So, I was excited about that work and looking forward to the opportunity to bring it to the Potter School. So, this evening, I'm going to focus on the strategic focus areas of teaching and learning, safe and supportive schools, family and community engagement, budget and capital improvements, and what our action steps at Potter will be. So beginning with teaching and learning and our focus as a district on the vertical and horizontal alignment of curriculum here at Potter uh we will be implementing next year the new CKLA language arts curriculum in our K to5 classrooms. So I'm looking forward to that work and I do want to give a shout out to some of our teachers who this year have piloted this program to start this work. So in kindergarten we have Mrs. Fryus. In first grade, we have Miss Velo. In second grade, we have Mrs.
Do you do a cheese sandwich? How do you handle that if kids aren't paying? Okay. And so we don't set that policy, you do. So we follow your procedures on on what you want to do there. Uh, and whatever software you use to keep track of stuff, we that's fine. No big deal to us. So, um, the other thing we do is we make sure there's a smooth transition. So, we'll be here a couple weeks before your opening for first day of school and we'll be here as long as we need to be to make sure everybody's comfortable what's going on. The other thing I think that as you saw the dots on the map, um, any of our competitors can't do some of the same things we do and that's the support that we give. You've got Byron lives in Witchaw. There's another uh, regional director that's not here tonight, Rob.
Whenever Dalton and I talked to him, we're like, we didn't really know that was an option of being able to attach it some way to the high school. Um, so on the document on the board, um, if you click on the last item that's attached there, I'm going to give, um, that would be something that would give us an idea of what it would look like with attaching it to the building. Um, whenever we're talking about the pros and the cons of that, whenever we're talking about the cafeteria area being able to bring food down, we're talking about the utilities being right there, ease of access for our parents to come in the morning and drop kids off, get on the bus to Hollywood, drop kids off at the daycare if they wanted to, high school kids are dropped off, middle school kids, and they're on their way.
That's all I have for student. Fantastic. I think we're good. We hope you feel better soon. Yes. Oh, thank you. Thank you so much. All right. Thank you. Thank you. All right. Items 7 A through J is our consent agenda. I will entertain a motion to approve tonight's consent agenda. Motion to approve consent agenda. Second. All in favor? I. Item 7 C is the addition of purchasing coordinator position to our cell phone reimbursement list. Miss. Yes. Um our current um purchasing coordinator is kind of like on call when we have problems with um our student um clubs or travel um at our schools. Um she's she's the one that is contacted and it could be at different times um where she would have to come in and get the credit card and and call the hotel and make sure they have the right information. Also, we have some of our staff that calls her during the school day on her sale um because it's easier for them to get a hold of her.
And Adri Oh, hold in case. Adriana, um I'm assuming when you said to give your number, you meant this number, the cell number, right? Yeah. Yeah. and then we can find a time just to make sure we both are like, "Okay, you'll do this slide, I'll do this slide," and all those good things. That sounds good to me. Thank you. Yeah, of course. Okay, so you guys can work that out uh on your own. Um for us, uh let's look at uh slides 13 and 14 for next steps and recommendations to the board. [Music] Um, I'm assuming the next steps are going to be the same, right? Except the dates are going to change. We'll have our final our final meetings. The attorney has to go over it and then at some governing board meeting question mark that would be um approved, right, Mr. Rand?
But then I'd probably open it up to other vendors for all other products because um uh right now we let one vendor give us an alternate bid. I think if we were going to do that to be fair, we'd have to open up to all vendors and say we're no longer tied to just Proxus. Um so we we put this out as a bid for a specific product. Yeah. Yes. We didn't put it out as a proposal as this is our problem and we want your recommendations on how to fix it. Yeah. So, we put it out asking for specific product and this is the lowest bid for that specific product. And you have every right to we can reject that other bid. Yes. So, and that's why I'm recommending we stick with the Proxis. Matt feels really good about it as far as his research he's done with that company.
