We got those answers and we have put them on um for a final read tonight. And then the fundraising policy um which is currently BPS 3281 and the student activities policy which will turn into BPS 3452. uh the student activities procedural manual that um you got in your packet tonight as well uh are all on for a first review first read and the restorative practices policy um from SNG is on for first read tonight as well. So for 3524.1 which is pesticide application um Casey was checking with the with Eric the director of technology to ensure that the procedures can be in place for the upcoming school year that give parents and staff the option to be notified when pesticide application will occur as mandated by the new policy. So what he's going to do is put it in the um opt-in forms in document locks.
Um we have over time been um talking more heavily in the last handful of years uh with the city and and acknowledge there's been some change in administration um about changing the way in which that happens because whether we've gotten $700,000 or $1.3 million, it comes back to the to the board in our general allocation.
That's essentially what you have to say. But it's not get out of jail free card. If if the school ethics commission looks at the content, context, and substance, you could still be found uh in in violation. That's loud. Um and so we go with um there's several questions and and answers here. Essentially, I've kind of just said that um that um just use the disclaimer that that's really helpful. Um, and then rule more guidance, don't um, if you have a campaign account or any any social media account that identifies you um, as a board member or your campaign account, once you become elected, it's not appropriate to use the campaign account anymore because board the general public doesn't know the difference. So, just want to say welcome to everybody who's here for the general board meeting. We're just finishing up some training, so if you could keep the side conversations to a minimum, that would be great.
Bryant Acre will be going to IU Columbus receiving the $2,000 renewable. and Kayla Tan going to IU Columbus receiving a 1,000 renewable scholarship. Emma Queen and Victoria will be headed to Columbus for $1,000 renewal. [Applause] We have three students going to UI. Amelia Phillips, sorry. Um, she's going to be receiving the Crimson Pride Award for 1,000. Sailor Scripture receiving the Crimson Pride Award for 1,000 and also the Hickman Lynville IU Foundation Scholarship for 2,000. as well as Wilkinson receiving an athletic scholarship for $26,642 renewable. We have two students going to Ivy Tech receiving scholarships. Children's with disability veteran scholarship for $2,000. 786 will be going to Kayla and Rob. And I'm also a union scholarship, thousands going to Purdue University, receiving scholarships from them. Daniel Fissy and Elena Weber. They're receiving the presidential scholarship for 4,000 renewable. We have Chase to Colby heading off to Shrine University receiving a total of $42,860 renewable.
It's the one that's Well, I'll I'll I'll take a step I'll take a page out of your your book, Yolanda, and maybe offer $1,000 to this group if it's going to be something that's going to be based in Except that we're we've we gave the money before and there was no from what it sounds like you guys are saying, there was no work done to specifically work in Ashland, right? That's what I'm hearing. Oh, so the work that was done wasn't based a year ago. It's not focused. It's not It wasn't focused specifically on Ash. They did a lot of good work with it. Okay. Yep. You know, I think they're providing a really good service. I think this is another one of those I mean, we've had some of these philosophy discussions about this program many years ago, right? That the the program the the goal of the grant money is to help as many people as possible.
So, all that paperwork you fill out at the beginning of the school year in order to be able to get your teacher assignment, um it will be an option in there. Um and then anytime there is an action uh under this policy, anyone on that list, uh he'll generate an email notification. Um so, and that's pretty straightforward and he would like us to approve that by June 4th. So, it would be I know we have to are technically supposed to have 30 days between reads, but if we wait until July, it's going to be iffy on him being able to get it in the system and get all in place and whatever. So, um what I'm going to ask tonight is if we can it's actually an action that we'll take at the next meeting, but keep in mind that that particular policy we're al also going to put on in two weeks.
Um so certainly with excess cost being um big in you know at the state level right now as far as trying to get additional funds to districts um I definitely my recommendation would be that we continue those conversations that I know I would love to see a special education fund set up great yeah there should be you know it's unfortunate too they changed the pass through with the alliance that everything goes through you know ECS but Okay, I think anybody else have any questions on the financials? I just want to clarify when we talk about a special education fund, are we talking about something that's under the umbrella of the district or something that's under the umbrella of the municipality? I would recommend it's under the district because you have you know what your special ed you know expenditures are. Um certainly there can be protocols about when you need to tap into it.
