You mean the original agreement? Yeah. or the other um they had already sent us this piece before I before we talked about the other one last week. Okay. So, it's it's kind of one of those, if you will, crossed in the mail. Okay. Kind of things. Um I need a motion then to approve item 3.10, third amendment for renewal of ESI, staffing agreement for school year 2025 2026. Madame President, I make a motion that we approve the third amendment to renew the ESI staffing agreement for school year 2025 2026. I'll second that motion. All those in favor? I Melinda Srazka. I Charlene Diaz. I Fred Rushton. I Barbar Ziki. I Judy Reid. Item 4.1, correction of salaries offered for renewal contracts and work agreements. uh with some embarrassment uh I'm asking you to formalize the um something that I missed. So when we pres when I presented the list to you of of the people to whom we were offering contracts and work agreements, I had Eileen list their current salaries, but when I made the proposal to you, I said to give them the step increases.
And I'm not sure that that got memorialized correctly in the minutes and in in the in the motion. So, I'm asking you please to uh you know, we're not I'm not recommending at this point changing the salary schedule, but approve that all of the people get a step. Okay. Okay. Does everybody understand what it is this is all about? Okay. Do I have a motion to correct the salaries offered to for renewal contracts and work agreements? I make a motion that we accept the correction of the salary offered for renewal contracts and work agreements to include the step increases. I'll second the motion. All those in favor? I. Melinda Subrasi. I Charlene Diaz. I Fred Rushton. Hi, Barb Zarziki. I Judy Reid. All right. Item 5.1, cooperative purchasing agreement for ETC. Madame President and board members, um we use Synergy as our student information system, but rather than purchasing it directly from the company um the it's not Synergy, but excuse me, the company that um produces Synergy.
We work with uh ETC at uh NAU um because they do the upgrades, they do the fixes if we need something fixed or changed. They're kind of the intermediary. Excuse me. Can we see the document please? There you go. That's And we've worked with them for a number of years um relative to using um using that product. Yeah. It probably uh does save us money uh because every time we would every time we would need something changed or updated or uh corrected, if you will, from uh for synergy, if we worked with the the home company, if you will, um we'd have to pay every single time for those changes. This is an annual agreement. Um you know, so we have one fee Okay. So, it's a renewal. Um, we're actually agreeing for a five-year renewal. Um, uh, that's this agreement. So, we've been doing this on a five-year basis.
And what is the what is the fee actually? Oh my gosh. Dollars and cents payment right there. I do not I no right. Yes. I do not remember offh hand. It's right there. 500. Well, there you go. $500. Okay. Is that $500 per or annual? Yeah. 500. It's so that gets paid regardless of the quantity of the services that we use. Well, we we still pay to use Synergy. We're paying the $500 here for etc to take care of the issues that we might have when we're working with the program. And how much do we pay Synergy? Is that known? I'm going to give you a ballpark figure. I think it's in the range of 30,000. It's in that range somewhere around 30,000. So then etc is going to maintain well so sometime okay so if if AD decides that we need to get X information from families that we've not had in the registration process in the past then we so we need that added to the program.
etc is the one who goes in their software writers go in and or if they don't do it directly then they work with the synergy people to get that piece put in. Synergy um uh is is used nationwide and so for it to be to be um kind of um modified or um for each state to match each state's needs or requirements. Somebody's got to make those changes. And um so ETC is then very familiar with what the state wants done and what we want done. So and if I understand it correctly then it's a $500 flat fee whether we use them or not. Yeah. But we do use them. Oh yeah. But it's just Yeah. Yeah. It is. Yes. Exactly. It's a flat fee. Yeah. It's a flat fee. You can use them five times or 105 times. 75 sounds. And the other thing is that sometimes when uh when the state does when the AD does make changes, they notify because so many people use ETC, so many districts use it, sometimes the state will let them know before they even let us know that there needs to be a change so that they can get on it.
Perfect. Thank you. Yeah. Thank you. It's a it's another good partnership. Okay. I need a motion to approve the cooperative purchase agreement for ETC. I'll make a motion to approve the cooperative cooperative purchasing agreement for etc. I'll second the motion. All those in favor? I Melinda Sabraski. I Charlene Diaz. Hi, Fred Rushton. Hi, Barb Zarziki. Hi, Judy Reed. 5.2 regulation KJ AR relations with booster organizations. U Madame President and board members, this came about because uh uh the parent or a parent support organization at Diamondback reached out to Lance for some assistance uh with some issues in this in that case, namely that um uh for some reason they had their parent organization has two Facebook pages and one of them has been taken over by hackers and and uh I don't even know what all to call them, but they now use that page to advertise things as if they're uh selling, you know, oh, we have these products for you.
