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poor Phaedo introduced the heart of the Red Raider award and that is the award that I'm going to talk about the next two two students Emily morale and Daniel Moran began their bowling journey together and have been with the team for the last two years I can truly say that their presence has defined the spirit of the boys and girls teams respectively Emily you're here right yes I see you yeah yeah Thank You Emily you are a joy every day you are the first to lend a hand the first to help someone understand what's going wrong with their shot the first to support every competitor you meet we are going to miss you next year I'm gonna miss seeing you in the hall and waving and stopping in and saying hi so congratulations you are the heart of the Red Raider thank you Miss Lee I wouldn't be new to you really have been like a really good role model for me too yeah that's two years and thank you of course Daniel is the one player that we had who is consistently harder than on himself than I could be throughout the season he was always taking notes he's always they had notebooks this year he was always taking notes recording his scores recording what he was doing and working to improve and I know that that is something that he does all the time he is also the bowling teams Baker and so we are going to be brokenhearted when he heads off to culinary school next year but he is also while he focuses on his own advancement he is the guy that is always there to inspire other people you know he's always smiling he's always focused he's always sharing everybody else and we were glad to have you for the last two years Daniel thank you know you have the clicking next a sophomore player Avinash Ramprasad did he get back in yes you know great avi is an amazing student and an amazing athlete don't tell the people in the other in the other meeting but he has two passions he likes basketball and bowling and we are very lucky that he has chosen to pursue bowling during his high school career he's truly brought a new approach to the games forced some of the new players inspired them to look to get better to join leagues in the offseason and his focus his work ethic and his determination are all infectious his work paid off this season when he qualified for the individual Tournament of Champions and represented our school at the next level of the state competition he also scored the high game at this year's county tournament with the fifth highest series of the day all of this qualified him for the honor of first team All League and second team all County as a sophomore and we are luckily lucky to see that he will be stepping up as captain next year and two years left to take States that's obby next up Juliet morale the girls captain earned honorable mention this year which was her second year on the team I remember when she first started and I realized that she was the first student I had ever seen that picked up the nuances of movement and the physical aspects of the game within minutes she was so good so fast that she started helping the other new people when she had only been playing for days and not only that but she also brought you know positivity and and focused to the team and so she helped everybody else get better even when she was learning herself and that's a testament to what a wonderful person she is and what an exceptional leader she's been she'll be heading off to Burton munity next year and we are going to miss you Juliet thank you of course last but certainly not least is Anthony major tony has been with the team all of his high school career and is the one bowler I know who can throw a ball around his body and still make it go where he wants it to no matter how many times he shoots which is amazing if you if you know about bowling that's a weird thing to be able to do over the past four years I've seen a lot of commitment from Tony I've seen him make bowling a priority and I've also gotten to see him grow up and I'm very impressed with the man he's become as this year's captain his strengths as a leader emerged as he worked to be both an inspiration to his peers and a role model Tony is a testament to the idea that with dedication and clear goals he will improve this year he broke the 200 barrier with a high game of 235 earning him honorable mention from the league for his performance this season Anthony I'm very proud proud of you thank you I also want to say a good job to all my teammates we had a great year this year I'm very excited to see where we're gonna be in the upcoming future thank you Thank You coach Woodley good luck to all the seniors on here but you know going further I think Anthony said it right there Abhi's gonna lead to lead the team and continue their winning ways and AH be there is a nsj IA waiver that you can get since bowling is a non-contact sport you can play two in one season all right so come talk to me about them we'll get that done moving on we're going to go to our boys tennis team head coach Jonathan capisi and assistant Tiana Salvatierra wait here you Jonathan okay well good evening everybody welcome all parents students and staff that were able to join us tonight I first want to start off by thanking mr.

so that is the end of my presentation and i'm prepared to answer any questions you may have thank you ms betts and thank you for any additional questions or comments mrs batz i i do have a question go ahead ms humphries so if we have someone who's looking at the previous chart where you showed um the tax rate they would they could figure out their approximate tax um liability by their assessed value of their house and then crimes in that this is per hundred dollars correct yes yep for a hundred dollars okay thank you miss humphries ms betts once again you've been very clear and very judicious you and your team with the information and with the presentation and we appreciate the hard work thank you what remembers anything else if not we will say thank you and we will move to item six the consent agenda item 6.01 is approval of the consent agenda board members we entertain a motion um i move to approve the consent agenda as presented thank you mrs humphries is there a second second thank you i think that was mr jenny it was any discussion seeing none hearing none i will ask miss wilson to please poll the board all those in favor please signify by saying i all those opposed signify by saying nay miss wilson please continue miss laurie wood aye mr reed carr hi miss sheila eugetti hi ms jill humphreys hi dr charles santa cruz hi mr president you have four five eyes thank you mrs wilson we will move to item seven action items item 7.01 is the advertisement of the fy 2021 budget summary and hearing notice dr mccord do you have introductory remarks please thank you dr santa cruz governing board members this approval will allow the district to advertise the fiscal year 2021 proposed budget summary and schedule a public hearing on tuesday june 23rd 2020 at which time administrators will make a presentation to the governing board and the public the advertisement will appear on the arizona department of education website the call for the public will be held on june 23 2020 at 6 30 pm for consideration of the residents and taxpayers of the district thank you dr mccord board members you have item 7.01 before you is there a motion still moved thank you ms eugetti is there a second second thank you mr carr any discussion go ahead miss wood with this being a call to the public how are we going to accommodate that i think that dr mccord will have some instruction and some recommendations for us after our vote any additional questions hearing and seeing none 1.01 advertisement of the fy 2021 budget summary and hearing notice is before you all those in favor please signify by saying i those opposed will say nay miss wilson please pull the board miss laurie wood i mr reed carr i miss sheila eugenie hi miss jill humphries aye dr charles santa cruz hi mr president you have five eyes thank you mr wilson dr mccord do you have recommendation for us relative to ms wood's question i do thank you dr santa cruz governing board members uh because this is a budget item and and i think it's important that we make ourselves available in person with appropriate distancing within our meeting like we started off during this whole process in march and if the public wants to come in and have any thoughts about the proposed budget uh i believe that having that face-to-face meeting will allow for that and board members i would concur with dr mccord's uh recommendation and would also support the idea that we have a board meeting in person on the night of this budget hearing any questions or concerns i have a question um would we would this be a resumption of in-person board meetings one one night um of an in-person board meeting due to the public hearing go ahead go ahead mr dr mccourt my thought is is that if we continue to adhere to the social distancing uh guidelines that um we would continue to meet face to face and so we would step back into the what we had done previously for board meetings rather than doing this correct i'm a little concerned because the numbers in arizona are spiking but i think as long as we have um sanitation and social distancing and i may wear my mask i think that would be a problem dr mccord is prepared to offer the community instruction and information relative to how we will conduct the meeting where we will conduct the meeting and how many folks will be in attendance at the meeting i would also like to add that if if at any reason just like when we open up our schools if if there are board members who are out of town for whatever reason or don't feel comfortable you can always call in telephonically and we will make arrangements for that to happen board members i would open you if you have some strong concerns after this evening's meeting given the recommendation and my endorsement of that recommendation please make contact with dr mccord and discuss your concerns 7.02 on action items approval to purchase the grades k-12 commentary yes sir uh dr santa cruz governing board members to assist gps in providing an online curriculum platform for all students as an additional educational choice it is recommended to expand the use of florida virtual online curriculum platforms to grades k through 6 to upgrade the license to a site license avoiding the first charge we also have dr newman here to expound if you have any further questions during your discussion thank you dr mccord board members item 7.02 is there a motion still moved is there a second second thank you ms eugetti item 7.02 is on the table any discussion i am dr santa cruz i do have a question um upgrading this to a site license so we don't have to go on a per student basis how much of a savings is that for us we are saving around 135 000 is that correct dr newman you're muted thank you sorry about that um there have been overages due to the additional licenses um we have been encouraged for several years to go to this um as a savings and we had not and it makes thank you mrs humphries yes yes thank you dr santa cruz so how do we how are we anticipating to pay for i know it was part of unrestricted capital but we are hopeful that this will also will also have some funding per student through the state of some adm toward this or does that or does the funny place go to cover the teachers this is just basically the license for the expanded program correct um mrs what this is and bonnie please go ahead so um so one of the things that we we were not sure about we are we are engaging in a k5 platform that we have not engaged in so is that going to be one time or is it going to be ongoing so it is possible that we would consider paying for the k5 likes that sort of exact money depending upon the other priority it is possible that that particular dollar amount could buy some of the karezak money and so this is just a one-time work this is a contract for one year correct we have chosen to engage in just a one-year contract um for this for this for the purpose of just finding out if this is going to work for us yes okay great and then just if i mentioned it before dr newman if we could put a plan together for a curriculum overview or curriculum review thank you yes thank you absolutely we will thank you ms wood board members okay seeing none item 7.02 is before you and those in favor please signify by saying i those opposed will say nay miss wilson please poll board members miss laurie wood i mr reed carr hi michela eugenie aye mr humphreys aye dr charles santa cruz hi mr president you have five eyes thank you ms wilson we now move to item 7.03 approval of vacation days in excess of the two 2020 memorandum of understanding allowances dr mccord thank you dr santa cruz governing board members it is recommended that the governing board approve the vacation days accrued in excess of the 2019-20 allowances as outlined in our memorandum of understanding be rolled forward to the 2020-2021 school year and are to be used prior to december 31st 2020 in lieu of rolling to sick time by july 1st 2020.

Sara I don't think any boy remember that's listening that have been some since we have started these mean can say that you're not working hard so we can't say that we just want to thank you for the hard work that you're doing and hard work we noticed gonna come up here so just keep us informed and just keep everybody safe so we can keep doing what we need to do for the district Thank You chairperson report I have a very short report everybody know I'm quick on words but I'd like to say what I believe and feel what's right I want think Catherine high person while working along with me make sure that we had some representation for our 2020 graduates from Denver High School on last Friday morning Amy L especially dr. Sal Rachel and myself and thank careful we'll make sure that we had the banner and everything was in place and it was a beautiful up there and I really enjoyed it and I just want to thank you all for being there to support our class of 2020 from Denver high school thank you again and that is my report on board chair reporting yes okay I just got an email saying that on June 15 at 6 p.m.

Ramon Gino the members of the Board of Education initiative for Fito for giving me the opportunity to work with our student athletes I really considered to be a privilege to have worked my way through the system and been able to take over as a head coaching position it's a great experience to share with all of our students and I also just wanted to take a moment to further continue what Coach Jana had said earlier it's a very kind words about our colleague and ludora who is a great man and a great person and I thank him for the advice he has given me my first year as a head coach as well as Matthew Benelli and former head coach Jonathan genichi so I thank all of them for the help and advice to make this season what it was we unfortunately our spring season got cut short and was cancelled because of everything that was going on here but our students and our student athletes they stayed persistent I could not be more proud of the group of boys that I had and also the other students and other managers from the girls team that participated in what we did I told them over and over again that if you don't let something like this stop you from the things that you want to do in life that nothing is really gonna stop you in the future going forward if you can stay committed in times of adversity and if you can focus on things that you personally want to do and achieve for yourself you are going to be setting yourself up for great success in the future and I just commend all the student athletes who stuck things out when they could have definitely turned turned away and decided to focus their energy in other places I don't want to thank my assistant coach tiana soffit area we had a great first season working together and I'm really looking forward to working with her in the future and I just appreciate everything that she did for us this season we have five seniors here tonight one of them unfortunately had a prior to and could not make it but the other gentlemen are here and I thank you for that the first one in terms of who couldn't make it his name is Alessandro Perez it was his first year on the team he was very excited to be part of the team and looking forward to the season ahead I know the Sandro from when I taught him in middle school and he is great guy I told them no hopefully we're gonna be able to get together sometime over the summer when things get lifted a little bit and maybe be able to meet and have our senior day but for the lisandro congratulations on a great year and thank you for everything next up and he also was a bowler that Miss Woodleigh just talked about Anthony major I've know Anthony for a number of years between sports and other fair academic endeavors that he's been involved with and he's just a great overall guy he's very committed to the things that he does and will always finish what he started so I wish him the best of luck going forward with everything Anthony thank you you're welcome next we have laner Cosme we'd like to call him big Lane he was a second year member of the team and he was he was a smile along with everything that was going on he would always kind of lighten the mood and crack jokes for what we were doing but when it came time to play and practice he was always dedicated with what he had going on and he really was a good asset to the team and I appreciate him participating so thank you so much laner he was here a moment ago okay next up this gentleman not only is he a good person that I've known ever since I started my career here in Cliffside Park but just last week I just received some very proud news that Benjamin Moran not only is he a good person athlete and student but he's also going to be representing the class of 2020 as their valedictorian and I just want to commend him on that and all the hard work that takes four years of hard work and you should be congratulated for that good luck with everything you do in the future proud of you Ben and lastly but not least we have our captain and also the recipient of our Red Raider award Pablo Herrera Pablo is a great guy he was the first one to reach out to me when he found out that I got promoted to head coach to congratulate me and ask how he can get involved to make the team move forward in a positive direction and build upon what we had coming in from last season he is a stand-up guy who was extremely committed with whatever it is and I know that he's going to be tremendously successful and I'm proud to have coached you and that you've been part of the team and just thank you for everything Pablo and good luck thank you so much I agree also so that those are our seniors that we're going to recognize and I just want to congratulate all the other student athletes in the class of 2020 you're an exceptional group of people and I know that you're gonna do great things in the coming years so congratulations to you all great job coach and it was a pleasure logging into your practices over this past spring great job good luck to you all seniors and everything move on our lead champion comp tear team head coach Stephanie Schmidt and assistant Katherine asked them good evening good evening everyone first we like to congratulate all the athletes a big thank you to mr.

each year those that accrue vacation days and don't use them in their in excess of the allowance we required and have required those to be rolled at this time but because of covid19 because of of the inability for most of the staff being unable to utilize those days we didn't want to punish them and we wanted them to give them the opportunity to utilize those at least for about six more months uh assistant superintendent of otm uh mr macintosh will answer any further questions thank you dr mccord thank you for that introduction item 7.03 is is there a motion so moved thank you mr jetty is there a second second thank you mrs humphries or members any discussion um i i have a question uh what happens what happens dr mccord uh if because of circumstances with proven uh perhaps this falls uh people aren't able to use their vacation i mean march um getting shut down was pretty unexpected so we really we're just pushing the deadline back to december 31st and then if for some unforeseen reasons you might need to roll those back again we would do that if we feel we need to revisit it for unforeseen circumstances we will definitely bring it back to you as the governing board okay all right thank you thank you ms humphreys thank you dr mccord any additional question commentary dr santa cruz if i might go ahead just could you give us an example dr mccord or mr mcintosh of some of the employees and typically uh what they would use when they would use this time and then what the circumstances have been with kovid specifically why why that hasn't been why that hasn't been a possibility sure i'd be happy to um normally during march april and in the summer these are 12 months short and 12 month long employees that accrue the vacation that's usually when they take them is over the course of the summer with the inability because of covet and operations maintenance custodians etc working hard to clean the buildings and keep them safe for hopefully the start of school year they don't have the ability to take the vacations that they would normally take this would give them an opportunity to roll it forward for six months take it over fall break and over the holiday winter holiday thanks and thanks to those employees for their work thank you ms wood any additional questions or comments saying none then we will move 7.03 all those in favor signify by saying aye all those opposed we'll say nay ms wilson please pull the board miss larry wood hi mr reed carr hi daddy i mr humphreys aye dr charles santa cruz hi mr president you have five eyes thank you mrs wilson now moved item eight we are at adjournment for this brief board meeting i would like to thank staff and the board for your patience and moving through this agenda it was quite significant in scope and the business was important as they all are so with that i will entertain motion to adjourn items 6.01 i move to adjourn thank you miss humphries is there a second oh second thank you mr carr and with that information we will take a voice vote we will not bother miss wilson ford all those in favor of a german please signify by saying aye those opposed will say nay all those in favor of adjournment please say aye aye i believe all members have had the opportunity to vote and we are adjourned we thank the public for their attendance we thank board members for their diligence and work and we thank all staff and dr mccord for their hard work in preparing us for this board meeting have a good evening thank you very much thank you guys for everything have a good night you

there's a 20 taskforce meeting so again that's June 15th at 6 p.m. and also sandy Sanchez from Westside gives me and she does our recording minutes she gives me a monthly update about what's happening at Westside and there were several virtual ceremonies there was a sixth-grade orientation on May 21st that went really well my son was a part of that helped to give the orientation while my daughter was there as as a incoming sixth grader so it was pretty special and very well done there was an award ceremony on June 4th and there will be a moving up ceremony on and all of these if you search for so I did come in there very well so I just want to I just want to mention two things I can't there was something last week I couldn't but Lauren can you mention it for dr.

for Fito and jenni for all their hard work throughout the season and for their constant support also fill the Board of Education mr. Roman Geno and our administrators mr. Pinto as well as the so embargo and mr. Schmidt who always come in support or support us at our competitions we had an amazing successful season and won the league our seniors this year were just Valentina Gen Isabella Kenny and Talia these six athletes have been huge assets to our program throughout the years we have seen so much hard work compassion dedication and modesty and we are so proud to have coached these wonderful athletes watch them grow over the past four years not only as cheerleaders but as young adults has truly been an honor these seniors have always led by example they showed that in order to be successful it wasn't about the individual athlete but the team as a whole first I'd like to acknowledge junior Rachel Pereira who received honorable mention we're looking forward to having her lead next year's team I'm not sure if she's with us right now you know I don't see her okay moving on I would like to speak first about Jessica just hasn't had an easy time on this team all the time she started off as a flyer her freshman year and then moved to Abby's and then ended up finishing as a front most cheerleaders would be discouraged by this but not just she was willing to be placed wherever she was needed because she always put the team in front of herself she is always willing to help others and she'll be greatly missed next is Valentina Valentina has to drive to be the best and the perfect flier coming in her freshman year she had no previous cheer experience but you would never know looking at her now she understood she had a lot to learn and works constantly in order to be considered a flier on our varsity team when she got the spot on varsity she worked even harder to be the best any time a Sun wasn't working she quickly put her group back together and try it again again and again until she hit it she is beautiful and fierce in the air as well as on the ground it is also portrayed in her jumps and motions next is genesis jen is a beautiful flyer but also an amazing tumbler every week at tumbling she pushed herself harder and harder in order to get more difficult skills Genesis had a difficult time after Scott stunt group this year switching bases is not an easy task for a flyer but she knew she had to do it in order for the team to be better she understood the importance of helping the team to be more successful and competitive next up is Isabella she was always willing to help others with facing teaching the underclassmen at the same time always pushed it pushing herself to be better she has amazing jumps and tumbling she's the strongest base we have on her team on our team and her strength and leadership will greatly be missed next up is Kenny are oh he was our only returning back and he has more patients than any other 18 year old I have ever coached as our only back he constantly was helping the other new backs who have never cheered before and spent so much time teaching them the basics and helping them to be as great as he is he has the drive and determination to always be better than he was the day before lastly is Talia she's also a recipient of our heart of a red weed reader award she was one of the best all-around cheerleaders I have ever coached from her jumps to tumbling to being thrown high into the air she always did everything so graceful she's extremely hard on herself and always pushes herself to be better not only in cheer but also in life her energy and drive will surely be missed we thank you all so much for all you do for your teammates and for us you are true role models and coach Osso and I are so thankful to have such an amazing season we love all of you I believe they're all together at the beach right now so they're all waiting thank you guys you're the best thank you for PETA welcome great job final two sports of the evening we're going to combine our winter track and field and our spring track and field so please welcome head coach ray go assistants is Jamie voiced Katherine Johnson Tom Manziel so amagai's ik and Gabriella Pena uh hello everybody first of all I'd like to thank mr.

