So hopefully come back ideas, right? So they are looking to put together a more formal application. Obviously everything been doing up till now it's like there's not even an application on the table, but they are looking to put the package together and make a formal application sometime really after the election because they're going to need more than Yeah, they're going to need a full board to look at the project. So, any comments? Second, um on Tuesday the 20 just just this past Tuesday on the 22nd um 100 Chestnut Street was doing its um final walkth through again. I guess Peter had been doing multiple walks with them with different punch lists and things like that. left Elvo the list of the punch list, you know, and um Alvo again asked if I could attend since since Peter's not here. Um so we did that. We went through we walked around the whole property around the outside.
Obviously, that's more our component. They did give us a tour of the inside as well. They'd be happy to do another tour if anyone's interested in seeing it. Um and so and so that was um went through the punch list items that was signed off on and then that was just for the planning department sign off. Yeah. So before they get their occupancy permits they need each department to go through it. Water and sewer DPW conservation each of them. So from our side it was just looking at the landscaping and everything was installed correctly as the position was basically marked. Everything seemed right on my eyes and then the punch list that Peter left. So they now are just finishing up with the building department which is the real the finish which Doug Scott's review. Yeah. So So that's where that that was. Um and then yes that's I have on that I think.
El Ro do you want to talk about the last project? Uh yeah. So today um I got a letter or an email from Mass Housing uh letting us know that there has been a new application for a 4 EB uh at 55 West Union uh Street. Um the email actually came kind of very late honestly to to me personally. I was not I haven't received any of the materials or the you know usually we get the narrative the architectural plan civil plans everything to distribute to the boards. Um, so we are I I uh communicated with Michael the town manager about that. So because they're requesting at on May 8th to provide comments about this project. However, this email just came very late to us. Apparently there was How large it is? One no 116 units. 116 units. Um apparently there was a site visit scheduled for yesterday.
We different developer than the other two. Yes. Um we did not get any information at least on my department. So I was not able to communicate either to the zoning board or the planning board. Um so our next steps is basically to request for a extension to provide those comments so we can do it in a timely manner and also see we can get another site visit uh with the developer mass housing and the boards that are part of the process. Um, so we're working on that, but in the meantime, I guess if the extension is not provided, I don't know if the planning board would like to see maybe a time if I'm able to get all the materials to send. So, I think seeing the materials is good. I I also recall we had a memo from Peter at one point about our inventory for housing and the math, if you will, of whether we're at the threshold or not.
And from what I recall, there was one project that was in legal process. UGC UGC um and the math was relevant relative to that project. So for me, I'm all for getting the materials. We're obviously we're being targeted obviously because we are vulnerable right now. I'd like to see an update from the town of that memo from Peter that has a very clear information about the status of that lawsuit because from what I recall we're superbly close to the math and that lawsuit can make a difference. So to me I would like a real live update because something is not adding up to me that's been going on for a really long time and uh we need to know what's happening and why that's not resolved yet because we're going to continue to be a target until either one of these projects has an actual live permit and apartments being built and it seems like the town is directly involved in a legal case that could prevent some of this from happening.
Yeah, I think that um I mean that's my recollection of the math. I don't know if anyone else I don't think the town's involved in I guess we are because we're sort of I think we should have an update by now of some kind. I was thinking about that. Yeah, it's been a long time. Yeah. It would be good to get an update about what's happening. I don't think that um it has I don't think it has um an effect on what's happening on now with with I guess what I'm asking is I don't am I crazy that I remember the math mattered. In other words, if that if that particular project the percentage you just basically want updated we're over the threshold if that project clears legally. I could be wrong. I don't recall. Am I wrong? Go ahead. I think we also needed the 501 pond.
So, okay. So, I'm not in the room for that one, so I can't really speak to where that I think our number is made that we need we needed two of the large projects to to be on the threshold. We needed two. Um, all right. So, because I'm not in the room for 501 pawn, I don't know where you guys are with that one. So, I'll let you figure that out. But, ultimately, we're being targeted. I think we need to figure out how to minimize that. But no, I'm happy to like look at the numbers and try to put something together for the next meeting so at least we can have an updated SHI number with all the projects on the pipeline. Yeah. Yeah. So anyway, the um you you also were able to talk to John and he was unaware as well. Is that right?
