I think they said they're going to update as they go along. I'm sorry, I missed it. Um, and I think it really, like I said this to Tom, it really depends on what type of feedback you all have. So if there's things that come up that are like really substantial changes, then I will want to make sure that you all are seeing it more than two days before the board meeting. So we'll set up a structure to if if what we're hearing is like, hey, I'm, you know, really not sure about using this metric in general, then like we should be, you know, having conversations before June. If the feedback is hey I think it should be 63% not 64 like kind of overall is like we need to adjust the targets minimally then you know probably would be uh shared in a weekly update or yes something like that I would like more time than just over the weekend me personally so if the the kind of updated version of this presentation of sorts is what think we would be given to us.
So like if it's we got that kind of end of the day Tuesday which gives like gives us basically a week to review it. What I'm getting to is how far back do I go to get the questions? Yeah. To them. What is the date of your of your June board meeting? So what that would be is basically we'd be looking at the 17th end of day. So that that 18th morning of is what we would expect it all in our inboxes. Yep. So to that point, the June board meeting structure, we have our regular business board meeting on the 24th and I think just um with all the staff and the leadership that has to prepare the board book for that 24th's meeting and then to have the special board meeting on the 25th, which we also have to prepare for and have a presentation ready for all of you.
Um, if you want the board book for the 25th, the presentation a week ahead of time, I think uh my ask to make sure that we have time to prepare that for you and DMG has time to work with us on all of this uh would then be a little bit earlier window of when the board submits its questions. That's what I'm saying. That's what I'm trying to get to. So I would say if you want it on the 17th, can we have it by like the second, which gives you two weeks between now essentially to June 2nd to be able to process what you want to submit because it will take us time to do that kind of work. Um, feel like that's I mean I get where you guys need time, but that's a little rush. That feels kind of rushy just to kind of process everything and if I'm emailing Simone a question or I'm giving input and she has something to come back to, we're expecting all that to be done in two weeks ideally.
Well, what you know, I don't want to speak for Simone. Simone, do you want to No, but if you want the deadline of us, our deadline to be the second of when we give our final things. Oh, sorry. So, you want us to send in our questions by the second? By the second. And is there a conversation back and forth after that? Yeah, if need be. I think if need be. I think I think that's the point. We don't know what we don't know yet. Yeah. Right. If all 70 of you submit things that are very aligned with one another, just aligned to each other and aligned overall with the structure of what's been discussed tonight, we could probably turn this around much quicker. But if uh to Simone's point, all seven of you submit some items. But they're all different from each other. Or this is this is a bigger tackle, I guess, right?
Because if there's like four amongst seven board member feedback, there's four different competing schools of thought going on. Well, we're going to have to figure out how to process that. So, initial questions and feedback by the second so that we have a week or two to take all of those questions and feedback, incorporate them, and get back to you. There might be multiple iterations within that two weeks between the 2nd and the 17th. There might not be depending on what we kind of hear from all of you, but by the second sending, hey, I've had time to process, think about this, read it over. Uh, you know, here's the things that I think are really great. Here's the things that I want to see differently. Here's the questions I have. If there and for some things, I'll just get back to you like, hey, thanks for your feedback.
Here's answers to your questions based on what I'm understanding. Um, but if everyone's like, I really want bigger changes on these areas, then probably there'll be another round of back and forth between the 2nd and the 17th. Does that timeline work for folks? We'll send that call to action to all of you as soon as possible so you have it and and know. June 2nd is that good. June 2nd. Awesome. Thank you. Anybody have any final comments on this? The one thing I I'm really getting out of this that I wasn't I was I'm finding enlightening a bit is the inter relationships between all of the various measurable components is the way I'm going to put it right now that feed up to in theory right now because we're figuring this out the kind of Uber goal power goal that we're trying to make sure we monitor and how those are all I can kind of see a little bit where like someone's like, "Oh, I personally think that this component is going to drive all these, but it may not." And we may need to be able to that because I'm constantly kind of reconciling in my head, at least for myself, like I'm not an expert.
I know what I know, but I don't know all of these other things. So, I have to kind of rely on people to be able to help pull some of those subset goals and categories together to see how they feed up to that big one. So, that's kind of what I'm finding a little bit enlightening about this right now. Anybody else? Okay, thank you very much. Thank you all so much. Budget analysis. This is fine. 9.2 preliminary 2026 budget. Tony, all right. There's three things related to the budget that I want to talk about tonight. Um and that is the adoption process and what will transpire between now and the time we adopt the budget. That's this the new budget document that we're sharing this information with you is a new form and then I want to talk about some of the content itself and really the highlevel trends of what's at play in this in this budget.
