Um, I'm happy to do that however you think would work best. then I will be back before you for your meeting on September 23rd. Um, and that really is a a decision night for you. Um, I will be coming back to you with a draft brochure which will have all of the information that you've compiled from the for the district profile in it. And I also will have a report for you that evening based on all of the input that I've gathered over the preceding number of weeks. um from the survey, from the staff and faculty input, from the public input, from the student input, from central administration. Um I will bring that back to you with a draft um position description, a draft of here are the things that the that the Berlin Boilston public schools are looking for in their next superintendent. Um that may be experiences, strengths, professional descriptions, what have you.
um all weather surface added to the runways and the company that bid us out would come in and they would come in and do their just the rubber surfaces on those the runways and things like that. It's kind of a you know in a few years they come back and do the whole track type of a thing. Um phase two would be tearing out the old track, replacing the asphalt base, and then updating the high jump runway. Unfortunately, we can't do a whole lot with the high jump until you do something with the track cuz he says that's kind I mean, when you're doing the asphalt and the concrete work, that all kind of goes together with that. And I do have Scott Christians bid me out on the the concrete. There was a little miscommunication from this guy on what he sent him and the the runways don't match up with what he bid me.
She is esteemed. Can you remember that, please? So, what she did is she took the job description and then came up with a um a dean of students evaluation. We're working on other ones that you'll see next month. So, that they really um the ones that we had before really did not pertain to the job. They're very generic. So, we went a uh we're working on making sure that the evaluation tool for for our employees meet with um the job description of what they're actually doing. So, we're asking you to approve this. I'll make that motion. We are motion Okay, I'll make the motion that um we approve the CB USD students evaluation and a second. Second it. All in favor? I thank you very much. Okay, moving on to Mrs. talk. Sorry. And this is how you are weing it again. We are. So, um, good evening board.
Tonight we had the pleasure of celebrating our pride, our last group of pride recipients. And what an incredible feeling and this tradition that we've had in this district is really important. And I want to thank our communications department um involving Jesse, Brena, Cindy, led by Terresa Cameas for their lead leadership. To give you some context, we received an impressive 1,500 nominations representing every school and department. And so we look forward to continuing to grow this incredible program next year. So thank you again to Teresa and her team. As we approach an eventful next several days, we want to recognize our high school seniors in particular. Each of our elementary schools will be hosting um one of the most awesome traditions, which is our alumni walk later this week. you want to see some true learning experiences um where our elementaryaries will be welcoming our high school seniors back to their stomp their early stomping grounds.
Yeah. Uh wrapping up here. I I do want to thank the girls on landscaping downtown like community corporation. It shows community that we have. We have weathering with all the departments. Sounds like that was probably one of the top events that we've had most recently and a huge event for us to make sure we're in a safe. So just community in general I want to thank uh as well as obviously everyone here may get one one time we'll get it we'll we'll get everybody but yeah success probably high school kids you have to keep them together you have to keep them keep them in charge and make sure they don't do anything Sounds like everything went well there. Um, graduation. I'm pretty excited. I can't. Um, so I just want to once again invite everyone to show up. It's exciting. So I just have one more motion and that is for all in favor.
Um but that is entirely under your purview. So I'll bring you a draft. it will be up to you to deliberate and to figure out exactly how you want that to be phrased. Um, the other thing that you'll be doing that evening is I'll be asking you to determine the makeup of your search committee. Um, there are some sort of general outlines as to who tends to be on it in terms of, you know, there's usually parents, there's usually teachers, there's usually representation from central administration. I highly recommend having at least one student on it and so forth. I'll be bringing to you that evening a here's what I would recommend kind of list and then it will not only be up to you to determine the size and who what the seats are but how those seats get appointed that evening. Um again it is entirely under your purview.
But the the Mac the guy from Mac there he had bid out just doing them turnkey start to finish dirt work runways and everything. Um but that's his bid on there. Um Scott's Can you go back to that slide coach real fast? Yep. So just talking about phase one allin cost is that the $198,000? That's $198,000 from the company. Uh that's the what is that? Yeah, the track company. They're out of Kansas City. They're the company that did um Hoisington's track here last year. So it would be that plus the cost of the concrete, right? No, that's they're bid at 198 all of it. The first number on there, which I'll get there in a minute. His concrete work $124,000. And then he's got $15,000 on there and putting in the pull bolt, the fiberglass pull bolt edition things. And then which I I'm kind of curious where $50,000 and all that's coming from.
I come to you tonight because I I was very optimistic thinking $10 would meet our budget for next year by raising it by $10. I can't look at Andy now that you see, but because John Livingston is so into every little detail, he pointed out that is not going to cover it. And because we've lost key grants is really the reason um that we do need to raise it. And to make it work, we're raising it to $250 a month. Um which is a $45 increase, but it's to keep the staff to keep staff that we have and to keep a successful program running, but also to stay um revenue neutral in our program. Our neighboring districts were charging more for fewer hours. So, we're still cheaper than the neighboring districts. But, I know I gave her such a hard time when she came to me with the $10.
Um students will having the opportunity to see their former teachers and staff members and celebrate their upcoming graduation. This serves as a motivation for our younger students. This sentimental tradition will be a sight to see. And board members, if you haven't signed up, I think many of you have, uh please do so. You will not regret it. This Saturday, we have our seniors who will walk across the stage at Northern Illinois University to receive their diplomas. Yes, 12 years is not a short amount of time. So, we want to thank them for their perseverance and they'll be receiving their diplomas and um alumni will be um will be welcomed as alumni. Uh we are so proud of their accomplishment. Believe on believe it or not tongue tw this is our final board meeting of the school year uh before the school year actually ends. We have a board meeting in June but that will be after the school year has led out officially.
