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today they are being honored in our coaches we are delighted to see them being recognized for their intelligence hard work and dedication are extremely grateful to the karmically School Corporation and to the Carmel clay school board for this event thank you for recognizing our students efforts to present our school district honorably in an area where CHS is underrepresented and almost unwelcome but how can that be for school of our caliber because of their hard work talent and dedication we are sending more than 15 students to Nationals if it that we have never accomplished a coma my school until this year it fits that only a handful of school with robust debate and speech programs managed to do occasionally our students are the pride of our school community and country and we can never celebrate them in us so thank you now it is my pleasure and honor to yield to kochi who will be presenting those who markable student thank you coach the TV my name is Dillon gentle core and I am the assistant coach for Carmel debate it is my great honor to introduce to you our accomplished debaters club president iris young vice president row Hill Senapati public forum event had Edward dong public forum event head Andrew Sanchez lincoln-douglas event head Vivian Jung policy even had Jade Mehta policy event had sage Mehta Congress event had Isabella filet in public forum Caleb Tsui Sonia Chun D Liat on Marissa Finney and Kate Smith in lincoln-douglas Jasmine su and Sanjana potala in policy Paul burger Ramu Shiva Vishwanath appear among qiraji Siyad Daniel share faith Austin and Meghna Eyre in Congress Ayanna bossy neo fling and Jordan Siegel in world schools debate Nicholas soo Anushka Pandey Leonard group schinsky Sonia Selassie James Jang Yi Ling Li son Charlie put powder Sri Pinson dotty shreya Oona and Michael Walker in big questions debate Collins Oh coach the TV and I would like to thank the board for this recognition and extend one final thank you to these students and their wonderful families because without all of their hard work and dedication this truly memorable and historic year would not have been possible thank you well thank you very much coaches next presentation is perfect a CT SAT score the presenter is Miss Rachael cold welcome to the school board recognition for perfect a CT SAT scores my name is Rachel Cole director of counseling services at Carmel High School and I'm very happy to introduce tonight our young men and women who've made a perfect score on the a CT or SAT at some point in their career during high school Aiden is show T DT a-- i or tara condo Lou Angela Lee Rafael Lee Justin Pugh lotta Mohnish pan de Ken Robinson Logan Sandlin min sook sim [Music] Yanik Singh Harry Wang Natalie Wells iris yen Brian Zhang Leonardo Xue Congrats all these students and their families we are very happy for you we know this required a lot of hard work and sacrifice from both students and parents you should be very proud of this accomplishment thank you Miss Cole next presentation is Carmel High School girls swimming and diving state champions the presenter is mr.
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Kingsland position at one time or another as he loved being in Dartmouth and he had that vision and then went off to pursue other opportunities to prepare himself to assume that position so I thought that was a really perfect statement for someone that was looking to take over for someone as we all know is very respected and has done a fabulous job for the Dartmouth public schools so Ian if you're here if you can pop in I'd love to have you talk about yourself and tell the committee what you've been doing they're delighted to you and talk with you um I'm originally from Pennsylvania I grew up in Northeast Pennsylvania at a small town I went to college and outside of Philadelphia West Chester University and my first job out of college was at Dartmouth public schools about 15 years ago I started out in the brass specialist position at Dartmouth um I spent one year at Dartmouth in that position there were some budget cuts and I ended up going to Westport for two years to be the high school band and choral director there spent two years there and as soon as the position opened up again at Dartmouth I came back to Dartmouth for another five years so I actually worked with the marching band at Dartmouth for all nine years I've lived on the south coast though so really familiar with the program spent a long time working in all the different aspects of the program well it's you know marching band jazz band program you know everything that happens there at Dartmouth and then about five years ago I decided to move to Vermont I pursued a position up here that was a head director position where I kind of supervised the music department for the school and oversee everything with scheduling and kind of the nuts and bolts that go into putting together a music program much different from my job at Dartmouth where I was mainly working as a teacher it gave me a lot of an administration experience and really learned what it takes to you know handle the management part of the music department at a school so the school I'm at here Bell's freak adda me in Vermont we started with six band students and 15 choral students five years ago we have over 170 in the band program and over 200 in the choral program currently the school is only is a K to 12 building with only 900 students total so we have a high percentage of students that participate in our music program and it's ready to go for the next people that come in they hired a position to really replace me and then they're hiring a secondary director to fill the vacancy that was left because of the director that filled my position so that's what I've been doing for the last five years really exciting times up here hate to leave here but the opportunity of Dartmouth was just too good to pass up on it's great anybody have any comments or questions thank you madam chair Ian good to see you again as always my friend but it's good it's good to have you here and I mean I can remember when you were here you were very level-headed and excellent at what you did with the drill writing and the visual designs and the black and the backdrops so it was always good to you don't know what we were going into and yet the your you know your work ethic with the students and respect that the students had for you and have for you is fantastic and second-to-none something that I thought about and I should have when I talked to you a couple of weeks ago after you had been hired I should have kind of given you the heads up but something I think you need to think about in my tenure long time diamond resident graduate of Dartmouth and such we've had only three and the directors in my tenure in my time here and when was the late any DeRosa that we used to call mr.
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Peres Jeanie mr. Griffo several you know administrative folks myself mr. Massey Anna mr. Kimball a couple of members of the town council there wasn't a directive that you will cut 1.8 million that wasn't the case it was what can we do to to get as flat as possible and I'm sure both bodies because the the Town Council has to look at the town budget they would need to come down about 900,000 so that's that's the charge if you welcome anticipated Cove in 19 save from this current fiscal year come through a myriad of places really substitute teachers over time transportation is a major area spring sports not having costs related to spring sports trash and utilities those are the marquee savings points and I'll get into some of the detail momentarily but so the total anticipated covin only savings is six hundred and fifty six thousand four seventy seven now unfortunately kovat comes with some costs to and if over the summer there's any loosening of restrictions public health restrictions we would need to engage in a significant amount of services and supports for students who needed them whether they be special at or otherwise or some enhanced but limited curriculum work that we anticipate costing two hundred thousand dollars the vast majority of which is support services so the net covin savings there is four hundred and fifty six 477 now the you see the asterisk these are only calculated if we were to return on june 1st if we don't return on June 1st and we're out for the remainder of the year we're talking about over five hundred thousand dollars probably you know solid fifty thousand dollars in addition which would be particularly around transportation but you know it's not you're not going to double this unfortunately so what we did was look at additional potential reductions in the 1920 budget where could we make significant cuts and you know resources this year to apply toward next year to get us closer to that 1.8 so we worked with our administrative team and identified some of these areas that would create roughly four hundred and ninety one thousand dollars in savings we have the reduced instructional supplies not hiring a security manager reduce the maintenance and repair accounts and as I said that gets us closely close to $500,000 so the detail I'm just gonna give a quick check in make sure everybody can still hear me everything's ok and you can see the screen I yes thank you so the detail of savings here what you'll see is the line items are to the left and as you head to the right you can see in blue the remote learning strategy impact the estimated impact of as of 420 assuming we resume by 6 1 so it's actually been updated since 420 but it was updated as recently as today actually so assuming we resume by 6 1 and then additional spending adjustments that maybe reductions that we have in these lines and then you see the total budget reduction at the far right so this will provide you detail Jeff while you're scrolling we'll just want to add a couple points for the board members the basis for this particular analysis is the actual expenditures through March 31st of 2020 obviously we have almost the full month of April has elapsed so when I pull the next monthly budget report it will be through April 30th 2020 and that will give me some important insight you know half of March was normal operations and half was when we went remote learning and remote work mode all of the April payrolls we were in remote mode so I'll be able to you know get a much more refined analysis and do better projections you know so next to this report it'll be actuals as of April 30th 2020 and then I'll look at these projections again and it might affect column that's got the purple on the top that's the additional spending adjustment so the picture you know actually in my opinion the picture may get a little bit better with those spending adjustments that we could make but I will know you know much more by next week then would you mind sending board this document sure I know I'm sharing it you know trying to share it at a pace where you can digest it and kind of get a sense of it but I think it's helpful to have it