So here uh is noted in the board report that um we'll go through multiple revisions to the budget. This is the preliminary version. This is our first look at it as a you know public document. Next month in June we'll publish what is called a um a tentative budget. We'll share that with you and that puts the budget on public display so anybody can interact with it. In July, we'll hold a public hearing where members of the public can formally come and um learn more about the budget and ask questions here at board meeting. And then finally, um we'll adopt the budget on August 19th. So, you'll notice that that is a month earlier than is been our traditional cadence. Last year, we did adopt the budget in August. uh and we've been pushing everything up further into the beginning of the fiscal year. And the reason for that is is that we believe that that allows us to better allocate resources toward our needs.
Whereas historically, a lot of the budget work was done in the summer when the organization leaves and goes on summer vacation. When times are good, that works out well. when times require a moving of resources and reallocations of things the organization because we value collaboration as we do it requires everybody to be here to do that. So we're trying to push this deeper into the the process. Now that's not to say that the budget work hasn't been happening and this has been going on in earnest for since November although technically we started in October. Um and a lot of it is driven by our staffing plan because the vast majority of our resouring But anyway, that's the timeline. Second, um the new document, the old document was very rich with numbers and graphs. Um it was very light on narrative and context. And this document follows a standard that's prescribed by the Association of School Business Officials International.
And the premise behind that is is that it's more along the lines of a pyramid. And it's there's a lot of text, there's a lot of numbers, and a lot of charts, too, of course. But the text really provides the context around what's happening in the district and what the numbers actually mean. And as you dig deeper into the document, you dig deeper into the detail. So if you wanted to stay in the first five or so pages of this document, you'd have a pretty good understanding at high level what's going on with our budget for this fiscal year. But if you really want to know details, you just keep reading and going deeper and deeper. And we'll keep adding more deeper in the document. Um this is very much a draft. It's preliminary version both in the sense that it's our first uh pass at the budget in terms of numbers but it's also our first pass at this document in terms of how we're presenting it and as it stands now there are a lot of charts and graphs that are missing in this document that I'm populating it just takes a lot of time to get this stuff in there but once I do future versions of it will be much more easy to maintain.
The second thing that I would note here is that when you go through this document, you'll notice that there are columns for future years, fiscals 27, 28, and 29. Historically, when we adopt our budget, we adopt the budget for the current fiscal year, and we do it three months into the fiscal year. So, we're already a quarter in. And, you know, and uh then we start working on the financial forecast for the next five years. And the problem with that is uh and you heard some of this tonight is you're making decisions today, but you don't quite know how they're affecting things in the future. And so we're trying to build in this forecast into the budget document so you have an idea. Now it's layered assumptions, those sorts of things, but it's better than nothing so that when you make certain decisions about, well, if I spend this dollar today, what's the consequence and what might not I have available to me tomorrow.
We're trying to build that in. So, that's coming and you will see that in a future version of this budget before it's adopted. Uh, and then um, uh, let's just dig into this document now, Holly, if you wouldn't mind, and we could check out the executive summary. So the other part of this document is that we're trying to build a strategic plan into it and and show and demonstrate those linkages between what we're trying to do and plan as a school district into how we build our budget because that's the whole purpose, right? Is that we're we're putting our resources where they need to be. So you'll see references to the strategic plan in here and you'll see organizational overview aspects and you'll see informationational aspects related to that context where if you dig deeper all the way into the bottom of this document you'll see what we are we project our tax rates to be not just for this current fiscal year but for future fiscal years.
Typically we don't show you that information until November when we're talking about the levy for adoption in December. So here I'm trying to show that to you now when you're adopting the budget. Keep going down a little bit. Holly talk about some of our key allocations where we're spending our money. This year we'll spend over $20 million on warm save dry. We're making transfers in our budget to move monies from our fund balance and at the education fund and operations and maintenance fund capital projects so that we continue to build out that warm safe drive program. Go ahead and keep going. and we talk about what's happening overall. So, at a high level, um we expect about $130 million in revenue and expenses at $147 million. And so, people are, "Holy cow, you're spending a lot more money than you're taking in." And it's true, we are, but we're spending the that that excess in our capital projects fund, and we're using our fund balances to do that.