Uh, Miss Patty Reese here is delivering some training to the board. So, thank you. Yeah. And and and we're almost done. We're doing ethics training, which is which is a lot. Um, so just don't use something that identifies you as a board member. Don't be an we strongly recommend you not be an administrator of any social media account because likely they're private and likely you you get to make decisions on what stays and what doesn't and if there's if there's more than if there's a majority of board members part of that private group it becomes problematic. Um but if you like or share something from your personal account um it's and and it doesn't it it and it can't be confused with board business. you likely won't be found in violation. And as I said, we're we're done. Um, we've spent the last almost hour talking about as a board board members what you can and can't do.
Joseph Y will be going to University of Cincinnati and he will receive $5,500 renewable. We have seven students receiving scholarships through University of Indianapolis. First one is Payton Black receiving $14,617 renewable. We also have Savannah Danro, $27,960 renewable. Ella Kors is receiving an $18,000 renewable scholarship. Harrian Phyllis Condre and Samuel Tuckman will be receiving a $12,000 renewable scholarship. Brooklyn Pucket is receiving a service of education for 5,000, a completion for 1,000 and another one for 5,500 and then a renewable scholarship for 9,000. And Tristan also is receiving a $17,913 scholarship along with the $1,000 renewable and then a ruin award for 6,620 and then the state replacement fund for 1,000. Halo variety is going to northwestern Ohio and he's receiving a scholarship for $3,000 renewable. Two students are going to Vincent University. Matthew Everrode is going to be receiving $9,000 renewable. And then Evelyn Palser is receiving a scholarship for 1,500.
So, bigger sports organizations, bigger programs that support a lot of students or a lot of seniors. Um, and and also are we are we allowing, you know, some of these are are businesses and yes, they have their 5013C's as a business, but we're then supporting we're paying the business to do their work. I need to focus. And yes, again, it's a 5013C. They can make profits. we, you know, but it's like I I think not for tonight, but I think we need to have a further discussion about even though they're a 5013C, what is their purpose? And are we paying to allow more students to participate, right? Like we we're giving the Metro West Y $3,000, but that's that they could offer scholarships for Ashlin students to attend camp, right? So, they're not getting paid. They're using our funds to allow residents to use their services, right?
So, we'll ask to wave the 30 days of the second read and ask to approve it um in in two weeks at the meeting there. Can I add one comment to that? So, in uh my debrief with Dr. Bril after the policy meeting um and explaining how Eric was comfortable with the you know with the form and all that um Dr. Bril had a very genius idea that's very simple just said just notify everybody which is even more than what the policy requires and actually is a lot less work because it it won't require an opt-in form. It won't require a special email list of those parents that have decided to opt in. So that is likely any of us think about sometimes it takes that makes so much sense. Yeah. I don't um so so that's likely what we will end up doing um because it's just that much easier that there you go didn't think of that for several discussions.
It really is meant for when you have unanticipated uh funds. So the way in which excess cost works is that is for every child that cost four and a half times your per pupil that's considered an exceptional special ed uh cost and you get a percentage reimbursement back on that. Thank you. Thank you. So moving to the item number two on the agenda is the updates for an update here of the 20 23 204 audits and uh as I said earlier I had invited Joanne who the Joan the assistant director of finance of the the city who's been working with Mike for a long period of time. um to to assist, not so much to assist, but to explain from her point of view um as to some of the findings that she has has uh discovered in in the cleanup process with with Mike.
And I want to remind you of what there's so much that you do. There's so much of an impact and that um this is a volunteer job. Uh, and and I want to, you know, at least thank you for your time and effort. Um and and again for um this board and getting your master board certification uh really does show your your interest in improving the lives of your students.
[Music] William Cunningham is going to Wash University and he is receiving a total of $33,600 renewable. And Zion Ford is going to Wilmington College receiving a total of 24,000 renewable like to welcome everyone um and congratulate our 2025 graduates. Before we hand out our athletic awards, I would like to give a few thank yous. First, to all our student athletes for how they represented Greensburg High School and for all their successes this year. All coaches for their hard work and dedication. to our student athletes, our administration, staff and teachers for all their support and help. And June Reag for all her hard work in the athletic office and everything she does for our students. Our awards this year will first start with our Royal Club Award. This award is given to athletes who have muttered in eight Mercy sports in their four-year career. This is a tremendous accomplishment for our student athletes to achieve.
