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Burrowes applied for a couple of years ago and we got and I kept trying to find this myth he's missing F two E's because that would be a teacher which would be one point and then there were two pairs that total about one and a half and I couldn't find those two point whatever FTEs and I finally figured it out it's because that code is not included anywhere in this budget so it's just that's just one of the strange things about this process page 7 of 8 just simply tells you how how we determine capital money and Emin all money the district additional assistance is calculated based on our ADM and a4 that's that the state uses and then they it's kind of like they give you the money and then they take part of it back don't quite know how that happens but if you see online to a our district assistance is one point one two million and change and then they may be adjustment they take back three hundred and sixty two thousand so we ended up with seven hundred and sixty one thousand so you add that to our base you know and then you will see down on a see the actual carryover that we had from last year in the adopted budget that said three hundred thousand and I understand that you know you make your best guess in in June what your carrier over is going to be so that's how we got the total budget of 16 million four hundred seven thousand then in the right hand column you will see that the unrestricted capital looks like eight hundred ninety three thousand and yet you have seen that our actual capital was seven seventy one and that's explained on page eight where we had to pay back and our expenditure from the previous year and and so that and that brought us down to the seven seventy one page then there's a supplement page and this is another one of those where you go looking for things in the budget this is a small grant for English English learners and it pays point three five of a position so that's twenty three thousand dollars but it's a point three five FTE and it did get calculated into our F two e's but it's kind of off by itself this whole little bunch of this kind of off bytes off so and then the other page is just simply a page 1 of 2 is just simply a different way of looking at page 1 of 8 and and then behind that are the the actual pages that show how all of this is calculated the worksheets where we put the information in and gets to this actual on a final budget one commented on the capital outlay additional assistance whatever you want to call it but I thought the legislature was going to even that out this year but that didn't happen I guess and I'm talking about the money they took away right I think that the it depends on this was one of the conversations I had with Chris and the AG's office so on page let me get the right page on page seven of eight what happens is when when you calculate from your April report when you calculate your revenue control limit that comes out to be the 15 million 725 952 on line one and then you have a district assistant so in our case that's 761 so you can either put the district assistants over in your capital or you can split it however you want between the two and the same is true of the 15 million 725 so in a way what the state has done and this started with the the way this was all calculated a year ago because this format of calculating the budget this was a whole new format a year ago so the thing that's kind of nice about that there I guess the evening as a district you can kind of decide okay out of the 15 million 725 how much of it do we want to be in M&O how much of it do we want to be in capital and you can do the same with the district assistance so you know we we could do that and in making these Corrections I just kind of went with okay we in the the version you have the adopted version had the 761 398 over/under capital and had a 0 up above on line 1 but did not have the full mount here so I just chose to put to take the 786 out of the M&M you know that it would be a revenue control limit and move it over there and then keep the ad a or they are DAA here the district assistants level and that will be coming up again next year it will come up in our new budget the Amero come up but but you as a board can decide you know you could decide to keep it all in mo if you wanted to I'm not sure that's I don't think that's in our best interest I think we have a lot of things that we need to do there capital capital projects that we've been waiting on sfv for that maybe we can be moving on some of those on our own but the other thing that I think we can do is set aside some of those dollars in our new budget set them aside just in a line in our you know in our budgeting process for whatever it is the legislature ends up deciding to do about what happens with our attendance and all of those kinds of things I think we need to prepare for a cut all the way because they were talking about a huge meal in years past they have sights in dollars all kept dollars back to me I wish I could answer that in a really constructive way but all the answers that we get are the kind that kind of dance around the issue and they say well we increased your per student money by xx dollars and that includes what you you know some of this financial assistance back on the other hand they will tell you well that's what this district assistance is so they're kind of saying okay this thing that solicitor vendor number two here that's really what they're saying is giving us our money back so it looks really good that they're doing this a million one hundred twenty four thousand dollars it doesn't look so good that then they withheld 362,000 so politically correct I could kind of say to you well maybe it's not even politically correct but I have I kind of have this feeling that they give it to you with one hand and then they take part of it wrap with the other hand I will tell you that in and where I am in the new budget is that the that line to be where they're reducing the doing that reduction for state budget adjustment is about half of this amount as I recall off the top of my head it's in the neighborhood of one hundred and ninety thousand as opposed to three hundred and sixty two thousand so the state would say to us yes they're giving us giving it back to us we'll have to see is that a good non answer it's as honest answers I can give you based on the non answers we don't have any other questions on the budget all right item one point for our school districts plan to return for re upcoming school year 2020 21 Thank You mr.

lot English learners director mr. Musil some folks from the special ed department because at the moment we don't have an active director mr. McKnight is technology director both of the transportation directors the managers from Chartwells and ADM and we didn't proceed very far into this without looking at the surveys that we did with both parents and staff among the questions we asked parents was this one as of now and this was three weeks ago three to four weeks ago now it was a month ago there's a month ago so right about the time that school would have been if we'd been in school as of now do you feel school should reopen on July 29th with the expectation that proper hygiene and sanitation practices continue and you can see that the yes percentage is very high the know is low and the comments indicated that they were just kind of uncomfortable with that and would prefer maybe that we wait and then only five people said they were not sure and five did not answer the comments the fill in open responses that followed this we're very much of you know we want our kids back in school but we want to know that it's going to be safe and then we asked once school resumes my thing only plans to and on the left return out to our current school or one of the schools in the district and that response was very high stay at home and request distance learning options through through the district and that was about 20 folks withdraw from the school district in home school or register in another school that was only three responses and then 60 responses were unsure at the time in the comments that went with this indicated that once again their they were unsure because they want to know that things are going to be safe for their kids I will tell you that our response that had to do with withdrawing from the school and from the district and not having their children in our district our response rate was very much lower than the responses to similar surveys in other districts and I think that speaks well to probably to how people felt about how we operated during closure and I suspect it has to do with folks you know really liking having their kids in our district so I mean I was that we were much lower in that response than many other districts similar questions to the staff our employees and we had about a hundred and 161 responses from our staff so that's over 50% which is on any survey it's considered a really good response rate as of now do you feel schools should reopen for students on July July 29th with the expectation that proper hygiene and sanitation practices continue so you notice that we asked exactly the same question we knew we could not compare the responses between employees and parents if we did not ask the exact same question and so you can see the percent seventy-five percent say yes we should open on July 29th and then less than 20% about 20% 21% says no interestingly enough on the question that has to do with which he would prefer if we cannot open near-normal if we can't open a regular school year would you prefer half days every day Monday through Thursday or alternating days and parents prefer the alternating days and staff prefer of the half days so those are interesting responses to to the same question we did take those pieces of information into consideration but we also took into consideration a whole lot of other things that had to do a lot with time because if we can't open normal or near-normal what are that what are the time factors that are different between having every student on campus half a day every day and having an on campus all day every other day and a whole lot of it well down to do we have enough people and time to clean things between on half days and what would that do to our transportation rooms so we tried everything we could to think first about what's best for our kids academically and then to face the realities none of us like this conversation about anything other than having full days of school and having every kid there every day but we have to be ready for whatever event reality we do not want to be caught flat-footed like we were foreclosure so thinking about those guiding principles I won I'm going to share with you now is reorganized a little bit differently from what's in the document but it's because it's related to the to these guiding principles but here are the things that that we've got in place so for phase 3 which we're calling near normal as normal as we can do under these circumstances we really would want for the first opening of school to have health screenings and use hygiene program protocols for those first four weeks part of this is in response to the comments that parents made on their surveys but they will feel much more comfortable with their kids coming back to school if they know that we are doing everything we can to keep their kids safe students at the beginning we would do daily temperature screening we would do social distancing as much as we can with every kid on campus students will these temperatures exceed 100 degrees will be isolated and sent home this temperature varies from the one recommended in CDC and all of the other things simply because this is the temperature that is in our parent District policy that we send kids home if they have a fever of 100 degrees employees daily health and temperature screening for the first four weeks cloth based coverings are required for those first four weeks and employees whose temperatures exceed 100 degrees will be going home we in and we've been meeting almost weekly as the county superintendents and we yesterday with Denise from the County Health and and we've met with the folks from the state health department and with folks from the a de but from yesterday wanted to be scientifically verified things most recently is that masks are critical ii to hand-washing for mitigating the spread of covin 19 so that's a factor here school events at the beginning we would not have big events assemblies field trips or athletics and the situation would be evaluated regularly to determine when events may resume and so in that light and we just put the note that back to school events information would be shared when it becomes available I truly think that we have to keep looking at the data clear up until probably the 15th of July when you as a word can say okay we're gonna open normal we're going to open whatever you get as close to the beginning as we can to make those decisions our planning is all to open normal but have everything else in place to do the others if we meeting and then finally cleaning in phase 3 which is opening normal near normal would be very specific increased disinfecting and cleaning protocols for all sites until further notice and then you notice the asterisk you know time would be circumstances and data that will roll in all the time they'll be the ones that decide when we change those dates you know when we say okay now it'll be three weeks instead of or or we won't do it at all or we need to extend it to six weeks I think those data are the things that will drive the decisions that you all need to make if we had to be in a hybrid or in a Phase two situation we're calling it the hybrid learning plan at that point sites would still be open visitors would be restricted there would not be non-essential people being on the offices students the things would continue very much like in Phase three I've got beyond but for the length of the time that we're in phase two same for employees school events all non classroom events would be canceled we would continue our after-school programs in our in this phase because the students would already be on campus and the number of students involved in any of our after-school programs is already limited by the number by the situation cleaning with the specific be specifically increased very much more intense cleaning protocols if we were in phase two phase one is closure again and we would really not want to go back to paper packets we have found that those in you know I mean there were lots of parents and lots of kids who did their best effort with that it's a hugely time-consuming project to do it's not the most effective teaching and learning and we would prefer to move directly or strictly to online learning and I'll talk a little more about what we have in mind for for all three phases for this but school buildings would be closed because we're here talking in this section we're talking about safety employees would be working and and given given all the guidelines that we have this would not this would be a much more strict situation than it was during the previous closure employees would be at work unless they have over any health concerns online learning would be provided for all students with some exceptions that you'll notice in the other section Neels would continue to be provided for students and the delivery model would be dependent on what the USDA approved at that time at this time the USDA has approved the continuation of our grab-and-go meals through July and we are be reimbursed for those meals all on-site events and programs would be canceled and the district office will be closed to the public so this would be closure as we have just come out of in the Pantanal past couple weeks guiding guiding principles for the health protocols for all phases we're going to ask parents and visitors and we expect them to follow the signage and the protocols our primary issue is keeping our students and our employees safe any particularly any employee who might unfortunately have Kovan 19 X all kinds of things but particularly if it's a teacher because we're talking about a classroom full of kids and a four in Phase three where we're open normal and suddenly we have a sick employee you know we're in a real bind with that we've always been a bind with the number of substitutes we have or don't have and we just don't want to be in that situation so it means that sometimes we kind of have to be the parent for everybody in this case maybe even the parent for the parents for them to come and respect our folks on campus by following our health protocols students are going to report directly to class when they arrive on campus after having the health screening and so we're not opening campuses as early in the morning we'll have meals and classrooms the whole idea is to reduce everybody's exposure to keep the exposure among folks as limited as possible and still have a productive learning environment and on buses we would we'd have different seating protocols on buses depending on which phase we're in employees will be taught the protocols and are expected to follow them and the cleaning and hygiene products will be provided for each classroom and on-site in the near-normal we're moving to years of teaching and learning so this is what we're really all about and so we want it to be as normal as we can and yet protect our kids so on set on-site classes would be conducted Momiji thirsty in typical size classes research activities would be restricted and/or reorganized so that you don't have hundreds of kids on the playground at the same time we have we'd have some or we would change the kind of activities that we have specialists would be held possibly changes in locations so special those might come to classrooms rather than kids go to specials meals would be in the classroom middle and junior high students would be grouped in two or four teacher teams and that limits those kids exposure and their teachers exposure to about at the junior high if there are fourteen thirteen to a hundred kids as opposed to six hundred kids and in two teacher teams 250 we would not allow backpacks except for technology and devices for a period of time and personal items would be kept at student seats so if they have a jacket or something it's hanging on their chair their back not the backpacks but there are other devices oviya in their spot and not floating around the classroom after school 21st century and flex friday events would continue and in this case we would try to have two kids per seat we have time so we have buses very very crowded with three or more to a seat and so we would try to do this we might not be able to we might just not have a space on our buses to do it but we were trying and accommodations would be made for students enrolled in our school district whose parents really are not comfortable with them starting the school year we'll talk about that a little bit more when we talk about attendance but we want to make sure that we have learning opportunities for every one of our students whether their own site or not and once again the restrictions restrictive modifications would change based on the situation and the data that's coming coming to all of us particularly to you as a board we're making decisions if we were to go into the hybrid learning situation we would have on-site classes on Monday and Wednesday for half of our students and on Tuesday and Thursday for the other half and we would continue learning it would be continued learning would be required on the off days in other words students might not be sitting in seats in our classrooms but they would still be expected to be doing learning and that would look a little different between the junior high and the middle school and the elementary we would try to make very clear to folks that what students are doing when they are not at school it is work done at home it's not homework so it's not necessarily practice it's going to be learning we would try to schedule students in the same families for the same pair of base and and so one of the things that misses a lot and I were talking about today was that setting up that kind of scheduling is going to be a challenge but we're going to start doing that probably next week so that we're prepared for this if you have to do it and start by scheduling the families and then fill in the other half of each of those segments with kids who are seeing what we're calling singles haven't seen a one kid and a family coming to our schools and physical activities would definitely be planned because we know our kids need to be up and moving and doing things but it would be a planned activity and specials would be limited the other things that you see there are similar we would probably move to one student per seat we don't see any way in the world that we can follow the six-foot rules on our buses and have kids every other seat however we are purchasing some pretty sophisticated equipment to sanitize our buses and have them sanitized after the morning runs and after the afternoon runs with very efficient and speedy ways of doing that and to keep our kids in our Buster iversity and we would have technology devices or check out my qualified students our intention is between our own budget and the document you signed earlier Cory that is the money from that grant that mrs.

promo and team but also across the board for just the care and attention that you put to celebrating our our students in these challenging and yet still go to the time for celebration so thank you for that I do also want to give a special thank you to our counterparts at the City Council just because I know that you know as we have been navigating how to honor and how how to celebrate the you know our students that we have been in in in partnership with them and so whether we're looking at the signs you know driving by and seeing the the banner that's up that has the names of students over at City Hall and then even last night there were a few of our students who were invited to come in and share their you know there's their speeches at a city council meeting and so it's just it's just an honor to be able to partner in some of these small yet big ways and so just want to say a special thank you to to our counterparts over on the City Council here within the community last thing I'll share is I I feel like I say this a lot but again my goal is to have with having opportunities for access and time with with me as one more board member through online coffees and again it's my goal to do that once a month and that's what that's my aim again could imagine there being a month where I where it doesn't happen but that's that's my aim and so the next one that's coming up will be next next week on the 25th of May and so I'll be sending some of that information now but again that's that's open I'm going to let those within the community know that that will be available a board member are amis I good evening everyone I just want to clarify mate you said May 25th I did it I did it again I did it again it's June 20 yeah it's June 25th thank you Thursday June 25th okay just wanted to make sure I want to start off by congratulating all the 20 20 graduates from Asuza Gladstone and Sierra and I want to congratulate all the students that promoted from Foothill middle school Slauson and center and Ellington I was also I guess privileged to be in the presence at Foothill middle school and you're right Adrienne it was pom-poms and music was going and you everybody was dancing and it was by far the fun it was so just so much fun I have to congratulate the high schools just how special the staff the time that they put into it bringing their own plants decorating by themselves and making it so the teachers that put in the time to to do the 20 20 out of wood at Gladstone just how they each planned it I know that a lot of students felt special I know my son graduated he said you know this is better than what I had expected and he was really really happy so congratulations to all of the 20 20 graduates and all the principals and all the staff that made this happen and at the end at the at the district level as well it was definitely a success I think it's really important like you said Adrienne the communication one of the things that crystal the public comment I just want to just throw it out there yes this co vid 19 through our meetings off that we were supposed to go ahead and meet with the community about the restructuring of our schools and I look forward to you know go ahead and having those actually we can probably haven't have them on zoom' but moving forward we can go ahead and you know go ahead and schedule those and that's all my comments for today thank you thank you and thank you and I personally would like to thank everybody who was involved in all of the graduations I mean we have been pretty much slammed we got slammed with Cove it immediately on your feet trying to figure out how to get the schools how to get the distant learning how to get everybody up going it took so much energy for you to do that and then we had other situations with the protests and the you know begging for reform and then you add to that you know having to drive through graduation because of the kovat and you guys have worked your buns off all of you everywhere mot certificated classified administration I am in awe of what you all have accomplished because I personally entire just watching you so I just wanted you all to know that another thing that I would like to bring up to the board is that the bids are in for the legal services that we were talking about and I would like to approach you and ask you how you would like to handle that whether you would like to have a committee of two people to go through all the bids or would you like at us as a group to go through the bids and talk it out and go through there so I'm kind of prison in you with that Jerry how many are there there are four we should all look at them yeah you know I wanted to make sure I just want to let you guys know that I wasn't aware that the bids were actually open and we as a board were not notified they were not open nope they they have not been open I have not seen them we have received them and so so what does that mean so it means that we as a board will get the closed envelopes and open them together so people have already so basically people have already applied is what you're telling me so how come we were not notified of when the this was open four four four on other lawyers took to come and bid so we were kids right we had four respondents so what does that mean I'm sorry I'm not an affiliate we opened it up to all the major law firms and four of them responded when did this take place and over the last month and a half but I don't have that been in front of me but we opened it I believe it was May 1st make closed in June June 1st May 30th I'm not sure exactly and we were not made aware of this we I didn't know did anybody else know the board that was the direction you provided we given direction oh all right well Linda can we just kind of all email each other and find a time when we can have a board meeting together and I don't know how we're gonna do it other than we can open it on the screen right here you you had a couple options one is you could extend a current board meeting and build in and you know maybe an hour hour and a half of time to do that boy instead of a separate time if you would like what is everybody's preferences how does it you see them Jerry yeah that's what I'm wondering something and I suggest um possibly meeting at the PD as a PD see it'sit's me apart and I am NOT I am not comfortable in reading the PVC I would I would like to I would like to meet a person okay that's fine but I will not be present that's why you can we can do zoom some of us can be there and some of us can be in zoom so I would like to be present physically what if we have new committee members who meet together and we all doom Gabriela are you all right why don't we let Jerry set it all up just I think your question is do we can we just offline ghetto into 16 yeah all right all right I just need two people to be on the committee okay Gabriela who else would be interested um well can we figure that out I think uh yeah same thing I think all doing it might be our cues the responses yeah but but I would like to be present at the PDC again I'm just so it's been then everybody else can be onion zoom is that what you're saying Jerry either that or if we we put a committee together between you and somebody else and you meet at the PDC together opening it and we are all on zoom I just want to clarify then mark these are not still busy their responses to an RFQ and then response it to qualifications right so they're not like fill bid documents we can all get a copy of them right so I'm treating it like an aura it is an RFP in our queue you didn't do it request for qualifications no that's incorrect because when we went ahead and as a board we passed the we passed this it was an RFQ and I had instructed Linda many times throughout these five months that it was an RFQ and it was not an RFP and she responded yes she understood and I don't understand why an RFP was sent out when that was not the appropriate document that was supposed to be sent out so um madam president I am going to suggest that we were send because it's supposed to be an RFQ not an RFP okay point point of point of order for just a second I'm this I don't imagine that this is even on our agenda at all and so can we so this sounds to me like maybe what we will need to the agenda and have a conversation that we've made the public aware yes okay well I was done with my comments and thank you everybody and so now we will move on to comments item 8.0 comments are reports from a cabinet and superintendent item 8.1 comments and reports by student board member cabinet and super engineer so let's turn to port heat please yes good evening or of Education cabinet staff and committee an honor to be here in front of you I want to start off by thinking for member Koosman dollars for bringing up the important topic of racial injustice and cultural bias I look forward to working with you and with the rest of the board on next steps this is an important topic that's near and dear to my heart so thank you for for raising it and in this one I also want to share with you that I also had the opportunity of attending the promotions and ISIL graduations it was definitely one of the highlights of this colvett experience for me just this heartfelt on many levels it was that I kept putting myself in the shoes of the students and I I really repeat conducted himself and grace in class and it was truly about so I think that each of the to the schools in their own different way made this an exceptional event and I'm proud to be a part of food and and have how we've culminated this year and lastly I want to share with the board that the our labor associations APA CSC a and Amy will be attending and participating in the labor management Institute's seminar thats which will take place next week it didn't that we really been able to get cohorts and groups from each of the different labor organizations so I'm glad to be a part of that and I look forward to reporting to the board the good work that we're doing on that front so with that thank you and for the work that you all do and Mark read him this wide that say what what an honor it was to take part in the combinations and graduations and to hear from our parents the amazing gratitude that they had for the work that our staff put together you know simple comments like this really brought our family together because we're now in the car we get to be with our graduate which was a new experience so it was it was quite quite a spectacle to take place and all of our sites and and to coordinate so it's so proud of everyone who partook in that event Thank You Arturo thank you I'd also like to congratulate all the staff classified certificated administration that made the graduations of promotions so special one of my favorite comments was after we get out of Kovac 19 and we get back to normal we might want to consider doing this like this again it was so so so special I also want to kind of just point out that yesterday Azusa Unified's community engagement initiative team facilitated a statewide webinar that was that was hosted through the California collaborative for educational excellence there were about 158 sounds really precise not about right but 158 people from all over California including district administrators site leaders County offices of Education advocacy groups and the California Department of Education and the azusa team were was asked to share the journey that we have been on in developing our best practices how we responded to and learn from the ecovillage nine emergency and how we are broadening our community engagement work based upon our experiences and so I had the opportunity to be on that as did Norma Camacho and Lee Capades but a special shout out to Jennifer Edith Bryant who really took the lead on this it was just really good to be able to have an hour to share our story and our journey and we also are going to be hosting a an office hour for the people that were on this webinar so that they can get more granular in terms of asking questions clarifications so just excited about about that for us thank you thank you very much and finally I would like to start by again also congratulating everybody for the really outstanding celebration of our graduates and eighth grade promoters and thank the students for the input that they gave us they were very responsive and provided a lot of feedback also the staff the certainly the teachers the classified staff but especially the principals and cabinet who worked tirelessly to figure out all the details to work out the logistics and especially to Lee Kiwanis who was the point person who interacted with with all of the people here in our district as well as with the city as well as with police departments to make sure that everything went smoothly and I think without her her involvement in it we would have maybe stumbled a little bit but we didn't everything was beautiful for our kids and it's just a joy that we were able to pull that off so thank you very much I'd also like to thank the board and let you know that I appreciate this board as well as the boards that we've had before for always thinking of kids first always being willing to work together and despite various opinions and ideas that people have to come to as the past especially McDonald's had come to a point of unity focus on what's best for our students and their staff and that is a wonderful gift that you leave it a legacy that you're establishing for future years in our district and I'm very decided that our third Ortega will have a chance to work with you and see that in person and together perform a governance team that will continue to work and do good work for our our district thank you very much okay so next we move on to item 9.0 report and action of closed session matters 9.1 approved settlement of two cases hash tag a scw zero one zero four two nine and hash tag ASC x - 0 1 1 3 0 6 do I have a motion a motion to approve second a motion by board member pena seconded by board member Greer's or any discussion all right let's go ahead and vote okay in the vote passes 5 0 and now we will move on to approve an item 9.2 approved public employment superintendent government code section 54957.6 hey a motion by board member pena seconded by board member Greer and I'm sorry yes discussion um I would like to say that I knew that mr.

