They come a lot closer to heads in seats. so to speak and ADM because usually those students are full-time high school students. Of course, some aren't. So, we're there for a half a semester, but so that's that's where we're at. So, even with those numbers, uh we've been able to maintain our counts because we've had some carry forwards from prior years. So, the number if you go back to page, well, even on that page, you can see I'm right below those counts, budgeted expenditures and budget limits. And that's the way the state does it. You have a limit, you can't stay beyond that. your expenditures that should be budgeted in your line items to that limit 19,600,000 19598 3.4 million for classroom site 1 million29 for our capital and that's right in that chart.
You can bring the mic just a little closer. There you go. You're doing great. But it just uh we were we were advised tonight on on the volume level. So in particular Yes. Do I have the clicker? Yep. Um some of the topics we're going to talk about is the eligibility for riders, our alternative drop off form, um hazardous crossing findings, and then how we're going to communicate out to the community. Um just briefly, eligibility for riders. Our riders are eligible for service if they live more than a mile and a half unless it is a hazardous area that is deemed by the state of Illinois as a hazardous crossing. Um, our alternative drop off pickup form, that is a form that we have for students that are eligible for transportation, excuse me, where a route is created within their home boundary, excuse me. um that form is created so that they could um be transported.
If you know we have havoc ensue and days off or what have you. Um we can you know we still have some time in December to get this done before the end of the calendar year. So we already have Tracy on the agenda for our opening day. So we coordinated all that. should be able to go with this similar timeline right with our staff as well. Yep. And I am making a note, Mr. Chair, that I will send you the um the district description um the profile via email and then again you can decide um how you want to piece that out and work with Mr. Ganon and his staff in terms of filling it out. Yeah. Um unfortunately Lor's not with us tonight. she's sort of the search sub committee chair. Um she's not feeling well, but I'll talk about that with her and um it may be something where she wants to head out the effort and yeah, tease it out from there.
And again, I think if we were able to do something and the rec center was able to have a big track meet where they're bringing in5 to $6,000, they could probably work out something to help kick back to um putting back in to help pay for the place. Um and I have getting grants is not the right time I guess right now. A lot of them have been applied for and deadlines for new ones are coming up. Um I'm learning that options city of Claplin for school improvement being told if we added a walking trail there's possibility that the community could get some in that because it is benefiting the community. Um the Claflin area pride and rough neck reinforcers some non profits. Um I've contacted one oak in the process of figuring out what money is available there and how when they're releasing it and things like that.
If you approve this tonight, I'll be coming around to have you sign vice president, madam chairman, uh, Miss Martin right here, president of the govern at the top of page 10 and then I'll ask you all to sign my copy on and any any questions. All the other funds have estimates for revenue, estimates for expenditures. This is just our final chance to raise our a little sheet at the very end of everything here is a little one of those little sheets like this. just gives you the final numbers from the department of ed based on everything that goes into this 15 page. That's what they're saying. It's got some carryover numbers. It's got some 1 plus two plus three equal stuff and their their numbers equal to the penny capital and everything else. We just do the best we can. I know I've said this before, but we are really lucky to have you speak tonight.
Thank you, sir. Sorry about that. Thank you. That form is created for families that live within their school boundaries um that are dropped off and pick up at other locations. A lot of times those are daycarees. Um but what we did different this year is we are providing child kids connection at every elementary school within asiggo 308 hazardous crossing. Um I'm just going to briefly go over this uh though there is a guideline per the Illinois Department of Transportation that we follow. um that guideline give points to hazardous intersections. Um some of those crossings will is identified as um the width of the walkway um traffic patterns, things of that nature that deems uh give points to those intersections. If it's 12 points or more by the state of Illinois is deemed hazardous for that intersection. So we did a lot of dive into the information.
