So, I think this is a good program. Um, if I can get a motion to support the economic development fund as presented. Actually, I have one question. Sure. Um, so the the 80,000 that we had budgeted for for business incentive program last year, did we utilize all of it? Um, I don't know, Brandy. We're half Well, almost over threequarters of the year through. So, yeah, twothirds. Um, I don't Are we on Are we on track to to use it all? I was going to say I think when Beth was here she talked about whenever that was that they were pretty close. So I would say that it would be good to get a um budget versus actual at some point to review this. Okay. So I think it's a great really great program and it it it's helped so many businesses that have come into Ashland and I definitely want to I think that putting some extra funds towards that is a very good use of of budget.
Uh, and then we'll talk about next steps at the end. So, we sp want to spend a moment here on this slide. It's a it's a lot of words which I don't love on the slide but um very important. We've we've done a process for this pre-esign um of these three campuses that have right now it's showing four workshops up there but each school site and workshop series two and three had their own individual ones. So it's really a lot more. Um but workshop one was a visioning exercise. We have a steering committee for each three of the three campuses. members of the board, um members of staff over here as well. Um just to kind of have a what do we want these schools to become? As we moved into workshops two and three, that's when we needed to meet with each school and each community and each children, you know, individually and understand what makes their school special.
Um, you know, I I just want to make sure that that it's being utilized. Yeah. So, once again, if I can get a motion to approve this economic uh development fund budget as we reviewed. So, moved. All those in favor? I. Michael. Next one. Um, we'll move next to the FY26 fields budget. So, uh, let's see. So, I'll just start again with the revenue category. Um, we're looking at a reduction in revenue. Um, just in total, we're actually going to look at a little bit more of an increase in the field rentals uh by about $5,000. Uh, but we're, you know, the good news is is that we're not looking to use as much in retained earnings. So, we've gone from 55,000 down to 30,000. Um but again that lowers our total revenue amount. Do we know uh from field rentals that I see a budget of 85 for fiscal year 25 um what it is in regards like what's actuals right now.
Um so we went through workshop series 2. uh workshop series 3 is when we started to start putting things in front of them to get feedback on um so that we could arrive at the solutions you're seeing tonight. They're not final. Um and then we came back together uh with that initial steering committee as at workshop 4 to make sure that collectively the three schools as they're being designed are each individually crafted to represent their community, their character, but also to provide um we know one of the goals is to provide uh a system that is cost-effective for Chico Unified as we rebuild these three schools, an equitable process involved. Right. So that's where we're here now. Uh we're on April 16th uh doing this board uhformational update. Um we will submit uh a final package to the school board sometime in May. Um so we'll be back in a monthish um to present that and then ideally the the future of the process is we would move into schematic design development and get these projects ready for construction with given your bond issuances.
If not I think it would be good to yeah I don't have it right off the top of my head but uh I mean I would I would say that it would be good in general to get an update on all these budgets where we are actuals versus these budgets. Mhm. Um I, you know, I see an increase of 5,000, which isn't a lot, but again, for field rentals. Um Okay. Um and then, um so you'll see just on the expensive side, see, excuse me. Um a bit more in salaries and then uh basically offset by a reduction in the capital expenses. So that would be taken directly out of that budget as opposed to what positions are are covered by this. Um so we have five uh oh excuse me I'm thinking about cemetery parks. No sal yeah there's no way that's covering five people.
So, so far we've had 139 attendees um in those four plus workshops that I talked about. The steering committee members on the on the far left and then parents, teachers, uh some kids have even shown up. Um which has been great. Um and we're going to work on continuing through this process to engage your community, engage the students more, engage the staff more, especially as we move into the next phases. We're actually working on a survey for the students to so that we can get their input um and continue to get make sure that these schools are not our schools. They're built for Chico by Chico and and representative. So the three sites uh Rosedale, Chapman, Park View, you probably know them well. Um but we just wanted to kind of go over make sure um the board's aware. We know their acres. We know what years.
No no I apologize. Maybe partials but um let's see that includes that includes one and now one and a quarter. Okay 1.25. Okay. Any other questions regarding the fields re athletic fields enterprise fund? Um the only thing I wanted to mention because we we talked about it at our tri board meeting and part of the reason that we were able to allocate ARPA funds to the general fund was because money that we had initially set aside for the two turf fields um for maintenance. I know Mr. Adams talked about sort of like long-term maintenance of a lot of things through Ashlin Public Schools. The fields are definitely one of them that they are both coming to the end of their useful life. Um so I just wanted to just kind of state, you know, the um the entire budget for the all the revenue coming from the the field is $120,000 a year.
