Well, that's not October. I think does that Sarah, I heard your question. I wonder if that's So, there's a Cape meeting then. I mean, we could do that. Um, there's a meeting on Yeah. Is there anything on the 22nd? No. No. Could be before. Probably. Would you guys be open to to moving um the October meetings up the October subcommittee meetings up? No, no, no, no. The the board meetings do October 8th and 22nd. Yeah, that would a little bit better. Well, then then we have almost that month though of November. Uh what do you guys think about um October meetings? Can you guys check your calendars and see if there's something? Um, I think that that schedule works well because You mean the 8th and the Well, yeah. And then not having another one until November because there is going to be the election at that point and so we'll have time to transition whatever.
It's not the kind of thing that we could keep coming back to a meeting for each line item. Um, there's so much work that goes involved into cleaning up the budget this year.
Um talked about uh how to uh improve or you know look at what we are currently serving. I know depending you know there we we were joking in the committee like depending upon the school uh will they'll have a different viewpoint of their lunch. Now the high school may feel certain way you know the middle school may feel a certain way. So, we want to make sure that we are um giving, you know, again, the best uh possible items to all of our students and staff. Uh and I know that that's something that I'm excited to talk about because that's something that again will really help us out. Finally, there were two other items. The one was um I'm going to tread lightly on this because the uh about the uh we had a vendor complaint uh for gym padding. Um, and I wanted to just make sure that we, you know, talked about that a little bit, but Dr.
What inappropriate sorry um you know what is going to be successful uh successfully upheld there um and so you know there's three uh specific uh three specific push backs uh where you could be successful at the HAC. One is uh life-threatening safety issues. um basically uh dramatically uh negative environmental uh changes and uh for the life of me I cannot remember the third but it's not as solid I think as as the other two and so I think where our peer review consultants who advise the ZBA where they kind of get stuck is with their professional lensure and everything like you know what you know if if the uniform traffic code says that this is the minimum sight line, they kind of have to have to say, well, yes, it does meet the minimum sight line. Um, it might not be the best. Clearly, um, obviously it's not what we want, but you know, they might be limited in terms of what they can what they can say.
That's true. So if we have it on the 29th, it's kind of close. Yeah, that feels right. So I think moving them up to the 8th November 19th. So then can we agree to or so what we're voting on is this except October 8th and 22nd. Okay. Which it still applies because it's the October change. So just Okay. So with that understanding, all in favor of adopting um the meeting dates adjusted as we just discussed, please indicate by saying I. I. Stephanie, did you vote? Yeah. Sorry. Okay. So, uh, it's 70 then. Great. Okay. Um, next motion, Stephanie, when you're ready. I move that the board modify the board of education meeting date schedule. No, no, no, no. The next one. Approve. Oh, that's the one we just did. Yes. Oh, sorry. I didn't make that motion, so I got confused. Make the motion. No, Wendy just said it.
Um but for but to move uh the larger lines around to balance um is something that we wanted to make sure that the board was okay um so we can close the year out correct the books make sure things are in the right state uh places and then u Mike of course would keep a record of those things so if there's any questions on those and he's doing a great job of making notes in in any entry or journal that we have there was u far more recordkeeping and notation going on to leave a a road map for for every move that's made and why as as to why. So, um we're trying to do things procedurally the correct way. So, we just want to make sure that the board is okay with Mike making those adjustments to uh to close out the year. I I don't have any problem with that.
Freeman, would you like to Okay. Sure. So, the gentleman who was here a couple months ago, we uh we did a thorough investigation of his uh claim and we came to the conclusion that uh there was some fault on both ends. So, I brought it to the operations committee and what they explained was that they wanted to kind of uh take that into consideration. So, we're able to negotiate a dollar amount with him and that is on the board agenda tonight for approval. He agreed to it and it's on the agenda tonight for approval. Thank you, Dr. Freeman. Finally, one of the last things uh were brought up was was the sign in front of the high school and we uh we're looking at the we we have the electronic sign which is incredible, but we also have the other sign and the other sign's looking a little tired.