Cronyn I just thought it'd be appropriate I know Kevin was able to get there yes thank you so dr. Cronyn is retiring and so we had a little afraid for her um surprised her and it was it was tough to get her there but we finally got her there and we drove her around Miller Ridge primary and Westside middle school we drove her back and forth between the two schools and we had the staff and late retired teachers or whatever park at her school her family parked in between the two schools at the soccer field and then parents and families from past and present Park done at Westside there was a great attendance everybody decorated their cars and she cried the entire time and was so thankful so we're just happy we were able to do that for her and it was just it was an amazing day and I'm thankful to Colleen gelati on sawmill john p AK for helping us put it together and my husband for driving the hay wagon and just so we over the next three days we have high school graduation wednesday thursday friday hopefully it won't be raining on thursday that is it thank you for the [Laughter] second-most your so care we're staying on this site right now i think we're leaving we have a new link we have a new link can I just clarify something note do we have to come back into this session afterwards to do the adjournment I don't think we can get back into this session once we leave it I'll have to do the adjournment from ok the technological glitches all right

Roman Geno and the Board of Education for all of their support over the course of this year I'd also like to thank mr. Pinto mr. Schmidt and mr. Lombardo for everything that you guys have done mr. poor feet oh and Jenny for holding down the fort in the athletic department you know you guys get everything that done that we need and that's greatly appreciated I'd also like to give Phil a very nice thank you for helping our athletes get through any injuries that they have over the course of the season next I'd like to thank the coaching staff well I thank you just so you could see who I'm talking about again if you can just say hello and appreciate it first is Coe choice here there hi guys coach White's is is a major backbone of our program she coaches our distance team in the winter and the spring and gets our team to perform at the highest level as you are gonna hear a lot we talk a lot about our distance runners and I think you know people that follow the sport know that our cross-country and distance team a lot carry through our track team so that's a credit to coach Weiss next is mr.

Mandel if you'd like to say hello mr. man do you know what - you don't have to well mr. Mandel is our throats coach in the in the spring and he also helps a lot of in the winter also which I really appreciate he works with our throwers who put a lot of time in the weight room and outside of the weight room on the field and so he deserves a lot of credit next is coach Johnston coach Johnson if you'd like to say hello hi everybody Congrats to all of you coach Johnston works with us in the winter and she runs our middle school track program in the spring she is our sprint coach and does a really really good job with those sprinters has developed them into some very very good athletes Oh mr. Manzo there you are if you like sailing yeah yes good evening thank you thank you coach juego nope I was trying to unmute my microphone but thank you I'm sorry Thanks um mr.

Rick Isaac you're around he was here a second ago I just saw his face and mr. congratulations mr. MacIsaac is our jumps coach and spring sprints coach in the spring um you know for the first week that we worked this spring he really got them going right from the start which was extremely exciting that's mr. MacIsaac and last of the coaching staff is coach de Penna oh yeah you're still a mute coach de Penna but hey it's safe that's okay but that's fine uh don't worry we see ya coach the Penna is our spring she's a former CPA chess alumni and she is our hurdles coach in the spring as before I go forward about the team I'd like to mention how much the Cliffside Park aesthetic Department and school community is going to miss been looter and my thoughts and prayers go out to his family we're all thinking about him and his family during these times it's very surreal to be doing an athletic award ceremony this way I feel bad for the student-athletes but knowing that they persevered adjusted to the circumstances and succeeded while doing all this will only make them stronger in the long run we have a great group of athletes here representing the Cliffside Park track and field program at cliffs here in cliff side a group of people that I'm happy to have gotten to know over the course of the years in fact this group of seniors will go down as possibly one of my favorites all-time I think back to some of the teams that I've coached the 2011 and 2013 cross country teams that have won a lot of championships they were a great group but this group I think is a step above them just the their their athletic but they're more than that they're just great people they're smart funny and I'm happy I got to know every single one of them our winter track team had some great individual success this year we had many athletes place in the league championship they some of them joined our rec bored we had tons of personal bests and many runners running faster than they had from pre the previous spring which is an awesome accomplishment so so early on unfortunately this spring season started but then ended abruptly with this pandemic that we're still facing we started the season and had a great first week our numbers were strong and our talent looked very promising it was a season I was really looking forward to once who was cancelled then everything went online coaching with coaching and learning these athletes really showed so much character we sent home workouts to the team using the remind app we had weekly google meets to check in with them and put them through live workouts although this wasn't ideal it showed us a lot about the type of kids that we coach it showed us how truly dedicated and disciplined that they that they are they did the workouts they signed into the Google meats they push themselves every day to become better not knowing if they would be able to compete that says a lot about a person it it's it shows that they will be there for any I verse adversity that is thrown at them that being said I'd like to introduce you to the winter and track winter and spring track and field teams when I talk about each athlete I ask that the athlete says hello or thank you to know who I'm speaking about because tonight is all about you first the underclassmen Ariana Martinez a junior if you're on ariana say hello [Music] yeah so everybody sees you if you know if you don't feel comfortable you don't have down there you got there you are ariana is our team's best jumper she placed in our league championship during indoor track in the jumping events earning her oil league honors she's so helpful at practice with the young jumpers teaching them drills and helping them out I really look forward to having Ariana back next year still Aguilar another Jr if you're on Estella Python okay and thank you you're welcome to Estella she's one of our hardest workers on the team Estella came out for Spring Track the first time last year and started out as a sprinter towards the end of the season she came and told us that she wanted to move up to middle distance and try the 800 it was the best move she ever made she officially was transferred to a distance runner and she ended up she ended up quitting soccer to run cross-country because she was such a good distance runner she's now on our varsity distance team and was awarded second team All League in the winter that's Estella Aguilar Samantha our sila another junior Samantha hi how are you rewarded second team All League she's part of our girls distance team she began running her freshman year and right away she knew that she we knew that she was somebody that we could really rely on she was always positive and upbeat you know you can count on her she's so easy to coach and always ready to please I'm happy to have another year with Samantha Samantha are so thank you on a sophomore sophomore tez named ISA has named hello ties me there yeah tez name is only a sophomore which is very exciting to have a sophomore that has received an ollie gonner and is here with us tonight um she is the perfect mix of hard working ability in fact the harder she works and the faster she runs the better she looks while doing it she's such a sweet person and she's but at the same time so driven as an athlete she pushes to the end with everything she has and her time shows it if she continues in the same direction she is going to be one of the best runners that Cliffside Park has seen she was given all league honors and that's Taz named Issa Thank You coach welcome Junior Kelsey Pereira Kelsey there you are alright Kelsey I'm so excited to have Kelsey back for another year not only is she the best runner on our team but she's also one of the best runners in our league and arguably one of the best runners in our County she is one of the cliffsides best to distance runners ever within the track and field program she has already the cross country record at Darlington possibly our indoor school record in the mile and two mile and unfortunately we didn't have a spring season but she was within seconds away from our all-time school record this spring I'm excited that she has one more year to accomplish that and officially become the best female distance runner in Cliffside Park history it's Kelsey Pereira Thank You Lucas wind on Oh he's also a junior at Lucas okay Lucas his mic doesn't work so quisiera Lucas hasn't like unbelievable natural speeding ability this year he dominated the league in the winter in all the sprints events and competed with the best of the best in Bergen County like Kelsey his cookie is closing in on some outdoor records so not being able to compete this spring was very frustrating Lucas did however this spring never stopped working in fact he would send me pictures of the hill we hill repeats that we would run in practice that sometimes he'd push himself so hard he'd want to throw up he showed me that he was out there still doing them on his own which shows something about him and his work ethic and his character he is also a star football player at cliffside so he knows that missing out on a spring season would set him back so he did everything he could plus more this season to get him ready for his senior year I look forward to having him for the next two seasons Lucas londoño Lisa watt Torres I got to know Lisa lot over the winter Oh Lisa Lisa let's say hello sorry hi hello you there there you are all right um I got to know her over the winter she had never done cross-country or track and all but every single week since probably December she came into the coaching office and said when does track start when does track start and she came out for her first week of track and unfortunately for her the season she didn't get to have a season and I'm very disappointed for her for that but she did do all the work out she signed into our Google meets she did everything she had to do again I'm sorry that she didn't get to have the season she looked forward to so much but she became stronger for it she's a senior and she is going to FCU next year to study global affairs that's Lisa lot Torres thank you you're welcome next is Emilio Figueroa I'm not sure if Emilio's on right now I'll just say a few words if he's on say hello if not I'll just say a few words about him anyway me Leo came out for cross-country as an underclassman and distance running wasn't his thing and it's not everybody's thing I understand that but this spring he came out to be a thrower and he was really enjoying it for the for the first few practices that we were able to have and I'm sorry that he didn't get to actually have the season he was looking forward to I wished Emilio luck in all he does in the future um next is Alexander Bravo I'm not sure if Alexander is on but he did track a few times over the over the years he kind of bounced between events but this winter he became a thrower and that's where he did the best he was he became a very good thrower and developed over the course of the season and I'm glad that he got the opportunity to do something and enjoy it we wish luck next year and in the future Julio Estrada Julio I saw you on here you here Emilio I could yeah Julio ran cross-country and track for a few years now in the beginning of this year took a little bit of a break this spring he signed back up and I was very happy that he was going to finish out his senior year strong Julio was a middle distance runner that developed over his years and and got better and better each time he raced next year he will be attending Bergen Community and good luck with everything you do in the future Julio thank you math used camera goes I saw you on here to Matthews okay cool hi Matthews Matthews came out for winter and spring track for the first time his senior year and he's somebody that I really wish would have come out earlier on because he became one of our best sprinters right from right from this winter season he was a pleasure to coach not only was he a good runner but he was just a great kid to get to know and I wish him the best of luck going forward that's Matthew's thing you are thing that is next is Mitchel Hernandez Mitchell yeah going high Mitchell last spring was Mitchell's first track and field season he came out because he's alignment on coach man deals football team and he wanted to throw for him in the spring he turned out to be a very very good thrower he's such a strong athlete in fact coach Mandel has told me that he's one of the strongest kids that he has ever coached more importantly than his strength is what a nice person Mitchell is Mitchell is always the the kid that will say yes ma'am no ma'am do you need any help with that thank you so as a person I am so happy that I got to know Mitchell over the past year next year he's going to be working construction and his father's business so if anybody needs saw any work done contact Mitchell Hernandez yeah good luck with that Mitchell Thank You Carlos Moreno who mr.

Lombardo needs in the deck Carlo all right hello like Mitchell Carlos also came out for spring track last last year he's also a football player for coach man do his hard work on and off the field made him an excellent thrower in fact he was one of our team's best javelin throwers last year he's a great kid to get to know he's nice he's respectful he was brought up very very well and he's somebody that always has a smile on his face if you guys end up staying on for to watch the little presentation for the the track athletes that we put together there every picture that Carlos is in he's got that really nice smile and that shows really who Carlos is next year he is playing football at Wagner College and that's an awesome accomplishment so good luck with that Carlos you go Rudy Rivas not sure if Rudy signed on but a little bit about Rudy Rivas he came out for winter and spring track every single year since his freshman year and unfortunately he never completed a season he would come out he was one of the best runners on our team and then he wouldn't he would be would quit and this year this winter he came out and he came out dedicated and ready to go he was actually our number one boy distance runner this winter and stuck out the entire season we were so excited to have him coming this spring because he was going to run some incredible times next year Rudy is planning on going to FDU so we wish Rudy all the luck Genisys trellis Molina I'm not sure if she's still on from that cheer group if she is hopefully she hears and if not I'm gonna speak about her anyway the Dennises at your oh you're still here Genesis yeah oh good excellent Genesis is a girl with a lot of ability she began running track last year and became one of our best sprinters for some reason she didn't run this winter but she's when she signed back up for spring track I was extremely excited I wish I could have seen her complete this spring because she has a ton of potential next year she's attending Felician University and studying nursing what a great accomplishment Genesis thank you welcome Kimberley Martos Kimberly are you there I think I saw her earlier alright Kimberly is one of the best hurlers on our team actually she is the best hurdler and as a sophomore she went to our league championship and won the intermediate hurdles for the entire league which is an unbelievable of her Mike isn't turning her which is an unbelievable accomplishment for her and for our team to go and as a sophomore win win that race we were upset that she wasn't able to have this spring set track season because what her abilities were just unbelievable and she was going to be able to accomplish so much next year Kimberly is going to William Patterson and she is going to study education she wants to be an elementary school teacher that's Kimberly Martos uresa or Elena I'm sorry if I butchered your last name your ISA uresa are you are you on alright um Ariza has done track since your freshman year and developed nicely over the years she does hurdles and middle distance and pretty much anything we asked her to do each day she goes out there she goes out there to become better to do the best she can do the day that best she could the day before she is a really hard worker a really good student in fact next year uresa is studying biology at Penn State we are very proud of your ISA Andrew Polanco Andrew I saw him earlier too if you're here you could say hello Andrew alright Andrew Andrew might not be the most talented runner ever but he's got something more important than that he is one of the hardest workers I have ever coached he time after time has worked his way up to being on our varsity team and on our varsity relays he's one of those kids that you enjoy coaching because every coach says you want the kid that will run through the wall for you and that's Andrew you tell him to do something and he's gonna give you 120% when he does it that's what makes him a good runner that's what puts him on varsity and that's something that you wish every single kid could have Andrew was given the multi-sport award this year for playing football running winter track and spring track if you keep up that drive that you have Andrew you'll be successful with everything you do in the future so good luck that's Andrew Polanco Randall Ruiz Randall hey coach hi Randall how are you I'm good are you good Randall is so helpful to have on the team he's one of our throwers he throws in the winter and the spring and Rand was like having another coach around he's always reliable he's always doing the right thing and interact there's a lot of events going on at the same time and Randall is excellent at making sure the throwers are doing the right thing at the right time he helps coach and critique them he helps make sure they're doing the drills correctly he makes coaching easy because he's so dependable good luck to round them next year he's actually going to my alma mater and JIT and he's gonna be studying engineering it's Randall Ruiz thanks coach it was a plant Thank You Randall area Cano area hi hi aria aria is another one of those really hard workers she came to practice every single day and pushed herself to get better she would be upset if she raced and did not run as fast as she did the time before and as a coach you love to see that because that shows how much the athlete cares Aria is very quiet and a girl of a few words but if you get to know her she's one of the sweetest people you will ever meet next year aria is attending Ramapo College and will be in the nursing program in grad congratulations aria thank you Jasmine Leyva hello Oh get off work tonight that's great yeah jasmine or as many of you on the team know we call jasmine mom and we call her mom for the reason of she's extremely responsible she's a three-sport athlete varsity for all she works 40 plus hours and excels in the classroom she balances everything so well as an adult I don't even know if I can balance and accomplish everything that she does more importantly than that Jasmine is a great person she's nice and sweet and fun honey ask any teacher that has ever had her and they will have only good things to say I know jasmine will be successful in the future because she's successful right now she's going to Montclair State next year to study psychology Jasmine Leyva thank you boo Kent kaya boss okay hello bouquet bouquet has become such a nice surprise as a runner when she first started she was decent but she fell in love with the sport and fully dedicated herself to it and became a great runner on a very successful distance team she was our number three runner she ended up running times that I never thought she was capable of your new boo cat was ready to race because she would have this look of determination on her face once you saw that look you know she was just gonna pick girls off one by one by one boo Kent was awarded the multi-sport award award for cross-country winter and spring track and also the heart of the Red Raider award for her for this for the spring for her hard work and determination bouquet is gonna study nursing at Ramapo college next year that's bouquet kiyah boss thank you you're welcome all right now the Martinez know that um I don't know maybe here Mike isn't isn't working and now that came out for track for the first time her freshman year along with many other freshmen we had a large freshman class and she said immediately as a good athlete but we didn't know her name yet at that point so we nicknamed her blue because she had blue shoes and she wore a blue shirt she made a large impact on us right from the start she became one of those athletes you can rely on to do anything sometimes we had Nellis do distance events other times she would do middle distance other time she had to hurdle no matter what she did she gave it her all her times improved tremendously over the course of the years and she developed into a great runner now the was also very reliable and organized she took on the role of leader and captain of the team with her around you knew everyone would be doing the right thing she's a great example every day for the other athletes on the team she was given a multi-sport award for cross-country winter and spring track good luck next year at Montclair State University majoring in elementary education so now the Martinez you're welcome you know that two more to go there was 25 I'm sorry I feel like I'm talking about a long time but there's a lot of a lot of seniors and a lot of kids too Jahna here christian or as a ball Christian are you here Oh Christian how are you I'm good all right Christian started off playing soccer he came out for track in the winter and spring his freshman year when he first started he was ok but he was somebody that never missed a day every day that was he was there he worked as hard as he could and for Christian that paid off he became a very good runner for the past bunch of seasons Christian has been cliffside parks number one runner in cross country and track he was also the best in the league over the past few years he earned the multi-sport athlete award for cross-country and spring track he was also awarded the heart of the Red Raider award for this winter season there was no other boy on the team that I felt deserve this award more he encompassed everything you want an athlete he was a leader a hard worker and set a great example both in and out of the classroom for his peers Christian will be attending Stevens Institute of Technology next year and studying mechanical engineering good luck Christian ah you go Jane you're welcome Christian and uh last athlete to talk about is a Veronica Calderon there she is hi Veronica students will always Oh Veronica will always be one of those students that will hold a special place in my heart from the first day she came to summer practice as an incoming freshman coach Royce and I both knew she was going to be a special runner we found over the years it wasn't just her natural ability as a runner that made her special it was also the person that she is as a runner Veronica would go down as one of the best runners and cliffside she's run some incredible times this winter season was one of her best and we're sad that she couldn't have a spring senior season because she had been running so well and she would have had a breakout season it's nice when you get to coach a runner with talent but it's even nicer when you got to coach an unbelievable person veronica is someone you should get to know she's someone I would want my daughter if had one to be she's smart trustworthy athletic and has a great personality with a smile on her face all the time I'm grateful to have coach Veronica for four years and three seasons veronica was the Bergen County women's Coaches Association scholar athlete award recipient she was also awarded the heart of the Red Raider for the winter season not only for a great season but for being exactly what would you would want a Red Raider to be she's the full package I'm very proud that Veronica received an athletic scholarship to run at st.