But yeah, we can definitely figure that out. You know, nobody has currently scheduled plans those weeks it sounds like. So I I don't know about Lori, but uh definitely check with her. Okay, that that would also be useful. Thank you. Yeah. So, so just for for the week of like the finalist interviews, how many days would you imagine would be realistic to people after? So, the day of the of the interviews, the interviews are in the evening. They're public meetings. Um, and it will be up to the committee to decide if you want to run them sort of one interview per evening or if you want to do them all one after the other. And that may partly have to do with how many finalists you have. I have to block my schedule. Sure. moving 10 patients is kind of rude last minute and so I try to avoid it.
Um, I had people ask me about getting local donations whether I could sell a lane on the track. We could have a John Doe I, you know, John Doe Javelin runway. Uh, he wants to donate $5,000. It goes towards the Javelin runway. You put a plaque up there at the runway and that's that person's name facility. We don't have a name facility. if you had a larger donor could maybe possibly name the whole football field track area. Um within the district of 112 at one time we had four high schools within this district and all four communities have never spent and invested any money in a rubberized track. It's been a sport that has never been prioritized as somewhere that money needed to be spent. And with the growing numbers of the elementary school, the rec program, I feel like a new facility is needed in updating to what we have.
So, thank you. His allergies have the best You don't have your fan tonight? No, I should have a fan. All right. Any questions? This doesn't count what we need to do with building. That's a separate account. Yeah, that's on fund 691. Okay. And we do refer to that. There is a page that refers to that. Uh, but that's all again us getting on our one knee or two knees, whatever, and letting the state know our needs. We send in applications. Sometimes they remove them. For some reason, Heritage Middle School didn't get their $25,000 for the carpet. I know every other school every other school got $25,000 for the carpet replacement, two or three classrooms. So, we're we're still about that. We're working on it. Who am I fussing? So it's not a foolproof method, but if they know our needs and it's a deficiency, they will usually they will try to So that's a 691.
We worked with a third party engineering company that went out and did that research. Um they gave us that data back. There's a lot of people within the district that we partnered with. Um some of our principles, executive directors of school, deputy superintendent, our superintendent, our CFO, a lot of us teamed up together to do this work to see how that was going to impact our families in our district. Um got those studies, we reviewed them, went out to some of the areas ourselves. um to see what they you know the engineers were coming up with. Um and so one of the things that I will point out what the board has the opportunity to do is add a judgment point to any area that was not considered hazardous. So we can add up to two points to make it hazardous if we feel that that is a hazardous crossing.
So that's why I'm asking like how should I block my So actually what would be great a couple probably be similar well and the other thing is that um what will be good is you'll know how many finalists you have on November 10th. So we can even have that evening I I will be with you that evening we can even have that conversation that night of when do you want to actually plan then to schedule the interviews of the week of December 1st. Yes. Nope. That's a that's even a good practice because then we can let everybody know ahead of time. Um, yeah. Anything else? Anybody have any last minute questions for I'm excited for the conference and I hope other people go too. Well, that was why I was like I was like I can come on the 10th but then after that my time belongs to the association.
Um, it's not only something that is needed for future, but our kids. And I do agree we need an auxiliary gym and it's going to benefit the district, but we do have four gyms within these three communities made up Bush and Claplin we're utilizing currently. Um once that initial cost of installing a new track is done, there's always going to be that big cost from the start, but after that, the facility becomes more affordable to maintain like every other facility that we have. It's easier to maintain than to start from scratch. And I took way much more time than I thought I was going to, so I apologize.
That's fine. I just want to clarify that. Any other questions? I'll move to approve policies as presented. I'm in the wrong one. I knew I thought that I go that's not the right one. Yeah. I'll uh I will move to approve the third vision of the 2425 expenditure budget. Um final FY25 budget was determined as at least 11 uh April 1725. I don't think I read that in a second. All in favor? Okay. All right. Moving right along. Okay. The next one. Okie dokie. So, we have a second reading of policies that you had last month.
Um some of the well one of the areas there's only one area that we're asking the board to um recommend as a hazardous crossing and that is on Harvey and Wolf crossing the east side of that turnabout. The state does not have criteria for a turnabout. And so what they looked at was the crossing the um there's an island there on that turnabout. Um and then all of the lighting it was deemed as 11 points which is not hazardous. But we're asking that the board recommend a onepoint judgment that make that hazardous because if we added a crossing guard for safety and a turnabout, you cannot stop that traffic. And so typically that's what our crossing guards do. They stop traffic. If we stop traffic, there will be more accidents. And some of the reasons why we would like that judgment point is because of the unique accidents that happen in that area and a lot of students um drivers.
