He's got a lot on his plate right now. Uh and I think we need to we need as a even an admin team uh as part of our retreat this summer will be to talk a little bit about where we are in in terms of the district and our needs um from a you know resource you know standpoint. So I think having our conversations before we come together uh will be really beneficial. So we'll have a taste of of what principles are thinking, what directors are thinking uh in September. Uh and you know I I I was pretty clear with them the other day about our our budget already for 2627. I said it's probably a year we're not asking folks to to to continue to include more personnel. Um I I think we've got to really take a deep hard look at what we have again uh in terms of of human capital and and move from there.
It's a little more expensive. Sorry, did you say 800,000 time? I did. Yeah. Oh, I see it now. Okay. Yeah, it's pretty hefty. Yeah. Yeah. And that's due to that 47 buses in that first tier. Yeah. So, um I know I've just went over a lot. The last slide I have here is just kind of the proposal summary of all the proposals I've just said and their cost implications. So, you can kind of just see the overall picture. Um, and again, what is driving the cost is the maximum number of buses that we're running in any given tier. It's not the overall number of buses is going to be very similar. 91ish buses if we're being conservative. It's just how we're utilizing them at any given time that's going to impact our our cost. Um, that would be clear that like the current quote baseline is not really an option.
Right now, they're working on a lot of things like painting and flooring, things that just make it difficult to do a tour. So, I'm hoping we still are able to get a day sort of before the year is out, but I'll speak with uh the buildings and see if we can pin that down. If not, maybe we can do a special meeting sometime over the summer. But, um, but I don't want to throw him off balance and have him lose two days of work just getting ready for, you know, for the tour either. So, we'll keep speaking with them and see if we can get closer to a date. Right. And they're still waiting on an elevator inspection last night or heard something. There's nothing else. I'll entertain a motion to adjourn. Yes. I just want to um recognize the pep graduation that happened last night.
I think it's premature to try to answer this question, but what I thought I'd put out there is to what discuss to what extent might we need benefit from some discussion with Mike or somebody from office talk a little bit about what they're see I think we did a lot of that work in the couple of um tri board meetings I obviously wasn't able to make the second one so I may have I missed some stuff that's important I'm But if if we think that there's benefit of hearing that part of the dialogue y asking or coordinating somebody might be called to sort of talk about what they're seeing. So let's let's think about that. Sure. Yeah. Michael and I typically have a July August time frame where we come together just to talk about the beginning of the next year. So, can we have you throw out some potential September dates that would at least work for the three of you?
Correct. Um that's just like what we're currently paying. Yes. On the current cost for this year. So proposal A and A through E, correct me if I'm wrong, Emily, those have escalation built into them too, right? Yes. And so they're all based on the all everything where you see the yearly cost is based on $48 a bus. Yeah. So, so that's the 3% escalation plus any fees associated with adding a run. Again, the added runs are conservative, likely to come down, but I can't guarantee that until um we get the redistricting. But it does give you a sense in terms of the scale of what it would be um in terms of the adjusted cost for the different schedules that we're going to have to run. I thought when we negotiated the bus contract that we kind of built some of these assumptions in. I know obviously it was premature um but thought we had well the percentage increase goes up.
uh people empowering people which is program brought by our um family resource center um using a grant from uh Yukon's extension program uh they graduated eight people last night from that program they put in a lot of weeks of working together to help some creative solutions they covered um uh their their chosen issue was uh child care coverage for all the days that we have off during the school year we have early dismissal which is obviously something that touches as a lot of our families. Um so we're very uh pleased to be there. Um Louisa and Wanita joined as well. Um and I just want to say thank you to uh Grace and Melissa who ran the program. Thank you. Thank you all for participating in whatever you can participate in to represent the board and those that are sitting on committees. uh you know I thank you again because uh you know one person can't be everywhere and that's what we all are about is sharing the book but not just let one person come and do the work cuz we all have to learn different situation different committees we have to learn to be able to participate when to open our mouth and when to keep it closed so nothing else to say made I am that I have saved my Jews tonight.
And in the meantime, you guys can send over any blackout dates. Um, not not the last week, right? Not the last week of September. I think I'm out of town. Yeah. It works. I We will send a Yeah, we'll take it. We'll we'll do we'll do a doodle poll. Yeah. So, one additional thing, one of the things, Mike, that you've been able to do um during our summer retreats the past couple years is kind of an indepth um discussion of the data teams and how all of that is implementing what the data is showing. And I always love to get those updates. And so, you know, if we're going to going to push this to September, just kind of putting the bug in your ear, obviously that doesn't have to happen at a retreat, right? And so, just kind of I would love an update on that at some point.
