So at every unit we hold an orientation for Fairview and Oakdale students who are referred to us. So it's a constant open door and referring students. Um what we are working closely with is um what we're seeing with the block schedule and the move to online summer school from COVID. Um there's a bigger net in terms of credit recovery for students. Um, so we are seeing a decline in in enrollment in referrals to Fairview for what you would typically consider a typical um Fairview referral like credit deficiency. Uh, now with the amount of credit students can earn at with the block schedule, we're really looking at what is a typical Fairview referral. Um, and so that's smaller classroom sizes. Um, truency is a big one. Um, seen a lot of missing students from COVID. I'm just, you know, the students that are really just disconnected in general.
Um it also identifies never say never never say never. Um it identifies the outside banks that we keep our auxiliary funds in our revolving fund things of that nature. It also identifies who has access to the treasury uh panel county treasury website. Okay. 9.12. And the last one is just a reminder that in June I will bring you the proposed budget. That budget is based on what AD provides us in regards to those forms. I will tell you the last time I was on a webinar which was earlier this week. Um it doesn't look like we're going to get those forms as fast as we would like. So there is a chance that I could bring you a proposed budget. Normally you would not see a difference between a proposed budget and an adopted budget which would come to you in July. However, if there is a delay in those forms or there is any regulatory or statutory change that comes to us, there could be a change.
And so we're working with Damon and Erica this summer to really look at, you know, what is the typical fairy referral now? What can we provide that the other site that the comprehensive sites cannot? Um, and really that for me that comes down to smaller classroom sizes, more one-on-one support, and I'll get into that in a little bit in the next couple slides. Um, like I said, AFC referrals are through SARB, currency, or um, probation. Students get released from juvenile hall. are typically um requesting to come to alternative education. So if a student is connected to probation, maybe spend some time at Table Mountain, which is the juvenile hall school. Uh typically probation would like to see them at the academy for change program. We'll hold an intake meeting and just kind of determine, you know, what's better. If we believe Fairview is a better a better fit for the student, we'll welcome them at Fairview.
But this is just to let you know that the proposed budget for the FY2026 year will come to you in June for adoption in July. And and the biggest reason for the change will be if the state budget doesn't get out till after June, mid June, is then AD has a hard time getting the numbers uh the forms out to school districts. And so in some cases they might try to release them with some guesstimates and then oops also there's a change based on whatever the state budget is. So it's being driven by the uh by the state budget and and when they get done. Um and so we'll see. Representative Carter seemed to think there was hope that maybe something might be done by the end of the month. Um I hope uh that he's correct, but I read things that maybe there's a little bit more consternation taking place.
Um, if it is a junior high student, typically AFC is the route we'll take and then work on credit recovery, some behavior modification for lack of a better phrase, and to get them back to a comprehensive site. Um, so yeah, so it's a pretty specific process with each with each site in terms of how they refer over and everything that they've gone through to to support the student. Um, and then we have those case by case scenarios with students coming from out of the district or the student has gone through SARB, they their attendance has improved by the time they maybe got to the SAR hearing, maybe we give them a shot at Fair View. And if they struggle with attendance still, then we look at coming back on the currency contract and and trying AFC. Um so our interventions include but are certainly not limited to uh so once a student steps foot on our campus uh specifically at the beginning of the year and after every orientation we pick the following Tuesday second period every student takes this the self assessment so the universal screener if you will and even if a student has already taken it and they've been with us they take it again so it basically ask specific questions on what they might be stressing with in life are they interested in individual counseling are they interested in any kind of groups that we already have established And if not, if we see a trend in certain responses, our ESB crew meets um three times a three times a month, they review all of the information um on these uh universal screeners and they look at the data and they look at the interest and the needs and they develop groups according to what they see there.
But I think a couple years ago we had this problem because they didn't get the budget done until I think it was June 20. So, we'll we'll work within what we get when we get it and move forward from there. Okay. Thank you. All right. So, now we're down to uh 10.1 future agenda items. Do you have anything that you would like to put on an future agenda? I do. Okay. Um I have three. The first one is cell phone policy discussion and potential adoption similar to those instituted in neighboring districts and states. The second one is policy discussion and potential adoption regarding eligibility for athletics in regard to timeliness and frequency. And the third is policy discussion and potential adoption regarding schoolboard review and approval of any books offered or presented at any Combmes district site for school book affairs. Okay. Anything else? No.
