Um, so currently we have this policy 3323. Um, and to update this one effectively, there is a new policy 3320 as well as a revision to 3323. Um, so what I'd like to do is turn it over to Mike as we go into um, the first policy which is purchasing procedures um, and have him do a brief overview for you guys on what the policy entails. Um and then we'll certainly open it up to any question. Thanks. Um so the first policy 3320 um in short is um business and non-instructional uh operations uh purchasing procedures. Um this is just outlining that the purchases uh the system for uh making purchases uh is going to be through uh Dr. aso and uh myself making sure that all of the um regulations that are in the other policies as well as uh any restrictions that grants uh any state or local um funding sources have uh as well as federal purchasing uh guidelines which largely don't apply to the general fund but are more so for um our grants funds.
Uh can you all stand for the pledge of allegiance please? I pledge algiance to the flag of the United States of America and to the republic for which it stands one nation under God indivisible with liberty and justice for all. Thank you. So uh moving on to 1.2 the discussion and or modification of the agenda. The board may change the order of the business including but not limited to an announcement that an agenda item will be considered out of order that consideration of an item has been withdrawn, postponed, rescheduled or removed from the cons consent calendar for a separate discussion and possible action. Uh welcome everybody. Uh and let me give you the welcome and the explanation to the audience. Any person may address the board on any item on the meeting, but seeing that this is a special board meeting, it has to pertain to um what is on the agenda.
Any discussion or question on it? All those in favor say I. I. Any opposed? Motion carries four to zero. Next item we have in a certified employment 2526 school year of Richard. Mr. President, members of the board, Richard Rivid, who was a teacher at all schools from 2018 to 2023, has been interviewed for a position as elementary teacher. No board action necessary. This is a study session item one. I was saying before, it's kind of nice to see a couple teachers coming back. Real good. Real good teachers. Any other question or comment on that? Go on to the next one. Certified employment for the 2526 school year of teacher Alice Kadis. Mr. Mr. President, members of the board, Alice Kadis, who was a teacher at home schools from 2015 to 2022, has been interviewed for a position as an elementary teacher. No board action necessary.
Um the onetime money that was appropriated for capital and free and reduced increases as were supplemental increases for 26. um they are not being included in the legislative conversations for 26. But um we knew these were onetime appropriations and we we planned accordingly for those one time appropriations knowing that there were not going to be continuation of funds. Um we do know by statute um the state has to apply a 2% increase inflation increase to the base support level. Um and so we're assuming that 2% inflation increase in this proposed 26 budget. Um the state's uh inflation right now somewhere around 3% but they're obligated to minimally appropriate 2%. And they've never historically gone above that but they have done their statuto obligation of 2%. So the aggregate expression limit um has been a hot topic for multiple years now. Um we anticipate that to be exempted in 26 is another one-time exemption.
Yep. Uh what is your what are you most looking forward to for today? Hitting and pitching. So, Connor, uh do you remember when when we first met? When I was when we were children. Yeah. when we were children, we actually shared the same kindergarten class, the Warren Elementary School in Ashland. Been friends ever since and yeah, we're here today. Okay, we're here at the uh Challenger Hopkins Medway World Series game and with us is Ashlin resident Brady. Brady, how are you? Good. Good. What's going on? Nothing. Can you tell us a little bit of why you're here today? Uh because I want to play baseball. Okay. Do you have a favorite position? I like hitting. You like hitting. Okay. Are you a big you big home run hitter? Uh maybe. Okay. Who's your favorite team? I see the Red Sox jersey. Red Sox. Um I'm excited about hitting the ball.
So, a few of the students have asked me, "What am I supposed to do?" Uh, so typically when we get to an award, the slide will have the title and a description. Uh, if we have a guest that's presenting an award tonight, whether it be one of our uh, community members or it's administrator here in the district, uh, they're going to come to the table in front of the stage that's right up here in front. Uh, and then that's you do that when you see the title and hear the name of the award. I'll read a brief description and the last big reveal, the name will come along with a picture. Uh the student or students will come to the area in front of the stage to receive their award. We're going to come over there after you get your award, shake hands. You're going to come in front of the backdrop and we have some pictures to be taken.
here in front of you. This first policy really outlines the authority of both the superintendent and the chief financial officer. Um and overviews the purchasing systems that are established that we have to buy proper products for the purposes intended which in our organization would be educational. Um that products have to be available uh when we need them that we buy the proper amount of a product uh and that we pay uh what is a fair or proper price. Um, and so this is kind of the um, overview or the shell for the follow-up financial policies that are to follow. So, I don't know if there's any particular question, but I think now would be a good time to ask. Um, go ahead, Terry. Uh, is the school system subject to uh the limits uh that city hall imposes on purchases over a certain amount that has to go through a committee or you just have approval uh you know without that step?
