Um, and the teacher they can always check in with the teachers too if they have specific questions. And one of the I know one of the nicest things about it is we also offer a hybrid program. Um, so students can take one to two courses at their school residence. Um, we find the classes we advise and typ students typically take are foreign language courses. Same thing, being in person, having that in-person interaction. Um, they'll take at the high schools a lot of times. Um, or those electives that we might not have at independent study or they're just not as fun because they're on the computer versus like doing ceramics where you get to build something. How many of the students in in this cohort of 40 are students with IEPs? And is there an age cut off on how um you know how old do they age out?
So then we're any questions on that one yet? Okay. Um 9.3 discussion consideration of changes in policy GCC first read. This is just on briement leave and there's just a couple things that we would like to add to the uh to the policy. What we've ended up uh finding in a in a unique situation right now, the way our policy uh reads is that you get basically one five-day bereavement situation uh uh per year. We have had several situations over the last few years where we may have an employee who may lose uh uh two or even in some cases three family members uh in a year. And the way our policy read is they would not get briement for that. they would have to they would only get five days and they would have to uh then either use personal time or get not get paid if they didn't have any time.
That's my question. So when you have an IEP, um they age out per se at 22. And that would be the same across the whole school district, not just us. Okay. Um, we typically have about 25 students with IEPs from kindergarten. We had our first kindergartener this year. Um, up to 12th grade that have an IEP for your entire school enrollment. Okay. That's a little over 12%. Uh, I think it would be like 9%. We're running closer to like 200 right now. Thank you. Yeah. No, I did the wrong math. Yeah, you're [Laughter] right. Um, sports. Um we do have an agreement um with CIF and the two comprehensive sites with PV and Chico High that if they students are enrolled with us they can participate in sports. So we have football players, lots of football players, uh cheerleaders, any any sport they can do at the school of residence while they're um enrolled with us.
We also just wanted to add um how we define what a family member is. This is just taken off a federal uh uh defining of of the different types of uh family members that we would consider part of it. So, it's just a way to recognize that that uh it just even in my short time here, I can come up with four cases where uh an individual employee lost more than one family member a year, but they were only allowed to have one five-day briefment because the way our policy read. So, it it came to attention this this year, and we just decided to clean it up. The reason we're bringing as late as we are is because we want it to start at the beginning of next year. If you start at the middle of year, then it gets confusing. is all get out because if someone used up this one and now it was the old policy and now you're in a new policy.
Um and then we also um offer math acceleration um for grades 6th through 12th grade. Um where we find this is um very unique is for our junior high population specifically. So we have students that come in because in Chico Unified you can't skip math levels. You can't go from like sixth grade math to eighth grade math because you're really good at math. You have to go in order. And so we'll have students do all of their sixth grade math in first semester and then all of their seventh grade math in se second semester and so on. And so we'll get students that are have gone through IM2 by the end of their um junior high or beyond. So just some data about our enrollments of students that choose to come to Oakridge maybe uh from another school site. So we have almost 40% of our students are on UC track.
So, we've just purposely delayed it. We've had it since February, but we've delayed it so that it times up so it starts in July with the new with the new year. Okay. Um since this is just discussion and this is our first read, we'll go on to 9.4 for discussion and consideration of changes to policy recommendations from ASBA policy advisory 866-875 first read and that's just u section C of the policy manual again very similar to section B and so you can take a look at it and if there's any specific questions but for the most part again it's just a a collapsing of of regulations and policies into fewer policies so nothing earthshattering that I saw in there okay uh 9.5 discussion information on the 2526 board meeting dates and this is just prior information for the next meeting. We'll bring the next meeting with the exact dates for next year and in that we'll also for the principal's sake they'll know which month that they're expected to make the presentation for their schools or or department heads for the department.
So we continue that track to make sure they're eligible um to go to those universities when they leave us. And this is over multiple years of data. So this is you can see there was 780 responses of kids that was not just this year who was multiple years. So if a student is not on UCCCSU track but all the courses are A throughG courses. I mean this number looks really concerning. Um, am I reading it wrong? Should we be very concerned? Um, do we know what is different about that 40ish% that is succeeding in this program that we can replicate or look at in terms of and as a correlary question, how long do we let these 60% continue to try Oakdale before saying this is not a place where you're succeeding? Let me clarify the the information for where the data came from. Um, this is when students enroll, request enrollment at Oakbridge, this is their pro profile when they come in with us.