Arthur doe Ortega he would always respond and I a phone call and a follow-up and I truly truly appreciate that connection to the community not knowing who I was but yet responding to my email or to my phone call I I really have seen the what is it step in action that he has brought forced even before he was deputy superintendent and being able to you know to be easily approachable by parents and teachers and so forth and I really hope and pray it continues and I'm sure it will and you have demonstrated now as a deputy superintendent as Linda took her role in access and during this cope at 19 putting I was truly impressed how the block schedules were just you know were we're really good and I was able to see other school districts and they asked well can we borrow them and I had to ask for permission you know if a Sousa unified would if you did it would allow other districts to use our model and that came you know that that was a real highlight for a Sousa tip for other districts to ask for that so thank you for that for and seeing you present in different work conferences and and how you put a Sousa on the map and with the El Cap I I have seen that I started off with the Pat plus and as a parent and have seen the evolvement of of that and how it has become really successful and organized I'm really excited to start this journey with with you and the board and look forward to the great things that are coming our way Thank You Sheila Dean would you like to make a comment yes I do want to comment and and I want to start off by saying that I know and believe I'm and trusted our judo is going to be an excellent superintendent I think that we've all seen that his hard work ethic that his putting words into action being very thorough um so III have I really believe that he's going to be a great super at it that being said I just want to and you didn't make it clear that I am NOT going to be voting for this contract because I feel very strongly that our role as a school board and as representative the community that there need there should be an open process there should be a search because the the role of superintendent is so important right and and we and normally get a shot at this not very often to hire the superintendent as board and it's so important that that we be very thorough and be open to all abilities and so I am not comfortable with disappointing somebody internally I think this should not be suppressed any of my colleagues but I just want to make very clear about the fact that I'm voting against this because I believe that we need to have a thorough process with people applying and being interviewed with getting import from the community in terms of what is the vision for us moving forward as a district and so I am not comfortable and I will not be able to vote for disappointments okay and I'd like to say that I have watched you our Turturro grow I have always seen people feel so comfortable with you and I agree with what everybody else is saying and what I'd like to had a very important part of it for me was the fact that we are in such upheaval right now across the board with the budget with kovat 19 with what's going on outside they too have comfort in a time of change with somebody we know that we can trust with our school district and with our students was very important to me and I wanted you to be that base so thank you alrighty so now we can vote and it passes for one and then we will move on to just like it let me wipe my eye approval of the superintendent's contract nine point three and before we move on to that I need to read as of January 1st to 2017 California Government Code sections 5 9 5 4 9 5 3 C 3 & 5 3 2 6 2 required the board to summarize a recommendation for the final action on salaries and fringe benefits and requires that employment contracts for local agency executives be ratified in open session in order to comply with these requirements we will be providing an oral summary in connection with item agenda item 9.3 agenda item 9.3 recommends approval of an employment contract for our turtle o taiga to serve as superintendent the employment contract is attached to the board agenda employment the employment contract provides for a three-year initial term of employment from July 1st 2020 through June 30th 2023 with the potential for one-year extensions for each year in which the superintendent receives a positive rating in his annual evaluation at the discretion of the board the employment contract provides annual compensation commencing July 1st 2020 in the amount of two hundred and thirty two thousand dollars annually the employment contract further provides the receipt of longevity increments according to the current longevity requirements adopted by the board On June 12 2018 the employment contract also provides district paid annual medical examination not to exceed $500 a $50,000 term life insurance policy in the same group medical vision and dental insurance as the district provides to other eligible certificated management employees so at this point we go to nine point three approved superintendent's contracts do I have a motion I'll make a motion to approve nine point three okay okay I have a motion to approve by board member Rodriguez pina seconded by board member Greer and is there any discussion if you already had that all right let's vote and again 4 or 1 and there we go item passes so now we'll move down to [Music] 10-point Oh general functions 10.1 Kovan 19 oh I forgot our turn Oh would you like to say something since you asked yes I would like to take so thank you Gary first of all I would like to thank the Board of Education for this opportunity to serve as the superintendent for this amazing district and it's amazing this amazing community I really am humbled and I give you my commitment to lead and represent the district in the highest possible manner I would like to thank Linda for giving me the opportunity to join this team years ago and for her leadership throughout her tenure in Azusa we are in a better place because of you and I wish you the very best in your retirement as we continue to evolve and shift forward and providing the best educational experiences opportunities and outcomes for all of our students I want to share with you three things that I'm looking forward to as as keys the first one is our team the second is continuous improvement and the third is collaboration as a district I believe in my core that we are only as strong as our team and our team consists of many people and many partners that all come together to play a pivotal pivotal role in our success I'm talking about our board our CSC a classified members are AE a certificated members are a fait members our administrators our students our parents our city and all of its departments APU citrus nonprofit service clubs community-based organizations faith organizations the chamber businesses and the countless others that make up Azusa and I look forward to to be in part and being closer with that team continuous improvement it's this mindset that positions us as a learning organization that works to get better and better not because we need to and not because we have to but because we want to currently we have so many examples of continuous improvement in action like for instance nutrition distribution we have seen how week after week the staff is serving families quicker and more efficiently by learning by wanting to get better I look I think about staff reorganization and I have been able to witness with my very own eyes that pursue the pursuit of learning in collaborative ways with our with our labor partners and and and taking past experiences and building on those think about distance learning that included Chromebook distribution that come included printed materials that included outreach I mean we have seen teachers counselors classified staff administrators learning together parents how to be the best that we can be with the situation at hand we are in an upward journey together and the more we continue adopting a learner stance the better we position ourselves and our students and then lastly collaboration the philosophy that when we work together we have the power to produce and create more amazing results compared to if we went about it by ourselves collaborations helps collaboration house with problem solving it brings us together it helps us learn from each other and it strengthens communication as we grow and learn together I look forward to learning more about you and you learning more about me I would like to end with an immense amount of gratitude and thank yous to my family especially my wife Lorraine for allowing me the Grace and the space to do what I love we're gonna be successful together thank you you thank you for letting you talk Gary yeah I know jeez I'm sorry I get nervous sometimes all right item 10.1 general functions 10.1 Kovan 19 update so this evening we have as we had indicated about a month ago that we would have a report for you about the reopening and reimagine ation of our verse school system as we face the coming year we put together a quite a robust committee made up of teachers and staff members and Families parents and most importantly students to who looked into a couple different areas that we all needed to think about the designed a series of guiding principles came to consensus around what they thought should be our guiding principles as we move forward and also what are the best practices so tonight each of the facilitators of these groups is going to share with you a little bit about how that went what they came up with and then I want you to know that the next step after this is what we're calling our implementation groups and those have already started some work really saying now let's go to the the really dig in our heels what is construction going to look like what is operations going to look like and that that work is moving forward we are also waiting to hear probably by next week sometime the LA County Department of Public Health will be releasing a report about opening schools and what what they see as the requirements what they're mandating is requirements that we will look at and so the work is a step in that we're tonight a step in the process of the work that is definitely going to continue so the five areas that we looked at were instruction and by the way this is the beautiful graphics here from one of our teachers are just very lovely artwork that shows you know the dreaming that we're talking about schools and kids and but we're dreaming about what we can do but we have a section on instruction one on health and safety one on social emotional support on family community engagement and finally one on operations and for each of those we have a speaker tonight to share with you and answer questions that you might have about that word so let's go to the next page if you don't mind Kathy if you can scroll up one page we'll get up to the instruction page and Dana Mitchell is here to talk to us about that they know we talked a little bit about who was on your committee as well as how they came to these conclusions sure I'd be happy to can you hear me okay thank you dr.

president we attached to the board Doc's the draft that we have her return to school plan we had a lot of people involved in this and I have a little PowerPoint to share with you so that we're not going through this necessarily page by page unless you want to but I thought we'd hit the high points primarily for the public you might be participating we'll help we have some public on participating with this meeting and also just to hit the high points rather than all the details so James what do we need to do thank you okay so this is a summary of that 11 pages document and we had some guiding principles that we used to drive this whole thing the first one was to plan and implement safety measures for employees and students we want to make sure that everybody is safe the second one is to establish and teach all the appropriate people the hygiene protocols we want them taught to employees we want them to talk to students and if we're going to expect parents to be helping us with this so that kids come to school healthy we want to teach some things to parents primarily we want to maximize our teaching and learning for all of our students and then we want to be sure that we're communicating so those were our guiding principles for this document the planning task force included besides myself the principal's the preschool coordinator the public community relations director his Lance Ross curriculum and professional development director mrs.

Otto is sharing with you and with our cares fund is to purchase a lot more devices so that when kids are not on site they can continue to be participating in what's going on that's what the difference here would be our preschool and our life skills and our life skills Academy programs this has to do with a lot of things for our preschools part of it has to do with how our preschools are funded and the fact that they are littles very littles who lose things in lose learning quickly if if it's not a daily reinforced thing the same with our life skills students and our life academy kids are already only half-day so those programs would run half a day Monday through Thursday students would be scheduled for morning's or afternoon and we would continue to make sure that students got two meals a day from our half-day programs I want to talk a little bit about our student our teaching our online learning in any face so we really expect to do continued learning and it would be required using the programs presented for each level elementary middle school and junior high and once again this has work done at home not homework meals would be provided this is phase one but it applies to the others as well I learned that part does special ed students English learners and other students with specific needs would be required to participate in on line learning to the best of their abilities and we would supplement that with what are special accommodations and modifications we need to do in those rare situations where someone where we have a student who really could not do any online learning we would work with the family to design a program specifically for those kids to make sure that they are still getting all of the things that we are teaching to all of our children and employees would be working teachers who the teaching care pros would be helping office personnel would be conducting business etc this is a piece that's not in the pan and in the handout or the draft and it's because these are very good ideas that came from the documents that we got from the trust last Friday afternoon after we had published this for you all but it's very clear that we need to be specific about communication so the director of public and community community information would coordinate all messages from the district level to students parents and the community for all three of these phases operation of school sites including distribution of Hygiene footballs on those things the director of curriculum and professional development would be coordinating all training for employees and the public time I'm sorry and the director of transportation directors of transportation will be doing their part and the managers for those other programs okay I really would like to talk with I skip the one about the site level because there are some things that would come out from the site I really want to talk to you a minute about attendance in the draft on page 11 I'm asking the board to commit to us being able to say to our kids and our parents in our community that our primary concern is teaching our students them learning the law says that students must be present to be counted they must be in a seat in school to be counted present for that day that is law and it can only be changed by the legislature and it affects our budget because our just based on average daily membership now we know that students can be gone up to ten days before they're dropped and so they're you know there's some little games that you can play with okay so the kid isn't coming to school parent doesn't want them in school if they come and sit in school for one day then you don't drop them and they can count them for all ten of those days and that's kind of some game playing but I'm asking you all to consider that for the purposes of our school for the purposes of us running Fay these three near-normal and either of the other two phases that we really consider students for our purposes as a district president if they are in class on site present if they are enrolled in our district and they are in fact participating in whatever program we have going at that time so for instance if we open normal and we have parents who are uncomfortable with their children being on site they are enrolled in our school and we work with the parent for on online learning as part of that so perhaps if it's a junior high student we plan to be streaming lessons when kids are off site so that we would be counting kids president if they are enrolled and in fact doing the things participating in instruction and then I have several more several more definitions under Phase two and then under phase one but it was very specific about this because we don't know what the legislature is going to do we don't know if they're going to accept or adopt any of the recommendations that are coming from all of the education groups in the state and I will tell you probably for the first time in history all of the education groups teach a Arizona teachers our Arizona Education Association Arizona's supervisors Arizona School Board Association are all on the same page and working together with recommendations for the legislature but I wanted you to be aware that and commit to us doing what's best for our kids doing everything we can to educate them even if they are not seated in a school in one of our sites or in a seat in one of our sites even if that does not meet the state definition if we do that yes we may take we may take an economic hit to our budget because of ABM but we think we would be doing what's best for our kids and and in making everything possible for them to have things I have the education that they need so I just wanted it wanted you to be aware of that and then the last section has to do with grading and we very much are just falling back on our policy and saying we need to be with our policy says and I appreciate your time for that thank you do we have any comments I don't see what does the statute say the pointed scene comes about that the State Department of the anthozoa legislature would address these concerns because they definitely are concerns but for the plan to go ahead and say okay we're going to do it this way I do not agree that at all sorry thank you and I appreciate that I appreciate that comment Doug and I truly understand that this is really a tricky issue but you know we're that's why we wanted to put it right out there for all the discussion right up front yeah thanks any other comments yes back policy for favor again for me it was a little unsure of what Novak next met sure right at the beginning we would prefer not that we would want not to have any backpacks but if we are going to provide devices for our students laptops or Chromebooks or whatever for them to be able to check out and take home we want them to have those devices in something safe to carry but we don't we don't want them to be bringing all of their typical backpacks with all of the various and sundry things that they bring because we have no way of keeping those you know of sanitizing those we have no way of keeping them from being contact with other kids and those kinds of things so we would prefer not to have those on site at all and I will tell you that one of the meetings that I've been part of in the last two weeks is with the backpack Buddies program and they're completely in agreement with that they're still doing their program they're still doing backpacks and and at the point where we could allow them to come back on team because we want our kids to have backpacks so it's not that we don't want them it's that right now it is a huge safety issue hey I just don't see how they're gonna get their supplies like this whole like they can't share supplies with other give it in so just imagine how that would like work we don't we don't want them bringing supplies to school we will supply everything they need I will tell you we have some pretty hefty orders in right now for things that for students to you so that we are absolutely sure that they have everything they need and that those things will be excuse me those things will be kept separate so that you know if even if even in normal that you know I'm kid a and my things are my in my workspace and I'm not sharing with anybody everybody has with an e so we have we've already reached up our supplies to be ready for that okay I have another question about eating inside the classroom will there be they're not expecting the teachers to to clean those with disinfectant wipes are they they're gonna be like protocols for having appropriate table cleaning it with there will be table cleaning but the teachers will have to be involved in that there's no way to have enough custodial people to be on each site to clean 20 classrooms in the middle of the day so that's part of what we would teach them to do and to do it efficiently and quickly and whatever and then we would also make sure that we arranged for teachers to have a break time for themselves we can't expect our teachers to be in classrooms from the beginning of the day until the end of the day was out without some break time and so we're building that into the schedules okay and then I just had one I have another question um regarding following the procedures I didn't see any protocol for if students don't follow the protocols according to their age and comprehension level like what kind of things will be done to minimize the stress distractions in the classroom because already during a normal week distractions take away from the learning and now with a condensed learning if we have phase one or phase two if a student is acting up or not following the protocol that's interrupting with very little precious learning times I just didn't see anything like that outline exactly and returnee brandy that we were getting we were working to the level that we thought we could we didn't want to go too much further than this without without some more input and approval of where we are those become the then the operation or organizational details that we can work on from now on okay but we also were concerned about that so you know those are those are the the next steps okay sound good this is Jeanie I've got a couple of concerns with the with the eating - is there no way that they can maybe create more more lunch hours in the day smaller kids in there separate them at the tables so that they are eating in the cafeteria you know breakfast in the classroom is a big enough mess we did go we did consider that and then we went back to all of the went back to all of the guidelines that we've had we would want to resume use of the cafeteria absolutely as soon as we could we might expect that given that we've kind of set a four week four week benchmark for easing restrictions on the other things that would be a good target but we're even told then and we will in fact have plans for smaller routes in the cafeterias at the same time Jeanne that's exactly one of the things that we've been talking about and you know and the protocols in the cafeteria at that point so this is not intended to be a long-term thing at all we would prefer not to have meals in classrooms any longer than absolutely necessary so you know that would be one of those where you look at your data and you go okay we can relax this you know we can start we can relax this next week right right I'm kind of looking at it like what the elementary kids they they're going to need a break out of that environment they're going to go stir-crazy at that group you know so junior high level they're gonna be switching classes so they're going to have those breaks are gonna have a change in environment they're gonna be switching classes very little but the thing is you're right and that's why we've said we would build in designed kinds of breaks for kids so it might not be recess on the recess equipment but it might be going out to the playground and doing some other activities it's a little more instead of five classes at a time once again we didn't go too far with those plans at this point because we wanted to know where the board was with this plan as far as we've gone those are details that we will really work out because we know kids need to move hey there Bernice I'm not gonna work and you know if they don't have some movement in it in the day yeah I mean I'm sure teachers are feeling quite apprehensive about teaching in the fall as it is so absolutely any other comments okay we get a motion to adjourn I will secular meeting I called to order three either meeting in the bullets the elementary school this school board on Tuesday June 16 2000 xx 6:00 p.m.

Ortega would be a great selection for him next a USC superintendent for the following reasons he has been our assistant superintendent of education services were five years and interim deputy superintendent for the last school year he has shown his hard work and dedication to our students staff and a USD he has followed through on everything that has been given to him also this this quote it was like a turnaround and I know that he took the big part in that he has a great rapport with for the superintendent dr. Kaminsky the other cabinet and also with the staff parents and community from what would I had been told also by community members so I know that he would be a great asset to Azusa Unified School District thank you anybody else here yeah so I also I'll go ahead and add a couple things to to crystal Molly on to her her comment in question just about process I think that I think that's a valid question you know and just just you know asking and wondering some some of the why and I personally from one wouldn't want to speak directly to that I I for one have have had the the privilege of knowing our torah and working with our thorough first it's just like a parent and community member who does things in the community and working with him in his role within the district and then you know being on the board and seeing seeing his work as assistant superintendent and deputy superintendent and so when it came time to look you know to look at who was going to come next I know I you know I'll say that that it's not the first time that the thought crossed my mind that a total authority an incredible superintendent somewhere in you know didn't know or necessarily expect that that would necessarily be here but and we still need to vote but but just kind of speak into the process some some of my thinking is so much so so many conversations that we're having around like incredible budget crisis that are going on up you know that's before a Copa 19 then we have Kovan 19 that's coming into the mix we're having conversations around school reorganization and and and there's so many nuances that are as we all know being being a part of our community being a part of the district there are so many nuances and looking ahead at so many of the potential changes and adjustments and things that we're gonna need to make when I think of our third oh I see him as somebody who was a who is a stabilizing force and in him being somebody who has context and understanding and relationships I really see and truly believe that that he has you know what it takes to lead the staff here within the district and and and work with the board as a governance team to chart ahead and so that that's but I just want to communicate that's some of the thinking so there are different processes and methods to come about this and so some is to to have a you know a more open process and and you know I'll say that as as I kind of evaluated and recognize that there was an incredible Jim that we had you know here within our district and so excited at the prospect of moving forward and working with you in this role miss Ortega Gabriela yeah I would like to say I I actually always knew he was superintendent material when I was a parent and I would call I would get a phone call back right away an email I would get an email back right away and I really really appreciate that II you know being out in the community and trying to reach an assistant superintendent or superintendent eight sometimes intimidating and if they respond they respond and if they don't you just kind of sometimes you know don't bother again but with mr.

Kaminsky good evening board I am proud and grateful for the work and the collaboration of the team that came together for instruction that included Lorri ray who works in our curriculum center Jen peel stick who is a teacher at Powell School of the Arts Diana Rojas who was our principal Lee crystal one of our students at Gladstone High School and Gabriel Fernandez the principal at Gladstone High School and each one of the members brought such a rich diverse perspective and voice to create the guiding principle in that first guiding principle is to provide students with the most rigorous instruction possible while providing staff time to reflect grow and collaborate in a safe and healthy environment for all students and staff and underneath that guiding principle I'm gonna actually turn my video on yeah there we go and underneath that guiding principle are our five best practices that each team member had a part in really coming up with ideas and collaborating together to come up with these five practices and the practices really involve the first one is around making sure that we're prioritizing in-person resources so when students are actually coming back to campus what are the things that we need to prioritize for those students in terms of the services and resources and instructional support that they might need another one guiding principle is to consider how might we bring back small groups of students that have identified needs for example students with disabilities or students who are learning and it language or maybe our younger students as well so thinking about how we bring back those students another principle is around ensuring equal access to distance learning by developing an outreach plan to parents and students to enable student success we we did have tremendous success with a process for that this last spring and I really we have to give a lot of credit to those school sites and all the outreach they did to really make sure and connect and find out if families we're connecting and if they weren't how we might be able to help them and so how do we make sure that we connect families to make sure they have reliable internet devices that all students have access to a device so they can access our Google platform and all the other platforms that we have for all of our our curriculum every single one of our programs for instruction in both elementary and secondary has a very robust platform online and so we want to make sure that all students have access to that so they can learn another one is to think about relationships between teachers and staff and students and really to attend to the quality of their relationships to ensure that students remain motivated and participate because we do know that that relationships are incredibly important and that really does help students to be motivated and want to participate in learning and also students need to know what the grading expectations are and they need to know what success looks like and then the last one is to make sure that we're using the adopted guaranteed viable curriculum that we have but to really consider a variety of different instructional models and schedules for instruction and also include input from our stakeholders and we've already done a survey for for teachers and for students and parents and so using that to really think about what are the ways that we can design some innovative instructional opportunities for students thank Dana and our second group really focused on health and safety we know that's a paramount question in everybody's mind and that was headed up by Jorge hey real quick does it make sense to comment or a question after each person so Dana just want to say like thank you I mean awesome awesome points that that I'm seeing here I especially want to I mean it's all it's all great I especially want to point to the second-to-last point that we have just talking about attending to the quality of relationships I know that we had even even before you know some of the some of the Copa 19 stuff that went down we had some listening sessions with our students and and that was one of the things that so one we already know this but then that was you know reaffirmed through the what we heard from our students and so to see that making its way onto this is you know it's great to see so just just want to comment on on the good work thank you so much alright thank you so much okay oh please yes thank you dr.

lot English learners director mr. Musil some folks from the special ed department because at the moment we don't have an active director mr. McKnight is technology director both of the transportation directors the managers from Chartwells and ADM and we didn't proceed very far into this without looking at the surveys that we did with both parents and staff among the questions we asked parents was this one as of now and this was three weeks ago three to four weeks ago now it was a month ago there's a month ago so right about the time that school would have been if we'd been in school as of now do you feel school should reopen on July 29th with the expectation that proper hygiene and sanitation practices continue and you can see that the yes percentage is very high the know is low and the comments indicated that they were just kind of uncomfortable with that and would prefer maybe that we wait and then only five people said they were not sure and five did not answer the comments the fill in open responses that followed this we're very much of you know we want our kids back in school but we want to know that it's going to be safe and then we asked once school resumes my thing only plans to and on the left return out to our current school or one of the schools in the district and that response was very high stay at home and request distance learning options through through the district and that was about 20 folks withdraw from the school district in home school or register in another school that was only three responses and then 60 responses were unsure at the time in the comments that went with this indicated that once again their they were unsure because they want to know that things are going to be safe for their kids I will tell you that our response that had to do with withdrawing from the school and from the district and not having their children in our district our response rate was very much lower than the responses to similar surveys in other districts and I think that speaks well to probably to how people felt about how we operated during closure and I suspect it has to do with folks you know really liking having their kids in our district so I mean I was that we were much lower in that response than many other districts similar questions to the staff our employees and we had about a hundred and 161 responses from our staff so that's over 50% which is on any survey it's considered a really good response rate as of now do you feel schools should reopen for students on July July 29th with the expectation that proper hygiene and sanitation practices continue so you notice that we asked exactly the same question we knew we could not compare the responses between employees and parents if we did not ask the exact same question and so you can see the percent seventy-five percent say yes we should open on July 29th and then less than 20% about 20% 21% says no interestingly enough on the question that has to do with which he would prefer if we cannot open near-normal if we can't open a regular school year would you prefer half days every day Monday through Thursday or alternating days and parents prefer the alternating days and staff prefer of the half days so those are interesting responses to to the same question we did take those pieces of information into consideration but we also took into consideration a whole lot of other things that had to do a lot with time because if we can't open normal or near-normal what are that what are the time factors that are different between having every student on campus half a day every day and having an on campus all day every other day and a whole lot of it well down to do we have enough people and time to clean things between on half days and what would that do to our transportation rooms so we tried everything we could to think first about what's best for our kids academically and then to face the realities none of us like this conversation about anything other than having full days of school and having every kid there every day but we have to be ready for whatever event reality we do not want to be caught flat-footed like we were foreclosure so thinking about those guiding principles I won I'm going to share with you now is reorganized a little bit differently from what's in the document but it's because it's related to the to these guiding principles but here are the things that that we've got in place so for phase 3 which we're calling near normal as normal as we can do under these circumstances we really would want for the first opening of school to have health screenings and use hygiene program protocols for those first four weeks part of this is in response to the comments that parents made on their surveys but they will feel much more comfortable with their kids coming back to school if they know that we are doing everything we can to keep their kids safe students at the beginning we would do daily temperature screening we would do social distancing as much as we can with every kid on campus students will these temperatures exceed 100 degrees will be isolated and sent home this temperature varies from the one recommended in CDC and all of the other things simply because this is the temperature that is in our parent District policy that we send kids home if they have a fever of 100 degrees employees daily health and temperature screening for the first four weeks cloth based coverings are required for those first four weeks and employees whose temperatures exceed 100 degrees will be going home we in and we've been meeting almost weekly as the county superintendents and we yesterday with Denise from the County Health and and we've met with the folks from the state health department and with folks from the a de but from yesterday wanted to be scientifically verified things most recently is that masks are critical ii to hand-washing for mitigating the spread of covin 19 so that's a factor here school events at the beginning we would not have big events assemblies field trips or athletics and the situation would be evaluated regularly to determine when events may resume and so in that light and we just put the note that back to school events information would be shared when it becomes available I truly think that we have to keep looking at the data clear up until probably the 15th of July when you as a word can say okay we're gonna open normal we're going to open whatever you get as close to the beginning as we can to make those decisions our planning is all to open normal but have everything else in place to do the others if we meeting and then finally cleaning in phase 3 which is opening normal near normal would be very specific increased disinfecting and cleaning protocols for all sites until further notice and then you notice the asterisk you know time would be circumstances and data that will roll in all the time they'll be the ones that decide when we change those dates you know when we say okay now it'll be three weeks instead of or or we won't do it at all or we need to extend it to six weeks I think those data are the things that will drive the decisions that you all need to make if we had to be in a hybrid or in a Phase two situation we're calling it the hybrid learning plan at that point sites would still be open visitors would be restricted there would not be non-essential people being on the offices students the things would continue very much like in Phase three I've got beyond but for the length of the time that we're in phase two same for employees school events all non classroom events would be canceled we would continue our after-school programs in our in this phase because the students would already be on campus and the number of students involved in any of our after-school programs is already limited by the number by the situation cleaning with the specific be specifically increased very much more intense cleaning protocols if we were in phase two phase one is closure again and we would really not want to go back to paper packets we have found that those in you know I mean there were lots of parents and lots of kids who did their best effort with that it's a hugely time-consuming project to do it's not the most effective teaching and learning and we would prefer to move directly or strictly to online learning and I'll talk a little more about what we have in mind for for all three phases for this but school buildings would be closed because we're here talking in this section we're talking about safety employees would be working and and given given all the guidelines that we have this would not this would be a much more strict situation than it was during the previous closure employees would be at work unless they have over any health concerns online learning would be provided for all students with some exceptions that you'll notice in the other section Neels would continue to be provided for students and the delivery model would be dependent on what the USDA approved at that time at this time the USDA has approved the continuation of our grab-and-go meals through July and we are be reimbursed for those meals all on-site events and programs would be canceled and the district office will be closed to the public so this would be closure as we have just come out of in the Pantanal past couple weeks guiding guiding principles for the health protocols for all phases we're going to ask parents and visitors and we expect them to follow the signage and the protocols our primary issue is keeping our students and our employees safe any particularly any employee who might unfortunately have Kovan 19 X all kinds of things but particularly if it's a teacher because we're talking about a classroom full of kids and a four in Phase three where we're open normal and suddenly we have a sick employee you know we're in a real bind with that we've always been a bind with the number of substitutes we have or don't have and we just don't want to be in that situation so it means that sometimes we kind of have to be the parent for everybody in this case maybe even the parent for the parents for them to come and respect our folks on campus by following our health protocols students are going to report directly to class when they arrive on campus after having the health screening and so we're not opening campuses as early in the morning we'll have meals and classrooms the whole idea is to reduce everybody's exposure to keep the exposure among folks as limited as possible and still have a productive learning environment and on buses we would we'd have different seating protocols on buses depending on which phase we're in employees will be taught the protocols and are expected to follow them and the cleaning and hygiene products will be provided for each classroom and on-site in the near-normal we're moving to years of teaching and learning so this is what we're really all about and so we want it to be as normal as we can and yet protect our kids so on set on-site classes would be conducted Momiji thirsty in typical size classes research activities would be restricted and/or reorganized so that you don't have hundreds of kids on the playground at the same time we have we'd have some or we would change the kind of activities that we have specialists would be held possibly changes in locations so special those might come to classrooms rather than kids go to specials meals would be in the classroom middle and junior high students would be grouped in two or four teacher teams and that limits those kids exposure and their teachers exposure to about at the junior high if there are fourteen thirteen to a hundred kids as opposed to six hundred kids and in two teacher teams 250 we would not allow backpacks except for technology and devices for a period of time and personal items would be kept at student seats so if they have a jacket or something it's hanging on their chair their back not the backpacks but there are other devices oviya in their spot and not floating around the classroom after school 21st century and flex friday events would continue and in this case we would try to have two kids per seat we have time so we have buses very very crowded with three or more to a seat and so we would try to do this we might not be able to we might just not have a space on our buses to do it but we were trying and accommodations would be made for students enrolled in our school district whose parents really are not comfortable with them starting the school year we'll talk about that a little bit more when we talk about attendance but we want to make sure that we have learning opportunities for every one of our students whether their own site or not and once again the restrictions restrictive modifications would change based on the situation and the data that's coming coming to all of us particularly to you as a board we're making decisions if we were to go into the hybrid learning situation we would have on-site classes on Monday and Wednesday for half of our students and on Tuesday and Thursday for the other half and we would continue learning it would be continued learning would be required on the off days in other words students might not be sitting in seats in our classrooms but they would still be expected to be doing learning and that would look a little different between the junior high and the middle school and the elementary we would try to make very clear to folks that what students are doing when they are not at school it is work done at home it's not homework so it's not necessarily practice it's going to be learning we would try to schedule students in the same families for the same pair of base and and so one of the things that misses a lot and I were talking about today was that setting up that kind of scheduling is going to be a challenge but we're going to start doing that probably next week so that we're prepared for this if you have to do it and start by scheduling the families and then fill in the other half of each of those segments with kids who are seeing what we're calling singles haven't seen a one kid and a family coming to our schools and physical activities would definitely be planned because we know our kids need to be up and moving and doing things but it would be a planned activity and specials would be limited the other things that you see there are similar we would probably move to one student per seat we don't see any way in the world that we can follow the six-foot rules on our buses and have kids every other seat however we are purchasing some pretty sophisticated equipment to sanitize our buses and have them sanitized after the morning runs and after the afternoon runs with very efficient and speedy ways of doing that and to keep our kids in our Buster iversity and we would have technology devices or check out my qualified students our intention is between our own budget and the document you signed earlier Cory that is the money from that grant that mrs.

roll call Cory Burgess I Brandi du Bois I Jeannie Berlin here please rise for the Pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation to adopt the agenda I will second Cory Burgess I Randy I Feeny Borland i item 2.6 it for tenant reports dr.

