Yes, they were. Oh, yeah. I just want to make sure. No, those are good questions. I mean, again, I've been working with this booster club now for my 15 years, and they always come up with a very robust wish list where coaches, you know, supply items that don't get covered onto the regular budgets, um, you know, for their athletics. And so, um, annually they submit the wish list. in that can range depending on district commitments that ranges anywhere between $50,000 up to $100,000 annually. Um, and they've never not paid their bills, their commitments. Any other questions? Yeah, I I I kind of like on Raquel's one question. I know she asked what happens if they cannot um raise donations and you know, are we on the the hook for it? Then can you just kind of clarify what that the risk of that is for us?
And what more can I say? But thank you. It's been a good ride. No, no. Thank you. Thank you. Thank you. Thank you. I finally get her back. What are you going to do on the third Monday of every month? Maybe go out to dinner. Maybe go out to dinner. Maybe go out to dinner. Well, we have one more little special little celebration on May 15th. Okay. We'll save some other comments for you then. Lord. Okay. I'll be there. All right. Thank you. Move to Could I get a motion to move? Second. All in favor? I
I mean, what are we I want to better understand what are we potentially what could we be potentially on the hook for from our budget if they can't I mean I know you say that's never happened, right? They've never come through without donations. How much are we potent how where are they at for the full amount needed? I guess at this point, how much have they raised and how much more do they need to raise? Right now they have $200,000 in the bank. Okay. Okay. And then they obviously have $10,000 in scholarships coming up here. They got a the spring wish list items they still have to pay off. So, um, they were actually initially ready to write the $200,000 check, um, just with some estimates of construction and install, um, and just materials and who knows again where the prices are going to lay, um, when we actually get the board.
Um, we weren't comfortable with just 200,000. That's why we went up to 250,000. And so, the board felt it more comfortable, the the booster board felt it more comfortable to let's space it out over those five years. um for that and a piece I guess we didn't really talk about it here is the board is the revenue generator um through advertising um and so the goal would be to take the the hard posters that are in the stadium and obviously you know change those over to digital advertising probably not 100% but again that will we'll have more opportunities for you know income you know through more sponsorship and advertising and this board would obviously ly help that support that. They're obviously keeping an eye on the budget and they're not going to continue to spend over what if they to be able to meet the Yeah.
The the treasurer is a is an accountant and he holds us very accountable. Yes. This is pretty much exactly the way the turf was handled, right? 100%. Yeah. 100%. And that was twice as much. Yeah. The turf was $600,000 donation. I I know I know a bit about the turf. think we're just in different times where I think we're just really like warm, safe, dry is kind of where we're at. And with everything that's costing so much more money, it's just I just want to make sure that anything that's beyond warm, safe, dry is something that we are definitely okay with. They're raising the money and paying us back. And so our concern, can they pay us back? Yeah. I want to know the risk. Like what if they can't? I don't think there's any risk. You're right. The risk is if they can't pay us back, we would owe it because we got to buy the thing up front.
So we're entering, right? I mean, one way or the other, bet if if something unforeseen hack happens, they're they're paying off portions of it and then we're getting a pretty good deal on a brand new, this is my opinion, brand new you, you know, scoreboard system, you know. So, that's again my personal view about it. Um, I've seen plenty of times where that has been used. I've also seen in other districts that have utilized the advertising as a way to actually pay for their their scoreboards in and it of themselves, you know, and enter an agreement with some advertising companies or whatever else. So, it gives plenty of options there. So, like if something happens on that front, then other avenues could be looked at to help offset the at least long-term, you know, financing issue that maybe the school district could have with some creative thinking by just by way of example, one of the last the last couple of payments for the turf field fell in the years where the pandemic hit and the lockdown hit and then the subsequent year about hybrid and that severely impacted obviously the booster's ability to generate revenue because events weren't being held or they were heavily modified and it affected their cash flow.
And so what we did was we stretched out those payments over a couple more years. They paid all the money in full, but they needed another year, if I recall correctly, to make all the payments. So, that's the possibility where we might face if there was some serious adverse impact on their cash flow. We could stretch that over time. Thank you. But you don't necessarily, you know, if they're not willing to donate the money, they're a separate organization. We can't necessarily compel them to, but they're pledging here with faith and credit that they're going to pay us back for these costs. It usually looks pretty bad on organizations if they raise money for a particular thing and don't actually pay it off. Kind of gets it hard to get money later for other things. So, everybody gets a little wounded if they don't pay up.
