And then I'm thinking it could be a discussion. I guess I don't know like the logistics specifically yet. Um, we're going to be kind of working it out as we go this first year. Missy did tell us she's drafting uh the sustainability commission's work plan. I can't remember any time when staff has drafted such a work plan for the environmental commission and I've been on it for 20 years. We've drafted our own with the advice and complete participation of staff involved with us. Clearly, I'm not saying we have to do it. It's nice to have, especially on energy issues. They're very complicated um staff's leadership, but um it should not be structured in a way that forecloses our own initiative. We're not here for that. We're not here to work for city staff. We're here to represent people of city of Ann Arbor and advise the council what we hear, what we learn, what we think.
It remains the district's goal that students have large repertoire of strategies to utilize to attack unknown words in both reading and writing and to understand what they are reading. Extensive practice utilizing strategies and context assures the students are able to apply principles and are being taught that are being taught and allow teachers to monitor progress and professional development sessions also continued to be provided to the teachers this year and identified areas such as text analysis, written composition, word study, phonics and using textbased evidence to support reasoning in both reading and writing. Now this last meeting we talked a lot about the focus grant. We did apply for it. Um, and I we did also speak Tracy and I and Dave and Aiden about the importance of collaboration about getting a meeting together and we did speak about it and Mrs. Mulik did agree. So, we were going to try to get that on the calendar for um like a similar collaboration as you have done with the CPAG group.
Um but when the project came back to the zoning board of appeals, it was now all one big building instead of three or four. I don't remember how many it was. It was at least four. Two, four stories. Two, five stories. Yeah. And then and then a little community building or something too, right? So it was a very different project. It became a very different project that went to zoning board. Now it's just one it's just one building, right? So, um, yeah. So, it feels a little bit like it's a little it's it's a little out of our we're trying to represent the town and what's best for the town besides just units. Um, but it's a little of out of our hands. So the the letters which are a part of the natural process of a 4DB is at least an opportunity for us to describe um as people representing Ashland what what we think the goals are for Ashland um versus an outright rejection of of anything that comes across.
What you have is a binder and we'll go through that in a in just a moment. Um just kind of gives you the entire LCAP printed long before the public hearing June 5th. So you'll have opportunity to read through it. And so what we have um is a document that reflects the work of our community. It is the second year of a three-year plan cycle. So there is no new goals. There are some adjustments to actions and we'll go over those. Um but these are updates and so you'll see those that and you actually see two years worth of data now because we have the original baseline year and then now the data from last year that we've reported. So you get to see change over time. Um, the LCAP process really is circular. It's kind of an ongoing evaluation and a kind of a cycle of inquiry, evaluation, gathering data, speaking with the community, making adjustments, and then bringing it to you.
We're appointed for that purpose, not to work with city staff. Mhm. Can you repeat which sections of the bylaws are going to be in the ordinance? Um, yes. I believe it will be I mean it's generally the purpose and duties the membership and um yeah the the purpose and duties and the membership. Okay. Yeah, it'll be um I'm trying to remember the ordinance number currently. Um but yeah, I'd have to you could go and look and confirm and it will look pretty similar to what's in there. So stuff on the work plan or whatnot that would not be in the ordinance. So it would be easier to change if we get into something and we realize it's not working. We could pivot easily easier if we need to. So the um there is a yes and no. Um so as written there is um I'll share again.
And I apologize I couldn't be at that meeting. I was supposed to be um but I had a conflict. But um but yeah, I'm interested very much in collaborating with with your group and working for progress for the students. Thank you, Miss Bramotes. Any other committee chairs like to share a report? Mr. Pilman, I just wanted to give a brief update for community engagement. Um something that we have been talking about for a while. Um is that we are planning to have a uh strategic planning initiative for the district starting in the fall. Um, it's something that we've not had for a little while for a variety of reasons, but we want to get back to it. So, we will spend much of the summer planning for that, getting ideas for it, and then rolling out the process in the fall of the new school year.
