Naren said he was sworn to make a motion so you still so willing to mr. Nance oh heck sure absolutely and make them make a motion that mr. Kiley notified Town Hall that he would like any funds that are returned in school transportation to be earmarked to be set aside once they are certified for potential shock Falls in the school transportation account for a school year 2021 second that motion is that clear enough mr. kylie to bring to Town Hall you think I think it is perfect so we have a motion by mr. Nunes a second by this is Amaral on the motion any other discussion dr. Jenkins I just add one thing and I know this is the intention of mr. Nunes mr. Nunes is motion but I just want to make it clear that this may be necessary but not sufficient to cover any shortfalls right I think that we need to vacate that clearly I know it's like I just want to make sure that everyone in our audience hears this this may just be a down payment on what on what we need and I think we need to be I was nervous about this at that joint meeting that they were talking about well let's tell us what you're gonna cut what you're gonna cut what you're gonna cut and it's like well yeah but our situation is a little bit different because while we made hope for the state to be this refrain of the pandemic we hope the state would take more leadership they may perhaps at some point decide to do that and again impose significant cost increases you know mandates that increase our cost and so I think we just need to continually I'm sure you do mr.
McMichael about benefit changes for administrators department chairs therapists and nurses yes there's two parts to this proposal the first is currently we had those employee groups that you mentioned are the employees that receive a 1% match in previous years all of our almost all of our employees received a match including our teachers and and our support staff but I'm sorry not our support staff but our teachers did and so through the course of bargaining the the match was eliminated with the teachers group but continued with these groups and at this time we feel the district and really the district and the employees would be better served to eliminate the match going forward we would the proposal does recommend that we continue with our current employees and grandfather them so as to not take a benefit away from them and but going forward we feel that it would be best not to have a match for any of our employees we also feel that with the benefits that our employees have both locally as well as the State Teachers Retirement Fund our employees are very fortunate that we continue to have a defined pension program as well as there's a 3% of the employees annual salary is contributed to an annuity at the state level and then locally we provide a benefit of a vibha contribution for health insurance for health expenses as well as another contribution to a 401 a that doesn't require a match and so the second part of this recommendation then is we provide cell phones to a number of our employees and here we're recommending that for our administrative employees that in lieu of providing a phone and the service that we provide a $50 a pay stipend and then the these employees would provide their own phone currently we have a number of employees that carried two phones because they already have a personal phone and then we provide the district phone and and so we believe this would be in the best interest of these employees and the cost differences we attempted to make it cost neutral and so it's really not a financial issue as much as just a procedural issue okay thank you Roger do we have any questions for Roger and this item go ahead Thank You Roger how many are of the people that we mentioned will be grandfathered all of them would be grandfathered because they all currently we're currently providing these employees with a cell phone and so we would continued we would grandfather them and simply providing a stipend and rather than a phone directly and paying for the cost of the phone and in the service I meant for the 403b oh I'm sorry and your I'm sorry your question again how many of the people I'm assuming all of them are grandfathered since nobody's knew that's correct it would be yes that's correct those employees all receive currently receive a match okay so does that mean they continue to receive it from now on then yes basically that won't change it won't change for the current employees over time as we hire new employees any new employee would not receive the benefit and and this is a the practice of grandfathering is pretty typical in carmell as we have over the years the eliminated you know benefits we've had I don't know that I can call time where we've taken taken the benefit away in a in a bargaining situation there were requires course to meet you agreement and and but we've not just unilaterally taken a benefit away from current employees right I remember Thank You Leila Thank You Roger um couple questions first the nurses who are hired that we have that are through st. Vincent do they currently get a match or that is all st.
Kiley and dr. Gifford does but I think we all need to continually reiterate that to the other boards that there's there may be some different things going on on this side of the house they just need to be reminded of that at all times doing our part to try to turn some back but they're gonna have to realize that things may be different over here excellent point any other discussion mr. Nance I just I mean just the kind of agree with you know say what agree with what Shannon said - is the fact that you know and I've kind of said this before a number a lot of years ago is you know you we're a people we're in a people business so I mean yeah we can cut out a ream of paper and a box of paperclips but you know when we start to have to make major cuts it comes down to people and you start cutting you know teachers and aides and everything else you know you get the flip on the other side with you know you know larger class sizes and everything else so it's a double-edged sword that we on this side of the town budget have to face and get through anything else all right Jerry none all in favor of mr.
