Baldwin Steve Baldwin our BHS athletic director we want to recognize Steve for incredible achievement he's among an elite group of athletic directors in the country that actually has national certification as an athletic director so I'm going to read from a press release that kind of summarizes this quite nicely we're very proud you see the national interest elastic athletic administrators association is pleased to announce the stephen baldwin athletic director at Brookfield High School has been recognized by the Association as a certified athletic administrator to earn this distinction Steven has demonstrated the highest level of knowledge and expertise in the field of interest elastic athletic administration the voluntary certification process included a thorough evaluation of the candidates educational background experience and professional contributions as well as a rigorous rigorous comprehensive written examination steven is one of an elite group of Interscholastic Athletic administrators nationwide to attain this level of professionalism the National excuse me Interscholastic Athletic administrators Association is a national professional organization consisting of all 50 states and their athletic administration associations in more than 10,000 individual members is dedicated to promoting the professional growth of high school athletic administrators and preserving the educational nature Interscholastic athletics and the place of these programs in the school curriculum so see if I can make a few more comments but you could work your way to the podium just to say a few words about this I believe Steve is one of less than tween in our state that have this certification so it truly is an honor to pass through the rigorous assessment process the interesting thing is Steve learned not only about this particular certification so he could learn more but he studied through classes he would take in going to the annual athletic director Association conferences and really picked up a lot of skills and a lot of programmatic elements and ideas that he's brought back just in his first two and a half years here with the district so Steve if you could share a little bit about that and where you're at we appreciate um congratulations thank you um it's been a great experience to learn and bring everything back to profil I've taken 17 national classes to get this certification they really go into your background a lot it's just it's based on like super that pearl said on the experience your education and leadership stuff that you've done so stuff that I brought back here is I'm able coaches need five CEU classes before they can get recertified it's a lot of coaches have to go out and pay to get those I can teach those based on what I get here so that saves us money having to educate our coaches I'm certified to do that you know just a lot other grant writing you know legal issues emergency action plans I mean ton a ton of stuff that I that I've been able to bring back here you know I mean you look back at you know before I got here people some of the uniforms people have a guiding years in you know truly only in a year and a half every single team has gotten uniforms we got scoreboards for whiskey near the mulch in the back fields just fine resources to help our kids you know we're gonna wrestle Matt you know none of those stuff is cheap in a year and a half we've gotten a lot it's just you know we're going to the why for swimming that's you know we don't have to rent out the dive shop or go to the Y for a little bit less money and we helps the community we deal with some work to to build a nice relationship there but it's you know thank you to everybody here for letting me go to those conferences and getting the certification to bring back to help our kids help our coaches all right congratulations again Steve and then the final piece which really I think will take up the lion's share of some discussion this evening with the board is what most folks are already aware of and I think we talked at great length to two or three weeks ago at our August 16th meeting which is the governor Malloy's proposal in terms of reducing the education cost sharing grants to many of the communities here in the state to help balance the budget the board tasked me at that meeting last month with working with the administrative team and putting together potential spending reductions in preparation for a worst case scenario or up to a worst case scenario so to kind of recap for the folks on TV and the folks here and to just bring the board back to the ECS discussion the legislature has not adopted a state budget at this time this gives the governor the authority the executive authority to reduce the EECS funds across the state for Brookville it could mean up to one point four million dollars but the Town Board of Education departments have been asked a plan for worst-case scenario options up to three percent of the budget for the board of education that's 1.2 million dollars as we walk through the proposal which is attached to the the memo in your packet please understand that the cuts progressively worsen each affecting the children closer and closer to their learning experience budget means cutting valued programs in people there's no other way to say it will be painful if we have to go there it does mean cutting valued programs and people the last me at the last meeting I reviewed the main improvement actions we have already taken as a Board of Education and administrative team with our budget thus far some of those include which is you know temporary purchasing freeze temporary hiring freeze and alike I want to thank the principals and central office administrators for their creativity and doing the best they can to keep for as long as possible as you'll see through the progressive cuts while all affect the students keeping it as far away from the students as possible before really getting to where it absolutely immediately will hurt students but no matter what make no mistake about it if we were faced with such a major cut it will be painful and it will set the district backward there's no doubt about it so having said that as an introduction and I know if there's any introductory points before the details we are we are not making these cuts correct right we this is a what-if cases correct depending on what the legislature does or doesn't do the town is doing the same thing right so in fact at this next Board of Education meeting the town is expect they're expecting the town to bring in their thoughts yes and are us to bring in our thoughts and but I think it needs to be clear we're not making these decisions until we know exactly what this plays out the problem of course is the longer the year goes on right the harder it is to find savings right if you had to so yeah Steve before mr.