in front of you as well again it's been said you know these are not cast in concrete but they are a pretty good estimation of the the overall savings so what you see in that on this final page at the bottom of the general fund account to the far right you see you know 656 477 and in kovin savings 491 to 83 in reductions and then for an overall one point you know one five million in reductions for this year which could be applied toward the 1.8 but again we're looking at a $200,000 reduction or for you know summer work and again it's it's difficult because so much of this is predicated on what happens with our directives from the state of the health you know district and everybody else the state epidemiologist so I think what we're trying to put together is a better picture of what the options are and what potential you know ramifications so reduction savings overview totals this kind of just walks through the the various line items that you're used to seeing those budget categories and where those reductions fall place where you're not seeing reductions in terms of savings is in that employee benefits line this is probably a good place to pause for a second if anybody has any questions I can open back up to the I'm sharing my screen for a second hi Jeff I guess I haven't I didn't see comments from anyone else yet so I guess I'll begin oh okay I think as a couple all right so the e the number your beginning number of the was two point one four six million if I recall as far as that was the that was the change in budget from last year through this current year to the 2021 budget year okay I'm out for next year because I could have sworn that we approved an increase of 1.9 million is that am i off on that because I could have sworn that's that's what it was there was still two point nine three percent but I thought it was one point nine million I I think it was two point nine was the superintendent's request and we reduced it to about two point one adder so that you think it was that high I don't think we we went over two million but the two million 146 is the approved port of ed budget increase okay all right maybe faint that have a better idea and so um you know Allah I'll let everyone else selves questions go and then I'll I'll follow up after so let's see who do we have here okay faith you're up go ahead okay it is showing a change of two point one four million in our two point nine three and I don't have the old budget in front of me or so but that's what's on there just a couple of points with the maintenance I think you were showing a ninety five thousand dollar decrease from our savings and maintenance just to be sure that was for the for the building itself and then I don't recall a couple minutes ago the equipment are we we're confident that the the structure of the building sounds the integrity of the building is sound we don't have anything ninety-five okay we're good yeah and you know nobody can guarantee any building you know God knows anything could happen you're struck by lightning but the the buildings are safe they're secure what that that does is just allow us to update some of the facility needs whether they you know repairs around the building stuff like that it comforts cosmetic but right now we don't have the same demand on toilets and doors then things that break that we may you know we don't have people opening door handles God knows we may not have people touching door handles but the at this point I think we can safely say ninety five thousand dollars would be an appropriate reduction in that maintenance lack the other line that you are asking about is a twenty thousand dollar reduction and the maintenance and repair of equipment but again you know I think we're safe in making that determination given the fact that the there's much obviously less wear and tear on equipment now than their husband okay alright and then I'm so good and then with regard to the certified salaries I guess I'm I would have thought that the contract would have guaranteed those teachers so explain that one to me I mean how do you get the savings that comes out of that line is not necessarily generated from not paying teachers it's oftentimes you know this year in particular we had a number of pregnancies so women who were out for extended periods not collecting their salary and we were paying a sub at a lower rate okay I had a few more than anticipated retirements going into this year which you know if you have a few additional retirements and you hire somebody significantly lower on the pay scale that that's you know and it's a single person you talk about fifty sixty thousand dollar pickups periodically I couldn't I would never guarantee that it would be irresponsible but we had a few this year which really added now typically we do have some of that and we offset substitute costs but we're not going to have subs for 12 weeks so that's where you're seeing greater savings in the the teacher line item okay and so just one file apes' what impact has this had on retirements have you heard of more than what we've anticipated no no as a matter of fact I think it's been quieter actually well there's not a lot of talk of it right now but that's not wildly atypical at this time of year either you get kind of your early birds which I think we have you know for right now we budgeted three and then you're gonna get people come by June 1 who are like alright thank you sure and should I continue honor Adam you you okay yeah yeah go ahead we'll come back round let's captain did you have anything or your good okay all right go ahead Jeff okay so here's where we were so the anticipated net impact if we couple the koban savings the reductions that I just outlined the next item is cares act money now the federal government released money for education to all 50 states Connecticut's you know cut of that was a hundred and eleven a million I think it was and then they doled out their share to local municipalities by how much money they they receive in title one grant money and they said that local districts will receive eighty three percent of their title one a location which I believe is ours a 123 thousand dollars but it's oh the cares act money comes in and a hundred thousand dollars roughly now there are some key indicators that you need to be aware out there you that I was concerned that there were it would have books attached to it but it really doesn't typically they say you can only supplement you can't supplant your your services with this money you have to go above and beyond here they're saying you can you can use it in lieu of local money here they also are allowing us to use it any building which is also different than typical we only use it at Darcy so there's a hundred thousand dollars that we you know weren't necessarily counting on but could certainly use kovat impact costs as I mentioned two hundred thousand dollars the twenty twenty one budget issues that's a to be determined will take you know take a look at that so the overall net at this point is 1 million forty seven thousand one twenty eight so the twenty twenty one budget implications and options obviously any reduction we make here represents a sacrifice in programming our services that reflect the current circumstances I know that nobody on our board I mean if we wanted to make further reductions we would have done this months ago back in January so there's nothing on this list that people are gonna look at and go oh that's a great idea maybe there's you know some low cuts that aren't gonna hurt to the same degree others will but obviously nobody here wants to do any of these things so I also want to be clear that this list reflects the understanding that we return in the fall if we don't return in the fall we're gonna realize other savings such as transportation or potential staffing implications or there could be a myriad of other fact that will play into the fall our maintenance you know things like that so this is if we returned to school in the fall and what you'll see is the account number the item that you know we're looking at the reduction amount or revenue increase depending on the item and then they try to categorize the impact it has on our students there is a lot to digest here and I will you know certainly share this presentation with you as soon as you've done so that you can have a minute to flip back and and look at some of these things but I know this is a page that will probably generate a lot of questions and discussions so I can stop here if people have questions just that's quick which is I was actually asked this question before so it looks like in our initial budget that we had approved that we were including the three new special education positions and it looks like all three of those positions are on this list this is would that be a correct understanding yes you know two of those positions were half-time so you know we we have yeah there's a again no easy way to slice it the highs here these I wouldn't I think it's really hard to go there particularly with special ed but these are additions that we have and those were additions to this year's budget and I just put it on there be this this total by the way far exceeds $800,000 so it was it's this isn't something where you'd have to say oh yeah we're gonna have to take all of this so I just wanted the full range to be visible the ones that are high are certainly they come at a high cost Catherine you had a comment okay can you hear me yeah oh okay so I see that we have two items you know that would generate income and the impact would be low but I guess my question is whether we should even think about that kind of thing if the town is so focused on keeping the mill rate flat and not increasing costs for you know the community so I just I I would just take those two things up list I hate to you know I hate to say your beer question I don't know if I'm the town side to be honest if they've looked at fee increases like cool use or anything like that or dog licenses I I'm not sure but you know certainly with your guys direction I'm happy that you know cut any of these items off the list or add anything if you think it's critical Tony you had a comment I'm just gonna say what Catherine beat me to it it's a good point yeah I think if if you know the town is trying to lessen the impact on residents you know what scope it's doing to the economy yeah you know yeah we don't a clear picture yet but you know for now it's just it's not a good picture I have a hard time increasing fees you know for our students so I don't think I would support that - assuming everything does go back to normal by August I don't I don't know well but I kind of questioned if we will actually see a full this full $30,000 from easily the forest activity which might be still intact that come to fall and I fully up and running for fall sports and we're just works now it's hard to tell it's gonna happen between now and then but I went for my eggs in this back at least two this basket slow speak know my opinion but drum in and I in it so you said that this total is more is