Are there other ones that could potentially replace the Cisco ones and they're just not adequate or are there reasons why we're not using the other Sure. Yeah, I'll I'll speak to one of them like the fishing that we do. Um they have a product as well that they offer. Um we've looked at that. I've talked to other tech directors and folks and they're not happy with it. They've gone back to no before from that. So that's one of the reasons we've stayed away from that one. Um, we've tested I can you talk to any of the others? So, go ahead. Go ahead. Uh, if you don't mind backing up. Yeah. Um, so they do have various uh the first one being what John just laid out the fishing training and awareness. Um, the advanced endpoint protection that is the crowd strike we are moving to.
when we propose and adopt the budget there are a lot of unknowns and we have multiple opportunities throughout the year to ensure um accuracy. So this uh is a topic we have discussed in our board meeting several times. Um nothing unanticipated. We have uh finalized our um student data and as we discussed earlier we definitely see a slowdown in the enrollment decline. So two years ago uh we were at I believe a 204 student average decline and that was what was used in the prior budgets to anticipate uh for the next year in a projected budget. Um this last year I had decreased that to 181 uh based on some uh history and some trend analysis. I did not feel that we were continuing on that rapid decline. So I had uh decreased that. Interestingly enough um we came in sugar I'm sorry can we have the agenda on the screens that can are we able to do that?
Um, converged endpoint management. Uh that was a s system similar to a product we already have now um SECM which we get do we get that for free from Microsoft essentially with our Microsoft licensing it's part of our licensing with Microsoft I'm less familiar with how that's structured in there you guys probably speak better to that but it is essentially almost a duplication to what we do there um that's more useful for smaller districts that may not have the ability to stand up servers for those what we call SECM um multiffactor authentication we will be using through the state. And the last one's called web application firewall. That is different than your traditional firewall. Our traditional firewall that we do have can do web uh web application as well. So we already do have some redundancy there with that. Um but we also don't host any uh web applications anymore as a district internally either.
I apologize. I didn't mean to interrupt you. Not a problem. Are we able to? I don't know who's able to cuz the screens we don't have anything on the screens. It would just be the regular board agenda item. Who would have that? Russell, it might not sign on because I signed off. Thank you, Russell. Mr. you can continue while that's go. Yeah, I just um so through the course we saw in December um a change in that and then as we continued and uh received our final 100th day ADM counts. It came in 60 approximately 60 uh less of a decline than what was projected. So, um, part of that was some student data, uh, that didn't get loaded up to AD as we discussed in December. Um, so we went ahead and corrected that in our revised budget and then, um, adjusted for the slowdown in the decline.
So we simply don't have a need for that type of product anymore. I think the last web page we had retired two years ago now. Yeah. Yeah. Yeah. And as the state keeps adding stuff because they they continually are talking and and uh we'll take a look at what they're offering and see where we can take advantage of that. Great. Then can I ask one more question on the five-year? Sure. So I know Cisco is kind of the company for this, right? Is this something that we get different bids for or is there really not comparable companies? Yeah, so we go d we don't go direct to Cisco. They don't sell direct. So, we go through a high-tech networks um and they've helped us for years with all kinds of stuff as well as helping build out her network. So, we go through them and then we use we work with procurement and so for this one's that on the one GPA contract.
We also received our final carry forward numbers and those carry forward numbers are not available uh, until later in the year. Uh so this is a common adjustment at this point in time in the budget cycle. This is not an unknown. Uh we get our final carry forward from the prior year where we've spent and then the um department of education goes through and uh make sure that our numbers are accurate and then they will post that information so that then we get that final number to make our adjustments for the May revision. There was also um a one-time payment that did not roll over properly um into our budget. So, we made sure that that piece was reflected in the May revision. That also came from AD uh in that um it was a a process on their part in um recording that payment and it didn't roll over initially into our budget.
So, we make sure that it's a contract that the district works with. Okay. Yeah. I had a question um for the I know for Cisco we have the 5-year term. Uh is there is there a term for with the department of um homeland security or is it kind of um like an annual basis or Yes, it's annual. It's ongoing until it's not right. Okay. Right. Sure. All right. Any other questions there before we move on to jump into goardian now.
So, I made sure to capture those onetime monies uh in the May revision. And those were the significant changes. Um I feel like we have a nice final budget to wrap up the year. The data is as accurate as we can make it and um I'm excited to see the slowdown in our enrollment decline. Thank you so much.
Did you have any questions? No, I don't. Your mic is on. Oh, sorry. I Um, yeah, James talked a little bit about GoGardian earlier. We've obviously talked a little bit about it uh in policy. Um, you know, GoGardian's been a a good product for us. Um, we're continually looking at at other products. So, and I want to make I want to really emphasize that on everything that we talked about tonight. Um, I know we're talking about five-year agreements, but we're constantly looking, right, and evaluating. That's just something that we don't we're comfortable with doing that. I mean, these guys might not agree with me on that one, but um we've looked at uh three other um content filters recently as well because we do pay annually for GoG Guardian. Um so, currently we're using GoGuardian admin and beacon. Um I'm I'm going to let James talk some more a little bit about this and I'll talk about teacher and then we can move on.
