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that working for us truly amazing they're amazing yeah that's great john ray sullivan here do you want me to come back later no you can you can stand i think we'll probably get yeah you are absolutely welcome to stay um there is the agenda item about reopening isn't for a while so i certainly could send you a text when we're getting close to that agenda item if you want to step off for a little bit right now i'm good right now thank you okay roger we're live go ahead all right thanks eric okay um good evening everyone today is wednesday july 5th and i call the regular meeting of the brookfield board of education tour so stanford i pledge allegiance to the flag of america the republic for which it stands one nation under god indivisible with liberty and justice okay i hope i didn't freeze too much there uh we have all of our board members present um so we have first up on our agenda a presentation of literary magazine and yearbook so john the floor is all yours so we are excited to uh if mr rendon mr belanda are here they certainly could speak to their lip magazine and their yearbook um uh things are a little bit different with it was a little harder to get people together and get things together and certainly a little bit later here in the summer um so if i don't see the list is mr there's mr rend i see him maybe dean you can go first and share yeah guys i'm coming in from san francisco i apologize i'm at my son's baseball game and i don't know um i'm very excited today we don't have a literary magazine um but we do have our yearbook and i have a couple of students here uh abby mahoney and paulina sanchez and i think miss reece and maybe miss ryan are advisors um i don't know if they want to jump on real quick and speak before the girls i can't tell if they're all on okay if i screen share to show a couple pages the girls you want to talk about yeah i was just going to say eric i think you have it can you either one uh kayla i do have the presentation but by all means if you like screen share you're welcome to perfect can everyone see right then abby and paulina go for it hi i'm paulina so i was the advertising and sales leader this year on the yearbook team so every year in yearbook there are separate groups in which students have different roles to accomplish a certain task that's assigned to that group so for example this year my group the advertising and sales group handed out flyers at concerts advertise the yearbook at the book fair and did announcements almost every morning reminding students and updating them on any price changes or special offers that we were having in general everyone's job was to take pictures and work on the pages despite those separate groups when a deadline was coming up we would project the pages that were due on the board for the whole staff to see anyone could get could then give a suggestion or feedback to the students who created the page and changes would be made this is how we got everyone's input and opinions on each page overall i really enjoyed working with my peers and our advisors miss reese and miss ryan to come together and create that all friends at wisconsin middle school would enjoy hi my name is abby mahoney and i was the editor of the yearbook this year it was a really wonderful experience for me to be able to work to complete the yearbook since i was in fifth grade i've looked forward to getting your book every year and looking through all the pictures and wonderful stories from that year i loved helping create the yearbook this year so hopefully somebody else could have that feeling and going to high school it'll be really amazing to be able to take with me a piece of listener that me and my classmates work together to make few of my favorite pages as you can see on the screen are the drama club page and the swim and dive page i helped submit both of those pages and it was really fun for me to be able to create them because i participated in both of those activities i was able to take photos during races for the swim team and of the cast of the play and because i knew the people i was able to make sure that everyone was pictured all in all i really enjoyed making pages for the experiences that i loved these girls did such a great job and our entire staff worked hard and we just wanted to show also our staff and then we had done a virtual spirit week since so many of our events got canceled like we obviously didn't go to dc we didn't have our pep rally or our spirit week so at the beginning of distance learning we had some um spirit days for people to participate in from home so i think that was fun for people who participated but it also helped us get some pages ready to go that's all we have oh miss reese and miss ryan and abby and and pauline is just so nice to see you and thank you for sharing mr renda was we're just so happy that you're here tonight with us mr renda did you have anything else to add before we ask the board members if they have any questions no i mean again i know it takes a lot of work and a lot of effort and you know being in the situation we were in and this and still being able to put that together and uh make it so great for the for you know for all the kids um you know it's a great accomplishment for them so thank you girls thank you miss reese miss ryan oh thank you so much uh mr renda is if board members do have any questions for for our teachers or for the students i will just say that i think you guys did a great job and it's such a nice way to to still have a connection to to your school and to your peers so great job thank you yeah thank you it was wonderful we look at it often thank you so much everybody and and uh miss fernandez i think it's time at this point i can move on to mr bellanda for the vhs sure principal belanda the floor is your sir thank you thank you um particularly abby and paulina i expect that you're going to be part of the yearbook staff when you come to the high school that's an expectation now um this is a much different presentation than we normally would give um i didn't create slides to go through what we have but uh just so you can see what the cover of the uh the yearbook looks like and i show the cover because it's kind of important um this this is a heat sensitive section so when you put your hand over um the two bobcats on either side uh be very hard to see but we'll see we can do you can get there's pictures that show up underneath it's the class picture so it's heat sensitive you rub it and then it shows up so it's really it was kind of a cool feature they added this year you know our staff our yearbook staff worked really hard as every yearbook staff does but as um you know we heard from the wiscons staff it's been it was a challenge towards end of the year to get things all together and ready um and prepped and delays um from printing and and pickup has been more than more than interesting um but we're so proud of the seniors that were really a part of that um program with mr webb who is the advisor for the yearbook he's one of our art teachers he's been doing it this is his second year now um you know our editor-in-chief was uh juliana lapori she was a senior who graduated um you know they're not on here with me right now but there are some some really great sections uh of this particular yearbook that i know they're very proud of um as i flip through looking at them um you know some great things to remember one's one of the i think one of my favorite sections is me in 20 years it's so funny when you read through the me in 20 years what some of the seniors expect is going to happen it's almost 20 years seems like such a long time to them that half the kids put they're going to be they're going to have three to four children in 20 years which is impressive and i and more power to them if they do um you know but it was the number of the number of entries where students said seniors said they're going to have three kids like okay good luck with that um you know so uh there was it was i'm so proud of it the title is the roaring 20s uh the time of our lives and you know with 2020 being the year that it was um i couldn't be proud of our seniors and the yearbook staff that put this together um you know this will continue to be a challenge moving forward the next couple of next fall as we start to plan what's going to happen next but uh i'm pretty confident in mr webb and the students that worked on it the undergrads that worked on it we'll be able to help step it up and move forward from there um so that's our yearbook um i do have copies obviously once we eventually see each other again which i look forward to meetings again in person will be nice um i do have copies uh that you can take a look at and get a chance to see what their their final product was i was also proud to say that the lit mag the literary magazine was taken over by mr demarcus this year uh it used to be previously done by mrs nichols mr demarches one of our english teachers took over this year and did a fantastic job instead of creating a final a hard copy it's a pdf which i'm not sure if the board has or has seen i can certainly share it if they haven't gotten a chance to see it um it is uh again it's it's they tried to bring in a few different things this year than they had before we have not just pictures we also have photographs uh we have poems we have the typical writings uh that we usually have there's even a link to a recording of something as well so this is a the masquerade for 1920 was quite the um the interesting and really eclectic document um that i'm so glad we were able to actually produce uh one of my favorite ones was this section called six word stories um you know that kids you know we had two different girls kylie moody and carolina vicali are the ones who put uh these particular sections in um books are unlearned written life lessons was one of their entries um it was just i you know i know we've got the library staff on here so i thought you'd appreciate that but books are unlearned written life lessons i thought it was kind of cool um so it ended up being a 39 page um masquerade which i can certainly share i believe it is posted on our website i will be sure to do that again uh if it's not i'll double check that tomorrow and make sure it's up um but it's a great collection of creative works from our students across the student body and so special thanks to mr demarches who was the advisor and for our uh senior editor kylie moody who's also the class president of the club president and senior editor so that's it that's what i've got for you thank you mr belanda mark i'm so excited to learn that that cover is heat sensitive i can't wait to try it out you're going to go try it now see them i am i didn't know that any other questions for mr belanda or thomas to the board all right thank you mark really appreciate that the um i i just uh heard from mr conklin our tech director who's uh making sure everything goes as smoothly as possible that mrs fernandez uh her computer cocked out for a moment so he he reached out to me too so very good so mr belden i'll turn over the rest of the agenda until mrs fernandez gets back there you go so um so thank you uh to both the middle school and the high school those are great presentations i can't wait to see this heat sensitive uh uh yearbook that'll be a lot of fun to uh to fiddle with it'll be a first for me i actually want to see how heat sensitive it is in 50 years when they have when they have five kids so [Music] next up on our agenda is the uh is the report of the brookfield public library um and i we have our town librarian yvonne uh chuck here with us so yvonne are you there yes hi bob thank you how are you tonight good thanks nice to see everyone um so um as bob just said my name is yvonne check and i am the director of the brookfield library and um i know mark bolando was just talking about the literary magazine um since brookfield has a new town uh poet laureate i'm sure he would be interested in uh helping get involved with that at some point in the future um in fact um the high school one of the high school english teachers mary kozan was on the poet laureate selection committee but we are actually here tonight because we wanted to talk about um the really constructive collaboration between the public librarians and the school library media specialists we wanted to give you a little bit of an overview about how well they worked together they work very well together every year but of course this year was especially challenging and um what i what i will do is introduce our two librarians here today and they're going to tell you a little bit about how they worked to reinvent and then successfully launch the very important summer reading program which as you all know keeps students on track through reading to keep up their reading skills throughout the summer so it is a very important program so with us tonight are our children's librarian meg gill and youth services librarian abby lynch and they have a brief presentation for you okay good evening everybody um i'm meg gill and i'm the children's librarian who um with debbie brooks at the brookfield public library thank you so much for having us this evening um i just have a couple things i want to touch upon and then i think um abby and i have a video we're going to share with you but we can all agree that the objective for us as well as the school media specialists is to keep the kids involved in reading year round um we believe that a large part of last year's tremendous resounding success with our summer reading program we had over 400 children participate um was due to the fact we were able to go into the schools we were able to interact with the students on a more personal level and that could not have happened without dee and joyce and the scheduling that they um basically enabled us to put together um so when it came to this year's situation it was kind of like oh boy how how is this going how's this going to work um so it's it's like i said last year's interaction paved the way for great programming that we continued to see throughout 2019 and it's provided us with this base of consistent participation that we've seen even in this strange new world that we find ourselves um some recent highlights include um the collaboration over our one town one read book um it was really through a brainstorming session with joyce andy and sue that the idea was um presented to us of pushing our start date out further to coincide with the end of the school year so that it could be something that the students and the families would actually look forward to doing together um since they're really let's face it there hasn't been a lot to look forward to in this current environment and it's provided us with an opportunity for non-vigi non-digital family-friendly content um you know pushing the kickoff date back more closely to coincide with the end of the school year paved the way for more involvement and it gave everybody something to look forward to and i have a quote from joy salda that i think was just really kind of summed it up she indicated that having our principals share the information about the one town one read in creative ways in their daily school-wide announcements added a new level of excitement and encouraged families to participate in the event and again that all came about through a brainstorming session by a zoom that just wouldn't have been possible had we not been working together because we had a start date that was i think initially set for the beginning of may and we ended up pushing that back till um closer to um beginning of june debbie also collaborated with the world languages department for our summer reading program bingo calendar which is actually a calendar um that takes the children through the summer and it's events um things they can participate in for each day of the summer of our of our seven week program whether it be reading or an activity or craft or writing a letter some sort of literacy um type of engagement and once they've completed it they can submit it to us to be entered into a raffle for a prize this year is the first year we were able to offer a multilingual component and i think the bingo calendar ended up being distributed or offered between seven and nine languages which is amazing to me um and i i think it's it's the first time we've been able to offer something like that and i think in our increasingly shrinking world that's not only exciting but uh very timely and necessary um we were also able to work with joyce and dee to get our promo video for this year's summer reading program out to as wide an audience as possible given that we weren't able to go into the school schools um i believe it was distributed during a school-wide virtual event i think it was a virtual campout they had during the last week of school and so that ensured that we were able to reach the maximum number of students and families with our promo video talking about all of the things we were going to offer which include um our live zoom crafts that i've been doing the live zoom science sessions that debbie's been offering the fractured fairy tales story times that i've been doing on tuesday mornings um so we were able to really reach people to let them know this is what we'll be doing this year and this is how it's going to be different which i think is key to give people a little bit of let them know what would be new and also let them know what would still be the same and what would be consistent we have a lot of families that really love our search and find it's a giant search and find poster that um we have a staff member that she creates hand draws and colors in for us every year and it's part of a summer tradition for a lot of these families to come in and do the challenges every day find the hidden pictures so not only are we offering that in a digital format we're also offering it where you can actually come to the library it's in a window you can still be outside not have to interact with anybody but you can come down and you can see the challenges posted and actually find the hidden pictures um and we've already gotten some really um positive feedback thanking us for making that happen this year when they thought it wasn't going to which is very gratifying um we've also offered i think i mentioned book bundles and that was debbie's brainchild and it's been going off with a roaring success we've been hand curating um basically uh between um seven to ten books um a request will come in we will look at the child's interest whether it be a specific author a specific genre or subject or title and we will put together a book bundle for them and then we're able to check it out to that person or that child's account and set it outside with their name on it for them to come pick up and it's been able to keep them reading this summer and we've already gotten a lot of positive feedback on that as well um and it's been kind of fun considering we're not able to have that in-person interaction but we are able to call an email and say hi you know i put together your book bundle i picked out some really great titles i think you're gonna like and then we've been getting emails back saying yeah that was great this is a whole new series for us or oh i've never seen that eric carl book before and it's been you know it's the closest we're getting to that in-person interaction and you know it's been great um and i just i think that the collaboration um really made it possible for us to let people know that we would be doing these things this summer and um because joyce and dee have that that in you know um prior to the end of the school year that we didn't have this year so i think that's that's kind of any you know all of what i have to say if anybody has any questions or if i can turn it over to abby sure i can share that video too if um oh it just muted abby oh sorry i was i'm reversed um anyway i can share the video if um i can share my screen or i think i sent it in i don't know what's the best way um eric eric has the video ready to go and he's also got your slide ready to go awesome perfect so yeah again like like we did with whiskenier abby um your choice if you'd like to share if not i have everything up and ready to go if you have it ready to go that would be wonderful not a problem now video first yes thank you hi friends it's miss debbie and miss meg from the brookfield library we miss seeing you in the library and hope you're doing well even though the library is closed we have lots of fun activities planned for you to do at home this summer it all starts on june 22nd we're going to be hosting weekly story times we're going to do grab and go craft kits that you can complete with me and miss debbie on a live zoom and we'll also be doing some fun science activities that you can watch from home we're also going to keep going with our popular search and find poster and it's going to be posted in one of the library's windows so you can come down and actually take a look at it but it will also be on our website and on facebook with daily clues and hints and jokes and riddles for you to find all the fun hidden pictures and this year's theme is imagine your story so there's going to be lots of pirates and princesses and dragons and mermaids and so much more fun stuff we want you to keep reading so we're offering book bundles that you can pick up outside the library we'll pick whatever books you like picture books mysteries graphic novels or non-fiction just go to our website to sign up here's a quick preview of everything we have planned [Music] have a great summer bye guys thank you for thank you for watching and i'm sure um i speak for all the elementary schoolers who must have been so excited to see you guys when they when they saw that because i'm sure everyone was really missing their usual school visits um our usual preparation for on the teen side of things for the middle school and the high school usually also involves a lot of in-person school visits at the end of the year i usually see all of the middle schoolers and i would say a big chunk of the high schoolers um so we were obviously sad that that couldn't take place this year but the the best part of having a strong relationship with the school media specialists is that we were able to stay in touch getting ready to go into summer reading most of our collaboration this year was just keeping the other informed about what school what's going on at school what's going on at the library and trying to make sure we all had all the best resources and information to share with the students um and also um mrs crean mrs