Arthur doe Ortega he would always respond and I a phone call and a follow-up and I truly truly appreciate that connection to the community not knowing who I was but yet responding to my email or to my phone call I I really have seen the what is it step in action that he has brought forced even before he was deputy superintendent and being able to you know to be easily approachable by parents and teachers and so forth and I really hope and pray it continues and I'm sure it will and you have demonstrated now as a deputy superintendent as Linda took her role in access and during this cope at 19 putting I was truly impressed how the block schedules were just you know were we're really good and I was able to see other school districts and they asked well can we borrow them and I had to ask for permission you know if a Sousa unified would if you did it would allow other districts to use our model and that came you know that that was a real highlight for a Sousa tip for other districts to ask for that so thank you for that for and seeing you present in different work conferences and and how you put a Sousa on the map and with the El Cap I I have seen that I started off with the Pat plus and as a parent and have seen the evolvement of of that and how it has become really successful and organized I'm really excited to start this journey with with you and the board and look forward to the great things that are coming our way Thank You Sheila Dean would you like to make a comment yes I do want to comment and and I want to start off by saying that I know and believe I'm and trusted our judo is going to be an excellent superintendent I think that we've all seen that his hard work ethic that his putting words into action being very thorough um so III have I really believe that he's going to be a great super at it that being said I just want to and you didn't make it clear that I am NOT going to be voting for this contract because I feel very strongly that our role as a school board and as representative the community that there need there should be an open process there should be a search because the the role of superintendent is so important right and and we and normally get a shot at this not very often to hire the superintendent as board and it's so important that that we be very thorough and be open to all abilities and so I am not comfortable with disappointing somebody internally I think this should not be suppressed any of my colleagues but I just want to make very clear about the fact that I'm voting against this because I believe that we need to have a thorough process with people applying and being interviewed with getting import from the community in terms of what is the vision for us moving forward as a district and so I am not comfortable and I will not be able to vote for disappointments okay and I'd like to say that I have watched you our Turturro grow I have always seen people feel so comfortable with you and I agree with what everybody else is saying and what I'd like to had a very important part of it for me was the fact that we are in such upheaval right now across the board with the budget with kovat 19 with what's going on outside they too have comfort in a time of change with somebody we know that we can trust with our school district and with our students was very important to me and I wanted you to be that base so thank you alrighty so now we can vote and it passes for one and then we will move on to just like it let me wipe my eye approval of the superintendent's contract nine point three and before we move on to that I need to read as of January 1st to 2017 California Government Code sections 5 9 5 4 9 5 3 C 3 & 5 3 2 6 2 required the board to summarize a recommendation for the final action on salaries and fringe benefits and requires that employment contracts for local agency executives be ratified in open session in order to comply with these requirements we will be providing an oral summary in connection with item agenda item 9.3 agenda item 9.3 recommends approval of an employment contract for our turtle o taiga to serve as superintendent the employment contract is attached to the board agenda employment the employment contract provides for a three-year initial term of employment from July 1st 2020 through June 30th 2023 with the potential for one-year extensions for each year in which the superintendent receives a positive rating in his annual evaluation at the discretion of the board the employment contract provides annual compensation commencing July 1st 2020 in the amount of two hundred and thirty two thousand dollars annually the employment contract further provides the receipt of longevity increments according to the current longevity requirements adopted by the board On June 12 2018 the employment contract also provides district paid annual medical examination not to exceed $500 a $50,000 term life insurance policy in the same group medical vision and dental insurance as the district provides to other eligible certificated management employees so at this point we go to nine point three approved superintendent's contracts do I have a motion I'll make a motion to approve nine point three okay okay I have a motion to approve by board member Rodriguez pina seconded by board member Greer and is there any discussion if you already had that all right let's vote and again 4 or 1 and there we go item passes so now we'll move down to [Music] 10-point Oh general functions 10.1 Kovan 19 oh I forgot our turn Oh would you like to say something since you asked yes I would like to take so thank you Gary first of all I would like to thank the Board of Education for this opportunity to serve as the superintendent for this amazing district and it's amazing this amazing community I really am humbled and I give you my commitment to lead and represent the district in the highest possible manner I would like to thank Linda for giving me the opportunity to join this team years ago and for her leadership throughout her tenure in Azusa we are in a better place because of you and I wish you the very best in your retirement as we continue to evolve and shift forward and providing the best educational experiences opportunities and outcomes for all of our students I want to share with you three things that I'm looking forward to as as keys the first one is our team the second is continuous improvement and the third is collaboration as a district I believe in my core that we are only as strong as our team and our team consists of many people and many partners that all come together to play a pivotal pivotal role in our success I'm talking about our board our CSC a classified members are AE a certificated members are a fait members our administrators our students our parents our city and all of its departments APU citrus nonprofit service clubs community-based organizations faith organizations the chamber businesses and the countless others that make up Azusa and I look forward to to be in part and being closer with that team continuous improvement it's this mindset that positions us as a learning organization that works to get better and better not because we need to and not because we have to but because we want to currently we have so many examples of continuous improvement in action like for instance nutrition distribution we have seen how week after week the staff is serving families quicker and more efficiently by learning by wanting to get better I look I think about staff reorganization and I have been able to witness with my very own eyes that pursue the pursuit of learning in collaborative ways with our with our labor partners and and and taking past experiences and building on those think about distance learning that included Chromebook distribution that come included printed materials that included outreach I mean we have seen teachers counselors classified staff administrators learning together parents how to be the best that we can be with the situation at hand we are in an upward journey together and the more we continue adopting a learner stance the better we position ourselves and our students and then lastly collaboration the philosophy that when we work together we have the power to produce and create more amazing results compared to if we went about it by ourselves collaborations helps collaboration house with problem solving it brings us together it helps us learn from each other and it strengthens communication as we grow and learn together I look forward to learning more about you and you learning more about me I would like to end with an immense amount of gratitude and thank yous to my family especially my wife Lorraine for allowing me the Grace and the space to do what I love we're gonna be successful together thank you you thank you for letting you talk Gary yeah I know jeez I'm sorry I get nervous sometimes all right item 10.1 general functions 10.1 Kovan 19 update so this evening we have as we had indicated about a month ago that we would have a report for you about the reopening and reimagine ation of our verse school system as we face the coming year we put together a quite a robust committee made up of teachers and staff members and Families parents and most importantly students to who looked into a couple different areas that we all needed to think about the designed a series of guiding principles came to consensus around what they thought should be our guiding principles as we move forward and also what are the best practices so tonight each of the facilitators of these groups is going to share with you a little bit about how that went what they came up with and then I want you to know that the next step after this is what we're calling our implementation groups and those have already started some work really saying now let's go to the the really dig in our heels what is construction going to look like what is operations going to look like and that that work is moving forward we are also waiting to hear probably by next week sometime the LA County Department of Public Health will be releasing a report about opening schools and what what they see as the requirements what they're mandating is requirements that we will look at and so the work is a step in that we're tonight a step in the process of the work that is definitely going to continue so the five areas that we looked at were instruction and by the way this is the beautiful graphics here from one of our teachers are just very lovely artwork that shows you know the dreaming that we're talking about schools and kids and but we're dreaming about what we can do but we have a section on instruction one on health and safety one on social emotional support on family community engagement and finally one on operations and for each of those we have a speaker tonight to share with you and answer questions that you might have about that word so let's go to the next page if you don't mind Kathy if you can scroll up one page we'll get up to the instruction page and Dana Mitchell is here to talk to us about that they know we talked a little bit about who was on your committee as well as how they came to these conclusions sure I'd be happy to can you hear me okay thank you dr.