more rain in hundred thousand dollars so it's not so the total so the end of this total after that but the is 1 1 million 82,000 4:16 so the special education I guess you thought occurs gonna have there to is with the months have been shut down at school even resumes the impact that's having our special ed kids plus the remediation or threat though for that to get them back up to speed or in this summer right imagine it might be increased support for special that get in the back into yeah look at the other thing that I the reason I I think the class size issue is higher than it typically would be I mean nobody likes the idea that their kids are put in larger classes right but I think what I guess heightens the concern now is the social distancing piece that's a factor that we never had to deal with before that I think you know that that reduced class size issue may become more more paramount issue for parents in our community under these circumstances so the special ed absolutely agree the the class sizes very unique concerns to this year and I agree you know and so the activity fees as well I mean certainly I can remove those off this list no I just make an observation at the end of day it's swetha comes down a whole budget prop but I know it's not easy putting this together but thank you for the detail that I said more when I get good the spreadsheet later thank you sure next Anna faith you have a question your muted sorry Thanks with the last bunch of process that you know I think the way at least I went about cutting it was probably the not the most astute way to do it but listening the conversation and I agree with Katherine I agree with Toni you know we certainly don't want to raise fees and we certainly don't want to pull for a special ed but we've just pulled a lot of money immediately out of the gate off this list so Jeff how should we go about looking at this I mean what do you what do you recommend I mean because I mean reduce textbook and software purchases and instructional supplies what we're of all of this right they feel it least well it's definitely in the areas that are identified as low yeah well the activity fees and stuff I mean I think we looked at that as more of a user fee but I also agree that you know it's it's tenuous to bank on those because you don't know what the future holds the three additional retirements as I said we we have one the likelihood that we get two more I don't think that's it's a bit of a gamble but I don't think it's a huge gamble I think we could we'll probably end up with six at the end of the day the school security manager is a position that we have not had I think we all agree like there's nothing on this list that you look at and go well that stupid you know let's just go with that outside of the three retirements you know there's everything here there's an impact so but the school security manager position is something we've done without we rely heavily on community service and support for that it's it's it's something that's there's going to be an impact I think we could survive a year without it and if things change dramatically maybe we look at something next next spring the hall monitor entry nan traps situation at Norton and Chapman that again that's gonna hurt too because we you know now you're losing a lot of efficiency in the office for people to be able to to work the doors and the man traps that provided that monies and like you know it's already in the capital budget we're already executing on those things that there would be an impact there everything listed in the yellow is stuff that represents a step backward and when I think about you know reducing staff professional development in a period where we're dealing with unprecedented educational challenges I feel like an imbecile even put it on there but the reality is I started at the beginning by sharing that we're a super lean organization you know that there you can't go around the treasure of public schools and find 50 grand and the seat cushions it just doesn't work that way so everything that is on here has a value the board the school system educational leaders all decided it was worth the value the challenges against the current times that's you know where we have to continue to monitor and and assess that now does the council say I you know the board doesn't want to reduce any of these items and as the council's support that knowing we've come up with you know 1.1 roughly already maybe that's the case but if if you absolutely have to you start with the three additional retirements and then I think you probably work more into the yellow area for some combination to get to whatever the magic number is and then ultimately you may have to go into the orange and hopefully not the pink Jeff I've several questions sure related to account number 113 which apparently positional so beginning with class size increases is that a way of saying staff reduction yeah what's that that looks to be three positions within those two line items right there Elementary and half team yeah the half team is at the middle school I apologize for not providing greater detail there and the high school would also be a class size increase somewhere one position at the high school okay and then eliminate elementary WLI Spanish okay so excuse my ignorance is that was that fifth grade or sixth grade for that one was that uh sixth grade okay and so the retirements that you have so we we had budgeted for three you're saying we have the Wow so we're at four right now yeah and does that include the and we was in the hood was that not official or does that I was like oh crap did I just say something I shouldn't have you're okay is there on the administrative salary schedule the difference between the first step and the top step is not anywhere near as broad as it is on the teacher salary schedule okay don't realize the same savings with the administrative retirement that you do with teacher retirement right and so I'm so were we going to fill her position or where we gonna have like an existing assistant or an existing principal cover is that a potential for a year or something like that yeah we've spent a lot of time tracie huh see myself in Marlene Solano have spent a lot of time evaluating that because it's oh it really is this question you have to look into at the time you know the times the challenge there is that as you know it Darcy school we have it ranges from birth through kindergarten the skill set in the needs of that population are incredibly unique developmentally these are the students through who many of whom have the most significant challenges in our entire school system and their families have very unique needs the the capacity there is highly specialized and so when we evaluated that the cost-benefit analysis mistakes made at that level are significant when it when it comes to the development of the student and as well as financially so you know we really want to make sure that we hire somebody who has that specialized skill set to be able to address those very unique needs at this time now if we fold that ultimately years down the road if we fold that building into another then we would really need to have a an assistant or somebody who's really well skilled like a Robin and Kerri overseeing that piece of it but we definitely evaluated you know the day to day operations there and and looked at different options even bring back a retiree or something at a part-time but you know leaving that building uncovered is just not something I would recommend I thought I even can't even put it on this list I feel good conversation okay is is there more to your presentation yes okay then I will are there any more questions right now all right seeing none go ahead so this is a the overall so the total of the low you can see the reductions there 245 revenue was the 35 so we'll take that off the table but then you see the medium reduction impact as well as the savings related to high you know one of the things we talked about was that the reduction in staff in increasing the the students in the courses in the classroom you know second-to-last this is overall Derby red general ed classes this is elementary classes and they tried to give you an example here of if we cut a teacher the places where we would probably be looking to do something like that are in those elementary grades highlighted in yellow that that would be the end result after a reduction in you know these are are certainly higher than our historical averages I know the personalized learning task force is emphasized trying to keep our class sizes low you know we look at the ratios and and this is it there's not an easy choice here necessarily and what we would do is if indeed we did have to make a reduction in this in this pool I would wait until as late as I could in the year to look at the numbers because enrollments change through the spring and then you know we'd be looking to see if there was a place where it was the least impact least negative so here's Cheshire high second most number of students per teacher in the dirt that that middle school is about a third of the way from the most number of teachers so as I said we're a lean organization is not like a lot of fluff there if we're at the top of the Derg and students per teacher we have the lowest ratios then I think you know that's something that I I would look at but that's why I listed those those possible reductions as high impact so here's kind of my rough plan for the budget presentation and on Thursday overview over in an you know certainly appreciate your feedback on this overview of the original proposed 2021 budget you know providing a little bit greater detail discussion of the carryover account the 2% review and that's the board policy that was adopted not the last meeting but the one prior review of kovin 19 savings like we did tonight review of additional reductions like we did tonight and then review of potential 2021 reductions like we did tonight now again I you know I really appreciate your feedback and I want to pause again for discussions and questions on everything that I've shared Jeff I guess I'll kick it off again I'm just looking at the that those classroom projections that you just showed yeah for I looked like there would be an uptick in grades four or five and six for next year but it also looked like that potentially there was a population drop after that so with which could you potentially argue that we would almost be like one year early in a position reduction anyhow if we're if if we're reducing at least one one position at the elementary level if that was my understanding from your from your reductions that it looks like grades K through three looked like they are all under 20 even if you enacted the because in reductions would that be correct yeah I know you guys have taken a you know snapshot look at this as we cruise through but I can kind of help you see why those numbers look smaller it's it's strictly because there are more sections so what happens is you consolidate these down into five classes instead of so and then