So any questions on anything? Okay. I love the administrative retreat. That's a great idea. I am excited. I think it'll be good. Our superintendent reports. The administrative retreat is good. But the book study icing on that cake. Let me tell you, it's it's nothing like a good book study. I know. There is just exciting things going on right now. And it's and it's a wonderful thing. I will also uh do a couple of shoutouts. egg. Uh Joe Bur had some of his Mary students out front at the district office doing some landscaping. Those students had put together a plan, shared it with Dr. Gayy. Dr. Gayy picked the one that she liked. They kind of picked the hybrid between them and then they implemented the plan. And so the outside of our of our district office is now much nicer, more beautifification from those students.
So Johnson Controls is now engaged and will take us through the next step of the process which is called an investment grade audit where they will go into all school and town buildings except for the three buildings we're taking offline obviously and they will further examine and determine looking at our HVA systems, motors, uh all types of appliances that we have in our schools um determining where we can add solar, if a fuel cell or battery storage system will work, and they will work to put together a contract in which we will reduce our utility costs and that savings will pay for infrastructure improvements. The work that Johnson Controls did in this initial phase was premature, but they identified over 20 million dollars of potential infrastructure improvements, and that would generate about $738,000 in utility savings per year. So, that utility savings would go to pay over a 20-year period, the $20 million of infrastructure work.
If you come up with a plan and it actually works, you don't have to come back here. You don't need a variance. We understand. And so it's just a review by you and you're done. And it all works. Yeah. Yeah. Would it work with the um bathroom though? I don't think um No, it wouldn't. No. Right. So you you can request a special meeting again. Uh you could if it works, you don't have to come back. Um I I know of course everyone's moving out this summer and the summer is the best time to get all this stuff done. Um but see what you guys can come up with and go from there. Understood. Um we'll if we could request 60 days and if we there's an opportunity for a special meeting, I'll address that with Miss Harvey. Thank you. And then if you let me know directly when you've submitted that plan, I can make sure that it that we give it um uh a quick review.
very stable which is which is a good sign. Okay. Any any other questions on superintendent stuff? Oh, I will say I will say to you, I'm sorry to interrupt, but I will say to you when I printed out the new BSA 55-1, which is the document that from uh average daily membership that we used to first of all create this revised budget that you're looking at tonight and also it will be the starting point for the new budget. um uh that uh we actually were up a couple of students uh in ADM and and that may seem insignificant, but when you think about it, every student is $5,13 in terms of budget. And then in our uh the list of specials uh you know, like um uh K3 reading and um special ed classifications and EEL, uh we were actually up several students in that one.
And we're going to be doing the same at Park View at their main entrance and kind of go through the buildings with the A department helping us out with that. Um the scoreboard's up. If you haven't driven by and you've seen the the marquee with the eagle moving on it, um it's exciting. I will say uh Taylor Nickerson did a wonderful job at the uh Pensler function where he was using the inside scoreboards and I believe that um this this weekend when we do graduation they will have some the outside scoreboards will be showing some some of its utility as well. So that's a exciting thing. Um we just had we do have graduation this Sunday which is the final mark to the end of the year. We'll have some classes after that but really you know once we get to graduations we're there. Tonight, just before this event, we celebrated retirees and we had eight people that are retiring at the end of this year and that accounted for 174 cumulative years of experiences that are walking out of our organization.
And then once that 20-year repayment period is over, any energy savings that continue forward, we reap the benefits of. So it is a a contract that enables us to do quite a bit of infrastructure improvements, you know, and pay for it through energy savings. It will take several months to do this examination by Johnson Controls. As they're going through the process, we will be updating the working group and ultimately the working group will review all the energy conservation measures that are identified and look at is there a contract that is viable before it gets formal approval and the town council does do the formal approval of the contract. So, it's a great step. you know, we think Johnson Controls will be a really strong partner for us as we go through and it was impressive to see the, you know, potential infrastructure improvements that could be made.
Thank you, Michael. I appreciate that. So, we would need a Motion to table for duration 60 days for 60 days. For 60 days, sorry. Motion to table for 60 days. Second. Those in favor? I tableling is passed. Thank you all for your time and uh trying to make this work for us. Appreciate it. Motion to adjurnn. Motion to adjurnn. Second. Who's in favor? I adjourned it.