rocca and mrs malintesta are so great about sharing the stuff that we have going on with the students to make sure that they know that the library's there to support them in their summer learning and to really spread the word about um the program via their websites or direct communication with the students and parents or fellow staff members and we're always so grateful to them for getting the word out and also mrs crean's a big big help to us on social media as well we love that um and so a little bit about the teen program this year oh sorry can i have you put this light up as well thank you so our program also was a complete overhaul this year we had just started a new program from scratch last year for a little bit of context um we had redesigned it completely to be about scratch-off raffle tickets but the whole thing revolved around coming to the library in person so for the second year in a row we started a program from scratch and um the teen program for rising sixth graders through graduating seniors is very um similar i would say to the kids uh bingo calendar only aged up to be um for the activities to be more appropriate for the middle school and high school they have a checklist of 20 reading challenges and 20 activities challenges and students who complete five from each list by the end of the summer will get a prize the reading challenges encourage various forms of literacy i would say most of our young readers are fiction readers but we're really encouraging people to try non-fiction audiobooks graphic novels all sorts of different reading poetry or news um and also different ways to engage with their reading life um like seeking out book recommendations from people or writing a book review or memorizing a poem to recite and sort of getting a new way to get involved with their reading lives and the activity challenges include some things that are maybe normal summer activities maybe you have a weekly movie night with your family but you're trying to do it a little bit more mindfully or intentionally so you choose a genre that's different than what you would normally watch um we also know that there has been a lot of screen fatigue in the last couple of months with everything going on so i tried to include as many screen free activities as i could so a lot of the more popular um challenges that i'm seeing coming in in the responses have been something like going for a walk outside or making a new recipe stuff that takes you kind of off this computer out from the screen and gets a little bit more hands-on um the most my favorite part of summer reading this year and my favorite part of summer reading usually is very similar to the book bundles for the kids is getting kids the right book for them the schools offer a great amount of choice in their summer reading expectations which is wonderful we wouldn't have it any other way but that amount of choice can also be overwhelming for people so we want to make sure we're there to support them and we have a form on the website where teens can fill out a little questionnaire and i'll put together a personalized reading list of three to five books based on their tastes and interest and we've been getting more and more of those filled out as the longer it's been up so we're thrilled all year round to support learning and to support literacy but especially in the summer um to to get the to make sure we're there for folks while school school's out and keep get them ready for fall um so we're always so grateful um to work with the media specialist to make that happen and that's all for me thanks thank you abby i think i'm back everyone so yeah yvonne did you have anything else that you wanted to add so that was um that's our uh our overview of our program and i um i really am so pleased that everyone was really making every possible effort to not drop the ball to keep things going and to be able to launch the programs on time and to be here for the students during the summer which we are all year round anyway but i know this year had its special challenges so thank you all for giving us some time this evening and do you have any questions for us i don't have any questions um but it's it's very clear that you guys are working very hard and it's it's nice and i know that our students appreciate the support so thank you for all your hard work i just wanted to add that we did invite the school library media specialists to join us tonight but they are relaxing and um on vacation and unable to join us so we would have loved to have them um join us and and tell you all how um how well the students received all the information that they put out there but it really was a group effort and we appreciate everything they do for us thank you all you guys do a great job thank you okay any other questions all right so up next we have a year-end report from the brookfield education foundation hi everybody um my name is kristen joshie and i'm the president of the brookfield education foundation our mission is to marshal and provide resources for lifelong learning by brookfield residents of all ages a large number of the grants that we fund are for brookfield public schools however i'd like to note that the bef does not solely fund grants in our schools in fact this past year most of what we have funded are community grants that includes programs for town entities such as our senior center the library parks and recreation scouting troops and other non-profits such as the green nolt ymca each year the bef briefly reviews the programs we've funded both to celebrate the innovators of these projects and to thank our generous donors who make them a reality it's been a diverse year with the bef funding some grants that we've been very excited about i'm pleased to report that this year we have funded five grants to various community resources more importantly these grants helped empower innovative indie education in our schools and the community uh the first one we had were standing desks at brookfield high school this was an eagle scout project that was championed by ben boves from boy scout troop five the standing desks help engage students with certain accommodations or disabilities related to trouble focusing in class by incorporating the desks throughout many parts of the class lectures group activities assessments class work etc they can also help positively enhance the education of students the teacher that used them in their classroom did give us a testimonial obviously they didn't get to use them for the full extent of the year but they did find them very useful the teacher said that the standing desks were really helpful for some of my students that need to get out of their seat sitting for 83 minutes is a real struggle for some students and it was a really helpful way to keep them up and focused they were they were also very effective in helping create a unique classroom environment that i strive to achieve i like to have several different options for students to work in my flipped classroom as i aim to take the focus off of the teacher and lecture and shift it to the students and their collaboration the next grant that we funded was for the senior center and it was education on medicare part d the goal of the grant was to assist the brookfield seniors and disabled community in the appropriate selection of their annual medicare part d prescription drug plan by educating the community through careful guidance and selection seniors and disabled will understand their insurance options and potentially save thousands of dollars in out-of-pocket expenses and premiums the result of this were that 162 brookfield residents were counseled through this program they met with a handful of individuals due to the complexity of their particular situations and though the money saved by switching to new medicare part d plans is difficult to quantify they did have two particular individuals in this program that stood out through education and advice with this program these individuals were able to save a combined seven thousand dollars in their insurance uh the next uh grant that we funded was actually initiated through a girl scout silver award but it benefited the brookfield public schools with hand sanitizers the purpose of the grant was in knowing that when hand sanitizer is used properly it can eliminate 99.9 percent of germs on your hands especially during flu season minimizing your exposure to other people's germs is crucial for good health the goal was to provide hand sanitizer dispensers within each of the four public schools and develop a hand sanitizer pilot program for the district the sanitizers were placed in areas of high traffic for optimal usage in addition to the placement in the hallways they put two in the cafeterias two in the gymnasiums one in the main office one in the library one in the main entrance of each school the goal is to educate the students staff and faculty to be germ free and encourage them to use magnetizers they qr codes removed from the stations that could be used by students and faculty to learn healthy hygiene practices they wanted to encourage the students and staff to make healthier choices not only in school but hopefully to change the mindset and utilize hand sanitizers wherever they can the hope was to see a decrease in absences of in the school year obviously this grant was funded prior to covid it was in the fall of 2019 late fall it obviously was ahead of its time kind of a home run and i i'd imagine now that um we're in the situation we're in that the district might be putting in many more hand sanitizers than what this hand this program initially provided um the the next two that i would grant that i'm going to talk about that we funded um have actually been funded since um distance learning and and the start of covid the first um is a 3d ppe for frontline workers the champion is brookfield high school teacher heather bancheri the bef provided a 3d printer and associated equipment to make ppe for healthcare workers and first responders during the covid crisis video tutorials for the equipment are then to be produced and kept in an online resource as a remote teaching tool for students at bhs finally the products created using the printer will be a jumping off point for a new club at bhs which will encourage relevant volunteerism and empathy in students we did get a quick follow-up from um miss biancary and the student that's working for logan white since may they have created over 2 200 ear protectors for medical staff in the state of connecticut and then the final one that we have for this year is the library story walks funded to the brookfield library the bef funded a request for an ongoing story walk programming championed by debbie brooks head of children's services the reusable story walk will be available to the entire community for years to come the project takes literacy outdoors using sturdy outdoor refillable frames picture books or poetry can be posted on each frame and families can walk along as they read each page or part of the story combining nature with literacy the frames are portable and can be used in various places throughout brookfield such as the library any of the school grounds and the still river greenway the municipal campus etc residents of all ages will benefit from this literacy-focused grant and we look forward to the library unveiling the story walk this summer um in addition there's two other previous grants that i'd like to mention because um on the bef we like to look at the longevity and success um of our grants as we do continuous follow-up one of them was with the mobile makerspace that was funded at the library in 2016.

community to thank everyone from joining us as I'm looking at the participation list it looks like we already have over 200 participants so I'm gonna thank those folks who have taken time to join this this evening of course I think our board members for taking time and being part of this evenings meeting I also seen a lot of familiar faces in our community Terry etc a lot of folks have this greens hidden but just want to thank you also for joining us this evening I know this is very important to our parents our family you should also know though staff was on earlier you should also know that our staff we had a meeting with our staff earlier this afternoon that around two o'clock over 800 participants in that call as you might imagine there were a lot of questions concerns about trying to keep keep keep our children safe on a daily basis and wanted to be assured that we had the appropriate strategies in place to make that happen and so you know we re certainly going to take their feedback and try to incorporate that in the plan and I'll practice when we open up schools so I was just thinking maybe we can get this another minute and see if we can just try to get settled and I'll kind of walk and get provide an overview for you for this evenings me started so for those of you who don't know me my name is Kevin walleston the assistant superintendent here in Danbury this is my second year in district and I'm happy to be number one here in district and happy to also call Danbury home like many of you the the cabinet and I the team the teachers the administrators you know everyone is eager to get back to school get back to work and being in front of your children but we also want to make sure we doing that safely to that and you should know you probably aware this state is requiring that has required that all of our schools reopened fully in the fall and and given the our our reality regarding overcrowding and and the guidelines around social distancing our superintendent dr.

done okay dr you want to explain what we're doing and then i'll just do an intro um well let me start let me start okay okay hello everyone and thank you for joining us uh today um as you know by the 24th i'm to submit a plan to the state regarding next next year's re-entry plan and i will say to you uh things change every day example this last two or three days ago we got a note that our school year is going to be 177 day for students and the three days will be used for pd days and um so things constantly are coming in um let me let me start with with a few other things um i mean this goes without saying next year is not going to be normal i'm sure you've heard it a thousand times it will be abnormal no matter what we do there's a lot of fear and anxiety um that is permeating the press um it's in the newsprint uh in on on social media i can't control that so we've been trying to focus on the work of opening up safely and i will tell you that even the cdc work and the american pediatrics association you know defined the social distancing along with other mitigating activities that have to have to occur in order to create an environment that we feel safe for both our teachers our staff and our students and we're trying to follow that all of it goes to a caveat basically uh as much as possible and one of the one of the standards that seems to be um looked at um in a kind of it's not i thought was binary but it's not is that the social difference you know of six feet the actual recommendation that we looked at a number of claims would be anywhere to three to four feet i'm sorry three to six feet providing you have masks and what have you so we've been gathering that information um and i know that uh i received something today from um some teachers that were felt very uncomfortable and unless we achieved the six-foot standard that it was unsafe to return i'll go on record right now by saying i'm very concerned i've written the governor i've written the commissioner as recent hour ago mark and i the mayor spoke we are reproduction we think that contingent with a hybrid model would provide the spacing would provide the timing for us to better evaluate and analyze our situation before we move into a i call it the five on five program the state is asking for three phases as you know one is everyone back two a hybrid model which would be extensively you would look at probably four days a week in an ab model and then i'm sure kevin will go over that and then distance learning as a third i will also say to you that um one thing that's sure next year you can bank on is that we'll have this as long as our primary mode and i believe as as if we can have youngsters come back it'll be at a premium we'll be lucky to have him back and use that so we'll be investing in trying to really really create a strong environment in the distance learning but even in that environment and we sent out a survey and that initial survey which was a little confusing we're going to send out there's approximately 71 72 of about 3 000 folks that said they would send their student back you know on a regular day we needed to define that and that's what we're going to do um i'm not sure if that statistics will hold out when we when we um reveal the whole plan and and people have actually have to partition so in essence in that plan a parent can decide to do this is learning and that's separate from the hybrid part which would be another form of this is learning that we would have to manage for youngsters that are in school so um for us to try to do that well is is a herculean task and when we work at that um i plead with you to please understand that um in going through all the buildings i've hired a space expert to work with us and use this challenge as we thought it would be in order for us to achieve our standard of six foot it will be virtually impossible it'd be mostly likely like three feet along with other mitigating activities dividers um and other things that would keep some distancing mitigating it so that it's safer in the classroom uh even with that if we're able to do it we're going to have to remove a lot of the materials out of classrooms in order to achieve that uh and we're working diligently on that we'll have to buy furniture and other things because over the years denver has changed their mode of technology to a lot more small tables small groups with too many desks particularly at the k-8 we have all of those things working and we have a committee um that has been working with the medical folks and we get information as you do um you know the the infectious rate among youngsters much different than adults and um there are different things that come out every day some countries throughout the world are not using masks as these are so that information is gathering that has been my point to the state why not use that in a way to effectuate our coming back in a sensible way so we can evaluate our conditions and then make the best decision and safest decisions for our for our our kids and our parents and for uh our teachers um and that's what i'm waiting to hear back on um that that question um has not been resolved i will say to you i did receive some information from the state that they would provide some some uh areas for us to do for storage and that's about it um so today um i plead for you to have patience and know that much of this that we have to work out and um without question i have to submit a um a five-day program a hybrid program and a dl program i've mentioned to you my preference is the hybrid as we return but the the plan needs to be comprehensive and it needs to have three of them and within the plan there are many things that need to be worked out in terms of supervision in terms of the egress i know we think about space but we've looked at our ventilating system a lack of air conditioning and um the use of windows if they're operable these are all things that need to be uh need to be considered as we get back so we're trying our best is what i want you know i've got your back as best as i can um i know we're not going to please everyone but i certainly are going to try to focus on doing the safest thing as i can for uh for everyone um kevin uh i know we'll take some questions we have uh individual teachers and staff on here but um if you can bring us through here and then explain the process thank you everyone for letting me go on it's been frustrating to say the least but i hope this at least gives you some idea of our thinking thank you thank you um so before i get started it looks like most of you guys are on mute if you're not on mute uh please switch your phones to mute given that we have so many folks on the line so just quickly um check this out thank you again for opening for us i just want to provide a quick overview of the meeting itself so for the probably at least the next 25-30 minutes i will walk you through a plan uh which includes on the state expectations of a district plan and then how we are looking to implement those expectations i have reached out to some of the the the leaders of the uh representative um labor units and asked if on behalf of their groups if they can ask one or two questions in front of everyone at the same time we are going to provide an faq sheet and i'm going to provide that link momentarily in that faq sheet there'll be an opportunity for you to identify what category you have specific questions about and then on the right hand side of that document you can post your question and i will switch screens in a second so you can get an idea of what that looks like i believe dr mead is going to share that in the chat so that you can hi you guys can have that available um on your computer so you'll be receiving that link momentarily um so what our plan our plan for the faq um we we have used this format in some of our other meetings particularly with administrators we won't be able to answer those questions right now in real time but the questions that we can't answer we'll make sure that there's an addendum to the plan uh where we can post those questions and make sure there's a response from the district and then we're appropriate where we can incorporate updates to the plan we'll certainly do that as well um but we're hearing some feedback in the background please take a moment to mute the backbone noise um and so and then last but not least of course we will close out with some closing thoughts and some clinical next steps for the group so to to begin with to begin with the presentation um is going to identify the critical requirements needed for each district to submit a reopening plan as sal as sal mentioned before every every district their plan needs to include uh a plan that's going to bring back kids or kids um or as much as possible up to 100 percent we also need to be prepared for a model in which there's a hybrid a hybrid model in which there's an increase of covert cases in the community and last but not least if the cases are so significant we also need to have a full distance learning plan and so