Thomas Aquinas college next year and study forensic science Veronica Calderon welcome before I finish up I just want to congratulate all of the or league recipients and all of the seniors good luck next year hi mister poor feet oh is gonna close and say a thing or two but if you are on the track team I would like to ask you to stay on line coach Weis has put together a video compilation anybody else is welcome to stay and watch it also but we've been with some of these kids three seasons four years that's a lot of time and they missed out on their senior season and so we wanted to try to pull together a little present ten minute presentation to recognize those kids that we've spent so much so much time with so mister for Fito will close and then track athletes and anybody else that wants to stay on and watch coach Royce's video it's excellent please do so thank you very much have a nice side everybody Thank You coach great job there's one thing I know logging on to your virtual practices I tell you guys run the toughest one in the state I was the transitions going in and then the switchover is everything great job to the entire staff awesome one kid I would like to mention a senior Carlos Moreno Carlos you still on Carlos is up for the I am sport award which is going to be North Jersey Sports Awards on June 18th obviously they're gone virtual as well that's the Bergen Record Carlos is up for that award he is a finalist I will put the link in the chat room right now so you guys can there in addition I will be tweeting it out and setting everything out but that's something to do in addition to Carlos on there we do have three soccer players to offer player they year and one being recognized as an athlete of the week so we definitely recognized between Bergen and Passaic counties very well this year and this does conclude our entire year of sports you know thank you no thank you seniors good luck to you guys we wish you the best thanks for being a Red Raider and you know just never forget Cliffside Park we're an amazing community and when we need to we always get together and we're strong all right enjoy the track video be safe everybody all right guys I'm going to present my screen and show it to you it's the past four years of your careers I tried to get everybody that's was on winter and spring track and cross country on here so I hope you enjoy [Music]

they're Peggy Leonard Thank You Hewitt and councilmember Romilly here you have a corn all right me now we'll move on to approval of the agenda I have motion I'll second David Issa all right any discussion I just wanted to add approval of minutes underneath approval of agenda Jill all righty if we all are in favor of that small amendment all in favor aye all right sorry any opposed okay then we'll move on to approval of minutes and I have a motion to approve the minutes as presented so moved this is David thank you David do we have a second second MX cut any discussion of the minutes great all in favor of approving the minutes by all right all right any opposed great minutes are approved now is the time for public comment so Bonita can help me out here if there's there's no attendees list of beyond that us yeah so I guess that means there's no one here to make a public comment yep and let's see now we go on to report from the chair so I just briefly wanted to say that I hope everyone's doing really well under the sort of circumstances we are under this unprecedented time many of you like myself probably believe in the healing power of the arts and their importance of this tough time to unite folks as well as allow folks to reflect and see things in new ways I think is going to be more and more important in the coming weeks and so I hope you feel proud of the work that we're doing here and think that moving forward we'll be able to have an impact and do good things for our community as much needed right now that's all I had to say to you guys rock for us are in the forefront of people's minds even in these tough times because it's important Wow Thank You Alison yes so now that brings us on to new business the first item on our new business is a public art Commission donation so the our public art Commission received a $50,000 donation yay and we've put this donation this donation has gone into the Ann Arbor Area Community Foundation public art fund and we will be looking at some discussion if we're doing it here or I think it's here but we're gonna do this discussion but we're gonna talk about that fund and what it can be used for but just a little bit more background there were the Ann Arbor Area Community Foundation fund is an endowment that allows this body to use the interest that's earned each year to do maintenance and repair at this point each year earns about between a thousand and fifteen hundred dollars and we haven't used it in the past couple of years so there's a little bit of filled up with that money right now with this new donation it will grow twice as large each year the interest will double eventually once that starts hitting your interest so that's exciting and we're excited about that but we also wanted to formalize how that money can be used in anticipation of that and talked about the potential of changing the language of the Charter that's with the Community Foundation to broaden it a little bit so that it's not just maintenance repair and there's other opportunities for using that funding whether it be purchasing art or matching other public art projects that are going on in the city if we want to do some acknowledgement or marketing of our current collection so all of those things are ideas that we have are ways we could broaden that language and in order to broaden the language we'd have to agree upon some language together here that would be brought forward to City Council and then that would also be brought forward to the board at the Ann Arbor area Community Foundation and once both of those bodies approve that language then when we draw upon those funds we would have more ability to do other things so correct me if I'm wrong sis when we're having this discussion so at this point I just wanted to hear what folks thoughts are parent their priorities lie and how we brought in that language if there are some very specific things that they think we should make sure we incorporate in that language again the idea of broadening the language we only want to do this once and so the more broad we can be without sort of going crazy the better I think if we try to stay within the bounds of what we've sort of been asked to do by our ordinance that would be make sense to me as a guiding force for what we're asking to do our ordinance certainly asks us to do more around the public art collection than just maintain my parents so those could you know encourage us or be inspiration for us as we're having this discussion and if you guys just want to raise your hand like this I will call on you and you can start talking it's probably the easiest for me okay um yeah there are two to two things one is what's in there I you were mentioning that we should be able to market more raise awareness so I was thinking that we probably also want to weigh raised awareness among people who might give further donations so I don't know if there's a way to include that though the other thing is that the thing we most want to do I would think is to expand the public art in Ann Arbor and so is there that specifically relates to that I do so um when you were speaking about the ordinance I thought it was a good idea to go and look at it so there are a couple of things that I think dovetail really nicely with what Sophie was articulating as I look at the ordinance there are the language in here that I think might help guide us in this discussion is there's a and I'm not going to go with the subsections I'm just gonna read a couple of the sections that I think will be appropriate so we are supposed to make recommendations subject to the approval of the city administrator regarding disbursement of public art funds of this interest will be public art funds to acquire produce install maintain alter relocate or remove public art so that's actually a much broader place than some of the the discussion that we've had right under that this is D and then e under subsections one eight three eight we are supposed to or are allowed to raise funds above and beyond the funds for public arts that are included as part of an enhanced project interact with donors of funds or artworks on behalf of the city and foster public-private partnerships to support public art mechanisms for fundraising may include but are not limited to crowdfunding grants and gifts from corporations foundations and individuals so that speaks I think to the fundraising aspect and then the third thing that is a place where we sort of started as a jumping off point was F which is promote awareness of public art .

