Thank you guys. No one's going to accuse you of being a slacker. There you go. Well, and I'll look at the presentation and add whatever parts and stuff. Okie do. Um, I think all I think all we really need to do is um uh is decide uh or do we what like next steps, right? Next steps and recommendations to the board if we want to edit those. I feel like we should edit those slides together. Yeah. And then uh beyond that decide who the speaker who the presentate presenters will be. And I'm guessing it's going to be these two, right? you and Adriana. I mean, I'm definitely gonna be there. My mic isn't working, but Oh, I agree. Adriana, he's like, "Now I'm regretting it." Sounds good. Um, but I don't know who the other person was. What did she say? Said she didn't know who the other person was.
Um same company that lost the last bid also bid as well and they were quite higher. They had asked if they could put an alternate bid in and we've told them they could. It's with a different product. We've been for a long time and Mr. McCauley's back there. He can explain more if we need to, but we've been working with a a company called Proxis. We feel very good about their product. They've actually modified the product to fit some of our needs here, and that's the product we we put out to bid. Uh was people install that product. This company asked if we would install an alternate product that they felt was could give us the same benefits, same uh uh specs. We told them they could do the alternate bid, but we they would the board would have the right to re to uh reject the alternate bid if if necessary.
Um so that's our next level of community engagement. Now, one of the things we found really successful is to break that group into focus groups and let them gravitate to the the passions or the topics that they're really important to them, whether it's uh planning or facilities or facility conditions. So, we create subgroups. You see this here, this is the model that we went through with St. Charles and their master plan which started about right at the beginning of COVID. But uh um it what was nice is it those smaller groups allowed people to feel less intimidated and speak their mind especially if it was something that they were really near and dear to them. The goal of this process is to get to a point where we're agreeing on needs. Uh very critical part. Allison will talk a little bit about that, but also get to an option that uh is really the best fit for the district and that this committee will recommend that to the school board for consideration at some point in the process.
Um, just to kind of give you an idea what the cost would have been if if we were h if we would have to switch. So the total cost for we would need almost 130 phones. We got 122 short. So the cost on the phones alone is about 22,964. And then we would have a monthly and this monthly fee would be our monthly fee. We'd have to pay it all the time um to years to come. And that's 2,873 per month. That's going to the cloud you're saying? Yeah. So that would be cloud-based. So on top of that 22,000 for your first year, you'd have another 34,000 on top of that that you would annually have to pay. Um I was able to get with Edge it and we found a solution to our phones. So our phones right now with that gateway, we can get rid of the gateway, get rid of two two pieces of hardware we no longer need, which is called a PRI trunking, and switch switch it over to a SIP, which runs off of our internet.
and we look forward to expanding those. So, you'll you'll hear about those as we as we bring those back. Um just because kids have more options does not mean that the um that it ever gets watered down. They will still have a high expectation for performance here. Uh the SAT prep, the PSAT, the dual credits, and the uh the college preparation are in place here, but they're thriving here right now. And I'll show you that data in the very near future at one of the board meetings. Uh Dr. Deets, I know that you have went through a lot of work on this to explain something sometimes the state makes a little bit complicated, but I really appreciate your time tonight. You did a wonderful job and I know he'll take questions from the board or or anybody who has those for him. Honestly, it's just a relief that the state changes didn't uh handstring us.
All right. Thank you. Could I have a motion and a second to adopt the reimbursement resolution? Motion to approve. Is there a second? I'll second. All right. Any further discussion? All those in favor signify by sign of I. I. All those same. All oppose. Same sign. The motion passes. Okay. We'll now adjourn the public hearing and move on. Uh next we move on to our action items and uh the first is a recommendation of consideration to approve revision of the school board calendar. Yes, we're ask I'm asking for permission to move the May 12th board meeting to May 19th due to a scheduling conflict. Exactly. Uh do I have a motion? I'll make a motion. Is there a second? Second. Any more discussion? All those in favor signify by a sign of I. I. All those opposed. Motion passes. You're welcome. The next script. Yes.
So, this wouldn't be for every student. I just had two quick questions. So, just to make sure I'm understanding it correctly, there is a lot of flexibility to move between the seals. So, say you're a student that's in the enrollment pathway, but you decide you want to go into military service. It's a fairly easy transition to the other seal. Correct. And then, uh, oh, yeah, go ahead. I don't know about easy just because of the requirements for work-based learning. Those are significantly higher in the enrollment or in in the employment pathway than they are in the others. And so, um, that would be a decision that, uh, you know, schools would work with individual students on the timing of that. Um, but the workbased learning is significant with the the new diploma requirements. I I think I used the wrong term or term. I'm thinking um, it's not 100% set in stone.
