Um I was a principal at one time too and uh I understand we didn't have the data base that you have and we honestly didn't know some how our kids were doing often. So I think this shows promise and I'm hoping that uh you like it and it is some effective for your schools. Okay. Thank you. Item 1.5, adjourn the workshop. I need a motion to adjurnn, please. I'll make a motion that we adjourn the workshop. I'll second the motion. All those in favor? I, Melinda Sabraski. I Charlene Diaz. I Fred Rushton. Hi, Barb Zerziki. I Judy Reed. I would like to put a pause in here until 8:00 so that we can get up, walk around a little bit. We've been sitting here for about two and a half hours. That's enough. Um, that gives you guys a chance to get out of the parking lot before I get out of Thank you very much for doing what you've done tonight.
I can't see the clock from here. Is that about right, Cassie? 803. Okay. Roll call. President Melinda Sabraski. Charlene Diaz here. Fred Rushton here. Barbariki here. Judy Reed here. Would you guys please stand and say the pledge with me? I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Citizens here present, uh, print your name on the ABS or on the attendance sheet at the entrance. And I think everybody's done that. Um, call to the public. Are we going to do this? There's no call to the public, right? Let's talk about donations. So, we got two duffel bags, catchers equipment. Yeah. And a whole bunch of balls, right? Uhhuh. So, um what donations, two duffel bags. Is that for the two both teams or is that for softball and baseball or is that just baseball?
It says baseball. Okay. Yeah. Well, thank you, Suzanne. I'm sure that they can use the balls because they get lost up there. They go down the hill. Um, district office, you guys, we got something from the Eastern Star. Um, they do this every year. They put together uh a little bag of school supplies uh that we hand out at kindergarten registration uh for the folks who come in in April when we do the you know the um kind of screen the kids and do the first registration for kindergarten and I'm sure that this is not the only list out there. There are people who should be on this list who have just Unfortunately there usually are. Yeah. So, I just want to make a big thank you for everybody who donates for to our schools. Um, it's graciously given and graciously received. And I want to say that the Eastern Star gets some of their money from Monday Night Bunko at the shrine.
So, so you're saying that you actually pitched in some of the bucks? You bet I do. Every Monday night I help. Item 2.7, adoption of the agenda. I need to I have a motion to adopt the agenda as prescribed as presented. I'll make a motion to adop adopt the agenda as presented. I'll second that motion. All those in favor? I, Melinda Subski. I Charlene Diaz. Hi, Fred Rushton. Hi, Barb Zarziki. Hi, Judy Reid. Item 2.8, Superintendence Reports. Um, you gave us one that I haven't seen for a while. I know it's on here, but I don't think that we have seen it for a while. Um, yeah. Well, here's what happened. Impressive. Uh, yeah. Okay. So, a couple of uh I'll own things here because I'm looking at it and realized I will tell you I did the financial reports. I did the I did the facilities reports.
I didn't open uh board docs and drag those files over to you. So, they're not that's why they're not there. And I didn't realize until just this minute that I don't have the financial stuff there for you. But I'm going to give you good news about finances anyway. Okay. Uh, but this one uh I wanted you to see because I try to have you see it every month that um uh the you know that we're we're making headway. We make headway on our reports. Um the other thing I want to say to you is the new restrooms next door in the 200 suite are done. Um, they're not fancy, but I will tell you they're very nice. And um, uh, so, you know, sometime when you're visiting, if you're interested in seeing a a restroom that's looks like it should look and functions like it should function, you might want to stop next door.
You mean it's not a fivestar over there? It isn't, but I will tell you that if if you were if you recall what they were like before, you will distinctly know the difference. All right. Um and then the other um another update uh is uh that we accepted a bid for the landscaping for the den and that's supposed to start in the next couple of weeks. Uh and then we can start uh then we can maybe do a ribbon cutting and start um seeing if there are people who need our uh need our housing. So, uh, that one is moving and our our contract with GCON, everything's done and, uh, so we can move along. Did we learn a lesson from Oh, we learned a number of lessons, uh, that I won't go into at this point. Uh, I do. I'm sorry. Go ahead. Um, okay.