You can see they were all built in 1953 or 1954. So, it's time. Um, that's 75 years now. Hard to believe. Um, but lot of more parking spaces on these campuses and there'll be more to show you. So, really what we looked at is the programming of the campuses. Each of the campuses has a different current enrollment, future enrollment using the projections. And we did this based off your model capacity information in your facility master plan that your team created. Julie and her team along with probably everyone up here. Sorry. Um, and really understanding what a large school looks like, a small school, and a and a midsize school, right? The capacities and how they work. That broke down into our classrooms and flex spaces, sped spaces, and all of that. And we continue to work with each site to make sure the programming is correct.
Um, we are going to have to figure out long term how we're going to be able to to pay for the capital improvements that we're going to for for maintenance of those two turf fields plus probably other fields as well. Um, I just wanted to just mention it because we were talking about the enterprise fund and I think it's worth the discussion. It's, you know, a lot of capital things that that we're going to need to to spend money on. We're going to have to figure out a plan. You know, to that point, one of the things I'd like to do in an upcoming meeting is really talk about um these one-time funds and what they were originally um planned for um so that we really have a an understanding of of what we've had to um you know, not do so that we could balance our budget.
We talked about the prototypical design studies. We presented at workshop, I believe it was two or three um to each of the sites different options and how we can make these kind of cost-effective and similar for the three sites but also representative of their own individual unique needs at the at uh what universally was um decided on was this pod concept for the classrooms. So, it solved a couple of the things that we heard a lot, which is we want access to outdoor learning and we also want indoor breakout space, but we don't want too much of it. And so, trying to understand how to work that. Um, the pod system is where we've headed. um it'll allow us to really um design the same footprint which happens a lot but then create this unique nature of it. So you're seeing here uh an example elevation of what this could look like.
You know, I think that's we do it as if it's just extra money laying around and didn't have any other purpose. And and I think that is a disservice to all of us to to to not really spend some time um looking at what is getting left behind because of Yeah. I actually watched um some of the school committee meeting last week and there they had their budget hearing and there was conversation about the fields. There was conversation about the middle school gymnasium where apparently at least one student got injured there this year because of the condition of the of the floor up there. So um so I just want to make sure that that we have a you know um a good conversation about well I mean I mean that you know part of the part of the discussion and not you know we can't always go back but it's sometimes good to go back right when we did our turf field at the middle school we were one of the first turf fields and then when we did the one at the high school and there was hope that we would be getting revenue from those fields different things happened that we didn't get the revenue venue and then you have Hopkin that put in a full complex.
You see in the middle there the um the the flex breakout space that teachers can extend their classrooms into do individualized learning or group work. Um, you can see that the classrooms would have lots of light, access to the outside as we do this. I mean, obviously, we're still working in progress, but this is what a future classroom building of these three campuses could look like. All right. Thank you, Jesse. And with that, Jesse mentioned that we've kind of evaluated the programs, the size of the schools, and what we were really trying to get out of the individual workshops was trying to understand what really was the character, what was what was unique about these schools. And we pulled a lot of information out of these workshops and we were able to come together with some guiding design principles and these are what we're going to use to try and make each of these schools unique and try and make each of these schools match the character.
So if soccer I mean the idea was that soccer tournaments would come in and they'd use both of our turf fields and then that didn't happen and then co hit I mean a lot of things and originally to your point Claudia we had said these ARPA funds we would put a million aside to do the two turf fields and then we started having to use it for other things even you know day-to-day budget stuff. So, I I agree. I think we should definitely have a review of what we originally said we were going to do and where we wound up having to use them for other things, right? And I think I mean I don't have a long-term history about um the um you know the revenue that that's come from the fields, but you know that didn't happen overnight either. if it's if it's if indeed and I know I think it might have been brought up at the school committee meeting that a lot of towns at about the time we did our second turf field a lot of other towns did so as well and so um it became less attractive to to rent but we must have known that pretty quickly right so or if we didn't know it pretty quickly okay that's great um but whatever it's one or the other so I I just like I said I just really want to understand Um because because when we built the turf fields, we weren't getting opera fun money.
you know, we we mentioned a prototypical design, but what we want to do is make them special and unique to what those schools uh are teaching and how they actually function now and how they work within their existing communities. So, just to I'm not going to read through all of them, but I'll just kind of show you a few of them. You know, we want to celebrate Rosedale's multicultural community. We know that it's a dual immersion program that there's a lot of multicultural aspects and and events that the school um takes on. And those are kind of things we want to consider when we're designing these schools. And as well, we have Chapman. So Chapman, we know that it's a generational school. Many of these students and parents, you know, are multi-generational students and parents that want to be part of this um community for a long time.
