Hicks we know you got that information yes we completely agree now it's not the time or what they say we really feel like our work is meaningful we see these other issues we want to still finish the process and leave it up to the committee because they're the voice of the community right now I'm not saying go and and you know schedule meetings and make people meet about money that we may not even be going up for I'm just saying let them let them voice their give their feedback on that I'm the step that we're at now miss Pritchard if I could I think we'll just do exactly that and we will bring back the committee's comments from this additional information that they're provided at the next board meeting there will be another agenda item for the next board meeting anyway regarding the override so we can present the information that you have asked for and we can have a full committee response on the latest conditions and if if these conditions are impacting their feelings and thoughts about going now for a bomb dark this is Tracy dr.
Kellis and something that you just said sparks something the weather that we receive yay or nay or there or whatever type of opinion from this group we are still within the time frame to go ahead and file and move forward if that is what the board finally decides to do correct we're still within a anytime we accelerated it this this season I guess this the spring to provide the board with the information and needed obviously given the crisis that we're in things happened but we we have into June really we would hope to to get the information out as soon as possible to our community and our partners but we we have a little bit of time that we can keep okay okay and I just want to make sure that we would have time if the board did move forward with it okay just want to make sure thank you dr.
Phil it's just to make sure that we're all on the same page can we make sure that when we're going out to the committee that we get a response from each individual you know obviously we could we could shoot it out via survey or email but if we don't get a particular answer can we solicit that either by another email or look to get some sort of a phone caller or a direct just response so that we have those individuals on record for for whatever their feelings are mr. president absolutely we will be sure that the board is provided with a complete response from each of the members thank you for getting that miss Densmore do you have anything I do I just wanted to clarify what the possible funding is for the technology for the stimulus funds are we talking about the technology that we were looking for as far as Chromebooks and an EMS that sort of thing are we talking about something else I'm mr.
president member said the boy that's another great question and so that full amount has not been determined but it looks like we should be getting around three and a half million dollars from the federal cares stimulus of that just preliminary conversations is we need more technology we need to order more technology and so we're going to use some of that money to buy more technology so that would be a relief of not needing to go out for a bond in that sense and so yes so that would be duplicated in that nature we had technology working with IT to look at bond eligible projects and refurbishing and what they would need I believe they came up with about seven million dollars of projects that they would need over the next four or five years okay and was the Dicer high school theater was was their system upgrade included in the bond or in possible stimulus funds well mr.
president members of the board that had not been fully determined at that time we that had not been presented to the committee even though I hadn't talked about it with dr. Kellis and we were going to put some information together for that had not been presented to the committee at that time okay I guess what I'm asking is I mean artha is there do we know now at this point if there's potential whether it's in the budget or what's really you know the stimulus funds do we know if that's a possibility to get those Corrections made upgrades I should say mr. president members the board thanks for that last quality clarification so I assume you're meaning just for the Performing Arts Centre's correct for all four of our high school there's not enough money no not for all of our high schools there was one in particular that was on the original bond for last year that was Dysart high school their auditorium yeah it's currently running on a das system is from what I understand um we're going through our capital plan right now for next year that could be included in our cap a plan if we get a quote to see how much that is I don't know off the top how much it is I know we also have some structural things that have been submitted to the school facilities board for them to look at as well for the die started high school Performing Arts Center so but yes we could definitely look to satisfy that within our own okay thank you give us tons more miss Tanner did you say you didn't have anything no I don't all right thank you but I miss anybody anybody else have anything before I move forward all right thank you so much for the presentation and for the recommendation definitely appreciate your time on that all right we're gonna move on to information item g6 override committee recommendations for the election and I'll turn that over to dr.
Kellis Thank You mr. president and members of the board mr. eggox will continue his presentation now referencing the override thank you very much and good evening again mr. president members of the board superintendent dr.