we'll you'll see that as we go through the presentation excuse me one second just trying to move some things on my screen so i can see the entire screen okay so the the connecticut school reopened and planned request school to design a clear and specifically detailed plan um and address each critical requirement listed in the plan and so what you're going to see some of the highlights on the subsequent pages are all of those critical areas that we had to respond to um in this powerpoint you're going to see kind of some of the bigger the bigger buckets and highlights specifically we saw a lot of feedback on our thought exchange folks had a lot of questions about the health health and safety of our kids and how we were going to handle facilities and operations and so when including those in this powerpoint we wanted to we were mindful of those considerations and questions and make sure they were included in this powerpoint okay and so again i know dr cell had alluded to this earlier you know here are some of the the state priorities regarding every plan that is submitted um on july 24th and that is every district should plan to have all students return to school for full-time instruction at the beginning of the school year so as long as health data continues to support it and so this model will support a more intensive mitigation strategy some specific monitoring containment and class cancellation plans and you're going to see as we go throughout the plan those things have been addressed and here are some of the areas here are all the areas that the state is expecting us to have a plan for and that includes transportation a plan for food services extracurricular activities that include you know before and after school care for elementary grades as well how we're going to support students social provide social motion for students and staff you know what what what mitigation strategies will be in place for facilities and operations how are we going to ensure access for all of our kids and make sure all of our kids have a one-to-one device what are they expect outlining expectations academic experiences for students and teachers and staff and then of course for families as well particularly if we're in a hybrid or distance learning um articulate our expectations and how we're going to keep everyone safe regarding health and wellness or try to keep everyone self safe in health and wellness and then how we're going to continue to make sure we are connected with our families um in in this during this time and so i will start with we will start with bus and transportation considerations um and so uh some are considerations and some are required and as you can see i'm sure you're not surprised by this but uh required face coverings for all students and drivers and staff on school buses um we have talked to the transportation and department in beginning to you know outline what cleaning protocols would look like on our buses and so you know that that plan is in place um we also we've started to uh poll our parents and get an idea of what what it would look like in terms of how many families would be willing to drive this their children to school and how many would actually take advantage of school transportation um right now it's almost like a 50 50 split which is certainly great to help with um social distances on the buses um however it could provide a challenge for us with increased traffic at the schools and so we are looking at you know making sure number one we have uh training in place for our advocates but we're also looking at the idea of bringing in additional crossing guards to help with that increased traffic last but not least at least for this area um encouraging social distance at pick-up and drop-offs um as part of our plan um it's discouraged to have families and uh visitors to the school and so they will not be allowed in the buildings and so this is something i know this will be a significant adjustment for elementary schools in particular and so that's something we're going to have to talk about to make sure every school has a protocol in place for that food services and certain by all means this can look very different from every school but one monitor and follow all state guidelines for nutrition and safety guidelines so that will not change but in some schools we have to design classroom delivery models for our younger students maximize social distance as much as possible during lunch and so in some schools we may have schools that can have some of their grade levels in the cafeteria but certainly not all some schools depending on their size and how many sections they have can send all of their students to the cafeteria in social distance in some schools they may not be able to put any kids in the cafeteria because they may have other classes or programs in those schools another another consideration for individual schools is certainly grab providing grab-and-go meals everywhere some some grab-and-go meals can be taken back to classrooms some grab-and-go meals might be um eaten in different places throughout the school building um adopt cash this touchless point of transactions where applicable for our students so they don't they don't have to touch machines and this could be more about swipe or actually scan cards um because we want to have as many touchless points of transactions as possible and then we're in in as much as possible stagger launch schedules to limit the number of students in the cafeteria if we are using that as a place uh where students are going to gather and so i i just want to go back to this screen for a sec no i'm sorry for before and after school care extracurricular activities and athletics um the the ciac chip and his department actually got a head start on on implementing uh some of these guidelines before school started because our extracurricular activities have already started um and the expectation was they were to be implemented as soon as 7-1 and so the expectation is as a district we would implement a phased-in approach for participation in these activities um and and if i'm not mistaken i believe some of those programming those those implementation phases included conditioning online bringing in small courts cohorts of students um and then those smaller cohorts eventually got bigger and as long as we can provide us a safe atmosphere and kids are socially distanced appropriately we can continue to bring them in those phases continue to increase and the capacity number can be increased um again staying with the with the athletic department in particular making sure there's a procedure for for sanitizing shared equipment and then switching over to our after school care making sure before and after school models um um are are redesigned to accommodate the reduced size of groups for those of you who may not be aware this summer we do have summer programming for our pre-k programs and so we are getting an idea of you know what necessary um mitigation strategy strategies we need to implement um so far that's going well but you know it does it hasn't required a lot of meetings um and a lot of a lot of feedback to make sure we're getting it right thus far um also the before and after school that's going to be part of a survey trying to get an idea from families of how many of them would like to participate so that we can have the appropriate staffing in place so the social emotional support um is one that is is requiring you know a lot of conversations and it's going to require a lot of um conversations and planning but our expectation is is that we will be um sorry planning experiences to ensure that schools place adult and student wellness first by establishing a positive safe and supportive learning environment to to open up the school year and as you guys are probably aware the beginning of the school year we are looking to open up with professional development days to open up part of that effort will be focused on the social emotional support helping to train teachers and staff on how to lead these discussions in their respective classrooms and then of course prior to all staff arriving we will be meeting with school leaders and principals um you know working with them to make sure they have protocols and processes in place to also provide similar support for their respective staff included as part of social emotional support um you know as a country uh we've been in the middle of a a social work revolution um and and i think we have a responsibility to further advance this dialogue around race equity and bias and so we wanted to make sure this was part of the social emotional bucket in some way and so you'll see that highlighted there in addition um you know we we want to make sure we develop a plan for kind of each school has a plan for a non-academic focus check-in with students um you know and and i'm kind of saying it's tongue-in-cheek but we just had a meeting with the state and we we have kind of monitoring meetings with the state always um but in many ways our meeting today focused on a check-in you know which was not an academic focus and just seeing how we're doing seeing how our plan is going um and and i feel like they modeled very well for us because this is something we need to make sure the kind of support we're providing for our principals and then asking our principals to provide similar support for their staff and so our staff can do that with their students um moving on implement trauma informed professional development for all staff and i alluded to that a little bit earlier this will be a focus for us kicking off the school year um you know there are also some facilities and operations on time that's going to be needed need to be afforded for all of us um but this is going to be a focus for us um during those training sessions and then um addition additional support for staff ensure that employee assistance program is available for all staff and we'll be finding ways to just making sure this is front and center um in emails and communications to let staff know that this assistance is available for them if they need it facilities and operations and and this is a big one um and continuing to evolve every day i know sal you know alluded to some of this earlier um the follow the american academy of pediatrics guidelines cdc guidelines state guidelines and of course in coordination with the school nurse supervisor in the danbury director of health we've been in constant communication with both offices um of course cathy o'dowd is right here in district but but carapanti has been um has been a tremendous help and guidance for us as as a district as we've been working toward these plans continuing to give us updates about the community um continuously continuing to give us updates about infection covet rates in the community and making sure that we had had our finger on the pulse as we you know continue to talk about reopening schools and what that might look like um and so and so you know as part of the feedback that we received on the thought exchange and and meeting and feedback that we received by emails etc we know this is we we know this is very important for all of our staff member our priority is to keep our staff and our kids as safe as possible um and so and so ensuring that all of our schools um have meet high cleanliness and disinfectant standards prior to the reopening obviously is a priority for us but of course um it's also a priority for us to do this throughout the school year and so you know we are exploring what that means for us what that means for staffing what that means for scheduling um and what that means in between classes what that means in between bus runs uh what that means you know for the end of the day every school day um you know we we are um looking at the best ways to to deploy our staff to make sure on a daily basis uh our buildings are disinfected so that they're available for for kids on a daily basis um in addition of course um you know bathrooms um restrooms for students and staff will be well stocked uh with soap um with with with paper towels um you know water fountains will not be used during this time and so the the the mitigation strategies that you would expect certainly will be in place uh you know we will have disinfected materials available for staff um etc so those are some things i know as we ended the school year we were racing to try to get some things in place for staff but we will be well stocked when we open up the school year to make sure on the cd see guidelines around hand washing and are in place for staff and for students so placing a hype up certainly a plan for maintaining an appropriate excuse me one second i just need to move something on my screen uh certainly we need a plan for and maintain appropriate social distancing within the class within our classrooms hallways um that you know that will be something we'll be talking to every building principal about some of our schools um you know this will be more challenging than others uh but this will certainly be a focus for us we're working with our architects and with um different um different organizations to provide um the decals in the hallways et cetera to help to to help to help promote um you know social distancing in the hallways and you know try to maintain traffic control so kids are not walking against traffic um and interfacing directly um and then last but not least the style i know alluded to this earlier develop and follow appropriate ventilation protocols in coordination with the city and facility professionals um and so um rich albert and courtney uh courtney liboris our new director of finance and operations uh they've been working relentlessly um to try to make sure all these things are in place for our schools when we get back and so the technology and access again this is another priority that's been outlined by the state and an expectation that we would continue to survey our students and our families to make sure that they have internet access to make sure they have a one-to-one device you might be aware i believe there was talk just before we left before the school year there was a huge grant available for districts for 912 high school students the district purchased the the district purchased chromebooks um with with the monies received from the grant specifically for high school and giving that those additional resources additional resources we have even more we have even more laptops to give to all of our students district-wide and so you know our our plan is to make sure every student has a one-to-one device and then making sure we also have a plan for all new families to the district to make sure they they are in possession of one as well and so of course the health and wellness is a big one for us um and so pro state guidelines guidance space coverage will be required for all district staff and students um you know i believe sal had alluded to this earlier um but every every school is required to have a designated isolation room and so you know we are struggling quite frankly to given we're already overcrowded as a school district so you know we're already at capacity in every building but we will find it because it's required that we not only have a nurse's office for our walking well if you will but we also have to i have to have an isolation room for students and staff that might be um exhibiting um um exhibiting any of these um any of these symptoms of covet 19 um and so the superintendent and the health and nursing coordinator will communicate with local health officials when a teacher or staff member or a member of the household has tested positive for covert 19 and possibly exposed to others at the school for us this will trigger our contact tracing protocols this is something that was in place just before the school year ended all of our nurses are familiar with this process and we will continue to implement throughout the school year um to help the the health department and um incidental office uh um have confirmed that there's an adequate um will confirm that this is the district um and so we have put together and our plan is essentially positioned in the way it serves as a checklist for the district um and so one of the checklists for us certainly is before we open up school make sure every building has an adequate supply of ppe equipment um in place um and and last but not least at least for this page the district has established a procedure uh should there be a covet 19 case in a school in the community uh that possibly impacts the schools and and really what that's about is in the event that we are notified that there is a case in the school um part of the protocol which you you also see in the plan um is that um the district off the superintendent um we will call the health department as part of that coordination the contact tracing will be triggered that this is will also trigger communication to make folks aware that there has been a a positive case in the school and then potentially depending on the contact tracing and the impact this could mean an isolated closing of classrooms this could mean isolated closing of a school or this could be an isolated closing of the district two to five days or perhaps a week depending on the spread and the results of the contact tracing uh but in most cases at least per plan per the plan right now we would close down for two to five days and then we would reassess and and then make a decision from there and so some additional items on health and wellness um the superintendent um is expected to have a procedure for the closure of schools for the length of time based on a positive coverage case and this is what i was referring to a second ago um and and this would be and this would be determined by the risk level within school in the community so certainly we would at this point we would be um sitting with cara ponti's office um and and beginning to learn more about what's going on in the community as we're also weighing that against what might be going on in school and so there is like a decision tree to help inform these decisions and then for family and school partnerships um it's it's going to be important for us um to enhance shared responsibility with school without families um there's an expectation um at the same time while we are um you know having kind of screenings of students during the school day we will of course we will be asking our families to be the initial screeners of their own children uh before they send them to school and when i when i say screen um you know i'm talking about you know observing for um the symptoms like a fever um and and those kind of things um before they send them to school because certainly if they if they are experiencing any of if they have any of those symptoms um we are discouraging we're encouraging not to send their children to school um and so um it's going to be important for us as a district and us as schools to make sure we're in constant communication about these expectations with our parents and then of course we'll be saying the same things to our teachers and our staff um you know to make sure you're taking care of yourselves um and and making sure if you're experiencing any of these symptoms you also stay home for your own safety and the safety of others and so the and not just not to suggest all this is not important but i know this was a an important one for our our staff um in our um community at large and that is you know what are the different models for learning um and then you know what does that mean for choices for kids and families and so um again dr sal alluded to this earlier the in-person learning model is one model in that in-person learning model it's essentially um and the expectation is this is a traditional schedule um of course with all the health and safety expectations that we just alluded to um the students and teachers would attend the school um every day um again this is kind of where we are right now with the expectation is and classroom learning and instructional activities will be adjusted you know to the best best extent possible um of course throughout this entire process and we just want to emphasize this we will contain and continue to maintain a digital and blended blended connections with our kids um because it's going to be necessary if we're ever going to pivot and have to move toward a blended model or have to move to a full distance learning model and so our kids the hope and expectation is is that our kids will remain with these one-to-one devices but they will continue to be connected in that one-to-one format at the same time while they're in school um because we're going to have to you know we're going to have to we're going to be ready to pivot in the event of of another resurgence as an alternative to returning school in person um uh students and families will also have the option of participating in a distance learning option um and then and so and so around the state that expectation is that that's going to be provided for all of our families we will be surveying our community you know no later than monday or tuesday next week um that survey is going to be very important for us to help inform our staffing needs um for in-person learning and then for digital learning it's also will play a a significant role as you might imagine on what kind of support we need for transportation and then not to mention before and after school support as well should there be an increase in the number of copic cases in the community we will move to a hybrid model uh one of the questions that i that that i saw earlier and there was a question about you know talk to us or tell us about you know what are the indicators for you know kind of low to to minimal risk in the community and then you know what what are the indicators for moderate increase and then what are the indicators for a high increase and so uh my answer is not not that this is going to be received very well the the true metrics have not been made available um and this is from a cdc level in the state level those metrics have not been made available however i can tell you um as part of our conversations with the health department almost i mean a couple times a week at least um they are not seeing any more than one one to two cases per day and so we are certainly at the low to minimal level here in danbury um however if that should increase at any point to the moderate stage um there will be a there will be a recommendation a collaboration with uh the mayor's office the health department in the district um in that in in and if recommended that will trigger um a a stage in which we would be at a hybrid schedule and that would be here in which