the numbers go up so we we would probably you know see that like here you don't see it as much but these when you have five sections here we cut it down to four and fourth grade fifth grade and sixth grade so when we're looking at turnover like that we're typically looking at like we got 289 here what's that incoming kindergarten class look like for the following year and that's where we use those Nasdaq protect projections to see in terms of our staffing does that make sense right now yeah absolutely and it looked and so from a from an educational point of view it look like you're you're reducing the the the number of classes in grades four or five or six is that because those classes could tolerate so yeah hired class numbers yeah developmentally you know when you're talking about 20-something nine year olds it's a lot different than 20-something twelve year olds and so you know that's what we're you know that's why is the students matriculate up the sections tend to be fewer and the class sizes tend to be a little bit larger okay thank you other questions and then you know certainly any feedback on the plan for presentation on on Thursday I'm hearing from this group that there's a consensus to cut out the activity fees should I cut it or leave it for Thursday I think you should just cut it personally sorry sorry Adam okay I would also agree with that I don't think there's any need to raise fees I agree I think I would hold out and see what they suggest but don't put it in not yet if they come back really I mean you know I don't think that's gonna be the case but we can always adjust afterward if we find that is the case so you know I I agree that everybody else I it doesn't really matter what the town does because they can't tell us to add or change our fees that I add so I'm not really predicating this one I mean I do it's just for our side street for what's going on the community it's just I think it's good not to do this right now at the end of budget process whatever come of it if it's a very fourth case scenario where things are so tight and we have no choice to look at this I think we bring it up with a town but I don't think for Thursday so between today and Thursday are we supposed to sort of give you our thoughts on where we see the reductions do that collectively by Thursday but you know I think this is good - give me your gut reaction any sort I'll take any sort of feedback but I think what's probably gonna happen is Thursday I'll give this presentation they're not going to give me you know immediate feedback either and I think after Thursday's presentation we perhaps have a Finance Committee meeting of the whole middle the we go a little later into the spring it starts to crystallize a little bit more about destination here and then we'll be able to better hone down what it is we're looking to do and I also you know I absolutely respect that there are very difficult decisions that have to occur on both sides of the street here and you know I in part get paid to advocate for the educational needs that we have in our community and as I said I really cannot think of a time that has really been more challenging in education than what it is that you know our kids and our communities experiencing right now you know I don't want to pick on and anybody but you know the street maintenance is going to be the street maintenance yeah that hasn't changed as a result of Kovach you know what's changed is you know the way that we do our job has fundamentally changed dramatically over a six-week window for our kids and you know just to have the resources in terms of staffing special ed supports I appreciate you guys recognizing that rolling into next year it's good very important and perhaps more so than we've we've ever seen so I think we've we've done a good job to pull together that million-plus do I think that we can probably pull more yes and we just got to balance that with the needs of our kids in community um Jeff's just so understanding what the what the increase is so we had started at two point one as it improved 2.1 million as an approved the increase and we're gonna attempt to carry over about a million or was it more than a million about a million no more a million no and then we're and then where were you identified an additional million that hopefully we wouldn't tap into entirely correct so it's that just island I think the best place to see it is on this slide here where you can really see the the totals so this is the overall ko vid and kovat and other reductions from the current year and then the cares act money we do have those costs that we're going to incur over the summer that gets us to roughly one point one neck so we can carry that all in to next year and the reason like you carry it into next year so you can cut next year by a million forty seven thousand 128 and not not feel it right if we need to go beyond that like we talked about the retirement savings we talked about the the security position there's another two hundred thousand right there so now your to net one point two four seven you know I don't know what the impact is on the increase I don't know what the fiscal impact and it's ultimately I guess up to the town council to decide is that you know to that five hundred and fifty thousand dollars is that going to be the deal breaker do we need to squeeze it down further and if so then it's up to us I guess to look at those other items and where is it where is it going to hurt us the least in light of what we're dealing with and currently that maintains the increase to the medical benefit Trust Fund Roy believe we built in 300 or 350 thousand as a restoration to the to the trust fund is that correct is that I'm guessing that still remains in there right the we did build that in and we're not taking it out you because in a pandemic we're just concerned about you know two or three ventilator issues and we're toast you know if we're not careful so the and yeah we have the stop-loss coverage and everything but it's it's pretty easy to max this out the other issue we have is our stop loss will probably be going up a little bit you know I certainly been could elaborate on that till the cows come home we give you every detail but you know just a we think that in light of the health circumstances in light of our where our current balance lies there right now retaining that is important but then again you know we'll look at this next month as we get more claims data maybe we could shave some money off maybe we can't but right now we think it's it's prudent to hold that 350 right yeah I agree with that I thought that that amount was well at the time sufficient to at least you know hold us together we'll see what I guess when when April comes in we'll see that's I don't then I don't think you reported on April yet right as far as medical benefit yeah right okay so so look like that the potentially that the council will is looking at only giving us an increase of like 200 right okay yeah unfortunately my computer's on the older side and if I download it everything will freeze for like four minutes so I as soon as this meeting is over I will download it and sanity thank you and just one final question for me anyway um so you will you will present the you will give a high-level presentation saying what we could potentially withstand without enduring a major decrease in services to the to the students and but we see as far as the line item detail that's you know that's really none none of their concern that's why we're here tonight to sort of go through that detail it's really sort of up to us to decide after the fact or whatever the council decides to allocate to us was that correct uh yes but I I would build on that to say that in every year that I've been superintendent and even prior to me they've asked for well they want like you guys a sense of what are the ramifications if we do make further cuts there's a matter of fact that meeting Monday it was like well you know we don't want to care about sports and music you know it what what items you know might there be so you know I think they're probably going to want to see that same slide I just showed you with the low medium and high to you know it's funny that they said they don't want to hear sports and music and that's where I was gonna go I mean there's there's so many community sports programs are there any that are low participation in the in the high school or middle school well you know I unfortunately maybe have a little bit of a bias toward this you know the role that athletics play in a student's life the mentorship that they received from our coaches I think that you know you guys heard it front and center in the winter with the girls ice hockey you know it's it's that's one that is as important the same way the theater is the same way music is I mean I always have said that we we graduate people not transcripts and I think we would be doing a real disservice if we got to a point where we were focused on just the 3 R's and not everything else that comes with a you know comprehensive educational experience and I don't think you're saying faith to be clear-cut all sports not at all you're trying to find a measured approach but I and I think the rationale on the part of this member of the Council was that you know it's it shouldn't be just a dog whistle for people either to fire up and upset everybody who's a sports parent or something because you know they come out in droves sorry I'm just saying duplicative sport that's the only look I played sports all through high school and will defend them to the end of the earth but you know if we're you're gonna hear we all have to sacrifice now and where will that be that's my only question so yes okay thanks I had a one last comment I I agree I mean I in all the years we've been at least I've been in the board and Katherine is the next senior one in the group here I don't think we've ever ever had really targeted anything from you know in terms of oh it's reduction we have to go after this group or this account I think we always look at it as what are all the options on the table you know good I said I could you know from low to high impact as you laid out so and again I don't think we've ever targeted anything for sake of targeting something but I think all options have to be on the table I don't know what the talent is going to set for a budget if it's $300,000 and fit based on the list you provided which those things will be painful that's great that's worse than that I like look at everything and that includes sports of music so be it we did this a few years a few years ago I believe we had a me it was four years ago we did it the total cost us four hundred things and I think at that time which numbers are dated if the board decided to cut off sports which we're not gonna do I think was like 1.30 or 1.4 million total savings which just as real this is not going to happen but it might be helpful to have information down the road that you know if we're really getting pushed or squeezed to near zero and if you look at some of those things you