how far down did we cover the next one with Adriana uh I think um how far did we go we we started and then I think we yeah we had questions about where bullying fit student violence student VI where student violence and I'm still not sure I I don't know if we have a student violence policy um I don't think there's a student yeah so I don't so that was my question should we just take that student violence part out I acknowledge we probably don't want to be like I don't want to give the impression that we're like be as violent as you want but I I don't know was it the same issue that was in the J policy where I said we should just try to make this um consistent with the other language yep and I so I did yes exactly so I I did make it consistent but this was the only time this was the first time we've seen student you know looks like random take out yeah well and it may be we we haven't done bullying yet right yeah did we we did do bullying that's right so it may have been covered I mean I have to go back and look because clearly I didn't fully remember for sure that we had covered bullying but um buling have like physical physicality on in it and so I don't know if that so I think it's covered by that policy and I don't know that it necessarily would need to live here as well James the next um hold on can I ask a clarifying question so it says complaints and grievances related to student violence harassment you said complaints and grievances are different so is that just kind of like an all-encompassing so could you leave student violence in there because complaints collect student violence I don't know kid what say that again sorry so complaints and grievances it say complaints and grievances related to student violence I'm just I'm it's like you I hear what you're saying grievances would be to policy so the Grievances are the harassment threats bullying and intimidation but a complaint technically could cover student violence even though we don't have student violence in policy I guess the question is more do we need to separate those since they are different or no the title is concerns complaints agences or if violence lives in jic did we just add it to the list of things that refer to jik that's true sorry and then I have one more question which is if you're the standard form that the students fill out does that adhere to be filled out is that in in accordance with policy jik what you've been talking about everything that everything that I put into our form that we've been editing is to match the jic okay yeah the only thing is I I it does say School concern it doesn't say School complaint or School grievance so I I can I mean that's just like an edit of that checkbox um that makes sense okay okay um moving on um my comment was uh connected to um uh the and I don't have language for it but the language as a part of the this process here the procedures to be followed it has a b c and d um but there's not like and not that there has to be but I know it's a big part of what we do in terms of like restorative practices and stuff should there be language uh that we should include in as part of that process so it's more of a question than it is a anything else because it talks about the investigation what you're going to do um should there be um an alphabet letter in there that talks about restorative practices I think if there is it would be that last line before we have all that think where it says where disciplinary action is necessary District policies sh shall be followed you could put a clause that says um or a separate sentence it's like the superintendent doesn't needs like um will include a restorative practice component because in here this part is your process but it the doesn't go into what your actual discipline would be if I'm I'm reading those letters because I know especially like with students and referrals that's always a big component that we're required to put on any kind especially like a suspension or something like that we're expected to have like a restorative practice element that's in that yeah I think you would have to is is restorative practices like a district is it a governing board adopted methodology like like if the governing board decides we're not going to do restorative practices anymore does that mean that you have to rewrite policy how we have it currently written everything that we edited it it just it talks it doesn't really talk about like restorative practices in of itself because that's kind of like a framework as opposed to like right um it is just more more of like um inclusivity and like repairing of harm is how it's kind of in our new policy drafts so we wouldn't really have to change it because a lot of the like actually doing of the restorative stuff wasn't isn't in our policy so much as it's in the AP training of right what to do so it's kind of like a district directed yeah sort of way of conflict resolution we just in how it's kind of been talked about and you you can um chiman it's more of just been like ensuring that the way that policy has been stated has a restorative lens okay yeah I'm just I was just kind of curious because if it's like all of a sudden we take we're sort of right we're not it was it was a huge last year so no yeah and then just for some context there um a year ago we adopted this student outcomes Focus governance framework and so um something like that would definitely be something that's completely under the superintendence purview and not something that we should be like directing you know so and that doesn't so we we haven't got quite here yet but I am harping on it all the time but eventually that framework will be put into policy so that like and kind of basically we're trying to make it foolproof so that another board can't come in and then just switch everything up again so that basically the superintendent is still the person that's making the decisions on what all the the district needs at that level essentially that's the short end of [Laughter] it one of the resolutions does touch on that trauma informed resolution yeah it does mention yeah uh restorative justice by me yeah you know I probably the wrong board person to talk to about resolutions because I think they're silly but that wasn't a call I wasn't on that board so it's fine uh yeah I was just trying to think like how could you reference that yeah resol you know that last little line and District re resolutions seclusion will be incorporated into the resolution of the grievance that might give a little bit more teeth to a resolution too yeah um so going back think that one one line you can add something stab yeah well like I said I mean from I I was just curious what people thought about if it's something that would that you feel is important I mean it is a committee decision so um um I'm just posing the question about whether or not that's something to because I feel like that uh for me it seems like it would be if if we're talking about generating a system then uh we're it should be you know little things about values and how we approach stuff should be kind of peppered along with the policies as we go along in my opinion so I I support it I just don't know how other people feel if it's necessary or I could see something like upon investigation close closing students are encouraged to have me meeting with a counselor or principal or vice principal gets opinion on closure not fully getting all the words but I hear what you're saying because if they do have a grievance and if it doesn't go in their favor maybe like a followup conversation or something like that yeah with like a qualified not just like putting it on the teacher but vice principal they don't feel counselor like an emot emotional social emotional is a bad word maybe well someone who's able to counsel the kid upon entrance to make sure they do it in a healthy way yeah I mean I know like with this it's specifically for student concerns and the kind of the gist of this is where at least the way I interpret it is it's like a student that has a concern about a teacher or or an administrator or something like that and by proxy the parent as well and we have conversations like that all the time um some are positive some are not um um and it all depends on the relationship U that you have with that family uh and you try to identify a person on staff that has a uh at least a stable relationship to kind of address those and then if it doesn't get addressed then it goes up to Mr Man and District office um and and then you know the the process continues right um so if it was something that was a part of this um I think it might it might help a little bit um what that would look like in terms of the details I'm I'm not sure uh but um if it was just embedded within the process I think it would be it would be good for both sides right because we we uh sometimes we'll moderate conversations with a a teacher and a parent um because of apparent concern of something that happened in a classroom and um you know you you you you go through that process and it is a restorative process um so and if I could I'd recommend if if we identify a staff member we use broad terminology rather than specific so and the reason for that is um if there were for some reason to be a change in the makeup of Staffing at a school we don't want a specific position title you know to then become problematic for you know still having the enforcement of there is an adult staff member who was responsible for having this conversation with the kid so the best example I can give is last year or maybe two years ago I would have said oh well that person might be the child Justice Advocate on the site but we don't have that position anymore so if we had defined that position as the person then we would have left the policy without a defined adult and while you know typically there will always be principles at school sites um you know their other positions could be variable to some degree and for all I know for whatever reason with as crazy as the world is right now we could have to change the names of principles to you know yeah to something else so real quick it does say at the very beginning that the complaints made directly to a school administrator so telling what like if you then say that they have to meet with the yeah student social justice Advocate they're not even involved they already know what the grievance is so yeah it's yeah leave that as vague as possible Adriana's viciously taing away I'm just wondering because e is basically unusual way to to say like um unless if it didn't happen we're not going to do anything about it so I'm just wondering if we take e out and then just have like additional practice like results of siging like after the investigation or something and then if we determine that the incident occurred just for policies for disciplinary action and ored practices will be implemented dependent on the findings and then taking that e the determination of the incident not occur the rec should not be used and the record would be the student concern form or the grievance I situation oh gotta then you wouldn't necessarily need this anymore now it's a that's such a weird line the record shall not be used I kind of archaic confusing so if you do something and and you're found to not like the grievance doesn't meet the threshold but then it happens again just like is the first record no longer usable I think they would be the record shall not be used for the imposition of discipline ever again I mean it shouldn't anyways right so I guess my first thing is how do we feel about having a like reg section here were the findings these are the steps that's what I'm attempting to do with this AB part do that make sense to us or do we want to keep it in theow process I like the ab and I don't know I had a clarifying question uh would would be the letter be on here would that mean if no grievance was found the student wouldn't be eligible for a restorative practice or I see if yeah it because I think the way I'm reading this is letter A something was wrong per se G was B um I feel like to kind of look into what you're speaking about if the grievance wasn't found to be valid the the family and student might more need true an example through something that my congregation uses um when there's like a grievance between people they do a process where you don't necessarily find right or wrong someone works with people to just be like hey do you understand where this person's at do you understand where the other part's at because we all have to move if no one's being let go you do have to move forward together yeah sure we do yeah that's actually basically restorative conversation that we would do so and that is different than discipline so I'm wondering if we have like a B1 if like the determination is the incident not occur then you aren't getting disciplined but if the determination um is that an incident did not occur you still have the option for a restorative practice kind of like what he was saying because you're right um we we still probably should do something yeah I I mean you're exactly right I mean we we had a an incident a while back where you know anytime something includes you need to fire this person is uh usually something that you pay close attention to but that's not it's regardless of what the investigation finds it's definitely something that you want to try to U repair the relationship with the only caveat I would say is that every restorative conversation has to be based on the premise of voluntary participation right you can't force it on people because then it's not going to be it's punitive yeah it's not a it's not it's no longer a restored conversation anymore um so they have to be willing to accept participation in and that's part of the conversation too is just saying would you be okay with that so what do you think about instead of results of finding results of in results of the investigation because essentially that's what it is is an investigation right yeah I think so I'm liking the purple is what we did last year I don't I I don't really know didn't everybody have like their own color last year too I remember it got confusing to me add I'm I just feel like I'm know throwing out words so I'm don't use my words as like draft but use the general thought of how can we say these things because we've said three things most say something happened we're going to make sure you get your restoration and your discipline something did not happen we're not going to discipline you for something that didn't happen even though something didn't happen we're still going to use some sort of restoration um as appropriate those are definitely I I know those are our categories how do you want to say it you want to do comments on those three I feel like B1 and B2 could be combined somehow I just don't know how and I know I'm like kind of screwing it up because I don't remember should we say administrators I know it said investigator up there I'm just I'm adding slashes you guys do whatever you want with me slashes EX that's my little wacket combining the two for B1 and B2 oh okay in the comment I think that makes sense yeah like that get your into got a whole me pepperoni there's a lot in there in each row yeah you got to be careful than I can do okay I'm good with just go ahead and copy and pasting that and just having a a and a b you are I just have I got a question about B1 so kind of just thinking about if it's necessary do is there somebody that's actually in to stipulate and say your grievance didn't Ur versus it just doesn't mean the threshold of a concern it kind of seems weird that has never happened or like it's all in your head and we're not and we're not going to use it to discipline either yeah I do think that's weird that it's like does not occur I just was using what was originally there in e um yeah in E it's because they so I but I think you're right it is kind of weird some inter gas liting yeah it didn't happen yeah however what I will shares that we definitely have that that happens like it's it's not an uncommon occurrence but is there a different course of action necessary for that versus not meeting the threshold concern good point yeah because in B I wrote that because I was like I can't think that okay you met it so maybe we you could put threshold of concern for um and match it in a and b i I mean I I think it just needs to go but kind you but or you could you could actually combine the two because I would argue that if a student believed something had happened that didn't actually happen that telling the student well that didn't happen isn't going to restore the relationship with the other student so there might be a need for a restorative conversation regardless so I mean it could almost be that b is if a determination has been made the incident did not occur or that it does not meet the threshold of concerns School administrators investigator will address situation concerns through restorative measures as appropriate because as appropriate gives you some leeway as to what those restorative measures look like remember that at 549 I don't know Rel listen to what you just said because it was oh sorry he's very Su you could type that in the [Laughter] notes are you typing that no copied and you just past no I copied and pasted what James had I like I think that he took from that um as appropriate here yeah it was heavily derivative [Music] DET terminations made that in did not occur for does not [Music] me concerns the record shall not be used to in position of discipline regardless of the right looks good to me and up here we have to still match it so in don't we're okay cool good and then what what did you want to you wanted to change the title did you change it already results of Investigation yep I mean I guess I could say results of the investigation but I just changed it to investigation is that still lettering uh we could take we could I cross three do that the results is just a new subsection after d that was my first guess but I don't that makes sense to separate it out okay because it's not really like although it is part of the ABCDE process yeah the other I know in other policies we had where we like you would say like e the the person responsible will address result investigations accordingly and then it would be like tabed E1 E2 so I guess that technically better matches how it was before right ready to move to the next one Clarity of Investigation or resolution sorry hold on I'm try to fix did do we change the number how does it look you're giving a a circle of points to process one did it go like a b you rest did we do youan or did we just do one in the previous ones when we you would have something underneath like it was more detailed I remember if you kept the letter or not I don't know it looked like this but I don't know which I thought maybe we just went to the number but I don't know I can't don't quote me formatting here yeah I'm just G to put could be just bullets but I don't remember what we did before I'm just gonna say fix it what we did before when we get to the um Clarity of Investigation oh I just um just wondered like an investigation it's weird because in investigation if you were notifying about it you probably would notify them at the initial start so it like Hey we're going to investigate this but then we're saying we have like 10 or 15 days so I was just wondering like do we actually mean like completed investigation like there's a resolution we have to notify them within 15 days because if you just say an investigation shall be made that means I could Pro I could let it go for 14 days for two weeks and then be like oh by the way I'm going to go ahead and do this and i' like reseted the clock for myself so I thought that's what was confusing and I don't I don't know what yeah you want have to say an investigation will be completed with yeah if that's what our intention was I mean I'll take getting all that extra time to get to them or you need to clarify the amount of time once the process is started yeah so that was my wondering how what we were trying to get at here is it just like letting people know that we are aware and are starting because then I think the time frame should be lower or if it's we've completed we just need to say that it's a complete investigation you probably don't want to limit yourself with the amount time that's true so to me this was really notified within but it says in the paragraph above the student shall be contacted no later than the school day following so they've already said like the grievance has been submitted like right then the student should be contacted no later than the school date following the date that received the information you're right whatagraph you again I know I read that the section right above a so this really is like the the length of your investigation time like the results of your investigation should be notified I think so to so are we making changes not making changes I think you're right though it might be what if you don't get it done so I wonder if it's just like an update like a pro a process notification needs to be given within 10 days you this is your expertise right here sorry it's okay um what section are we on run a oh and wait in the very we're still on J yeah okay we just went backwards s just making sure I don't know why we jumped all the way down there so as Evan pointed out in paragraph above a it says like we'll we'll get back to them at least the day after we receive it so we're assuming a is talking about like the actual investigation um shall be completed within 10 days but I appreciate what you said you might not finish um but I think you should at least be able to give an update so if it's like an update on the status of an investigation should be made within 10 days is where we need the attorney yeah I mean the way that sounds it does sound like it's saying like should be completed within 10 days go is in session or 15 if it's not um because it does mention extensions of the timeline and with the exception of the exceptions of Title 9 concerns I don't know this timeline is is is decent yeah I was going to say I don't think there's a statute that would I'm wondering because go back to there was some conversation around like right now those are business days and I there was some conversation around the legislature making a statutory change that would require districts to have staff on hand during winter break and other breaks because they would say that it's 10 days regardless of the school district's calendar well it says within 15 days school is not in session oh which wait hold on or within 15 days during which the school offices are open for business when right and so so that that legislation that's potentially out there seeks to um remove the in business it limits you to only being able to select eight calendar days that the district can claim are Exempted from being part of that timing Goa um but as far as like as far as these timelines being set out anywhere else in statute they're they're not so whatever ever works for you guys it's probably the best thing does it make sense the change made to completed would that help clarify it for people I think it would I think it would clarify it and also um being a titch self-serving I I would rather clarify that this is a status update should be given within 10 days and the notification of if an extension is needed kind of thing soste you don't want to have any timeline on when an investigation should be completed by it's probably good to have I Hear What I Hear how that sounds it already on how you feel about it I'm just asking because I think the purpose of this was to like provide a deadline by which the investigation I think this is reasonable both of those sound reasonable for doing it it it could depending upon the circumstances it could run a foul of things like Title 9 where all of a sudden the investigation gets put on hold indefinitely completed so then yeah then it's just right here superintendent can extend the yeah timeline yeah so um but then going back to Evan's question about communicating with the kid so they'll be contacted to let them know that an investigation is starting and then that next day puts the 10 days in effect I think so yeah yeah okay and so then so then should it be should should you clarify it that it's made within 10 days of the student being contacted yeah would that help yes then it's really specific when the timeline starts I am with you in mind and not in wordsmithing you want to type out what you're thinking you want it to say because yes you're right those are all really valid and I'm going to clear my welcome doing you guys um I have the next comment and I think I had this I'm good that yeah um so I think this I made this comment because up here we were like well or at some point we were like well what process does it follow is it a complaint or a grievance so I think I hey guys put this here but I don't really have um like exactly what that would look like so does that make sense what do you say I I'm tired trying to clarify because in that paragraph above a it says the complaint or griev yeah and so then I thought here is where we could say yeah we deemed it a complaint so we will be starting this process or we deemed it a grievance we'll start this or it's discipline this probably is the paragraph in which we would want to say that but I didn't know because you're discussing the conclusions and actions taken I just don't know full transparency from my my own personal practice and speaking for myself I don't think that I handle complaints or grievances currently any different in a way that it's like why would we delineate a difference and I acknowledge through these very academic discussions they are different so I feel like I'm at a deficit to share how that should be addressed in here defer to The Experts look at at you J I don't know I I mean I would be fine just keeping it like how would where would we say like oh okay it became a complaint this is now the policy for the complaint this is now the policy for the grievance I don't think we have that the only place I can think of because it's student related would be in to include that information student hand so we just need to make sure we have that make that adjustment schent okay then I feel like if we're going to put it in the handbook then we don't need to put it here that's what I hear you saying because if this team has specific language they would like in the Handa I just want to make sure we get that to I mean how many of those complaints are actually grievances against District policy not it's uncommon very uncommon but it could potentially happen I think I think when it's gotten to where it was like a would be considered a grievance has been when kids have complained about the teachers's actions yeah that's when it's kind of pivoted from like the normal thing and we've gone into like but then since that becomes an HR thing so then we just start following the HR investigation process kids get notified and an investigation happens within 10 days yeah yes because the yes because in practice we end up having to call the parents and then we have to know we don't tell the kids like we sent this up to HR um yeah you don't I mean no right of knowing but we do tell the parents like we've moved this into an HR practice and we we can share that it's become this okay um not necessarily what's happening to the teacher yeah that's usually a but that's not like a violation of policy though right what well I mean if there was if it was an incident where uh in the course of the investigation um you know you're let's let's use the example of a student saying that a teacher uh was using racial terms towards a kid right and they went to the complaint they go to the process what would be the steps for that so in my experience what's happened is a student makes a complaint theoretically under the like I'm a student I can make a grievance then it's like oh your teacher this grievance is your teacher IND direct violation of a staff policy and so then it goes like we're no longer we're not calling it a student grievance right now now it's like a staff grievance that I then kind of take ownership over and the student becomes a witness to that and then you do the HR policy or practice so if it's a grievance what policy was violated then uh for this like staff code of conduct what is that it's another policy it's just like a whole it's like I don't there's got an E and A in it can I can I give you a different example EA something yeah do um because because like you said when it's teacher I guess teacher directed it's then violating policy about the teacher but so like this this happened many years ago but um like we had a student who was refusing to do the Pledge of Allegiance and that's in District policy right freedom of speech and the teacher can't discipline you for not doing the pledge of allegiance which the teacher was taking away recess for that happening that seems like where this would live that's a great example y because then it's not it's not really like the teacher there's not a grievance right from HR against the teacher I mean maybe there is for violating the students First Amendment but it doesn't seem like it's the same grievance of using racial terms or violence or you're just limiting that students ability of Performing Free Speech you basically just do the root cause and then whatever the violation like the root violation determines which policy you're aligning to and then which process you align to so be like under personal safety issues because I'm looking at the first sentence they complain about their constitutional rights equal access to programs discri Iration and personal safety issues well the example would be constitutional rights and it would be a violation of policy because there is a policy that enforces the right so for for like discrimination the student could grieve that you haven't you haven't chosen me as the line leader because of whatever and now the teacher discriminating that might be that might live here in policy the teacher the teacher never gives me a classroom job because interesting but I feel like if if the teachers violating policy that's where it lives it's yeah maybe it's kind of hard to come up with I if it was something more overt then it would be would it be under this would it or would it be something more related to like discipline of a teacher under like their evaluations um no it would be um I don't think it's necessarily how overt it is it's just like what is the violation if it's a violation of the students rights then it's here if it's a violation of the code of conduct and expectations and staff policy then it goes to like the HR thing I think we also you have to think that just because this process is going on doesn't mean that a parallel process can't also be conducted yeah there could be two policy so like all those HR issues aren't going to get addressed through this grievance those would be addressed separately if there were some HR issues that stem from it and then the teacher evaluation we don't use domain 4 for the SCS right so professional responsibilities that's Progressive discipline when you're talking about HR most of the governing board policy stuff is going to come out of that domain for Progressive discipline that'll be the pathway you use but I guess you're right James you could have a parallel there could be two it just seems like maybe that's not what's happening that like the students not you don't forget about what happened to them but and they're not going to be necessarily clued in on all the other if there's other stuff going on because they don't have a right to and they might not legally yeah exactly um okay my I I like the next ones it just says that shall repair prepare a written report of the findings and I'm just curious I don't know when this was written but like what were written reports and are we saying that um it needs to be in Synergy I know monista we use like a cover sheet um for all of the like statements and stuff and it tells you like this was the violation these are the people we contacted like that's your written report um so I was like do we want Clarity on what do we mean a written report is a incident summary um suffice Synergy or do we just want to say a report you know the WR card I think this this one's this is in it's in R so I think it might not be a bad idea to specify the actual practice so in policy typically I would say avoid things like indicating that something will be included in Synergy because we don't want to have to make a policy change but if our platform changed we could actually change the regulation and match the new platform and just notify the board of the change rather than having to have board action in order to make the change so I think it might be better to be clearer here because this is going to be almost like the procedure manual for what we're actually going to do um and for some things I know it has to be reported in Synergy because that has to make its way to a safe um but I do think there should always be an incident report as well so I know that creates some measure of redundant work and I'd be curious as to you know what the people who' have done the AP what their perspective is on that redundant work do you want me to just bring it to my meeting I can um so then what we'll do is we'll we'll look and see what everyone's putting in Synergy and because there's some stuff that we don't put into Synergy because it doesn't warrant discipline or not but it still gets a cover sheet and goes into our secondary material findings materials um so I think we could definitely use some sort of common form because I don't think we have one right now but I don't know that necessarily all of these things we live in I'm thinking about some of the ones we've done this year that I would not have put in Synergy yeah we probably do need to have like a Synergy um as dictated by a safe or a equivalent incident report and then the team can look at some different ways that people are doing doing that yeah so we don't have a in the calendar tomorrow so if you think that we're meeting there's nothing I say do we have I'm looking at my calendar when he said that was like is there a meeting tomorrow so it probably isn't gonna happen I didn't know we'll find the time for okay I'll add it to the list of things that we will have some sort of like incident thing and then all I'm G is just send mine and Kar to you guys to see if you guys something you may have already sent this is nothing very talk about yeah okay so then I'm gonna not get rid of this comment but just say like going to assign myself check with APS I think you I think you answered my my question that's there but maybe it needs to be clarified it's like if it's just a it's just a concern is it getting is there a written report being documented anywhere it sounded like you kept a lot of material yeah that you know any anything that a student fills out you keep so and I I don't I I think what we've found is we were supposed to keep statement forms three years after for three years the hard copies and stuff what's in Synergy is obviously going to be there forever but um so we just have it like in Ro rotating files I'll check and make sure my my question was more just like does c create busy work if it's just a student concern like you have to have a written report of a student is just making like a needless concern to you because it's a policy um so yes but that's why I'm hoping people will be open to the cover sheet that we use for them because the cover sheet is is Bare Bones of all the things that we need as opposed to like a a lengthy like report form of like he said this she said this because we just staple it to all of their student statements um any like playground reports we get that kind of stuff so we'll have to see what everyone else is doing um are those are the Google forms the kids fill out the the student concern Google forms is that also part of C here I I think so so I'm speaking solely from monista at this point I think because I haven't talked to enough people but um we use we don't use an electronic student statement form we have a paper student form so in our packet of like investigative materials you have the cover sheet that tells everybody summary happened the disposition if there is anything did it get into Synergy and why um who did we inform did we inform families and whatnot um and then what's staple to that is all of the statement forms that we take because you get a statement form from all of the kids and then we have some random rules for ourselves that you guys don't to worry about and then uh if the adults did a playground report like if it comes from that um and then we have the office referral that is online that you could theoretically print out but we don't typically so that's kind of what's I'm just wondering if those Google funds get lost like you know I mean obviously nobody's deleting yeah the results but if if they're accessible it's I can look and see how people I mean technically if everyone's putting it on a shared their sites shared Drive um everybody need to be accessible by the principal and superintendent we I mean we had written ones and we moved to digital because we had problems losing student statement forms yeah so it it's actually for us it was much more efficient um we would get students datting forms and guess I'm just wondering I does it can you use Google form but do you need to clarify instead of just written report that it would also include electronic yeah we probably should this goes back to what I was telling before uh Dr dubin's suggestion was that um we for statements like these we have them written on paper because you have like the kids writing is on there you have like the notes um and so it this is my own estimation it's basically it's more defendable that when we have it like handwritten from the students than it would be if it was just electronic but that was going to be a conversation to have with the APS and stuff but his recommendation was to keep statements as paper forms if we can feel especially with the little kids like sometimes I'm like dictating they don't they're not old enough and so if I'm typing that that feels a little weird I'm like it's easier it feels better for me to like dictate underneath your picture where I'm like clearly writing down what you said about what you thought happened rather than just typing away on and so he was like use the one form kids are writing on it um you can like take your notes on it if you give them like a c draw a picture what happened you can like staple it to that yeah um but then you could if if teachers if um if you wanted to have like a preliminary report like lominda has the re I always screw this up repost no don't repost it report don't repost they have that and that's like a we can use that as like a preliminary one but that student should still come in and do a handwritten one this is all I just don't want anyone thinking that they're doing the wrong thing this is just the information that I've been collecting in my brain it makes sense you can't use chat GPT come up with your student statement yeah yeah where if it's online you can so we have to we'd always used speech to text for that kind of stuff it just autofill yeah yeah like T mad at you because it's like my students said it just autofilled all the answers he didn't really do anything that yeah so that was you could show like nope this is what they attempted to say so I'm sorry but that that part can get figured out I do think we do let me add oh you got it thank you just a time check at 6:20 by the way um this I think once we have the conversation with the aps about what the written report looks like this question will be answered so I think we can skip it for tonight okay think that's it until we get to or oh I just ask is the resolution of the grievance ever is anything ever given to the student in return or is it just a verbal like I I mean I don't know if any grievance has ever been resolved in such a way that you give something to the student but honestly like the only thing I can't think of is took something away from them yeah like yeah we've taken away or um how would a parent know that the grievance process has been followed and it's now resolved Oh you mean like some sort of receed almost like so it's always been it's always been ver I let me speak again just for myself and what we're doing at manav Vista it usually is like we give a notification and we log that the parent has been told and then the only thing I can think of is when um kids get into like fights or whatnot with each other there's like apology letter and so a kid who said that that kid was being mean to them or we've had them do like compliment chains where they like let compliments so they might get like a something like that but I definitely am not like here's a here's a summary like I don't give them the summary this grievance is now over yeah okay I just didn't know because there's a lot about how it's handled internally but then doesn't include the person who actually filed it I've never had Parents ask for that usually what parents parents ask for in and especially with situations that are student to student they just want to know whether or not the other student was punished that's and we always have to tell them we're not allowed to give you that information but that's the only thing I've ever heard from parents yeah I just didn't know I didn't live in there previously without me to add anything um where are we at now we at Katie's com comment you were replacing what we had and that's just making it more closer to the line of Statute I'm guessing what the timeline of timeline no it says replace whatever down at the very bottom oh it's at the bottom I was like oh that was more reason like what local law enforcement should be notified that's right it looks like you just replaced it statue that's what I'm thinking yeah what did I write what yours did I write here you're like me at the beginning of did I write that was I think you're matching it to what we put in the sure I think so I also think that now I do remember copying and pasting something but I don't remember and I think it was from another because we were trying to decide because what we currently had in policy especially last year was basically like tell the police everything like call the police for every problem and so we went through statue and found that really there's like a very limited half to talk to the police about it and so we were going to Prior only doing the half Toth and this is this is the paragraph that shares we're only doing the half too okay so yeah the stuff that's not crossed out is what I replaced it with basically was like yeah because we used have like if you got a reasonable belief it's something bad go ahead and tell them so we like no you it needs to be these things I'm good with that it's not anything new okay so can we resolve some of these comments or are they there for a reason no I think that's true I'm I think that's it don't resolve any other ones I resolved mine but it had I guess I I'm gonna resolve timeline with timeline yeah you can I'll read oh but I'll highlight it just so that I forget we have to go through and do this later on right yeah when we do the proposed changes the boards we don't want to lose the changes right yeah Tak strike it out yeah isn't there like an editing mode kind of thing or suggestions or something track changes so that's what I had that's why it showed up the way it did at the bottom where it had the cross out and then what I wrote It's like when you press um when you highlight something and then you put your thing over it oh no that's at the top right there it says suggesting is that what that is that's what that is yeah okay does that mean like everybody would have to turn that on individually or yeah this one right here that should be in suggesting mode if you want it to be like track changes um it is 624 right now um do we want to call this a stop point I that makes sense if you want to start we need to figure out like what's next and all that stuff I'm good with that we're not GNA come back to this confused right we well as long as the uh comments are resolved then and I'll I'll mark in the notes that we were completed editing jir um so we won't come back to it I just want make sure that covered everything but do we I guess my question is do we want to resolve the comments or do you want so we have we've done everything that these that we as a group can do there's a bunch of comments for things that other groups have to do but once I once I okay get myself in order and I get that stuff from them then we can come back and it'll be like an update of like primarily like this is ready to send the board situation yeah yeah or at least off for legal yeah okay um what do we want to uh edit next at the next meeting the next next thing on the list is drug and alcohol use j i we're just going to go in order which we can do I mean and you should already have it on there with my comments wow I did [Laughter] it but then I also have something called oh no that's something else sorry then there's Jr which is the regulation we want to look at that as well that also has my comments it looks like Adriana you were in there at some and do we have um how Hilda do we how how far out have we scheduled meetings they're on the paper are they had them March 17th is the last one we have oh yeah do we want to skip schedule out a couple of of others now or do we want to wait until March 17th to do that um I think I think now personally just the longer we wait I think the okay um so March 17th is the next one we've been doing every two weeks so after after that would be March 31st is it oh uh the next one would be March 7th April 7th I'm sorry April 7th I if we want to stick with the Monday or we can find another day that week my Wonder for you is last year we ended up we timed these out to like when are we showing these things to the board so wind's like the last board meeting that I think we actually two layers of and one of them was to be able to present the community council yes that's right so and that date is the 24th of April and then just to answer your question James um Jay and I are flying to Atlant or no flying back oh wait we'll be back we're flying back from Atlanta that morning I think okay so we'll be here we have to be ready to present to the sorry something I that again April 10th 24th 24th um I think we probably in order to finish at least jic we probably should try to meet like at the 1 so the April 1 April 1 yeah so we would do like March 17th and then April 1 which is a Tuesday just because we ended up using like one whole meeting to prep for both presentations and so then we you know so like this probably like this might be like our April 1 might be the last work day and then April 15th might be like presentation prep day April 15th you know me it could be the 14th we'll be in here Monday it's all right I was in here for seven hours on Saturday it was a good seven hours that the last was one that I had signed up for like yes every night so his way back congratulations so do we want to do April 1st and April 14th days that de which is fine I'm sorry I would also beate on April 1 yeah I could probably get here by six it's there a Thursday April 3D what is our number for Quorum right now four I thought it was three isn't it it three for what's our number for quum right now three Okay cool so then even yeah okay well we could do Thursday the third that is when we are leaving to Atlanta oh April maybe 5:30 you guys spring schedule yet for sports we not not all of it just a little bit yeah I was going to say that's the only thing that is kind of a I mean we can always find someone to um I say that without like having that actual knowledge but um tempt to have the games well at least one of us could get here yeah usually we can go and um have a someone to cover instead I'm just throwing everybody under the bus I like don't say that let them know that you suggested that all the that I gave yeah I mean I wouldn't recommend setting meetings based on the sports schedule because we're seems like they're every day of the week um I would I would vote to go ahead and just fill in the people who are late if three of us can get here at five only because I don't want to stay till 7:30 yeah second so Friday I'm sorry five on the [Music] first and then on the 14th the 14 14th and then if I could just um be here virtu if I'll check with my husband and see house sufficiently irr I in person versus virtual for two nights in a row well I was gonna say do you want us to just do not not skip a week and then just do the eight I was going to be I'm also out of town at nsba that previous weekend so we can't avoid this because it's my life um but I'll just see if I can come in personal or I'll just appear virtually on the 14th it just depends um and does the 14th work for everybody Okay so we've got the 1st the 14th if y'all could then there will be Community Council on the 24th and then we we scheduled one in between that and the next board meeting last time right just to take whatever feedack board meetings on May 6 is that what we're shooting for we'd have like another meeting like on the 29th yeah we would need a meeting that that week of the 28th basically to finalize whatever is going to the board the only thing I would recommend is I think we also have a meeting on the 20th and that might 20th of April oh or of May I was like huh said May 6 we do have May 20th so we could still we could meet a different the week of the 12th or yeah I lean towards that just so we have the other piece is we need to get it turned around through another layer of legal oh so we actually would need to meet the week of April 28th and then give it to the lawyer so that it could come to the board and if we go with the 20th then I think we'll be safe to do all of that okay so then we so then the Tuesday the 29th on Monday the 28th we've been kind of trying to stick with Mondays as much as possible okay that works I can sure I have April 1 April 14 yes that's correct and then we we don't have to schedule it now but probably want one sometime prior to the May 20th meeting just to review if there is feedback from the inter and then this the 24th um when's the community council yeah of April we didn't have um Everybody present it was just the call that presented last time but uh and I have to go to community council so I'll already be there um but if maybe everybody for right now can just Reserve that space and when we figure out who's comfortable and wants to take different sections we're not is there anybody who absolutely doesn't want to present that's probably right first ask are you anyone Okay cool so yeah if you guys can also just pencil in Community Council on the 24th yeah I would be excited to help see what it's I mean see what it's like yeah yeah for sure be present anything else for the good of the order no all right um I'm on motion to adjourn can I get a second all those in favor meeting adjourned thanks everybody