Uh so um we are going to limit the public comment to 20 minutes and uh seeing that there's not that many speakers we will allow for two minutes on this agenda stated. So um any public members who wish to address the board please do so now. Seeing no public uh members uh we will move on. Uh Mr. Sa is uh do you have a comment that Yes. Okay. So, okay. Go ahead. Actually, it's going to be on item 3.1. So, um, you can address it now or better yet at 3.1. Thank you. U Madam President, actually not 3.1. It would actually be under uh 4.4. 4.4. Yes. 3.1 is a a approval with a amended and updated job description and salary schedule. Okay. So, if you do wish to go now, go ahead and go. And so the timer's up there and you have two minutes max.
This is a study session item only. Questions comments. I'll go to the next item. Personnel issuance of the certified contract for losing information. Mr. Mr. President, members of the board, the administration is requesting approval of the issuance of the certified contract to Elizabeth Blanchard who was hired in January 2025 as a performing arts teacher. No board action necessary. This is a study session item only. Any question we'll go on to personal item additional contract days for Mr. Mr. President, members of the board, the administration is requesting additional days in June for Shy Waters to shadow and be trained by the outorn school office secretary and the administration. 16 additional contract uh days to the notice of appointment are being requested for shine wages to ensure a smooth transition of staff. This a supplemental for Mr. Moore. There's no board action necessary. This is a study session.
Um, so it's it's still on the table, but again, we we anticipate illustrator adding that into the budget conversations as a onetime exemption for 26. Um, a couple other notes, the ASRS, so the state retirement system that the district pays in, uh, the district makes a contribution and employees make a contribution. Um, that's actually that percentage is going down through 26. So, we'll see a slight savings on both the district and employee side. in terms of those uh retirement contributions. So that's a win for both parties. And then with regards to uh the 26 budget and looking at MNL, the district again is taking into consideration the uh 2% increase in the base level amount. So uh this year we were being funded at um just just over $5,000. Uh we're now with a 2% inflation increase being increased to $5,113. Um the how the formula works, you take that amount times the weighted ADM.
Are you ready to play baseball today? Yeah. Yeah. How excited are you? You're three. Yeah. Are you excited? Yeah. Okay, good deal. Do uh what position do you play? Uh baseball. Okay, and welcome back to the Hopkin and Medway Challenger World Series here at Carrian Field. I'm here with the Medway Coach and assistant coach. And why don't we start with some easy questions. What are your names? My name is Jay Golden. What's your name? Scott Mackin. Scott Mackin. Okay. Good to have you both here today. Can you tell us a little bit about this program? Sure. So, we've had the uh Challenger baseball program in Medway for 5 years now. At Hopkin has as well, too. And I'm a special education teacher at Hopkin High School, but I live in Medway. Um, and at Hopkin High, I also coach the unified basketball team with Alec Lavine and Chip Collins.
Uh and then the students will return to their seats. All right. The pictures that are going to be taken will then be posted and shared with everyone. So parents, I know it can be a little bit you're further away, but you'll get a chance to certainly see the closer up pictures of the students with their awards. And now it's time to move on to the first one because well there's only 108 more slides. I wish I was exaggerating. I'm not. But I promise it'll be quicker than my first year as I was reminiscing with uh uh Mr. Brena and uh Dr. Burell. My first year uh we had separate athletic and academics awards and the academic awards took 3 hours. Um we're not going to take three hours tonight. we are going to put together a presentation that's going to highlight the best and brightest here at Brookfield High School and give them the honors they deserve.
Our our um purchasing and procurement doesn't go through the city. The city has their own um purchasing and procurement. They actually have a a special office uh run by Vulpi, I believe his name is. Ours is separate from that. Um but um our idea is to adhere to the the strictest of the guidance, whether that be city, state or federal and and that will be more specific to the next policy that we overview. Uh Teresa, the next outline some of the specific uh cost requirements. Okay. I was just curious. Thank you. Other questions from committee members. Um I do want to just point out the obvious here which is that this uh former policy which was passed in 1999 um is now splitting into two separate policies. Um and it definitely gets much more specific than the previous version that we have. So I think it provides uh some much stronger guidance uh to the financial the finance team and to the superintendent as far as you know what protocols are supposed to follow.