So, okay. Any other questions? Thank you for to you guys and thank you to them for kind of working together. I mean, I I've personally firsthand seen what the field has done to be able to kind of extend the use and the education of the students in the district and provide a lot of opportunities for them. I'm kind of excited to see how Mr. Rowan and team are going to be able to put the probably marching band transgressions on kids up on the big screen and teach them how to do it better and football programs and whatever else. So, I think it's a a great opportunity and to kind of broaden kids education in different ways. So, I appreciate everybody's effort on that. All right. I will entertain a motion to adopt a resolution to accept the pledge of $250,000 from the Bavia Bulldog boosters over the next five years.
So moved. Second by Aaron, second by R.J. Cindy, please lead us in a roll call vote. Meadows, yes. Matis, yes. Kilberg, yes. Arando, yes. Gonzalez Thomas, yes. Lock, yes. Yes. Motion passes. Thank you. All right. Next is approval of said digital scoreboard purchase. Mark, would you like to explain it all again? Not really, but if you need me to explain something, I more than But yeah, this is just obviously it has to be in this order. So, this is to purchase the scoreboard. I if I could I I just have just one comment I want to make is I just want to share some gratitude and appreciation for our booster club and parent volunteers for donating that that type of resource to the district. I've worked in several districts as you all know and I just uh didn't realize how big of a donation they made on the field turf now to come back and make a donation of this size for a new scoreboard.
I just pretty impressed and grateful for that. That's all I have to I'll make a comment too that um I appreciate everyone who's worked to maintain the scoreboard, but I have been there on the nights when we're crossing our fingers. It's going to start working. So, it was at its end of its life cycle and uh to receive a donation. So, uh Danielle, you mentioned that, you know, we are watching our budget very closely to uh to receive a donation this large that means we can use our funds on other things that uh are needed. So, I want to also say thank you because there could be one day that that thing just doesn't work in two years and we're stuck doing something less than whatever this is. You donating pieces of the old scoreboard to people or selling it off as a raffle? Nothing.
No. Missed opportunity there. Keychains. All right. Anybody have any other questions? I will entertain a motion to approve the purchase of a digital scoreboard for the Vetavia High School stadium from Fair Play in the amount of 171,325. So moved. So moved by R.J. second. Second by Sue. Cindy, please lead us in a roll call vote. Yes. Meadows, yes. Matthysse, yes. Black, yes. Kilbert, yes. Gonzalez Thomas, yes. Arando, yes. Motion passes. Thank you. Approval of the intergovernmental agreement for electric vehicle charging station at the Betavia High School. Tony, uh, this is your, uh, approval to enter into an intergovernmental agreement with the city of Betavia to do as you stated, install a electric vehicle charging station at Battavia High School. would be installed in the southwest corner of the school's parking lot and folks would have an opportunity to bring their electric cars there and charge them.
The management of this, the installation would be provided through a grant from the federal government supported by the city of Bavia. And in the event that after five years, we were no longer interested in offering this charging station to the community, the city of Battavia would remove it and restore the premises to its original state. This is an opportunity to partner with the city of Battavia to support um some of their initiatives particularly around um charging electric vehicles and access to those sorts of things so that we have the infrastructure in place to support families in town and transportation questions. You know, my one concern or thought was what type of liabilities do we have? I I see the city ownership and full financial responsibility. Um that's also for any damage to vehicles, any human injuries that may occur somehow. It's all incorporated into the agreement.
Yeah. Okay. So, it's not just for school people use. It's for anybody muck off the street can pull anybody. Yep. And at any time of day, too, for 24 hours a day. So, you mean sometimes folks will pull in there, park their car there at night, and charge it overnight. That would be okay, too. I mean, so the way I understand this is going to be probably about as far away in that lot from the building as possible. It's almost directly across the street from the fire station. Correct. Right. Yeah. Sure. And the way I read this is really our responsibility is just to keep the area clean, remove the snow, what you'd be doing anyways, basically, right? So, we're not really taking on risk or cost or we're not taking on risk or cost. No, this is it will not cost us anything to do.
