And then there's prom and there's dinner, there's yearbook, point where they're going to spend it all Yeah. So maybe we should get a year end maybe we should be looking at year end reports. All right, I'm finally putting a cap on it. We're just trying to clean this all up and get this in front of you guys so you see what it looks like, right? All these obscure accounts. Should we uh should we do a vote? Have a motion that the school committee vote to authorize the following actions. Authorize the actions describe the vote to renew or remove identified student activity accounts and transfer balances remaining in removed accounts to the identified accounts and authorize a student activity agency account balance not to exceed $150,000 going forward. This is as presented in the SC memo student activities. Um 2025 513 PDF in the drive. Nobody wants to second after all.
This is the north pit which we use long and triple jump here which when you do that I already talked about that I apologize. So 7 through 12 long a triple jump. You're going to average any for 10 to 20 kids trying to do long a triple jump there at the same time waiting and rotating. So you've got all the kids doing that plus other events and things that they've got to do that day which makes practice take longer. Three to four times longer. You can't get through it. My hurlers and sprinters don't have a runway or a good surface. So, we go down to the south pit and the old wooden board that's in here we use as our starting line and we set up hurdles going out. I got to have it taped down there marked for the girls hurdle distances and the boys hurdle distances and then I got all the other 15 20 kids that just do blocks.
Um 711,000 spent there another 114,000 cumber to get us through the year which will look at expenses of about 825,000 budget of just over 1 million50. So about 240,000 to carry forward next year. those carry forward amounts really hold us accountable but they give us opportunities for the next year so that that really helps uh a couple things with with some funds 691 fund I just want to focus on for a second uh expenditures year to date this is all paid by the state the school facilities support project this year year to date 10 million 90,000 that we spent most of that is on HVAC installation we have a few extra things uh I'd like to just highlight we might get to if everything is approved. If you look at everything that's that's coming just above us here, we've got a $200,000 project to rebar in and order in all these 20 windows in this west gym.
And I want to say goodbye to Ursula. Ursula, I've known you through this superintendent and the one before and the one before that. And um you're really important and we're going to miss you. Okay, now you can start my time. Um tonight, uh the improvement plans for Title One schools, including Boulder Hill, are on the agenda. And I want to thank the staff of Boulder Hill who work to develop the plan. Um I had a couple thoughts reading through it. Um I like uh some of the things that are in the plan, the staffing of a a sped interventionist assistant, before and after school tutoring, transportation to accomplish that, and of course compensation of our staff for those hours. All of the goals um in that plan relate to children with disabilities. And I want to point out that one of those goals focuses on rating reading raising reading proficiency and another focuses on raising math proficiency within this population.
So, how can we fix that? I guess I get a lot of a lot of stuff on the moan. How uh and yeah, for me, I guess, and I think a lot of us agree, we need to keep that addressed somehow. Um, anybody? It's not It's not a new It's been an issue since I've been on the board. So, it's Well, that's we need to try to fix it. Yeah. So, just something we need to definitely address. So, we need to hire like the leaves underneath the fence at the elementary school just during the spring season and the fall when when the grass is growing. hire somebody even a retired guy to come in and mow. So that's I said yeah when we get to summer help in the summer the grass ain't growing like it is now. Yeah. I want to I'm retired. I I guess the the main point is just to keep we want the place to look as good as it can look.
Kirkwood and Mrs. Baines and Mrs. Shifflet. Um the senior class sponsors, Mrs. Dowel and Mr. Wright. Um they are busy preparing and making sure that our graduation ceremony, our honors night program um meet a level of um the level of professionalism and importance that this this time of year brings and just honors our senior students for all that they've accomplished. So I want to thank them because they're working hard behind the scenes. It doesn't just come together in a snap. So thank you to them and That is all. Okay, we have public at this point. Um, so moving forward, some future dates here. Uh, June 8th here in the Abbey and Living Memorial Library. Uh, we'll have our regular board meeting. The last student day of school is May 22nd. Summer school begins May 27th. Uh, graduation is May 31st at 10:00 a.m. I would also challenge our staff and teachers to be there.