two days a week in person in three days a week of distance learning um and so just wanted to you know make you aware um these are not three different options for our families and for us but the in person and the distance learning actually are the two options that are available that will be made available for families and as a district we need to prepare for in-person learning in distance learning the hybrid model is a model in which we could depending on the number of cases in a community we could be shifted to and so this is something that will be shared with families and i think it's important that you see this as well um and so our families will see your program options for the fall right and so in the banner as you can see should there be an increase in number of cases in the community we may be required to move to full-time distance learning regardless of what they chose at the beginning of the school year and so just just going from left to right and just to reiterate um in-person learning will be a traditional schedule uh we will continue to maintain a digital blended connection um if again you heard dr sal mentioned earlier uh we have made a petition to the state to enter in in a hybrid model um because we feel like that's the safest that that way is we can do that more safely with social distancing um et cetera and in that hybrid model 50 of our students would um enter school two days a week kind of like an a cohort on mondays and tuesdays and then a b cohort on thursdays and fridays and then we would have increased disinfecting on wednesdays and you know and then saturdays and sundays um at the same time homeschooling which it's always made available to our families uh but we certainly reiterate that homeschooling and homeschooling if they wish that is certainly an option to them uh we're certainly not something we're going to encourage um but we do have we have a responsibility to make them aware that it's an option and then of course the two options we're really focusing on is in person and distance learning and then for distance learning um at the k5 level this means full-time remote learning from home um in which a dps will be assigned to deliver and instruct using standardized course content you know of course we want to get even better than how we were in the last couple of months but essentially the same platform that we were on um in in the spring and then at 6 12 this means that students will be assigned digital courses using a computer-based platform students will work independently in self-paced learning that mirrors their current schedule as close as possible now just to be clear this distance learning option is this is an option that if you choose at the beginning of the year if the entire district is moved to distance learning then it shifts to something different for the students who started off in person and then is forced to go to distance learning but for the students who choose distance learning at the beginning of the year this would apply to those families this means that students will be assigned a digital course using a computer-based uh platform because we we just don't have the capacity to meet the varying the varying levels um in that environment but with teacher of face to face in a synchronous format and so i am going to stop this share right now um let me have a second here if you don't sure there are many questions here let me ask is cathy o'dowd uh on this caller today um your insights are just really wonderful in guidance and helping us many of the questions folks have come up with about temperature taking who's going to monitor the isolation room um that says we don't have an answer yet we have to we have to run find it and then figure out the supervision so that goes into we're working on it but regarding um some of the symptoms and some of the things that folks are asking about kathy maybe you could just give us a little overview of your thoughts on the temperature taking and what we're looking for when we identify youngsters or adults um so first of all um the information i'm going to give you is what we know about kovid today um we have been learning every day uh new things about this virus and um in terms of temperature before we come into the buildings every day um that is no longer a best practice recommendation um for a couple of reasons um mainly in children uh there's a very at our elementary level um the rate of covet is very low i'm saying they won't ever get it but it is very low and many people now are either showing um no fever they may have other symptoms related to covid uh and we have many people who are asymptomatic so they're not showing any uh fever or other symptoms at all in terms of if we did have to do uh temperature screenings think about the number of people that we have coming into a building every day it really would not be feasible do that um and as i said with best practice recommendations that we know today temperature checks are not recommended um we will have the isolation rooms identified we're actively working on that right now in every building to see and to determine who will be monitoring those in buildings where i have more than one nurse that won't be an issue um i will have nursing students from uh western connecticut university two days a week so that will help but we are working with the principals in every building uh to identify who exactly will be monitoring that room uh the room will only be used in cases where we strongly suspect covid and it could be either a student or a staff member um and when they would be waiting uh for someone to come up according to our sick day guidelines the expectation is the parents be aware that they need a backup plan another child if they are sick be picked up within 30 minutes um also with the temperature checks just so that you're aware uh the the city health department um donated through a grant that they had monitors to our district over the summer and we've been distributing them throughout our food sites if there are any leftover um we'll be collecting those and sending them home with sick children so that parents do have that opportunity to check their kids at home but i just want to thank dr sal kevin cabinet for their leadership uh throughout this process it's been a real challenge and our re-entry team has worked diligently to follow the standards we follow the recommendations of the centers for disease control american academy of pediatrics our state and local health department those are the authoritative sources that we look to in developing this plan under guidance from the state um and to all of our re-entry team members thank you for all of your hard work thanks kev um just so that uh i just found out as well fans would not be permitted one of our issues has been the whole ventilating system when we don't have core uh cover 19.

e I have my mic off uh I just wanted to let uh cabinet know that we're going to I'm going to ask you to do U introduce yourselves after the board members do a roll call if you wouldn't mind and I see Anna am I the only one so far so it looks like Mr O'Neal is the only who has joined here Katherine are you on I am okay all right and someone let me know when Brian gets on good morning everybody Mr O'Neal is that is that you joining us by phone yes I'm also coming online okay do we have a cabinet yes okay there you go can't start without you all right hey good morning everyone Welcome to our regular Board of Trustees meeting on Thursday July 16 2020 uh Open Session and uh going to have a call to order a roll call Mr O'Neal hi Mr Jabar hi Miss piery here miss hi and uh I'm here as well I'm anmie rle tro president of the board all right and um can we have introductions with our cabinet starting with the superintendent thank you uh Madam chair Michael matsuda superintendent morning everyone jiren freed assistant superintendent Educational Services uh good morning Brad Jackson assistant superintendent of Human Resources good morning Jennifer Roode assistant superintendent of business good morning uh Carl wiell District Council good morning mon colone Chief academic officer and Paulina and Connie please Paulina Morales executive assistant to the board Connie kobian senior executive assistant to superintendent Michael Maura thank you very much everybody and uh we're all glad you're here and we will begin with uh trusty O'Neal leading Us in the uh Pledge of Allegiance please stand and join me in the pledge to our nation's flag ready begin I pledge allei to the flag of the United States of America and the Republic for which it stand Nation indivisible Liberty thank you Mr oal and uh for Our Moment of Silence um as we all know we're experiencing a lot of turmoil and uh I would even say dissent um and uh just a lot of trials and tribulations that we're all going through and I just want to remind everyone that when we look at each other we're more alike than unalike and I always believe in that you look to our board members uh you know as diverse as we are uh we have a lot of things in common uh two of us have backtack birthdays um three of us are all in the same era uh I think we're all I think we're all the same sign uh two of us love classical music uh you know and there are just a lot of similarities I think four of us have been raised Catholic uh two of us have um parents that are uh uh uh laid to rest in the same Cemetery I mean you just you just you just find out these things as you go along and you learn more and more about people and so um I want to express Unity um as we move forward and this is from Mahatma Gandhi I offer you peace I offer you love I offer you friendship I see your beauty I hear your need I feel your feelings my wisdom flows from the highest Source I salute that Source in you let us work together for Unity and love and thank you everyone and next uh we'll have our uh 5.3 Clos session report the clerk of the Board of Trustees Miss Smith will you please read out the report actions taken during Clos sessions 4.1 no reportable action taken regarding public employee performance evaluation superintendent 4.2 this item was pulled prior to the adoption of the agenda 4.3 no reportable action taken regarding negotiations 4.4 no reportable action taken regarding personel 4.5 the Board of Trustees unanimously voted to suspend without pay for one day employee hr- 2020-21 d01 4.6 no reportable action taken 4.7 this item was pulled prior to the adoption of the agenda 4.8 the Board of Trustees unanimously voted to make the following appointments Claudia Ruiz assistant principal orang view Junior High School Lorena Stout assistant principal Magnolia High School Bravo thank you Miss Smith for the report and uh jiren could you uh introduce our um appointees and uh have them speak and introduce their themselves elves and family so we can properly congratulate them sure so let's start first with Claudia Ruiz uh Claudia go ahead and introduce yourself you have some with you this will be your opportunity to address the board good morning everybody and I am so honored to have been appointed with such a you know Wonderful position I think that um first of all you know I I I have been surrounded by wonderful mentors on my life 29 years of education and uh so many capacities I'm a former proud classified employee that has really showed me the ropes and got me to where I am um so my family today unfortunately because of other prior commitments were not able to join me but I am blessed with the wonderful supported family as many of you know them so um being a counselor for 20 years I think has prepared me uh to where the journey will take me as an assistant principal so I am honored as I said and I pray that you know everything that I've learned with the wonderful mentorship I've had will just take me to better places and keep serving our community that I love thank you so much thank you Claudia and then I also would like to introduce Lena Stout she's on the screen Len why don't you go introduce yourself ince your daughter and and go ahead and address the board uh good morning everybody U my name is l stelle um I've been an assistant principal in Anaheim Union High School District for five years prior to that was a math teacher at Adan ad sorry Anaheim high school for six years um I've been blessed to work in this district and I just want to thank the board and cabinet for this opportunity I am look I'm very excited excited and looking forward to being an assistant principal being part of the magnola high school Community this is my daughter Zoe hello she's GNA be a senior this year so um you know we're those years go by fast so um I just I I think my family because I think as many of you know we you know we couldn't do without our families unfortunately my husband's not able to be here today um he works for Union Pacific Railroad and there's no days off for them so um again I feel blessed and I just want to say thank you for this opportunity and thank you to all of those in Anaheim Union High School District that have mentored me and given me support from day one till this point so I'm very excited thank you so much thank you Lena thank you Claudia uh board president Rand Tre back over to you well thank you so much uh trustees would you like to uh add any comments Mr O'Neal just welcome to your new positions uh we know you're going to do well based upon your your your past track record so we look forward to seeing you in your new schools and look forward to hearing all the good things you're going to do thank you Mr Jabar well congratulations I know both of you are very passion individuals so I know that you're going to bring your enthusiasm and passion to their job so we're very lucky to have you thank you Miss piery congratulations ladies I'm very happy for you and I'm sure you'll do a great job I will be walking your campuses and I'll be coming by to say hello so I hope it's a great year for you I know we're in the midst of a a unique year uh let but uh we'll all rise to the occasion and do the best we can so welcome aboard and your new positions thank you Miss Percy Mrs Smith good morning and welcome and congratulations and we wish you well in this coming school year thank you and I just would like to add uh that uh in ahsd we are so blessed and we are so lucky to have two of the finest women that I know uh and we're so happy for you uh but we know that we are getting much more in return and you're you're just both wonderful um just uh just outstanding human beings so welcome to your new positions and thank you so much thank you for stepping up we appreciate it okay uh moving on to uh introductions um we're so happy that all of you uh are joining us today uh but we do have some folks that uh we'd like to introduce so uh I'll call your name and you can uh just announce uh how you represent the district so uh Grant I'm Grant Schuster president of the Anaheim secondary Teachers Association and I think I saw Brian on the line you did okay my name is Brian Bannon I go by buck and I am the uh co-president of Anaheim uh the apj and I'm professional guidance and Association think I got all those letters right thank you Brian and uh I believe Corey's on the Lin as well hello Corey K I'm the co-president with buck for apj thank you and I saw Hilda good morning everybody I am the Alta president which is the Anaheim leadership teams Association thank you Hilda I think that's uh all did I miss anyone okay Bor due to the um interest of time uh I would like to move to item 9.2 thank you board president Rand tro um this is our presentation on school reopening school closures uh Etc and before we start today we we do have a special guest with us so I'm gonna we're gonna actually be doing this presentation in two parts uh the first part will be with uh Professor from UC Irvine and the School of Public Health Dr Daniel Parker uh he will be giving some important and really relevant information uh that is uh specifically important to our local community uh this information of course is regarding the co decision you'll be making later in this meeting in terms of which model we'll want to use for the open of school in August um normally U we ask the Board of Trustees to hold your questions until the end of the entire presentation but given Dr Parker's availability and time constraints after his portion of the presentation we'll go ahead and stop uh so that way you can interact with him and ask whatever questions you might have of him and then when that is over then we will we'll continue with the presentation on our end with some of the updates that we have with myself Dr Roode and Mr cologne giving you some important updates uh regarding the school school reopening so having said that just a reminder to everyone in the in the in the Google meet room please don't use the chat box function uh because it's being recorded again board when it's over we'll go ahead and turn it over to you to interact with Dr Parker having said that Dr Parker I'm G introduce you I think he's gonna scare share his screen because he has a presentation for you and I'll stand by in case he has some technical difficulties then I'll go ahead and intervene so Dr Parker I'll turn over to you thank you J Darren um let's see I'm trying to figure out if I can let's see there you go are you seeing slides right now it's coming on now okay right now we're so oh okay and everybody can hear me I'm sorry say again right now yeah we're here you have a picture of you when you hit the present now you need to H um click on the actual presentation and then share that so that way we'll see that screen so I hit present now you'll see a box come up click on the presentation and then hit share uh while Dr Parker's doing that just a reminder to please mute if you're not speaking thank you I'm sorry Jason can or jiren can you please can you repeat that I didn't hear what the bottom right you're gonna now click on now then it'll give you an option it'll say your entire screen a window or a tab probably click a window and then box will appear and then click on the PowerPoint and then hit share okay and then we should okay hey there you go can you yes we can see you so I'm gonna go aad and mute but we can see you now or see the presentation excellent okay thank you okay so uh sorry about that anual Parker I'm an infectious disease epidemiologist i i special in studying infectious diseases I'm also an assistant professor in public health and epidemiology at UC Irvine um and what I wanted to do today was just try to there's lots of information coming at us really fast and there's a lot of things we don't know about covid-19 but what I wanted to do was kind of summarize our local situation um with regard to what's going on and where we are with that um but I think to start off what I really have to stress is um how fast of a how fast moving this disease is um reason has to do with some of the particulars of how it spread KN symptoms it's usually about five days infectiousness though can begin about two days before those symptoms show right so you could be so so that's about three days after you become infected and what that means is that you've got two days there it's got youve got a short window of time but when you spread the disease and for probably two days there you don't even know that you're uh that you're sick yet and you could already be spreading it that essentially as a public health expert that gives me about three days to try to track down people who've been exposed um to to ask them to isolate quarantine right so this is a really quick moving disease there's there's a lot of data that um that we're getting for example from the Orange County healthcare agency they they they report data on the number of tests that have been done number of cases that have been done and on the number of deaths related to covid-19 um and It's tricky to make sense of this in them ways because there's fluctuations from dayto day right it has to do with um reporting um delays in reporting delays in uh classifying deaths and this sort of stuff so one way to look at this and try to examine the actual Trends is to use a model um and so I've done this with my colleague Vladimir men also from UC Irvine and what we've used is the number of tests so the model accounts for the number of tests um the number of cases that are being reported and the number of deaths that are being reported um and one of the most important outcomes that we get from this model is what's referred to as the basic repr basic reproductive number or not it's that little r it's a capital R little Zero by it and what AR not tells us is how many people on average one infectious individual would infect in a completely susceptible population so if rots two that means if I'm infectious um I'll spread it to two different people and in turn those two people will spread it to two more and it's growing quite fast um this is important from a public health standpoint because what we want is an rot that's less than one um and that would mean that the disease is going away the epidemic is going away um but when you have an rot that's greater than one it means that the numbers of cases are going to increase until something changes like a vaccine or a public health intervention that's actually working um and so what my colleague has been doing um Vladimir what we've been doing together actually is we've been plotting this R not over time and so I hope you guys can see this this figure at the bottom here um if you look at the little the little blue dots in the middle of the lines um first one or the the second one actually on the far left there um this is from the begin epidemic so that's that's mid mid-march and what you can see is it was up around 1.5 so on average one person was infecting one and a half other people and the epidemic was going really fast we shut things down and after that you can see that R not went down to about one it looked like it was going a little bit below one um then in May it started Rising again essentially we're right back to where we started um uh so so transmission right now is almost exactly the same as what it like when we shut everything down um what worries me about this though is that our overall case numbers now are much higher so we're now reporting close to a thousand cases a day um but we are at a growth rate um be five one day a couple days later it' be 10 consistently a couple days later it would be 20 but now we're talking in now we're talking about a thousand so with that growth rate um it's it's problematic um and so using this model to kind of project what we expect to happen in the future if things don't drastically change um you can see I've I've plotted here cumulative