e e e e e e good evening everyone at this time I'll call the meeting to order and we'll stand for the pledge of allegiance algi to the flag of the United States States of America and to the republ for which it stands one nation under God indivisible thank you and let the record reflect that all board members are present this evening uh next up we'll have B1 um Dr Coto thank you madam president uh tonight we have some special guests with us to perform and Mr mcy will introduce our guests thank you Dr Coto Madam president members of the board superintendent and all of our guests tonight all the way from Countryside we have the choir here to perform and that's under the the direction of Miss huitt we are ready when you are what are we to do when the seems and everybody's always feeling when the of ring up and the future is looking sad let's together the start today to change this point of view let get together to change the world starts with me and [Music] you let's [Music] start way you got to to strer or make [Music] overlow make thisness overlow like a tiny PE toss a pond kindness keeps on growing outward and Beyond let's [Music] start you got Strang make good it doesn't take a lot if you give it all you got to make this way overlow reach out to your neighbor just because you can everyone's a winner we help our fellow [Music] start you got to to a stranger or a friend and make this way in kind [Music] it take a lot you give it all you got overlow make this overlow make this way overlow [Applause] [Music] 15 United States from 13 Original Colonies 15y stars in the flag that so beautifully in the breeze in theual state contributes a quality that is great individual STS about we salute them now 15 United States from 1 Original Colonies shout them Scout them tell all about them one by one to be given a day to every state in the USA Alabama Alaska Arizona Arkansas California Colorado Conneticut Delaware Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky louana M Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Island South Carolina sou Dakota Tennesse Tex Utah Vermont Virginia Washington West Virginia scotson W North southeast west Arizona is the best of the 50 United States from 13 original colies shoutout all every state in the good old you [Applause] [Music] [Applause] thank you for a great uplifting performance great job students I'm G to give them a moment they weren't stay for my policy I see a few people stayed for Dr Cotto's policy updates thank you [Laughter] all right next we have student update oh sorry no we have audience with individuals however we do not have any this evening next we have a student update thank you Madame President we do have our update tonight Mr mcy please introduce Our Guest yes Madam president members of the board Dr Cotto uh tonight back with us uh representing our daart student council is Amelia Escobar from Willow Canyon and she's got some information to pass on to us this evening good evening staff and board members I'm here to share an update with all four of our high schools as well as what we've been doing with DLC this past month all four schools just came back from tcon and we had an amazing time over there learning about new ideas and a lot from a lot of speakers to bring back mainly about student participation and involvement with all of our Sports and Scholars as well um Willow and Valley Vista both recently had their sweethearts dance where we had an okay amount of participation this middle of the Year dance is something that we struggle with as a student council because it's hard to get as much attention as we do during homecoming season or prom season but our attendance does increase every year and in order to kind of save money we make all of our decorations instead of purchasing any within our own student councils and Valley Vista also used one of their student dads as the DJ instead of having to pay for one on their own which is a really cool thing that we want to look into more what students can provide for us and work more with student council as well uh as a DLC this past month we've been mainly working on our assembly for Freedom Academy which is the middle school that won the that brought in the most food for the Valley View food drive we're making sure that we have multiple games since it is a K through 8 school that way we get involvement from all of the students we're bringing all four of our mascots to make it a super exciting and fun day as well as some dance teams and Valley View will be there to present them with a plaque to just show our appreciation and gratitude for the middle schools for supporting us all of the staff parents and students there as well really donated a lot and it just really meant a lot to DLC and the drive that we do run and Shadow student council is currently in Disneyland doing a leadership Workshop that Willow did back in November it is a super fun experience and you get to go to Disney and it's very exciting and fun thank you so much for all of your time today and I will see you all next next month have a great week thank you thank you so much all right next we have St uh superintendent upd Dr Coto thank you madam president it's becoming that time of year we have some off awesome events going on in our district I'd like to um highlight two of those uh coming up on March 8th we have Festival of the Arts um and that is the Miss Marinelli show um she spends countless hours along with a bunch of people to put that together it is quite an event over here in the Vista parking lot actually in the entire Campus of the um Valley Vista So Awesome event we can't wait for that thank you for all your work da we appreciate appreciate that a lot um also coming up we have the dice art hero dinner it is that time of year uh the dinner to celebrate All Our Heroes is going to be on Wednesday April 16th um we can't wait uh to get that going and the the surprise Squad um is going to start delivering the week of March 10th so um get ready we're coming to the classrooms we're going to disrupt the classrooms we're going to celebrate our dice Art Heroes so that's great um Renee Ryan and her awesome um department they spend a lot of hours putting this together and coordinated in all the trips so great job thank you and we can't wait to do it another year it's a fantastic time so um additionally on a more serious note um most of you are aware we were um made aware of a video that circulated on social media um showing some content that this District doesn't um condone and it was allegedly somebody linked to our district um the original poster turns out um that this event happened well over two years ago um after extensive investigation on that event um we determined that that individual is not a current dyser employee um as you know we take all of our safety seriously and we investigate all the concerns with that um countless hours were spent with the accusations of our employees um with the ridiculous content on social media um about this District um without any valid proof that it occurred so we had employees hurt um we had hurt mentally I should say um and and I'm sorry that that happened um but we did take it serious we looked into it um and it's not an employee I think this situation serves as an important reminder um on the principles of digital citizenship in this District emphasizing the responsibility that we all share on uh using our our online Platforms thoughtfully in daer we teach our students that just because something's posted online doesn't mean it's factual uh and the misinformation can cause some serious harm to people it's essential that you think critically before sharing or belev content as words and actions that you may have have real life consequences again I apologize to those individuals that incurred that in our district and um I hope as a community and as adults we can do better next time so with that that's all I have thank you next we have governing board update so as part of my updates uh so over the last uh month and a half I've been meeting with the superintendent and the assistant of superintendant just to kind of get to know them a little bit more of a you know a friendly face and get to get to know their area of expertise as well uh I did make the joke like the office based joke was I was one of the Bobs you going tell me what you do here kind of situation but it wasn't it wasn't so much that it was it was just getting to know them the cool thing that I was able to to to utilize with all of them was there was one question that I asked them all at the end and um it was funny because doc Dr SII she uh she answered the wrong way even though I told her there was no wrong answer um because I was it was the question was what's your favorite thing about nature and it's because my my daughter is very artistic and she likes to draw and paint so I wanted her to be able to draw something for him and she if I recall correctly you said your favorite thing about nature was like the wind the sound the sounds I'm like well we can't really paint the sound so no you got to try again so uh my my daughter is working really hard she's she's already finished three out of the five so they will be delivered next month um but I do thank you guys for your time over the last month just to just to you know get down into the nitty-gritty there um I also did attend the walk and row for inclusion uh that was held by diart uh special education PTSA uh really great organization it was a great Community event that I went to I took my son uh he he went into the park in uh the I think it's called dreamcatcher Park and he played all the games he had a great time um and they have a really great initiative where they're trying to um make the playgrounds a little bit more inclusive and evolve them a little bit better so that you know students of all all nature can actually utilize the facilities even more uh so I really much I do appreciate what they did what they do and what what they continue to do um I also did take a tour of the uh support services facility um with one of our assistant superintendent um and I will say I ate at the cafe and they have some of the best food and something I didn't know which I I'm I'm telling all my friends now it's open to the public and it is a great great adult what is it grownup grilled cheese I want to call it but it was it was it was fantastic so I'm telling all my friends I'm hoping that they get a little bit busy and you know that word gets out so that's it thank you um on January 29th I attended the school visit at El Mirage so I just want to say thank you to principal Haney and Miss Ireland for a Wonder wonderful visit um on the 3r of February I attended the A+ breakfast at Sim simmeron Springs and the A+ lunch at Shadow Ridge High School so great job congratulations to those schools on the 12th of February I attended the freedom traditional Got Talent Show and the talent that was displayed these children phenomenal singing at you know Pres benting dancing out of the just kicked it out of the park so congratulations to those kids and then on the 19th I attended the school visit at Thompson Ranch and just want to say thank you to principal Kerr and assistant principal Quintana it was a great visit so thank you for your time that's all I have okay um I also visited uh El marage Elementary School and uh Sunset Hills Elementary and Thompson Ranch Elementary School and we visited with parents teachers students the staff and administration and it was um very positive experience and um seemed like the teachers collaborated with each other and the um parents were very supportive of the schools and it was all very very good visit thank you and I was able to go I was honored to attend the uh Canyon Ridge and diart high school a um a label to give them their congratulations and we were able to present them a banner and I am so looking forward to the uh Festival of Arts coming up so that's all I have not much to report um I was able to attend the visit or tour of the Desert Diamond Arena um for our high school graduations with our cabinet and high school administrators and it was fascinating um just to see how much they're bending over backwards to meet and accommodate all of our needs for graduation um so that is turning out to be kind of an exciting change and also just really looking forward to the DA show at the festival of the Arts that's all I have next up we have the consent agenda and I'll move to approve the consent agenda items as presented I'd like to make a motion uh to um have discussion on the agenda item F3 uh about the Avid um I you you said item F3 yes okay so someone will need to second that motion I'll second the motion okay it's the Avid summary Institute she want sorry it's the Avid summary Institute on being held on June 15th to the 18th Miss you're making a motion to amend no or motion to amend she pull it from the agenda for disc so you're making a motion to amend so there's two there's two motions one has been seconded correct yours no Steve seconded yes your motion you motion to approve before she said anything yes no no no I that's I agree I to approve the consent agenda there was not a second to that she's made a motion I believe to approve the consent agenda item but pulling the item F3 for discussion that has been SE that has been seconded by board memb Scara okay yeah the second was on the amended motion correct okay yep that's what you're vot on okay second no voting on hers so motion is to approve the current agenda items as presented with the exception of moving item F3 to action and discussion that is what you're voting on okay it's not showing up I vote Yes I can I okay please note on if you're following on the agenda that we'll move to um item H7 F3 will move to item H7 and should we refresh to make sure that happens havee okay sorry you're good we might need to do that again okay so if ours is not there we should refresh again okay you might need to refresh again I may have refreshed too early okay it's been moved okay does everyone see that H7 okay we're good okay okay okay sorry about that moving to item G1 Dr Coto thank you madam president uh tonight we're going to present information regarding our exceptional student services specialized programs and the locations for uh the 25 26 school year and Dr asai will be leading us through this presentation good evening Madam president members of the board it is my pleasure tonight to present to you on ESS specialized programs and locations oh okay there we go we're going to start off with uh ESS specialized programs as long as I don't mess up the presentation there um before you you will see uh six of the main I guess I would say programs that we offer what's not included is our pushit model where a teacher goes into the classroom which would really be considered our least restrictive environment so we're going to start off with resource resource is typically I guess what most people think of when they think of exceptional student services pulling a child out to work on grade level skills or maybe a few uh where there's gaps in that knowledge uh what we're going to talk more about tonight are our more uh targeted programs the first is structured teaching classroom our structured teaching classroom or STC STC provides a highly structured environment with strategies to support communication embedded in the classroom students in STC must meet a criteria for the alternate assessment and use a modified curriculum so these students don't take our general state test our Asa they qualify for something called the MSA test um and usually it has to do with um with a cognitive or adaptive a a larger cognitive or adaptive disability um you know you can think of our kids um sometimes they have Down syndrome sometimes moderate disabilities mild disabilities things like that stc2 uh which is the next one our structured teaching classroom 2 also provides a highly structured environment with support and communication students here do not meet the criteria to go in an STC classroom and they don't have a modified curriculum they actually learn grade level material uh with more assistance more structure and a focus on that communication our Aspire program is for medically fragile students uh these students might have needs with respiration they require the care of a registered nurse and we have one assigned to the program we have our positive engagement high expectations achievement student centered and effective communication um more succinctly known as faas uh faas houses some of our um oured students there is a focus on providing positive social skill growth and behavior strategies to support student achievement students who go to phase from other schools start in a standalone classroom where they're in that classroom all day uh really learning positive behaviors um to get along in the general education classroom and they kind of earn their way out um in phase we hope to work ourselves out of a job uh kids will go out for a period then two periods then three periods hopefully so they get all the way integrated back into our general education classrooms we also have our uh or we don't have yet but we are recommending um that to have a developmental or a specialized preschool program next year which would be like phase for preschool based on the needs we have with some of our preschoolers this year sometimes our programs uh don't meet the needs for students as hard as we try to to do that uh some students have more severe Behavior or emotional needs uh some lack progress in our in our current systems and some are significant safety concerns we currently outplay to eight different places uh the two primary being what's featured on the slide the Austin centers for exceptional student services uh currently this is in Poria and we are responsible for providing busing as well as tuition to that program we do also host desert choice schools on our campuses one is located at Riverview they occupy some rooms at Riverview and some at derer high school um and this we also provide our transportation for and then fees I want to talk about where these programs are currently located and where they'll be located next year so currently 18 of our 24 schools have an STC uh that we talked about and you can see the schools listed there we have two stc2 classrooms because that was a pilot this year both of those are on the east side of our district at located Sor Heights in rencho Gabriella our phase classrooms it looks like they're at three schools but really it's a age um according to age because Countryside is only a K4 uh phas at Ashton is a 5'8 and then we have diert high school our Aspire program for K8 students is located at Kingswood and at Shadow Ridge and as I said previously our specialized preschool program does not currently exist on this slide you'll see where we are going to be located next year uh the the schools in green are additions the one in red are subtractions um with the program locations um being expanded we will have an STC at 20 of our schools uh this is going to keep help keep our kids in their local neighborhoods and we'll talk about other benefits in a minute Canyon Ridge is being eliminated um they have a very small footprint geographically and their students will go to Sunset Hills um and at one time all Sunset Hill kid went to Canyon before we built Sunset Hills so they neighbors there Willow Canyon we're eliminating as we need a place for our stc2 students to go when they get to high school and as you see that'll be located at Willow Canyon we are adding an STC 2 to the west side of the district at West Point and then our specialized preschool program at Canyon Ridge the benefits to relocating programs are listed here uh primarily bringing students back to their home schools currently we have 33 of our STC students that leave the Assante area and they're on a bus uh we don't want any kids on a bus that long but especially are some of our most vulnerable population on a bus for 30 minutes plus uh you can see why that isn't the best situation it creates more permanent locations some kids have been bounc from program to program and we hope by putting more kids at their homeschools that that'll lend stability for those families and it'll also make us more efficient with Transportation uh currently as we bust kids across the district here here where there's room um we end up bouncing all over the place and we want our buses to be on time we want kids to be at school on time we have been um really pondering how we communicate these changes to families change is hard change is hard for any family um and we have talked to our principles we do feel it's best for princip current principles to make those personalized phone calls as an STC parent um stc2 parent um most of those parents have really tight relationships with our principles um because they're they're connected that way so we are asking principles to make uh personal phone calls followed by letters uh moving forward we will have the program locations display on our website so you can really see if I live in this boundary here's my program location if I live within this realm here's my program location and then um to really hit in the phone calls and the letters if any parent would like an IEP review for the transition plan that we would offer that um if a student's going from my school to Craig school to have us meet together uh just with the family to talk about the needs of the student to make sure it's a good clean handoff and the students are being supported like they need I will put my glasses back on so I can see you better my paper's not as good and stand for any questions I know you mentioned that change is hard um but I do think that for some of these families that have been forced to split where their children are placed if they want you know parents of multiple children if you're zoned for one school but you've kind of been forced because of the IEP situation you're forced into another school for another kid so I think in some ways it will keep siblings together moving forward so I look at it as more of a positive we're we're optimistic for that yes yeah I'd like to add on to that too because I've been in that situation where my kids went to two different schools um does make it easier to have both children at one school um I do very much appreciate that you guys were offering that IEP review that's very uh uh should have a positive impact for the parents and for any staff that's going to be taking over if they go move to another different school so I appre appreciate that thank you Dr aside do we know how many students utilize the off offsite locations oh the offsite locations I'm going to look to Cory so I give you accurate numbers about 155 okay and then how many students do we currently have in the STC and stc2 program okay no problem and then with the different shuffling around of the the different locations um do we know what type of impact this is going to have uh we do currently there are 33 students from Asante who attend another school um Ashton Ranch it would affect one Kenya bridge I have 22 uh so I have the numbers there I think it was about a hundred 120 altogether thank you and do you know when they the communication will begin do you know when you'll start notifying parents um probably within the next two weeks we wanted to give it as much lead time we didn't want to call parents before we talked to the board thank you any other questions or comments on that okay moving to item H1 Dr Coto thank you madam president thank you madam president uh tonight we continue our adopted policy uh review so we are on chapter one the final chapter of this year um we've gone through all the policies and then we will start back up um tonight we have we're looking at um really all of chapter 1 as I said but really only have changes in um a few areas so um the first of all the wording in uh policy one 101 and oh sorry excuse me 1201 and policy 1202 um we are changing that policy um to align with uh the president uh presidential executive orders um and reverting back to the language of 2020 Title 9 interpretation so you will see that um as defined um in sex in those things we we have crossed out or redlined uh two areas um to be including sexual orientation and gender identity um as I said for the presidential order and going back to Title 9 of 2020 um in the third policy um policy 1301 those are no changes those are just format changes if you look there um some language is shifted around into the format and with that I'll stand for any questions um and those are the updates for policy one I move to approve revisions to policies as presented like second that motion carries moving to item H2 Dr croo thank you madam president uh tonight we bring to you um a motion or a a discussion actually to revise our policy 3302 which is our transportation boundaries as well as develop some ESS specialized program uh Transportation boundaries um that kind of accompanies now that U Dr asai presented this um are locations it will make a little bit more sense as it goes all together as Mr mcy will discuss our transportation boundaries so Mr mcy thank you Dr crotto Madam president members of the board uh we do have uh a presentation that's really going to go hand inand with what Dr asai uh just presented and talking about Transportation brownies related to ESS but also to look at eligibility as well so going to going to start with the ESS portion and uh give some specifics as to what we're seeing within there uh currently uh right now when you talk es Transportation practices we provide that Transportation obviously regardless of distance and location it's going to be we're making sure that students are getting to the program as it's been assigned and what it's saying in the IEP so whatever program that they're that they are um supposed to be in uh and and uh what exists on each of the campuses so as as Dr I had Illustrated we're going to look at a map here in a minute that shows where those are located of open enrollment and it's important to understand that piece is right now currently we allow for transportation regardless of the location of where the student is at and we'll bust them to uh whatever School according to what open enrollment School they've applied for that's the current practice um there has been no restriction based on program location currently in the district and then also as the fourth bulllet illustrates um currently transporting students across School boundaries throughout the district has been a practice that we have been doing for for some time now so really what we want to do is look at um a change and this is an efficiency change um for efficiency but then also for what's best for the kid for the for the child as well in meeting their needs so want to point out some of those proposed changes that we'd like to bring to you first of all we want to make sure that students are assigned to the school and the program that's based on their needs and where they live so obviously it's based on their needs and then we want to get them to the closest program that's to uh to their residency um transport Transportation want um in that case would be provided for each of those ESS students to that closest program so um when we look at that piece we start to look at where the B boundaries are at for each of the programs as Dr asai Illustrated each of those ESS programs I'm going to show you a map here in just a second and then finally that fourth bullet really illustrates and defines that open enrollment piece because families that want to open enroll to a program outside that boundary will not we we want to propose will not receive Transportation outside of that School boundary we want to send them to the closest program possible so for for that specific piece as you see that open enrollment is approved based on capacity currently that's the practice all right so if they're full we would automatically say no there's no capacity there but if there is capacity the student can be approve for open enrollment under the law however we would not want to provide transportation outside of that home boundary because we say there's a program closer to them that we can get them to and that's what we're proposing so to show that I think it's important now there's a there is a maps that are illustrating uh many of the programs when we talk about preschool Aspire uh you know our phase programs all of them but what we want to show here is is this is one specific example to showing many of our students that belong uh to when we look at the structured teaching programs and you can see for a K8 model there all of our programs that exist and where the local boundaries are at for each of those K8 schools um that helps to see that now you can go in and you can pull up any of those Maps um and those are those are attached we wanted to show you this one because it really illustrates where each of those boundaries are at for the k8s um and that includes middle schools k4s and k8s in this one when you look at the next one here again another model here to show you these are the High School boundaries and you can see Valley Vista where their boundaries at kaar and then Shadow Ridge for the STC program Willow you'll notice is not there because it's an stc2 that's a different map so that's how boundary Maps would work as far as getting the student to the to the program closest to them and so really I think in the end really you start to ask you know let me get into some of the specifics as to why we're saying this and and how does it benefit our kids so the first part is how do how does this benefit our students students will continue to see receive the same Educational Services that's number one we want to make sure that happening students will get transportation to the closest program that meets their needs okay that in many ways we also talk about that is is that when you're going farther that means students are on a bus a lot longer so shorter timing is better for the kids anyway um assignment of programs will start with with the school that's the closest to their home is the benefit to them and the program assignment will be the next best location on capacity and needs when not provided at the home school so if it's not at the home school in their boundary we look at the next best ation that's closest to them what does that do as benefits for the district reduces the strains of necessary unnecessary costs that are happening within Transportation it reduces ride time as I mentioned especially for our most fragile students um creating a more positive Transportation experience When there's less time there's less behaviors and it's the ability obviously for our staff to ensure that safety very effectively um it assists in the route running times so we are meeting times and making sure that kids are getting to school on time um and anytime we have an issue even for example on a on a bus if it's something that can't be solved that moment the kid sometimes we've been forced to go back to the home school because there might be an issue or sometimes even if a parent isn't available at the stop we'll never just leave a kid so the long the farther it's away the more that puts us behind on getting kids home on time when we're talking about buses running three routes um in order to do that either three routs in the morning and those three routes in the afternoon and that's the part about when we say drivers are not feeling as rushed we want our drivers to feel effective and efficient and what they're doing and this will help um to alleviate some of those problems as well that's the first part on the ESS portion the other part that we want to talk about is eligibility under policy okay and this is going to be that next piece So currently policy 3-32 this really provides for us where the those boundaries are at all right right now it exists for any of our students that are in the K8 model so kindergarten through 8th grade um those students uh currently uh they were if they're in that uh and you can see there students have residents that are more than one mile from the school of attendance okay is currently now I'm this is a separate this is a separate topic than the ESS I just want to be clear on that this is all students okay if it's more than one month M right now than we provide a bus all right high school students it's more than one and a half miles is providing that and that's what exists currently in the policy what we're bringing to you and proposing is to make an adjustment to that and what we'd like to do is to expand that we'd like to expand that and lengthen that and I'll get into some of the you know the aspects of that as to why and we understand that that's a change um to our community but I'll get into the specifics of that here in just a minute but here's what we're proposing K8 to expand that from one mile to one and a half miles uh of attendance so they're farther than more than one and a half miles the second proposal is for high school to be farther than two miles okay so we're Ling it by a half a mile on each of those and here's our reasons why we're bringing that to you and what what our thought process is so what does this change provide okay what does increasing the distance do a reduction in regular regular education routes sometimes you'll hear it call uh the red routes you'll hear that term because it's regular education and it the reduction and increases es routes to lower capacity to more manageable load and less time on a bus for our es population okay so what we're saying there is is that we can by doing this we're having um it's going to reduce the number of routes needed that's going to get into cost savings and I'll get into that in just a minute but once you start reducing the number of gen Ed routes that you're running we can also help with the ESS routes that are out there and there going to help in a v it could help in a variety of ways and I'll get into that in just a minute a little bit more specifically um second question there how many buses will take will take out of our Fleet at least a minimum of six regular education routes would be impacted by this all right what will happen to the drivers on those six routes uh they would be actually we would use them more in the capacity of the ESS routes um and there's there's a couple of varieties we could do with that uh meaning that they could help because some of our es routes are very crowded um so they could help us and assist us with that it could also help with some of the private uh Transportation when we work with some of these private placement Transportation where we're hiring outside uh vendors and the last question there how many students will be impacted we're right now there's currently somewhere between 400 to 450 students so it's less than 500 students currently that are in that boundary of one mile less one mile and a half a mile and a half less for the high school that are being impacted by this so that gives us an idea of now could that number fluctuate sure there always could be that element of fluctuation but that's currently what we're seeing right now so talking a little bit about cost savings to this proposal so when we when we walk through the change of what you when you start to uh you know make the change on both of these making sure that the es bu ESS bus routes are more within the program boundary we looked at that so this combines both and also looking at reduction of the General Ed routes we see we're going to see a cost savings as we estimate you remember cost Sav cost change on any of these so fuel we're estimating approximately 180 to 200,000 we're expecting because you're pulling buses out that's a preventative maintenance from somewhere between 20 to 30,000 less that you're spending on bus maintenance wear and tear repairs we're going to be reduced cuz you lose using less buses um the overtime sub pay because now we have more bus drivers available we're spending outside to bring Subs in that's also a savings the contract vendors and you can see the contracted vendors private companies are not cheap so when anytime that we can U have the ability to use our own drivers and not go outside of our organization to hire these private companies that can save you up near the um in the neighborhood of $100,000 and the esess boundary change is the other piece that more specific to that where that'll keep those buses as we talked about within their own boundary and not driving for example a student that maybe wants an open enrollment I I've been extreme on this from the Assante area all the way over to Luke let's say so that's one of the reasons why we say no closest program to your homeschool okay I think it's important to point out to you the fleet statistics right now we have 134 buses on our Fleet 91 of them are on the the road okay right now 43 of those regular education buses okay 40 buses that we have running in District ESS routes we have three outof District ESS routes that we currently run we have five buses that are dedicated to field trips and then you see 32 Special use buses a lot of those when we say 32 they are the oldest of the oldest buses that we have um and and uh they're buses that are going to fill in when we have problems so we don't want to use them because there's more chance of them breaking down they are the buses that are close to 20 years old um we also have 11 buses that are out of service um a lot of those are used for that we um um you know we'll we'll use to find parts on and and really just to to and a lot of times I mean it's our it's our ability to cannibalize those buses as needed in order to uh keep the other buses running so with that being said and we see um the age of the buses ranges in ages from 2004 to 24 70% of that bus fleet is about 15 years or older and the lifespan of a bus is about 20 years problem is you start to run out of the ability to find parts for them you can't find the parts to keep some of them going when it when it gets too old so that's just the nature of the element on on keeping them running but I wanted to give some context as to why also that we've looked at this very closely um if what we're doing in transportation and something that we believe is is important to us so as I as I before I I I move forward I wanted to back up and and really highlight this piece that when we did that estimated cost we estimated about $500,000 a year is what we've targeted and what we can do to for savings to help us in that aspect of and I don't want to go too much into that piece but that helps us towards some of those expenditures that we recognize as buses are aging can you buy buses but then it could be any other expenditure obviously the district is looking at in the long run too as we have to take care of things so um as we get to answer questions I do want to point out we do have here to help assist if there's a question I don't have the answer to um I get I get the fortune of working with our director of Transportation Danny Moore if you can ra wave please is in the audience we also have our director of ESS that Dr asai Works quite a bit Cory manano and our planning administrator who obviously that Mary Dell gets to work with quite quite a lot Kevin Shipman so they're here also if we need to talk about any of these um specifics they jump in and assist so we'll stand for questions thank you Mr Mia I would like to add to before questions if I could Madam president um we understand change is difficult this is not an easy thing to do um it is something that we take very seriously we take to heart but in November um our community spoke and they said we need to live within our means um that is exactly what we're trying to do if you look at our bus fleet you have 94 buses currently and we've said this throughout the whole time last year 94 buses are 15 years or older we need to start finding ways to replace buses um this is the reality of it it is not easy we don't take the decision lightly we have been discussing this for many many many months in cabinet um but is a necessity frees up about $500,000 that's two buses um but I can't sit here and promise you tonight that it's going to be two buses because in the other things when the community spoke we have air conditioners hvacs to fix if one HVAC goes down um there goes the $500 $500,000 so we are trying to find efficiencies we're trying to uh do the things we need to do to keep this District on top and running smoothly so um with that we will stand for questions I just wanted to to say that and um so you know where the context was on that so we'll stand for questions I have uh one well I have a couple questions the first one on the the students the 400 to 450 do we know how much are uh how many students are Elementary grade versus High School uh Madame President uh members Scara I would I need to look into that specifically I know that uh we do have our director of Transportation she did uh study that for us I know that there was there was uh I don't want to say that it was a majority and I'm pretty sure majority was at the K8 level but I could be wrong about that yes we can get you specific numbers to those to that piece for the Stu the 4 to 450 students um are we going to be communicating to their parents that the transportation is going to be expanded the routes so they know next year that they might need to find other Transportation yes uh Madam president member Drake that's a that's an excellent question I mean we talked about that we discussed that in cabinet about how you know obviously that would be something that would need to happen immediately um I think it's a personal call communication type of thing I mean obviously we can put information out but um that would be something that I think it's important that were were very uh transparent and we doing immediately to make sure that they understand um and they're understanding the wise um and obviously uh you know giving them some context to why we're you know why we're moving this direction but immediately was our discussion um obviously if that was a decision that was made now we can't wait and it has to be continuous communication as well and then second the um the 40 in District ESS routes since we're going to be eliminating six did you say six routes so is that going to decrease or add to this the the six routes would reduce from the General Ed routes would be the the regular education routes it could it could give us the ability to run some additional ESS routes but those esss rout esss routes obviously are closer within their boundary it's if the idea is is because when you're putting 13 to 14 kids kids on some of those buses it can be it could be difficult sometimes and it takes longer if there's a behavior however the other part of the ESS element that we've discussed is it's also going to help you in the private placement sector too where we've discussed also being able to utilize drivers for that as well because we've been using private private vendors when we don't have enough ability to do that or take