Perot goes through this any new input on what's going on yes I'm just talking back to what I said before this is exactly the reason why we need a budget we need now because any reduction in ECS funding is going to impact the children no matter how much we try to mitigate it I'm sure the the you know I know superintendent Barone assistant superintendent Ruby have worked hard in trying to make these you know as non educational as possible in regards to cuts it eventually Domino effects down to the children so that's why I would never accept the budget that cut anything from perfume or Bethel for that matter with that said the last I heard which is one shot of good news is that we are going into session on September 14th with my understanding the only thing like abilities to adopt the budget but my understanding is the Speaker of the House is kind of call us in a session and then recess to caucus with the majority so you know what you know I'm urging the speaker to and I'm gonna talk to John a little later about this maybe setting up some sort of you know press conference or something to we're going to know when we should go into on September 14th to vote on a budget and we shouldn't leave until it's done they should lock the doors and say figure this out and when you figure it out we'll open it again I'm fully intending to go up there and I want to sit there until we figure this thing out and it's up to the Speaker of the House actually call call the budget for a vote I don't care whose budget it is at this point we need to get something done because these cuts are drastic drastic and if you go just across the border in Bethel this is 1.4 is bad it's 8 million in Bethel so it's not only drastic to our communities drastic all across the board well it's it's interesting that was a piece of I sent it around to the board but there was a piece of analysis that one of the state watchdog agencies had done and they showed actual cuts as a percentage of school budgets and you know Brookfield's us like three three point five percent which is hard and we see how hard that is there was one district it was 39 percent of their budget would have been cut and you gotto imagine Mazal to shut shut the doors and baffles up on like in the teens and this is a very hard budget the other bit of analysis that I sent around was there's actually proposals from the governor which was basically take most of the suburban districts to zero right and and actually he didn't helped us the the city's much either right so it was more an overall reduction but there's also proposals from the House Republicans the House Democrats the Senate Republicans in the Senate Democrats and they laid them all side by side and by far the for Brookfield the most harmful one was the you know all the others were actually close to where we were in the past year or maybe slightly down or slightly yeah we happen was one proposal from the legislature and I'm not gonna get into a party doesn't matter it just you know for them they're all berries there's a current proposal now which has been discussed which to raise sales tax and things like that which you know what I'm not gonna get into that tonight but the the problem is is that in one proposal that you probably looked at where it said we were gonna be hold on UCS it actually gives the governor discretion to cut about a third of municipal funding so yeah we would vote okay fine give Brookfield you know the one full one point for ECS the governor that it would throw the ball back in the governor's court and he's gotten talk to one-third of funding so who knows what he would conjure and with it with a direction that his proposals have been we might pass a budget that says oh great regards to that budget one-point foot 1.4 million dollars of Brookfield then the next day the governor's is okay yeah we're make that five hundred now okay so think that could be troubling and and the other thing I read and one of the articles that were being passed around is part of the motivation is to take the education money and send it to the place where there's the greatest need and to force the wealthier districts to raise taxes to support their schools well he's missed that boat right we've already set our taxes great alright and and so it's it's very difficult so so as a town I mean and by the way I've talked to mr.
done our first selectmen I've talked to the Board of Finance for our town and this is for all the listeners everybody here in the audience this is serious planning work this is where we're not taking it lightly but at the same time all of them we're all proud of our schools right so nobody wants to take it out of the schools in fact the first reaction of the first selectmen is we have to look at where we can reduce on the town side of spending and so that we don't have to take big spending cuts and I think if this were to come to pass we're gonna have some hard hard discussions to have it will probably be the it'll be a very challenging set of meetings last year from if it comes to pass the worst thing that could happen would be a continuation of the uncertainty right because it just leaves everybody having these discussions and you know not quite sure what to do so and it's problematic so but we have a lot of support I mean from the other boards in terms of wanting to make sure we take care of our schools but realistically if it was that kind of a cut would have to take some cuts here so we have to think about what those what that would be and that's why we do so on that and just in the spirit of collaboration I actually was i sat with first Lachman done and we had conversations similar what you're talking about mr.
Beldon earlier today and yesterday afternoon actually while I didn't share the details of this draft proposal for possible worst-case scenarios so it is again for those watching is it's not an actual plan its its event planning just in case having said that I met with the are all of our different Union presidents yesterday and had a conversation about this upcoming it really is going to affect all of us as I said earlier as you'll see as we go down this list valued programs and personnel are affected which ultimately affects our children so if I may I'll get started and walk everybody through this so starting with there's there's six different scenarios and they progressively worsen as I say and add up to that 3% as we continue on which is 1.2 million dollars so starting with the initial piece on which first gets us to $200,000 and potential savings the first one is pretty straightforward with all the new teachers you saw today with the teacher turnover and hiring new teachers many times teachers are hired in totality at less salary than teachers who had retired so that savings is approximately $135,000 the other piece is interestingly with the way enrollment turned out in our French classes the classes actually had relatively low enrollment they were not burgeoning already and then as happenstance would have it our one of our French teachers who is a point-six teacher part-time teacher resigned to take a full-time position in another district mr.