know to your point Jeff you know we those things add value I agree 100 percent the collaboration of team building the personality growth that our students get from those programs is key I don't think Danny's changed those numbers I could be wrong but again it not be a bad idea to have a number available but as far as acting on it you know I just don't see it yet again if something is worst-case scenario worse than the numbers he gave us I think they look at all options I don't think we're there right now that's all Catherine go ahead so I think that when we're thinking about these potential cuts when we talk about and I know we're not really talking about cutting sports and music and whatever but I would find it really hard to send kids back to school after this pretty traumatic half year and then have the things that really I'm not gonna say they like it's better than studying but you know I mean these are important things to these kids and so I would feel really uncomfortable looking at those kinds of cuts and I don't I don't know that it will be actually necessary you know I think the plan that you've come up with Jeff is really pretty it's it's a very reasonable plan and hopefully that is what it will take for the Town Council but I think it's gonna be really it's gonna be really hard to figure out what more we should cut in light of you know how we need to support our students and our teachers you know coming back to school so that's all that's just my thinking at the moment that's what keeps me up Jeff but just the the revisit athletics just for a second as you know I won't call it unlikely but I'll say potential the potential of the cancellation of fall sports does that would that let's say you know you know we're obviously not really unless things got terribly bad well let's cross our fingers that we would not unilaterally advocate to cancel fall sports but does the potential for that originate with the CI a C or does X would that begin with a directive from the governor but has there been any thought process on how something like that would begin or when we're notified up yeah yeah there's definitely a hierarchy that starts with an executive order from the governor the governor issues an executive order that falls sports we're not going to be played then that would trump anything the CIA C did now that's unlikely to come from the governor the governor is more likely to declare schools closed or not then he is to wade into the athletic territory the CIA C then provided schools are open would be the next level of authority should they choose as to whether or not athletics you're played as they did this past winter canceling the playoffs and then we're out of school and they just put out a statement no sports will be played until June first and then they still won't have a playoff so that's that next layer of authority the the next layer beneath that would be us to have the capacity to say that we're not going to you know allow sports for whatever period and I'm sure that would be on the grounds of health I mean ultimately we could do without any grounds fiscal or otherwise but you know I know that we wouldn't do that so we're looking at health we would be the next layer after after CIA see there there is the state the Commissioner has asked regional service areas other ours being aces as you know to formulate commissions to study the return back to school and they've asked for the verse a diverse group of members to be on that committee and I was asked to serve as the suburban superintendent representative today for bases so you know I'll probably gain more information through that process that I can relay as it would relate to our transition back to school but that won't start until next week and that a quick comment you know my god so it's where you mind everyone that as of today foreseeable future we don't have a vaccine or cure for Chloe with 19 and there's still I work in the it's funny out of my comics can still go to central health care but we're actually health care data related we work with a lot of these pharmaceutical specialty drug companies their trial data etc etc so we do a lot of data mining and help payers figure out what works what doesn't work I'm very sure more that's the case and knowing that it's still not clear in front on the CDC froze folks that had the virus and then Noah over folks that had the virus and developed antibodies whether or not they'll get it again just don't know you don't know it's gonna be it again you've got the B movie or it could it happen again so where I'm going with this is again this is my my nothing concrete it's my personal best case scenario welcome back up in the fall maybe sooner I doubt it but if all I got imagine there'll be some guidelines published by to stay up Dini ologist that's not the CDC on contact with in schools large all reservations hopefully it's not too intrusive but we're might wear my fear is going is the fall the cold weather virus potentially comes back I think there's an impact of sports not just weather schools will open or not it's also going to be what happens with this virus every sturgeons on this fall so I think it's not just the governor and CIA C but also state to the analogous the CD num so forth so we just don't know I hope I really hope this is the end of it but the reality is there's no vaccine and from staying it's at least 12 18 months before see something concrete so anything can happen so I think the impact on sports would be that and that necessarily cuts but if something does slow down or sports have to be held back in there if that even happens then you know that I'll see at that budget that at that point in time before we just don't know so I just pursued ear across you know on the activities and quite frankly I'm also wondering if the state show any guidelines on contact with in the classroom you know now that we have his face but if still have to maintain a certain distance from each other it's going to be a little tough at doing summer classes as we saw burn school not as Asian can meet or so big here so it comes out next three or four weeks on that if anything and just so I'm understanding just one last time was my brain I guess is a little slow today all of the reductions that you have identified would more than cover the amount reduction requested from the council correct you've identified more than enough so that we wouldn't have to choose all in order to make that number that they want right we can you see almost all to get to the number they want almost all okay yeah thanks are there any other comments or or concerns is there is there anything left of in it go for it just one small point the on the agenda for Thursday night we are doing capital budget as well so we'll just have a couple of slides in there about the capital budget because remember the council this year is approving capital budget and operating budget all at the same time a capital budget request is not large for next year it's about five hundred forty thousand but that is part of the discussion for Thursday night two and there is one public comments for both for me absolutely if it was from Mary Burnham no address but you may know it off the top of your head she said in my opinion reducing class sizes and special that after the amount of learning that we will have been lost due to distance learning is a terrible idea students will need more support not less class size matters mr.
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Jim in ski dr. Beresford mr. Kirschner and members of our board we once again thank you for the opportunity to be here in front of you virtually tonight to recognize two outstanding athletic programs both of which captured state championships and recent competitions at the IUPUI Auditorium in February our our first team that we're going to be recognizing this evening is the girls swimming and diving team they won their 34th consecutive state championship which is yet another national record for consecutive state titles in any sport all time and I don't have to tell you what a wonderful achievement that is but I always remind that this group and this group of seniors it's the first time that many of them have had the opportunity to be in the various seats of the program as we go through that many many three decade plus record for our programs so without further ado of a few comments about this group of greyhounds Carmel piled up 420 6.5 points of the state meet which was the fourth most all time and meet history and they overwhelmed the field with their depth to win yet another team title we had at least two participants in every individual event except in diving in three and three other races it is the 14th championship for Chris plumb which is the most in state history and girls swimming and diving Carmel won the opening event of the meet the 200 medley relay for the 12th straight year and proceeded to sweep all three relays for the seventh time in the last eight years it sophomore Gretchen lookking won the 200 freestyle in one minute 47 0.50 and freshmen Barrett Bergland took the 100 backstroke in 53 seconds 0.41 to give us two individual winners members of those relay teams were the foul in the 200 medley relay the team consisted of Barrett Bergland Maggie love meredith Bergland and colleen duffy the 200 free relay was made up of Colleen Duffy Avery Williams crutch and lookking and Madeline Chrisman and the 400 free relay was made up of Gretchen liuqing Madeline Chrisman Megan Chrisman and Barrett Bergland as always we would like to thank the parents and both of these programs this evening our girls swimming and diving and our boys swimming and diving program for all the time spent supporting their children in supporting the program we know that there are many early mornings driving and sometimes adverse weather and adverse conditions to get there and our parents make up a huge part of the success of this program over the years we want to thank all of them we'd also like to thank obviously Chris Palmer head coach but all of the members of our coaching staff who give so much time and effort and dedication to making this program what it is today we will now introducing the senior members of our girls swimming and diving team starting with Katie bend meredith Berglund taylor calmly morgan croning Madeline Davis Jessica Estabrook Colleen Harless Megan Hastings Sarah sharding Vivian kraebel Sarah young Rhea Patel Saijo Parekh shock Michaela Sura Megan tester and Avery Williams once again congratulations to all these senior members of the team and congratulations on another state championship Thank You mr.
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D and Gil Madrigal it was mr. mad and Bill Kingston it was BK if you thought about what the kids are going to be able to use for initials for you know I always wonder that like I don't know if the kids are gonna quite latch onto that you know I think one thing that's odd is I bet had a lot of students that were former students of mine it's only been five years that I reached out and you know they don't mean if mr.