Vincent that's that's all st. Vincent's 30 so we have very few nurses that are currently getting dis match then that's correct about five or six I believe okay and then the administrators who have who will get this phone stipend or all of them on like a two hundred and eighty day are they full year employees per se not necessarily most of them most of our administrators are two hundred and sixty day administrators that there are like a system principles for example that are less than that they're from 195 days to 205 days and yes they do would so we would cover the cost of those phones all year round is that how we do it now yes okay Thank You Lynn or Katie any questions on this No Thank You Raja I'm straddling oh no question Clinton okay so stick it Roger do you envision this being two separate recommendations going forward or is there any reason that they're tied together they're not particularly tied together it was more a matter of timing it for a July first effective date which is is the cycle that we're on for for salary and benefits for our employees other than that they're not the ones not related to the other okay thank you I mean I know I mean I think I have some more specific questions but really it's more just about amounts of employees and dollar amounts and you know I just don't seem that will get more detail and that we can ask questions when they come when it comes before us next time so thank you Roger next discussion item is I know there miscellaneous materials adoption dr.
news motion say aye aye aye aye opposed motion carries unanimously thank you mr. Nance thinking mr. Bailey yes one other thing that we haven't talked about the Select board asks us to forward a copy of that contract stated Thomas tano what's the situation there that was an unusual request so to speak so I'm wondering what the status of this is and what everyone's thoughts are I'm sure mr. Nunes has thoughts on that we're on live television so I'll be very nice but my answer is that's what we pay council for no need for anyone else to look at it now have a nice day no I agree anyone else you just want to make sure we state that early so you know mr. Kylie or dr. kipper does asked for that they can say our committee was pretty clear about what they think about that request let me think about that for a second no I am in agreement with all viewers well we have our own counsel that can be handled within the school department besides the dr.
Dudley okay so as I promised last month I said I would be bringing another discussion for more materials adoption this year we were in the middle of our big adoption in literacy and you'll recall we did our program evaluation last year and then we had a committee made up of teachers administrators and parents looking at materials for literacy adoption and then coded notes team struck and we went virtual we tried to do some continuation of that committee we really thought we'd might be able to get some things done at the high school because we really had a lot of good momentum going but then we found out that maybe it wasn't in the best interest to get the very best materials to try to do that virtually so we put that on hold except for some of the items that the committee had already decided upon prior to going into virtual learning and so on this recommendation here I have it is actually comes out to be a few literacy pieces it looks like a lot of literacy pieces especially at the elementary but we're looking at adding some different books for our IB English and part of that is that the curriculum for the IB English course has changed and they are suggesting different books also we're adding a different book for the AP capstone seminar course and also our American Lit course and then at the middle school we are recommending that we add an online piece called actively learn and what this is is this is an online piece that provides a plethora of online materials for our students to use they can go in and annotate those materials and then it provides a lot of choice for a very small amount of money because in the past we've had lots and lots of books that we've provided are very costly and the management of those books this provides it all in one app that our students can use because one of the recommendations are that you know students do like the hard copy of the books and we're still going to continue with hard copy but they also there's a place for that online piece and this will provide that so that's for their middle schools and then in our elementary schools we are looking to adopt additional classroom libraries these are bookshelves that as you can see are high interest high interest nonfiction fiction it's highly along to give our teachers in the classroom a variety of different levels in the students a variety of different choices because one of the recommendations again was to have a variety of those choices that the students can choose from at their interest level because we know the more that they read and the more they're interested in reading their literacy will improve so in the other piece we have on this part - of materials adoption are for our new courses in special ed or applied English 9 her applied English 9 and 11 as well as our applied geometry and are applied to this history and these are all new courses that have come on board with our content connectors we started in 9th grade last year we adopted materials for 10th grade and this is 11th grade and we've had him back the English nine because what we found is what we adopted for our 10th grade English classes was really very beneficial and so we're adopting the same thing for 9 and 11 so that's our part 2 of materials adoption for discussion this evening well thank you dr.
Jenkins school the town would probably send us a bill for having Anthony look at it no thank you alright is that do you have anything else under the transportation contract mr. Kylie I do not thank you for your support no thank you i something I do just want to mention quickly I know that was with trembley's what about our smaller contracts with special education we we actually currently use trembley's for our special education okay as well and across the state that's a similar topic of discussion so it's it's really being treated very similarly okay so I wasn't sure if we had any other vendors besides trembley's respect no no we provide some of the transportation ourselves but we've we've sort of reduced that to be on a fairly limited basis but just other than that it's they are providing both right now okay thank you mrs.
