chair check in on well I do appreciate I don't know if more neighbors would come I don't know if neighbors were deterred by the recommendation for postponement and so I also hear the benefit of postponing now and getting you know their input so I guess I'll hold off and see if that's of interest now if we are to postpone I do want to just ask one thing of the developer so so I guess I guess take a quick poll are we having a light discussion and then moving on to postponement I didn't prepare in the way that I normally would because I saw this was being postponed and this has got a lot of complexity to it so I would really like to postpone however I do think that bringing up a few items that they can then address the next time around would be great so if there's a few kind of bullet list type things that we can give to the developer I'm totally in favor of that but I personally don't ready to review this because I just didn't do my normal due diligence on it because I saw it was recommended to postpone let's go so commissioner Akron let's start with the list thanks mister chair with respect to the the fence thing I understand you didn't acquire the property that long ago and it sounds like there's been a sordid history of different property owners I appreciate that it's your responsibility now and so while this is before this body if you could take back to the owner to get this fenced off while this is going through process I think it would mean a lot to the neighbors and certainly a lot to City Hall so if there could be some kind of protective fencing while it's going through process I think that would that would be good so so at the very least some change there would be would be great immediately and then in terms of the the other items that I wanted to touch on with respect to stormwater there isn't a lot in our staff report getting some comprehensive information about what the effects of this development will be on the movement of water and what you're doing to mitigate that would be helpful information on the changes in trip generation from a traffic perspective I mentioned 16 increased trips but didn't mention the unit or during what time span of the day on parking I did hear the residents although it seems like this site is over parked with three parking spaces per unit which which is a fair amount on the building quality I'll probably want to look to staff on assurances that our permitting process and inspection process is going to ensure that anything built in the city of Ann Arbor is safe and secure for its residents on the size of the buildings and the changes to green space it would be great to get a comparison not just visually but in terms of dimensions of any changes to the building envelopes as well and the impacts of green space commissioner brakes that touched on most of the concerns that I had as well the only other one that I would suggest that it sounds like there is opportunity for another for a public engagement meeting it sounds like there is requests from folks in the neighborhood who are existing there to deal with what construction is gonna look like and meeting requests that have not necessarily been fulfilled so indeed nice to see that that is moving forward and some citizen input in a neighborhood input is happening and I wouldn't be interested to hear a little bit more on just that its structural integrity of the houses that got raised a few times could speak to how the city sort of addresses issues like that that may sort of to be oh yeah it sounds like some of those things might be hit by the time the building officials yeah if they're dangerous and falling in and that's something we need know about they'll also be inspected before the project would be allowed to go forward if it was approved in any way shape or form before anything starts construction on that foundation it will be inspected especially because the length of time has been in ground in the ground mr.
bill I was talking about about being grateful and gratitude at the opening convocation some of our teachers had done a little bit this last year with some more of our teachers doing their gratitude journals but some of that I thought their cue things of the kids were putting in the journals I'm grateful for a loving family I just had a house for having phone but some kids would say thank for having a nice mom for playing lacrosse but my favorite at the end the kid said for being able to be they said for going to this school so thanks but again it's kind of thing that we take for granted a lot of times we've been trying to along with that theme of gratitude with something I asked one of the teachers as well these days about reverse order and I get to go first not to follow him all the time it's never easy to follow this aronia I am say hello I know how hard and I say that for the all the principles I know how hard the administrators we're working working long hours making sure to be any sweeter gets off well and you know we're working hard it's showing pretty much here this whole my name is Mark Allen the principal at Brookfield high school a few updates on enrollment we are now the largest was last year with senior have the highest enrolled we're now up to 370 total right now as of today we have 220 ninth graders 223 tenth graders 224 11th graders and then this fall credit class is 203 so you drop off again the same starts to thank yous you know particularly to the staff in the some of the teachers that came in for interviews we had 11 new certified teachers to hire this year which we summer here tonight you know my teachers they came in over the summer to help us with those interviews my assistant principals you'll shiny and Susan Griffin work tirelessly the support staff custodians get everything ready to go you know I'll talk about few those things throughout the course of my conversation but let me first introduce the South has left that's still here so we'll start with in math we have Margie Aldrich in social studies we have Christopher Buckley special education we have Catholic Kathy so velocity almost the full name as Nina Lewis before we also share Doreen Fontana back there I also see Allison Young in math Jamie mercy and see I mean well get that one in math and next to her is Mary cozy as well and we also have garden math who could not be here with us tonight and Nicole Guerrera who could not be here with us tonight because she had orientation for open house for her child and kindergarten and then we also have another teacher who will be coming on board relative to teachers they're coming on board we have Joseph you know physics and Kathryn value teaching biology so we have a couple things just to update if you notice as you walk the halls of high school you see thanks to some work over the summer been bogus project there's now signs with numbers so you can see the rooms are which has been a huge top of the freshmen this year and some seniors common thing I wish I had this when I was here in addition and a gold Girl Scout silver not gold award project you also see as well so those are put up around the building so that's a nice addition we have a couple new courses that right this year as we know ASL American Sign Language is our newest one this is an online version we're excited Kida feel they finally got today to get into the course lot it was pre-registration and gaming signing forms and paperwork and making sure there's an order and can it's really started getting into it today so it was really nice to see and I'll come back at a future meeting probably beginning of October and getting some videos to show you what that's like we have a scientific research course or the running this year algebra two Lehman sure that our students by the time they graduate and a solid foundation in algebra 2 was just huge we know in terms of success for college for those students to make sure they all get that before they leave we were running a p7r this year which is a huge there's probably 20 kids in that class which is amazing really excited about that code taught by our library media specialists and we have our health 9 and 11 courses which are now semester courses used to be one quarter now their semesters we have team health rooms we retool the room and now we've got tables it's fantastic in there and we're really excited to see that going I also thank the board particularly for allowing us to bring on other special education teacher that was something that dr.
Mill's I think when we get the staff report next time to kind of understanding a little bit more about the necessity for the plan project modification and I assume that when they're when the petitioner talked about changes that happened in zoning since then that that was what was being referred to potentially but kind of understanding a little bit better where that is and how that came to be where it is that it's closer to the it sounds like the East property line then allowed by code how that came to be I'll just assert that particularly since we're moving to duplexes now and we're you know it's the requirement is 30 and it's asking for 20 yes there is a bigger setback on the other side link there's lots of other things that can be part of a planned project that helps meet that qualification and so I think we should be considering that like knowing what is on that list my Sherwood's just just a question about the easement in the back which the rear setback rear setback is going to about the railroad track so like to see how that's going to be fenced and how you're going to keep the children and others safe if if indeed that's going to be pretty close to it folks property mr.
spa last year really advocated for and we're support and as you introduce Kathy here previously as I walk around and go see other classrooms special education classrooms rooms rooms are much more manageable now cases are so much more manageable is really something I think is gonna be huge talk to to the students here in the school we've done set a PD really before school started we are the last school to get on board with ruler so we started our staff training and done some of that one of my favorite things I think was gotten the staff thinking about what they're walking up song would be right so I think of like it was positive emotions you know baseball game you hear that music playing as they walk to the place so one of the things they're driving up long metal Hill what song are you playing today should have pumped up then I'd remind him is 25 miles speed limit as I came up I was a little faster today so that's one of the fun things room doing a lot of things to the music so I'm really excited about the school climate we're changing creating here I also have to say the beacon girl if you haven't seen it as you drive by the auditorium really huge shout out and I want to make sure you this publicly to carry Todd really is the one who spearheaded this whole project to get the be pioneer she brought it to my attention and we had students make all those tiles that are they're not the mirrors but the tiles of themselves handmade animate painted in school put up in July Kerry was amazing and also a lot of help from Melissa mobile week so those two women thank you so much it's a wonderful addition the school is parents dropping off or coming to athletic events the CB kind being that remind us that's the one we really want to follow we have an activity fair coming up next week berkel Utica mission those either Noli ammonia will know a little bit about him he's a go-getter and he's really just wanted to make sure that not just freshman and rotate through the activity fair he wanted to get an opportunity for all students so we're actually rotating all four grades through the activity fair next week and so I'm really excited about the work that Liam's done and really taking hold of we have a new Advanced Placement approach this year of college board a lot more online resources this year students actually register for an online platform and teachers have new tools as well also registration happens a whole lot earlier it happens by November 15th is the last day to actually register for AP exams so that's gonna be a huge shift so we're looking forward to seeing how that process is gonna work you know we have online payments through my school box has go on relatively well you know we were able to collect money for parking and Chromebooks we also did a webinar we'll be able to collect money for EP testing online we'll be able to set up the proms and field trips and really kind of streamline the money collection process which I'm really excited about we're entering our fourth year the school improvement grant which is really exciting dr.
Ackerman Thank You mr. chair I'm gonna move to postpone but also just be in compliance with our ethics rules I said it would mean a lot to City Hall in the neighbors to get fencing I can't speak for City Hall it would mean a lot to this planning Commissioner and member of City Council I'll move to postpone this till our next meeting do we have a second Commissioner Mills seconded any further discussion on the post moment mr. woods did you want to postpone it to a date certain you said July think we asked a lot of questions so I'm gonna leave I think it would be best to let mr.
roubideaux I'll be working on that yeah all day tomorrow make sure we get at that in order we had Gary castles it was a long time PE teacher and was a driver's ed teacher here four years retired last year from doing the actual driver's education piece so we've actually worked with a vision of all-star next week is come in and actually is going to be doing some three sessions of classes really here at the high schools were excited to bring them in to provide an opportunity in a space for students who wanted to be able to take classes while they're here well they're not affiliated with Burke field high school we're working with them divided a space in the location for them for our students to be here and take some drivers out of classes also I guess the last big thing that I want to make sure to mention is the 50th classroom over the class of 1969 will be taking place in October I've been working very hard with the gentlemen that have been working tirelessly for the last two years so to put this event together things like a sugar maple tree when working in a plant I'm working with the alcohol on parking rack plaques to be notated we're doing tours around the school for some reason they want me to speak at their event I'm not sure why but they want me to come so really excited to combine the class of 69 67 and I want to say 70 maybe together to get enough numbers but they're really excited it'll be an October day see for those leadership they're really excited to come in that's pretty much all I've got so thank you [Applause] okay next we have public comment we have one person signed up mr.
