Um, we just appointed Miss Tabbakia and Mr. GarcA for president and vice president. Congratulations again. Uh, on page two, um, the right in the middle of the page with standard operating procedures. We got that approved by CUSAC who was in a few months ago. Um Frank Barado continues to be our treasurer. And second from the bottom you see myself QPA I authorized the bid threshold to be 44,000. That allows me to work on capital projects above 44,000 that go to open bid. As you know we have the multi-purpose room which was just awarded and we are have we have a bid opening on Thursday for the uh gymnasium HVAC project for number three and number four school. I will update the board in regard to the outcome of those two projects. Again, they're on Thursday at 11:30. Um, page three, just appointing some of our janitorial, our our, uh, third party provider for our 403b and 457b.
And we have quite a group here. And uh basically a return on investment. Um you want to know that what we're doing is um providing um growth and really helping the students out. And so um this is that. All right. Hi. Uh, I'm Justice. I'm captain of the robotic engineering team, pardon me. Uh, I've got a few people with me over here to speak today. Uh, Aiden Weber, the vice president, Jenna, one of the lead mechanics, Robinson on VEX, Damian in the back there talking about our SARS solar go-kart race. And Kay, the rookie, who is going to be talking about, well, the benefits of this program. So, uh, with that, I'm going to be taking my leave on that, and I hope to continue working with you guys in the future. So, BRUSD engineering it, we focus mainly on VEX robotics and um a go-kart competition called Racing the Suns.
Um one of the things I will tell you is we're still here for you. So, when you're working on things like college applications, if you need a letter of reference to help you with a scholarship or admissions, um, reach back out to us. We we will continue to support you as best we can, um, even as you move on to high school. Um, and we also appreciate those of you who are not moving on, hopefully coming back and joining us again next year to help carry on the traditions of our Kraton Kids Congress. So, with that, I'm going to turn it over to Dr. Dupin. So, um, we can go about recognizing our our students. Awesome. So, I was wondering if the board would like to come in front so that when we call the students up, uh, they can come in front, get a handshake, and we'll take a picture at the end if that's okay.
Would you mind just as as briefly as possible explaining the budget balance carry forward? I know there's I I've gotten many times from the public, you know, oh, you guys have, you know, in excess of, you know, tens of millions of dollars, you know, why can't you use that instead of, you know, asking for overrides or um uh anything like that? But why why can't we just dip into that budget balance carry forward at our discretion and well what's it for and why can't we just use it for whatever we want. So we are dipping into it and we can use it for whatever we want. anything as long as it's capital um and then anything that's um but we can seamlessly move back and forth which is why we were able to move the 11 million and now 12.5 million from uh M back into capital.
Thank you. Okay. Thank you. But it is regardless. Okay. Thank you. Okay, next public comment is in regards to Mr. Maine as well from Brandon in Birmingham. Good evening to all of you and thank you for your service in particular, Mr. Alrech. Uh you good and faithful servant. Uh job well done. Um way to finish strong. My name is Brandon Birmingham and I am the art and the PE teacher over at Credit Scott King Magnet School. I serve both roles. 25 years in education and I have been in the district for 15 years. 14 16 years. 14 of those 16 years have been at CSK. I consider CSK to be my home. But I am a loyal uh district employee. I I came from a uh a district as an administrator and was seeking that creativity opportunity. I found a home here in the U.
It is literally here a week and a half away um Saturday May 17th uh again at the Brown County Music Center. We have five adult speakers from across the country. We have 10 of our own youth speakers from Brown County schools. We have a high school art class um from another high school in Indiana that have made sculptures to represent Mavericks, icons, and geniuses. So they will have a display um at the music center which is really cool um to have a partner there and kids interested um and it is like scrambling at at the last minute to ensure everything comes together and it will. So what time is it? What the doors open at 8:30. Um if you remember from last year the lobby is supposed to be like this immersive experience. Um we will have merchandise. We have a donut wall. We have games, friendship bracelets, selfie station, um all of the things.
Yeah. Um, kids, spread out. I said, "I want you to use your senses. No rules. Just go out and I did this over the loudspeaker. write some poetry and we'll have a little thing event. And so we had a poetry slam on the stage out there. And I wasn't expecting a lot of kids. So many kids got up there and read their poems and we had teachers reading poems to inspire them. At the beginning, kids initially came up and said, "Will you read my poem?" Like, "Sure, I'll read your poem." And then they were like, "No, I'll read it." Um, it went really well and the poems were awesome. So, we didn't get that every month because we ran out of time and so I'm gonna I learned from that don't have it right at the end of the day even though that was strategic too, but give it more time and we'll have another poetry slam at the end of the year because it was so good.
