I'm going to start with Pine Hill and this goes back to the capital project that was approved last year for three um HVAC units that were going to include air conditioning at Pineh Hill. Um well, we had approved $400,000 for that project to do all three. And the bidding world, if the region's used to rooftop units and how those bid last year, um did not fall in our favor. So the 400,000 uh worth of project cost um the lowest bid was a million1. Cool. Um and so we are at the point and we we had an indication of this during the design process and as the um Sherburn school committee remembers we built the bid with the base bid of the library unit, an alternate one with the cafeteria and an alternate two with the auditorium because we ranked it on u the priorities for us and by doing that it allows us more flexibility.
Can I are there any can I propose an amendment instead of going person by person? Can we just go option one? We all want we we keep it or we get rid of it and then option two keep it get rid of it. If we're not if you don't want us to have conversations about it, I totally respect that. But I think it'll make that process go a lot faster. Okay, let's do it. Option one, thumbs up. Keep it. Keep it. Yeah. Okay, we're keeping it on because there's a disagreement. Two. Okay, we're keeping it. Three. You said keep it. Yeah. Can we say revise? Three. Okay, we're going to keep that one, too. I have a feeling we're going to be keeping them all. Option four. Thumbs up. Everybody's thumbs up. Oh, no. A thumbs up. Who had a thumbs up? Oh, okay. Option five.
So, had we uh bid this all out in as one, we probably would have had to walk away. But having it bid out in the three, we have options. Um and so, just to bring you guys up to speed and the and the Sherburn committee, um the first the um library one was about 475,000. So, we have the 400. The town right now is willing to appropriate another $75,000. And tomorrow night is that vote for that. that would allow us to be able to do the library unit. Um the school is hoping that we can use our school lunch revolving fund of about 125,000. We actually have a um an approval process going on right now with Desi to see if that can get approved. And then the remaining we are going to sort of pre-bill for rent um to be able to make up and that one was about 270,000.
You don't want to be a part of it. That means no sense. What? You want the team, but you don't want to be a part of it? Well, I mean, can we just table it is my biggest thing. Yeah. Oh yeah. Yeah. Okay. Okay. Number four tabled. Okay. Yeah. I would argue that four and five really live together. So those should both to be tables. Five. Five. I see. Okay. Okay. Keep. Six. The district will provide ongoing training to all staff in terms of trauma-informed practices. Uh table that. Yes. Six. So, so far we've tabled four and six. Seven. Keep same tiers and increase amount at each tier by 20%. Longevity. Yeah, the revised one should be keep current tiers of longevity to increase the amount of each tier by 20%. Okay, we're keeping that. Uh, eight, after first year of employment, level A staff who return and move to level B.
So, our hope is we'll be able to do the library and the cafeteria. Um, we just need a couple things to fall into place. Um, but it it's going to happen before um Sherburn School Committee meets again. There's no votes that you need to take necessarily, but I wanted to make sure you're up to speed and that's our hope and that um we have to move quickly too because we want to get it done this summer and we still have to be worried about the delivery times on those RTU units. Um, so want want to just bring bring you up to speed and I will um um communicate to you tomorrow night if the advisory votes for the 75,000 and then we're hoping to hear from Desi by tomorrow. We submitted the request last Tuesday. Um they had a few questions. At first it didn't look like they were going to support it, but then when we gave them more information, they realized that we weren't funding the whole project.
Okay, we're keeping that. Nine. Offer option to receive longevity compensation over two payouts instead of So does that mean I have a question? So does that mean like just one month? Like you're going to get an extra check out. It's spread out over two. Instead of getting one, you get two. Instead of getting one, you get it spread out over two. No. Okay. So we are tableabling. Okay. Tabling number nine. Okay. 10. That was the one about the substitutes receive a 5% pay raise in retroactive. Okay. Uh that one we're going to do 11. If funding permits a pay raise at the ratio and that was the list of what the pays would be. I think there's This says 1.5. It is there, but I think a lot of people want to revise anyway. Y Oh, that's interesting. Yeah. Okay. 12 contract subs will receive payraises at the classified rate for further pay raises.
It was just a piece of the project. they seem to be a little more um uh willing to say yes. So, I'm hoping we'll have that information to share with advisory tomorrow night. So, that's our hope. Um it's a little bit of pulling money together, but it's definitely we've just decided it's worthwhile and it's unfortunate that the world has made things cost so much. Um uh but that is that.
