Yes, I measured my classroom se I know there are several pieces to the puzzle that exist. However, how can you put student learning, student safety, and then the fire code, which I left out, behind the budget and declining enrollment? As a former soldier in the US Army, I know what the front lines are like and how important they are to the entire group. It stands to reason that the teachers are the frontline soldiers on all campuses. The frontline soldiers are are asked to do more and more with less and less with the ones sitting in the comfy chairs around away from the danger who are making the decisions that affect the outcomes of hundreds of innocents. Thank you, Miss Hune. I appreciate it. Miss, do we have any other public comments? All right. [Laughter] Thank you so much. That moves us to agenda item six.
So, I move the governing board approve consent agenda items A through D. F, J, and K. We're leaving out E, G, H, I, and L for the moment. Do I have a second? Second. All those in favor? Hold on. Um, we'll pull in another one. Didn't we Is L coming out of that or? Yes. I only said approving A through D, F, J, and K. Okay. Sorry. Um, you seconded it. Okay. All those in favor? I I Any nays? Thank you so much. Have a great night.
Hearing none. Motion passes. All right. So, Miss Marquez, I will turn it over to you since we left out agenda items E, G, and H, and that is up to you to discuss. Okay. Yeah. So on item E, which is the um the purchase of the new cooler and freezer. So I did um have some concerns because it did seem like, you know, I'm curious. I don't know if we got the answer to the size of this this unit. Um I know it's it's the size it's the size of a room. Uh it's the size of a room. Yeah. Yeah. Yeah, it's a storage for nine schools, separate schools. So, it's it's extensive. Did you need square footage or Yeah, I'm curious is if you happen to have it. Is it a freestanding building or is it housed in another in like a freestanding structure within the existing warehouse?
So, it's it's actually like a room that's built out within the warehouse cuz keep in mind the warehouse is evaporatively cooled already. This is a freezer. And so then this would get de existing that structure would get demolished. You'd have to construct an entirely new one. Um that is my understanding and it's because there are structural um issues with the existing freezer that makes it unsafe. The bureau I don't know if I'm hopefully I'm representing it correctly. Yeah, I I I believe I put some of that in the update. Hang on. I had some of the more structural sales there cuz I would, you know, I'm imagining having worked in in restaurants and seeing like those size freezers and then obviously I've shopped at Costco and I've seen like their giant size freezer. So, I was just trying to think properly. I could understand how like Costco size would be more along that that price range cuz you know if you're looking at $473,000 that's a cost of a house.
Yeah, it's Costcoized 900 square ft. Yeah, I was say if Okay. And then I did the size of a classroom and larger because larger. That's right. Classroom was 700 square feet. Larger than a classroom. Okay. And I just want to make sure that the 400 hours that they put down for superintendent is was correct since that's way above any of the other hours. It's very common for a construction superintendent. Their hours on job are typically way more than eight hours a day. Um, so a construction project like that, they're typically the first one there and they're the last ones leaving. They come on on weekends, they deal with other problems. Superintendent are um Yeah, that's I would I would assume that that is an accurate representation. It's probably less than what that superintendent will actually put in. Okay. And then do we like in a sit in this situation was there more than one quote received?
Do we typically get Absolutely. Yeah. like we well we utilize procurement rules and law. So I I don't know the specifics on this particular procurement um but it's it's it meets criteria that have to be handled in a certain way. So that's all set in um procurement law and I I can get you some of that information uh on the side and you know obviously being a new board member it's all new to me and so like asking these questions and I typically have a lot of questions some of that is also in policy I'll have to look it up um but our procurement policies do define what needs to come to the board and uh what practices we follow. I believe it's anything over 150,000 has to come to the board. Um, anything over 10,000 has to have quotes. If we purchase through cooperative purchasing, those are on contract.
So, we have to do due diligence to ensure that we're getting proper pricing. And just to add um to add to you, Miss Shapiro, before Miss Shapiro was here, the board um previously actually lowered the amount that they can actually go out and ask for approval. So we've I believe previously have set very good guardrails on ensuring that we're not just giving out money and doing all these things. So we actually lowered the cost. I used to I think it used to be hired like 3 years ago and we were like nope lower it. So um just just to add on to that and an update there are two freezers happening and they're both 900 square ft. Oh okay. Yep. Is the one not working? It's it's structurally like The way it was described to me is it's potentially hazardous and could collapse in on the staff utilizing it.