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Kummer yeah or do that yeah officer any other comment on any of the issues on our budget all right seeing none and I guess that's the are only public comment is there are there any other issues to be discussed all right seeing none I guess I would entertain a motion for adjournment I moved to adjourn the meeting I second there's a motion for adjournment all in favor aye aye all right this finance meeting is adjourned thank you everybody
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Inskeep and now we will turn back to mr. Inskeep for a presentation of the Carmel High School boys swimming and diving state champs our next recognition this evening is our boys swimming and diving state champions at the end of February the greyhounds took home their 6th consecutive state championship and boys swimming at the IUPUI natatorium it was also the 20th overall state championship for the boys swimming program as well the hounds got off to a fast start winning the first three events and breaking two state records during those events karma went on to win six of the 12 total events and set five total state records after helping Carmel win the 200 medley relay and setting a new state record with the time of 1 minute 27 seconds point 94 senior Jacob Mitchell and Wyatt Davis went on to capture the 200 freestyle and the 200 individual medley respectively Davis's title and the 200 I am broke a ten-year-old record as well finishing the event in one minute forty four seconds 0.17 however the two did not stop there Wyatt Davis went on to win the 100 backstroke for the fourth time breaking the state record in becoming the most decorated swimmer in IHSA history with the time of 45 seconds 0.88 Mitchell finished the 500 free freestyle in four minutes 14 seconds 0.68 giving him the title for the third straight year and breaking the record he set last year the two helped Carmel win the final event of the day the 400 freestyle relay which marked the fifth new record of the day with the time of two minutes 56 seconds 0.36 members of the 200 medley relay champions were Wyatt Davis Ryan Maliki Griffin Hadley and Jake Mitchell again that was a state record time and members of the 400 freestyle relay state champions we're Jake Mitchell Gus Rothrock Griffin Hadley and Wyatt Davis in two minutes 56 seconds 0.3 six yet another state record head coach Chris plumb won his sixth straight state championship leading the Greyhounds it was his 23rd overall state championship as a coach and that ties him for the most in IHSA history by any head coach tying him with former cross country and track head coach from carmel shot Kevin we will now start by introducing our senior members of the team JT Curcio Wyatt Davis Brandon Edwards Winston Foltz Daniel Hall Carter Higham Noland cop Jacob Mitchell Griffin Seaver and Carson young Jake Mitchell went on to become the first mental attitude Award winner from Carmel High School following the conclusion of the state meet Mitchell is a decorated swimmer winning IHSA titles in the 200 medley relay 200 freestyle 500 freestyle and the 400 freestyle relay he was also a member of the state record holder in the 200 medley relay a 500 freestyle and the 400 freestyle relay he has been a part of the state title teams all four years of his career it also set numerous other records outside of the pool in club sports he is the son of Michael and Tina Mitchell and will attend the University of Michigan to study biochemistry and swim for the Roth the Wolverines thank you very much and we appreciate your ranking these girls well thank you again to all the presenters and congratulations to the students I know normally dr.
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Flint so we'll see if they come up with something I'm waiting to find out seems like they always do but seriously it is welcome aboard it's good to have you back and you know look forward to another great season you got big shoes make shoes to fill write down a line my friend so anything I can do you know where to find me yeah thank you okay thank you madam chair I just like to take the opportunity Ian to congratulate you on the position and I had the opportunity as did all of us to look over your resume and I think it pretty much speaks for itself I love to see the like you were a Dartmouth Dartmouth employee in the past you're from the south coast the air you have that experience you went up you know you did what you needed to do to get your some administration experience which speaks for itself as well I think and I love to see your resume and all the all the you know if I'm using the right correct terminology but marching band processions that you've worked on throughout the country I believe that's what it was correct yeah I have a design firm so I designed for about 40 different schools across the country every year so that's that's the thing I've been doing on the side really Dartmouth helped me build that okay experience with Dartmouth so I've been doing that for pretty solid ten years now and it's I think one of the strengths I'm gonna bring back to the program you know just that the walkers I have with all these other schools and I've seen so many different models on how schools work and why things are successful just by talking to all the directors no I think that's great that you have that in your back pocket so like mr. Newton said you got some big shoes to fill but uh nonetheless welcome aboard we're happy to have you thank you congratulate you for your getting this position and I just want you to know on a personal level when I mentioned who was high as a new music director after you were announced I was talking to some teachers from work with you and they were so excited the first thing they said was you made I think oh you have a great reputation here with the people you've worked with and I expect nothing but the best and wonderful things that you're going to do and in the future so welcome aboard thank you but ASIS my turnout is you know we're super excited as you know we're super proud of our music program here in Dartmouth and you know I can't wait to see where you take the program and wish you continued success as you take over so thanks for coming back yep excited be back on the south coast ooh it's been a while in five years I've only visited three times it was kind of weird when I came for the interview because I hadn't really been back in town there's a really unique experience to be back and I'm pretty excited to be back by the by the water and everything and Tenant thanks madam jo-jo and just so the committee and everybody out there is aware when you know the band we would run into Ian you know several shows throughout the time he's been gone here he'd always come over to see you know to see how we were doing and say hello to everybody in the students that he had in the program time he left would always come running over to him you know say hello and how you doing and he always took the time to talk to them so you know again that's the type of person that we are getting for this program thank you for that mr.
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Beresford would lead them in a state champ or something I caught him with his mouthful but I'll give him the floor if he wished to say anything or he can wait till his superintendent reporter oh I I've always got something to say but I really missed our recognitions it's been real tough since we have been able to meet in person so even though it was virtualized it was nice just to see their faces and to acknowledge you know the the great work our kids are doing these days and and and don't get me wrong and these kids work hard you know these coaches but in a lot of hours to help and to train them and get them where they need to be give them the support that they need but sometimes I think well you know we may take for granted that that they just walk in with a lot of talent and just do their thing but this is years and years of work and a lot of them have started out in the Carmel dad's Club and they're in the club Swim Club since there are little bitty kids and then they've come to this level where I wouldn't be surprised if a couple of those swimmers might be Olympians of one day so just congratulations all the kids and yeah I would have them all gather up and we've count the three and say state champs one two three state champs well done thank you next on the agenda we have public comment since we're holding this meeting in compliance with governor Holcomb's order the public comment guidelines in bylaw zero one six seven point three have been modified for this remote meeting community members were permitted to submit written comments by completing the public comment form between noon and five o'clock today we received nine responses to the public comment form but a school board meeting tonight all the comments were related to the change in school day recommendation which will which we will be receiving later in this meeting comments were received from Lorri Brooks one three two one five Dunwoody Lane caramel Jeff cap key of one zero four four zero Highgrove caramel Yvonne Sullivan of 1404 for mrs.
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Nunes yeah I just want to welcome you back and excited to have you as everyone said you know big shoes to fill for sure uh referencing your experience and and I think the collective excitement to have you back looking forward to what you can accomplish with our students so thank you congratulations thanks thanks again we'll be in touch soon great sounds great all right thanks Ann thank you great okay so we have a couple minutes I maybe we'll just go if it's okay with the committee to the approval of minutes before we open it up for public comment we got address before so thank you yes so well so for public comment if you have something that you would like to share a statement we ask that send your comment via email to Kathleen Gunther that's Kay a th l ee and g e and th n ER as schools that are and we open for public comment if you the comment would have to be upon something that's on our agenda for this evening so we invite you to and we hope you take up that opportunity and we'll give it a few more minutes and then oaks will leave it open for about ten minutes we've allotted to give time people to act access their email their comment - and Kate will read your comments live for us to not comment on but just to take into consideration for any further deliberation regarding the item on the agenda potentially so again that's Kathleen with a que jenthor GE n th n er at Dartmouth school 0 RG with that said we do have a couple minutes so I would entertain motion to prove some of the minutes so we have the executive session minutes of March 23rd we have the regular and executive session minutes of April 6 and we also have the emergency executive session minutes our April 13th executive meeting emergency meeting so I'll entertain a motion separating those of course appropriately Adam chair make a motion that we improve the executive session minutes of March 23rd 2020 and the executive session minutes of April 6 2020 and the emergency executive session minutes of April 13th 2020 the stipulation that they be held until the matter for which they are intended is completed okay all in favor go Chris you have to unmute do you have a comment there we go can you hear me now yeah I got too many too I have too many tabs open I'm just yeah I'm just wondering if I should separate out that emergency session because I would I would have seen from now on okay could we do that I'm good with I'm good with that madam chair so if we just go back and do the March 23rd in April 6th caveat okay in a second for that I'll second that okay all right so all in favor okay and next I would then entertain a motion specific to the emergency executive session minutes of April 13th oh look at that they'll move madam chair with the stipulation that they be held until the matter for which they were intended is completed okay any discussion yeah so we have all in favor and abstentions I will abstain okay thank you and so na yeah now I'll entertain a motion for the regular regular session minutes for that April sixth meeting second okay any discussion all in favor thank you okay thank you so now it is 646 and we will officially open this up we'll have some awkward silence unless people have already submitted public comment on an agenda item but I'll repeat again for those just tuning in that if you have any comment to be or statement around anything on our agenda for this evening please email to Kathleen jenthor Kathleen with a Kay jenthor GE n th n ER at Dartmouth school so RG and please add your name to your email and we will take your comment into consideration I have not received anything at this time Kathleen folks tuning in if you would like to provide comment on any of the agenda items we ask that I ask that you submit your comment through email - Kathleen Gunther at Dartmouth schools lrg her email is listed below the live stream and we are allowing some time people time to do that and choose yes Chris just thinking what if we move this item to the end of the agenda so we had Pete gave people a little bit more time so we wouldn't have to be waiting around just just a suggestion how does everyone feel I'm fine with that as well hi to folks feel if we reopen public comment later on in the agenda giving people time to and again we don't we public comment we don't answer the statements made but we just take them into consideration I'm with me okay with that for those of you tuning in stay tuned you still have time to email Kathleen jenthor at Dartmouth school of thought lrg if you would like to provide public comment on an agenda items okay so with that we'll move now to old business it so first on our list we have the fiscal year 21 budget so if no and my okay I've got everything mr.