care of that just based on the needed buses or even the uh the ability of having a driver available right okay thank you so I have a question J how many uh vendors do we currently have driving ESS buses that we're looking to fill in on that with the six the the current number of vendors yeah um I'm GNA I'm going to ask for some help on that piece because I know that we have two different vendors that we use so that's just two buses or two different vendors with how many buses nine routes for Desert choice we could find off how many for a for Aces as well so and I and I think that's an excellent question because that was part of our discussion is is how how that could impact you know when you're paying for outside you know the outside vendor they're going to charge you based on the number of routes that they're running as well so that cost does add up over time right and I'm trying to see if we have nine plus whatever and we're looking at adding reducing it by six and being able to use those six and then you know are we going to be able to just go to one vendor and possibly reduce costs or are we going to have to maintain the two vendors these are some questions and and I I might ask for some for some assistance on this piece I know that the the intent when we look at this is that um when you're reducing the number of of routes on the art you're going to have more drivers available so what we want to do is is to put them in available buses that we can within our own Fleet and have them run those routes on their own versus paying those outside vendors so the idea is is to eliminate and use a vendor you know obviously Les less often I can't say that we would never use a vendor um the the you know obviously there's aspects of you're talking about long when you're all the way to an Asus program that's that's not right around the corner I mean it's it's over what on close to 67 in Cactus so I mean there's there are some routes that they have to run and and some programs but the intent is to by having those drivers and those routes available within the district we wouldn't need to depend on vendors as much and that's going to cut your cost tremendously just by getting away from them thank you one thing that hasn't been mentioned on here and maybe it's because we're not deciding on it tonight um but some of our um athletic events our away games uh away compet itions things like that that maybe happen on weekends I know in former former leadership it was stressed that we need to be present at all of these events um more recently we've been acting more level-headed and and limiting those things to maybe like a state championship or a playoffs things something of that nature are we going to continue under that Common Sense model that we were only only going to do it for like the big things and that's a great great question Madam president uh we had went into this uh year under the direction of Dr croto to make sure that we took a much closer look at transportation of how we're how we're handling Athletics um uh one of the things that um um you know our director uh Danny Moore did um and sitting down with athletic directors is we talked about what that should look like in getting to and from games so we made some very strict uh um boundaries of what we're doing with that and ensuring that we're going to be we're transporting to the needed AIA games um with those events doing it more efficiently um using white buses as needed which is our coaches get trained on um so we're utilizing that as well we're not sending I think you're referencing to we are not uh sending the um to our away games outside of the district or like especially like you know we talked about we were seeing travel all the way to the East Valley and other things of the band and share things that are are nice to haves but really they were running Transportation costs and we were we were you know our expenditure was extremely high we have budgeted that um you know at the end of this I you know and I I think a nice part to be able to report is that we are living within our means now of what we've budgeted for we're ensuring that we're meeting you know that we're hting those expectations that we're not overspending on transportation to send those other groups so that's been a big piece of what we're doing and we do have um we do have conversations on season we audit the transportation expenditure at the end of The Fall season we just did the audit on the winter season and we're going to be doing that at the end of the spring season to make sure that we stayed within our means and our budget and that we did not go over that and and the answer to your question is yes we will continue that perfect thank you I just want to mention too that that's kind of an added um tax to our parents as well especially um our boosters that are involved in marching band um cheer pal those kinds of things that where you're having to haul equipment to Chandler Queen Creek Mesa um there there's really no reason during a regular season that our parents should be essentially paying a tax um to have their kids in our schools and performing in our arts or Athletics so um also just wanted to I'll get off that high horse for a minute um I just wanted mentioned um I know Dr Coto had talked about it uh living within our means making these hard decisions and for a school district that hasn't passed a bond since 2006 I don't know why we haven't made some of the some of these changes sooner than than right now and I'm just very proud of our our Administration and our district for looking at this and taking it seriously um because we we need to make the most out of what we have and we don't have much left as far as a transportation Fleet right now um so I'm very pleased to see the the presentation tonight hey can I just ask another question yes ma'am since we have I think she said 155 students that go to the out of okay so are we utilizing the private vendors to transport them to Desert choice and Austin's and then if we get rid of them then those six will take over those routes is that what we're looking at the overview of that is yes um member Drake I'm gonna also I'm G to make sure that I have a clear answer on that one is for sure because that's the intent is to move them to I don't believe it will entirely capture every S I mean we you 155 right was if that was the number that was used but the intent is really to do more of our own transportation of our own kids rather than using outside vendors okay I just want some of those routes it will not replace all of the routes okay I just wanted a clarification thank you yeah and one one other point that Dr asai just mentioned to me too is that um obviously by by uh changing the ESS boundary routes that's also going to help and assist in in drivers being more readily available to do some of those drives that we need to do and does this also um for our Mech don't we utilize bus routes for mechtech too to take them to and from are you referring to the West Mac mest yeah that's a I know that's a a a different um uh expenditure that happens and that does come from the um from the money that's provided through CT and and westmac um but that is money that's and we do uh we do get kids to that program so I I don't want to speak too much to that piece that I don't say something wrong but I do know that there is specifically money that's allocated for that through CTE okay are those typically our wrapped buses like the white buses but they're wrapped yeah so those are like the site specific bus right yes Pam president that's correct okay I I move to approve the revision to policy 3-32 and adopt the ESS specialized program Transportation boundaries as presented motion carries okay moving to item H3 Dr Coto thank you madam president uh tonight we have a recommendation on a health benefit plan for 2526 and um Miss Bell is here to share the health benefit plan changes thank you Dr CTO good evening Madam president members of the board cabet Community tonight I will be presenting the information on our employee benefits package for the 252 6 fiscal year for your consideration so each month we review our medical claims experience and currently 6 months into the year we're running at 99% of claims to funding meaning that our total costs for our medical and Pharmacy costs are running at 99% pretty in line with the amounts that are being received in premium contributions so that's a good good start to the year um now Blue Cross is our provider for our self-insured plan and we carve out Pharmacy through Prime Therapeutics um the reason we do that is we receiv received uh benefits and rebates directly from this Pharmacy vendor so last year it amounted to about a little over a million dollars um now our initial estimates at the time we shared with IBA was just um the initial estimated amounts and then a more detailed information was presented to our employee benefits trust board um a couple weeks ago at our meeting um on this recommendation that was going to be brought tonight to you so currently we have two medical options that the district provides um one is the high deductible HSA plan and the other is our our po plan and so the recommendation is to continue to renew those two medical plans with no uh design changes to the plan there have been however some IRS guidelines and regulation changes so they've increased the um the deductible for the HSA plan to an additional $100 on the individual plan and an additional $200 um per family per the IRS guidelines and the overall increased renewal rate that we have for daart is 3.6% so this is um under the % National Trend that we're seeing across the board at other companies and even even other districts I've heard um are looking in the teens really the percentage increases for the coming year so we're standing at a 3.6% so we do work with an Actuarial to determine what our estimated costs will be for the following year they look at historical claims they look at demographics and other factors to give us an estimate of what we think next year's cost will be so the overall cost for next year is estimated about 17.4 million that's the sum of the fixed and expected claims so that represents that 3.6% increase over our current year so our expected Pharmacy rates however we do expect to receive about a million dollars again to offset the those costs for the coming year so here's a detailed breakdown of our two plans the PO and the HSA base um as well as the number of employees that are on those two plans and you see down uh the breakdown between the various four tiers of employee only employee plus spouse employee with children and employe employee plus family um so the EPO plan does tend to generate the highest costs even though it's only 250 um employees that are enrolled in that plan that does tend to drive the higher cost so you see the related higher premium amounts there and really those premium totals for this coming year um and I'll get into them in a little bit um but they're covered through a combination of District um contribution employee contribution as well as the benefits trust has continued to commit um providing a little bit of contribution to help offset some of those premiums so this is a six-year history of um our employee premiums and on the far right is where you see the proposed uh premium rates for this coming year um although medical Premium cost they increased almost six or almost 4% the district is absorbing most of that increase um to not pass that full cost over to our employees um you'll see that the HSA plan up there on the top it actually had um we continue to have a zero cost option so the district does provide a zero cost employee only option for for employees um but we have had three years of no premium increases to the HSA plan um however we do have to um have a little bit of an increase for this coming year and you see that in the 25 26 so we have slight increases in the HSA plan as well as in the PO plan that you see um below so as mentioned the district excuse me we are recommending to absorb most of that increased cost um benefits cost so we contribute that 66666 48 per month per eligible employee which is um up 3.6% from last year where we contributed 643 per month so this is an additional about $8,000 that the district does contribute per employees for those benefits compensations um and additionally we are uh committed to continue providing the annual matching contributions to employees who are in the HSA plans so we match up to 500 or 750 depending if you are on um individual or with your family um and we also provide a $250 contribution for employees who um receive their routine physical additionally we have um we offer wellness points through our well Styles program so if you hit that 60,000 points Mark in activity through the year we contribute an additional $150 into your HSA plan if you are in the PO plan we actually um offset the premium we subsidize about $150 um to offset the cost for the ppos so ultimately um if you're on the HSA you receive either 900 or 1,150 in additional contributions to your health savings account depending on which plan you're enrolled in so here's a financial position for employee benefits trust fund as mentioned we are a self-insured district meaning that we are entirely funded through our employee contributions and then all the medical and Pharmacy claims um come out of this fund so we're ultimately that self-sustaining fund um and self-insured as a district so we review uh with our benefits trust board and they've committed because we've had um a pretty healthy Reserve in that fund they've continued to commit off offsetting some of those premium costs for employees um they've were previously doing about a million dollars every year we're offsetting some of those premium costs we've been backing off a little bit because we were dipping a little too much in reserves um so they're currently about 650,000 is what's being subsidized every year for employee U contributions um but ultimately we're just trying to minimize the impact that our employee premiums are are experiencing so we do review this net position a few times through uh throughout the year I look at these monthly just to ensure that we're still in in good shape and we make any adjustments if needed for the following year so those were our um just an overview of our medical I'll briefly go over our supplemental and voluntary employee benefit program packages so we do offer two dental plans this first one is our Dental Delta Dental po plan um and as you can see the employee monthly cost and the district monthly cost there are no plan design changes for the coming year and there are no rate changes being proposed we also offer a prepaid dental plan through uh Total Dental administrators or TDA so it does have an employee only no cost option so the district does cover that plan cost for an employee only um plan and again no plan changes or rate changes are being proposed we will continue to offer vision insurance through a visas um as our provider there are slight increases in the in the rates you see there from um the current is the left column and then next year's proposed rates on the right there um but beyond that no plan design changes are being proposed um this is also an entirely um voluntary uh coverage that employees can choose to opt into that's the voluntary accident insurance through Colonial and no changes are being proposed for the coming coming year we will continue also as a district to provide for the group term life insurance for our employees as well as the accidental death and dismemberment insurance through symmetra um because we have actually had an increase in claims activity on our life life insurance claims um we are seeing an increase uh for the district again this is a district cost that we will um take on if an employee chooses to take on those supplemental life insurance there are no proposed increases for for their um plans and then here's just the remaining supplemental and voluntary programs that are offered to our employees so you can see the various providers as well as what benefit program that entails and um no rate changes are being proposed with any of these vendors so something that is a change for this upcoming plan year is um excuse me a change to our telea health services um and it's to change our provider from tedoc to Blue Care anywhere which is under the Blue Care our Blue Cross umbrella um I know our employees have grown well accustomed to utilizing tedoc over the years unfortunately there are new changes that went into effect as of 1231 um through IRS regul ations that um would make the current agreement not compliant with those IRS guidelines and really what that means is our high deductible health plans they must now require a fair market value co-pay for those teleah health services and really that $10 Mark just doesn't meet that fair market value so we are now required um and truly if we keep going in that manner we could put our health deductible um plan in Jeopardy of of not meeting IRS regulations and potentially the employees their HSA plans could face IRS penalties so we want to ensure we're protecting our employees as well as the district so that does require us to use the Blue Cross contract rate of that $67 it is an increase from the current amount but we want to ensure that we are being compliant with IRS regulations there are a couple new benefits that are being offered um this this coming year so we're going to be offering a new benefit to employees with all state identity protection it will be available to all benefit eligible eligible employees at no cost even if they choose not to enr in any of our other benefits so they will receive the employer paid pro- individual plan which um when we do our benefits enrollment we'll outline all of the the different um benefits that comes with it they can opt to buy up into those additional plans as presented there and then finally we are continuously looking at just additional ways that we can promote and also grow participation in our Wellness programs and so as mentioned earlier while we do offer an incentive for employees who reach that 60,000 points to get an additional HSA contribution we want to just make sure they're having more activity throughout the year um and just really increasing their participation in our different Wellness activities um throughout the year so we're recommending this gift card program it's something that we've seen at other districts as well um this is entirely funded through that uh employee benefits fund so it's something that as they reach those various tiers they can receive those various gift cards um entirely managed through our consulting company and so um that could provide them an additional $75 and and gift card just an incentive to continue to be Pro um active in our well Wellness programs so in summary uh we'll see the increase of 3.6% in our medical plans with again the district's going to absorb most of that increase there will be small increases on the HSA and the PO plans or the EPO plans excuse me um we are recommending to continue offering that Z employee contribution on the HSA based employee only plan as well as on that um the total Dental administrators continue to provide them an option of a Zer cost there we will continue to provide um District contributions to the HSA plans we have our stop-loss coverage remains at 320,000 per claim and again the trust board with the benefits trust board has continued to um agree to fund that reduced contribution for the year and if there's any adjustments then we'll provide those to the board at a later date and so at this point I will stand for any questions thank you um I just want to um confirm and you may have answered this already and may have missed it but the consulting firm um is that the vmg that we see on the slides that is correct yes okay so that consulting firm do they work directly with you or do they work with the trust board they work directly U Madam president they work directly with us so we are in constant communication with them and ensuring that if we have a need on something do we um they provide just some additional Consulting advice on this might be a better option for your employees Etc but they do manage a lot of the administrative components of this um and so we utilize their services to help us manage a lot of the the benefits programs okay but they provide an option they don't like you know present a package and say you should do this mam president that's correct so because we are self-insured for example the 3.6% we use an Actuarial to give us what the estimate for next year could be we could be very aggressive and say you know what we're not going to pass any increase on now if next year suddenly we really have a spike and we didn't collect enough premium contributions now we could have an issue with our benefits trust fund taken a really major Financial hit so we do rely on their expertise we do look I look often at just the previous years of experience how on the mark were they that helps us in driving our decisions to utilize their Consulting advice okay but ultimately we're making those decisions Madam president is correct we are self-insured so ultimately we make the decisions on on our medical is actuaries that are you working with correct so the Actuarial company um is um Brown and Brown they're the ones who utilize and give us the actorial estimates that they provide they come in December and they meet with the benefits trust board and they go in a lot of detail to say you know this is where you're trending your high claims are a little higher than expected and actually when they came in December we were trending pretty high um so we were initially expecting about a 5.6% increase and then we started seeing the last few months started trending a little bit lower so that brought us down a little bit um under so it is something that is managed and reviewed continuously and we don't just take the first option um we just want to make sure we're we don't pass significant costs on while still ensuring we're protecting that trust fund thank you you're welcome I got the question how do you get all this fund stuff of healthcare and IRS I mean it's I I look at the healthcare costs go up every year and it's it's it's disgusting but I know we we can do what we can do so I very much appreciate you guys working hard on this and trying to keep those in those rates as low as possible for the increase because the gentleman sitting right next to you he's got the hard job of trying to bring people in and having a great benefits package or at least a solid benefits package will help us retain and get the talent that we need here so I I very much appreciate your help on this thank you any other questions or comments I move to approve the employee health benefit plan for the 2526 school year motion carries all right moving to item H4 Dr croo thank you madam president the next three it is h45 and six are we're going to welcome some new members well they're not new but uh some administrative appointments which are new to them so Mr magley will uh introduce our recommendations all right thank you uh Madam Madame President governing board members uh like Dr Cotto said there's uh three uh four five and six that I'll be uh taking care of tonight with the governing board uh the first will be Lisa parachini is she do I see her out there Lisa come on up come on up uh the uh the administration and cabinet members are proud to present and ask the board's consideration for approval for this appointment uh for Lisa perini and uh she has 28 years in education total she has 11 years experience as an site administrator uh she has 20 years in the daart Unified School District as we speak and her background is English and history and so uh we're really excited to present to the board and request the approval from the board to place her at Willow Canyon as the new principal starting July 1 I move to approve the appointment of Miss Lisa parachini as high school principal I second the motion and just so we're clear I don't have any more kids going to Willow so none of my kids will get in trouble with [Laughter] you motion carries congratulations [Applause] congratulations uh Madam president governing board members uh next on the action discussion item uh we are uh going to ask Dr Romero to come up to the front there so um the next two that I'll be uh speaking with the governing board about is it was a competitive application process it's pretty extensive we posted this position in January 10th uh and uh we closed it back in mid-February uh I would not want to go through the interview process I I designed the process but I would not want to go through it there's four stages of the process for them to go through uh vetting out and separating the uh good from the great and so I'm excited to share with you that Dr Romero uh has 23 years of experience in education uh four years as an administrator and uh 13 years here in a daart unified school district and her background is music yes and so with that um we're gonna request the board to consider our recommendation uh for Miss uh Dr Romero to be placed at Ashton uh middle school as the principal thank you I move to approve the appointment of Dr Romero as Elementary School principal I second congratulations motion pass and last I will ask Mr Andrew griel to join us here so again as a reminder of these last two positions it was a competitive application process pretty thorough um so um I will share with you uh Mr greo has 21 years of experience total in education uh he has 13 extensive quality successful Administration uh years behind him uh 12 of those years here in Dart Unified School District as an administrator uh so his background and I can say this professionally I've known Mr grizo as a unbelievable one of the best Math teachers I've seen in my profession uh with my experience and so his background is math very good math teacher uh so tonight uh we are recommending the board's consideration for approval to be the principal at Sunset I move to approve the appointment of Mr Andrew grizel as Elementary School principal I second the motion motion carries [Applause] congratulations all right next but um the last one H7 Dr croell thank you madam president I believe this item was pulled from consent for some questions on Avid so I will yield the floor to missola for those questions okay I was just wondering um it says the abot is advancement via individual determination I just wondered is it um for a new curriculum for the schools or what I just wanted more information about it um it is is a program I'll have a Dr asai can you explain Avid please so Avid um to our knowledge has been in our school since 2010 uh Avid is uh Avid really seeks students who need a little extra help whose parents uh predominantly maybe have not gone to college it is a way to support them in our schools there is a ninth and 10th grade curriculum that focuses on study skills test taking and exploration in 11th and 12th grade they focus on resume applications scholarships college applications um along with interviewing skills two days a week uh the Avid is the Avid class is focused on things like tutoring uh because like we said these kids might need a little extra help uh they might not have it at home to provide them help with skills and it might be algebra 34 it could be AP English because part of avid is committing to an AP class or a higher class CL um that's basically Avid in a nutshell so here it would just be used for high school students or when I went on the website it has you know Elementary and we we've held it at derer middle school and at Ashton Ranch uh currently I believe I'm turning to Sunny but currently it is only at D it is it the two still at the two high schools at Valley and at Willow uh sorry at Valley and diert high no we've had it at middle school before but we no longer do it's also a competitive I mean it is an application class so you have to we do have an application packet to get in that consist of a teacher recommendation students have to answer why they would like to be in the class the parents have to sign off on it so it's not a class that we really Place kids in uh some schools do um if the kids GPA is too high they don't let them in that's never been a practice in our district if a kid wants to take Avid uh because they think they could use the extra help and they want to apply for scholarships and applications we have always let them in okay I was just concerned about if it included Dei or since we're trying to get away from that I thought or we we don't endorse any form of Dei um I guess it could be considered because you had some people it could be considered that didn't come out right because you are taking kids whose parents PR I mean one of the things is you have points on the rubric if your parents haven't attended College because you might not know how to apply and things like that but that's by no means the only criteria looking at the application in front of me we look at the academic GPA uh the answer to their questions like are they enthusiastic to be an avid it would do you no good to place a kid who didn't want to do this in Avid they have to have some willingness to really further their education uh teacher recommendation they do have parent level education level previous enrollment in Avid uh the rigor of math in middle school and are there is there a sibling or family member in Avid so I think we would be hardpressed to say that it promotes one group over the other okay thank you thank you and this is a program that anyone can can in you know attempt to enroll and to apply for um not a guarantee of acceptance correct it's not a guarantee of acceptance in researching it and asking our principles whove ran it if they have they ever kept a kid out because their parent was in college or have they ever kept a kid out because their GPA is too high the answer was no the only thing that's kept them out have been behaviors got it okay thank you and again I can't speak for how it's run throughout the country I can speak for how we run things in desert I move to approve overnight and out of State travel requests as listed a second the motion I don't know who had that you got it motion carries next we have item i1 do we have any requests for future agenda items okay hearing none I move to adjourn the meeting motion carries we are adjourned thank you

e e e well okay I got 6:30 Julie would you call the rooll please certainly Cara Caston CHR ESP here Terry pavich here Don Runner here rean Hashim hereas thank you very much than jie having AUM stand for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all right HK first order of business be student recog turn it over the I don't know who from North High is coming up comece okay all right all right good evening everyone um it is my wonderful pleasure to begin our meeting tonight with a student recognition and we are really really happy and excited to introduce to you Nathan Cisco who got fifth place in state in boys bowling a few for athletics uh Mr Dave Rose and he's going to talk about Nathan because you also might be wondering how we have a state bowler with no boys bowling team yet so hey all right good evening everyone um tonight I have a great privilege of recognizing an athlete who has not only excelled uh in his sport but in doing so has paved the way for future Bowlers at Downers Grove North uh for the past four years Nathan Cisco uh has represented dgn as an individual bowler qualifying for sectionals both his freshman and junior year this year senior year Nathan's goal was to qualify for the state tournament and he did just that Nathan entered the state tournament with confidence he said he was not focusing on the pressure but rather on enjoying the moment and competing at the highest level after Friday's qualifying rounds Nathan was ranked 24th in the state averaging an impressive 25.7 pins Nathan made a few adjustments and took that same confidence into the finals on Saturday finishing an incredible fifth in state with an average of [Applause] 222.jpg North we are so incredibly proud of your achievements your hard work leadership and love for the game will leave a lasting impact on dgn and we cannot wait to see all you you accomplish in your academic and bowling career at Grand Valley State University Nathan [Applause] congratulations all right uh any questions from for Nathan from the board I'm impressed with uh his bowling score that's for sure it's not an easy task I know have you bold a 300 I have yes I had two of them two very good very good very good so you play at Grand Valley is there uh or compete at Grand Val I'm going this Thursday to practice with the team and officially sign with their team wow oh fabulous fabulations so are you a Kingpin or a big leowski fan kingpin's a great movie definitely say that but kind of Go My Own Way oh good luck to you that's awesome yes very good very good all right as we do with all state finishers we invite you forward to get a picture with the board not be just a to be up in the front here and we'll all kind of stand around you it's important that you got to be in the [Laughter] middle students we go come on don't be sh be in the second row all right one two three say strike open work congratulations we're so proud of you yes you see never enough space it seems like okay um next item of business is the approval of minutes can I get a motion from the Board of Education to approve the January 27 2025 business meeting minutes the January 27 2025 Clos meeting minutes the February 3rd 2025 Workshop meeting with action item minutes and the February 3rd 2025 closed meeting minutes minutes so moved second moves K seconds thank you very much Christoph Espinosa hi Ken Dawson I cherelle fuller hi Jenny hagstrom hi Terry pavich I'm abstaining I didn't come to the third Eric Caston I don rener motion carries thank you all right item five Julie do we have any visitors next reception second reception okay and I'll turn it over to you Hank item number six get there all right I will turn this over to Gina uh and Scott who will be leading along with some of our other members of the administrative team on two of the indicators and measures within the Strategic plan uh grades and interventions all right so I'm going to go ahead and start tonight as Hank said um Scott and I worked with our team of associate principles on two of our indicators uh one indicator relates to grades and the other to interventions so we thought it made sense to present on both um at the same time and so we will be looking at grades first with that I'm going to turn it over to our associate principles for curriculum instruction Keith Pals from Downers North and Jake Giblin from Downers South and then when we transition to looking at interventions um we I will turn over with Sarah coring to from South and Aaron Ludwick from North who are associate principles for student Support Services I have the clicker so they could just give me a sign of when they want me to progress to the next slide okay good good even good evening everybody my name is Keith Pals I'm the associate principal for curriculum instruction at North High nice to be with you again um so before I talk about uh the report on grades for the first semester at North High just just uh highlight some interven that our wonderful teachers Implement on a daily basis I'd like to we have two that are highlighted up there that are new this year um Jake um really helped out with putting this together so as the apis for cni we do send specific um targeted email blasts to students who are struggling in their parents at certain point points in the year um that email uh with Jake's support and putting that together also indicates where they might their teacher would have office hour and what other supports are around the building for that particular course um that they may have a struggle in so it's a very targeted email uh aligned with those supports the other intervention that we've started this year and we're hoping to continue to next year uh is we're sectioning right now is math 3 lab this is an opportunity for students who may be struggling in math 3 um and may have not um had the success that they wanted or their teacher was hoping to support them on on on an assessment and then what they do is they go and um they go to a math 3 lab during for half of their lunch um and it's really targeted on supporting them for that for that time on those um maybe a deficit or something they're struggling with in math 3 and that's been very successful this year so we hoping to continue that as well but both of those are new for this year um Gina and then um we listed some other academic interventions that of course are um going on as well uh throughout the course of the year so there two slides on those interventions um so for grades a report out on grades for the first semester should I say beep that's kind of my thing right um so for uh sorry um so for this first semester at North High these are um all grades um earned C or better so um 95.24% of all grades at North High are AC or better um that's kind of trending along as has been for the last couple of years our next slide is on uh individual students who may have a d ORF so 16% 16 and a half% of students at North High right now um for that seme last semester we just finished will have a d or F and those again are individual students so whereas the last slide was uh all encompassing grades um and that is uh has been trended down and kind of leveled off in the last year MH and the next slide ARD for South High I'm Jake Giblin I'm the South High API um similar idea this is for all grades uh given uh 91% of those grades are C or better at South High when we look at individual students on the next slide um 29% of our students at South High um have at least one drf so as we get ready for the next slide what I want to point out is when we connect this to the goal the goal is for all students to have a c or better or to be individually intervened with so of the slides that have been shown we're going to be talking about the 29% of students at South and the 16% of students at North in regards to they didn't make the Seer better for every class so we're trying to see and assess whether or not they've been intervened with individually so the way we attempted to do that was we took a look at echool and if there was any type of Cs so counseling uh social work whatever intervention that was in the system and any intervention and I'll be careful with that in Tac related to a DF parent contact we counted those and if those were there we credited as that student had an individual intervention through this process so if we go to the next um page one of the things that we'll talk about when we get to the actual numbers is that of all of these Tac interventions that are there the one that's highlighted is the one we pulled okay that's the one we asked teachers to use what you're going to here for me is that they didn't all use that as the one that they registered so when we take a look at some of those numbers I just want to put that in context there are many other places where they could have put some sort of intervention including caregiver Conta any of those things that you see up there but we were looking specifically at DF report okay so when we look at I think we it's all right South High will be after we'll go over both it'll be great um so for South High based on those two metrics all students who finish with at least one d uh 72.5% of them had one of those interventions in either Tac or echool at least one that showed that they had been contacted so that means 27.5% of the that fractional 29% that's out there um still we just didn't have something in our system that said that they were intervened with this shows for FS it was 90.8% of those students had at least one of those types of contacts therefore just over 9% did not so if our goal is to get to 100% this is our Baseline data couple things we know we need to look at potentially some other areas where Tech is um tracing these for instance just caregiver contact is something that teachers might use there are also some teachers who might not have logged it but these are things we're going to continue to work in as we go forward you'll see similar numbers for North High um so Baseline data was uh similar 25.9% for D's 12.4% for FS still looking for something in those categories that did not show up so before we go any further are there any questions about any of that that we've presented so far I have a question so is did you focus on the contact home for DF report because that's like the protocol like why didn't you look at the other yeah or just that was too too big of an exercise to undertake no I I wouldn't call it too big it's just when we initially had all of the the conversations and we were asking people to track these correct we were trying to do it and we're just going to have to broaden it now some of that will be helped when we move to uh Infinite Campus which has easier reporting abilities and it's a little less cumbersome for teachers for those who just didn't enter one maybe necessarily but um some of that will be us also thinking of different ways to try to capture all of that as well so give you an example of that what we know about um from using echool the the report that I shared that Jake helped us build which has the office hours piece like all those things that are connected to that one course that a student may be struggling with um we had to go through a whole bunch of mail merges and everything to make to make that happen in Infinite Campus it's one of the reports that we can we can send out so it will make this a lot easier and on the other side for teachers to put things into the system it should be a lot easier right now as Jak mentioned and that's not track here either like that while every student who fell into that category received one of those from both of our schools mhm that's not what we were tracking here we were trying to track individual teacher or counselor work with a student right so just to be clear Jake and Keith we likely reached out to those families almost every unless it was like a last minute because of a final exam or whatever likely every student with the drf we made some kind of contact with both the student and the parents about their progress but under this metrics that we've developed in the standards and expectations we've developed here this is where we're not meeting that criteria that we established as part of the Strategic plan metric and goal yes yes am I stepping ahead by asking this but do we have uh data on how well that intervention um increase their grade or their um question ability to you know uh raise their grade uh because that to me is what's really important is is that we help them achieve a goal you know I there is some individual data we have on the south side that I have to analyze cuz we we pulled some targeted data about students who had only one drf and were coming to school regularly so we were trying to siphon out chronically absent or students with multiple Ds and Fs and give teachers like a a focused Target area one of the things I will be doing I be honest I have not had a chance to analyze it is kids on that initial report how many were on there at the end and you know seeing you know if teachers were able to intervene to change um the the the direct correlation more globally I don't I don't think we have necessarily pull anything that would give us I just would like to see our our students succeed and and if this intervention is succeeding then that's a really good thing and we should we should be well really the intention of the goal the way the goal is written is to just ensure that nobody falls through the cracks right that's step one all right is to make make sure that we're communicating well that everybody knows the opportunities and those kinds of that's why the goal's written the way it is okay you know and then it's the work that we do within the buildings led by Keith and Jake as to how effective that is and how we can do that better but step one and which is the board's goal is like nobody falls through the cracks right and that's what we're measuring right now for the board okay because I think they're yeah this is there steps that that inter intertwine you know correct and you you'll hear more about those interventions in a second but you know I'm sorry I didn't mean to go ahead okay but and obviously we're not reporting out on every little you know everything that we do right these are Big overarching goals and indicators Step One is recognizing that the kids have challenges make sure that they know make sure that their families know and make sure that we're reaching out in the ways that we've set expectations for to make sure that that's communicated and is 25.9% realistic or we instead of that we've missed them or is that I I think it's likely that it's it's far lower than that I think part of it is in the reporting some of it's in the the gaps of what we didn't pull from tac um so I think it's that is the highest level possible is what I would call it I I think it's the worst case scenario yes okay all right I'm sorry I'm just trying to get a handle jump in real quick if you go to the slides that talk about um it's a little earlier where we look at those percentages of like South was at 29% of the students and then North was at 16 that would be the the metrics to look at over time every semester every year are we seeing that number go up or down and then that helps to re-evaluate the programming that we're doing one of the pieces that we I I think we all believed in was that parent communication was kind of a critical piece and so we that's why honestly we did Target the parent uh contact piece and like Jake and Keith were saying and I know Aaron and Sarah have said to me too that um you know when you look at um there's so many anomalies out there like for example Hank reference Gan and I when we were looking at the data we saw students that all of a at the very end ended up with a D in a class well I mean that's hard to then intervene right if you're ending up with a D in December um and you were doing a c work all the way um so to what we're trying to build is we have IPR which is our weekly grades and so we're going to start building pieces to try to look at that because that was a piece that we talked about as well U you know but think of the anomaly of how this works I mean students could end up with a D in their sixth week of school but then end up being fine the rest of the way um you know and those are hard pieces to track over 4,000 you know some kids of how that all works so this is our metric and this is what we chose to do and I will admit like when we looked at the data in terms of like that caregiver like Jake mentioned we did not count that but that would credit to lower those numbers but we felt like we needed to start somewhere so for example even in C S we saw a lot of scenarios where our CA staff used like an academic contact instead of