Could I get the motion to put the amended budget on display May 12th? So move second. Any questions? Okay. Terry, could you please vote? Tire. I Frost. Hi. No. Hi. Cho. I Carson. Hi. Moon's eye. Carries. And then Oh, sorry. That's right. That was only one. A motion to set the public hearing for the amended 2425 budget on June 16, 2025. So move second.
There's a lot of paperwork that goes behind the scenes. So, thank you to Marcia Schustster who's kind of coordinated this for the CNI department. And kind of the final piece is that we hold a public hearing to see if anyone wants to comment about why we're seeking this waiver or what that would mean for the district. And then once we close that hearing and the board approves this, we would send all that paperwork into the state and um get approval to do our calendar the way that we have it planned. Okay. So Cindy, do we have any comments from the public as a part of the public hearing? Not at this point. Not at this point. Okay. Thank you. All right. Are there any comments or questions from the board? I would like to say that I've never been a fan of half days. You know the spread.
We're the 22nd largest geographical district in the state of Indiana 292 districts. And so it it makes it a little bit more difficult than other other districts. So no excuse is just a fact. So and it's not that uh Melissa Ball's done a great job trying to recruit. we have these driving um you drive a bus days and different things like that, but then a lot of times people figure out, oh, this is a lot harder than I thought. Um there's a lot to it and so she's even gotten state license trainings to be Yeah. here at Northfield. So people drive to Fort Wayne or Indianapolis try to help out too to take those classes. We've already asked that. We weren't we weren't that she went like that. No way this your plans as you finalize this SOP operating procedure thing. Should there be a a formal or something drawn up that people such as them could appeal or they write that and they submit it?
It's 11,000 I believe I calculated. So that is about a portion um of teachers pay. So that could be go potentially in the districts in the M and go towards teachers pay. So I really think um that this might be an area that we can improve on. It's not my favorite. I do agree with some professional development, but we really kind of got to find that balance where we're being very mindful of the budget. So, I just wanted to express that concern. I motion that the governing board approve the overnight and out of state staff travel request as presented. Second. Thank you, Mr. Glover. Seconded. All those in favor? Hi. Hi. I'd like to explain my vote, please. Um, again, we talked about this at the uh last meeting with um using taxpayer dollars on organizations that promote DEI and um the uh Cisco San Diego and the National Schools to Watch conferences both um they have keynote speaker that's all about it and um same applies to um the organization hosting the Cisco live and so um I I again don't we have a state law that says we can't use um taxpayer funds to pay such organizations and um we're doing it here again.
Any questions? Okay. Terry, please. Frost. Hi. No. Hi. S. Hi. Gorson. Hi. Am Moons I and Tyra. Hi. That one too. Now we have a couple of first readings. Um one is the approval of the treasurer's bond. um that is to it's a shity bond um to protect the district um for me and any kind of actions I may take. It's typically about 25% of our average fund balance and the cost is about $1,000 per million dollars of fund balance. So we'll be reading the exact numbers to the board in May. The second one is also our um annual music bid uh music instrument bid. This is for those items that either are new or that um have basically worn out. They're at the end of their useful life and we need to go ahead and replace those. So, we are conducting a bid on uh Thursday the six uh 17th.
So I remember doing this five years ago and I'm a big fan. So I would support this. Makes a lot of sense to me. Any other questions? Okay. I will entertain a motion to approve of the application seeking the school calendar waiver. So moved. Moved by Raquel. Second. Sue. Sue. Sue. Sorry. Thank you. Second. Aaron. Correct. Correct. All right. Sydney, please lead us in a roll call vote. Arandu, yes. Gonzalez Thomas, yes. Kilberg, yes. Lock, yes. Matthysse, yes. Meadows, yes. Siger, yes. Motion passes. Item 7.3, adoption of resolution to accept the Betavia Bulldog Boosters donation pledge. Mark, would you please come to the podium?
rather than just throw it out verbally. I guess I don't I don't disagree. I think there is a part on there we would probably just need to create a form of some sort that would request that we're trying to do how how a parent can like request request to see if it's and you know certainly have their address and all about how much a additional route would have to be added to it. I can tell you the number is three miles. Now I live on the corner of 850 right behind poet on the other side of the track on the east side of the track. So behind poet is 100 east that runs from 900 to 700 dirt road and we live on the corner of 850 right the hopper farm right beside us. uh and the grossman farm category is okay. So that's where we're at.