Mhm. Um but if the idea that we might need, you know, two buses or five more buses or, you know, a bus less is not there's the cost of the buses negotiated in. But and there's no option, Jeff, to reopen the contract with them be prior to I think we went with a fiveyear. Yeah, I think if we were to do that, I mean, we're already getting a really favorable contract. Um, I don't know what the incentive would be and I don't know that we would do a better number. Um, and I am not a bus contract expert in the same way that, you know, I would consider our operations friends, but I know Ben spent a lot of time working with them. Um, they're building in our community. We got a very aggressive offer, right, when we settled this contract. And so this isn't so much that the bus company is is sticking it to us or anything like that.
It doesn't have to happen next meeting in two weeks or whenever that is, but either it at whenever we put together the retreat or just at a regular school committee meeting at the beginning of the year because I I think a I I I enjoy hearing that data because we're doing a good job and I love hearing about the work that's happening. I think it's really impactful since it's been expanded to Mendes. I'd love to hear an update on on what that looks like and I think it's really nice to be able to share that um as well too. So just to put the bug in your ear whenever it happens. It doesn't, like I said, it doesn't need to be at a retreat, but I've always appreciated that you've been able to share that during the retreat. No, that's actually a good reminder, Tina, for me to say.
I know you're not insinuating that, but this is a reflection of given the geographic locations and what walking distances and the number, you know, of sidewalks. If the town puts more sidewalks in on the north end, that could impact this favorably, which I know that they're, you know, working toward. So, you know, these are estimates, uh, they're conservative estimates. Um, they're just designed to give kind of a scale. Yes, Tim. Yeah, thank you. Um, so you're putting some you put some proposals on the table and you're going to have a bit of a community conversation about this. Yeah. So that's the plan is to um frame out for people that first and foremost and I've already sent an email to our community about this to our parent community about this that said you know school locations are changing. The travel time between buildings is changing.
So, if anybody has suggested agenda items, because the agenda can be whatever we want it to be. I mean, budget is something that we have to talk about, but we also this is our opportunity to bring forward the kinds of things that we want to take a deeper dive into. We we may end up talking a little bit more of our about our evaluation process, which you can bring up in a few minutes. Um Marcy had, you know, still has um questions about fields and things like that. So anyhow, what I'm saying is this is the time because we only have one more meeting this year and then Mark and I will probably sit down with Jim just maybe one more or two more times before everybody breaks for the summer. So now's the time to let us know if you have um a request for the retreat agenda and anything is appropriate and then we can figure out what makes sense timewise, priority wise and anything that doesn't get covered there will get covered eventually.
traffic in our community has changed over the last however many years. We need to um examine our school start times as part of that. So um I'd like to offer some opportunities certainly you know video overview like this meeting would be one um but presentations and in-person feedback sessions I would prefer to share the video um and then provide in-person and um survey feedback opportunities to better inform form the decision that we're going to have to make to move forward. Um, you know, we don't do a popular vote necessarily. Um, but I think, you know, we need to look at what the feedback is, um, as it relates to these different options. Yeah, there's there's way too many moving pieces to make this a popular, right? I I do have I do have a thought on the high school specifically. Um I don't expect this to go anywhere, but I do recall sometime in the past 10 years when the town council um put in a proposal or considered a proposal to put a bridge asked deep for the ability to put in a bridge from the high school back to the rail trail.
So and in terms of what Tina is looking for, yeah, actually moving it to September makes a lot more sense from my perspective. Typically when I'm talking to you in summer, a lot of the data that I want to talk to you about has been embargoed, so I can't really talk about it anyways. Yeah. Okay. So hopefully by that point I'll have more of a robust discussion about our MCCast data, not simply the in-house data that I so might be helpful from that. That makes sense. Okay, good. So we have a a plan forward. Yep. Um superintendent's evaluation process. So um I I shared within the folder a link to it says a copy of the summit of evaluation. you can download that form and then use it to for your own um written uh this isn't um your written evaluation. What I wrote in here is I will have to you um for the 20 Oh, that's pretty good.