the parent contact we have like our our note types that designate that totally fine but we wanted to just pull data that we could kind of be consistent with if we choose to which I don't think we will but if we choose to expand that to the caregiver and others I mean we could do that but we're trying to keep the data for our first run like kind of tight of what we felt would be a good way to show you and I really think the slides and I know Arwin and Courtney had spoke a lot about we talk a lot about the student dies and Fs and what we're going to do to intervene like that 16% and that 29% but I think that's the measure that will tell us um over time you know how we're doing with all our programming okay all right if that Mak sense thank you sorry remember this year is your like Baseline reading right it's from this year that we establish what work we should be doing what is our priority goal you know and what is our biggest Focus coming into next year and then we'll come back and indicate how that may or may not have changed in terms of the contact do you are you counting like are is it an email or an acknowledgement by the parent or whoever you sent it to that it's it's when so it it could be an email phone call it we just have a what we call our note type but the note types are like our interventions and so when we have just parent contact that means it's either an email could be an in-person meeting it could be a phone call um any of those would be parent contact um just like in the the um tax system for the teachers it's the dnf contact and it says parent contact so it could be an email it could be a phone call might be an in-person meeting um you know and that's what we're looking at is when we're running this Conta so it's I mean I'm just saying like you didn't just send an email cuzz it and call it like done like you've actually gotten an acknowledgement from the parent or the recipient yeah honestly many times that the emails go out and sometimes it's a preferred method of parents are like please email me and then that you'll see the follow-up emails all that so more questions sorry substantial enough that a teacher took the time to record that they made that Outreach right so this isn't like the normal just like email blast of the whole blast thing yeah and this is truly the first time we put together data like this not that we weren't looking at data but to actually kind of structure it and put it together and we know um I think Erin said it best in one of our meetings she's like you know it's like kind of what we learned from our process and looking at um you know how we did put this together um and and again I think it's really good to in just my opinion like our parent communication you know is vital and essential and and that and so we we know these numbers are not exactly perfect right now because of the anomalies um and as we move through this we'll refine it and see that oh you know C plus will use the parent contact or we'll find ways to look at the other pieces to say okay behind the scenes we'll put it in there and say that that's an intervention um so we'll we'll be working through that process and that kind of leads to Sarah and Aon to talk with you about the intervention through CS tag team thank you and thanks Keith and Jake yeah thank you welcome to act two I'm Sarah Corrington I'm the associate principal for student services at South and I'm Aaron lewick I'm the associate principal for student support services at North and we have an opportunity tonight to talk to you about the second part of this school which is how our interventions look in student support services and how those interventions duvail with everything that Jake and Keith just shared next slide please all right so here's the good news we do many many interventions in many different ways in CS and um you can see from this infographic that's the many different ways that's not all of them but that those are many of the ways that we work to support students um the world of intervention the best way to describe it is really wraparound service it's not clean it's not that one thing happens and then another and a straight line we work at supporting students from all different levels in all different ways so often if a student initially presents with maybe an academic concern or a grade concern what we find out that is that we have to actually support them in um other ways communicate with other members of the team both in the building and outside of the building and this is a good representation of what that looks like in our world I think in the time that Aaron and I have been in this role what we have seen is um we're continuing to look at more ways to support students and College and Career that bubble is growing as is 504 and Alpha and assist we're getting better at making sure we meet students students where they're at all right so if you remember when Sarah and I came to visit you first semester uh we talked about some tier one and tier two interventions so when we talk about interventions we talk about tiered interventions which means we have some that are available to all those are aspects like our counseling curriculum that's um our tutoring centers so things that are available to all students they can freely access um and then when when we find that students need a little bit more um we move into tier 2 some examples of that would be our guided study initial placements um so maybe you're not visiting the tutoring center on your own so we need to add a level of intervention that may attaches an attendance code to that which then communicates to your parents naturally and has another adult your responsible with so that's just a little bit extra a little more love um there and then another example would be our student support with past structure I do think that falls into tier two because while a student can say to a teacher can I get a pass for access the teacher can also determine like hey our after school or after class quick conversations aren't enough so let me give you a pass so we can talk more individually um and then what we're going to talk about today are the tier three plans and so at the the intervention triangle that's at the top of the triangle those are the fewest number of students who require that individual problem solvings and plans but they do require that from us and so that's what we're going to share a little bit about today um so one aspect and honestly it was a key aspect as to why I took the job in d99 was that there were wellestablished Alpha teams um so you'll hear at any presentation you come to when Sarah and I are able to get a microphone and talk about what we're proud of um we'll talk about the alpha teams um because what that is it's a team of professionals that team around a case load of kits it's called Alpha Team because most often that's determined by the alphabet it's by um you know your last name um and then you have a team of professionals that all work with that group of students on the slide you'll see who it consists of underneath the number to it's our counselors our social workers our Deans our saps we miss putting the nurse and the psychology just on there um and Student Success coordinator um so that is the team so the first step and task of the team in CS is to identify who needs interventions so we do have a report that runs called the Alpha Team dashboard that's a safety net um you'll see on some data slides later we're catching students far outside of that safety net because we're identifying that they need a good conversation earlier than that um but the first step is to identify the students who tier one and tier two is not working in the building um then those Alpha teams meet most often they eat meet weekly bi-weekly um throughout the school year they build an agenda they put the names of students on those agendas we are tasked with any student who's on that actual five Labs list goes on the agenda but then service providers can put other students on that agenda for problem solving um when I used to sit in Alpha teams as the department chair um there was a variety of reasons that students would come to team some it's just they know hey I'm working with a student and I'm at a blockade can you help me spitball some ideas um sometimes it's I'm starting to see that early emergence of their social emotional needs maybe better met with a social worker can we talk about that can you meet them can can we consult after that um and then sometimes we're bringing students there because we can't get a handle on what the actual need is and you just need as many people as possible brainstorming or you're thinking that maybe they would be better served by a tier three plan and you just have to look at as a comprehensive team that's when our psychologists would come in and do file reviews um and would do look at data to see what do we know historically about the students um so we have that meeting and at that meeting we determine intervention what are the next steps and those are individualized interventions for the last few years every team has an agenda with a name student what we tried and then the day we followed up um which takes us to the number three part which is really important and when we were talking about Tac notes and and putting things in systems right um is we want to make sure we close the case um and so we've had a pretty good Cadence over the last few years using the alpha notes that we have that you came to an alpha team and that we monitored it and that we've closed the case and so I can run those notes to make sure that someone who has an alpha team also has an Al a team monitoring and then we have access to those agendas as well if we ever need to look back the great part about the monitoring to kind of get to your question is how do we know the interventions work um at this level because we're not talking whole groups of students like Keith and Jake were just talking about we're talking about targeted groups we are able to link in and see after four weeks or six weeks is that intervention working did that meeting that we have stick and is it getting better or is it not we're coming back to make sure that we've put the right thing in place um and sometimes it takes a couple rounds and sometimes it does you know alleviate the concern we see you know changes in the attendance they're no longer coming up on the monitoring form anymore um so those are the the three key I guess the Cadence of work that I would want to highlight with the Alpha Team interventions eron yeah just to tie it back to the dnf students are are you suggesting that all D all students have a One D or one f are being no that Al I can not falling into the tier three no so um C has a dnf response so they get that dnf list too just like teachers do um and if the student has an F for multiple weeks they check in with those students but actually on the slide this will kind of speak to what you just asked um so the threshold in our Alpha report on when you would flag would be that you're failing two courses okay and so but to flag you have to flag in all three of these Char these categories which is why when you look at the chart you'll see for example 2024 we had 17 students at North who flagged in all three categories which would mean they would come up with a red flag and they'd automatically go on the list but we actually intervened with 189 students because a student failing two classes that the counselor has met with multiple times we've tried to get them to to go to tutoring we've tried to contact home that's not working that would be a student that would be appropriate to come to an alpha team because then we would be talking about so what do you think team do you think guided study is appropriate or are they more of a student who needs a seminar course which is different because then we're looking at an elective so no just failing 1 F would not put you on an alpha team okay thanks yeah and and then that kind of takes us into the data so one of the things that we wanted to show was the alpha threshold is indicated up there in purple for North those would be students who met all three of those indicators and we do have students occasionally who do because being at high risk for truancy impacts grades which then gets you referrals for treny and so you do see that happened but we only had 17 last year and we intervened and discussed 189 individual stud students on the list um so what I think that demonstrates to me as someone who's over that is we are bringing students to team proactively so they're not getting on that threshold list um and and you can see the trend has always always been that way I did giggle when we saw 2021 and we had one student who met that threshold but I was like oh I tried to forget 2021 and whoever that one student was he was really meant on being there but or they were so but I I get gold when I saw that on the slides and you'll see here very similar patterns at South as well um while there were 102 students that tripped those markers for us over 400 students we talked through at Alpha and I think that just goes to show how many different ways information reaches our Alpha Team you know it's not only through the classroom it's also through outside providers it's also through families really any way the information comes to us we make sure that we bring students to team and and we process them appropriately and make sure they're connected with the right supports I would also highlight because you said something it made me remember we do have a teacher referral form for Alpha teams as well um often that the first blush of that referral form is with the counselors to make sure that we're having the right level of intervention conversations but teachers do have an active way to make sure students are on the list if they think they need creative problem solving so can I just ask so is the alpha threshold is that number in the alpha intervention bar as well are those totally so Andrew like the relationship between 102 and 401 the 102 is in is part of 401 and then all the other people that you've found some other way okay if I can you know add a little more and give credit to Aaron and Sarah um there was a time that we had this Alpha threshold that we did not engage you know because we were just getting new to like looking at data and how do we identify students and I give them credit because they made the commitment you know with their team and we have an excellent team that you know to support it um to ensure that we're engaging with all those students and you can see obviously now over time that we are engaging in the students that truly need it um the other thing I would share too is that our team even um so you know with their input they wanted the threshold list but they also wanted the threshold list broken down so that it doesn't just flag kids that are meeting all three but it gives like the the information about all students because we might have a student that like I think eron was speaking to that might be failing some courses but their their attendance is fine and their discipline is fine um and so our teams wanted to run data to look at that as well so I give them credit for really looking at the whole scope and that's where you see these numbers in the gray being much larger than the blue or the purple so I give the team a lot of credit for that right that brings us to the end of our slides questions for us no no thank you thank you you we appreciate your support thanks for letting us come talk about it we're both excited to do it absolutely okay than team uh I don't I don't have a question for um eron but I do have a question for Scott um Scott um going back to the first part of the presentation um we talked about the software change may have an impact on this reporting next year so we might see sort of like a false increase in essence yeah we're definitely going to we'll monitor that and see what we're see might have a false decrease this year yeah and next year you might have a more accurate reporting just because correct we have a more intuitive tool for our teachers and counselors St and then are we addressing like training our teachers as to how to like track this because we are now actually tracking this and the board wants to see these contacts so are we you know indicating this to our teachers to tell them that it's it's important that you document this when you actually do this because we are tracking this data and we're we're focused on yeah and I know the buildings are working on that I know at insute they introduced you know the the topic of the TAC note types and we redesigned them so some of the other thing is is just like when you think of like act and sat keep flip-flopping you know we we've kind of built the system and then redefined like our Tac note types that we can finally start capturing um the one thing that I think Aon and Sarah were alluding to is that um currently like our echool system teachers can put in the tech uh interventions through their system through um echool but then what happens is our CS can't actually see that and so it goes into five labs and that's where it all but next year Infinite Campus will show it all so we're really excited about that um because we believe and I know that Aon and Sarah and Keith and Jay have said the more that the teachers can you know really see what other teachers are doing for interventions and what might be working you know to to support a student that they can learn from each other too um so I just look at this as kind of like this is our first pass at really putting it all together we know the the we we anticipate that the numbers will actually drop in terms of like getting closer to like our 100% or increase right to get to our 100% um and no fault to anyone I mean it's we're just this a new indicator measure um we even decided that we wanted to look at semester one and we'll report out to semester two more through preliminary notes because we kind of felt like as we see the semester one each year we can do more like real-time interventions um you know and then semester 2 is really well this is just what the data was um but we're looking at semester one as our critical piece so is it fair to say that right now due to the I guess uh the way the limitations on the reporting that we may not know if a student is really actually falling through the cracks at this point well I mean like so for example like if the when we ran so like if we just ran the data and gave it to you which is what we did but we looked at it but if we just gave you the data the way it is when we if we didn't look at what was behind the scenes then we would just say well this is what the parent contacts were but what we discovered is like we mentioned earlier that like if if staff are using like that t caregiver which there was a lot of those or if they were if our our C sta was using an academic contact or a different kind of note type than the parent contact note type then there was interventions happening we just didn't capture it here because we were focused in on those like just literally two not types if that kind of makes sense and we just felt like we would do it that way just to try to get a a baseline of what we're um kind of reporting out to to the board that so Scott can I chime in and just share some additional so one of the things that that I think is a barrier with the current system is that it's very cumbersome for teachers to enter all of them you can't multic click you met with six kids on a student support with past day and you can't load all six notes at one time um but we were really clear at the beginning that we were monitoring it and so I think that that had an impact on the numbers that we see but then at both buildings we've also talked to our department chairs to follow up with the data that we have from first semester too um and most often I'm getting contacts back that the teacher wants to know if they can go back and reenter the note because they didn't do it um but I think that that followup will lead to more accurate data in reporting at the end of this semester because there was a circle back to say like hey we didn't see this when we expected to see it and I think that that will naturally it still is going to be much better with Infinite Campus because it's just easier to put it in and for people to see it our Tech team has been great already having those conversations around contact logs and stuff like that and we will do training um but I think just the followup and the fact that we're sharing this with you tonight will probably help that be more accurate it's going to take a keep few years to isolate variables right in how this works so and it's also important to note that this is the very narrow definition like I was saying earlier of what we indicated in this indicator there is Outreach in all kinds of different ways you know whether it just be the the email blast by teachers or the ones that came from Jake and Keith there's that doesn't mean that a a family was absolutely in the dark that you know things weren't going the right way but it what it does mean is the thing that we told the board that we would make sure we did for every kid that was getting a d or an F wasn't done in the way that we said it was going to be be done for every kid right so now there's multiple approaches that we're going to take this isn't like a blind study that we do we just throw everything we believe will make a difference at it over the the this semester and over the summer and going into next year and then we better see an improvement in those numbers when we come back and sit down I won't be able to tell you like this was the direct cause for that but the goal for us on the board is to say we we improved on on this Baseline right so and I think we appreciate you taking sort of the most accurate which is frankly a a you know more difficult number for the community right so I appreciate that and I think we also have to balance was very helpful for you to explain the reality of teachers or css on how they I mean the last thing we want to do is burden you know teachers with additional go in six times and and do it for one student so I think we have to balance like getting good data giving an accurate measure and also like what is realistic in terms of capturing it on the teacher end so thank you for that perspective one question um when we're looking at the longitudinal semester one grades between north and south and at the um Baseline intervention data nor the difference between north and south is is like twice as much there's there's a there's a significant difference in the um percentage of the student body in the Baseline data between South and North and then in the uh first semester grades um dnfs right the north has the 16% in 2025 and South has almost double with 29.4% what and granted they're different sides of town different groups of kids um is there any additional resources that we should be focusing on uh to meet the needs of those kids you know I mean like gr South is always at a a different level than North uh it's across the past couple of years that we've been paying attention to this data um what more can we do to even that out a little bit because there seems to be a clear discrepancy where uh you know one side of town is doing a little better than the other well it's a different group of students as you acknowledged remember South is a title one targeted student it had a group of students students with different socio economic backgrounds and you know just different situation than the North side of town has with just resources walking through the door right and we know that that will show up in all of our data in some shape or format uh because it is a title one targeted school it gets some different interventions just through those resources that come from the federal level but also just both schools we're trying to do the best we can for the students that are in both settings um Gina what am I so for I'll give you some just more concrete examples so as a title one school um at South we're able to have U math Specialists so that actually go in and work individually with students obviously on math but also assist teachers in the classroom um with struggling math students so that's just one example another way in which we use the federal funding through Title One to benefit ourselves students would be for example we have Avid tutors outside external tutors in addition to some teachers that tutor we have um at North as well some teachers who do but we also bring in additional external tutors um every year as we work on the Consolidated District plan and we look at data not necessarily just grade data a lot of different data we look for what other interventions we may want to put in place either at the district level so both schools um a and also targeted title one for South so we'll be doing that again in another month or two we do that annually um and really that's that's really been huge because we get the input of teachers and so we've seen some really great interventions come in uh from that for example we have had what the last two or three years have to look back um language line which is a way we're able to um communicate better with families in I language line has over aund different Lang I mean it's an incredible number of languages so every year we kind of look at it and see what other supports we can put in place okay Arwin anything else you'd like to add to you did a really nice job I think um I think Sarah touch on this really working to connect our students and our families with the resources that we have we do feel will well resourc and very we have like our teachers and Department chairs and our entire leadership team putting our heads around this trying to figure out what are the most effective ways to connect our students to our intervention you feel like we really good path to keep improving I'm also say to keep decreasing the number of students who have these and we kind of our building wide Mission and goal to work on that really is hands done that working together good I I appreciate that it's just um you know it's interesting it's it's concerning to see the you know because there are different socioeconomic backgrounds from each sides of town that um to make sure that we're not putting those kids at a at a disadvantage because of the background that they have um so yeah if there's any more that we can do to uh you know provide additional resources to those kids I think that's really important but thank you both for uh the work that you've done and Gina I think the biggest thing you're seeing in with the board's commitment to actually looking at this data is no nobody's leaving any of this to chance right and there are ways in which data could be presented to you that would make it look really good right and we're not we're just giving you the raw data the way we told you we were going to give you the data we're showing you those Trends over time and what the biggest thing you should see is longitudinal improvement improvement year over-ear in the direction us be able to tell you the stories of how that the interventions are making a difference for kids I mean they are two schools with two different sets of backgrounds and and that's the reality of it in in all data you're going to see students with more resources with better academic outcomes as a holistic group right when you get down to the individual kid those Trends don't always hold but when we're looking at large groups of students those with more resources at home are going to outper perform students especially if it's been over a long period of time right um you're just going to see those data and trends play through right and we'll do everything we can to try to push back on those Trends and make sure that those Trends aren't predictors of a student outcome but we are working with societal factors within the community that we have yeah any other questions I are we looking strictly at semester grades I mean I think that's what is it helpful you know when you said like someone could be going along fine and then all of a sudden we're looking at grades all the time all the time but what we're reporting out to you is that final transcripted grade okay right so but yeah we're looking all the time yeah it's a Non-Stop yeah and so are our teachers right they're the ones that are putting it in and they're they're looking at how students are performing and they're using the wide variety of interventions that are there and you know and some of this especially on high schoolers you know we do have teachers that are constantly reaching out to both students and parents but there are choices that students are making as well you know that factor into it right so um that's why you see these goals of continual Improvement the idea that there will be a school year where there is not a single student that receives an F uh or earns an F uh is an unlikely goal right the goal is continual Improvement and it's making sure that if a student ends up with a d andf they knew how how they got there and we know how they got there right and that we took specific measures to try to prevent that from occurring right but could lead that horse to the student has a very large impact on what that overall grade is in the end all right thank you thank you thank you thank to all of our assistant associate principles for presenting with us tonight all right uh next one uh this one comes around to every year uh we have the p parent teacher advisory committee that meeting date has been selected for April 28th 2025 we're always looking for one to two board members to serve on this committee I'll let Scott give an overview of what happens at this Committee just so that every Everybody remembers what happens and then Don you can decide how you want to about uh getting uh one to two board members yeah so the parent teacher advisory uh committee meeting um we hold every year like Hank said um we bring together our our mission is to bring together as many parents as we can um and and that typically is a range from sometimes we've had 10 parents there to 70 parents there um and we're reporting out on um many discipline related um issues or points or data pieces um we've t talked about the cell phone uh um concerns at the parent teacher advisor and received parent input on that um it's been a for me it's been a journey of really good feedback from our parents that have led to a lot of initiatives that we that the parents in those meetings kind of processed supported um in terms of like our path increase in our social workers um and so um obviously uh is you know discussions are on our cell phone um you know plan and procedures so um it's a great event um we kind of rotate I think we're going to be at South this year uh in the library and we typically have yeah two board members that join us and um Ken you were there last year I don't um and Chris you were there I think with us weren't you so I don't know if you have anything to add to it um I think it's a great event and the parents contribute a lot of good information uh back to us I think it was a great event and to uh get the direct feed back from the parents is very special it's a great opportunity yeah and that invite does go out to our entire uh Community for parents so and and staff and staff yeah so we have a and it's just one meeting date is that correct it's just the yeah it's the April 28th okay if any board member has interest in uh joining um parent teacher advisory committee just uh please email me before the next board meeting so that we can can um I can advise Hank as to who's going to cover that okay thank you all right uh the next one's coming back from a prior uh meeting you guys have known this is coming uh Travis uh received bids on pavers and Paving and I'll let him tell you what happened there yeah so exciting news um I I remember back sometime this fall jery came in after she was at a meeting with other Chief business officials and said hey I think there's a way that we could potentially use our fund 90 our life safety funds in a way that we haven't used them we have a balance so we got to work started investigating we submitted all of that paperwork uh to ISB and I'm happy to report that we have uh received approval uh for this Paving work to be paid with our funds out of that so both of these projects total over $275,000 that's not coming out of our fiscal year 26 budget um the other thing are LED lighting projects so when we look at our field houses um at both schools when we look at our pool at North and we look at our Stadium lighting while we have some things to finalize there uh that's about $380,000 that was also approved for us to utilize that that balance um we were not approved for the uh solar projects here and at t99 because they were new um and there wasn't a modification uh I went to bat for and but we're modifying the roofs uh can't you help us out here they did not buy that so um so we're going to continue looking for funds to tackle those those projects but um really exciting that that we have those approvals so I'm bringing to you tonight uh two uh recommendations for uh bid work all of the bid uh process followed state law followed our our board policy 460 um it went out for bid advertising in the D Daily Herald on January 17th we had a a public bid opening uh all these are sealed bids because they were over the $35,000 Mark um we had that on January 31st so I want to talk just briefly about Norse project um the way that we bid that was our base bid was to reuse our existing papers um and Alternate bid was to use brand new papers for replacement um seeing that this came in uh to use new papers at uh $144,000 less than what we had anticipated um that is the recommendation that we would go ahead and replace with with new um and just to go to show you why we go out to bid for these types of things uh the bid the low bid uh of $162,600 is what I'm bringing to you as a recommendation and that's with LPS pavement company um the high bid on that was over $380,000 right so quite a dispar we did receive three sealed bids for that project while we were hoping for more we knew that was more of a niche uh type of of work uh that goes with that then when we shift over to the other side of town uh for South um this came in a little bit more than 5,000 almost $6,000 less than what we had anticipated um and that bid range came in what we're recommending at $14,200 uh with M&J asphalt pavment company that also includes the seal coating of the visitor parking lot um and that range the high range was over $225,000 right so uh we received 15 sealed bids for for that project um so we were very happy with the results seeing that in total we're about $20,000 less than what we had brought to you initially and the fact that we're able to use our fund 90 uh for these projects um we did a double check made sure hey are we good on do you understand the scope of work we know you submitted a bid but we had those followup conversations um they are all good um and uh we're looking forward to getting both of those projects done uh this summer we're still working on the LED uh components uh but that'll be coming at a at a future board meeting but we're working on getting that work done as well very good this is an action item tonight uh questions for Travis always like to see under budget always a good thing always nice and creative payments yeah that's great ex all right uh Freedom of Information requests any that we have received have been filled according to our requirements and are posted on our website for the public to review okay before the board votes on the consent agenda is there any agenda item a board member would like to pull out of the consent agenda for further discussion hearing none uh can I get a motion from the Board of Education to approve the consent agenda as presented which includes a personal report leave of absence certified transfer of position administrative to certified appointment certified B Personnel report retirement certified resignation certified retirement classified resignation classified C January Financial pages and D student trips so moved second Terry moves Chris Su thank you very much Terry pavich I Chris Espinosa I charal fuller I Jenny hagstrom I Cara Caston I Ken Dawson I and Don rener I motion carries C item eight recommendations for actions can I get a a motion from the Board of Education to approve the contract for the alternate a bid with LPS pavement company for the North High inside and outside paper replacement project at a total cost of $162,600 so moved so moves Ken seconds you Terry pavich I Ken Dawson I Chris fanosa I Shaw Fuller hi Jenny hagstrom hi Carrick Caston hi and Don Runner I motion carries uh second can I get a motion from the Board of Education approve the base bid and Alternate a bid with m& M&J Asphalt Paving Company Inc for the South High bus visitor and staff lot asphalt replacement project at a total cost of $14,200 so moved second K moves Charelle seconds thank you Ken Dawson hi Fuller hi Jenny hagstrom hi Terry pavisic I Carrie Caston I Chris Spinosa I and Don Renner I motion carries Hank old business uh yep we have a second reading and approval of policies coming forward this month after first review by the board last month uh all of these were provided to you in final format uh I have not received any questions or comments uh following up from our last presentation uh I don't know if Chris Don anything on your okay so our recommendation tonight is that the board approved these policies as presented does that require a motion yes motion and action okay um can I get a motion from the Board of Education to approve the policies as presented so moved second okay Terry moved and Cara second thank you always a shocker ter Terry pavich hi Cara Caston hi Ken Dawson hi Chris Espinosa hi Cheryl Fuller hi Jenny hagstrom hi and Don rener hi motion carries thank you any new business Hank no new business Julie do we have any visitors in the second reception of visit we do sir all right um do you want to give the guidelines for reception visitors um I will if I have those that's fine are they in item 11 they should be yes um this is the second reception of visitors which is intended for audience members to address the board on any topic pertaining to Community High School District 99 comments will be limited to 3 minutes to provide all visitors an equal opportunity to address the board individuals needing more time should submit their thoughts and writing to the board secretary visitors addressing the board need to submit a comment slip to the board secretary and will be invited to the microphone prior to addressing the board audience members should State their full name proceedings may be tape recorded for the purpose of producing accurate meeting minutes the board's pres presiding officer reserves the right to modify these protocols if circumstances warrant audience observation of these protocols is greatly appreciated all right good evening uh our first uh visitor is Tammy wor worak wor worak thank you I'm sorry Tammy always enjoy listening to people trying to say it yeah I did my best um for the rules Tammy worak a parent of a donor's Grove North High School student um thank you for providing time in tonight's agenda for comments it was kind of interesting hearing about the students who are failing I'd like to raise awareness about uh teacher training for students with invisible disabilities like dyslexia the services and accommodations needed for students with visible disabilities may be obvious but students who struggle with learning disabilities often struggle in silence without help I'd like to share my family's experience with your teachers and team my daughter's a freshman at doners gr North High School and is an incredibly smart competitive and hardworking student she it's evident by the number of honors classes she's in and she does have a very good GPA but she's a student who was diagnosed with dyslexia and anxiety and came to high school with a 504 accommodation plan in place when she registered for classes in January the year before she started at North I would have hoped conversations with teachers and different departments would have started then so the teachers would have been prepared and understand that learning disabilities identified the plans and how to accommodate them let me start by saying that some of your teachers a lot of your teachers have been really great to work with taking the time to learn and understand her needs and how best to support her learning environment we've also experienced a particular teacher and Department I might add Who has fought or tried to alter combinations through throughout this entire school year this teacher even expressed that her accommodations gave her an unfair advantage over other students and didn't understand why she needed them we are now 7 months into the school year and still struggling having meetings and contacting Administration for support every step forward with their counselor and accommodation team ends up with the Department pushing back and resulting in no progress and more frustration at one meeting the department chair implied it was all in her head the conflict my child now hates this class and is begging me to apply for for a waiver so she can drop the course and avoid future course requirements that she may come across past with this teacher in the department her normal positive attitude about school is now plagued with Dread thanks to one teacher no student should have to Advocate and defend themselves to a teacher day in and day out teachers need training and to be pushed to think creatively about how best to teach all students just because this is the way you've always taught class and how you teach should not be an acceptable answer frankly it's lazy I want to accept it from my employees at work the district has as you mentioned teacher training I would strongly encourage you to use that time to teach your staff about how to serve students with disabilities especially things like dyslexia I'm heartbroken for my daughter who's given up on something that she started the year enjoying no longer trust her teacher and has her best it thinks that her teacher does not have her best interest at heart the fact that a student can walk away from a teacher crying because they feel so unheard and for that teacher to think the situation is resolved it's just beyond comprehension I fear for students whose parents aren't pushy like me or don't have the resources to support their children those are the children who are truly going to get lost in the system end up on your D and F list and fail classes and Miss educational opportunities thank you thank you all right our next visitor is uh Bobby dado um who's the decision makers I would like them to see this vocab book who's on the school board is it yeah they're all on the school board You' like to circulate it you absolutely can thank you for your time um so I've sent uh many emails to the school board I appreciate all your time and feedback my name is Roberto zet Bobby zet thank you um the first thing on my agenda I have three things is no cell phones in class honorable Governor pritzer last week indicated to the Illinois School Board to review a mandate to review cell phone cell phones from all schools in Illinois 12 counties in Illinois ban cell phones on students persons in class let's go ahead and follow that lead that TW not 12 schools but 12 counties do students cannot learn with their phones in their pocket all day long um the second item is the request and I don't think I was clear my request is not to remove particular books it's to make a mandate to stop teachers from giving students the books with the F and the MF word last time I was here the book that's in Downers Grove South pipeline has the F and the MF word on every page one page has the FW four times on a page and again thank you Mr uh Espinosa about the discrepancies between South and North North didn't have that book they had a book that had uh vulgar profanities only seven times whereas South had the book 130 times students are not going to learn to read and perform well when teachers give them harmful vulgar profanities the third thing is this vocabulary book that's being passed out if we if students are able to read They're going to accelerate not only in English but also in math and at life vocabulary is so important this book is $20 at South the School receives $224,500 per student this book is $20 if you want to get the book in a digital copy it's $30 so oh I lost the book okay well you have your Chromebook we can teach you words are very important um so again the students should have a book to learn the English language if we want to bring up students self-esteem if we want to bring them into class we want to drop true and see it South down from 25% let's teach them how to read it'll boost their confidence and their self-esteem um again also similar to um This Woman's story my student asked the teacher if he could come in and have assistance before class well one week he said he'd be there three days each day the teacher was a no-show yes here's my classes you could be there didn't tell my son all the days he just didn't show up so the problem is teachers are being allowed to kind of do whatever they want give horrible curriculum not really work with the students say I'll be there to help you and then just don't show up so um yeah if we could just work on those three things I would like a a response back from the school board I've been emailing um every weeks since November thank you have a great day I really appreciate you all thank you so much for everything thank you okay moving on to item number 12 Communications and announcements um Jen I'm sorry Jenny do you have anything to report from ly no the meeting will be Friday okay there will be a lot there'll be a lot yeah yeah there's like 6,700 bills posted so there's a lot to work through okay uh Chris anything to report from sassin uh we met two weeks ago I think to go over strategic for the year um you know they've got a uh they sent out a uh newsletter to I think board members um with a lot of their information but um we went over the budget and um yeah the new executive director is doing I think really good job so far so I'm excited to see what she does for the rest of the Year great uh Terry anything to report on Foundation no we we didn't meet last week so we'll be meeting this week so okay um Ken stepped out uh uh shrell anything to report on the downers gr plan commission not at this time okay I I will speak on Ken's behalf even though he's not here to speak up is the dup page division meeting is upcoming uh this is the last call uh if you'd like to attend to go uh the presentation will be College and Career Readiness and uh I'm I'm at a different event that night but Ryan will be joining board members that are there yes please try to go yeah it'll be good but yes okay upcoming board meetings um our next board meeting is March 3rd 2025 uh here at the here at the ASC at 6:30 p.m.