So that's kind of the the history um of it. So I think that's a very good summary. Um and I will also add Ashlin has done has done a lot. You know I want to be clear my earlier comment that listen doesn't even matter was not that I don't think we should include in this letter our history of all of our efforts to hit the affordability numbers. We should um I just think it's a cut and paste and update of the numbers. So the rest of it the design element is much more substantial uh because I think the state appreciates our efforts but ultimately we have not hit the threshold. One thing I wondered is like does do all these three different projects have different affordability component because it felt like this one 55 West Union had every unit that you could count against um for an affordable unit versus I don't remember catching that in the other documents and I was curious like because I think this describes 20 to 25% affordable units, but I don't think 55 West Union was talking very similar lines as what 501 pond was.
Once it goes to you, it then does go to the county for review. I've had the uh ability to give drafts to our county and actually just received feedback. So, I'll be making some very minor changes prior to the June 5 board on just language updates. They look carefully at things that um make it so that the LCAP will fit through um scrutiny that might come from outside groups. So, it's typically um word choice um the way certain um action items are reviewed, but none of the nothing of of expenditures will be changed without um me pointing that out to you on June 5th. And so, since last time we talked about this, we've met with our student advisories. They're wonderful. We get a chance to meet with each um of our three high school student groups and um the elementary student group right here in this room.
I'll share the clean version. So in the powers and duties um it does say that the work shall be directed by an annual annual work plan um but then there is a later section that goes into a little more about the details of the work plan and the working groups around that and that's the section that I meant I think it's article 8 um that is a little more flexible and just one thing maybe slightly off topic of the bylaws from how the work groups work from the commissioner side it's very easy for us to use Google docs to share information. That doesn't work very well for Ann Arbor city staff. So, if we're going to be working with someone on city staff and they want us to work in SharePoint, then they need to be setting that stuff up because we can't do that for as an external body or some needs to be set up.
Thank you, Mr. Pelman. Would any other committee chairs like to share a report? Seeing none, we'll move to old business, of which we have none. New business, we also have none. Uh, board member announcements. Would any board members like to share an announcement? Uh just something real quick. Uh the young gentleman who received the Leroy Homer Jr. uh award um I uh you know I I look looked on that as as as something that was uh when I was in 8th grade here at MMS. Uh I applied for the same version of that award and you know the the winner of that award gets to go speak at the township building during the Memorial Day event. Um, and you know, it's a very special ceremony. I encourage everyone to go there uh this coming Monday. Um, you know, not only does it remember our fallen troops, but it's, you know, it's a good way of our community coming together during that holiday, but uh the young gentleman who who received the word who will get to speak at the at the ceremony, you know, I I remember at that ceremony was where I met one of the uh adviserss of the youth advisory committee who, God rest her soul, Deb Hackman.
So maybe something to look into when we are uh because it caught my attention this morning and I was like, wait a minute, why are we fighting this battle? Because does this help us actually in another way? So like the percentage of AMI like the Okay. Yeah. So maybe something to I I I wasn't good at looking at those numbers, but there is a chart on the on their application which talks about that AMI percentage and I wonder if I didn't translate that correctly. So maybe something to look into. Yeah, that's a that's a good idea to look at that more carefully. Yeah, maybe that's kind of the differentiating factor between each project. So we should kind of start paying attention to that. Any other questions on on that? So, we'll put that together. I don't think it'll take long to kind of put put the rest of it together and send it out for everyone's kind of review.
Um it's about a hundred students and we get to meet with them three times over the year and they actually go through parts of this document and the student survey results and give us their feedback. Um the district advisory committees happened in January, March and April. Um all leadership gets a chance to give input. We did share survey results with um state of the district with everyone but also we looked deeply into them at different levels and then also the local indicators feedback process is happening now and that has to do with um curriculum uh alignment and also whether or not it we have to do some mandatory reports straight from the CDE about teacher credentiing and then of course school site councils have input here especially for equity multiplier schools and so the plan components that are in that binder there's First, a budget overview for parents.