So if you all want to actually appoint by name you can. I've also had a number a growing number of communities um ask essentially for applications and then I try to make sure that I balance out the committee through the selection process. Again, not a tonight decision um but something that I'll be asking you to do that for that meeting in September. We would then post the the position by the end of that week and um it would be open um Yes. Right. So it would be open for about a month. So in the paper version that I I've shared with you, you'll see that the position closed on the 24th. We generally have positions closed on a Friday. Um the one thing that I would do in between the position posting and the position closing is that I would meet once with the search committee.
But then just rubberizing those filling events was the 57,000. So Scott's bid is on there on another page. Um would have to be revamped a little bit with the different getting those. I sent him that today. I knew he wasn't going to have time. I just got this from the track company this morning. So you're looking all in phase one to be around $200,000 if if this company was to do everything. Yes. I think with Scott's bid at the 31,000 roughly and getting I talked to a or had somebody has talked to a proer but he's broke his arm and he's kind of laid up right now to come in and give us some dirt work ideas. Even if he was at $20,000 in dirt work and $57,000 for them to come in and rubberize it, I think you're saving about $90,000 getting some stuff done locally versus that company doing it.
She asked me, she's like, "How's this gonna go?" I'm like, I said, "Is Annie going to be there?" I can't come here. She's like, "I think it." So, it's but it keeps amazing staff in there and it keeps us revenue neutral because what is required from the state is only to offer preschool for our special needs children. So, this is the tuition it needs to have. And those special needs children don't have to pay. They do not get some funding. We get about 60% compared to the cost for special needs. So this is for typical children. Yes. Children. [Laughter] So that is our proposal to raise it. We think that will be we talked about doing monthly increments and that's just too much. So we're just going to raise it one flat fee for the year and hopefully John doesn't come back to my office a month.
Um when we think about this time has just flown by this year. Um it's been a it's been an incredible year and I want to thank again our staff, our students, our families for all their partnership in making this a truly momentous and memorable year. Um this has been a year also not without loss. Um we've um unfortunately lost um important uh members of our community, a student uh family members, students actually and community members whose lives impacted many of us. And in these days of celebration, we keep them close in our hearts. Um, and your legacy for those who passed are is with us. For families, we know that we think of them and we are we hold them close to our heart and they are part of our legacy not to be forgotten. Students, we want you to finish strong in these final days.
Um something that we do is train your search committee because they are a public body. So they are subject to the open meeting law. They are subject to the conflict of interest law. Um they also of course are operating largely in executive session which means that they have um responsibilities there and of course they're also an interview committee which means that they have sort of hiring responsibilities. Um we train our search committees in all of those things. Um it will also be sort of essentially a first meeting for them so they get a chance to meet each other prior to um as they go to work. When the position closes um on the 24th, I share those electronically, all of the applications electronically with the search committee. Um as you know, those applications are confidential. Um they're confidential not only in terms of content, but also in terms of you know who applied.
Would they be willing to come and just do the surfacing? Yep. That's the That's the $57,000 that they would just come in and do the servicing and we could get local people do the concrete and dirt work to their specs. And like Scott said, he goes his specs said gravel for filling in on the concrete work versus sand and using fiberglass rebar versus steel. And he's like, I'll bid you what his specs are, but if I'm going to do it my way, it's going to be sand and it's going to be steel rebar and it's going to be cheaper than what he's trying to bid you out at. So, he's going to save you money on that aspect, too. So just some community and school benefits. This is outside of just what I'm talking the high school but city clapping. A new track would allow the community members to utili utilize that facility.
Yes. Four days a week for three and a half hours a day and for head start. Okay. I will make a motion. I'll make that motion. I make a motion that we raise that it is increase from 205 to [Music] per year with the exception of your All right. All in favor? Thank you. Sorry, Annie, but thank you. All right. Personnel report. Yes.
Never stop doing your very bre best. As you know, we are doing the best we can in serving you. Last but not least, I want to take a minute this evening to acknowledge and we had a chance to do this last week a bit, but I want to since this is our official last meeting, our two board members, Hope Re and Khali Parnell, and we want to just thank you for your demonstrated courage, tenacity, uh your forthright, your eloquence in raising important topics. Uh both of you of your own right did an incredible job and I would say as I was sharing earlier iron sharpens iron. You sharpened us this year. You helped us think beyond what were of sometimes overlooked topics and you were not in any way afraid to to lean in and with great dignity honestly uh speak to difficult subjects. And I want to recognize you for your courage in doing so.
I also uh generally keep confidential how many um until you actually get the full report at the end so that we don't get distracted by numbers and actually get to the part that matters which is the where did we end up by the end of this. Um the search committee on that evening in October will be sele going through all of the applications together in executive session. they will be making their determination that evening as to who they want to bring in as semi-finalists for interviews in confidential executive session. I would propose that those um interviews be on the week of November 3rd. Um you then I assume are displacing your usual Tuesday the no which would be a November 11th meeting to and maybe you're not doing it on the um the 10th but that was a guess on my part. um I can't meet later in that week because this is a joint conference but when you do meet that would be when they then would be publicly announcing the finalists to you.
Rehabilitation better surfaces for physical therapy strengthening mobility purposes. It's a much better surface than concrete or asphalt. I mean I live on the city block. That's the street track I guess you could say in town. The multiple people that walk through and around town. Diane walks by my house all the time. um hosting the middle school track meet. Um we're down we were down to four teams this year and it gets the declining numbers where you have a year where it's rained out. They got to postpone it and they decide well we're just not going to come back because of that possibility and then you get to that late in the year and it's hard to f for them to find meets. Um like this week we have C or the CPL the league track meet and we're going to St. John and just come down to the schools with a track facility are the ones that host that.