Kellis colleagues and our online community members once again is my pressure pleasure to present the override Committee's recommendation so I would also like to thank our override committee members for their time and effort that they put forward it is always great to engage our community they had some amazing and insightful questions and comments and so we did also start with them just a little bit on school finding and how that works and then jumped in to how we use the current override in those areas that it supports they had lots of questions about looking at apartments or a smaller class sizes what does that mean how does student success does anything lead to all of our schools being an a if we move something around or change what it supports and looking at different labels they did a great job of kicking it from every at last meeting they were stumped a little bit that they couldn't think of what what else should is what should like this is almost an unwinnable task and it's very difficult and so we did have there our last meeting before our meeting that I cancelled in March we sent out a survey also the saying hey do you support going forward and the committee voted unanimously to support calling for a 15 over a 15% over ready to continue and keep it in the same areas that it is currently from that standpoint normally this would be an action item they would have a resolution attached but our attorneys were pretty busy and could not get back to us in time to get a resolution so unless I hear contrary feedback from the board available possible board meeting depending on when the when an attorney gets the resolution prepared for us I'll be bringing back a resolution calling for the November to 2020 20 election for a 15% override in the same areas that it is now I'll stay on for any questions or comments thank you for that information we have any questions from the board I'll just go person by person I don't have any questions for you appreciate the update mister I think though I have no questions Thank You mr. Turner thank you Miss Densmore no thank you thank you is Pritchard miss Pritchard sorry I had to do my mute button no the only um the only thought I had just based on your last agenda item was the political consultants they're feeling like though this is something that would be successful mr.
mr. president members of the board that's a great question I didn't freeze I just phrased it to them saying well our override if we don't go out we have to cut seven billion dollars they said well then you have to go out and so so I didn't they would it be successful they would probably say it all depends on what kind of level of support and I'm because I'm not looking to figure out how to get into path because we can't use district resources to try to pass an election I just was asking their advice it is that one okay to go for it and that one they said yes because of the consequences of not going out are too great and just for our community to can you I'm just quickly outline what that override would cover our same areas now which a good guy I should have in my we do have to retain highly qualified staff members for all-day kindergarten for highly to reach all ready say retain highly qualified staff members to maintain adequate class sizes and for our reading math arts and PE and athletics and recruit and retain like qualified staff that translates to increases for our staff correct I'm looking for that yes yes you are correct thank you I am sorry I did not have that at my fingertips thank you very much thank you miss Pritchard you have anything else from anyone excellent thanks so much for that information we are going to move down to give this screen here we are gonna go to action item h1 recommendation to improve appointment of Michelle ruff is the principal for a rancho gabriela elementary school dr.
Kellis Thank You mr. president and members of the board we were very excited about introducing this next item and dr. Polina we'll take it from here evening mr. president is the board cabinet and community it's our pleasure to recommend Michelle Roth the principal of rancho gabriela in true for the 2020 2021 school year miss Roffe has been assistant principal rancho gabriela for two years previously that was an assistant principal in another school district she received her master's degree and at leadership from Arizona State University a comprehensive selection process was utilized with many different rounds and stakeholder input and it's our pleasure to recommend her this evening excellent thank you do you have any questions for the board no just that she's got big shoes to fill and but I know she's up for the task so moving forward excellent anybody else I'll go ahead and make a motion to approve the preman of Musharraf is the principal of rancho gabriela emily elementary school gonna get the second second Tracie Thank You mr.
racing both motion made by J Leonard seconded by Tracy's for your seat belt let's go ahead and vote motion carries thank you well you don't have a chance right now to go down and and shake your hand that when you have the opportunity that you extend that congratulations dear we'll definitely give her a good elbow bump from 6 feet away of course of course alright we'll go ahead and move on to action item h2 recommendation for the approval of appointment of Jill strong as the assistant principal fresh and ranch elementary dr. pellis Thank You mr. president and members of the board members of cabinet and we have another extraordinary individual who we are recommending to the board and mr. croto will introduce this item thank you doctor host I believe it's Minister Dean but I can do it good evening mr. president members of the governing board dr.
callous and members of cabinet it is our pleasure this evening to bring forth a recommendation of Jillian strong for the position of assistant principal at Ashton Ranch elementary school miss strong has been in the Dicer school district since 2007 she served as a teacher at Marley Park sonoran Heights and Canyon Ridge school and most recently served as the Dean of Students or is serving as the Dean of Students at Ashland Ranch elementary school this year the strong has a master's degree from Grand Canyon University go Lopes and it is our pleasure to recommend her this evening for the position excellent Thank You mr.
