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And she's running point on a lot of the stuff and she's taking on additional responsibilities and, you know, we paid them a flat fee and they're really going above and beyond and and pretty much earning it. I I kind of was sitting there this morning going, man, if we didn't have her, I'm not sure what we would have done. And I think we probably would have spent some money. So I think that was a wise wide move that we did. So good. Good. Good. So yeah, she was everybody does a good job. You know, we have a really good team and and again um and we meet every two weeks to go over the construction, the progress. We know exactly when the drywall is coming in, when the sprinklers are going to be finished, when this ramp is coming in, and we look at additional options about traffic patterns and do we need another sidewalk here or there and what's going on.
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I really wouldn't. It's not something I want to do, but I we've we're having a pretty difficult budget going into next year with things that have been cut. And I wouldn't have a problem with it pushing people who need to be pushed. I understand. And it's it's it's not that easy to discern who can and cannot pay. Right. So, I'm asking you for complication. No. And I totally get it. I'm saying use your judgment what you think what what you think collectively. But my guess is based on the conversations that you've had, you probably have an inkling as to who who may be able to pay. We make sure that we do treat all families the same and that they receive the same phone calls no matter it's all based on what the balance is and then who's contacted. We give them um links to the free and reduced form, send them out the SNAP information.
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So, we fixed it. Okay. Any questions? Do I have a motion to approve? I make a motion that we approve 6.2 revised education instrument for principles. I'll second the motion. All those in favor? I Melinda Saskki. I Charlene Diaz. I Fred Rushton. I Barb Zerziki. Hi, Judy Reid. The next two policies I believe we looked at last last time, last month, 6.3 policy advisory for HA basic instructional programs, second reading.
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So, I mean, everything's really really running well. You maybe reminded me in early August, as soon as we're able, we're hoping to have a ribbon cutting and and kind of have a uh open house walkthrough of the administrative offices for people to come in and can to see it. So, we'll have one night before school starts, you know, that we can schedule a formal ribbon cutting, have the chamber there, have have the city officials there, kind of like what we did when we did this the thing, and then Yeah. And then just have an open house where people can walk in and kind of see the grand entrance and the hallway. And they won't be able to explore the whole school, but they'll be able to explore the office areas. I know there's a lot of curiosity about what's going on inside. I had a retiree actually ask me today, "Can us retirees get get a tour of the construction?" I'm like, I know.
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If they do have any way that they're struggling, we want to make sure to send that outreach. The negative balance letters um have the information. I've worked with families, the income guidelines are very low. So, it is a lot of people who are denied the benefits and then who really can't. And there's always a mix of people across the board. Um, but we do send letters, text messages, and phone calls. Um, and try to do our best. It we are required to serve a meal to any student who gets in line. Um, so we do have an option. Parents can opt to wave their right of refusal. So they can sign a waiver that then allows us to not serve them and not charge them negatively. So it's a parent's choice um to be able to do that so that we understand and the parent understands because no one wants a hungry student.
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Um, any questions on this? Thank you. I don't think that there was a big deal with this one. No. Okay. Do I have a motion to adopt this this policy? I'll make a motion to adopt policy advisory for IHA basic instructional program. I'll second the motion. All those in favor? I. Melinda Subrasi. I Charlene Diaz. I Fred Rushton. I Barb Zarziki. I Judy Reed item 6.4 policy advisory for JLF sex offender notification. This is the second reading.
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So, it's exciting. It is. Yeah, definitely. All right. Individual board member comments. Anybody have anything for this evening? Not everybody wants that. All right. President's prerogative. I do have one thing that I've been wanting to do for a few months, and that is recognize the man behind the camera. He has no idea I'm about to say this or anything else. So, I love the look on your face and I didn't warn you on purpose. Um, but Taylor Nickerson, he is here every single meeting. He goes again above and beyond. Does a fantastic job broadcasting this coordinate everything. Poor guy stands out. We'll have executive session with nothing after it. And he come he waits in that hallway forever and then comes back in to hear us close and does just a fantastic job. always smile on his face and uh he's a he's a turn the camera towards Yeah, let's turn the camera around.
