And so from the very beginning, this district has been very committed to keeping those programs because we know that many school districts dropped art and music and PE. And in fact, when when our folks were working on the of the site improvement plans, the action plans uh last month uh and we shared data with them about the um state testing results. Some of those data are broken down by which schools had PE, which schools had art, which schools had music. Okay? And um and so happily we're amongst those who do keep those. So if I were not to move those three additional positions over to uh over to classroom site fund, the fallout would be increased class sizes. And for me, a target is to keep class sizes, regular class sizes within those numbers, those capacity numbers that we talked about. Okay. Um, if we need in the in plan C, if we need to move more positions over there, if we need to move PE over there, I will not hesitate to do that, uh, because that benefits every single classroom teacher in the district to keep their class sizes down.
Okay. So, u uh so that leads me to uh u my next to last slide. So, part of this conversation today is for you to understand that Jen and I braid the funding any way we can. Okay? Any way we can to make best use of whatever funds are available. So, when she has a grant that says she can only spend this amount to this penny, right? um or she has to make sure that it's it's balanced amongst the schools or whatever the rules are for those. We figure out how to pay part of it out of M when I can or she even braids together various grants. So for instance, her position is comes from two grants plus the um uh what's that called indirect cost indirect costs. So every grant allows you a percentage of money to set aside for administration. It's called an indirect cost.
Okay. So, her salary is paid out of indirect costs that really came from probably multiples of her grant. And I've given you four examples here of of positions where on that org chart because she and I use that all the time where we talk about, you know, and we show people. Okay. So Tanya HGY who is an instructional coach at Fox Creek. Okay. Um 40% of her salary is paid out of title one. 60% is paid out of title three. Title two. Okay. So she's braiding her own grants to cover those positions. Okay. Uh Casera Mock who is in our business office. She's our purchasing agent and she also works uh does um the clerical work for the food service for our part of the food service. We're paying her out of three budgets. Okay, we're paying her out of O1. And I will tell you when I develop the O1 budget, I do it with her entire salary in there.
That's one reason I end up with some carryover is because I budget her entire salary out of M even though her entire salary is not paid out of M. That gives me cushion, right? That gives me cushion. Um, part of her BA salary is paid out of food service. That's 510. And guess what? she gets some of that uh indirect cost because she does the purchasing for Jen's grants for all those grants. Okay. Um uh Nancy PK is one of our counselors. So, uh she's paid partly out of uh the the safety grant that Jen just talked to you about, but guess what? The salary was determined for year one. We gave salary increases this year. Remember, we raised salaries. We raised the base and people got a step raise. Her grant doesn't cover that. I cover it out of M. Okay. Um uh the resource officer, uh Barbie, you were asking about the resource officer at Fox Creek, and that's the one paid out of the grant.
Fortunately, we have a great relationship with the city and get the second officer that we share with other schools, but he's dynamite and, you know, is doing all the doing all the good stuff. And they actually have moved his his office is next door. Store. Yeah, I see the car. No longer at the police department. Yeah, I see the car over there. He doesn't even have an office at the police department anymore. Um because he's, you know, he's essentially uh essentially our officer uh that they're paying for. But the officer at Fox Creek, her salary was based on year one of that grant and she's gotten raises and whatever. We pay the difference out of M. Okay. We pay the difference out of M. Heidi Borup's a kindergarten teacher and you can see that she's paid out of this year is paid out of a grant.
Uh 475 is early literacy. early literacy an early literacy grant and uh and then partly out of uh out of M. And so you can see the percentages there. So we braid the budgets together. We talk all the time and as recently as yesterday, Jen was uh setting up getting ready to uh set up the contract with Panorama that we've talked about before that that blends all of our data from all of our various student data sources. Okay. and um and the grant can pay the majority of it but not all of it. So I will build $6,922 into M. Actually take that back. It will come out of UCO because it is a program. So it has to come out of capital. Okay. Um but we do this all the time. It's a good thing our offices we can see each other across the hall because we're talking about these things all the time.
Um, and then we also braid things that are not necessarily people. Those are salaries and benefits, but our programs and our professional development where we where we put funding together from multiple sources to pay for things. And there's the example of paying. So, um, uh, your questions led me to think about a couple things that I hadn't mentioned earlier about, uh, about how we make this work. So, any other questions? Maybe more than you wanted to. A lot of information, that's for sure. It's a heck of a lot of information. Yeah. Um, and um, and I will tell you, I love the challenges. So, uh, to me that's part of the fun is figuring out how to make this work without a magic wand. And it will it will all it will work. We'll make it work. Okay. Any comments, commendations for Thank you, Carolyn.