Help raise money for the PTO or the whatever for Diamondback School. And they're using our uh they're using our logos. They're using all kinds of things. So that that sorry that group reached out to Lance for some assistance in how can we get that shut down. But it also pointed out that our our parent groups kind of struggle from time to time. You know, sometimes they're strong and then people leave or change and whatever. Um, but there has also been some real inconsistency in how they've been operating and those kinds of things. So, um I did a little search of the ASBA um uh policies and regulations and found a couple of districts that had had the regulations and had some pretty specific things that I think would be helpful to a group of people who might want to have a booster or a paired organization.
Um don't we need one of these because of all those kids going to I think so. I think so. We have a policy, but we didn't have a regulation. And and and as I was looking at the samples, I thought, you know, on the surface, it looks like we're trying to regulate them. Well, kind of sort of because we need to protect ourselves as a district, but on the other hand, it's going to protect them and and it also gives them some real structure on how to set up their organization and and how to make sure that um that that the individuals who are part of that organization protect themselves. Um, so, um, so I ended up with these two regulations and, uh, and two, uh, exhibits. Um, and and so if you, you know, if you'll just approve or not approve it, but if you approve all four of them, then I have another item that kind of talks about where uh, where we go next.
Oh, thanks. I could um, I could sneak in there and get a cough drop, too. Thank you. I got one of those. I need I need a mo motion to approve regulation KJ A relations with with booster organizations. I make a motion that we uh adopt the regulation KJ A relations with booster organizations. I'll second the motion. All those in favor? I Melinda Saskki. I Charlene Diaz. I Fred Rushton. Hi Barbarziki. The next one 5.3 just goes with it, right? It does. Yes. Um, can we just skip to the I I need a motion to approve regulation KJ ARB, relations with booster organization. I'll make a motion to approve regulation KJA-RB, relations with booster organizations. I'll second the motion. All those in favor? I, Melinda Subrasi. I, Charlene Diaz. I Fred Rushton. Hi, Barb Zarziki. Hi, Judy Reed. I need a motion to approve the exhibit KJA relations with public with booster organizations.
Point of information, Madam President, is the exhibit much the same as Oh, no. I'm sorry. These are different. Yeah. And why are these exhibits instead of Because they're forms. Yeah. Got it. Okay. Usually Usually an exhibit is a form or some kind of a form. Got it. Understand. Thank you. Mhm. Madame President, I make a motion then that we approve exhibit KJA-Ea, relations with booster organizations. I'll second that motion. All those in favor? I Melinda Subski. I Charlene Diaz. I Fred Rushton. Hi, Barb Zarziki. Hi, Judy Reed. 5.5 is the same thing. Exhibit A. I need a motion to approve exhibit KJ AEB, relations with booster organizations. Madame President, I make a motion that we approve exhibit KJA-E, relations with booster organizations. I'll second that motion. All those in favor? I, Melinda Sabraski. I, Charlene Diaz. Hi, Fred Rushton. Hi, Barb Zerziki. Hi, Judy Reed.
Item 5.6, Six, board direction regarding presentation of regulations and exhibits. Madame President and board members, um the person that Cass works with at ASBA informs us that we don't have to have a board vote on regulations and exhibits that superintendent can do those things. Um, I've always done them partly because we want to be transparent about what we're doing and we, you know, and I certainly want you to be informed, but I want some direction from you on if you would like in the future that rather than making them new business uh, action items that they could be new business discussion items where I just present them, it's like a report. Here they are. And then if you have changes, you can, you know, or things you want me to do differently, then you could um, uh, agendaize it. Sounds like it would be more efficient.
Sounds like I won't have to read all to approve. I make a motion that we approve 5.6 board direction regarding presentation of regulations and exhibits. Okay. And before we vote on it, I'll second the motion. Thank you. um you'll be presenting these as discussion items and then we'll discuss. Yeah, they'll be discussion and if and and if you don't want any changes then we just move on. You don't have to do anything else. And and I think in in that case like when I have a cluster of these you know a group of these that all go together I can make them in one item. I can say you know here's the item here are the recommended regulation and regulations and or exhibits relative to a specific policy. It also means that when we get those um policy advisories from ASBA because those always involve a policy and then some changes in regulations and exhibits that we can do the same thing with those.