So, um, yes. Yes. I hope some of you can join us at the conference. Yeah, we're we're a little bit weak. We're kind of a week later this year. We're starting with Veterans Day rather than ending with it. As soon as Lauri approves this and not just approves, but get her input on those dates, then we'll get this on a district website as well, too. Yeah. Um, yeah. I know we don't have the the uh calendar for next year yet, but I mean, it's just typically, you know, the second Tuesday of the month. So, so we played with that November date when Nicole and I and Tracy met because of the way the holiday felt, right? Yeah. That's a really, you know, October dates, September dates or second Tuesdays, right? Yeah. So, we just have to be mindful of this when we're putting our count together in the school committee like make sure that we have those dates.
Does anybody have any questions for me? I just kind of want to raise some awareness and see what thoughts are about what we should could or should be able to proceed with trying to do. How many track meets per year do we host someplace else? And this is middle school and high school. Pat host a middle school meet in Ellenwood, which he's got to go down there and set all that stuff up for them. And then we host the middle school meet here. The high school used to host a meet at Martin County. Um, but Pat had to go down there and they didn't have markings for 300 hurdles because it's a college track. They had 400 hurdles. So, he would have to go down and mark the markings for the 300 hurdles. They didn't have restrooms next to the track. So, um, and again, like I said, we've hosted the league meets at Ellenwood at Poisonington.
And um I'll entertain any questions you had about policies or if there are any that you would like removed from the approval process. You have just the short list in your packet and those were primarily tidying up to meet changes in statutes, modernize and make wording consistent or remove redundant policies. Yes, ma'am. Remember last month? Great.
Um and so as we go east, the turnabout on the east end, we're asking for one judgment point. Um you'll see all the other schools listed that we went through the information there and on our slides you'll see a lot of information on those points. I'm not going to take up a lot of time and go through that but you guys uh should have those slides. Here is the chart from the engineering company. You'll see um that third column it says the east leg of the roundabout. they have 11 points and that's um again what we're referring to at a onepoint judgment there um as a district. Um again these are some of the schools and through this slide you'll see um some of the schools where we have intersections. Um, one thing I will go back a little bit and just point out is that the reason why we're doing this study is because we have to identify our hazardous crossings with the state of Illinois.
Yeah. And is there like no school on that Monday too? I can't remember the school calendar. That's like a really long weekend. I thought we we looked at that though. It was November. Monday is a PD day. And then Tuesday is a no school for the holiday. And then don't you guys have the conferences like the week before conferences? It's actually that same week. No, I mean like school conferences like for parent teacher I just feel Yeah. So the week a after Veterans Day I think is fine. Yeah, that's weird. We've never It's never fallen uh school committee meeting has never fallen on the holiday. So yeah, it would be it should be the 11th, right? Okay. Good. Good. All right. Anything else, Tracy? Any last words of advice? Thanks for coming in. Thanks, Tracy. Of course. No, thank you. Appreciate it. Anyone to talk about have Lisa do her admin update?
So, when we host them there, I've talked to three league schools that said, "Give me a date and we'll be there." If we had a track meet as far, but when we host them there, we do not make anything off of concession or anything. I don't I don't believe so. That'd be definitely more of a Pat question. Pat handles all that. The one here, I don't know. The one we did. The basketball girls ran the concession stand at Barton out of their track. She had they hauled everything down there and did that. Okay. When Wilson could Russell and they and Russ Wilson had rent Russell and they had to pay Russell to use that track got the concession stand they ran it. Yeah. Wilson ran the concession stand. But then again and it was kind of funny cuz Tony's like, "Well, we have to move the track meet to the morning because Russell says they have to have practice and we would show up for our meet and Russell's getting on a bus to leave for their track meet." I don't really have a question but more just just a comment.