Kaminsky and I have the pleasure of following dr. mental thank you and it was very well done i I had the honor of leading and facilitating Dean Health and Safety Group and when organizing the group it's always important to make sure you have the right voices in the in the group to the accredit have a variety of different perspectives or at least to say that we had Denise Lopez one of our parents doctor Parent Teacher of the Year holiday we also had our nurse Melissa Lawton Patricia Sanchez COC a representative made Sabella ae8 president and Joel noir also than a representative and so they all not only brought in their perspective from their groups that they represent but they also brought in their professional practice and we had a very robust conversation around both the guiding principle and the best the guiding principle that was ultimately landed on reeds ensure the health and safety of students staff and community by following local state and federal public health guidelines and so it was really important to the group to really identify all in different organizations and groups that are out there providing guidelines and really attending to the local our County Department of Public Health who has really been the guiding a lot of our work around the lines our response to cobras as far as the best practices we really focus on making sure that each site each area of the district established proper health facilities to maintain separation of well students and six students and really identifying areas where it's appropriate it is as a facilities where law students and also sixty students could be to be separated and attended to ensure the that students teachers and staff have necessary personal protective equipment this was something that was very important and it was important for us to really highlight some of the information that's out there and we had the privilege of having our nourished Melissa locked in and also Joel Dewar who actually teaches in the Adult School pharmaceutical and he and he also has a lot of information and background with regards to germs and provided that perspective throughout our conversations though the Rivera is very happy to have him the the group really talked a lot about community community in advance to all stakeholders so visitors need to know in advance the district protocols empower families with knowledge of the protocols for school attendance when a student has a fever or symptoms and provide a communication prior to school opening regarding protocols for visitors and students with a fever or symptoms it's really really important for us to educate families educate the public and events and continuing with this education taking it a step further and train students staff have found me on the procedures as it relates to ingress and egress coming into the school believing the school staying six feet apart identifies specific areas on campus or throughout the district facilities were spaces identify words that you would be naturally standing and there be markers I indicate what six feet apart is also identifying the directions that you could travel in Pawleys so the foot traffic can be very intentional about how you walk around the school so that you are free so that there is less less instances of possible interactions closer than six feet also hygiene and cleaning techniques we've heard a lot of conversation about washing hands and how important it is to thoroughly wash hands and really providing that education and training it was really it was injured interesting how one of our group members talked about going through that process I think it was Edna Sanchez for CSC I talked about having gone through this process and relief after washing their hands for significant amount of time still seeing people going under an ultraviolet light and still see in the terms that were on those a learning experience issues they were sure and also training around the properties of PPP we also want to make sure that we are continuing to provide the process of the staff or a clean maintaining a clean and safe environment and then doing all this by lastly maintaining student teacher staff privacy in accordance with HIPAA requirements so that concludes the health and safety I have several questions regarding that I'm not sure if it's falling in your category um regarding like um are are you or not you what are they gonna take the students temperatures before they come into school so that's it's a wonderful question we as we were talking about these these different pieces one of the areas we landed on was not just look at what's been stated as a guideline but really going above and beyond and that particular question has not yet been answered that would be really hard in getting into the implementation phase of this of this process so we could talk about that once we once we get to that point and is that also like um my question is regarding one I'm saying recently that's a no word what you know recess or lunch breaks and are the classroom is that not with with this group but maybe not right correct I mean certainly be here so we well again we didn't get into specifics as far as how that would be those staggered breaks would be implemented that is certainly part of the conversation for the implementation phase and then the P the PPE will be that um the classroom will have gloves and mask if students don't have them or hand sanitizer that would be in the classroom with regards to PPE personal protective equipment what we have been hearing from a variety of different groups Department of Public Hall of CDC is really the use of a face covering one of the points that was raised in our group was how using a glove inappropriately can actually cause the spread of the virus because there's the best course of action what we've been hearing from our health experts is to wash your hands for 20 seconds or more that actually does a lot more to kill the virus and protect protector and so when we talked about training that is exactly we're talking about making sure people know that when they're watching the hand it has to be for 20 seconds or so so my question still is regarding you know the student comes to school and does not have a mask you will have masks they're available and hence I sanitizers to be sure that they do wash their hand I mean is there like every half hour every hour you know these things are also important to to put on here if that's what you're gonna do or not I completely agree and partly we will we are awaiting the guidances coming out from the Department of Public Health in the coming weeks so we should know soon okay thank you I'll go ahead and add similar questions so I know that what you all are doing is you're - you're synthesizing hours of conversation and and putting you know a handful of bullet points here and so and so there's there's much more detail than is here in the presentation it would be helpful especially for some of the you know some of these things here with health and safety to have some understanding of what some of those specifics are around this so like for in regards to PPE one of the things that I wonder is you know you just said you just said it right now we're by PPE what this means is specifically you know not gloves because you know because gloves can be more harmful and and face coverings which which there are different versions and kind of variations of face coverings so just to kind of you know we're talking about communicating district protocols in advance to all stakeholders even in line with that having a way to communicate out you know what this means and also what this does not mean so that we can Pro like preemptively a kind of address any confusion that might arise around what this means around what this is communicating and so when we say PP what you know what do we met what do we mean and I mean that for our students I mean that for our employees you know I mean that for you know different kind of categories of stakeholders within within our district I would I would value seeing more of that specifically and I appreciate this opportunity to make sure that I because when I say gloves there are groups like our nurses who should be wearing gloves as they're interacting with our with our students our food service workers should be wearing gloves as they're serving food so I don't want it I don't want you I don't want to leave you with this idea that I'm saying categorically no gloves for anyone they're really intended for specific groups of individuals throughout the district well thank you Jorge thank you very much our next group is a very important group and that is the social emotional support we all realize that during covin 19 education changed but also kids access to a lot of the supports that we provided schools and we want to make sure that as we move forward we have things in place so Gary krill headed up this group Gary can you please share with us some of the thoughts and conversations from your group absolutely thank you so much for the opportunity I facilitated a group comprised of two students Alex and Desiree and Samm teratoma the principal of O'Neill middle school and Frank Chang the director of college and career and however guiding principle as you can see ensure that all students and staff are emotionally healthy and safe at school home and in the community and to get to our best practices we considered I guess several kind of sub categories subcategories one was our school-based mental health services the other was behavior or another was behavior support systems family engagement and support practices staff support and then also the importance of maintaining student and staff recognitions awards traditions and all of those sorts of things and that came to you know these best practices as I said so number one is maintaining a positive school climate we have some pieces in place for that already with PBIS and you know all the good work that we've done with promoting positive behavior we're also looking at a partnership that's going to be coming to the board soon with the Western Justice Center and they've done or they do a lot of training in the way of peer mediation conflict resolution and even things about the implicit biases and whatnot that we all have and you know Sheila Dean mentioned earlier so that's going to be something that we can do to maintain that positive school climate next is promoting and D stigmatizing support for mental health services we have a lot of systems in place we have our school counselors and psychologists we have the McKinley children centers therapists and all of our campuses we have care solace we have the APU doctoral students who work as therapists and many ways for students we have Cougar pals we have five acres Foothill family Pacific Clinics the sport to the suicide online or suicide prevention online resiliency training that we have coming up so we have a lot in place already and what we found from the students was that they really weren't aware of everything that we have in place so we need to do a better job of promoting that and one of the ways that we can do that is you know with Lika and and on our social media and whatnot but we're also looking at doing you know going to meet with parents whether it's in person or you know virtually for the coffee with principals and whatnot we have trainings for staff members and etc so we really want to be working to you know promote what we already have in place and also as I said to D stigmatize it that you know it is something that we can we can do it's it's nothing to be ashamed of and that was part of just having the McKinley Children's Center therapists at our campuses that they're integrated into the community that the campus community that they have an office and students see them around and really not that big of an issue third we have build on existing services and better publicize their availability to students parents community and staff so I spoke to that a little bit already provide ongoing training for students parents and staff on mental health issues and how to access support this is a big part of the sport to partnership with Lake oh that the board approved a few months ago that the team that we have myself junaid quorum a counselor Jose Gomez excuse me one of our firm's people and you might have Maya Rodriguez one of our school psychologists have all been trained in this suicide prevention and on-line resiliency training and so that training has done there were modules for staff members administrators parents and whatnot and so we'll be able to you know do those kinds of trainings with the community and lastly to establish and maintain a proactive positive behavior interventions and supports including peer mediation restorative justice practices in conflict resolution and again PBIS is already there we had peer mediation a group at Foothill middle school this year that did some really exceptional work and were able to meet with a federal judge actually who grew up in Azusa and they had a great conversation with him about his life here he graduated the same year I did in 1980 so it's a very different community back then but they knew the same landmarks and talked about the same thing little TECA you know came up in conversation so it was a really powerful you know moment for those students so it was a good group we had some some really good conversations I think my takeaway was you know that we really need to do a really good job of promoting this to our community the as Linda mentioned it is something very very important iced when asked a question regarding I know you mentioned staff on him which is really great but are we and now we're talking about schools also what are we including staffs asked us what employees you know certificated because from the district and I'm a work member and I I'm even Neary to come back to work yeah I mean to to to be around people you know myself so I could imagine you know how there's may be people in the district office even MOT workers because it was a katralla to all of us and I really I really hope that that's also offered to all employees care solace is something that's open to all employees I think I heard Jorge about to speak to that a little bit I think some of its gonna come from HR as well did I hear you Jorge or no so with regard to the main services that could that employees could access and its employees and their family this offers through ease which is a county program and I've been using the information tools that we have to send information to the principals and managers in the district to really make that information widely known this is not just a I mean this there is a lot of worry and anxiety and this is this is on many levels very concerned about the well-being of all our employees so is that in a newsletter or is that an email I mean I would also like to see see that okay yes I communicated that to our principals and our managers and pretty much every Friday message I sent to them but I could include communication yeah I'm glad we opened that Wellness Center in dressed on high school that was like right in February I think they mailed us and everything happened you know and we're so excited to get that started but I guess it's really gonna be used a lot when the kids come back thank you I just want to get Oh Gary thank you so much for you know noticing that that's this is an area of improvement that we need to we need to go ahead and pay attention to and be able to provide this information with the with the support also bleak and reaching out to our families and letting them know what what the district does offer and in the students that spoke to you while you were doing this and how they didn't know that all these resources were offered and so I think it was a win-win you know for the students to learn and and for for us at you know for you as a district for us as a district to also hey these are you know kind of areas that the you know need to be addressed and need to be brought up to light so thank you Gary for saying that thank you anybody else all right let's move to our next section which is the Family and Community Engagement and Norma Camacho headed up that group you guys hear me yes I have the privilege of working with the subgroup that looked at family on community engagement my group consisted of myself parent Laura Gonzalez parent marina munos director of special education Erin Kramer and our director of communication Leacock wadis our guiding principle was to ensure equitable and accessible communication channels that allow for information-sharing and ongoing dialogue we came to this guiding principle very organically and that those were the big ideas that rose to the top in our conversations the ideas of equity access and an ongoing dialogue where you know information isn't just being given out but that we are actually hearing and listening to our family and community so some of the best practices that our group identified was to ensure effective communication systems that provided accurate and relevant timely accessible information through various platforms so really thinking about ensuring that parents had access to the information that is being communicated be that through their primary language be that through print be that through text messaging voice messages or social media platforms but really ensuring that we are hitting all of those areas to ensure that communication is accessible to our families and communities we also wanted to ensure that we were providing support and training for our families be that through needs and support and distance learning how to connect to Wi-Fi getting on Chromebooks and devices and things like that and that's where that that dialogue piece would be really key to make sure that we are being responsive to the needs of our families and what they are needing support in and what they are needing training in we also wanted to ensure that we were intentional and purposeful in our efforts to capture the voice of our stakeholders including our families students staff and community members and the the words intentional and purposeful were really key to this group particularly to our parent representatives because that intentionality is really important in ensuring that we are really listening to the voice of all of our stakeholders that no voice is louder than another so those were were really key words for this group and in looking at that that practice we also wanted to make sure that we were connecting with our community partners to provide consistent and form a and aligning our resources and efforts so that we weren't duplicating any of our efforts and really looking at what is our community offering and how are we partnering with them and what is the district offering so really making sure that that those efforts are not duplicated and finally just providing ongoing support for all of our staff to ensure that consistent practices and communication to connect our stakeholders with resources and information and really keen into ensuring that our office staff knows what resources are available to our families so that they are able to connect them with the right person or the right resource same would be for our community liaisons our teachers and really making sure that all of our staff is aware of what resources are available who those connectors are to help families get to to you the needs that that are that we want to meet for them or that they are needing Matt can I just ask your question regarding how are we communicating with the students our newcomers from Guatemala this we teach it mm-hmm do we have a translator or are we communicating with them we have really been working on getting some support with keechak and that has been one of my big efforts and it's it's really a challenge for a variety of reasons but for our students that speak each a Spanish is a second language so they do understand Spanish and I have been able to speak with it yeah so when we first went to distance learning I made several phone calls myself and petit Loara from the ala Center to just touch base with them and make sure that they knew that meals were available that there were resources available for them Chromebooks were available if they didn't have why five we had devices that had embedded Wi-Fi so we have been able to communicate with with all of our Guatemalan newcomer families I'll go ahead and add and also ask I had interestingly I had a conversation with a parent who who communicated that that she was communicated to too much so I was able to I was able to but I was able to talk to her and kind of you know weigh the options of too much or too little but but all that to say what is it you know when we look at family and community engagement I wonder what does it look like for us to kind of gain some insight on what is the preferred amount of frequency and and you know that balance is meeting the needs and doing the check-ins you know what happens if there's a if there's a parent or if there's a family that is saying you know once a you know once a month is good enough or or you know I don't you know or what you know whatever that looks like I just wonder what is what is that balance and and would just you know offer to suggest that we take into consideration have allowing for our families just to speak in to you know what they would prefer or what would be ideal for them still understanding that we're you know it will be difficult to get it right across the board some people are gonna feel like it's too much some people gonna feel like it's too little and that's where the dialogue is important that we are not just disseminating all of this information and not listening to preferences and choice and and need so that that was why we really wanted to touch on those ideas of dialogue and you know two-way communication thank you very much Norma I appreciate it and now the last section is operations and mark Bommarito headed up that group mark can you share a bit about your group please you are on mute sir start that again and so my group was composed of Darren Howard our director of maintenance operations and transportation Maria Calderon director of nutrition services Linda McNary director of adult education and Veronica Davao are a PHA president for adult education and so our group was really where the rubber meets the road or most of the other other groups and we set a guiding principle of kind of directing us to a vision to get back to a brick and mortar learning environment and we saw that as a necessity to plan for a continuum of educational environments so we using that as our kind of benchmark and that meant that we needed to look at all the modalities and and all the things that would be required to work within those modalities and so that would mean looking at space in a completely different way and we looked at some of the recommendations that came from Waco specifically where they said well you could use your gymnasiums to house all the furniture from your classrooms that now have to be at 50% capacity and we said well that sounds like a bad idea we would like to have that space be used to spread kids out for an awesome learning environment so really looking at every single space like that to reimagine whether that was outdoor learning whether that was in our gymnasiums and our auditoriums cafetorium and to look at things completely new then determine what schedules would look like so all of these things have to happen with start and end times with breaks we can afford to live in the confines of school starts for everyone at a given point in time and ends at a given point in order to get kids to school we might need to stagger scheduling because of the requirements for distancing within our buses and so really looking at what that would mean to our students to our families and to our staff to be able to manage all those different variables and next looking at a plan for being able to have the needed supplies and determining what those supplies were being able to ensure that we had those supplies on hand in a timely manner so we we are exploring all of those items and due to our unduplicated count we do have a promise from the state that it will be directed through the county that PPEs will be provided to districts like ours and then that right now looks like mass for all of our kids and it looks like mass for our staff it looks like face shields and hand sanitizers and soaps and providing directly from the state but we will need to go further and we know that especially as we think about our offices and our welcomed areas and how we welcome and have to interact with the public and we need to make sure that we keep our staff safe and so really taking a deep look up to what areas would need to buy the protective items are here for our offices and staff next is making sure that we're really looking at what our families want and what is our what our what is our staff need so that we can know when is the best time transition what different modalities need to overlap potentially so that way we could make sure that we're meeting the needs of our community that wants to get back to work and we're meeting the needs of our safety that we're keeping our kids and families and staff safe and ever inching back to the traditional environment of learning so this is you know as I said in the beginning really where the rubber will meet the road and ensuring that we have the proper environments for our families and in the details we really did look at everything from what signs would be required what labeling on the floor would be required to where where those would be posted as you enter school buildings school campuses so there's a lot of details to be planned out here I wouldn't ask several questions regarding so um I didn't hear anyone speak about like students playing outside or playing in the swings physical education you know sports field trips I haven't heard anything about that what's what's gonna go on with that because you know our kids have been home such a long time I'm sure they do want to throw a ball and play you know water or what is that look like we have had some internal discussions about a number of those things specifically for example how do you maintain social distancing in PE or how do you maintain social distancing if students are outside playing and what would it look like those some of those items are also being discussed by the Department of Public Health and tomorrow we have a an input call where we can ask more questions about that and make sure that those those issues get addressed and and we do expect a full of report come next week so that we can then be better positioned to to go based on only do what we think but also what the Department of Public Health is saying yes so we have this get this item on the next board agenda so that we can discuss it further with you and hopefully by then I can't promise this Department of Public Health will have released the item they report by them but we are hopeful that they will have but we definitely are looking at many of those things ourselves and and I'll kind of add to that um you know I understand that we're needing to wait to get him you know input from the agencies that are that are going to be you know determining what these mandates and guidelines are and what they have to be I would I still want to strongly encourage us to to look at some of these I think that there is some you know there's there's ground work that we can do even when we say like it's on our agenda for next next week and and we hope that we're going we will have you know receive some feedback from them but we don't have guarantees so so what can we do and so I think this is a you know what we have here like some almost like charter document information that's setting guidelines and principles for what we're looking to do I think that's I think that's important you know great you know beginning to this but yeah same thing I said earlier like it would be good to begin to see some specifics and have some some timelines on around some specifics even if they are you know potential options so that we're thinking them through and then if there's information that comes from the from the county or from the state and we need to make adjustments we have something to adjust from as opposed to just waiting until we get the information from the state I'd like to I'd like us to watch some of this out and actually as I mentioned at the very beginning of this this is a two step process this is the first step was kind of the big picture to set the stage and the second stage which is already starting is the implementation group so those implementation groups are really digging into the details for some of the questions that you've been asking so they will have something to share with you okay thank you Oh so um couple questions so who are the implementation groups who are they comprised out and there's a role that you address that please so the leads that presented tonight are you going to the leads for the implementation groups as well and those implementation groups are going to vary from group to group to group depending on the the needs of that particular of that particular group I do want to I do want to mention that we are going to reconvene the reopening school imagination team the team that was built with parents and students and and staff and and we well what the plan is what the vision is that we would take these guiding principles and operations right now we're looking at the operations one right to salmon-colored one and then right after this document would be the nuts and bolts the detailed work in terms of operation and right now the the framework that we are working on is instead of coming out like black and white we want to come out with like a continuum so that so that we try to be a little bit more communicative to our community to say okay we we're on this path we're not a thousand percent sure right now but if we were a hundred percent distance-learning this is what operations would look like in more detail right to to the points that you have asked and talked about today in terms of PE activities transportation you know safety and health but if we have to come back blended this is what operations would look like an PPE and you know those things that we're talking about social distancing and then if we were a hundred percent back what what is what our operation is going to look like what what things have we learned through this process or that we still need to implement even though we are back in a hundred percent so right now we have pegged early July we're still working out the dates to reconvene and so the idea with the re reopening school imagination team is that these implements implementation teams they would go back to those groups that that that we talked about today as a sounding board as feedback as reaction as recommendations as further input from our parents and from our students and from our staff to offer some some some more insight some more eyes and that and that can inform our next steps to making it a little bit more formal into this into this document and so our teams have launched today we had a very good meeting where we've met backwards mapped what this might look like and how it might look like knowing that obviously days are are numbered but we feel really good about the work that that we launched today and where we're heading with this so I appreciate that so I what I'm hearing is is that you think that the next step will be the reconvening of the of this group after some planning and early July so when when would you anticipate having a solid plan for what schools going to look like August 17th so right now we are Peggy or 20th excuse me August 20th yeah so right now as we were backwards mapping this we were thinking that the board at the board meeting of July 14th is when we would come with a full-blown formal document that our that would have already looked at the implementation team that would have already gone to back and reconvening the re reopening school imagination team that would have already given feedback and that feedback would have been implemented into this document so that's that's the that's the hope that's what we are working and that's how we backwards mapped it so I so I really hope that I'm just like we've done with the El Cap process where they're just iterative process where the board is included in that in that iterative process you're talking about that we do the same thing on an accelerated basis with this piece right so I hope that July 14th is not the first time that we as a board discussed some of the specifics that you guys are going to be focusing on so I that thinks that I do have a couple other questions in terms of our parents and our community our families do we have a sin of how many our families and regardless of whether we come back to in person or not as a district how many of our families are interested or prefer to continue distance learning yes we we have done a survey and Jen Bryant if you could briefly share a little bit about that that would be helpful I'm not sure if she's here but we can get that information too long I am here no Kerry good yeah sorry I just had to be let in let me pull up that document we did we were able to ask parents about potential permanent online school and parents we had about twenty-eight twenty-nine percent of our parents very interested 33 percent were somewhat interested and about 26 were not interested at all and then we had 13 percent or 11 percent I'm sorry who who checked other and wanted to a little more about details we weren't able to provide a lot of detail in the questions so and those numbers actually really correspond to students although more students were somewhat interested and again expressing wanting to know more about what that would look like and how it would impact their activities and things like that so we do have you know some some interests there on the part of our community and things Jennifer is this possible that we can get a copy of this back survey and deeper sense of what you just said interested not interested or yeah oh yes copy of the survey and so you're asking for the numerical results yes yes I do have a copy what yes yes it would be I would like to see the outcome of the survey okay and you can you remind that the total what was a total population from the survey so we had with our our parents it was we did three surveys and they did a line to each other we had 1778 parents and families respond and 1772 students and I expanded that to grades four through 12 and then our teachers survey was 327 so that I appreciate so that's that's actually my next question in terms of our employees so do we have a sense I would say if the state continues with their recommendation that over a certain age or if people have certain comorbidities or previous ting conditions that they not return to work do we have a sense of how that would affect our staff yes we do we've also been looking at that Jorge can you share a brief overview of that information yes my staff is currently working on pulling together the points that we really have known that have known underlying conditions to the virus and did we include the classified employees in this survey Thank You Jana for say teachers but I didn't hear her say calcify you're off that yes the survey that Jennifer did was only for teachers because it was it was about classroom instruction what Jorge is doing was looking at all staff for two things one is in terms of the who is over 65 which actually turns out to be a fairly small number relative to the number of staff and then also looking at what we know about underlying conditions we do not have data from every person in law you know medical information is private so but partly if you can just share a little bit about what we do know so far yes that like you're saying the number of the number of known employees teachers that are over at the agency for next year is pretty small and I still of it has to do with a number of teachers I have to the Venice of the retirement incentive my my office is clear you know that information that we have right now that was known to us of employees who have a known underlying health condition and we had some employees who we didn't know had an underlying hot position at the beginning of the pandemic who shared with us that they did so the world will be following up with those employers for the process of bringing all that information together I'm actually but I'm really more interested in not like the numbers I think I mean I think there's you know privacy implications about I'm just I'm just what I'd like to understand is what are we planning on doing to try to accommodate them to make sure that we can yeah yeah absolutely and we've we've also had discussions around that these would be the type of instructional program or the whether we're in a brick-and-mortar environment or a hybrid and so for example you can imagine different people may choose to to work in a different kind of situation so we are looking at those as we finalize information and and also that would involve working with the unions around what are what people's options are okay thank you and then finally my last question is around the actual instructional model I just want to say I very much appreciate that our frame really has an equity framework and we're talking about making sure that prioritize some of the students with the highest needs so I appreciate that I think that's I think that's really critical and that being said I just what I what I'd like to understand and maybe this is a premature question and I'm willing to wait is if we end up having to go to some kind of hybrid model or stagger start times or something like that what I you know I'm just really curious in terms of which direction we're going in whether it's something where kids only go to school a couple days a week what person whether it's all the kids go to go to school every day but but fewer hours whether it's finding ways to stagger so that we can i mean i mean i think in best case scenario we was i would love it if to settle that were going to fund it so that we could double our work force and and have small class diverse classes for everyone but i don't think that's going to happen so so i you know i some of the more specific details and i think i saw adrian referencing about this i think those are the things that our community and myself as a board member are really really care about right because that's really gonna drive those decisions about whether a parent sends their kid back to school or not it's going to drive a decision about you know on us understanding what does that mean for the upcoming year and so i just i think the sooner that we can get even some of those discussions out publicly whether or not it's concrete it's better I think to that not only do we have to think of a variety of scenarios we also have to think about multiple scenarios at the same time now clearly completely distance learning or completely brick and Morty mortar are you know one size fits all type of option but what we're talking about is we may do something where given given parents preferences for their kids or children who have underlying health issues we may have to have a variety of options running at the same time so that some kids may be able to come back on a regular basis some a staggered some may prefer a you know kind of independent study model of distance learning based on the the need of the child so those those are the models that they're looking at so both a continuum across across time as the the virus plays out but also what might have need to happen simultaneously so I think I mean I know I talked a lot but and better and better than my in my comments was really a question I maybe I'm jerking you are pseudo alright so what really what kind of what kind of learning environment do we are we going towards right now are we thinking about yes the question is not definitely not premature we are in the thick of of this right now we are currently working on a staggered scenario to Linda's point we're working on a 50/50 a 33 a 25 and a 20 I'm not knowing that not knowing exactly where we're going with this so could you could you could you just explain one of those named 5050 what about what it would mean thank you so so so a 50 model would be that kids are here how our kids are here and half of our kids are distance learning the 33 model would be you know what the the guidelines are so strict or there we need to go we can't afford not not fiscally but because of safety and health or operations we cannot have half of the kids here that's that's still too many so we're gonna do a third of the kids on campus while two-thirds are off and and again just being more restrictive more restrictive just just to be ready in terms of you know how we're going to be we're going to react and how we're going to be prepared so some of the some of the big things that we are working on number one talking about if we're looking at this we actually looked at this document and we said okay what are the guiding principles and one of them was about these identified needs of students and so one of the things that we have been imagining or working that it doesn't matter if it's the 50% model or 33 or whatever that how do we include in that schedule an opportunity or a time that is not just half of the kids so okay half of the kids that's awesome we want them to be here brick-and-mortar but what about the students who have higher needs and so we're working to implement and embed that into the schedule so it's not something like an afterthought that it's actually ingrained in what we built so that's that's one one feature another feature that again we have already been testing it with a couple of teachers and a couple of groups one feature that people thought was also important was to continue with some kind of social emotional connection that spreads across spreads across the week also another feature is at the secondary level to continue with the block schedule philosophy so looking at depth instead of trying to have a lot of movement on the campuses if the kids work back having to go to three periods versus having to go to six periods and so that's that's another feature that that we're looking at so we are right in the middle and right in the thick of this so where we we can definitely bring back some drafts of where we are with this as soon as possible thank you any more questions all righty so shall we move on all right we'll go to ten point to report to the Board of Education on the twenty twenty twenty twenty twenty twenty one is usually Unified School District budget and mark will be sharing information with us yes I'm gonna invite magna up she's gonna be co-presenting with me tonight this one magneri you okay just a meal yourself and you guys see the screen yes okay yes perfect all right so tonight and magna myself will be sharing the 2021 budget and this budget update is the first part of a two-part approval process that will be bringing to you this year and this is a timeline that we share with you each time to give perspective as to where we are in the approval process and tonight were at the beginning I'm so where we're starting the budget approval process so this is the typical process of estimated actuals and a budgeted adoption which will take place as planned on June 23rd would be only bring the budget back to you for approval and then you'll have your unaudited actuals which is a report that shows the details of how 1920 ended up and then at first interim and we will be showing any of the changes and I'm going to stop here to explain that this is the usual process there is likely going to be several revisions to the state budget that will occur between I would say this week and mid-august through through trailer bills and once those revisions happen and it is highly likely that we will need to come back to you with a budget revision that addresses any of the any or all of the changes that were and put into the state budget and once once that happens and will will have to you know increase decrease funding based on and the new state budget then we will share with you second interim and I've included third interim into this report because it is also highly likely for the second year in a row that we will have a third interim given the extreme challenges that are presented in both the legislature and governor's budget with deferrals and and reductions then by the end of the year will close out basically starting the process over again for 21 22 so as I mentioned earlier and this year we were not required to have a two meeting process them but given all the changes I thought it was a good idea for everyone to hear over to meetings giving us some chance for the state to produce and some updates which we could bring back to you on the 23rd if anything came out for a budget approval and so tonight is the public hearing and and if there's anyone in the public that would like to make any statements this is the opportunity to do so and on the 23rd we plan to bring back the budget or approval and of course any of those public comments we could if there was anything that that the board wanted to provide direction bigpictures for the for the state of California and we've shared this a couple of times but it's very relevant to what makes the budget so challenging for the state to figure out and the state is estimating a forty 1 billion dollar loss in comparison to what they were projecting in January and that is over 1920 and 2021 and so we will have a loss in funding for this year which will be handed out which we just found out through the firls and that was actually approved I believe yesterday and so already the June payments will be will be handed out in the following school year so our June payments for 1920 and so as the legislators and the governor try and work that out and I'll explain what those different plans look like so what does that mean for proposition 98 funding which is the majority of where education funds come from so you can see on this chart the difference in 1920 you can see that the the projection in January was to be a 81 billion dollars for the state and that dropped to 77 billion dollars for next year you see the huge decrease from 84 billion to 70 point 5 million and I think it's a good representation that shows you kind of over time what that is equivalent to so that is equivalent to somewhere in between 15 16 and 17 18 I'm sorry 16 17 level funding with today's expenses when the governor proposed his budget he obviously has more departments than education and he had to pay out where to put those reductions and in here you can see the largest amount 12 billion dollars was was reduced from education and the second largest percentage of his reductions were proposed to come from ledges and from education and there are some departments in there that you know actually got some increases so it was interesting to see that out of an eighth person eight and a half percent reduction that and such a large percentage of it came from education and I think this took hold with the legislators I think this was something that they did not do not agree with and so I'm going to show you what those two budgets are here or at least big picture so the Department of Finance each year looks at how much things are increasing in cost what it's costing we're housing what is costing to make purchases of items and they come up with what they call the statutory Cola and that Cola is what governments used to figure out how much we should provide an increase in funding for and it's kind of a baseline of keeping everyone neutral with increasing cost and so they they have set the rates for the next three years current and next three years like you see on the screen the governor recognized the fact that those are the coolest but he and came up with a plan to be able to afford that through reductions in spending and as I described before and so you can see here that when you look at the the deficit factor which is a 10% cut to education and you combine that with a cola and it equals a negative seven point nine two percent net deficit factor this year he he did say that he would leave the cola as is and for 2021 it he's recommending that would be a zero percent Cola or deficit factor and on top of that he is stating that we would have and this is already approved for 1921 month of deferrals so that one has already been approved that one that's actually a fact no as it adds up yesterday but for next year his plan calls for two and a quarter months of deferrals so that means out of the twelve months of payments that two and a quarter we would not receive until the following school year and I wanted to compare this for you to what the legislators recently approved yesterday and they are stating that the cola so they don't have a deficit factor they are providing the statutory Cola as is for education but instead of receiving reductions in funding they were gonna provide us deferrals or io u--'s and so there this is already agreed on like I said the 1920 we would have one month of the pros and but next year we would have at least and I you know emphasize that at least three months of the piroso three of the twelve months we would not receive payment for and that is definitely better than receiving you know no promise of future funding I will say that it is definitely much better because it's funding that sometime we can count on coming in and but it does create cash issues and so when you don't have dollars coming in that means that if you don't have money in the bank then you're gonna have to borrow money and so we've been looking heavily at trans and working with the county and if the county has so much borrowing because obviously every district is in this situation for most every district is then and we would have to go out to an outside lender after the county is unable to help we don't know what 2122 looks like in in the world of deferrals but you could imagine that it would exponentially grow as the state couldn't afford to pay money back if the economy does not turn around so I will hand it over to Meghan she's gonna go over our enrollment trends in qumar and good evening everyone I'm gonna go over part of the 2021 budget can you hear me guys I'm gonna go over part of the 2021 fiscal year budget with you and starting with enrollment as you can see from the chart that in 2002 we had about 12,000 students enroll in azusa and this chart shows year by year decline in enrollment and coming down to 2021 fiscal year next year that is the use of decision insights projection we are going to be projecting to decline about 5% at 7500 200 students and that's almost 5,000 students less than 2002 it's a significant decline that we are looking at and out of following two years we are going to be steadily declining about 4% and 3% on an average about 300 students each year so as you know that we are declining enrollment ma ending at 22 23 year we are projecting to have about sixty six hundred students which is still a drastic decline from 2021 you are projected and this is with the use of a decision insight projections going back to the budget more detail in we have a major source of revenue is the prop 98 which is lcff revenue which is our major source of revenue for general fund to spend on and when economy was booming around the second interim time as we you can see that even the in good times we have projected to decline in 2020 one year from 90 million receiving this year to 87 next year and following years 281 million in 2324 fiscal year but with our governor 7.92 percent deficit factor as you can see in the orange line it's just drastically less that we are going to be received in 2021 year almost 9 million less and would be anticipated at second interim which is really huge for our district and it it is significantly huge difference and if you can look at out years they are there is no Cola it's a zero percent Cola calculated and also it's a declining enrollment so we see a like a huge drop to 69 million in 2324 fiscal year which is very significant for our size of the school district going in much on detail about our lcff how it's been allocated to each school site I mean in school district it's based on enrollment and ADM enrollment as we know that we are declining enrollment so is 88 and based on that funding per idea if you look at 1920 column we have received this year about eleven thousand five hundred and fifty three dollars for EDA and which is equivalent to 18 point nine million but in 2021 if you look at in the red bold funded for a DA it's a ten thousand six hundred fifty five this is almost nine hundred dollars less than what we received this year that's huge and that's equivalent to almost like 7 million decrease in the revenue for compared to second income projection and in twenty two twenty twenty two twenty three year is almost looking 11 million so the gap is increasing and it's because of the governor's may revise budget is drastic answer has a huge impact on our district going forward now we are going to go much in detail and supplemental and concentration which is part of the bigger lcff revenue and this is a little portion but it's a significant because we have 87 percent of unduplicated counter students and so this is the ocean that we use it for various programs in the disco district and is significantly less two million each year on an average and two million is a lot because those are the kids who needs this more money more and so which is this is part of the lcff big numbers but this is the detail in the supplemental and concentration figures this chart a scissor so how much as I is receiving in revenues 488 and expenditures increase in year by year so each year we are spending so in 1819 we have actually seen the larger increase of 753 dollars for a DA we received in the income and we were managed to spend less so 648 which was really a best year in you know recent times in 1928 as you can see the the the diem increases significantly less from 753 to 448 which is significantly less but we managed to decline decline the expenditures that means we have spend on stars in person second column but we managed it within the revenue that we received going to 2021 as we talk about it that the may revise came with 10% reduction which is 7 point 92 percent deficit factor it's almost $900 less so what that means is that we did not receive the any increase in funding but also we did we received the reduction that means the nine hundred dollars less for revenue 488 and as we know that this doesn't first step in column special education contribution it goes you know keep on increasing year after year which is a statutory and it so you know if you can locate it the following two years we see a slight increase of $17 $17.49 s that we see about 550 dollars each year and that's the statutory stirs impulse step in column and special education contribution and this is the overview of how you know funding is been really you know good in 1819 versus going really down with the governor's may revise and be as Mark said that legislative and governor they are in negotiation and they haven't come to any conclusion yet and legislative has the some parts better than governor's but yet we are seeing a large difference and that's going to put us behind in the cash and maybe we have to borrow money so that doesn't look good either moving forward too much detail closer look of stars and purse so pension cost is a larger in our district for like any other district but we have a slight good news right here if you look at year 2021 year it's a slight decrease so from 11 point 1 million to 10.2 and that's because governor has funded more two stars and fun stars and pearls so our rates been decrease for 2020 one year and twenty one twenty two beer so we see that decrease in the pension costs for our district but twenty-two twenty-three and twenty three twenty four we haven't received any rate changes from January to May device so we have left it as is but we are hope we are very hopeful that governor will you know give more funding to Searles and pers and continue decreasing this rates for us and that really help us in future another major reductions happen in the categorical programs in governor's may revise which is a few of our programs affected drastically like a career technical education incentive grant reduced almost in half this is three hundred and eighty eighteen thousand for our district adult education Block Grant that we received from consortium that also reduced almost by half a million which is huge for our district secretary ii specialized secondary program which is completely eliminated so is a special education preschool grant if you remember that we were very excited about special education preschool grant this year and we have received 1 million this year one-time funding but you know governor problem in January January revise governor promises to give us about half a million in special education preschool grant for one time but in may revised he completely eliminated so we we don't have that another big program that funding that we receive for our preschoolers it's a state preschool Street preschool we are not only reducing the funded funding by 7.92 percent next year we're also not going to be funded for any new spots so if we have any new enrollments for next year it will not be funded that's what it is in the maybe and that's why it's a huge impact on local agriculture grams as well and that affects our district really adversely because we get a lot of categorical programs any effects and it serves you know there are different different children's like preschool and those areas mark you mark your mute I wanted to point out this is a big difference between the legislators budget and the governor's budget the legislature is planning to leave all of these programs alone I have not seen anything about bringing back the special education preschool grant but all of the other programs would would not be touched under their under their plan if the best so there is a slight use in special education funding that governor came in January and increased funding for special education after such a you know after so many years and I think the messaging work that board and selfi and everyone said that the federal and state funding is not enough for special education I think it worked and so the funding that was promised to increase in January it stayed same and in may revised it was increase and that for us it looks about 800,000 for our district which is a good news for going to more detail in special education expenditures versus revenues as you can see we have seen this chart before and showed you before if you look at the revenue in the orange line M in 1415 we received ten million in similar amount we received in the 1920 after so many years we received the same revenue amount but look at the expenditures in the blue line which is eighteen point three million in 1415 and it increased to 24 point 1 million and also we have to increase the special education expect us to meet maintenance of effort which is what it means is that we have to spend the same amount of money that we spend last year in a dollar more which we always have to spend a little bit more than the other but which is always increasing so the gap between the expenditure in the revenue that's general fund contribution and over in eight years we have contributed we have seen thing increase about 55 percent in over eight years so which is even though with the increase in the funding in special education we haven't seen much changes in our general fund contribution and it increased drastically so I'm going to hand it over to mark he's going to go the rest of the presentation so another large difference and this time the governor's budget favors Azusa Unified when it comes to the federal cares Act distribution of funds there are three components of the cares money that they're they're looking at and and the first component is agreed on and that's the elementary and secondary emergency relief on based off of title one and so we've included that two point four six million in our funding and where we're including it as pretty flexible in how we can spend it there's a lot of there is a lot of debate as to how flexible that money will be and given the current language around it is very very sound very restrictive and but when you listen to what the governor and the legislators are talking about you're talking about it being relief course for districts so those two messages are not well aligned right now and the second part is a different amount depending on whether you're looking at the legislators budget the governor's may revise the governor is basing is and he's this is one of the things he's pretty dogmatic about that he thinks it should be her concentration districts only so all districts that are like us receiving concentration grant funds would only have access to the money and the legislators are wanting to base it off of your unduplicated count which is a similar formula for determining your supplemental concentration dollars or your year dollars for our most needy kids so if districts that are only in the concentration circle were only allowed to get it obviously there's more dollars to go around and that would benefit Azusa by by quite a bit so we would get seven point seven million dollars as opposed to six point four million dollars now for our budget and we did follow the vice of Lacko and school services and did not did not count any of this revenue again there was heavy caution one because the language is very restrictive right now around how you can spend the money and the money right now is stated that we have to spend it by December and and because of all those restrictions their advice was to hold off and on counting this as revenue the next piece is looking at deferrals so we're estimating that the i/o use or deferrals or 1920 will be around 10 million dollars and that for next year there will be based on the governor's budget 14.2 if the legislators budget is approved then that number won't grow and because they don't have the cash to give us another concern and it was a debate that went on is whether to put minimum wage on hold given the number of businesses that are going under right now let's see and that and debate ended with it is moving forward and minimum wage for 2021 will go up to $14 an hour next is nutrition services as I've shared with the board a few times Nutrition Services is is spending more than they're bringing in through through meal circus and so we've updated this chart to include nineteen twenty and I've also shared my concern and that nineteen twenty would be hard on nutrition services because of koban nineteen and the reduced number of meals source you can see that estimate from where they will end for the year with a decline in revenue that was pretty significant so about six six hundred thousand and that is because we're not serving as many meals as we would as if we're in brick-and-mortar yet we have all the same labor costs and and you can see that our and it costs increased and next years with the reductions that we're projecting the costs to reduce for next year and we're being conservative not knowing how we will return next year because if we return to an online-only or every other day that well drastically affect nutrition services method next I wanted to kind of go over a history what we stated or required reductions and just to have have kind of perspective so in at second interim we said that we would need to do eight million reduction in reductions for 2021 and the board did approve those so I've wiped that off right so we've accomplished that and for 21 22 we would have four point nine million in reductions or point for the following year and the following year after that 22 23 we wouldn't have any and then I wanted to contrast that with what that would be if we counted all of the cares Act money this is not what we budgeted to be clear but if we counted all of the cares Act money as revenue and that would reduce reductions from what I'll show you in the next piece but it would it would make those reductions up to eleven point four million dollars for the twenty one twenty two school year and then four million and then three million the following year if and this is what we did book as is not counting the care exact dollars or adopted budget dollars we will have to reduce thirteen and a half million dollars in twenty one twenty two followed by four and three million dollars next you can see that on our trend with the two different showing where we are on the chart as far as reserves so again this dotted line and was interesting as we were looking at it it's the first time that we've seen that dotted line drop crease right there and that is because we're making we have less money coming in so our dollar amount to meet our three percent reserve actually dropped so you can see that in the slight down there but for a second interim which is really like the last great benchmark pre koban 19 you can see our trend what we're doing with the planned reductions I shared on the last slide and then this would be our adopted budget and you can see in this in this chart that we jump up to twelve point nine because we implemented that eight million dollars in reductions and then the sharp decline below below second interim budget because we're using so much dollar so quick and because of that huge 10% reduction the governor's proposed which you know is draconian to use a nice word so with that I will I will open it up for questions a couple quick questions to start at least so looking at this slide that you have on here now where it's talking about you know we see the three percent threshold just so that we're clear it's a rainy day fund I mean a reserve is a rainy I mean one could argue it's a contingency there's contingency funding that is there when when we're at times like we're in now the expectation is to still maintain that three percent and and that is still the district is still held accountable to that even when the rain has come correct and it and it goes beyond that right if we don't have a three percent reserve then we can't make payroll because we don't get dollars in in in even batches and so you need out of some money to be able to make payroll and 3% is 2 weeks of pay ok so then that goes to my next question which is with the reserve that we have in in place you just answer it already would that you know as we're looking at some of these deferrals do we have the reserves to cover those deferrals and that's the answer's no which is why we need to look at loans you know at least across lines so we we have enough for a year for 2021 under the governor's plan to scrape and I use that word scrape intentionally by we will be able to scrape by with his level of difference without borrowing for 2021 without even without borrowing from ourselves here oh no no from outside sources we would have to do inner fund borrowing yes but if the legislators plan like most districts everyone's gonna have to borrow from the outside unless you have a significant reserve you know like 30 plus percent and districts are going to be forced to borrow I am thank you that was one of my questions as well so my other question is in terms of the they care sack dollars so um I know you've said a couple times that the dollars are very restricted so what does that mean what can we use those for so as described in the governor's budget the dollars could be used to extend learning for students like summer school or extended learning opportunities and that brought students back additional counseling resources and so it mimics language that that is I would say in like title what would be a similarity or title to right so but it's all around extended opportunities to help students get through quoted so what are we adding for summer school what do we adding to help with mental health and and you know it's kind of a strange conversation to have about what we're adding when on the other hand you're reducing our budget by 10% so when you talk about those restrictions is that just that the the money in the governor's may revise or that all the funding so the two point four six million plus that whatever ends up coming to us so there's dollars designated for special education in the second batch and those are again around how do we help our special education students and recover their learning loss what can we do to help them bridge those gaps and then the other batch is is around both camps is around our supplemental concentration students write for Azusa so those those would be a very similar crime scene what are you doing for your unduplicated students to ensure they have access to come back or to do online learning and then you have to spend the money by December for all ten or eight million or for the two point four six million for all ten or eight million ten or nine okay yes and then my last question is just in terms of our you I'm showed our budget cuts for this year so I just want to be clear so in terms of the cuts that we're talking about in the budget that we're gonna adopt next week right these are the same budgets we that the budget cuts we've already talked about right there's not is there are there pieces additionally in here yes aside from the things that we talked that we've been talking about Offspring so this is counting that the 8 million in reductions that we've already done the two-plus million that we saved you know being virtual all of that is already counted in in our budget for 2021 and so this would be new reductions for 2021 now I will say we need that we can get ahead right so in 2021 we can implement additional reductions and those reductions can reduce that 11 million dollars so if you were to do an additional few million dollars then that has a huge effect over the next three years and the analogy is you know one cut today is is to cut tomorrow and three cuts in two years so I just want to I want to be clear I want a bit just I'm gonna ask my question again so so are you saying that between now this this what we have here and next week we're gonna cut an additional we're going to find five more million to cut or are we saying that this is something that we have to contemplate in the next couple months as a budget or what are we saying in terms of these additional cuts so with these additional cuts there's some unknowns we can't reduce we cannot lay on certificated staff unless the cola is less than 2% so I I just I don't want to go down like this I what I'm trying to get to is a trend I'm trying to trying to understand so the budget we adopt next week is going to have the eight million dollars cuts that we've already identified but it's not going to have any of this whatever five five to eight million dollars that you lay out here that's what I'm trying to ask right now it will not have at this point unless there's some direction it will not have additional reductions for 2021 well this is a budget hearing day so I wouldn't I wouldn't dissipate that between the public hearing and our budget and the adoption next week that we would make some drastic changes where the public hasn't been able to be notified of these changes so okay that's that's just what I want to clarify so that we that I understand that we will probably be looking right after we adopt the budget and making additional cuts that's what I'm trying to understand that would be my advice and to be clear we're saying additional addition looking at additional cuts for 2021 correct and then my and then my other question is is around so when you say cuts required for three percent reserve as the title says are you talking about a two percent reserves three years out or just next year to make yourself so three years out so you look in the green you can see what that reserve level would be I just I'm asking just for clarity right so we're not thinking that we're trying to get to 3% each year so that right now we're still budgeting based on on what we feel like is gonna happen in three year projections okay yeah and you kind of an interesting thing that you see here is the reserve percentage of 5.15 doesn't change from this year to this year and so you see it kind of remains flat with that thirteen point five dollar okay thank you those are my questions anybody else okay so we'll move and now you're going to 10.3 public hearing on the proposed budget 2021 2020 and 2021 in the reporting of district reserves pursuant to the requirements of SB 8 5 8 so do I have a motion you open the public hearing and then we must all close it okay I open the public hearing thank you I've never done that before so comments if anyone has a comment they can raise their hand and I will bring them to the speaking queue not seeing anyone I make a motion to close the public the close the public hearing sighted okay motion by board member Cruz Gonzales I can need my board member Grier everybody in favor hi all right we're voting and so I forgot we're voting online okay and it passed wait I've got to get my right screen here I'm sorry and it passes five five zero and now we will move on to 2021 ten point four twenty twenty-one student attendance calendar and do I have a motion move to approval thank you do I have a second I second that a motion by board member Greer seconded by board member Ariana's any discussion I just want to say I appreciate that we have a calendar that's gonna end the first semester before the Christmas break so thank you very much yeah and I second that as well great super super grateful for that even in light of all of all the things that are going on where we're you know there could have been space to have a far more creative calendar to see that that that was still the case I'm even trying to like do the math and understand how that even worked out because I know that it didn't really work out Lester so I don't know if if so how that is or why why that is or but glad to see that it's happening okay like I don't know fellas a question from Portland for career it is not an even semester 50/50 split in the number of days deeper subjective process so the first investor has 81 days compared to 92 nine days in the second semester but keep in mind that some of those days in the second semester are are used for testing and things that actually happen in the second semester so it's not uncommon for a second semester to have more days than it should be lopsided so I think I need that better this brief shed some light as to why there's their father's was able to do that thank you okay I'm any other questions okay let's vote asses 5 0 and next we will move on to the consent calendar 11 point Oh 11.1 all matters listed under the consent calendar are considered by the board to be routine it will be enacted by the board in one motion and a format following the last consent calendar agenda item there will be no discussion of these items prior to the time the board staff or public requests specific items to be discussed if discussion is requested by a board member that item will be removed from the consent calendar and will be considered separately the superintendent and staff recommend approval of all consent calendar agenda items do I have a motion or does anybody want to pull anything off the calendar I move to approve consent calendar has is thank you okay moved by board member riyer seconded by board member opinion any discussion all right let's vote any passes 5-0 moving on we will be going down to 13-point 12-point o items pulled from the consent calendar we had no items 13-point no curriculum and instruction 13.1 approval of designee to the Citrus College regional consortium and make a motion to appoint 14.1 hey we should remember Rodriguez Pena seconded by a board member Greer any discussion okay seeing none let's vote passes 5-0 and at this point mm-hmm on to item four Jean item 14 point Oh Human Resources fourteen point one approval resolution nineteen twenty fifty four declaring insufficient number of qualified credentialed candidates to meet the employment needs of the district do I have a motion I move to approve okay motion by board member Greer hmm okay Thank You Yolanda seconded by board member pinyin any discussion can you can you clarify yeah this and and and what this I know it's asking about like internship internship relationships or whatnot that we have with local institutions what it what is this do great question I'm glad you gave me an opportunity to respond because on its face it it doesn't look like a pleasant item to accrue but this is something that we do on a yearly basis that were in the district sends a declaration to the Commission on teacher credentialing stating the needs for next year so we project a need for specific hard bill positions that require specific credentialing so we anticipate there may be some teachers that have not passed there and there's D classrooms are there they're glad and also other authorizations that's needed for their position and so we have to make a declaration before the school year starts projecting where these positions are going to be throughout the district the internship piece to this is a part of this decoration we have to share with the CTC that we have agreements which we have approved throughout the year in the form of MoU with different universities that support our these teachers in the situations with internships I think it complete their the credential and then I guess now I'm so as I'm as I'm looking at this one of the things that I'm wondering is I know that we had students that came to us and they had some concern a couple years ago because of you know the Spanish teacher or lack of lack of a Spanish teacher for a period of time I guess what I'm wondering is what does does this mean that we are anticipating that too those kinds of things to happen or this addresses that so that that doesn't happen the latter and yeah that situation was more for substitute and then filling a difficult to fill substitute position with a substitute because of the teacher that was on an extended leave this is for the beginning of the year so that we are able to fill these hard to fill positions that require special authorizations and I mean even then just to veer off the little the state legislature is exploring some some ways to waive some of the examinations that teachers have to take in order to do to get their authorizations and very very difficult lesson so every year we anticipate that there may be some teachers who are in that situation so as a as a manager bridges so that they have time to pass attachment bill though in district 8 with he'll pass this decoration thank you any more discussion he's seeing none go ahead and vote NASA's 5-0 and excuse me Jerry yes I should have interrupted earlier at the end of consent calendar but I just wanted to share with the board that as part of the consent calendar they are welcoming Oscar Aoyama to the district who he has been here but now in a new position as assistant principal at Gladstone High School and he is here with us tonight so Oscar would like you to say hello and a few words you're muted Oscar can everybody hear me now yes well good evening dr.