Keep that. Okay. So, we're going to keep that. Um, next one. Uh, 13. District will create a parental leave package with Yes, we are. 13. That's the parental leave package one. Okay, we're keeping that. Uh, 14. The school board will adjust policy of the medical leave assistance program to include parental leave. Are you three over here voting or Okay, we're keeping up. Um 15 class sizes for general education shall correspond to the following. And then it lists the class sizes. Okay, we're keeping that [Music] 16. Funding allows the student to teacher allocation 27.5 to1 will be reduced and the resulting class size targets and maximums will be reduced. Ariel, you want to keep that? You're the only one. Oh, that doesn't say allowed. So, it's not like we're guaranteeing we can the number of recommendations we make. Okay. So, we'll table that. 16. 16 is tabled.
Any questions from anyone on Sherburn? What time is advisory tomorrow? Uh 7 o'clock. Okay. What's the food thing? the the school revol the school uh revolving lunch sorry the school revolving fund. So that is so the school um your school lunch has its own revolving fun that we get from the state because it's free now or this is what people No, this is everything. So all of your all of your your um state federal and um parent student u revenue that goes to buy a lunch goes into that fund along with all the ex the expenses. Okay. And what's left is um usable funds to put back into food service. And with the increased participation from the free lunch, all school districts are seeing an increase in their revolving funds. And there's also a um sort of a a requirement to not hold on to more than three months of operating expenses.
17 for the purpose of allocating staff to sites under the district staff ratio 275 to1. students who are English learners, eels's and students receiving special education count as 1.2 sideways. Can you live with it being tabled? No, I mean I want to keep it. Okay. Okay, we're keeping that. Uh number well 19 was the healthc care so that's done. We've already you just skipped 18. Oh 18 for the purpose of balancing class size students. I thought we just did that. There's two of them. Okay, maybe. Okay. For the purpose of balancing class sizes, students classified as English language learners and students receiving special education count as 1.2. Okay, we're keeping that. So, how many did we eliminate? Two, three. Okay. Yeah, table. Good. Good call there. Okay. Now we can revise. So, um, Kelly, your team, you remember who was all on your team? Was it, uh, were you on Kelly's team?
So we're at this point now where we have excess. We need something to do with it. this is a perfect thing to invest in. Um and so luckily we sort of held on to a big chunk of it that will use up um it will use up everything that we are required to use up at this point in time. We can continue to build but the 125 is what we have that's not spoken for with the three months. Do you anticipate needing any support ahead of advisory like parent? No, I think supports or anything like that. I think we're we're good with this. Um I think the key thing is for Desi to give us approval to use the school lunch. I think that um the um just for the select board at Sherurn's already voted for this. So they're sending that support to the advisory.
Remember when I had the hat? Well, actually, we have Jay here now. So, should we take a little break? Sure. Yeah, we'll take a break now. Huh? Well, are you ready? Do you want another break? It's 10 o'clock. Or do you want to just continue to roll on to lunch? Okay. Mr. Man, did you want to speak with the team at all or are you just okay to sit here and whatever you would like or we're fine with? We love having you here. Conversations around what was brought up earlier that Katie brought up. It's it's out of sync with what you had said as a facilitator, but that really would be where I think Jay's So, do you want Now, I wasn't at the board meeting, but apparently there was a board meeting and there were conversations and this is what you're getting at, Katie.
Um and the majority of the funding is coming from the schools. Remember the 400,000 100,000 Yeah. was already from us as well. Um, so I think that uh um they I don't see any um any uh push back on that. They just don't want No. And we're grateful we're grateful that um they're willing to actually do the supplemental appropriation. So it's coming from their reserve. So their own town reserve out of their operating budget. They have money left. We're sorted at the end of March now. they know that they don't have, you know, ice removal, snow removal that needs to take up or any other emergencies that have come up. So, they have the funds available. So, it's already in this year's budget. Um, and so they're looking to um approve that and we'll we'll snack 75,000 of that. Great. Um, on the flip side, we have the region, and I think this is good for everyone to hear as well as Beth uh sort of mentioned to you that this is this is a large capital project that the region has brought forward.
