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And you just told us we had a budget of 19 million. Yeah. Um uh yeah. Oh, remember my carryover? Oh. Oh, the car. Okay. Excuse me. Thank you. Sure. Great question. Had to make me think about that. Okay. Had to make me think about that. And one of the reasons that I carry over quite a bit is because AAL aggregate expenditure limit is still on the table every year. Okay. And the latest report is that if it's already approved for this year for the current budget, so I don't have to worry about the current budget. But they haven't decided what they're doing with it if they're doing anything for next year. And the estimate is that the aggregate expenditure limit for all of the school public school districts in Arizona is going to exceed that limit more next year than it has this year or last year or the year before.
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That's good. Last year and the year before it was around 17%. If it exceeds it more, I need some money there. But this might be a way if they don't approve it, it might be a way that we end up in the red because that's way over $3 million. So I try to keep I try to keep two and a half in the range of two and a half million not you know that's not encumbered so that we uh can address that if it comes along. So a reminder, the aggreate expenditure limit in 1980, the state passed an amendment to the state constitution that said the amount of money spent by school districts in the state, public school districts in the state could not exceed the total amount. Add all of their budgets together could not exceed some number that was relevant in 1980. And then they built into the formula a little bit of an increase each year.
⚗ AI-reconstructed · cite from original above
Okay. Uh prior to 20120, that limit was only exceeded twice from 1980 until then. And each time the legislature, which it can do, can wave that limit for a year. to change it either has to go back to a vote of Arizona voters or some change in that formula needs to happen. So for the last five years each year the legislature has discussed and decided to wave that aggregate limit. School districts are the only part of Arizona government that has that kind of a limit. Um uh the city had the cities had a limit an expenditure limit but it wasn't aggregate. It wasn't adding all of the all of the city's numbers together, right? It was just for the city. And so, if you remember in the election last year, the city had Prop 600 or 601 or something that said we have $40 million in uh in this in this pool, this savings account over here that we can't touch because it's over our limit, our budget limit.
⚗ AI-reconstructed · cite from original above
Can we use that money? And the voters said yes. Okay. It doesn't matter if our district got people to vote yes for us to ex exceed that expenditure limit because it's all the districts. Okay. So, we count on our we count on our legislators to take care of this each year. All right. It's a little bit of a bird walk, but it's going to come up again. So, pay attention. Questions about that? I see blank looks like I don't know what you're talking about. I get it. I get it. Okay. All right. We're going to switch now to uh Jen's part of where does where does her money come from? Where does the money she controls come from? Thank you. Thank you. I will never complain about my personal money ever. Really very simple. X comes in, Y goes out. Hopefully we never get to see.
⚗ AI-reconstructed · cite from original above
I think mine is as complicated as hers. So, all right. So, this is a list of the current grants that we have this school year. Now, the grants do run um they can run 15 months. We try to so it would go from July 1st to September 30th. We try to expend all of the money before the end of the fiscal year, otherwise it gets a little wonky dealing with like two title one budgets um for those three months. So those are those are the current grants we cover right now. So, how do we determine? All right. So, for the first grant, education for homeless children and youth, um there's a formula that they use to um create your budget. It's a competitive grant though, so it's not we don't automatically get the money as we do with like title one grants or title grants.
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So, they first they consider the base $12,000. So, then you look at how many students you have enrolled in your district, right? So, we're in the division one, so we have way less than 40,000 students. So, we that's $12,000. Um, free and reduced lunch, we're in tier three at about 98%. So, that's another 36,000. So, you do the base times three. And then the percentage of enrolled students experiencing homelessness, we were right between 3 and 4% um last year when we applied for the grant. So um so this is what our funding looks like. So we have 12,000 for um the size of our district. We have $36,000 because of our free and reduced lunch. Another $24,000 because of how many students percentage of students we have that are homeless. So our budget for this grant is 72,000. Okay. Question. You said competitive grant and I maybe didn't hear you your explanation but what is a competitive grant?