And granted, that's what this is as well, but it's not specific to Ashley. Yeah. What I what I would like to see, I think, with an organization like this is is maybe the money is comes through the senior center or um through social services and that they actually receive the grant and then if there are people who, you know, want the services. Yeah. And I I think we Brandy and I talked a little bit about the senior center would seem to be a likely place where if a senior loses a a dog or a cat or a pet of some sort that it could be traumatic for them and difficult because they it might be you know a companion a companion right so not that everybody doesn't have dogs that are companions but it might be a little more traumatic for senior and living on their own or something.
Thank you Dr. B. Okay. So then that well so when that would that still require us to implement it by June? No, because then it would just be anytime that takes place, Mr. Caldwell would notify and so and for sake of the for sake of the board's knowledge and the public's knowledge, I mean, it is a rare occasion where we would ever use pesticides. I mean they're they're really prohibited for the most part. We can't just go do whatever we want. And the health department, the reason this kind of this was on the on the agenda anyway to get going on this particular policy, but recently um there was a concern that there might be some kind of tick infestation at the elementary school and there wasn't. The health department brought down an expert from the state and they tested and they sampled. Um while higher this year uh around the state uh the tick uh population, it is no higher than anyone else here in Brookville.
I I thought it would be good to hear from an independent person. And I do want to say that this is the first time that we've worked so close with the city in in in a uh a relationship that is is really incredibly beneficial to to both parties. I want to thank you for that for that work. Thank you. Mark, why don't you take I was just going to take a minute uh very briefly um to talk about the 2023 audit surplus um I'm sorry when I added this in I didn't realize how small it would be. In the future, you should print these out, but some I can't think it with the light, too. It's hard to see. Hit the lights because it's a little faded. I'm sorry. As we try to pull this up, I'll I'll just give a um a brief on this.
So I if there's any questions and I know you need to move on, feel free to reach out to me by email um or call me um and we'll go from there. Great. Thanks very much, Patty. [Music] [Applause] What's [Music] See any question? [Music] It should be leave it on. It's up to you. Just you leaving on. It should be fine. Yeah. But we'll see what happens. All right. Okay. Let just yell if it's a problem. All right. I got to run. There's somebody who needs uh who has a wheelchair. So, I'm going to bring him around to the elevator and bring him around this way. So, I'll be right back. Very nice. Thanks. All right, everybody. So, uh, welcome again to our board meeting for tonight. Uh, sorry to keep you waiting and I'm happy to see such a full audience. The good news is you don't have to listen to me read the open public meeting act because we already did that.
The athletes are awarded a plaque with their name on it. If the recipients could please come up to receive their packs. First [Applause] receiver, Jr. Friends fire out Mr. course Christopher mains, Jack McKenzie, demo queen Miller, Madison Morland, Nathan Shepard, J Smith in the US. [Music] Our next award is our class of 1921 scholar athlete. This award is voted on by our head coaches and takes academics and athletics into consideration. This year's female scholar athlete is Jenny Smith. [Applause] And our male scholar athlete this year is Dan Kissy. Our last athletic award is our top female and top male athlete of the of the year. This award is also voted on by our head coaches and takes in consideration an athletes four-year career. This year's top female athlete is Leo West. And this year's top male athlete is Miller. A big thank you and good luck to our graduates.
Yeah. So, you know, maybe if they wanted to arrange something with um the senior center, work with them to to and then the senior center were came forward and asked for a grant, they could do that. Yeah. Right. To work with them, then we would know that it was going I would I would entertain supporting that fully. Well, and what I would say is let them do some work and apply again in the fall. And if they show and again they would the senior center would then have to be willing to support that and do that course you know we don't want to we don't want to give them additional work without them understanding or or them saying yes this is something I mean an an alternate I mean an alternate way to look at it also is to basically you know if we want to give them a grant you know we do similar to like what the what you've done with the Y right you say like X number of dollars is specifically for Ashland residents who are grieving a pet and that widens, you know, that widens things too because even though that yes, seniors absolutely 100% need the service, but there may be some other folks too in town that may need it.