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Sinha Hwa Drive caramel Ryan wing ko of one three nine eight twin lakes circle East caramel Vesper Miller of five one one two Oriole Drive caramel Lisa Hussman of Carmel Indiana Carrie Aaron's of one one eight seven cross field court caramel Carolyn Wyatt of three to nine second Avenue Northeast caramel and a tin ASCO D of one four five six Skaar like Court thank you all for your comments instead of actually reading your comments into the minutes the comments have been shared with the board and they will be posted as part of our summary of the meeting that will get posted after this meeting we also received a number of emails on this topic at the end of dr.
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Kylie would mind if I opened it up to you for any updates and then we'll open it for discussion thank you mrs. Emeril so good evening everyone so we have I've recommended and you should have the motions to approve the budget tonight I've at this point not recommended any change to the budget we've been talking to the town side of government and attempting to ascertain you know go for FY 21 there's so much unknown right now both federal level at the state level at the local level it's impossible to understand or predict exactly what's gonna happen with funding for next year we have a but the town is attempting to continue with the process and stay on track as best they can we they still intend to have Town Meeting in June so it may be you may not be in person it may be remote they're working on that so we're still trying to comply with that process and I think it to do so we've just got to go with the best information we have at the moment which is we should maintain the budget that we're we're currently requesting and forward that on through the process the Finance Committee has has asked us to appear before them tomorrow night so I think it's especially important that you move forward you know tonight with with a budget number so that's where we are it's some things are coming into focus we'll talk about some of those in executive session tonight in terms of some of the uncertainties that we face but unfortunately this this other you know dramatic change in revenue to the local and state federal level are gonna be a problem for us but at the moment we should move forward thank you during my committee many members have anything that they would like to Chris go ahead Craig thank you madam chair Thank You mr.
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Beresford's recommendation on this topic he will share with the public a way that they can provide comments on this topic so that the board gets them in one organized source next we move to consent that we have a number of things on a consent agenda on April 8th of 2020 I reviewed administrative matters and approved payroll claims in the personnel report for the period of March 15 20 20 through April 7th 2020 the personnel report for April 7 2020 claims for March 15 2020 through April 4th 2020 and payroll for March 15 20 20 through March 28 2020 as part of the consent agenda the board is going to retro actively ratify those actions the board is also approving the following consent items this evening the North the personnel report the claims report payroll the minutes of our workshop session from March 9 2020 and the minutes from our regular session from March 23rd 2020 may I have a motion to approve the consent so thank you thank you Pam in a second second thank you then we'll move to discussion I will go and roll call Katie any questions not at this time thank you Lin any questions no questions thank you thank you well you have any questions no Thank You Pam any questions no I do not thank you we will now vote as I call your name please either state yes or I if you are voting in favor of the motion or no or nay if you are voting against the motion Katie yay Lynne hi Leila hi Pam I thank you and I vote aye consent passes unanimously thank you next we will move to discussion items first item we have is present a presentation from dr. Beresford on changes to the school day Thank You mr.
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Kiley for that update just really quickly this budget does not include any new positions right that's how that's where we left it the last time we spoke about it there's no new positions in what we're putting forward level service no new positions thank you sorry I better get the gallery of you here who would like to anybody John thank you thank you madam chair mr. Kylie correct me if I'm wrong but this is positions that are coming in being replacing positions that were eliminating correct yes so when so the town has has enacted sort of a non-essential spending budget freeze selectmen voted for and and the town administrator shared that with me before before they brought it to the select board and what did I let him know was that there were positions that have are essential for us to fill to operate next year and that we would be doing so and I've not heard any issue with that so you know we could mr.
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Krishna back before we jump into that I did want to point out that when we passed the consent agenda we did pass a very important retirement of one of our our employees and Bruce Wolfe who's better known as Wolfie and is currently the assistant athletic director Carmel High School is retiring this summer after 40 years with Carmel clay schools he started as a science teacher at Carmel High School in the fall of 1980 he had graduated from high Carmel High School and so returned his alma mater was always special for him and although it looked a little different now than it did then now he's very highly successful teacher and coach he was the defensive coach for the football team through the 80s and the early 90s when the Greyhounds won four state championships during his time on the staff with then head coach Jim Belden he also gave significant contributions to the baseball program he was the assistant coach and later on the head coach with our baseball team and then he entered the athletic office working as the assistant athletics director and a during his time in the position he's seen the growth in participation by Oprah 100% and in the addition of many programs and one of those programs that were added really is his direct contributions to champions together and our unified sports programs and he's put Carmel at the leading edge in the state and the nation for inclusion and education based athletics and if you ever get a chance to go to unify track or any really and you know the flag football any of those events it's it's really a special special thing for both the athletes that and and then their their typical peers that are working with them so he's a consummate worker great communicator with student athletes he's leaving us with some big shoes to fill but that's how you know when someone's done their job well done and and yeah I'm stealing a lot of words from from mr.
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Flint earlier tonight and we have others that we will be we will be filling thank you thank you John yeah any other comments okay well madam chairman would you like the motions yeah I have I would I have the motions in front of me and go ahead John I make a motion to approve the FY 21 budget appropriation for pot of school classroom teachers in the amount of 1 million seven hundred and seventeen thousand seven hundred and thirty nine dollars okay thank you mr. Nunes Joanna thank you you second me Shannon okay any further discussion okay with that so this would be all in favor yep okay I'm hearing an echo I apologize okay so all those in favor thanks okay I will Webster thank you Chris one abstention so thank you for that miss news now I will entertain motion to approve the fiscal year 21 budget appropriation for the total budget excluding those items voted previously in the previous motion in the amount of 43 million eight hundred and sixty eight thousand nine hundred and ninety six dollars so moved second by Shannon okay any further discussion all those in favor aye okay okay no abstention so thank you thank you for all your hard works mr.