Dudley for part two which will come back to us at another meeting but do we have any questions for dr. Dudley Pam yes dr. Dudley I've noticed on grade to literacy there's a bunch of levels that will be shared with the students some of the same levels are in grade one but grade three if there are students still reading in the grade two levels are they going to have access to the leveled reading so in those grade three even though the titles of those grade three it says Grade three shelves you know in the different titles they include a variety of the levels as well so they will have access and then this is adding materials to the classroom libraries that are teachers and our last adoption we received a lot of materials for the students that have the different levels so what we were trying to do is augment those where they didn't happen so grade three at the last adoption had a lot of the different levels whereas the high interest pieces they didn't necessarily have so we were trying to augment that okay and I assume grade 4 in grade 5 or the same way yes correct okay and is this the same literacy program that we're currently using no these are the last one we adopted last six years ago was reached for reading it did include different bookshelves from we're purchasing these from bookstores and Hyneman but it was not the same ones they those are different okay so will we use both I mean will we incorporate we're going to throw one out just just to use the other right that is correct we will continue to use the shells that we adopted time and this will provide more choices for our students in the classroom and a variety of different reading levels okay I remember those reading books were great to have when we were working on leveled reading thank you Thank You Pam whele Thank You Aimee and my question isn't just about this these materials that we're looking to adopt but maybe more of a larger bigger idea we're you know during this pandemic time and we're doing so much virtual learning do these books and these materials lend themselves well to online learning and is that a criteria that we have used in the past to filter which materials we're selecting so in materials in general many of the materials do have online components for example our last elementary adoption in reach for reading it does have an online component in these books that we're looking at for the elementary are not necessarily lend themselves to online learning however the the actively learn definitely lends itself to that online learning some of the pieces we have you know our students do have access to online books through we have a partnership with the Carmel clay public library where we can continue to build up we help them build up their library where our students have access to those online books also students on have had access to my on which is an also a variety of different online books so that will lend itself at the high school in the middle school adopting a lot of the text books a lot of them do have online features and even at the elementary as well like our social studies materials they'll have an online piece that has includes an online book our everyday math program as well includes those online features and then the textbooks at the middle school in the high school as well so there there is still a high of those pieces it just really depends on what you're looking at okay and I'm assuming the answer is yes but when we do adopt books do we have the online component built into the contract with these publishers it depends if it's just a flat PDF of the online then yes it is included in some companies and sometimes in the smaller companies they look at the pricing and it's either either/or where you can get the hard copy or you can get the online copy and we have not gone to a company that was either/or because until we get to that one to one piece we can't say we are going to do an online for everybody next year we're looking at movement that one-to-one for our middle schools so we can look in that direction but it really depends mmm many of the bigger companies do include both components but some of the smaller companies you have to choose thank you I'm finished thank you okay Thank You Katie or Lin any questions for dr.
Amaral just one comment when you talk about people - I just like you know everyone knows my my you know my son is in a special adding full disclosure he's he's out of district and when you talk about people and you talk about company you know working with a small bus company like trembley's the people that support those kiddos like my son are so valuable and really part of what makes or breaks a child having a good experience it sets the tone in an our personal experience we did some social distancing and the monitor on the bus that my son drives to school on brought me some flowers for Mother's Day and so it's you know you talk about people and you talk about staff and you talk about what makes our community I mean trembley's is a big part of it right now a - so I want to make that point what No thank you so much for sharing that and that that's actually a really good point that it takes time to build relationships like that what you just mentioned so thank you right next up we have the superintendent's update dr.