Khan oh I said the next meeting but that makes more sense oh thank you all right so date my motion if I could friendly amendment so your date uncertain okay all right further discussion on the postponement all those in favor please say aye aye opposed it is postponed Thank You commissioners very much thank you moving on to dick village south site plan for City Council approval and we will begin with minute presentation petitioners presentation they will have up to ten minutes to present their project we will then open it up to or them will go to a staff report followed by public hearing and then discussion okay hold on one second you told me here to escape you didn't tell anything after these are just gonna be the general plan so you're gonna have to come out scroll through I'm not sure where you want to full screen mode everyone he's a little different good evening my name is Shaun of Aaron with these properties were the developer of the village south I have Ron Hughes with us today as well it was one of the principals at Hughes properties we have Tom Dillon Beck with Hobbes and black Diane McIntyre with Harvin Black who are architects and Tom covert and Ted Hirsch with MCI who are our civil engineers we are proposing today a 13 story apartment complex located at the corner of East University in South University we have gone through the design review board we've implemented a lot of the changes that the design review board came back to us with primarily is it related to this corner we have also worked very diligently with all of the various departments within the city and have addressed all of their concerns I believe to the best of our ability and what they were looking for it as well and with that I'm going to hand it over to Diane the answer to do the rest of the presentation then we'll be here to answer any questions Thank You Shawn thank you commission members Shawn mentioned Diane McIntyre with Hobbes and black architect I wanted to walk you through an overview of the Vic Phillips South project that John mentioned we're on South University Avenue and we are between East University and Church Street taking pretty much the whole block with the exception of 16 restaurant establishment good time Charlie's which would stay at the northeast corner of the site has not included in this property we are 13 stories of primarily student housing and as you can see from the rendering primarily a brick building with metal panel accents and stone accents as well we have two levels of underground parking proposed for a total of about 71 off street spaces that would be for resident use only I'm going to see how fast this will scroll through it's bringing us to our lower level plans of parking and then up to the first floor where you can see a bit more of the site and how it fronts on South University Avenue at the top of the screen and then connects actually between Eastern Aversa T and Church Street at the southern portion of the site and that that alley would actually be creating a pedestrian walkway between those two streets the first floor consists mainly of retail commercial tenant spaces and then you can also see the parking ramp to the below grade parking off of East University Avenue the building consists of about 133 living units we're focused primarily on one two three and four-bedroom units for this project no five or six bedroom units are proposed at this time and we're also incorporating affordable housing into this development as well amenity spaces are gathered mostly on the second floor and then as you move up to the building the 13th floor getting used to this Mouse would provide amenities spaces for the residents and anima d patio as well overlooking the university of michigan diag and looking at the North facade of the building which is right on South University Avenue the main residential entrance somewhat centered on the building and distinguishing itself with the use of different materials cast stone and stone framing the residential entrance different modules of retail commercial spaces along the first floor and then the northwest corner of the building actually having a recess at the first two floors and then bringing down a structural column element at the bottom of the 12 story glass tower and looking to incorporate kind of a visual graphic to help define the area this case it is a V logo for a big village south and as you know Vic village North is just opened just across the street as we moved to the South elevation along the alley and then the West elevation at East University Avenue additional retail commercial spaces entrance to the parking garage and then along Church Street there's also a retail element connecting with the existing restaurant establishment which would be good time Charlie's and then the pizza house establishment trying to make a connection as well with retail and commercial establishments the section of the building shows the building height to be 150 feet total that's to the top of the mechanical equipment screen the building itself would be more around 140 141 feet again two levels of underground parking facilities and that brings us back to the original rendering showing the massing articulation and materials thank you thank you thank you thank you I really don't have too much to add there's not a lot of complexity to the site I can just say this was a project that's been in the works for a while discussions with planet commissioning sorry not planning commission planning staff including what the DDA as well coordinating streetscape improvements which you all know are going which have been ongoing for a year or so right now so those discussions have begun quite a while ago so those details are essentially all flushed out really the only thing else to add that's a little unique about this project it's the first project that we've seen that's been that is utilizing the affordable housing premium so that will be regulated in the same way as our other affordable housing programs it would it's a deed restriction for the life of the project those believe it's 14 units that would need to be affordable for the life of the project there really there are no natural features on the site I mean it's a there's one landmark tree actually which is in the right-of-way and and that will have to be removed for the project and will be replaced with there's other trees to the right of way and through tree mitigation payments so that really summarizes up and staff is recommending approval at this time thank you at this time I'd like to open up the public hearing on this item there's anybody in the audience who wishes to address the Planning Commission in regards this item please step up to the podium state your name and address for the record and you'll have up to three minutes to address the Planning Commission thank you my name is Ethel Potts 1939 Jackson Road and I'm remembering back to the Calthorpe report the city spent a lot of money for a major study and planning report by the firm of California in particular there we had pictures the pictures were of a street with trees and retail along and rather low buildings is it is the is this building intended to fill any particular needs of Ann Arbor of Ann Arbor people or is just the wishes of the land seller and the developers that are being considered here does it fill any of our needs the downtown d1 and d2 zoning plants as in the UDC the unified development code states that the land-use and standards for South you I say to them it is the official adopted downtown character arrow a character area overlay quote let me quote the overlay the character area overlay the intent and standards of this overlay district are a mix of building types and sizes retail first on the first level should continue to reflect narrow Lots with small sky scale widths and Heights any type of any taller buildings should be at the center of the block not up to the street retain a variety of old small-scale retail and residential minimize impacts are nearby residential streets this is the end of the quotes from your own city code will the Commission will the Commission discuss the overlay district in the past the Commissioner has not I've attended your meetings where you've done downtown buildings that have an overlay character area and nothing was ever said by commission about this is the staff report say anything about the character area overlays I don't think so well at what point are we going to deal with them there in your city code there the law the local law at the time at the time of writing and adopting the D 1 and D 2 zonings the public was assured that the character overlays would protect exist existing small-scale residential and retail buildings that was the purpose of it is to let annarbor continue to be Ann Arbor will you'd be discussing that tonight I hope so will you state your reasons for your vote and we can and will your reasons for your vote be in the minutes also thank you thank you is there anyone else in the audience who wishes to address the Planning Commission regards to this item seeing no one I'll close the public hearing and I will read the motion the inner BER City Planning Commission hereby recommends that the mayor and city council approve the Vic village South site plan and development agreement subject to combining the Lots prior to issuance of any permits moved by Commissioner so they signify Commissioner hammerschmidt we are in discussion Commissioner breaks so forgot my computer at home saying I have all my notes but I'll try to graphics memory so a few things that I remember I wanted to follow up on one could I noticed in the in the report regarding the public meeting report there were one of the questions was about sidewalks and the width of them are around the building and it was I I think between three and five feet for the sidewalks what's the response along the streets are dictated okay that that question was primarily how does that pedestrian pathway work if I'm coming from Eastern University over to Church Street so correct me if I'm wrong time but from East you to the middle of the building you have a five foot walk and then if you go through the portion of the building that's on the north side that's a three foot walk which most people aren't probably going to use that but but if you go to the south side of the building can you show me where you're talking about where the three-foot walk might be so this section here is five feet as you come across here then you have an option you can either continue to go back through this portion right here mm-hmm that portion is only three feet but then if you come back over this sidewalk the civil shows it better than this plan but there's a walk here that walk is four feet though yes four feet there so you have a very between five and three B as they walk through the mid block of the building okay okay the other ones are all dictated by city ordinance and everything that made sense we are putting backs like for like or making bigger serious concerns yes and then with regards to the bicycle parking I saw that there's four Class C which I if I'm correct I from the Google Street Map that looked like they were existing bike parking maybe outside on Church Street as is is that the four Class C okay okay so it does not include the parking within the right-of-way okay that parking will be replaced this is as the DD 8 okay so this is yeah we will replace like for like on the on your side so all the bike hoops everything that is currently there as part of the streetscape plans we will be responsible for putting back after after we do construction just as what we did on the north project which we're doing right now okay and I I had a call in to the DDA about this but I didn't get it I get a chance to for them to then get a chance to give me a call back I'm sure you've talked more extensively with them around potentially a bicycle parking I was surprised for it sounds like there's a lot of bicycle parking inside on the first floor and I'd love to hear about that in a second but given the density of this building and the population that it's surveying which a student population it seems surprising there's not actually that much bicycle parking out front where people would want to use it during the fair or weather months and I'm curious how you would anticipate we don't control obviously that that's dictated by the DDA in their street seat client so the number of bike coupes and everything that had been there were part of the approval when that went through whatever the process was with the city so that isn't anything that we we control we can only control what's in the building on-site you know I can just add to that it is part I was not directly involved through the DDA but it was the source of many discussions how much bicycle parking you put in there right away you know there's trade-offs too much it gets congested so it's it is a DDA Shawn's correct it is a DDA decision but it has been thought through yeah I can't respond to all the specifics of it but yeah I guess maybe it's it's a good question more of the on street parking that probably could be removed to use provide carl's so and then there was a question I had another question around it looks like there's one one public parking space on street parking space that's being removed for this at the first of a seven thousand could you talk a little that looks like that's a one-time cost it is so with the DDA I think Matt it's like 75,000 or something yeah it'll be to remove that parking space and so where what that stem from was a number of these conversations like Matt had said that we had between the DDA engineering and traffic of where do you put the the the ramp into the building and it was determined between all of those our consultant as well that coming off of East you was the preferred location to have that and so as a result of that we obviously have to reduce one parking space because of you know distance that you have to have to the to this to the to the South University but also to one of the comments that came back from both DDA and I think engineering maybe was we are actually required on that corner there to actually bump that corner actually further out than what it currently is right now okay and I know this is not in our regulation so it's not really something that I know it came up in sort of the public questions that you received but we don't work in terms of lyft and uber we're not requiring that for large developments right now to provide that space is that correct that's correct and I think we should be putting that on to our work plan at some point we can't have developments of this type and say oh well they'll just we'll just suggest that they park over on the side we know that's not gonna happen I mean this is really becoming a problem in our downtown I think the challenge you have just as it is how do you do that on an urban site and that it's something that I think is a bigger overreaching than just saying to a developer it needs to be done obviously I know there have been conversations at one point in time with like the various loading zones that are both on Eastern University and Church Street of hey in the evening time we're gonna make those doober in the lift areas or we're gonna make them the Amazon area those are big obviously big questions because I can't tell you we get hundreds of packages every day right now into our building so it obviously is an issue between UPS FedEx Amazon all of these of how do you handle an urban area Amazon is bigger then I can you talk about how that front entrance has evolved since the design was initially proposed during our initial design review board process we had total design at the northwest corner it was recess somewhat like it show now but only at the first floor and part of the second floor and did not have anything really I think crowning it or making it stand out so for our second round of design review board we took a totally different approach and really took out any recesses at this and brought the whole building down but again I think the concern was that it did not stand out was not to have enough character and there was some concern about you know if you wanted to say you know meet me at the clock tower if they you know meet me at in this case the V where we're taking a recess out of both first and second floor and then bringing down a a dominant feature to help anchor this spot at that really lively active corner at one point time even the facades were a little bit different on the second floor and so we took back those comments of the one I'd like she said one of the big things was is what's the identifying feature so I can tell somebody meet me at this location and that's something what we came back with so so this is after the second sort of round of design correct yep yeah so I don't know if this is gonna evolve anymore and I know that you don't have to take our recommendations but this is kitty corner to the diag right one of the most iconic entrances like it one of the most iconic spots in our city I would say and when I'm looking at from that it from the initial pictures is you sort of look across and see a big column with a V on it and you know there's also that's not necessary that's not a reason we cannot approve the building I just think it's a really wasted opportunity for your building there are also some things there that you can't really see but we're doing some nice light features at the front to really liven and brighten up that area I'm sure there's some things I can't see but the things that I can see this seems this building is gonna be around for a long time this is the character of South you that you this is this is what people are seeing and there's some opportunity here to really I think push this a little bit further to make this something that is beautiful coming out of the diagonal coming out of the one of those beautiful spots of our town and you know I you know the the building itself is is what we're sort of used to seeing in terms of student high-rises and I think you know much of it is is is fine but I do think that that entranceway could use a little bit of emphasis to make that something that is memorable for our community and I think the challenge you have and part of the reason why you go through the design review board is everybody's going to have their own slight take on what does that mean because we can make another change and you may like it but you may not like it and you know that's not going far enough so that's the challenging aspect that we have at that aspect they certainly recognize that to be true but it's something that came up at both design review meetings and after the second one there was still an emphasis to push on this area and so we're the next body to see that after it and I I'm sure that if you ask each one of us there will be slightly different reactions to this however I'll be curious to hear what others say but I I do think that that is something that could use an additional emphasis and would be worth worth it for the community to see that could you talk a little bit about the affordable housing just this is the first time we've seen something like that come here and what we've had questions about how that what's what that looks like in terms internally managing so I can't specifically address how how that is managed how it's handled from a management standpoint so our operator who are utilizing on the north project is asset living they're the largest third-party operator of student housing multifamily in that in the US and so we've had we had actually a lot of conversations with them they're like yes we managed we we have variety of different projects at different locations that do this type of thing because it is becoming more common to incorporate affordable housing into developments and everything else so I don't have the specifics of how that is but our manager does have that experience of how they handle that aspect I wonder I'm sure that staff has thought about this if I remember correctly it's 80% of AMI and so considering this is a building that serves a student population and that is a population that often is under the poverty line anyway I'm curious what that looks like in terms of providing these premiums and and and how we how we consider that as a city ya know it's a good question what they when they're registered is affordable units through the county's program then the county will take they will have to take from that to fill these affordable even it's old but you're right I mean anybody can we can't discriminate student or non student oh who gets on that list so yes it is possible that students couldn't get on that list but I mean they'd have to be already beyond that listen I'm just gonna have like students walking in off the street saying you know okay so they're coming through the county exactly they're gonna have to be through the program it's gonna be managed in the similar way as our other affordable housing progress but yes you're correct I mean that's an issue that we may struggle with mr.