Otto is sharing with you and with our cares fund is to purchase a lot more devices so that when kids are not on site they can continue to be participating in what's going on that's what the difference here would be our preschool and our life skills and our life skills Academy programs this has to do with a lot of things for our preschools part of it has to do with how our preschools are funded and the fact that they are littles very littles who lose things in lose learning quickly if if it's not a daily reinforced thing the same with our life skills students and our life academy kids are already only half-day so those programs would run half a day Monday through Thursday students would be scheduled for morning's or afternoon and we would continue to make sure that students got two meals a day from our half-day programs I want to talk a little bit about our student our teaching our online learning in any face so we really expect to do continued learning and it would be required using the programs presented for each level elementary middle school and junior high and once again this has work done at home not homework meals would be provided this is phase one but it applies to the others as well I learned that part does special ed students English learners and other students with specific needs would be required to participate in on line learning to the best of their abilities and we would supplement that with what are special accommodations and modifications we need to do in those rare situations where someone where we have a student who really could not do any online learning we would work with the family to design a program specifically for those kids to make sure that they are still getting all of the things that we are teaching to all of our children and employees would be working teachers who the teaching care pros would be helping office personnel would be conducting business etc this is a piece that's not in the pan and in the handout or the draft and it's because these are very good ideas that came from the documents that we got from the trust last Friday afternoon after we had published this for you all but it's very clear that we need to be specific about communication so the director of public and community community information would coordinate all messages from the district level to students parents and the community for all three of these phases operation of school sites including distribution of Hygiene footballs on those things the director of curriculum and professional development would be coordinating all training for employees and the public time I'm sorry and the director of transportation directors of transportation will be doing their part and the managers for those other programs okay I really would like to talk with I skip the one about the site level because there are some things that would come out from the site I really want to talk to you a minute about attendance in the draft on page 11 I'm asking the board to commit to us being able to say to our kids and our parents in our community that our primary concern is teaching our students them learning the law says that students must be present to be counted they must be in a seat in school to be counted present for that day that is law and it can only be changed by the legislature and it affects our budget because our just based on average daily membership now we know that students can be gone up to ten days before they're dropped and so they're you know there's some little games that you can play with okay so the kid isn't coming to school parent doesn't want them in school if they come and sit in school for one day then you don't drop them and they can count them for all ten of those days and that's kind of some game playing but I'm asking you all to consider that for the purposes of our school for the purposes of us running Fay these three near-normal and either of the other two phases that we really consider students for our purposes as a district president if they are in class on site present if they are enrolled in our district and they are in fact participating in whatever program we have going at that time so for instance if we open normal and we have parents who are uncomfortable with their children being on site they are enrolled in our school and we work with the parent for on online learning as part of that so perhaps if it's a junior high student we plan to be streaming lessons when kids are off site so that we would be counting kids president if they are enrolled and in fact doing the things participating in instruction and then I have several more several more definitions under Phase two and then under phase one but it was very specific about this because we don't know what the legislature is going to do we don't know if they're going to accept or adopt any of the recommendations that are coming from all of the education groups in the state and I will tell you probably for the first time in history all of the education groups teach a Arizona teachers our Arizona Education Association Arizona's supervisors Arizona School Board Association are all on the same page and working together with recommendations for the legislature but I wanted you to be aware that and commit to us doing what's best for our kids doing everything we can to educate them even if they are not seated in a school in one of our sites or in a seat in one of our sites even if that does not meet the state definition if we do that yes we may take we may take an economic hit to our budget because of ABM but we think we would be doing what's best for our kids and and in making everything possible for them to have things I have the education that they need so I just wanted it wanted you to be aware of that and then the last section has to do with grading and we very much are just falling back on our policy and saying we need to be with our policy says and I appreciate your time for that thank you do we have any comments I don't see what does the statute say the pointed scene comes about that the State Department of the anthozoa legislature would address these concerns because they definitely are concerns but for the plan to go ahead and say okay we're going to do it this way I do not agree that at all sorry thank you and I appreciate that I appreciate that comment Doug and I truly understand that this is really a tricky issue but you know we're that's why we wanted to put it right out there for all the discussion right up front yeah thanks any other comments yes back policy for favor again for me it was a little unsure of what Novak next met sure right at the beginning we would prefer not that we would want not to have any backpacks but if we are going to provide devices for our students laptops or Chromebooks or whatever for them to be able to check out and take home we want them to have those devices in something safe to carry but we don't we don't want them to be bringing all of their typical backpacks with all of the various and sundry things that they bring because we have no way of keeping those you know of sanitizing those we have no way of keeping them from being contact with other kids and those kinds of things so we would prefer not to have those on site at all and I will tell you that one of the meetings that I've been part of in the last two weeks is with the backpack Buddies program and they're completely in agreement with that they're still doing their program they're still doing backpacks and and at the point where we could allow them to come back on team because we want our kids to have backpacks so it's not that we don't want them it's that right now it is a huge safety issue hey I just don't see how they're gonna get their supplies like this whole like they can't share supplies with other give it in so just imagine how that would like work we don't we don't want them bringing supplies to school we will supply everything they need I will tell you we have some pretty hefty orders in right now for things that for students to you so that we are absolutely sure that they have everything they need and that those things will be excuse me those things will be kept separate so that you know if even if even in normal that you know I'm kid a and my things are my in my workspace and I'm not sharing with anybody everybody has with an e so we have we've already reached up our supplies to be ready for that okay I have another question about eating inside the classroom will there be they're not expecting the teachers to to clean those with disinfectant wipes are they they're gonna be like protocols for having appropriate table cleaning it with there will be table cleaning but the teachers will have to be involved in that there's no way to have enough custodial people to be on each site to clean 20 classrooms in the middle of the day so that's part of what we would teach them to do and to do it efficiently and quickly and whatever and then we would also make sure that we arranged for teachers to have a break time for themselves we can't expect our teachers to be in classrooms from the beginning of the day until the end of the day was out without some break time and so we're building that into the schedules okay and then I just had one I have another question um regarding following the procedures I didn't see any protocol for if students don't follow the protocols according to their age and comprehension level like what kind of things will be done to minimize the stress distractions in the classroom because already during a normal week distractions take away from the learning and now with a condensed learning if we have phase one or phase two if a student is acting up or not following the protocol that's interrupting with very little precious learning times I just didn't see anything like that outline exactly and returnee brandy that we were getting we were working to the level that we thought we could we didn't want to go too much further than this without without some more input and approval of where we are those become the then the operation or organizational details that we can work on from now on okay but we also were concerned about that so you know those are those are the the next steps okay sound good this is Jeanie I've got a couple of concerns with the with the eating - is there no way that they can maybe create more more lunch hours in the day smaller kids in there separate them at the tables so that they are eating in the cafeteria you know breakfast in the classroom is a big enough mess we did go we did consider that and then we went back to all of the went back to all of the guidelines that we've had we would want to resume use of the cafeteria absolutely as soon as we could we might expect that given that we've kind of set a four week four week benchmark for easing restrictions on the other things that would be a good target but we're even told then and we will in fact have plans for smaller routes in the cafeterias at the same time Jeanne that's exactly one of the things that we've been talking about and you know and the protocols in the cafeteria at that point so this is not intended to be a long-term thing at all we would prefer not to have meals in classrooms any longer than absolutely necessary so you know that would be one of those where you look at your data and you go okay we can relax this you know we can start we can relax this next week right right I'm kind of looking at it like what the elementary kids they they're going to need a break out of that environment they're going to go stir-crazy at that group you know so junior high level they're gonna be switching classes so they're going to have those breaks are gonna have a change in environment they're gonna be switching classes very little but the thing is you're right and that's why we've said we would build in designed kinds of breaks for kids so it might not be recess on the recess equipment but it might be going out to the playground and doing some other activities it's a little more instead of five classes at a time once again we didn't go too far with those plans at this point because we wanted to know where the board was with this plan as far as we've gone those are details that we will really work out because we know kids need to move hey there Bernice I'm not gonna work and you know if they don't have some movement in it in the day yeah I mean I'm sure teachers are feeling quite apprehensive about teaching in the fall as it is so absolutely any other comments okay we get a motion to adjourn I will secular meeting I called to order three either meeting in the bullets the elementary school this school board on Tuesday June 16 2000 xx 6:00 p.m.

Stuart thank you I think I've sent you lots and lots of reports and if I if you have questions about the ones that were the one that was attached to the agenda particularly the building report and we have to answer otherwise I will share with you just some one thing miscellaneous updates right okay I thought you might be interested in knowing that even though we've been closed lots of things have been going on first of all you've seen lots of documents so you know we've been doing some some normal work but during closure so in the 13 weeks that we've been closed I have participated in 12 county superintendents meetings for statewide superintendents collaborative Network meetings for statewide superintendents convening meetings three adaa de meetings one meeting with our foursome of superintendents that feed but that involve Colorado River schools one radio broadcast one a SBA ASBO a conference one trust conference the backpack Buddies meeting and yesterday I was part of a four superintendent panel that was part of the state AAS a conference that was a virtual conference this year and it was a panel of four were of different elements of rural schools myself it's been fun lots meetings do we have any questions for dr. Stewart on the reports Hey item 2.7 donations we had once again we want to thank all those donate to our school CNS Roya 40 $40 donation for a gallon of paint tri-state CareFlight $800 for stop oblique its Kristina Barton 3592 for culinary supplies for flex Friday as always members of our community really step up and help our schools item 2.8 board member updates do we have any updates at this time I appreciate the high school board voting for a in person graduation my friend graduated class of 2020 and also that he did a very good job on your mr.

Kaminsky good evening board I am proud and grateful for the work and the collaboration of the team that came together for instruction that included Lorri ray who works in our curriculum center Jen peel stick who is a teacher at Powell School of the Arts Diana Rojas who was our principal Lee crystal one of our students at Gladstone High School and Gabriel Fernandez the principal at Gladstone High School and each one of the members brought such a rich diverse perspective and voice to create the guiding principle in that first guiding principle is to provide students with the most rigorous instruction possible while providing staff time to reflect grow and collaborate in a safe and healthy environment for all students and staff and underneath that guiding principle I'm gonna actually turn my video on yeah there we go and underneath that guiding principle are our five best practices that each team member had a part in really coming up with ideas and collaborating together to come up with these five practices and the practices really involve the first one is around making sure that we're prioritizing in-person resources so when students are actually coming back to campus what are the things that we need to prioritize for those students in terms of the services and resources and instructional support that they might need another one guiding principle is to consider how might we bring back small groups of students that have identified needs for example students with disabilities or students who are learning and it language or maybe our younger students as well so thinking about how we bring back those students another principle is around ensuring equal access to distance learning by developing an outreach plan to parents and students to enable student success we we did have tremendous success with a process for that this last spring and I really we have to give a lot of credit to those school sites and all the outreach they did to really make sure and connect and find out if families we're connecting and if they weren't how we might be able to help them and so how do we make sure that we connect families to make sure they have reliable internet devices that all students have access to a device so they can access our Google platform and all the other platforms that we have for all of our our curriculum every single one of our programs for instruction in both elementary and secondary has a very robust platform online and so we want to make sure that all students have access to that so they can learn another one is to think about relationships between teachers and staff and students and really to attend to the quality of their relationships to ensure that students remain motivated and participate because we do know that that relationships are incredibly important and that really does help students to be motivated and want to participate in learning and also students need to know what the grading expectations are and they need to know what success looks like and then the last one is to make sure that we're using the adopted guaranteed viable curriculum that we have but to really consider a variety of different instructional models and schedules for instruction and also include input from our stakeholders and we've already done a survey for for teachers and for students and parents and so using that to really think about what are the ways that we can design some innovative instructional opportunities for students thank Dana and our second group really focused on health and safety we know that's a paramount question in everybody's mind and that was headed up by Jorge hey real quick does it make sense to comment or a question after each person so Dana just want to say like thank you I mean awesome awesome points that that I'm seeing here I especially want to I mean it's all it's all great I especially want to point to the second-to-last point that we have just talking about attending to the quality of relationships I know that we had even even before you know some of the some of the Copa 19 stuff that went down we had some listening sessions with our students and and that was one of the things that so one we already know this but then that was you know reaffirmed through the what we heard from our students and so to see that making its way onto this is you know it's great to see so just just want to comment on on the good work thank you so much alright thank you so much okay oh please yes thank you dr.

Kaminsky I members of the a USD part of Education I'm looking forward to joining the Gladstone staff and family and I'm grateful for having this opportunity to work with students that will be the future not only of Azusa but of this country I promise to give my very best effort to the classroom community and staff to make sure that that school continues its growth I would like to give a big thank you to mr. Sandford mo for being a great role model and for the Foothill staff for being supportive for the last two years I will miss every single one of you very much I also want to thank all the middle school administrators mrs. Seibert Walker Carol Fieri Anthony Contreras um Audrina Costa Alexis Norman and Delia Racine is your collaborative spirit has helped me grow as an administrator I'd also like to extend a debt of gratitude to mr.

roll call Cory Burgess I Brandi du Bois I Jeannie Berlin here please rise for the Pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation to adopt the agenda I will second Cory Burgess I Randy I Feeny Borland i item 2.6 it for tenant reports dr.

Burgess as we could so just grateful for that yeah that was a wonderful experience any other updates an agenda to get a motion to adopt the consent agenda is submitted three point eight so pull atoms three two two three three and three six is that correct yeah all right so your motion is to adopt - three two two three three and three six correct right thank you want to pull those ideas for discussion like what was your question on three - from our mr. noodles brothers have we grown some home people are we tired absolutely yeah we know yes and and some folks who are working on them so a couple of them are interns and they're in the process but then we have some others that yes we are growing out and it's very very encouraging to see great how many teachers that we hired back you mean total teachers or just ones that were from that program oh I can't give you an exact number right off the top of my hair I don't have to look it up would you say that again though I'm going to let Jen answer that for you I know what I'm gonna let her into literacy grants so she handles all the registrations for incoming students to get their 100 books free books a year through the grants she does summer school was before everything libraries in like laundering merits doctors offices frequently visited places that our youngsters go to so that there's wheat they have reading options even is donated yes it is paid for with the ground yeah it is paid for the rent and it's it's multi districts though our district um we handle most the finances because we're the largest district in the consortium for this grant but there's like Globe Miami there's about five different districts that are involved with the other districts are smaller districts yeah I remember when this grand this particular ground was on page so anyway this person then works in that and helps get the books out and gets the information so I think last year okay as far as I remember know the funding is just absolutely terrible for that program I was wondering if there was any changes in the funding upwards no this year we had roughly two thousand dollars in grant money a gifted grant and that Grant has was an entitlement grand it has not been renewed for anyone at this point so we do not anybody coming in forget 'add as far as the document they were required to revise the document because of us removing the lighthouse crunchers but the elementary schools so any changes made to the original documents has to be revised within a year and then other than that it has to be revised every five years I have been anyway okay well there any major was I go ahead there was nothing major like I said the only main things and adding in and 37 also correct all right did that answer all your questions all right can we get a motion to approve the consent agenda I'll second for you birthday of sight legs hi Brandi Du Bois hi Jeanne Borland I am 4.1 fiscal year 2020 revision for our budget mr.