deaths so that's the number of deaths that are being reported over time cumulative incidents so that's the number of new cases new infections that are happening over time in the middle and on the right that's the number of overall people who have an infection and can spread it and I'll Focus mostly on that one on the right because I think it has some um real relevance for thinking about school for example um so if you look at that this our forecast says that if things don't change um if you at the beginning of August we would expect to have hundreds of thousands of infectious individuals in Orange County right so I'm taking just that middle projection it could be higher it could be a little bit lower but that middle projection would suggest that given a day in early August we would expect that 100,000 people would have uh this infection and would be able to spread it and let's think about what that means for school opening so so if we have 100,000 infectious individuals on Sunday in early August this means that roughly 3% of the OC population is infectious on that day and if you have a school district with for example 30,000 students we would expect 900 of them to be infectious on this day and this is a conservative estimate because it doesn't account for the uneven distribution of cases across Orange County which is the next thing I'll get to this is just smoothing it across the whole County if this school district also had 1,200 teachers th000 staff St members we would expect 36 teachers and 30 staff members to be infectious and this is just one particular day so I hope that these calculations kind of give you an idea of what if things don't drastically change if they keep going on the trajectory that we're on right now this this should give you some idea you could expect with opening School in August and then now I want to quickly move to um the geographic distribution of covid-19 um in Orange County and the way I'm going to show this is this is the number of reported cases per ,000 people per week and the color ramp it starts off uh with low cases at a yellow color and then High cases very high cases in this really dark blue kind of purple color and I'll do this across time so you can see how the how the epidemic has kind of changed over time and Al so in this map if you look up at the top I've taken the zip codes and I've kind of highlighted them so you can see the white border around the zip codes that I think are of of primary interest for you all um so so in March what you can see um the overall was uh the highest burden of this disease was actually in the central coastal areas our most affluent communities if you Woulda Beach that's Newport Beach Chrono delare those areas I it quickly moved though um started seeing a little bit of clustering in April up in that North Central Area um cases were increasing everywhere of course this time as well um by May though um we started seeing a real cler of of high burden of disease in Santa Ana um and then then through June you can see that it's increased everywhere but we have really we have really strong clusters s and and Anaheim a few other as well um so what what can we take away from this um first off infectious diseases are not they're never evenly distributed across Landscapes I see this with when I'm working with zika malaria all all diseases do this um and this Duality the burden is going to be much higher in in anah High Santa Ana um so I I think it's important that um let's and Jaren I don't know if I need to to hand it back over to you there you go perfect D Daniel can I I know we lost you a little bit there but can you go back to can you go back slides or three slides please yeah Daniel when you saw last showed the March County spread but it didn't show the the later ones so if you could put the presentation back up and do those last few slides yes I can missing yes yes no no problem let me know if you need me to walk you through the steps again I think I I think I have it uh okay yeah then if you could also go back to the slide where you're talking about the 30,000 students uh I mean essentially giving the example of our school district yes so okay the first one I believe would be this hold on Daniel you didn't put it back up you put up the picture of you okay so this is Daniel you okay yes I can yeah you just put the picture of you so again go to the present now click a window and then when the Box opens up you're going to want to click on the PowerPoint and then hit share yes perfect there you go okay yeah we see it now so this is just okay okay so so yes um and I don't know I hope I that accounts for the number of tests the number of cases that are being reported and the number of deaths that are being reported so this would be a projection using that model um and just picking a day in early August on that was there was there a specific question that someone had about about this well I think uh Daniel this is uh superintendent matsuda um the these are really important numbers that you're projecting because on August 12th uh if we were um coming to school physically we could based on your projections uh based on the current rate of the spread uh we could expect uh 66 uh classified and certificated uh teachers who were sick that day and 900 students who are sick on day one correct those are astounding numbers based on uh the rate of growth right now Daniel yes yes and and that's conservative because it's just this is based on the numbers for the overall County so some parts of the county like Anaheim and Santa an actually have a higher burden of disease so I I would expect it to be even higher so Daniel that's what I was going to ask you based on this uh slide this is a general for Orange County but if you were to take this numbers and maybe take a look at Anaheim proper you're probably going to have to increase the rate on this correct yes absolutely absolutely okay yes yes I can I'm sorry so so my answer was yes absolutely this this is is a this is a conservative estimate to that can you show the chart after March the most current chart yes so so let me let me walk through these again um can you see March right now yes yes okay so March and then April no not and then may those charts are not showing those are not showing they're not showing Daniel okay start at Mar let me try again here I'm sorry but I'm sorry guys um okay can you see a map from March yes yes yes okay so April now yes all right now we see April yes and then May and then June no may may isn't we see June we see June that's fine that's good I mean just keep it going there's may all right there's May okay it's gotten progressively worse Yes W yes and then June June is through the charts I literally had to change I had to change the scale bar because of June wow so and and and you don't have a July yet right we a delay of so there are some it's just getting worse um but the there's a delay in the cases so in the next in the next by the end of this week I can do the first week of of July wow so so uh if I may um could you define uh what you said was uh susceptible uh a susceptible person to be infected um you know for example uh is that going into uh a situation where there are no masks or uh going to a store you know what I'm saying yes yes that that's correct so completely susceptible person would be someone who does not have protection against the disease yeah that does not have protection okay thank you that's correct usually what we're thinking about is some kind of immunity but but uh other protective measur should help with that as well thank you this was founding So Daniel based on your own as a health care professional in a re researcher scientist what is your advice in terms of school reopening I so so I and I I can't speak as an economist or anything else I'm I'm just a public health expert right um but but I I I can't what I keep recommending to everybody is being indoors with lots of people is a bad idea right now I'm avoiding it I'm keeping my family away from it being indoors with lots of people is one of the number one risk factors for for this disease spreading a lot so so so so I I would I would recommend not having not having a situation where you have lots of people indoors in the same room okay uh board members any other questions so Daniel this is albar again um you don't have any numbers for U 0 to that you put on a chart to show right I know that the healthcare agency just put out some uh uh information I think last week about numbers related to 0 to 17 population uh for zip code I have the city numbers but I just want to ask if you had the opportunity to dwell into it I I have not yet um but I I I do know they should be able to break that further down by ZIP code as well yeah yeah but so I don't have that today what I can tell you looking at I was recent looking at some data from Florida um where cases are also taking off um and what we're starting to see is the at first the cases were really taking off in the younger ages in the like the 20 to 30 year olds and this is these These are people who are Sheltering in place and they're going to the beach and the bars um but then they back home and now we're starting to see it in younger and older ages as well so so even even the people that we've been protecting through the epidemic so far are now um getting infected there um presumably because those those 20 to 30 year olds are coming into contact with them inside a household right yeah because uh the numbers for uh I I was going to present this during the rest of the presentation so I'll I know your time constrained too so we'll talk about it well thank you could you could you just talk about that really quickly about uh because we have uh multi-generational families living in the same home could you just really quickly um tap on that what you're seeing yes yes so this is so this is a disease that really spreads within household and it's not particular to households it's so so so at the beginning of the epidemic we saw cases mostly especially severe cases in in older age group um they the most severe and we had um a real problem with getting tests um what what it appears now is that younger people they are they are quite able to be infected um some of them will have sever disease but not as much as older people um but it does contribute to transmitting to other people in the same household for sure so this would this would be my this would be my concern for sure children are going to get sick some of them severely sick um but the the real risk is people with comorbidities and and older age groups and if they're living in a household with with children or other people then they can catch it from from those people so so I think you have to consider that it's not it's not just the children we're all part of a community together we live live together thank you any other questions from So Daniel just to yeah I I had a quick question regarding your first couple of uh slides which I've seen prior to uh I want you to emphasize the fact that I know you mentioned that we have a window of about three days to catch or contact race to figure out so if you could kind of dwell into a little bit about that because I think it's very important in terms of opening a school when we bring in students and if we don't know I mean if there is symptomatic and if we really don't know what's going on that's a huge huge uh burden on our district yes yes so this is a this is a task that I'm working on is trying to train contct tracers for Orange County um and this is this is a major challenge because of as you say we have to do this so fast so that means you've been in within six feet of somebody for more than 15 minutes so that's that's a contact and within three days of you being in contact with somebody who has this disease we need to be able to locate you and ask you to isolate for 14 days or quarantine for 14 days um and there are many problems with this even in the best scenario um so so the best scenario would be that you you can contact those people you know all of the persons that were contact and you can get them to to actually quarantine for 14 days but we're of often times not getting the results of tests back for a week or more um and then the the county system has a delay on that even more so it could be it could be a couple of weeks after the fact before you even find out about a case and then you're looking for contacts and it's it's it's several weeks of transmission behind um and and so we my goal right now is to try to set up a lot of contact tracers for Orange County in general so that when we have cases back down to a manageable level that we can kind of uh kind of put this fire out if you would but as I'm watching the case numbers when we're when we're talking about a thousand cases a day if you have a thousand that's a thousand people who've come into who knows how many contacts in the last two weeks and then you have to go back and try to track all of those people down um it's it's it seems that's that's AJ ordeal from from what I've heard in the best scenario each contact will take you about one hour of Labor in the best scenario that's you already have their phone number they're gonna pick up the phone and they're going to cooperate that's at least one hour per contact and you could imagine with with say 900 cases all of the people that they would have come into contact with in the last two weeks it's it's a major it's a major job right I think you made a valid I mean very important point which is the delay in somebody getting their tests back uh I know that in Orange County it's uh upwards of uh right now it's upwards of at least a week right so we are exposing our students and then if you put that in the context of Anaheim if you don't know that and if you open up school and bring students on campus especially in certain zip codes where you know know we know that families are living together that's a huge huge uh uh you know uh component of spreading this even further yes absolutely and so at this point contact tracing by itself I would I feel like it's a little bit hopeless I'm still I'm still training people because I hope we'll come through this epidemic and we'll get down to low numbers again and at that point it will be very important to have contact tracers but when we're talking about such high numbers we're basically at a point where we just have to ask people to not not be in contact with other people W well thank you Dr Parker um we really appreciate your time I know we you have a time constraint I think we're at that point um that you would have to leave us I hope that you would be available to speak to us again uh this is so important but thank you yes and um my slides I've shared um I'm sorry about the internet trouble so if if um if you'd like to go back and look through my slides please feel free believe jar a copy of them and maybe maybe you already have access yes jiren if you could forward those uh slides to us that'll be great I will do that thank you Dr Parker I appreciate you being here with us today thank you thank you thank you no problem thank you okay so I we're now going to go to part two of the the presentation now that Dr Parker is leaving I'm going to go ahead and share my screen and just like before we we respectfully ask if you can to hold questions until the end so for our folks viewing on live stream that it can be recorded and clear and at the end uh our team will be happy to answer any questions you have regarding our School dismissal and distance learning uh update um just you know there's three areas that we're really going to focus upon this morning uh one is on the a parent and staff survey we did a lot of work to input get input from our stakeholders uh in terms of um the covid-19 and how they're feeling about the reopening uh so that will be something that I will be sharing this morning and then from there as you know from uh last board meeting we have been doing a lot of work in preparing for the reopening of schools potentially with a blended model and even if we even if you as a board decide today to um support our current recommendation which is an online model the pure online model uh at some point as you know we will be transitioning back um to some type of in-person setting so the work that Jennifer and her team have done is still important to highlight uh because it's still it has already been done and it's being done right now so she's going to talk a little bit about that process so you're aware of what we have done what we will do when we are in a position to potentially transition back to an online setting and then thirdly as you know Mr cologne last time said a lot of time going over the schedules and how things will look if we were to come back in a blended model because at last board meaning that's kind of where we were he's going to spend some time this morning with you talking about the virtual schedule and what that's going to look like since that's where we're of course recommending and leaning so having said that I'm hoping you can see my screen yes okay let me know if there's any problems if you need me to make it larger um I'm going to goad and start with the parent and and staff survey data so I think what's really important I do want to start off by than jar do you want to put it on a a a slide mode because I think you're yeah that way it's uh pretty let me know if you if you uh s read the wrong one hang on can you see it better is that better yes Jaren thank you perfect I can't see you guys so I'm I'm kind of in the dark here so we're gonna start off with our our our parent survey I want to start off by thanking Dr Henry uh we did this work in partnership with the Orange County Department of V that's where you see the ocde they really supported the survey and Dr Henry was our liaison and working closely with them to not only get both the the parent but also the staff survey out and then she's been working with them on the data collection piece so I want to thank her for her energy her efforts and working with them to get us this this data uh for our parents I think this is an important piece the survey opened on June 25th and closed on July 10th I think this is particularly important because as you just heard from Dr Parker how fast moving the covid-19 spread has been um we do believe even though the data is still very telling in terms of what you're going to see um we do believe that had our parents taken the survey last week their responses might look very different because of how fast spreading this is as you'll see also our staff when they took their survey it was definitely closer to the timeline that we're talking about now so you'll see a difference in the way that they are perceiving and feeling about the way we we reopen so I think that's just important to note that the parents took the survey um a few weeks back um I think it's important to note this parent survey information was translated to our three major languages outside of of English Korean Vietnamese in Spanish uh it was sent out to our families via email also via social media we've been given dashboard results as it relates to these surveys and of course any family who had not responded we sent out reminders every 3 days trying to get as many families uh to participate as as we could um just so you know we sent out about 26,4 n surveys the reason why that's less than our 30,000 students is is obviously if a family has siblings that attend our school you know a son that attends a junior high and a daughter that maybe tends to high school only one email went out to the family so it didn't duplicate those efforts and then as you can see we got about uh a little bit half 13,238 responses back which we do feel is a pretty strong sampling of how in general our parents were feeling but again I want to remind you this survey went out a couple weeks back so we recognize and you'll see a slide here that talks about their perception of how fast spreading the covid-19 is we think that the results may be a little different you can also see the response by grade level it's pretty balanced across the board obviously the small little 1% you see is our adult transition of course um there're a small percentage of our student body anyways but I want you to see how it was distributed across the board um in terms of parent needs we the question was asked in terms of what supports so what needs do they have um 26% of our parents responded with the support of needing food that's why the work that Carlos Hernandez and Chavez our faces have been doing with the mobile clinics um and our school has been doing with Orlando greo done a great job has been so important that's that's continues to be a high need for our families you can see 177% need support with our mental health Adella is on the call today so if you have questions at the end she is and her social workers along with the psychologists and counselors have been doing amazing work as well to support our families and our students with their mental health supports and needs 14% need child we're asking for support with child care obviously if we came back with um a blended model or a full iners model this potentially could become an issue it may become an issue now if kids are at home and parents are essential workers and have to go to work so this is something that we have to continuously be mindful of and I know again Mr Hernandez Mr col have been working with local agencies as well to see what we can do about getting some additional support to help families maybe even in this area and then 5% needs support with housing uh and 37% had a need for other support I think it's important to note that um the County right now because they were the one hosting the survey we're waiting on getting this data from them so we can identify what those other needs are uh just so you know once we get that information from the county we will make sure to share that with you so you know what those other supports were identified by our families in terms of responses by school you can see pretty pretty level across the board Cypress High School had a higher level participation and then what I also want to show is this is obviously by percentages but you'll notice uh the 19% kind of in the middle of the screen we also were able to survey our incoming seventh grade families so I think that's important to note that um some of the questions we asked were about their experiences last year so obviously their experiences were not with us they were with one of our feeder elementary schools but um we nonetheless wanted to get their impact input in terms of how they felt about returning to school because now they are our students and we want