Do you recall what I'm talking about? Um I do. I mean, I think that there's merit in uh reminding the council about that. Uh I think that that could end up having some benefits to uh transportation for the high school at least as well as for the community at large uh beyond high school transportation times. Um so when are you thinking about it? Uh are you thinking I'm before the summer starts? I'm guessing you're not thinking about a lot of this during the summer. Oh, no, no, no. We're thinking a lot about this during the summer. Oh, through the Oh, so you're gonna you're gonna basically you want to do this a number of times because of vacations and stuff. It'll just be a little bit more difficult to get people in. So you're not Yeah, I I think you know like we've done in the past when we've engaged the community, it's not a singular meeting um in a singular entry point um that you know we need to put information out there and provide multiple opportunities for conversation and and feedback.
2025 20150 um uh school year that that by May 30th um I'll have a document and a folder set up so you can start reviewing some of the data. Uh I've asked that by June uh 8th that you provide Lori with your evaluation. It's it's the same process we've always undertaken um filling out this form. Uh you'll notice in here I have listed the seven goals um that were set at the beginning of the year. Some are long-term, some are not long-term, some are going to be met, some are not going to be met. Um and your process again is to go through it. It starts on page really on page 33. um or where the goals are. So you can download this in word Google and type in it. That's what you can provide to Lori or you can do a narrative however however you want to do it.
Um and so that will h that would happen over the course of an extended period of time. Um and that's why I said, you know, I think we'd be starting close to graduation um promotion. You know, I have uh a rare in-person captive audience um for promotion ceremonies. Not that I'm looking to make it a a pitch on this, but at least to make sure there's broad community awareness. We're going to need a lot of repetition on this to get the word out. Yeah. So, it'll be social media um we'll put out information um in person and uh via social media and then uh excuse me uh via email and in social media and at the promotion ceremonies. but then provide opportunities for you know virtual meetings and inperson meetings to um provide more information and then I think we would probably do a survey of the community um and the planning committee would come back together.
I'm just trying to provide you the template um for the summitive and I will provide my own narrative and my own rating that I always do. I do a self-reflection provide it to you. So I will share those folders with you. I just wanted you to know that this document, please don't take this, download it into your own so you have it opposed to writing in this one. Then everybody's writing in it. I assume you only shared it read only. Say that again. I assume you only shared it read only anyway to us. Um, I probably didn't, but um, I if you copy it, then you have the ability to to edit it, download it. Um, so it was June, what' I say? June 11th is our next meeting. That gives Lori three days unless Lori wants it earlier. I'm fine with that. Um, I I put it in um, doesn't get any earlier when she Well, correct.
I think it would make sense for you guys to look at that survey before we put it out. But I would expect that to be near the end of July and we'd leave the window open for, you know, a couple of weeks for people to provide their feedback. Um, and then, you know, we'd have information uh before school starts in August to make decisions once we we get rolling. with with the understanding that this is going to change though, Jeff, based on the um the study though, I don't know that, you know, it it'll change. Um the start times shouldn't change. The prices would probably change. Um again, these are conservative estimates, but the the start times would still be the start times. Um, I don't think we're not going to be wildly different in terms of we know the enrollment numbers and round enough numbers to know like who will be attending.
Right. Somehow we think if we make the deadline earlier that people will do it earlier, but it doesn't. No, it doesn't happen anyway. That's okay. It's as long as it's not like the morning of kind of thing and so that it leaves me like scrambling to put it all together. Yeah. Because it does take a little bit of, you know, try to get it cohesive, right? Um and again, in the end, as as we have these conversations with our educators and our administrators, it's, you know, we've got the four standards plus an overall rating. That's what we report to the state are those ratings. And you know the conversation I'll have in the future is about the evaluation itself. We have evaluator you know professional status teachers who are on two-year cycles. Uh so halfway through which is a year in you do a formative assessment and so you're not looking at the ratings at that point in time.
I'll circle back with Mike Zuba on that who is running our um enrollment study. Um, we've had some conversation with him on that already, but you know, I'll triple check with him on that. Um, and talk to, you know, we'll get Emily Luther and and Mike in the room and have that conversation again, but because I don't think Luther was in the room for those previous conversations, but we'll, you know, triple check that before we put it out. But I don't think it's going to change. What is your what's your deadline that you're looking at to set this up with the bus company? Datco. Yeah, Dco I mean would need several months notice. I mean certainly if we were shifting from you know 36 runs that we currently have to 49. They would need much more lead time for that. Um given that that's going to cost us, you know, in the neighborhood of nearly a million dollars more, I I don't anticipate us moving in that direction.