Dudley no questions thank you all right thank you next we will move to reports the first report is from dr. Dudley virtual learning update okay thank you okay are you seeing my screen right now virtual learning okay wonderful so last meeting I did share an update of where we were in 21 days into our virtual learning but this evening I want to share a very quick report on our virtual learning are the lessons we've learned over this last quarter because we are finishing up we have three more days of school happening and so our lessons that we've learned and then our next steps of where we want to go so as we talked about earlier in the meeting it was mentioned a couple of different times we do not yet know what next year will bring you know where the governor will come out in July and make recommendations for us we may start the year using virtual learning we may start the year back in buildings in person or we may have some hybrid blend of different models however we do know that virtual learning will be in the mix even if it's only used for adequately throughout the year possibly through it with professional development days or inclement weather days so moving to a virtual learning environment has taught us many lessons over the last quarter of the year in carbon play schools continuous improvement is one of our cornerstones of how we do business and we continuously reflect on our practices and our experiences in order to determine how we might improve those practices so that we are providing the very best education for all of our students and so this evening I'd like to share some of what we learned over the past school year and there are next steps of how we want to improve those virtual learning opportunities so in David Letterman fashion I will now present to you our top 10 lessons learned in next steps for virtual learning so number 10 innovation so as difficult as disruption is times of disruption can also spark that innovation and the disruption of moving to a virtual setting forced our staff to look at our current practices and become innovative in ways that in ways that we teach our students and our teachers were resilient and really exhibited that growth mindset our students and Families also needed to develop those new and innovative ways to manage the virtual learning environment from home and this past quarter to be frank has been very difficult we've made many many mistakes but we also learned from those mistakes and we developed new and innovative ways to meet the needs of our students and one teacher said to me just last week she says you know I learned more this last quarter of teaching in a that I learned over my entire career of 25 years in education and it's just it's really just for accessibility our practices and how do we continue to get better number 9 confidence in using canvas so as you'll recall we adopted canvas as a learning management system a few years ago and whenever you adopt a new tool and the organization you experienced an implementation journey you have some early adopters that dive right in that are so excited to use it and learn everything about it and then you have others that just dip their toe in and they certainly this past quarter moving virtual learning all of our teachers ready or not had to dive into the deep end to use canvas even if they weren't feeling completely confident in their skills but what we found was that all of our teachers grew their confidence in their skills and using canvas and will be able to use those newly developed skills next year regardless of the models that we might use in educating our students number eight we have discovery our staff and our students have the opportunity to discover those new technology tools and resources to use to engage students in learning and very similar to building those confidences and using canvas some of them they knew the tools were out there but they weren't necessarily using them in their classroom on a day-to-day basis but they found that they really enhanced the learning in that virtual learning setting for example we had one teacher you know we've talked about foot grid different times in word workshops over the years where teachers have might use that to where student never show they're learning only one teacher at the elementary school where he incorporated flipgrid in a math class where the students didn't just show they're learning but they use that technology to teach other students how to solve a specific math problem so they really needed to understand that concept at a very deep level in order to teach it to their peers and this deep learning to play in a classroom where these students were at risk in their math journey and so these students really using that in a very very creative way and that deep learning in that virtual setting was a very positive piece number seven professional learning networks so this disruption has caused our staff to develop and expand their professional learning networks and as you think about if I know many of you have attended C 4 over the years or maybe at different sessions on developing that professional learning network through using different technology pieces what our teachers what we found in this disruption is that our teachers relied on each other and they collaborated during the past quarter more than ever they always are very collaborative but this in this way we saw collaboration in ways that we've never seen in the past and not only did they collaborate with their team and teachers across their building they collaborated with teachers across the district as well as teachers across and other districts across the state across the country and even across the world and these building these professional learning networks will really help our teachers and those relationships as they continue to grow as educators and that is a piece that is so important to as we know we always want to continue to learn and grow and this disruption has really enhanced that professional learning network number six as we look at those priorities standards as you can see even tonight you know when we do a virtual board meeting everything seems to take a little bit longer and that's the same thing with in virtual learning everything seems to take at least twice as long as if you were in the classroom in person even there's a very different way of thinking about what that looks like so our teachers when they were moved to that virtual environment they were forced to really focus on what are the most essential standards can be very clear on what those learning targets were and as we move forward we'll continue to provide that professional development opportunities for our teachers so that we may develop those lessons focus on those learning concepts and the courses that they teach and really look at those curriculum maps and develop those priority standards so if we are continuing with virtual learning or we have some hybrid model we'll know we'll make sure that all of our students get that guaranteed viable curriculum across the district regardless of where they're at so we have number five is our virtual classroom and as you'll recall in less than a week we moved from in-person classrooms to virtual classrooms and canvas was transformed from our learning management system into our actual virtual classroom and one thing that our students our families noticed very quickly was that we are not consistent in the ways that we organize the content in the ways that we communicated expectations and assignments or in the ways that would provide an instruction to students being at canvas and these inconsistencies made it difficult for some of our students to navigate through that virtual