⚗ AI-reconstructed · cite from original above
Good question. So competitive grant is not so we have an entitlement grant and we have um competitive grants. So entitlement grants are like your title grants. You automatically get those every year. Okay. Money might change who how much they're giving to you but you automatically get those as long as you follow the rules. You get that money. um competitive grants you apply for. There's a rubric based on what your all your essays or all the descriptions that they ask for in the grant and then if you're high enough on the rubric scale then they give you the grant money. Is this one of the grants that's been hit? No. In fact, this grant um they've actually put more money in. So, if we see later when I show you what we actually have for this year, it's quite a bit higher than that amount. Okay.
⚗ AI-reconstructed · cite from original above
H. So now this one is not. So the next grant is our consolidated. So ESA consolidated um is a big umbrella but you you have four grants underneath that. So we have title one, title two, title 4 and then our rural and low income grants. Those are all under the umbrella of ESA ESA consolidated. Um so to it's a little uh more complicated but um it's based on like our our free and reduced lunch, our enrollment um how much money we get for those grants, right? For title four, um they have to give you $10,000. So you have $10,000 or more for title four. Rural and low income is not given to every district. We just we're considered a rural district. So we get additional money through rural and low. So for title one, in order to qualify for title one, you have to serve children that are between 5 and 17 years old.
⚗ AI-reconstructed · cite from original above
So we cannot this money cannot be used for preschool except for our own district. We do have a title one preschool but um in general it can't be used for for preschool. Um we have to have at least 40% free and reduced lunch. So they gave us this the budget. Um we have to we put in how many students we have um enrolled as of October 1st. the percentage of free and reduced lunch um students who qualify for free and reduced lunch and then they give you a second total. So if you look at the top for Diamondback uh when we applied last year for this grant um we had 334 students enrolled and at 98% free and reduced lunch the actual number then that they use um for a student count at this school would then be 327 students. So it's 98% of the total enrollment.
⚗ AI-reconstructed · cite from original above
So down at the bottom, um, say Fox Creek Junior High for some reason always has less free and reduced lunch percentage. So even though they had 464 students enrolled at the time, only 371 are counted as far as the budget goes. And then Coyote Canyon is not a title one school. So they don't get any benefit from the grant. So the at least 40%, right? Yep. So So when we're hitting 98%, we're actually double what we need. Yeah. To to qualify for the grant. Okay. This is very small, I know, but um after after you're given the amount of money you have, we'd have district set aides. So district set aides are things like um administrative costs which is partially part of my salary. Um instructional like professional development um after school programs uh we are required to have a homeless liaison. We are required to have some money towards um family and community engagement.
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And um then we also have our preschool that we have in here. So you take this big pot of money, you determine what things are district level expenses and that goes on this spreadsheet and then the I guess the leftover money then goes here. So um so based on the number of students that qualify so remember for most schools it was 98% of their total enrollment and then they take the money that's left over from what we take after we take our district um expenses out and you determine how much money per student is allocated to each school. Okay. So we try try to keep it as even as possible. You do have to rank the schools um according to need, but for the most part they're they're paid the same per student. So what percentage of the total that we get is this 1,500?
⚗ AI-reconstructed · cite from original above
Um I think there's about the original allocation was around 1.7 million. So I think there's about 200,000 that's um taken for district. Okay. And that basically pays salaries for all the things that you just listed and whatever paper and pencil stuff. Okay. So then the schools um give me a list. I know we're going to talk about this later about how we determine what to do with the money, but the schools give me a list of what um they would like out of that money and I have to I have to figure that out down to the penny. So when I submit the grant, the expenditures like for Diamondback have to be exactly that amount of money. Now to make this a little we're lucky as of right now, but um every year we go through what's called equitable services. So that means I reach out to the private schools in the area.
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So for the for the longest time we didn't have any um but we now have um Desert Light um Christian Academy and we have Harvest Bible Christian Academy or Harris Bible Academy. So because we could potentially have students that live in our boundaries that go to those schools, I have to offer them a part of our grant. So um every year in January I contact them and say okay are you wanting to participate um in title grants this year. Um so last year was the first year that they actually qualified for the money. This would be year two and neither one they both declined the money. But had they decided they wanted to then um based on what their free and reduced um percentages are they would get a piece of um our funding. Okay. Now, Jen, you're saying that we have to give up part of our funding even though we're not getting any money for those students.