Okay. Um uh as a parent I have a child at Okala. She's an honoral student all year long. She's been she's loved by all her teachers and made even star student. I guess like that's student of the month. and um she has some medical issues and when I reach out to Miss Brown, she doesn't get back to me and I feel as a principal back to me if I'm responding to those letters that I'm getting. And also my daughter doesn't feel safe sometimes with Miss Brown because she feels like she's being bullied and targeted. She's been talked about her dress code. My daughter's very self-conscious of breaking rules. She's been in elementary school, not one ounce of trouble. And she was going to be here tonight, but she got sick. I just want to know like how's she going to handle the school next year with a lot more students.
Any questions or discussion? Next item, personnel additional contract days for Leon. Mr. President, members of the board, it is necessary to inventory and organize the media center, library books, and storage. Susan Leon and the administration are requesting extra days up to three weeks from June 9th to June 27th to be added to inventory and organize the library media center. No board action necessary. This is a study session idle only, but we are very excited that she's going to have this extra time to really just uh really organize it even more. So it needs it needs some additional organization. So she's right. Any question or discussion on it? Move to approval of staff for the K through 6 jump start July 7th through 10th and July 14th through 17. Mr. President, members of the board, jump start is offered to students from grades K to 6 for two weeks from July 2025.
So uh 670 that may seem high, but remember that's your in-person student count plus all your weighted ADM. You get weighted multipliers for special education, preview students, ELLL, English language learners. And so when you take all that uh the student body as a whole, uh you get to 670 as your multiplier. One thing I've been working on fixing over the last couple years when working with AO is the teacher experience index. So what this is is a multiplier um that the district gets to capitalize on and it measures the average teacher experience index um within AO. Historically, Aaho has not been able to capture basically the teaching experience of of a lot of the teachers um from their teaching experience outside of the United States. But that by statute is all eligible in terms of quantifying and and calculating out teacher experience index. So we were able to get that um captured in this fiscal year.
And, um, when Hopkin started their challenger team, um, we I started one in Medway. And so, we've been playing this World Series game for uh, five years now. U,, this is, I think, our fifth season doing it. And it's always a great time. It's tough for this guy because he is Mr. Hopinson. He coaches every sport in Hopington. Um, so he supports both teams as well, too. Which team are you going to coach today? Midway. Okay. Midway. But you got your Hopington jacket, too, so that's good. That's good. Sounds great. Anything we should be looking for in the game today? I'll tell you what you should look for. This is my man DJ right here. This is DJ. DJ, you want Okay, DJ's going to say hi real quick. He's our cleanup hitter. DJ's been playing for our team since we started it. So, um, I think we'll be looking for some good baseball and a lot of fun.
So, here's our agenda. You'll see after the pledge, we're going to go to uh 2025 department awards. Then you're going to see the presidential awards. We'll move on to undergraduate awards and some specific class of 2025 recognition. So, I'm going to invite at this point in time the president of the class of 2025, Ava Termato, to come to the podium. Everyone please stand.
Um any feedback from non-committee members? Okay, seeing none, I will ask for uh first uh recommendation to the full board for first read of uh policy 3323 um purchasing. Sorry, soliciting. Sorry, we're looking at 3320. My apologies. I apologize. 33. That's okay. No, she did do 23. I thought she said was 23. Nope, there's both. We started with 3320. We'll go to 3323 next. So this one that you just looked at is zero. Okay. All right. I'd make a motion to accept for first three 3320 as revised. I'll second that. Thank you, Terry. Thank you, Al. All those in favor, please signify by saying I. I. I. I. I. Motion so carries. All right. Thank you very much. And now we will move on to 3323 soliciting prices and bidding requirements. Um so this next policy uh talks a little bit about how we go about the bidding um process as well as uh the need for multiple quotes.
Is she going to get back to us when we need to get a hold of her? Poor Mr. Stickles had to wait till he came back from grievance of his father passing away and he's the one that handled it for us. I'm just a little concerned with the student she has now she can't get back to parents and that's what I wanted to let you guys know. Thank you. Oh, and I also send an email to the superintendent on May 16th regarding this issue. She's going to get your information. Okay. Thank you. You can go now. Hi again. Uh Dina Lopes, teacher, parent of a current student and parent of an upcoming student at Okala. Um I know doesn't matter what I say, the decisions been made and I've been very clear about how I feel about Sharon. Um, if you've been in education long enough, there's no such thing as a perfect school.