I'm sorry. Okay. All right. And I'm not I apologize. I'm not trying to exaggerate. I mean, that is what was reported. Yeah. All right. So, um this freezer is 38 years old. Jeez. Um the roof is collapsing and the walls are separating. Um they're temporarily supported using unistrut brackets and that's what's been recommended by the general contractor to hold the roof on at the moment until we can do the rebuild. So we have a band-aid on it at the moment. Um the interior walls and the outer door are moving so they're not sealed appropriately. That puts us in danger of not being able to store uh a lot of commodities that go to our students in an unsafe manner. So it's really important that we get this built as soon as possible. Okay. I feel like I have to see a picture of this. We're also Take a tour.
We're also with the brackets and everything. We're put your food in there. It was there when you were there. That food that has processed through my body decades ago was in that freeze. We also have other refrigeration units in this area um that were replaced last year. Um so the movement of this one is is has the potential of causing electrical damage that would then damage our three-year-old freezers. So, we're really keeping an eye on it and we're trying to get in there. Um, they're checking it frequently to ensure that our other freezers don't go down. Okay. And then, so for project like this, is this will be is would that be considered coming out of M? No. No. Um, these would all be capital funded um building and construction and all of that is going to be a capital funding source. So, these are dollars that cannot be used for salaries and benefits.
If you look on the agenda item details and then go down under the dollar amount, it says budgeted and then budget source, it'll tell you capital. Yeah, the more you know. Thank you. And also this was a cooperative purchase. I thought it was uh through 1GPA. So Okay. Um this followed uh cooperative procurement rules and regulations. Okay. So we we didn't bid it ourselves, but they do bidding to make sure that we're getting the vendor with the you know that falls in alignment with what our needs are. And then as Miss Shapiro said earlier, our purchasing person then also still has to do due diligence on that procurement. And again, good point. Our purchasing person, we have one person um to complete a a tremendous amount of procurement and to make sure that we stay in compliance. That is one of the reasons why we do choose to use cooperative purchasing as often as possible.
RFPs are very time consuming uh take up a lot of her energy that she could be focused on um much of our procurement. So we do try to limit how much she has to go out uh to pull in contracts and do bids herself because she is just one person. Okay. Thank you. Let's you all I had on that one. So Okay. Any other questions or discussion on item E? Oh no. I just turned around. They They were You scared Gretchen and she was out there with like a rodent back. They were hanging in there till I prompted you, Vanessa. So, I don't know what happened the whole time. Sorry. I didn't care about this part. All right. Any other questions or comments on item E?
Hearing none, I move the governing board approve consent agenda item E in accordance with policy BB-E. Second. All those in favor? I. Okay. Nicole, Miss Marquez, G, go ahead. Okay. So G is the pizza. So I think just is the again the question is um yeah I I was curious was this for like a specific event but I someone had mentioned just at the beginning of the meeting that this is something like for so we have to go out for fiveyear uh one-year renewal contract. So uh we go out this is a a continuation of a fiveyear contract that was ending. These will come up very um every in fiveyear okay periods. And so this was when this uh particular contract came up. So they went out and did the bidding uh for this particular food service item. And then uh this was the vendor who was selected for another 5-year one-year renewable contract.
And that's if like the principles or teachers want to throw a pizza party or something, they can order. This is for food service. Oh, that's for food service. Okay. So they serve these pizzas at lunch. So lunch and pizza. Oh, okay. So, and I did misspeak on that other item. It It's a freezer and a refrigerator, both 900 square feet. I I said two freezers. Sorry. Okay. So, and and just I think this is important because I was around when the first time we procured this. And one of the reasons that this vendor won the procurement the first time and I'm thinking is likely to be a factor in the second time is that because this is for lunch service, it has to meet the nutritional requirements. So we can't just go grab pizza Little Caesars out of the hot and ready case like it it has to actually comply.