One Nation na under God indivisible with liberty Justice thank you everyone um we will go ahead and move down to agenda item B1 uh Mr President Leonard can we just do a roll call real quick oh yep let's do a roll call Jay Leonard is present do we have Miss Pritchard yes present thank you Miss denmore present Miss Syer selt present Miss Tanner present welcome everybody let the record show that we have all board members present all right now we'll go ahead and move on to agenda um form uh B1 I'll make a motion to approve this agenda form uh to approve the agenda form consistent with governing board policy and temporary suspend any policy with which this agenda may be inconsistent second made by Jay Leonard seconded by Tracy Sor sink Bel let's go ahead and vote and I'm still waiting for Christine Pritchard and Jennifer Tanner's vote mine's not popping up so just if you want to just click yes that'd be great okay yes for Christine Pritchard how about you Jennifer yes okay off the motion passes thank you everyone all let's go ahead and move on we will move on to C1 which is the superintendent update we'll turn it over to Dr Kellis thank you president Leonard and members of the board members of cabinet this evening I would like to issue a statement that U is reflective of just my thoughts and and feelings about moving forward in our community in a an environment of of peace and and Harmony and this statement will be presented publicly via a video and also will be posted on our District web page I'd like to express my sincere appreciation to everyone in our Dysert Community who is committed to Building Bridges of Peace respect and Harmony I am humbled by so many examples of courageous people doing extraordinary things to write the wrongs in our society who advocate for and who protect our human rights who openly who open previously closed doors for civil discourse and most of all who ensure each and every individual can reap the rewards of their education hard work and talents I am saddened to think that even one dcer student or employee has ever been victimized by hatred we here in dier believe in and are committed to providing a safe well welcoming and inclusive environment for Learning and working if there are ways we can do better I invite you to responsibly communicate with me so that we can work together for a better future the daer district and surrounding communities of surprise El Mirage Youngtown wadell and our friends at Luke Air Force Base are indeed extraordinary places to live to learn and to work I stand with our diverse community to say that the work of ensuring peace and togetherness Is Never Done rather it is what we collectively must do each and every day and every hour I wish you faith hope and love Faith and Hope for safe and healthy times ahead and above all love for peace in the hearts of all and that's all I have to report this evening thank you for that I appreciate you putting that letter together that was very well said we'll go ahead and move on to um C2 governing board updates we have anybody that wants to start this is oh go ahead this is Christine Pritchard I was just wow um really touched by that Dr kis I think with everything that is going on I think that's probably the best way I've heard those sentiments captured in a very in a way that encompasses everyone and just exudes just kindness for all um there's nothing I can say that can top that so thank you for sharing it and articulating it in that way um was very meaningful and impactful thank you thank you Miss Richard Miss seld um Miss per actually took the words right out of my mouth though uh it was um very well articulated um with the unrest that has been going on um I I never want anybody in daart to feel uh that they are not welcomed and that's that's students staff and any Community member so I think that was very well well done thank you Dr Kellis and uh my second thing is I just want to give a a shout out to um uh one of our assistant superintendant Jim Dean and also to Mike Hawkins principal over Shadow for their distinguished honors um with Asa uh congratulations gentlemen I know you've worked hard and uh thank you for representing daart the way you always do and that's all excellent thank you for that uh Miss denmore um just ditto with everything um thank you very much Dr Kellis that was a beautiful message um thank you for incorporating Faith love and hope that is exactly what we need right now so again thank you thank you thank you Miss Dunmore and Miss Tanner I have nothing to add except just echoing those comments and grateful for the message that will be put out real quick what how are you releasing it on video is it just through social media Outlets or how is that going to be released um yes we will post it where we typically post our our video posts okay thank you I appreciate that excellent and uh just wrapping it up uh I Echo each one of your sentiments um well said I think it's a great representation of the extraordinary efforts that Dart is making to be a fruitful member of the community and also mindful of uh current events and how we all make an impact and um definitely can can work to be um just a little bit better so thank you for that um I also um had an opportunity to meet with the mayor and some of his council members last week and uh it was a very great meeting and uh I will say that they had some excellent things to say about uh Dr Dr Kellis and uh Skip Hall was very complimentary and um specifically mentioned the partnership that you have worked on with the city of surprise and his appreciation in the changes and the effort that you and your team has made um and just the um way that you're willing to work with him and his team in continuing to make those Partnerships and um he mentioned that um you do your best to um not say no to anything that he brings up as crazy as some of the ideas may be but um you always try to make it um work and work in the partnership and he mentioned that he um consciously makes an extra effort to attend all of the things that he's invited to that are related to the district um I I'm reminded of uh one thing that he said even when he um had a serious knee injury um he made it out to an event that he committed to come to because he feels that the uh partnership with dart is so important to the city and uh he definitely um shared his excitement for the things that are coming and the partnership we have so I appreciate you fostering that um with the city and the efforts that you've made with the mayor and the city council so thank you for that thank you all right let's go ahead and move on we are going to move down to D1 uh motion to approve the consent agenda agenda items as presented Dr Kellis thank you president Leonard members of the board I believe that um a board member would like to make a special motion thank you very much much this is Don Densmore um yes I would like to make a motion to approve the agenda with the exception of item E9 and to table the item E9 for a future date I'll second that that's Jay Leonard motion made by Don denmore seconded by Jay leard let's go ahead and vote the motion okay did it come up it has not yet oh sorry about that there it is there it is and Jennifer if you can give me a yes or a no on that I put it I put it on I'm sorry I did not see that that's okay and that motion approve is approved yes motion carries thank you for that we'll go ahead and move on that we're going to go ahead and move on to uh information items F1 uh information on the plan uh for returning to classroom for the 2020 2021 school year Dr Kellis take it away thank you president I'm sorry I do have a um public commentary Dr Kellis go ahead okay I'm going to go ahead and read the comment first um this is from Tracy Scot I wanted to put my opinion on the start of the new school year as with our covid numbers continuing to go up and more hospitals reaching capacity in ICU I think we have not seen the worst of the virus yet and fear May Spike again during September October between the seasonal flu and the more severe covid-19 multiple people in a space for an hour or more contribute to a higher risk factor especially when we are all in the same building sharing the same air I would like to suggest we begin first quarter with distance learning and or small groups one option that I believe would minimize risk and exposure is maybe half of the class on Monday Tuesday Wednesday is a day off distance learning project work day from home while school is cleaned then the other half of the class on Thursday Friday the other half of the class can do distance learning from home on the days they are not in school and still still communicate with teachers this would allow more students to have interactions with the teachers and resources but minimize the overall population of the school on any given day thank you for considering my opinion to move forward to make decisions I believe we should continue to reevaluate every two weeks as we move closer to the start of school thank you Louisa you're welcome um president Leonard members of the board and members of cabinet thank you for this opportunity to share some information where we are today on our plan to return to school in the fall and I emphasize the word today because tomorrow there will be changes and the the environment is very Dynamic right now and as much as we U are confident in where we are at today we also anticipate that we will necessarily have to adjust and and monitor as we move forward this evening I would like to First just give some overview and then I'll get into some details I know that the board will likely have lots of questions um hopefully we can answer all your questions um understanding that things are going to change and that we cannot today commit to exactly what things are going to be like in the fall I can tell you what our plan is but I can I cannot say that the plan is what is going to actually happen in the fall just because of the the dynamic um and fluid situation so first of all I will share as the board is already aware DT is offering two options for our families in the fall the first option is inclass at school at the brooken mortar location where students uh come to to school they spend their day at the school and then they go home at the end of the day they go to recess they eat lunch um they receive instruction it's a very typical uh day at school understanding that there are going to be some families who are not comfortable with that environment there is also another option and that is online daer is very fortunate because back in 2010 ner applied for and was approved to be an Arizona online instruction provider basically what that means is that we have permission to offer education online and receive partial funding for the students who are enrolled in that online program the acronym that is used widely throughout the state is called aoi that that is Arizona online instruction Dart has developed a program to provide education in that aoi environment and we call it I school since 2012 daer has been very successfully operating high school for our high school students for students in grades 9 through 12 uh they have had the opportunity to select either one course or multiple courses or we have many who are exclusively enrolled in high school this option has provided opportunities for students to make up credits to get ahead in their educational pathway um or even just to take classes that are of interest to them that they otherwise would not have been able to fit into their daily schedule many of the students who have a partial schedule in other words they might pick up one or two classes but still attend their regular schedule in their High School many of them go to the high school library um during the time that they would be taking those online classes students who are full-time enrolled High School um are welcome to come to the school to to do their studying but many of them stay at home and some of them have uh unique life situations that um it's the best option for them at this time in their lives we have seen success of the students in these classes particularly those who attend the library because there are teachers in the library who monitor the students who assist them and help them to get through their their daily lessons and stay on track to earn their credits looking forward we have approval from the state since 2010 to offer kindergarten through 12th grade instruction via our aoi or high school as I mentioned up until now it's just been for high school but now starting in the fall that option will be available to students K12 that means that a family who is uncomfortable with their children being in the classroom environment can choose to have their students enroll in high school at any grade right now there is talk and rumor about a third option but I will just put that off a little bit um I first want to explain how we are funded in Arizona and that is what we call ADM which is average daily membership in other words how many students are enrolled but also how many students attend every day if under current circumstances we have half of the students who do not attend school and are not enrolled in aoi or our high school if only half of the students are attending school and the other half are at home we would only get half of our budget from the state the concern there obviously is that that is not sustainable and we would very likely go bankrupt as a district if we only had half of our students attending school at any given time so that's obviously creates a dilemma when you look at some of the CDC guidelines and some of the what the Arizona Department of Education has released as a road map for returning to school which recommends these are not requirements by any means and it's been stated many times that these are just guidelines but some of the guidelines that they have posted including smaller class sizes or fewer kids on a bus or less movement around a school the solution that some districts are looking at is to only have either half the kids on one day and then half the kids the next day that's called the AB Model if you're on a track you come on Monday if you're on B you come on Tuesday or it could be you come in the morning or the afternoon or it could be that you come this week and and then not come next week There's different models but that AB Model is is what a lot of districts are talking about right now that is what we call the hybrid model where you take the students who have chosen to come to the classroom not enroll in high school which is full-time at home online but those who want to be at school but are worried about their the the health conditions um that hybrid model would allow us as a district to do exactly that and have a a smaller population of students in a classroom on any given moment any hour or day or week depending on on how that's played out the problem there is that's not the state funding model right now the funding model does not report that now here's the rumor or the the what what is being talked about in fact I was just talking I was in a meeting with Governor Ducey on Monday where this very conversation was had with me and a few other superintendents in Arizona and the question was the prevailing question was is there going to be some relief for education in Arizona to be able to offer a hybrid model without the financial penalties that currently exist Governor Ducey stated that he was very confident that the legislature and he himself are supportive of schools being open and school and students attending and and being back in school for a multiple of of of reasons but um he was also very confident that there would be a financial solution to this big question about the hybrid model now I'll tell you there are many districts around the state who uh are not in favor of the hybrid model they are worried about uh just the the logistics of what that means and I will share that there are indeed some huge logistics for example if um and this is applying to the three different plans whether it's in class online full-time by high school or in a hybrid model there is the potential opportunity for families to change their mind within a few weeks or a couple of months being after being in one of those those plans so let's take for example a third grade at an elementary school maybe that third grade has four different third grade classes I can see where one class would be a full-time regular classroom full of students having a very typical day at school there may be two classes that are hybrid classes where students are here today but not tomorrow and then there could be the fourth class which is full-time at home after school starts and after maybe a month it could be that some of the parents whose students are at home full-time in high school say this is not working for me I I can't have my student here at home five hours a day or six hours a day on the computer or doing lessons every day it's just overwhelming and they want to return back to school I don't have any idea how how many parents are going to choose either of these options other districts have done some preliminary ping and it's anywhere from 5% at one District 20% at another district and 50% at another district for choosing the stay-at-home option generally there's a very high percent of parents who want their kids to come back to school but say we have 3,000 students who choose to go online via high school and after a couple of months 500 of them want to return to the classroom the logistical implication of that is that we have assigned teachers to those 3,000 students in high school and now those teachers and the students will have to transition back to their regular schools open up classrooms and be assigned to teachers so the teachers will have to come back with the students the teachers follow the students it could go back the other direction as well it could be that there are a large number of parents who have their students assigned at school in a in a typical classroom but at some point feel uncomfortable and feel like they're not ready for their kids to to be in school and want them to go online if number of students make that transition back to or from the classroom to the online version teachers would have to follow them which means classrooms would have to be collapsed and those teachers would be reassigned to teach online for for the families that choose that at every grade level these are all Logistics this is what we do this is our business is to figure out these Solutions and we we don't shy away from the challenges of working out the logistics of what's coming in the fall but for a parent to decide what plan they would like to choose or consider it is absolutely reasonable that they would have as much information as possible about what is it going to look like in the classroom experience what is it going to look like in the online or the hybrid experience and this is where uh I say again we have plans but they're going to change they will change so first of all I would just like to very uh quickly go through what the classroom environment would look like what the experience for students who choose to come back to school and a reminder that right now we do not have hybrid as an option because the legislature has not provided the funding to pay for kids who don't come to school we're hoping for that that's what we are anticipating but that's not the case right now so we are dealing with two options right now at school and at home so for those who are at school what will the classroom and I'll talk about the cafeteria hallways um specials the buses I'll go through each of these very quickly first of all for those in the classroom we will be doing temperature checks for each student two times a day we will also do temperature checks for adults we will ask students to do handwashing multiple times through the day there will be no large group assemblies indoors emergency drills will continue per current emergency drill plans personal school supplies will stay with the students in other words it's typical that the students are are given a back to school supply list they bring them to school the first day and they're collected and and put in as a community basket full of rulers or erasers or whatever it is that the supplies are we will say that students will maintain their own school supplies so that there is no sharing we would look at how Furniture is arranged within the classroom I will say very honestly that it is not possible to comply with the guidelines to have students six feet apart in a classroom there is just not enough room but we would look at what excess Furniture might be in the room remove any excess Furniture to uh give as much space as possible for students it may be that the students desks are arranged in a traditional format of being in rows versus in small groups of four facing each other it may be that a classroom full of tables may be arranged or we have many classrooms that have flexible Furniture in them uh we will continue to use tables and flexible furniture and desks um and we will make the accommodations as much as possible but it is not possible to keep students six feet apart but in instruction will continue students would clean their learning stations for example um each time a student leaves the classroom and goes to art class the student uh would when they arrive at the art class will have some paper towel and some spray to just wipe down their learning area at that site when they come back to the classroom and they return to their desk they can wipe down quickly so anytime that they um they return or go to a learning station they would be allowed to clean that Learning Station we will look at locker room cleaning and bathroom cleanings uh to do midday cleanings U that means that we're not waiting until the end of the day and doing it at night yes that will happen so that when students come back and morning that we clean but we're also going to be doing cleanings um during the school day we would look at a maximum of three students per small group this does not include pull out groups for like gifted or or our exceptional student services this would apply if a teacher wants to or needs to tutor a a small group of students that they would pull three students at a time and not have six huddled together for that tutoring masks would be allowed not required but if uh if an adult or a student or volunteer wants to wear a mask they would be allowed there would be some masks available in the nurse's office for any person who requests one we're looking at onetoone computers or devices for students there's a concern of about having the the laptop carts or the Chromebook carts in one room and every time a different class comes into the room um they all use the same same Chromebooks or or laptops so we would look at um ensuring that in grades three through 12 each student had their own Chromebook we would look at um not sharing textbooks many of our classes have class sets of textbooks that are shared like at the high school level for all six classes or five classes that come through that room would use the same class set to study from um that is still unsure how but I'm guessing that there would be um supplemental materials either online or through Google classroom or schooly where those resources would still be available to the students but they would not be sharing textbooks there are what we call manipulatives or they are classroom gadgets or tools that teachers have students use to help them learn for example if a a younger grade has a lesson on addition or subtraction they might have small plastic tiles that they move around to add or subtract um we would ask that teachers ensure that every student has their own set of manipulatives rather than a shared um classroom set there would be traditional recess students would go outside they would play they would run it's actually probably the safest place for them is outside getting fresh air and getting some exercise when they come back from recess we would ask them to wash their hands or sanitize their hands we would look at health plans for students who are at risk in other words identifying students early and working with those families to identify what the needs of students with pre-identified um health risks have obviously we there'd be plenty of healthy habits signage and um we would be looking at as has been suggested monitoring the situation uh day to day week to week in the cafeteria students will go to the cafeteria to eat right now we will have box lunches only there will be some distance between students as they're lining up to go through the the cafeteria line um we would maximize the entire cafeteria space again it is very likely particularly at the high school that it is not possible to separate students by six feet during lunchtime there are great rewards for students socializing with each other and having a break from their classroom uh the tables will be wiped down after every student use and in between the class rotations and students will use we have hand cleaning or sanitizing stations um and again uh we would have signage in the hallways at the high school level we would look at the high schools for developing their own plans there's a lot of students as many as 2500 students in a in a school and they change classes about every hour one of the guidelines or suggested guidelines is that students stay in the same classroom all day long that is impossible at a high school because students at the high school have six different classes that they go to not as a class but individually and it would be impossible for teachers to rotate through High School classrooms and the students stay put because um each classroom of students all have their own schedules that they have to go to but we would still be sensitive to space in the hallways and in the classrooms there would also be as I mentioned before midday restroom cleanings and we would encourage students to use the water filling stations where they are available that means those are stations where somebody can just um put a water bottle up to The Filling Station and there's it's a touchfree um sensor that will fill the water bottles without having to push any handles one question that's come up is uh how are we going to stop kids from hugging each other we're not we are not going to be the no hug police we will teach we will encourage um but that is not our our intent to be hug police for the pickup and drop off um we will we're looking at opening schools a little bit earlier so that everybody's not bunched up all at the same time we would look at staggered release times within a couple minutes just so that the hallways aren't as full and we would um obviously have signage outside about not coming to school sick as far as specials classes or electives each specials or elective teacher knows their equipment best and would be the best person to establish protocols for their classroom if they are in a Ceramics SL lab for example or if they are in an engineering room for example um it's not possible for for us to uh create guidelines for every single classroom the teacher knows best and we would we have full trust in the teachers to do that as far as buses students under the current plan will continue to um to ride the buses the bus schedules would ride would would continue on schedule as they have been it is impossible to keep students 6 speed depart or to only allow 20 students on a bus right now if we have 55 students on a bus and we reduce that to 20 students on a bus we would be looking at either starting at 5:30 in the morning to do multiple turnaround routes or hiring and purchasing additional buses because we would only have half the kids on a bus at a time and we'd have to figure out a way to transport the other half to make sure that they got to school on time and got home on time so these are just a few of the uh the initial considerations I will tell you that while the this seems like it doesn't cover everything it does not cover all the wha ifs um just this part alone has this plan has been requested by districts across the state and by state officials um because we have gotten into the kind of the details that we have so far everybody is is holding off some of them have said we're not going to think about it for at least another month because they know that it's going to change we anticipate the change and we still want to be prepared with the conversations that we have had now going to the online model what would the experience be for students who are taking School taking their classes or attending school in our aoi or our high school program for high school it would continue as it has it's already been operating for um about eight years very successfully and we would continue doing the same thing those students are required to be to log their hours every day and they're required to log about 6 hours a day for elementary if a student is in high school and they are in grades seven and eight they would be required to log six hours a day this is not District policy this is State um State guidelines State rules that in order for us to operate high school we have to submit these time logs to the state and they require 6 hours a day for students in seventh and eighth grade and five hours a day for students in kindergarten through sixth grade every student who is in high school would be provided a device meaning a either a laptop or Chromebook um the classes that they are taking are provided by Florida virtual which is an online curriculum that we have been using for high school for many many years um daer is comfortable with the alignment of the Florida virtual curriculum to the diser curriculum but every student would still have live teachers and the teachers would have office hours they would take opportunity to do tutoring have direct contact with students for either instruction or tutoring um for those online students they would have classmates they could have group discussions um students to have an IEP would can would receive um Services based on the the classroom placement or the environment that they're in and English language Learners Services would also be provided we are also looking at ensuring that those students have access to a social worker so those are the two options that we have right now and if we understand um the the the seriousness of making this decision we indeed take the responsibility of informing parents of what what the options are and the details of the options and so we will be um conducting a special Facebook live event for parents where we will present the information that I've prepared and other information and that is um coming up and I'm going to ask Steve pulling can you just jump tell me what date and time that is yes um just to clarify I misheard you're talking about the Facebook um parent launch yes yeah um that is next Tuesday evening go live uh Dana k at 6 pm and they'll be taking parent questions live as well thank you for that so with that I will take any questions from the board Dr kis this is Jen um what are we doing as far as they our staff like the high-risk staff are those the ones that would primarily for teachers say be the ones who would teach online or how are we working that for our staff that may be a higher risk um thank you Mr President Miss Tanner the the challenge there is very real for teachers also who have varying levels of comfort either being in school or not and we want to make sure that we are able to be as as sensitive as possible and I'm GNA ask John Coto if he could just explain briefly if a teacher right now feels like they are unable to teach in a classroom environment what the uh what the guidelines are for that thank you Dr Kellis um right now currently um as Dr Kell said um we're looking at uh you know the two groups the two different groups those that are vulnerable at risk and those that are um worried about coming to work so obviously we're going to be as Dr Kellis has said um we're going to look at um working with everybody in this situation um if they have at risk and St at risk obviously um we are going to listen to that and we're going to uh work with them they can contact HR um currently right now we're dealing with employees not necessarily teachers because they're not there but we do have employees that we've been working with on an ongoing basis and uh trying to make the accommodations needed to make them comfortable in the workplace or um continue working from home so um as Dr Kell said it's a pretty difficult situation um we're trying to be sensitive we're trying to work with it and it's ongoing it changes um as he said on a daily basis so um really the key is we're being flexible uh we're willing to work with people um and try to make this work out uh the best way we can for all of our employees and all of our students so the important thing here is that we want teachers we want students to have access to the very best teachers in whatever environment that they are learning in and that they have an extraordinary experience regardless of their learning plan which environment that they're in we understand that um there may be some who are just rock stars and teaching online and we would want them to be teaching online and and vice versa in the classroom but we also understand the the need to be sensitive to um teachers who are at risk or have compromised immune systems and we would either work through them on leave time through current federal guidelines or we would try and and accommodate a teaching environment where they can be successful um regardless of their of their immune systems but um in if there is a a big shift for example of students who move from online to the classroom as I mentioned before teachers will also have to shift with those students back to the classrooms and if teachers are are unable to return to the classrooms um then we would have to seriously look at um at the leave time that the current federal laws allow for okay thank you and then my other question was with um um as far as budgeting because I know like if we're if we're doing temperature checks I'm not sure how you were looking at that with every classroom having a thermometer or how that's going to work but I just didn't know as far as I'm I'm sure we'll be um having to get more um cleaning supplies with upping everything that we're going to be doing to keeping things clean and wiping it down so as far as budget wise how are we budgeting for this thank you Mr President Miss Tanner um that is absolutely a great question given that um we are looking at a lot of options here that do come with a price tag for example as I mentioned doing a temperature check of every student every day we have two options we could have one person at each school um test every single student which means they' have to go class to class student by student or we would just give every teacher a thermometer um these are touch list thermometers is what the guideline is and so if we uh do the the math there we would need about 1,200 touchless thermometers those range anywhere from about $50 to $270 depending on the quality on the provider um we did a just an estimate of $100 each so if you look at 1,200 touchless thermometers at $100 each that's $120,000 um we would look at hand sanitizer stations at each School placed in different places around the school our estimate is about 20 $1,000 um to uh increase the amount of cleaning supplies um have a masks available to ensure that students have a onetoone Chromebook um option in other words they're not sharing Chromebooks without using textbooks we anticipate there's going to be an increase in paper costs um making sure that every student has their own lab kit or manipulative kit um all of these do add up right now I'll let Ken talk briefly about what federal dollars are available to us and an estimate of the total cost that uh starting the fall would cost and this isn't year long this would just be like for the for a 60-day supply of things Ken can you comment on that very much Dr Kellis members of the board yes uh so we are at Esser fund uh from the federal cares act and then two we have applied for or started the process to apply for gear funds uh those federal funds um are reimbursed at 70 75 cents on the dollar and um mainly aligned to um some salaries and benefits and supplies and so we're uh in the budget later tonight you'll see that we've already uh put a budget in uh for next next year's budget for $3 million and those federal funds and next board meeting where we're revising our current year budget we still have um some additional few 00,000 in that as well so we are provided some funds um from the federal funds that are allocated to us that we're going to use we're going to apply uh through FEMA for emergency funds for some of for example the thermometers we probably putting that through our Fe to get reimbursed and so we're identifying those funds and additional expenses that best meet the grant uh intentions and applying that um and doing the best job that we C so um right now what we're anticipating is that even with all the the federal funds and state funds that might be available we will still come up short and it would probably be um a couple of million over that of what it would cost us for the additional supplies and and costs of moving forward okay thank you very much anybody else have any questions I had I had a couple this is Chrissy um thank you for that I'm sorry I was like quickly writing as you were talking so um in regard to the temperature checks twice a day what what do we know what our protocol will be for students returning so if they have a fever or develop any symptoms that are consistent or could be consistent with covid-19 um do we have a plan or do we know our any obligation we have even legally to allowing those students back into the general population or they have to get tested or how does that work do we know yet we don't know that yet okay um and then you kind of answered my questions as far as the hand sanitizer and mask it sounds like those will be provided so um students won't have to I know hand sanitizer is like hard to find nowadays so um I'm glad we'll be looking at buying that probably in in bulk and having that available for students in regard to the not um being six feet apart I know um you know there's concern with the CDC guidelines in a lot of areas being almost impossible um but I think the things that we're able to try to do to the best of our ability just to keep children and staff safe we should try so um normally they say if you can't guarantee six feet apart you that's when you should wear The Masks um just want to hear a little bit about the decision to not require them but mainly you know if that's the if that's the path the district's going to take with it then um you know I think it's important to maximize the space and if that means maybe we don't have tables in the classroom and try our best to make even though they won't be six feet apart having students in desks and acquiring them somehow in any way we can so we're eliminating that shoulder Tosh shoulder or um students facing this each other with maybe only a couple feet apart like we do now um is is there a way to get a lot of desks and take away the the table structure in the classroom uh thank you president L Miss Pritchard no we cannot replace all of our tables with desks so how are you going to determine which students I mean if you have a table that you can how how many you planning on sitting at a table I guess I'm just worried about I understand we can only do so much with our classrooms but again I think the takeaway is doing everything we possibly can to be Innovative and coming up with ways to try our best to minimize spread so um are you thinking maybe just having two students even though that's still probably not going to be very far apart but instead of four or have you thought of that um pres Lear Miss Richard yes and it depends on again the funding that would come from the state if we can do the hybrid model where we could potentially have half the students present if that does not come through we would have the uh the full class size in every classroom and then I know that the CDC came out with um directional signs which sounds like it could be a hassle but I think it's beneficial if it could work if if students just know when they exit their classroom they go the same direction is something like that being discussed at the school sites for hallways and particularly thinking of high schools too where some of our buildings are eventually just a loop if you just kind of all go in the same direction rather than kind of bumping into each other face to face is that one of the things you're looking into um Mr President Miss Pritchard we have talked about the high school um passing times and and traffic um and believe that each High School is best equipped they know their their campus their schedules and this they would be best equipped to be able to make those decisions understanding that you're absolutely correct we need to do whatever we can to um to mitigate the implications of being at school but also they have to get from one place to the next and we would rely on our our high schools to make those decisions and then to um the cafeteria um is there a way or if you considered removing some of the seting so they're seating inside but maybe not as much and just encouraging students to eat outside where there's open air and more space Mr President Miss Pritchard yes we have talked about allowing students to eat outside as a additional dining space But we would anticipate as many tabl needing as many tables as possible in the caf to spread out as as much as possible and be able to clean those in between um each each scheduled class that comes through okay and then I'm sorry if I missed this piece of it when you're talking about the online you mentioned High School um six hours a day 7 eight six hours a day did you mention what um the requirement would be for k6 online logged hours k6 is five hours a day five hours okay thank you um and I think that's good to note that because it's it's it's going to be a a huge difference from what we were calling kind of Crisis teaching um where students were on like one to two hours a day that this is really going to be more of that traditional online programming as opposed to what students experienced towards the end of last year and that's I think it's good to make sure we educate um our parents on that so they they know that this is not going to look anything like that um so thank you for clarifying that piece of it what about um Athletics and fall sports are we assuming at this point again I know you say this is only as good as today but um thankfully our a lot of a lot of our Indoor Sports and things don't necessarily start in the fall to where we can take advantage of more outdoor type Sports will that um enable us to allow those Sports to continue or or is there a chance that even fall Outdoor Sports can be impacted pres Miss Pritchard I'll let Mr Dean address the athletic aspect um but yes you're correct it is still premature to get really into too much detail right now we're just trying to think of the the getting kids back to class we haven't really had much conversation but Mr Dean can talk about at a state level what kind of guidelines are are being given Mr President Miss Pritchard um as you're aware we currently have brought our athletes back um on modified opportunities to work out um both in the weight room and um per their specific sport in terms of moving forward for the fall the AIA has released um phases for bringing athletes back um for fall sports right now um the AIA is expecting to have a full season of sport um beginning in the fall um we are expecting to have a full season of sport as well um and are making plans for that additionally um you know we we brought our athletes back with restrictions on their practices and on weight room use um we do have plans in place to loosen those restrictions um as we are able um and I will tell you that many school districts across uh the valley are working together on plans to make sure that we continue to move lock step the biggest concern the AIA has at this point in time is that um there are uh likely many athletes who will return in the fall and have not had their typical summer conditioning and um and and practice time and so the aia's biggest concern is to make sure that when fall Sports um return and we've done this with a return of our athletes that started last week to make sure that those students are eased back in um to the practice process and not brought back in um as if it was mid-season and in mid-season shape so as it stands right now um we and the AIA are anticipating a full return to Athletics in the fall but as Dr Kellis um stated at the beginning of this plan um it's quite possible that that that that may change okay thank you for that two more quick questions Dr kis um when you mentioned that teachers would follow the students back into the classrooms I want to make sure I understand that because that sounds horrendous for the teachers I'm thinking so are you saying that a student starts online and this teacher has a group of students for that class and then as those students may decide that they want to go back into the school that same teacher is going to have to manage their online class and their online students and then also do in-person teaching in a classroom with all of those students um Mr President uh Miss pitchard not quite um for the I School th that will be a separate School in the district so the students in high school will not likely be grouped in the Western Peaks third grade group and they would be students from all over the district as as we anticipate that there will be students who migrate back to the classroom be it shorttime or over the course of the first semester um