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n ski but let's share a little bit of what I shared with wolfy when I found out now what he said he was announced his retirement I contacted him I told him unfortunately we're gonna have some problems with your paperwork I said as the board of school trustees you guys trust me too you know and to make it you know a priori that we take all the actions necessary for the care and benefit of the students that we serve and so based on that I told him in good faith I can't accept his retirement because it's clearly not in the best interest of the students we serve and then I found that you really can't do that you can't keep people from retiring so dr. strike you know what I you know took care of that for me so after 40 years of service Wolfie has been the dad a coach the counselor a cheerleader and general positive influence for thousands and I mean that thousands of greyhounds he's played a huge part and making inclusion part of the culture here at chromo high school and he's certainly earned the time off so we offer our greatest congratulations to Bruce Wolfe and best wishes on his next adventure so I didn't want to let that one slip through without you know talking to you throw a little love to Wolfie for all the good good work he's done for over the years so now we'll move into our item for discussion I want to share my screen here and I hopefully I'll be successful okay all right before started I want to just address just a few questions you know I think really as an administrative team we wrestled with them and then also some of the public have brought these same topics to our attention and first one is probably why make this recommendation now you know with the you know this pandemic crisis that we're in and is this is the timing right and to be honest with you there's good arguments on both sides of that that decision-making on one side we know it's good for kids to be in a routine and to have a normal routine and really that's one of the things that makes it tough on a lot of kids in the setting that we're in right now is because they're out of their routine and so you know I respect that opinion because there is some a lot of validity to keeping keeping it you know regular schedule so jumping into a different schedule next year you know the thought process that might not be a good thing the flip side of that is you know in making some of these this recommendation a lot of those things are to support kids mental health and to support you know a lot of the struggles they may be going through right now by having you know a later start time or by adding a little time for more social-emotional learning that sort of thing and so you know had a TA parent that sent me an email and one thing she said first up she said it was saying you know make sure you heard anything are you gonna make a recommendation on that and she said I don't think there'll ever be a better time to do this in first semester next year because I can tell right now my son who is a you know and middle school high school is you know the extra sleep he's doing better you know based on that rest and so when it got down to the decision make on that it was that you know we want to do all we can to support in some of these records this recommendation and it would would support kids and then you know in that situation we're coming back to school and so that was what that was that was some of our the topics that we wrestled with and making that decision another thing we wrestle with should we do this next year should we wait until the following year when we're going to do redistricting and you know kind of just do all the changes in one big swoop and yeah we kind of wrestled that one back and forth as well thought process on that is do you you know have a lot of change at one time or is it better to have a little change next year get used to the new time schedule if that's the way the decision goes and then having another new piece the second year and obviously the recommendation when a decision making on that was let's let's break it into two pieces rather than doing something you know a big huge change and then finally a you know common topic and I even asked the question myself you know we're doing pretty good I mean Carmel our Carmel clay Schools students would perform at a very high level and you know why make changes if things are going well and that sort of thing and when it came right down to it on that is you know we've got kids that you know we're seeing anxiety and depression you know increasing we're seeing younger kids that are struggling with regulating their behavior a lot of things that we you know that we're trying to put layers in place these changes play right into that and so the idea is you know if we see a problem coming we don't want to wait and react to it after it becomes a bigger problem and and at the end of the day is if these changes are intended to help kids why would we wait so so that's kind of the at least three points that I wanted to get you know on the table as we get started just to do a little background on the process this process actually began in year's school year 2017-18 it was part of the elementary program evaluation so this is actually the fourth year we've been on this journey and last year when I came on board we did a study review of that program evaluation and in the review of that finding we decided that we had create a presentation to school community so that everybody would be informed about the whole topic of it and then and if you recall that's when we put a website up with a lot of information and the research accompany a lot of frequently asked questions we made we put up a video and if you remember that was the video that I made with the busy hands and the white background a lot of drawings and then the idea behind that was to inform the public and inform our stakeholders about what the research is and what we're talking about and then at the end of that we set out to do a feedback study so we sent up information out so people could fill out and give feedback on that presentation and the idea behind that was to inform first and then get feedback afterwards because you know we don't want people to be uninformed us and giving us feedback so that was the idea behind that and then just a number of you know 2019 I've presented to you that feedback study and the results of that through a lot of work by dr.
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Kiley and this ever changing you know very complex time where there's a lot of unknowns we really appreciate your your just your due diligence to doing your best to make sure we do our best and we're all the kids community thank you for supporting us next we will move on to new business and so the first item on their new business is the revisions to the Student Handbook and so I'm going to turn it over to mr. Roy about this we have a few updates to the handbook this year based on some of our policy updates if your call so a couple of the page numbers are off so on page 21 in our educational stability if you remember the update what is required by the coordinated program review to include extracurricular activities we do fund those but they wanted to make sure that it was explicitly written in the policy so that part's been updated on page this actually page 28 if you remember we updated the restraint policy to make a statement in the final paragraph regarding the fact that we did not endorse the medical or mechanical restraint at any instance the other two are just annual updates we have an update to include the calendar you voted and the listing of principals to include the the change at Potter now mutti mutti Kathleen ok I'm unmuted but I'm still trying to flip back to find my my zoom from my drive here ok so John yeah obviously just just a quick question general in nature have we the early childhood director for Cushman and the assistant principal at the middle school is that in process or is that started yet the early childhood director position is still in process we have gone through the interviews etc and we're working with a couple of the candidates at this point so as soon as I know positive details I'll let you know and the assistant principal at the middle school we are holding off on that right now due to the budget issues that we're not quite sure where that's gonna land so just to be cautious and as we see how that ends up we're just holding off on that position right now okay thank you welcome I'm good madam jail okay thank you anyone else have any comment thank you never got to the middle school principal I would just ask that we really take that into consideration I think that's a position that we need and I would really hate to see that go thank I have to agree with you again you know we just want to see how everything falls out not knowing what's happening but given the number of students in that school as well as as we all know educator evaluation is a huge piece of those positions and supervision the curriculum development that goes on so I agree with you and hopefully we'll be able to fill that position but just to be careful cautious at this point we know more we're just holding off on that posting right now okay yeah I mean I would agree with mr.
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Rhonda Peterson and the CIA staff and who went through that feedback and and developed themes out of that and and I presented that to you and on November 11 at that time I postponed a recommendation because we had had some meetings with transportation personnel and drivers and we weren't confident that we knew enough to be able answer a question what would be the extent of the impact on transportation you know if we change to that schedule we also I've also met with Carmel Teachers Association a couple multiple times and to get more feedback from from teachers as well so that brings us to today and and I wanted to fill you in where I left off which was with transportation and happened was the transportation department went through and actually did the routing process that we typically do in this summer and and started the writing routing process for the 2021 school year and they did that based on this year's staffing that means bus driver shortage and everything and now we did how we're doing transportation today you know right now or before we before school was closed they take it all they took it all the way up to somewhere between seventy five eighty five percent completion so we've got a really solid idea you know solid information that we're working on and the recommendation the recommended time schedules will work you know with our transportation investing system now one of the concerns was loss of bus drivers and in looking at that there will be some loss of drivers dude as a schedule change right off the bat and we have five or six staff members I think a couple of teachers and and SMI A's that will drive in the morning then go to work so we're gonna definitely lose those and then there was some a lot of conversations around some people may at that schedule may not allow them to drive or only drive one routes to like at a morning stand not a morning and evening or something like that on those we just don't know what they we can't know the the you know in that definitively and because it's really more of a case-by-case basis so based on these times we just have to see what you know what people can work out what they can't so that's that's where we left off with the you know with the reason for the pause on the 11th did one you know we have formed a transportation task force that's had led by dr.
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Oliver that it is an important position but I would also create dr. Gifford I think we're gonna have to be making some really difficult choices next year and so it's better to just wait and do not have to hire than fire someone because we didn't really talk about this but mr. Kylie I'm sure can tell us lots of tales of woe and we've been looking at it at our campus about how bad next year is going to be and I think if there's gonna be a lot of these sort of tough choices that we're gonna have to have to make next year unfortunately Thank You detective Chris yeah just to echo dr. Jenkins as well I think you know the big picture here is really reallocation resources and I think that's something that you know I'm sure we'll be hearing about with me in the future in the near future I'm not just Dartmouth Don's not immune to this we're just like every other municipality and k12 educational institution in higher ed institution as well that we may may need to look at reallocation of resources I'm sure that's a discussion that this committee will probably have at some point I just want to echo the work that's been done at the middle school has been wonderful it's changed the whole copper there and when you think also speak about mr.
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