It definitely you you showed us a lot, but you put it in language we could understand, too. Good. not just, you know, all these things and nothing makes any sense, but if I'm breaking it down, you did an excellent job. Thank you. Thank you. And if I use any of the acronyms in our regular meetings, because I use them all the time, if I if I use them and you don't remember what it is, don't hesitate to ask. And I appreciate Jennifer doing the same thing. Not only you, but Jennifer did the same things with all those grants. And thank you very much for answering my questions. I appreciate that. Um, thank you both of you. Both of you. I need a motion to adjourn the workshop. I make a motion we adjourn the workshop. I'll second that motion. All those in favor? I, Melinda Saskki.
I, Charlene Diaz. I, Fred Rushton. I represent Ziki. I, Judy Reid. Yay. And, Madam President, if you want a break before the meeting, I was going to say, could we take a could we take a little break? She had lunch. Oh, okay. Thank you. Do we need to move that or is that just okay just to say five minute or 15 minutes or whatever? Yeah, it's up to you what you want just so that we have lunch which would take more than 15 minutes. I always do a specified time. Okay. Specified time for when you want to start the meeting. 30 minutes. 30 minutes. 30 minutes. 12:40 for what? Be back at 12:40 for this uh open meeting. Yeah. 12:40. Okay. Okay. On your mark, get set. I'm calling to order a special meeting of Mhead City School District Board on Thursday, March 13, 2025 at 12.
[Music] Roll call present. Charlene Dia is here. Fred Rushton here. Barb Zarziki here. Judy Reed here. Would you stand and say the pledge with me? I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Okay, we have no citizens present. I need a motion for the adoption of the agenda, please. I make a motion we adopt the agenda for the board meeting. I'll second that motion. All those in favor? I, Melinda Subraki. I Charlene Diaz. I Fred Rushton. I Barbber Zarziki. I Judy Reed. And I know I've said asked this before. Can we do all these at the same time? No, no, you have to do them separately. Sorry. Item 3.1, CD GCD, professional support staff, vacations, and holidays. This is our second reading.
Can I have a motion to adopt? I'll make a motion to adopt GCD professional support staff vacations and holidays. I'll second that motion. All those in favor? I, Melinda Sabraski. I Charlene Diaz. I Fred Rushton. Hi Barbara Sarzuki. I Judy Reid. Item 3.2 IC. School years. This is our second reading. I guess I should be asking for discussion.
Is there any discussion? Madame President, I also would point out um uh Mrs. Reid, did you get a chance to look at these? No. Okay. So, you might want Cass to at least pull them up. And I Oh, you didn't make the Oh, you didn't put the links. Okay. Sorry. Just when are you starting and when you're ending? That's all I would need to know. So, Oh, okay. So, on this one, Judy, the thing that we changed on here is that the we have 150 days of school and the policy read 180. It was still it was outdated. Yeah. So, all we did was made the change. Okay. Okay. Thank you. We're going to do that for all of these. Uh, if I can remember what the changes are. Okay. Do I have a motion to adopt, please? I make a motion we adopt the uh the school school year IC school year.
I'll second the motion. All those in favor? I Melinda Subski. I Charlene Diaz. I Fred Rushton. Hi, Barberski. I Judy Reed. Item 3.3 ABA Community Involvement and Education. This is our second reading. Is there discussion? I all I know is that this is one that had changes in it that the ASBA recommended. Do I have a motion to adopt? I'll make a motion that we adopt ABA Community Involvement in Education. I'll second the motion. All those in favor? I. Melinda Subraki. I Charlene Diaz. I Fred Rushton. Hi, Barb Zarziki. Hi, Judy Reed. That's okay. Item 3.4 for abba parental involvement. Do you know anything about this one? Uh I just know it's another one of the ASBA ones that um uh changed a couple of things. It actually, as I recall, for both of these um that it simplified the language. Yeah. Yeah, that's what I remember, too.
Yeah. Okay. Do I have a motion to adopt, please? I make a motion we adopt the ABAA parental involvement. I'll second that motion. All those in favor? I Melinda Sabrasi. I Charlene Diaz. Hi, Fred Rushton. Hi Barb. Hi Judy Reed. 3.5 AC non-discrimination and equal opportunity. This is our second reading. Questions. Do I have a motion to adopt? Madame President, I move we adopt policy AC, non-discrimination and equal opportunity. I'll second that motion. All those in favor? I Melinda Saskki. I Charlene Diaz. I Fred Rushton. I Barb Zerziki. Hi, Judy Reed. Item 3.6 ACA sexual harassment. I don't remember anything about one of these um this both of the this one and the next one both were some changes from ASBA. Um once again simplifying some language and uh uh clarifying language. I mean, it was not they were not huge changes. No, none of these were huge changes.