Jackie [Applause] Thank You Raj Chetty 21 white pine drive thank you for the opportunity let me start just by welcoming the student representative as a former board member I always enjoy having students I will I will remind you if you haven't read the word policy about this you are a full member of the board with the exception that you can't look and the reason I mention this is I urge you to think about what's on the agenda and giving them your input particularly during budget season okay it's important that the board hear from students so that's my feel welcome the real race time here tonight is to talk about Berfield care as most of you know community organization you know committed to increasing awareness and education on mental health issues a variety of issues and what we've done this year and we work with the schools closely we we do a biannual attitudes and behaviors and we are playing we have still on the schedule for this year good and what this does is it gives us real information on what our students are telling us their lives are late in the schools so we're not dealing with manage languages it's real important information and they tell us information about alcohol drugs bullying mental health about eating disorders suicide about a lot of things maybe things we don't think about all the time and while most of our kids are really doing very well this is the life that many of our kids are living and so even if our kids don't have those issues they're certainly friends with kids they're certainly going to their houses and so what Berfield cares has done this year for the first time is produce a parent's guide to helping your child succeed and in this we have sessions about Berfield cares alcohol drugs the law about bullying mental health and suicide social-emotional learning the ruler approach the developing brain vaping and smoking and we have resources and so I wanted you to be aware that this this resource exists it's available Muirfield cares is attending all open houses we were at center school last evening we thank you for the high school tomorrow evening and so it's our intention to make this available we'll give the school's additional copies for parents people who are going throughout the year if they need more let us know but we think this is the resource and most of what's in here is geared towards parents it's suggestions about how can you identify things how can you talk to your kids what can you do where is help and so you know the intent is not to scare parents but to let them really know what the resources are out there any questions certainly let me know thank you and on behalf of school systems mr.
woods I feel like a teeter-totter so just a few more questions about that northwest corner can you tell us what what one would see looking at it from across the street on the interior of the building I mean are you I think the Design Review Board said something like a maybe up a large chandelier or something like that you're thinking about public art or what what you're planning for that but so obviously we haven't fully vetted out the whole lighting scheme but we do have some lights up there in regards to that there are conversations we can have obviously with with an artist of doing something on that column as well so there's a lot of flexibility we have there I don't want to say we have all those answers just right at this moment of what exactly we're going to do there I know one of the conversations I'm kind of jumping but it ties back in is is when you look at the back area of how do you make that pedestrian friendly you know we're doing a lot of lighting we're going to talk with you know an artist on one of the walls of making a mural like you see in a lot of the downtown areas we actually have the building where night steak houses downtown and we did a mural there at that alleyway so there are those types of things that we will look at there and and look at that in this this area as well so what also happens here too though is the the first floor tenant here does have the youth this doesn't go all the way out all the way to the property line so it's it's further back so it creates an outdoor area for them to be able to utilize seating or people to come in and do seating as well while still walking through and being able to see across corner to corner there it's not like you come and there's a there's a column right there does that column have to be made out of cement it's an actual structural column so this kind of shows that we create a little bit of a railing here around this so that it still creates a pedestrian area where pedestrians can be underneath the building as well it creates an area in here the tenants can utilize to have some seating as well okay so that's that's just for the retail tenant whatever that you think that business is right there yeah come in and out of that interest yeah so do you have any sense yet as to whether or not some of the current businesses along that Street are going to be able to well most of the businesses that are there are have been relocated so PNC Bank which is there is actually moving across into the north collision north project or a big village north project underground printing is moving across into the big village north as well oasis piece which is or no waste this restaurant is moving actually where the old China gate restaurant used to be at so there are a lot of those that that have relocated already within the block area so it does leave a lot open there we have some we've had some interest from other businesses in the area to look at that we haven't gotten any further in there obviously yet with them but there has been some discussion with other businesses on that that area and so you own this property and then the one right across the street from it yeah we yep so tell yourself so has there been any discussion about some sort of a walkway between your two properties over here no that's way too costly to do trust me we thought about it but thank you mr. Gibb Randall oh sorry yeah right slide yeah so and I think part of the the character of that area is that it's kind of cheap Dajjal with whole bunch of little funky little businesses and that's part of the appeal and I think that's part of the the character overlay kind of intent with some of that and I'm just wondering how flexible these spaces could be to be able to accommodate any kind of future hole in the wall spot that that is just you know I don't know that retains some of that there there's always a challenge with that of how do you do that and create something that's still leasable from a space and so obviously with the other aspects that you have to put in there with the best of you'll that you go to like over ten of dspace trying to break that up still give them access to a back service corridor those are the types of challenges would be rather challenging and trying to break these into multiple little ones is how do you then service the back of house but also have the rentable square footage that's needed in order to support that I'm not saying that they can't get split but it also is market driven by who are the retail tenants that want to go in there you see a lot more obviously a lot of restaurants to come there come in to the downtown area they they require a little they hire larger square footage than somebody else does or you you may have a coffee shop even coffee shops that some of the coffee shops we have have sizable square footage as well so it is a challenge and the greatest challenges is how do you make the building circulation work with everything else that you have to have on the first floor so I guess I would just request some flexibility to be able to retain some of that if possible I know with some other properties that we've had I'm just thinking of the kind of Lowertown one that we did where it was a little they weren't quite sure whether it was going to be you know commercial or residential and they were building things to be able to build flexibility in two things and so I would just put that forth that part of the feeling of that place is that there I understand those design challenges and I understand that they that there's current code that you have to follow which is different when it was built a long time ago and but that that is part of the change I think is that feeling of that you're every 20 feet you're passing something different you know that that is not a big monolithic retail experience there that feels much more kind of sleek and standard and and maybe this is just a changing nature of how this area is going to evolve I'm kind of tickled that you still have good time Charlie's on the corner even though I think you guys probably hate it I like it that it's kind of tucked in there and that there's these little remnants of you know the these older buildings that are still within there the holdouts to kind of remind us of you know what the character has been for a long time so again not a lot that we can legislate at this point with that but I guess I would ask you to keep an open mind and we always do I mean if we we have we have always looked at buildings and changed things up you know even on the North project we had one tenant wanted to take all of it then no they didn't and we had a little or space and so you you try to work with how things have been flow with with who comes in and who's interested to and I guess they have a larger global question you all have done quite a few developments now in this area and what do you feel like our lessons learned for you what is different about this building what do you feel like has evolved in terms of your approach I mean the first one was way down south course that looks pretty different so yeah that's a lot different down there what do you feel like how you've evolved like as what you're learning what you are what you feel what's different about this one well so it's a part of the evolution with this one is in part of the reason why we have that you know the Vic village name and create like a village in that area because we do have multiple properties in that we eventually will you know redevelop with this one which you see is not you don't have five six bedrooms so it's to complement the adjacent building next door as we look at the amenity areas we're complementing the two different properties in regards to the tenants being able to utilize either side the project so if I like I have a fitness on demand on in a full type of fitness room over on North here we're using more of a CrossFit type environment it's a different type of theme we're putting more of a game room like Xbox Playstations that's the newer thing nowadays so you you evolve obviously as you see the market and obviously this is obviously a student-driven project obviously so those are some of the things we've seen you know we've looked at there and complementing each other with those buildings so the project's complement you look at the different materials and that is partly obviously is what's been driven by this body and by city council in regards to how do you modulate it how do you change materials and so we you know in this building you see a lot more glass on this one I think we have the same amount of brick tones like number of brick tones but different how we apply those as well you know but every sites unique it's challenge everyone's got its own unique challenges and you try to apply what you've learned and the other ones and bringing them bringing them forward and what you see the industry is looking at it so do you see this as I mean I guess I'm I'm thinking of what miss Potts brought up and just thinking about the character of the place and everything is the plan to just pretty much take over the entire area I mean it's like it kind of makes me I know again this is the word reviewing this but what is exactly the process of where is the overlay district how does that really play in really in terms of the review process with the staff I mean because they're they're all in there there's all the descriptions in there and you're supposed to follow them and everything but clearly it this one really is pretty different than than what's going in and so I'm just curious like what you know how does that get waited in all of this like you just kind of hope that that you have a couple of holdouts and that you have a few three and four-story buildings that are left in there or like what what happens really well it's curious well I mean you know we can't stop right the evolution but I mean they're they're art like you said see the character overlay this project and any future projects will fall within those character overlay guidelines but they don't necessarily it it can they regulate and if you can see in the comparison chart but there's only so many things they regulate like setbacks you know massing and I can't think of some of the other terms offhand like yeah the masking articulation the front setbacks oh the offsets it's a street walls but those kind of Street well so I'll push it back and things like that but they don't we don't delineate like I'm gonna say like store frontage exactly sure like like you said the previous one they're a mix of various sizes I mean some of them are barely ten feet wide it seems but the characters overlays don't really address that I mean they they they don't I mean there's there's language in there that says these are the kind of things that we want to look to help preserve and we'll use that in some of our analysis in looking at this and a design review board used some of that in pushing back from some of their initial elevations and using that so we do look at we do use it and the things where there are definitive numbers you know those it meets it but it's really hard and I remember the discussions very well over do we regulate building lists and things like that to keep these smaller you know things but I mean if fact is it it is true many of those now don't don't meet building codes for plaque right so you really recreate those things okay so it is a challenge but ah we can we kind of work in there and you can work with what's brought to us and try and form it in the best way we can get it to you guys eventually up even higher so I don't know if the answers your question specifically but if this you know there's nothing stopping from redeveloping right or anybody else yeah and so in other words in terms of that character overlay really like this whole kind of four block area or whatever it is that gets covered could truly be all all of these size buildings and that's pretty much what because so the character overlay really doesn't well it does I mean I think it does some I think it does help but it's not getting you I think what you want exactly the smaller and and I don't think it all has to stay the way that it is I'm not saying that but it does it they are variations on a theme you know the ones the the new ones that are there you know and and part of that is our code you know in terms of what we're asking for and we don't have form base button code either so that's that's part of what we've how we've structured our system too so I guess I'm I'm I'm I'm just putting it out there into the world for us to ponder some more commissure so they thank you maybe I'll start kind of continue that conversation then go to some other details so when looking at that character overlay district I would say in terms of small commercial when I review this we're looking at 2,500 square feet is kind of a max and 1,500 square feet is the men I think one of my my preferred favorite unit is Tennant II as it's just got the corridor between both sides like it wedges in there as its own kind of isolated piece versus B and D which looking at it there are ways to slice those up into segments and tie into those corridors if necessary I've seen and done it before so you can have D 1 and D 2 and B 1 and B 2 for those tenants so I feel like there is that possibility if necessary but the small-scale when working on spaces like this is almost relative like modern Building Code with accessibility and egress demands requires