Um, the one side effect is that perhaps is that when we have pretty heavy attended events at the high school, there could be some less parking available, but some people might also use that parking to charge their car. So, it might become as an advantage in that regard, too. Um, this area was carefully chosen by the city to support infrastructure throughout the city and where people live and where access to these kinds of services um are predicted to be necessary. And that's one of the requirements of the grant. What if I park there with my regular car, not an electric car? You will I get a ticket? Yeah. Or you could be towed even on corn boil day. I mean, I'm just saying it's one of those things that we had talked through. Yeah. And just for clarity, whose electricity is supporting this? That's another factor for this is whose electricity and one of the reasons why this location is advantageous is because of where the distribution mains are for electricity and the city handles all that.
We're picking up the electricity running. It's not ours. We're basically not our electricity. Intergovernmental agreement for two parking spaces effectively. Okay. Any other questions? All right. Hearing none, I will entertain a motion to approve the intergovernmental agreement with the city of Battavia for the installation and operation of EV charging stations at high school. So moved. So moved by Rob. Second. Second by Danielle just for some difference in the day. All right. Sydney, please lead us in a roll call vote. Thomas, yes. Arandu, yes. Yes. I got to say no. Okay, I'm going to vote no on my last night. Sorry, Tom. It's okay. Matis, yes. He saw that coming. Meadows? Yes. Yes. All right. Item 7.6, authorization to execute contract for natural gas. Well, uh, you want to handle this one, Mark? Go both. Jump up. It's okay. We got to do it and go on.
Well, we do we do need to do something. Uh, this would be your setting the parameters for uh us entering into the next contract depending on market conditions. Correct. So, as you can see in this report, um, we basically had a cost per therm at 27 cents, which is really unheard of. Um, so it was really good for the district for three years. Again, if I would take it back, we would have went for 10 years if we could have, but really with natural gas, you don't know where it's at. So what we're trying to find out is working with our adviser is get the best parameters as far as when is the time to lock in another year. Um right now we have a year of 45 cents per therm because at the time was a little while ago that was kind of the best going rate.
Um this is what we're trying to do the same thing here. So, we're going from 27 cents to 45 cents. Obviously, our natural gas bills are going to go up next year um in the tune of quite a bit, but this is why we're bringing this now. So, we're trying to find out any way to lower that cost even into delivery costs. So, that's the other piece of this is you have to pay for the natural gas, the actual therms, and you also have to pay for the delivery fees too. So, this is what this is about. though it might be, you know, if this is approved, it could be in the next two months, it could be 10 months down the road, but at some point in the next year, we have to um go into another agreement. When that happens, I'll bring that back to the board and then you will agree on what or you'll vote on what that agreement actually is.
You'll accept it. Yeah. What you're giving the administration the ability to do is to act to issue an RFP to go and seek proposals when the market timing is right and because timing on those sorts of things is really important. You know, they don't offer deals that you know take this back to your board in a few weeks and see if it's still that's not how this works. You're giving parameters to us to seek for the right timing and execute that. We'll report the results of that back to you as long as it's within these dates and it doesn't exceed these prices. So, but we would use our judgment and the judgment of our adviserss to find the best rate given market conditions and things are fluctuating right now as you would expect given what's going on in our economy.
Any questions? Okay. I will entertain a motion to authorize the administration to accept and execute a competitively bid contract for the delivery portion of natural gas basis for the ter term not to exceed 48 months beyond the current contract's expiration of June 30th 2026 at a cost not to exceed 0.05 05 thems. That's dollars. I will further entertain a motion to authorize the administration to accept and execute a separate agreement with the natural gas commodity NYMEX for the term not to exceed 24 months beyond the current expiration date at a cost not to exceed 50 cents per therm. These contracts may be executed at any time through January 1st, 2026. The final pricing and contract terms will be reported to the board at the next regular meeting following execution. moved. So moved by Raquel, second. Second by Rob. Sydney, please lead us in a roll call vote.
Meadows, yes. Siger, yes. Thomas, yes. Arlandu, yes. Kilberg, yes. L, yes. Matis, yes. Thank you. Motion passes. Approval of the FY26 staffing plan. Tom, will you lead us through this? Sure. Um, this is our general FTE request for expansion and posting and hiring. um for next school year. And we have two FTE built in as a buffer for that request in case we have summer movements um changes that happen to you know move some of our uh section sizes at different buildings. Uh this 2.0 0 FT that we use as an extra FTE has been something the district has been using for several years now and seems to have worked as our as a good cushion.