Oh no, no, no, no. And and when we built them, the idea was we were going to be able to bring in revenue because there were not as many communities and then that didn't happen. And at the time, you were getting rentals, but because of an individual who had the position, yeah, let's not we don't need you. You want to know why there's no money in there? That the reason is they never called back the individuals that wanted to rent out the locations. So, you lost revenue there. Let's call it like it is. It wasn't because of poor financing or we didn't have the ability. Not saying that, Joe. But I just want to make sure the people that that are out there understand that, you know, people were supposed to do a job and they didn't do it and we lost money as a result of it.
We know that there's a important pieces to it such as a mosaic, which many of students have contributed to the school. And then with Park View, we understand that this is a school that has ties to the lower Bidwell Park that it also is a STEM school. So we want to celebrate those aspects and those are kind of the guiding design principles we were a able to gain from these workshops and we will continue to bring into the design as we go forward with that. You can kind of see I'll I'll show you a few different site plans here of each campus and we'll kind of show you how some of that has started to play out into forms and shapes on the campus, what it means to the existing campus and you know how we're kind of tied this all together to meet what each of these unique aspects of the school are.
So, why don't we plan to put it on an agenda for the summer like at post town meeting at least and then I think we we need to that has to be brought up at town meeting too, right? When Michael does his presentation, I think that there has to be some conversation about these funds and um how they what they were intended for really. I mean, there's three pieces. There's what the government intended that we do with them, which I'm not sure what that was, and then what we intended to do with them, and ultimately what we've had to do with them. So, I I think it's a good little bit of history. Okay. Yeah. Okay. Motion to approve the athletic fields enterprise fund as presented. All those in favor? I I Okay, where are we going next? Michael. Okay. Well, I think my mic is off.
So you see the Rosedale school here, we've come up with this concept that was really pulled from the community's information from the workshop where we've got heritage lang heritage, language, and pride. those were important aspects to the school. So that's kind of what we've tried to wrap up into the campus and we part of that is you know of creating courtyard spaces and spaces for this community to have events on campus and as well use the school buildings as um secure perimeter and so there and as well pick up and improve some of the pickup and drop off spaces. And so that's kind of the things that we're we're working into the design right now or pre-esign. Um this is still very preliminary. and then other aspects that we we were looking at for each of these campuses. But what you see here on this screen here is all these shadow buildings.
Yep. His mic is on. Just turned it on though. Oh, okay. Um, so that's uh that's what's driving, you know, mainly the uh increase in revenue. Um, looking expenses. Uh actually one question on the revenue, the new user revenue, we have money for that in fiscal year 25. We don't have any in fiscal year 26. Correct. Why is that? Um just because we weren't so I believe that is related to the the chestnut chestnut street and everything. So that's related to some of the bigger developments. So, are we not expecting to see any of that any kind of new user revenue in We're just not budgeting year 26. Okay. Um I I can't anticipate anything, you know, either permitted or in the permitting stage being at a place where they're acting. Okay. Keep going. Okay. Okay. If you go down to expenses, um you see a a $45,000 increase in salaries line.
That's the existing campus. We're trying to determine how can these campuses be built, you know, with uh maintaining as much of the school functioning, you know, as we can while this is phased out. Um we we do, you know, see that there would be some small challenges, but we also identify, you know, a way that these schools could work where a good portion of this could be constructed while the school is still in function. And with that, with each of these, you'll see that we've kind of started to just come up with some preliminary massing studies. I know that, you know, these look like this uh is pretty far along in design, but that's not the case. What we're trying to do is just study what this could look like. What does it feel like on this campus in some sort of 3D scale, and we'll take these and continue to develop them and study, you know, what these massings mean in terms of energy analysis, how the school functions, and how how spaces relate to each other.