more square footage within uses for that and so the kind of original thousand square foot you know small hole in wall is actually not very feasible to meet all of those building requirements and so creating them actually doesn't offer the opportunity to get build-outs completed and people move in so small it's actually relative to what the building code so when we're looking at 2500 square feet it's actually relatively small ah when you're actually to put the bathrooms and the egress and all those things so I feel like it it's it's right at the edge of it but it's hitting kind of that scale take out about 200 square 400 square feet just four bathrooms right and so you know if you get into a kind of larger restaurant it's like four bathrooms you know really take up a lot of space kind of the other point of that overlay district that I'm looking at is the minimizing the impact on the adjacent residential streets and the density here you know what we're talking various sizes we've got our 4c South and adjacent to it and so if we can put a substantial amount of units here relieving some of that demand of units that we could see a lot more development our foreseeing the character of those old houses I feel like that's that's part of the protection of what can we do on this street versus having it trickle into the neighborhoods part of this overlay district is to let this district protect those nearby residential streets so I think it's weighing those pros and cons to figure out what this district can do and has to do versus the other so like I really appreciate my spots raising this and keeping an eye on this SPC projects going through with this but there are you know a variety of factors within that territory to to kind of balance them out so especially with the kind of small commercial from my expertise that's kind of how I see it Wade so I'm just gonna put that out there as my reason for supporting this project as it really said oh really district questions about the project there's the additional transformer area if required in the middle of that walkway yeah so it's a pretty significant like pedestrians basic it doesn't happen or even if it does happen so I'm interested since in between to more narrow pathways how that space is designed and what that experience is especially when it comes to lighting and overhangs and things so I can't give you the exact so yet we're still working fully with DTE and exactly what is required so we have an agreement with the six eleven projects to the south of us so they have their yeah transformer yard they have their transformer yard so we get a transformer in there as it stands right now we're gonna at least need two transformers we know oh because besides the building fire pump needs one the building needs one but we're still working with DTE and how many switch cabinets do you need how does that got a layout you know because DT has gone through and completely changed how they service high-rise buildings and this will probably be one of the first buildings that's underneath their new program of how they feed it so we don't even fully know that yet we're still trying to get all of that because you talk to one person they tell you one thing you talk to another person they tell you another thing and now we think we have everybody that's involved so once we know exactly those requirements you know most likely there will be a transformer there of some form that will be blocked and screened just like it is now back over there it so is this the maximum footprint we'd be looking at that's plan of the transformer yeah I think you're looking at that because based on the clearances that you have to have on all four sides in order to service it okay so we may not need the gate I don't know just because again that depends on how that gets oriented and how they can get in and everything else so there's still a lot of that that has to be flushed out a little bit with DTE okay and then I guess because it's still a large kind of pedestrian area in that middle between those two Iowa I'd be interested with or without the transformer area it's so large footprint for pedestrians to use if you could tell me you mentioned a little bit about lighting Oh people are mingling back there smoking dumping garbage so I'll go with how we see people currently they really don't care anyway I'm gonna be honest they'll they'll walk through anywhere they can get away through they're gonna walk so what we're gonna do our best to because this area actually so this is all I think all of that's covered it's by the parking spots it's open yeah okay okay so so obviously we're gonna look at you know lighting we'll have cameras back here as well from a security standpoint like I said ultimately once we get through all the mechanical equipment and ventilation what's where is a grill and where it's not a grill you know we'll look at adding art art back there like we've done at other locations as well whilst why people can walk through here this will primarily be just lighted the intent is to probably still bring them through this way to the south across this walk as well the good thing about this area here is there is not a huge amount of traffic we have four cars those are primarily meant for building management purposes so they're not coming and going on a very quick basis and then pizza house it comes in and goes underneath their building and it's only one way in so they only come in and then go down and those are periodically throughout the day I know when we do our traffic study it wasn't actually a huge amount of them coming in and going out so we can we can work along with there you know try and create directional ways to pet you know pathways to get through that be it on the on the walk itself and directing people or creating some Avenue so I don't want to have the full answer how that's gonna be me done because we have a lot of different ideas and we have to fully vet out every where's DTS end of the day where they at and everything else so so and then lighting is it utility lighting or is that kind of design future lighting like what's it'll be more of a design feature lighting we obviously have to look at what the photometric are and how many foot candles and everything else and have that help direct you know some of what we have along though those those pathways so I would say you're looking at more like a utility LED light along here just to keep it nice and bright along here yeah pilots would be my next question yes location don't just protect for vehicular within distance yeah we didn't have value through that's correct because of the distance we had to maintain with the adjacent building and for that small sidewalk yeah for the the sidewalk and then the ingress that was required for the agreement that we have also with the adjacent property on her as well so those were probably more decorative because we do have more options there along that billing to create more decorative there whereas across here when you you only have a short pathway you're just gonna want to keep something like so yeah and then bollards because I don't see anything kind of blocking you know even past that transformer for I'm thinking you know electrics like motorcycles and things can actually screw all the way through that right now I mean you can get through bollards with a small scooter - yeah we and when you work with MCI and figuring out where exactly those have to go obviously because like I said once we know where DT is at what equipments back there is there are things that we have to further protect as well how do we mean attain that and how does the building flow as well because you have your trash room here mm-hm for us and it coming out 4x they're trying to have a whole lot of bolyars here is gonna be a problem just with city services and things on those lines picking up a thing also my next question is the railing for the patios on the third floor and the renderings they show all the way across and how I'm reading the plan is that the balconies aren't like there's roof overhang labeled and then balconies and the balcony Park patio isn't the entire length of that building facade this is the area yep so both sides that entry that those railings run the whole kind of length of that storefront on either side but when I look at the plan there's a kind of roof over level two and then some line strong and patio at level three is the roof finish differently there than the patio area so to give you an example so it on the north project so you have multiple units across the front you may have three across the front so they'll have an area where it's the pedestals the railings regular roof so the petals will sit up eight nine inches but then the roof is down eight nine inches and so it's regular roof so I'm just imagining like everybody lined up specifically those patios have those patios and they're not like okay I just wanted to clear if I want to look at an elevation versus plan and make sure that those are in sync I think my last one got answered which was what was the intended use in the overhang area for that retail is that that's for that retail yeah we're trying to block that on I would kind of reinforce commissioner briggs his comments about the design and that i mean we've seen it at the corner of Main and here on the same kind of columns and setback for an entrance and it does something I don't think it's the successful statement of a piece that's been kind of set here and so I think there's definitely I wouldn't I would request some more so I have a have a question and this is the confusing part that we have obviously you have to go through the design review process and so that process is mainly focused on the design aspects of the building and so now we come back and now there are additional design changes that are wanted I'm just trying to understand that process because you know we we we I don't think these are changes know are that we have any control over okay trying to change because I'm like do we have to go back to design this is a really strong suggestion yes gotcha we might talk about brown freak later but but yeah even even in terms of yeah the art in the alleys and kind of what that happens here is a statement I think moving it forward we want this to be a successful project when we talk about character overlay districts you want to so here's a question do you have suggestions because we asked the Design Review Board and they don't really give us a lot of suggestions and so that's the challenging part that we have we hear something we take that back we've applied it the best that we think it applied we come now and you're like well we think you can do more so do you have any suggestions because yeah you know I don't want us to go back to the drawing board and then come back and in the council see something and they're like wait a second you know so I mean it's hard to make design recommendations on the fly even if you want to email us but yeah I think there's stuff like it also feels like a couple of pieces that were you know solving the column and then plugging light in right there objects place instead of considered in context of its facade and the rest of the kind of ground floor and what it's working with so I think that that I think is what I'm more reacting to as they feel like components instead of an integrated design to the facade and draw it works as a statement and yeah and these are more just kind of preferences at this point but not requirements Asians to move forward but the yes so those are my main concerns at this point Thank You Commissioner Eckerman it's nice to see something move forward it's my hopes that new premium reforms will go through City Council and this may be the first and the last or the first and the penultimate to utilize this version but who knows I also see the need for increased density in the near campus area in the last 15 years the university has increased its enrollment by 10,000 and with private development and the construction of new dorms we still see a significant shortage of bedrooms just to the net increase of students which is shocking at the theory of development we've seen but that's just the nature of a growing university that does not quit and we need to house these students and if we don't have them near campus they're gonna they're gonna be chewing up single-family homes which as I hear from residents isn't desired either and so I think this is this is best I appreciate that it's mixed use I appreciate that their retail opportunities I will also add my comments about the corner I think this is going to be the commercial entrance to the city I think across the street you still have the historic espresso Royale that adds a little bit more character and differentiation to that corner you know other than the School of Social Work right you have like kind of a historic you have law quad you have the dorm I have a blankie on its name is that Martha cook and and then West Hall the the iconic old engineering building and I think West Hall does really well is it's a retro brick it also has a lot of curved archways with square windows so you have a lot of right angles here I mean it's entirely right angles and seeing something break that up might be interesting and I think it also could create a really great opportunity for that retail stall at the corner for something kind of flagship and iconic something for your commercial real estate broker to really work with and do something significant and meaningful as people experience an arbor for the first time matriculating in also say that West Hall you know has the the really red brick it has the cast stone and it also has the really aged copper and I think all of those probably offer some kind of context that you could could reference in your architecture something that would really try to draw those two sides of the corner together in an interesting way I'll say to you know mr.
Jack I want to thank you in Brookville cares for all the little video I mean they're really valuable to the work we do supporting us and in that spirit just a great resource thank you hello everyone my name is Monty Varna and I am the pro Fela high school representative for the Board of Education I want to start off first by also thanking Mr bland miss shiny miss Griffin mr. Mulva and all the guys counselors and staff and administration that helped us start our school year like smoothly so thank you for that the first couple days of school were very interesting for our upperclassmen who are peer counselors I'm a peer counselor myself we wear our entire blue and yellow shirts and we help freshmen and new students assembly into our school environment so we stand a couple minutes after class to make sure everyone has got into the room to help out any loss students and we're also on the lookout during lunch time to make sure there's no one sitting by themselves as far as events coming up there's three major events are happening in September and October the first being open house tomorrow along with all the administration and teachers that are organizing that event the peer counselors are also helping to organize and execute it by touring around parents as a child from their students classrooms because that's very confusing not just for students or their parents as well we're also hosting a teacher dinner because we know how hard the staff and all the teachers work so we'll be bringing there's about 30 peer counselors and each of us are bringing a dish related to our Missa tee our own interests in order to just truly appreciate all of our teachers that work hard and save the extra hours for us and our parents the second event that's coming up is the homecoming dance which is on September 28th it's a couple weeks and the following week is spirit week which is October 1st through 4th while the days and themes for each day has not been decided we do know that Friday will be our blue and gold Day or special pep rally and our homecoming carnival and game will also be at that after school at that time and we're also considering bringing back a form of mr.