[Applause] Unit School District Board of Education meeting for February 24th 2025 can I have a motion I'm sorry can I have a roll call Mr Cerone here Mr Gatewood pres Miss Johnson pres Dr Mario presid Mr ploger present Miss Simon present Miss venth present our student board members colleag parel pres and pres please stand for the Pledge of Allegiance I pledge alce to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right good evening board uh tonight is one of our favorite uh evenings of the month which is our pride recognition I want to invite uh executive director of schools Mr Francis and also thank our Communications team for helping rally this evening's event thank you Dr katti tonight the Board of Education acknowledges Pride winners from Grand Park Homestead the wheatlands and East viw Academy for the month of February Pride stands for proudly recognizing individuals demonstrating Excellence the Board of Education began this program 9ine years ago to recognize promote and celebrate the many contributions made by teachers employees across the district we would like to thank our generous District Partners Chick-fil-A Culver's imagination Print and Design Huntington Learning Center serve bank and the scoop for helping to make this program a success we would also like to thank all those who nominated individuals for consideration awardees it's almost your turn after your name is called and we share your nomination please come forward to be congratulation by the board and Dr katti and then wait until the rest of the individuals from your school have been called up first of all we have Grand Park Elementary the first is a kindergarten teacher Lauren breaston Lauren come on up Lauren has stepped into her role as a kindergarten teacher this year with an emphasis on forming strong relationships with her students a nominator said quote Mrs bre has a natural talent for creating a warm and welcoming classroom where every child feels safe valued and excited to learn additionally Lauren has been intentional while integrating the new Ela curriculum creatively using engaging materials in a way that is accessible for all of her students congratulations [Applause] Lauren next up we have Rachel Fitzgerald first grade teacher Rachel is passionate about her work cul cultivating a nurturing classroom environment for all her students her dedication is evident in everything she does one nominator said quote Beyond her incredible work with students Mrs Fitzgerald is a true Cornerstone of our school Community her kindness and support for fellow staff members is appreciated by those around her congratulations Rachel [Applause] and finally from Grand Park Connie Harrison principal [Applause] secretary referred to as a hero by her nominators Connie works hard to help ensure everything runs smoothly throughout the school day she brings positivity to her building and demonstrates admirable precision and commitment quote whether it's organizing the day-to-day operation of the school with Precision or stepping in as a buddy and Mentor for students who need extra help she does it all with a smile and a Heart full of care congratulations Connie at this time we'd like to invite any Grand Park administrators and District administrators who are present to come forward and join the award the board and Dr kilg Gotti for a couple pictures a lot of time eff it's Grand Reserve what did I say grand Grand Park that's that's fantastic and while they're doing pictures let's get one more round of applause for GR Park tribe [Applause] winners all right our next Spotlight stool school is Homestead Elementary School our first a winner is kindergarten teacher Julie raldi Julie Works to create a nurturing environment for all of her students she goes above and beyond to connect with students and ensure they feel supported in their Learning Journey quote she demonstrates a genuine passion for teaching kindergarten fostering a love for learning in her students through creative and engaging activities congratulations Julie and now we have first grade teacher Valerie seti Valerie makes learning fun for her students she cares deeply for each of her students past present and future Valerie acknowledges the uniqueness of all of her students and develops plans for individual growth as shared by a nominator quote Mrs seti is a staunch advocate for her students and is endlessly creative when it comes to teaching her class congratulations Valerie and finally building nurse Susan Becker Susan carries herself with a joy that makes all welcome she supports her building responding to the individual needs of each student one nominator stated quote nurse Susan is always available to support and goes the extra mile to build relationships with students staff and all of our families her dedication to her role is appreciated by Homestead staff and parents congratulations [Applause] Susan at this time any building administrators who would like to come up for a photo opportunity come on up all right let's give one more round of applause for our pride winner from homestead [Applause] Elementary next up we have the wheatlands elementary school first up from the wheatlands is social worker Carly beitz known for her advocacy for students Ki is passionate about educating her school community in a number of ways she works professionally with both students and families ensuring they have care and resources that they need quote she is a safe harbor for her students and staff members one nominator said Carly is a leader who collaborates well with others to ensure the best for students congratulations [Applause] Carly next up we have a board certified behavior analyst Katie Todd Katie Works to understand and provide for The Unique needs of every student she encounters she collaborates well with teachers and is very knowledgeable in her area if she doesn't know the answer to something she sets out to learn and share her research with others as one nominator shared her approach consistently demonstrates a commitment to finding the best path forward a particularly crucial quality given the unique attributes presented by diverse Learners congratulations Katie and lastly from the wheatlands building nurse Raina elar tabani Raina cares deeply for all students at the wheatlands and puts serious effort into her professional development she puts a priority on safety and works hard to ensure students are cared for beyond the concern that may have brought them to the nurse's office her dedication to her role is evident in the report she has developed with the entire wheatland's Community congratulations [Applause] Raina and we need building Administration up for pictures congratulations wheatlands one more Round of Applause for our wheatland's pride [Applause] winners our final building celebration for this evening we move on to East View Academy school first of all we have special education teacher Michael fulam Michael is creative in finding ways to motivate all of his students in in addition to empowering students in the classroom he serves as a special Olympic soccer and basketball coach as shared by a nominator he also makes a positive impact on employees by ensuring they are celebrated for their achievements and their hard work is acknowledged within our building congratulations [Applause] Michael next up from East viiew physical education teacher Jack Marta Jack is dedicated to helping all students succeed he is flexible with his plans and supportive of fellow staff members quote he actively participates in PE activities with our students increasing their engagement and desire to excel Jack also works yearly to raise funds for new equipment and opportunities for the students at East viiew Academy congratulations Jack and our last winner of the evening is certified nurse Seline Gonzalez Marino despite being a District staff member for just two years now Seline demonstrates great leadership on nursing and special education teams the students she serves rely on her Selen is ready to jump in and help in any situation as a nominator shared nurse Seline always looks for the bright side and shares her Joy with every staff every student and every family every day congratulations Selen and we need Mrs suon up for some pictures all right one more final round of applause for East View Academy and all of our February Pride winners honores please proceed out into the Hall we will have some group follows out in the hallway thank you everybody for coming just feel like this is action and okay guys we're gonna do two action items before can you hear me y all right 5.1 action item approval of District administrator contracts can I have a motion please make a motion to approve the district administrator contract as discussed and presented second Mr Cerone hi Mr Gatewood hi Dr Mario hi Mr cloer hi Miss vmou hi Miss Johnson um I wanted to go ahead and explain um why I'm voting no um my vote has uh zero to do with Dr Mitchell I happen to think she's an incredible educator in administ administrator what I'm here to talk about though is having the benefits of a fully certified HR professional on staff that includes managing complex employment laws employee relations and recruitment strategies as a certified HR professional can Implement strategies to better enhance Employee Engagement Performance Management professional development a certified HR professional when ensure that policies are applied consistently across the organization minimizing favoritism or bias the consistency helps maintain fairness and clarity and establishes trust with increasing increasingly complex employment laws that need for Next Level HR guidance to navigate legal issues is becoming more and more evident I've also seen it firsthand in the um school district and I implore our leadership to continue to uh move forward um with fully certified HR professionals thank you uh no Miss Simon hi [Music] motion passes oh I we're done okay I'm sorry I thought we had one more person okay motion passes 70 61 61 I'm sorry madam selon may have Madam president may have a minute uh dry want to open up yes good evening board uh tonight we are very excited um to bring Dr maresa Mitchell uh as the assistant superintendent of human resources that you just approved thank you very much for that um let's give her a round of applause uh Dr Mitchell uh currently serves as our executive director of high schools uh after a successful administrative career in uh multiple States including Georgia and Illinois um she is remarkable throughout the interview process uh led by Dr K to Mr oian supported by Dr katti uh and many stakeholder groups uh we are really proud of her uh strengths of systems collaboration interdependence and problem solving are aligned with the goals of the successful candidate to continue to support Human Resources throughout our system so once again a round of applause to Dr maresa Mitchell okay okay action item 5.2 approval of personnel report can I have a motion please make a motion to approve the Personnel report as discussed and presented second Miss johnon hi Dr marel hi Mr Gatewood hi Mr cler hi Miss Simon hi mrone hi Miss ven hi motion passes 70 and with that good evening we want to welcome uh Bren Miss Bren patterman would you please stand uh she'll be stepping into the role yes of executive assistant for the uh superintendent as well as secretary for the Board of Education and we just want to thank you for uh uh joining our team and her start dat will start in uh May and official start will be in miday so we want to thank you [Applause] again okay on behalf of um or 6.1 public comment so on behalf of the Board of Education I would like to thank the public for attending tonight's meeting we value the feedback we receive from our members of the public and and encourage everyone to take an active interest in their public Public School System residents interested in speaking to the Board of Education this evening are asked to have completed a comment carp and presented it to the secretary to the board when the secretary calls your name I ask that you come to the microphone state your name for the public record and provide your feedback please note that comments are limited to five minutes per person and no responses to your questions are permitted comment should be addressed comment should address the Board of Education as a whole and not be directed to an individual board member audience or staff member the Board of Education will not address concerns against individual employees rather a complaint against an employee must be in writing and signed by the person who makes it and the Board of Education will refer any such complaint for appropriate review campaigning or advocating for any candidate is inappropriate during public comment comment should be limited to business before the school district and not political advocacy followup to your questions or concerns will be addressed by Administration through the contact information provided on the comment card thank you Katie Heiden hello hello okay it's on uh I come to you today as a parent in District 308 uh my name is Katie heyen I know our district has been great about supporting unionized education for teachers and staff at District 308 but I really feel there is an opportunity to bring Innovation when it comes to postsecondary education I I could see District 308 welcoming other unions within this sector to support our students in their future um I come to you today because I would like to see when it comes to committed to this University or this college committed to Career Readiness we do it for our athletes our musicians our artists kinary and it work but this still constantly is underserved for these students who choose different educational paths today I would like to give you some numbers to just kind of that way you guys could go on and you could go to Facebook or you could go to Instagram and be able to see what I'm talking about if you go to OHS Athletics 2.1k followers 3.2 likes asigo Fine Arts 1.9k followers asgo High School bands 1.1k followers asigo East band 1K followers asigo High School 4.6 followers asigo East High School 3.4k followers we go to ohos student services or what they referred us to go to which was OHS St uh for postsecondary 222 followers 100 105 that are actually following and 42 posts I could not find any committed signed days for unionized trades or postsecondary education I was told to go to the senior Celebration Day link and I could find it there and it was just a 30second video I know we can do better than this to serve our students at st308 thank you thank you thank you our superintendent to provide his uh superintendent report all right good evening board um this evening uh today is a huge day for a district it's really the comination of months and months of listening and collaboration that I would say has really um challenged all of us to really learn to better listen to each other think about the way in which we operate and take some next steps tonight you are going to hear the first formal presentation of the draft of the 2528 strategic plan big round of applause for all those who are here to present um truly thank you all for and really thank you to the community for being part of Designing our next uh chapter of the next chapter of our story um on a different note I just want to uh appreciate some really important information that came up last week that many of you heard and some reports that came from in our schools we often and it is an important slogan we say we when we see something we say something and this really isn't just a slogan um it's a shared responsibility that whether we observe hear or read something concerning we must reported immediately every report when it comes to uh things that have significant concerns are investigated and we are always looking to enhance uh the safety of our learned communities by working together we can't swiftly prevent serious incidents and ensure that the well-being of our students of our staff remain a top priority we always work to collaborate closely with law enforcement to proactively identify potential threats and respond swiftly to any reports or in incidents lastly I want to um thank our teams that were involved and our uh police department for really taking the after Action Report ser seriously um when every one of those scenarios um and as I shared in my letter last week we always want to make sure we make time to reflect because there is no perfect scenar the perfect scenario is Improvement and safety and so we are always taking each one of these incidents when they do arise with the utmost seriousness and where there is opportunity for growth we will take it because our students deserve it and that is our commitment um equally important is really the culture we create for our students and part of that is really ensuring that we are working together when uh whether it's uh your child comes home and says hey something happened in my classroom and you wonder about it is that is that accurate information accurate right do I email the superintendent or do I email the teacher say hey Johnny came home today and had a question right and so really understanding where in our systems whether it's um where is that point of seeking Clarity regarding information or misinformation that arises sometimes it's at the level of your son or your daughter or your child says something to you this happens to me every day I have a third grader so I hear lots of stories every day there are moments where I have to decide am I emailing the teacher the assistant principal the principal or Pedro Martinez right so I have to always think about where am I entering with that information now there are lots of ways where we we see that information that also moves on we've become a community where we rely on social media right that is how we gain our trust trust we gain confidence we use that as a support system there are also times when misinformation shows up on social media and we have to think about how that information shows up um in the last couple weeks I've heard situations where uh somebody talked about uh threatening uh it gave the impression of a threat um so on on social media and we had to investigate it right we've had hoaxes and so when information misinformation shows up on social media we have to look to ways to disrupt this information and think about how that we have to look to ways to make sure that that information doesn't distract from the work that's happening in our schools which is really creating a place of safety truth and academic success um I would ask that anyone when you see things that are confusing please reach out to the right place to get clarity about those things our goal is always to be um fair and give feedback and to give information as best as we can when we can there are certain scenarios when there's an active investigation we might not be able to give everything but reaching out never hurts um and for all of our information and we want to address misinformation as quickly as possible in order to address the core issues we have um lots of channels for this and we thank all of you for reaching out to those proper and appropriate channels lastly this evening I want to share something about some really important upcoming several there are several upcoming events uh we have our parent University at Boulder Hill which is beginning on February 27th at 5:00 pm we have the speak and Spark um event and this is going to be our student Le Roundtable discussion hosted by the school district through a board of education um this will take place at plank Junior High um and led by our board Representatives student board members so thank you on March 3rd um we have our kinderquest Fair an expo for incoming kindergarteners and their families which will take place at asigo East High School for 4:30 to 6: pm.

e e e [Applause] good evening welcome to the regular business meeting of board of school Trustees for the Crownpoint school corporation of February 24th 2025 I'd like to call the meeting to order at 6m if we could all please rise for the saying of the as Mr Vasser leads us in the saying of the pledge allegiance followed by a Moment of Silence thank you all right the next item on today's agenda is section 2.01 Patti registered to comment on educational issues there are no patrons registered to comment tonight so we'll move on uh item three consent agenda Dr Terell thank you for your consideration this evening we have 3.01 which is our executive session minutes our regular business meeting uh Board of Finance minutes 3.02 our disposition of stale data checks 3.03 uniform conflict of interest disclosure statements 3.0 the personel agenda and 3.05 the voucher registered checks checks as listed you've heard the consent agenda outl outlaid by Dr Terell 3.01 executive session minutes regular business meeting board of Finance meeting minutes of January 27 2025 3.02 disposition of stale dat and checks 3.03 uniform conflict of interest disclosure statements 3.04 Personal Agenda and 3.05 voucher register checks number 17161 to 17548 vouch number 30 second motion by Miss B second by Mr Angel are there any questions or comments to I do have one question U real simple one uh Mr ke real simple question the um the dates that people are are hired and resigned are those the actual dates that they would do so are those just computer gener the date of the job that they're doing I think you're referring to the what seems to ECA position yeah so to clarify for that all ecas are for a full year regardless of what that ECA happens so when it says for example August 12th that means they've resigned from that position for that year that ECA position that fits in that year does not correlate with an actual date that makes sense it makes perfect sense I was just for clarity so it lines up with contracts and really helps the business department if we were inconsistent on those ECA dat they reflect a Year's position and potentially later to be detailed is it split a percentage of that year thinking about that driving over here t wait a minute I have to ask this so thank you for the explanation yeah sure any other questions or comments F questions we'll take a vote all those in favor signify by saying I I oppose guys carry five Z action item four 4.01 2025 Crown Community summer school corporation summer school programing what's your thank you Mr President board members in support agendas the proposed 2025 summer school plan uh this year summer school offerings reflect the state of Indiana's emphasis on early literacy and new graduation requirements as the state of Indiana has reprioritized resources for summer school we have adjusted our offerings to match that alignment realigned uh Elementary School will focus on second and third grade students with the emphasis on literacy and passing I read assessment Middle School will F focus on basic skills and trans transition to Middle School um our summer school offerings will allow students on current core 40 diploma tracks to take previously mapped out courses in their graduation plan obtain credits for graduation and finally special education extended school year will be offered per students individual needs all courses being offered during the 2025 summer school sessions meet the doe State reimbursement requirements and administration recommends approval of the 2025 summer school plan if you have any questions while you're thinking of questions that you may have I want to jump in here and just make a couple of additional comments so our current the biggest one of the biggest impacts this has is students in high school so our current sophomores um freshman sophomores and juniors will continue to be able to participate in summer school just as they have in the past their plans of course courses as they take them throughout their at the high school will be will not be impacted by this they'll still be able to do this incoming freshmen are going to have a little bit different and part of that is in the past we've had a really large amount of students take summer school during or take PE during summer school with the new uh diplomas that everybody's heard that are coming out based off of the seal requirements and the number of courses you have to take for instance PE has been reduced from two semesters of PE in one of Health down to one semester of PE uh there's been some changes in social studies there's been some other changes so Our intention as we continue to move forward with this is to make sure that the offerings that we provide allow us to continue to have the Integrity of the number of teachers number of sections that we offer during the school year so that we don't look at a reduction in force in in those areas um the other part of that is with the uh I three this summer being the year actually being the first time that kids if they don't pass it have to stay in third grade is really focused on hitting the retention piece of that or the literacy piece of that to make sure that we can continue to focus and really zoom in on the needs that our students have in that area kind of a complicated funding uh Source from the state for summer school is they have like a set amount of money that they designate for summer school and then they classify different has classified one the first group and then in the second group and they've realigned where those are offered um therefore they're going to give priority in funding to the ones in the class one and that's what we're going after right now um so for instance in the past we've our summer schools have been funded anywhere from 65 70 plus percent range of what it costs us and we have to make up the rest of that what we're seeing now across the state is would have a certain amount and it would be set and then however many corporations jumped in and did summer school then that pot just got duded more the more schools districts that did this um my guess is that as we look at this literacy piece and having to retain students in third grade you're probably going to see people weren't offering summer school before they're really going to hit that hard so going into this being mindful of where we are um with the budget with the addition dollars we up on our end but then also looking at what the graduation plans what the course plans are going to be for our students as eighth graders now coming into ninth grade next year this will really allow them to still accomplish the things that they want to accomplish um taking those AP courses do credit courses we're not shying away from any of that you guys have heard me say before we're going to be real close to earning 10,000 college credits this year at the high school and that's for a school our size that's like closing in on twice as many as most of them um our AP courses last year at the high school they received a silver recognition from the AP uh college board group who is in charge of the AP courses and testing because of the increased number of AP courses that our students took not just students taking them but at RIS students and students of minority as well so um that those are going to we're going to continue to push in those areas um we just have to make sure that we're aligned that can do that in a way that it's fiscally responsible for us Dr Terell thank you for that I I really appreciate hearing you address that we're making sure we're not impacting students who are currently in high school with their um paths and then making sure that we're having as little impact on our teacher fores thank you for that explanation let me also say that we will be communicating out tomorrow um with a message going out regarding summer school that will give parents staff more information and kind of clear the air on some of those issues as well waiting until the board took action tonight to begin that messaging so expect that to hit early tomorrow Dr ter can you heard some Whispers and things online seen sure this is not a strategy that we are employing to persuade our community to pass the referendum has nothing to do with that um this is just simply about addressing the needs for the graduation diploma seal requirement changing and the emphasis that the state is putting on literacy especially at the second third grade level follow itics sues future years that could be um for instance if the legislators in theis decide that they're going to put a bunch of money into summer school all of a sudden you would reflect that as well I cannot predict the future but I I don't see that happen about summer school you get a chance every year to take so just to clarify for the people watching home if the state doesn't make any changes we would have been status quo on what we continue to do but even though they made the changes with some of the funding we're still giving the kids what they need to graduate we just have to hold back because we're not getting that funding for PE or classes such as that so the current freshman sophomores and juniors will continues even though funding has changed and what that's going to look like we're committed to making sure that they can finish out with the plans that they've already established for the course work in high school yes so nobody's going to be shorted nobody will be short thank you question so we're not definitely not having summer PE that's that is correct anything else all right heard the recommendations of the administration for approval of 2025 Crown Point School Corporation summer school program to vote oh may have a motion so by Mr Angel by all in favor signi by saying I I carries ZK Mr all right on to action item 4.02 resolution number 860 literacy Grant supplemental payment Mr Kiwa yeah thank you Mr President board members we bring to you uh this evening resolution number 860 860 uh referring to on the early literacy Grant stien on December 15 of 2023 the Indiana Department of Education issued guidance related to the early literacy achievement Grant established through the house and World Act haa1 -223 also known as the literacy Grant the literacy Grant funds in the amount of 29,6 n589 uh $ 29,6 19589 were received by the school corporation for distribution to teachers instructional coaches and other school staff responsible for implementing and delivering literacy and reading instruction of students through grade three stien amount of $183 cents will be received by 162 staff members we ask that the board this evening wave the reading of the resolution and approve it this evening so that we are able to distribute the early literacy stien in the month of March thank you Mr ke you've heard the administation administra for approval resolution ol so move thank you Mr President members of the board we bring before you tonight a project regarding the districtwide monument sign replacement across the corporation bids were received and Legacy sign group was the low bid with that we recommend approval of the districtwide monument sign replacement project to Legacy sign group for $ 25373 thank you Mr reation the administra for approval of contract districtde mon sign rep Legacy signp for the 23,000 just one question when was the the last time this was done to this level anyway as far as these signs being upgraded or anything I'm not sure if they ever were at this level and we've got some signs that I should drive by have where you can put messages on them some that don't some that look like they should have been updated in the 70s um so this will actually get us and kind of be that bow on all of the work that we've been doing to that final step kind of figured that but just want to make sure that it was a long time ago it was very long time so all of the signs then will have the capability of putting messages up no we're going away from that what we found is in 2025 people that want messages are getting up through social media um going through the websites of our buildings so these will be very what is in front of this building and also in front of Taft middle school and signs will look very similar across the board in every one of our buildings do we what do we do with the old materials that all is part of the demolition process some of them we can use the foundations that were there most of them we cannot and have to remove those and start let me ask you something privately later questions comments to item street thank you Mr President uh this recommendation brings two parts one is the actual purchase of the uh air conditioning or trer unit that was done through a the Statewide qpa and the other part is quotes taken to actually install and make it operational once it is received with that we are recommending contracts be awarded to Carrier Corporation to the state qpa in the amount of 750 for the installation of the chiller we've heard a recommendation of the administration that contracts be awarded by carrier coration of 29895 excuse Precision so the company is precision temperature control but the unit is a I think said Carri is that that is correct the brand is Carrier we're purchasing the children from carrier it is a Carri right and that Precision is the oneall gotcha okay thank you I understand uh are we familiar with these particular contractors involved in this project Mr M shaking his head you want to come come up and say anything Mike or you good any questions for Mr again with all of the projects we've been doing this just completes that project so at this point in time we're in a really good spot in all of our buildings with our chers getting them very similar in what brand new any other questions or comments items1 super discussion groups I am not have have a discussion about who's going to tackle that just make sure you don't get to upset each other Mr sorry Mr Angel aular basis based on fing uh yes I had the pleasure of meeting with the Crown Point or being on the crowno Redevelopment commission last month we have our next meeting next Monday night uh big item on the agenda was Bulldog Park they're going to be extending the stage there to make the stage bigger and put in a much better sound system as well so be nice nice to see that anything else uh next week begins our 11th grade Juniors will be taking the SAT the window opens up marches the 14th so on March the 5th our Juniors will be taking school this is a culmination of with the College Board that began back in grade for these students started with PSAT they follow that up in grade n with PSAT 9 and then there's PSAT National Merit that takes place in grade also PS they take the beginning 11 to Monitor and track this year we have also added T in the PS and PS1 so that we canit grow of our students between those two tests the first test we use the formative assessment Grant to fund the second assessment in the spring that we have added that will be something that we will be funding but it does help us to stay on track and to Monitor and see how our students are growing over time the culmination like I said is the uh March 5th Wednesday stud their experience with college there are diploma ramifications for those that pass it is part of pass colge any questions Jim it's been a long time since I've taken the sat right about as long as you how how long is the test now administer it within and maybe Mark you two two two and a half hours take than you moving on to item 5.03 director Elementary education thank you Mr President and board members just a few updates tonight on some things happening here in the next few weeks uh first off tomorrow's the big day for the 2038 uh pre-registration opens up online for our new new incoming kindergarten class um this year also for the first time instead of one school one book at our seven elementary schools we will be uh starting one district one book uh so all seven of our elementary schools uh have a have their own teams that are planning some activities around this one book title you've previously approved that book but I'm not going to reveal the title tonight because that's a big deal at our elementary schools um but uh this is to really get students excited about literacy and get our families excited about reading at home um so that will be kicking off uh at our seven elementary schools over the next couple weeks and it will finish up with an author visit uh the afternoon um the Friday right before spring break so that'll be a good afternoon for for students uh next exciting thing coming up on March 6th our uh elementary school art show will begin at 5 o'cl and end at 6:30 this is at the Crown Point Public Library there are several hundred 2D and 3D works of art on display at the library uh they're already up but the official show is on March 6th from 5: to 630 so thanks to our seven Elementary art teachers for all their hard work to Showcase uh the talent of our youngest artists um and we're grateful for that partnership with the library they host US every year and it's a it's a really cool event uh last thing tonight um as Dr Terrell mentioned earlier I read three uh is coming up here very soon uh the first two weeks of March is the I three testing window uh legislatively there's a couple big changes this year first uh the first big change is that all second graders will be taking I three this year for the first time uh the second uh really big change is that there are more strict and really inflexible uh retention requirements for students in grade three that do not pass uh the assessment uh student students will have um opportunities to retake the assessment as third graders if they don't pass uh here in March um and we'll have detailed remediation plans for any students um in grades three um that don't pass that first try they'll have a couple more attempts but um traditionally our students do very well on I 3 but these are seven and eight and nine year olds and can be a lot of pressure and a lot of stress and some angst for our students and our our teachers so best of luck to to everyone involved any questions Dr a question it's a practical question I think youed this some stud struggle test taking that type of education right presenting testure good students homor that's a great question so kind of on a whole school level the calmer the adults are the Cal the kids are going to be that's the first thing I would say um and really it's about knowing our students knowing our Learners and our teachers are excellent at really knowing what our students need but you're right sometimes our highest performers they get the most anxious uh sometimes students who struggle get anxious anyone can um but really it's about setting a kind of a calm environment on test day um encouraging students in positive ways not stressful hey you're you know threatening ways we don't want to do that I know a lot of teachers do um you know cool ideas to have parents write students a note of good luck on test day different things to encourage students to be at their best but uh if students do need some accommodations there are also options that were were allowed to put in place from the state to give students um you know certain things like small group testing or breaks during testing things like that than you question that was that was a great response to that question Nick um softball question for you uh Library hosting the Elementary art show we can go there now to see that is that what you're saying that okay that is on display already um but from 5 to 6:30 I think we do like two or three schools at five and then two or three schools at 5:30 kind of spread it out because parking might be tough but um each school has I can't remember the exact number but a good chunk of student work on display but it is already up thank you good evening president Smith members of the board uh you do have two more opportunities to see the Bulldog ballers in action at the high school March 6th and March 13th I think Mr Angel's interested and maybe joining as a coach next year he came last week and we'll get to that um I'd like to mention that next week is school social worker week and I want to recognize our five School social workers for their dedication and compassion in working with our students our families our staff um they really do help us Foster uh a safe and nurturing environment and they're really making a difference not only in the schools but our Greater Community they're helping families connect with outside resources um helping students during crisis and they also meet with some of our students regularly to provide support so I want to mention them by name we have three exceptional Ed social workers Evelyn Bratton Sandy specker and Tara verdusco and then two additional School social workers Tracy Noble and Mary ree so we really appreciate the work they do and their social workers are relatively new to Crown Point schools within the last handful of years so I think they've been an invaluable addition uh a couple of upcoming important dates uh April 23d we're hosting our transition Fair again and this is an opportunity for our parents and students to come over to the high school at 5:30 that night and there are gosh I think about 70 tables set up and there are service agencies like the Bureau of Developmental Disabilities there are group home um companies there's insource which is a advocacy agency in the state planting possibilities just even some of our local colleges come the military just a range of um resources for our parents and students to grab and talk to the representatives and then best day of the year is Wednesday May 14th um at 10:00 a.m.

e e e Fort Wayne Community Schools is introducing a new student ID system for students at all grade levels in addition to serving as identification for students the cards will also be able to be used to check out materials from the media center swipe for meals at middle and high schools and ensuring student bus riders are getting on and off at the right stops for bus riders when students board the bus they will swipe their badge showing the driver they are on the correct bus when students reach their stop they will swipe their IDs again reducing the possibility of a student getting off at the wrong stop intentionally or not when a student gets off the bus at the right stop the driver sees a confirmation if a student attempts to get off at the wrong stop the driver will be alerted this system increases Fort Wayne Community Schools ability to safely transport students to and from school ensuring students are where they are supposed to be when they are on the bus Fort Wayne Community Schools keeping kids [Music] safer students in the automotive program are constantly learning new skills from engine brake maintenance to auto electrical and collision repair notably in Daily owns and Grahams class daily owned students are practicing their skills for their upcoming certification test uh so that they get that hands-on experience of ping control arms struts wheel bearings um all kinds of different things before they do a Hands-On performance test uh where they're tested over by themselves uh so that they are capable of being able to pull those components off uh in a timely manner and correctly well gram students are tackling light circuit boards and their complexities the students say that the teachers are very engaging and help make the program very beneficial for them classroom you have to really use your mind and you know you have to really be focused and paying attention but just saying that they love the hands-on experience of the workshop and feel that it helps them really learn their trick uh I learned a lot it's a lot of experience that I'm getting from Hands-On that I couldn't learn out of a textbook so I'm learning a lot I'd say it's pretty effective but the students aren't the only ones getting valuable experience from the automotive program Graham says that he loves seeing how the students are growing and developing seeing students succeed uh so you know having worked in the industry I kind of know what it takes and you're starting them off on a um great path and then just watching them start by not being able to turn a bolt and eventually being able to fix a car welcome to Fort way Community Schools we're dedicated to providing your child with the best educational experience possible we're excited to introduce to you a valuable resource design just for you support Ed meet support Ed our Innovative parent page dedicated to helping you navigate the world of learning technology whether you're a tech Wiz or just starting to explore digital tools support Ed is here to guide you every step of the way on support Ed you'll find everything you need to assist your child with their educational technology from setting up devices to troubleshooting common issues we've got you covered the content on the site will continually be updated in order to ensure parents and or Guardians are up to date on the latest technology and learning supports their children are using within the classroom on our support Ed site we offer a range of tutorial videos and step-by-step articles to walk you through any Tech related challenges as well as videos and a site to support parents or Guardians with Internet safety for their students plus our easy to navigate interface makes finding information a breeze but that's not all support Ed connects you with fwcs learning technology team if you ever need additional assistants or experts are just a click away at fwcs we believe that strong support at home is key to Student Success with support Ed you're empowered to help your child make the most of the their digital Learning Journey ready to get started visit support Ed located under families on the fwcs website and discover how we can help you and your child thrive in today's digital classroom for Community Schools where technology blends with learning e e e [Music] good evening and welcome to tonight's Fort way Community School Board of school trustees meeting we begin this meeting as we do each meeting with the Pledge of Allegiance to the flag of the United States of America and to the repu for it stands one nation under God indivisible with liy and justice for [Music] all and now we have roll call of members good evening Steve Corona from the fifth district good evening anet Payne District 4 Julie hollingworth district one Jennifer Maas District 2 an Duff member at Large and to my left we have I was waiting for you to introduce yourself um uh Dr Mark Daniel superintendent forway Community Schools and Angie filler uh Clerk of the board and I'm Maria Norman member at large uh we begin this evening's meeting with Awards and recognitions uh this week is national public school week celebration so in celebration of national public schools week here's a video highlighting the great work being done every day in our [Music] schools alive and friendships Blossom Public Schools each day thousands of Fort Way community school students walk through the doors of our 52 Public Schools some online so in public schools like Fort Wayne Community Schools every child has the opportunity to learn and grow from our stem programs inspiring the next generation of innovators to the schools of success Paving a pathway to the Future our success is made possible by our teachers our staff who unselfishly arrive early and stay late to ensure every child has a place to learn we can't forget the bus drivers cafeteria staff custodians support staff coaches parent volunteers and community Partners as well so this public schools week let's celebrate Fort Wayne Community Schools and our commitment to transforming education to ensure students are ready for that Monday after graduation thank you and thank you Fort Wayne Community Schools that was nice good happy Public Schools week all right uh that brings us to the consent agenda which includes approval of minutes uh the minutes from the meeting held on February 10th vouchers and payroll uh for period ending February 24th and payroll and supplemental pays for periods ending January 24 and January 31 the Personnel report and required disclosures is there a motion on the floor some move second thanks an Thanks Jen all those in favor I I any opposed Dr Daniel okay thank you no old business so we move to new business Steve are you up and running can you do a please it's recommended the board approve the cable fund access board originator originator Grant from the city of Fort Wayne the city receives a 5% franchise fee from Comcast and Frontier of that amount 20% is sent to uh our LTV the city of Fort Wayne provides grants for the operation of cable access stations which include centers at the Allen County Public Library Purdue Fort Wayne government access and LTV at an's career center Grants are given with the stipulation that all access centers will provide training equipment and Facilities to nonprofits wishing to produce programming that will air on one of the access channels monetary amount granted is based upon a percentage of active subscribers to Comcast and Frontier Communications LTV is operated by the district serving as the K12 educational access channel for the entire city the primary purpose of the cable fund is to enhance public educational and government access television within the city of Fort Wayne through the effective use of cable TV franchise fee receipts and Elizabeth Lord Cary our LTV coordinator is here to to answer any questions about this recommendation thanks Steve is there a motion on the floor so move second thanks I thanks Julie uh any questions for Elizabeth do we know how much money we see the percentage but uh yes we do know how much money it changes every quarter we get paid quarterly and the last installment was $31,000 uh all over the course of of the 2024 year it was $141,000 is the number dropping are there fewer subscribers yes there are fewer subscribers the number has been dropping for the past decade since I've started working with yes thank you okay all those in favor I any opposed all right Tony can you do the next one yes thank you it is recommended that the board approve the cable fund access board non originator grants from the city of Fort Wayne for a total of $778 3746 the city of Fort Wayne provides grants for nonprofit organizations within the city through csab grants are given to nonprofits with the of the organizations will provide programming to one of Fort Way's capable access stations including lpv grants cover some equipment costs for schools in 2024 after CS was notified of the award with the grant being received in January of 2025 Elizabeth har is here he answer any questions thanks Tony is there a motion on the floor move to approve second Thanks Jen thanks Ann any questions for Elizabeth okay all those in favor I any oppos all right Julie are you up and running or finally oh good uh this is the uh title one uh part a basic and neglected grant for 2425 it's recommended that the board approve the acceptance of the title one part a basic and neglected Grant from the Indiana Department of Education in the amount of 14 4,289 29423 um a school buildings eligibility for Title One Services is primarily based on criteria related to family income foring Community Schools determines target areas based on number of students receiving free or reduced lunch and or direct certified government benefits in 2425 T Title One Services Support 32 Fort Wayne Community School elementary schools Services include literacy instruction and intervention supports therapeutic counselors family engagement efforts and preschool students who receive free or reduced l lunch and live in Fort Wayne Community School tile one School attendance areas but attend non-public schools are provided supplemental instruction through a resource teacher or tutor instructional assistant or service provider additionally Fort wi Community School students who are experiencing homelessness and students who reside at Crossroad Children's Home an institution for nected children receive Supplemental Educational Services through Title One the is managed by Kimberly Brooks Title One director who available to answer any questions thanks Julie is there a motion on the floor so move second thanks Ian thanks Tony any questions for Kimberly okay all those in favor I I I any opposed all right so now we are to Title One Part D gen excuse me it is recommended that the board approve the acceptance of Title One Part D delinquent Grant from the Indiana Department of Education in the amount of $62,900 Allen County juvenile center and Lifeline Youth and Family delinquent institutions receive funds through the title One Part D delinquent Grant to support instruction in Transitional services for clients or students who reside in the above mentioned fac facilities instruction is designated to sustain academic growth during residency and to close the achievement Gap credit course work towards graduation credit recovery and or support for transition services are available Grant is managed by Kimberly Brooks Title One director still here thank you is there a motion on the floor so move second thanks Ann thanks Tony any questions for Kimberly on this one I do yeah go ahead Steve I just uh what what's the number of unique students that we serve Kim in a an individual school year um it varies um