But the critical piece of this is as we're looking at that information is that the group needs to the committee needs to come to consensus and agreement on those needs and consensus on the prioritization. Um when we were doing this in St. Charles, we the question was asked how do we prioritize? You know, everything's important, right? Um and so what we did was we worked with them to establish a language that really worked for them that was do now, do soon, or do later. and we used that language and that model to then take all of that information and transform it into a road map um that they could take on moving forward. So when I say that there's that big nice red stop sign, we can't move forward from here. As we say in our office, if needs will unite us, but those solutions will truly divide us.
Um, I I'm not going to do this. We can wait until summertime when we're not using the phone so much. That gives uh me and Edge it time to get in there and do that coding and and software change and everything. And then we won't have any more problems with these phones. They should last another two years or so. Yeah. So, this was going to be part of your 2023 general obligation bond payment. Originally, you had put your phone system in there at about $50,000 to to replace the phones. When Paul came to me, he's like a child in a candy store. He was so excited and I said, "That is fantastic." And originally, I had it down to about 8,000. I thought, "Well, we're going to get this way down to 8,000. It's even going to be less than that from what you're telling me." So, um, I applaud Paul for his hard work to find cuz I mean really you think about it, it's not your money.
Um so just as a quick recap um where we kind of started was almost a year ago. So it was in May of 2024 that I came and did a participation analysis for the board. Um in July of last year we gave our intent to withdraw from the area 18 CT cooperative. Um, last fall we did two appraisals of our Perkins um, funded equipment. In January we took those appraisals to the area 18 governing board and in February you voted to um, purchase that Perkins funded equipment. So since I was here last that was kind of our recap. Um, in on March 12th we were notified by the Commission for Higher Education that we did meet the size, scope and quant or quality to form our own district. And um on March 31st, we sent our payment for our Perkins funded equipment. So that was accepted by the AR18 governing board.
Uh later this month, we anticipate receiving three school buses that we ordered in the late fall of 24. Um the reason it's noteworthy is it's quite a bit sooner than we experiencing. So, uh, I at least wanted to let you know that we're a little more on on a what I would consider a normal time of receipt for those and we meet the tariffs. Yes. Now, next year's another story, one year at a time, right? Uh, second, uh, you know, working with Mr. Storm's team at LJHS, while that project continues, we were able to pick up a additional classroom. We have underutilized space at LJHS and earlier this school year uh Mr. Storm and his team uh asked if that would be something we could consider during the project. I'm happy to report that we've been through all of the adjustments that we would have in terms of uh drawings and and layout and whatnot and and we're able to accomplish this.
And so do we have those partnership in that um process already or is that something that we can expect more information forthcoming? Yes, an uh we need both. We we currently have partners that are in our network um but we definitely need more partners and I this rhetorical question. And the reason I asked that is because we know that currently um there is a lot of legislation that is underway that is potentially cutting funding. Just to go on the record, is it going to cost the district more to be able to transport students to these various opportunities than it currently does now? Yes. Thank you. Thank you. Oh yes, Dr. Mahind. So, um I just appreciate this this discussion. Um and as I'm looking up at the framework, um I feel like this is a little bit of a silly question, but I noticed that the attendance goal is on two of the three.
Um so, um this is how I would manage all of those relationships. Oh, sure. I would love that. And so um as not to lose focus um and I highlighted some aspects of this entry course um and I certainly um have strong strength in building relationships. And so um first I would actually like to start with how I might build a relationship with you all on the school committee. And um basically um I would want to have trust, open communication and be able to share the leadership because there are things that we all would need to work together on. Uh I I would be very open to conducting individual meetings whether they're virtual or in person at any time whenever we feel that that's necessary. I'd also like to get to know you as people. Um so that would be good. Um, good for me.
Pimento. Third grade, Miss Olivea. Fourth grade, Miss Karen. And fifth grade, Miss Sullivan. So, thank you for your hard work because you actually piloted two um pieces of curriculum. So, um you really worked hard this year. So, we look forward to moving ahead this coming year. Along with that work, another action step involves us creating an instructional schedule that supports a more personalized learning experience or what we're calling a windb block, which stands for what I need. This will ensure that all students will receive the appropriate level of support or enrichment. Um so what we're looking to do is have our intervention um schedules very flexible including both an inclusion and pullout support um getting our related service providers as well as our special education teachers to support the implementation of the CKLA curriculum. Our third action step is to establish a schoolwide focus on improving the verbal and written language skills of all students across all academic settings.