Kaminsky and I have the pleasure of following dr. mental thank you and it was very well done i I had the honor of leading and facilitating Dean Health and Safety Group and when organizing the group it's always important to make sure you have the right voices in the in the group to the accredit have a variety of different perspectives or at least to say that we had Denise Lopez one of our parents doctor Parent Teacher of the Year holiday we also had our nurse Melissa Lawton Patricia Sanchez COC a representative made Sabella ae8 president and Joel noir also than a representative and so they all not only brought in their perspective from their groups that they represent but they also brought in their professional practice and we had a very robust conversation around both the guiding principle and the best the guiding principle that was ultimately landed on reeds ensure the health and safety of students staff and community by following local state and federal public health guidelines and so it was really important to the group to really identify all in different organizations and groups that are out there providing guidelines and really attending to the local our County Department of Public Health who has really been the guiding a lot of our work around the lines our response to cobras as far as the best practices we really focus on making sure that each site each area of the district established proper health facilities to maintain separation of well students and six students and really identifying areas where it's appropriate it is as a facilities where law students and also sixty students could be to be separated and attended to ensure the that students teachers and staff have necessary personal protective equipment this was something that was very important and it was important for us to really highlight some of the information that's out there and we had the privilege of having our nourished Melissa locked in and also Joel Dewar who actually teaches in the Adult School pharmaceutical and he and he also has a lot of information and background with regards to germs and provided that perspective throughout our conversations though the Rivera is very happy to have him the the group really talked a lot about community community in advance to all stakeholders so visitors need to know in advance the district protocols empower families with knowledge of the protocols for school attendance when a student has a fever or symptoms and provide a communication prior to school opening regarding protocols for visitors and students with a fever or symptoms it's really really important for us to educate families educate the public and events and continuing with this education taking it a step further and train students staff have found me on the procedures as it relates to ingress and egress coming into the school believing the school staying six feet apart identifies specific areas on campus or throughout the district facilities were spaces identify words that you would be naturally standing and there be markers I indicate what six feet apart is also identifying the directions that you could travel in Pawleys so the foot traffic can be very intentional about how you walk around the school so that you are free so that there is less less instances of possible interactions closer than six feet also hygiene and cleaning techniques we've heard a lot of conversation about washing hands and how important it is to thoroughly wash hands and really providing that education and training it was really it was injured interesting how one of our group members talked about going through that process I think it was Edna Sanchez for CSC I talked about having gone through this process and relief after washing their hands for significant amount of time still seeing people going under an ultraviolet light and still see in the terms that were on those a learning experience issues they were sure and also training around the properties of PPP we also want to make sure that we are continuing to provide the process of the staff or a clean maintaining a clean and safe environment and then doing all this by lastly maintaining student teacher staff privacy in accordance with HIPAA requirements so that concludes the health and safety I have several questions regarding that I'm not sure if it's falling in your category um regarding like um are are you or not you what are they gonna take the students temperatures before they come into school so that's it's a wonderful question we as we were talking about these these different pieces one of the areas we landed on was not just look at what's been stated as a guideline but really going above and beyond and that particular question has not yet been answered that would be really hard in getting into the implementation phase of this of this process so we could talk about that once we once we get to that point and is that also like um my question is regarding one I'm saying recently that's a no word what you know recess or lunch breaks and are the classroom is that not with with this group but maybe not right correct I mean certainly be here so we well again we didn't get into specifics as far as how that would be those staggered breaks would be implemented that is certainly part of the conversation for the implementation phase and then the P the PPE will be that um the classroom will have gloves and mask if students don't have them or hand sanitizer that would be in the classroom with regards to PPE personal protective equipment what we have been hearing from a variety of different groups Department of Public Hall of CDC is really the use of a face covering one of the points that was raised in our group was how using a glove inappropriately can actually cause the spread of the virus because there's the best course of action what we've been hearing from our health experts is to wash your hands for 20 seconds or more that actually does a lot more to kill the virus and protect protector and so when we talked about training that is exactly we're talking about making sure people know that when they're watching the hand it has to be for 20 seconds or so so my question still is regarding you know the student comes to school and does not have a mask you will have masks they're available and hence I sanitizers to be sure that they do wash their hand I mean is there like every half hour every hour you know these things are also important to to put on here if that's what you're gonna do or not I completely agree and partly we will we are awaiting the guidances coming out from the Department of Public Health in the coming weeks so we should know soon okay thank you I'll go ahead and add similar questions so I know that what you all are doing is you're - you're synthesizing hours of conversation and and putting you know a handful of bullet points here and so and so there's there's much more detail than is here in the presentation it would be helpful especially for some of the you know some of these things here with health and safety to have some understanding of what some of those specifics are around this so like for in regards to PPE one of the things that I wonder is you know you just said you just said it right now we're by PPE what this means is specifically you know not gloves because you know because gloves can be more harmful and and face coverings which which there are different versions and kind of variations of face coverings so just to kind of you know we're talking about communicating district protocols in advance to all stakeholders even in line with that having a way to communicate out you know what this means and also what this does not mean so that we can Pro like preemptively a kind of address any confusion that might arise around what this means around what this is communicating and so when we say PP what you know what do we met what do we mean and I mean that for our students I mean that for our employees you know I mean that for you know different kind of categories of stakeholders within within our district I would I would value seeing more of that specifically and I appreciate this opportunity to make sure that I because when I say gloves there are groups like our nurses who should be wearing gloves as they're interacting with our with our students our food service workers should be wearing gloves as they're serving food so I don't want it I don't want you I don't want to leave you with this idea that I'm saying categorically no gloves for anyone they're really intended for specific groups of individuals throughout the district well thank you Jorge thank you very much our next group is a very important group and that is the social emotional support we all realize that during covin 19 education changed but also kids access to a lot of the supports that we provided schools and we want to make sure that as we move forward we have things in place so Gary krill headed up this group Gary can you please share with us some of the thoughts and conversations from your group absolutely thank you so much for the opportunity I facilitated a group comprised of two students Alex and Desiree and Samm teratoma the principal of O'Neill middle school and Frank Chang the director of college and career and however guiding principle as you can see ensure that all students and staff are emotionally healthy and safe at school home and in the community and to get to our best practices we considered I guess several kind of sub categories subcategories one was our school-based mental health services the other was behavior or another was behavior support systems family engagement and support practices staff support and then also the importance of maintaining student and staff recognitions awards traditions and all of those sorts of things and that came to you know these best practices as I said so number one is maintaining a positive school climate we have some pieces in place for that already with PBIS and you know all the good work that we've done with promoting positive behavior we're also looking at a partnership that's going to be coming to the board soon with the Western Justice Center and they've done or they do a lot of training in the way of peer mediation conflict resolution and even things about the implicit biases and whatnot that we all have and you know Sheila Dean mentioned earlier so that's going to be something that we can do to maintain that positive school climate next is promoting and D stigmatizing support for mental health services we have a lot of systems in place we have our school counselors and psychologists we have the McKinley children centers therapists and all of our campuses we have care solace we have the APU doctoral students who work as therapists and many ways for students we have Cougar pals we have five acres Foothill family Pacific Clinics the sport to the suicide online or suicide prevention online resiliency training that we have coming up so we have a lot in place already and what we found from the students was that they really weren't aware of everything that we have in place so we need to do a better job of promoting that and one of the ways that we can do that is you know with Lika and and on our social media and whatnot but we're also looking at doing you know going to meet with parents whether it's in person or you know virtually for the coffee with principals and whatnot we have trainings for staff members and etc so we really want to be working to you know promote what we already have in place and also as I said to D stigmatize it that you know it is something that we can we can do it's it's nothing to be ashamed of and that was part of just having the McKinley Children's Center therapists at our campuses that they're integrated into the community that the campus community that they have an office and students see them around and really not that big of an issue third we have build on existing services and better publicize their availability to students parents community and staff so I spoke to that a little bit already provide ongoing training for students parents and staff on mental health issues and how to access support this is a big part of the sport to partnership with Lake oh that the board approved a few months ago that the team that we have myself junaid quorum a counselor Jose Gomez excuse me one of our firm's people and you might have Maya Rodriguez one of our school psychologists have all been trained in this suicide prevention and on-line resiliency training and so that training has done there were modules for staff members administrators parents and whatnot and so we'll be able to you know do those kinds of trainings with the community and lastly to establish and maintain a proactive positive behavior interventions and supports including peer mediation restorative justice practices in conflict resolution and again PBIS is already there we had peer mediation a group at Foothill middle school this year that did some really exceptional work and were able to meet with a federal judge actually who grew up in Azusa and they had a great conversation with him about his life here he graduated the same year I did in 1980 so it's a very different community back then but they knew the same landmarks and talked about the same thing little TECA you know came up in conversation so it was a really powerful you know moment for those students so it was a good group we had some some really good conversations I think my takeaway was you know that we really need to do a really good job of promoting this to our community the as Linda mentioned it is something very very important iced when asked a question regarding I know you mentioned staff on him which is really great but are we and now we're talking about schools also what are we including staffs asked us what employees you know certificated because from the district and I'm a work member and I I'm even Neary to come back to work yeah I mean to to to be around people you know myself so I could imagine you know how there's may be people in the district office even MOT workers because it was a katralla to all of us and I really I really hope that that's also offered to all employees care solace is something that's open to all employees I think I heard Jorge about to speak to that a little bit I think some of its gonna come from HR as well did I hear you Jorge or no so with regard to the main services that could that employees could access and its employees and their family this offers through ease which is a county program and I've been using the information tools that we have to send information to the principals and managers in the district to really make that information widely known this is not just a I mean this there is a lot of worry and anxiety and this is this is on many levels very concerned about the well-being of all our employees so is that in a newsletter or is that an email I mean I would also like to see see that okay yes I communicated that to our principals and our managers and pretty much every Friday message I sent to them but I could include communication yeah I'm glad we opened that Wellness Center in dressed on high school that was like right in February I think they mailed us and everything happened you know and we're so excited to get that started but I guess it's really gonna be used a lot when the kids come back thank you I just want to get Oh Gary thank you so much for you know noticing that that's this is an area of improvement that we need to we need to go ahead and pay attention to and be able to provide this information with the with the support also bleak and reaching out to our families and letting them know what what the district does offer and in the students that spoke to you while you were doing this and how they didn't know that all these resources were offered and so I think it was a win-win you know for the students to learn and and for for us at you know for you as a district for us as a district to also hey these are you know kind of areas that the you know need to be addressed and need to be brought up to light so thank you Gary for saying that thank you anybody else all right let's move to our next section which is the Family and Community Engagement and Norma Camacho headed up that group you guys hear me yes I have the privilege of working with the subgroup that looked at family on community engagement my group consisted of myself parent Laura Gonzalez parent marina munos director of special education Erin Kramer and our director of communication Leacock wadis our guiding principle was to ensure equitable and accessible communication channels that allow for information-sharing and ongoing dialogue we came to this guiding principle very organically and that those were the big ideas that rose to the top in our conversations the ideas of equity access and an ongoing dialogue where you know information isn't just being given out but that we are actually hearing and listening to our family and community so some of the best practices that our group identified was to ensure effective communication systems that provided accurate and relevant timely accessible information through various platforms so really thinking about ensuring that parents had access to the information that is being communicated be that through their primary language be that through print be that through text messaging voice messages or social media platforms but really ensuring that we are hitting all of those areas to ensure that communication is accessible to our families and communities we also wanted to ensure that we were providing support and training for our families be that through needs and support and distance learning how to connect to Wi-Fi getting on Chromebooks and devices and things like that and that's where that that dialogue piece would be really key to make sure that we are being responsive to the needs of our families and what they are needing support in and what they are needing training in we also wanted to ensure that we were intentional and purposeful in our efforts to capture the voice of our stakeholders including our families students staff and community members and the the words intentional and purposeful were really key to this group particularly to our parent representatives because that intentionality is really important in ensuring that we are really listening to the voice of all of our stakeholders that no voice is louder than another so those were were really key words for this group and in looking at that that practice we also wanted to make sure that we were connecting with our community partners to provide consistent and form a and aligning our resources and efforts so that we weren't duplicating any of our efforts and really looking at what is our community offering and how are we partnering with them and what is the district offering so really making sure that that those efforts are not duplicated and finally just providing ongoing support for all of our staff to ensure that consistent practices and communication to connect our stakeholders with resources and information and really keen into ensuring that our office staff knows what resources are available to our families so that they are able to connect them with the right person or the right resource same would be for our community liaisons our teachers and really making sure that all of our staff is aware of what resources are available who those connectors are to help families get to to you the needs that that are that we want to meet for them or that they are needing Matt can I just ask your question regarding how are we communicating with the students our newcomers from Guatemala this we teach it mm-hmm do we have a translator or are we communicating with them we have really been working on getting some support with keechak and that has been one of my big efforts and it's it's really a challenge for a variety of reasons but for our students that speak each a Spanish is a second language so they do understand Spanish and I have been able to speak with it yeah so when we first went to distance learning I made several phone calls myself and petit Loara from the ala Center to just touch base with them and make sure that they knew that meals were available that there were resources available for them Chromebooks were available if they didn't have why five we had devices that had embedded Wi-Fi so we have been able to communicate with with all of our Guatemalan newcomer families I'll go ahead and add and also ask I had interestingly I had a conversation with a parent who who communicated that that she was communicated to too much so I was able to I was able to but I was able to talk to her and kind of you know weigh the options of too much or too little but but all that to say what is it you know when we look at family and community engagement I wonder what does it look like for us to kind of gain some insight on what is the preferred amount of frequency and and you know that balance is meeting the needs and doing the check-ins you know what happens if there's a if there's a parent or if there's a family that is saying you know once a you know once a month is good enough or or you know I don't you know or what you know whatever that looks like I just wonder what is what is that balance and and would just you know offer to suggest that we take into consideration have allowing for our families just to speak in to you know what they would prefer or what would be ideal for them still understanding that we're you know it will be difficult to get it right across the board some people are gonna feel like it's too much some people gonna feel like it's too little and that's where the dialogue is important that we are not just disseminating all of this information and not listening to preferences and choice and and need so that that was why we really wanted to touch on those ideas of dialogue and you know two-way communication thank you very much Norma I appreciate it and now the last section is operations and mark Bommarito headed up that group mark can you share a bit about your group please you are on mute sir start that again and so my group was composed of Darren Howard our director of maintenance operations and transportation Maria Calderon director of nutrition services Linda McNary director of adult education and Veronica Davao are a PHA president for adult education and so our group was really where the rubber meets the road or most of the other other groups and we set a guiding principle of kind of directing us to a vision to get back to a brick and mortar learning environment and we saw that as a necessity to plan for a continuum of educational environments so we using that as our kind of benchmark and that meant that we needed to look at all the modalities and and all the things that would be required to work within those modalities and so that would mean looking at space in a completely different way and we looked at some of the recommendations that came from Waco specifically where they said well you could use your gymnasiums to house all the furniture from your classrooms that now have to be at 50% capacity and we said well that sounds like a bad idea we would like to have that space be used to spread kids out for an awesome learning environment so really looking at every single space like that to reimagine whether that was outdoor learning whether that was in our gymnasiums and our auditoriums cafetorium and to look at things completely new then determine what schedules would look like so all of these things have to happen with start and end times with breaks we can afford to live in the confines of school starts for everyone at a given point in time and ends at a given point in order to get kids to school we might need to stagger scheduling because of the requirements for distancing within our buses and so really looking at what that would mean to our students to our families and to our staff to be able to manage all those different variables and next looking at a plan for being able to have the needed supplies and determining what those supplies were being able to ensure that we had those supplies on hand in a timely manner so we we are exploring all of those items and due to our unduplicated count we do have a promise from the state that it will be directed through the county that PPEs will be provided to districts like ours and then that right now looks like mass for all of our kids and it looks like mass for our staff it looks like face shields and hand sanitizers and soaps and providing directly from the state but we will need to go further and we know that especially as we think about our offices and our welcomed areas and how we welcome and have to interact with the public and we need to make sure that we keep our staff safe and so really taking a deep look up to what areas would need to buy the protective items are here for our offices and staff next is making sure that we're really looking at what our families want and what is our what our what is our staff need so that we can know when is the best time transition what different modalities need to overlap potentially so that way we could make sure that we're meeting the needs of our community that wants to get back to work and we're meeting the needs of our safety that we're keeping our kids and families and staff safe and ever inching back to the traditional environment of learning so this is you know as I said in the beginning really where the rubber will meet the road and ensuring that we have the proper environments for our families and in the details we really did look at everything from what signs would be required what labeling on the floor would be required to where where those would be posted as you enter school buildings school campuses so there's a lot of details to be planned out here I wouldn't ask several questions regarding so um I didn't hear anyone speak about like students playing outside or playing in the swings physical education you know sports field trips I haven't heard anything about that what's what's gonna go on with that because you know our kids have been home such a long time I'm sure they do want to throw a ball and play you know water or what is that look like we have had some internal discussions about a number of those things specifically for example how do you maintain social distancing in PE or how do you maintain social distancing if students are outside playing and what would it look like those some of those items are also being discussed by the Department of Public Health and tomorrow we have a an input call where we can ask more questions about that and make sure that those those issues get addressed and and we do expect a full of report come next week so that we can then be better positioned to to go based on only do what we think but also what the Department of Public Health is saying yes so we have this get this item on the next board agenda so that we can discuss it further with you and hopefully by then I can't promise this Department of Public Health will have released the item they report by them but we are hopeful that they will have but we definitely are looking at many of those things ourselves and and I'll kind of add to that um you know I understand that we're needing to wait to get him you know input from the agencies that are that are going to be you know determining what these mandates and guidelines are and what they have to be I would I still want to strongly encourage us to to look at some of these I think that there is some you know there's there's ground work that we can do even when we say like it's on our agenda for next next week and and we hope that we're going we will have you know receive some feedback from them but we don't have guarantees so so what can we do and so I think this is a you know what we have here like some almost like charter document information that's setting guidelines and principles for what we're looking to do I think that's I think that's important you know great you know beginning to this but yeah same thing I said earlier like it would be good to begin to see some specifics and have some some timelines on around some specifics even if they are you know potential options so that we're thinking them through and then if there's information that comes from the from the county or from the state and we need to make adjustments we have something to adjust from as opposed to just waiting until we get the information from the state I'd like to I'd like us to watch some of this out and actually as I mentioned at the very beginning of this this is a two step process this is the first step was kind of the big picture to set the stage and the second stage which is already starting is the implementation group so those implementation groups are really digging into the details for some of the questions that you've been asking so they will have something to share with you okay thank you Oh so um couple questions so who are the implementation groups who are they comprised out and there's a role that you address that please so the leads that presented tonight are you going to the leads for the implementation groups as well and those implementation groups are going to vary from group to group to group depending on the the needs of that particular of that particular group I do want to I do want to mention that we are going to reconvene the reopening school imagination team the team that was built with parents and students and and staff and and we well what the plan is what the vision is that we would take these guiding principles and operations right now we're looking at the operations one right to salmon-colored one and then right after this document would be the nuts and bolts the detailed work in terms of operation and right now the the framework that we are working on is instead of coming out like black and white we want to come out with like a continuum so that so that we try to be a little bit more communicative to our community to say okay we we're on this path we're not a thousand percent sure right now but if we were a hundred percent distance-learning this is what operations would look like in more detail right to to the points that you have asked and talked about today in terms of PE activities transportation you know safety and health but if we have to come back blended this is what operations would look like an PPE and you know those things that we're talking about social distancing and then if we were a hundred percent back what what is what our operation is going to look like what what things have we learned through this process or that we still need to implement even though we are back in a hundred percent so right now we have pegged early July we're still working out the dates to reconvene and so the idea with the re reopening school imagination team is that these implements implementation teams they would go back to those groups that that that we talked about today as a sounding board as feedback as reaction as recommendations as further input from our parents and from our students and from our staff to offer some some some more insight some more eyes and that and that can inform our next steps to making it a little bit more formal into this into this document and so our teams have launched today we had a very good meeting where we've met backwards mapped what this might look like and how it might look like knowing that obviously days are are numbered but we feel really good about the work that that we launched today and where we're heading with this so I appreciate that so I what I'm hearing is is that you think that the next step will be the reconvening of the of this group after some planning and early July so when when would you anticipate having a solid plan for what schools going to look like August 17th so right now we are Peggy or 20th excuse me August 20th yeah so right now as we were backwards mapping this we were thinking that the board at the board meeting of July 14th is when we would come with a full-blown formal document that our that would have already looked at the implementation team that would have already gone to back and reconvening the re reopening school imagination team that would have already given feedback and that feedback would have been implemented into this document so that's that's the that's the hope that's what we are working and that's how we backwards mapped it so I so I really hope that I'm just like we've done with the El Cap process where they're just iterative process where the board is included in that in that iterative process you're talking about that we do the same thing on an accelerated basis with this piece right so I hope that July 14th is not the first time that we as a board discussed some of the specifics that you guys are going to be focusing on so I that thinks that I do have a couple other questions in terms of our parents and our community our families do we have a sin of how many our families and regardless of whether we come back to in person or not as a district how many of our families are interested or prefer to continue distance learning yes we we have done a survey and Jen Bryant if you could briefly share a little bit about that that would be helpful I'm not sure if she's here but we can get that information too long I am here no Kerry good yeah sorry I just had to be let in let me pull up that document we did we were able to ask parents about potential permanent online school and parents we had about twenty-eight twenty-nine percent of our parents very interested 33 percent were somewhat interested and about 26 were not interested at all and then we had 13 percent or 11 percent I'm sorry who who checked other and wanted to a little more about details we weren't able to provide a lot of detail in the questions so and those numbers actually really correspond to students although more students were somewhat interested and again expressing wanting to know more about what that would look like and how it would impact their activities and things like that so we do have you know some some interests there on the part of our community and things Jennifer is this possible that we can get a copy of this back survey and deeper sense of what you just said interested not interested or yeah oh yes copy of the survey and so you're asking for the numerical results yes yes I do have a copy what yes yes it would be I would like to see the outcome of the survey okay and you can you remind that the total what was a total population from the survey so we had with our our parents it was we did three surveys and they did a line to each other we had 1778 parents and families respond and 1772 students and I expanded that to grades four through 12 and then our teachers survey was 327 so that I appreciate so that's that's actually my next question in terms of our employees so do we have a sense I would say if the state continues with their recommendation that over a certain age or if people have certain comorbidities or previous ting conditions that they not return to work do we have a sense of how that would affect our staff yes we do we've also been looking at that Jorge can you share a brief overview of that information yes my staff is currently working on pulling together the points that we really have known that have known underlying conditions to the virus and did we include the classified employees in this survey Thank You Jana for say teachers but I didn't hear her say calcify you're off that yes the survey that Jennifer did was only for teachers because it was it was about classroom instruction what Jorge is doing was looking at all staff for two things one is in terms of the who is over 65 which actually turns out to be a fairly small number relative to the number of staff and then also looking at what we know about underlying conditions we do not have data from every person in law you know medical information is private so but partly if you can just share a little bit about what we do know so far yes that like you're saying the number of the number of known employees teachers that are over at the agency for next year is pretty small and I still of it has to do with a number of teachers I have to the Venice of the retirement incentive my my office is clear you know that information that we have right now that was known to us of employees who have a known underlying health condition and we had some employees who we didn't know had an underlying hot position at the beginning of the pandemic who shared with us that they did so the world will be following up with those employers for the process of bringing all that information together I'm actually but I'm really more interested in not like the numbers I think I mean I think there's you know privacy implications about I'm just I'm just what I'd like to understand is what are we planning on doing to try to accommodate them to make sure that we can yeah yeah absolutely and we've we've also had discussions around that these would be the type of instructional program or the whether we're in a brick-and-mortar environment or a hybrid and so for example you can imagine different people may choose to to work in a different kind of situation so we are looking at those as we finalize information and and also that would involve working with the unions around what are what people's options are okay thank you and then finally my last question is around the actual instructional model I just want to say I very much appreciate that our frame really has an equity framework and we're talking about making sure that prioritize some of the students with the highest needs so I appreciate that I think that's I think that's really critical and that being said I just what I what I'd like to understand and maybe this is a premature question and I'm willing to wait is if we end up having to go to some kind of hybrid model or stagger start times or something like that what I you know I'm just really curious in terms of which direction we're going in whether it's something where kids only go to school a couple days a week what person whether it's all the kids go to go to school every day but but fewer hours whether it's finding ways to stagger so that we can i mean i mean i think in best case scenario we was i would love it if to settle that were going to fund it so that we could double our work force and and have small class diverse classes for everyone but i don't think that's going to happen so so i you know i some of the more specific details and i think i saw adrian referencing about this i think those are the things that our community and myself as a board member are really really care about right because that's really gonna drive those decisions about whether a parent sends their kid back to school or not it's going to drive a decision about you know on us understanding what does that mean for the upcoming year and so i just i think the sooner that we can get even some of those discussions out publicly whether or not it's concrete it's better I think to that not only do we have to think of a variety of scenarios we also have to think about multiple scenarios at the same time now clearly completely distance learning or completely brick and Morty mortar are you know one size fits all type of option but what we're talking about is we may do something where given given parents preferences for their kids or children who have underlying health issues we may have to have a variety of options running at the same time so that some kids may be able to come back on a regular basis some a staggered some may prefer a you know kind of independent study model of distance learning based on the the need of the child so those those are the models that they're looking at so both a continuum across across time as the the virus plays out but also what might have need to happen simultaneously so I think I mean I know I talked a lot but and better and better than my in my comments was really a question I maybe I'm jerking you are pseudo alright so what really what kind of what kind of learning environment do we are we going towards right now are we thinking about yes the question is not definitely not premature we are in the thick of of this right now we are currently working on a staggered scenario to Linda's point we're working on a 50/50 a 33 a 25 and a 20 I'm not knowing that not knowing exactly where we're going with this so could you could you could you just explain one of those named 5050 what about what it would mean thank you so so so a 50 model would be that kids are here how our kids are here and half of our kids are distance learning the 33 model would be you know what the the guidelines are so strict or there we need to go we can't afford not not fiscally but because of safety and health or operations we cannot have half of the kids here that's that's still too many so we're gonna do a third of the kids on campus while two-thirds are off and and again just being more restrictive more restrictive just just to be ready in terms of you know how we're going to be we're going to react and how we're going to be prepared so some of the some of the big things that we are working on number one talking about if we're looking at this we actually looked at this document and we said okay what are the guiding principles and one of them was about these identified needs of students and so one of the things that we have been imagining or working that it doesn't matter if it's the 50% model or 33 or whatever that how do we include in that schedule an opportunity or a time that is not just half of the kids so okay half of the kids that's awesome we want them to be here brick-and-mortar but what about the students who have higher needs and so we're working to implement and embed that into the schedule so it's not something like an afterthought that it's actually ingrained in what we built so that's that's one one feature another feature that again we have already been testing it with a couple of teachers and a couple of groups one feature that people thought was also important was to continue with some kind of social emotional connection that spreads across spreads across the week also another feature is at the secondary level to continue with the block schedule philosophy so looking at depth instead of trying to have a lot of movement on the campuses if the kids work back having to go to three periods versus having to go to six periods and so that's that's another feature that that we're looking at so we are right in the middle and right in the thick of this so where we we can definitely bring back some drafts of where we are with this as soon as possible thank you any more questions all righty so shall we move on all right we'll go to ten point to report to the Board of Education on the twenty twenty twenty twenty twenty twenty one is usually Unified School District budget and mark will be sharing information with us yes I'm gonna invite magna up she's gonna be co-presenting with me tonight this one magneri you okay just a meal yourself and you guys see the screen yes okay yes perfect all right so tonight and magna myself will be sharing the 2021 budget and this budget update is the first part of a two-part approval process that will be bringing to you this year and this is a timeline that we share with you each time to give perspective as to where we are in the approval process and tonight were at the beginning I'm so where we're starting the budget approval process so this is the typical process of estimated actuals and a budgeted adoption which will take place as planned on June 23rd would be only bring the budget back to you for approval and then you'll have your unaudited actuals which is a report that shows the details of how 1920 ended up and then at first interim and we will be showing any of the changes and I'm going to stop here to explain that this is the usual process there is likely going to be several revisions to the state budget that will occur between I would say this week and mid-august through through trailer bills and once those revisions happen and it is highly likely that we will need to come back to you with a budget revision that addresses any of the any or all of the changes that were and put into the state budget and once once that happens and will will have to you know increase decrease funding based on and the new state budget then we will share with you second interim and I've included third interim into this report because it is also highly likely for the second year in a row that we will have a third interim given the extreme challenges that are presented in both the legislature and governor's budget with deferrals and and reductions then by the end of the year will close out basically starting the process over again for 21 22 so as I mentioned earlier and this year we were not required to have a two meeting process them but given all the changes I thought it was a good idea for everyone to hear over to meetings giving us some chance for the state to produce and some updates which we could bring back to you on the 23rd if anything came out for a budget approval and so tonight is the public hearing and and if there's anyone in the public that would like to make any statements this is the opportunity to do so and on the 23rd we plan to bring back the budget or approval and of course any of those public comments we could if there was anything that that the board wanted to provide direction bigpictures for the for the state of California and we've shared this a couple of times but it's very relevant to what makes the budget so challenging for the state to figure out and the state is estimating a forty 1 billion dollar loss in comparison to what they were projecting in January and that is over 1920 and 2021 and so we will have a loss in funding for this year which will be handed out which we just found out through the firls and that was actually approved I believe yesterday and so already the June payments will be will be handed out in the following school year so our June payments for 1920 and so as the legislators and the governor try and work that out and I'll explain what those different plans look like so what does that mean for proposition 98 funding which is the majority of where education funds come from so you can see on this chart the difference in 1920 you can see that the the projection in January was to be a 81 billion dollars for the state and that dropped to 77 billion dollars for next year you see the huge decrease from 84 billion to 70 point 5 million and I think it's a good representation that shows you kind of over time what that is equivalent to so that is equivalent to somewhere in between 15 16 and 17 18 I'm sorry 16 17 level funding with today's expenses when the governor proposed his budget he obviously has more departments than education and he had to pay out where to put those reductions and in here you can see the largest amount 12 billion dollars was was reduced from education and the second largest percentage of his reductions were proposed to come from ledges and from education and there are some departments in there that you know actually got some increases so it was interesting to see that out of an eighth person eight and a half percent reduction that and such a large percentage of it came from education and I think this took hold with the legislators I think this was something that they did not do not agree with and so I'm going to show you what those two budgets are here or at least big picture so the Department of Finance each year looks at how much things are increasing in cost what it's costing we're housing what is costing to make purchases of items and they come up with what they call the statutory Cola and that Cola is what governments used to figure out how much we should provide an increase in funding for and it's kind of a baseline of keeping everyone neutral with increasing cost and so they they have set the rates for the next three years current and next three years like you see on the screen the governor recognized the fact that those are the coolest but he and came up with a plan to be able to afford that through reductions in spending and as I described before and so you can see here that when you look at the the deficit factor which is a 10% cut to education and you combine that with a cola and it equals a negative seven point nine two percent net deficit factor this year he he did say that he would leave the cola as is and for 2021 it he's recommending that would be a zero percent Cola or deficit factor and on top of that he is stating that we would have and this is already approved for 1921 month of deferrals so that one has already been approved that one that's actually a fact no as it adds up yesterday but for next year his plan calls for two and a quarter months of deferrals so that means out of the twelve months of payments that two and a quarter we would not receive until the following school year and I wanted to compare this for you to what the legislators recently approved yesterday and they are stating that the cola so they don't have a deficit factor they are providing the statutory Cola as is for education but instead of receiving reductions in funding they were gonna provide us deferrals or io u--'s and so there this is already agreed on like I said the 1920 we would have one month of the pros and but next year we would have at least and I you know emphasize that at least three months of the piroso three of the twelve months we would not receive payment for and that is definitely better than receiving you know no promise of future funding I will say that it is definitely much better because it's funding that sometime we can count on coming in and but it does create cash issues and so when you don't have dollars coming in that means that if you don't have money in the bank then you're gonna have to borrow money and so we've been looking heavily at trans and working with the county and if the county has so much borrowing because obviously every district is in this situation for most every district is then and we would have to go out to an outside lender after the county is unable to help we don't know what 2122 looks like in in the world of deferrals but you could imagine that it would exponentially grow as the state couldn't afford to pay money back if the economy does not turn around so I will hand it over to Meghan she's gonna go over our enrollment trends in qumar and good evening everyone I'm gonna go over part of the 2021 budget can you hear me guys I'm gonna go over part of the 2021 fiscal year budget with you and starting with enrollment as you can see from the chart that in 2002 we had about 12,000 students enroll in azusa and this chart shows year by year decline in enrollment and coming down to 2021 fiscal year next year that is the use of decision insights projection we are going to be projecting to decline about 5% at 7500 200 students and that's almost 5,000 students less than 2002 it's a significant decline that we are looking at and out of following two years we are going to be steadily declining about 4% and 3% on an average about 300 students each year so as you know that we are declining enrollment ma ending at 22 23 year we are projecting to have about sixty six hundred students which is still a drastic decline from 2021 you are projected and this is with the use of a decision insight projections going back to the budget more detail in we have a major source of revenue is the prop 98 which is lcff revenue which is our major source of revenue for general fund to spend on and when economy was booming around the second interim time as we you can see that even the in good times we have projected to decline in 2020 one year from 90 million receiving this year to 87 next year and following years 281 million in 2324 fiscal year but with our governor 7.92 percent deficit factor as you can see in the orange line it's just drastically less that we are going to be received in 2021 year almost 9 million less and would be anticipated at second interim which is really huge for our district and it it is significantly huge difference and if you can look at out years they are there is no Cola it's a zero percent Cola calculated and also it's a declining enrollment so we see a like a huge drop to 69 million in 2324 fiscal year which is very significant for our size of the school district going in much on detail about our lcff how it's been allocated to each school site I mean in school district it's based on enrollment and ADM enrollment as we know that we are declining enrollment so is 88 and based on that funding per idea if you look at 1920 column we have received this year about eleven thousand five hundred and fifty three dollars for EDA and which is equivalent to 18 point nine million but in 2021 if you look at in the red bold funded for a DA it's a ten thousand six hundred fifty five this is almost nine hundred dollars less than what we received this year that's huge and that's equivalent to almost like 7 million decrease in the revenue for compared to second income projection and in twenty two twenty twenty two twenty three year is almost looking 11 million so the gap is increasing and it's because of the governor's may revise budget is drastic answer has a huge impact on our district going forward now we are going to go much in detail and supplemental and concentration which is part of the bigger lcff revenue and this is a little portion but it's a significant because we have 87 percent of unduplicated counter students and so this is the ocean that we use it for various programs in the disco district and is significantly less two million each year on an average and two million is a lot because those are the kids who needs this more money more and so which is this is part of the lcff big numbers but this is the detail in the supplemental and concentration figures this chart a scissor so how much as I is receiving in revenues 488 and expenditures increase in year by year so each year we are spending so in 1819 we have actually seen the larger increase of 753 dollars for a DA we received in the income and we were managed to spend less so 648 which was really a best year in you know recent times in 1928 as you can see the the the diem increases significantly less from 753 to 448 which is significantly less but we managed to decline decline the expenditures that means we have spend on stars in person second column but we managed it within the revenue that we received going to 2021 as we talk about it that the may revise came with 10% reduction which is 7 point 92 percent deficit factor it's almost $900 less so what that means is that we did not receive the any increase in funding but also we did we received the reduction that means the nine hundred dollars less for revenue 488 and as we know that this doesn't first step in column special education contribution it goes you know keep on increasing year after year which is a statutory and it so you know if you can locate it the following two years we see a slight increase of $17 $17.49 s that we see about 550 dollars each year and that's the statutory stirs impulse step in column and special education contribution and this is the overview of how you know funding is been really you know good in 1819 versus going really down with the governor's may revise and be as Mark said that legislative and governor they are in negotiation and they haven't come to any conclusion yet and legislative has the some parts better than governor's but yet we are seeing a large difference and that's going to put us behind in the cash and maybe we have to borrow money so that doesn't look good either moving forward too much detail closer look of stars and purse so pension cost is a larger in our district for like any other district but we have a slight good news right here if you look at year 2021 year it's a slight decrease so from 11 point 1 million to 10.2 and that's because governor has funded more two stars and fun stars and pearls so our rates been decrease for 2020 one year and twenty one twenty two beer so we see that decrease in the pension costs for our district but twenty-two twenty-three and twenty three twenty four we haven't received any rate changes from January to May device so we have left it as is but we are hope we are very hopeful that governor will you know give more funding to Searles and pers and continue decreasing this rates for us and that really help us in future another major reductions happen in the categorical programs in governor's may revise which is a few of our programs affected drastically like a career technical education incentive grant reduced almost in half this is three hundred and eighty eighteen thousand for our district adult education Block Grant that we received from consortium that also reduced almost by half a million which is huge for our district secretary ii specialized secondary program which is completely eliminated so is a special education preschool grant if you remember that we were very excited about special education preschool grant this year and we have received 1 million this year one-time funding but you know governor problem in January January revise governor promises to give us about half a million in special education preschool grant for one time but in may revised he completely eliminated so we we don't have that another big program that funding that we receive for our preschoolers it's a state preschool Street preschool we are not only reducing the funded funding by 7.92 percent next year we're also not going to be funded for any new spots so if we have any new enrollments for next year it will not be funded that's what it is in the maybe and that's why it's a huge impact on local agriculture grams as well and that affects our district really adversely because we get a lot of categorical programs any effects and it serves you know there are different different children's like preschool and those areas mark you mark your mute I wanted to point out this is a big difference between the legislators budget and the governor's budget the legislature is planning to leave all of these programs alone I have not seen anything about bringing back the special education preschool grant but all of the other programs would would not be touched under their under their plan if the best so there is a slight use in special education funding that governor came in January and increased funding for special education after such a you know after so many years and I think the messaging work that board and selfi and everyone said that the federal and state funding is not enough for special education I think it worked and so the funding that was promised to increase in January it stayed same and in may revised it was increase and that for us it looks about 800,000 for our district which is a good news for going to more detail in special education expenditures versus revenues as you can see we have seen this chart before and showed you before if you look at the revenue in the orange line M in 1415 we received ten million in similar amount we received in the 1920 after so many years we received the same revenue amount but look at the expenditures in the blue line which is eighteen point three million in 1415 and it increased to 24 point 1 million and also we have to increase the special education expect us to meet maintenance of effort which is what it means is that we have to spend the same amount of money that we spend last year in a dollar more which we always have to spend a little bit more than the other but which is always increasing so the gap between the expenditure in the revenue that's general fund contribution and over in eight years we have contributed we have seen thing increase about 55 percent in over eight years so which is even though with the increase in the funding in special education we haven't seen much changes in our general fund contribution and it increased drastically so I'm going to hand it over to mark he's going to go the rest of the presentation so another large difference and this time the governor's budget favors Azusa Unified when it comes to the federal cares Act distribution of funds there are three components of the cares money that they're they're looking at and and the first component is agreed on and that's the elementary and secondary emergency relief on based off of title one and so we've included that two point four six million in our funding and where we're including it as pretty flexible in how we can spend it there's a lot of there is a lot of debate as to how flexible that money will be and given the current language around it is very very sound very restrictive and but when you listen to what the governor and the legislators are talking about you're talking about it being relief course for districts so those two messages are not well aligned right now and the second part is a different amount depending on whether you're looking at the legislators budget the governor's may revise the governor is basing is and he's this is one of the things he's pretty dogmatic about that he thinks it should be her concentration districts only so all districts that are like us receiving concentration grant funds would only have access to the money and the legislators are wanting to base it off of your unduplicated count which is a similar formula for determining your supplemental concentration dollars or your year dollars for our most needy kids so if districts that are only in the concentration circle were only allowed to get it obviously there's more dollars to go around and that would benefit Azusa by by quite a bit so we would get seven point seven million dollars as opposed to six point four million dollars now for our budget and we did follow the vice of Lacko and school services and did not did not count any of this revenue again there was heavy caution one because the language is very restrictive right now around how you can spend the money and the money right now is stated that we have to spend it by December and and because of all those restrictions their advice was to hold off and on counting this as revenue the next piece is looking at deferrals so we're estimating that the i/o use or deferrals or 1920 will be around 10 million dollars and that for next year there will be based on the governor's budget 14.2 if the legislators budget is approved then that number won't grow and because they don't have the cash to give us another concern and it was a debate that went on is whether to put minimum wage on hold given the number of businesses that are going under right now let's see and that and debate ended with it is moving forward and minimum wage for 2021 will go up to $14 an hour next is nutrition services as I've shared with the board a few times Nutrition Services is is spending more than they're bringing in through through meal circus and so we've updated this chart to include nineteen twenty and I've also shared my concern and that nineteen twenty would be hard on nutrition services because of koban nineteen and the reduced number of meals source you can see that estimate from where they will end for the year with a decline in revenue that was pretty significant so about six six hundred thousand and that is because we're not serving as many meals as we would as if we're in brick-and-mortar yet we have all the same labor costs and and you can see that our and it costs increased and next years with the reductions that we're projecting the costs to reduce for next year and we're being conservative not knowing how we will return next year because if we return to an online-only or every other day that well drastically affect nutrition services method next I wanted to kind of go over a history what we stated or required reductions and just to have have kind of perspective so in at second interim we said that we would need to do eight million reduction in reductions for 2021 and the board did approve those so I've wiped that off right so we've accomplished that and for 21 22 we would have four point nine million in reductions or point for the following year and the following year after that 22 23 we wouldn't have any and then I wanted to contrast that with what that would be if we counted all of the cares Act money this is not what we budgeted to be clear but if we counted all of the cares Act money as revenue and that would reduce reductions from what I'll show you in the next piece but it would it would make those reductions up to eleven point four million dollars for the twenty one twenty two school year and then four million and then three million the following year if and this is what we did book as is not counting the care exact dollars or adopted budget dollars we will have to reduce thirteen and a half million dollars in twenty one twenty two followed by four and three million dollars next you can see that on our trend with the two different showing where we are on the chart as far as reserves so again this dotted line and was interesting as we were looking at it it's the first time that we've seen that dotted line drop crease right there and that is because we're making we have less money coming in so our dollar amount to meet our three percent reserve actually dropped so you can see that in the slight down there but for a second interim which is really like the last great benchmark pre koban 19 you can see our trend what we're doing with the planned reductions I shared on the last slide and then this would be our adopted budget and you can see in this in this chart that we jump up to twelve point nine because we implemented that eight million dollars in reductions and then the sharp decline below below second interim budget because we're using so much dollar so quick and because of that huge 10% reduction the governor's proposed which you know is draconian to use a nice word so with that I will I will open it up for questions a couple quick questions to start at least so looking at this slide that you have on here now where it's talking about you know we see the three percent threshold just so that we're clear it's a rainy day fund I mean a reserve is a rainy I mean one could argue it's a contingency there's contingency funding that is there when when we're at times like we're in now the expectation is to still maintain that three percent and and that is still the district is still held accountable to that even when the rain has come correct and it and it goes beyond that right if we don't have a three percent reserve then we can't make payroll because we don't get dollars in in in even batches and so you need out of some money to be able to make payroll and 3% is 2 weeks of pay ok so then that goes to my next question which is with the reserve that we have in in place you just answer it already would that you know as we're looking at some of these deferrals do we have the reserves to cover those deferrals and that's the answer's no which is why we need to look at loans you know at least across lines so we we have enough for a year for 2021 under the governor's plan to scrape and I use that word scrape intentionally by we will be able to scrape by with his level of difference without borrowing for 2021 without even without borrowing from ourselves here oh no no from outside sources we would have to do inner fund borrowing yes but if the legislators plan like most districts everyone's gonna have to borrow from the outside unless you have a significant reserve you know like 30 plus percent and districts are going to be forced to borrow I am thank you that was one of my questions as well so my other question is in terms of the they care sack dollars so um I know you've said a couple times that the dollars are very restricted so what does that mean what can we use those for so as described in the governor's budget the dollars could be used to extend learning for students like summer school or extended learning opportunities and that brought students back additional counseling resources and so it mimics language that that is I would say in like title what would be a similarity or title to right so but it's all around extended opportunities to help students get through quoted so what are we adding for summer school what do we adding to help with mental health and and you know it's kind of a strange conversation to have about what we're adding when on the other hand you're reducing our budget by 10% so when you talk about those restrictions is that just that the the money in the governor's may revise or that all the funding so the two point four six million plus that whatever ends up coming to us so there's dollars designated for special education in the second batch and those are again around how do we help our special education students and recover their learning loss what can we do to help them bridge those gaps and then the other batch is is around both camps is around our supplemental concentration students write for Azusa so those those would be a very similar crime scene what are you doing for your unduplicated students to ensure they have access to come back or to do online learning and then you have to spend the money by December for all ten or eight million or for the two point four six million for all ten or eight million ten or nine okay yes and then my last question is just in terms of our you I'm showed our budget cuts for this year so I just want to be clear so in terms of the cuts that we're talking about in the budget that we're gonna adopt next week right these are the same budgets we that the budget cuts we've already talked about right there's not is there are there pieces additionally in here yes aside from the things that we talked that we've been talking about Offspring so this is counting that the 8 million in reductions that we've already done the two-plus million that we saved you know being virtual all of that is already counted in in our budget for 2021 and so this would be new reductions for 2021 now I will say we need that we can get ahead right so in 2021 we can implement additional reductions and those reductions can reduce that 11 million dollars so if you were to do an additional few million dollars then that has a huge effect over the next three years and the analogy is you know one cut today is is to cut tomorrow and three cuts in two years so I just want to I want to be clear I want a bit just I'm gonna ask my question again so so are you saying that between now this this what we have here and next week we're gonna cut an additional we're going to find five more million to cut or are we saying that this is something that we have to contemplate in the next couple months as a budget or what are we saying in terms of these additional cuts so with these additional cuts there's some unknowns we can't reduce we cannot lay on certificated staff unless the cola is less than 2% so I I just I don't want to go down like this I what I'm trying to get to is a trend I'm trying to trying to understand so the budget we adopt next week is going to have the eight million dollars cuts that we've already identified but it's not going to have any of this whatever five five to eight million dollars that you lay out here that's what I'm trying to ask right now it will not have at this point unless there's some direction it will not have additional reductions for 2021 well this is a budget hearing day so I wouldn't I wouldn't dissipate that between the public hearing and our budget and the adoption next week that we would make some drastic changes where the public hasn't been able to be notified of these changes so okay that's that's just what I want to clarify so that we that I understand that we will probably be looking right after we adopt the budget and making additional cuts that's what I'm trying to understand that would be my advice and to be clear we're saying additional addition looking at additional cuts for 2021 correct and then my and then my other question is is around so when you say cuts required for three percent reserve as the title says are you talking about a two percent reserves three years out or just next year to make yourself so three years out so you look in the green you can see what that reserve level would be I just I'm asking just for clarity right so we're not thinking that we're trying to get to 3% each year so that right now we're still budgeting based on on what we feel like is gonna happen in three year projections okay yeah and you kind of an interesting thing that you see here is the reserve percentage of 5.15 doesn't change from this year to this year and so you see it kind of remains flat with that thirteen point five dollar okay thank you those are my questions anybody else okay so we'll move and now you're going to 10.3 public hearing on the proposed budget 2021 2020 and 2021 in the reporting of district reserves pursuant to the requirements of SB 8 5 8 so do I have a motion you open the public hearing and then we must all close it okay I open the public hearing thank you I've never done that before so comments if anyone has a comment they can raise their hand and I will bring them to the speaking queue not seeing anyone I make a motion to close the public the close the public hearing sighted okay motion by board member Cruz Gonzales I can need my board member Grier everybody in favor hi all right we're voting and so I forgot we're voting online okay and it passed wait I've got to get my right screen here I'm sorry and it passes five five zero and now we will move on to 2021 ten point four twenty twenty-one student attendance calendar and do I have a motion move to approval thank you do I have a second I second that a motion by board member Greer seconded by board member Ariana's any discussion I just want to say I appreciate that we have a calendar that's gonna end the first semester before the Christmas break so thank you very much yeah and I second that as well great super super grateful for that even in light of all of all the things that are going on where we're you know there could have been space to have a far more creative calendar to see that that that was still the case I'm even trying to like do the math and understand how that even worked out because I know that it didn't really work out Lester so I don't know if if so how that is or why why that is or but glad to see that it's happening okay like I don't know fellas a question from Portland for career it is not an even semester 50/50 split in the number of days deeper subjective process so the first investor has 81 days compared to 92 nine days in the second semester but keep in mind that some of those days in the second semester are are used for testing and things that actually happen in the second semester so it's not uncommon for a second semester to have more days than it should be lopsided so I think I need that better this brief shed some light as to why there's their father's was able to do that thank you okay I'm any other questions okay let's vote asses 5 0 and next we will move on to the consent calendar 11 point Oh 11.1 all matters listed under the consent calendar are considered by the board to be routine it will be enacted by the board in one motion and a format following the last consent calendar agenda item there will be no discussion of these items prior to the time the board staff or public requests specific items to be discussed if discussion is requested by a board member that item will be removed from the consent calendar and will be considered separately the superintendent and staff recommend approval of all consent calendar agenda items do I have a motion or does anybody want to pull anything off the calendar I move to approve consent calendar has is thank you okay moved by board member riyer seconded by board member opinion any discussion all right let's vote any passes 5-0 moving on we will be going down to 13-point 12-point o items pulled from the consent calendar we had no items 13-point no curriculum and instruction 13.1 approval of designee to the Citrus College regional consortium and make a motion to appoint 14.1 hey we should remember Rodriguez Pena seconded by a board member Greer any discussion okay seeing none let's vote passes 5-0 and at this point mm-hmm on to item four Jean item 14 point Oh Human Resources fourteen point one approval resolution nineteen twenty fifty four declaring insufficient number of qualified credentialed candidates to meet the employment needs of the district do I have a motion I move to approve okay motion by board member Greer hmm okay Thank You Yolanda seconded by board member pinyin any discussion can you can you clarify yeah this and and and what this I know it's asking about like internship internship relationships or whatnot that we have with local institutions what it what is this do great question I'm glad you gave me an opportunity to respond because on its face it it doesn't look like a pleasant item to accrue but this is something that we do on a yearly basis that were in the district sends a declaration to the Commission on teacher credentialing stating the needs for next year so we project a need for specific hard bill positions that require specific credentialing so we anticipate there may be some teachers that have not passed there and there's D classrooms are there they're glad and also other authorizations that's needed for their position and so we have to make a declaration before the school year starts projecting where these positions are going to be throughout the district the internship piece to this is a part of this decoration we have to share with the CTC that we have agreements which we have approved throughout the year in the form of MoU with different universities that support our these teachers in the situations with internships I think it complete their the credential and then I guess now I'm so as I'm as I'm looking at this one of the things that I'm wondering is I know that we had students that came to us and they had some concern a couple years ago because of you know the Spanish teacher or lack of lack of a Spanish teacher for a period of time I guess what I'm wondering is what does does this mean that we are anticipating that too those kinds of things to happen or this addresses that so that that doesn't happen the latter and yeah that situation was more for substitute and then filling a difficult to fill substitute position with a substitute because of the teacher that was on an extended leave this is for the beginning of the year so that we are able to fill these hard to fill positions that require special authorizations and I mean even then just to veer off the little the state legislature is exploring some some ways to waive some of the examinations that teachers have to take in order to do to get their authorizations and very very difficult lesson so every year we anticipate that there may be some teachers who are in that situation so as a as a manager bridges so that they have time to pass attachment bill though in district 8 with he'll pass this decoration thank you any more discussion he's seeing none go ahead and vote NASA's 5-0 and excuse me Jerry yes I should have interrupted earlier at the end of consent calendar but I just wanted to share with the board that as part of the consent calendar they are welcoming Oscar Aoyama to the district who he has been here but now in a new position as assistant principal at Gladstone High School and he is here with us tonight so Oscar would like you to say hello and a few words you're muted Oscar can everybody hear me now yes well good evening dr.