Um, it's difficult. It's difficult. Claudia, what about something as simple as parking for example? Right. Our town bylaw says two two spaces to a unit and yes yet they don't have two spaces to the unit. So they that's okay. So that's a waiver. So that so the parking is associated with our bylaws. But isn't but isn't because it's a 40B, isn't there a way for them to not have to use our bylaws, but use the state parking bylaws? And at the state right now, they're looking to even dimin I mean, it hasn't passed, but they're looking to diminish the number of parking spaces per building. So, I think even though we might have a bylaw that says two per unit, if at the state level it's not that, then there's a they have to find that in between is my understanding. Well, even if it's not uh something at the state level, the fact that it's just a local bylaw means that as a 40B, they can go around, but but I just think we even though that's what they can do, I don't think we should just ignore these things, right?
Then it wasn't seconded. No. So, right. So, that's why I'm confused. I thought we were amend. So the subcommittee meeting schedule then we moved on to this. You didn't say that. No. No. Okay. Then I'm sorry then. No, I never motion. It wasn't seconded. No, I never made Okay. Sorry. I So we're back to B then. Okay. I move that whatever we just did that the board is not valid. Well, we know that. Okay. So the subcommittee A is taking care of that was as is. Okay. Now I move that the board modify the board of education meeting date schedule approved on May 7th, 2025 to reflect the October change to October 8th and 22nd. Second. All right. All in favor, please indicate by saying I. I. Okay. Great. Now we're good. And then we roll into C. Okay. Good. Now I'm going on to the big long fence one.
And you know, Mike has been doing that since day one when he got here. So, it it's just a matter of having it on record and any as Dr. As Mary had said, any information we need relative to what these adjustments are could could be furnished to you. I mean, at this point here, there's got to be hundreds and hundreds of entries that have been made between the 23, 24, and 25, right? There's been a reclassifications happening. Yeah. To move folks around, but this is a little bit different. Mike, do you want to explain some of the things you Yeah. So, so the entries that have been made up to this point um have been on actuals. So, as I see things that are coded incorrectly, perhaps um um like a power educator that's supposed to be charged to salaries is charged to purchase services.
So, we're trying to put our heads together uh in relation to seeing the best approach to navigate uh uh bringing the sign back to life and and and you know, sprucing it up a little bit. And uh I'm thankful that Dr. Freeman took this uh you know, as soon as I mentioned it, he took it right on onto his you know, his agenda. And you know, we're starting to see some ideas come forward. um we want to make sure that it's something that uh you know is going to be pleasing for everybody um and uh aesthetically uh you know pleasing to you know uh the students as well. So uh we're still looking into that. That's still in process.
I think it needs to be raised. I think on some level it's how many things are are wrong here or how many things are are we having to wave, you know, at what point does if you have to wave everything, at what point does it reach a threshold where it's just not it just doesn't make sense. Um, so I I just don't want just because something I get it that they can because it's a 40B that they can ignore a lot of, you know, our requirements in town, but that I just don't think we should just pretend that they that doesn't exist that there they are. It is indeed, you know, above and beyond what we would allow. It's kind of late now, but it's it's time to start, you know, hitting up the legislature about tweaking, you know, the 40B rules and regulations to help um the local municipalities throughout the throughout the state um where they have to follow certain guidelines that and certain bylaws that each city and town has um within the Commonwealth to provide protection.
All right. No, you're glad we caught you. We gave you two seconds. One for last time and one for this time. I hope Lisa is follow. Okay. I move that the board approve a 4 foot high, 350 foot section of fencing as well as three gates on the south side of the CLE property as recommended by the task security task force in an amount not to exceed $19,500. and further move that all attempts are made to apply for competitive grants to fund any pre-approved security items and use available funds to explore a full fencing enclosure of play areas at CL upon the recommendation from the security task force. Second. Okay. Is there discussion of this motion? So, we probably shouldn't have to discuss anymore because we did all the detail before, but um I I did text Eric to see if he could. So, I he did send it to me, but we're looking for the remote for the projector.
