Any questions or comments for Orin? Moving on to agenda item 1.5, information item, Assistant Superintendent of Agency Operations and Support Services Report, Assistant Superintendent Shaina Cooper. Thank you. Good afternoon, board president Kenifel, Superintendent Reichman, acting assistant superintendent catchoff, members of the board, ASDB community and staff members. With approximately 6 to eight weeks remaining in the fiscal year, the operations and support services team is very busy supporting each of the educational program areas as they close out the academic year and in support of ASB strategic priorities which most of the work we do is tied to pillar three superb organizational culture and pillar four effective resource management. Each of the directors have provided to you their departmental reports and in that report you'll notice that all the teams are gathering and gearing up for year end and providing operational and support service resources to the educational teams as they are quickly and fastly approaching with the end of the school year.
Is there any other items that want to be pulled? Okay. Okay. So, I move that the governing board approve the consent agenda with the exception of H6 and H11. Is there a second? Second.
We're adding more seats back in now, but that doesn't mean they're going to be filled. So, as you can see, we're going from 5.5 million FY25 balance down to 4.5. Extrapolate that out in a couple more years and those revolving accounts are gone. And that means cuts will occur because School Choice is funding 8 10 teacher positions. And listen, I this is the I'm never a doom and gloom type of person. I'm actually a pretty positive individual. Um but as we continue to look forward to the future, and that's part of my job is to where do we land in the future and what are we going to invest in? Uh everything in orange happens to be a capital issue for our community. Whether they're boilers keeping the pitaway warm, uh building from 1927, sometimes things break. Uh roofs, uh modular replacements. If you remember 10 years ago, actually it was 11 years ago, we we purchased modulars at the Warren School because our growth enrollment, those were modulars were meant for five years.
So, um, that's kind of a more minor issue for me. The bigger issue is the, um, kind of the just the overall look of it. I was kind of surprised that, you know, in the architectural narrative and maybe just the maybe just the renderings are I'm sure they're very preliminary and cartoony at this point, but the narrative talks about the exterior building materials are drawn from a residential pallet and include brick, fiberment, fiber cement, lap siding, metal standing seam roof, and large windows. The exterior is the thing. The exterior colors evoke a classic New England residential feel with an earthtoned brick that clads the base level, coffee colored siding at levels one through three, and a dark gray standing seam manered roof that encloses level four. I I just found that to be a very strange description of classical New England. Yeah. like you know what is classic New England residential feel that this is not what comes to mind.
Gets the ball over to Calib. Calibies feeds the ball in to Trullio. Slips away. The goalie ends up with the ball. Now Awam looking to get something going offensively. Aaron throw by Awam. Grace Rapold gets it. She'll kick it back to Jenna Holly. I wasn't looking. I didn't see what happened. Just trying to get the water to bounce somewhere else in here. Not on me. Maybe I lied. That's Kylie. So, Kylie Marino didn't come out of the game. She in fact stayed in the game and she is blowing by everybody on the brownies. She gets the ball up to Calibies who she does a trick play. Lets the ball fake grab. Lets the ball go all the way over to Trullio and Trulio gets the ball up on top to Jordan. Jordan behind the net does a little roll. J dodge turns around. A nice save by the goalie as the goalie knocks it away.
Each one compiled by a different graduating class. On Wednesday, May 21st, the Bowen High School concert band, jazz band, and percussion ensemble will be performing in their pops concert alongside an art show that will feature works created by VHS students. Everyone involved is working diligently to put on an excellent performance. Our spring sports season is almost halfway through. Baseball records is currently 1 to 10, but we'll see after tonight. Softball's record is 4 to2. Track had the fast times at Ridgefields High Ridgefield High meet and many members ran personal bests. And we have the uh Greater Hartford Invitational on Saturday that we're expecting big PRs. Golf's record is 0 to 5 and tennis is 1 to 7. It is finally AP exam season. Students have been studying hard and a lot of them have already taken exams or will be taking them next week. Last Thursday, we had our spring choir concert and culinary showcase.
And when tier one and tier two are exhausted, meaning we have we have done our resources, counselors have submitted 657 referrals to school social workers or outside agencies. So yes, once again, I bring you the data that clearly shows the impact of AHSD school counselors. We work within the system, but we also work smarter and more strategically with a focus on equity, access, and student centered solutions. And in doing so, we are actively improving our system. Which brings me to a final and encouraging point for this time. During this year's LCAP process, it was exciting to see school counselors recognized as a district-wide need for multiple focus groups. Our stakeholders are seeing counselors as a critical part of the solution. Two separate LCAP focus groups went so far as to recommend. The district will hire additional counselors to provide services in academic progress, college and career guidance, and targeted support for social emotional learning.