Dean and we have any questions no I support this Jillian mister is very a great candidate for continuing on an Ashton ranch so I applaud everything she's done yeah I think she's excellent she is any other questions all right I'll go ahead and make the motion to approve the appointment of Jillian strong as the assistant principal gopher astron Ranch elementary school motion made by J Leonard was that yeah just waiting for yours okay got it okay motion carries congratulations to Gillian strong round of applause for you we'll make sure you get those elbow bumps when we're all together again all right let's go ahead and move on to action item h3 recommendation for approval at educational service position change dr. Kellis Thank You mr. president and members of the board members of cabinet doctor pulling won't reduce these items as they are reflected in his department yes good ooh you mean mr.
president members the board there was a cabinet dead services recommending changes in departments to meet current needs due to vacancies and staff changes staff are needed in high school due to the huge demand and growth over time we've gone from hundreds of enrollments and a few full-time students to thousands of enrollments and I think were to spend close to 100 full-time students in cricket Department support on back-end technology unfortunately as you've seen a last week we had issues with Schoology and need support that on the set up you know staff support vendor communication and troubleshooting school is just one example among our many beckoned curriculum tech products then lasted federal projects with a new ll model coming further support needed for the implementation and training the rollout of that model the on the chart attached the high school the addition of high school program manager and curriculum program manager with the elimination of the academic facilitator and admin secretary to would be a feminist savings and then with the federal product specialist Edition and the elimination of the program manager it would be a budget increase but that is through indirect costs which are part of grant funds that is they can be utilized for that so that is a recommendation and I'm open for any questions excellent thank you dr.
Bowen do you have any questions on this one no I don't have any it's just Traci all right that's good make a motion to approve the budget capacity for recommended positions and the elimination positions for the educational service department I need a second please second this is Tracy thank you motion made by J Leonard it's like a nobody reaches for a think belt vote motion carries thank you everyone let's go ahead and move on to action item H for the minimum course of study and competency requirements dr. Kelly Thank You mr. president and members of the board I would just like to say that I appreciate a lot of work has gone into these next couple of items as we have anticipated and tried to interpret a new state law existing state laws and the host of other discussions that are happening around the country in this pandemic state that we're in so it is it behooves the administration to bring some recommended changes to the governing board for approval and we are starting out with this first item which is a description of the course of study and competency requirements and dr.
Pauline will introduce this item thank you dr. kills mr. president members of the board cabinet community all review the attached document last week the State Board of Education had an emergency meeting and they passed a couple measures to define the minimum course of study and competency requirements for this 2020 end of school year and they wrote on a couple things first that we will not withhold academic credit for a high school diploma from a student solely because of they missed instructional time due to this school closure secondly that local education agencies may consider to the successful completion of educational opportunities provided during the closure and that educational opportunities are determined by the school district and they are they may include a not limited to the things that we are doing which is basically remote learning and that we will basically continue to issue credits and diplomas under this plan we are offering remote learning opportunities and make sure who is section here specific for seniors because that is a pressing need and then as well as other K through 11 we've got a statement there were thought was important I've been working a lot with admin the teachers and everyone that's been I've done a great job and they've done board but we just want to make a statement saying we that are asking teachers be cognizant of the struggles that students and families may be facing in other words really trying to balance flexibility and accountability as dr.
