And I had a comment about it, too. It's encouraging to see that partnership to um for ease of entry for our future teaching workforce. Yes. Yes. Um board, any other questions? Question. Uh, yes. How would I move forward as a parent if I'm wanting to submit a non-standard course waiver? Is that something I would go through a counselor? I can do on my own. That is a a process that is done by the school district. So, we will do that on behalf of our students to be able to offer those courses. We are making we are making a request. Okay. So, the student account Oh, you would do it. Okay. Yes. Gotcha. Gotcha. All right. Thank you. Mhand. I I just have more of a comment that I'm just excited that we're going to be able to expose students to the career of teaching uh the education professions um while they're in high school.
And so um we really came up with a far better solution than what had been in place that was sustained um for about 13 years successfully and survived any good budget cut that we had. And so I really felt like, you know, in terms of working on something, it was really a collaborative team effort. I led that team, but we emerged with better things than when we started. So, so that was really a good thing. Um, and so the last thing is that I really love to build capacity because I like to get to know people and it's not just about what they do during the day. I like to talk with them um and um really learn about what they feel they can do best and sometimes I see things that um they didn't necessarily see in themselves about what they can do best.
So, for example, moving forward, we would say by the library or the hallway near the library because all of our students visit the library so they would know where that that was. So, that's some of the feedback that we receive which helps us um tweak our protocols. under family and community engagement. The district um goal is to um develop and implement a district-wide communication plan. So, what does that look like at the Potter School? So, we're hoping to set a clear, predictable schedule for communication. We hear a lot from from parents, they're inundated with emails or parent square messages. Um so, if we're clear and we're predictable, so for example, we do a monthly newsletter. If we, you know, make it clearer and more predictable that the first of every month is when that newsletter is going to come out, then parents or families know, I'm going to look for that the first um day of the month versus, you know, trying to look in all their emails.
Third paragraph is the most important one and that's that unmodified opinion on a regulatory basis of accounting. We believe based on our audit fieldwork that the numbers presented herein are a material accurate representation of what happened during the year for the district. So we issue that unmodified opinion um slang term clean opinion the best opinion you can receive on your audit for your financial statement. Those next two paragraphs kind of touch on that basis for adverse and unmodified opinion that I mentioned. And then we get to management's responsibilities and auditor's responsibilities. And then finally there on page two and three, we talk about some supplementary information required by KAG. Some schedules you'll see at the back talks about how to put last year's information in here for comparative purposes. As well as we have that last paragraph, that other reporting um since you received and spend over $750,000 of federal funds.
They have the restrooms right there to use as well, their key cards. So, the rest of the facilities blocked off. And then this is the the real big kicker, guys. And I hope it never gets to this point, but in 5 years, we're going to own this building. Okay? So in 5 years, depending on what happens with the daycare, if we can move the daycare down, we need two additional classroom spaces. It's attached. It'd be pretty simple to move some of those to classrooms if we had to. Now, the hope is the daycare wouldn't, you know, it'd be full. We wouldn't have to. Um, the other side of it with the multi-purpose room is if we need to expand the daycare at some point, then we have another room to expand that daycare center that direction if that's what we wanted to do. There's a lot more flexibility by putting it in that location.
I asked for four originally. That intimidated some people, so I pulled back and asked for one at a time. So one year commitment to come in once a month and co-e with our teachers. And who's Heather with? Heather, come up and introduce yourself with Better Homes. I should know because my health worly with uh your home team. I do the student of the week, so I'm on your billboard sometimes. Um Better Homes and Gardens Real Estate, Bloom Tree Realy, and I just love Chino Valley. So that's what you back up. I just love Chino Valley. And I know that that we've got a lot of poverty in our school districts and and the way to build everybody up is by teaching them how to be leaders. So that's that's how this happened. Plus, Billy's really convincing. So, but the the community, the people that I've spoken with, business leaders, people are really excited.
