All right. Okay. So to our launch. So before we get to our launch, we just want to um again take this opportunity to thank each and every one of you for being a part of this. As you heard from our, you know, um our testimonies from our parents and students, just the um you know, the importance of being engaged, the importance of not only sharing your ideas and your suggestions and and and making sure that your voice is heard, but then for us it's it's making it real, right? What we do back at the sites as a district to support. Um we want to take an opportunity right now to also thank um some of our other folks. We talked about the folks that were behind the scenes earlier, right? But then we also have a lot of folks that were a part of the process as well that were supporting um um whether it was behind the scenes or in front of the scenes, but they were doing a lot of work to support as well.
Oh seven non- youth members currently. I see right correct. Thank you. I will double check on that number as well. And maybe three people have expressed a desire not to continue. It's very possible. I don't know. Council member Malik, good uh good flag there. Um I don't remember if this was discussed in environmental commission or maybe it was energy commission. Actually, Commissioner Murky, maybe that's what you're going to talk about, but it's my understanding, you know, that there would even combined commissions was greater than what's currently stated that, you know, nobody would be forced off or anything. Um, I don't know if we would need kind of like a transition sentence added in here that explicitly states that, you know, that says in the event that there are more than, I guess, 15 total that essentially you would just wait till they rolled off until you got down to the actual number stated here.
Some of which apply to Ashlin right now, some of which don't really apply, but it's meant to be more of a definition just to give people an idea of what the words might mean. So when we do get shakum and have that the dock sit on the on lenard road of WHland, they got their own docks. That's about the only small thing that there is of this whole paragraph. There's no ships and there's no repair stuff. I think you're right that we don't have any ships or cargo right now, right? Uh but it's just used as an example of what functional dependent use might mean in different communities. So, it's kind of like a cut and paste paragraph that can apply to 15 different communities and each community will kind of know what it means based on what's happening there. Okay, last very very last thing.
Um so we want to acknowledge our site admin teams. If you could please stand. Huge round of applause to our site admin teams. Principles, APS, please rise. Thank you to all of you. for not only being here and making the commitment um but encouraging your staff and students and parents and community to be involved as well. All of our certificated certificated staff, teachers, counselors, school sites, everyone that's certificated, please stand um for for being here and also making the commitment. Come on, teachers. Sean, stand up. Sean, come on guys. There's more. Come on. counselors, everyone for our social workers, anyone that fits under falls under certificated staff for making the commitment as well. And then what about our classified staff, faces, community school coordinators, all of our folks that fall under classified? Thank you for being here. Front office support. Thank you so much. And then we have community members.
Uh, so that's definitely a good question for um I guess maybe even our legal team um in terms of if we would need like a sentence that specified this transition period where we may have extra commissioners. Commissioner Murski. Thank you. Uh, Council Member Malik, I don't recall that being discussed in the energy commission meeting, but it's an excellent point and um I think um it's something that needs to be addressed. I like your suggestion. Uh I I am not confident that everyone on both commissions that is currently a member will want to serve on a combined commission. Some may elect to only want to serve on a working group and that may be a solution. So, we may not have a problem, but if we do, uh, I like your proposal. I just wanted to point out that currently the energy commission has no youth members.
I'm build up energy for this and it's a small one. The structure means for flood plane management purposes or walled and roof building including a gas liquid storage tank that is principally above ground as well as manufacturer homes. US Court of Federation federal regulation tied to 44 points for that. Where is where is that going to be put if it gets voted in? Is there going to be so liquid storage tank? So that's also the definition section. So you're you're looking at 8.12 definitions page 28. Yeah. Structure. So that that doesn't say that we're going to add these structures. It's just explaining what structure might mean in a community. Okay. Then I know that some of these are uh says to put in as placeholders to fill in once it it does get passed and for maybe down the future down the road. But if it's not going to be realistic that it's going to happen, then they shouldn't be in here.