Bell's open this meeting with that we are proud to say we're still educating students and that is our charge so specific to seniors so for the class of 2020 our graduation requirements will stand there are two state requirements one on a civics exam one of the cpr requirements we will do our best to make sure every senior has finished those however we will not withhold a diploma if they have not done that medicine guidance we've also received from there's no part of Education another really were sensitive to that a student cannot access online instruction the principal what the flexibility to work with teachers to create alternative ways for students to demonstrate competency so for seniors on creating an instruction I'm not going to read every line but basically teachers will be flexible in design instruction so that students can show mastery of grade-level standards and we will utilize formative assessments and they students failed at a quarter of their senior year does do they work with the teacher additional competency in that grade can be adjusted there's information here that senior timelines will stay in place with finals and of course the end of the school year specific to all high school students in our distance learning we will be flexible due dates roll an instruction to the state standards focus on high level stick high leverage standards and utilize formative assessments in the same statement about overwriting grades in previous quarters if students show competency and we are asking teachers to be reasonable in their demands of students and that there's some language in here that work time should not exceed 20 to 30 minutes per day per subject which is roughly three hours a day with the exception of higher-level courses such as dual repeat classes the cow bill the accountability piece is that at least one grade per week per subject should be entering the grade book all late work rules have been suspended and that work should not negatively impact grades again the teacher working with the student to to see is it the same level as prior to the closure and lastly zeros will be used as a last resort we're asking teachers to be reaching out to all students multiple times and the students not responsive not turning things in then an M or missing will be entering the grade book and that would have a temporary adverse effect on the grade and our process is that teachers will reach out to the students then they would reach out to the parent and log that in our PLP so they can work with admin on that and finally at the end of the quarter if that process has been piloting students could receive a zero but it will be a last resort and be working with all families on this issue in students from designated classes may have opted in finals in k-8 it is similar but just adjusted for the great levels of course k5 would have student work not to exceed e1 e2 hours per day or approximately 15 minutes per subject sixth or eighth grade of student work should not exceed 20 minutes per day per subject to equate to two and then similar expectations for a grape per week per subject and again the communication of families and students for not getting turned in so masking for we're asking for approval this plan it was approved by our company and we feel like it is good guidance so that we can finish off the year with the students are in their credits and also be promoted to the next grade level so at this time I will stand for any questions thank you doctor boy I appreciate the explanation and the detail that you have there do you have any questions um this is Tracy my one question and I had spoken with dr.
Kellis on this before if we have students that they are just not reachable that they have ghosted they have totally turned off and these happen to be seniors they would not receive a grade right they would be listed as an M missing or what yes it would be to be listed as an M and especially on seniors you know of course we're asking for extra efforts to contact them too even if it's through a phone call of discussing the work or having some other means of finding you know how they're doing but of competency of the work and so yes so at this point I'm sorry go ahead if I could just interject there that a lot depends on the final grade for the class on the the grade that the senior had or any high school student had going into the fourth quarter so there's some different scenarios that present themselves if a student was failing going into the fourth quarter before the the pandemic happened and they still don't do any work it's possible that a senior could fail a class because they were already failing and they're continuing not to do their work if it's too and a senior is passing the class and does due diligence and getting assignments in and whatnot that seniors not going to be held back from graduation the grade may very well reflect the work that has or has not been done but it would be a large part depending upon the grade they had coming into it and then also if they and how if and how they do on their final exam so there we have approximately how many seniors about eighteen nineteen hundred this year yes you just about okay and we could easily I don't want to say that number we could easily have maybe eight or nine hundred different scenarios I don't want to have that many different scenarios meaning dependent upon that's just to me that's just too many variables I mean I I like I like your plan and everything I guess something probably just needs to be just a little bit more concrete regarding that maybe I'm not explaining myself good one piece that I might add mr.
president member sourcing fell is that we're meeting with the high school principals weekly regarding graduation and and seniors and they are also working with their staff to assure that we are reaching out to students so they are making a very concerted effort to to communicate with and contact all the seniors it's not something that's happening you know once every three weeks they're being very diligent in in their contact efforts with seniors members so your sink Bell if I can chime in I actually live with the teacher who was directed to make sure he has contact with all of his students once a week so he's responsible for going through that we did put the MN because some kids aren't seeing an effect in the gradebook so as dr. poling stated the M temporary really lowers their grade to get parents out and students said my kid really needs to do this that being said we do have the safety net as dr.