as we anticipate that migration back we have we can't just put 40 kids into the classroom we have to have teachers in that classroom and those teachers right now would be sitting in the online environment and would need to transition we would collapse online classes and transition transition those teachers back to their school sites to where the the migration is is ending up um now that you bring up a good point if you talk about the hybrid model in a hybrid model where you have students who are half at school and half at home then the teacher would be assigned to a school with a class but they also are responsible for students instruction um for those who are at home that may be that those who are at home are that's uh um Independent Learning time or reading time or doing homework time um or could be as some have used the term a flipped model where they receive instruction um through their their textbooks or whatnot at home and then come and then when they're at school then they can receive the personalized tutoring and director instruction but the regardless in a in a hybrid environment the same teacher would be managing students at school and not at school those students would not be enrolled in high school high school are separate separate environment okay so when you were talking about preparing for the fact that students may start online and then decide to go back in school but they'd be followed by the teacher you are talking hypothetically if we get funding for the hybrid but right now if you're in I school you can't do half High School half in session it's one or the other because otherwise those teachers aren't going to follow you right for K8 um you are you have the three you right now but it suppose the hybrid there's the choice of being in high school or at school in a classroom and if the hybrid is an option that'd be a third option but um right if you are in I school once enough students migrate back to the classroom we would have to start reassigning teachers back to the classrooms okay but that's just because the class is no longer sustainable not I for a minute I thought you were talking about teachers getting set up for online schooling and then if one student decides to go to inline online or um inperson school that same teacher is always like teacher of record and responsible for that student I'm thinking oh my gosh gonna driving everywhere okay good good okay so I think I understand that last question so the ad put out the road map um for these plans and when I was looking through them it seems like they referenced the plans were based on where your community stood in regard to being zero to minimal um exposure moderate or then substantial in regard to covid-19 where based on your understanding of our numbers where does daart fall I have no idea I know that we have the two model options right now and that is about as much as we can offer based on um regard really to be honest regardless of where our community stands we will be offering those two options in the fall the third option really depends on the the funding from the state and the legislature um and so it becomes a parent choice it's not going to be driven by we're going to assign students to one plan or another based on um the phase that we're in as a community we are letting the community decide what plan meets their comfort level at the start of school okay so that's one area where we're not necessarily following the road map that ad put out then because that they're more saying in order to go in school full person you have your community have to have zero or minimal exposure in order to go back fully into in person so you're saying that we're going to deviate from that a bit and just let parents decide what they're comfortable with offering those two options M pren Miss pitard that's correct and I will tell you that dard is fortunate because we are an aoi District most of the districts in Arizona are not so if they were not to have classroom instruction and have all of their students stay at home short any um special session by the legislature they would get zero funding as a district because they have no students in the that's attending school yeah wow okay thank you so much for the information you're welcome anybody else with questions this is gone um I just had a question you mentioned um about volunteers and and um I just wanted to make sure so as of right now I know things can change but volunteers and parent visitations would would not be discouraged right now more uh thank you for that you know we we want to be responsible uh for everybody in our Das Community if there are volunteers who um I don't know how to say this nicely are old um we would talk to them very carefully about whether it's a healthy place for them to to be and we would look at all of our volunteers and make sure that we just like with our employees we do the temperature checks and whatnot but I would hope that there are volunteers I hope that we have um our our friends in the community who want to be substitute teachers it's it's going to be all the things we've had in the past we want our students to to benefit from and that's one of the greatest benefits that daer has is the extraordinary volunteers that we have and we would continue to invite them to safely volunteer in our schools thank you I know that for some of our um our parent booster meetings sometimes we do have excess of 20 30 parents in a in a fairly small room I just I'm curious if those events would be discouraged going forward as well Mr President Miss denmore um I I'll just be honest and I think we're going to be doing things differently for a long time okay and virtual meetings I think people are getting more comfortable with I think as we look to the socialization there's great benefit in in being together and gathering together however um that is something that every adult has to take responsibility for if you are the leader of a group you need to act responsibly in how you gather your community together your group together whether it's online or in person thank you um another thing that came to mind as you were kind of speaking about um a students day is uh lunchtime and and recess time has there been consideration and possibly extending the lunchtime even slightly um I know many people kind of feel rushed as it is um with a with a very short lunch um but if there's additional steps being and prec cautions being made to wash hands and sanitize and space out it may take a little bit longer to even get to the table for some of our children Mr President Miss denmore we haven't talked about that level of detail yet okay thank you that's a good point okay thank you um my last question is if we went to um you know an AB uh schedule have we also made considerations for for um our teachers that are also parents of younger students you know K through three for instance you know where would their students where would their children be be going in the meantime then if the if the teacher was maybe um you know working a full five days but their student was on the Navy's schedule and only coming to school three days would there be considerations to allow that that parent teacher to bring their you know their child with them or other Alternatives Mr President Miss denmore we would not be able to allow teachers to bring their students to the workplace that kind of defies the purpose of having half the students at home if we bring back to the classroom I can just see that being an issue for some of our our teachers who are also parents of young young children yes and it is that that aspect is definitely something that a lot of people are talking about not even just with the hybrid but even with the full-time High School option right that whenever you have that many students at home that means it's that many parents who are supervising them so that is definitely a a Statewide Nationwide um concern starting school in the fall thank you all right any other questions um yes this is Tracy mine will be kind of brief um we are either way we are looking at an an additional expenses um whether we do the thers and and the you know like you said the Chromebooks and the copy paper it's going to be an EXT ex added expenses um but the one expense that I was thinking of um had to do with substitute teachers on I school um at what point are we going to call for substitute teachers on I school I mean is would it be just when um when just the teacher is not there um are we going to like over overpopulate so to speak I mean how is substitutes with I school going to work out thank you Mr President Miss s s Bill The Substitute um the need for substitute is going to be tremendous I will just say that we're going to have teachers and students to test positive for Corona virus and we obviously don't want a student or a teacher particularly if we don't on the topic of substitutes we don't want a teacher who has tested positive in any of the three plans um to have to worry about continuing to teach when they're trying to recover from a positive illness a positive test so um as we have looked at the need for substitutes in I school we would need to have substitutes who are capable and competent to teach online uh likewise with with the hybrid if that's an option but in the classroom as well and we we understand I'm just anticipating that there's going to be a shortage of substitutes and so we have looked at actually hiring full-time substitutes that we own as a district that we would just have um available and assign on a regular basis so right now substitutes um yes they work for the district but um only as needed if we hired one substitute per school maybe a couple for the high schools we could anticipate as many as additional substitute teachers which is the the cost there would be about $2 million which we just add that that to the ongoing rolling costs here but we see that as a as an option that if a teacher has to take two to four weeks off in any of the three plans that we would have a substitute immediately available to to um pick up and continue providing an extraordinary learning experience so for those substitutes um because I like what you said in regards to having um a substitute teacher hired on campus um uh would you have them deemed highly qualified like for K8 or um even for high school a particular subject or we just have them have a substitute certificate Mr President Miss s s right now um that is what we do is we try to match those substitutes that are are best qualified with the assignments that match their credentials um we would hope that these would be in the ideal world we would hope that these would be cert certificated um teachers who would serve as substitutes um if there's a shortage it's comes to the matter of having a a substitute an adult a person there to continue to provide the lesson plans provided by the teacher uh but absolutely we would prefer having somebody who's experienced and credential in the subject areas that they teach good okay and last question I know you have received several um emails or several phone calls um uh of parents and community members wanting to make sure that we make the right decisions for all of our students if you had to guess on a ballpark how many have you received um you know that's a a good question the the the real story is the diversity of the responses or the comments or the the um emails that have come which leads us to why we feel confident in offering options I will say that some parents have been very ad extremely adamant that they want their student to have a very typical learning experience in the classroom and then at recess and in the cafeteria and at their specials and after school sports and activities likewise there are some parents who are very cautious at this point and are not prepared or feel comfortable with the the State of the State uh with regards to coron virus and are expecting uh really some extreme and I'm not putting that as a judgment um word but expecting extreme um accommodations or or services to ensure as as the CDC does to ensure that this does not spread or that their children do not come in contact with anybody who could potentially have it so that's where the options come in and as conditions around the country and particularly in our neighborhood change um our options are flexible enough to be able to accommodate okay all right thank you very much Dr Kellis all right anybody else going on presid M of the board Dr Kels just a correction next Tuesday's Facebook live is at 5:00 pm so I apologize and uh PR will send be sending out lots of information on that thank you Steve yeah thanks for that correction all right last chance woohoo all right a lot of information definitely appreciate the input from the board and also um Dr Kellis uh in answering those um ever um changing and moving targets um we definitely appreciate your staff and all the work that they put into that um I know it gets a little a little tough to to chase that moving Target but I think it's vital that we keep getting out information as quickly as we possibly can um keep people informed and that definitely helps them understand that we do have options um let's go ahead and move on to information F2 information on survey results Dr Kellis thank you Mr President members of the board and members of cabinet each year we as a district want to hear from our community our our Dysert community and so this is our our annual survey results report and Mrs Jane we will present the the results of the survey good evening let me try and uh share my screen here e can you see my screen yes yes be sure okay I did something wrong I'm sorry I apologize Dr we you don't need to resign into Zoom you're still in Zoom you just need to open up your presentation don't click it out just sign into your Google your slides I'm working on it it's not being nice to me tonight there you go there you go click over to your Google Chrome over to your left I'm sorry go right there to the top just click on the the top there we go I'm sorry about that thank you for your patience good evening president Leonard board members Dr Kellis and cabinet thank you for allowing me to present the information tonight these are the 1920 survey results each year we do parent survey student surveys and staff survey based on School site and staff survey based on District based DLT this is our parent survey numbers please look at the increase in the participation the survey was completed in February prior to covid-19 um there are a total of 23,600 students in the district but about 15,000 primary households um this gives us an exceptional survey response of our households of about 2 2% generally satisfaction surveys have a standard response rate anywhere between 10 to 30 so we're right in the middle with our response rate we have many celebration celebrations this school year um I can U highlight a couple of areas the standards for student conduct we have high standards in our district parents feel that they are really treated with respect our celebrations continue um we are clear there are clear numbers indicating increases in safety satisfaction and leadership in our district we always have opportunities Although our numbers are increasing we would like to see this swing upwards continue we know that it isn't enough and these are opportunities that we continue to work on within our student survey responses we also had an increase however these surveys are a little more difficult as they went out the end of March during covid-19 we did achieve a 70% response rate we do track these numbers and send list to the principles however the data is not identified to them therefore they cannot track individual responses we're very careful with that tracking our student survey celebrations an increased number of responses um it was great to see more students reported low Conflict at school with their peers uh also students continue to be feel safe at our locations and the numbers represent that students have a clear understanding of expectations to graduate we also have opportunity ities although we have mostly increases here as a district we would like these numbers to grow the counseling individual contact data reflects that overall counselor contacts with students have increased this year from 33,000 to 36,000 that is a 10% overall increase in total contacts these contacts are inperson email telephone or mail and do not include classes or groupings when separated out just in person contexts for the school year total about 15,000 for high schools plus the alternative program however we still do have students that answer that question that they have not met with their counselor so we are looking at more effective ways to break down that question in order to gather more precise data our employee survey responses again we saw a rise in the employees that completed the DAT uh employee survey responses average between 25 and 60 however we don't track this as the confidentiality promises to our employees employee surveys are all given through a different method open link so they have to tell us their position in their school so we can count the numbers there it does not link back to their email so their responses can not be individually identified and this is um these are promises that our leadership and our cabinet made that we wanted their honest answers and we um assured them that no one would ever know how they answered their questions individually so we have some employee celebrations here the a number of responses the communication level there's also a next side slide of uh celebrations all indications are that employees are confident in the district and proud to be employed by guys AR unified was interesting top three words we did the qualitative data uh culture of schools family positive and supportive top three words that describe the culture of departments collaborative supportive and positive with our opportunities again we want to continue to grow the percentages um we look for areas that we really want to be in the 80s and 90s in so these were the opportunities that we highlighted for the employee survey we had a focus review this year and it was about the counseling department as stated in the previous slide we continue to look at a more effective way to break down counseling questions in order to gather more precise data um we need to ensure better tracking of the counselor notes um we need to minimize a tab that um consists of contact but not by how and so we're going to continue to refine this again and continue to work on this Focus to have a better distribution um we made positive steps this year but we realize again this needs to be a focus area so of the um of the list when we look at the counseling page and the data that I collect from it there is a category on there that's um not really assigned to a personal meeting or a telephone call or um an email and it's a blank and it has a large portion of contacts in it but we want to really do away with that that section and make them clearly identify I saw this student in person I saw this student via email or I saw this student VI via phone so we're still working at refining this category we made positive steps this year but it is one of the areas leave in Focus review our overall themes and celebrations they're um listed here so we significantly increased all the survey responses we worked very hard at that um employees find the district to be positive and supportive in a safe environment in our overall opportunities um we want to look at precisely worded questions to better separate the complexity of questions we also want to take advantage of eliminating neutral questions answers and add and any where appropriate we've we've got some questions that we really need to put an in so because people are forced to answer these questions and some of them just won't apply so we are always looking at consistency and better ways to make these surveys um meet the needs of our stakeholders thank you and stand for any questions at this time excellent thank you for that review do we have any questions from the board just a quick one this is Tracy uh Dr Weavers thank you so much for that uh survey one thing that I just want to comment on was the fact that the number of um resp responses that we increased by um uh from parents um I mean that was that was a big number that um we increased by and so I'm that just kind of gave me Goose pimples in order to uh um think that there are people out there that are completing the surveys and um um you know showing such great support in dice art so I was very happy to see that number increase so that was all thank you pres Leonard if I could just respond to that typically as researchers understand whenever you have more responses you generally Trend lower in the ratings one thing that is unique about this the responses the survey is while in all of the categories we had great gains in the number of responders the number of people who took the survey um the generally there was greater satisfaction across the board expressed so we happy to see that and I think that's a result of a lot of hard work from a lot of employees in each of their individual positions um not just getting the responses but to to ensure that our our dri Community is having an extraordinary experience I agree thank you any other questions from the board excellent thank you for that presentation very well done and definitely insightful I think it's amazing that uh you know the trust in the district and the way that we're pulling this information is definitely shown by the number of people that are willing to respond and I appreciate the uh the insight and looking at new questions and having uh questions that can definitely provide Insight instead of just the yes or no um type question so thank you for looking at that all right let's go on and we'll move to information item uh F3 superintendent 20192 20 um goal report Dr Kellis thank you president leard members of the board and members of cabinet this evening I am pleased to provide the goals report I will share just very briefly that just like with the survey results the governing board was provided with this plus an extensive amount of additional data and that is not presented in this particular report but um the the goals report is much more comprehensive basically than what I'm just sharing this evening these are the slides I'm going to be sharing this evening focus on the goals and the measures we don't get into the specifics of the indicators for each of those measures so with that um I would also share that it was early on in the school year where the board asked for my evaluation plan and that plan was presented as the district's strategic plan goals or the board goals that they're one and the same my goals are the board goals are the district's goals and so it's the progress that the district has made toward those goals that I am reporting on this evening and I'm going to see if Louisa that uh this presentation can be brought up yeah Denise will be sharing her screen she has that great thank you and Denise if you could uh switch to the next page I'd like to thank the governing board for the work that has been done over the last couple of years in revising and streamlining the the board's goals and just as a quick review these are the four goals that have been adopted by the governing board each of these are areas that are significant driving forces behind what we do as a district and they cover the various aspects of the operations of the district everywhere from our number one purpose and and priority in the district is the the business of teaching and learning but we are also very conscientious about the culture of the environments where employees and students and families come and and we certainly are very responsible and take responsibility for the safety of our dier community in order to achieve these goals we rely on important resources U so those are the the goal areas and overall to measure if we are making progress towards those goals if you could move to the next slide um there are several measures and the first one is that every school will be an A in other words every school will receive an a label right now um unfortunately there were I'd say all of our schools were actually rather disappointed that the State Testing was cancelled in the spring because they had put in a lot of hard work and we're looking forward to demonstrating the successes that they were expecting but with the cancellation of State Testing that also meant that there were no new school labels that were assigned out and so for this year all the schools received the exact same labels they received last year but last year we did make progress on every school becoming an A and we increased from three to five from the previous year go on to the next slide measure two says students graduate with credits Andor certifications to be successful at the next level typically obviously this is when you talk about credits and certifications you're talking about the high school students but we're also measuring moving to the next level means elementary students who are promoting from one grade um e8th grade into the the ninth grade and so as you look at this data um we see that there is indeed some some good progress that's being made um number of students earning industry certifications I'd like to thank Jim Gaber for his extraordinary work and his team of helping our CTE students with the number certifications that they are earning great gains there and we we're excited about that um four-year cohort graduation rate now if you will look you see that there's a year missing and that is this year as you look at a cohort we are still technically in the year and there are students who are finishing out some credits um they through the covid experience and we had a lot of students who not a lot but we had a handful of students who um got behind and so they are still working diligently so we don't have the final number for the 209 2020 school year as you look at the number of uh or the percent of students in the 8th grade who are promoting to ninth grade you know when you get above about 96% um it's difficult to show growth from 96 to 97 or 98 to 99 you're doing a good job if you're over 96% and you can see across all the schools throughout the district that there is really uh they're doing a a great job in students moving from 8th grade to 9th grade now some would say that it's social promotion and that is something that uh is would be concerning and we are looking at just like this year in offering students free summer school kindergarten through 12th grade so that they can recover from any of the what we call the used to be called the summer slide but now it's uh inclusive of the co and the summer slide where students um forget things and they need to stay and re rehon some of their their learning um so we will keep track of of those students at every grade level again these are the eth the eightth grade promotion rates um on track to go to high school and when you look at the number of credits students are earning um there are still students who are still earning some of those credits that they didn't earn during the time that the schools were closed and so I'm anticipating by the end of the summer that we will see the credits on track to to graduate in other words if you're a junior you should have the number of credits necessary to be a junior and I'm anticipating that across the board 9th 10th 11th grade that those numbers will continue to go up under measure three if you could Advance the slide one more you can advance it the slide [Music] again thank you measure three all athletic teams and arts performances as possible will qualify in state level competitions and tournaments and there's going to be a couple slides on this one this one talks about the arts and we've had a previous board presentation on the success of the Arts seal and the number of students in viser who earned the Arts seal um as you can see there at the bottom of that chart daer High School had the fourth highest in the state of Arizona the highest number of students who earned the seal but when you look at who we're comparing ourselves to and the districts that earned that had more students than us um Paradise Valley has several more high schools Phoenix Union has quite a few more high schools and also Tempe Union those are um that's who had more students than us but it it wasn't by many that they had more students than us we really are a story of success on our arts program and the the experiences obviously Das High School will'll be looking at how we can promote the Arts seal and encourage more students to um take the Arts coursework and qualify for the Arts seal moving on to the next slide we have the athletic teams and arts performances the same measure but now we're looking at the sports and I'm not going to read all the State Playoff qualifiers but you can see there are many that uh made the state playoffs but definitely want to highlight that the 6A girls basketball won the state championship the girls at Val Vesta High School the 6A Coach of the Year Rachel matus and the 6A Player of the Year Marissa Davis all from that same program 2020 Palm state championship will Canyon High School and also the national championship qualifier in 201920 Regional coach of the year we had several coaches including Rachel Matas David Chavez Keegan cook and Ashley becko and so these are good celebrations they're they're representative of the fact that Athletics is on the move in dyser and we are attracting a lot of attention from people who used to Discount daer as a non-competitor and now we are in the game we're looking forward to even greater successes at the state level can move on to the next slide please measure four all stakeholders will have an extraordinary experience the data here is taken from the survey data and I'm not going to go through and read all of these data points but if you just look at the Bold points you can see that generally every single category showed growth and increase and what that means is that we are making progress toward this goal and the progress is going to continue there are definitely things that we are not sitting on our Laurels with academics will continue to be uh forever goal that we want every single one of our students to have an extraordinary learning experience but when we look at the Arts the academics the Athletics all three of our areas of focus are what we encapsulate as the overall extraordinary student experience but it's also our employees and our guests our amilies anybody who has association with the district are our stakeholders and we want them to have an extraordinary experience so we're happy with the progress that's being made there measure five increase effective if you go to the there we go increase effective and efficient use of resources um there's some excellent data here obviously we don't have the final numbers because we are still in the current school year um there's also some some related attributes to the closing of schools that had some some impact um unfortunately one of the goals was to increase effective and and effective use of resour efficient use of resources that means that we would be able to increase our budget uh the legislature was on track to make some of those changes to accelerate some of the funding that was projected to move forward however the legislature ended their session early and those those bills did not come to fruition but um we will continue to to pursue those efforts one thing that is a celebration and I'd like to extend the particular kudos to Bob Young Arizona has what is called the school facilities board and they are tasked to fund or to provide funding for repairs at school districts many districts are very frustrated with the process because often the equipment has to be in total failure mode before the state will step in and replace or repair that equipment in diert um you can see the significant increase in funding that we have acquired uh to take care of things like air conditioning chillers and towers and roofs and and other major um equipment or facility needs and so we made tremendous progress on measure five in just that area and those are the measures that are associated with the governing board goals throughout the year the Govern board has received monthly data reports in various um aspects of the operations of the district be it academic or or otherwise and the board also received a data packet last week and had the opportunity to review that and I am very proud that in all of the progress indicators which were in in that data packet um that there is evidence of ongoing Improvement and continuous progress towards the achievement of our district goals with that I'll be happy to answer any questions thank you for that report Dr Kellis some very impressive numbers and I appreciate your dedication and your hard work on uh putting this together and presenting it and also making those goals happen and well done to uh the staff and everybody that has helped us rise to this occasion um do I have any board questions I just had a quick one um Dr Callis gr measure to under CTE certifications um just knowing how valuable our CTE courses are and those certifications as well help me understand what accounts for the differences between in high schools regarding schools that have 73 students in schools with far fewer um is it a lack of opportunity or is it um just what what would account for that just to make sure that our students have equal access and um can fully participate in those programs and courses Mr President Miss Pritchard thank you for that question and I'm going to uh ask Dr polling to step in here and see if he can help Enlighten us both on that number Mr President Madam Pritchard Dr K and board and cabinet um yeah I do think it varies um each school does have different programs but I know Mr G Sher team been working on um getting programs that all students can earn certifications for and you know building new programs um all the time and in fact working on a surfr for Willow Canyon so um you know we're working on providing the students access to those and um have been building programs over the last few years sometimes also takes time for those programs to come to fruition so students um are ready to take those examinations so it's a matter of students not being uh ready for the exams or it's not so because I'm I'm just looking at that chart and um I know that I know that there are programs available in in some of the schools that don't have the 73 so I don't know that it's that the programs are still developing so I just I don't I just want to make sure there wasn't anything that we could there's an easy fix to to make sure that these students have access to just as many CTE opportunities for certifications as um the other high schools Mr President Miss pitchard I appreciate the question one of the things that we have been frustrated with this year is in order to achieve certification in many of these classes they have to do Hands-On um demonstrations of their of their skills and with schools being closed that denied many of the students access to um to those facilities or the equipment necessary to demonstrate their certification skills so we were just on a phone call yesterday with West Mech Administration um they are trying to bring in all those students who were unable to get it done during the Spring they're trying to bring them in under safe conditions now during the summer to where they can get those certifications you'll see here that the data you're looking at does not include this year's um numbers but regardless even the numbers from last year and moving into this year um it is something that will take extra effort to help the students who didn't meet the certifications to either try again or to find out what be done to open doorways for them to achieve those certifications okay thank you yeah if you could if you could look into that I just again there's there's a a big gap you know in in with with some of our schools and I just want to make sure our students have those opportunities thank you than those questions anybody else have any questions for Dr kis um just this is Tracy and just one is mostly a comment and it had to do with measure three um um more specifically about the Arizona seal of Arts proficiency um the fact that uh we had the fourth highest amount of students earning that seal and I just know it's going to go even further up from there um our Arts teachers you know choir and and band and and everything um they put their heart and soul into it and I know this is just one aspect of dice art but um I know that uh um the teachers that I have witnessed doing their job and doing um that collaboration with all of their students I I just know we're going to go up even higher and that number for our students is going to go up even higher so um to have that opportunity for all of our students is remarkable and and fourth that's amazing so um thank you to you know Dr Kellis and uh and uh uh Miss Den um it's just it's remarkable thank you thank you yes it's excellent job in showing that the Arts are definitely important um at dice art and um it's definitely uh great to see that and receive those Awards any other questions um this is Jen I just have one question comment and it's just based off of um I know that Dr kis you were faced with a lot that no superintendent has ever had to face um kind of with this year and everything that has happened and I just want to say how much I appreciate that we were ahead of so many districts as far as the online learning and getting our students up and going and I know how important their academics are to you and to um continue that growth and so I just appreciate you and your team for I know that there were many sleepless nights um from your staff to to be able to make that happen so our I mean we know our our students face big changes but um try to get them back you know up on on track with their academics as much as possible and so I know that's not reflective in your evaluation because of um we definitely weren't expecting that but I just want to take note again about how appreciative I am for all the work extra work and effort that was not part of your evaluation that did take place thank you Mr President Miss Tanner and you made a very important um comment in passing but I'll put an exclamation point on it and that is an team and it is indeed an team the rest of everybody else who made this possible it was I would say a successful end of the school year even though we were closed but not closed um the entire daer team stepped up and made it happen so very proud of everybody all right any other questions excellent let's go ahead and move forward all right thank you give me a moment it logged me out of board docs I lost uh connectivity so just one minute no problem and I'm back on we're on action yeah action discussion yep thank you um let's go ahead and move on to action discussion item G1 recommendations to approve the 2020 2021 proposed budget Dr Kellis thank you Mr President members of the board and members of cabinet as we again look ahead toward next year um we need to talk money so Mr Hicks will present this agenda item thank you very much good evening Mr President colleagues and community members it is my pleasure to be presenting the fiscal year 2021 proposed budget although this is there's not a formal PowerPoint presentation here um we will put one to recommending to adopt uh the budget um this just as a reminder this proposed budget is comprised of all the ibaa recommendations that were presented to the governing board last month um there are also a few other items and so I'm just going to draw attention to a few of those and few reminders um there is a small dollar amount that is now included in the budget it's new in a few years and it is the adjacent ways fund there is a $155,000 that has been added to this budget is to have an architect to fund the the cost of an architect um to increase the safety of students that live across from the West Point Elementary School on the Southeast side of Lichfield and Greenway the solution will include a modification to the entrance and a state Crossing or at least we anticipated to have that um this will be done uh once we complete it will submit that with other documentations to the Arizona school facilities board for their repr review and approval prior to next fiscal year which um in the 2022 year um for that project to be fully uh budgeted and put into our the following Year's budget this is a requirement um any time that you have an adjacent WS project over $50,000 which this one is not but the we're putting a project together to that we anticipate will be able um once its budget improved the local taxpayers to fund the project not the state but yet the state does have to review and approve it or at least has to review it they have 60 days to approve it um so this is a budget of it's $15,000 it's not a large dollar amount from uh total of our budget it does have a financial impact of about 10 cents per home in that home being $100,000 home a limited cash value so 10 cents a year is what the cost is um that will be as a reminder this budget does include the 5% increase um that we that we last board meeting that approved it the last uh in May the 4% increase the Arizona State Retirement System increased the health increase in classroom site fund increase in District additional assistance for and mainly the biggest increase is going to textbooks curriculum for and um equipment for it and some additional transport decreases we did reduce um the average daily membership um by about 120 for this going to this year looking at our projected enrollments and um conflicts or um competition it does as we previously discussed it does have about $3 million in new federal funds from the Esser and the gear grants that were talked about um covid related it but it does not have a covid reduction to ADM doing we talked previously about opening schools and how there's some uncertainty there um so it does not have any budget reduction due to covid um we're looking for the legislature for either some hold harmless the governor to um whether they have a special session or not I know it seems like every week I hear different messages if we are aren't going to have a special session um we know the governor has a pledged to help with that that could be anywhere from some type of executive order or ad I've been talking to attorneys today about working with ad and their ability and their guidelines that they have in place um for example 15806 that allows um some attendance um widespread illness season so working on all that if so I'm just trying to be clear that we do not have that uncertainty in this budget um we will look and rea to that as soon as we know about it we really uh truly are there is widespread support to help schools and so we don't think there'll be too much adverse effect but we do as we previously talked about there are going to be some additional increases that um probably be in excess of the federal funds that we're getting although there's three million in this budget as I mentioned previously next week next board meeting we will be revising the current Year's budget which will also probably see another a million dollar increase in federal funds from that as well so um but I would also like to say that as though we are looking at some uncertainty with the covid impact on our budget the recent preliminary report that was um provided by the jlbc I think it was the end of last week or the beginning of this week did indicate that the April Revenue projections were not as bad as they estimated um and so where they were previously projecting the end of next year having about a $1.1 billion shortfall it could be um only a $600 million shortfall so there was a$ 400 million dollar impact or difference now that does not change the projections going forward that was just looking at putting actual in on June 19th the jlbc The Joint legislative budget committee will making a presentation to the legislature that will be a more comprehensive report meaning that they will take the actual data from April any updated information of sales tax through May and then work with Economist they're going to revise their projections for next year knowing that things did not the sales tax and other things were not as bad as what was projected so that's still all to come that would be probably a December revision that we would Implement anything or may not happen from that I do also want to just this budget also has two new funds there is a new fund um CTE credential incentive um hate to admit this but that was a bill that went through um last legislative session before they left with the skinny budget and uh so that'll be imp implemented for next year I don't know a lot about it um I'm sure Mr Greer knows everything about it and he's provided a little bit of update but um so we'll adjust that as going forward um and there's also the the auditor general has revised the forms to move our Student Activities fund that was separate they've moved it into our other funds section of the budget so just if those people that are scouring our budget and want to look at every line that that is a change that um was not previously done so um this is just summary this is where we propose and the board approves our proposed budget then we take this proposed budget I'll put a presentation together and we'll adopt it we're looking to adopt on June 24th for a special meeting nothing changes between the proposed and adopted and um I would also like just to say that I'm always very thankful of Miss Mary D spel and her amazing team uh this year has been tremendously stoua with all that's been going on and all the seems uh endless Mental Math that we're constantly having to do with school Finance