How about our community members? If you're a community member, stand up. Thank you for also committing. Yes. Thank you for also committing and taking the time to volunteer and be here on countless nights. Um, and what about our parents and guardians and family members? Thank you. Right. All of our parents and guardians and family members also for the commitment and the time. And last but not least, this is who we do for our students. All students, please stand up. All of you. All of our students. Okay. Thank you so much. We appreciate each and every one of you and just know that all of this work is for you guys and and we know you are the future. Um our f our future's in your hands and so we need to continue to invest um and continue to make sure that it's real, right? As Nicolas said that the change is real.
So, there was there is no conflict there. That's all. Thank you. Uh, I will continue scrolling, but please let me know if you'd like me to stop. Before we move on, Sean, um, last meeting, Commissioner Marson suggested term limits, which is what PAC uses to make sure they have rotation of members. Is that something that's going to be considered with for sustainability? I think sustain or PAC is the only one that has term limits that I'm aware of. Um, I'm just double checking to see if that language is in here. Uh, I see three-year terms, but I don't see anything about a limit on number of terms. So, I will check on that as well. Thank you. Commissioner Murski. Uh, I'd like to express um my own opinion on the idea of term limits. Uh, as some might expect, having served multiple terms on both commissions, um, I I personally think that there is value in not having term limits because there's a lot of institutional knowledge that I think would be lost.
Thank you. Thank you, Mark. Any other public comment in the room? Being none, is there a motion on this particular zoning amendment? There was none earlier. I make a motion that the planning board approve the submission of the town of town of Ashlin zoning bylaw section 8.1 flood plane overlay. I'll second that. Anna Tesman I Katherine Jersey I and Trisha Kendall. Thank you Anna. All right. So the third uh bylaw we were discussing tonight is section 9.4.5.3 procedures for site plan review and design plan review. This is if I can get to my sheet here a small change. Um we have found that um the special permit process, correct? Um uses this um uh uh designation of the amount of days 65 days upon receipt of an application. Um special permits are uh processes are set by the state where the site plan review and design plan review is um process is set by Ashland.
Um and to our launch, we wanted to remind us with graduation around the corner, the importance of this work, as you heard from our our parent and student testimonies and just from the reflecting of of this journey, the importance of this work as it connects back to graduation. It connects to attendance, to engagement, right, to our A throughGs. um ensuring that students not only graduate but also pass with the C or better because that ensures most more post-secary options ensures more hope a better experience a more fruitful experience so here we are at the culmination of our fifth and final ACAP session or gathering and we want to launch you with a quote from Pedro Nogera that says that's at the core of equity understanding who your kids are and how to meet their needs needs. You are still focused on outcomes, but the path to get there may not be the same for each one as we heard from themselves, our students and our parents.
Uh, my experience on both commissions is that the turnover is fairly high. Um and um so you're generally um getting you uh new blood. Um we'll certainly have that with uh youth commissioners because they have to be under the age of 25. So you're automatically getting getting um u fresh ideas and new blood um from that perspective. Um so uh ultimately uh council I assume will making this decision. Um maybe there is a clause in here um where the mayor could make a recommendation um and this may already exist. I I frankly I can't remember in the existing bylaws of either commission uh that the mayor could make a recommendation um to council that members not be um reappointed. I know that gets maybe a little bit touchy, but maybe that's the way to address it if there is some stagnation and there aren't enough um new voices um cycling through the commissions or the this commission at least.
So we wanted to have our as often on a project a special permit and a site plan review happen simultaneously. We wanted the um timing of these things to be able to happen simultaneously to make the process a lot smooth a lot more smooth and to allow us to keep track of it a lot better so the things could be really going in tandem and that's really the only reason for the change is anything anyone wanted to add to that it's not coming out of a hat right that 65 days has a logic yeah it will match the the same timing that the special permit has. So when an application comes in for site plan review and special permit when they usually check both of those boxes on an application that will just make the pro the project basically follow the exact same time frame.