Sorry, it's late. They got to have a code, right? Exactly. I don't think Little Caesars Little Caesars is definitely not complying with correct with no disrespect to Little Caesar nor any no nor any attempt to be flippant about his dominion of monikers. That is enough Jay. Sorry. All right. So then this is pizza for lunch at all the schools for five years. Not every day, obviously. Not every day. Well, and they're oneyear renewable contract. So you have the option each year But it's up to five. And the five is so that we maintain the pricing. Okay, got it. Any other questions or comments on item G? No. All right. I move the governing board approve consent agenda item G in accordance with policy BB-E. Second. All those in favor? Any nays?
Hearing none, it passes. And Miss Marquez H. Go ahead. H. Okay. So, question with the Macken field lighting. Is it are is there lighting? I guess obviously there's lighting there now. Are they going bad? Is it okay? So, the the lighting there's two two things going on. Um, so sorry. Let me just find it real quick. And um so a storm damaged two of the poles. When those poles were damaged, it was uh determined and seen that the insides of these lighting poles, for whatever reason, they're all very old. Um had electrical damage. And so because of that, we're having to replace more than just the two storm damage uh poles. In fact, we also had vandalism and they went after the inards of the lighting. So that they haven't had lighting all year. Uh so that means they're not able to do field events or nighttime events.
So it's it it was a combination of vandalism and damage from storms and then some degragation of of how old they are. They they literally were rusting through. Okay. And how often because I know like how often are there like evening events at some of the schools? I know our fields aren't lit up so we had to like bring in our own lighting for fall festival. Yeah. I mean it it definitely varies by site but one of the limiting factors is when we don't have field lighting. Ultimately we'd like to have field lighting for all of the schools. So that's it's you know a goal that we have. Um but in this particular case, this is existing lighting that was degraded and there's also um some safety concerns with some of it as well. So it was prioritized and the specifics were that um the poles had corroded through from the inside uh cuz the storm had taken down the two poles which allowed us to kind of see what was happening inside.
Irrigation water was getting into the poles and the wiring. Our insurance company did provide um for the two poles and then uh we're taking down the others because they were unsafe and aged out. Yeah. Okay. So, the new poles are going to be mounted above the irrigation level so that we don't have that situation happen again where it eats through and corrods the poles. Okay, that makes sense. All right, that's all the questions I have. Thank you. Thank you. Excuse me. Thank you so much. Any other comments or questions on item H? Does the new construction have, you know, um, ways to mitigate, you know, you said it was vandalism and a combination of I mean, but are we looking at ways to or does the plan include like Well, it'll have a solid steel surround. So, as opposed to rusted inards, so literally like holes in the poles that then allowed uh the access to vandalism.
Okay. So because of that rusting through of those poles at the bases, that's what allowed theism to occur. Um, so these will be new poles. I mean, they'll have to do some significant work to cut into them. I mean, you can prevent, but I I think not having rusted old poles have falling down would probably prevent most of it. Okay? And not trying to be funny. I mean, if you've been over to that school site, you can take a look at them. Um it it's just something that needed to get taken care of and this is where we got to it in the cycle. I think part of it is the Miss Marquez and myself new to looking at price tags on things for a district, you know, at a district level. Yeah. Yeah. Yeah. I would I would definitely say that we can review the um the procurement governing board policies and that'll give you a nice basis uh for how we have to operate and what we're required to do.
And and I I will also say that these things are often expensive, but the numbers are higher than I recall them being in the past. And so some of that is post pandemic. Um like even when we look at you know some of the the well well yeah there's more I know and and some someone brought up eggs ear you know earlier today like it's unfortunately the current pricing situation is affecting everything. So I don't know what this lighting replacement would have been 5 years ago but my guess is probably at least a third less. Well, and and also we again we do everything we can to get to the the lowest pricing possible in those uh cooperative agreements is one path for us that allows us to get competitive pricing. So it's it's not more so than any other entity getting these uh projects done and as uh Mr.
Man said a lot of increase in prices. We're we're seeing that across the board. Any other questions or comments on item H? Hearing none, I move the governing board approve consent agenda item H in accordance with policy BEB-E. Second. All those in favor? I. I. Any nays?