for new students. Uh this is um a responsibility that I want to collaborate with. Um I I'll be representing um Babok Unified School District with HRDC and the U Department of Education. Um um and also um between now and and May, um I want to make sure that we have this conversation. This is part of what we're doing with the governing board and inviting HRDC and the tookono nation department of education. Um, and what is the the actions needed? Provide parents with information, provide parents with records, provide parents with IEPs, and provide uh parents with transcripts. Um, in terms of vacancies, Miss Miz and I will be responsible uh by July 8th. We need to make sure that we verify verify enrollment. Um we will continue to post as enrollment increases. Um how many new hires we need we need to hire and we also need to train.
And then when we looked at the data and the feedback to find out what students would change, some of the things that repeatedly came up was a focus on grammar and how it helps with writing and things about the grammar wall. And we enjoyed seeing that feedback. it really um spoke to us about the work that we've done in the SEI cohort when they're learning that explicit grammar instruction. Many of the actually I can't even say many I I don't know the answer. I will say some of the students in kids congress are not English learners and so they are seeing in their classrooms the evidence of grammar being taught in other classes of kids and and several several students said like I want to learn that I see that in my my room I want to know what it is about I think it will help me with my writing.
Our cuto off date is no later than July 8th. Um for food um he Mr. Nunes, our director of of food services. He feels that by June uh 13, if the majority of the parents enrolled, he will be able to have a projection of the food. So, he will verify an enrollment and then order the food. For technology also by June 13, u our director of technology and their team uh Mr. Bates will verify enrollment and order any additional equipment for online instructional programs. Um we have licenses that our students use in and and throughout um kinder through 12th grade. Um and for every exa number of students we need to increase those licenses and purchase additional licenses. So by June 13 uh Mr. Base, Mr. Med Miss Medina and Miss Kinsey, they need to verify and enrollment and determine what additional licenses they need to be purchased for um the social emotional learning.
Um, and then again that that echo in the student voice of just want my teacher to be more involved in the resource that I'm using for my learning. And one of the things that we also talked about is that these pieces that students would change really do align to components in our learning walk rubrics that we'll talk about in some of those guardrail presentations and are the focus of many of our coaching activities even in other content areas. So even our math and science coaches are working on more opportunities to collaborate with peers. Time to write their thoughts before they share. And so many of the things that students want to see, we do have comprehensive ways that we're working with our teachers to to have students experience that throughout their day. Okay. So based on what we shared already, what's working is the ind individual follow-up and training with coaches is increasing the use of 95% group for the tier 2 resources.
We want to be able to know by June 13 any new students that enroll uh to determine if any students that have any social emotional challenges if they need any transition plans to be successful uh and that they need to follow up and they don't get lost and and and lost between the cracks um um for students with the exceptional services uh Dr. better grie Valde by June 13. Ensure that um verify the enrollment ver verify how many students have an IP. Assign students to programs. Have orientation for parents to the to understand how does so uh special services um operate under the umbrella of Babok Unified School District. Who are you um the the your your contact persons? Uh what are your rights? uh how do you um set up an IEP? Uh what can you expect? Uh who are you teachers? Um how do we set up IEP meetings?
Um using the street data of what students appreciate and want more of during ELA lessons to share with teachers and inform our coaching sessions with teachers and district learning. Uh what needs more attention is we are working well we have been collaborating with our assistant superintendent business and development to align our funding with the SOFG goal and so ensure uh sufficient funding to replicate our SEI cohort model next school year for K3 literacy so that's what I was asking for before right so this would be like an internal Kraton thing and not is that what is working yeah yeah yeah this is what's working so what we're going to do is when we did the SEI cohort we had teachers in that cohort that were getting specific ific training on explicit language instruction. We're going to do the same thing in literacy where we have a cohort of teachers that are getting training on how to do the small group instruction on how to do tier one, tier 2, and tier three um reading instruction um and also getting coaching in the classroom and the coaches will get that same training.