projections and estimates and where we're going the additional budget revision coming on June 24th um they've managed it all extremely well and I'm very grateful for all their hard work and dedication that they put in and with that I am happy to answer any questions excellent uh thank you for that presentation it's not like you're not to have 17 slides so little extra covid kudos for you um let's go ahead and open it up to the board for any questions this is Tracy um the one about the um Arizona industry credentials um I guess I was looking at something else on the budget what did you say we didn't have info for that just yet um madam there is no budget in there because we can't project how many uh how much we get from that so Mr Gaber will um give us some additional guidance as we go forward so although it's on page six of eight um and it's a new fund it was passed in the legislature so I just don't know how much to estimate on that and so we left it blank at this present time but it is a new fund and we'll be working with Mr Gaber to get the right will that be for the June 24th meeting we won't have it for June 24th because we cannot increase the budget going from one to the next um but it'll be in the December revision for sure okay all right thank you you're welcome that was all I had excellent anybody else all right that I'll go ahead and make a motion to approve the 2020 2021 proposed budget second this is Tracy made by Jay Leonard seconded by Tracy s sell let's go ahead and vote excellent motion passes thank you let's go ahead and move on to action discussion item G2 recommendation to approve the uh resolution ordering and calling for a special maintenance and operations budget override election to be held in the diart Unified School District number 89 on November 3rd 2020 um declare the deadline for submission Arguments for and against the election as August 7th 2020 at 5:00 pm and authorize expenditures necessary to order note and administer the election Dr Kellis thank you Mr President members of the board and members of cabinet as the board recalls this item was brought to the board back in April and the board requested that this be reintroduced um at this meeting today so for this reason it is brought forward to the board um I will just share all the same comments that were made back in April and why this is being recommended why the board is being asked to approve or to to call for this election um one of the things that was discussed at that April meeting was regarding plans I guess you you might say or or Solutions and I did look back at the last time that the override did not pass and how that was handled and I shared um with the board a copy of the the board meeting agenda and I believe I'm not sure if you got the minutes but the the the motion and the plan that was approved at that meeting um we do have several comments on this item and so I'll ask Louisa if she will go ahead and read those comments okay I'm GNA go ahead and read um I want to give you a heads up I do have 21 comments to read um there are some that I will be setting the timer on this one is from Jennifer Timmons dear governing board members Dr Kellis and cabinet members thank you for your time and consideration and sending the override to the ballot this November I want you all to know how detrimental the override is to educating all students in The daart District student programs such as art music band and physical education are beneficial developing many valuable skills these programs are associated with gains in math reading critical thinking verbal skills motivation confidence teamwork and many more attributes that add to a well-rounded education these programs are essential this override is also detrimental to our students in K through three for reading reading interventionist support at every school is extremely valuable I am currently the K through3 reading interventionist at Riverview Elementary School I pull approximately 36 to 40 struggling students per day throughout the school year a successful reading program consists of instruction in tier one tier two and tier three tier three intervention is provided by all K through3 read interventionists and instruction is specific to individual needs and skill levels I can't hear you I'm sorry there's somebody be positive be positive okay tier three intervention is provided a through three reading interventionist and instruction is specific to individual needs and skill levels research has proven that tier three intervention is of utmost importance because it provides relief focused and instruction for struggling students in a small setting at my school we have kindergarten students who at the beginning of the year are unable to write their name they do not know their last name or their or their letters and numbers and are literally years behind in our schools are vital as an interventionist I am also the Dibbles coordinator I oversee Dibbles Benchmark testing at my school which includes every student in Kinder through sixth grade being tested for several measures in reading and entering their scores I also enter all prog progress monitoring scores for all students K through six every month I am an essential part of the RTI which is the response to intervention team as I teach students who are continually in the RTI process the override is essential to all students in the daart district they deserve the best education possible and nothing less this district is extraordinary it is override has provided programs that are essential to a well grounded education please consider putting the override on the ballot again the students in the daart district deserve to have the best education possible thank you for your consideration the next one is from Jennifer Preston hold I'm going to stop the timer on that one Kellis governing board and cabinet members I would like to thank Dr Kellis and the governing board and the cabinet members for your time and consideration I believe that we need to offer the override for election at this time is it imperative now more than ever for good quality education our students ruce our resources whether it is teachers supply or special areas would be an e even bigger disservice right now I believe that parents are more appreciative of what Educators do for students to pass an override at this time we need to be able to help our students even more and this override will help us do that next one's from Andrea Carter dear governing board members Dr Kellis and cabinet members I would like to thank you for your time this letter is to request for you to consider the override as a priority the mission of derer is to create a safe Diversified engaging learning environment where every student attains academic excellence and is empowered to achieve lifelong success this override doesn't just retain highly qualified teachers and staff but also maintains manageable class sizes it would contribute to the student programs including art music band physical education and Athletics isn't that Dr Kell's push the three a of academics Athletics and the Arts how can we do that if there is no funding I personally feel that the funding for math and reading support is also essential as we are to support every student without those supports in place we are failing our students the all day kindergarten is a program which may be which much must be continued kindergarten have better behaviors academic ability and longer stamina when entering first grade I would think that Al day Kinder supports the working parents in our district as we are not sending children home to an empty to an empty home we provide quality ride that these programs will be continued so I urge you to support the override I support highquality programs that produce educational outcomes that drive Economic Development generate a competitive Workforce and protect the values of our communities and properties don't you and if I could pause the cleaning lady just walked into my office and started cleaning so hold on to started vacuuming hold on a sec okay I apologize for that and the next one is from Tom banck dear governing board members it is my understanding that tonight's meeting agenda includes the authorization of a ballot initiative to override the current operating budget for the district and that this override would essentially be an extension of the one that is currently in place I urge you to vote no on this authorization this initiative was just defeated in an election less than seven months ago what good are elections if the will of the voters is not recognized do we just continue to have elections until the desired result is achieved then and once that result is achieved what is to stop the opposition for continuing to hold elections to get their desired results how long do we play this game indefinitely who pays the bill for all of these fax elections the elected officials The taxpayers Who benefits I think you know the answer to these questions now for the big question who are you supposed to represent and what is the right thing to do to fill that obligation I understand how conflicting it when your personal opinions do not align with the duties that you have been tested with but as a Prof profal it is your oblig represent the will of your employer which are the taxpayers that have already expressed their will or step down from your post please do the right thing and represent the people that elected you please vote to defeat this proposal the next one's from Katie McCarthy governing board members Dr Kellis and cabinet thank you for your time and willingness to listen to input from all stakeholders I am writing to share my support for the district's recommendation to approve the resolution ordering and for da it to authorize expenditures necessary to administer the election as a parent educator and active Community member I believe it is imperative that voters are given another opportunity to support the measure in the November 2019 election there was less than 30% voter turnout by putting the override on the ballot for November 2020 we are affording the other 70% of registered voters in the derer community an opportunity to be involved in this decision ple derer needs the time and resources to reach all community members to ensure every stakeholder understands the override to make an educated vote I know a concern the pending economic climate giving the repercussions of covid-19 the override is not asking for additional funds but a continuation of what is already in place taking away existing monies will only further disrupt any sense of stability and normaly our students have you have during these unprecedented times there are a lot of unknowns about what school in the economy will look like in the fall let alone what it would look like in the 2122 school year with $7 million cut and the possibility of another $14 million dollar cut to following the over if the override continues to fail if you want to continue to be proud of what daer has to offer you need to put this measure on the ballot our students staff and Community deserve to have these funds in place for the school years to come NE next one is from Beth seic dear Dr Kellis president Leonard members of the board my name is Beth Simi and I'm a proud parent of a fantastic mountain lion at Mountain View I am a long-standing member and supporter of the daer community and I am writing once again in support of the daer override in this time of school closur as it becomes it became even more glaringly obvious just how critical it is to have a strong teacher in every one of our classrooms it was our teachers who stepped up in huge ways to ensure every student in class was learning engaging and felt far above and beyond to reach out and help engagement with families on a struggled because of our own self-doubt we actually fret it unnecessarily because our kids were already prepared for many different styles of learning based on previous classroom preparation and rigor even our special Area Teachers went above in Beyond in ways I couldn't have imagined even having Virtual Field Day now we are preparing to embark on a new normal our teachers and staff deserve the support of our community in return the override committee has already moved with a recommendation for you to go forward with an election this group at Miss pitcher's request was not part of a previous committee and came at this with a fresh perspective with that in mind we cannot afford to lose the amazing progress dard has made or the incredible teams assembled at each one of our schools our teachers deserve our your support our communities deserve great schools continuation of what we are already paying does not add any additional burden to taxpayers as the amount won't increase taxes but it has and will increase our property values to have great schools in our neighborhood the naysayers don't have children in our schools and have no vested interest in their success I hope that the members of the governing board will agree to move forward based on the recommendation of the override committee with the m override election in some capacity in the fall the next one is from Eric M smtz thank you in advance for considering the budgetary concerns of the covid riot economic Rec recession the taxpayers of the daart school district will more like more than likely be voting again to reject the unreasonable demand for the budget override just months ago before the covid-19 economic crisis We the People overwhelmingly voted the proposed override figures down at this time our business and our and our family budgets have been trimmed to Bare minimums and employees have lost their jobs never to return the future looks bleak as unemployment percentages and business bankruptcies will change the landscape of our tax base the long-term effects are not unknown are not known as District P taxpayers will be financially impacted for years to come the older residents will be seeing cuts to Social Security as a result starting in 2021 Social Security will begin to draw down trust fund reserves to help pay for benefits before the pandemic and the ra radical disruption of the booming economy Social Security had a long-term Financial shortfall that was to be depleted by 2035 now it is predicted payroll taxes will Now cover only 3ars of promised benefits to get us to 2035 when households are struggling to survive DSD is making no compromise for our decaying personal and business financials as we have to downsize our personal and business budgets to reflect the new normal of our economy we ask the school district to do the same and not strap us with taxation incumbrances we cannot meet the only way a reasonable School District can hope to pass an override in these times of recession is to severely cut the override that was voted down just months ago by 50% or more the cut should be across the board not seeking the most painful political motivated agendas such as all day Kinder Care the Arts and sports we know how districts P Play On Emotion in addition let us consider the enriched educational experiences offered by less funded schools such as the area a a EC high schools that are graduating Almost 100% of their students with few discipline problems and near a 0% dropout rate these schools are graduating their high school students with 2-year AE degrees that transfer all the credits earned to four-year colleges within the state yes these students graduate with a high school diploma and college degree on the same day most students even receive scholarships averaging $52,000 that should be the return on investment our students and parents expect there is opportunity and crisis we are willing to compromise if you are you make the call the next one is from Kathleen o governing board members and superintendent Kellis there are six taxpayers in our household who contribute to derer we do not have children attending the district none of us are employed by the district we all value quality public education and see the importance of doing our our part to enens ensure every child receives the best education possible on behalf of the six fors who reside together I encourage you to vote in favor of an M override that the derer community can vote on in November next one's for M Michael Hutchinson governing board members I write today to encourage you to vote no on initiating an override election we just held a vote for the same item seven months ago and it is insulting to me that you would even consider wasting hundreds of thousands in taxpayer money to ask a question that has been answered very clearly our economy is in crisis families in El marage who were struggling before covid are struggling even more now every household has made Cuts every business has made Cuts if every municipality has made cuts the only organization that doesn't seem to understand the need for cuts as yours please disregard the misleading information that are being given by Mr Hicks about the override committee I have the documents have any of you actually read them the override committee was poorly attended and the ones that did attend were friends and allies of the superintendent when the time is right all of these documents will be released for public view a yes vote will result in another chunk of taxpayer money being wasted in another failed election the override will fail Mr Hicks has spoken to political Consultants about the overrides chance of success chances of success and he won't tell you what they said there's a good reason why please do not abstain from this vote you were elected to make decisions not to dodge responsibility I will see to it that the voters in derer hold each of you accountable for the way you vote tonight don't waste our money again don't insult us with your Ado over election don't keep trying to reach into our pockets while we are all suffering do the right thing next one is Candace sharp good afternoon I live I have lived here in elaraj for 18 years we do not need to have another override election we the people voted no and that's it we are tired of our taxes going up in El Mirage for the derer district next one's from Jenna catlick thank you for your time derer board members Dr Kellis and cabinet as a district parent teacher Community member I again State my support for our District's override continuation children learned best with a well-rounded education including the Arts and Athletics having override will continue to fund um hasher extraordinary education for over 20,000 students this is one facet of funding for public to be F to be a focused need perhaps now more than ever due to changing conditions from covid-19 next one is Annette Alm I am writing this email to voice my support of the renewal of our current override as a military wife who runs a Luke Air Force bace spouses group with over 3,000 members over three quarters of them being parents looking for schools children I can tell you how important it is for the daer district to be able to compete with Charter Schools and other districts in the area without this crucial funding there is no way we can offer incoming families the level of Education they may have been receiving in other states would derer be able to offer anything close to what the neighboring districts and Charters can offer children living in our district strong schools make strong communities and we cannot afford to lose teachers or programs I feel like we are finally getting into a Groove in our district and if this override fails to make it on the ballot and pass all hard work teachers and staff have put in have been for nothing please respect our teachers invest in our families and our communities and put this override on the ballot next one is from Carla Bennett as a parent of five daer UniFi School District students current current and for I whole wholeheartedly support an override next one's from Christina Bergeron dear president Leonard and members of the board there have been great consideration there has been great consideration for what is best and needed for daer which is the reason that the bond is not advancing for a boat the override not going on to the ballot and or not passing in November would have hurtful consequences in programs and Staffing at a time that is unstable at best we need to maintain our staffing in our programs which help create stability in a time of instability it is because of the stability the students that it impacts and also the staff that would be affected that I'm asking all board members to consider what is best for the district and Community by maintaining the one outlet that many students have in these trying times which is school the override helps so much without it we would be cutting not just 7 million but $21 million from The District's budget I am excited to be able to tell the community about the support that are board shows for the programs that help students and does all that it says it will I know that there will be many teachers that will work to ensure that this year the override the override is front and center thank you for supporting the daer override in the November 2020 election next one is from Tammy deers dear members of the school board please vote no on the budget override ballot measure we just had an election and rejected this very override and that this and that was back when the economy was thriving things have gotten worse things are tight things are irresponsible are tight is irresponsible respons to waste money of our waste more of our money on this again those involved in the public school system will immediately start threatening to cut programs they know will evoke an emotional reaction from the public please give us the community you represent and receptive tactics what about the $28 million in cash that's floating around in the books why wasn't that money being used toward instruction for teachers and students in a recent meeting a new contract was rushed through for the super tendent two of the members who re voted to approve hold on a second I need to plug my computer in sorry in a recent meeting a new contract was rushed through for the superintendent two of the members who voted to approve it are members of the same church where the superintendent is apparently a high priest it is customary that if an issue might give even the appearance of impropriety it is best to avoid it not in this case there were several letters from the public against this action and two members of the board both gave rational legitimate compelling reasons why the board should wait until after the next evaluation all of that was ignored and the new contract was hastily rubber stamped through by a three three to2 vote the appearance of impropriety is very much an issue it is unfair to go by one incident but it is wise to watch for patterns you represent the voters of this District not the public schools not yourselves and not the leaders of your church we spoke up and rejected this override only a few short months ago unless you have some Earth shattering and compelling evidence suggest something has changed tonight is your opportunity to represent those have usted you with the responsibility of representing us and the next one is from John D email Johnny man2 2001 at Hotmail he does not um give me his name it just his um Johnny d as derer UniFi School District contemplates yet another expensive a wasteful Bond and override campaign I feel it necess necessary to voice voice my opposition the voters already made clear that we do not want or approve of a tax increase to subsidize the districts unwillingness to budget and prior prioritize spending the mere fact that the district is eager to risk $500,000 on back-to-back Bond and override campaigns as a glaring example of the gross mismanagement and lack of respect for the funding received by the district how can you even consider this when the amount of this year's funding levels and expenses can't even be estimated with any degree of certainty surely you realize that state revenues have been drastically reduced due to covid-19 this will be compounded by additional unknown expenses for d start Unified School District to maintain sty safety standards for staff and students and to prepare for the eventuality of another school closure during the course of the school year instead of sensely senselessly wasting that money in an effort to raise taxes on families already struggling financially due to covid-19 technology and her professional development no one could have foreseen the pandemic coming that struck our state in March but we know now it is our duty to repair and this includes efficient budgeting and the iMed immediate termination of wasteful spending many of the families in our district are suffering financial hardship and to expect a different result from a bond and override campaign at this time is naive at best for these reasons icage you to reconsider pursuing another Bond and override campaign it is not in the best interest of daer Unified School District are students the next one is from Mark Demers dear members of the school board I'm writing you as an active register voter and property owner in the daart Unified School District as of this morning there are 105 5,458 active reg register voters in the district based on pre this board has taken recently I felt the need to remind you that it is your responsibility to fair to fairly represent the interests of all the voters in the district you are not there to represent yourself or push personal agendas nor were you elected to represent only a small taxpayers pay Public School Employees to represent and manage the interests of the failed Public School System Your Role is to protect us the voters against any possible abuses from that system Your Role is not to protect the interests of public school against the voters who put you there daeri school district called for a special election seven short [Music] month to as the taxpayers asking for approval on a bond and a 15% override of the already burdensome annual budget we the voters whom you represent rejected both seven months ago before cor the economy was booming we rejected the budget override by a margin of 12% that doesn't send a clear if that doesn't send a clear message I don't know what does the following day superintendent qu Quinn Kellis made his Infamous public statement claiming that he didn't believe he vowed to ignore the results and the will of the voters Those whom you the board members represent and spend more of our money to shove this irresponsible money grabed down our throats again that insulting and irrational statement was quickly deleted and taken offline but it wasn't that long ago we haven't forgotten it was not Quinn Kell's place to announce that this override will be back on the ballot and that is exactly why we have a school board to protect us against knee- jerking reactions from petulant administrators in this matter your responsibility is pretty straightforward you don't have to agonize Wonder or try to second guess how those you represent want you to vote we just told you loud and clear next one is from Lisa fer the existing budget override allows our local community to provide additional funding for our schools no amount of creative budget cuts or recent savings on utilities can replace the override this is not just $7 million in Cuts you will need to find but 21 million in yearly Cuts those cuts cannot be made without a devastating impact on our students I urge you to vote Yes to place the override on the November 2020 ballot and allow voters to continue the funding for our school district with zero additional impact to our property taxes next one is from Elizabeth Schultz I am in support of the override being added to this Falls election please Advocate advocate for this much needed override the next one is from J JLA DWI Dr Kellis members of The Bard and cabinet my name is Jayla DWI I'm a seventh grade student at sonor and Heights Elementary last year in sixth grade I had the best teacher that I've ever had Miss bulmer makes learning very fun and is very open to communicating with her students about school and life she is the kind of teacher every student should have unfortunately that was not the case a few years ago last time the override did not pass she was one of the teachers who lost her job thankfully the following year the override passed and she was able to return I feel very lucky that she was able to return to teaching because I got to have her last year and now she gets to move up with me and be my seventh grade teacher too if the override does not pass many students will not have an amazing teacher like Miss bulmer I highly encourage you to put the override on the ballot so derer does not have to lose great teachers thank you for your time and the last one is from Tracy SC I'm writing once again to let you know that I'm in favor of the derer override and believe we should get it on the ballot for this fall it is imperative that we get this funding and continue to put put money towards education both our Stu teachers and staff and our student resources so we may all continue to learn and grow with our technology economy and the world and that was the last one thank you Louisa and I just would like to um expressly thank everybody who submitted comments I believe this is definitely a community that uh is very engaged in the Affairs of the district whether you have students or not and your comments are appreciated because it is some because our district has such influence in our community in many ways um I would just add to the comments that have already been said that great schools make great communities and to not have this Bond pass would mean that we would contribute $7 million in unemployment and other um losses to the community and that's not good for for our community for neighborhoods if it were to go over three years without passing the $21 million in lost jobs and and other losses associated with these expenses would be detrimental to our community it's been said already very articulately why it's needed for our students but it's needed for everybody as we look at um this proposal it is what is best for everybody we understand our responsibility to be fiscally responsible and we take that very seriously and if anybody has any questions about how our finances are handled we invite you to please uh make an appointment and we will open up the books and share those with you we take fiscal responsibility absolutely at its highest level um be happy to answer any questions from the board thank you Dr k um Dr Kellis um quick question with regards to the time that we what was this on April 22nd that we had um had this discussion what would you say was the biggest thing that has changed um I I know the cases in the state of Arizona have changed as far as um the number of covid and everything but what has changed for daart Mr President Mr s s Bill there is a lot of optimism in the district about what is to come and I would say it's not just since April I would say that it is a growing optimism in the extraordinary experiences for employees for students and for anybody who Associates with the district we would not be able to have that level of confidence moving forward this is not a competition with Charters this is not a competition with our peer districts this is our community this is our neighborhood and every single person in our community and in our neighborhoods um needs to have that confidence that they live in a good community and with a good school whether their kids go to that school or not a good school is reflective of the community and vice versa um so while we might ask what has changed there's been a lot of changes in in our society for sure and I I would not open up that uh conversation so much as just to say that there's confidence in daer and we appreciate that and want to continue to to grow and progress in that effort so um I'm I'm going to say this for the purposes to further um discuss this I would like to um make a motion to recommend the governing board call the continuation of the 15% special maintenance operations override and authorized expenditures necessary for to order notice and administer the election second Mrs Jen motion made by Miss uh saw selt seconded by Jen tenner let's go ahead and um we can open it up for further discussion or we can continue uh with the vote I I have some comments if I don't if nobody else does is that it's hard without seeing each other it's hard to get verbal cues that's why I'm asking it that way is this appropriate for me to talk now or was Dr k still gonna say more no you're good okay well first of all um so I appreciate the board being willing to table this item um well the economy is definitely far from pre-pandemic status I guess you'd say but it's definitely looking better than it was in April um which makes me feel better having these types of discussions um now as opposed to things looking completely different in April but in the meantime too I've I've personally had opportunity and purpose to go into um communities outside of just my own neighborhood and gather a lot of community input and have some pretty deep discussions with people about our district and specifically about the override and and one theme that it seemed to continuously um to come up and and that I would hear is that not all like despite the fact that we lost the override by what we say like 12% last time um not everyone is opposed to the concept of an override that's not necessarily what I was hearing that keeps them from voting yes it's more The View that the district lacks transparency and accountability and I think we need to care about that I think that um the district re the the district often references North AEL as our opposition and I think we need to probably change that verbiage as well because I I'm learning that it's offensive to many because if that's a reference to our retirees I can tell you that the retirees that I've been speaking with don't oppose public education and not everybody North ofel is a retiree so I just um what I'm gathering or what I was able to gather is that these people just want answers and I think that's completely okay I'm obviously you all know I'm I'm very big on you don't understand something ask a question and so these people have questions about transparency and accountability and I think we need to hear that and I think we need to be open to it um people need to be able to see and this is this was information I was getting that what how we are spending the money know that we're being accountable to our stakeholders and then feel like that they're getting a good return on their investment meaning if they're going to pour money into our schools they that to me getting that good return is turning out students that um are career and future focused and ready and the test scores are going to reflect that so to me that was hopeful because you're not it's not like necessarily and I'm not saying not I'm not saying everyone um wants this override to go through but what I'm saying is the people that were telling me no they weren't in favor of it again weren't close to the concept so to me that was opportunity because we have all this data I mean we have just recently we adopted the new elll or Ela curriculum and we have our test scores that we just reviewed not too long ago in one of our board meetings showing that our scores have gone up based on that curriculum and we have a great research department and Dr we so we have the capability to show these stakeholders what they're looking for we need to maybe do um have more data items on the agenda and not necessarily like the one the board just received with like I think literally Dr Kellis remind been 81 pages to the document not like that obviously but in friend user friendly or Community friendly ways that people can understand it you know we've just gone through too lots of um arts and Athletics accomplishments and we know that Arts especially and athletics they're linked to brain development and and there's just a lot of links to academics in that way so we have the capability I think we need to um you know really make sure that we share that with some of the people that we've got their attention now but they feel like they need to see more in regard to accountability and transparency you know but the the bottom line is a failed override means laying off hundreds of of Staff which then is contributing to the increas in employment which or unemployment which is what I was concerned about before and thankful to a a Community member that actually took the time out to call me um which I always welcome if people are unclear about my position to explain a different aspect that I hadn't thought of if we if this override isn't pass and we lose our staff and then we lose all day kindergarten those those individuals then are looking at having to who also may be struggling with unemployment pay for child care for half day because we no longer fund full day kindergarten um so that's another added economic hardship failed override would mean in-class you know increasing the class sizes which impacts our learning environments which impacts our scores and even for people who don't have students in our district if our test scores fall and our district is um has just overall declining scores that's going to have a NE a negative impact on our property values and we say right now it's $20 a month roughly that would be continued on if this override is p and continues are the loss we're going to lose more um in decreased property values I believe than just $20 a month so I think this is multifaceted that can you know impact people um negatively so I think this is something that we we have to do for our students and for our stakeholders but I think we really as a district need to be very Mindful and have a concerted effort to have a very high level of accountability and transparency um have to go along with it and I think it's we've got that data to share um and we just need to find ways to do that I mean ultimately the board voting on this tonight is just putting it on the ballot ultimately the voters are they have the power to decide what happens with this override measure but I think that as a district if if this passes tonight we need to make sure that we have this great data we need to make sure it's user friendly to our community and make sure they clearly see hey this is where your money's going and this is why it's important in ways they understand and not just leave it to ourselves to think we know D's great we see all the fantastic things that are going on that's okay if they don't get it no it is it's not okay they have to be we need to care and we need to find ways to connect with them and make those meaningful um relationships that are going to just bu make our district better and stronger but then also it's beneficial when we go into um overwrite ballot measures like this so um I think I think it's necessary am I on thank you for that Insight Miss Pritchard as uh always very well thought out and appreciate your um level of detail in your comments and I agree with you that um it is um a multifaceted um situation that we're in and obviously weighing out the pros and the cons and looking at um the people that each one of us has been appointed to represent um there's definitely an opportunity for us to communicate better and uh provide that information as you outlined so I appreciate that insight and approach and and your Insight um Miss Tanner do you have anything I don't no thank you thank you Miss Densmore um just yeah just a few comments um I just wanted to say that I do appreciate um everyone's patience in allowing this uh vote to be tabled while we kind of uh had a wait and see approach to this and um you know just seeing uh what my perception of of the economy was back then and seeing it shift a little bit more positively a lot faster than I think most of us had anticipated uh that definitely makes me feel a little bit more comfortable with with doing something like this um you know I do struggle with this you know just some of the comments were read um you know not that long ago voters did vote this down at 12% um that being an off cycle election though I do think it's important uh to note that we will have hopefully a better turnout with this upcoming election and hopefully get a better idea of uh of where everyone truly truly stands on it so just wanted to say thank you for your patience on that um Mr President this is Tracy um Miss Pritchard I want to thank you for your comments um uh thank you for talking with um people that are in the community I know when I had stated that I had spoken with um several people um before our April 22nd meeting and these were people that I did not know who they were but I asked because they were part of surprise El Mirage wadell all three cities and um uh I was quoted as only speaking to people in Surprise and taking my own poll um criticized for that but the fact is I wanted to speak to people that really did not know what was going on and I am very glad that um uh you know once I explained it to them um they they were on board with it and um as long it wasn't new money and uh I I am very thankful that that uh uh you were comfortable enough in speaking with people um about this and getting their input and um yes it was um defeated back in November because that was only about 30% of the entire what 105,000 voters uh registered voters um you know if it was flip-flopped I I would be kind of hesitant on that but it wasn't um so I I do appreciate your comments and um um I do appreciate that uh um Miss Densmore had um um concerns and we all should have concerns because of what we're striving to do striving to make sure we have um a good quality education um for our students and um if funding was different from um the state's perspective um funding schools then none of us would be even discussing this right now and um so if we were funded properly then nobody would have uh the reason to go out for an M override um so um those those are my comments and um thank you thank you Mr I appreciate your comments and insight anybody else have any other comments before we vote all right Lisa let's go ahead and call for the vote okay we have a motion made by Tracy and seconded by Jennifer Tanner yes and that motion passes thank you everyone appreciate your time and inside on that and appreciate the the time that we had to uh look and allow things to settle down a bit and uh so we can see where we're headed all right let's go ahead and move [Music] on are we at request for future jeda items uh yes this is Tracy and I do have one um it has to do with uh uh I believe um gosh was it at our March 11th meet 10th or 11th meeting that um admin ation brought forth um a request that I had made for um skills life skills having to do with not my kid and um uh so we kind of tabled that because we were moving into um uh covid issues and uh I would definitely like for us to bring it back for discussion um in light of uh increasing our student skills students life skills and um the racism and how to deal with that um um I I'm very appreciative of Dr Kell's um uh comments at the beginning of the uh the beginning of the board meeting um and I can't wait to see the video but I I still think it needs to be a discussion topic for the board um as far as how are students can deal with life skills and like I said uh with the racism issues so I would like to bring back that uh information uh for a future board agenda item as soon as possible excellent thank you any other future agenda items that we'd like to add Mr President if I could uh just jump in real quick and as a reminder to the board excuse me we have a special board meeting scheduled in about two weeks to approve the budget that Ken Hicks mentioned earlier this evening Tonight is the last regular board meeting until our next regular board meeting at the end of July so we'll have a little bit of a summer break um we have a special meeting just it should be about 10 minutes and we'll be asking the board um Louisa will send something out later to find out when a a good time for the board to just do a quick 10-minute meeting to to look at that um but thank you for a great year and we're looking forward to what comes in the fall excellent thank you for that Insight we will hold you to that 10-minute meeting just so you know that's a that's a quote that is now on the record all right anybody else with anything else that we need to add to the uh add to the Future items excellent thank you for that let's go ahead and move on we're going to move on to um section um i1 executive session we're going to call for an executive uh session pursuant to ARS 38-43 1.03 A1 uh the superintendent's year end evaluation um keeping in mind that we will be logging off of this system then reconvening after the executive session so please make sure you log off of this system and we will log in and meet you over at the executive session thank you everyone we need to we need to vote oh I'll make a motion to move over there I'll second s Tracy all right motion made by Jay Leonard seconded by Tracy s s Bel let's go and vote motion passes we'll go ahead and move on to the executive session thank you everyone hello is anyone there I'm here are you here I keep getting muted is this the link that that'll come back to are you there no I'm here okay cool J's here we get Jen Tanner back on I am here yes I think you were the only one that I didn't see on there well I'm here praise the Lord hallelujah pass all right L are we ready to start did Louisa make it back on I am here sorry I had to let everybody know that we were coming back in no [Music] problem yep okay we are all back in all right do we need to start out with the roll call again no um we will hold on where are we it's we're on I3 yep I J J1 J One Jay always wins just saying all live over there okay we're reconvening the meeting at 10:20 p.m.