Um that doesn't take the place of the self- referrals that I'll get into as well. Um, so short-term one-on-one counseling, that's a given with any of our counselors, whether you're an alphabetic counselor or a wellness counselor. Um, like I said, the groups, um, the counseling groups are based on the need and the interest. Uh, one of my favorites that a couple of our counselors, um, when got trained on this year, it's been something I've been talking about with some community agency is a mindful based substance abuse treatment. Um, and it is a 8 to 10 week program that is heavily incentive based and I'm talking monetarily based um in in hopes of a student actually becoming part of the program. It's through a gentleman we met through the probation uh through juvenile justice. Uh we did have two successful cohorts ready at the beginning of the school year.
We did lose one of our wellness counselors to another wonderful opportunity as a social worker through the community schools grant. Um but that's something that we're going to continue to look at. Um so we have referrals outside counseling and therapy for students with higher needs specifically when it comes this summer um any summer any extended break. Our um our ESP crew is phenomenal at reaching out to families and making those community um referrals for extended support throughout the uh throughout those extended breaks. We do use our our uh our site funds to provide our wellness counselors access to students throughout the summer. So if they have a great connection with the student and they're still interested, we do use those site funds to continue uh counseling supports throughout the summer and of course during a winter and like November break and everything related to it.
Um I can't stress enough about what our crew does all throughout campus for calls home to check in on students specifically. Um we have our um our rosters, the second period trreny rosters. So, every teacher at Fairview is responsible for looking at their second period rosters, finding their current students they haven't seen, send a personal message if they have the the Google text to voice or whatever it is or just an email, hey, we missed your phase. Come back to us. In addition to the home visits that are done every single week, um, one of our dream come true is through the community schools grant, uh, through that application process. And I can't thank Michelle Bunch and Chase Val and everyone that had a big big part of securing that grant for our funds as we did by currency van. And we're using site funds to um to hire a full-time targeted case manager to round up students in the morning for lack of a better phrase.
Uh they've already hit they've already hit the road. We're picking up students in the morning, taking them home. We're also seeing that we have to establish um a time frame within that. So with we will provide supports while we're picking you up, taking you home. We're going to teach you how to ride the beine. We're going to continue to provide bus buzz passes and everything like that. So, we got that going already. Our social worker comes on board from the community schools grant in in uh August. And again, we ask about do we have enough? It's just another opportunity. And like I said, this is a dream come true. And so, the more we can get the connections, get them to school, the more we can connect them to the wonderful programs and the things our staff are doing. So, yeah. Um just some data in terms of referrals, self-referrals from our um so the QR code it's pretty much universal on all our on all our sites and specifically with secondary the QR codes are everywhere blasted everywhere throughout the throughout the school in the classrooms in the hallways everywhere.
So students just use the QR code it brings up the form. It takes them about 15 seconds to complete and any member on the SBIT crew is right there. So they just click on it, what they who they want to see, why, they get that notification immediately and their response time is is pretty darn quick so long as they're on campus. So when they have the opportunity to get to the student, they get to the student. Teacher referrals, family referrals. I mean, we stress it at orientation. Call us. You don't have to ne necessarily get on the website to make a referral to student counseling. Shoot us an email, shoot us a call, let us know. We'll submit the referral and get it going right away. again uh included but not limited to uh what you see up there. Again, I mentioned the mindful based um substance abuse treatment.
Um as a counselor myself, that was a big one for me is sessation groups. Um and so what we starting to see is students want more individualized support when it comes to cessation services. Um so we have all the qualifica all the qualified people to provide all of that. Um but like I said those assessments that our students take the self-referrals all of those really dictate what we offer in terms of uh group support individual support and our team targeted case managers wellness cancers everybody is really good at uh community partnerships. So with our multicultural nights um you know the different programs that we offer on campus but also trying to really get our our families engaged in our Spanish speaking engagement nights have been uh been have been increasing over the past couple years and it's pretty amazing. All right. Uh this like I said about mirroring some of the things that are happening on other secondary sites.