will be directly involved in here. And you've also got me so you know uh and and so we make sure that things are going okay and um I travel around the state and I don't know Greg I've been coming talking to you for probably five six years. We touch base every once in a while and and so uh um I make sure all the clients are are doing okay and if there's a problem then we fix it. So any other questions you might have? Well my other question is so what about I don't know if we even order food for the summer or this summer cuz a lot of stuff you know things come in throughout the but you know do we have a bunch of overage that's going to be sitting there? What do you do with that? So, we would come in and we would do a full inventory of what you have on hand and we will buy everything that is compatible that that is compliant, right?
I really thought it's something that that we needed to visit about to make sure you guys knew that that could be an option whether it's attached or not attached and there's a little bit of a gap between um one other item that we talked about when we talked to Jeremy and Bart's construction was you know the bathrooms at the tennis courts like we're able to get these tennis courts there you know and host some of these bigger events we you know the bathroom situation still is tough Um if we were able to look at attaching that and have the community room, a community room kind of there um to the side where we could host coaches meetings, things like that, have it uh keycarded off to the rest of the childc care facility, have bathrooms that are keycarded off to the back side of it as well.
So we feel that that particular position should be reimbursed for cell building especially for any kind of emergency like on the weekend if something happens at the farm and we have to get um her um get contact her help us out with the PO. Got it. This is for the purchasing coordinator. Sorry I missed. That's okay. All right, this is an action item. Again, I'll entertain a motion to approve tonight's we can have discussion. Absolutely. Okay. I apologize. I thought we had $45. That's Yeah. What happens is that we're we're um um there's u some of us in the district um certain job positions that are um re uh reimburse for our cell phones. $45 a month, 135 per quarter. We turn in on a quarterly basis. All kinds of These are 12 month positions. Oh, okay. Yeah. Yeah. Yeah. I should ask that. Yeah.
Yeah. Typically what'll happen is um and I'm I'm kind of leaning towards going with the second meeting in May because May 6 is pretty jam-packed right now, but we can kind of see how it goes. That's the right date. Whoever's doing that. Oh, sorry. Yeah, May 6 is correct. I already I was sneaking in and correcting things. My bad. So, those are correct. So, we could either go on the six. I just know there's also a budget hearing that night and a few other things. Um or we could go on the what is that? The 20th I think is the other meeting. Um which would give a little bit more time for attorney review of recommended changes because I believe Monday, April 28th is exactly a week and a day before the May 6th meeting. So the second meeting in May might be the safer bet.
And so, do we know what the like warranty, service fees, all of that is going to be? I mean, is there long is there a service fee with this that we're an annual fee? Um, Matt, do you know I don't think there's any annual just hardware? Yeah. Yeah. All right. Could I please have a motion to approve uh the contract with a Canthal Technology LLC for the completion of the door access control project? Motion. Second. Tiffany and Doug. Hunters. Yes. Patterson. Yes. Lions. Yes. Bennett, yes. Johnson, Keer, yes.
If we don't have consensus, the options are going to be endless and we won't really know where to start and how to kind of come to that best solution Dan was talking about. Um, so this is actually sort of just a graphic of how that looked with their do now, do soon, do later. And it really did become a road map for us to use as we went into the option development phase. Um, option development is exactly as it sounds, right? Um, we are test fitting different scenarios um, and seeing how they align with the goals and the vision. So, as I mentioned before, we've got to have that consensus. So, that way when we're evaluating those scenarios, are they addressing the needs that we've agreed to? Are they in alignment with our prioritization? If not, that's a that's probably an indicator that maybe that particular scenario isn't the right fit for us.
So, you're like, you know, some people will just go out and say, "Well, this is what we're going to do." I appreciate you going out and that's that's huge. That's a huge savings. That's we can use that money in a thousand other places. So, Oh, sure. Yeah. Appreciate you doing that. Other than that, that's pretty much all I've got on the IT part of it. Great. That was enough. Treasurer, you got anything for us, Vicki? I do not. I did just have your I had sent you copies of all three of the last three months, January, February, and March bank balances. So, you got an idea where each of your funds are, where each of your all your money lies.