Do um do we want to have that conversation now? Correct. Yes. I feel like I feel like we could have that conversation now and then take our 10 afterwards and then go back to revising language. That sounds like an idea. Okay. Yeah. I have a clarifying question. Good morning, Jim. Thanks for joining us. Have a snack. The muffins are great. Uh I have a question that's come up with a few different team members and then just some staff that I've spoken to too outside of this group. Um and that is related to the SOFG alignment with meet and confer goals. So I'm going to kind of stumble through it and then let me know like kind of where my holes are. So our focus as we know is on primarily working conditions, salary and benefits whereas the SOFG goals primarily are on curriculum if that's if I could paint that broad stroke and instruction which is not our focus.
Um the good news is that the bids we have a lot of bids opening. This is the turf field. Yeah. Turf fields. Yeah. Yeah. Yeah. Um the the bid for the turf field. So the bid opening was um and you saw the memo that came out this afternoon was um March 27th. And with that, um, we were fortunate enough to get, um, so just to bring everyone up to speed, the estimated project cost for the turf replacement, the track upgraded replacement, fencing, and the lights was a million 95. Um, the bid came in at 1.53. However, during some of the discussions that we've had, we have three alternates that were also part of that bid. um one was to not have a red track but to have a blue track. Second one was to have the colored exchange um zones. So we had put those on for alternates because if um the athletic department if the region had decided to do that we were going to probably find that little extra money to do those two things.
Of course, as a district, our focus is improving student achievement, which is of course like the end of, you know, what we all want to be able to do and support our families in that way and our students. However, it seems to be that there's a bit of a disconnect between what we are recommending here and those goals because they are so curriculum and instruction focused. The history of this committee is not to focus on those things. So I think there's just a little bit of misalignment with where what we are bringing to the table has to be ident and we've talked about this many times we you and I specifically and like the team at large of like we could draw that thread right like anyone could say like giving people more money increases achievement because you have to like have staff to teach them and be able to make the goals happen right so we could draw that thread I think and we are willing to do that and are going to because we know that that is the will of the employees in the district so I guess I'm muddling through this but I help but you're doing great by the way.
However, what has triggered this is our third alternate was and we've been the region's been talking about this, so this might be new for some of the um the local uh school committees, but right now we have crumb rubber bills of the little black dogs. We have we definitely are seeing opposition to that in the replacement. And so an alternative that has um as a more natural fill is this brock fill. And it really is like shaved um a special wood, a special tree that's grown in Georgia. Um so that is shaved and that is used in combination with sand for your fill versus the black pellets. Um so that was on his alternate three and that was 96,000. So in order when you have a bidding process in order to get down to alternate three you have to do one and two. You you can't select.
Help us understand kind of how we can bring bridge these two because I think there's just a little bit of confusion especially as Katie brought up earlier in light of the comments that were made from the leadership on the board and it's just leaving us with a little bit of like huh you helped us to like be able to create this team and get to this point that we're at and now you're like don't put those recommendations forward. It's just a little bit of confusion on our part. So thank you for listening. Oh very cool. Okay. Um, yeah, I think I I think a big piece of it honestly is is growing pains. And I also understand you it's one of the things I've been processing a lot lately, sort of the difference between the the the two different focuses, right? But they're they're all intertwined.
Um, so because of what we found out when we presented this to Sherburn and some of the opposition to Crumb Rubber and there was lots of opposition but Crumb Rubber was one one of the things that we can't address. Um, we are moving forward with using the Brock fill. So with that we're looking at the base bid plus 151,500 for the alternates. So rather than a million 95 we're looking at the $1,681,500. Um, so it is less than what the towns thought they were paying initially, but it does have a few little extra uh is included. Um, so just reminder for the school committee, uh, with that 1,6815, you voted 350,000 already to fund that. And so the revised amount that we're asking the towns to fund is the 1,331500. So, I had to bring that forward tonight um because the regional school committee needs to vote that new funding number because these are the numbers then that will fall into the IMA.
And I'm going to kind of explain my perception of how that is. And I don't pretend to speak for, you know, board the board is five individuals, right? And they each have their own perspectives and they don't necessarily always see things exactly the same way either. Um, so I'll give you my best interpretation and understanding and hopefully it will be helpful. Um, and I will do my very best because sometimes I wax a little too philosophical and I will try to keep it in the concrete in the here and now as best I can. So um so yes there is there is a a significant amount of truth to meet and confer is a very specific set of things that it's working on. Um and where where I think that intersects from my opinion is in the student outcomes focused governance work. One of the things that gets talked about a lot is that there's three primary components.