This is one of those examples. Um the wonderful part about being in alted is we get to really understand and come to know our students stories because much smaller population. Um when we talk about the check-in checkout process um that's happening regardless of the formalized process within educations with students the students that are showing up for the most part are are being successful. It's the ones where the truency is a massive hindrance. Those are the students that are really really struggling struggling and don't necessarily fit into the academically disengaged. Um they're really just disengaged in general. And so if you're not showing up, you can't get access to to the direct line of work and communication. But I'll also talk about the universal grading system real quick. So what we saw um our students are very very savvy um specifically at Fairview is um teachers get to know our students stories.
So there's a lot of empathy that comes with that. And so with that is giving the student every opportunity to turn in work. You know what I mean? Oh, I know this is going on with this student. But we also started to see the students are accessing their curriculum like through Google classrooms or whatnot when they're not coming to school. So we started to see a trend where students are passing classes but their attendance is terrible. So how can we possibly providing full credits for a student who's got 70% attendance? Uh, so the universal grading system, the the um fairy team came together last year and really dialed it in to where we close those little gaps where students can can take advantage of that while also empathizing with our students struggles and what they're going through and to where they do have extended time to complete assignments, but also holding that line to where you can't just access full credits if you're not showing up every single day.
Make sense? Any questions there? All right. Uh just some uh the educ formalized check-in check out process. You'll see some of the data there. Uh but I just can't stress it enough that the the individual conversations and one-on-one support that the students are getting from their teachers, not just at Fair View, but at AFC and Cal. Um I mean, it's more anecdotal than anything. And it really is comes comes down to starting to trust us, understanding that we do care. I mean, if we just met you or not. Um yeah, the outcomes of course improved attendance, grades, credits, but also that ability to trust human beings in general and for when they do leave us. If if they go back to a comprehensive site, which is a slide coming up soon, um all we want to do is for them to be successful wherever they want to go and we want to feel good about it when they do leave us.
this um the uh so the referral form basically it could just come down to self referrals and teacher referrals a much smaller student population but um I said our student our teachers get to know our students especially in the village that's what we call AFC and Cal so those referrals come in daily and I said our ESP team is just remarkable getting to the students immediately and making those connections so very specifically Um, when we talk about orientation, we show them a picture of a COD diploma and we just tell them, you know, we'd love for you to graduate with us, but ultimately it's up to you where you want to graduate from, and we're going to support wherever you want to graduate from. So, if you come to us, make some positive changes, catch up on credits, and you want to return. A lot of times that comes with a little bit of family pressure in terms of, hey, older brother, older sister, I graduated from Chico High or PE.
Um so there's a little bit of pressure there, but we will support students um going back to their comprehensive sites to graduate. Um typically what we see is a student comes to us, they they like the structure, they like the setup, they like the format of everything, so they typically stay. Uh we do have a handful of students that do return to Chico High and PB typically in their senior year to graduate with the school that they originated from. I was just looking at the MTSS um interventions numbers for 2324 you had 177 on the actual referral form, right? Yes. This year so far they have 226 on that form. Is the increase because the students and the staff are getting better at using the official process to get in. Why for when it comes to the village uh the AFC Cal students? Yeah. Those referrals are typically more from staff.
Um the students have access to it on their Chromebook, but what happens really is, hey, I would like to go talk to my counselor. They'll do it more verbally. Um, the QR code for me or for a lot of students is more of a confidentiality thing versus asking for direct support. Uh, the Cal AFC students tend to are are very direct about I want to go talk to somebody. Um, but I will say um the intensity of behaviors is increasing every year. Um, and so that's what I would attribute to the the higher number from 177 to 226. Um, without having the specifics on who submitted those referrals, just being there, it's definitely probably more staff staff referrals to the SBA crew. Thank you. Thank you. I appreciate all the support. [Applause] So I have to quickly apologize to the board. So my I just realized I had an epiphany when I was listening.
So the circle that showed 60% of students not A throughG track and then 40% were coming to us on A throughG track. That was from our our enrollment request form which includes kindergarten through 12th grade. So the kindergarten through 8th grade would not would not be on A throughG track. So I will work with up that slide. Thank you very much. I will work with Tim to get um an app updated graph for you guys. Thank you. Yeah. You want to say something else? I I just uh hope that our school board um today got to witness the dedication that our administrators um have at their school sites and there's all their amazing staff and so um it's so difficult for students to fail. I I believe students have to want to fail and on purpose for them to squeak by um or get past this because the these educators do an amazing job leading their teams to make sure that we try to connect with every single student.