B'Elanna was able to work with our other French teacher happens to be mrs. Mac the Teacher of the Year have to get that plug in for her we're so proud of her she part of her teaching load was she would teach our English language learners some of our English language learners at the high school she's now taking on the full French load we had to combine some of the classes so class sizes did increase but they're not unreasonable in number and but our English language learner services we had to have our teacher who is not necessarily assigned to the high school go over there and pick up some of those students so we're spreading you know the resources a little thin there but that savings between you know the not replacing for the time being not replacing the French teacher part-time French teacher and the teacher turnover is about two hundred thousand dollars in savings or 25% the next one that many of you are aware of that's going we're going to work to get to four hundred thousand dollars now is our plumber maintenance mechanic that's mr.
Caldwell who's acted in that position for the past few years when mr. teabolo retired dan took over the interim facility's director role is that a heck of a job for us this summer in that role but we have not replaced his plumbing position now all that worked out over the summer because the schools are not in heavy use when two thousand seven hundred kids descend upon the schools the toilets start to get flushed and you start to have plumbing issues I mean that's just the nature of things having said that we've already had to quell in some private plumbing services to give us a hand because Dan just can't balance both full-time jobs so while we'll save seventy eight thousand dollars potentially by not replacing Dan the reality is we'll pay it you know eventually on the other end with hiring a private firm so there's a delay in response time as an impact to maintenance needs and the cost of outside contractors copier lease we have a potential to put off the to extend the existing leases which could save us thirty thousand dollars in the short term but it delays our plans to really negotiate some of these copier lease contracts that we wanted to work on as mr.
Baldwin was just talking about conferences those are professional learning experiences for our teachers we're going to we put a freeze on anybody going to conferences potentially if it lasted all year there'd be $30,000 in a reduction this inhibits our ability as mr. Baldwin just talked about is gaining new expertise in particular areas and bring that back directly to the to our programs in to the students we're going to delay replacing damaged furnitures which is a savings of fifteen thousand dollars we also had we're going to reduce spending in the field trip account by twelve thousand dollars which would force the principal's to work with the students and rely on the fundraising efforts from our Student Activities funds with the students to go on the desire trips and then we have a half we had a clerical position at central office at TSO the individual resigned and while the full-time position is needed we for the time being are working to only hire back a half-time person to replace the full-time person to handle essential human resources needs what this does is decrease the assistant superintendent Maureen's productivity in other clerical positions and and lessons you know response time in general so that gets us to $400,000 in savings the next section of potential reductions I'm going to go through bring us to $600,000 and savings we are going to defer the purchase of some technology equipment switches that that could really need to be purchased but we're gonna hold off Erik's working to hold off on that it's going to lessen our ability to add different devices to our network we did also receive some additional great grant funding so we're looking at a net of saving about $25,000 in the technology area we're not going to purchase a new library books for savings of $20,000 which decreases access to current books that align with new curricula that we're developing I mean you heard from the principal's although all the work we're doing with that you need literature to support that extra curricular stipends and late buses we worked with the principles on specific stipend areas where we might reduce those opportunities unfortunately those enrichment opportunities after school for students may also inconvenience parents we think across the board we can possibly save $50,000 we had to get to this level that'd be very unfortunate monitors we had increased the budget specifically for whiskey and center school they wanted to have some additional supervision for the playgrounds and for the cafeteria so we would leave supervision where it is with monitors and not higher addition not higher you know additional part-time honors or increased hours of those who are already working with us we have unaffiliated staff member position mr.