Kellis mentioned if I went in passing as long as I make an attempt to do can my final I should still pass that Emma will eventually be taken out because it'll be replaced with something else in those circumstances that you're talking about we refer to them as some kind of extenuating circumstance may we have a child that went back to Germany we have one that's living on the Indian Reservation with only a certain act with only limited access to computers in those cases what teachers and principals in the document have been able given the ability to do is to provide alternative instruction where I might say I realize you can't get on the computer every day Jimmy to do your read 180 homework so instead I'm going to have you read a book and we're going to conference once a week and that's how you're going to earn your points our intention we have every intention of making sure our seniors and all students pass the finish line with their credits and that they're ready for the next level so I realized there's many different scenarios but there's not so many because it's either on the for life scenario I guess I would tell you my husband called a parent and the parent said I can't get him to do the work either mister si and in that case the student does go to zero they're not working for the parents they're not working for a teacher they were failing before they went in so there's there's four or five scenarios we can sort them into there's millions of details that would put kids into those different scenarios but really there's only a few okay thank you doctor say that that helps greatly I I just I applaud the principals and I applaud the teachers on their diligence in getting connected with those students and we have to applaud our we have to applaud our parents and our students because this is new to them too and there's so many parents that are reaching out to us to ask how do I get help with Schoology how do I help my kids do that so I mean it's just it's really all of our community working together which I know you know you're always a bit a pick advocate for and I think we just need to continue to work and do that with the goal of every kid getting across the finish line Gracie are you coming from a perspective of just wanting some very clear cut guidelines and a little more black and white in order to avoid you know the week of graduation there might be a number of students who are maybe because of their choices or because of whatever struggle they're in this type of a scenario they're referring to and then we have to deal with okay there they're saying they should be graduating and clearly they're you know their school is saying no you've not met the requirements and so is that what you're saying like you want it to be a little bit tighter well and just just a little bit tighter because we do have a eight years past we've seen some students that okay yes they were pulling a Cu or D going into that final quarter and then all of a sudden they just like go whole hog and bring it up but they're busy working busy working towards that about a week or two before graduation remember so you're seeing fella in this case we don't anticipate that that will happen in some classes in the multiple choice classes multiple choice I mean math and English we have created opt in finals where if I'm happy with my grade I don't have to take it at the risk of bringing it down the other classes have we've altered them to be performance based which are embedded over about a two-week period so the students can get feedback as they go so that should make it so the final does not have an adverse effect okay I need to mull on that for just a minute if anybody else has a question go ahead I have a I have a question um just really quick a designated classes for opt-in finals how how is that determined what what classes are designated as opt-in the opt-in finals or for classes that traditionally have a multiple choice final that would include all of our math classes it would include the reading portion of the ela class students would still do the essay however they could Multan multiple choice final we have revamped our finals for science and social studies to be very performance-based things like document based questions in social studies that they'll have the period a period of time to work over an open response in science so likely elective classes will continue to have they will not have an opt in final at the student a satisfied but their grade they'll still have to take a regular final for most of the for most of those yes because they are performance-based finals okay the only other the only other it's more of a comment dr.
polling and I guess to the district administration in general I know I'm glad that you made a point to document in that in the slide I guess in regard to that at two to three hours max per day for high school students I will tell you that I've had contact with at least 12 families that have expressed concern that their student is having more work now than they did when they were in class and so I appreciate the fact that the district did send out a very clear email to all families and I think we even got it even through autodialer as well outlining that so I'm a little concerned that worst I'm I'm hearing really for much of anyone that it's we're not doing that what I've told these these families is to reach out to their teachers their principals some of them aren't getting and much of a response as far as like a reduction in any of it but I guess I so then I'm asking I think district administration to maybe follow up with your administrator your site level administrators just to kind of make sure everybody's on that same page because again as we've kind of talked about earlier this how this Tobin 19 is affecting everyone and all these changes we've had I mean it's we're dealing with kids that maybe before this happened school is their safe place they're in families that maybe aren't ideal these families are out of work and now they're expected to deal with a student who's having multiple hours of homework that maybe the parent can't even understand I mean we're we don't want to be adding stress to our families and to our to our students and I feel like if the state has gone out of their way to say we are gonna be understanding regarding district labels and we're not gonna drop you lower wherein we've as a district or I'm thinking will soon be saying we haven't are you said that for teacher evaluations we're gonna be understanding these are times when you know it's not it's not ideal it's new we're not gonna hold you to the same criteria that we would maybe if we were in your classroom they're everything was the same we're gonna give those allowances we need to do that for our students and our families because we're not in those homes and we don't know how these families are being impacted and I was disheartened to hear that we're having students that are struggling this way unnecessarily when I will say I feel like the district has been very diligent in outlining how many hours for like k5 how many first six 12 yet it's still happening so I would just like to ask district administration to please reach out again and and find up and get more information on what's happening our schools maybe maybe not everybody is getting the same information or maybe there needs to be more checks and balances on reviewing because I'd like to think at a minimum the students that are maybe getting a lot more homework maybe those teachers and fairness think that it's something that is within the realm of 20 to 30 minutes you know a night but then they need to I guess get that guidance from their administrator that you know maybe it's not I don't know but I amidst everything that's go on I don't want to add undue stress on our families by not really making sure that we're holding true to that because it's it's causing a lot of upset to be honest with you this picture the mmm mr.