All right. Good. Um I'm Melinda Subski. I Charlene Diaz. I Fred Rushton. Hi Barbara Zarziki. I Judy Reed. Item 5.7 proposed changes to the operation of Bullhead. Finally city district childcare. Yeah, they've been sitting here all this time. Childcare center for school year 2025, 2026. What are these changes? Are we going to make it bigger? Um well, we're going to our proposal is to expand a bit. Um um you know, we we don't have any control over who has babies and who doesn't, and we don't have any control over those kids getting older, right, and aging out of it. Um so we've not had a full child care center this year. Um uh but we also now are operating well and you know know that Michelle knows all the ins and outs and makes it run really smoothly. Interestingly enough, I had on my to-do list to call her about this issue and she sent me an email and we were on the same track.
Uh so we'd like to recommend to the board that uh we expand who's eligible next year. Uh so first of all the employees children uh that won't that won't change our our employees children are still eligible we would not change the rate um and then the rate um since I have another proposal in the next agenda item that has to do with the foray preschool uh we would have some four we might have some four-year-old uh children of four-year-old children of employees who this year for example people go to the child care center early, go to preschool, go to the child care center after school for, you know, until their parents pick them up. And so, you know, we we end up having them all day, which is fine. Um, but uh um we're not going to have those for pay and we have another way of arranging for employees children.
uh but that they would um they would still be able to go there for the length of time um that they needed to be just for uh the childcare center. So essentially no change for our employees. We would like to propose that um the grandchildren of employees be eligible. Charlie goes yes. Okay. um for the days when once again when the child care center's open um and the rate would be the same as we are charging for our employees. Um and uh the the children would not have to be living with the grandparent. It could it's just that you know there's a this is a this is a benefit for employees. This is a way for us to help keep employees and and expand the number of employees who would view this as a benefit. Um so essentially the same uh the same guidelines as for employees children.
We would further like to expand um the opportunities by uh offering uh to uh employees of our surrounding school districts um the opportunity for their children to enroll in our child care center. Uh we've had some requests. Um uh I don't know that it's a huge number of requests, but we've had some requests. And um so we consider our surrounding school districts to be uh the high school district, Mojave Valley Elementary, uh Malc and uh Young Scholars, and Desert Star. And uh so uh we would offer this opportunity to employees of those districts to be eligible only on the days of our when our you know on our calendar um and the and then you can see what the rates would be. U Michelle did some research on the rates um of other child care centers and were competitive. Uh and in fact a number of childare centers don't offer um birth to one.
Yeah. Right. So Um, and of course that's the one that where you have the lowest uh student or child to to caregiver ratio and so it's a little more expensive to run the you know the infant room. Um, and that's why the rates a little higher. So, and if you have questions, Michelle probably try to answer. I just want to say that Michelle ran the um at Mojave campus for many many years and I was her supervisor for quite a while and she runs a wonderful center and their preschool activities were excellent and they still are and we are awaiting I haven't heard yet we are awaiting national accreditation or certification. Yes, my window opens next Monday the 31st. So, and then it's a twoe window. They surprise me on one of those days, but we'll be ready. We were ready in January when we applied.
So, I'm confident that it'll be good news. That's awesome. Thank you. So, our kids will come first, right? Absolutely. And then the grandkids and then any of the other schools at in that sort of pecking order. Okay. We're just hoping to be able to if there's a need out there, we're just hoping to be able to um meet that need because we know that, you know, there's people who need quality child care to be able to go to work and especially in the infant and toddler groups, that's where we see the greatest demand or need. But then if we have these vacant spots that we could fill, that would also help us generate another revenue source. So, we think it'll be twofold. Yeah. Um, and I I don't know whether you can answer this or not, but we have children of employees. How about the high school girls who don't have a place to put their child while they go to school?
Well, I'm thinking they can put theirs at Tiny T-Irds. Okay. Yeah. Well, are they still have their program? They do. Okay. Is it big enough to handle that kind of stuff? Yeah, it's large. I mean, they can accommodate almost 70 children. Okay. All right. I was just thinking that would be the next step to help the community out a little bit. Those those women who probably don't have the resources to use the regular daycare. Thank you.
Any questions? Yes. N. Thank you very much for everything you're doing. And if you want to visit a fun place sometime, go visit the childc care center. It is great fun. Okay. I need a motion for the proposed. Yes. In preschool as well. Oh yeah. Or academy. I mean there's Oh yeah. Three in one. There you go. There you go. We could just take care of this, right? Get everything done and win. We are the sixth school. Yeah. Uh, I am I I need a motion to for the proposed changes to the operation of Bullhead City School District's child care center for next year, please. Madame President, I make a motion that we adopt the proposed changes to the operations of the Bullhead City School District child care center for school year 2025 2026. I'll second that motion. All those in favor? I, Melinda Subski.