Belinda has done some reconfiguring in his main office for the reader to work with new visitor management system we were hoping to add another set of eyes in addition to mr. Casten Ella its security and the SRO on the floor of the school but we may not be able to do that we may have to reduce a staff member in that particular area we also have three part-time positions that are clerical positions that support support our special education department those are folks that they scheduled PPT meetings they call parents they work on a calendar they help the teachers with organization so we'll convenience for parents to be very honest with you and that won't happen as quickly phone calls will get returns quickly they'll be able to upload on our special services teachers as well as on our clerical and secretarial positions in general and an increased demand on administrators such as spreading people thin when you reduce those support roles that gets us to $600,000 the next we really start digging further to personnel we would take a look at district-wide reducing one custodial position which would decrease our capacity for cleaning maintenance and building use it's pretty straightforward we would have to take an organizational approach where we you know a custodian for example isn't necessarily married and living at one building on they might have to split time between buildings in the evenings or something like that again these are things that we would if we faced we would give you more detail on but right now these areas we're looking at the other is an administrative position you can see it's a significant savings there that would trigger a reorganization we've already reorganized a lot about leadership positions we would have to reorganize this would be an increased workload on remaining administrators it would lessen supervision it would lessen the the effectiveness in thoroughness of evaluations it would lessen the the response time for problem resolution and response time getting back to parents and others that that need the administrators attention that gets us to $800,000 I'm almost done folks if you just bear with me we're now looking to get 12 million dollars we had going in that direction on we would look at one of our secretarial positions again we would look kind of district-wide and figure out how we would reorganize it would trigger a reorganization and increasing workload and remaining secretaries and in fact administrators again lessening response time we would then take a look at after-school sports at the middle school again what a major loss of opportunities for our students and something like this could be a possible impact on Parks and Rec program with increased staffing because parents rely on that time before they get home from work for the students to be actively involved if you add that with my earlier discussion about some of the extracurricular siphons those are clubs for kids so you start to peel away from that and it really in starts dating back whole community it's not just some students at some schools and we start to have to really take a look at our teachers we would locate through eight we've already looked at a high school position again with that world language position I mentioned right at the outset we would look at one of our our enrollment we would locate through eight and likely if we reduce the teaching position we could be looking at increased class size certainly unplanned for positions if we had to mix classes together to balance our numbers to be in alignment with our guidelines for enrollment age class um if it was in the specialist area it could be loss of tremendous opportunity for our students so we have to take a look at that and see where the least impact would be next we would look at one of our we have at least 63 paraprofessionals in the district total five of them are regular dedicated to regular ed services not just special education we would look at one of our regular ed paraprofessional positions that's loss of tutoring opportunities intervention opportunities for students and it redistributes responsibilities the kids needs don't go away they still have needs and could use some extra time we then get to the next level that gets us to a million dollars and then the final level we need to get find another two hundred thousand dollars we would again look at two teaching positions again you know I could hit class sizes the unplanned transition and loss of opportunities for students that may be horrible if we had to get to this particular area and we would again look district-wide at a secretarial position to see how we would you know trigger for the reorganization and workload and alike and it was just lesson or effectiveness overall so you know those are some details without getting into actual people to share with you what it might mean if we have to go down this road and as you can see it progressively gets worse and worse the depth of the cut so were open for questions conversation I do appreciate your attention can I have two quick questions can you just explain the unaffiliated staff member is that are we not going to fill a position or are we going to reduce maybe introducing a position okay then my second one is to listen to your sports does that number include officials and buses or is that actually can it doesn't work on us I can't even explain to you the coaching stipends okay it's only coaching segments yes okay so there would be additional saying I would imagine that would almost up between bussing in officials probably not I think I can fly down yes one thing that all this is is obviously god forbid there's a situation we have to cut something you know I would obviously we need to have further discussion at that time and because because there's a couple things like that are top of list here which is like a point six of the VHS world language teacher you know I I might put that in priority over some of the things as you go further than LS like for maintenance mechanic or copy or lease or something that may be a little more not educational and so obviously we'll have that discussion god forbid in the situation that we have to have that discussion in Tennessee is a function of enrollment and taking a look at the size of the classes and the interest the students have in those particular courses so you know it's all I was listening to that's something that's already done right oh yeah no that's already done yes okay you are essentially done deals well I understand that the teacher is went to another district or is not here but I didn't know if we had plans of rehiring somebody I guess you're saying we did that's outside of budget issues with the current enrollment we do not it that doesn't have to necessarily be a temporary and we're waiting to hire another world language teacher to fill that void that's something that's a done deal our numbers are reasonable in those classes the way mark has reconfigured it and that's something we can live with for the year where there was a loss was that in order to cover the classes that the French teacher was teaching under her other certification which is a TESOL certification we had to take the service that we have the one TESOL teacher that's itinerant across the district and so we had to take her time Andrea portion it so that she's that she's teaching a class at the high school one class right and so that's Everett so because of our block scheduling it's every other day so every other day Deidre Curry is teaching a class at the high school so that's that just as time taking away from her working throughout the district and mrs.