environment and put an extra burden when everything else was very new as well so in order to improve those experiences for our students and our families will tighten up and tweak those common expectations that we have for using canvas as a virtual classroom and provide those professional development for our teachers moving forward so that our students our families will be provided with a virtual classroom so that they may easily navigate navigate through in order to have those meaningful learning experiences and number for assessment so providing focused feedback advances the learning and one way to do that is through feedback on assessment creating meaningful valid assessments is very different in a virtual environment as it is compared to in it any person environment and so we'll continue to reflect on our assessment practices and provide professional developments on how to develop those meaningful assessments to advance the learning for students in a virtual setting as well number three we have differentiating learning experiences and one of the biggest challenges in moving to virtual learning has been in providing that just right instruction for all of our students and it's been extreme challenging meeting the needs of our special education students as well as our English learners and so we will continue to provide those opportunities to learn about how to develop those virtual structures and that design those lessons to meet the different needs of all of our students and make sure that we're providing that especially designed instruction for our most vulnerable learners number two we have student engagement and another challenge and we talked about this last time was sustaining that engagement in learning and we found that you know at first we went to personal learning and it was very novel it is exciting to the students and our students who are engaged but then as that novelty wore off we were challenged to continue to design that instruction that engaged the students and sustain their engagement and this will be an ongoing opportunity learning opportunity for all of our teachers as we continue to look at how do we ensure and students engaged and they sustain that engagement and our top ten number one is those connections and so as we've talked about before it has been challenging to continue to connect with our students and our families and our staff through that virtual environment and this year moving to that personal learning with the exception of our classes at the middle school that teach just quarterly classes are elected some of our elective classes the majority of our students our teachers have the advantage of building in-person relationships before moving to a new virtual environment however if we start next year in a virtual environment will not have that advantage of having built those relationships so this will become even more challenging we're very aware of this challenge and looking at how do we develop how can we be very creative in developing ways and structures in order for teachers and students to develop those relationships because we know without those positive connections and those relationships between the students and the teachers and the students and the students the learning that will not be as robust and meaningful as it could be with those very positive relationships so this next week moving forward we want to continue to gather some additional formal feedback so we're going to be sending out a very short surveys to our students to our families and our staffs so that we can provide we can get gather even more formal feedback we've received a lot of feedback from students as well as staff and Families but we want to provide another opportunity to gather that feedback and because we want to be able to target our professional development in order to improve those educational opportunities for our students and this you know during this last quarter it has been so unique it's probably the most unique that I've seen in my 31 years in education in this disruption that the pandemic has caused has pushed our students our staff and our families to become innovative and to improve the education that we're providing to our students and I'm confident that will continue to reflect and improve so that we will continue to be the best of getting better and karmically schools because that's really what we're all about and regardless of what the future holds we'll I'm confident we'll be able to continue to provide those just right learning opportunities for all of our students well thank you dr.
Gifford thank you mr. Oliver so just a couple of things as you know we're still proceeding with our remote learning and things are going as well as can be expected but coming up to the end of the year I just wanted to let you know that all of our schools are planning various virtual events as best as they can especially for those transition years and I did let the elementary principals know this today's Monday Friday when we met that Cindy Marlin from DC TV is offered to help any of the schools do that set up a virtual show etc etc but we do have some information from the middle school some of the ceremonies that they'll be conducting and the orientation that they'll be having the virtual tours of the building for the incoming sixth grade etcetera all of this is happening very soon within the first week or two of June and rather than go through all of those details it's just easy to keep posting those that schedule of events and I know the individual schools are sending them out via email to their families but I just wanted you to know that you know that is all in the works and none of the kids will be one of the kiddos are left out as far as scrambling of what am I going to know how am I going to know about the school etc etc so those dates will be posted and either some of them will be live via DC TV etc and especially I will give you that the eighth grade promotion will be a virtual stream live and that will be on June 11th at 6 p.m.
Dudley for this timely update and to quote dr. Beresford we strive to be the best at getting better we understand the situation that we were thrown into and we to quote others we kind of built the airplane in the sky and I'm very proud of what we were able to accomplish so do any of the board members have questions for dr. Dudley no well thank you again Oh dr. Beresford I might just add a comment Amy actually took the administrative staff through this reflective process to get started on getting feedback on you know things that went well I'm things it didn't go well and and we actually get a lot of good feedback off of you know that and what should we stop doing what can we improve on and one of the interesting things that came out at Congress that I want to share was kids that that weren't as engaged in school during the regular schedule suddenly became very engaged virtually and on the flip side we had kids that did wonderfully in in live school that struggled with the virtual learning settings and so you know that just brought some new challenges to us but also it gave us a little light bulb moment because I've always said that I don't know about sometimes I think to close the achievement gap we really need to close the engagement gap and and we learned some important things I think that's going to really pay off in the future so a great job though thank you okay thank you again to all of our teachers administrators tax everybody that that made virtual learning possible we cannot thank them enough the next report we have is a facilities recommendation report presenting it will be Roger and a supporting cast including Ryan Faran Bart York William pain uija Miller dr.