So, it has a video of anyone going in or out. And it also tracks the fob when you put the uh fob or phone to the um the pad to get access. So, there's a variety of security systems and latch system also allows us to restrict access. So, um, it won't open after, say, if the cut off time is 8:00, 8:00 p.m., no, you no pool access or before 7:00 a.m., no access to the pool area. Um, that said, we have on-site staff, uh, leasing staff as well as maintenance, uh, staff. They're not there 24 hours, but they are there for majority of the time the pool area is open. Um, one of the other things is we've the courtyard's well lit and it is surrounded by windows. We find actually the best security system typically is other residents as well because if somebody's out there making noise or doing something they shouldn't be.
Uh, TD Bank is going to be our bank depository, uh, which they continue to be over the last couple of decades. Uh same thing with page four, just about who can sign, when they can sign, and who needs to sign. Um bottom of page four is all our state contracts. And as you know, state contracts, county cooperatives, national cooperatives, we don't need to go out to bid. The contractor and the vendors already gone out to bid. So that that cuts a lot of the red tape when we have state contractors, county cooperatives, or national cooperatives. And that's really part of page five. Also, those are all the vendors and all the contractors that either have a state contract, county cooperative, or a national cooperative. And we use just about every one of them each and every year. On the bottom of page five, it should be noted that we are going to be appointing a new medical physician and medical consultant, Dr.
During Racing the Suns, we performed very well. And I believe that it was our skills we learned doing VEX, which is more of teaching us the um skills of engineering where we could apply it in the solar go-kart race that we really did well. Here is K, our rookie who can testify on that. We've worked on this for a long time and uh was really new to it, but my brother and Jenna um were the people who helped me out the most. I learned from almost nothing to a lot in the span of almost like two months. Who will pass? And now we have Robinson talking about VEX robotics. Some of the importance about VEX robotics mainly consists about what was it designing a robot and more practically using our abilities for designing and putting them in the field for like more of our what was it the challenges they have each year.
Awesome. So, while our governing board comes uh down, just really quickly would like to say that our kids congress students are selected for very specific criteria. Um, sometimes we get asked, well, how do kids get on to Kids Congress? And they are referred to Kids Congress by the leaders and the teachers at every school. And the characteristics that we're looking for in a Kids Congress representative are things like being an outsidethebox thinker, being someone who maybe comes at finding solutions to problems in a unique and different way. Being someone who is comfortable and confident in speaking to adults. Being someone who is a good asker of questions is very important. and also being someone who is committed to the process of making the world a better place, not only for themselves, but for those who will come after them here in Kraton School District and here in the Kraton community as well.
So you see that the revised number three shows a budget of 68.7 million. So, recall from last month we shared the monthly financial report with you and that we had um over $40 million I think that's encumbered and prepared to spend. But note that our annual allocation is only $18.5 million. So with the great needs of our facilities, it's really great that we have this budget balance carry forward and unrestricted capital so that we can meet our most urgent needs out in our facilities. And so [Music] why at at what point would we would we decide something is that it's necessary to dip into our budget balance carry forward on either fund or are you talking about unrestricted capital or unrestricted capital. So we are we are and we consider unrestricted capital largely uh four items that are one time. So therefore in our leadership team meetings we regularly go through the capital needs that we receive from Mr.
A little less than a week ago. We got that news from Mr. Maine that the previous speakers were speaking of and it definitely left us all confused and well five minutes right now and I thank you for giving me that extra time if if I can still have that. Um well we were extremely confused. Um there are a lot of emotions. We were sad. We a little angry. Uh but most most more than anything we're disappointed uh because most of us just wanted um one minutes of of your time um and most of us got uh zero minutes of uh anybody's time within the district in education. We're told of course the OTL department will back this up that we should be making data driven decisions and we should make sense. We don't want to go to a doctor and then not and then not expect them to make good sound decisions on our health.
The band will be playing at um outside, welcoming people into the venue. Um the TED talks will start at 10:00. Um and probably will run through 2 2:30 um for the rest of the day. We will have food trucks out there during intermission and then after the event as well. It is a free event. first 320 people in the door receive a pretty cool swag bag of things built of um kids from Eagle Manufacturing made. So that's that's really awesome as well. Um Chloe Sawyer and Noah Lewis, both students um at Browning High School are coming with me on Friday to be on Fox 59 News. So we will share that out. Um but that will be really really cool to see them. to speak um and experience being in TV station, right? Um so that'll be fun. And then next Friday is rehearsal. We have ambassador, our final Brown County Schools cohort 3 ambassadors um will be next Friday morning.