Mac is taking up all of the French at the high school now instead of some English language learner students and French let's just how that's going I have a quick question for Ken on some of the positions and I'll just pick the person when that comes through under custodial it's a twelvemonth position is this representative twelve months because if we don't have an agreement for October or 25% of the money into the year so it is twelve months yes so it is four months so we may need to explain this list a little bit to accommodate that yes on the position some of the other things were for you know if they are what they are they are but yeah but things where it's a position you'd have to eliminate again for anybody who might be joining us at home to watch the meeting these cuts were talking about are not in place we don't plan to make these cuts also to this this is a discussion about potential education cost-sharing cuts coming from the state because there's no budget and we're planning just in case and I can also add that these aren't efficiencies that the district should be taking to save money that these are all items that would directly impact the way that we can best serve our students except maybe the first couple right we're savings retirements so Steve I have a question is there anything that we can do as citizens should we be writing to anyone can you suggest anything I have to get collaborates with Zhang's I know that we plan I'm doing yeah another joint letter yeah I'll do that tomorrow I'm thinking if we could get that organized for next Wednesday right which that you're going into session on September 14 and so that's that's the day before basically we'll have everybody in a room together right well the people you'd want to have sign because I'm at the Board of Finance meeting you could come I mean ask John to come and present this and I'll talk about that occasionally so we all may be there so we meet we have the joint meeting next week on the 13th they haven't actually called the joint meeting okay so that's okay oh um but yeah no that's if I could find a way to make it even quicker though because I'd like to get about there but yeah the person you should write out and at this point is the speaker the house he's the only individual that can call us in this session his name is Joe Harrison was I think it's Joe Harrison was at CGA SCT that gob is his email ar e s IM o wi c z good memory people call me is e up there because he's a speaker the house and then joining me urging him to get this done and he has the power to call us in the session he's costing the session to get this over with and create a budget in my opinion that hopefully will fully fund our district is anything short of that it's unacceptable because you could see what impact this has on our students yeah now it's not a time for the legislature to be partisan now's the time for the legislature to come together and do the right thing by the students and I think it you know Bobbitt Express this earlier this is not fulfilling this is how many other towns almost eighty something 80 plus towns throughout the state each one of those towns has a legislature what legislature obviously and this is something that impacts all of the towns many state representatives many state senators across all all facets of both sides of the aisle yeah there's a time for us to work together it's now okay any other questions for mr.
Birrell wellness okay hearing none I've been in discussion with with mr. G and aza the chairman of the board of Finance about doing a joint meeting I've actually offered to host it here sure we have a better facility for it I don't know if you've had a chance to check availability we did yes it was available but it is what was it yes I saw ours if we need I will call him tomorrow and confirm one way or the other I think it would be good if we all attended and we had a joint session there's a chance to talk and having something like this here front of the Board of Finance they'll want to have questions and thoughts and it's something we have to come together as as the the two big boards in the town and I'm gonna also urge the Board of Selectmen to comment Guillen session was so we have all three boards tentatively well they're the Board of Finance meeting is on on the 13th right which is Wednesday a week from today they usually started yeah we can actually move cave to here too so watch your emails all as soon as I talked to rob I'll confirm that that's what they would like us to do and also confirm with mr.
Dunn that they would either join or not join and and work with Lisa again a formal notice out so and and for those of you listening it's the sort of meeting that would become good to come listen in on and potentially speak up because this is a this is for all the board's to come together but it just it'll be the similar to tonight we're all in planning mode even the Board of Finance isn't planning on I don't expect any decisions to be made at that meeting but I but I do think the discussion will be illuminating and useful yes and if I might add the communication subcommittee is meeting tomorrow we're actually going to talk about a possible communication to our parents good and know about this situation it's all good yeah just let them know you know I'm not sure every parent is - did what's up here in the Hartford now only very straightforward do you recommend besides us running tunas writing to mr.
a-to-z that parents and if you wouldn't mind Steve reiterating his email address parents members of the community we could really use your help this will directly impact the students this is something that we don't want to do and it's because of the situation and our state right now of not having a budget passed that we have to go into this planning mode of possible situations that we may have to take so Steve if you wouldn't mind repeating his email address and asking people to contact and that would be awesome [Music] Naomi ar e SI m o w IC z @ CGA ICT calm but yeah and and john and i will discuss that out of the meeting about sending out maybe an email from both of us to the community to the parents about what we're facing in the communications committee we can well you have something like that yeah but we'll check to the meeting enough obviously the parents want to contact the speaker then we can provide that email sure that would be right thank you Steve thank you you're welcome okay so most any other comments move on sure anything else on your report no I think I said enough times thank you all for indulging me thank you it was that was all quite frankly it was very useful information all around and sometimes some joyous with with new recognition nationally prophetic rector it does I come with a mood meter that what come on so mark what color am I okay - five - five no alright so next up on our subcommittee reports and considering we went long why don't we do just a quick run-through on the subcommittee's tonight so first would be heip actually August 15th and essentially our prior our our whole meeting was concerning the current practices with providing feedback to the students and returning assessments at the high school level we had had some concern brought forward that students were not receiving assessments of my assessments I mean tests that are given during regular subject classes at the high school and they were not receiving them either in a timely manner or receiving them at all to provide feedback as to how the student actually did on the exam and how they can improve their knowledge base going forward so it was a good thoughtful discussion and essentially the decisions being made is that that a really something does need to change because right now we have what's current practice there's no set forth policy or regulation as to what should happen in a practice seems to differ department to Department so the discussion is going to be furthered whether we set forth just a policy as a board Kate may be in discussion with policy on that or whether we just put forth something that's the expectation that this will be the practice going forward probably that as it lasts just as long as that year and usually policies are generally the guidelines for future boards and future you know districts going forward so it definitely merits further discussion on that point one other thing I did want to mention it was not discussed at Cape but it pertains to both Cape and communications as we discussed revamping report cards and that was brought forward Dean and and Mark discussed it that dr.