How do we follow up? Uh what are the related services? Anything that parents need to know um that it's stipulated on the IP. Um we want to make sure that um um not only um key members um or the cabinet um put together an orientation for parents so we can uh advertise uh an orientation for parents, invite new parents and present all of the services um for all of the new parents um in how BUSD operates. Um, one area of concerns of course is a transcript review and assign them to classes. Um, and um, Miss Gordon and Miss Haley by July 18 that we want to make sure that they confirm enrollment, review transcript, modify the master schedule and assign students to classes. And for new teachers that we hire between now uh, and July 8 to make sure that we verify the hires, we invite them and we're training on July 16, I mean 15, 14, 15, and 16.
And then um we're actually advertising right now in the create connection applications are open for teachers to apply for that. I think I believe it closes next week. Um, and we were doing an application process because with the SEI cohort, we had teachers saying, "How do I get in that group? How do I get in that group and get that training?" Because you're getting really specialized training, really a lot of coaching from an expert and then also your coach. And so, um, the teachers that have been in that cohort, we see a big difference in their classroom. They get threes and fours on the learning walk. Um, and they are having fun teaching. They're saying it's game changer. So, we want to do that same thing with literacy. Um, And we're also um um adding coaches and uh a coordinator so we can split the language and literacy um so that we can have coaches focusing on literacy and coaches focusing on our language acquisition which includes our dual language programs.
So these are some of the steps. Um it they're more detailed but they all uh can be encapsulated on the timeline that I provided. And at this point I'm going to um put a pause once again so you can uh share any additional steps that we should be considering to include so that we can make our plan more comprehensive. Mr. Maybe this is just information but all your registration events are are schools but are you hosting them elsewhere Mr. primary campus, primary campus, intermediate campus, primary campus, primary campus for the en the enrollment. It is my understanding that our office managers they will be out in the community with the um parent leaison to also to go to some community. Uh my understanding um we met and we view which ones were the communities that had the largest numbers and and also have some late nights for the communities.
Um and then we're also just looking at how we can use something possibly something different than the K3 literacy portfolios that goes along with our 95% group. And Sar Beth can explain that more if we want more information about that. That's something we're just exploring and researching. Um and then uh what else needs attention is time for teachers to attend training for the intervention resources is limited. So offering the trainings for compensation outside of contract hours because we want to offer more training for the resources that we have. Um so that's what's working and what needs more attention. Amazing. Thank you so much for that presentation. Governing board members, do we have any other additional questions, concerns, any statements? No. All right, that was perfect. I think I asked all the questions I needed to. I think our other board members had an opportunity to.
Can you help me um verify it and follow up on that item? Mhm. And I only mentioned I'm not trying to catch anybody. I'm just trying to say let's do it, but make it make it a make it make it a big deal. Like put more information out there. Put it on the radio. B USD will be in piss and mall or ball or hickin and take enough of your team that you guys give them a good I don't know good round view of okay here's who we are we would love to have your students and we're an option you know what I mean I'm not trying to say I'm not to say you guys aren't doing that I just want I want there to be an emphasis on if we need to be there and you want to know who's going to be at the school, go there, get the enrollments.
The only thing that I did see here um that I would like for us at some point, I know that we just started is those cohorts that you're saying that teachers are taking it for the literacy endorsements on their own time and they're not being compensated. How we can incorporate that so they're not have an additional thing to do because that endorsement I think is is imperative, right? Especially because it's stuck to one of our early literacy goals. So how we can strategize to not overburden them and making sure that oh now you have this additional thing to do on the weekend in order to meet our goals. How we are creating a system here within Kraton that creates that pipeline in here within the resources that we have. And we did um working with um Miss Shapiro we did in part of our SOFG plan like when we have training outside of the contract hours be able to compensate them.
Hey, is there are you something you're considering? Even if you're considering it, it's good for us to know because then we'll be able to prepare. We know what we're going to get here. Primary, intermediate, that's just people who can get here. Those people cannot get here. Promise you they don't have transportation.
So, we have that part of our plan for next year. Okay, cool. And when you're talking about the endorsement, I do just want to add more information to that is that it will be required in Arizona for K5 teachers in 2028. Okay. And one of the requirements of that endorsement is that teachers participate in in training. And there's a list of approved trainings and a and a a certain number of hours that have to be completed. Okay? And so yes, in addition to passing the assessment and so absolutely I agree with you and I'm looking forward to figuring out more ways to get that to make that accessible because that has been a challenge like as you've seen we have spots that we're unable to fill because of that extra commitment that's required is um so I'm thinking along because with the PTO I did a lot of fundraising.