The next one I'll say something about, but this one is pretty much just a simplification. Um, do I have a motion to adopt? I make the motion we adopt ACA uh sexual harassment. I'll second that motion. All those in favor? I, Melinda Sabraski. I, Charlene Diaz. I Fred Rushton. I Barb Zarziki. I Judy Reed. Item 3.7 ACA title nine sexual or sex discrimination. Uh madame president and board members this one uh if you recall we did not change uh this policy with the federal changes in uh in the title 9 law uh for 24. So we kept it with what had been for from 2020. However, there are new sections in this that delineate the roles of the people uh who who are investigating or might be investigating um uh uh Title 9 sex um sex discrimination things. So, um this is actually the version that was recommended by ASBA, but it's got a lot of changes that make it much more clear to the public how we handle u those complaints.
Do I have a motion to adopt? I'll make a motion to adopt ACA Title 9 sex discrimination. I'll second the motion. All those in favor? I Melinda Sabraski. I Charlene Diaz. I Fred Rushton. I Barb Zarziki. Hi, Judy Reed. Item 3.8 AD, Educational Philosophy, School District Mission. U Madame President this is um one that we're um that you will be deleting and that is because the elements in this one were incorporated into ABA and ABAA above. So do we need a motion on this? You need a motion to delete. Yes. Okay. Do I have a motion to delete, not to adopt? I'll make a motion that we delete um ASBA educational philosophy school. Oh, AD. Excuse me. I'm looking at the second one. AD Educational Philosophy School District mission. I second it. All those in favor? I. Melinda Saskki. I Charlene Diaz. I Fred Rushton.
Hi, Barb Zarsiki. I Judy Reed. Item 3.9 J I I student concerns, complaints, and grievances. Any discussion? Do you have anything else? Um, this one uh incorporated uh some specifics about um uh any complaints and concerns that had to do with uh as I recall had to do with ACA. So it it just it increased some of the information for student students who might have complaints. Was this was this the form? No. No, we haven't brought Yes, but um uh Cass doesn't put the the the regulations and the exhibits on the agenda until after you've approved the the policies themselves because I remember seeing a form when I They're down below. Yeah. Okay. They're down below. Thank you, Jen. or not Jen Cassie. I need a motion to adopt I I adopt uh J11 student concerns complaint I make a motion to adopt J is that I I it's I uh student concerns complaints and grievances.
I'll second the motion. All those in favor? I Melinda Saski. I Charlene Diaz. I Fred Rushton I Barb Zarziki I Judy Reid. Moving to new business 4.1 proposed salary schedules for school year 2025 2026 one oh my goodness I know but I had I thought I attached all of them no you didn't Oh my goodness just the one so can we approve the certified yes you can well this is the well I need to we need them approved because we're going to approve uh I'm asking you to approve contracts and those things. So, okay. So, let's let's look at the I'm sorry that I did not attach them. I usually attach them myself. Um so, this is uh this is identical to uh the current year. This is for the certified specialists. So, coaches, principles, uh directors, counselors, therapists. Okay. Um I meant to attach also the teacher salary schedule and the classified teacher the classified schedule salary schedules as they were this year.
Um the reason for this is um as I said I had earlier I had plan A which was to uh increase base move base up a step and uh and then of course the step raises. Um, but until I get a chance to completely work through every line of that budget and figure out where we are and what might happen or have a better idea of what might happen now, we have a better idea with the grants. Um, I'm proposing that we start um that we offer contracts and work agreements to employees for next year with the current salary schedules. C, will you go back to the way the uh thing is worded or go back to the agenda, please? Uh okay. So my recommendation is for the same salary schedules that are in place for school year 2425. Even though we only attached one of them, they're all the same.
The ones I was proposing are the same. And I think you could approve them even without the attachments because there are no changes. Um somehow I figured that's what was going to happen. And so I got into last year's stuff and looked at it and looked at it and I think there and if you recall we increased space by $1,000 for this year and people had a step. Uh there will be some information that I share with you next week that kind of mitigates this step. But of course, the whole idea is we do this for now so that we can offer contracts that we have to have put out after March 15th and work agreements. And then once the budget gets worked out and the legislature does all of its thing and we find out because remember I'm building that budget on the $5,13 which is this year's, if they increase it by 2% that, you know, that increases it some.