Murray Alcock had a presentation a two-day presentation for the staff and administrators in Bob and I were able to attend it and it was phenomenal and it was very insightful as far as bringing forth standards-based grading and it's really difficult to have a standards-based report card if you don't have the standards-based grading to go with it and we had discussed that in cave and communications because it is a big concern with parents as well and it really brought to light the fact that we can't even really touch the report cards until we have the standard based curriculum and grades to go with it so but it is ongoing there there is the whole staff and administration is working very hard to rectify that situation and get it had a vertically you know lined in the right direction any questions for Colette on the Cape meaning um when the students weren't getting the feedback was it just the physical test that they weren't getting back or with a um it dependent and again it was departed departments some departments were handing back handing the tests and reviewing them but collecting all the tests again okay um some were handing back the tests and every you know not reviewing them in depth there's just no standard that goes even department department versus classic class so teachers were just generally practicing taking the tests back sort of integrity exactly maintaining the the tests for so it could be used again okay but they were getting the students were getting feedback sound agree yes okay I think we saw a lot of variability dependent and it seemed to be around the departments so the science department may be doing something in the English department may be doing something different than social studies and math so they were very they were notably different when we walked through so ok policy Steve not forgetting sorry I've done this for four years now is August 16th we met for a policy meeting we discussed in our camp policy which is already presented for a first reading the second reading should be at the next board meeting and the other thing we discussed is the continuation of 9000 series we completed all of it but there were some discrepancies in regards to the policies that contradicted each other or policies that were still out of date so we're trying to correct that we've made some good headway and correcting those and we should be presenting those I believe probably the next board meeting okay so that's an update of policy any questions for Steve on policy rosa you had had a document that you floated around Steve you get that did you get that in your email if not you should look at it yeah yeah I wrote a pretty extensive email on on one of the so region 5 has is basically the committee that oversees pre-hospital treatments for things like narcan administration other things well there's a like well it's a very long document but the one page that pertains to narcan administration was I thought really pertinent and I think that it should be I think the policy as it sort and now might just need to have take that into consideration so yeah if you had a chance to look at it so what we'll do is I think we'll probably have a policy meeting prior to the next board meeting so we'll just use that document and see if we can flex it into our policy for a second reading perfect and I'll just remind everyone as we talked about at the last meeting if you do have comments on that policy please send them to Steve before they meet again so that we can make our next meeting effective because then the policy committee will have had a chance to absorb the input that we may have before we do it at the board meeting so okay ad-hoc first I apologize for my voice I'm not sick I have seasonal little allergies that affects my vocal cord so I'm sorry if I cough or whatever anyway um we met at the ad hoc committee on Monday August 21st we had everyone in attendance except for two members we at the meeting we actually decided to change our name from ad hoc because the town has an ad hoc committee that is reviewing the police-station school and the library so our new name is going to be known as school facilities steering committee and that's what we're going to be going I from now on special thanks to Paul choco and Josh flowers for doing that document up for us clarifying the areas that were a bit hazy and needed just clarification to the bettors we received seven bids for architects to come into the school systems to review all four schools to look at you know our enrollments to look at the conditions of the school to look at how our schools are set up in terms of grade levels and one thing that that we do choose is going to be spending quite a bit of time here talking to us looking at the schools with yet everything gathering information to come back with us back to us with their best proposal on what would be best for our students and our community like I said seven were submitted we have chosen three firms to interview our interviews are going to be held on September 12th after the interviews our committee the steering committee will be meeting and we will be discussing that we interviewed and hopefully we will be making a decision on choose to hire that evening so next meeting Bob I should be able to give you the name of our a new okay so we can get this ball rolling finally that's what what do you think the timeline would be then once the other is hired okay typically if but go through all of their proposals the mean timeline was about six months okay but that could be a an interview question that should be the three funds that we were looking at yeah I believe yeah just just to give you an answer about six months okay any questions for Eve all right so Paul you went to be enough committees I decided to put them together so sorry it looked like it was out of order but that's what I was doing so no no that's quite all right okay so the most exciting thing that's happened in a while at the MF is what litsen scheming and we discussed potentially revamping some food service