Yep. I would I'm sorry, Sarah. Oh, yeah. I'll go. Um, Erin. So, I guess what is kind of rubbing me the wrong way is the word directed. Um, so it says that our work shall be directed. I would maybe use another term like guided or informed. Um, because directed, it does make it sound almost like we're working for the city, which we're not. We're not getting paid, right? We're here. A lot of us are very passionate about very specific issues and um have a lot of knowledge in that arena. So, um, and then I I will echo what Chris said. I do think that sometimes we can come up with ideas that are outside the box. Um, and even if, you know, we propose those to the city and it doesn't work, there's still merit, you know, in having the conversation and maybe we come to a point, you know, of innovation that we wouldn't have.
um you know she got me involved in in local community civics and and and it's uh it's the very reason as to why you know I sit here right now. Um, so you know, I know we had a lot of students here today, but you know, just for the record. Uh, so you know, in case you know, bring it back to your kids, bring it back to, you know, your neighbor's kids. Um, you know, if you have an interest in in history and social studies and in, you know, in community, then, you know, even if there's some kids who are just love their town or or, you know, love their friends and and want a good place to go, the youth fighters committee is a great spot uh for for them to be able to participate in a lot of those ways. Um, and and a lot of these events they participate in and and they do a great job.
Yeah. Okay. And then the next thing on our agenda, I think Alro put it in here. Oh yeah. So the last thing last page before number one is this um spreadsheet and this is one of the things that um Kate had developed as town as not as town clerk as planning board clerk um was this uh task list um um which had evolved out a little bit out of our the retreats we have. They're very few and far between, but once in a while we grab opportunity to have a retreat just to and it's just an like a two-hour meeting solely dedicated not to anything on our agenda, but just to discuss what do we want to be working on as a planning board. And so this list has kind of has kind of come out of that. Things weren't obviously necessarily tackled by order.
This is based on an estimate from the business office as of um really about three or four days ago. Um there's a section of summary, what we've kind of done thus far and some updates on uh the overall data. And then goals, remember goals one, two, and three, which we'll go over in a moment. Those are our condensed goals that we condensed last year. And so there's uh updates to all the metrics, updates to the action items, both telling us telling you the expenditures last our estimated actual expenditures for this year and our um budget for next year. Goals four and five are equity multiplier goals. They are sight specific and oddly they must be included in the district LCAP. And so we'll see those. There's a section called increased or improved services that's required to show how these funds that are generated by our English learners, foster youth and students uh who are socioeconomically disadvantaged how these um services are being um utilized for their benefit.
It might not be exactly what we had in mind, but um, so I guess maybe making that part of the work plan is like having a bit of it open-ended. um to encourage innovation or new ideas um to help like push environmental stewardship forward. Yeah, thank you. I would view this whole document as the document including section 8. I I don't see how you strip that out and leave the things after section 8. I mean I the language you're talking about is the language. So I hope you can get it improved a little commissioner Mitchell. Yeah. Um I would like to understand a little bit about how the work groups will work with the work plan because it seems like in order to have a work plan identified you would have had to identify the work groups already. it it feels very structured that way.
So, um, kind of thinking about, you know, how I got here and and, you know, that that young gentleman who who applied for the SA, uh, I just wanted to kind of allude to the fact that, you know, we have a great group in town who does great things. So, spread the word to any kids that you think would be interested. Thank you. Thank you, Mr. Dearcy. Would any other board members like to share an announcement? Seeing none, motion to adjourn. Motion by Mr. Thompson, seconded by Mrs. Null. All those in favor? I
Some things came out of that things we had to address. others were just issues that had come up now and again that we thought we should address. Um and so when we have time um we try to um plug away at this list and and the list is always growing and changing um and anyone can suggest things that should be should come onto the list. Um, but I only want I only put it on the Well, it's it's a typical part of our agenda now to have it on there because sometimes we have very full agendas that and things drop off at the last minute, meaning that we're here and we have time to discuss something, but unless it's on our agenda, we're not allowed to. So, it's kind of a placeholder for a general discussion of topics when we when we find ourselves um with extra time, but I wanted to have it in here so that um you guys can kind of see it, see where it sits, the kinds of things we the kinds of things we think about, um the kinds of things we want to tackle, but obviously there's still room on the page for for more.
And then of course the final t section before the all the instructions is um all the expenditure tables condensed. And so you'll have a chance to look at those. Um remember I kind of talked about the principally directed actions. We must be sure that the um funds that are de generated by these students are utilized for these students. You can do things that are schoolwide or districtwide but you must have justification to do so. So goal one safe and nurturing learning environment. It aligns with the board goal. That's the change we made last year. Um we'll maintain these actions counseling support, healthc care support, school climate supports and so on. You can see the list there. We did call out the high school English EL counselors separately. That was by request of our um DAC. Um they didn't want them merged with the other counselors.