e e good evening everyone would you PA please rise and call the meeting to order with the Pledge of Allegiance Mr Gib help this month our help to the flag of the United States stes of America and to the stands na indivisible withy and justice for alling good job welcome everyone to the February regular meeting of the green Council School Board all right we have any adjustments to the agenda nope no adjustments to the agenda this month outstanding moving on to recognitions Mr given y Mr Roberts we have quite a few recognitions this month everybody bear with us all right well good evening I have um Brooklyn Jackson here and she is a kindergarten student at ridpath and so she was recognized for our character trait of the month for kindness for the month of February so um miss schlau her te wrote Brooklyn is such a sweet girl but has an even Kinder heart she goes out of her way every day to show kindness to others she helps others when they need it often going out of her way to be a helper she loves making others smile and often thinks and plans out ways to share kindness with others it is a joy to have Brooklyn in class and at redpath if you can help me congratulate her good evening this is Griffin and he is in kindergarten at Deer Meadow and we are excited to celebrate Griffin tonight Griffin is always kind and goes out of his way to help others in the classroom he notices when others are struggling and he steps in to help the other students look up to Griffin and he is a leader in the classroom congratulations [Applause] [Music] so our TZ student of the month for February representing the character trait of kindness is jackeline Bassler and she is a student in third grade in Mrs enlow's class so I'm going to turn it over to Mrs Eno to talk about her nomination um I chose jaine because because of her kind heart and compassion for others jackeline is incredibly kind and thoughtful always asking others how they are if they had a good day Etc she is thoughtful not only to her friends but also to teachers and other staff at TZ she always makes sure to include others so that no one has ever left out of games during recess or group work and Jackin also gives the best [Applause] hugs KY had to go get them she'll meet you down there how are you sir hi this is Conrad Marshall and he was nominated for our student of the month uh for kindness as well Conrad shows kindness to others every single day he um gives positive affirmations to people in the hallway his classmates really enjoy hearing the kind words that he says to them he was nominated by his classroom teacher and other sixth grade teachers as well for being kind and always saying really positive things to everyone so congratulations to Conrad [Applause] good evening come here buddy J um I'm very pleased to represent both Brenda Meyer and myself this evening for nominating youj for um the kindness recognition what else can I say this this boy goes above and beyond at all times um Jay goes out of his way to be kind and is here with his friends his teachers and coaches every morning he makes sure to say hello as he walks by and sometimes late because we talk a little bit longer he's a positive entity and the school has has outstanding school spirit he is sincerely helpful with NHS tennis and with all of his classroom teachers I would love to have a school full of Jay go box congratulations Jay [Music] [Applause] [Music] yeah okay we y we'll jump yep Mr Hansen uh we had four students that were selected for the Indiana All State Honor Choir two at the middle school and two at the high school one of them couldn't be here tonight due to a prior commitment kiaris Seaman but I'd love for these students to introduce U themselves and Sh what grade they're in before I share more about the uh Honor Choir I'm jie tisher and I'm in eth grade I'm Ella tisher and I'm in 10th Grade I'm Emily Gray and I'm in 12th grade so as a part of Emily and Ella's audition they had to travel to planfield high school on a Saturday uh along with a couple other students that went to audition they had to do a uh prepare a piece in Latin um about a minute and a half's worth of material um they also had to site read a brand new piece of music that was brand new to them and and every other student there as a part of Josie's audition she had to prepare one of the pieces that she performed at the Indiana All State uh Middle School Honor Choir and then she performed a a site reading as well um really proud of these students and all their hard work just really excellent uh one other thing I wanted to make note this past Saturday we had our isma soul and Ensemble State for the choir and we had over 25 students attend for uh Coral and um and piano we received 14 gold ratings and one silver rating so give it up for these [Applause] students yep we'll uh coach triet and then we'll jump back to B um this year was the the first the ihsa's inaugural year for girls wrestling in the state of Indiana we had six girls compete all year and compete at sectionals we had three regional qualifiers Gracie means Cadence cotton and Aurora Roberts Aurora Roberts placed third at regionals which Advanced to the state tournament earning her top 16 in the state I have Aurora Roberts with me yep now back to all right um this evening we have student representative Tai shawa with us um as an outstanding senior member of the high school band um we've had a lot of activities throughout the year that Tai has been an outstanding leader with between um our football games and basketball games and everything that we do that is visible here at the school but there's a lot more behind the scenes um that he represents and he is part of with the school he auditioned for All State Orchestra and performed at the IMA convention and coming up March 16th at Purdue he auditioned into the All State honor band and is one of the top 10 trumpet players selected in the state um which is a huge accomplishment there's usually 80 to 100 that try out for two bands um and I always say he's trying to follow in cam Benedict's footsteps he accomplished everything cam did and more and we really sincerely appreciate your leadership and really proud of the work ethic you have that I know all of our students look up to so thank you Tai and I'm really proud of all of the students in the department grade six through 12 we're doing great things and thank you for your support [Applause] okay that was CRA that was a that a heck of a group Lord all right moving on to nobody for any okay public comments I have I assume somebody that wants to talk to the board doesn't say yes or no yeah okay Ma um my name is Janette price um Jo Josiah Josiah Jeremiah and um Joshua mother um I don't understand why just a black person on on y board um and mostly everybody spoke um it wasn't I a see one black kid um my son Josiah was going to the middle school and they was charging him all the time with his computer a old computer and one time they end up telling my son to loan his charger out to one of the students and I end up had to pay for it and my thing is this Josiah got a I so he don't like he don't remember and stuff like that and it's known as I so in high school they call kept calling me about Josiah um about how he acting and I'm telling them y'all know he got oh we didn't know he had IEP like this something that y should know and my thing is since Josiah graduated out of the high school out of the elementary I always knew that they was going to pick be picking a him um my other son far as with the computers now all of a sudden Jo um Jeremiah computer always messing up after Josiah graduated out of the out of the middle school so my thing is my kids know how to use a computer they ain't going to break a old y'all them old computers and they shouldn't have to pay for old computers my son got P PCS at the house Apple Apple tablets so y'all giving them these old tablets well I'm telling I could buy my son his own computer for school work only the school said that I couldn't do that um it's GNA cost a lot of money to put all the apps on my own personal computer for my kids and for football my son had to pay for football so I'm paying every day thinking like they have to pay for a r every day and they taking my money when it was a one- time fee so one time I end up coming up there and I say um so how you keep a uh accounter who all paid and she was like it's only one time Fe well youve been taking my money all this time you you not noticed that and I ain't get my money back I told her she can keep that but my thing is it's not it's not racial balance out here and it's like a lot of times the to me the black kids be getting picked on like my son was on the football team um Jeremiah and they automatically thought he was her son and I'm telling them like first of all all black people all black people kids do not look alike my son is Jeremiah her son right here em they thought my son em they don't look nothing likee and my thing I had tell her like I know who kid you talking about that's that's not my um his mother me and her I know her but my son is Jeremiah and one the other Chach had to say yeah that's Jeremiah you talking about Emory and my thing is it's like a lot of nitpicking with color kids cuz my son at that school they called me up there a couple of times when kids call my kid out their name um called them monkeys and all that and my thing I don't think they discipline the the kids like they should and my thing is like why they don't bring the parents together to get to the bottom of what's going on and it's none of that up here and it's I I think that the computer thing should change cuz y'all got old computers like Chicago always update their computers they don't charge the parents for the computers like how how could a kid uh a teenage kid break a computer it's it's it's crazy I got a big old house I live in I got my own business that I run but every time you turn around I'm getting a letter saying my son did something to a computer and he got he got high expensive stuff at the house y'all can come over there and look like I don't buy my kid Stu but my thing is why why can't why can't child give the kids new computers instead of let keep computers year after year and a tech person charge her 15 for for a charge and charge me 25 like where they do that at should it be the same amount and I shouldn't be charged for a a a charger that the teacher told my son to give to a student and the student ain't have a common sense to give it back to my son that's crazy I just don't get it thank you okay moving on to the approval of the consent agenda which consists of meeting minutes of the annual Board of Finance meeting January 27th 2025 the regular board meeting minutes for January 27th 2025 allowance and claims financial report and Personnel Parts one and two which are posted Mrs RoR yes hello everyone hello as usual you'll have a couple payrolls we're going to go through first okay the first one was dated January 3rd 2025 total payroll of 440,000 36245 and as usual we've got those taxes and we've got retirement along with those payrolls for that payroll the total was 1229 38434 the second regular payroll was dated the 17th of January total payroll of 423 91847 and those payroll taxes and retirement 123 8 12 10 and guess what there was an extra one in j January there were three payrolls I said two and there were three I've already moved on to February in my mind total payroll for that third payroll dated the 31st was 48,8 6724 and then the payroll taxes and retirement was 151 4555 then next in your packet you're going to see a list of prepays for January 2025 as you look through that list did anyone have any questions about any of the prepays for January I do not no total um prepays for January 2025 836 11742 and then you've got the list of claims dated for today the list is a little shorter this month because um as we talked about last month I went on vacation so we had to do um uh the claims a little earlier and then we're going to have a second claims list that you'll you'll see in March so the list um for tonight is a little shorter than normal normal and maybe a little bit less as well so total claims um dated today February 24th is 48,3 18973 and we'll move on to the fund report if you're ready for that balance in education fund as of January 31st was 4,653 19664 balance and operations which is about four lines below that would be F fund 300 is 886 to 4142 if you go to the last page you're going to see the balance in all funds as 10,736 55485 then we've got the depository statement that's going to show that our banks and our um funds are all in balance and you'll see looking at this report that we are indeed in Balance which is exactly where we want to be next we've got the transfer report and as usual we've got some transfers between Banks so we can you know pay bills payroll that type of thing we also have that transfer for school lunch as usual um and then of course we have the education Ops the total transfers for January was 969 446 and then finally we've got um list of expenditures for Bond 2021 and bond 2022 we did have a few things in um Janu or excuse me yeah actually in January for 2021 so our total expenditures in that Bond now are 30 34 million 1606 3465 and then as you can see there we did not have any expenditures in bond 2022 in January and pending any questions I'd like to submit for approval so I would like I would like to know one other item is we paid off our pension debt obligation so we did have a chunk another chunk payment and so that thatb is wiped out so moving forwards um the funds that we designate for that will uh go to operations so a little bit of help there do we want to mention to that we're going to go ahead and we're going to um disband the 250 fund you'll see 101 200 250 300 that 250 will no longer have any balance at all and we're going to go ahead and take that fund outre declar is dorm so it served its purpose just wanted to very good thank you thank you for your hard work that all right can I get a motion to approve motion can I get a second second a motion in a second any further discussion no hearing none all those in favor any oppos and motion will car thank you Mr R you're welcome all right moving on to reports Mr ni first yes um this school year we have been working um in our K five with our math adoption committee and so I've invited two of our teachers um Mrs hay and Mrs to come up and tell you a little bit about our adoption process and um a little bit about why we decided to go with ready M even thank you for inviting share a little about our um curriculum committee um we have the opportunity to review um three different curriculums and that allowed us to hear from representatives from the companies pilot um lessons from each of them in our classrooms as well as um talk to schools that are actually teaching it and that was a huge benefit to hear about teachers who are in the classroom whove used the curriculum for a few years already um so that was really helpful and through that evaluation um like Mrs mcperson said we've chosen the ready math um we have four components that we wanted to share about why this was our choice first of all was the conceptual understanding that writing math does it does a a nice job of visually giving information to students the work grps were inviting the classrooms um teachers seemed to feel the layout of the lesson plans were really um well planned there were four sections to each one that gave slow release to the students so that they can feel like they had ownership in what they were doing um several of the teachers said the kids came back excited um they were enjoying the lessons they had good communication a lot of questioning and answering going on in the classroom that helped engage the students um the second thing we noticed was the built-in differentiation or support for the students um they had a lot of ideas that could give um teachers a chance to work at the lower level as well as advanced students um their online platform had SE I gave teachers handson things to work on um for example like building a clock using a paper plate doing a lot of those more Hands-On things again that I think are really important um the other area that I felt that was part of the differentiation and support was there was a newsletter that you could print off to send home to parents so they were aware of the concepts we were teaching during our lessons as well as games and activities and then um there are also reports you can do as well come here and so those were things that we found really helpful with within the lesson to and another feature we really enjoyed was the strong alignment to Indiana specific standards they have an addition written specifically for Indiana that also includes all of the the national math standards but it's very specific to Indiana um because our district already uses the I ready assessment platform those two will merge together so all of the data from the reading and math testing that we're already doing will go into this program and so there is that's my next point is the integrated digital and print component to this that all of that data comes together so it can be used for differentiation for students to be able to enrich and remediate as well as just continue on with the curriculum um there's a nice mix you can use as much or as little of the digital platform as the teacher grade level specific student would want you it can go either way and that was a really strong point to me that some of the older grades were much more interested in some of the digital platform or maybe you know kindergarten they've got to get the pencil in their hand first first and go from there um the digital platform has diagnostic assessments adaptive learning Pathways data driven insights to help teachers tailor the instruction for each student and the platform is user friendly we already are using this platform to access all of the testing information and it's all housed inside one platform and I was kind of surprised and impressed to see that I figured it would be a separate entity it's all housed together and it's it is just very user friendly um so we we really this was a great experience to get to use all three um pilot all three programs get to talk about the finalist with other teachers from around this area so we thank you for giving us this opportunity and we believe that ready math is a really strong choice for us so thank you you do you have any questions how how would you guys say the rigor is for it I mean is if something that's g p it's gonna be EXC we're we've talked about that that the first year especially it may seem like really challenging for students we going to have to just pull them along with it um but we're excited about that thanks good that thank you so much thank you thank you and then I'm also going to invite Mrs Clemens and Mrs Elder je we have an update on our Str plan and um their goal that they were working on in terms of teacher of the year are yeah public comments is over yes yeah so um one of our goals that we have on our strategic planning is to incorporate um of our goals if we can remember that and it had to do with um honoring our teachers and our staff a little bit more incorporating them into feeling a part of thank you I was struggling here for a second and uh so we are going to kind of highlight that yeah so as part of that goal number four of our strategic plan we um one of our action items was to create a teacher of the year award for Green Castle count schools and we use the Indiana Department of Education rubric and scoring guide so that when our nominees go to the state level they'll already have a lot of that same information in their nomination packets um so we have a timeline that Selena will talk about but basically staff members are going to nominate who they believe is a deserving colleague from their building and each building then will'll have that one representative that we will bring to you as the school board to determine the corporation feature of the your nomination overall so on the next slide we have our timeline um our building principles have sent out the form to all certified staff um a letter we will nominate after we get our like GMS I will nominate a teacher and each building principal will nominate a teacher that has been selected by their peers um we will send that to the centr office then you will be presented with it by the 28th of April um to let us know who the overall Green Castle Community School Corporation teacher however you guys get to keep that in your pocket for a little bit and we get to announce that at our in of year teaching ceremony where we plan to do a breakfast and then have each building representation come up and we get to say wonderful things about them I believe we're also going to add um years of service on there as well and so kind of having honor people at Parker and then we will submit the application the application is a bit ly so I think in year one we're going to give that teacher the option if they want to continue the lengthy process of the teacher of the year nomination to the state It's a Wonderful um honor to be selected amongst everyone in the state so that's our time line for this first time for uh teacher of the year for and even though this is the first year we've done it we've already had over nominations and you have any questions about that standing no thank you so I'll share more about the date and everything so that way you can add your calendar you can awesome thank you okay anybody have any questions that all right cool all right moving on to Mr givy y so I just have a few uh uh brief updates uh this month because we've obviously wanted to spend a lot of our time highlighting our our kids in our our programs but uh just as you can imagine uh the end of the first half of the legislative session uh was last Friday that was the Friday was the uh last day for um essentially a bill to advance to the other chamber or be dead in the chamber um that's not to say that a bill can't or language for bills can't reappear magically in other bills um but nonetheless it's really kind of the time to where uh if something's going to end up being passed uh this session moving moving forwards it's gonna we're going to start to see the number of bills really really dinkle um here just a few that I kind of want to bring to your attention I I shared previously um that the house um under House Republicans you can see the initial budget um shared and it's roughly a 2% increase uh for each of the uh next fiscal years but that's kind of misleading um because they also have uh baked into that tuition support our textbook curricular materials payment that $160 million appropriation um so obviously I think we're all expecting Le uh less dollars um um this go around um but you know the magic number I've heard is really 1.7 to 2.2 each year um but we'll we'll kind of see where that where that stands um on the Senate side of things is obviously the governor's property tax reforms um the Senate took that on first essentially the house took on the the budget first and then flip-flop and work to kind of get to the end um but the original Senate bill one that was released that was Governor's plan and you might recall U what that looked like to Green Castle specifically in in uh fiscal year 26 was roughly a $550,000 loss to our operations fund and then it balloon to 630 in year two and 770 in year three so that would have been catastrophic and devastating obviously we've uh been fiscally conservative and and responsible the the past few years and so we could weather a storm you know for a short bit of time but some sustaining something like that uh we would have to make uh drastic changes obviously we saw a second uh second version of that it it looked uh much U the pain wasn't near as bad although there's still a little bit of pain so the net loss to us would be in year one roughly $140,000 and again these things can change a lot between now and the end um but overall better um you know we've had conversations uh as a team um that with that you know we're going to look for ways to tighten our belts we're gonna you know we're going to scrutinize purchasing decisions because we don't want to we don't want to take a step backwards um again we're we're in pretty good shape with with where we are but we don't want to je jeopardize our longterm uh long-term health so those are two really big things to really kind of be uh to pay attention of um I know that the governor has come out and said that you know he wasn't really happy with the changes that the Senate leadership made and you know he's prepared to veto anything that kind of isn't his plan so we'll have to kind of monitor that and as to how it impacts Green Castle um House Bill 1064 is an athletic transfer bill so you know it used to be you can't transfer primarily for athletic reasons um well it sounds like that day and day and age is coming to an end and that would be one of the reasons that you are allowed uh to transfer um House Bill 1500 would make major changes the teacher appreciation Grant You Might Recall now we received like roughly $57 um per student for ADM and then we are able to distribute out those dollars amongst all teachers rated effective or highly effective from the uh previous year um the new model looks much different than that to where it may only impact a teacher or two in your District um but then there are strings uh attached to that to where after um year one and year two two it's funded through a grant which you apply year three uh you would have to put that money on the base and essentially there would be no more money coming from from the state so we'll kind of monitor that um and then the final one I'll just kind of share about uh is Senate Bill 373 when it comes to summer school uh we already know that they're making major changes as far as what they're going to reimburse schools for uh for summer school the priority is obviously literacy in grades two and three um and so we've really had to kind of review our approach and uh plans to that as far as you know what we're going to receive uh reimbursement for um and to be completely honest with you we don't know how uh or what will be reimbursed even just yet because they really haven't fully uh determined that they're looking uh at doing like a fee reimbursement versus in the past we received money per student so there's kind of a lot to kind of left up in limbo so next week the legislative session will resume and I'll do my best to kind of keep you updated and and uh keep you informed of any potential legislation that's concerning to us so that we can reach out to uh um representative V and Senators Clark in BR so just a few updates for you okay hope for the best on on that thanks for all your hard work with that Jeff Lord all right moving on to Old business which we have none new business we have an approval request for K5 math curriculum ready math adoption yep so I think you you heard from our team earlier we just presented that a little bit uh earlier in the show but in your board packet essentially uh is kind of a cost breakdown of that um and we were able to or Becky was able to get them to sharpen their pencil a little bit more so uh to get the cost down a little bit um but we uh would like to move forward with this recommendation so that way we can work on lining up any professional development and we can get materials in hand um early okay any questions on that so this is for uh six year cycle yes thank you yep and for K5 yes anyone else okay can I get a motion to approve so move can I get a second second I motion a second any further discussion hearing none all those in favor I I any opposed that motion will car all right we have an approval request for 20242 assistant fiscal therapist contract with Carla B yeah so just uh any effort to U continue to provide services to our kids to need ET uh we have a contracted agreement that we would like the board approv continue maintain Services okay is it the same thing we've been pretty much the same thing we' done I see any changes it okay can I get a motion motion can I get a second a motion in a second any further discussion hearing none all those in favor I any motion will carry lost my voice for a second have approval request for an updated Dell proposal for Chromebooks at Green Castle Middle School yes so in January you had approved our proposal for our Chromebooks um upon further investigation um Mr Hill and I we discovered that there was a change that we needed to make with the proposal it didn't include everything that we thought it included so we need to just make that updated for there it was a roughly $5,000 cost yeah the original proposal was a non-touch and for touch screen okay touchreen got you okay well that makes sense okay can I get a motion to ass right have a second second have a motion in a second any further discussion hearing none all those in favor I any opposed that motion will carry have approve request for overnight Deca Career Development conference in Indianapolis Indiana March 2nd through the 4th of 20 25 yeah so once again it's another a awesome opportunity just over the past few years our Deca program has really Blossom um we've had a lot of students uh perform really well in the competitions and represent ghs in our community in a strong fashion and so uh there's another opportunity for for them to do so um their sponsors Mrs jedel has submitted all the uh required paperwork and um we have the proper chaperon in place and there'll be permission slips um taken care of uh in order for this trip to take place it just since it's overnight it requires board approval okay I see some shop room on know one there all right 44 students that's impressive that's pretty nice very nice very very cool I move to approve all right I have a to approve do I have a second second all right any further discussion hearing none all those in favor I any opposed that motion will carry have a good safe trip all right have a approval request for some donations looks like we have Gary and Linda Hubert to Green Castle High School music department for $500 floor Brothers Painting to ghs Athletics forth $3,000 at Exel store to Green Castle High School Green Castle Middle School FFA for $500 and AA septic service to rid path primary for $500 self-explanatory can I get a motion to approve motion do have a second second a motion to Second any discussion hearing none all those in favor I any opposed we will gladly accept those donations thank you very much all right I have approval request for the second reading of the Neola policies volume 37 number one yeah so these have these shared with you uh last month first reading so this is the second reading uh and adoption and uh in order to uh be compliant with updates to the laws I would recommend uh that the board approve these updated policies okay and we're going to read those out loud to to us everyone of those line by line line by line have answer any question well hopefully we're not going to do that this evening all right do I have a motion to approve motion to approve I have a second second no motion and second do we have any further discussion hearing none all those in favor I I any opposed that motion will car yeah you might notice I'll just I'll just kind of point it out because it's a new thing um you might uh recognize obviously you will recognize that we have a board policy for AI artificial intelligence that's something that I know a lot of our secondary teachers have have really been uh and administrators have been working through um but obviously that's something new that we we need to address and we are working on obviously educating our students and educating our families on how best to use AI because it can be a great tool um but certainly there are ways in which it should not be used for running yeah agreed okay very good do we have any other business no well I would like to thank the high school counselors to going down to the middle school today and explaining scheduling to the eighth graders I know my eighth grader had a much better understanding of how important it was to select his classes for next year and I really appreciated the time for them to go down and and explain it to them I know it's all new to all of us so it's a lot to a lot to really take on and then the parent meeting is Tom yeah that'll be another good thing I did miss one thing that I I wanted to share is we do continue to work uh towards the school resource officers or school resource officer for GSC so been working with u the district uh school district attorney on a draft contract to run past the city in hopes of advancing this uh moving this along um with the city and and GPD um but as a contingency I also did have a conversation with Sheriff ball um about potentially Contracting with the county forit to move some forward so I'm optimistic and and hopeful that we will but we are continuing to to move that convers along to bring a school resource school resource officer to C thank you for staying on top of that I appreciate that abolutely personally okay it's not an easy task all right um I'd love have to say um there was an awful lot of very good sporting events that occurred over the weekend um I attended as many of them as I could um it's very exciting a lot of good things as well as Mrs em isn't here right now but for pet band for the basketball games she had some special helpers that were in there and some returning students that played sounded very phenomenal soes they've even played at the middle school which I think is kind of neat because that's not typically a other schools are very jealous yeah a middle school experience so that's a neat thing yeah I've gone to many middle school games with my daughter playing and it's you don't see the pet band in there it's pretty cool to see that so H kudos to to her and her team for doing all that absolutely U everything everybody's doing is great cast schools are up and coming it's a very nice place to be glad to see that was continuing yes okay anybody have anything further before we can move on all right hearing nothing can I get a motion to adjourn motion have a motion do I have a second second motion on a second any discussion on that hearing none all those in favor I any oppos we are adjourn thank you everyone for coming appreciate it you all have a great night good e

e e e I'm going to call this meeting to order for the h County School Board of trust is absent Mr Melcher here Mr wall is absent Mrs Heim here Mr Carl Mrs Miller to add to agenda item G3 and field trip requests um the following Huntington North High School Jag students are requesting permission to attend the State Career Development conference on March 13th and 14th 2025 in Indianapolis Indiana so this will be before um our next official school board meeting toward the end of March so I'm requesting your permission to add that to our agenda thank you Mr trout I'll entertain a motion to add that item to the agenda motion to approve the revision to agenda do we have a second second thank you Mrs Heim Mr milcher any discussion vote on the motion for for motion passes 5 Z moving on to core values discussion this is always the best part of our a board meeting when we can recognize staff and students and community members for their outstanding work and tonight is no exception at Huntington County Community Schools we take pride in recognizing individuals who exemplify our District's core values of dedication perseverance leadership and a commitment to Excellence tonight we honor students staff and community members who have demonstrated outstanding achievements and contributions to our schools their hard work passion and determination Inspire those around them and reflect the values that make hccs a strong and thriving community we are grateful for their efforts and proud to celebrate their accomplishments tonight we have the opportunity to honor three individuals and one group who embody our core values uh please come to the front when your name is called friends and family please step out of your where you're setting and come up and and take a photo uh of the individual group when they are honored our first one tonight we recognize Huntington North sophomore Aubrey troutner Aubrey come on down for her outstanding accomplishment in wrestling on Friday January the 17th Aubry competed in the inaugural ihsaa girls wrestling state meet at the cortiva Coliseum in Indianapolis entering the tournament as both the Columbia City sectional champion and the Rochester Regional Champion she held an impressive 29 in one record over her two-year career Aubry has accumulated a remarkable 63 and three record her efforts at the state meet earned her a third place finish making her a standout competitor in this historic event congratulations Aubrey on this incredible achievement we are proud of you next we are proud to recognize the Crestview Middle School robotics team for qualifying for the Indiana State robotics championship this marks the second Crestview team to qualify this season a testament to the strength of the robotics program in our district the team members being honored tonight are Elizabeth thurkettle Lydia Binger slow down Elizabeth th kettle Lydia Bullinger Kai berau conratulations Gavin Smith Eli denius and Nathaniel James these students were under the direction of their coaches Travis Binger John BAU Tom Stout and Daniel snars they have demonstrated dedication problem solving skills teamwork to earn this incredible opportunity congratulations to the Crestview robotics team and their coaches super job picture congratulations this evening we honor Heather Kaufman an inspiring teacher at Horseman Elementary Heather has demonstrated unwavering dedication and perseverance continuing to serve her students while bravely battling cancer for over a year recently truit law offic has recognized her commitment to education by awarding her a five-day all expenses paid Cruise Heather who teaches in the essential skills classroom rarely misses school and brings enthusiasm and positivity to her students and colleagues each and every day her impact on the school Community is immeasurable we are incredibly incredibly grateful for her dedication and are thrilled to recognize her with this well-deserved honor Heather congratulations [Applause] tonight we recognize hccs alumni Matt dler of the Community Foundation of Huntington County for his contributions to the Huntington County Community Learning Center through the ignite your future program Matt has helped secure funding that has provided personal protective equipment for the welding program and helped produce marketing videos to showcase the various programs at the Learning Center his efforts have created new opportunities for students and strengthen Partnerships in our community thank you Matt for your commitment to education and Workforce Development in Huntington County in our closing statement to all the tonight's honores we are so proud of your accomplish thank you for representing the values and Excellence of Huntington County Community Schools we also want to thank the families friends and staff who have supported these individuals on their Journeys families you are welcome to stay for the remainder of the board meeing if you wish or you may be dismissed uh thank you again for being here tonight so you are dismissed thank you I was looking to all righty let John get his seat moving on to items from visitors public comment we don't have anyone signed up to speak tonight if anyone would like to come up and address the board uh we just ask that you give your name and uh sign our sheet before you get started no one coming forward we'll move move on to D1 special presentation hccsc and Area 18 I'm very proud tonight to have uh Miss Drummond with us um who is the principal at our uh Learning Center um she's going to have a couple items to present to you uh this evening so Tiffany welcome we're glad you're here thank you um well I'm happy to present an update on our current situation with our um Career and Technical education Cooperative um currently we are member of the area 18 CT um collaborative and so I wanted to kind of refresher where we're at with that and move forward so okay so just as a review um the are 18 CT Cooperative is comprised of nine high schools um with Adams Blackford Huntington J and Wells counties geographically it's the largest vocational Cooperative in the state um and our role within that is we are the largest High School um we're also the furthest Northern school um within that Cooperative um we don't send or receive students to any of the other schools within it um strictly because of geography we're just we are too far away for the students to travel and also because of the range of what we offer there isn't anything another school is offering that we don't do locally and so that's just a map that kind of shows door too kind of how far away we are okay so when I presented to the board last we talked about kind of like why are we in a cooperative and that um is primarily two reasons the first is that they submit um our form 30A data which is what generates all of our funding for our career and Tech EG classes the second is that the state requires each vocational District to do a comprehensive local needs assessment and then um write the Perkins Grant So currently as being a part of Area 18 we're included in their Grant process um kind of the cons of being in the Cooperative is that we don't have any local control over our Perkins dollars like we can tell them what we'd like to spend them on but there's no guarantee that we can do that it goes before the area 18 board um we also pay 26% of the director's salary um and we also have lost some kind of our autonomy in applying for Grants there are certain things we just can't apply for because we're not our own District um so this chart kind of shows over the years what funding we've received um so if you you see like the total amount of the grant how much we got um our best year we got 27% which would fall in line with that 26% that we're paying out um this year because of our we we've given our intent to leave we only got like two and a half percent so kind of talking about our timeline um last May I came and presented to the board and explained the pros and cons of being in the cooperative and then in July we sent a letter to the governing board with our intent to withdraw and then over the fall we did two independent appraisals of our Perkins purchased items so the state requires we do a seven-year look back at what we've purchased with our Perkins funding um so we did that and we had two different agencies come in and take a look um then in January of this year we presented to the 18 governing board um our proposal on how we'd like to settle that equipment what does that look like um they have since responded to that and that's what I'm bringing to you tonight so I know you have a copy of that letter in your packets um but what we proposed is that we would purchase our equipment outright at the lowest appraise cost um and so if the board decides to do that then we would end our agreement with Area 18 in June um we are in conversation with the state they are visiting us on Thursday uh the commission for higher ed that is their last step before us becoming our own District so once they visit us and see our program see what we have established at the Learning Center um that would be the last thing they need to do to give us our blessing to become our own area that lines up with um timing I could still write a Perkins grant for 2526 um that deadline's at the end of March and and I've been in conversation with them like they know that our intent is to apply for that funding um so if we had access to those federal funds we could write the grant we could write it for exactly what we need to meet our needs locally so having said that are there any questions about the process or where we're at Tiffany thank you um board in your packet what you have this evening is the letter that's dated on February the 10th 20125 that outlined just what uh Tiffany uh told you uh for those in the public um the lowest appraisal for all of our equipment that had been purchased through Perkins dollars through the The Cooperative Area 18 was $94,200 so this evening if you approve um uh this purchase agreement of our equipment then uh what we'll happen is on uh the meeting on March the 24th uh coming up here next month we will approve the docket and then that sum will be sent to Area 18 the next day on March the 25th um I have spoken to Mr Springer who is the chairman um of the area 18 governing board um I do not see any problems from that side either because they have agreed uh they will be agreeing to that is what he's been telling me and so this is one of the last steps uh for us to take in what