Hughes Sean you guys are the closest thing we have to local developers when it comes to head to student housing downtown and if someone's going to take a risk on architecture I think it can be you guys I'm still trying to get bill Kenley his clock so you know if I think if everyone says it's subjective and we're nervous we're gonna get a lot of right angles we're gonna get a lot of brown buildings and I think I think there's some opportunity to take small risks to do something much more interesting in reference to West Hall so I'll leave it there I appreciate the comments I think that helps give us a little bit more you know because again when Design Review we kind of try to ask some questions a little okay but what do you want to see and it was like well kind of okay that's the lunch air but okay Commissioner Mills I don't totally know what that comment about the clock was but honestly in my mind a clock would be better than the beat I honestly like in terms of a landmark the V is underwhelming it does nothing for me personally but I also like everything that commissioner Ackerman just said like yeah that would be awesome the other things that I have our most somewhat covered but mostly on that first floor again the staff report talks about two to four retail spaces I see three to five so I just want to make sure that we're understanding it is three to five okay great oh I forgot his calculator that day forgotten it off to the side that's what I kind of assumed um because you do have this experience I want you to talk to me a little bit about how often but groves are used you know it varies right now nobody's really used any of it at North I don't know if that's just because we've we've been wrapping things up and people don't want to put their bikes in there just yet you know with landmark it's hard to say because we actually sold that building two weeks after we had done we'd finish it so I'm not quite sure how much that bike room is actually utilized there so I can't actually say I think it's hit or miss you have you have people nowadays that use lift and now with the invent of the spin the scooters that everybody who drives on the sidewalks that you're not supposed to you see a lot of that going back and forth with where we're located at as well a lot of people are just walking to their classes because of the proximity that we do have so it is it is hard to say because you are seeing a lot of that changing more and more with the demographic of the students that are actually in nowadays so I unfortunately don't have a full answer to be able to give you how much is utilized and how much it's not got it I don't know if that's like if I have time sometime I'm gonna go around and figure out what those look like I I want I would appreciate it so I want it there I'm not gonna like I appreciate that you have a space I given the previous conversation I now kind of have a better sense of what's covered in the back how open it is and what's not I was really afraid that it was like very narrow I'm still a little bit nervous particularly about that five foot side about five foot wide section on the west side - you know if I'm coming in with a bike I don't know how long that stretches you know you know getting through with a bike I if it were me right like I would probably use the butt or the the vehicle lane that you have on the east side to get out because it's just more open Oh on the other side well then how the bike rooms are kind of split right now - you know that could get tweaked obviously as we talked with dte more - so if they're more on one side or the other that'll help I mean one of the things that just strikes me again this is not in our code anywhere but how easy it is if you park a car to get into the building to your you know apartment versus how easy it is if you park a bike to get in which is not like how many doorways do you have to go through to get to an elevator or a stairway a lot right and so that's not that's not facilitating that's not again this is not something that our code requires but my guess is that if they're underutilized this may be one of the reasons I think it is much more open than at least on the plan I anticipated so I'm like but I'm still like I'm worried that it's not gonna get utilized and then people are gonna say see we don't need bicycle infrastructure when in fact it's just because you know it's you have to go outside and through multiple doors and walk and so yeah I I think I could agree if this was more of a market right apartment complex in downtown but with students it's it's a tort that are totally different beast this is exactly why I think instead getting to the very earlier comments you're gonna have a whole bunch you you just said it yourself chain two trees on the front right and like that's not that's not we want to see it occupy coops I'd be happy yeah it means our code and I appreciate that it's there I appreciate that you're going above and beyond I wish it were better integrated that just like just like there is a direct access from that parking garage into the unit you have to go outside this way right and so I wish that that we're here but it's I think it's more of us kind of food for thought and and maybe food for the next time we have buildings coming for us but overall I think what other people said this is the right place for density this does take pressure off of some of the newer neighborhoods there I think that I I'm confident that the corner can be improved and that you guys have some maybe ideas now I'm happy that there are three to five retail spaces because I think the more kind of diversity that we have the better but I also appreciate somebody who designs these places route tamp tempering our expectations in that regard so thanks mr.
BHS which did occur a couple years ago mr. Blandon and our student council are working hard at creating more inclusive form of mr. BHS to include all genders and so that we can appreciate the talent of people that are not you know all genders and all types so that is my update thank you so much for this opportunity right and next we have written correspondence there is none recommend motion that the board approve the minutes listed below as recommended the board retreat on August 21st 19 the regular meeting I always try herself 19 and the special meeting I'd always 2690 second any questions are there most for me this is room 10 an update I will defer my time tonight because we have a couple of presentations we certainly have the principles presented and well we so my super event update was quite lengthy so I will defer thank you okay thank you actually I don't have too much to report on this I mentioned me too briefly at our last meeting that we did meet briefly on Wednesday August 22nd 21st just to discuss our residency policy but as we were meeting we kind of we came we were coming up with more and more and more questions and it's a policy so we will probably be finalizing our next meeting I hope so nothing to it doesn't change the the core of what the policy essentially states but as a lot more language and so we're still kind of teasing out to make sure that is very clear [Music] alright then move to meet incentive Linda recommend motion of the order to prove the items on the consent in China has recommended new hires transfers and assignments and agree changes socket questions another big welcome to all of our new hires and it looks like a congratulations to all of our our teachers with degree changes as well a hard work gressil yes absolutely right all in favor aye boost okay going on to the business then we have a strategic planning and if this is put in here just we initiated the strategic planning with our board retreats and as always just to do all of the work that we wanted to do we did start by just say we have two years left of our strategic plan we've accomplished a tremendous amount with it and with that I think we can distill it down a little bit make it easier explain our first thought with that was to the way our strategic appearance is now we have our measures for our goals for learning our measures for learning and our teaching for learn and then the coherence that goes through them we decided to distill that down because our goals are really just what do we want our graduates to look like what is everything that we want our graduates to do and from that as to recap and for those able to make it we have the goal of the Brookfield Public Schools is to inspire challenge and empower students to become creative critical thinkers communicators collaborators and changemakers so again our four C's works very well that's why every year goes so then everything to do that how we teach and how we measure our success in teaching is everything else that distills down from that so that is a I mean we have such great conversations during our retreat to build up and to get to that point just put this in here to see where we want to go now taking this forward so with that sure so we talked formally I shared some strategic priorities with you before the school year ended back in I think it was may have been late May definitely by June you know those those are pieces some are coherence and system pieces that are kind of operational others feed directly into the four pieces to the portion of graduate directly in terms of the curriculum work and other programming that we have as instructional and so as part of that I would I would encourage us the thinking about how we could spend some time has kind of a committee of the whole concept and spent some time in special meeting however we might schedule that to really start to flesh out the timing and timeline of our strategic priorities how they fit into our portion of the gradually looks like because it's one thing to say we want kids to be creative and critical thinkers but what does it really mean what does that look like and then how does that cascade throughout our curriculum pre-k to 12 so there's there's a lot of work to be done there many of you are familiar with Annie s work that the high school did which involved a lot of these things we're doing that with our doctor Alcock work in terms of all the work we've been doing but formalizing that so let's talk more about the effort as an administrative team we put the board and work together to collaborate to develop Tagliamonte plan that would reflect this I just wanted to put that out there and you know we have time but it's something with all the other things we have going on in terms of our special ad hoc subcommittees as well as the regular work and building body there is a lot going on and I do understand it's something we need to think about and plan accordingly so Johnny you thinking about things like you know students will be able to sort of underneath each of these for sure we what is their identifiable absolutely and then those will be able to z' are in different areas of the curriculum different grade levels what does that look like that's gonna take time to develop all that but we serve the end in mind rainbow right for sure the gradual what wins students are going to be pom when they meet us at the end of 12th grade and in backwards design that was that like so students right yeah I like to UM Colette we mentioned at the last meeting just for the folks who weren't there is that when we think about budget planning to really think about maybe even organizing our budget presentations and things around these four ideas too so we can really you know coherently communicate to the to the public about what our priorities are and how the money that we're spending is aligned to our priorities right I even like to eventually when we're prepared is aligned our board agendas to those dolls any market with a goal next to those agenda items how that said as well that type of line is what's going to really invigorate the strategic plan make it very clear for everyone including our suits exactly what we're trying to accomplish here I know the next couple notes are going to be busy does anyone have I mean maybe not even half we can just get a feel or maybe we can just yell and see what works and that it's only work best over the next couple of months we can try to tack something on before me since we already had the Wednesday plant I know it runs into policy communications 15 as soon as unfortunately we can try to do something separate if someone has a weekend free we can maybe even try to get together you know just for a larger time perhaps so just happy to feel that what works for everyone maybe I'll send out a spreadsheet if the board would be okay with it you know I'd be happy to put together take the strategic priorities and how to put together a kind of a recommended timeline the hub thinking is doable you know what we have the capacity to do as well as some of the defining pieces that might go under this and what looks like just to have a start so we can really use our time you know just as draft I'd be happy to put that together for whatever we prepare thank you well thank you thank you all again okay next we have my moment report from the law room so that introduces mr.
hammerschmidt I think most of what I was gonna ask what was addressed as well except I'm gonna be a broken record about this ally I have this thing for Ali's I love them I think that they're they're public space that can be utilized if done you know in a way that like makes sense design wise I think that transformer box or transponder thing does kind of get in the way but I'm just trying to think of like what could be done because it's kind of weird space I can't actually visualize what the experience would be like going through this like I just worried that people will feel kind of unsafe and you know obviously like the garbage room is back there so I wish I sort of had a better picture of like what the section would look like through that alleyway but I'm just thinking of things like and like you could put in there and these just suggestions but in terms of like some sort of seating back there like primarily in this area that when it comes out of the building that's right behind the parking ramp area or this is kind of crazy but maybe even some sort of like water feature I mean it's it's good it's a lot of space back there and I think there's not really any other open space that this building can use so you know I like the artwork idea when you look at the South elevation it's just all walls so they just scream to me like something could be done there and then I'm just thinking of like I'm actually thinking specifically about Sally in Detroit but you know the overhead string lights can make the experience feel like something that you want to walk into I mean I think on the east side it's right across the street from Rick's maybe and some other like restaurant retail so people might actually be accessing it that way and just making it feel like this is an entrance and not some like scary back of a building I think would help something Commissioner Mills was just saying made me look at the bike storage room a little bit more so you can only go in and out one way there's no entrance from the bike storage room into the building you have to go back outside am I looking at this right okay I also don't love that I kind of agree with you that why would people do that yeah please still to go back outside um and then just one other thing like when you obviously can access the building from the corridor it's like if you live there going in there that's a good benefit but these just look like no very long passageways back to a door where you can get to stairs like I might encourage some sort of like murals or something on those walls too or just to make it again like you're sort of walking down like this very long hallway make it in a nicer experience for people that might be accessing it from an alley that makes sense you talking to in turn your register interior I would point and show you if I could yeah the one caveat there is that these are a lot of times used by the service corridors and they will get be completely up so I put a mirror up is going in okay maybe just break pain that you do bright paper I hate I'm gonna be painted a lot I thought I mean I don't have any data to back this up but I feel like if it's a space that feels more like a space and less like a service corridor people might actually treat it better if it looks like something I mean I totally up to you might be worth piloting I forget what students are like I guess I think it's all I have mr.
