So, that's all I have on that. Are there any questions before I move on? Okay, great. So, the state grant funds, the one I wanted to highlight uh this evening is the college credit exam incentive. Uh this is very timely. We have received all of the revenues from the state of Arizona. The revenues, however, have been drastically reduced. In the past, we have been able to provide um our teachers who are advanced placement teachers for every for every um test that that is passed based upon their metrics. Uh the teacher receives $150. That does include the the payroll benefits. So, they receive about $135. Um and then we take payroll benefits out. and then the other half goes back to the school. So none of the money is held at the district office in this particular school year. However, they have drastically reduced it. So the teachers are going to get somewhere in the neighborhood of 94 or $95 and that will take up the entire dollar amount of what we received from the state of Arizona.
I know Amazon I every now and again I've got the little reminder people are selling the book. So I wish I had copies to sell, but I don't. Okay. Well, that's okay. That is true that um most libraries do have copies, so people can put on hold. And I think we have um almost I think we have all of your books, so you can um read any of them. Thank you again for this wonderful talk and we hope to have you back again soon. Well, thank you. Hopefully talk about uh if I can do a little advertising commercial plug uh my first published work of fiction which is a novel titled Inseparable which is all about the 1962 Alcatraz escape. It's a fiction based on the actual escape and that has just been recently released by uh publisher DX Varos. And if you go, it's on Amazon, it's on Apple books, it's on all the platforms, you can even order a print copy uh if you go to inseparable AlcatrazN.com.
So we had discussion about both issues and there was u mixed opinions about do we spend all of the money, do we spend a portion of the money. Um really it came down to we want we as a whole group feel strongly that regardless of how that comes out that we need to spend a substantial amount of time today really a working through the presentation for the board and making sure that we present it in a way that it's most likely to get approved. Um because that is a concern. if you've paid any attention to the last couple of board meetings, um there has been some pretty strongly held opinions expressed by various board members. So, we want to be mindful of that and make sure we have a thorough professional presentation for the board regardless of what um you know the end product actually looks like.
the leadership team had made the decision that all of the revenue that came uh that came to us for this particular fund would go out to reward the teachers for the success of their students on the AP exam a year ago. So that's all I wanted to share on that. Yes. Is that the state of Arizona that reduced that or who reduced the the it's the state of it was one of the budget reductions um for the current year. And then uh also all of our teachers, we expect they'll have um their bonuses at the end of May. Okay. And then uh finally the schoolbased funds. I wanted to share about our auxiliary operations funds. So auxiliary auxiliary is like tax credit in that both of these funds account for fees that our families are paying. Um in addition uh there is a technology fee that's paid to support the Chromebooks that we are providing to every student.
That's inseparable alcatraznvel.com. Thank you. I will put that link in the recap so Oh, great. Thank you. I appreciate it. Yeah. Oh, the applause. Little things popping up on the screen. Thumbs up. Thank you. Nowadays, this Oh, look at those. All those happy thumbs. Oh, that's great. I love it. So, everybody Thank you everybody. So engaged and I will see you all again soon. I hope. David, everybody, thank you. Thank you. Oh, look at that. You're all floating around. Bye everybody.
Um, I think overall, and members of group number two, correct me if I'm wrong, I think overall we came to the final consensus that we felt comfortable with the 2% plus the um all of the uh compression issues being included and um beyond that um many members of the team were not supportive. So that that would be kind of the cap would be the 2% and the compression issues being addressed. Okay. Does that fairly recommend or is there anything else that I missed? Okay, that said you you shook your head no, but your face said yes. Yes, it did. Okay. Okay. Um, who's the spokesperson from the group that was outside? Amy. Okay. We were actually trying to wrap our brains around everything that we talked about, but essentially we were um we came to the consensus of that we had already approved the 2%.
Um and so um all those fees go into uh an auxiliary operations fund and 80% of that available balance that $9.3 million about 75 80% is actually held on behalf um at the schools or on behalf of students. So this the money that's held at the district office for that are field trip field trip fees um that are passed through and the dollars are they go to transportation to offset the cost of field trips. Um in addition I said technology services. Um and then uh the other one I'm going to cheat here. Oh yeah and then um also the district athletic fees. So that the junior high that's held at the district athletic department and then uh that department makes the decisions on how that those monies can be spent along with paying for the for the um field trips associated with junior high athletics.