I feel like a speech. I feel like a fraud. Can we make sure the microphone's on? I I feel like part of the problem might be hate speech is a broad term and I'm going to try to speak loosely to something specific worth avoiding like maybe with the removal of some of the title n things. It's a broad definition for some of the specific policies we're going to be doing and it's very awkward right now and maybe that's why we're having trouble figuring it out. Everybody has their own ideas of like those levels of stuff and there's not any clarity in something else. Yeah. And some folks are even twisting it to mean the opposite of what it means. Yeah, it's Yeah. um one recommendation to to all or I don't know what's the recommendation but one thought is is what we landed on last year but didn't actually have an opportunity to like follow through with was um just ensuring that the principal the APS on the discipline matrix that they for inappropriate language they included clarity on like severity.
Um the mobile we have currently at the elementaryaries, what's the shelf life? Like I know we've had them for like 20 20 plus years. Oh 20 years. Yeah. Yeah. The infrastructure in there I it's mechanical equipment will and can fail, you know, all those pieces. It's it's it's not as obviously as as good as a brickandmortar structure, but the infrastructure pieces will hold up 20 plus years. We've had the mobile at at the high school for it's got to be going on nine or 10 years now. Yeah. So, what what's the do you know what the yearly cost is to just for utilities and maintenance of those units? Um, I know the number I know offhand is it's roughly $10,000 a week that we spend on the water and waste in those units. That's for districtwide. That's for all four locations. So, that's that's a cost I know of.
Uh but where it happens is what these last two presentations were not done backtoback accidentally. Um because um not only do we want to provide the best opportunities for our students that we currently have, but we also want to be an attractive option for those around us. And so whether it's the online education that we have been working very hard with or whether it's the preschool you're going to be hearing about here just momentarily. I mean it's prek through uh 12. When I can have a student sit there and say they've been accepted the IU to the IU Kelly business school. I beam because that means we can we can meet kids needs across a variety of of places. You and I both know that we have some students that are going to graduate this year, go immediately in the workforce and do incredibly well.
Since you'll probably check out, you won't be at the next meeting. I'm sure you've already checked out by then. So, thought I'd get that in now while while you were actually here. So, all right, Mr. Cuffy, just curious. I looked back and saw Matt. Is transition going well, Mr. Miller [Music] school end of this end of the school year and then commencement. So yeah, you do commencement. Yeah. Okay. Guess we might as well do it through then. They alternate words or something. All right. Get double the handshakes. You really a special year and get extra handshakes. All right. Uh other than it's uh spring weather and it reminds us that we're getting close to the end. Uh thanking everyone for all they've done for the school corporation and now is time for board signatures and we are ajourned. That's all right. Just I actually met her for the first time ever.
And um selfishly I have to say I'm very excited that you'll have the advanced jazz ensemble as a a to jazz band at Lawrence North and I know we would have loved that. So thank you. Um and also the uh workplace ASL. Just want to commend all of you for your great work. You thank you board. Any other questions regarding that? If not, we will move on to curriculum updates for PE and health uh recommendations. Mr. Noter. Thank you, Madam President, members of the board, and Dr. Smith. And this is the year for our program review for physical education and health. And I do want to recognize those that are in the audience that have participated on the committees. I know we've got uh two elementary teachers that are with us this evening, as well as our high school department chairman. if you'd stand and be recognized, please.
So, I have encouraged people to get other certifications um and like I had an English teacher who never thought of teaching history, but I thought she'd be great and so I encouraged her to get uh the middle school uh lensure in humanities and she loves it. She's now teaching history and doing very well and loving every day. So um and I also in terms of building capacity looking at um in 2014 I saw the need um Javal Patrick um came out with a recommendation that schools should have uh school resource officers and we didn't have one. So I worked with uh the police chief and the um my then superintendent because I was a principal. I saw the need. um I reached out and recreated the position um but also um the position was created um in a unique way um so that um we I didn't want just a person that walked the beat around the school.
They know right where to go. Um, we're also looking to um use multiple channels for communication like email, newsletter, parent square, and parent teacher meetings, but but helping parents know this is where this is the information that goes through email. This would be the information you'd find in a newsletter. So, just really delineating where they would find all of this information. And lastly there, I'd like to establish a principal's coffee hour. It's something I did do at Kushman School, which was obviously a much smaller school. Um, but I did rather enjoy that and it and it just created a more open, relaxed setting for parents to come in. Um, I used to do them either in the morning or in the afternoon. Sometimes I would do them um over Zoom just to give a variety of times to make it available for working families or families with different schedules.