Patrick Gallagher from 1 in front and here's a PowerPoint address helping him set up and he's gonna walk through their methodology and what they found with their most recent deep dive into our projected enroll good evening everybody my name's Pat Gallagher with my little room and I'm gonna be going through normal productions update housing in particular this go-around just to try to understand some of the trends that are impacting the district we last prepared projections in the spring of 2018 that was benchmark October 1st 2017 data so we're two years removed from that projections report and for the first year it performed fairly well we were within about a half percent for each of the grade cohorts or for this school year particularly for kindergarten the projections were low came up much higher and so that really necessitated the need to do a deeper dive understand what are some of those transit impacting that I our kindergarten enrollment October first data is really the benchmark for all enrollment projections and it's required by the state for official school construction and grant application projections building project planning and so we're using preliminary numbers that we've got obvious 13th and we do know that your first day of school enrollment from August 30th about 31 students higher than our little Mary numbers and we know that enrollment will fluctuate somewhat over to the first few weeks of the school year and so we do recommend doing an update of the projections once your official October 1st data is in and assuming that that increase compared to our preliminary data stays that would result in a slight uptick in our projections so one of the drivers of projections are what we call persistency ratios and that measures the growth or decline of a class as it moves from grade to grade we also have what we call the birthday cake persistency ratio which compares an incoming kindergarten class with the number of births five years prior and I've highlighted on the left-hand side here what's really been driving two larger kindergarten classes is a dramatic uptick in your birth decay ratio so back in 2017 when we lasted the update the highest UNC was one point three four so that's one hundred thirty-four any partners enrolling for every hundred births you had five years prior based on our preliminary numbers for this year you're at over one point five so that's 150 kindergarteners for every hundred births five years prior so that tells us is greater share of your income in kindergarten classes moving to the Berfield somewhere between one of their born and when they enroll in kindergarten housing sales that have really rebound over the last few years averaging over two hundred and seventy per year between 2015 and 2018 however we did notice a plateau over the last four years with actually decreasing slightly between the peak in 2016 and 2018 and it's important to note that this cumulative effect of these last four years is once driving that large opinion writing class over the last four years you've had a lot of sales which results in a lot more kindergartners moving to district before they enroll in school this is an important trend to keep in mind when I get into the projections itself so this truck here just shows the Kennedy Barton class in red compared to the Associated Earth code work five years prior and blue and their growing gap between red and the blue line shows that there are more kindergartners moving in compared to the first five years prior and again this is we believe tied to the cumulative effect of home sales over the last four years however because your sales have plateaued and they have really been increasing your over here the same way they were maybe five years ago we don't believe that that birthday ratios tend to continue to grow at the rate that has over the last few years of a rather stabilized we also wanted to take a look at a deeper dive at housing sales and what we call a new district analysis as well as yields for recent multifamily projects to really understand where these new students are coming from on average the student generation rate per sale is just under point two students per sale so that would mean was about two hundred and seventy five sales annually you're gaining about forty five to fifty new students in first through twelfth grade we also took a look at in fact on a kindergarten rolling over the previous four years again we're at about 0.04 to 0.05 Canady burgers per sale or roughly twelve in andhrapradesh generated from housing sales over each of the last two years and this explains some of that uptake and kindergarten that we saw this year we know that the town seen significant multifamily development over recent years and we wanted to understand in fact that that is happening on enrollment as well the map okay so our table so this just shows the average student yield from your multi-family housing complexes we know this is a mix of so newer housing complexes as well as some older ones that have been online for some time one of the real drivers of students coming from multifamily developments is the bedroom split so we typically see higher numbers of students coming from doing a three bedroom apartments and a fewer students coming from studio and one-bedroom apartments and we do have that information available for a handful of developments all but in general you'll see more students coming from condominiums and townhomes and larger and fewer students coming from your rental apartments all in all your student generation rate is 0.18 students per units or other units would give you about 18 to 19 students it's important to note that these just show the direct impacts of these housing developments on enrollment anecdotally we do know that a lot of empty nesters and seniors are moving into the rental and condominium stock in town many of them will likely be vacating a single-family home and many of those folks are like lease selling their home to a young family with school-age children so these multi-family housing developments and also indirectly lead to more students moving into the district and we also know that you have significant reviews that are permitted and yes be built if we were to apply that point he point 187 students per unit that one yield between 90 and 100 students coming from these developments we need to state that these will all come online over the next three to four years and also several at least half of these likely more will be one and too many units so a smaller one or two bedroom units typically yield fewer students and your larger three-bedroom placements we also want to update birth projections based on the most recent data available I will point out that the 138 births in 2015 correspond to your next years in devouring classes and coming a candidate for our class of 2020 so there is a larger birth cowork than you've seen in the recent past and we project that you will be seeing some larger birth cohorts moving in over the next ten years as well and again we believe that this is tied to housing in migration young families with children not yet have some shoulder both will have more children one named Wichita looking at your historic enrollment a district-wide you're beginning to level out when it's less than two percent decline over the last two school years and in fact this was the first year where if you were a leader k5 cohort where he saw a year-over-year increase between at 20 18 19 and 20 19 20 so we believe that that bottomed out we use the codeword survival methodology which is the industry standard for doing enrollment projections and the basic premise is that the recent passes to the best indicator of the near future and it works well in stable communities with the amount of housing activity that Muirfield is seeing over the last few years that is somewhat of a deviation from your historic patterns and that's again why it's important to do this update so that were coming for that higher level of housing activity in town we've developed a low medium and high production planning purposes while we are going with the medium as our preferred model is important to keep the high and the low projections models in in mind when you're doing your long-range planning and each model has different sets of assumptions for housing and economic activity and if if things were changed in the future and you're shooting curves the higher the low at least gives you that range for making those long-term decisions one of the differences being planted this year is what's called a variable birth Jimmy Byrnes persistency ratio so that means that we actually lowered it in the latter years of the projection horizon it's been very high over the last few years and housing activity and new construction but we can't tamper that down in a lot of years as as construction activity begins to taper off and it's also important to note that we have greatest confidence in the first five years of the projections horizons that's based on known birth data and more uncertainty in the latter five years where we're relying on projectors so looking at our three models we have I in purple the medium green and the low in red the low model shows a slight decline over the next few years for an uptick with a liar five years of the projections Verizon whereas the high model shows an uptick be any nice leader and continuing with that I'll take growing over the latter few years because housing sales again have plateaued and construction activity will begin to taper off once those new units that are currently approved or built we recommend using the media model for planning purposes so and we show that k5 for just for a to align with your future building plan and we anticipate growth to about twelve hundred and thirty-two students based on our preliminary numbers again once this is updated with October first data it may move a little bit but that is higher than two school years ago and the peak so for school construction grants we look at an eight-year window so the ice within that eight-year window is in twenty twenty seven twenty eight we're we're as it'll increase slightly in twenty twenty twenty-nine that's outside of this school construction grant application no media model again assumes that how these sales will continue at that current rate so that plateau will continue but that new construction will taper off almost the units that are online we both now are felt and so again that's why we lower that birthday for the latter years and you stabilize that around twelve hundred to twelve hundred and thirty snows so could you repeat one more time about the construction sure so yeah so the state requires that four-year school construction grant you use the highest enrollment within the next eight years so the production be prepared for ten years but for the school construction grant playing want to only look at the first eight years remind you saying again what was the high number that you had in the current projection based on the florian preliminary numbers 12 32 and what was it in the last projection you would that's a pretty significant changes yeah I came out to the mic make sure I sure any June 2018 update that alone room did for us which was in between the the deeper dive of that Patrick reference in 1711 46 was the the number in the highest in the eight year projections that's what we went to state with well that's like a hundred more yes so I was like five additional classroom yes in terms of sizing the school yes so you have the for this year eight correct so we had 31 students between our August 30 numbers and 15 days now and now today we are down to 26 25 so that's 11 students less and just since the the preliminary number I gave you in August 27 correct so 27 difference between Rome and our actual experience and that's going to edit and flow you know while we're on samples the new student register and and unfortunately there are situations where families are still disenroll in their children we don't anticipate they're going to be here they're in our account and it didn't with us before and then it is small because they move or whatever the case may be that's why the state wastes that October 1 and annually I gave you the the second board meeting the enrollment report is they have time to prepare it and certify for the state and all that I have set my concern is if we're off by 25 when we start this from the get-go are our numbers on our year 8 which hundred you know student differential are we really looking at 125 student attention which is significant which is yet another sure is classroom or something so so where where do we make up for that differential which is I mean it's it's huge from the start yes I would recommend doing the update once the official October first numbers are reported by the districts all of our other historic and rolling data points are from October 1st and so that'll also make sure that we're being consistent year over year mourners room will do that day for us I'll just make an observation when we had the last report I just viscerally remember that we were looking at entering kindergarten classes in the 140 to 150 range year after year after year and that's like eight classrooms you know not with high teens I'm looking at the missile on this medium projection chart that you just had on the screen looking at the 200 every year that is yes that's not up to nine you know so we had actually when Siddhant Lee we actually the functional tech down here with us this evening we had a full day with attacked on with our classroom teachers or their administrative team our elementary principals as well as fine arts final performing arts in and visit and and person track as well to really start looking at all our flexible space or designs preliminary enrollment et cetera and going through taking a look at everything so we've been doing a lot of designing and getting creative and playing looking at our conceptual design and so it was a great day of planning but we'll continue to look at the projections is really look forward to the after October 1 projections we are you know 11 down from two weeks ago and so it'll be interesting to see will we actually get closer to that 2598 number that along showing now because we are showing it was it I said 26 25 so we're all right now all 527 however that smalls new update that they just did at this August we designed the school this is an important to be very candid with everybody based on that the high your number all 1146 from last June when they gave us update so so just a question on a study to study variance is most of the variability driven by the housing change yes that's what you thought see if I kind of boil down like we said and that's bringing in more children into the district as young families buy those houses you I think you said that you assume that that won't continue a little pot so out correct what if it doesn't how big a how big a risk do we face that would be something's we have to discuss it and see if it's worth including kind of your planning assumptions so right now hi does assume that there is some growth and it does go up actually and we see the numbers so the highest ooze that your sales will increase to around 300 per year so that will be an uptick and setting over the period correct whereas the low shows a decline to about 200 250 and medium shows the plateau so if they did end up being elevated than I model could be used for planning purposes as well but I think our problem is we can't we can't we don't have the luxury of time to determine which my little bit of take really in the next couple months we need to determine where our outlook is so your recommendation is using the middle model as far as what we're recording to the States or what we're we're designing this school for with maybe the contingency for the high model like the extra business of that can be added on yeah and just as you're kind of planning not just for the building the building is probably determined by the size to be determined by a media model unless you want to go larger it's more of just a informational tool for you all to keep it in mind that if things were to go differently things where the housing sales were an increase that you may need to plan coordinate for so it's more just to give you some flexibility for different what-if scenarios Patrick a nice question I don't know anything about your business but I'm just saying if you have young families move into these houses and you're thinking about how many is it now how do you factor in the fact that they may have more children I mean we don't need to sell more houses to have more children younger families are moving in so kindergarten is by far the hardest grade to perfect because we don't have a census of the number of three and four-year-olds in town - sighs - the ones that enroll in your pre-k programs that are a fraction of the students that are next year really what we use to the best estimate that is that birthday persistency that I talked about so that 1.5 bi last year that kind of base in all of the in migration of young families with children and it's the most reliable data point that we have that's based on known data sometimes we'll do a pre-k census as well as there are private pre-k programs within the town just to get a better understanding that's the only other methodology hi everyone happy and one other question you have pre-k as being stable at 47 students and we know we just approved an addition we have 53 right now as of today 53 cases and that's the more moral agency so why did we keep 47 as I've given you as a today just as yes so when we do the October 1st you typically do other standard practices we keep free case consistent with current year enrollment unless otherwise told by the district that they're expanding the program so when you do the October 1st refresh its let's say you're planning on adding sections of the pre-k for the foreseeable future we can add we can ask students and then just hold that number constant at a higher current so that number needs to be definitely adjusted as well is there any methodology that you could consider that would help you project the housing turnover that on one of the Brookfield is an anomaly so we did actually look at some of the towns particularly Dan Barry and Bethel not the deep dive on housing but just looking at population growth and enrollment trends and both Bethel and amber are experiencing similar offense to you Dan very obviously a different type of community but they've seen quite enough taken and rolling over the last actually pretty consistently over the last decade Bethel you know more similar superb community to you-all has seen enrollment growth over the last few years as well so I think the housing boom is a reasonable phenomenon and Brookfield is one of the towns that's part of that phenomenon and I think the fact that you build so many new units also kind of separates you from your peers let me posit something to you that you may want to explore with you your softener partners is Brookfield's largest growth period in terms of housing was in the late 70s through the mid eighties a lot of new units were built in so because the highway was opened up and a lot of corporations moved into the Westchester it 84 corridor and if you think about that timing that young Pamela's coming in then are all retirement age now I think most of us have experienced neighbors who are at the retirement age moving to Florida selling their houses to younger families I think it's unique to this stretch of town but the positive this is a theory that there's a stretch of towns that are just a far outside of the White Plains area that opened up in that era that are all feeling a significant turnover at this point because their growth was 30 years ago and I suspect if you were to look at the age profile of the current owners homes which you can get and you could you could look at probably a higher than average percentage of homes owned by people in their sixties and seventies at this point on and I just would for positive at-bat will lead to high turnover to younger families in the next decade and I think it's worth seria because I've seen a day-by-day you know people who are moving to Florida no kids behind them is coming in young families with a two-year-old a four-year-old in the six year old right and then are probably from New York that are coming for other towns in Connecticut are coming from all over and it's an isolate community with them so that's a place I'm not I'm not sold on it's gonna blacktop I'm more on the high case here and and I think that has implications to our dinner nothing gave off the data but I talked to several families at the Kmart and Walt medicaid's Kingdom and several of them share how excited Brookfield they look at a number of towns and because of the the the decision for them was obviously they found the house that work for their family but they were very happy to be here because the new school was in traction I was part of the sellable and I don't want to be in a position where we built a new school and on the first thing we discover it's too small and that would be the worst decision we could make and I agree 100% with all due respect I I'm looking at these numbers and I'm saying that I've lived in this town my entire life we're not plateauing we're gonna continue growing and I would almost set my life on it that's how sure I am I've also talked to a lot of people and people are looking at Barfield because of the new school that we're building people come in they may have a three year olds but they also may plan on having a second or third so I know what your numbers are saying but respectfully I disagree I think that we're low balling the number oh my god in this update that we see you knocked over some come back on this topic sure how's it going so my concern is we know we're off by 25 with our pre-k through 12 times total and we know that we're already above our pre-k so you know these numbers can be wait until October in regards to the design phase that we're entering with a school for the state we actually can we actually can't we had a discussion today with with the architects and the the work we're doing is yeah Jeff is there yes and we get a lot of dream building today what we want lest we forget that intelligently we anticipated that this might be happening we all did so regardless of the 1146 number we all thought ourselves totally you know with our experience we're probably seeing one of that we've got a lot of flexibility to the conceptual spaces in terms of resource rooms stem spaces all kinds of different ideas that we had that were conceptual where we might be able to have a lot of flexibility in those neighborhoods that was some of the discussion today really it certainly in any radio and what those might look like with our actual classroom teachers a lot of excitement in the room and with the architects a lot of area of possibility and so we make some some moves to house the anticipated injuries you know we didn't have day on that when we started sexual design you know this this year any other questions or comments I just had a question about how you determine the average student yield based on the number of bedrooms and in townhomes and condos so I'm looking at page six specifically I'm looking at Riverview townhouses two to three bedrooms you have 42 units and this year that yielded 14 students so you have a point three one average student yield I actually get thirty point three three I think I did okay but then underneath that we're actually in the next slide is underneath I'm on page the next slide when you're looking at approved housing complexes the Enclave has three bedroom units 181 units but you're saying only 34 students could come from there which is only at a point one so why such a yeah so we didn't have the exact number of three bedroom versus two better versus one-bedroom if we did have that information available we could project by bedroom so we can follow up with your planning department and see if they had any more detailed information of that development okay so these numbers could be way off too Thanks I would I would venture to guess that this data was never used by our zoning and planning reviews to locate what the number of additional suits being approved on these are a lot of units and a lot suits on the these new units that are not yet built so here the questions looking forward to the other thank you I'm really looking forward to the [Music] technology so mr.