We are here to recognize your children and their accomplishments. The skills they learned, the art they created, the awards they earned, the recognition. Your students and their accomplishments are the things that when people say um you know what do you do for a living and we you know we talk about working in schools, it's your students accomplishments that we brag about. It's the kind of things that just make us so proud to be part of Apple Valley. And I know the room is full. Thank you for accommodating this. It's just really hard to shorten the list as you can imagine. It's there's so much good to celebrate. So the way this will go is that we'll call the students names and by category and we'll kind of call you up. You'll come up and get a certificate uh for Mr. Conrad. If I I could ask Mr.
The teams are also working on closing out the fiscal year, planning for the new year, and working on pulling the requested information for the forensic and performance auditors. for all of this. This year has not come without its challenges and some of the most difficult challenges facing the agency as we strive to improve the academic daily living skills and employment outcomes for all of our students includes managing our resources which consist of our facilities, personnel, technology and our finances. We are making every effort to carefully manage these resources and on putting in place the necessary structure and accountability needed to ensure the agency operates in a fiscally sound manner. And as Superintendent Reichman already mentioned, through a combination of cost reduction measures, operational efficiencies, resource allocation, and the strategic use of grants and reserve funds, approximately a million dollars of the original 2.6 million shortfall has been addressed.
Any discussion? All those in favor? I uh with those being pulled, we'll move on to I1, which is now, which would be H6, approval of out of state travel. I want to say it's not you. Uh oh. Who is it? It is you. Miss Ready. You want to give a brief synopsis? Yes. They're going to Greece. I believe it's the Greece trip, Mr. Carlson. Is that correct? I did not I can certainly speak to that to the be I did not that one. Yeah, I can. I mean it's out of state travel. It's uh student council at Mountain View High School. It's during spring break of I believe it's of next year. Uh student council sponsor. Uh this is operating through EF tours which is what all of our overseas trips operates off of. So the the students pay through EF tours and then they'll and then they go to Greece.
We're 11 years in now, folks. Chromebook replacement, student management software. You can get an idea about $12.6 million of additional capital items that just the school side of things. And you know, it's it's it's a challenge for sure. I think that was it, Michael. So, but I I want to end by just saying from a budgetary standpoint, I I'm really thankful to be in the community I'm in. And this community has supported the Ashlin Public Schools uh and our budget. Again, for my 11 years as superintendent, everyone has been supportive of what we're doing. And I and I couldn't be uh more thankful to this community, to Michael, to the select board, to the finance committee, and the school committee for continuing to advocate for our youth and and building the programs that we have and need. So, thank you. Thank you, Mr. Adams. Mr.
Yeah. Um, and so to me that was like the from the materials I h I've been looking at so far was and and thinking about what we commented on on other projects that that was just a big jump for me. Like I Yeah, that I'm just not sure where that kind of came from um or how that is justified or translated into these sketches. Yeah, it feels like it was a little too um dressed up, if you will. Just forced connection. Forced. Yeah. Can you can you bring up over the elevations, the um kind of the renderings? Yes. Um I mean, I think everything they're listening about sustainability is great. That's what we would um There she is. Okay. Yeah. And so to me, this doesn't say new classic New England, you know. Um, in fact, I think out of the projects that we've been dealing with, you know, our larger scale projects, this seems to be the kind of the flattest with least articulation.
Yana Calibris is there to pick it up. She gets the ball over to Trullio. Oh, nice behind the back to Calibris. Gets it taken away from I don't know who that was from. Spalding is now Awam quickly making headway up the field. Grace Raold knocks the ball away and that Caroline ends up with it. She gets the ball up to Trullio. Now the ball is loose again and Grace Howard in there. Think the ball rolled out of bounds and the officials are pointing Aawan ball. Spartans up 12 nothing with 430 to go in the third quarter. Baro with the ball. She kicks it back to Kel. creep over to Bernard. She kicks the ball all the way to the other side of the field. She gets it to Rosaro. Rosaro's still making way. She loses it. Kylie Marino and Ray pulled in on that. It's out of bounds, I think.