Bob black me my ex advisor for helping me clear my admin credential this month so I'm pretty much done with that part and without his guidance I would still be completely lost and lastly I really want to give a thank you to it each and every single one of you for giving me this great opportunity to continue growing in my field so thank you very much congratulations congratulations and thank you thank you now on to item 15.1 prove resolution nineteen twenty fifty established fund 40 special reserve for capital outlay did we just do that no we're that's what we're doing now all right thank you so yeah is there to approve to approve 15.1 no a second okay motion by board member greer seconded by board member cruz Gonzales any discussion okay then we can just go ahead and vote then and it's 5-0 next we will move on to item 15 point to consider approval of contract with collaborative learning solutions do I have a motion make a motion to approve budget motion by board member kruseman's Allah's sake indeed by board member Greer any discussion all right seeing none we will go ahead and vote and in passes 5-0 next we are going to go ahead and item 15.3 approve Memorandum of Understanding between Azusa Unified School District and perotin do I have a motion come on motion by board member cruz-kun solace okay seconded by board member Rodriguez Pena is there any discussion okay let's go ahead and vote seeing none ready in May passes 5-0 and now we will move on to 15.4 approve Memorandum of Understanding between Azusa Unified School District and fifty-fifty leadership is there a motion on the floor motion to approve 15.4 second okay motion by a board member rear seconded by board member Kristen Silas is there any discussion already let's go ahead and vote cassis 5-0 we will move down to 15 point 5 change order number two fire alarms at various locations is there a motion to approve 15.5 second Lord motion by board member pan yet Rodriguez piñas seconded by Barrera Greer any discussion okay seeing none man that passes 5-0 now we're moving on to 15.6 approved Tyr inspection services contact addendum number 1 is there a motion on the floor I move the motion okay motion by board member Ariana's slightly seconded by board member Greer is there any discussion heywhat seeing none moving on it passes 5-0 now we'll move on to 16.0 policies and bylaws 16.1 first reading amended board policy and administrative regulations regarding students a minute BP and AR 504 5.3 non discrimination or harassment is there any discussion or questions yes I have a question regarding on VP five one four five point three in the bottom of the page where it says unlawful discrimination including harassment intimidation bullying or result of physical verbal or nonverbal I like to know why why we don't have something in here regarding cyber bullying because now you know students that's the way they communicate either through Twitter or through there's so many different different ones Facebook this for all people but Instagram and things and I just want to know why is that not in here oh okay we put in here I should say I can address that Yolanda there's actually a board policy and an administrative regulation regarding bullying already I did see that in the next in the 8r but I don't see what we cannot enforce it in the board policy in the VP III did see it in the next page yes thank you well I think you mean for you saw the other thing I'm seeing it in the the AR five one four five point three the second page right to it sit in there it says bullying and cyber-bullying including exception on social media bullying that the one you're talking about yes okay yes I do see it there all I'm saying is why can I not be included under BP also I guess what I'm saying is just separate there's a separate policy entirely for bullying but I feel that cyber bullying is also has to do with harassment and this has to do not this termination slash harassment I feel that's part of harassment if I read it properly it talks about will say that a student is will say he's afraid to come to school or it affects their education I feel as part of bullying so you are you requesting that we add some language to this policy referring to bullying specifically referring to social media cyber bullying yes okay that don't really question thank you okay anything else alrighty item 16.2 first reading of many board policies BP and administrative regulations AR regarding instruction emitted BP and AR six zero to zero parent involvement BP and AR six one one five ceremonies in observance 22 zero to zero any discussion questions comments okay seeing none were to adjournment I just wanted to thank dr.

Stuart thank you I think I've sent you lots and lots of reports and if I if you have questions about the ones that were the one that was attached to the agenda particularly the building report and we have to answer otherwise I will share with you just some one thing miscellaneous updates right okay I thought you might be interested in knowing that even though we've been closed lots of things have been going on first of all you've seen lots of documents so you know we've been doing some some normal work but during closure so in the 13 weeks that we've been closed I have participated in 12 county superintendents meetings for statewide superintendents collaborative Network meetings for statewide superintendents convening meetings three adaa de meetings one meeting with our foursome of superintendents that feed but that involve Colorado River schools one radio broadcast one a SBA ASBO a conference one trust conference the backpack Buddies meeting and yesterday I was part of a four superintendent panel that was part of the state AAS a conference that was a virtual conference this year and it was a panel of four were of different elements of rural schools myself it's been fun lots meetings do we have any questions for dr. Stewart on the reports Hey item 2.7 donations we had once again we want to thank all those donate to our school CNS Roya 40 $40 donation for a gallon of paint tri-state CareFlight $800 for stop oblique its Kristina Barton 3592 for culinary supplies for flex Friday as always members of our community really step up and help our schools item 2.8 board member updates do we have any updates at this time I appreciate the high school board voting for a in person graduation my friend graduated class of 2020 and also that he did a very good job on your mr.

president I will recommend that you include the fiscal year 20 revision as presented were there any questions for the budget for the revision can we have a motion I will move we approve the budget for the fiscal year 2020 revision number one by Brandi du Bois i huge berlin i 14.2 the return to school plan mr.

Kaminsky I members of the a USD part of Education I'm looking forward to joining the Gladstone staff and family and I'm grateful for having this opportunity to work with students that will be the future not only of Azusa but of this country I promise to give my very best effort to the classroom community and staff to make sure that that school continues its growth I would like to give a big thank you to mr. Sandford mo for being a great role model and for the Foothill staff for being supportive for the last two years I will miss every single one of you very much I also want to thank all the middle school administrators mrs. Seibert Walker Carol Fieri Anthony Contreras um Audrina Costa Alexis Norman and Delia Racine is your collaborative spirit has helped me grow as an administrator I'd also like to extend a debt of gratitude to mr.

Kaminsky for her eight years of service at a OSD as our superintendent I really appreciate her years at her service since 2012 as our superintendent she has brought program that we didn't have before and that she has programs that usually prepare our students to be college and career we're ready like glass on high school the the medical pathway or the college I be at Azusa High School Ellington she was part of the Ellington Cato ace which has turned out well because it was due to our declining enrollment in that in that particular school and she's also with one of the founders of the ARL Foundation which is the educational foundation when I brought it to her attention we were thinking about how do we do the Space Foundation and she took the time to find the attorney and to see what was a proper way of doing it and I really thank her for that because we had been using it wisely for our students and our schools and that was the purpose of just of the AOL foundation and she played a big part in the measure care our school on and like I said that's just to name a few what she would be truly missed and I just want to thank her for all her service thank you thank you you're all very very welcoming I've really truly enjoyed working with you and Azusa is a wonderful district I know under Arthur's leadership it will continue to excel in May with waste and thank you all for the opportunity thank you okay anybody else then it is 1006 and we are adjourned y'all have a good night drive safely go home well no drinking driving [Laughter]

Burgess as we could so just grateful for that yeah that was a wonderful experience any other updates an agenda to get a motion to adopt the consent agenda is submitted three point eight so pull atoms three two two three three and three six is that correct yeah all right so your motion is to adopt - three two two three three and three six correct right thank you want to pull those ideas for discussion like what was your question on three - from our mr. noodles brothers have we grown some home people are we tired absolutely yeah we know yes and and some folks who are working on them so a couple of them are interns and they're in the process but then we have some others that yes we are growing out and it's very very encouraging to see great how many teachers that we hired back you mean total teachers or just ones that were from that program oh I can't give you an exact number right off the top of my hair I don't have to look it up would you say that again though I'm going to let Jen answer that for you I know what I'm gonna let her into literacy grants so she handles all the registrations for incoming students to get their 100 books free books a year through the grants she does summer school was before everything libraries in like laundering merits doctors offices frequently visited places that our youngsters go to so that there's wheat they have reading options even is donated yes it is paid for with the ground yeah it is paid for the rent and it's it's multi districts though our district um we handle most the finances because we're the largest district in the consortium for this grant but there's like Globe Miami there's about five different districts that are involved with the other districts are smaller districts yeah I remember when this grand this particular ground was on page so anyway this person then works in that and helps get the books out and gets the information so I think last year okay as far as I remember know the funding is just absolutely terrible for that program I was wondering if there was any changes in the funding upwards no this year we had roughly two thousand dollars in grant money a gifted grant and that Grant has was an entitlement grand it has not been renewed for anyone at this point so we do not anybody coming in forget 'add as far as the document they were required to revise the document because of us removing the lighthouse crunchers but the elementary schools so any changes made to the original documents has to be revised within a year and then other than that it has to be revised every five years I have been anyway okay well there any major was I go ahead there was nothing major like I said the only main things and adding in and 37 also correct all right did that answer all your questions all right can we get a motion to approve the consent agenda I'll second for you birthday of sight legs hi Brandi Du Bois hi Jeanne Borland I am 4.1 fiscal year 2020 revision for our budget mr.

president I would ask that and the board approved the plan or and give us some direction or any critical revisions that you would like to see in it before approval so that we can proceed with all of those details those detailed plans that we talked about please understand that our intention is to open on July 29th as we're to normal as possible and the things that we've put in this plan and that are protocols and restrictions could in fact be withdrawn before we even opens for whatever decision is made relative to anything other than opening schools as normal on the 29th of July is a board decision only the board only the governor and the governing board can decide to open schools in any other way so this plan at this point is to put out the community know where we're going and and what our plan is in case something else happens but other than that we are looking at opening on the 29th as normal absolutely and it's and and this is so that we can keep people really informed and get them informed early because one of the things that we know is that people are very anxious and I understand that I would be anxious as a parent and I would be anxious isn't as a teacher an employee we just want them to know that that we're not flying by the seat of our pants you know that as a district we have some plans in place but what those plans are and what the protocols might be and the final decisions not going to be made until we get much closer to the first day of school any questions about or changes you'd like to see made to the school plan I would just like to be informed as changes are made such as the discipline issues that go along with it and I'm also concerned about basically teachers having to do a lot of the cleaning issues that I'll take away from the teaching time also but I just want to see I'm sure it's kind of a fluid plan and as things happen that need to be addressed will address those so absolutely you know I was when I sent this out to y'all I was I started to write that this is a draft and that I would like to have a final and I got no no no no this is a living plan there is no way I'm just fine will ever refine you know you know even that's the first day even on the first day of school I think that this is a fluid plan that it needs to be flexible and we just need to be ready to make adjustments that we need to make for kids and I have a quick question are these if we're changing into phases is this something that is going to require board approval or is this something that you can automatically change without discussion each change will have to be made by the board okay yeah yeah any other questions then I'll move we approve item 4.2 we have a second brandy du Bois hi Jeanne Borland I okay moving on item 4.3 the approval to adopt amplify for science I'm going to turn this over to mrs. lot here in just a minute but I want to tell you that we have had these the science materials on display a lot of the materials are online things so we've had them if you will with I'm making air quotation marks on display online and they have been available here at the district office the amplify science was piloted this past year and the reason we moved to this was because the State Standards for science are changing and the state testing for science will be changing just because you're approving it as a program does not mean that you're approving its purchase we'll come back to to talk with you about that next month once we look at our budget and we really would like to purchase so but this is a pretty well so if mrs.

