Lyon what you would just say I just think you can for taking the time to get back to those committee members and um again I didn't I didn't want to cause extra work for anybody I just wanted to make sure that they had an opportunity to express whether or not the situation had changed their perspective on going out for a bond or not so I appreciate you going back and connecting with them again to get their feedback so thank you very much for doing that you're welcome thank you mrs. Prichard I definitely commend you for bringing that up I think it's very valid and we needed that extra information let's go ahead and move to miss Tanner do you have anything no I got miss Densmore sorry no I do not thank you no just that echo the same sentiments as mr. Pritchard and yeah you mr.
Sal and our last board meeting talked about you know potentially a modified school schedule of learning model and so those are all of the things that have to be considerations for this team in addition to that we'll need to review our process for planning school events and what social social distancing looks like in school events will certainly need to have materials to promote daily practice of preventative actions across the district we'll need to talk about how we're going to get supplies and staffs hands so that our school how our classrooms could be disinfected on a daily basis and and we will also encourage them plan for considerable on staff absences and students absences and make sure we have a plan in place to support staff and students in the event of those cases similar to what we did at prior to us closing the Health Department work with our HR department in the district tracking student and staff absenteeism to try to identify any trends and the data this if we can continue to learn anything we need to be better prepared and plan for that when we come back of course we have to continue to promote social distancing throughout the district and I think as a district we also need to look at our district calendar and school calendars across the school community to talk about you know what our typical school calendar activity looks like and perhaps firing some opportunities to reduce some of that school activity again so that we're not running a back in 4f7 school as normal you know we have to consider these things before we go back so these are all part of the considerations for the team phase four we are anticipating you know when there is an announcement about coming back to school we'll have some type of press release or you know consistent press release going out to students and staff talking about the return to school and kind of what the conditions are again the team will need to talk about what those conditions look like just for the border for the community you know certainly that's it miss Cooper thank you please thank cousin thank you I did John's going to be the is how do we communicate with the public with this and try to get information out the public without scaring them but the possibility is there that the school day could look differently for long and we anticipated Kim has something up they do with the interview process Kim you wanted that we find ourselves in so next week we're gonna start with the two middle school assistant principal vacancies by interviewing a small group of internal applicants which will include the two interims as well as some other internal applicants and the panel is a little bit limited by the number of boxes we can fit on the screen but next week we're gonna have joe de silva with us as the board represent where we will be looking at both internal and external applicants at least at this point and both of those processes will then inform what's going to be really a lot harder for us which is doing teacher Apple platforms that we can use to do a broader array of a little bit more intelligible dr.
physic ro yes miss Fleming yes mr. Canton yes this is null yes mr. Lyons alotta yes mr. Meighan yes this is Ryan yes motion carries all right thank you moving into curriculum and instruction I need a motion to approve items 9 1 through 9 5 Oh make a motion motion by miss Ryan by the second second by miss Barbara Giovanni any questions or comments pertaining to curriculum and instruction um I just want to say and I want to also agree with what dr.
Lera thank you excellent thank you so much appreciate your guys's feedback on that and again Ken thank you for circling back with us I think that was great information and presented very well thank you alright we'll go ahead and move on to action item f3 the auditor-general direct spending report and we'll turn it over to dr. Kellis Thank You mr. president and members of the board members of cabinet and mr. Hicks will also introduced this item good evening mr. president members of the board superintendent dr.