So with that I vote no. So all those opposed. Thank you. Motion fails two to two. 8.7 ratify payroll and expense voucher 1123. Any questions or comments from the board before I motion? Um President Wade. Um I'd like to know when this agreement was signed. this IG do you know uh memory van hook uh we don't have I don't have that exact date on me but I can find that and present it to the board was it approved by the board or was it signed without board approval I believe at some point the all IGS are approved by the board I just have to go back and find that date so yeah I and I looked through um board docs under several different titles and I nothing came up. Um but I I have obviously we have an IGA and and an agreement that we've made.
Um and so we'll share those results in the mid meeting member so the board's prepared in May for action. And then lastly, we have um we had a busy month. Um in terms of foyer requests um you can see them. Uh they're all there. Um I I did we did respond to the financial records number nine. Um all of those one through nine financial records um is um they they were going around the entire county. So the entire county got all of those as well. um that's not just germaine to Stephvenson, but all of the other ones you can see are um on there and have been responded to. And why do they want these records? Um they don't have to tell us why. Um they told us it was not for commercial purposes. That's the only um reason. That's the only thing we um know for sure.
Good evening everyone. Um, as you can see, this was a longer one. Um, but basically what this is is the Betavia Bulldog Boosters is um donating. Basically, it's a donation, but um it's a pledge over five years. So they are pledging to donate back to the district $50,000 a year for a new scoreboard at the stadium. Um so you can see in the attachments that the letter from the board president uh the booster board president is in there and the other one is for um basically um this board to sign. So, this is a very similar agreement, and some of you may remember this, but um thank you, Sue. Back um when there was an agreement between the board and the boosters for the turf at the high school. So, it was very I mean, the agreement is very similar. The amounts are different um but it's both for the stadium.
We we see it's not I mean for what it's worth they drive past 150 on 700. So I mean I understand the line's got to be lined somewhere but we can see it. And we have offered though too if you want to meet someplace too that would be is there a drop off that like before you go to work you can drop off like at your parents or something and that might be something you know I know 200 north that's um but at that point when you're driving into 200 north you might as well just drop off. Well, I'm just saying at an earlier time that could be, you know, dropped off at the mom mom and dad or something that you could pick up the bus at that, right? Obviously, that's not ideal, but but if you're going to work already, I'm just I'm just going out.
Um and so um I understand that we have an obligation under this agreement. Um but spending $12,000 on um lobbyist partnership um I believe takes funds away from the classroom, our staff and our students. Um our priority should always be um direct support for teachers and learning and our students, not government lobbying. Um, we already have organizations like ASBA and ASBO that do lobbying on behalf of public schools. Um, so I don't understand why we're duplicating efforts um for another layer of, you know, money going out um to these uh lobbyists organizations. Um I don't you know what are we actually getting for the money? um would be interesting to know. Um I I don't know if we as a district can prove any like tangible wins that we've had by paying this organization um or any measurable outcomes. um you know, especially when we're tightening up the budget, you know, every dollar counts and I just can't justify $12,000 um going to uh for lobbying.
Um however because of the number of requests that they have um we can now treat them as a frequent requesttor um which allows us more time to respond uh to those requests. We get 21 days instead of 5 days now moving forward. We've also just told them look at our AFR. Yes. um we with advice we we to ensure that we follow the letter of the law while that is public information we do need to provide those reports as well and so I've started to include those reports at the uh advice of our legal counsel as well you suspect that that's a bot no it's it's definitely not a bot I think it's somebody that's collecting data throughout the county for some purposes of research who knows I don't know to what Agree. And you want Sean, can you click on number eight? The financial record ones.