good evening dr. Thomason I'm gonna call this meeting to order would you please do recall president chemical members of the board please let the record show that we have all five board members in attendance tonight reunited I'm gonna go on to a moment of silence in the Pledge of Allegiance but first I would like to read a quote just for the times of today and this is from Cornel West and he writes none of us alone can save the nation or the world but each of us can make a positive difference if we commit ourselves to do so I move that we approve the agenda all those in favor motion passes 5-0 superintendents report upcoming events dr. Thomason president Kaler members of the board we are on the summertime and we have a couple of events coming up Saturday June 20th we have our governing board retreat on Saturday morning at 8 a.m.

And she couldn't even speak to her grandchildren because they were... she wanted to have a minute of silence with them and she's inviting all the representatives to do so. They're going to lower their heads and have a minute of silence regarding this, as our world will change when we talk about the earthquake and... Thank you all, thank you very much. It will be the turn of the call: Richard Chavez, Clares Cooper, Lorente, me, I accepted, Silva. They're seeing if they're there. He's there. They're still calling the other representatives: Catherine Huck, Richard Tengan, and Catherine Molinero. Adverso, in my hands. Thank you. Everyone is present right now. They're doing the recognitions every year, even though they go through the recognition of the students and the work they're doing.

you like to call the meeting to order please Roka Dennis bender here donar Davis here Maria or para here great Raleigh Wilson so here here okay I will lead the Pledge of Allegiance okay um Kylie do we have any public comment Kurt we have no public comments at this time okay let's see you need to go into closed session to discuss the following and our second all those in favor you okay call the meeting back into session [Music] do we have a CNC CNC a representative we did receive a report from CSE a and this is from CSEA chapter eight to eight president mike coffman good day board members cabinet and superintendent Nelson I want to thank all of you for your efforts this school year to keep things focused it has been challenging for us in many ways most of my communications are normally with the classified employees and their concerns many of those concerns are because they do not understand the complexity of what is happening it's creating a fear as we look to the future while completing the past CSEA has high hopes that road bumps that have occurred can be repaired we hope the road ahead can be paved with a stronger more resilient bond between labor and administration to best serve the students and community at the last board meeting I heard miss O'Hara asked a question that was similar to what many of the employees have asked me the 5% reserves we maintain by board policy why can't we temporarily use the 2% over the state's mandated requirement to protect as many programs and jobs as we can governor Newsom to use the rainy day fund money down to zero because of this crisis why are we not following a similar example I would hope the board would consider and have meaningful discussions on that and similar options costs have been rising especially on food and a few things that held the CPI down was fuel because we were unable to go anywhere classified had a bit of a hit in health insurance causing us to change the structure to make one plan more affordable but still at a higher cost we are everyday people with little knowledge of the workings of a large organization when things are good most of us do not pay a lot of attention to the spending habits of any organization when time gets when times get tough we scrutinize all of the costs we see and do not see please use your experience not to lead us by cutting expenditures at the employee level but trimming costs not buying new furniture when the old things can be repaired not buying equipment existing labor can do the same task and yes being conservative when using utilities these are small samples of cost savings that can be implemented all the time to build reserves and protect labour I know it requires renewed efforts periodically educating us as employees and inspiring us to continue these habits during good times and not-so-good times our community expects us to educate their children they have and always expect to the staff to be role models so the students lifes will be better than the last generation public unions have always been about the improvement of workers conditions and understanding the communities in which they live and work let's keep our workers keep the Venna benefits and pay them a fair wage thank you for your time and I wish you all a healthy safe time before the next school board meets again thank you and do we have a representative I did not receive anything from óbuda closed session reports clerk will read out any action in closed session the Board of Trustees took action in support of the following recommendation from the superintendent d3 conference on litigation government code section 54957.6 a V USD on a motion by mr.