Second. No, you No, somebody has to move the motion and we do the amendment after. Correct. All right. So moved. I'll move the motion. Okay. Second. Second. All right. And then we have to make the amendment. Does anyone want to make an amendment? No. So I would like to amend that motion to say not the class of 2021 to reach out to disperse funds as well. So minus class of 2021 38080 line per account or whatever. Did you get that Nicole? It would just be to make an exception for the class of 2021 and rather than transfer funds, it would be to reach out to disperse funds. All right, I'll second the amendment. Would anyone like to discuss it? All in favor? I. Anyone against? All right, so the motion is amended. Anyone like to discuss that? All in favor? I. Anyone against? All right, that passes.
So, they're going to set the blocks for them and it's a rotation with the six set of blocks that we got where girl will go run hurdles and then they got to move the hurdles so the boy can get in his blocks and he can go run hurdles and then you taking them all on and off and each kid set blocks to run sprints. So again, you're running 7 to 12th grade hurdlers. Your sprinters are constantly changing blocks. You're not getting a whole lot of work done as fast as you could be getting stuff done. Um, it's kind of everything I already talked about. Again, you're looking at another 10 to 20 kids cuz you got a lot of kids that just run and don't do field events. So, they're always there needing to do block work, too. We do have lots of sets of locks, but we got about five or six that we can use on the runway because with our cinder track, they got these big spikes that you drive down into the dirt and they've been fixed and repaired so many times they got a nut welded on them.
If we were here last July, we would have been scrambling because we had water coming in throughout that heavy rain. That's a unfunded project, but we do believe when money hits the state that that 200,000 will be funded. We do have some more buildings in addition to the ones that have met the end of useful life. Just like Daniel's mentioned, another $800,000 bid. We hope to get down to 600,000 to redo the windows in these red brick buildings and the north tag. Over a thousand windows were involved. The first bid came in at 800,000. We talked to folks at the state that are funding this think we could do a little better some other contractors. We're hoping to get that down to 600,000, but still that would be if it's paid for by the school for um in addition to that, we've got the 4 million for the 10 classrooms that have ended useful life.
In the leadup to the recent election, there may have been misinformation that reading and math are not priorities. The report begins with the continuous school improvement model. It describes identifying a school leadership team and building a stakeholder advisory group. I would hope that that parents will be invited to be a part of this stakeholder advisory group. No one holds bigger stakes. The implementation of key activities towards these goals includes staff. I'm guessing that staff includes our teaching assistants. One obstacle from a parents perspective is that at Boulder Hill, TAs are often pulled from their TA duties to sub for teachers or LBS's. We don't have enough subs. This affects service to students. So, it must be considered if it will also affect implementing key activities towards the goals in this plan. Another challenge regarding TAs. I heard a rumor that the district told Boulder Hill that they are quote overstaffed.
You know, one of the guys you're you're uh you're hiring for summer help is a college student who wasn't going to start until what did I tell you, Vicki? Right. He's on the personnel list. He's on the personnel report. Okay. He was going to start the 20th or something. 23rd, something like that. Uh he's coming out. He's going to come in early. Um, it's going to be a heck of a lot easier, I know, to take care of that stuff once the kids are gone and you don't have all these guys driving buses instead. Um, well, that's the thing, too. You got your extra help when nobody's coming to the schools, you know, when Yeah. when when I'm dropping my kid off elementary school and the grass is a foot tall, I'm I'm not happy. No, nobody is. I mean, that's just a matter of having to go to the prime.
It's exciting for those kids to see those teachers ask support them and I'd like to see I I personally am calling the teachers show up. Also, honors night May 30th. The top 10 dinner is June 5th. That's a Thursday. And then Laura has a bus driver hiring event. Time and date. All right. Send all your friends. Get your coolest transport in this line. Okay. Uh any other Oh, well I follow the leader around here sometimes. All right. So, June 9th meeting. Okay. Board comments. Miss Kelly. Well, as always, thank you to all of you guys for allowing me this opportunity. And to everyone who's worked behind the scenes this year, so I'm ready for it to be over. It's been a good year and it definitely wouldn't have gone smoothly without you guys. So, I'm not going to say much. I already did. The only thing I would ask though on a future agenda item is in the back door Mr.