that's the eighth grade group and they'll be sending out more details on that and you all received and we've posted and sent via email etc the high school's newsletter that mr. Tebow sent out really detailing all of the events that have been in the works and and the details have been ironed out on many for many of those I have to say that all of this comes with a lot of hard work and scrutinizing the details scrutinizing the data to try to do the best we can for the students we know how hard this is for everyone but not a you know not an event goes by that folks are not really putting a lot of thought into planning and for example we met again with the police department just be a zoom this morning to finalize some of the details for the parade that we're planning for those seniors so other than the actual virtual graduation that is being planned that we the kids will have that chance to wear their gown they will be going to the podium they will be able to receive their there's a certificate their diploma take their pictures with their immediate family etc we'll also be having a parade on June 7th in the morning at 9:00 a.m.
harness Chris creaky Jimmy means inskeep and Chris plumb so I will turn it over to Michael thank you we did a videotape for this presentation you'll find it's it's rather lengthy and I apologize for that but as you know this is a significant recommendation and has a lot of pieces to it so we'll get right to it and and share the video and then we stand ready to respond to questions that might have thank you you this evening we're going to present proposed facility projects for 2021 through 2023 these projects are consistent with our approach of doing mid life cycle renovations after 15 to 17 years and major renovations after 30 to 35 years we'll also be proposing additions at Carmel High School which are needed to support the growth in enrollment we have several individuals who will be presenting participating in the presentation this evening I'll begin by asking Ron Ferran to present the miscellaneous projects at Carmel High School and various other schools Thank You Roger members of the board have several projects that across the district starting with the high school you'll hear about some bigger projects in a few minutes but we also have numerous little projects to take care of there we want to replace the translucent panels in field house and the main gym and the natatorium those are have exceeded their normal lifespan and we've been having issues with the surfaces delaminating and causing leaks we also are looking at improvements to in a classroom for their culinary arts program replacing parking lot lights with LED fixtures we're wanting to replace the shoulders and boilers at spoilers two and three you may recall that we replaced boiler one this past school year and this will be a continuation of that project and then of course replacing chillers which are all of that equipment has is exceeding its normal lifespan we want to construct an addition at the current loading dock door which is door 9 if you're familiar with the building for additional storage space for equipment we're looking at remodeling in the field house to create some restroom space there's just limited restroom area down in that area and with some of the uses there we have a significant need for additional restroom facilities we're looking at a roof restoration project in one portion of the building we've done a couple of these in the past three or four years we're able to do some repair work and treatment to that surface which gives us about 10 to 15 years warranty period on those older roofs and finally there where we want to do some improvements in the planetarium primarily focused on replacing seating which had begun to show some wear and tear and you know we're having to do a lot of replacement there parks then we're moving down middle school we want to reconfigure their northern parking lot to better respond to their drop-off procedures there and we're also looking at doing some restoration work on their running track clay Miller will be working on a running track for us del will be replacing the main lobby skylight it's also a translucent panel system and again just due to the age we're seeing some deterioration of the panel product components Tom meadow elementary school we want to replace the playground surfacing it's currently mulch and we've been replacing our surfaces throughout the district with a port in place safety surface gives us a lot more accessibility for all students and a lot less maintenance Carmel life and Learning Center we work there would be to replace and upgrade heating and cooling systems and temperature control systems we believe that current system dates from back when it was still a library and so we're looking to make some improvements on that equipment and then finally at our facilities and transportation operation do a at our west side building it's time for interior finishes renovation and then throughout the district we want to we need to upgrade our Seamans temperature control system to the new operating system and that will affect all but about a half a dozen buildings so it's across the district at this point I'll turn it over to Chris creaky even everybody I'm Chris Wragge I'm the performing arts department chairman at Carmel High School Thank You mr.
and the route will be pretty much from the middle school excuse me the high school to the middle school the police have been wonderful to help us with that so a few but we're just happy to say that it's going to happen so that's a good thing as far as let's see the graduation gown pickup that's happening as well coming up and also the closeout of the school for the senior so it's just important for folks to know that a lot of thought is going into along with the Board of Health Chris Michou came to the high school with us last week mr. Kiley myself and Ross walked through what we were proposing and to just get the go-ahead from them so I think that's all we will continue to post those details hoping nobody misses out and and doesn't catch that that's that's what I have thank you dr.