Um this is more talking about um the the reclassification of uh the budget line items which I think came up earlier um in the year that it should be um only through board approval that we we make those. Um, so just wanted to make sure that um, if I keep a good record of it that it's um, approved by the board. So to accept this, I mean, I have no problems that we have to take a vote or we just raise our hand and say that yes, we we agree to this and and we'll recommend it to the board at the next meeting. I think we make the motion based on what's on the agenda here. And then um just like policy, right? We make a recommendation for a certain action and it will appear on the next board meeting. So basically we can say all in favor of this particular motion say I need to make a motion.
Other than that I don't remember having anything else but uh if there are any questions for my committee please you can let me know now. Otherwise that's it Mr. President. Thank you Mr. Zupkco.
Why why have bylaws then if they can s if they can just say oh we're going to put a 40B in because we want to you know forget about what you what we need to do remember the goal of 40bs is to increase affordable housing hold on communities that have met their 10% are not dealing you sound like Jack now well I I'm I'm just saying that I I mean I agree the 40B the whole process what it does is not equitable it's not right it's Not, but that doesn't, you know, the the goal is affordable housing and we, as we've said before, one of what we're what we're dealing with is we did everything right. We had a an affordable we had our housing production plan. We had things in the pipeline and then because those things fell through, not because of what we did but because of those projects, where the 40B process needs to be looked at is if a community is doing these things and something happens, can they still be given some kind of timeline to get those things back in place?
So, they're looking back there. If we get it in time to climb up, I was going to say I stood on tables to do that. But probably a little Oh, I can I can Rob said, you'll have it on screen. We can I can climb. Well, while we do that, Casey, I have a question. Um, we've had, you know, concerns expressed we'll send it to you. We've we've had concerns expressed about, um, uh, spending that wasn't, you know, specifically approved or forecast. Um, how can you tell us where this expenditure fits in to that to our larger scheme? Yeah. Schematada. So, two there's there's two thing there's two two things here to to consider. One is that um as Rosa had mentioned, there is a competitive uh grant through um it's it's called a cops grant. Um and it's up to $500,000 of security. Um and the deadline for that for the initial proposal is June 18th.
Make a motion. Yeah, I'll make a motion. You want a second? Second. All in favor? I Good. Thank you. Next item on the agenda is the exempt salaries for the 256 budget allocation. Turn that over to you. Okay. Thank you, Mike. Um, so this slide represents the salary adjustments uh that we're going to make for the exempt staff. Exempt staff comprises cabinet, extended cabinet, um other exempt members such as uh some folks in technology, your director of technology. Uh we have um our HR generalists. We have payroll. Uh we have a wide variety of physicians on the exempt list. In addition, we have some service providers such as our uh PT and OT folks as well as American Sign Language and interpreters that are on that list. Um, and I grouped them into three categories. Um, that kind of came up last year a little bit so folks could break out and see the differences.
Any questions on a rather full and complete operations committee meeting report? All right. Hearing none, Miss High, we'll double back to you for let's do governance first. So, governance was surprisingly quick. Our committee meetings, there really were two two topics that um were discussed. One of the things that we have to do as a board is we we self-evaluate where we are as a board and the other thing is to do the uh superintendent evaluation and um what we propose or what we will be doing is um receiving the information and each one of us separately then does an evaluation for uh for Dr. Freeman. Then we meet with him, we discuss the results and we go from there. This is something that we want done by our next meeting so that it's all done before our July 1st um which then is you know we are in compliance with absolutely everything.
That's that's what needs to be addressed because just by saying what needs to be addressed is that 40B has been on the books since 1969 and where are we in terms of having done something for our housing crisis? We we're known certain communities there certain communities are at their 10%. Certain communities they're at 10% but what have we done for the state? What has how has that impacted the state in a positive way in in terms of housing? The first 20 years it did great but the last 20 years it hasn't done much. Okay. Well, then it's not doing much. And the other thing even Gavin, you know, um has there's a commercial now and and it says it isn't just about building housing. It's about making it affordable. Right. Right. Making it affordable. And and that's the key. That's the key. I mean, Michael says it.