Board members, do we have any questions? Com or Hilda, do we have any comments? No. Okay. Thank you, Miss Guades. Do we have any questions, comments? Mr. Man, did you want to add something? I was just going to add that um the each of the board members have a hard copy because there was a correction to the contacts list. Our contacts list still had the board as it was in December of this year rather than being updated to the current board. So, the version you have in front of you is corrected for that. And so if the board chooses to approve the budget when we move into the meeting, um it would be to approve it as corrected. And that's and I own that because I had had discovered the discrepancy and um missed had a miss in relaying it to Miss Shapiro. Well, and I apologize.
Yeah. Um I mean I've kind of been the GoGardian guy for quite a while now. Um, I mean, Scott first set it up, but I've done most of the day-to-day with this for the last nineish years that we've had it. Um, it has been very strong in terms of our ability to manage uh, student Chromebooks. Uh, make no mistake, kids are very, very, very smart. I used to pride myself on being a tricky Gilbert High School student, telling all my friends how to get around the web filter. Um and so yeah and and I came in and Schwar a lot of those up which has driven innovation certainly I think we could say um um but they they are very strong company in in uh the web filtering space for student Chromebooks. Um they have a number of features that we still find as we evaluate other companies we don't see that they are matching all of GoG Guardian's features at par yet.
I was on vacation and I also missed that item. So um we did make that correction and it is in our file for the upload. Yeah. And that way when we approve it, that's way you guys know I'm going to make the motion as corrected because it was just a correction of the names. And that is on page two of the budget is where you would see those updates. All right.
Um some have caught up in some areas but then they lack in others. So they've been really good to us in our ability to manage. I mentioned a little bit earlier some things we can do is we can filter down to YouTube categories of types of videos, right? We can block individual videos, individual YouTube channels. uh we can do all that kind of close control. Um in addition, we have they have what's called the Beacon product. Uh they introduced Beacon. We've had Beacon for a few years now. Five years. Yeah. Close to that. Yeah. They changed they it used to be called Smart Alerts and they rebranded it to Beacon. But yeah, we've had that for roughly pre- pandemic. So I want to say six or seven years now. Uh this is a system designed to notify and intervene when a student is showing some sort of mental health risk.
Do we have any questions or comments before I close out of our budget hearing and move on to the next agenda item? All right. Yeah, Mr. Jones. Oh, okay. No, it's okay. All right. Perfect.
That might be self harm, suicide, or potentially being at risk of harming another student or somebody else, right? Just doesn't have to be another student, just somebody. Um GoG Guardian is able to intelligently pick up that data and notify our administrators. they receive an email and a text message when one of those alerts kick off and they intervene to provide support for those students who are having those crisises. So every single school um they decide how they want to do that and who they want on that uh that call list if you will or that text list, right? So they manage that locally. We obviously couldn't do that for all of our schools. Um they're on top of it, right? It's it's 247, right? So administration isn't a nineto-ive job. um they get those on the weekends as well and they um rotate that however they'd like to at their campus.
Without hearing none, we'll move on. Thank you very much, Mr. Shapiro. appreciate it. That brings us to 2A, our land acknowledgement. Kraton School District understands that our community of schools is located on the ancestral land of the Oam Duid and Acuma Oam people who descended from the Hokam and have inhabited these lands since time in memorial. The Oam whose names translates literally to people are a vibrant culture in community spanning countless of generations into the past continuing to thrive in the present and carrying a powerful legacy for generations into the future. With this acknowledgement, the Kraton School District formally recognizes that the traditional care and keeping of these lands by indigenous people is an aspirational model of community stewardship that we are committed to honor with practices, policy, and human relations. And um Mr.
Um but it's it's truly it's literally saved some lives, right? So um it it's pretty incredible. Um it's not perfect like anything. So, you know, everyone has to under understand that, but um that's a big component of it and that piece is very embedded uh in our administration across the school district. So um yeah, it's it's it's uh it's truly saved lives. Are you talking about NGPS in particular or just the product in general? No, I'm talking about NGPS. Yeah. Yeah. Um, another component which we Sorry, can I go? Sorry. On beacon. Are they monitoring emails? Are they monitoring um how how how are they monitoring to address those issues? Go Guardian, not to be silly, but they were doing AI before it was cool. um they called it machine learning was well that was the hot name of it in the 2010s. Um but that is the method that they used.
Man, can you please lead us in the pledge of allegiance? I pledge allegiance to the flag of the United States of America and to the republic for it stands one nation indivisible and justice for all. Thank you. That brings us to to see a roll call. We have Miss Ays here, myself, Mr. Jones and Miss Marquez. We want to welcome everyone to tonight's meeting and remind the audience of the request to address board cards that must be completed and submitted to the board secretary, Miss Huades, if they wish to speak to an agenda item. Board policy provides for two cards, white cards to be submitted in order to speak to an agenda item and blue cards to be submitted in order to speak during public comments. Due to our open meeting laws, board members are not allowed to address items that are not on the agenda.
They trained their models to detect, you know, types of written speak, written words in emails, in Google Docs, but also websites, right? I mean, if a kid is visiting the 911 hotline website, that might be a reason why it triggers, but it'll take a look at chat messages that kids might be performing, all sorts of content that they do online to make those decisions about when to alert. Um it does have the ability to man to uh detect through student emails as a whole. Uh that means if a kid is writing an email that is uh say on their cell phone but is a district account that would be detected because that's tied in with Google and that's our Google email. We are not looking into anything private of course. Okay. And so the administrator do they receive an email? How how are they notified?
This is per our policy beh. That brings us to 3A. Approval of agenda. I move the governing board approve the agenda as presented. Second. All those in favor? I. Any naysay?