at 6:05 p.m. first we have the flag salute of the bow we have everybody here so mr. Jordan would you lead us in the flag salute ready the latest lie of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all the announcement of action taken in closed session we had one item and employed by a performance review the result of that review was a satisfactory the adoption of the agenda do we have a motion to move the agenda with pulling out when you do that we need to pull out item number two on the consent agenda is there a motion now motion by mrs. Pope is there a second second the second by mrs. Anderson all right do we let's see yeah we're gonna roll call it so then we have a motion we have a second for adoption of the agenda mrs.

which is a very broad category of work and actually built right into the ordinance so just off the top I would say that those are three areas that are well covered in the ordinance and could be included either by pulling this language you know precisely from the ordinance or modifying it based on swinging back yes thank you John I just want to clarify a small point I'm in total support of both what Alice and a Deb are suggesting but regarding the public art fun at the Community Foundation my wife and I have actually set up a fund at the Community Foundation so the way the Community Foundation works is that donors can either leave in their will which we have to create a fun the particular money part of the money that I under community foundation was created by the preceding committee the the Commission for our public places which was a committee DDA that was organized to raise and select art for the 4th and Washington parking structure that and I talked with with the folks that were on that committee Rader was one of them and at that time they raised the money to pay for all of that artwork plus they set aside money for the maintenance of that artwork and they use the Community Foundation to sort of set up an endowment for that particular artwork so the fund that the Community Foundation has identified was the public art fund they have a lot of funds the John and Tessa fund you know the dead Mexican fund and so if you want to give money to the Community Foundation and attach that gift to some sort of reason you know you create a fund the fund that's in the ordinance however the ordinance was created for the percent for art and I believe that the language in that ordinance relates to the money that was set aside and pooled from the percent for art right this is not talking about money the ordinance that we're referring to is talking about what we're tasked as a commissioned to do a charter that I'm talking about that does should stipulate only maintenance and repair that is that the Community Foundation is Tyrannis directly related to that distance I'm trying too many is that I don't I don't know whether or not the language in the ordinance when it says public art fund relates to the Community Foundation public art fund they're they're called the same thing and the did you want to interrupt me dead she was waiting till you were done oh okay so the preamble or the meridians that describes how this money can be used was originally created by the people that raised that money this committee for public art for art and public places and they put it in communications I believe that the reference in the ordinance to to manage the public art fund has to do with city money they're they're called the same thing but I believe they're theirs their separate monies and that's just to clarify my head and if you understand it differently that's that's that's fine maybe I misheard you can you clarify what it talks about is public art funds and not specific funds but funds for public art so the monies that would come to the city from the you know from the interest from the Community Art Foundation public art fun comes to the city for the purpose to be used for public art and currently for maintenance and repair and so once that money is dispersed on the request of us through City Council and with the agreement of the foundation it comes into the coffers of the city for the purpose of public art and the way that these funds are talked about in the ordinance is that it isn't a percent for art it is a funding for public art may come from private donations of cash or collateral crowdfunding a specific art projects as part of capital improvement project specifically designated as an enhanced project or other funds that City Council may appropriate so this interest is what we are looking at the other thing about the Charter is that it didn't I mean and I believe you know it's great to hear the history of how this got set up because when you build public art you want a way to maintain it and back in the 90s when this was set up you know the the there wasn't a lot of that for the art that was set up mine is my guess and I think you indicated that as well John I'm so what what the original purpose was maybe to have set this up for that one particular artwork but the way that the Charter currently reads it's much broader than that so so that's kind of betrayal of funds into the city that I think allows us to think about this money as public art money even did you have something yeah a couple things I've got the foundation description on my phone here and I wondered about a couple of things first of all have they agreed that we can draw money from this for the specified purpose is that because it talks about enables the Commission and as a reference back to the Commission I'll make sure that they accept us as a successful administrator the other thing is although the last sentence talks about maintaining and preserving public art the earlier thing that talks about why it was set up it was includes funds for security works like purchase should be allowed already with this I think that the fact that it was initially used for a purchase if indeed it was I think is frozen I believe that this particular organization put all of the money into this fund both to purchase to pay and to maintain I suspect sorry about that my any time my phone rings for some reason it knocks me off the internet yeah I know sorry dice oh I mean I guess at this point I mean it's good if historically that was the intent was to purchase and maintain and all that at this point the Charter the way the community foundation understands it and the way they've communicated it to us only limits the Charter to maintenance and repair and so we're looking to add a couple things at this point and if that's in line with how it was originally put together if that's excellent I think that's more more reason to do it right so this is David again me in general I would say I you know I think it would be kind of a shame to use you know foundation money to for general marketing and kind of annual expenses like that but I'm not adamantly opposed to it I definitely think we should so I think I think that when you and David I understand your the idea that it would be a shame to use it for something as mundane and as you know as as marketing perhaps I think one of the reasons that we thought that that should be or could be included and a much broader promote awareness is that it could it could its first of all it's in the ordinance as something we're supposed to be doing second it's often monies that we have to scramble to find within the city budget and things like for setting up an intern at the you know we have to dig it out somewhere out of a city out of public services fund or some other place so like the monies that were put aside for and you can speak to this Craig and Vinita the monies that were put aside for Olivia to you know set up the online archive or if wanted to run a promotional event that raised a womanís about you know the 10 year anniversary of the dry side or something like that add up as a fundraising you know event it's very difficult to find monies for that under the current circumstances and so but so it's it's a area where we're tasked with it but we aren't somehow able to fund it whereas in maintenance and repair we've actually over the years have built those into certain of the site budgets and so while something catastrophic could still happen and these monies would be helpful toward that or something big comes up that needs this kind of money it's not the routine place where we would end up using it does anyone else have any thoughts on specifically in German language we should be considering when we draft our proposed language again I I come down a little bit more with David I'm not opposed to it but unless I think first of all we're gonna have to go to City Council and ask their permission make a recommendation that this be done and then that then we would have to go as my understanding is to the community foundation board and make the similar recommendation for this to be done so that I'm wondering with without a specific project or a specific item to do if it wouldn't it be stronger if we had you know we want to do this and is not available nor will be available in the future nor should be and therefore in other words to use this money exclusively to raise donations you use this money as matching donations now the Community Foundation does that so in other words we set it up and we you know we will we will match your donation we will name some little fun for you or something like that a unique fundraising effort might be more persuasive to counsel that we want it to change this that I'm wondering if if it is broad enough to encompass just about anything that I would prefer maintenance to stay as city staff has maintained it that they have already I believes that policy that whoever controls the artwork is required to maintain the artwork and that if it if it's catastrophic well you know that that organization has to do it so that's you know that's my point I'm not opposed to it and I'm encouraged by the donation and this would just make it a larger donation but if we could have a specific idea or project how we want to use this as opposed to the general language I think the idea of having some general language to broaden the scope of the Howard can charter the money is the whole point we don't want to limit it to a certain project I think we could for example bring examples forth with our language that might get them excited and ideas of what we could potentially do with the money if we were able to do this if you think that might be more persuasive but I mean I think the whole point is that we want to go a little bit more with the language because we don't want to have to come back and do this another year from now again when we decide you know what we should have really just asked to do this with you know so I think the more general we can be without being too presumptuous the better oh and as far as the maintenance goes um we don't plan on asking to remove that from the language predominantly because those funds were put in there by donors who believe that to be what they were putting the money in there for and we don't want we want to honor those donations and what they put the money in there or at that time you also do not believe the community foundation would approve just eliminating that language and changing it to something else I think that would be including us ought to get it not approved Sophie yeah I agree with Allison that it's useful to keep it broad and that we should allow the public art Commission to decide what it would like most use it for and if it thinks some idea is a waste of money donation you know propose it for that so then you should trust the public art Commission to make those decisions sensibly and since the future is becoming increasingly unknowable I think the more flexible it is the better Johnna thanks very much I'm generally in support of keeping the language broad and I wonder if I could ask council member tom hollie just to chime in on what he thinks is best from our council perspective well I mean just sitting back listening to all sides yeah I think council what first one I hear consensus from the Commission and and then then half yeah but I think we'd like to leave that up for the Commission to decide but ultimately you know counsel you know wants to be supportive and and at the same time especially these days the funding is highly insecure and even when it is available it becomes contested so you know I would I would first want to see what the Commission what what language you landed on and then I'll give you a better answer I guess you know but I'd rather have the Commission you know hash it out and then and then give you it take them and what I think for lack of a better answer right now so I would I would say that I think Deb and I have a good foundation to start with from what we're hearing from here and we could put some language together based off of that perhaps for approval at our next meeting does that sound like a plan to you I'm certainly but a couple of the things I would like to sort of here before we move on with this I'd like to hear just kind of the roundup of where we're we've come down it sounds like there may already be the option of purchasing art which is indeed something that is indicated in the ordinance as something we can recommend to sit to the City Council just raise your hand if they like certain things you're saying I'm being I'm being grad sort so I think that something that I and I have to say you know I don't find marketing and promotion all that exciting either but whereas the purchase part is really exciting but also it'll be the case that only small amounts of money will become available unless we build it up and so if we did want to do an art purchase it would be planned for you know after several years of roll over the so I think having something that allows us to purchase art would be a good thing I think that promotion of art is as I said promote awareness of public art is one of our jobs and one that we do sometimes want to fund and so that could be a clause as well and finally I would argue that leaving repair and maintenance as in the Charter and this I know might be an area of some discussion will actually allow I think the foundation strategically to think about broadening while allowing the monies that were there already donated to be concluded with the original purchase purpose of what those monies were donated for so I'm hearing those three things as being possibilities here are there other bits of language or fine points that need to be sort of thought about in the language moving forward doing just for the record I'm not saying that promotion of public art of educational activity is unexcited or a desire it's more of a philosophical thing that the foundation money should be spent generally our capital or major investments I think if we had a plan for something we could get the money but I am fine with changing the language I would assume that any actual requests for money the commission would be voting on after we spend that's another thing that we you might want to speak to Allison and I'm sorry to jump in but but how the monies get dispersed yes so um the money can be dispersed either in the spring or the fall each year um timeline wise for us probably depending on when we get this approved we'll probably be looking at a spring it's personal if we're gonna take it this time around and when we do that we have to go in asking for it for a specific purpose so we as a group would come together and discuss things and come up with a specific item that we wanted to spend for and we could request that from the foundation I think ideally they would love it if we said you know what every year we're gonna spend this amount on this purpose and tell them when we're gonna take it out and go forward like that it makes their life a lot easier firstly I don't see us doing that I think we're a very Dement dynamic group and we you know Evan flow and have great new ideas and every year so I see us kind of coming hopefully deciding at a certain time of year to have those discussions and come to an agreement on what we want to use the million or not use the money save it on and going to the Community Foundation so that's how we would move forward and so we talk to common figure out our timeline then we would add into our timeline each year a discussion of monies and how it's going to be used so we had her hand up but Deb do you want to add to that before we move to no I don't think so I think that the the idea of a regular dispersal as Alison said is interesting to the foundation I mean they even have they often do those regular dispersals my sense is that they will do a regular dispersal of an amount every year with the idea even and this we should clarify that you will be using it for the purpose that you set aside and so I'm not even certain you have to say oh and this year and be used for this and this and this it's that here's your two thousand dollars every year to be used for these purposes so I think a little clarification on that but the second thing is that there are also funds that say we will disperse two thirds of the interest to you and roll a third for instance back into the foundation or what we've been doing is just asking for it when we've wanted it in a certain amount so those are kind of the options for it I think Sophie you had your hand up yeah my my Kirsten unfortunately introduces a new a new area which is because because of the financial crunch right now we know that wsg gallery is closing and lots of other things will be closing and opening things will be hard so I'm just wondering whether our charter already would cover things like assisting galleries or creating a gallery for open to the public or whether that's just completely disconnected from what we're supposed to do because I feel like there was a time when people would say I'm going to Ann Arbor to see the gallery so now I'm thinking this like one that's kind of on the side of town and then the new one look at when one and what else is there well there's the one in City Hall which you know we're actually excited about I failed to mention which maybe it's somewhere else I was gonna mention it but there has been a small budget set aside for that to continue within the space to continue working with the Ann Arbor Art Center to have featured artists in chambers so I'm excited about that so there is that I think I think personally as far as public art and the city of Ann Arbor goes it would it would be a stretch to see how we could be funding private nonprofit organizations within the city not to say that someday we couldn't figure that out but as it stands right now I don't see how that falls in our ordinance it more the gallery within the space and the City Hall is more in line with what we're supposed to be doing and supporting that type of space have to do have anything to add councilmember when lollie yeah oh thanks you know just adding I'm sorry doing I didn't have a better answer for you yet but you know when we look at money a lot of times you always want to look at matching grants you know fliers I think it really should be something that is stressed and when you go to spend money especially unfortunately the little money that that there is they kind of have a multiplier effect and leveraged what happens I mean I just remember you know student groups coming to the Commission and samo if we just had $500 we could then get this other $500 and do a project with and so you know I really would stress the importance of that having to mention grant money for other organizations who who are looking for that I think it's that's what the city does you know and whenever we're looking at em I we just we don't spend a hundred percent of our own money it's always in conjunction with other funds so I think it really needs to be looked at and then you know you know having maybe a two-year budget cycle or something again to see we kind of try to look out a little further so we can plan ahead further and smooth out the highs and lows a little bit more and whether you want to look up maybe uh perhaps a fund balance in your fund so you can maybe dip below you know what you're you're needing you know dip below your your your fund balance or bigger things that happen or maybe there's you know when trains at Forrest Bennett dang you know so I haven't run down maybe it may be a good idea to include in this and you know hopefully so that I'll continue for many many years and you know for folks and commissions after everyone here has served their their time and so putting it in place for that ever man that in mind I think are are important we talked about budgeting and I just you know for for marketing you know I just you know just a little leery of that because I mean budgeting I mean you can go both ways I mean you can spend everything on marketing I'm sorry on marketing you can spend sky's the limit it's really I think it's important when you're doing something to communicate what you're doing I don't do enough of but I keep to me sky's the limit with a marketing budget so what are you really getting and how do you really quantify it versus you know some of the other types of spending that can happen so I just went to sleep I just want to leave leave you with that could could I just jump in really quick just to let everybody know we're at 7:43 so if we're going to make it through the agenda I know that Allison made some comments about bringing this back our next meeting is August the 5th but in the meantime if maybe some other groups want to get together I just don't want us to miss the other items on the agenda have any some final comments to add about this topic like we've if anything's happened something feel like he didn't get a chance to say it or whatever no feel free to reach out to myself or Deb and we'll start framing some language about how we're gonna do this ask and we'll have that for you guys to review at the next meeting the next thing a new business is importance of art and culture for a full life I think this was something Sophie brought to the table for us to discuss today yeah I wonder if I can screen share something can I try that I can don't see what I can do oh that's just disabled I have to be allowed to do that be able to make Sophia oh ho so she can stop my video he's not the same as a screen share I don't know now screen-sharing no posters disable screen sharing okay so anyway I can't find the screen sharing it seems to be disabled right now I don't have a video so whoever is hosting should be able to go down to share a screen and put up the multiple attendees allowed and then you should go down to share screen and pick the screen that you want to share after that's been done so she just made you a co-host yeah does that mean ice pick on share screen huh and then it and then it'll bring up some options and pick the one that's your desktop hmm well I don't see anything that looks remotely like mine my what I have on my desktop okay that is not my desktop that's somebody else's but it seems I can't find it we're looking at a new normal lon yeah that's right you can see that yes okay so um I'll just read it through to you so it says we're currently going through unusual times including what's been dubbed the great pause where many of us have had an opportunity to stop and think more broadly about how we'd like the world to look when we emerge from the pandemic oops there we go when we emerge from the pandemic as well as the nationwide and even global anti-racist protests since the death of George Floyd in Minneapolis as a response to this time of openness to change this seems like a good opportunity to reach out to other art related organizations to discuss whether there new ideas things we could do join me to improve the status of artists and the arts in Southeast Michigan which would in turn positively impact public art in Ann Arbor since AIPAC has a responsibility to the public to demonstrate its commitment to the concerns of the public later proposed a committee to reach out as soon as possible to other organizations in the greater Detroit area and/or Southeast Michigan to see if there's any interest in convenient conference possibly virtual for the exchange of ideas along these lines and stop sharing for the minute so really it's very broad I just feel like this is a time when we shouldn't really just be bumbling along as no woman Sophie we freeze freeze let's give Sophie a second to possibly unfreeze okay Johnny looked like you wanted to jump in with something there well I didn't want to jump in I just wanted to support where Sofia's going with this I think it's a it's a brilliant idea and we as a body could provide a forum for a discussion about the arts the value of the arts bringing other folks together and so I think I think it's a wonderful idea and and and you know we should do it and if if you know Sophie had the idea that she wants to kind of spearhead this I would be a you know all in favor of that but you know probably because you know Alice and Deb you're you are the office there's no this group you know my only thought might be is to is to shape it into something you know a specific issue that you would like these organizations to talk about and and then you know it could start out very simple I think that just as a as a discussion and and start talking to folks to find out what issues are important and and who should be included in this discussion and we as a body could sponsor it completely or whatever so Sophie back on I'm just trying to keep the idea alive I love the idea Sophie and and I would support you know moving forward with it and some fashion maybe you know in the next between the next this meeting in the next you know start a work group that discusses some specifics about moving forward you know so if we brought this to my attention it seemed like a great project to fall under the special projects working group rather than adding another working group and I think that both of you are on that working group you did Sophie so Sophie John was just shouting hurrah and he was excited about this idea and sharing and he thinks it's awesome that you brought it former and we could work on this and then I was saying that I had when you brought the idea forward that I thought well this would be a great project for the special works committee working group and I think you guys are both on that so I knew I muted yourself like you wanted to share something I just wanted to say that and I think this would be the work of a subcommittee to decide on the topic and and the purpose so that we are working toward a goal of some sort so something to along the lines of the role of public art and social change and using the recent you know one of the things that was struck me about the the nearly two mile ents that was put up around the White House was that an immediate became a mural space for public art and that public expression and so thinking about the role that public art has been playing in both the current conversation national conversation as well as how we might want it to play in the immediate future toward a purchase are people looking at cataloging what has happened in their communities and then we repacking repackaging and promoting it out as a secondary art expression or a tertiary arts expression or how does it link communities together through their activism but I think we do need a purpose title statement as it relates to public art and the role that it serves or has been serving in community activism oh that's what I was gonna say 100% agree does anyone have anything else to chime in encouragement I I wonder if we are going to set this up as a project if we need to prove and assign it to the special projects group for instance do it we can take it on if you want but it would be nice to reflect it in the that's that the entire Commission supports this idea to be explored by the special projects and also to be brought back at some set time you know I would say some kind of planning for feasibility topic organizations that might be engaged like for instance in in town we would engage the you know universities public our Commission for instance and then was it past that and maybe bring it back for the August okay so can I have a motion to this I don't to the special projects committee or working group moved Thank You Jonah second John all in favor any further discussion any further discussion all in favor all right all right any opposed great thank you Thank You Sophie bring that to the table and I'm excited to see what you guys come up with I can sound a little piece of wording to Vinita if you want to have it okay thank you um for old business we have the council policy update so this is concerning the request that was put forward 150,000 years ago to the council that was to create a perhaps a policy change regarding creating a line item of 30,000 dollars that would not be used every year necessarily but but could be used things like a coupon and various things that we stipulated I believe that the wording is in the documents that you have for the meeting I think that the update I just wanted us to have an update of where that was and what actually happened to it and Ollie can weigh in on this but it appears that there was many things that were going on at the time that this policy would have been brought forward and I think that the upshot is that the policy was not brought forward to the full council as would have been sponsored by ollie on our behalf and I just wanted to sort of get a you know it's not that we can't put it forward in the future it's not that we might not want to rethink it but I didn't want it to leave it hanging out there as to hey whatever happened to that so only if you could actually add to hey whatever happened to that that would be really helpful well yeah I appreciate you bringing it forth and I'm sorry it's it's been a very choppy three or four months for many reasons and there's definitely a pin in it I'm looking at it now and I talked with our city administrator about it I know he had then had a conversation with mr.