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That is not our job. Our whole job is to feed kids. No, I I agree with that completely. My my perspectives my perspective is if we've got 2,000 families, there's probably one or two who just don't bother responding for whatever reason. I don't mean to say this is like widespread or anything like that, but when you end up with a large group of people, you're going to have a bad apple in there someplace and holding them accountable, I think, is important out of a matter of fairness to everybody else. Yeah. And and Erica just spoke to the the income guidelines for a household of four, free lunches for about $40,000 is your gross income for the year. So, and reduced is 57,000. And our negative balance is is spread about between like 432 students. So you're averaging like 50 bucks in a meal balance. Some some are obviously higher than that, but um 430 kids.
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Any questions? Okay. Do I have a motion to adopt this policy? Madame President, I move that we adopt policy advisory JL if sex offender notification. I'll second that motion. All those in favor? I Melinda Saskki. I Charlene Diaz. I Fred Rushton. I Barbber Zarziki. I Judy Reid. Okay. Item 7.1 fiscal year 25 2025 budget revision number two. Um ma excuse me madam president and board members uh this is our mandatory uh final revision for the current budget. Um and um uh you know resolving all of the moving things around like it needs to be like they need to be and um and based on the most recent information. I was very appreciative that the state department of ed uh uh produced a new BSA 55-1 early. um it usually would not be out quite this soon. It's usually after the 15th of the month. Uh but because they knew that we had to have these things that they got them out early.
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He's got control. Yeah, that's why I got to watch how much I say. Touch it. He'll cut me off. But uh he's actually a German teacher and does the German thing. Just a real asset to the entire district. So, thank you Taylor for all you do. Thanks, Taylor. It's much appreciated. All right. We do have an executive session for the purposes of appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against the employee of the public body or against legal counsel for the public body to determine its validity pursuant to 5CS120C1. That would anybody like to make a motion to adjurnn into executive session? I'll make the motion. Awesome. Thank you, Lisa. Kelly seconds. Roll call, please. Marine Friedrich, yes. Kelly Moyer, yes. Craig Meyer, yes.
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Thank you. Um I think I know the answer to this question already. Uh but I'm going to ask it anyway. Um, so, uh, a few months ago I asked if there was any consistency in the, um, families that weren't paying. that seemed like there was um and and u so I discussed it with a few board members um was could we add a search charge to the uh lunch cost to help pay for those families who weren't able to pay uh because the the state andor the federal government is unwilling to uh uh add additional funds for for those people who fall into the no no man's land there of qualifications. Um and I was just wondering if you could talk to that possibility. Um yes. So unfortunately any increase to the meal prices um negative balances is not able to be paid out of the school nutrition balance.
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So uh I'm asking your approval for uh the final revision of the current year budget. Madame President, I would make a motion that we would approve and adopt this budget as presented. Okay. Is there a second? I'll second that motion. All those in favor? I Melinda Sabraski. I Charlene Diaz. I Fred Rushton. I Barb Zarziki. Hi, Judy Reed. Item 7.2, possible termination of Vincent Manis. Madame President and board members, Mr. Manis was a lead custodian at Fox Creek uh Junior High and um uh violated uh several of our policies and so I am recommending uh termination. Mr. Manis is not here. He's not here this evening. Um he was notified that this was on the agenda if he wanted to be here to address the board. Okay. Thank you. Do I have a motion? I make a motion we termin uh termination of Vincent Manis.
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Lisa Schumacher, yes. Search, yes. Okay, we're going to adjourn to executive session now. This is one of those times where Taylor gets to sit out in the hallway and wait for us to come back and adjourn. So, No. All right. We've concluded our executive session. There's no action items as a result. The only item left is adjournment. Would anybody like to make a motion to adjurnn? I'll make the motion. Thank Kelly. Second. I'll second. Thank you, Nory. All in favor? I. All right. That concludes our meeting. 8:36 p.m. Thank you all for joining us.
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It has to be paid out the board of ed balance and there has to be the exchange of funds that is clearly defined. So any increase in the meals will go to the school nutrition fund and that then wouldn't be able to help uh cover those 26 uh,000 costs. We do have a donation account. Um we do ask families then they're welcome to donate and any funds that we do receive in that donation. It's a school meals assistance fund that can be used to go against the negative balance to help then reduce it that the final number that gets turned over to the board. So we're always welcome. We ask them at the end if they'd like to donate their balance if they have a senior graduating or they're transferring out. Um some families generously do. Some choose not to and transfer it to siblings.