Kirsch mayor members of the board for the opportunity to present some renovation and facility expansion needs for the Performing Arts Department CHS the Nutri large-scale renovation in addition to the current CHS performing arts instructional facilities falls into four main categories the first the current instructional spaces are severely undersized for the size and scope of the programs in all areas band choir orchestra theater film and the piano music theory classes there's no possibility for expansion of sections or curricular offerings within the current instructional spaces even though the number of students and every program are continuing to grow number two the current storage facilities do not meet our current needs and necessitate the storage of significant quantities of expensive equipment in hallways perimeters of rooms and instructional spaces this results in massive security issues bus for school owned and student owned equipment number three the main instructional groupings within the department band choir orchestra and the theatre film classes are separated physically into multiple areas of the building which hinders the team instruction and collaborations that are built into our curriculum and before the auditorium needs a major renovation including replacement of the seating replacement it finishes lighting upgrades acoustical upgrades current replacement of various other upgrades especially of the behind-the-scenes mechanical issues our current status in the department is the Performing Arts Department facilities are serving nearly 2,000 students with courses in band choir orchestra theatre film technical theatre and piano music theory the department's experienced rapid growth over the last twenty years and the environment and facility usage continues to trend upward there are three main areas of our existing facilities within the department the vary widely in age and current usability the band and orchestra complex p100 and p120 93 and happened for the first time in 1994 and they have been partially renovated for additional space and usefulness in the intervening years specifically filling the band room floor and restructuring walls within the percussion storage area in 2014 the original facilities were built to serve a band program of 250 students and 125 Orchestra students in the orchestra with appropriately sized room storage and auxilary rehearsal rooms for the time currently these same spaces are serving nearly 600 band students and over 350 Orchestra students both rooms are in use every period of both days and there's no possibility of adding additional sections in either band or Orchestra due to the lack of space even though enrollment numbers continue to trend upward rapidly in 1993 there were two concert bands - jazz bands a marching band of a hundred and seventy no winter garter percussion programs at all and currently the facilities handling seven concert bands six jazz bands marching band of three hundred and thirty members three runner guards and a winter percussion program in 1993 the orchestra program consists of one full orchestra in one string orchestra and currently there's two full orchestras and five string orchestras and play in that facility in order to accommodate the massive increases in enrollment and course offerings the rehearsal spaces have been created out of storage rooms and are now at the breaking point with both with facilities to rehearse and an appropriate storage for all of the associated equipment we have a massive security issue with school owned and student-owned instruments being stored in hallways and around the perimeter of the main rehearsal rooms both main rehearsal rooms P 100 and 105 are now too small to safely accommodate the size ensembles rehearsing in them but from a physical space and sound volume standpoint the perimeter of both main rehearsal rooms is being used as storage and at limited the usable size of the rooms even further those rooms are also utilizing dated sound and video technology in neither room has the capability of to create any kind of video or audio recordings of rehearsals the p 102 piano music theory room which is in between those two facilities is also completely full I mean can expand enrollment or capacity either all of these facility is in use after school from 3 o'clock to 9 a.m.
Gifford I that's how honest you can imagine um do you have any idea when the signs are gonna be available for my high school seniors I have it here somewhere let's see they would be yes they were customized thought long sighs whose it says the week to be delivered to the high school the week of May 25th okay I was just going to say I've seen them around um you know other schools Westport in this day and I think it's a wonderful idea that maybe not just for this year but something to consider in the future I mean it's one way to acknowledge our graduating seniors and what they have accomplished and I don't think it can be that expensive that an out way well from my point of view I just the first time I saw them I said that's a great idea why don't we just do this all the time well my two cents more come on narrow focus more to come okay dr.