So we have this pocket of money left I don't want to say left over but essentially to figure out what is going to be best for all parties in the district. How are we going to be able to move our students forward with our SOFG goals and um and support all of the needs of all the adults on within our district as well in order to support the the growth of the SOFG. Um we didn't really come to consensus or talk too much about the different options. We figured that that's what was going to be happening in this larger group here. Um and I think each person kind of has different ideas or thoughts on that. So we look forward to the conversations add to that that group. Okay. I don't Adrien, are you able to put this back up? I reinserted that. So that should be okay.
So um and then finally the purchase order deadline for all these cash funds which is on this prior grid. Um that deadline uh is May 9th. we generally allow schools to spend a little bit longer when it comes to their cash funds. So given that I don't have anything further on the monthly financial report.
Okay. Um, before we move on, I just wanted to review. We talked about standards at our very first meeting. It is a process skill. It's one of our last process skills. And how that will work is first of all, the standards were developed by IBN. Um so each of those bullets is a standard and a standard really is a measurement. So when we decide on um our recommendations, we will take each of those recommendations and we will determine if each of the recommendations align with each of our standards. If they don't align then we won't accept that recommendation. If they do align then we will accept the recommendation to present to the school board. So really um the standards then this is for all the new members is just the measure and like I said those standards were developed by IBN this year. Um well last year I think or this year we added does it align with student outcomes focused government governance and we actually put that first because that one is one we have to really work hard with when we have our recommendations.
If there's any questions I can keep going. Okay, great. So, um, just a reminder, uh, when we share the quarterly financials, what we're doing is we're looking at our year-to- date quarter as of today or March 31st, and we're comparing it to the year-to- date quarter a year ago. So, usually we're looking at changes that occur monthtomonth when we show the monthly report. In this particular case, we're looking at year-over-year changes that have occurred year-to- date every quarter. So, we always start with the year-to- date revenues. So, this is operating revenue by source. Again, the year-over-year comparison. Note that in both uh 2024 and in 2025, we have to receive total revenue of about 64.4%. Well, I shared that we're in our third quarter, so you would expect it to be closer to 75%. This is what we have shared um every year in that the state if you look at the state we've received 64% of the state revenues in both years that's due to that uh end of year rollover where the state keeps back about $31 million for Gilbert and then they pay it out after the fiscal year is over so like the July 3rd or 4th and so that's the delay there in addition you can see that the the local funds are also So, um lower and you would expect it to be um 75% of everything that we're supposed to receive.
Kelly um just to I apologize I have to step out for a meeting but it sounds like uh thank you for the recap. That was like really good timing on my part here. Um, just for my clarification too and for the group's work, it's not just a yes or no. We'll need to be prepared with like a statement or which specific, for example, which SOFG goal it does align with, etc. Okay, correct. I guess I'm wondering what because I did hear some of the board members say I've also been tuned in. Hard not to be a lot of a lot of drama. Um, what I heard Katie is who's coming to mind, but I forget if others said it as well. Um, that they don't want Sorry, not this Katie. Katie gives him a clean. you're like, I get it. Um, I heard her say, I don't want a research paper.
But again, those are primarily property tax collections and those mostly come in March and April. So, it's a timing issue that we don't receive 75% of it by the time that we are at the end of our third quarter. Note to the negative um county so county equalization was um eliminated two years ago by the state legislature as a tax reduction. However, there are still tax assess assessment judgments that are going on and so they they're actually taking money out of the county equalization to pay back some of those um judgments. Um it's not known to us how they're going to balance out those negatives in the county equalization fund. Um but we're just reporting it here for for you all today. Um the next source is just simply um a comparison of the in a in a um column um representation. So you can see directly how much money was expected to be received versus how much was actually received.
So, like, how do we find the what are they looking for? Exactly. Yeah. Yeah. We are going to devote time today to that. Um, so we'll have that discussion when we get to that. But I don't think we want a research paper. But I do think we'll have to back, you know, maybe a little bit of research as to why. um not a thesis because you know they'll be right. Exactly. They'll be bored stiff. So I just what my recommendation would be don't say a lot but make sure what you do say really relates to what they're thinking. Dorothy uh yeah we're doing the stack if we need to but so far I just didn't want to speak out of turn. Yeah. Um, can you clarify for me because I know Daniel asked earlier, has the 2% already been gone through consensus? Yeah, we are not going to go back to that.