Bob black me my ex advisor for helping me clear my admin credential this month so I'm pretty much done with that part and without his guidance I would still be completely lost and lastly I really want to give a thank you to it each and every single one of you for giving me this great opportunity to continue growing in my field so thank you very much congratulations congratulations and thank you thank you now on to item 15.1 prove resolution nineteen twenty fifty established fund 40 special reserve for capital outlay did we just do that no we're that's what we're doing now all right thank you so yeah is there to approve to approve 15.1 no a second okay motion by board member greer seconded by board member cruz Gonzales any discussion okay then we can just go ahead and vote then and it's 5-0 next we will move on to item 15 point to consider approval of contract with collaborative learning solutions do I have a motion make a motion to approve budget motion by board member kruseman's Allah's sake indeed by board member Greer any discussion all right seeing none we will go ahead and vote and in passes 5-0 next we are going to go ahead and item 15.3 approve Memorandum of Understanding between Azusa Unified School District and perotin do I have a motion come on motion by board member cruz-kun solace okay seconded by board member Rodriguez Pena is there any discussion okay let's go ahead and vote seeing none ready in May passes 5-0 and now we will move on to 15.4 approve Memorandum of Understanding between Azusa Unified School District and fifty-fifty leadership is there a motion on the floor motion to approve 15.4 second okay motion by a board member rear seconded by board member Kristen Silas is there any discussion already let's go ahead and vote cassis 5-0 we will move down to 15 point 5 change order number two fire alarms at various locations is there a motion to approve 15.5 second Lord motion by board member pan yet Rodriguez piñas seconded by Barrera Greer any discussion okay seeing none man that passes 5-0 now we're moving on to 15.6 approved Tyr inspection services contact addendum number 1 is there a motion on the floor I move the motion okay motion by board member Ariana's slightly seconded by board member Greer is there any discussion heywhat seeing none moving on it passes 5-0 now we'll move on to 16.0 policies and bylaws 16.1 first reading amended board policy and administrative regulations regarding students a minute BP and AR 504 5.3 non discrimination or harassment is there any discussion or questions yes I have a question regarding on VP five one four five point three in the bottom of the page where it says unlawful discrimination including harassment intimidation bullying or result of physical verbal or nonverbal I like to know why why we don't have something in here regarding cyber bullying because now you know students that's the way they communicate either through Twitter or through there's so many different different ones Facebook this for all people but Instagram and things and I just want to know why is that not in here oh okay we put in here I should say I can address that Yolanda there's actually a board policy and an administrative regulation regarding bullying already I did see that in the next in the 8r but I don't see what we cannot enforce it in the board policy in the VP III did see it in the next page yes thank you well I think you mean for you saw the other thing I'm seeing it in the the AR five one four five point three the second page right to it sit in there it says bullying and cyber-bullying including exception on social media bullying that the one you're talking about yes okay yes I do see it there all I'm saying is why can I not be included under BP also I guess what I'm saying is just separate there's a separate policy entirely for bullying but I feel that cyber bullying is also has to do with harassment and this has to do not this termination slash harassment I feel that's part of harassment if I read it properly it talks about will say that a student is will say he's afraid to come to school or it affects their education I feel as part of bullying so you are you requesting that we add some language to this policy referring to bullying specifically referring to social media cyber bullying yes okay that don't really question thank you okay anything else alrighty item 16.2 first reading of many board policies BP and administrative regulations AR regarding instruction emitted BP and AR six zero to zero parent involvement BP and AR six one one five ceremonies in observance 22 zero to zero any discussion questions comments okay seeing none were to adjournment I just wanted to thank dr.

president I will recommend that you include the fiscal year 20 revision as presented were there any questions for the budget for the revision can we have a motion I will move we approve the budget for the fiscal year 2020 revision number one by Brandi du Bois i huge berlin i 14.2 the return to school plan mr.

watt has anything to add to that we really would like we will give her a chance to talk about that and and answer any of your questions were there any other questions about the program my kind of have a concern with trying to implement a new science program while implementing everything else going on it's a lot to ask of of the teachers I mean I know it's a good program I know it's something we need I know we need the curriculum in there but it's still a little bit overwhelming I do have teachers who are emailing me asking me I mean I definitely see a benefit with with five through eight grades five through eight with this program I'm just a little concerned with how school is even going to be in the fall for like K through four with this I'm going in too so I just hope our expectations of the teachers at that lower grade level are a little more lenient with a new program going in on this I hate to say it but more on the reading and reading in math side I'm not just gonna sign those things are not important as they are but for the little ones I think some of our focus is going to have to switch it for elders oh and luckily the amplifi weeding program in kindergarten through second grade already integrates a lot of the science and social studies for not everything but it does integrated already yeah I think it's very good to have a curriculum because we've been making in the past we've had our teachers make or find or purchase their own curriculum which is not always a good thing and doesn't always work out well for us and the students in particular so I think it's good that we have a curriculum for this for the teachers to rely upon and not have to spend that extra time trying to come up with their own and purchase like on Teachers Pay Teachers and things like that so I'm all for having a science curriculum especially in the in the junior high and middle school any other questions okay could we get a motion second i brandied it was I item 4.4 proposed administrative salary placement scheduled for the 2020 2021 school year you have attachments to and I think where you have both my copy in your copy their side the one copy see has handwritten at the top 20 18 19 that was not my handwriting it was in my a little display thing in my office when I came and so this is a placement schedule it's not a salary schedule but it is a placement schedule and I also sent to you as board members a version of my proposed one show you our current and current industry there's all relative to the salary schedule so the only difference here is just raising every cell by $750 does see when we will change and then adding the other change is adding the certified school psychologist and to Grady that person that that position in our district is not on any salary schedule so just a minute any questions about the salary placement schedule I have a quick question and are we going to be moving them to where they would fit on the salary schedule this year if we vote on this no we we're not doing that Jeanie we're just using it as a placement to determine where to place new people because a number of our nature to already above this salaries above this schedule for a variety of reasons years of experience I don't even know always but you know so the current the current administrators I had made the recommendation to you all that we offer contracts to our teachers and our administrators for the new year with the salary the same salaries that they had for fiscal year 20 so at any point where we decide to raise us to all time employees then that would be a separate discussion this is for us to hire to place people that were hiring you okay thank you that's what I just want to clarify I just want to make sure that some were getting raises and somewhere if we did something like this all right thank you sure and then I also want to tell you that and this it will not come as a surprise to you that we can't compete with some other places even with this change so you know that's I mean that's just stating the fact that you know we can't compete with Nevada salaries either for teachers or administrators we can't compete with most of California and there are other places as well and we have interviewed some and offered positions to some really good candidates who wanted to negotiate with me about the placements and I simply said no you know we we have a placement schedule and that's what we're using so thank you questions or comments by the way I move we approve item four point four PT Borland I item four point five class of classified placement scheduled for the 2020 and 2021 school year well this one got a little tricky because as you know the one the current line from the beginning of last year in Collin step one was $11 and of course we knew and at January first that everybody had to be 12 dollars or more I did report to you at that time that all of our employees were being paid twelve dollars or more per hour they were in fact and and since this is a joint salary schedule mr.

president I would ask that and the board approved the plan or and give us some direction or any critical revisions that you would like to see in it before approval so that we can proceed with all of those details those detailed plans that we talked about please understand that our intention is to open on July 29th as we're to normal as possible and the things that we've put in this plan and that are protocols and restrictions could in fact be withdrawn before we even opens for whatever decision is made relative to anything other than opening schools as normal on the 29th of July is a board decision only the board only the governor and the governing board can decide to open schools in any other way so this plan at this point is to put out the community know where we're going and and what our plan is in case something else happens but other than that we are looking at opening on the 29th as normal absolutely and it's and and this is so that we can keep people really informed and get them informed early because one of the things that we know is that people are very anxious and I understand that I would be anxious as a parent and I would be anxious isn't as a teacher an employee we just want them to know that that we're not flying by the seat of our pants you know that as a district we have some plans in place but what those plans are and what the protocols might be and the final decisions not going to be made until we get much closer to the first day of school any questions about or changes you'd like to see made to the school plan I would just like to be informed as changes are made such as the discipline issues that go along with it and I'm also concerned about basically teachers having to do a lot of the cleaning issues that I'll take away from the teaching time also but I just want to see I'm sure it's kind of a fluid plan and as things happen that need to be addressed will address those so absolutely you know I was when I sent this out to y'all I was I started to write that this is a draft and that I would like to have a final and I got no no no no this is a living plan there is no way I'm just fine will ever refine you know you know even that's the first day even on the first day of school I think that this is a fluid plan that it needs to be flexible and we just need to be ready to make adjustments that we need to make for kids and I have a quick question are these if we're changing into phases is this something that is going to require board approval or is this something that you can automatically change without discussion each change will have to be made by the board okay yeah yeah any other questions then I'll move we approve item 4.2 we have a second brandy du Bois hi Jeanne Borland I okay moving on item 4.3 the approval to adopt amplify for science I'm going to turn this over to mrs. lot here in just a minute but I want to tell you that we have had these the science materials on display a lot of the materials are online things so we've had them if you will with I'm making air quotation marks on display online and they have been available here at the district office the amplify science was piloted this past year and the reason we moved to this was because the State Standards for science are changing and the state testing for science will be changing just because you're approving it as a program does not mean that you're approving its purchase we'll come back to to talk with you about that next month once we look at our budget and we really would like to purchase so but this is a pretty well so if mrs.

flora and I were going to talk about it and and propose something to give to our boards somehow there along the way I missed that this proposed salary schedule for 2021 the current well we're even for this current year went to the crest board in January and was approved so fortunately we've not hired many people since the January 1st that would have been affected by this but I wanted to be sure that we have it in place for our new fiscal year because we do not in my opinion we do not want to get back into any kind of competition with the high school district our salaries and losing people you know the @one district they're together is making 27 or 30 or 30 cents more an hour for a similar position so essentially we did not have this in place for the second semester the high school district did and so I'm simply asking that we approve that you approved the same one to start this coming year any questions couple o'clock yes sir I did add those Doug because we because we would do that we would calculate that anyway usually for people who have that many that many years of experience and and once again to help us attract the people you know say that if we can give them credit for years of experience that we do so much driver sir meaning the same bus drivers in the plan that was presented to the crushed board yes stayed the same whatever you want to call it - yes yes if you approve this it would we can't afford it correct we can't afford it Doug one of the things that I did was because I wanted to know how this was affecting our current employees and so I went I printed out the information on all of our current employees we have 21 I think it's 21 employees that and they're at the bottom end of this so they're you know they're down here in Ling's 1 & 2 who's whose current salaries are below these placements and I feel and that's why there's the next item on the agenda that we that you allow me to bring those people up to the spot on this placement schedule where they would be so that if we hire a new person we're not paying the new person more than somebody who's already been with us and and so that's why I put that as a separate item on this agenda because I knew that this you know I wasn't going to even give you this if I felt that it was going to cost us a huge amount of money so between the raised and the salary rates for those 21 individuals and the benefits we're talking about $20,000 I knew yes to bring them up to the spot you know where they would be to the corresponding spot on this placement schedule of where they are currently and to pay than the amount that's in this spot so like I said that affects 21 out of about 170 employees are hundred and sixteen forties and and it's not that meeting I'm sorry well close 115 employees it's about 21 and it would cost us $20,000 well it would be what we're paying them right now plus the 20 to bring those 21 people up to the same level everybody yeah you probably don't have that I don't have that right in front of me okay I understand thank you sir I might be able to give it in the next minute or so though any any other questions okay I will move we approve item 4.5 thank you item 4.6 the adjustment of salaries benefit 422 classified employees in relation to the classified placement schedule for 2112 2020 2021 so this is the 22 people for the $20,000 difference it places those 22 BER in steps 1 & 2 where it doesn't even necessarily move them a whole step on the schedule it just brings what they are making up to one of these numbers so so if I have somebody making $12 right now and they should be in another num oh that's not a good example so here I have somebody whose grade - so that's column - and and should be isn't currently making $12 in the five cents now on this schedule they should be making 1305 so that person is getting a fairly hefty wienies but it keeps them in that same cell it's something that seems moving cells where they're supposed to and that's where the 20,000 comes from right because I would hate to hire I mean in this case it's a title one I hate to hire a new title one aide Brandon first year at 1305 and I have this person who was with us all this past year still only making 12:05 that's just not right you know I just think that's wrong to do the people any questions on that and this we did not do this last year which would the classified employees right we only did this with the certified yes and this is not this is just a placement schedule Jeanie and right right kind of it kind of balances because we did this last year with all the teachers and the sugar we know it is certified yeah yeah I think having a scale like this makes it equitable and then more fair especially like to say if you hire someone new at a higher pay rate than someone that's been with us a long time you know that affects their loyalty to stay with us so I think this is good thank you and it does do that but I also just think that it's the right thing to do you know I did yeah sometimes I mean I think always we should do the right thing when we can so I agree any more questions okay I will move we approve item 4.6 we have a second okay Corey Burgess hi brandy du Bois I see D Borland all right item 4.7 resolution in support of specific additional federal funding related to kovat 19 crisis dr.

watt has anything to add to that we really would like we will give her a chance to talk about that and and answer any of your questions were there any other questions about the program my kind of have a concern with trying to implement a new science program while implementing everything else going on it's a lot to ask of of the teachers I mean I know it's a good program I know it's something we need I know we need the curriculum in there but it's still a little bit overwhelming I do have teachers who are emailing me asking me I mean I definitely see a benefit with with five through eight grades five through eight with this program I'm just a little concerned with how school is even going to be in the fall for like K through four with this I'm going in too so I just hope our expectations of the teachers at that lower grade level are a little more lenient with a new program going in on this I hate to say it but more on the reading and reading in math side I'm not just gonna sign those things are not important as they are but for the little ones I think some of our focus is going to have to switch it for elders oh and luckily the amplifi weeding program in kindergarten through second grade already integrates a lot of the science and social studies for not everything but it does integrated already yeah I think it's very good to have a curriculum because we've been making in the past we've had our teachers make or find or purchase their own curriculum which is not always a good thing and doesn't always work out well for us and the students in particular so I think it's good that we have a curriculum for this for the teachers to rely upon and not have to spend that extra time trying to come up with their own and purchase like on Teachers Pay Teachers and things like that so I'm all for having a science curriculum especially in the in the junior high and middle school any other questions okay could we get a motion second i brandied it was I item 4.4 proposed administrative salary placement scheduled for the 2020 2021 school year you have attachments to and I think where you have both my copy in your copy their side the one copy see has handwritten at the top 20 18 19 that was not my handwriting it was in my a little display thing in my office when I came and so this is a placement schedule it's not a salary schedule but it is a placement schedule and I also sent to you as board members a version of my proposed one show you our current and current industry there's all relative to the salary schedule so the only difference here is just raising every cell by $750 does see when we will change and then adding the other change is adding the certified school psychologist and to Grady that person that that position in our district is not on any salary schedule so just a minute any questions about the salary placement schedule I have a quick question and are we going to be moving them to where they would fit on the salary schedule this year if we vote on this no we we're not doing that Jeanie we're just using it as a placement to determine where to place new people because a number of our nature to already above this salaries above this schedule for a variety of reasons years of experience I don't even know always but you know so the current the current administrators I had made the recommendation to you all that we offer contracts to our teachers and our administrators for the new year with the salary the same salaries that they had for fiscal year 20 so at any point where we decide to raise us to all time employees then that would be a separate discussion this is for us to hire to place people that were hiring you okay thank you that's what I just want to clarify I just want to make sure that some were getting raises and somewhere if we did something like this all right thank you sure and then I also want to tell you that and this it will not come as a surprise to you that we can't compete with some other places even with this change so you know that's I mean that's just stating the fact that you know we can't compete with Nevada salaries either for teachers or administrators we can't compete with most of California and there are other places as well and we have interviewed some and offered positions to some really good candidates who wanted to negotiate with me about the placements and I simply said no you know we we have a placement schedule and that's what we're using so thank you questions or comments by the way I move we approve item four point four PT Borland I item four point five class of classified placement scheduled for the 2020 and 2021 school year well this one got a little tricky because as you know the one the current line from the beginning of last year in Collin step one was $11 and of course we knew and at January first that everybody had to be 12 dollars or more I did report to you at that time that all of our employees were being paid twelve dollars or more per hour they were in fact and and since this is a joint salary schedule mr.

Stewart this was a this is a resolution that was sent out by only sorry right at this moment I can't remember which group sent it to me but the effort is to really have a brass roots push to the federal government to make sure that the funding for however this whole thing affects school districts in the United States is beefed up son and an example that came in that I heard this week in one of my superintendents meetings is there after 9/11 the federal government issued assistance to school districts in the United States for a hundred billion dollars and so far what the feds have done for this situation which really far more affects people at the grassroots level has been 13 million make significant difference so this is simply saying to our legislators please consider in your legislative action this fall the cost to districts the recent research at the federal level says that the average cost per district for this whole crisis is 1.7 million dollars we're kind of fortunate that our Paris dollars that are coming in our 1.1 million so we're doing pretty well relative to that but that's because we're a title one district the districts that are not entitled and do not have title 1 funding are getting none of that money so this is just simply a resolution and a little recent closure with it what I thought I would share it with you and see if you wanted to support this any questions or comments um do we have a motion though do we have a second I'll second Corey Burton hi brandy du Bois Oh Jamie Berlin I the item four point eight capital alley capital outlay expenditure request mr.

flora and I were going to talk about it and and propose something to give to our boards somehow there along the way I missed that this proposed salary schedule for 2021 the current well we're even for this current year went to the crest board in January and was approved so fortunately we've not hired many people since the January 1st that would have been affected by this but I wanted to be sure that we have it in place for our new fiscal year because we do not in my opinion we do not want to get back into any kind of competition with the high school district our salaries and losing people you know the @one district they're together is making 27 or 30 or 30 cents more an hour for a similar position so essentially we did not have this in place for the second semester the high school district did and so I'm simply asking that we approve that you approved the same one to start this coming year any questions couple o'clock yes sir I did add those Doug because we because we would do that we would calculate that anyway usually for people who have that many that many years of experience and and once again to help us attract the people you know say that if we can give them credit for years of experience that we do so much driver sir meaning the same bus drivers in the plan that was presented to the crushed board yes stayed the same whatever you want to call it - yes yes if you approve this it would we can't afford it correct we can't afford it Doug one of the things that I did was because I wanted to know how this was affecting our current employees and so I went I printed out the information on all of our current employees we have 21 I think it's 21 employees that and they're at the bottom end of this so they're you know they're down here in Ling's 1 & 2 who's whose current salaries are below these placements and I feel and that's why there's the next item on the agenda that we that you allow me to bring those people up to the spot on this placement schedule where they would be so that if we hire a new person we're not paying the new person more than somebody who's already been with us and and so that's why I put that as a separate item on this agenda because I knew that this you know I wasn't going to even give you this if I felt that it was going to cost us a huge amount of money so between the raised and the salary rates for those 21 individuals and the benefits we're talking about $20,000 I knew yes to bring them up to the spot you know where they would be to the corresponding spot on this placement schedule of where they are currently and to pay than the amount that's in this spot so like I said that affects 21 out of about 170 employees are hundred and sixteen forties and and it's not that meeting I'm sorry well close 115 employees it's about 21 and it would cost us $20,000 well it would be what we're paying them right now plus the 20 to bring those 21 people up to the same level everybody yeah you probably don't have that I don't have that right in front of me okay I understand thank you sir I might be able to give it in the next minute or so though any any other questions okay I will move we approve item 4.5 thank you item 4.6 the adjustment of salaries benefit 422 classified employees in relation to the classified placement schedule for 2112 2020 2021 so this is the 22 people for the $20,000 difference it places those 22 BER in steps 1 & 2 where it doesn't even necessarily move them a whole step on the schedule it just brings what they are making up to one of these numbers so so if I have somebody making $12 right now and they should be in another num oh that's not a good example so here I have somebody whose grade - so that's column - and and should be isn't currently making $12 in the five cents now on this schedule they should be making 1305 so that person is getting a fairly hefty wienies but it keeps them in that same cell it's something that seems moving cells where they're supposed to and that's where the 20,000 comes from right because I would hate to hire I mean in this case it's a title one I hate to hire a new title one aide Brandon first year at 1305 and I have this person who was with us all this past year still only making 12:05 that's just not right you know I just think that's wrong to do the people any questions on that and this we did not do this last year which would the classified employees right we only did this with the certified yes and this is not this is just a placement schedule Jeanie and right right kind of it kind of balances because we did this last year with all the teachers and the sugar we know it is certified yeah yeah I think having a scale like this makes it equitable and then more fair especially like to say if you hire someone new at a higher pay rate than someone that's been with us a long time you know that affects their loyalty to stay with us so I think this is good thank you and it does do that but I also just think that it's the right thing to do you know I did yeah sometimes I mean I think always we should do the right thing when we can so I agree any more questions okay I will move we approve item 4.6 we have a second okay Corey Burgess hi brandy du Bois I see D Borland all right item 4.7 resolution in support of specific additional federal funding related to kovat 19 crisis dr.

president thank you we talked about this a little bit when we were talking about the budget and time is becoming a factor in this and I understand that there are three items that I would like for your consideration the first one is looking at the agenda and I don't have all the details the first one is technology we have our computer our laptops our teachers laptops are three years old I'm looking at chains for some verification review three and we're starting a year for with them at the time the funding that was available the district chose to replace all of them and as a result did not get the and did not get really good quality laptops I totally understand that decision because it would be really difficult to get nice laptops for some folks and leave others with poor equipment and we're going into a situation where we are really expecting our teachers to be stepping it up relative to you online instruction and all of those kinds of things and we do have the funding so I'm asking for your approval to spend not more than one hundred ninety thousand dollars for laptops and for webcams so that we can actually do live streaming classes in our junior high James has done his due diligence on this and I used the one hundred and ninety thousand thousand dollar figure because I thought the laptops of laptops laptops alone we're going to cost us in the neighborhood of 185,000 he went back out to the vendors and then actually has come down to 149 for 175 laptops and again we could have we could get 20 webcams for less than 6000 dollars total so considerably less than 190 that I was asking your approval for but I knew these were big-ticket items and I wanted board approval before I spent that money any questions about the laptops we we do not technically need bids because we're using a Content one of our state contractors however okay however we are doing our due diligence to make sure that we at least get clothes from others so that we can document that we have not just automatically taken a state contract amount I'm do let James answer that Thank You dr.

Stewart this was a this is a resolution that was sent out by only sorry right at this moment I can't remember which group sent it to me but the effort is to really have a brass roots push to the federal government to make sure that the funding for however this whole thing affects school districts in the United States is beefed up son and an example that came in that I heard this week in one of my superintendents meetings is there after 9/11 the federal government issued assistance to school districts in the United States for a hundred billion dollars and so far what the feds have done for this situation which really far more affects people at the grassroots level has been 13 million make significant difference so this is simply saying to our legislators please consider in your legislative action this fall the cost to districts the recent research at the federal level says that the average cost per district for this whole crisis is 1.7 million dollars we're kind of fortunate that our Paris dollars that are coming in our 1.1 million so we're doing pretty well relative to that but that's because we're a title one district the districts that are not entitled and do not have title 1 funding are getting none of that money so this is just simply a resolution and a little recent closure with it what I thought I would share it with you and see if you wanted to support this any questions or comments um do we have a motion though do we have a second I'll second Corey Burton hi brandy du Bois Oh Jamie Berlin I the item four point eight capital alley capital outlay expenditure request mr.

Stewart and mr. president mr. Lutz we're sticking with the Dell laptops this is a more business bring end of laptop then we purchased the last time the laptops we purchased you know over three years ago now were more of a consumer type laptop like you'd find out while more than that and they are just quite literally falling apart so the laptops that we're choosing now are more business laptop there's more metal in them as opposed to plastic cases they have the integrated webcam and and all that other stuff one of the key things that we're doing now is we're putting solid-state drives in our new computers and that sounds fancy now but what it means is instead of waiting two and a half three minutes for your computer to start up it starts up in 20 or 30 seconds when you launch Microsoft Word or Internet Explorer instead of wing be 20 30 seconds for the program to launch it launches in just a few seconds we felt that the few extra dollars at that cost us pays off big time when are realistically expecting our computers to last five years four years in the hands of a teacher and then get repurposed back into the classroom for another three to five years you know we really expect a lot from our technology I kind of joked with some of our vendors that you know if we don't get 15 years out of it we just feel like we got ripped off so we're really trying to stick with the device that's gonna be here for the long haul but it is a Dell computer it's got a good modern processor in it a solid-state drive we put eight gigabytes of RAM and that we kind of felt that was a little light but it does have expansion so down the road if we determine we need more RAM we could just add that in with a single chip add-on it's not going to eat go out and buy a whole new laptop and we're expecting them to be a lot more durable than the last round of purchases that we have and then mr.

president thank you we talked about this a little bit when we were talking about the budget and time is becoming a factor in this and I understand that there are three items that I would like for your consideration the first one is looking at the agenda and I don't have all the details the first one is technology we have our computer our laptops our teachers laptops are three years old I'm looking at chains for some verification review three and we're starting a year for with them at the time the funding that was available the district chose to replace all of them and as a result did not get the and did not get really good quality laptops I totally understand that decision because it would be really difficult to get nice laptops for some folks and leave others with poor equipment and we're going into a situation where we are really expecting our teachers to be stepping it up relative to you online instruction and all of those kinds of things and we do have the funding so I'm asking for your approval to spend not more than one hundred ninety thousand dollars for laptops and for webcams so that we can actually do live streaming classes in our junior high James has done his due diligence on this and I used the one hundred and ninety thousand thousand dollar figure because I thought the laptops of laptops laptops alone we're going to cost us in the neighborhood of 185,000 he went back out to the vendors and then actually has come down to 149 for 175 laptops and again we could have we could get 20 webcams for less than 6000 dollars total so considerably less than 190 that I was asking your approval for but I knew these were big-ticket items and I wanted board approval before I spent that money any questions about the laptops we we do not technically need bids because we're using a Content one of our state contractors however okay however we are doing our due diligence to make sure that we at least get clothes from others so that we can document that we have not just automatically taken a state contract amount I'm do let James answer that Thank You dr.

president the other plan is that instead of going four or five years and then requesting all of them again is that we would start a replacement program we probably would wait until at the end of the second year to replace a third of them for the next year and then the third after that and as we replace them then they the ones that we are replacing come back into our inventory to be used by students and used in other situations but we don't want to be faced with this situation again in three or four years where we have to have the huge capital outlay to replace all the time I like that plan any other comments or questions and so these are brand-new computers that we're purchasing yes yes thank you for that question we're not doing renewed computers these are brand-new never been used okay thank you well the teachers be able to keep their current laptops in the classroom as an extra one for students or will they be turned back in we haven't even discussed that we kind of talked about that they could become part of our pool to check out to students you know if we're needing to check them out for our use and online learning but that certainly could be in the next gene okay the issue will be how many of them are suitable to still use well they're probably more suitable than the Chromebooks that are missing half their keys the hinges are broke and they don't work also some of yours later would be able to during these days and their professional use well I'm sorry that you broke up brandy so I didn't get that I think she was asking it was maybe the pair of professionals get the teacher laptops to be able to use BT the older ones the brand-new ones they're ones that are still in good shape I don't I can't have him think of a reason that they need them but that certainly could be in the mix though the title teachers do okay Jim's filling me in a little bit on that so any any of those things that will be useful use of them we would certainly consider doing any other questions about the technology dr.