definitely want to know what they think and feel about the return to school in terms of what they feel is is best for their students uh so that's at 19% uh a pretty large chunk coming from our incoming students into into seventh grade so again we have three options that we had presented you one was the Traditional School model this is where students would return back five days a week um so as you can see from our parents at that time they took the survey again letting you know this was a couple weeks back about 67.4% either marked the preferred or acceptable when and I want to clarify when they say preferred that means this is what they preferred but they were okay with with something else the acceptable is again this is what they really wanted uh the Do Not prefer clearly is something that they were not in favor of or did not want so at that time 67.4 were okay with a Traditional School model when you look at the combination or hybrid model which is where we were leaning a few weeks back this is where students stud would be in school a couple days a week I think we were doing the third model or a Tuesday Wednesday Thursday model where a third would be on Tuesday another third on Wednesday and the third final third on the Thursday and Monday and Friday not being inperson days we had from our parents a 74.1% rating where this was a preferred or acceptable model again at that time this is one of the reasons why we were leaning in this direction based on where we were with the data but as you know the data has has changed and gotten worse so we do believe this might also change with our families as indicated by the release that we had put out when we had shared with the community our intent to recommend an online mod a pure online model we got a lot a lot of feedback from families and parents very much in support of our changed recommendations so we do think this would also change and then finally we asked our families about distance learning this was the third option where we would be pure virtual this is obviously the recommended model that we're bringing for you for before you today at that time we had a 57.8% uh rating in terms of preferred or acceptable from our parents um uh but again we think this might change given the data that was just shared by Dr Parker and what we're seeing out in the community another question that was asked and again I want to preface with you that um 19% of our students that or families that took the survey were not with us last year but I do think this uh speaks volumes to our staff and work they did last spring uh when they were asked as parents how often uh the students were communicating or interacting with their with their teachers you had 5% that said no communication at all you had 48% that said not too often interacted with teachers one to two days per week and as you may recall in our model last last spring teachers held synchronous models one to two days per week so that's consistent with when they were interacting with kids on the other days those were asynchronous and that's when kids had office hours or they could check in with teachers if they needed to that was um uh you can see an everyday interaction was about 177% and a somewhat regularly which is the three to four days was 31% and again this is pretty consistent with the model we had in the spring as you know we're doing a lot of training and work with our staff this summer and I'm going to be talking more about that a little bit later um we we obviously have a higher bar to start the fall this was more survival learning in the spring this fall with our distance learning plan it is going to be a higher bar higher expectations it is newer content so we do expect um interactions to be uh more more um a regular occurrence between teacher staff and our students but this was based on the spring experience so I wanted you to see that data and again 19% came from our feeder elementary schools because our students were not yet with us when they did the survey data now here's an important piece that I think is an important outline perceptions of the covid-19 spread and keep in mind this was done about two weeks ago so I would imagine and we we would imagine that this would be even uh worse but you can see 77.1% of our families believed at that time conditions were getting worse 12.4% had no opinion 10.5 thinks conditions were getting better but at that time two weeks weeks ago 77% is a high percentage of people thinking it's getting worse and I think we could all make the case given what Dr Parker just shared and how fast moving this spread is and how the data specifically in our in our district boundaries in I think the Sycamore the 92805 92803 921 area codes has really been hot beds for the county um I think we would agree that that even this data would be considered worse or perceived as worse if we were to Res survey appearance now I want to now shift to our staff survey this as you can see the window opened July 7th through the 14th so about a week and a half after we had opened up with parents when when more current data was provided to our teachers and I think you'll that will reflect in the data that you see from our our teachers I'm proud that the questions although we've been working with the county they were developed in collaboration with our cabinet and asked the leadership as as I think we've mentioned prior we do meet with Assa as executive board regularly uh to vet different things that we're dealing with so this piece we got feedback from them and invented some of those questions into the survey that went out this survey did go out via email and other social media in reminders were also sent out regularly to staff I think it's important to note that we have about 3,000 employees in the district we had about 2100 plus responses which I think is fantastic especially given that most of our employees are on summer break um of the 2192 that responded uh 62.8% of them were teachers 29% were classified 5.9% were other credentialed could be counselors administrators um directors Etc and that 2.3% that's those are folks who identified specifically with their job title and because they did their job title it didn't get sorted into the classified or other credentials so obviously they that's going to fall into the classified or or other credential it's most likely not teachers who who submitted the other but that's what that 2.3% reflect now here's uh one of the first questions we ask our staff Comfort level with traditional model and just for those who aren't familiar with the lyer scale we began with a one through five rating one being not comfortable at all and five being very comfortable so when staff was asked about rating their comfort level with implementing a traditional model this goes back to the five days a week model you can see only 27.5% of our staff was considered comfortable or even very comfortable with this model so the majority not being comfortable with this model and again that reflects on the more current data that we have seen and that Dr Parker shared this morning when we asked our staff about a distance learning model not comfortable being one and a five comfortable five being very comfortable we had at that time a 64 4% of Staff being comfortable or very comfortable with the distance learning model so again well more than half and as you can look at the the graph below you can see a steady climb um with that with the way staff had perceived um this as a comfort level and then Comfort level with the hybrid model uh the hybrid model is again the Blended model that we were had been proposing uh a few weeks back you can see it's pretty much split across the board 30% of our staff was considered comfortable or very comfortable with this model and again this in addition to the data that Dr Parker had shared really was what um I think helped the cabinet feel very comfortable in in um in recommending to you the online model because of where we are as a community and we've always maintained as have you as a board that safety for both our staff and our students and our community is always going to be our top priority uh so this is what I think helped us really get to that place where we are very comfortable with the recommendation that we're providing um in the survey we also gave opportunities for staff to give comments um so here are some of the comments that were mentioned I'm not going to go through and read them all but as you might imagine the the the ones that came back with the highest percentages are no surprise to us health and safety of our students 80.6% my health and safety so 74.7% and of course the safety of my work environment 69% kind of speaks to again our priorities why I think people were concerned with the in-person traditional model and there are even concerns with the Blended model as you heard from Dr Parker um the more we can restrict or not have people together in our room the better this made it very easy for us in making that pivot you can also see some of the other um concerns that were outlined in um the survey other concerns that were listed there was a 6.4 and I think this is important these were often reinforced concerns that you saw um already listed in the survey data again some or student Behavior you know what do you do if kids are in the Blended model and a kid joking around coughs on another student so those are the kinds of things what if what if the mask is pulled or people aren't social dist distancing so supporting staff and and just so you know we have been holding um our student discipline task force meeting so we are looking at how and the protocols we need to have in place when we do ultimately come back but we're also looking at protocols and how to handle behaviors even in a virtual setting so we have protocols in place to start the school year but you can see some of the other concerns around special education PPE which Dr rude is going to talk about in a little bit and then again just juggling both the virtual and inperson uh setting because as you know many of our staff are also um parents and have their own students who are going to be going back to school in some capacity in the fall as well in terms of what kind of support do you need we asked um our staff these these questions uh per personal protection equipment or PPE as it's also referred to 73.2% and again Dr Roode is going to be speaking to that after I talk about the survey data because even though right now our recommendation is not to come back to stay virtual um we do want to make sure that you are fully aware of the work and the great work that has been done in preparing for these efforts because we will be coming back at some point as you know even if we are virtual we will still have some staff who are coming back to the schools to do their work anyways uh they just won't have students there so it's it's it's emphatically important that we make sure that they are properly protected and that we've created conditions so they can be safe even in those those environments school training and professional learning the Schoo training is also important I am super super proud to share that um the training that we've done this summer in preparing our teachers over 900 teachers have participated in the online standards training that we're doing um I want to give a huge shout out to Jackie accounts and our curriculum Specialists they are just amazing amazing very talented and very bright people who've done remarkable work in really preparing our teachers for the start of the Fall I also want to give a shout out to our 5c coaches they're really going to be taking the heavier lift when we do return back to school and supporting their colleagues back in sight they've done a remarkable job and of course I'd be remiss if I didn't thank our teachers uh for for them for 900 folks to show up in the summer uh I think speaks volume to the quality of their character and really wanting to do well by our kids so again just super proud of of our folks as a whole for coming back embedded in that training is schooly training we're asking our participants to go through the experience as a student themselves so they are actually seeing firsthand what it feels and looks like from the student perspective as they go through the training so we are really confident it's going to have a really positive impact in the way that we instruct students again very different than what you may have seen in the spring our teachers are going to be in a much better place this fall to really hit the instructional piece hard and as you know training is never a oneandone in our district we believe in ongoing training and as Manuel cologne talks about the at the end of this presentation we are building in time so we can consistently each week if need be uh do ongoing training with our staff as it relates to online teaching and learning and then also that structure of professional learning communities where teachers can work together to share best practices to support students so those things are going to be embedded into what we do as well and then you'll see the technology in Internet uh Mr Greenwood who his team has done a remarkable job in getting technology this spring and really prepping for the technology this fall when we go back to school and whatever form shape or form it looks like they're going to be ready so he's on the call too so if you have questions regarding the technology internet he'll be able to speak to that but that was some of the support they felt like they might have needed and I'll elaborate a little bit more about that just so you know the other the 99.1% those are things like that they want to make sure there's proper ventilation in the classroom they want to make sure there was a nightly nightly cleaning uh routine in place so when they came back to their classroom each day it's cleaned those are the kinds of things you saw in the 9.1 or they were reinforcing items that they had already uh indicated on the survey in terms of Technology leads now these numbers are not percentages this is the work that Dr Henry did uh in in really teasing out um who uh the number of people who brought these concerns up so in terms of folks needing a laptop or computer at home about 40 or 50 people made that request people who may need internet or hotpots about 50 people and again this is the staff's survey portion that we did cameras for my computers better software Etc you can see the numbers uh in terms of what people are asking for again Mr Greenwood's on the call so at the end have some more specific questions he can address that uh and we do have plans that we're putting together to make sure these needs are met for both staff and of course our students now I want to shift in terms of preparing for retur to school this is where Dr rude is going to take over and again I want to highlight the great work she and Diana Gaeta and her team have done Zora and really preparing for the return of school even if you do decide that we need to return back with a pure virtual model which is what we're recommending there's still going to be people coming back to the campuses to even deliver that model so I'm going to turn over to Dr root who will share um the preparing to return to school in terms of the PPE and the way we've been preparing classrooms so Dr root I'll go and hand it over to you thank you um so just to remind you from last month you had presentations from Orlando grego our director of Food Services who outlined that we will continue to be providing meals breakfast and lunch for all students that would remain the same whether we are fully at school a hybrid model or at home we would always ensure that our students have access to um health and delicious meals you heard zor Cronin our director of Maintenance and operations present and she presented on the new um supplies that we've purchased to be able to disinfect rooms and clean rooms um you also heard from Matt Thomas our director of Transportation who outlined um what TR the transportation department is doing to ensure that our buses are socially distanced and disinfected um but the planning goes on every day and so we wanted to share a couple new pieces with you in addition to that and so the first is that personal protective equipment and safety items um it's something that we probably have have not talked about in in numerical form as much as maybe we should have the reality is when we closed school on on March 16th or when we um had School dismissal because we've never closed schools um that this work began and so our purchasing department um Brad manami our director of purchasing and Central Services Todd gag nth our um Mona Hernandez Karen weand who just retired and Mona and Michelle um they've been ordering these things since March and they've been not only having to work with the reality of how to work from home to do this but also at the supply chain um we are often told by Mr manami that it is the Wild Wild West out there um so much that it has kind of become a joke with us but reality is if you remember when we went into this pandemic you could not find toilet paper anywhere and so the same thing has happened with these um PPE type of equipment and so um Brad and his team have worked tirelessly in locating them and locating them at the best price when this started masks were going for over well over a dollar a mask we now have them down to tens of cents the difference had we ordered at the height to now for our 300,000 Mas that we've already ordered would have been a cost of $300,000 to the district so I also want to commend that whereas we have also been able to get this um these types of equipment that we've done so at a cost that has been financially responsible for the district um so what we purchased thus far and and again this is probably just a snapshot and actually probably has changed from a week ago when we made this slide we've ordered over 300,000 masks we've ordered over 3500 packs of alcohol wipes 1,500 human um face or face Shields 27 100 Humanity Shields and the goal with that was one per employee that is a specialized face shield that has a fa fabric drape at the bottom that if you um tuck that drape into your shirt it will allow a person not to wear a mask and a face shield it allows them just to wear that mask which is critically important especially when we're looking at instruction um our English language learner teachers our choir teachers our band teachers our speech and language Pathologists people that you need to be able to see how their mouth is moving it is important um but also it's a comfort thing as well um tough to sometimes talk for five or six hours with those masks on we've ordered over 530 thermometers 360 plus sneeze guards which would be kind of the um plexiglass we've ordered 450 flute guards and I included that one um probably one of our smaller purchases but important for our board to understand that our vafa um team has been actively looking how do they continue to have instrumental music for our students when we return in a safe manner we've ordered gloves in three different types latex vinyl and nital and then we've ordered over aund uh I'm sorry 1500 plus gallons of hand sanitizer in all different shapes in all different sizes we've ordered 1500 touchless dispensers one for every classroom which would be approximately 1,200 and then about 300 extra to go in other areas as we seem um feel are important we've ordered 40 foot operated dispensers primarily for outside the cafeteria um food service area so that if a student walks up they can touch it with their foot they get their hand sanitizer they can walk up and get their food and then we have about 405 standing um dispensers that we've ordered um for school sites that would hold gallon bottles of hand sanitizer um that people would have access to around the um campus and again there there are other items I just picked out the ones I felt really were truly um a necessity additionally we have had a lot of um PPE that's been donated to our district um so for um from the governor's office of emergency services we are receiving approximately 6,400 cloth masks and that was two masks per every um staff member and two masth cloth masks per every student we've received about s ,000 disposable masks that was two and two but I think it was four for staff members which is why that number is a little bit higher we've received about uh approximately um 240 gallons of hand sanitizer 4,800 face Shields 200 medical grade maths which were um maths that the the state sent us specifically for our nurses and our our um lvns and our um Health techs and an additional 80 thermometers we also through the state Council on dis developmental disabilities which was coord coordinated through one of our amazing aim Partners Brian ton we also received 30,000 masks and 50 gallons of hand sanitizer and um that particular donation was really um their way of helping families of uh poverty and ensuring that kids that may not have the ability their families may not be able to purchase masks for them that we would have those so we allocated those um based on our free and Lun free and reduced lunch population to each school so that schools with a higher population of free and reduced lunch students have more of those masks assuming they will have a greater need um in addition to that we've also had our um maintenance team going out in physical distancing classrooms so again we have approximately 1,200 teachers throughout our district and so we needed to find a solution to going out and quickly ensuring that we had physical distancing all of our classrooms um Mr cologne had gone out to Orange view um at one point with Mr Hernandez and they had looked at Rooms and they figured they could get about I think it was 13 chairs in a room at that point and so we've been looking at a goal of 12 to 15 per room we've um set the bar for our maintenance workers that we want the um if the teachers desk is at the front of the room we wanted to keep that as similar as possible knowing that um classroom are like your home I I I told the crew that you know having been a teacher I'd rather have you come move the furniture at my house than move the furniture in my classroom um because I spend more time I spent more time there so they've worked really hard when it all possible to leave that familiarity for our teachers um because it is 1200 rooms we've it takes about 45 minutes um per room and so we are allowing between 45 to 60 minutes per room per day and we're scheduled to finish approximately July 28th we also know from um again from having been a teacher and and being in classrooms that some teachers are going to think of alternative ways