Sal just to remind that we will need a portly did you need from the boy so I believe one will be sufficient I believe we had about eight or nine people on a committee okay anyone want to think June 2nd is the referendum date at this point yes and the board has that the specs into the city so they could say about policy committee meeting next Wednesday at 5:30 to 6:30 okay seeing nothing else we need to go into executive session am I correct that this session and remember we're going to be leaving this meeting and going into executive session I need a motion to go into executive session so moved say hi Jo all in favor
Blanchard said and I thank Miss mulac for bringing in that extra lesson for the students and the way with your email and the way I read everything I really think it's a great enhancement to our program so thank you all so very much I just wanted to say I wanted to say it was a very comprehensive curriculum meeting thank you for explaining laying the groundwork for all of this as it was rolling out and it was very informative and just you guys are continuing to do so much work I you know it says that on the agenda there but we did here in great detail during the meeting so thank you for that and please extend that to your team thank you I will and to the teachers thank you all right I have a roll call I'm sorry any more questions or comments for curriculum instruction alright see none let's go to roll call please this is Barbara Giovanni yes missus Everhart yes mister physic era yes mr. Fleming yes mr.
Keller's colleagues and community members let me take over and start sharing my screen [Music] share screen my screen Europe we see your zoom your zoom screen zoom all right so let's uh so I will do my job to be brief in this and I apologize this really probably should have been earlier we receive this report at the beginning of March and it probably naturally ties in with our audit report that we presented last board meeting and so I apologize for a little delay in that but the good news is is that the information when we presented the annual financial report back in October we did make some predictions of what the auditor-general dollar and all of those were accurate so congratulations to miss Francie will bellman and Lisa Smith who have an amazing job and do a great job of taking all the data and giving me a lot of information so they were right on exactly with where our dollars in the classroom was and so there are a couple new slides that the auditor-general put in the dollar in the classroom so just looking at the per pupil spending right now you could just hit in a few highlights you can see we're going from 74 84 on the operational this could be considered like the M&O portion of it the non-operational is the capital expense of it so looking at the M&O portion going from 7480 for up to 81 75 so a seven hundred and eleven dollar increase large increase with the majority of that increasing group increase is going to instruction and so that was probably around 68 percent of the seventy seven hundred eleven dollar increase went into instruction so that's a good positive it is important to note if you also look in comparison you can see our total was 81 75 our pure average was eighty five eighteen and the state average was eighty 19:05 so you can see we're doing what we're doing which is a great job in so many different areas and we're doing it for less money and less and spending less money doing it the main cause so i normally get a question which is why why don't we have more money can we get more money in that sense and so obviously school finance were prescribed by the formulas that are before us and the grants that we have and the title funds federal funds how they come to us so normally what this means is they we have in the state you have deseg funding you have small school adjustments you have bonds and overrides capital overrides we do not have a capital right a lot of our peer groups do have capital overrides what that allows even though that's in capital is you have a couple own right and then you transfer a hundred percent of your district additional assistance into M&O which increases your M&O from that standpoint so we don't have that even if you have a bond you're able to transfer some of that capital into m and l don'thave deseg and we're from the state average we're a little bit less than the state average in poverty and so that correlates to some funding in that sense so that is driving why we have less money also driving why we spent more instruction this is the year that we did the 10% for of the 20 by 2020 10% going into for classroom teachers with only 5% going to the other groups you can see that drives more money into instruction when you give raises more than that here is the new slide so there some similar data but this is putting it on a graph which is a little different is looking at our average annual average teacher salary and you can see over a three-year trend it going up and you can see then what the state averages and you can see the state average and 52 and we were at 55 we're 3,000 dollars above the state average correspondingly looking down below under measure you can see average year's experience so we are less than two years experience in the state average where the state average experience is about a little over ten ten point one ten point three and so we are less so we do not get teacher experience means we get more funding to create challenges when the governor and the legislature gives us a twenty by twenty twenty they use the state average as the calculation for enough money to provide that ten percent or five percent raise and when when you're above the state average means that you are not getting enough funding and so you're gonna have to continue to meet