So it's justformational um to in order to prepare for next month. So the October 8th is because of the fall break. Yes. and the March. Oh, is it the 8th is still the second Wednesday? Okay. So, it's March. March. Okay. Okay. Okay. Any um questions, comments, concerns on that one? Okay. Um 9.6 Six discussion information on the final payment of the schoolwide school achievement uh from proposition 301 performance pay plan. Right. We bring this to you annually in the June board meeting. So this is just giving you the information ahead of time. Uh and basically we have to bring it to you at the June board meeting so that we can get the paid the the checks uh released by the end of the month. Um, and so it is the $800. If you remember, it used to be, I think, closer to 4,000, but the decision a couple years ago was to take the large portion of that, move it into the base salary.
Thank you. That does that does help. I can see why that was confusing. Yeah, I get it now. Uh, well, as a followup, do you have the data showing after they've been with you, is there a change? Has there been growth? it does, you know, are we seeing swings from the 4060 split? Like it does it change with this? I don't have that data, but I'm sure we could find it. Um I know we have some students um that will like repeat a course to increase their grade to get back on um to get back onto track. Um our counselor is amazing at reviewing those transcripts and you know finding students are like, "Oh, you're just like two classes off of getting back on track. let's like try to fix this. So, I'm curious um for the 40% that come to you on track for CSU or UC um ha has there been any um has there been any data collected to what happens with our graduates after they graduate?
Um, and so, uh, they will, uh, as the school year winds up, principles and, uh, teachers will complete the evaluation process as well as the 301 components and then they will determine how much money they get of the $800. Um, and that this will come back for approval in June. So, it's just a normal defunctry thing we do. Okay. All right. Um 9.7 discussion information on the spring 2025 substitute stipen. Uh same thing, just bringing it to you so you know in June we will uh provide the spring substitute stipen that was approved by the board I think a couple years ago. And so that's just giving you who the people will be. It's there's a nominal number of of people that will do it. But again, it's just a preparation so that you're aware it's coming at the June board meeting. And how many times do they have to sub to do this?
like how are they doing if if if they were wanting to go to UC or CSU um or even to the to but like what is their success rate? Is there is that data collected? I don't know. I I know at graduation I'll announce like where the schools some of the kids are going to universities and but I don't have any data to provide to you today on that. the guy. Sorry. Yeah, I can help with the um college question. Um the state does release collegegoing rates. Um it the data lags at I believe two years. Um and we do look at that.
It is uh I want to say 75% of the of the semester. And so I think it ends up being 62 like 62.5 days. And so if they do that, if they stay with us for 62.5 days of subbing, then they would get the stipen in the semester. The in the semester because we do a fall one too. And so what I can tell you is that for the most part with a few exceptions, it's it's long-term subs are are who get this. There's a couple situations where someone doesn't have a long-term sub and they put enough time, but it's it's rare and it's it's varied depending on the year and depending on what's going on. So this particular one doesn't have very many, but that could change on any given time. Right. Okay. Okay. Um 9.8 discussion and information on the final payment of a c administrative performance pay plan that is4 that is the same as the teachers.
Um so if you have any questions, just let me know. Because the other question I'd like Tim when we have time and I'm sorry to drag you into this is um I mean this just it's not there's not a lot of information here just a big red block which is scary. I'd love to know how many of those 60% are on track maybe for other you know career readiness markers besides just I mean besides just the college path. Um I can work with Rhonda to look at what some of those other markers might be. Thank you. Sorry to hijack your presentation there. It's okay. I know a lot of the people kids in the 60%, you know, I have some couple going into the military this year. Quite a few go to BU College. We run Reg to Go and get students connected with BU College.
Uh the funding source is different. Uh but the um plan was uh presented or approved to be the exact same as the teachers only applies to the administrators. Um and so we will go ahead and bring that forward to based on the same criteria. Yeah. next month. Okay. Okay. Um 9.10 discussion and um information regarding authorization of expenditures of the monies in ex excess of the m oh discussion information to not allow online charter school students to try out for intercolastic athlete athletics and activities as defined as the supported in the AIA. This is an AI request of the board that has to make the decision as whether you're going to let them compete. Uh the reason I move forward with this recommen recommendation on an annual basis is because we have an AIO AOI program which is an online program. So if you would like to play our sports then join our online program and you can play our sports.