if they want their furniture and we've asked our our as a um group who have been out there at every um every day they're out there at the schools were doing at this point because of our time frame we we really have tried not to take on um individual requests but we've created a process so that when we start to return and in this case it still maybe August that teachers could submit a request to have the room design done differently and then we would have um a maintenance um service worker come out redo it recheck for the distance um but our goal at first is to get everything done and so I I definitely want to give a shout out to zor Cronin and um our team of Maintenance Service workers our Auditorium texts have been repurposed out there to do this task um Julianne Ferguson our energy manager um Albert Guerrero our maintenance manager George Moreno our maintenance Foreman they've all been out there every single day making this happen and they're getting um about one high school done in two days and a junior high done in one day so this is a big task to take on um but we definitely are knocking it out of the park and getting it done um so again we will continue in in on the business services side just as I know Ed division is doing is we are still planning for when we return um even if we do go to a full virtual model at this point and that is it thank you Dr freed thank you Dr rud and now we're going to shift to Mr colone and as the board may recall uh the last board meeting we spent a lot of time going over the complexity of the uh hybrid or Blended model uh because at that time based on the data we had at that time that's where we were leaning uh but as as you know if things changing uh we wanted to take some time with Mr cologne to to share with you what the virtual schedule would look like uh so you're fully aware of of what um to expect if you improve the virtual model when students will be connecting with teachers and what that would look like so Mr cologne I'm going to go ahead and turn it over to you thank you Dr freed um if you remember back on July the the 2nd uh we shared with you three models uh that we were prepared to implement and I think that we're still prepared to implement I want to thank our opening of school's task force with over 50 members representative of all of our stakeholders um you know who really thought through each of these models and and and as we've always stated that we will be prepared to implement any of the three models depending on the current health and uh Health guidance that we have from our local Health officials and so back on July the 2nd um we did uh uh present to you the Blended model because at the time uh that was the the model that uh that would best fit the current health situation and as you just heard from our local um experts uh the situation has changed and and and we are in a different situ ation in terms of the local Health uh guidance and so because of that um we are recommending a full virtual model which is one of our three examples and uh to to fully Implement starting on August the 12th and so just to recap what that model is is that it will be uh a Monday Wednesday and Friday synchronous schedule meaning that students are with their teachers virtually they will see all their teachers the entire uh uh schedule on Tuesdays and Thursdays it will be an asynchronous they continue to do work but it's in independent um the teachers will provide instruction for the full five days um but they will only see their teachers on Monday Wednesday and Friday uh we also talked about the continual uh professional development that we are going to have with our teachers so if you remember in the Blended model we had professional development happening on Friday so in our virtual model the professional development will happen on Thursdays so Thursday will become a professional development day where we can really focus on that we can also uh we will also be providing additional services to students and providing office hours as well as uh giving students an opportunity to meet in clubs and activities uh virtually so again this is now the full virtual learning model which is what we are currently recommending to to the board now in looking at the actual schedule Dr freedy you can go to the next one this gives you an overview of what that going to look like for a student uh so if you look at the high school schedule uh we do have a zero period starting at 7:35 each period is going to be 40 minutes one of the recommendations that was given uh specifically by our teachers when we were having our discussion about the models was that in the virtual model and what they learned from the spring um was that uh going from class to class was very difficult for them and for the students and so they recommended that we have uh some breaks longer breaks in between each period And so we've accounted for that in these schedules with giving each uh uh giving the teachers and students a 15minute break between each period uh it gives us 40 minutes of instruction and uh with the new Guidance with the S sp98 uh requires us to have 240 minutes per day of instruction uh so if you calculate the six periods for the high school it does add up to the 240 minutes so once again again uh each period is 40 minutes for the high school with a 15minute break in between each period uh the other thing to to consider is the lunch break in talking to Mr grego with Food Services we talked about the grab and go how much time um should we allow and can we allow reasonably for the students to get a lunch um so we felt that an hour uh was sufficient and uh so we have an hour break for lunch for students to do the grab and go uh and then be ready for their class so that is the high school uh schedule for the junior high schedule um because they have seven periods um the schedule once again we do include a zero period because we do have some of our Junior highs that they have a zero period but for the uh first through seven periods uh it's 35 minutes per period and and again um meeting the minimum requirements uh that the state requirs under sb98 so once again um these are the two schedules for the highs and the high schools uh as we move into the full virtual schedule all right so this concludes um our presentation now uh board this would be the appr time if you have questions or comments uh we can go ahead and do that if it's okay with you though I'd like to take off the presentation so I can all of you I can always put it back up if you need it thank you everyone thank you Dr freed um I'll just just open it up for uh questions from the board just go ahead and chime in I have one question here because you say Thursdays would be for professional development on the virtual schedule and also you had office hours and clubs and what have you office hours are they just on Thursday or are they going to be on that other on asynchronous state it didn't um we have that option of providing office hours on both the days um so again that's still work that we have uh to do with our teachers we have a teacher group that is meeting of over 30 teachers we're meeting weekly uh and so we will discuss uh how those office hours might look in terms of the asynchronous days uh but we also want to um reiterate that the support that we're providing for our English Learners and students with disability in terms of the ongoing progress monitoring that can happen during those two asynchronous days the Tuesday and the Thursday yeah I think what's important for the board to know too is is I don't want anyone to think for for a second that on Tuesdays or Thursdays teachers aren't working they are absolutely reporting to work and doing work it's just going to look different the one thing that we found in the spring is especially I know Adele is on the call too for the questions um the mental health both of our students and our staff to be in front of a computer all day long it is daunting and then for the kids on top of that to have to go back and do work right now they have to do their class work or their home homework it was overwhelming and it was very very difficult so this kind of breaks up where it's it's it's also being Mindful and protective of their mental health um the train that we're doing really hits three big areas and this is an important piece I think for everyone to understand is one is the engagement piece two is the building of an online community you know the great work that we've done with like capturing kids Hearts well we have to be able to do that kind of work virtually now how do we create a community where kids and Staff feel connected in an online presence right so it has a lot to do with teacher presence in that online community and the third aspect is really through the lens of project-based learning it's not about uh quantity it's about quality right how do we how do we ensure our kids through Project B learning through the 5c's are engaging in the content so we're not we're not minimizing the standards right we're still expected to hit the standards but we're doing it in a way that is mindful of their well-being and also looks at quality over quantity and the teachers will be working connecting with kids on those asynchronous days and as Manuel said um there may be some targeted interventions and things we're doing on those days with specific student groups uh so we can give them the attention they need uh to continue to grow and Achieve academically so I think that's an important note to mention because I know on paper it looks like what are they doing those days they're going to be working they they're and I know ASA is fully supportive of the schedule that we develop to really build in those supports for both the students and for the staff okay and I have a question also as far as oh shoot um the okay in schoolagy okay everything is done I mean are are our students doing everything online or are they able to do things on pencil and paper and then scan it and feed it in or whatever I mean I mean if they're gonna be sitting three days online for classes and then they do the work on you know on their own does it have to be on the computer or C or you know how is that going to work that's my question in other words are they able to sit down and write or they have to type everything into the computer that was yeah majority of work obviously is going to be on schoolo but as you know there are now so many cool apps where you can very easily take a picture of something that you did so if the math teacher wants the kids to work out their problems they can do that take a quick picture and it downloads as a PDF that they then can upload into schools you so that's what I was wondering okay it does have that capability then there are lots of features and availabilities that we can provide with teachers so kids can still do basic true writing as opposed to just the typing so there's a lot of those features that we can still embed yes okay good well that was my question I didn't know whether schooo had that capability or not that you know because I don't use it so I'm not sure you know well thank you I have a question um are teachers being given any special instruction on how to help students in mental health and physical health on a daily basis whether it's just 30 seconds uh in their curriculum uh every day or once a week or whatever yeah so I can answer that and Adele I know you're on the call if you also want to chime in but yeah so we actually uh Mr Kona MJ cook have done a lot of work in terms of PE in terms of what that guidance might look like so we can still have um kids doing exercise and work from home uh so they can still maintain um that movement also as you heard from Mr colone that was intentional with the bell schedule to put that break so people can stand do the stretch break go to the bathroom Etc um we are also embedding in the training that that that second concept I talked about the building of an online community part of that is this seal it's the the social emotional learning it's connecting with kids it could be simply starting your class off with tell me something good those are the little things you can do to build community but also address some of the mental mental health um of our of our students and our staff Adella do you want to chime in on a few additional things that I know you are doing to support this work as well hi yes so one of the things that that we are looking at with the social worker team is is just kind of building the capacity to um not just to engage kids but how do you keep them engaged and how do you maintain that motivation because one of the things that we're that we that we've seen with adolescence is is that we're kids who were originally motivated to do this gradually we began to lose them because they're just this just just draining them it's just getting to them so we're looking at how do we build our teachers up to maintain that engagement and that motivation with our kids and the specific skills that that needs to happen so um we're looking at the long term um not just the initial contact with the students but but an aside from that is is how are we connecting them um outside the classroom um to services and how are we engaging them outside that time that they're with the teachers um to make sure that we're checking in with them in an appropriate way and assessing them so and and also to piggyback I want ad said too just a reminder the great work that we did prior to covid-19 with mindfulness and illumination that doesn't go away like We we have many teachers who are very very gifted and talented with the work that we've done with illumination and who've been embedding even in the spring we're embedding those practices in the classroom um so those things are going to continue and we do have plans to continue to expand that support um for our students and our staff even in this covid-19 so more people can be trained in mindfulness as a way to also address the mental health trusty Jabar you got a question yeah well said what she wanted to say but then I I didn't really grasp and maybe Adela could give me a example of how we plan on doing it because we can say it but I just want to kind of see in practicality how we're going to engage our students so can you give me an example so the the have the the traditional way that we refer students to Mental Health Services right these are kids that we see um are struggling so what we do at the beginning of every year and what we did at the beginning of our closure is we made sure the teachers understood that those services are still there that if you see students are struggling that this is the referral process during uh a staying at home order right so what does that look like the next level was what do you do if you student if a student in crisis and you can't connect with anybody we did the training for teachers on what to do then what is what are some of the things a lot of the work that we were doing and we were looking at at the mental health task force is what lessons do teachers need um that are not related to curriculum but they but related to engagement motivation and social emotional learning a lot of the work that we're going to be doing with the counselors is um what trainings do the teachers need in the area of mental health and social emotional learning we just did our trauma um informed and responsive training for leadership and we trained about 37 administrators and leaders within the district um and I and I outlined for the principles what that's going to look like moving forward and the required training that we need to do um with the teachers to make sure that we're doing that work when it comes to the social emotional mental health of kids we have to look at building up our teachers to be able to do this work a lot of teachers don't have the skills of Engagement and and how do you motivate kidss to stay um to stay connected with us that's something that we have to keep working on so there's a there's a connecting to Services there's clear training for teachers and then ongoing support for teachers that we're planning with the social worker psychologist and counselor so and that training is been scheduled during the summer we're the training that we're doing out for leers is is having that that um for teachers for teachers is going to be during uh when they come back from from when they come back to school we're asking principes to prioritize that for teachers okay so that that's exactly what I want to do is to ask to prioritize that because I think at the end of the day you know we're buring the teachers with a lot more work to do uh especially being a social distancing envir or you know distant learning environment I think we need to give enough tools and training for them so that they could identify and do what needs to be done for our students if they identify kids uh on a social distancing setting that they're having emotional issues right so I want to make sure that that's prioritized if I could just interrupt um being part of being the president of apj I think that there's a I I think we need to be clear that apj counselors provide curriculum to students on social emotional graduation all all of those aspects of uh getting removing the barriers so that they can access curriculum and so that they can learn this model will still provide us an opportunity to reach out to students and provide that curriculum for students so I just want to make sure that the Board of Trustees understands that counselors will be working tirelessly and innovatively to meet the needs of our students absolutely thank you Buck and and out to your point that is a priority for us um the training that we're doing this summer with those three elements I spoke to that obviously the social emotion learning is embedded into those elements so that is something that's going to be ongoing with our with our staff and it's it's obviously teachers are the front line with the kids in the classrooms but it's it's all of our staff um because we're all going to be connecting interacting with students in different ways I have a question for Dr root on uh on page 10 uh uh it's a personal protective equipment uh there's a number of 300,000 plus surgical maths which sounds like a lot of math but when we have almost 30,000 students uh they can go through that technically speaking in 10 days if they don't bring a mass to school and they everybody was coming back to school are we I don't know what the plan is on passing them out but are we Contin in to uh uh buy and stockpile The Masks the wipes Etc all these protective equipment pieces so when we first ordered that 300,000 masks and it it's actually we've ordered more than that it was based on the model at that point that students would be returning three days a week one day a week three days um so we would have 10,000 students three days a week for 30,000 total and staff five days a week and we do recognize that's about two to three months worth of masks um we did we have encourage we always will encourage that folks bring their own mask I have my own sitting on my desk and so I choose to use mine I know our schools have done a fabulous job uh for Branding school spirit and making the mask more inviting have done fundraisers to order masks that say Walker um Cyprus on them so kids are ordering those as well um my what how we planned on handing them out is that when they do the attempt checks in the morning or when they get on the bus in the morning that those um staff would have boxes of masks and if a child's getting on a bus without a mask they would be handed a mask the child's walking up they would be handed a mask um we are also we we went back and forth this was a really long discussion about how many to order um we talked about 500,000 400 and we really felt like we would stick with the 300,000 right now um knowing that the prices come down and then we would look to see when the prices start to escalate again what we needed to order but one thing we don't want to do is end up um spending hundreds of thousands of dollars on masks that will not we would not use an example of this is our first pallet of masks that we used when this happened were back from the H1N1 virus which was back about 10 years ago and we'd had extra mass sitting in our our warehouse for that long so it it you're you're absolutely right to be asking this question um trusty O'Neal and we are talking about it probably daily and figuring out what right numbers and pivoting and ordering as we see yeah I want to jump in too thank you Jennifer but uh we've been messaging already Mr O'Neal the to the parents and also to the students and as you know we are going to launch a pretty massive uh student uh health advocacy uh program and that's going to be part of the messaging uh they feel pretty confident that uh a very high percentage of students will be bringing their own mask and working with the faces and uh getting the message out um I think we're going to have uh hopefully we'll be pleasantly surprised that a lot of our people will come with their mask obviously we have plenty for anybody that needs one as well okay so uh if Mr President if uh if nobody else have any questions I have a a few questions that I want to ask you Katherine do you have any more question do you have any questions I just want to thank everyone this has been a Quantum Leap for our school district and for people in education and I just have always felt very comfortable in my conversations with the district uh management that they have filled all of the the um realities that we are faced with and I just want to let the public know that are listening to this that I think they're being enlightened and probably Overjoyed by the quality of work thank you thank you Katherine um I had a just a couple uh questions Mr Jabar uh so uh menuel I know we still have one more task meeting um for the for the you know the task meeting but um so probably uh there'll be a little bit more discussion since it's going to be virtual um but uh which day would clubs meet is that set or is that going to be open on a Tuesday or Thursday um it can be open on the Tuesday or Thursday um if you remember from our original Blended model it was going to be on Fridays so um right now Thursdays is our professional development day if we had gone to a traditional regular school year our late start was going to actually be Thursdays so professional development uh would fall on Thursdays which then would be when we would Target that for for our clubs um we are meeting with our teachers on a regular basis uh as I mentioned we have an amazing group of of teacher representatives from all over the district that are meeting