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I'll second the motion. All those in favor. I Melinda Saskki. I Charlene Diaz. I Fred Rushton. I Barb Zerziki. I Judy Reed. Item 7.3, management and use agreement between Bullhead City Middle School Athletic Field and the city of Bullhead City. Uh Madame President and board members, uh this is the formal document for uh moving forward with the revisions the city is going to make and actually has already started making uh with what I'm just kind of calling BCS or no BCMS um park. um that I simply use that in my head to rem to think about this uh property. Um they've actually started work over there. They've um graded the area for the parking um and they have stripped the what was the football field and are getting ready to install new uh irrigation um and so have begun work um work over there. Um but along the way somebody decided we probably better have a formal agreement.
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Completely understand. Um so in that case we wouldn't be able to. I think that answers and Eric we we did use some of that donated balance before we applied the reduction um that the board of ed paid back to food service. This year your balance is 2,000 or so. It's about 2,000 and then maybe a little more. We used 3,000 um last year and we we were at about the same amount and we were able within the last month or so of school we got it down to a little under 20,000 about 18. So we are hopeful that it won't be the full 26 and we're going to work um hard and make more calls in the last few weeks of school uh to make sure to see if we can get it under the 20,000 mark. Sorry, Vinnie. Okay, thanks. So, I I guess I'll just say thank you to those who donated.
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So, uh, this has been reviewed by our attorney and as well as having been written by the city attorney. The one addition that I made, uh, when I got the first draft of it, uh, was, uh, Cass, if you'll scroll down to see, uh, no, no. Uh, there you go. Right there. Um I just ask them that because the agreement is that during school days or you know legitimate school days that it is available for our use as a school uh for the middle school. Um and that the rest of the time it is available to the city. I did ask that they add the information uh that allows us it's the last sentence in C. BCSD understands that the property will be generally open to the public during uh periods of nope. That's not the part I ask. Um, uh, I ask that they add, uh, that we, uh, that if we had special events, um, you know, if the middle school wanted to have a, I don't know, some special soccer, you know, sp soccer tournament or something out there that, uh, we could do that with, you know, we'd just arrange it with the city.
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Um, is there a way to to to put that on uh uh through uh is it through school bucks, I guess, or might is like any transaction. Can you add like would you like to add $1 for to help school lunch fund or something like that? Can you do that as far as programming? As far as, you know, anytime you buy a t-shirt or or a field trip or something like that, I always donate at Petco for the pets. Um, I don't know the answer to that question. I would have to look into it. It would be a nonprofit school. Our account is a nonprofit account, so I would just have to verify and see if that was at all uh possible and how we could possibly set it up. So, I mean, I suppose at the end of the day, we all sort of help pay for it anyway, but this is more proactive way of doing it.
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I knew that that was not going to be a problem, but I felt that it needed to be formalized. That was the only change we made. I recommend that you um, agree uh, adopt this agreement. This was this was part of the thing with the optimum center deal. Yeah. And I and I know at the time the estimated work that would be done at at this park uh would be about $650,000. Um I think it's probably going to end up being more than that. They're looking at uh two sets of playground equipment. Uh they have they will be installing restrooms uh and then the work on the fields and of course the parking area. So I suspect the final uh the final investment will and new fences and whatever I suspect that final investment will be somewhat more than that. So uh this has been beneficial to us and I think it will be very beneficial to the city and the community.
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I suppose that if you because all the parents are always on there paying for something. So if it's at an extra dollar here or there, you know, that could be something I could definitely look into. I was going to say going back, Adam, to you were talking about search charge. So this isn't really a search charge, but we talked about in the board meeting the healthy food certification, which gives us a 10-centent allowance for our lunches, not breakfast. So that is a way in which you know we're we're making a little bit more by participating in the healthy food certification. That's great. And then um lastly, the uh that shortfall, which hopefully doesn't end up being a shortfall. Um where does that money come from? If there's a shortfall um is that that I the um if we were to be so on the recommended it does show the shortfall of like the 120,000.
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