those obligations you have to use some of the inflation funding and maybe hopefully maybe you're growing and you could use some of the growth money maybe class sizes change a little bit and so those are some of the challenges but as you can see we continue to do a really good job staying above the state average and pushing more money into instruction so that's a positive known as well another new slide just it this is I'm showing an operational trend of the percentages and what they change versus 2014 to this year of the 2019 before and so this is new and I kind of like because before they used to have the percents across the top of how much is going to classroom you can see a change over the last 19 years this is a little better because I just like the five year snapshot of recent in that sense and you can see obviously everybody knows the 20 by 2020 is driving a lot and you can see that's driving that where our dollars and the percent spent in the classroom on instruction is going out where all the others are going down that doesn't necessarily mean we're cutting in the other areas it just means there's more fundings coming the greater majority of that funding is being directed into the classroom which then if you're holding something steady and the whole pot is growing it's going to have a decrease declining percentage and that's really what we're seeing on this slide as well here is one that I say I always like to lean on which is the rainbow report so this is the one that we did at the December revision going through that nothing's changed the only thing I changed is down under the FY 19 district AG's calculation I took out estimate because all of these were the same and did a good job with our staff of the predicting but this is where I like to see the corresponding that color coded it so you could see the AFR versus the auditor-general so you can see if there's a movement between the two and where it's going summary are reminded to the board is why I like this report more than the auditor general auditor general takes in all funds which includes say for example food service report or food service fund we cannot spend that money in the classroom so the we could sell more lunches and have more expenses and that's going to decline our percent in the classroom at holding everything else the same but that doesn't mean we put more or less money in the classroom and so I like to just look at those funds that the board has the most control over and are the largest in that sense thought to have the most impact on that and then make sure where are we trending on that and you can see for a budgeted we're at the 62 because we always have a carry forward so there's always going to be a little cushion but the 59 we're trending in the right direction continuing to spend more money in the class and hopefully holding administrative cost because that is where our community and legislators and everybody does not like to see pushing more and more money to the administration we understand it we know the value services they provide and and everything but we do try to keep a mindful of that and so looking at where we're budgeting 8.6 spent 9.3 previous year nine point seven slight going down nine point five but ten point two seven before and so you see a trend it's slightly downward you have one year it went a little up in that sense but all moving in the right direction and so we look at this as just kind of the 30,000 foot level of where we're at and make sure that we're continuing to move in the right direction on that and so so this isn't anything new you've seen this rainbow report and hopefully I can answer any questions that any of the board members have and I'll stamp questions or sit for questions thanks thank you for your presentation do we have any members of the board that have any questions and this is Jenny I do I had a I know one that passed that something that was generated I don't know if it was just something that I received because I had asked for or flight' all board members that I received but in the past when we've gotten this report I've also appreciated when we've got a similar report when it's kind of comparison to local charter schools do you have that in fro too I mean not tonight but do you have access to that info mr. president members of the board that's a great question I've never seen that report the Superintendent of Public Instruction every January 15th does produce a similar report looks a little different and I can collect a lot of that information and so I will definitely look into sending the board and providing how they and how it was broken up and it was really easy to see it was it was done in like a pie chart kind of work Dysart was comparison to so some of our local charters and especially when we hear stuff that you know we have so much going to administrators and things like that it was really nice to be able to show people like no this is the data this can be found online its public info but it really did show the comparison from you know Dysart schools and our spending and where it's going in comparison to some of those charge around so I didn't know if that's something that you guys would be able to do I believe we can okay I will work on that thank you Thanks that was all I had thank you there any other questions um I did had two real quick and this is Tracy and the first one was on the per pupil spending I think that was a page number three um quite honestly I thought I would have seen the transportation be you know what for 350 one to 360 from eighteen to nineteen I thought that would have been just a little bit higher for us I'm not sure why but I thought that there was something something last year that indicated there was there was going to be more costs in transportation mr.