Um I don't know how I mean this way even thought district um president the communities they've been very welcoming every time um we have visited them um I'm going to capitalize on that relationship that we working and developing with our communities um and this is something that definitely um they're open and if they can help us promote uh to answer any questions questions and I think they can re help us reach out and promote uh to their constituents um the message um if they can put us on their agendas and use their facilities to be able to maximize um I'll say right now like if you need to present some overtime hours and it's something that we can interest people in doing for us then let's do it let's I mean I'm not I'm not trying to say that if people waste their time at the end of the day to have to go do something more when they're not being compensated for it by all means present it and let's discuss it. Um, but I think if we want to get that information, we need to go where that information's at, not wait for it to come to us.
And I was like, "Okay, can we hit up some businesses and like give us $2,000 so we could pay these teachers, you know, hundred bucks to come in on the weekend or something like are we we can go out and like solicit stuff like that, right? Like as board members or or what's I I mean I don't know. We certainly board members could ask local businesses to support the district. I don't know that we really want to put like our PD into that bucket. But I think we have other Shapiro's working with um the team to to find other funding sources that are available that would be more appropriate um for that. Okay. Yeah. And and we typically are looking for in those gifts and donations, things that aren't as easy to fund out of um the types of monies we have available to us.
Thank you for the support, President Mono. Um, I totally agree with Juan. Um because if we're trying to figure out how many kids are going to be enrolled next year by focusing out that way um on the west end and all the villages, then you're going to you're going to be able to already see and give out and uh receive the information of of what we're trying to figure out here. So I I believe that the main focus should be in those areas that we're looking at kids that might be having not having to but will come to school looking for a site because there's always the off the nation in Aaho too but yet you know as many as uh we can have come here I think it'll be great you know and that emphasis focus that needs to happen yeah that emphasis on our on our ability to be I mean we're here we're we're part of the community and I think that like everybody was saying in listening to those sessions, it was very clear that if I were in that position, I want I want my kids to be as close as I could as well.
And so, um, we usually rely on those dollars to support teachers in different ways, like beating them since that's, you know, something we're not allowed to do. Okay. Yeah. I was going to say maybe we go get pizza. Yeah. Maybe not, right? And it it's something also to consider is we we apply for these opportunities for to create these spots for teachers. The the training costs quite a bit of money also. And so these spots are offered to our Kraton educators free. If they're not participating in what we're offering here, then they are paying out of their own pocket to take the courses. Um and so we we had the partnership with AD. We hope that that continues next year. We're waiting to find out if they're going to even offer another letters cohort. Um and then the the grant where we we said we had the I think it was 18 spots available.
And I get that that's not always an option for us. And we're kind of in a good situation to be so close to the schools as individuals here mostly. Um, but we need to kind of almost bring it to them and and we can feel what it feels like. You know what I mean? The dual language means you're that you know Aaho can offer you that KA grant can offer you that we can and here's how we're going to do it and you know just getting emotional but this doesn't mean that that that's where we need to be and our heart needs to be as as a school district I know it is I'm not saying we're not there but for them they don't know that something and they've had experiences before where they don't want to deal with B USD but that's not who we are anymore to not in my opinion I mean maybe there's things that they know or want to will hold Because again, I've worked on that end and I think all of us who have had experiences with individuals on that side, they don't play about what they what they want, what they don't want.
Um that is a competitive grant that we are going to apply for again. So once we know how many spots we have available for teachers to take the training for free then absolutely we'll need to figure out how to to make it even easier to participate. Okay. Just so I'm understanding it clearly. So, this is a training that in 20 by 2020 we're going to have to have anyways, but we're as a district able to give it to them for free now, but later if they they'll have to pay for it themselves if they do it. Okay. Got it. And and other like districts or other school systems, if they don't have the grant, the teachers are paying for it themselves. And so, I do want to I do want to clarify um compensation outside of the contract hours. We're looking at that for like the cohort stuff if they have other training and then this would be like the last thing if possible because they're already getting that class for free.