and the serving line at the high school since they're gonna come back with some cost proposals but it gives us the opportunity to have more offerings for the students and different offerings and because that's a self-funded item hopefully we'll be able to move forward on something like that when they do come back with some cost proposals and ideas financial reports we went through water project is unfreeze obviously that I believe that contracts been with the first elections office for question five but given the but the state of the state budget that is on hold right now roof project is moving along in nearing completion that we just have punch lists of warranties left to do huckleberry portables projects on hold center school roof repairs that we do get three quotes or again and hold until something's point critical Center School floor I do Oh Dan the information from the first RFP if he'll and if you're listening reach out to me on Friday and I don't sign that to you do me this update again could you give us just a quick quick on the munis okay sure we've got the the ball rolling now on the HR and payroll implementation we spent two full days so far with the with the project leader from from unis and we have days scheduled and you may have two days next week and then we go about every other every two weeks and do another one or two full days with them and a lot of it is going right now a lot of it's been them learning how we do things and us learning how the system does the things that we do and now it's going to be a lot of building tables and process and things like that to get everything in place so we can go live January 1st all right good luck thank you we spoke about the audit Jim floor refinishing we did receive some bids again all these things are capital movements they are and hold it doesn't mean we've stopped the planning but we've taken them up to a certain point where we can't proceed any further Steve and so you guys at the state do your job mr.
Aziz I'm gonna write mr. all right I planted fields capital same thing we're in a planning process what do we do with the fields how do we replace the turf when does it have to be done what other portions need to be packaged with that to have a finally a comprehensive playing surface out there or not like events there's a lot of planning that goes on we haven't stopped the planning but it will come up to a certain point where we won't be able to go any further your business obviously we heard from the principals on summer cleaning and maintenance we eat the EECS rent to death or sanitary inspections can were they done the before school started correct yes they were done and there were some relatively minor findings that are being addressed very well update on capital project planning and again yeah we we had about 19 projects that have been in the queue either not yet started or just a culinary planning again we're gonna move them forward a little bit but there's not a lot we can do the special meeting will have to do with the ECS funding and that this was superintendent Burrell discussed this evening we had reviewed a draft for that at the special meeting minor revision and that's it any questions for Paul okay thank you all consent agenda recommend a motion that the board approve the items in the consent agenda is recommended second okay moved and seconded you all have the list of new hires resignations and degree changes in front of you any questions on those okay all in favor all right any opposed all right so new business recommend a motion that the board approved the Berfield public schools educator evaluation and support for an amendment is recommended by Assistant Superintendent greenberg second okay thank you Paul would like to say a few words yes if you recall we presented the teacher evaluation plan recommended changes by the P deck committee in the summer and we sent the changes up to the state and they were we were fortunate that they got back to us in a pretty short order turn around and well you already approved the changes that we proposed in August we're coming back to you again you have in front of you a letter dated August 16th that was sent to mr.
Birrell from the chief talent officer dr. serif RZ we went through with the timeline changes that we discussed with you how the teachers wanted a specific timeline put into the plan and that is that is the only change that we're making the state had questions on some of the changes that were proposed regarding the number of observations and the types of observations and because we wanted to put the timeline we thought that that was very critical we took votes through email the teacher chair Fiona Daugherty contacted members of the committee through email and the decision was made to go with the timeline change for this year so that we could have that in place and then deal with the other changes that the committee was considering and proposing that had to do with the number of about observations and who that I was who thought how many observations put that just drop that and the or just ledge drop it for now and revisit during the year because they we know that there will be other changes to the plan as we continue to improve so because we are implementing changes that are slightly different because we're eliminating changes it's data that we in this letter that state statute requires that the amended plan be adopted by the local or regional Board of Education prior to implementation so that's why we're presenting it tonight so the the changes that you're putting in are the same ones that we talked about without like wire but without the changes in the number of the observation that everything will remain the same only the timeline will be in so now was the one that said you had to respond exactly the time yes so forth and so since that is different from what you approved in August the state statute requires us to let you know um what the what we're doing and asks you to approve this finis warm right so there are any questions for dr.