Yes. like at least from our department. So like the the department the boards that I oversee had not idea of this and and I I already I also touched base with Yolanda who's currently chairing the select board and she did not know anything about the walkthrough. So apparently there was this thing scheduled that maybe went that maybe went nowhere potentially except to Peter's email and so no one knew about it. So I believe Michael was going to reach out to the state and ask for obviously well because it's the process is supposed to go to the select board. So like yeah so we don't know what happened in here. Alvo just got this email and was kind of like what? You know, he called me this afternoon saying, Trish, I just got this email, right? So, we don't know. We don't have anything to fill in.
A lot of people are gone this week and that's all the information we have to give right now that something was kind of sort of scheduled. No one seems to have known about it. Michael is going to be reaching out to the state saying, "Hey, no one knew about this." And assuming that the clocks will be all moved back, but that's all we know at the present time. So, I don't think so, but it's all we can do. Yeah. But I guess just following up that thought, if the case was Yes, that will be. But if the case were that there is not an um new deadline to provide comments, um will the planning board want to look for like a potential date to look at the materials and submit something to mass housing? So, if the comments are due May 8th, um, did did you actually now receive the materials?
Because no material. Why would May 8th be the deadline if no one has formally been noticed? Well, so hopefully it's not. But he's saying if it is, worst case scenario, the state says, "Nope, May 8th, that or nothing. Do we want to try to put something together?" No, we don't. No, we have we have a meeting on May. Town meetings on the 7th. Yeah. So I guess what happens then is you notify us and we attempt to do an out of sort meeting. Yeah. Probably maybe online like we did before. Exactly. Um is there any date that probably works for everybody? You'd have to throw together a survey monkey and hope that the majority of us can attend. There's only four of us. So hopefully what do we need? Three or two? Three. Three. Like three. So hopefully three of us can be there. Let's not I don't think we need to date when we don't even know if if this is going to be a May 8th deadline.
Once you know, let us know and hopefully we can make we can follow that pro. So on Monday after I have more information or Tuesday I can send an email try to sort it out to make a meeting if it's needed and then we go from there. Yep. And I would say whoever is going to reach out to the state should convey the next planning board meeting happens to be on May 8th which is the deadline. Therefore we need more time. Yeah. And it's it's not and it's not just our feedback, but other committees as well. So, you know, again, this is zoning board of appeals, but um yeah, so other other committees are going to want that time as well. So, anyway, not a great way to end the meeting, but there you have it. Yeah. And just kind of like from what I've also know, um the YMCA is gearing up to send an application at some point.
Um I don't know exactly if it's within the next month but they have been looking at finalizing that process and submit a formal application. Um and when the person that worked for the 20 Ponderosa roads Verizon antennas, she also let me know that there potentially will be a couple more applications regarding that matter that will come to the planning board um in the summer. So she didn't give me an exact date. She just gave me a heads up that there's potential to for two applications of those to come. Okay. Thanks, Alro. And there's no uh meeting minutes, right? No, not for this meeting. Are we going to talk about the questions for the planning position? Yes. So, I received a few more, so I can put it on the screen. Uh and I also put it on the binders. My only question on on this was question three and seven are extremely similar.
I personally liked seven more than three. So, they're not they you could inter in that way. But it community planning is actually a term of art and mean something. So I I yes, you could strike one, but they're not technically the same. I understand. So then what we should do is I mean number six in that case may not be necessary because if three and seven are viewed as distinct differences, I see what you're saying. I would take six out because I I think that six is just not necessary. Once they answer three and seven, you have enough to know how they believe planners affect community. I would get rid of number six entirely. I think that's a soft question. I mean, it's sort of everybody knows the answer to it and really what you're going after is how will this person approach community planning and three and seven get you there and they tell you what the person believes planners do relative to.
So, I would personally simplify it and get rid of number six. Yeah, I mean I agree that that I think um number six it doesn't have the weight of the other of the other questions. Exactly. Yeah. It's more like a touchyfey question and um where it's like oh they're really important. Yeah. We all know that. Yes. So I would get rid of it. Yeah. So, I mean, I I think these are these are great questions. Um, I did not I admit I did not submit any. Um, no offense to whoever wrote it, but um and and so far we have no um no, no applicants. If I may ask like how is this does this just kind of get posted or is there active recruitment that happens like do we it's it's posted in multiple locations not only just on our website but it's up on the places where y planning people look to find jobs yeah so for example like and this if I could ask was the posting requiring a specific level of experience yes and what was it I think it's three to five years has there been discussion as to lowering that to give some flexibility like I think the thing I think the And I can't say specifically what the numbers are, but there have been applications coming in.