has been uh 18 two 18 months two-year process up to this point in time so I'm recommending your approval of the purchase agreement for the area 18 equipment in our facility thank you Mr trout I will entertain a motion uh for purchase of the equipment motion to accept the or motion to approve the purchase agreement of the equipment from Area 18 is there a second second thank you Mr sign and Mr Melcher any questions discussion before the vote was this a did they have any just a couple of appraisals all they need they is that what essentially is two and then you we get the lowest one yep y we did two um two different places and then we presented both understood any other questions then we can vote on the motion for motion passes 5- Z moving on to D2 mou for ignite your future grant program all right well thank you um theou that you have in your packet is for the ignite your future grant program um so similar to what we talked about in the core values the Community Foundation has been enormously supportive of the Learning Center um and we were we're just recognizing them tonight for their help in us being able to purchase some marketing materials and also some welding um protective gear but this mou will actually allow them to help us further um with dollars they have through this grant program they are interested in assisting us with paying for our student assessment costs um which is a tremendous savings to the district and so um if this agreement were to be put in place this outlines what they're responsible for what we're responsible for um but it would allow them to be able to pay those assessment costs on our behalf so do you have any questions thank you Mrs Drummond I will entertain a motion for approval of uh the grant program I make a motion to approve uh the hccs and Community Foundation of Huntington County mou as presented thank assignment end our a second thank you Mrs Miller any discussion or questions hearing none let's vote on the motion why they're voting uh Matt thank you uh for your continued partnership um with us as the school district um our relationship with you goes well beyond this but without you this would not have been possible and I know we're greatly appreciative of the board Lord uh to be able to work alongside you each and every day so thank you motion passes 5-0 move on to E facilities one is facilities assessment update 20125 hccsc and vidiian architecture designs that this evening Terry thornsbury from veran is here to talk about updating our assessment as we look to the Future projects for Huntington County Community Schools the last assessment was done in 2022 um and so this would be updating that proposal um and the assessed value of different things that need work here within the district right thanks Pat I appreciate it um as Pat said the last assessment or our preliminary assessment was completed in 2022 we actually started projects prior to that in 2021 um but what we're asking is to update the assessment to uh current numbers and current status of projects since 2021 I can think of over a dozen projects that we've completed or being are being completed now um value I can't figure out the total in my head but it's um upwards of probably 28 million or so uh project wise so it's a good time to update the assessment get everything updated that's been completed update uh status of the project photographs as well as cost because we've seen a cost increase over the last uh three or four years and we need to get those numbers updated so that we're prepared for the next projects moving forward um so that's that's the intent and uh we would hope to continue to do this in the future so that that working document that we developed in 2022 uh continues to be used moving forward so Terry how long do you think it would take you to complete this updated process then it's going to take us two to three months to get through all of it um we have a lot of the information already um but there'll be a few instances where we need to get more photographs or get Engineers to look at a few things and I've been meeting uh with Pat and I met with Rich and Pat this morning to discuss projects and and not everything's in the assessment that we always talk about uh sometimes there's a bigger project like here at the high school where we do more like this cafeteria project was not in the original assessment to do all this so that's the kind of things that we talk about so that we're prepared moving forward so board just so you know when Terry has that completed um we will either a do that at a work session or B a separate work session and this will take us some time uh to go through this but then when you get that updated facility um what plan what we'll start doing then is organizing that based on funds available so Becky Smith virtual C CFO is going to let you know um when these bonds are coming off and opportunities come forward and so Becky we'll turn this over to you at this point sure thank you um just to kind of highlight where our active um debt is right now we have a 22 lease sorry my voice is cracked a 22 lease that was for um a little over $25 million and um we are finishing those projects in 2025 so those should be paid in full by early or this time in 2026 so that's um right now we have outstanding about $12 million for that project then we also have um 2023 General obligation bonds and we have a little over 5.5 million in that um that they are hot and heavy on doing those projects also this year it's busy year in 2025 and then also our um smaller General obligation bond from 2024 that's um about 1.7 million so those three when we look at our debt capacity uh calculation um we look at that and we are fine for a district we have about um 10 million left in debt capacity that we're able to do in the future and um as things are coming off in 2026 I can look at 2026 and 2027 7 in 2026 it's about um 5 million that we have um available and what I mean by that is remember we went to our public and we said okay we are going to stay under the 40 Cent threshold for our debt service because then there's different legalities if you go over your 40 cents so that puts us at about 39.5 and if you recall during our budget process we talked about the debt service rate and keeping that stable so we don't have that roller coaster effect like we have in the p P so we've been doing um very well the last couple years of keeping that um rate stable and to do that in 2026 um we have the opportunity um a couple different opportunities uh to go out to another General obligation bond which we could do the max of a general obligation bond which is around $6 million and that would be able to chunk off some of the projects and then um after the facility study is complete and we look at those for our future we could look at another large lease in the end of 26 to 2027 as these get paid down right now we do have a lot outstanding so that would that would be from um a financial view of what I would recommend in the future to be able to um chunk these off as go for another General obligation bond for the max um for the end of this year for 2026 to fill in that tax rate of those that are coming off and then also then look at the large facility update then and um see if we want to do a large lease or continue those General obligation bonds of6 million each year so that would be the board's prerogative after you see the update from the facility study right so what you can see that these are going to be multiple meetings um first if you approve this tonight Terry updating the facility study and then bringing that back to us to share that information and then we would combin Terry with Becky's financial information and begin lining up uh what needs to be done by when with the funds that are available to us without going over that threshold that Becky mentioned so um what we're looking for this evening is your approval um of this agenda item for uh the facility update and I just I just want to add one more thing Mr trout um as Mr trout and I have done in the past after we see that uh facility study updated then we would do like a fiveyear plan a 10year plan and up to a 15year plan from the debt to be able to to lay all that out for you right and and one of the misnomers is this and Terry's going to put this out in front of us is that everybody thinks the work will just continue here and that's that's simply not true is that we have a variety of needs throughout the district that we are going to have to tackle and so how we line our resources up with funds available with plans is going to be essential over the next several months so we're looking for your approval of the facilities assessment update thank you Terry thank you Terry thank you Mrs Smith anyway I'd like to make a motion regarding the agenda item E1 motion to approve the hccs and vidiian AR architectural and design proposal and terms and conditions for the hccs facility assessment update thank you Mr m mure in a second second thank you any questions or discussion looking forward to seeing the reassessment very much hearing no discussion uh we'll vote on the motion motion passes 5 Z moving on to E2 mkm architecture and design proposal for parking lots and Crest View tennis courts yes Mr Allen uh we're recommending the approval of the proposal from mkm architecture for the design of uh parking lot work at uh Crest viw Riverview salamony and potentially Lincoln uh depending on uh what the bids come in at and the proposal for mkm to oversee that project is in the board packet thank you Mr mlin that's going to be done by like this summer is that what the timeline was the timeline is for them to be completed this summer working around uh summer school and things of that nature that have been shifted to other buildings because of the work that's going on here with the HVAC pro project understood thank you Mr mlin um I'll entertain a motion for this agenda item I make a motion to approve the proposal from mkm architecture and design uh for the uh hopefully four parking lots and uh the crvw tennis courts as presented thank you Mrs Heim and can I get a second thank you Mrs Miller any questions or discussion hearing none let's vote on the motion motion passes 5 Z moving on to f students F1 2025 26 student handbooks uh this evening we have we'll start out with Elementary and so principal at salamony school uh Elizabeth kitchen will come forward and just share um for our first reading uh for our elementary student handbooks I will have to tell you Elizabeth when I took off uh down division my car wanted to turn right to go south um and I had to steer it back to go the other way so um welcome thank you for being here appreciate it what updates we have for the elementary handbook and I will tell you today when I was looking in the back mirror at the back windows today in the back parking lot was very empty it was kind of was kind of sad but the kids love the openness for in outside recess first of all Amy Rudolph is the one who has put all the effort and time into this I am just the lucky one that gets to stand before you and talk to you about it so looking at the first of it Mr Butler has done a great job at just updating the student handbook for elementary um so that's changed number one change number two will be on page two after approval tonight of the elementary principal at Andrews Elementary School um on page 11 the change in attendance policies to reflect the new state codes which have already been board approved but they are just now updated into the handbook on page 13 in blue and green those are the new attendance letters that do reflect the new state laws as well um so that is also something that has already been board approved we just needed to update it and then the last update in the elementary handbook was page 36 and 37 and that was the um the update on the iPad damage repair replacement agreement and that is just correlating now streamlined with what is on the website so those are the changes for the elementary handbook for 2526 any questions there okay board I have uh a whole lot of secondary people here tonight so it's good to see all of them here tonight uh principal Jamie w from the middle schools here I know in your board packet you received and I told Jamie earlier I believe there are 14 uh modest changes that you have in your packet Jamie's here to answer questions or or specifically anyone you might have a question on for middle school as a first reading tonight I can touch on some of the highlights I think they're in front of you since there's so many um first one we added Deputy Whitney and officer Lowe's our sro's in um that was a big one we're excited about that uh page 11b early dismissal added An approved person on Power School um must enter the office with a valid ID to sign the student out if you go down to uh page 18 number eight uh removed the old bus policy and replaced it with the updated one from 2021 this now matches the other handbooks for some reason it was updated in 2021 but it was not put in for for middle school so so that is now updated Pages 20 and 21 internet misuse added the discretion of um Administration and then profanity we added racial slurs number 13 Pages 29 and 34 remove prior definitions and reasons for absences so we updated essentially um to the new Indiana laws and the Schoolboard policy with that is there any questions that I can answer thank you principal w I also have assistant principal Stephanie Rogers here and I know Dr diget is in the back and I think Miss Brown is there as well in case you have questions for the high school I know you can see there are 15 uh modest changes and I appreciate uh uh Stephanie being here tonight uh you might touch on a couple highlights and and then uh answer any questions sure um thank you for um the nice introduction so for us we um highlighted some of these some of these are highlighted as well when we went to talk with our policy committee so they could get just an idea of some of the things that we were looking to make adjustments to um overall we'll be making the adjustments for any change over in Personnel um and any um methods that we use to um share out announcement information um since we are no longer utilizing School messenger um we also uh updated the information in our attendance portion to align with what is in the board policies so that way there is consistency for K through 12 um we are looking to make a more major adjustment in our disciplinary actions for the procedures for tobacco products um currently we look at the first offense is a two-day out of school suspension um followed by just a progressive discipline and we are looking to make the First Defense a five-day out of school um suspension with a mandatory tacco ticket issued to the student and then the second violation will change um with your approval from a 5day out of school suspension to um up to 10 days out of school suspension pending expulsion if um needed and again the mandatory ticket um the other items are just making sure that what we have in our verbage for the grounds for suspension and expulsion match what we have in our discipline Matrix so the addition of um artificial intelligence to match for our academic dis academic dishonesty um and then again um in our discipline infraction Matrix making sure that those OSS States align um with what we would like to see for our tobacco um violations um we also talked about adding the minimum class enrollment um we are currently have an outdated policy that we would like to update um and we are also looking with the addition of students that we have attending in a virtual setting um we would like to make sure that we are um keeping how we look at academic accolades U for those students um in mind when we are looking at things like top 25 Etc um and then we also wanted to make sure as we all know the class of 2029 is coming in with some major changes to their graduation requirements so we wanted to make sure that those um pieces of information were highlighted yet we aren't going too deep into the weeds and the handbook will allow the guidance Department to tackle all of that in the program of study do you have any questions for the high school board I draw attention um wonderful job as always but I draw attention uh we spent some time on the secondary with um at some point last school year making sure we understood courses uh required in person for our homeschool policy if you remember uh the virtual education students will reflect that similar policy kids who live in our district but uh it will reflect the number of courses uh Kate you know for our secondary to participate in athletics or extracurriculars will reflect a similar or matter of fact exactly the same number of courses and so I I draw attention to that so we don't have two different standards for kids that maybe not in the building okay uh I'd also draw attention to make sure she mentioned Stephanie mentioned uh accolades of top 25 in Valena please know Dr Deets and his team and Miss Brown and uh the administrative team uh want to make sure that the um accolades are going um to all kids but in particular those type of honors are for kids uh who have taken courses in person for us and uh no no disrespect whats soall to the virtual program but I also want to make sure we value inperson education at Huntington schools in the secondary for our V Sal and top 25 in the future I know Dr D supports that as well any other questions or discussion so this is the first reading our plan is to bring this back to you at the March um school board meeting for approval uh in the meantime if you have any questions comments concerns please do not hesitate to reach out to Mr Peters Mr brimberry or myself but would be Our intention to bring these new handbooks to you in March great thank you Mr trout we'll move on to G the consent agenda 1 through nine we have a variety of items here uh for your approval this evening um starting with G1 a regular minutes from the meeting on school board meeting on January 27th uh the public work session minutes on February the 10th um there are some field trips there professional leave request um the Personnel report um there are a variety of um Personnel related issues there for your approval uh in addition to on number six um um the request to accept donations uh this month totaling $417 so again just would like to thank all our Community Partners who uh continue to um support us in a variety of ways as a school district you also have your accounts payable and payroll voucher registers and then as you remember from the September or September wow it's wishful thinking from the the January uh school board meeting where we had our students here or February work session I guess it was we had our students here talking about the tree campus us egg designation we're asking for your approval of that and lastly and probably most importantly I'll turn this over to Mr Peters for the announcement of our new principal at Andrews Elementary so Jay we are excited to have Melissa Ross join our administrative team for hccs Melissa has been a highly effective teacher in a part of our district for the past 12 years she is currently in her 19th year of teaching her continuing skill passion and expertise for Quality learning will continue to keep Andrews Elementary School moving forward with District initiatives and so Melissa congratulations welcome to our administrative team and if you'd like to come forward well let's do this Jay let's have him approve it first but let's talk a little bit about yeah that would be really important uh not to rain on your parade Melissa so there you're okay um talk a little bit about this the process that went into this if you would um how we arrived at this because for Melissa to end up at this point was um quite an accomplishment so why don't you just talk a little bit about that process and how that all uh worked out then there were 12 people that were a part of this interviewing um committee we had five teachers uh representing Andrews Elementary School we had three parents uh we had two administrators we had the director of HR who is also uh Andrew's parent uh and then myself uh we had three candidates that were internal uh within the district uh that we interviewed uh there were a total of nine um total candidates that put their name in for the position uh but we looked through um resumés uh applicants and chose three that were internal within the district and we interviewed those um on one evening um it was uh February the 5th uh at the Learning Center um each had an hour interview that we took with the with each of the three uh candidates um and then when it was concluded uh we did feed them and then we talked about strengths and opportunities challenges from each one of our candidates um and then um it was unanimous unanimous decision uh that Melissa Ross uh would lead Andrews Elementary School for the 25 26 school year thank you Jay so it's our um recommendation to you for your approval of the consent agenda items G1 through n this evening thank you Mr trout would anyway I like to make a motion uh about the consent agenda I make a motion to approve the consent agenda as presented thank you Mr time any in a second thank you Mrs Miller any questions or discussion before we vote hearing none we'll vote on the consent agenda yeah it is it's definitely me back to life I can for fresh I'm getting back in I didn't touch that it can't be user error there's just no way board I would tell you during the time they're working with that uh I want to thank Aaron Carl for um volunteering to be a part of our group for the tree Campus USA uh group and the uh to work with mayor strick the public but I also if you'd like to feel good about things uh Dr deats myself Rich hurdle and a group uh met with Mr Park as well as uh about 12 or 13 students today and they are very excited to move forward and they want to be a part of the planning process the grant the whole deal and I appreciate Mr Carl volunteering uh to be a part of that group as well motion passes 5 Z so uh Mrs Ross if you uh Melissa would like to come up to the front I you didn't know I was going to do this to you um if you have a couple I do owe you so if you would like to say a couple of things um couple items here uh this evening but welcome to the team um we are uh happy to have you and so welcome uh yes thank you thank you to the board um thank you for approving the vote so that I could be a part of the amazing Andrews family um thank you to the uh committee who braved the winter weather advisory that night um to hang out with me and they were so warm and so welcoming and so sweet I know that I'm entering into um their family and I appreciate how receptive they have already been toward me I don't take that lightly I'm highly honored and excited to work with all of you um and I also want to thank um uh Mr Peters Mr trout Mr Burberry you guys keep pouring into me and investing in me and um I appreciate that so much because now I can invest back into the community and into the work that I love so much um I'm very excited I'm looking forward to this new Journey um and I know that Amy Rudolph cannot be replaced uh and she will be greatly missed and I need to work up my I need to work on my stand-up comedy because she was the best at the microphone so that's something I can work on over the summer so um I'm just greatly looking forward to this opportunity I appreciate all of you thank you to my family for being here tonight and um just thank you thank you thank you so how about a nice round of applause for Melissa just a second so uh Melissa if you want to come forward with your family they didn't know they're going to get their picture taken uh family come forward here okay and you can get your picture taken uh first with Melissa all right and then we will uh get a couple pictures with us yes you're going have to introduce people and board while they're getting ready for the the picture just so you're aware tomorrow morning I'm going to pick up Melissa at 7:45 at Riverview and we're going to Andrews and I will be introducing her to the Andrew staff for a standup meeting at 8:15 tomorrow morning at Andrews okay Melissa stay right there okay all right uh you didn't know we're going to do this but you're going to get your picture taken with Melissa and that also includes uh Jay and Chuck and Pat up here too so spe should than okay we can move on now uh H Finance H1 approval resolation to transfer curricular M materials fund to the education fund Mr trout yes you're going to see uh Mrs Smith at her finest here we have a series of financial items for you um please be sure to ask any questions because some of this is brand new even uh Mrs Smith and I we've been around to block a few times and some of these items are brand new so um Becky will'll turn over to you uh H1 is approval of resolution to transfer curricular materials fund to the education fund we'll begin there sure thank you Mr trout president members of the board I bring to you this evening um this resolution that we're talking about I'll give you a little history on um a previous experience that we had where we where we did the same thing back in 1819 if you recall we were um getting rid of the state was getting rid of the old general fund the general fund the capital projects fund Transportation operating and bus replacement all of those were um funneled into two different new funds that's the education fund that we know today and our operations fund well when we had to do that um according to legislative Direction they had um a resolution that we did even though it was law telling us that we had to do that they had a resolution for us where we dissolved the general fund um capital projects all those that I just mentioned so when we dissolved those they had us bring a resolution to the board to dissolve those and create the new ones in this case this is the curricular materials fund AKA textbook rental fund it's been several different names in the last couple years as you know the law changed where um we do not charge parents for the regular um textbook rental as we did in the past so over the last couple years uh the law has um been evolving to uh to cancel or end the curriculum materials fund so in this fund was where we would get get our dispersement or reimbursement for any curricular materials that qualified through the state so we would get a certain percentage reimbursement from the state we still do that however we have a whole new chart of accounts that just started in 2025 that is all now through the education fund so we were instructed at at year end that we needed to dissolve the curricular materials fund 0900 fund and move all of that the cash balance um into to our education fund so this is a similar resolution that we did way back when with the with the old funds before we had education and operations to do the same thing this was um kind of a development over the last couple weeks in Central Indiana where um a lot of my colleagues started talking about this even though it wasn't a direction um we just mimic the same way that we did in those previous years even though that was the direction at that time so for all of us just to be safe we wanted to make sure that we brought this through the board and that we had official approval from the board uh to be able to do this even though it is State Statute now I'd be happy to answer any questions the board may have right so board um this is truly following statute uh along the way so we're uh looking Becky and I are looking for your approval um of this resolution thank you Mr trout I will entertain a motion uh reference this agenda item motion to approve appr the resolution to transfer curricular materials fund balance to the education fund as present thank you Mr mure and we have a second second thank Mrs Heim any questions or discussion before we vote hearing none we will vote on the motion motion passes 5- Z moving on to H2 approval of 2024 year end appropriation transfers Mr Smith you now this one is a customary process that we have to go through so every year when we go through the budget process the board we do the budget Workshop that's our first major step and then we um asked for permission to advertise our next step we hold um public hearings our third step and final step is where the board adopts the budget when you adopt the budget we upload that information to um the department of local government finance and when we upload that it is by Major program number the budget line items say I do 10,000 line items they roll up to the major program numbers and there might be say 5,000 I'm just throwing out numbers there every year um by the end of the year you cannot leave one of those program numbers in a negative and I'll explain what I mean when you do the budget the budget is um a year to a year and a half before that next year's budget is final you know finalized with expenditures of course a lot of things can change your Staffing can change your programs can change anytime in that process so the individual major line items that you see there on the left hand side that 11,000 that 12,000 that 13,000 14,000 and so on those are those major program numbers if any numbers change as a whole from that budget rolling up you must do what's called an appropriation transfer at the at year end and I call it a Shore up what that does is that Shores up those negatives however it does not take or change the total appropriation that the board approved for the fund so in this case you'll see in this resolution you'll see the current budget you'll see if there were any changes to that budget and then the adjusted budget at the end note if you go down just a hair you'll see that total for Education fund note those two numbers are exactly the same so it's just Shoring up those individual um program line items that the budgets roll up to and then because the board approved it during the budget process they need to re-approve these changes at a year end and this is a customary um process that all districts in Indiana must do so you'll see here our education fund we had three adjustments to the education fund we had three to our debt service fund and you'll see how those changes in the middle they're Net Zero and then the the numbers on the side stay the same and then you'll see our operations fund hey 3 three three didn't even notice that till now now that I'm talking so we had three rainy day was the only one we only had two so um you'll see all those funds there and these are the major budgeted funds that go through the department of local government finance budget process so that isn't all our funds in our district we have all different types of funds um that we have throughout the district but these are the major funds that we are held to and must report to the government I would be happy to answer any questions the board may have regarding this resolution questions then I will entertain a motion on this agenda item I make a motion to approve the 2024 year end appropriation transfers as presented thank you Mr Sim in a second thank you Mrs Miller any questions or discussion before we move hearing none let's vote motion passes 5- Z moving on to H3 December 2024 Financial reports thank you s while Sydney brings those up of course we're talking about all this year and stuff there's a lot of a lot of items that um are tasks that go through that the business services team goes through for year end balancing Bank reconciliations all these types of things that we have to do a form n um financial report to the state as soon as all those are done that is when we prepare these financial statements for the board that you're used to seeing on a monthly basis and here you'll see at the calendar year end remember that um the majority of these are calendar year funds there's a couple ancillary ones and I'll explain those in a minute but you'll see here our education fund that we just talked about um with that previous transfer this shows on the First Column there that under the Green in Blue Area that's the budget order that was the original budget order along with any carry forward purchase orders reminder carry forward purchase orders were from the previous year where they were the previous year's budget that was already approved and that was not paid at that previous year end and then moved forward with the budget so those are all the totals for 2024 then you'll see um what you're used to seeing for the budget month so the actual revenue and expenditures that came through and then the year-to-date actual um revenue and expenditures then at the bottom uh is your year-to-date summary where it shows uh all those totals right at the year-to date summary there you'll see the the original January 1 cash balance and then you'll also see the the total balance at the year end along with those outstanding purchase orders that I talked about from the previous year now these are as of December 31st that rolled into 2025 and then the adjusted fund balance so you'll see there in the box to the right with a blue line You'll see of course 100% through the year you'll see we received 107% which is awesome that we received more than we anticipated or estimated and a lot of that has to do with um interest and those type of things that change the interest rates changed during the year thank goodness and we received some more income and then you'll see our um budget expended of course was lower than that which that's exactly what you want to see you want to see at least 100% of your revenue or higher and then lower on your expenditures because remember when we're doing the budget process we always advertise a little high high but we make sure that we balance our um Revenue with our expenditures so you'll see that for our um education fund and then our next fund is our debt service fund most of the time throughout the year you do not see a lot of action in this fund so the action happens where we receive our revenues this is from our property taxes that our community pays two times a year so we usually have a little bit in May the majority in June and then November and December and then we pay all of our debt that debt that I was talking about earlier this evening we pay that twice a year also in June and December so of course with this being December you'll see that budget month actual you'll see the the revenues that came in for the second half of the year and then you'll also see the expenditures that went out for the second half of the Year along with the customary summaries at the bottom it shows our um ending fund balance uh remain uh pretty close to what was the year before and then also you'll see that with our um revenue and expenditures on the right hand side that one usually is close to 100% because we um it is a need- driven fund so what that means is whatever we need for our debt service is what raise we raise for tax money and also what we have to pay out so um so that is usually very very close to 100% on both of those and then our next fund is our operations fund which is our other main fund our education fund and our operations fund are our two main funds for the district and then the same thing here where you'll see our um a lot of our property tax because this is a property tax fund came in December so we always have a big increase in our Revenue that comes in um that that month and also to remind you that transfer that you see there is part of our transfer when they did dissolve our general fund fund our general fund is where we get our tuition support where we used to and we get that's what we call average daily membership we get a certain dollar amount from the state per each student and that is our majority of um our Revenue that we receiving the education fund however when they changed it from general fund to our education fund they took two of those buckets and moved them to the operation fund expenditure buckets and with that they did not move the revenue so there's an Indiana code saying that you can transfer up to 15% of that tuition support to cover those expenses in your operations fund and that is what that transfer is that you see of that Revenue coming in in your operations fund at the end of the year so we usually do that um twice a year to Shore that up in between the six-month intervals and um that's our total that we were approved through our budget to be able to do and then you'll see our EXP expenditures there uh for our uh year end along with our summary totals at the bottom and then you'll also see our fund balances compared to January 1st and then the end of the year and then our outstanding purchasers taken off now the reason we have that um usually the the larger amount of outstanding purchase orders that we have in this fund is most of the time due to any kind of outstanding bus uh buses that are ordered because our bus replacement is is now through this operations fund so a lot of that is that hurry up and wait order it then you got to wait and you know there's taken even longer um up to a year to two years now waiting on um buses to come in so then you'll see um our normal numbers on the right there and then our um next fund that we always like to um show is our rainy day fund and if you were remember that this fund the board um allocated $1.5 million and that was to help with the administration building and then this just shows you um what was uh how it ended for the year and there was if you move down just a little there was some outstanding purchase orders um that rolled into this year that weren't weren't paid yet that will be paid in this next couple months and then you'll see that go um back to to normal so you'll see that um that anticipation of what 3 point some million dollars that will be left in our um rainy day fund and we did not allocate any appropriation or budget for this year calendar year of 2025 in the rainy day fund and then our um extra two that I talked about that aren't regular Department of local government Finance funds is our food sumers fund and this is a fiscal year fund so this is one that um we have chose in January you'll see when I go over those to not have this in there anymore but we it will be on your all funds report but because it it um lays out a little differently because it's a fiscal year some people get confused on that when we're talking about calendar years but you'll still be able to um track the the revenue and the expenditures and the cash balance through that all funds report so you'll see here if you go down um this is where we were just comparing years but like I said it moved from a calendar year to a fiscal year fund and you'll see where that revised fund balance at the end of the calendar year was just a little under a half a million dollars so this is the one if you recall has a regulation where you're supposed to try to maintain under certain um number of months of expenditure so you're not hold you know charging families a certain dollar amount and then holding the money forever and not spending on the food but we're um we're right on target for this fund and U we have no problems with that a lot of districts did in the past and then they um created a formula of how you have to um charge students and things like that that helped with that or um draw down those from having large balances and then last but not least is this curricular material fund that we just talked about that we um that dissolved at the year end so you'll see here you'll see all the action from the state's um reimbursement that we received in December but then you'll see that transfer that $3 million that transferred out and at the very very bottom you'll see a zero balance um in this fund since it all transferred over to the education fund what I did want to note is that there is a new chart of accounts that's embedded into the education fund however we will split that out for the board and the public to keep track of that so um you'll see that um in the future well we'll have a separate line item for you even though we have it in our totals but we'll draw that out for you so you'll be able to track it um revenue and expenditures under those special codes because I I believe that that was done by Design but we want to make sure that that um we are keeping track of that as a district even though the legislative um decision really doesn't want us to do that but we're gonna and I think that is it for for the regular financials and then we have um as part of our monthly financials we also have a comparison reports that we do for our main budget funds that we were just talking about our education fund and our operations fund and what this is is a um a comparison so what we do is we put this together and it's so you can see on a month-by-month basis over a five to six year span what the regular amounts were so you can compare that's why it's called a comparison report so you can compare the revenues between from um January um 19 on for all of January same thing February March every one of those it's um chunked by the month you can also see the expenditures in the same way you also see the cash balance in likewise way so every month we do this and on the second page since it's December we always highlight the current month um that we updated so you always see that highlighted there in December and you can sit there and you can compare those against December of the previous you know five to six years so we will keep doing this report for the board and the public so you can see um those Trends so this is the education fund and then we also do it for our operations fund and the same thing likewise for all the years and all the months and then we highlight the the current month that we're doing it for which is December of 2024 so you'll see all those numbers updated for um calendar year December 2024 and those comparisons between the years and I think that's all I have for the regular December 2024 Financial reports and I'd be happy to answer any questions the board may have thank you Mrs Smith would anybody like to make a motion reference the December reports we'll ask questions after the Motions made I make a motion to approve the December 2024 Financial reports as presented thank you Mrs himim and a second second thank you Mr mure any questions or comments reference the numbers I wish I had a good question make Mr wall proud but I don't so um so uh hearing no questions we'll vote on the motion motion passes 5 Z moving on to H4 2024 year end and 2025 budget order Financial presentation M Smith sure as Sydney brings us up this is um something customary that I like to do at each um calendar year end um is review we kind of reviewed some of those um financials as the regular monthly financials but then we put the together this yearend um presentation that will walk through for you and that also um ends with the 2025 budget and we'll talk about that so here we um review those major budgeted funds if we go into the next year I mean next slide um talking about the the main funds that we're going to cover today and that's the education fund The Debt Service fund and the operations fund and we'll go ahead and go through the education fund and what we do is of course you just seen this so this is just a snapshot um of the financials that you just approved for December but moving on then we kind of take that information we pull that out and then we do a a comparison if you'll go to the next slide Cindy and this is what we like to put together for you as a quick um eye to be able to see um the beginning cash balances All Through The Years uh the total receipts compared to those um last six years years expenditures and then ending cash balance and then um the carry forward encumbrances those are the outstanding purchase orders and then the adjusted cash balance so just a reminder we have this flag that from 2019 on is when we do that um state tuition transfer to operations to cover those two buckets that they moved um from the old general fund so Becky on this page I find this of all the pages the most fascinating quite frankly anything that sticks out to you here that kind of grabs your attention um here that we're going to have to really look at this upcoming calendar year no I think we're doing very good as a district and wanted to kind of point that out and you'll see when um just in that middle you'll see it highlighted that ending cash balance you got to remember over the last two years we did a our first ever two-year agreement with the Teachers Association we are able to um bring up their pay we were able to um you know Shore up some inconsistency so we we put a lot of money according to the board's approval on the plate for um for them to get them where they needed to be so even with that and our um strategic financial plan that we have moving forward we were still able to um have our ending cash balance increase and that sets us up nicely and that was by Design because we what is this year this fall is our next um negotiation coming up again so this sets us where um we can have those um important discussions with our Teachers Association and also even after that Mr trout then considers you know administrated um classified staff all the different um Staffing uh departments and groups that we have throughout the district so as a district we're doing very well and this helps us when you hear of all those crazy ideas that are going through the legislative session right now where uh schools are losing Millions you know thank goodness that we're in a good financial position here at Huntington that um it wouldn't it will not affect those kids in those classroom and that's our ultimate goal is that we are financially sound that um we are prepared for anything um like that that might come out of the legislation um session that's absolutely crazy right because with negotiations coming up here in a few months with the real concerns coming out of Indianapolis right now what I really want you as a board to focus in on is that if youve if you look at that cash balance Through The Years um we've been enormously intentional um with these pieces hoping that a day this legislative session may not ever happen but it looks it appears that it's on us and so what I want you to be able to do is understand that we are in a position where we can hope League quote unquote write out the storm with this because what's being proposed is not friendly to public schools at all and so I just wanted to emphasize that this chart with you here this evening to let you know that due to Becky's support and help and Leadership we're able to have that cash balance where we need it but knowing that with negotiations coming up and knowing this legislative session I just wanted to make sure you all were aware as a board where we sit today and not all districts can say that no there are a lot of districts that are in dire streets and they're just panicking with this information and thank goodness we don't have to do that here at Huntington when is uh when does the State have an answer well the the final answer will be in April we're going to know uh here in the next few weeks two to three weeks yeah it's going to get short up quick um if you've been paying attention to town hall meetings those are not going well um uh for people and um that's devastating to um school districts especially our school district friends in small districts um um within that and so I just wanted to draw your attention to that almost $17 million cash balance there to let you know don't don't fall in love with that because we may need that but we've been preparing for a day that may be on us and I just want to set this conversation up with all of you so thank you Becky you're welcome and then next we'll go on to the um it it's the same information I'm one of those I like data and then I like pictures too so um for those that like pictures and like to see it in um a graph form here um you'll see that with the the cash balance and the receipts and expenditures comparisons there at um at a quick glance and then next we'll talk about Debt Service fund that's a little bit what we talked about earlier here's a snapshot that we just talked about um at our with our December financials and then moving on we have that same type of comparison for our debt service now Debt Service is different than our education fund and our operation fund because like I said it's a need- driven fund so there's a certain cash balance that you can't go over there's um legal um constraints to that so we fall right in line with that they have a formula that we do um during the budget process that calculates all that for us so um that is um strictly from the government that lets us know what our ending cash balance can be and then they work backwards from that and that's how they um arrive at our tax rate that they're charging our um our community and those type of things so we're right on target with this fund and like I said we have to be because that's you know by Statute so then next you'll see the same graphs and you'll see that