So, um, this is the time of year when it either stays stable or drops a little bit usually. So, I was happy to see a few, you know, a few additional students in in that mix. Okay. Okay. Item 2.9, uh, board member updates. I was over was Judy and Barb and I went to the appreciation. Mhm. Um, and it was very, very nice. Cassie, you outdid yourself. Yeah, she did a very nice job. Excellent job. Um, I really, really wished I'd stayed for the bingo because somehow I ended up with some bingo cards. Uh, I'm hoping everybody had a good time. Did Did they seem to seem to Are you going to plan next year's, too? Thank you. Thank you very much for doing that. That was very very helpful. Anybody else have anything? Did you go to see any schools? Yes, I did. I went uh I went and met with Miss Wily at uh Desert Valley and she was very kind and took uh time out of her precious schedule to show me around and we visited kindergarten and first grade and saw the children, you know, being taught and um they were learning a lesson on snakes and I was kind of impressed that some of them were really really into snakes.
Dave Goomershimer did the last uh 11 years as 10 years as a bus driver. Cynthia Friedrich did 11 years as a bus driver. Jamma Rodenberg 13 years as a paraprofessional. Deborah Hein is leaving us after 14 years as a cook. Tim Gagan is leaving after 30 years of social studies instruction at the high school. Tammy Fulty, 32 years ending with art, but she was also an elementary teacher. Teresa Fren, 32 years of science. And uh Heidi Klein, 34 years of as a teacher. Um, it's just people move jobs and to have those people with 30 plus years of experience is a wonderful thing and it just is a tribute to this community, the culture we have here, I it just it's it's very nice. Um, and so we have our board meeting and other than that item E is going to be tabled, our auditing services.
So, thank you, Tim, for your work. Also, the other members of the working group, which includes Fiona Pearson from the town council, Chris Smith from the energy commission. Thank you for the update, Mr. Dr. Heron Herrian made me do it, but uh so just explain how a medical claim gets cancelled and reinstated. Yeah, it wasn't cancelled, it was um it was reprocessed, but it reprocessed over a two-month period. So, the question is why does that happen? And without giving you all the details, I will say that if someone has coverage from two different providers and it's processed from one provider and it's determined that another provider may have or should have been the primary carrier to process that claim, it's in that scenario that a claim would get reversed. um a determination is then made should it have been reversed. So it's between the insurance carriers.
The boys, yeah, the girls not so much. And I visited the library. We went through the library because I' I'd walked past it and seen it through the windows, but we went through and the librarian there apparently is is just doing a gang buster job. Um, and I assure you there's a lot more than 145 books there. Um, but what impressed me most is that uh we visited the life skills room and I'm I'm a grandparent of a downs child who is highly functional and I attribute that to um the training that she got when she was in school and in just looking at our school's life skills class. I'm just really amazed and I'm proud and it it it was something to see. So, the kids that need those special classes and that special help, they're getting it. And it's it's just I take my hat off to all the instructors there and to Miss Hall for leading the band.
We did have two firms that have shown interest and we are going through that. I hope to have a recommendation next month. Um we will have an executive session with no action afterwards. Um but that is it for the superintendent report. Awesome. Very good. All right. We'll move on to our items for action. We got a little bit of list tonight. So we'll start with the approval of the ad sales agreement with the digital scoreboards. This was tabled last um last week when Adam asked about the revenue sharing. It is we did confirm you've got a a new document at your table that kind of rephrases the um the revenue sharing to explain that it won't be paying for any salaries. Adam brought up a good point and that is is that if we have to pay for their salary of a person, why wouldn't we just hire our own person?
You know I I did learn of one rule that I was not aware of. If you have um two insurance carriers that would provide the same coverage, then they use the um date of birth of the person who has coverage to determine which carrier is primary and which carrier is secondary. And it's it does have quite a dramatic cost impact on where the claim is processed. Obviously, the primary carrier carries much of the cost and the secondary carrier carries a smaller portion of it. First time it's happened to this magnitude since I've been here for 15 years. How are there two carriers? Well, if you think about a typical situation where that can happen, you have a parent that has coverage for their adult child. the adult child begins working and then has their own coverage. So is that when the incident happened as to when the okay these days you don't see a lot of cases where there are two carriers other than perhaps with Medicare, right?
And it's a great program. If you guys have a chance to go visit Life Skills at uh Desert Valley, it'll be a trip that you won't forget. I promise you. So, thank you, Miss Wily. Appreciate it. You're doing a great job. And wasn't uh wasn't your librarian just in the newspaper? Yes. With a whole big spread? Yeah. Yeah, I read that. But how good she what she's doing and how good the program is. Yeah. Okay. Item 3.1, Diamondback Music Presentation. Yes. This is Miss Tingle, who's the music teacher at Diamondback. What's your name? Mrs. Engel. Before Miss Tingle, before you start, what are the parents of these these kids? All right. Okay. I expect to hear lots of clapping. Okay. Very relax. All right, these are some fourth graders from Diamond Back and we have been learning recorders and reading music and reading notation this year.