And then I had a meeting this week with uh with David Heath and Angie Johnson who is the uh director for public public works and um to talk about what I now call I don't know what it's going to end up being called but I now call it the BCMS park. Yeah. Uh which is our football field that big empty lot in between and then the baseball and the softball field. uh because they have preliminary drawings and are starting work over there. The big open area between the football field and where the other fields are will be parking. Um according to her drawing, there's going to be a heck of a lot of parking in there, which is fine. Okay. Um they will create an entrance from Highland that is right across from the entrance to Boys and Girls Club. Um and uh uh they are going to completely replace the irrigation on the in the football field and that will then be laid out as two youthsize soccer fields.
Um on this end of the kind of empty area between um there will be a fenced in area that will have restrooms uh and two playground structures uh for do two different age groups. So probably you know for littles um covered with an awning and then for you know middles um for kids um with a covered structure. Then where the baseball field is will be converted into a college uh college size soccer field. Uh and then where the softball field is will be uh will be retained but it'll be as as a baseball field. So they have very um very they don't have elaborate plans right now but they've got you know it's a it's a very definite plan and in in all other than the playground the playground will have uh artificial turf and under the equipment will be the soft surface. Um the other areas will have real grass and uh um go from there be new new fencing and and some things going on.
So um that was really good news. um insurance uh the uh meet and confer group asked uh for us to have a presentation from Asbait uh to compare with our Ky Ross quotes. Uh we're going to do that Tuesday uh afternoon about 4:30. Um and then I will need for you to have a really quick special meeting uh because if if we are switching from Kyros uh we need to do that by the 28th which is next Friday. Um so um be thinking about that until by the end of the meeting for uh setting up a time. Um and then one last thing that I wanted to share with you and I know it's kind of from January but you all got this. This is the um school district financial risk analysis from the auditor general's office. um you would have gotten it in an email and um uh yesterday I I had reason to be uh having a conversation with Chris Votbec in the auditor general's office.
Uh he's when I have questions about uh the budget and working on things uh that really have to do with the budget document because he's one of the people who helps write that every year. um he has been very helpful to me since the first year I came into this position and never hesitates to take my call and talk with me. Uh but I wanted to know from him as part of that conversation because on the page that talks about budget limit reserve oper operating budget it listed us as being at high risk and that made me nervous because I don't want us to be at high risk on anything. Um, it also made me curious because we showed a reserve of $2.5 million and I'm going I'm not quite sure why that's a high risk, but it's because the previous year I we had a we had $3 million.
So, if you remember that previous year I was holding on to over three million in case AEAL did not get waved. And then last year I used part of it, but I saved part of it because I was again concerned about AEAL. Um, but we need reserves every year anyway. So he said, so of course it looks weird because it says we drop by 25%. And that triggers this warning. Um, and uh, and I I said to him, I said, "Okay, so I shouldn't be worried about having this high-risk label." He said, "No. Um, they do this with any district. They send these to every district. Uh, and he said, "It's amazing how many people how many districts don't pay attention to it." Well, good. At least we read them, right? Well, and I pay attention because I don't want us to be at high risk.
And he said, "So, you know," he said, "So, it's not it's it's not like a gotcha or any of those kinds of things." So, that made me feel a little better about because I've been stewing about this a little bit since we got this report in January. So, I wanted you to know it's not that and everything else on here looks good. So, um uh that was that was uh reassuring. Um but it also the way he said that not every school pays attention to that kind of led me to think maybe that is part of the problem with a couple of other districts. Yeah. Where some money's gone. So, um he didn't say anything. He didn't say that. It was my uh interpretation of reading between what he didn't say. Read between the lines. So, uh, if you have questions about any of the other, uh, any of the other reports, I'll try to answer.
Um, I know the 100 day is not as important because like you told us last time, I remember that the 100 day, but how did we come out on the 100? I can't remember. We're at 2181. Uh if cast the I think the next one had the comparison dates or comparison ones. Yeah. I mean it's down it's down a bit but it's not drastic. Okay. Okay. All right. Thank you.