going down in the last two years that is by not by Design from us but that is by um the legislative law so um it previously you'll see where we had a higher um cash balance that was in our debt service fund that was left over in the past with Debt Service they had um a different type of formula where you were allowed to keep up to six to nine months of cash balance in case for some reason you did not get your property taxes on time if you've been in it as long as I have over a couple decades um uh Mr trout knows that that has happened in the past it's been a very very long time so um since then they have changed the rules in that that formula where you're not allowed to have as much as a cash balance because they have not done that in um I would say gosh about we haven't not got ours on time probably what 13 years something like that um it was uh pre you and I working together it was when I first started out as a soup there were two years in a row where they were delayed significantly and we were scurrying oh yeah it was awful that and our budgets so they didn't we didn't receive our property taxes and we didn't receive um a certified budget until like 10 months into the school year right in the calendar year it was crazy right it one of the first first couple years I was a soup we were dealing than goodness have that now but just wanted to explain that so um the board and the public understood why that looks you know by eye in it looks like it's going down but that is because that's a formula from the state and then here we have our operations fund same thing we just went over this um and here is our um comparison with our operations fund for the last six years and you'll see that also um by Design our cash balance as we talked about earlier with the facility studies and those um types of things that we're building in between our leases our bonds and our operations fund through our operations fund if we do anything um that's a project or um major equipment purchases we have that through what's called a capital projects plan and that is through the budget process also so we knew by this cash balance that we'd be utilizing some of those for some of these ongoing um items so we will be working um with Terry and his crew on that after we developed the the revised facility study and then with the board to lay out that five 10 and 15year plan that we talked about earlier and then here's the graphs and you'll see that going up and then like I said we um anticipate that to steady off and start utilizing some of that and that's building that in and I'll just give you examples that could be Paving lighting you know lower things that we can take out of our operations fund that might be a million or two million at a time and then using our general obligation bonds our leases for big big large projects so we'll be building all that into those three types of um financing and then that is the the end of the 2024 and I wanted to walk you through the 2025 budget order like I said in August and September and October is when we did the 2025 um budget process those major steps that I talked about earlier and then what the um Department of local govern Finance does is they are by Indiana code supposed to issue us a final budget order by the end of December so during that process they send us this draft um budget we check all the numbers make sure everything's there all of our debts listed because that's our need fund those type of things so if you want to go ahead and go ahead um this is just comparing and um showing you what our certified budget is for our funds and you'll see that for our District's a little over $73 million um our education fund 425 our operations fund um 218 and then our debt service fund a little over 9 million so that's the total for 2025 and then our total for um 2024 was a little over 67 million so you see that difference and um a lot of times that difference has to do with um whatever our debt Services coming up for our need that next year so those numbers can fluctuate our education our operation funds usually fluctuate a hair because of um more Revenue that we received or working in those projects to our operations fund so that is customary you'll see our certified assess valuation every year we received that certified assess valuation in um August so um this year they were a little later than than normal with our assess valuation but um we did receive that in time to include that in the budget and that is one more C calculating our anticipated tax um when I talked about that earlier to make sure that we're under that 40 cents for our debt service fund I look at the success valuation and there's a formula that we do um to make sure that we are not um advertising or the board's adopting higher than what we agreed that we would do for our public so we make sure through the the budget process that that um we are adhering to that and then our certified Levy AKA your property taxes so that's one one and the same and you'll see that for our two funds that receive property taxes our operations fund and our debt service fund there and then you'll also see the rates so see what I meant by the um Debt Service fund is um under that 40 cents that that we um decided not to do um to go over that because of the different uh regulations that it takes and of course to have a um a higher tax rate for our for our community so we have decided as a district to um keep below that 40 cents and then you'll see our operations fund um has a rate on there that is calculated with the assess valuation and that is a fund that has a maximum Levy a maximum um tax property tax that can be done I did forget to mention that and that is why districts have to utilize their Debt Service fund because we can only get to a certain Max in our operations fund and that's why every District in the state of Indiana utilizes their Debt Service fund for those gos and um leases so that's very very common and then you'll see our um beginning cash balances um for January so that's our ending of course from December um compared to last year and you see that difference there you know I think what's fascinating on this page Becky uh is more than anything else is when you look at the 25 totals across the page and you look at the certified rate um and compare that to 24 M um yes that's not what um um our public there along the way um and so Bard I wanted you to I wanted to emphasize that to you so you can see that um we are trying to be as fiscally responsible through this process as we possibly can be and this is the data that I hope helps you um in those Endeavors so thank you Becky welcome and I think that was is that the last one Cindy sure I would be happy to answer any questions you may have on the year end information for 2024 or anything for 2025 the board may have anyone have any questions for Becky before we move on to H5 this Smith it's a lot of information I know it just feel like an Auctioneer here it'll be a quiz so as Cindy's bringing up the the January 2025 financials this is the reset so all those numbers that we looked at before the only thing that comes over in 2025 is that certified budget order that I talked about so our anticipated revenue and um our expenditures from that certified budget along with any carry forward um incumbrances SLP purchase orders that haven't been paid so we update that on the January financials and you'll see that in a quick moment right there with the Big H and and you'll see that on the first slide there if you go down Cindy so here you'll see where we updated those the budget order where you see it in the green and the blue there that that left side that's the anticipated revenues for the year that is the anticipated expenditures by the the objects so the objects are you know is this the type what is it a salary a benefit is it a supply those type of things so we always break it down um so you could see that then you'll see in January 2025 under that yellow you'll see the actual month's um receipts and expenditures and then of course the year to date which would be the same because it's the you know only one month into the year so then you'll see the the customary year-to date uh summaries at the bottom where it starts out with our January um it has our summaries from above and then it calculates with our um January 1 cash balance you know adds in our Revenue takes out our expend and then leaves us with a um a fund balance and then we take out those outstanding purchase orders um that we have as of January and then we have that adjusted fund balance so you'll see that information there you'll see um over there in the miscellaneous notes we will be um keeping track of those um 2025 curricular materials so we'll be giving that information as the year goes on any kind of Revenue that comes in or any expenditures so we'll highlight those for you and then of course the customary graphs and um information um depending on what what part of the Year percent of the year that it is so you'll see that for January for um education fund and then next you'll see um our other major fund which is our debt service and what I alluded to earlier our things are updated there under the green and the blue but the yellow you'll see Zero because we don't have activity at this time of the year in that um fund remember we receive um just a little bit in and then the major um receipts from our property taxes in June and then a little bit in November and then the other um receipts in December and then expenditures are both done June and December so that's when you'll see action but the rest of the year you'll see um blanks in there so you'll just see that cash balance carry forward throughout the year until we have that um revised revenue and expenditures and then next you'll see um our operations fund same thing where we updated all our information information for our um anticipated revenues and our budget order our certified budget order for our expenditures and then this month's actual and then of course it'll be year-to date as we go throughout the year and then our graphs that show on the right hand side our budgets our revenues our expenditures and it um continues to change throughout each month and then our summaries there just like you're used to seeing and then our um fund balance our outstanding purchase orders taken out and then an adjusted fund balance also um listed there and I don't know if that's our last one do we have one more oh our rainy day fund can't forget that one so then you'll see our budget order which remember we did not add budget to it but that was our carried forward purchase orders that we talked about from December that $420,000 so those were carried forward because that was last year's budget that you already approved those just haven't been paid for yet so they carry forward into this year as um as an appropriation as a budget and um nothing new has been added to that so you'll see those those summaries at the bottom there for our rainy day fund and I think that is it for our um January 2025 for the regular uh financials and then of course we do the customary um comparisons so here you'll see from 2019 on in January where we upd update those numbers for you um so you can look at that comparison also um at a different different glance and then we always highlight of course that month that we're doing so that is the education fund and then we also do the same thing for our operations fund so we have that one also there for you and it'll be at the top there for our January for our operations fund historical comparisons so it's just another way to look at it I think that's all that I have for the January financials I'd be happy to answer any questions that the board may have thank you Mrs Smith would anyone like to make a motion to accept this bud this uh 20225 January information motion to approve the January 2025 Financial reports as presented thank you Mr mure do we have a second second thank you Mr time any questions or discussion for Mrs Smith I just want to say thank you thank days are great reports and I always enjoy seeing all the graphs and numbers and how everything lines up that's the math geek in me that that does that I agree it is very it's much easier to understand what we've had in the past I think it's easier to follow so I can't believe we're getting used to to your stuff here it's good stuff thank you good thanks any further discussion hearing none let's vote motion passes 5- Z thank you thank you Mr Smith moving on to H6 requests to accept and distribute early literacy grants tonight we have for your app approval uh the early literacy Grant uh $ 33545 199 uh we're asking for your approval tonight to distribute those funds um this will be paid out on March the 14th to K3 teachers title teachers resource teachers interventionists uh our elementary PD coordinator I know you're going to ask the question Jay how are these Grant allocations determined thank you for asking and I'll share that with you that there is a formula that the state has created the number of students who participated in I 3 in 2024 number of eligible students who received a passing score on I 3 in 2024 both the spring and summer the school's complexity index the school's growth in Reading proficiency rate the number of eligible students receiving special education services the average uh daily membership and the number of eligible English learner eel students uh that we have so through that formula uh that's what they have calculated for our district uh and we've received that Grant of 33,00 5 4599 the gross amount that will go out to 91 teachers will be $32.76 and that is less taxes that's the gross amount so that would be be paid out to these 91 teachers on March the 14th and we're asking for your approval tonight uh to disperse those funds thank you Mr Peters would anyone like to make a motion uh reference this item motion to accept and distribute the 2024 2025 early literacy Grant thank you Mr Melcher do we have a second thank you Mrs Miller any questions or discussion before we vote he he already asked all already answered all of my questions so I don't I was gonna ask him to repeat it but I didn't even want to think about that anything further okay well vot on the motion motion passes 5 moving on to 87 resolution for authorization to sell and close on the sale of real estate owned by hccsc to the town of Warren Mr Wy hello a couple weeks ago I gave you an update and tonight is the final step in the process of the sale of the uh 54.79 acres in uh the salamony property to town a war uh recalling this all started in the summer of 22 uh letter of intent was signed in 23 agreement in November 24 DCd approved final approval here in February of 25 and the last requirement by the title insurance company and code is uh giving Mr trout Mr Allen authority to sign and close all documents uh necessary for the closing on this sale and the closing is set for Thursday morning of this week February 27th at 11: in the morning here in Huntington I Would One update on the restrictive covenant Mr Carl made some uh suggestions some edits uh and tell you all three of those were uh have been accepted U by the town's attorney one is we had a requirement you had to have two trees in the front yard and Mr Carl suggested and we discussed with the other attorney that for the houses that will face the salamony footprint that at least one of those trees would be in the backyard so there would be in sense at least and I I would think homeowners may do that anyway and we may do something too down the road but there will be trees in the backyards for those houses that face uh the foot salamony footprint another small edit on uh the timing of when sidewalks will be installed at the same time the driveways are installed and also if the unlikely but possible scenario that that uh Warren does not proceed with the development and we uh are obligated to buy it back all of those costs would be covered by the town the school would not have any costs in buying back um those so thank you Mr Carl for those edits to the restrictive covenant so this resolution that's before you is just to give your approval and authorization for uh Mr trout Mr Allen to sign uh the remaining documents to affection the closing thank you Mr Wy I'll entertain a motion reference this agenda item I make a motion uh that we adopt the resolution for authorization to sell and close on the sale of real estate uh owned by hccsc to the town of waren as presented thank you Mrs Heim can we get a second thank you Mr Carl any further questions or discussion thank you Mr Carl for your help with that in the hearing none let's vote on the motion motion passes 5- Z moving on to agenda item I policies one volume 34 number two policy packet second reading yes uh board this evening uh what I'm seeking is your approval uh to accept um all of those policies that are listed uh in volume 34 number two policy packet as presented thank you Mr trout would anyone like to make a motion motion to approve volume 34 number two policy packet as presented thank you Mr Mr mure can I get a second second thank you Mrs Heim any questions or discussion before we vote hearing none we'll vote on the motion motion passes 5- Z moving on to I2 volume 35 number one policy packet promotion placement retention yes um again um this is the second reading uh this evening I am seeking your approval of all of those policies listed in volume 35 number one also including uh 5410 which is Mr Peters presented to you recently with with regards to promotion placement and retention which matches all state statutes so we just seeking your approval thank you Mr trout I'll entertain a motion for this item motion to approve policy packet volume 35 number one and po 5410 and 5410 promotions and placement and retention thank you Mr mure can I get a second second thank you Mrs Heim any discussion hearing none let's pute on the motion motion passes 5 Z sorry Mr melro probably shouldn't had a question mark at end of that Quest we'll move on to items by disc discussion by board members J1 anybody got anything they'd like to share I'd just like to say how uh how proud I was of our uh facility over the weekend I came to the uh championship game of the girls semi State on Saturday night um we have got a really cool gym people I'm telling you it is amazing to see that thing full uh that place was is off the hook for a while so it was a great game good luck hopefully Norwell wins the state championship um but be proud of that gymnasium my goodness it is a beauty I was telling Mr brimberry before the meeting that I work with a lot of Norwell people and had a lot lot of good comments about our facility and the people like to also thank uh athletic director Mr Markham that is a lot of work and uh I would say you have to have multiple things to host a level of semistate number one you have to have facility number two you have to have a community that has places for people to go and eat and number three you have to have a very well respected uh athletic director in the state of Indiana and so we have we're very fortunate to have all those things in Huntington thank you Mr brimberry anything else for the better of the group um just reminder to you that uh a week from Thursday we're having the open houses here for the new facilities of uh vidiian has done um so here at the high school will be uh an open house from 5: to 7: and also at the new administrative Center uh will be from 5:00 to 7: also a week from uh Thursday so I know there'll be some more information coming out about that as if for for here will people just enter indoor one probably or they I guess this won't be a freefor all so uh Mr di is good Dr diots has got that all planned out I'm sure toward the front of the building he'll have that all mapped out for everyone and they coming in so ask him yep anything else then i' take a motion to adjourn thank you Mr Melcher second thank you Mrs Heim all those in favor I

[Music] I [Music] for [Music] oh [Music] a [Music] I [Music] for [Music] p [Music] a [Music] we are here hello we're back in the vapor wave Dimension welcome to week 12 of the ihsen competitive regular season this is the last competitive week of the regular season we're coming at you yes we are coming at you today with tetrio gam playay they will be facing off against players from 26 other schools totaling 69 players throughout Indiana in the state of tetrio that is the league that our competitors are playing in in this Swiss style bracket players will attempt to win best of five 1V one matches but enough Yap we got clay up against Jaden who's right beside me Jaden 445 the Jaden Jen playing with his mind currently he has my name which means I'm the same person and seems like Jaden is going to Fumble can he clutch you know how when you have the same name as someone else and the first thought that pops into your mind is I'm the better version you got to fight him all right yeah I I want to engage in combat with this we got excuse me everybody we got Jordan up uh AKA strixe against aquamarine a another reoccurring attender yes we got Jordan on the left side of your screen and he decided to soft drop that in there which was kind of a silly little move but you want to explain to the crowd what a soft drop is you got to remember our audience you push the down key and the block go down oh I see it go down it go down slow crazy insan do I like doing that I like throwing on random British accent when I say Insanity then just put a little spice on it and go insan I can't believe aqua aquam aquamarine is goofing up already I'm the only one who will never lose AA for real all right bro it will never be lost my silly Little vocab over here your vocabulary and other news we have um EMT ostrich beat EMT Maro got a victory over an anio very sad loss and yes bartello got a video I can't talk today guys he got a video he clipped him he got a victory over anano well I was making fun of Cullen I just realized that aquam Marine has been hit with a massive crap like what do we talk about you went to therapy for this Jaden it's in my natural vocabulary there is a victory for Jordan is that seriously all the matches already wow oh dang all right yeah I guess a lot of three O's goodness goodness golly oh my god well I guess since we're waiting we could introduce the play oh never mind we got Hunter who seems to be really small against rock and roll oh yeah he's comically small yeah Hunter on the left side of your screen who just got cooked bro he did the cooking I'm I'm talking about rock and roll okay yeah root for the left side of the screen that is Hunter that is your cyber tiger it's okay if you goofed up in the beginning and you didn't notice that Hunter wasn't oh he's oh my goodness he's ining he's becoming massive I'm not going to say any joke that I would like to say because we're on a school stream what bro he miss dropped that doesn't matter again rock and roll is he does not seem to be rolling The Rock like Copus could sure that that's that guy's name Copus yes yes yes yes that guy that rolled a rock up a cliff and always fell down because he was a little goofy and he didn't know what to do he was being just a bit quirky just a little bit he was getting a little freaky oh know oh my goodness oh and all clear goodness gracious in all clear is when all of the tiles on your board are cleared wouldn't that be a bit self-explanatory yes but like just in case oh yeah I see what you mean all right good job looking out for those people out there yeah we got to look holy moly look at him go he is going with such speed and efficiency is this that you say bolt of tetrio he may or may not be I mean he is oh my goodness he's kind of lacking the Brazilian part so probably not Hunter cops a dub over rock and roll who just got rock and rolled on and he's got dunked on yeah and this still is not the end of round one we are still waiting on owens's matchup indeed we are it seems they're trying to get a hold of him yeah we do not know when our next match is actually going to start but in the meantime why don't you start us off with some sponsors I got you do that huge shout out to our local internet provider Adams Wells internet Telecom and TV they are directly responsible for our Esports players to be able to compete because of their incredibly fast and reliable fiber internet service my favorite if you are in the market for Internet TV or phone service check out adamswells.com that's adamswells.com yeah ah check it out do that and also another one of our sponsors special thanks to what was that special thanks to The Moose for sponsoring this event as well check out the garage here in town on Main Street it's a cafe slame room/ music venue for the Youth have left in hangout special thank you to the Moose garage for sponsoring us hey Jaden you want to see a little magic trick look I want to see a magic trick for you a sponsor paper too I didn't know that oh my goodness look at that that there's a bar breaking news everybody we round one EMT versus Brian Master 64 2-3 that's very cool I love it I feel like I'm on the news guys all right very last sponsor we got here auction it do you yes you have a favorite nonprofit that could use an awesome fundraising idea auction it is an online and inperson auction platform that can help your nonprofit host a great charity auction find out more at auction.io that's auction.io I don't know if it's auction it or auction it I just always call it it you got me I I gu I I apparently did anyway so that didn't waste enough time it actually did Owen is going now we did it perfect timing we did it we're so cool yep Owen in the middle all right and it looks to be fluffy something I say fluffy hog it looks like it says fluffy dog does he got that dog in it hold on just a second that says Rog oh frog fluffy frog frog fluffy frog the frog is Fluffy quirky little name I bet I bet he's just a little silly just a bit silly anyway yeah ignore the silly oh the garbage look at look at the look at the Cyber tiger in the middle of the screen you sound like you're trying to mind control somebody look at the Cy that sounds like something in particular look at the Cyber tiger in the middle of your screen do it now I'm gonna order Dairy Queen after I'm done here da Queen really bro I I love Dair Queen awesome I mean no hate on Dairy Queen but like me and my family went there we had like a gift card and it literally took like almost it took like all the money on the gift card it was like $50 to eat it's it's expensive that's why it's good though yeah last time I went there we got four of the same item and it took them like 25 minutes to make that's why you order online to also get the rewards program going no thanks I'll go eat my Taco Bell your Taco Bell yep I love Taco bow I mean their nacho fries are good but like what else they got Cheesy Gordita Crunch this man Cheesy Gordita Crunch EMT not EMT Owen stacking himself up putting the pressure on himself unfortunate first round loss sad very it's a it's a sad day in America everybody yes in all of America for real everybody's mourning the loss of that one round but he's back at it again though off to a good start so far hitting those combos nice little two-piece some some doubles some doubles could do him some good mhm but to each is own they say what does that even mean I figure like you you know like everybody has their own preference type thing cuz like two each is own yeah I guess yeah yeah like person like each person has a different like preference of something yeah that makes sense that makes sense there we go getting the stackage up I can definitely tell he seems to like the combos more but they're kind of harder to pull off especially because you have to be quick yeah and when you don't have lines like in a like a certain way like a setup for it you ain't just going to you ain't going to hit nothing bro yeah Owen is definitely more of a like singles combo sort of player as opposed to the massive power I did it again the massive power of the big Power of the like quads and the t- spins that you'll see like watching Bello or somebody like EMT like them hit their Combos and then you got Owen over here him the singles it's a very different experience watching those different players this is like Bingo night this takes forever that's I mean no hate but like I feel like that paints us in a bad light this comparing I take that back guys comparing our cyber Tigers gameplay to bingo Bingo's pretty fun is it when you win stuff I mean even still you're just like Bingo Bingo's low key overd there's a reason it's an old person sport I was about to call it a sport Bingo is not a sport who's who's stopping you from for making Bingo a competitive thing the the rules and like basic principles of bingo where it's just you pick a number and you get lucky there's no skill da punk what they play Bingo all night so they're up all night to get lucky they're up all night to get yeah exactly it's the D Punk song yeah Bingo's just like da Punk yes that's a good song but Bingo isn't a good game Bingo can be fun no you just sit there and do nothing and you cross off letters it's even worse when you just do the numbers and such like schools find a way to make it ever so slightly more interesting when you can win stuff and it's with like I think you actually have questions you think yeah well makes it I don't know man it's just there's just an aspect about it like just just the thing being school he's stacking up he is going we are noticing a change he's got a line block a drastic change line block coming up eye piece oh hit him with the quad he's got another one coming up he's got another one yep oh yeah another one another oh with a double mhm yes sir let's see he's got to get into a got to get back into the position where he can bring that offense now yes he's got to assume the position here you'll see if he can get back because that little flurry was not enough to fully take out fluffy frog come on do a flip do a flip I mean they're doing a lot of flips they're spinning the BL that was a potentially bad swap b b boing oh my goodness the boing Boingo my goodness gracious the sply goly oh we're two and one now this is this is getting tense here we go yep match point for Owen if he wins one of uh either this round or if he loses this round the next round yeah one more round is this getting Sigma this is getting Sigma boy hey guys just so you know that block they can't see it oh yeah they can't they cannot see the one that you're referring to he was pointing at a block and here in the vapor wave dimension in the middle of the sun guys our house yes the vapor wave Dimension the home from which we cannot Escape yes how sad how sad we're stuck here forced to commentate Tetris till the end of our days for this for real we're getting paid in exposure like some sort of pathetic actor or something we're we're being used guys yes come save us for real please bro why not s my friend request bro don't you want to be my friend bro why would they not accept my friend request all right Owen he's stacking it up oh yeah that's fine that sets up for another one of those little singles a triple triple hit him with the single trip oh my goodness there we go nice little can oh yeah yeah yeah yeah hit him with a Wombo Combo bro this one two all right yep quad into a single nice he hit him with a one two a double into two singles oh yeah look at him go look at him go he's Galloping at precarious speeds and that garbage is gone fluffy frog relatively high up on his board he's getting there heble see if Owen can find some sort of finishing combo or maneuver that can push fluffy frog over that threshold and get him the round win see see if we can get that there we go congratulations you won and he immediately tabs out immediately quick on a draw with that the three to one victory for Owen round one very nice I don't know why doing this thing very nice guys as you drink your not water get this guy all right that is all we have for round one we will return soon we promise we will return soon with round two but until then stay tuned grab a snack we will be right back yeah we're doing the same [Music] for [Music] okay jayen is not back but I don't know if everybody can hear me here but we got ourselves a Canon event we've actually begun yes we have a Canon event my friend and it is finished oh boy oh no it has not finished Owen has uh slipped himself a two to one I'm going to shut the door mhm excuse me everybody okay we're back okay Owen seems to be getting stacked up a lot holy moly and that is game excuse me whoa what in the world oh this is not a can event excuse to misclick everybody but we got Hunter against Raven King 08 mhm and he just got cooked skibby on him Hunter yeah do that whatever he said take him down sorry I just finishing eating pizza crust cuz I like bread yeah I sure hope they can't hear me in the r in my mouth when I take that be when you put it in your M I couldn't resist get me out of this room get me out of here who's stuck in the vapor wave Dimension with this freak ah oh you know who else is a freak that the Rio King Hunter oh my goodness he was getting he was he was a freak in that match guys just had to give him some nicknames the fre re and the Three King oh yes oh yes oh yes oh we're back hey you're eating your it's my that's what he was putting in his mouth oh wrong guy that's the wrong direction sorry I forgot there was One Direction like the band and you didn't pick the One Direction like the band that only direction is up okay that's the only way we can go here all right I just got to start ascending doesn't look like to the heavens I go it doesn't look like there's anything up there and now my knees hurt because I put them on the plastic hello excuse my eating everybody he's putting it in his mouth sorry I'm just stating the obvious you're putting it Go L this back I've got to stop I need to be put on a leash or something that's yeah to put on leash you can't go any further how how about I just he walks off camera and you hear glass shattering anyway guys I have now assumed the role of Jaden I am now the Supreme you got to put that back buddy he guys she's back I've returned I've brought myself a no phone card because I don't know what else to do with this bit I'm going to put this back I'll be right back and now I'm all alone looking at the screen so if uh Hunter oh never never mind so apparently this dude just finds everything in here and he just grabs it I now have a banana yes I'm grabbing a banana put the banana down this is for my monkey you can also put this in your mou I don't want to put that in my mouth Jaden this bit has gone too far we got to stop while we're at it all right good thing that this is the last week of the competitive season we're getting banned we're getting canceled for this we're cooked so looks like all right let let's let's look here let's take a little lookie poo we're taking a lookie that's a weird thing so we we have Gabby is chilling as in bing chilling against Jaden they don't understand what Bing chilling means ice cream it just means ice cream that's all it means they don't understand why we're saying it cuz it says chilling you know if you put that's not the actual reason if you put Bing in front of it what do you get where did you where'd you get Bing from anyway okay we had uh bartello AKA to X dark ninja this is match 270 in the um first row second column three to one against grey W okay uh the one next to that we're just going to go in order here any okay any one of them that you see that is red are our cyber Tigers so we got um Hunter against Raven King dun on him three and0 uh one below that which is 271 uh stricky against rock and roll 4402 I don't know why I said the numbers 30 dunked on and then um bartello AKA dark X dark ninja which is to the left of uh 271 uh 3 to one good good good still dunked on him but you know and then our Canon event that just happened um clay AKA Firestorm against o which was three to one and then everybody else yeah very good very good yeah what's going on for round next to round next round I think it's two wouldn't this be the second round though yeah that's why I'm saying this is round two oh my goodness oh they're moving the thing the movement Wow Wow money spread I'm goodness he spreading his bands as we speak you know what else could okay I think Jaden's cooked everybody I AP I am I am I apologize drop an F in the chat for Jaden everybody I made a severe and continuous lapse in my judgment and I don't expect to be forgiven I'm simply here here's what elaps your judgment some sponsors what I said in that stream yeah we can do some sponsors you to read it the first time now okay huge shout out to our local internet provider Adams Wells internet Telecom and TV I don't know why I'm slapping the table for each syllable but I am I'm going to stop just read the words they're directly responsible I have to do it with a little bit of flare though come on it's my thing flare having flare a they are directly responsible for our Esports players to be able to compete because they're incredibly fast and reliable fiber Internet service we have to emphasize the fiber you got you got to hit him with the fiber byab if you're in the market for Internet TV or phone service check out adamswells.com that's adamswells.com all right because it was so funny the first time I did it I might as well do it again I'm going to ASMR my sponsor section guys oh here we go Qui special thanks okay hold on the Moose garage thanks special thanks to The Moose for sponsoring our event as well check out the garage here in town on Main Street it is a cafe game room room/ music venue for the Youth of loved in hang out thank you the mo/ garage we love you I did it you no all right ASMR I saw a commercial one time where someone was doing that she was like follow me while I set up my window stead or whatever follow me as I as I go feed the kids I've trapped in my house exactly that that commercial sucks yay freedom no you you guys don't get to leave anyway read the Third yes where is my mic his mic fell guys this is what happens when you put it under your shirt anyway do you have a favorite nonprofit that could use an awesome fundraising idea I know you do Janet auction is an online inperson auction platform that can help your nonprofit host a great Charity Auction find out more at auction.io that's auction.io hey that was very skibbidy thank you I think I believe the the definition of is bad so okay we got Hunter who's doing some 40 lines but oh there he is oh my goodness he's appeared you can't see him right now guys but he's not here we're excuse me excuse me there he is three in a row there's he is there's theu behind him and he's not even playing right now as you can see he's not even in his chair and he's just playing with his mind he's insane he's really like that holy moly look at him go oh oh yeah baby the lag the lag oh my God it's it's like me anytime I try playing Marvel Rivals at home all yeah he missed drop so he resets rage no that's not Rage that's just that's just knowing that he can't like rage his Bulan rage he ate his mango and now he's ready uh-oh you don't want to mess with mangoed up Hunter mango up is crazy yes all right look at him go he's a zoom oh my goodness yeah mango up Hunter that's like that's like one of the final forms you've got Yo new CCU new CCU entry bro for real yeah you got you got base form Hunter you got skibby Hunter and then you got mango dub Hunter you got mango up Hunter mango up Hunter is when he's going absolutely crazy mhm but that does not compare to full brain rout mode that's when he loses all sense of humanity and just becomes full brain compare to um it doesn't compare to watching shiko noo no noo Kos tonon Hunter I love that show it's incredible it's Peak brain rut I should play the theme song right now no don't I kind of want to now he's he's at 29 seconds it's a b please don't it's a banger it's going to get stuck in my head forever it's a banger just a second 36 seconds not fast enough I'm just kidding I was really good 2.80 oh he's going he's going somewhere he's going straight back in the 40 lines he made us think he was going to play quick play but he lied oh I found the ad I found the ad how did he do that I don't know he just switch tabs in like I was looking away but but this is the ad that I was talking about my winter aesthetic this is my favorite season I like skip it skip it all right he is playing it on stre all right that's we played the good part he be the shoutcasters while they wait for the round to start yeser song I never skip intro when I'm watching Sho no no noo coach guys we have news we just lost all our monetization great how could this be n no Katan will spare us it's fine no dude no our ad Revenue bro it's all going to shico noo no no koson all right we got Hunter anyway already at 104 M all add Revenue goes directly to my um to Sho no no no Kos tonon I'll say oh holy moly oh my goodness Jordan never did that Mo sure he just did the washing machine bro he's doing the washing machine my get the Wasing Ma I think I'm getting some sort of like unknown disease just being around jading guys the sacred ancient devious nefarious H with the Among Us opener the Among Us opener in the middle of the M I'm definitely going home with like some sort of like terminal cancer after this guys yes you're going to wake up you're going to look in the mirror you're going to see me I'm turning into him you should be grateful I'm awesome you should be grateful be grateful I have blessed you with my power yes all right he's going this is this is Hunter in his skibby form my goodness he's skib form me are we going to see mango du he's like he's like Goku before fight though he'll use his base form and then he goes Super Saiyan exactly hey it's me gokou oh God we all know what comes after that yes I don't remember the exact line cuz I haven't actually watched the show oh look this the te the te- spin the T spin the spin my God is that a WWE ring welcome to the WWE okay guys I think uh the third round is starting my all right we got EMT Lego AKA Lego Master this is the first time he's on stream hello welcome uh against opai yes route for the left side of the screen I believe this might be the last regular season round right here already an all clear from opai that is humongous yes opai goat pie I don't know goai okay I can't think of any cool name for opai or Opie or whatever E I don't know how what her name is actually called e anyway onee all right here we go and one two opai Going Crazy Goat pie setting up the Triple T spin go pie that's it right there go pie not goat pie I just kind of like didn't really pronounce the T that much I say it fast for goat pie oh my goodness the t- spin double once more a nice triple though oh the spin yeah goai needs some time to set up more offense here EMT getting some good stuff going through oh my goodness emit just a second quite the combo there took some damage with that but that that just made gopai angry now Hulk mad hul is now mad all right 0 and two this will be very sad if this is a crush crushing loss everybody uh another news um we have nightwalk against uh we have Clay against custo oh yes but we we shall we shall focus on Goat pie against Lego Master Legos Lego my ego the EG good my goodness uh that's why she's the goat pie suffering a loss and as goat Pie gets the win meanwhile clay up 20 against custom Mo root for the left side of the screen Costo woo what about what about moo moo moo moo moo moo that's what a cow says did you know that that's what a cow says I I was aware of that moo yep moo moo and a horse goes nay and the duck like the hit song whiping n neigh remember that as the as the hit the hit song old McDonald had a farm the hit song that topped the charts it was number one it got like three platinums mhm it got like four diamonds you should have been there for the era of Old McDonald Old McDonald was back when he had a farm before it got robbed it's quite ominous had you know what happened yeah what happened to the farm perhaps the same thing that just happened to custo getting dunked on good three 0 for clay all right switching over to bartello against the funny creature haha funny it's so funny if I could fake laugh I would me boy all right that's game already which is crazy next up we got Hunter he seems to be using his base form at the moment oh my goodness base form he may be charging up for mango mode he's speeding up a little bit I think it's skibby I think he's trying to get he's hitting the skibby state he's trying to lock in he's going skibby sayian it's like if the Avatar State like all that all those cut scenes that play before it was like in real time so you just have to like stand there you have to stand there and watch as he just Powers up exactly all right he's he's definitely entering mango mode he's not in full he's not in full mango do you think he might be mangoed up he's he's getting there he might oh he's getting mangoed he's mangoed up he is mangoed he's he's destroying you Jaden goodness gracious that's not me I don't have 445 mango mango dep is working out I'm the seventh Jaden this is the 445th Jaden all right Doctor Strange there's only 14,6 five possibilities here M all right he seems to be he seems to be testing the waters before hitting skibby form let's see he's setting up two different te spins two t- spins a stack of them oh my goodness gracious yeah I think he's in skibby right now he he's hitting skibby all right he just let it happen bro that that was Aura There He Go he going to say GG's in the chat and Hunter is going to finish the season withow against meanwhile Jord got as well Jordan also cops a dub three and0 and that is game for Owen seems like Owen has suffered a loss donx to tetrio no you I don't I don't play Halo and that and the other Jaden had a Halo profile picture so that's not me hey what an impers an imposter Among Us I don't know wow I didn't know a funny very very eventful everybody very canonically it seems it seems as if Baro is challenging Jordan to a game oh my goodness and not sto's private room will this be considered a Canon events I think it is it most likely will be we just got to get the transition here we go they're off screen right now they're going crazy oh they're going crazy yeah we're the only ones in view right now we may we might we may sound skito but we're not we swear oh my goodness yeah I believe the I believe the regular season has ended this is just a four fun match this is the funny Haas oh that's C that line block one and0 that messed all up oh my goodness yeah by the way Jordan on the left side of the screen Baro is on the right just so you can that should change here soon so you can root for your respective bb bb bb okay where where's the line of root for your respective spawn Jaden come on you got to say that that was a one time thing I I didn't know how accepted for your respective spawn was going to be it's like those things I see where it's like people name their mom or dad in their contact spawn point yes exactly all right here we go it's one one they named the coordinates of the hospital 31 North 45 45 West oh yes oh yes oh yes all right here we go oh Jordan gota got to down stack a little bit Jordan is entering his MJ State as in Michael Jordan never mind all right one to two they're they're looking at each other Mara is entering X State though that's the X in front of his name he on X Games mode he's on X Games mode he is on he's getting the X Games and he's getting ready let's see can he close this out the Triple T spin hit him with the also got a double right there oh goodness oh look at all the little flashes the pretty particles oo shiny the Double T spin once more right another one set up but he doesn't have a t block he's not going the defense up he is going strong and he that's it guys he's cooked the X Games was too much he missed dropped Baro is going to take that four fun match three to one and look at col look at look at this guy look at this guy all right all right all right now season very offal last match last game of the regular season next reaches you can take over now yep tomorrow we have the last regular season OverWatch matchup and the tomorrow of tomorrow which is Wednesday we have the last regular season smash matchup join us both of those you'll see me and I know you want to see me so join those uh we're going to try to find a way out of the vapor Dimension we'll have some free time to kill because you know regular season is over there's always an escape we just got to find it but thank you everybody informed I believe this is new for the tetris League postseason is single elimination tournament what I might be wrong I know I know the OverWatch and smash leagues are that I don't know the tetris is switching to that but that would be interesting all right that'll be fun um okay yeah yeah well thank you everybody for joining us we'll be back tomorrow at 5:00 p.m.