And at this point, we're not expert at ad sales or whatnot. And uh they're not paying for their salary. So, uh that was changed also in that items eight and nine in the original contract got combined. It's the term and termination. You'll see that we can leave this after 60 days. And so, at the end of this year, if we don't see the revenue or if it's not working out the way we need it to be, we'll be able to do a 60-day notice and get out of this contract. It is a 5-year contract. it does not renew. I really think that after five years seeing them get the um ad sales up and running, we'll be in a position where we'll take it over ourselves. Uh but with all of that, administration recommends that we approve the ad sale agreement with digital scoreboards. Any discussions, questions, comments, concerns?
Because the cost of insurance is so high. It's very rare that you'll you'll see two major primary two major carriers, you know, for an individual that's not at Medicare eligibility. So, is there an ongoing dispute between the two carriers? And if yes, uh will that delay any stoploss recovery for us? It will result in the same thing we saw here. There may be a reversal and a reprocessing of stop loss. But would there be a delay like a significant delay? Oh, you mean a repayment to us? Yeah. No, not not substantive. In fact, we've already been paid stop loss on on this particular claim. Okay. So, if you looked a little bit deeper, our stop loss uh reimbursement actually went down this month. It was higher and it was reduced. So, we've already been paid the stop loss in that. Okay. Thank you. Okay. I was expecting that question to come up actually.
Um, they also have been working on learning musical forms, one of which is Rondo, and that's what we're going to be performing for you tonight. Rondo is a musical form where there's one part that keeps coming back. So, you will hear a part that keeps coming back in the song. We have three short selections that we're going to do for you. Okay, you guys ready? Yep. Ready? Start with your inle. [Music] Down the jungle living in a tent. Better than a condo. No. Down in the jungle [Music] dance in a condo. Down in the jungle [Music] [Applause] as and that was Valentina on the So then the students worked with their teams and they were given a children's book which became the part of the rhonda that changed and they were tasked with their team to create a part to be repeated um as we read the book.
Hearing none, may we like to make a motion to approve the the ad sales agreement with digital scoreboards. I'll make the motion. Thank you, Lisa. Is there a second? I'll second. Thank you. Roll call, please. Kelly Moyer, yes. Greg Meyer, yes. Lisa Schumacher, yes. Tyson Serge, yes. Norin Friedrich, yes. All right. Next on the list is the approval for the ELA. curriculum. Um, we shared with you I'm I'm going to turn it over I guess to Dr. Gayy and you could talk about the urgency in the curriculum itself and then Yes. So all year we've been working on alignment alignment. Um the first uh ask that I was asked to focus on was social studies. Um, and we did that. And then when we started the ELA process, we learned that there was a lot of inconsistencies and, uh, teachers across the board had been talking to me about ELA along with building administrators since the beginning of the year.
So, thank you for asking. My feet were held to the fire. So, like, oh, okay. Um, next item, the audit report. You want me to keep going? Because the next one is why we have delicious. Yes. Yes. So, uh, just very quickly, the town council had its audit committee meeting on April 30th, which I do attend that meeting every year. Our auditors from CLA come in and they provide an update to the audit committee on the results of this of the audit. This audit was for the 2324 fiscal year that ended June 30th of 2024. I did provide in the board's packet a copy of the auditor's letter. They issued a um clean opinion based on the review and obviously when an audit is done in the town, it includes not only the town but the finances of the board of education as well. So that is an you know it's an excellent piece of news that we have a clean opinion.
So we are going to do two of those that were created by the fourth grade students. The first one we're going to do goes with the book Cockadoodle do barnyard habaloo and I believe Deza was part of the team that helped create this pattern that we're going to hear. Right. You guys ready? We're going to start. [Music] Early in the morning, as the sun begins to rise, the pigs are feeling hungry and they're snorting in their studies. There's a stomping in the stables and there's bleeding in the barn. So, let's climb aboard the tractor and explore this noisy [Music] farm. Cockadoodle doo. Cockadoodle doo. I'm the rocking rooster baby. Tell me, who are you? [Music] Sometimes I moo while I'm chewing. I hope you don't think that it's rude, but mooing and chewing are what I like doing. Do you moo when you chew your food?