Thank you, Aaron. Thank you. And I think that covers me. Great. Thank you so much. Thanks. Next time. Oh, no. Uh, yeah. Uh, Tracy's here. Yes. Let's talk about the upcoming superintendent search update. Thanks, Tracy. I apologize for being here. It's okay. Never underestimate the time. Um, I realize that you do have the handout that I have forwarded to you on the weekend. I did make one tweak. It's honestly just um add adding a date. I realized that I actually had to put in it when the position would close, which potentially is more for my knowledge than yours, but does make the luck makes more sense. All of there isn't any other change other than that. Um I do have a question to ask all of you. Look at this. Like suddenly there's furniture appearing. um do have certainly a question to ask all of you.
So, the bolt doesn't come out, but the the anchor, the pin sticks out so far, you can't use them on the runway because they won't go down flat. So, we're limited in what we can use there as well. Again, it links in the time of practice. This is just a quick shot here of the shot put rings. Again, um I don't think a whole lot of work would have to be done with those. Um what I would like to see done is like most places instead of throwing into dirt, we can come in here and I would be willing and I've talked to some other people willing to bring in a Bobcat or excavator of sorts to dig this out and rock this and put in a concrete curb and back stop. Um, so that it's an actual shot put rings. Um, I would like to see an addition of a javelin runway when you get into regionals and state.
4 million for Dr. Moody's Del Rio southbend administration for air conditioning. We uh we hope that will be funded July money. And then about 7 million weatherized all four schools. If you've seen the south end of the high school or even the north end of the high school, you know, they put on a super thick layer of elasttoic and in those areas even some of the gym at the high school south and north end that's been done to do every other building is about another 7 million. Uh takes us to about 15 20 million and we're getting bids right at the moment. If you approve this tonight for us to issue a bid for some high school fire alarm quotes and we've already had some meetings here with contractors that issue these documents to. They would then work to design a fire alarm and install it and take their plans to capital for approval rather than us trying to get a design team and then a construction team.
And I think that this is in ratio to the number of IEP minutes. But we have to live in reality. Several very high need students do not have IEPs in place. and I don't know if they've been identified for case study, but they require and deserve resources. So, this has to be taken in consideration in terms of whether or not they're overstaffed. May is mental health awareness month and it's also national foster care month and those things both res relate of course to fetal alcohol spectrum disorder. Um, it could be any month, birth defects, brain injury, neurodiversity, adoption, alcohol awareness and of course the month of September itself. I will talk about FASD because they're all connected. As far as mental health awareness, at least 90% of those with a fetal alcohol spectrum disorder have co-occurring mental health disorders. Male adolescence with FASD reported a serious suicide attempt at a rate 19 and a half times higher than national norms.
Yeah. But, you know, all right, we've got people coming in now. Where the people sit, it's pretty bad. So, I mean, like I said, not not throwing blame at anybody, but we need to figure out the solution of what we before we get around to next spring. We need a dedicated person to mow. Yeah. And that's what they do. They mow. Yeah. Yep. So, that's a discussion that needs to be Yeah. You're not doing anything after Jul after after June, right? All right. Well, upcoming upcoming dates, June 9th, uh, regular session meeting at 6:30 right here in the library. Can't you be here? Okay. Um, we might need to change that though. That' be great. We'll look at that. Not for me. Um, okay. So, I need a motion and a second to adjurnn. I'll make a motion to adjourn. I'll second. I have a motion, a second to adjurnn.
Long or actually there's no entry uh safety thing that get in and out there. So when they're out recess, you know, that's the concern. So anyway, uh just a real quick thank you to our teachers, uh all the people that have showed their appreciation for that. The union, they like to I know they're involved and I got to be there. I know that. Um, again, everybody that came tonight [Music] really there is I can't even see because uh, you know, congratulations on all the records and stuff. It's really great for that to happen. Please keep bringing who they are. We need to get them in, you know, after some time to our FFA again. Thank you very much. Great. Uh big meeting tonight. Uh thank you to everybody that's here. We appreciate seeing folks in attendance. Um the FFA group, I appreciate you guys a lot.
So just to review um in terms of now that you have next year squared away um preparing for the full search for the permanent superintendent. Um we uh planned for getting started essentially right away. Um, and in fact, I actually even have a a bit of an assignment here for all of you to work on, um, however it is that you choose to do. So, over the summer, um, as I think I mentioned, what when we put together the brochure, which will become, um, that which gets posted in the position description, it has, uh, a description of the district, bunch of the data about the district, description of the communities, um, and that actually comes from all of you. Um and so generally we send it to the the school committee chair, ask um the chair to work in the administration, but also you all know your capacities better than I.