It was really just amazing. like a kindergarten out there. Um I had a hard time reading his him, but um it was great. Uh we're about to be slammed with end of year events. Uh this year we decided I decided to have the Sunshine Committee really help with those events. um because it really is everyone's events and it's taken a lot of like the things that I missed off off of me. Um so that's that's exciting. We're going to have field day at Look Park. Um we're going to have activity day and stuff up day where they go into their next classroom and meet their next year's teacher. And I forget where I learned this. Maybe in one of the I Ready or another PD that I just attended. Um I'm gonna try and have the teachers go to the younger grade and teach math for a an hour, half hour, and hopefully that will give them a glimpse of the learners they're going to have.
Uh we are very quick to hear from them and our management company's very much on top of handling that situation. Plus you have record video and digitally of anyone who is violating pool rules to uh warn them and then enforce them as that as that happens. Uh we use a third-party uh company High Sierra to manage the pool to keep it uh chemically uh imbalanced and testing. Uh the pool is 4 and 1/2 ft deep. Originally we were planning making it five but we as we got building it we decided to only make it 4 and 1/2 ft deep just to make it a little uh safer and less uh there there's no really reason to make it five feet we thought. Um so we have a variety of these security systems, camera systems and management staff on site that we're looking to request a waiver for the full uh lifeguard requirement.
Jonathan M. Dominguez. He's going to be replacing Dr. Me effective July 1st, 2025. Uh Mr. Porfidto will engage Dr. Me in the coming weeks in regard to the transition. Page six, we have some of our professional services. Will Cox Company is our auditor which we're already working on our end ofear audit with them. We have our Aera contractor which essentially does all our asbests and uh Aera inspections. They just did our three-year plan. I'm happy to note they really found no findings throughout the schools in regard to their inspections. So, we got a clean bill of health in our three-year plans. And then that's that's kudos to, you know, our custodial staff. Uh we try to keep our buildings up to speed. Uh keep them clean, keep them safe. Anytime we believe there's tiles that have asestous, we remove them. So again, kudos to the to the staff on the bottom.
So then we would have to cooperate as a team more directly to at least make a robot come up with a strategy and score as much points as we could while obtaining or getting through the obstacles. In addition to that, we also work with the we also work with Arizona Game and Fish. We've been 3D printing some skulls for them to use for demonstrations. We've been making dissolved oxygen sensors, etc., etc. And now, lastly, my father, Mr. Adam Jerard. Uh, hello, my name is Adam Gerard. I'm the executive director, Arizona at Work, Nor Eastern Arizona, the DO funded workforce program. Uh, I took interest in this program because I don't know if the school board knows, but these fine young people spend anywhere from 12 to 20 hours working on robots, working on cars, the SARS. Um, and I also want to commend this teacher you have here.
And you students have served the district and your community well. You've made your school, your community, and your families very proud. And we, the adults, the grown-ups in charge of the district are grateful to you for the ideas, for the collaboration, for the contributions that you have brought forward this year. So, when I call your name, if you would please come up, I'm going to hand you your envelope that has a certificate and some other tokens of our recognition and appreciation. And then just walk by Mr. Man and the members of our board. And then we're going to kind of line up here in a half circle for our photograph. Okay. So, um Isaiah Aila, please come forward. Get your certificate. Jaxia Barza Rodriguez, Jose Caninos Daniel Shiago, Abel Hernandez. Lauren Howard, Titus Hughes Alandra Mosca. Si Mariche. Israel Narano. And even though they couldn't be here this evening, I am going to go ahead and read the names of other student representatives.
Dutchover prioritize those depending upon how much money we have left. We also uh we generally put about $5 million every year into a contingency fund which means we wouldn't allocate that out for that particular year because we can't plan for everything. So we needed to keep that um aside as well but our intent our intention with unrestricted capital is to continue spending it. So things like a weapons detectors, um, fencing, those types of things, when I show up one day and said, "Hey, I think we really need this right now." Right? That's where they would look to be able to be able to fund those things. And so, same thing goes with HVAC or some kind of something that on a schedule it looks like it's going to be okay, then all of a sudden it just breaks down. And those are kind of unplanned expenses.