This was all planned, so we don't have a structural deficit. We're working on taking care of our facilities and we're spending money out of our bank account to make that happen. Um, overall, if you keep going, Holly, to the image, you can see that that green bar is our expenditures standing proud over the blue bar, which is our revenues. And you see a cutting across and the yellow line are fund balances. So while it has been increasing in the recent years post pandemic, it's going to take a pretty sharp dip downward in this current fiscal year. I have not yet filled out 27, 28, and 29. We're working on that as I mentioned, but um it will level off and hopefully will not continue that downward trend if all things go our way. We all will be taking in less money this year in terms of revenue than we were last year.
And there's two reasons for that. One is we're paying off the last of our bonds and our debt from work that we've done in prior years. So we will be as a school district debtree. That means there's less money coming in this year and less money coming in to pay off those bonds and debts in 2027. So that was all planned that we'd get less money. But there's one other thing that's happening that we are particularly concerned about and that is that uh state money is going down. We estimate at this point in time to be $1.2 2 million. Now, why is that? Uh, the state of Illinois has been facing structural issues in terms of its budget for 40 years and only in the last few has have they actually had a balanced budget and that it was in large part because of federal funding for COVID.
And now that all that money is spent and gone, we're grappling with that structural imbalance once again. So, they have limited money that they can put toward education, and they have chosen, and I think wisefully so, to put that toward EDF, or the evidence-based funding formula, which funds at a base level all schools. They're going to put $150 million worth of new money into that formula. Unfortunately, only about $4,000 of it is going to reach us. So, for a lot of school districts in the state, they're going to get a lot of new money for them. in some cases many many many millions of dollars in new money. We unfortunately and for the last several years of getting very little but because they're putting another $150 million into EBF they've decided that they can afford to put more money into what they call the mandated categoricals and this is funds for in particular special education and transportation.
We spend money uh in those areas, special education and transportation, and what we spend, we submit for reimbursement in the following fiscal year, and our costs keep going up in those areas. But the state of Illinois is not adding new money to keep up with those rising costs. And so that means they're prorating the amounts of money that are owed to us. And depending on whether you're turning up the air conditioning or turning it down or you're increasing proration or decreasing proration, the net result is we're going to get less money in mandated categoricals about to the tune of about $1.2 million because there just isn't enough money there to pay all bills. Now, if you asked me four months ago if I had seen this coming, I would say that I did not. The other part is is that we're keeping a pretty close eye on what's happening in Springfield and the state house right now.
They have not adopted their budget yet. These are all just signaling that we're seeing from the governor's office, requests from the state board of education and so forth. But this looks as if how it's going to play out, but we won't know for sure until the general assembly takes action. Generally, they do that in late May. The good news is is by the time we adopt our budget, we're going to have a pretty good idea what state funding is going to be, but this is how it looks for us right now. And this is how it looks for us for the foreseeable future. And I would tell you that when we did our financial forecast last fall, we were not anticipating losses in federal or state money. We were anticipating stagnant state money, but not losses. So this changes the calculus for us. That you add on to the fact that things are happening at the federal level, different administration, different approach to education, different funding expectations.
That might change things for us as well. I do know that um the Trump administration released what they're calling the the skinny budget for the Department of Ed. And the monies that we receive from the feds don't appear to be directly offended by what they u they won't be affected by what they anticipate funding in fiscal 26. I'm more a little bit more worried about what will happen in fiscal 27, but that's a problem for another day and that's just speculation. But we are facing, you know, serious inflating costs. Uh, I think some of the other trends is we continue to suffer from staff shortages. Steve and his team have been doing a incredible work getting folks hired, but we're still suffering from shortages in particular for pair professionals. We're excited about the VESPA contract and what that might offer in terms of making those jobs more competitive and we hope that we can fill those vacancies.
But if we are not able to, we'll have to rely on uh a third party contracts to provide many of those services which will cost more than actually hiring staff directly. We do see enrollment stabilization. We'll learn more about enrollment forecasting and trends based off of this contract the board approved earlier tonight. excited to see what uh that pretends. But there's a lot of stuff going on in Battavia in terms of developments and a lot of moving and shaking. I see enrollment at least stabilizing, perhaps increasing in future years, but we'll see. If you keep going, Holly, um we will pay off all of our debt. Uh but we're going to make some pretty substantial investments into our schools to keep them quite literally warm, safe, and dry. And that's what when we say warm, safe, and dry, I mean we mean it. That is the absolute bare minimum essentials to keep them in basic shape and condition.