woods just a couple questions that I wondered one is well each of the bedroom units then have a window all right good and then are you doing anything green with this building have I missed it like a green roof anything no missed opportunity I guess or so so what's on the top of the roof just the mechanics and stuff yeah mechanical okay it would you know it would be nice to have something green up there thank you for the affordable housing we appreciate that but but we also like green things too and did you indicate that the landscaping is all going to be a part of whatever the DDA is doing in that area yeah so I forgot what all parks required but yeah primarily everything is what the DDA has requested as part of the city streetscapes or what we had to do oh sure east you in church I could just add it it's on the site plan as well as like on detailed sheets and as well as intense about them in agreement and they've worked it out with the DDA in advance to receive their about five different farmers that have talked to us yes so it's covered okay all right good okay Machinery burns and if I kindly requested to provide some explanation for the way in which we were going to vote so I was going to take that request seriously I think this project is a good example of one where I feel that I have to vote in favor of the petition because it meets all the requirements but I think that all of the comments are evidence that the requirements are substandard right so that a project can meet those requirements and yet I think leave so much leave us kind of wanting for so much more and maybe just to offer one more perspective on why maybe the design feels like it could be better are we talking specifically the corner I'm talking about the whole thing I guess at this point which is just to say I understand that from a development perspective there's no incentive to be to take a risk and so I think what we see before us is something which is kind of nice within the standards of what's known and familiar and proven to work but maybe one way that we could think about that is that you could kind of pick this building up and probably place it anywhere it wouldn't it wouldn't change very very little which is to say that there's nothing that's been particularly considered in its design that is I think caring for the character of its site and its location but I'm I'm kind of shocked so I'm what I'm new to the plan commission such a certain extent it's interesting from each observe the way in which the project can kind of meet all of its legal requirements and still have so many things that we all wish it could have that we can only offer merely as suggestions or or preferences but I'm surprised that the character overlay requirement for the offset above the street wall is 5 feet right so the character overlay is it's supposed to maintain this kind of two-story the kind of vibe of a two and three storey streetscape and the way it does that is by having this offset but the offset is only five feet so in effect you get a building that feels like it's 11 13 stories high not two storeys high so I don't know maybe at some point the character of relationship we visited so and then maybe just as one less thing in regards to alleys there's just if you're interested there's a project in Nashville that was completed maybe only a year ago by a small architectural practice called Sports the last letter is a Z I think not an S so sports of the Z but they did a that an alley kind of poly revitalization project in Nashville it's really nice that might just be worth checking out that involves just bright green seating thanks alright I have a list of questions and we'll head back to some other commissioners so affordable housing where's the affordable housing going to be located in the building but it was discussed with the county at one point that they would like that dispersed throughout the building and not just all on one floor and that the residents of the affordable housing would of course have access to the same amenities and although was it mentioned the same building entrance because I guess in some communities that is not the case so 14 units and has not been cameras which units yet I would encourage that they be dispersed throughout the building not just before not just one style of a unit but dispersed all throughout the building and I guess the next question is how big are those units going to be a minimum of 600 square feet maybe 625 hard to say exactly 600 square feet then in regards to so let's talk about parking so we're seeing many projects in the downtown area going to the cities and the DDA's parking structures to get additional apartments I guess this is more a question for staff then we hear the DDA the last the Ann Street parking structure saying we're out of space so how are they gonna get what he wants spaces I know that so I can answer the answer that question before I can better than again so so based upon north there are no parking spaces left in forest structure we're not going to be able to go and get more parking we may be able to maybe get evening passes which is one of the things we did on north but primarily we'll be using the the contribution and loo aspect of it so can you talk a little more about that what's the contribution so no I don't forget what the amount is I want to say it's like 50 something is it a purse pot it's a purse pot yeah it's a purse space I want to say it's like around 55 I think yeah somewhere in there it's a 55 contribution to the parking system I believe it's to the DDA and to get put into the park it's not correct it would be great to know that number not the best small effect in any way that vote there but yeah I can't remember off the top I want to say it's like 55 and I've asked you this question before and anytime anybody comes with a campus project to us I asked this question and that is the supply-demand you know I'm sure you've crunch your numbers before you've started this process but can you talk to us a little bit more about the supply and demand and what you're seeing and like what's happening in the north and what your expert or the fully leased up at north you may have one or two beds available but it's not because the people not coming in it's just because of we don't have any male beds left we have female beds left and so we've had quite a bit of people who actually come in this week still looking for spaces for the upcoming year so you're still seeing the demand out there obviously the as you well know location is everything thick Norfolk south I believe by far have the best locations of anywhere in downtown in regards to their backs foot all the developers say well yes but in regards to proximity of actual to campus I think those two habits so one of the reasons why we change the one two threes and fours is we see that demand still highly out there for those types of units the fives and sixes we were able to to lease we don't have any problems with those but you still see the high demand for one two threes and fours and so that's why these units are one two threes and fours to make those more marketable in the market what we're seeing still out there so you know as councilman Ackerman had noted as well you know the university is still adding students but they're not adding a whole lot of beds so there's still a great deal of demand that is out there I think believe still in the downtown area and then what's next for you guys since you own another block or two right now I I was worried about getting north completed and now working on south and then I'll worry about what's else out there but we are we are doing so we own the building we're trying to get restaurant and I used to be at so that is going through like we said moving Oasis we're doing a facade renovation to that billing it as well for the tenants that are there the next one after we get done with this would be to move to eat to the the East site which is where middle-earth used to be at what we plan to do on that we don't fully have that fully vetted out obviously because you know got to see where the markets at what what what's demand is there as well so and then so the other piece just so you know I haven't driven on South you and so long because it's been under construction since probably four years now at this point probably um can you talk a little bit about construction timeline since I think this is the first long time that there hasn't been construction on South you yeah so overall we're finishing right now we're just an overall where South used that so we're finishing up that north streetscape work there right now so I believe we have to be completed by the end of next week in conversations with city engineering and everything so by the end of next week we should have all that in there DDA may still have some of the work they have to do like coming in doing the plantings and things along those lines that they have to do this project we probably would be breaking ground sometime in the spring time where we would be doing more out in the street again as we would we will obviously fence at office we do demolition and some of the excavation and everything too and we're working through those with logistics of how do you logistically get in when you're demoing and excavating two stories down roughly oh how do you get that out of the site as well so we're still working through all those those requirements so so that's where this is looking at and I believe the completion date would be in 2022 and then in regards to design so I challenge you maybe it's not this project maybe it's next one brown brick brown I talk about this all the time the city's turning brown and it's every project that we're seeing different tones of it and South you has a lot of character that's going away you know funky character and it's becoming this block so I really challenge you and your architects down the road to come up with something that's unique that's maybe not all Brown I appreciate that this project has more glass and that you're introducing more glass to it but I think we need to do we need to strive to do a little butter in the city obviously nothing that we have control over but something that I you know you guys are there's close to local developers as it gets so I ask that you try that for your next project just as you know I this point it might be too late but for me you know just that corner across the street from the diag just removing that column is yeah I and I don't know if it's feasible I'm not an architect it's a structural column I I'm sure there's a way I'm sure but I'm not gonna architect so I can't it is what it is but that would be the only thing that I would I would add to or the thing that I would subtract in order for it to be more attractive in my opinion and with that I will head to mr.