So, uh, my also the other perk, um, I was the students, uh, enrollment, uh, was about 2,000 and this also would be a delight because it's a little smaller. Um, and I think that uh the but the pro the problems or the challenges that come with running any school district are still there and they would be very engaging for me to work with and collaborate with the people in Berlin and Boils. Um, so I would love that. And I think additionally um or I I think um I took the day off. This is the first vacation day I have had in like a year and I I really wanted to do a nice job in my presentation at this interview because I would really like to be here. So um so I took the day off and I have thought about things and I'm prepared um and I really um I enjoyed my day and it was also nice that it was so wonderful outside but on my way here it kind of started to rain.
His guidance and support have been invaluable to me both professionally and personally. As I present present our school improvement plan to the school committee, I do so with deep appreciation for the mentorship he has provided and the collaborative spirit he has always fostered within our school community. Thank you, Rick, for your time at Potter and for the lasting impact you've made. I look forward to continuing our work because guess what? It's not till July 1st um the last few months together. So, thank you. All right, moving on to our school improvement plan, which I'm excited to present this evening. So, hopefully the space bar works. Excellent. All right, so the Potter school improvement plan is rooted in our district improvement plan, which is why I share this slide with you. So, I had the pleasure of being one of the members of the strategic planning committee, which developed the district improvement plan.
So, we put all the cards on the table. We're honest with them and talked through all the things that we just talked to you about. And they they were uh relieved, right? They uh they understood that uh they're going to be doing the same thing that they're doing. We just get we get different uh systems and processes that we use and uh ways that we presentation and the way that we serve food presentation and quality is of paramount importance to us and we'll teach them how we do all those things. Okay. I question. Hey, we good here. I'll move on here a little bit real quick. Um so as we said you're going to approve all hires director. Um, so all your policies and procedures, for example, one of the big ones that come up is when kids don't get high on their lunch. What's your policy?
Okay, on to item number 11, the district daycarees. Okay, so I'm going to switch this up a little bit because this kind of ties into Michael a little bit. Uh, first of all, I want to thank Dalton for being on this committee with me for the classroom daycare because the past couple weeks it's been a lot of phone calls and a lot of back and forth. So, Dalton, thank you for your help with that. I do want to introduce a couple of people. Uh, Lane Beverly, you guys probably know Lane, and then Jeremy Barts. Uh, Jeremy's the president of Barts Construction. So, we've been working with them a little bit through ABCC um as the contractor for this job. So, um they I asked them to come out tonight to help answer some questions. So, when we started talking about this a couple about a week ago, Jeremy, probably about a week ago, one thing Jeremy asked is if if we had ever had the conversation about trying to attach it to the high school someway.
So I believe schools will hopefully give you an opinion of that the next 30 years as a reimbursement because the costs are quite high. Okay. Thank you. Any other questions? That's all I had. All right. Uh student activity funds. Student activity. Lots of things going on in student activity. Uh we see Heritage Middle School has u again I believe it's this month a campway with lots of outdoor activities also dance planned high school has a sport dance is quite to prom junior prom and those are activity in the covered side uh we see a large amount I believe $400 in covered Del Rio for a new type of game like a game in a ring but I haven't played it and that's covered and that's that's what I know about activity that do a tremendous job of raising funds. You see high school golf had about 11,000 encumbered for a tournament coming up and that just reflects on all these all these projects are led fundraised and really speaks well to the support that gives our students.
I think it was you, Adriana. Oh, okay. I I think it's you and Jez were the were the two designates, right? Yeah, I can try to reach out by email. I just, you know, I haven't done that before. So, if it would be possible to talk Yeah. oneonone through email or or Zoom. Yeah. if Jay doesn't mind giving you my number um too and you want to just have my number and then we can find a time just to run through like the final one either like that um I don't know that Tuesday or Wednesday of next week. Yeah, I would also just want to review how the tech flow works and just the B more of the hardware element of it. Yeah, I think I think we're in the Builtmore gym and so I suspect we'll be on the projection system in there and it usually runs off of a community laptop, but they usually have a clicker that they'll give the presenters to advance in reverse.