nearly every day and also most Saturdays when regarding winter percussion programs require gym floor size spaces and height of ceilings to function filling in the band room for created one such facility although it's 65 by 88 limits which of the groups can use it for to rehearse and requires that all items have been stored around the perimeter of the room be moved into the hallways for every rehearsal the rest of the hundreds of hours of rehearsal time for all of these groups must be scheduled into gyms and cafeterias both at CHS and Creekside middle school and even with incredible cooperation and work from Jim Nance keep in our athletic department they sometimes must be scheduled inopportune times or completely canceled due to the lack of available space scheduling these rehearsals in the facilities requires many many hours of puzzle work that would be of limited necessity with proper PA D facility the theater room film and choir room area was originally built as nearest we configure in 1967 and has had very limited renovations since that point they were the original band and orchestra rooms at the high school they've been converted to their current uses in 1993 when those band and orchestras came online there was a slight remodel area of the area to divide these spaces into their current format in the late 90s in 1993 those rooms were serving a choir program of three hundred students and four choirs in a theater program of less than 100 students and four classes they're now supporting over 500 students in ten choirs in 250 students and theater along with our additional added spaces in D 157 and 151 that we'll talk about in a moment a completely new IB film program and that also has four sections and 150 students is also in these facilities P 123 is a level Dreiser room it was the old band room at the high school and with the IB film program and the theater classes in there those risers hinders the necessary for space for those classrooms and the computers for the film courses are all located on temporary tables around the rear of the room facing away from the main instructional area P 118 which was the old orchestra room is much too small for the current larger choir enrollments and it also has narrow levels in it that make it nearly useless for any kind of dance rehearsal with requires both rooms lack storage options on are at their maximum capacity the auditorium storage area that is in between those rooms is difficult to access and the limits the size of the props and scenery that can be stored in there because the size of the door structures coming into that room there's also a physical separation of the choir facilities and office spaces between P 118 and a 157 that does create significant supervision and issues for us there are additional facilities near those spaces that are being used currently as a sewing room in costume storage areas that are also maxed out in their capacity due to the size of the programs we did add a 151 as a second theater classroom space which was an English classroom and that accommodates three sections of choir choir theater classes on gold days I mean is also regularly in use on blue days as a sectional facility for band choir orchestra students be 157 153 in the Studio Theatre is the newest of our facilities they were built in the renovation that added the freshmen to facility to the high school their original intent was as a shared room for all of our freshman ensembles and we have had to now movie 157 to completely choir focused because again the capacity of P 118 doesn't work for them um the Studio Theatre was created out of the old library space of the high school when the new media center opened its a small black box space that's used as a rehearsal facility and also as a performance space for smaller productions is problematic due to its lack of size and lack of any offstage areas for construction or storage the productions in the facilities regularly sell out due to limited seating capacity even with multi show runs of the productions the space is also constantly used by PD rehearsals events and CHS wide use for meetings and testing etc so in summary the p80 facilities need large-scale renovations and additions due to the greatly expanded enrollments course offerings and usage since their original construction in all areas all of the interested parties have work to accommodate this growth with small renovations on reports and current facilities but the rooms and storage areas were built for programs that are significantly smaller in scope than their current size and status the storage is inadequate current spaces are in disarray because of the number of items that need a home security of our equipment is a problem in the number of restrooms and drinking fountains are insufficient and also causing issues for our audiences in the auditorium and daily used in these students so thank you very much for your time and consideration of this much-needed project for us students and faculty of the performing arts department greatly appreciated and I'd like to move it to mr.
Jenkins no I just want to really give a big round of thanks to everyone in the district is helping out and planning these events I know this is a really hard and the people are upset because we can't as I predictive and talking about know how many people give him but we can never make everyone happy with us and people feel very strongly about it and I know it's hard particularly I know I saw Sabrina posted a video I'm social media and I know even at the high school level to in particular there's a lot of kids so put a lot of thought and effort into this and they're trying they're trying really hard so I know that we are all I think very thankful for that effort both their kids and the people working in the district um but I would also ask people in the community to show everyone a little bit of grace right everyone is trying their best and so just be kind to everyone who's doing this we're trying people are trying the best they can just take a deep breath and you know if you got to go offline and and but just try to be kind because everyone's just trying to make the best out of a bad situation and so I would like to I hope you can convey for all of us doc differ to everyone on the staff as well um how much we really appreciate all the work and thought and effort that they put into this I'll be sure to do that because I know I know some of the emails that come especially to mr.
bill pang from Fanning house to talk about details on the project president kirchner members of the board dr. good evening thank you for this opportunity again I'm bill Payne chief executive officer fanning Howie architects and engineers as you have heard this project includes work both on the main campus as well as at the football stadium in heartland field I'm gonna provide some overall context and then move directly to the Performing Arts Department and show how this plan will address the issues that mr. Craig is just outlined for you just to put it in context here is the overall high school campus plan which of course stretched all the way from Main Street to north of the football stadium it includes the practice football fields to the north oriented is north is to the right on this overall plan this next overlay indicates the areas that will be addressed in these projects beginning at the south end adjacent to Main Street with the Performing Arts Department the natatorium work immediately to the north as well as a new parking lot expanded parking lot work at Murrayfield a new additional parking lot just south of smokey and adjacent to the Trail of Tears and that a number of projects designated for the football stadium so let's focus on the Performing Arts Department first and so again we're seeing the entire area here with an overlay and color that illustrates some of the proposed work in this project we're able to provide greater affinity between programs and a reorganization as well as additional square footage to address many of the issues if not all the issues that mr.