Ruby analyst since we've been through a once before okay hearing none all in favor of approving the educator evaluation of support plan amendment as as presented any opposed all right passes unanimously thank you thank you all right so that's it for for new business before we adjourn alia can we go through upcoming events started school year means open houses so I have a list of open houses that are gonna be running in the next two weeks all of these start at 6:30 except for the Berkeley High School which starts at 6:00 tomorrow the seventh is the Brookfield high school open house Monday the 11th is huckleberries second grade Tuesday the 12th is Center school first grade Wednesday the 13th is whisk in your fifth grade Thursday the 14th is whisking their sixth grade Monday the 18th is huckleberry third grade and Tuesday the 19th is huckleberry fourth grade next Board of Ed meeting is next Wednesday or I'm sorry is Wednesday September 20th and I did want to state in advance thing you all received a invitation to the Brookfield education gala I am the word of an ex-officio rep on the the foundation and the gala is the main moneymaker of the Brookville Education Foundation which does fund grants into both the schools and the community this is if anyone's been there the last couple years it's been a sold-out event the last two years it's a really really fun time and a great time to get together for community it is Friday October 27th 7 p.m.
to midnight at Fox : do you do that by tables I mean who is you know as far as to you is it best to like a group of people you can do either um if you go onto the website which is www.hyken.com you can get a table all day attend yourself or you can just ask to be seated with one or two different couples that you go with and they will accommodate that as well okay thank you for that okay so without objection our meeting for this evening is adjourned thank you very much [Music] [Applause]
so get started [Music] go right oh dear [Music] oh is it kind of like tilted it probably not but I don't know it's just my mind [Applause] Oh surprise it's like I can't give up with it that's why this morning don't like when you constantly pad that's when I lose it [Music] Oh [Music] it's like looking up and then here to make sure I could get it [Music] hey web David [Music] why'd you put it on the ground I want [Music] [Applause] [Music] never my dad [Music] so Eric doesn't even play so I'm gonna have to stay late okay make a play just don't only totally rock tunes and I feel like they don't give a single so you know my dark blob [Music] no I'm just tired yeah cause I'm tired too I would want to leave Prometheus like I don't know you would stay [Music] oh yeah that would be a thing [Music] oh you're not down on purpose No [Music] I don't know because if I do I'm gonna get so sad there's already over this I know there's a game for middle but I don't know if they're playing again second [Music] the guy I got him touching it [Music] [Laughter] [Music] [Applause] [Music] [Applause] [Music] so he begs Umi which I only get certain angles so I decided this was good enough [Music] [Applause]
a huckleberry the apex fun run that was scheduled for today was rescheduled for this Friday the 22nd due to inclement weather this event includes two weeks of lessons that are taught by athletes and this focus is on building character and forcing the pause behavior expectations at WMS Monday this upcoming Monday the 25th is going to be the open house for seventh and eighth graders and it will be at 6:30 p.m. and then at the high school we have lots of goings on NHS is hosting their annual blood drive this Friday in the gym and it's open to the community of the high school and the other districts but I believe you have to be at least 17 and a certain weight so pretty much just the juniors and seniors Key Club recently had his first meeting of the year and is in the process of accepting applications for the school year best buddies same business they have the first meeting today and they are in the process of planning their booth for homecoming and creating buddy pairs student council elections were last week and with the appointment of this year's officers we have begun work on the spirit week pep rally and the upcoming home coming home coming this year is going to be Saturday October 21st and a venue has not yet been decided but so the football game is the Friday before that the 20th and it is against Masek financial aid night for seniors going into college to filling out the FAFSA and stuff like that it's going to be hosted by mrs.
Ruggerio and right here next Tuesday the 26th and mrs. Linzer who is one of the advisors for the Writing Center came to me with a interesting proposal she's been talking with former Brookfield principal mr. Joe Palumbo and he expressed interest in having some of his students at Pleasantville High School in New York come to Brookfield and observe the Writing Center in an effort to set one up at Pleasant though hmm it hasn't been approved yet but both parties were expressing great interest in the idea and I think that it is also a wonderful way to spread good stuff throughout the community and the world I would say and then this Friday the peer counselors in conjunction with guidance are going to be hosting the annual new student breakfast at 7:15 and this event allows that the new students in the district so anybody who moved in here and has not in prior years been in Brookfield to meet other students who are in the same situation as well as the peer counselors who are spread out evenly amongst all the greats thank you thank you and welcome welcome thank you very much great for a great first report better be organized I think this is the first time we've looked at some of the URLs last year and I went over some of the meetings that you want and I really figured that you know this position is more than just the high school and while I am a senior I would rather voice what's going on in the community as a whole as opposed to just the high school I think you've taken an initiative appreciate it you're always welcome to stay here with us but we also recognize you probably have homework and other things that going on in your last year while you're welcome to you know at your convenience mr.