Um I don't know what other if there's other information that you want from me. Um, I'm more than happy to answer any questions and I also have uh Dave Andrews who's the associate principal for operations and athletics at the high school. If there's anything that I cannot answer, I brought him here as well.
If his if his work schedule was a little bit more I mean, I drop him off most days. It's just the the more part is where, you know, you gota have you got to be picked up sometime. Yeah. Yeah, that's too early. Yeah, but getting there is not the problem. It's the ability to get home. But anyway, we don't need to talk about it anymore. Um, we appreciate the SOP. I think that's awesome. Uh, I mean, nothing what I would like it to say, but you know, the ability to have one of those. Yeah, it's been missing for a while. It's never been in place before us either. All right. Any board items for board members? All right, we'll journ.
Um and also as elected officials, we are supposed to be the voice for our district. And um I know that I am, you know, I I speak to our legislators all the time um as far as things that would benefit our district. And so, you know, we need to parents elected us to be their voice um instead of lobbyists. And um so I just have a concern and I hope that like in the future that we can reconsider um renewing such an agreement um because and and I mean I I know that there's also a lot of schools that participate and when they go and lobby for certain things like what benefits one school might not benefit our district. Um, so something to consider. Thank you. So, Miss Van Hook, we can look for the date and then list the potential benefits that have been, you know, observed or I think there's a strong um financial group of individuals that collaborate in that particular group, but it would be good for you all to know.
Yeah, there's some correspondence in there to I don't know if you wanted that in your um that's that's okay. That was from our um uh our um attorneys on how we should respond to that. I can pull that out too, but absolutely that to what degree. Yeah, that is protected by attorney client privilege. So, but thank you for Yeah, I should probably have not included all that. And that uh brings up all of the business items. Could I get a motion to approve the consent agenda, please? So, move. Second.
Any questions? Yeah, I have questions. So, what happens if the boosters don't come up with the 50,000 in a year? What happens? Well, we will be so as the district, we will be purchasing. So, you'll see a the next action item is for that purchase of the scoreboard and then the work. So, if they do not I mean in conversations with them, it is in their bylaws to follow through with all of that. Um, but as far as legal ramifications, you know, I would have help Tony ask Tony to help me with this, but really we I mean it's it's a donation. So, they're donating the money. But they did as an executive board all vote unanimously to ex accept this donation to the school district. But let's just say if they didn't, we are still paying the money as a district and they're donating that money to us then.
So, we'll put it in status. Thank you that for that Miss Richards, something else I wish to express um the way our political system is structured by nature, uh lobbying is part of that system. Um and if we are individuals, so for example, being duly elected individuals like that of our legislators that we would be lobbying here, having multiple organizations reach out or multiple voices saying the same thing gives weight outright. So yes, it is great that we have the ASBA looking out for us as well as organizations that are doing things on behalf of public education, but if I were a legislator, having the voice of said public education systems as well only further gives weight to things that we have talked about or things that directly impact us. And so it is important to keep in mind that the collective idea of that shows benefits.
Any questions on agenda? Terry, can you please? No. Hi S. Hi Gorson. Hi Moon's. I Tyer. Hi Frost. Hi. You're curious. Okay. Uh and then finally, I just wanted to share a couple student profiles there. Thank you to Jamie and Ree for pulling those together. Um some things that u weren't necessarily in the um student activities report. So it's always fun to see our kids doing fun things. uh also included uh the results of our uh sectioning uh meetings um for next year. Uh and so we are curious to see what um summer enrollment brings us, but uh right now we're at about 4,822 students um about about give or take. Um and uh it we you know if the projections hold we could be closer to 49 um next year. So we'll see. Uh but based on all that um this is what uh we're recommending for sectioning for next year.