Um yeah, and some just go into the world of work also. And now to our littles, our kindergarten through fifth grade program. Um, it's a grade level guided independent study. We use a printed uh blend of printed and digital materials. We use uh ready reading, lexia, ready math, i star studies weekly for history and science. Um teachers meet weekly for an hour with parent and student and during those um team meetings. Uh they review the work that the students done for the week and then they look at next week's worth of um next week's work and what's expected. Those teachers also um provide a lot of support to the parents u giving them some tools and strategies for working with their student at home. When the student is there, uh the teachers will often do um assessments with the students to track their progress. Um they we follow the same uh report card as the rest of Chica Unified.
If you want to take another I'm just going to say prima vera because it's out there then you're part of prima vera to come back. This is different than homeschool. This is different than anybody else. This is related to uh actually the AIA. There's no law that requires it one way or another. AIA says boards. It's up to you to decide what you want to do. Um and again, because our online program is aligned so that as an example, in other districts I've been in, uh it is aligned with the NCAA clearing house so that a student could take our online program and if they were to get a scholarship somewhere, um the our online program would would count towards the NCAA. So, we're not going to penalize any kid for being on our online program versus another online program. So, I just think it's good practice for the district to represent itself.
So every trimester the teachers are doing all the same assessments with their student um to mark their progress. And I would say overall our students keep up with the rest of Chico Unified. Okay. Um and same thing with our big kids. Um we offer art classes once a month um for elementary specifically. Uh they set up field trips and we have mastermind Monday. So in addition to the weekly meetings with the parent and the student, we have time on Mondays for we have a kindergarten through 2 grade session where students will come in for two hours and they get to have like a class time and they learn those skills of being in a class, walking down the hallway nicely. Um they'll do any um ELA activities, math lessons, writing lessons a lot um because writing um is tricky for parents to teach. So that's something we do a lot on those mastermind Mondays.
And so, that's my recommendation. You can think about it uh and take a look at it and please ask me any questions, but that's been my stance uh for for the better part of a dec decade now. Yeah. Okay. So, that's coming for a vote next time. That coming for vote next time. All right. 9.10. discussion and information regarding authorization or expenditures of monies in excess of M fund subsection of uh FY 202526. I'm going to bring you home on these last three. Okay. Um this particular um item is going to be brought to you as an action item and I apologize these are actually out of order. 9.12 should be before this one. We will make sure it's correct when it comes to your approval at the governing board meeting in June. The a as presented earlier, we have to present the amendments to the governing board in regards to our expenditure budgets.
And I'm going to hand it over to Mr. Maul. Okay. Um, so again, we kind of covered some of this in terms of your typical referrals to alternative education. Um, we do have the online forms that the the secondary counselors work closely with our counselors. They submit a referral form uh with different indicators as to what interventions have been have been attempted. uh we already know that they've been basically through everything the other side can offer but we have other indicators that we we want to look at um currency letters SAR referrals any kind of counseling that's already um been initiated any outside counseling that's that's in place all those are included on the referral form so when the student when the referral gets kicked over to us our counseling staff review it and then admin administration reviews it before each of our orientations um Fairview has the most orientations within the school year it's basically at each of our units so We take our four sessions which are the quarters and we break those into two units a piece.
In June, we will bring you the proposed budget based on the forms that we receive from AD. Within that budget, we develop categories for our regular education, our special education, our transportation, and our K3 reading programs. You allow us to vary between the information that's in any of those individual cells as long as we do not exceed the overall budget that you approve. That's what this particular discussion item is. And it's the same thing that we approve every year. I bring you the fund language um every year, but that's what this is to just let you know that it's coming forward. Okay. So 9.11 9.11 is the combined resolution uh with the county treasurer. It's the same resolution that we sign each year where we allow them to invest any surplus funds. We identify who can sign the warrants. Uh identifies Dr. Wyman and myself are the only ones allowed to uh execute a wire fund transfer which we never have.