Canton yes this is null yes mr. Lancelot er yes mr. Meighan yes mrs. Ryan yes mission carries thank you John Thank You mr. Ashanti moving into now finance and operations I need a motion to approve items 10 1 through 10 18 do I have a motion motion from Janice no motion by mr. Knoll seconded by mr.
president members of the board probably the entire report and I just gave you a snapshot here it does also still look at a few other different indicators that but also that there are some measures that the auditor job looks I know some of them are miles per writer and cost per mile in that sense and we are high in one of those because the cost per mile so we do spend higher than the state average or appear average in that and so that could be because we have more special ed transportation going on which has less riders on the on a bus so the cost goes up from that standpoint but that's not our total overall cost that is just on a cost per Rider okay if that makes sense because I did have an indicator that was high in comparison to our peer group okay maybe because maybe I thought I was looking at something from last year probably like about May or June that indicated it was going to be higher but my next question is back to your rainbow report I always like looking at your rainbow report is this without causing additional work is this report available to our community mr.
Hart yes have any questions or comments pertaining to finance and operations okay seeing none let's go to a roll call please this is Barbara Giovanni yes but abstain from 10.4 board member travel but only applies to myself okay are you going it's the NJ SBA that's on there the convention yes well that's everybody's - do we all need to say we all need to do that we'll I mean we're all gonna be going right how does that work well you know the school board has said that you should abstain from your own part of that that you don't have a resolution just from your own I personally believe you don't have to abstain at all I mean I'm not getting any additional benefit but school boards has given the recommendation that each individual board member abstain from their own individual whether it's reimbursement or what-have-you for any type of New Jersey school ports participation okay so um yes and I'm staying from the portion of 10.4 as it relates to me and going to the convention please okay mr. Fisk Kara okay yes to everything abstain 10.4 for anything that would potentially include me okay miss Fleming yes mr.
president members of the board I've only shared it with board members and cabinet and my staff kind of thing but I don't see why not it's all public information there's no well and and like I said not to make extra work or anything but I was just wondering that just so that our community can see that we are not overspending in particular areas and that a certain dollar amount is you know from classroom sight funds or the DAA and everything so I was just wondering and that was just a offbeat question I think it's a great suggestion and I could send it on over to Renee to find a place a good place on our website and you know you and dr. kaylis can talk about that later but it was just an idea so thank you very much Thanks do we have any other questions okay thank you so much for your presentation I appreciate the information also keeping things clear and concise is always a bonus so I always appreciate it especially on the zoom version all right next we're going to move just my screening screen here we're going to move to g1 actually discussion recommendations to approve the appointment of Douglas Prairie as the director of Transportation dr.
kantha yes abstain from ten points four line item five as it relates to me okay missus null yes to all and abstain from ten point four as it pertains to me attending the convention okay mr. Lanza Lana yes everything with ten point four step assembly point for thanks okay mr. Regan yes mrs.
Kenneth a mr. president and members of the board members of cabinet the board a couple of meetings ago accepted the resignation of our current director of Transportation Richard Moore who has done an excellent job and that left the vacancy and so after very diligent process we are bringing a recommendation to the board for approval and Ken Hicks will introduce his candidate you mean mr. president members of the board superintendent dr. Kellis colleagues and community members tonight it is my pleasure to be leading this agenda item as dr. kaylis just mentioned mr. Moore is moving on to a quarter life and we took up a process to screen the nearly we got it down to six applicants there are six candidates that committee was set up to review they recommended two final candidates for cabinet to interview that took place and from that Mr curry is already me mr.
Ryan yes sir I think about ten point four is it four teams to me okay motion carries John yes same for me I'm sorry exemption to ten point four as it pertains to me for Joe well do we have to go back in okay you're good The ministers forests like that I don't want miss Fleming to go to school board jail all right are we okay to move the personnel yeah okay alright I can't have fun now one can you have fun gonna go now to personnel I need a motion to approve items eleven one through eleven eleven make a wish do I have a drive emotion to prove the items in personnel motion Melissa emotion bye-bye miss Fleming ii didn't say miss no any questions or comments pertaining to personnel I would just like to congratulate this is why Bowl for her retirement and you know wish everyone who's retiring or moving on good luck thank you for your service yes everybody else all right let's go to a roll call please this is Barbra Giovanni yes but abstain from 11.10 the addendum that applies to my daughter-in-law and any of our supervisors okay this is Everhart yes mr. visitor oh yes miss Fleming yes mr.