You have to have that single audit each year. Um that paragraph just states we put that within this booklet. Um it's not two separate audits, which is a possibility to do. Turn the page to page four and five. in your financial statement statement one. This lists all the various funds of the district. You've got your beginning unencumbered cash balance or your cash carryover for budget purpose. Your receipts, money coming in the door, expenditures, money going out the door to get to that ending unencumbered cash balance. Um, one of the things you have to do um as a state municipality is that you have to follow this 10page checklist of some various statutes and regulations. One of those is that each fund ends in a positive cash balance and that ending unencumbered cash balance column. So you glance through there. You will note that there is one negative in there.
There is I'm sorry. Are you pretty confident that you would be able to kind of match the exterior or make it not look like we totally just added on a random building? So, with an addition, there's obviously something different. We either try to match the exact brick, which sometimes be doable. Um, being this close to a brick plant south of Washington, normally we're able to do that around here. Um, but if not, then we do an accent color and it would be something that accents an existing building. I I don't know exactly what that would be, but So, which wall would be attached on these floor plans? which will be attached to the on the floor pl. Yeah. Yeah. You were ask talking about stuff I think I was going to ask anyway. What were you saying about Well, I was just looking at you know that end of that wall, the school wall is not straight.
I mean, I have people that I started with people just in Chino Valley and I I've, you know, said if other people who don't live in the area, they want to do it, they do. I fell who wants to drive from Portis Junction to do this once a month. So, the community is very excited to to partner with the kids and and teach this curriculum. So, school district at this time, we are. Thanks to Heather and thanks to Billy for bringing it to us. Heather's a proud supporter of our weekend mailbag program, too. Volunteer. Yeah. Was in Texas this weekend. I'm super excited about it. I can't wait to see it get I really am, too. I'm really um I think this is going to give us an opportunity to teach our children that we all are we all make mistakes, but it's up to us to make those choices to change around those mistakes to better our lives.
So instead of having like a separate hate speech policy or like this is what hate speech is, we would have they would do like this is inappropriate language, this these examples of inappropriate language would get uh a a three-day suspension or you know what I mean on the on that. That was kind of the way that we were like, okay, we can at least address that hate speech is happening and that there should be like consequences and um without getting kind of trapped in trying to create a policy with with not too much guidance. Yeah, that could be a way to sort of sidestep the whole the whole conversation about it and still get the same uh the same results. Yeah, I think that's kind of an elegant solution for the time being because there's already processes that exist and it would just be expounding upon those processes and refining it.
As far as the the electric and maintenance wise, I I don't have those numbers. It's probably I would say just off the cuff it's not much different than just what we're doing in the building, you know, a classroom space. Yeah. They're each individual air conditioning, heating units, so it's not, you know, individually controlled thermostat. So there's not like a lot of utility waste, anything astronomical. When you said no, they said it's not it's not short-term feasible option. If you're going to do something like that, you better be looking longterm. And they're they said, "You might as well look at doing an addition. If you're going to spend that kind of money on a on a pole bar, you might as well put an addition on. You're going to have to do the same same permitting. Same things are going to have to be done. All right.
I mean, just incredibly well. What Tiffany didn't say, but I know why some of those students are signing up in droves because those teachers are really good. Um, I hear when I'm in those classes, how grateful. Um, look what Mr. Park does. Incredible. And we have so many, many teachers in here who are doing the same thing. So when you wrap great teaching around great programming around great leadership, I think you can ask for some really positive things to happen here. Gary, is there anything else? Tiffany Drummond, you are awesome. Thank you. You are too. Russ Digots, you're awesome. Thank you. Um I appreciate both of you. We're so fortunate to have you and your leadership in our district. Mr. Peters, I will turn it. You've been sitting there so quietly this. Thank you so much. Yeah. Yeah. There you go. I appreciate the uh the opportunity.