That's all. Commissioner Dale, um two things. One, I I sort of echo uh Commissioner Mursky's comments. I think I've been on I've been on for a couple of terms, but I still really appreciate the people who've been on longer and sort of the the historical knowledge they have of some of the processes and um and things that have come up at different phases um you know throughout throughout the history of the city and and the commission. So I I echo that. And then um the second one is a question, maybe I missed it, but so if the terms are moving to three-year terms, I believe it's two year on the environmental commission. I'm also curious about how that would work with transitioning like bringing the two like I'm assuming that people's don't like for example, I'm just using mine as an example. If I am if I have one more year on this term, but then the new one is three-year terms, then do I get that extra year now that it's become three years?
So if there's no other questions for the board, we'll open it up to public comment in the room and uh online. No comment on mine. Pretty soon you'll get bored of me. I can understand that. Mark Sony 119 Main Street. I'm get getting my address back and forth now. Okay. To amend the town zoning bylaws 9.45.3 45.3 procedures for site plan review and design plan review removing the striketh through language and replace it with the following 65 days. It used to be 90. Yes or no? No, it was 30 mark if you're referring to the language here. Yeah, the language shall hold a public hand within 65 days. Okay, let me read it completely. Okay. Witness 6 with and the receipt of the of the receipt of the application notification shall be provided in the compliance with MGL match general law chapter 40 A section 11 the applicant why is the word his crossed out is there a difference his or her we don't know what is the gender of the agent that might be following the process.
I'm just sort of curious how that how that works with people when that means shifting what the term would have been. But that's, you know, logistics of of again the transition and and all of that. Yeah, right now environmental is threeear terms. Also, I already knew I learned something from somebody. Thank you. And it it does say they're going to try and rotate like one-third per year, but I would have to assume that's based on when people's terms expire currently and it would just continue on at that point. So, if you had two more years, you'd have two more years on sustainability or one more year one. And if someone's renewing now, they'd be at three years on sustainability. That would be my assumption. I can't see any other way to make that work. Yep. That that is my assumption as well. Um but I will confirm that as well.
So I guess that's just to make it more um diverse diverse. Okay. And shall be attended such and the meet and such the a a meeting is cross public hearing. Is that supposed to be because it's basically the same thing. Um I guess a meeting was a little bit broad while a public hearing is the formal process that mass general law chapter 48 section 11 points out. So we all will always make a public hearing for special per site plan review. So that just matches the language of the general law shall in order to assist the plan of respond to the public questions and concerns. That's the public hearing. Okay. Failure to attend shall be deemed lack of compliance with the requirement of this chapter. Now why is it a failure to to attend shall be deemed lack? Is this on the developer's part the planning board or what?
Um I will scroll somewhat quickly through the ethics and conflicts of interest because I believe this is all exactly the same as it is in the environmental and energy commissions.
Yes. The the applicant or the agent would be required to attend the the public hearing. That seems it's hard to have a public hearing with no applicant. So it's just putting that in writing. Okay. And this is one of my older question I asked I some years ago. What happens if the applicant the developer asks for more than let's say three continuances? What happens? I don't think there's any limit on the amount of continuences they can require. As long as the as long as the town and the applicant agree on the continuence, it can go forward. And what happens in between if there's a change of contract to developers that's not the same as the original? I think the I think those parts aren't a part of the change with the bylaw that we're considering and so those aren't the changes we're looking at tonight, Mark.
Um but if you have any questions about them, please please let me know. Yes, Commissioner. Yeah, there's one thing that frankly neither commission has done well to my knowledge and that is this annual statement on conflicts of interest. Um I don't ever remember that actually happening. I remember doing it one time. Um, and it may have even been when I applied to or not did applied but what you know filled out the the application for the energy commission. I don't ever remember. It's where is it? Yeah, there it is. 5.7. Um so that's just uh something that maybe needs to be controlled centrally um where there's a notification that goes out to um staff liaison and chairs of every commission saying um it's the new fiscal year or it's January 1st please uh conduct this uh annual uh disclosure. Just wanted to point that out.