So, as an example, uh the whole the whole revenue that we would have expected should have been 246.2 million by this time. And of course, you can see we've only received 211.4 million. Again, the biggest contributor to that is the state aid rollover. Okay. find out that that goes back to the great recession that the legislature was balancing the budget by um with making one of those payments after the new budget year and they have not rectified that yet. Yeah. So about 2009. It's been since 2009. [Music] Um, so the operating revenue by fund, the year-over-year comparison, as you would expect, you can see maintenance and operations, um, is the largest piece of the pie. I wanted to point out um, Whoops, sorry. Um, I wanted to point out the the unrestricted capital year-over-year. So, if you look at the revenue in 2024 in unrestricted capital, it was 24 million.
That's all I'm asking was I we reached consensus, we're staying. Okay. All right. Thank you. That's a part of the IBN process. Once we reach consensus, I'm not disagreeing. I was just checking in to make sure whether or not that had been approved or not approved so far. Right. Okay. Thank you. Not approved by the board yet, but we came to consensus. Okay, questions about what a standard is. And in your mind for the new people, just think it's a measurement. Is are our recommendations measuring up to all of those things that we developed? Okay, we're not doing that yet because we have to come up with Let's go back. Okay. So now I listening I was able to go outside and I real and I was able to listen um to the conversations that were taking place and it seems like we're in some type of agreement.
And this year you can see the unrestricted capital is 30.4 million. That was a direct result of you approving us to move $11 million out of M and putting it into unrestricted capital so that we can maximize the interest earnings. So just wanted to point that out. And you can see that if you u I'm going to go to the next slide. This is the comparison of what we expect to what we've actually received. So if you note um what's happening in classroom site fund you can see that that we do receive classroom site fund revenue monthly and it's 111 12th every month. So we would expect 22.5 million in classroom site fund. We've actually received 23.3 million a little bit more. So the reason for that is the interest earnings. So that's also goes back into that fund. So just so you're aware of that.
But let's have a whole group discussion. Let's look at our options right now. Let's see if we can actually go through and let's just what I'd like to do is eliminate. Okay. Just cross out. So, pull out that paper. Can we say tabled? I understand. Sort of eliminate. So, yeah. You know what? I'm glad you brought that up, Kelly, because I've been thinking about the tabled. So, so far we have six tabled. So, next year, how that would work? How do you want that to work for next year? Let me ask you that question. I'm kind of worried about the amount of um items tabled because if we say everything that we don't agree with is going to be tabled then we start next year with all the tabled issues. Yeah. But we can discuss like after like how we're going to address those tables because I think that's going to take a lot of time right now.
And then unrestricted capital. If you look year-over-year, you can see that we've also to date have $30.4 million. Um, and you would expect that we would receive only 75% of that, but that is a decision that we have made within the finance department that we're going to fully assign the revenues to unrestricted capital as early as possible again with that strategy to try to maximize those interest earnings. um since we are able to increase our budget capacity because of those interest earnings and we're not allowed to do that in the maintenance and operations fund. Okay. So, finally uh the last slide is the year-to- date expenditures and this should be very clear um this should represent very clearly the decisions that you all had made um year-over-year. So you can see in salaries uh just poking at salaries in 2024 we had 20 $24.2 million spent encumbered by this time in comparison to to 28.3 um million in 2025.
Right. And I and I agree with you. Just as long as all of you know tabled doesn't mean tabled to me means they're going to be addressed. Again, that's my interpretation of tabled. Uh well, not necessarily going to be addressed, but they're going to be presented and then decided if we want to address them. I I think that tabled can just mean they go on a list and when we start next year, we can start by looking at that list and seeing if there's anything we want to pick up. So that would be up to the team next year to determine what to do with that list. But until then, it's just a list of items. Okay, that's my interpretation, Kelly. Yeah, which is the same as what was brought forth at the beginning of our process this year due to the surveys that we did from across the district and various departments.