Their bid uh we did meet with their company. They they they I think they have a decent product. I I it's nothing against the product. We just don't know the product as well as we know Proxus and we don't know it enough to be able to make a great decision on it in a week's time. Um they uh their bid did come in at 30,000 less. Matt, am I right on that number? 30 35 in that range. it was less. Uh I'm recommending that we go with the Proxis because we know what we're getting there and uh that's why we're recommending that. If you would rather us uh back off and allow for alternative bids, I think what I would do is back the project off a we'd have to probably back it off uh for the year because by the we keep pushing this back, we're not going to be able to get it done this summer.
There's also some opportunities to bring in the community back in as a forum. Um, usually we like to do that around the point where we've got the needs list and at the option development and then again at the point where they're going to going to take a recommendation. So you have one more litmus test with the community of is this the right plan. All right. So just going to touch a little bit on kind of these four subsets to that starting with that needs agreement and that criteria. So, a large district like Central, there's going to be a lot of needs and wants that come out of that data collection find. And the process is really geared towards taking that information and really transforming it into what are our needs and what are some criteria for how we would want to move forward. Um, some examples up here that kind of showcase some of the different topics and categories alignment with those focus groups that Dan was just hitting on.
So we're basically voice over IP doing it that way. by us doing that. Um, so far what we paid is for a three-year uh phone system or phone backup system to Edge it that will house all of our backups just in case something would ever happen. We can get the phone system back up and dump all the information back in. We don't lose anything. So, that was uh $1620. That was a savings there for us to do. and I'll help them. We'll be doing the coding and the upgraded software to our phones. And right now, currently, we pay 53 well 533.98 per month for our phone bill. I'm going to be able to drop that down to less than 200 a month. Wow. So, that's a huge savings and it it saves our phone system. We're not having to spend out that $50,000 that we originally thought we were going to have to spend out.
Um really really proud of the work that we've done over the last my goodness um these opportunities for our students. I've got grandkids that are in school here in this corporation. I'm excited for them and so thank you guys. Yeah. Very well done, Russ. Thank you for being here. All right. Uh, next, our third item tonight is uh from the HCC learning uh center update. I believe Principal Drummond is here. Um, I will tell you that uh there is nobody busier in terms of the building than what Principal Drummond does. She has a lot of the relationships in our community. Uh, highly organized. We don't ever want to take for granted the excellent work that you do in this corporation. So, welcome back, Tiffany, to our meeting. Thank you. Thank you. Thank you for having me here again. Um I have just a brief presentation to give you an update um on where we're at.
It says here. You're welcome. Uh next next action item is recommendation of consideration to approve the Logosport Community School Corporation classified handbook for 2025 to 2026. Is there a motion? So moved. Is there a second? I'll second. Any further questions, comments, or discussion? All right. All those in favor signify by sign of I. I. All those opposed, same sign. Motion passes. Next on the agenda is a first reading for policy changes. I know how much everybody likes these. Uh this is the consideration recommendation to approve the following policy changes. Policy number 1130 6110 611 6550 7310 and 7450. These are all available in the office for people to stop in and read through them if they like. This is just the first reading, so there is no vote at this time. We'll now move on to department comments. The business report for Mr. Correct. Two items tonight for your benefit.
It's start in one. That's right. It's never too late. That's right. It's not 100% set in stone. Thank you for that. And then finally, um, we've had a lot of great questions. I'm sure other parents will have questions. Um, now that this is being rolled out, who would you direct them to? Would it be their building principal or the guidance counselors at their child's secondary school? Um, who do we recommend? Yes, the the counselors. Okay. School counselors. Okay. Yes. I do have a couple of more questions. So, one of the things with employment, as we were talking about, is that we would have to have an approved career preparation experience aligned to Indiana's CSA program. So, are we where are we right now in the process of creating those opportunities? Because I do think once we get into, as you guys alluded to, 9th and 10th grade is kind of paving the way, 11th and 12th is really when it becomes kind of set in stone.
So, so um there many factors in terms of why I would enjoy being here and this is I I feel like I'm an exceptional fit uh based on my background and not only am I just regional schools but I have so many other aspects of what I could bring to the district like I'm I have strengths in engineering I have strengths in education I have you know any kind of I have multiple certifications ations at both the teaching level and multiple certifications across the admin level. So I would also be a good coach for anybody and be able to recognize any challenges that we might need to confront. Thank you. Uh Lisa, um how do you build strong relationships with parents, teachers, your admin team, town select board, finance committees, capital committee, and the school committee? Okay. I saw that question and I listened to your video and I thought, you know what, that's like an entry plan type of question, you know, and and I actually prepared something.