Both were hugely successful and both great music and good food were shared. Finally, for the next two years, Alexa Flores will be the new board of ed student representative and I personally am very grateful to have her on. All right. Thank you very much. As of always, you're welcome to stay or welcome to go study. All right. On to community meeting reports. Is there any community meetings to report on? I attended the Hville Scholarship Fund meeting. Um, not really too much to report. Uh, scholarship applications closed uh, this past Sunday. U, I'm not involved in the scholarship selection this year. I can't tell you how many applications we had or percentage of Golden High applied, but I'm confident that reviewing the applications can we'll find out at graduation. Thank you. Was there anyone else who attended any meetings on the PTA? So, we will now turn things over to Director Goldider for tonight's superintendent of schools report.
Another group said a or recommends AUHSD will increase increase the number of school counselors across sites to ensure equitable personalized academic, career, and social emotional guidance. That level of recognition reflects the trust we've built and the transformation that's underway within our group. APJ's goal this year was to show you the data, the stories, and the systems that prove school counselors support the whole student while advancing the mission and the vision of AUHSD. And we intend to continue to show you our contributions as we go into the 2526 school year. Thank you. [Applause] Looks like Jennifer Cessay is in the queue. I am. Good evening, President O'Neal, Board of Trustees, Superintendent Matsuda, Executive Cabinet, students, families, and school community joining us in person and online. As we celebrate teacher appreciation week, we extend our deepest gratitude to our dedicated student teachers, staff, and faculty for their unwavering support and guidance of our students.
Goodro and Mr. Powell to join me. they can assist us with getting the certificates to the right students. And if you'll make your way down and get a um chance to be congratulated by our board and then um on Mr. Schulenberg will guide you down to a spot where there'll be a quick option for a photograph. It's all very smooth, I promise. But we're going to really shake this room up and so make room for your neighbors. Get comfortable and cozy. We're all here to celebrate the excellence of all that you did. And I'll just say briefly, parents and grandparents and guardians, those of you who drove them to the practices and got them to school and made all those things happen. Boy, do we appreciate that work. We can't, we know it doesn't happen without you. And thank you for being here tonight after dinner for a late event.
However, a funding gap remains of a little less than $1.7 million based on the most recent estimated budget projections. Um, I continue to say that amount can fluctuate. So, that means it can continue to increase or decrease. Um, but keeping in that keeping that in mind, I do want to explain how that million dollar reduction has been addressed. That is primarily due to additional revenue that has come in through the institutional vouchers from our itinerant program students coming in a little higher than anticipated due to a review of the students and their funding determinations. Additionally, contracted student transportation and the cash match obligations for our Arizona Department of Economic Security grants have come in a little bit lower than what we originally projected. In addition to that, we have continued with the headcount cap and reducing staffing levels through natural right sizing has also helped.
So, I I mean I can entertain what the questions are, but I've got a couple questions. Is there Let's go through a motion if we could before we offer questions. So, Okay. I make a motion that we approve um H6 for out of state travel for the um student body the students at Mountain View that would like to go to Greece. Is there a second? Second. Questions? Yes, Dr. Strereer. Um, so the kids that are going on this trip have been, I guess, planning for it all year and attending meetings and educational um, information nights like they do at the World Traveling Club at Morirana High School. Well, again, this is from March 14th to the 22nd, 2026. So, they've had the discussion about wanting to do this trip. As far as specific planning, obviously, they're waiting for approval, fundraising, things like that. But So, but it'll be like the Morirana High School where they have to attend classes to learn a little bit.
Herbert, thank you, Mr. Moderator. You know, each year I keep on saying I'm going to not drive and try to present at the same time, but uh here we are. How's that working out for you? It's not working out too well. Um but thank you very much. Um yeah, good evening everybody. Um Michael Herbert, town manager, and uh I'm here also to talk about the FY26 budget. And I want to start off just echoing a lot of what uh Superintendent Adams comments were. Um, and I'll start off with uh really the more positive piece, which is really the level of collaboration that we experience here in this community between uh boards, committees, and staff, volunteers is really one of the I I would say the primary thing that makes this community successful. the things that you see happening in town now are built upon a spirit of collaboration, a spirit of creativity, a spirit of can do.
You know, the balconies are just stuck on. They're even they even have little um wire supports holding them on, right? versus it being more integrated with the building. Um, so again, I I feel like this was probably this probably may have been rushed to get these um, you know, to get get this application in, get this get this design in. Um, but those are things I think that would maybe have a a prominent part in the description of what we were looking for, especially as this is this is the entrance to our train station. It's the entrance to the YMCA. Um, there's another large housing complex up there which uses color, you know, and arguably in a better way. Um so um but maybe this is just maybe it just isn't coming through um what their intent is here. Um so so Anna we were trying to talk about that comments on that 40B project that we can just kind of brainstorm on different things.