curry began working for the Paradise Valley School District as a lead mechanic he was temporary hired away by a bus vendor has a pension for diesel mechanic and came back as a vehicle maintenance supervisor and then for the last 14 years has been the director of transportation for the Paradise Valley School District it was a pleasure to talk with him and we are very excited about our opportunity to have Mr curry work with our current team to continue to move transportation forward stand for any questions excellent thank you for that and all your hard work and putting that together and doing the interviewing do we have any questions from the board they're just excited to get him on board me too excellent I'll go ahead and make an emotion to approve the appointment of Douglas courage to the director of transportation second this is Jen thanks Jen motion made by J Leonard seconded by Jen Tanner we'll go ahead and vote on that motion carries thank you for your votes thank you we'll go ahead and move on to action item g2 recommendation to approve notice of reasonable assurance to whose substitute employee language for the 2020 2021 school year dr.
Canton yes this is null yes mr. Lanza lada yes mr. Meighan yes mrs. Ryan yes motion carries thank you all right moving on to policy we do have policy to to go through I need a motion to approve the first readings for items 12 1 through 12 3 Drive a motion for that hello my commission motion by miss Ryan seconded by mr.
Kellis Thank You mr. president and members of the board and members of cabinet I'll turn this over to mr. croto to introduce thank you dr. Keller mr. president members aboard Superintendent Kellison cabinet I mean sheer we issue our no a letter of reasonable service to certificated certificated sorry - classified subs either hourly classified exempt classified or exempt admin whose sub for our district these are not ESI employees they come in and fill in a need when we have an employee that missed so this letter is to approve the language it has been approved by by our attorney and we presented it to you - evening to approve that's all I have excellent thank you great to hear a voice by the way go ahead and take any questions from the board on this item all right I'll go ahead and make a motion to approve the notice with reasonable assurance to substitute language for the eligible substitute employees for the 2020 2021 school year second miss Tracey motion made by Jalen Hurd second about Miss forcing fell let's go ahead and vote motion carries thank you for your vote it's going to move on to G III recommendation to authorize recommendation for authorization to issue notification of reasonable assurance to substitute employees for the 2020 2021 school year dr.
Lanza Lana any questions or comments pertain to the policy I would just like to make a comment we had our policy meeting was the first one in a while so some of the first readings are things that they're changing as far as like the wording so if you just take a look at that I'm sure rich can comment more on that but like I said this is only the first reading so the second reading will be approved later and then it'll be you know adopted in Torah you know school board things so but thank you in the meeting rich I appreciate it Danny I thanks for sitting in on it thank you miss Ryan any other questions or comments pertaining to policy no do it Trish no the thing the little green square came around you I thought you were trying to say something I'm breathing sorry ok let's go for a roll call please this is a barbecue Bonnie yes this is Everhart yes mr. Pfister Carol yeah it's just Fleming yes Anthon yes this is null yes this only has a lot mr.
Kellis Thank You mr. president and members of the board members of cabinet all things are done in order and so that leads us to this next item which is a result of your last action and mr. croto will introduce this item thank you dr. callous mr. president members of the board superintendent Callison kamut as dr.
Meighan yes mrs. Ryan yes motion carries thank you all right we're moving now into committee reports if there is anybody who feels or wishes to share their committee report this is the time to do it anybody need anything off there Chester I just have one thing to say because we're not in session but Tricia and I are on the PTA and PTO liaison committee and it is volunteer appreciation week so I just wanted to give a shout out to all of our PTA members and PTO members and thank thank you for all the things that you're doing outside of this school day and virtually and to keep everyone's spirits up so appreciate everything that you guys are doing thank you to all our volunteers Thank You miss Ryan everybody else miss Barbara Giovanni unmute yourself fine - all right my husband wishes he could meet me I just want to say again how I think miss Magoo like and mr.