Conklin July comes the Pony please our director of Technology good evening everyone I'm going to give you a quick update on some of the projects equipment software some of the exciting things that happen to over the summer and actually are continuing into the school year I'll start throw books we were able to purchase 450 Chromebooks thanks to some great pricing to feed the one-to-one program and then also Chromebook are sounding the lower grades as well as replacements and just you know fulfilling needs more devices for more students especially in terms of the lower students the SD math program which does require plenty of computers you may have seen in dr. Burrell's newsletter that we originally had accounts news by the numbers we originally had a count of six Chromebook carts between huckleberry and center and luckily that number was actually able to grow we're looking at five promo cards at huckleberry the fifth one is out of this way and three a center for total of eat so far and a couple at with skinnier in addition to the mobile language lab which I'll get into a little bit later so it's exciting that we were able to get enough devices to more than just benefit the ones one program which continues to roll for the students pretty state through 12 but also to make sure that the elementary students are also getting the devices that are up-to-date working and prepared especially for our k2 gee math program so we're excited to support and work with the principals and administration on getting that program up and running one of the other changes that happened over the summer an update to the one-to-one program we have started to give students the ability to essentially pay for the device up front with the idea that the students can now take the device with them over the summer in past practice the student would have to determine the Chromebook before they leave in June and then pay for the rental fee for the next year one of the biggest requests especially in the eighth grade was can we take these home over the summer my student would love to use it or I would love to use it over the summer and so we're excited that we're able to work as a team with with principal Randa and Belinda library staff here and and my department in in helping students be able to use their devices more it also kind of reduces some of the burden on collecting the devices hanging and back out and it kind of opens up for a little more for support and being able to address a lot of the other needs that happen around a school thanks to our budget and for great funding we were able to purchase and thanks to Steve Clark and Logan and white all over the ways our student helper who just entered a new year we're able to install 50 wireless access points district-wide we do not use these as replacements we use these as additional access points to fill areas that were needed and actually the fill areas where when you add in 450 Chromebooks in the district you have to be able to make sure that they all connect and they don't have too many connected at once and nobody can get to any internet or web site or anything like that so you know with with the what if it chromos had it comes to me from happy to come some infrastructure work and we were luckily able to do that this summer as well here at the high school we put in a new 20 new digital displays which then rounded the math science and social studies departments so we'll be moving on again next summer as we continue the push district-wide in hoping to get it down to where skinnier and of course you know when a new school is built we'll be able to put some interactive displays in their school-wide our nursing software smaller projects but it was moved over to the cloud this summer which then takes it from being installed on machines is that web-based much easier for the nurses to manage and support and and it reduces some of the burden on us supporting it here at work so we're off to start with that one of the big projects that I was working with a minister post and John Randall's on this summer was along with this town actually we did work very well together in a major upgrade to the newest platform to their new version and although it wasn't the easiest road the teamwork that we've all come together on we're working on a lot of the minor issues and ready to roll these other creatures are important to be able to do things like w2 going forward for our staff and generally just stay up-to-date with a secure working platform you know as ecology changes and new features or at least the language lab the equipment's here the carts here the chromosphere here these teacher machine is here the company the same company that done the language lab here at the high school Chester Technical Services is also doing the one at which skinnier they're currently in process of remotely installing the software getting our server ready and we're looking to work with Kenan Holley and roll that out to the students early to mid October which is a similar timeframe that we actually rolled out the high school language lab so rather than start the year with a language lab we're going to introduce it partway through the through the fall so we're excited to be working towards that the other thing one of the other things that happen over this summer was the high school football field and of course this is work along with mr.
Brooks well it's not in there yet about dark skies compliant if you could make every attempt to be cognizant of light pollution and yeah we're not gonna be repeating some of the stuff on North where we have up lights and everything else so yeah we'll be looking at that and the impact of how that ordinance is flushing out and how does that imply down in these areas as well so okay and then the other thing that just got brought up I think I understood what you were saying but I I guess it did raise a question for me the feedback that you've gotten from the county in terms of affordable housing was yeah making sure that it was dispersed through the building and not a separate entrance I assume that that you were saying that that is what is going to happen in this building as well not that that was still up for debate correct yeah we you can't image gonna do segregated my understand I can't do segregated we wouldn't do be doing segregated anyway I wasn't sure great Commissioner Mills wondering you have noted that you'll you know be able to provide the 71 phases here underground but then they'll be this payment in lieu for the balance how do your tenants feel about that like are they bringing do they want to bring cars and don't have them could you share with us oh with north with north you saw I mean you saw some people that just said well I'm not gonna rent their cousin on a car you saw it some people are like I'm fine with the evening passes there are other locations within the area where they were able to find parking if they really really wanted parking but overall we haven't seen it being too much of a detriment of not having a car for every person or what not you don't typically see that anyways I know with like landmark even though we had sold that from talking with management there that we had you know we had kept in contact with even their parking structure wasn't fully you know utilized a hundred percent with with cars with the spaces that they had down there as well I know when you look at I know it's not a student housing but when you look at the one that it's on first first and the one of the yes as a service city apartments city yeah city you know city place I think the one that's the fourth yes down there the one public underneath it that they did with the DDA and Harbor City firms so yeah yeah City club from what we heard they don't need to use all the parking spaces that they have for their residents to so you are seeing the shift obviously again with the invent of uber and lyft and downtown and everything you're seeing that should that change so we haven't really seen it be obviously as we're fully leased up we haven't seen it as an issue so knowing that the I guess the 41 spots that you will have to enter an agreement with the DDA for which won't be provided there right yeah no space left in the structure will be for right there you don't believe that this is hindering your ability to rent out this no place no I think that's helpful to kind of put it into context about how much parking in these you know very close to campus area now now let me say though however that is different than the parking in general for people coming and visiting in the downtown area two totally different things but from a residential standpoint we're not seen as a detriment now as somebody who has been on the South unit very association and serves as a president totally different viewpoint of yes there needs to be more parking within the downtown area for people to come and visit I mean I've been down here and even on the Manor Street in coming down to a concert and thankfully I have a parking space at a building that we have because the parking structure structures full so totally different two totally different issues but yes it's that factor into and all of the retail space that you're doing there like the parking effectively does that come up like some of the retail tennis yes we've been able to work with them through through options but overall it hasn't been too much of a detriment with the people that are there coming into the building that we've seen so far Thanks Commissioner Ackerman Thank You mr.
Baldwin who will probably mention in his report as well but we expanded our ability to live stream were sporting events so if you remember last year we were able to put a camera in the gymnasium where we are able to livestream basketball do volleyball we did it voluntarily to our football games this fall and potentially with a cross in the spring soccer as well in the fall and so that's pretty exciting huge thanks go out to you know of course the same things that everybody gives working together as a team here it's always great but but I always want to give a huge thanks to the folks in my department in Kathy Colavito Barbara McCarthy Susan Schmidt and Steve Clark they do a lot of hard work over the summer and during the school year in general to make sure that we have working equipment that our teachers and Paris and nurses and secretaries and everybody else has the has the equipment they need the software the resources they need to be able to do their jobs and and also on pointing the whole learning students and staff creating accounts making sure we communicate them with them doing this technology training during the new staff orientation so that's just part of the work that they do over the summer to keep this system running and the school year as well finally one of the big things it's not necessarily a summer topic but it's coming up recently something I just wanted to quickly share with the board is we are paying very close attention to some of the ransomware attacks and security flaws that have been making public news recently most recently wolcott I know there's Middletown was mentioned hours ago I read in the news terms are already cool about writing our backdoor Sherman I heard about monroe-woodbury over in New York recently had one as well I just wanted the board to know that we are taking very close look at that and we are making sure that district to take proactive approaches to protect our network and make sure we do everything we can to not be an excellent in the news and so that's all I have for tonight anybody any questions Denise small so not exactly yes thank you in the building I just want to really respectfully thank her because we call her the power school Queen but in addition to that all the software that Eric and his team make possible for our teachers and students to use have to be in compliance with a state student data privacy laws and Denise actually is the one person who made sure that for every software platform or application that students use SP math but we have a number of other platforms and apps that the she herself uploads all the data to make sure that the students have the right accounts that they're in the right classrooms and works with the the principals debited myself and Eric to make sure that everything works and that is a huge task and I know a bug her a lot and she never complains and so we don't really have any problems with any user IDs or passwords and when teachers need something I can pack in a test for the principles or the teachers themselves just have to send her an email and like that whoever couldn't get into whatever they can get into because of a username or password situation it's taken care of so she's behind the scenes and nobody ever sees her because she can never come out of her space because she's so glued to doing this thank you thanks so much everybody um first I want to thank you guys for all your support and everybody disable every room for all of our athletes and all of our students um this fall we have 19 atletic teams we have five new head coaches and dance we have miss Samantha flock in cases McCullough chair on Tiffany Johnson she's a teacher there he'll volleyball game and Kacie football Bryan Muller and girls cross country amine loafing we have 425 students playing applause represents 48 percent of our student body that's the most we've had most numbers we have but it's the same percentage we had last year because I roll that one up now just starting in in the end of the summer and into the fall we had some hot water to keep our kids safe we have a cooling station which was actually highlighted by wanted to see I thought ik Trainers Association last year they set pictures of what we do modeling it you know what all hey Seoul should do we have a missing time and a nice table a missing fan and water system that cools the water we so that everything possible just case one of our athletes overeat last week we had a very successful parent meeting our expectations and parents met with all their coaches I want to share with you we were one of the first schools in the States CIA C initiated classic policy and we took it one step further we have our kids to do the class act pledge we have a very very good student athlete athlete Advisory Council they meet once or twice a month and they review our athletic programs and make suggestions to me they meet on their own they come up with ideas to make our athletic department about her um I don't know last year I showed you guys the video of the CIA C made also last year in March Kenley had a story highlighting our kids and our athletic Advisory it's it's posted on the website or feel athletics comm if you want to see it was really awesome that they highlighted us as leaders in the city um you know we work very hard with that king high straight he's one of our students is actually the student leader the sheriff of the CIA C athletic Advisory I don't want to thank Mary Knox in the parking lot Department for all their hard work and we had some concerns of the bath turf being it's time to get a new one she ensured that it was safe for our kids and had the people come in and do the task I was extremely happy just wanna make sure we keep our kids safe this year we'll be replacing the scoreboards in the in a new gym I think they're from the late seventies when all those people moved to town think I will be getting new ones with some of the new football rules we'll be getting a play class on the field and we also got new high jump it's a pole vault pizza then last year which were desperately needed for the track teams and within the last four years all of our teams that got new uniforms and they're not in there on a cycle so recycle them out and replace what we need and fix what we need we're never kind of in a chant by the time uniforms we got a cycle um I was excited to today to meet with a huckleberry hill project with dr.
chair mr. Kowalski's matter process if we were to I guess I we were to vote this forward tonight and but with the expectation the petitioner work with staff on some kind of streetscape elevation changes is that something that would need to come back to Planning Commission before moving the council would you recommend that they do I could because it would be highly subjective at that point for us for staff to make that determination that this meets your you know what you guys are kind of going and we've heard a bunch of different i wouldn't necessarily feel more comfortable as staff going by and we're saying well this addresses I mean I've heard your conversations here right but I think ultimately when it gets the City Council they could they can make changes without it coming back to this board yeah that's there's no question about that they can make some of these changes or make modifications I mean we can step obviously we'll look at him make sure it still complies us of the streets standards and all that kind of stuff but it would be kind of more of a judgment call at that point whether or not we think this addresses for its own your column leave a calm water it's gonna be really difficult Kyle show you it's not an exact so you recommend that it come back to Planning Commission I'm not saying that I'm just saying if the design is is that important then I mean you might want to have a design flushed out before it moves forward as I'm saying it otherwise staff sure week they can certainly make those chain we can look at that and they can determination on that but I wouldn't want to speak for the whole of the Commission yeah certain thing was this addresses your changes certainly okay well thank you for that my cold it wouldn't be required to come back here okay unless you understood so I guess I'll defer to colleagues simply because either way Oh get to see it again so it really a defer to you all on and your judgement one other comment too because they just mentioned the DRB actually a comment about having that column there too so again that's the issue that with with that being a tenant space they're worried about it a big Starbucks logo as the first thing you see when you come out of the diag so they wanted us to put a permanent building feature there that you would focus on rather than the tenant space that's right there was at the DRV meeting and that was a decision point back and forth about putting something there removing something open up that space that's correct sure Starbucks would pay a lot of money for that well make it a Starbucks o'clock mr.
Braille and tactile they were awesome I loved their visions and you know also for its designing the new locker room here which process next week with Mr bland the Indiana Caldwell today I was informed that I will be an ad on the state's sportsmanship committee this is my third committee the state asked me to be a part of and also baseball on Unified sports and finally the 16th we're gonna be having some safe sports on it's a copy they call them out and they assess our fields as far as a state safety standpoint of supervision security security procedures follow-up to help us along with dr.