I see. But there haven't been people maybe that are as qualified as we would like, especially given Got it. So the applications are coming in just no, no one has risen above the initial round. Yeah. Yeah. It's not that we're not getting any applications. I don't know what those numbers are, but I think there are applications coming in, but nothing nothing that they wanted to jump on, let's say. I think I think Jen is looking into an organization called Planners in a Pinch where you can like a temporary service for planners. Sounds troubling. Well, understanding that behind No offense, isn't that like the exact contradiction of planning? Yeah, but but you have to understand that a lot of the as in all of our jobs, there's a lot of emergency planning. There's a lot of paperwork that needs to be done and things that all these places, right?
take we can just take Kate's checklist and we're all set. Sorry, but I mean if that's um an option though, like when we've had interim town managers, we've had some good stuff come out. They right they've known some things. So I mean I do it. I would assume it's instead of emergency, it's interim and there could be there could be some it's just that there's a lot of daytoday stuff as everyone knows that needs to happen that's someone just needs to do and it doesn't need totally doesn't need to be someone who understands the heart of Ash I mean I would argue if that's still it's not emergency but interim that the planning board should still have be involved in that process. Um, yeah, I'll I'll because there could be less or more qualified people doing those are more or less aligned with Yeah, I'm less um I'm I I don't know what that process will be.
I don't know even if um Jen has reached out to to really try starting that process. It was just a matter of hey, this might take a while to get the right person. So maybe it's just getting, you know, basically a temporary person in there. So I for one, um, uh, I I'm happy to help if she needs assistance with that, but I also trust Jen's abilities and professionalism to find someone that she thinks can do that job until we select a a town planner, a permanent town planner. So again, knowing the weight of things that are on my agenda and everyone's agenda, I'm not sure I want to slow down that process in order to grill someone with a lot of questions for a temporary position that I'm just hoping someone will take and help us out. We'll see. I'll definitely talk to Jen about it.
And then you're having someone have an impact on our community that I think if if there's if that temporary turns into a long term, then I assume they'd be having to go through the a process versus a temporary, you know, thing. So um I guess the best way to approach it is can we find out if this planner temp concept is being considered what the term of the temporary assignment would be? Well yeah how does that let's start that let's let's get some basics so that we understand it that question I definitely think we as a planning board should have some role to play. Um yeah that question would be how does that temporary process potentially relate to the permanent process? Yep. And the other thing I was going to ask is if we can see the posting that would be helpful for it's online.
Great. Awesome. So the same post that went out to the organizations I believe is the same LinkedIn and APA. Those are the quickest ones to find. I'm just surprised that it's only three to five year experience. Well, apparently there's at the present time and this was say two weeks ago that there were four or five other towns looking for planners. So it's also a competitive process. So um potentially so it may not be easy and it may not be quick um hence the need for some temporary help. So um great and yeah so I think uh is there anything else on the agenda for tonight? I'll make a motion what to adjourn at 9:24. Is there a second? Second. I Katherine and Trisha Kendall. Thank you everybody.
I mean, I'm I will. Welcome everyone to tonight's matchup for the East Small Spartans versus Notre Dame Cougars. Notre Dame Academy is 8-1 record this year, beating cross time cross town rival Law Meadow on Thursday 15 to four. So I'd like to say thank you to Notre Dame for doing that. Always nice to see another L in Law Meadows loss category. Spartans are currently 0 and2 against Notre Dame Academy, losing in the final four in 2023, losing 22 to6 and last year losing to at Notre Dame 16-4. Spartans looking to change things around after last week, beating WO and beating Awam the other night, hoping to do something good against Notre Dame tonight. Addy Jordan on the draw. Looks like she's going up against Lopez. Just as ball's about to go in, the rain starts picking up. So, it was nice and dry and now all the umbrellas are up and the girls will be soaking wet in no time.