⚗ AI-reconstructed · cite from original above
Correct. Correct. Okay. Yeah. So, in other words, we're paying them for our students to be going to their school. Yeah. are paying any of their low-income students to go to to provide services for them, but they're declining, right? But they are declining, right? Yeah. So essentially, there's no expenditure. No, but it could in the future it could be that. It could be. Yeah. Okay. So the next grant is the IDEA basic and IDEA preschool. And this is based mostly on our October 1st counts of how many students um are enrolled who qualify for um special services but this has also has a piece that's called proportionate share. So um the formula that gives us the the money has to do with per pupil. Okay. So if we have a parent who has their student either in a private school or is homeschooling their child who has an IEP, they can come to us and we have to provide services for that child.
⚗ AI-reconstructed · cite from original above
So currently we only have one student that's um taking advantage of that of proportionate share but it's a bucket of money. So the state tells me every year like you have x amount of money you have to spend in proportionate share. So currently right now that one student receives all of that money for their services. Okay. If we had more parents that came in and said well we also want your district to service our child. That money would be then divided between those students. So essentially the one student now would be getting less services if there were more students that took advantage of that. Okay. Um, Kate Hall, our special ed director, does have to do a public meeting every year. I believe she does it in December where she has to inform parents that this is an opportunity for them if they have students who are either homeschooled or in one of the private schools.
⚗ AI-reconstructed · cite from original above
Bless you. So, the school safety program, this is competitive. So, once again, we have to submit an application. it's graded on a rubric and then determined whether we're on the higher end. We then we receive the money. Um it's set the same amount of money. So that's where sometimes I know uh Dr. Stewart asked for more money for our um our school resource officer. So um let's say if we said we're going to pay $50,000 for our school counselor. So right now we have four three school counselors um four four school counselors in this grant. So the first year if we said their salary is $50,000 that's all we get from for the next for the three years of that grant. So when we get raises then um it has to come out of a mill. Okay. Same thing happens with our school resource officer.
⚗ AI-reconstructed · cite from original above
um that's also the majority of it is paid from this grant, but she also gets raises and um a portion of the money in this grant pays for her benefits as well. So, as we know, as insurance goes up, her cost also goes up. So, what we put in the first year of the grant, we know it's going to go up the next two years of the grant. So, and Dr. St gets to figure that out in her budget as well. So, this is for three years. So we're in year two. So we have one more year for this grant before we have to apply again. Okay. Next is title three. So title 3 services our EL students. It's extra money for them. U once again it's determined by the number of e students we have enrolled as of October 1st. Um you if your allocation from the state is 10 thou less than 10,000 then you can't manage your own grant.
⚗ AI-reconstructed · cite from original above
you have to join with other districts to create a bigger grant. Um so we are the lead this year. So um we have Mojave Valley Elementary School District and Crushed that are a part of our grant this year. So they have their own allocation. It's just I have to I manage their their part of the grant. Okay. So uh Oops. I'll go back. So, um it's it's roughly a similar amount of money every year we um because of the October 1st count. So, next year um it'll just be our district in Mojave Valley and um school district will not be a part of our our grants. So, next we have ESR 3 and this is just an extension. So, because our ESSER funds um we weren't we didn't have our DEN project done by the end of the grant, they allowed us to apply to have that money rolled over into a new grant that gave us additional time to finish that project.
⚗ AI-reconstructed · cite from original above
So, we've actually expended expended all the money now. It's all done. So, we just close out this grants and then we're done for the year. Um TSI is targeted support and improvement. So this is a grant that's for our schools who are targeted because of the proficiency and the points for our subgroups. So, subgroups would be um free and reduced lunch, EL students, um students with disabilities, um could be Hispanic or Latino students, students of that have a background of two or more races. Um so that's our subgroups that we have to watch. So if they're not progressing um academically as much on the state assessments, we get targeted for improvement. Okay. So the allocations are based on um school enrollment. So currently we this year in this year's grant because it was based off of the results from not last year, the year before.
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So then the state results from 2020, the spring of 2023 is what got us the grant. Okay. So, Fox Creek um is in improvement for their ELE and for their special ed um and Diamond Back for their special ed subgroups. Now, based on then last year's state assessments, um Fox Creek is no longer under improvement for EL. So, currently it's only special ed and Diamondback is no longer under improvement either. But because this was based on two years ago data, this is the money we have this year.
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