Any questions for Dr. Stewart? All right. Item 2.9, board member updates. Um, again, here I go getting on my horse. Uh, including me. Um, I think that we should at least try and visit one school between now and not the next board meeting since we have a special one going, but the next uh regular board meeting. See if we can do that. And uh talk to some of the people that talked to us tonight and tell them how good they were. Yeah. Just one school. Okay. Got it. All right. Call ahead, please, and schedule because testing, state testing starts on Monday. So, next week, maybe it's not a good idea. No, I think you can I think you can arrange it with them. Just call in advance. It will it will be uh science next week. So, that's fifth and eighth grade. So, you know, you'd be safe to go to any of the elementarymentaries next week.
Okay. Okay. I get Desert Valley. I did get to uh I'm just kidding. I did get to go and read to the little kiddos at Coyote Canyon and and Sunrise. Thank you very much for letting me do that. That was fun. That it is fun, isn't it? It is. Did they make you sit on the floor? Uh, no. I actually got to sit on one of the little tiny chairs. They might as well been on the floor. Cassie made me sit on the floor with a bunch of kindergarters. Did she? Yeah. That was fun getting up. And Fred's Fred's picture was in the paper, too. So, I know he was. I know he was. I'm I'm glad to see. You know, I I learned something about being mature is that you don't sit on the floor without having a plan on how to get up.
Yeah. Well, I had two little kindergarten kids come over and say, "Can we help you up?" I said, "Oh, no. I was watching." But anyway, um Barb, you said you were going in June, right? For the leadership thing. Maybe you can talk the lady into sitting who's sitting there next to me next to me to go to Flagstaff for the Yeah. ASBA leadership one was early, wasn't it? June 5th. The 25th of next month, right? Is uh actually you'd have to leave on something. One day thing in Flagstaff. April 25th. Yeah. Two days. Is it Flagstaff or Kingman? It's Flagstaff. Okay. New board members. Trying to remember what it is. Um uh uh everybody. Okay. I think it has the word inclusion in it. I'm going to go to my graduation, but that's midnight. There you go. No, at the midnight. So, I asked to go the 25th on Friday, and I don't know whether I get a hotel room or not, but uh it's on respect, affirmation, affirmation, and inclusion.
Yeah. And it's an all day thing. No, it starts at 1:00, doesn't it? No, it starts at 9:00. Starts at 9. It goes to one. It goes to one. Where's that? Okay. So, we'd have to get up there Thursday night in order to be able to go because I getting up at 5:00 like Fred says, you get older, you have to kind of plan. Yeah. And getting up early in the morning is not working. Um, anything else that anybody's doing, but I'd be glad to have somebody go with me. I'll go up. Okay. Anything else? Okay. So, let's try and visit at least one school between now and a month. The call ahead. Um the consent agenda. Number three, we need to to uh yeah, approve it. I have a motion. We need an approval for the consent agenda, but I would like to pull Fred's on it.
I would like to pull 3.10 first and talk about that um as a separate item. Pull which one? Which one? 3.10. 3.10. Third amendment to renew ESI staffing agreement. I agree. I was going to do the same thing. Okay. So, if we could pull that one and then have a a motion to approve everything else. Madame President, I make a motion that we um approve the consent agenda with the exception of item 3.10 that uh we would like to discuss but remaining items uh I move to approve. Is there a second that motion? Pardon? Did you second Judy? Judy did. All those in favor? I Melinda Sarasi. I Charlene Diaz. I Pred Rushton. I Barb Zarziki. Hi, Judy Reed. Hold that up. We This is right. No, this is not IE. This is This is ESI. This is the company with whom we contract for uh substitute teachers and uh so this is the this is the um update the third year are of an agreement with them for substitute teachers and this is the one we were going to go into an agreement with for super uh yes for admin for other educators.
Yes. And that that'll be probably a separate agreement. We haven't we're not there yet. That's not part of this. No, this is just um uh the third the third step in uh our agreement with uh with them for the teachers. I thought maybe we were adding that on then I pulled it in prematurely. Fred, did you have a question? I just wanted to find out what what it was because um we have all these acronyms. Yes, we have all these acronyms, right? The staffing I I think staffing is probably one of our most critically important issues. Yes. So, at any rate, if this is just an amendment to an existing staffing agreement, and basically what I'm seeing is it just amends it to include the next calendar year. Exactly. The next school year. School year. Yeah. Okay. I'm fine. How come we haven't added the the other part to this?