weekly uh we meet every Tuesday and so we will talk through each of those pieces to to make sure that we can um you know get that cleared up in terms of of of of the specific days but I think as of now um we moved everything from the Friday to the Thursday okay and on the survey um jiren uh do you have any clue about what that 38% um you said that you're going to find out the data from ocde and uh how how soon did you say we were gonna get that information so I have Dr Henry on the call I know that we've been working with them and um I think she found out some information on one of the surveys but Dr H you want to answer that yes hi so um the parent survey is is the data is being held by ocde um they supported us I can see some of the comments but not for that question the other the 38% of needs um and so I am in contact with the data person from ocbe to get them to release that um that information to me the way that they released the data was a series of graphics and dashboards and um so while I can see some other um of the longans questions uh that one has not been provided at this time and so um I have reached out and um I'm asking if we're going to get either a comprehensive report or if they can just provide us with the raw data then we can go ahead and format uh that for you and then just so you know also with that question about needs um with the data that I currently have we have been able to drill down uh by school so we'll be able to provide that to our principals so they can see those what you saw was a district percentage but principes will also be able to see the needs of their families for their particular schools as well okay because I'm just concerned that's kind of a high percentage and if they wrote something personal you know I need uh you know I need police support or I you know uh somebody's hurting me or something like that I'm just really concerned about that that data I I I hope we can see that really really really soon and then Manuel um I'm really concerned that a lot of our staff uh actually did not see the report that was done a couple weeks ago uh because of the um the comments that we received on in our emails it really showed that um they did not um read even the letters that went out um sorry staff I'm a little disappointed um because I think we try to be as transparent as possible so I just would like um maybe to get that um maybe uh get that report out again to our staff uh and uh just really look tell folks to look at the letters that went out um the one that just went out this week earlier and then the one that was presented there's there's a plethora of information that that we as a school district as cabinet that we are trying to to to uh disseminate to everyone um out there and it was a little discouraging to get um data back you know in a letter form as if we don't know this information and so just know um believe in your school district believe in the processes believe in the um thoroughness and believe in the transparency and accountability that we have uh to to you uh as parents you know to staff that um that we're doing our utmost best I'm I'm hearing rumors that the task force only met one time um which is not true and so um I just really want to make sure that everyone knows that we are being completely transparent and trying to keep you as a prised of the information as it's coming in and we saw even today uh it's rapidly coming in I'd like to uh re uh trustee uh Randall tro i' just like to also chime in here we've had the letter that went out that uh recommended the closure of schools that went out Monday I just checked 39,000 people have seen that okay and U the task force the presentation of the last board M uh meeting you had something like 30,000 people have seen the uh the presentation on the hybrid model um the uh Facebook social media uh commentary on the letter of the recommending School stay virtual is probably running nine to one uh supportive in favor and as uh Dr freed pointed out in the survey I think that the changing the rapidly changing climate is is shifting a lot of people's uh opinion and um you know I I Echo what what you just said though and those people who are watching this should really uh you know be part of ahsd Facebook social media YouTube um and and read and you know we can only send out so many times and people need to press that button and and open it up and read it right especially our own people so thank you for reminding them okay thank you Mr Jabar well I'll I'll lead with that maybe uh since Grant's here uh on the call uh he could also chime in I I would like hopefully Grant you guys are sending out communication on your end to all the teachers because I'm sure that they're probably looking at your emails as well diligently about the decision that we're taking because I I I was also kind of alarmed right after that email went out how many emails I got from teachers who are saying like hey we want to Advocate to go distant learning I'm like oh didn't you just read the email that came out from the superintendent but anyways uh having said that I want to go to uh the presentation uh which basically is the the I know that uh Stephanie just mentioned that we will be drilling down by School in terms of the numbers I I am I want to make sure that we are paying attention to the schools in terms of the support for mental health um support for child care so I know Manuel we had a chat about support for child care just for the the audience uh to for them to hear uh what are the steps that we're taking in terms of child care I know that we are in a we're going into a virtual uh uh model so we don't have to worry about some of our staff but now that we're going to that virtual model I'm also concerned that you know some of our parents do have to go to work and now they'll have to have kids at home uh sometimes two or three kids at home and so what are we doing to connect child care to our uh parents and our community members thank you Mr Jabar um that has been a huge concern since the beginning as you as you as you know um we have met with local community agencies we've met with the cities the city of Anaheim in particular to see what options are we going to be able to provide not only for our students but for our staff or for our families but also for our staff um and so we have been uh trying to get some um some clear um uh commitments in terms of of of the child care so as of now we are working with local agencies such as the Anaheim achieves program that are already on many of our sites who uh can potentially be expanding services to provide child care services um we've had conversations with the uh tiger W Learning Center uh again to see how they can provide some services to our families and so we will continue to do that in terms of not only seeking what's out there but also what services can we uh possibly provide uh on our campuses okay uh excuse me I just wanted to let you know that these are the types of questions that are being asked as well in the task force so a lot of our teachers are bringing and employees are bringing up these concerns as well yeah I I'm I'm sure they are I just want to make sure that the audience gets to know what we are doing as well uh in terms of uh needing support for housing I know it's about 5% but I want to make sure that we're drilling down in terms of schools and then maybe providing those Services I I'm assuming the the survey was Anonymous correct so we we wouldn't be able to I track who said what correct Stephanie with the parent survey um the ocde holds the data and because parents were um had to access the survey through a personalized email they were sent there was not an open link there could be a way if we had some kind of an emergency that they uh like uh president Randall tro mentioned um something um of that kind of nature that we could drill down to the timestamp but I at this point do not have access um at the individual Le level and then for the staff survey just so that I'm uh transparent we do not have access um and any ability to see who the respondents were for the staff survey okay so for the parent survey if we can access it I I would assume that we could go back and drill down especially if it's school and the principes are receiving it maybe go back into folks and find out what kind of mental health support they need what kind of child care support they need and then drill down into the specific family and provide that support if possible and then I I am interested in knowing the 38% I know you said that you're going to be working on that um the next question that I have is when it came down to the communication during closure uh I I saw that there were I want to get the numbers right because that makes a difference in terms of the context of these percentages is it question nine which says generally speaking interaction with teacher occurred and then gives the percentages is that the 6,499 responses or is that the entire 13,000 I just want to make sure that we're making that distinguish in between the numbers and then does this number also include the 19% who responded who are incoming uh parents because that makes a big difference too yes um okay sorry just one moment um so when I pulled up we did the the presentation a little bit earlier I pulled up the dashboard right now only I can see it but that question had 10,060 total responses so families that answered that question so higher but the percentages are the same um so the percentages didn't change but more people answered and then yes um it does include the 19% however in the supplemental tables that I created for principles I do have the data without the incoming students so that we could just see our kids and then also um those same questions asked by school so principals can see the percentage of families that that report the level of communication by school all right so if you can send that data to the board members as well uh I would appreciate that absolutely in terms of trying to figure out if there were 5% who were saying that during disclosure there was no communication at all I want to find out a little bit more about or maybe Manuel could uh reiterate what's the difference between then and what's the difference that we're going to have right now in terms of you know we're going to have a three-day uh uh session where students will be in front of teachers uh I want to kind of make sure that because that's a concern that I always get from parents is that look you know what we're not getting enough touch from our teachers uh let mear can I jump in before you go to uh or jiren on that it's that's really the big huge question I'm reading uh what some of the uh folks are saying on the uh YouTube channel as well because um you know it's I want to make it clear to the audience that this is the new law there's an accountability provision built into the law that the governor signed for um online virtual models Hybrid models and it is about accountability and um that's we the district will be creating a u continu continuance plan it's the acronym is the same as an alcap but uh we need to assure our public and our parents that there will be accountability measures built in and as everybody knows though it's a balance between that and the mental health of students in terms of what um from their perspective what does a school day look like and that's why we have uh Mr cologne has mentioned those 30 teachers have chimed in on creating a um sort of a compromise right because Monday Wednesday and Friday is uh uh syn those are synchronous days in which you have starting at you know um 8:0 uh regular classrooms times but if you notice the the time has been reduced plus there's a 15minute incr increment between classes right so it's not just you know go go go go go and the other piece is we are doing massive training this summer um on really about engage engagement on how to use the uh learning management system in ways that you can better engage kids breaking up into small groups and there's a lot more uh Project based learning going on the whole covid-19 teachable moment will continue we have a lot of teachers interested in sort of developing projects and many units that are going to be more engaging for kids as well I'm really I I'm I'm confident that we'll be able to um make a deeper pivot and assure our parents that uh not only are classes going to be different from the spring but um with the teacher support and having 900 of them say let yes I I I need to improve my game I think that's pretty awesome um and then the layered piece of the mental health we have systems in in place um and as Brian uh mentioned too uh apga that you know every all hands are on Deck um and I I do feel that we have a a pretty comprehensive complex plan in place I don't know if jiren and and well you want to add to that but again this is the law I mean the accountability piece is part of what we need to um uh be we're ultimately we're accountable to the parents to the taxpayers and uh there you know there is concern that um student engagement is not U you know what it used to be and um we all we're very aware of that and our teachers are aware of that and that's why they want to up their game so Mike I I I think you answer uh I don't want to you know drag this on I think you've answered some of the questions uh related to that for me so what I want to propose is I want to see if we could because I think we're going into a new model if we could get into use the same template or maybe refine the template in terms of a parent uh parent input survey uh maybe middle middle of our semester or towards the end of the semester so that we could get that input back to see how we as a district improved on that because that goes back to the accountability part and if we can drill down based on schools in terms of numbers that allows us to kind of go back and hold systems accountable which I you know I'm a big proponent off is that we need to make sure that we're upping a game on a regular basis I have all the confidence in our teachers once you give the necessary tools to them that they're just going to rise up to the challenge it's just that we want to make sure as a district have the data to go back and make sure that we are be we're able to hold people accountable um the the other question that I had was in terms of uh schooly training I this is now I'm going into the uh the uh staff staff survey and it said School uh what kind of support do you need and it says schoology training 33 .2% but I thought that we already gave and you know in the past presentations uh we've had we've been told that 100% of our teachers already got the training so I'm I'm I want to kind of bridge that Gap can you explain that Jaren yeah yeah so not not so yes we've done multiple trainings over over the last year with with with our with our teachers but as you as you know before covid-19 not all of our teachers were using Schoo think it was about 60% using 40% were not so even though they've received the training they were not regular users so when covid-19 hit and everyone was gone schooo um there were a number of folks who were using it and but they weren't using it with all the features and bells and whistles that it comes with because they haven't been regular users so that's where this summer the training that we're doing is really bringing that back to light but again it's connected to those Concepts I mentioned earlier so it's not just about using schooly it's about how to you use schooly effectively to engage to build an online community and to do Project based learning through the F Seas right so it's it's really hitting that we and I think now more so than ever you have not just an awareness from our our teachers across the board but a hunger to really grow that now because some folks were just resistant because they were nervous it was technology that wasn't their comfort level that now that they were forced to do it they see that it's not so bad now there's a higher interest in wanting to do that which I think is evident when you have 900 people show up to training in the summer um so I I I do I think part of that okay so that so what I'm my understanding that that 32% will be like ra training then right yeah but I mean but just like any good teacher we have to differentiate and scaffold so there will be some teach some teachers that need the basic level support of schooly and there will be many teachers who need the enhancements of schooly because they're already proficient at the basic level so that's again where the skill set of our curriculum Specialists and our LDC or 5dc coaches come into play where they can really scaffold and differentiate to better meet the needs of the teacher where they're at so they can grow their own practice okay so the next question that I have is regarding special need students I know we've discussed this multiple times but I want to make sure that you know every single time that we talk about it that our our parents have an opportunity to hear this is that how does this affect how does the virtual model going 100% virtual model affect our special needs students and how we as a district uh uh I mean it's kind of like mental health right how are we going to specialize in supporting our needs of our students if you can explain that again for the audience yeah so again big shout out to Celeste Krueger Amy Maya our um special head staff I know Tracy Olson's done a lot of great work um you know it's gonna affect all kids and let's be honest it's goingon to affect all students um but with our students with disabilities um there's a number of things that they're working on and as Carl will also say um this is something the whole state is wrestling with what does this look like for um students with disabilities because let's be honest there are some students who for example may have autism and they may struggle because they're not with a teacher in front of them they're on a screen so how do we think outside of the box to provide that additional support or that unique support to help a student as that example to help them be successful so there's a lot of discussions taking place I know Celeste and Amy are working with our support staff our instructional AIDS and our our teachers and really building what that model might look like they're also working with other special ed directors and the Cela director Pauline on these supports as well I know um part of our plan is to be flexible and adaptable that we it can't be what we do for all is just going to work for them we have to be thinking creatively at the end of the day our charge and our expectation is that the goals and objectives that are outlined in each students's IEP or individualized education plan they need to be adhered to right so we need to figure out ways creatively to support students in Meeting those goals and objectives um we it's looking at repurposing some of our staff right so some of our special ed staff may be needed to use to help support students in different ways than what they used to and how they used to support staff so there's a lot of that work and a lot of those discussions that are happening as we speak I know my law and I met with Celeste and Amy yesterday and we were talking just about this piece that there's a lot of discussions in terms of what this is going to look like and supporting them knowing that it it's not business as usual and we're going to have to be thinking outside the box to provide those supports so now going back to what uh but thank you thank you Jaren for that in again I'm very confident that Celeste and her team will do a great job uh with that part um I want to go back to the original question that Brian asked in terms of PPE Jennifer I'm assuming that we don't have to purchase more uh PPE in terms of masks or stuff like that as of right now with the stock that we have I'm very comfortable but I'm assuming because we're going virtual 100% virtual that we don't have to purchase more uh for at least the upcoming semester is that accurate correct what we're yes so what we're doing though is keeping an eye on the prices and how they're going up or down um to know when we can pull a trigger because we also don't want to wait till they're back you know at $150 a mask and then find us having to buy them at that cost so right now with going virtual we're completely comfortable for the semester um if that's the length of time we are on Virtual and and probably beyond that even okay so here here's my ask and I'm gonna ask this publicly in terms of uh because we we do have a uh I mean we do have 300 plus surgical masks and all that and then I'm assuming that 300,000 does that include the 30,000 Mass donated by brianton no so it's separate that's yeah separate okay this is an ask that I'm going to be asking a I'm assuming the the rest of the board members would also agree Latino Health Access did a request off me uh just because I'm my day job to look into uh Mass donations to them uh because of the work that they're doing in our our nebor Hood uh in terms of Anaheim zip code related uh testing so I'm not sure how much of that we could actually allocate to help out because in essence it is going to some of or most of most of it will be to our families uh they are having a little bit of shortage I'm trying to work with the county to see if they could receive a little bit more but that is something that uh I would see to work with latino Health Access to see if we have an opportunity to maybe provide some of those MTH to them um and then I think I have some comments in terms of opening of schools and I have some numbers to uh share but I'll I'll I'll Reserve that for our resolution part of it thank you Miss president thank you Mr Jabar did uh Katherine did you have any other questions or Brian no no I'm fine Anna no questions so uh just a a suggestion maybe um I know uh when we begin the uh the fall uh semester that it's going to be very important uh communication I just was wondering how soon were our principales going to be reaching out to our families to have uh you know coffee with the principal something like that to that effect because I think they're going to be more important than ever and I I think we're going to have they're going to have a lot of H attendees since people can do this Zoom so um I I would just suggest that they start doing those and especially having the uh staff um staff uh meetings as well as soon as possible yes so and just as a reminder next week we have our um annual leadership Advance with all of our leaders that's officially Technically when our assistant principles return back to work some of our psychologist BR professional so we'll be meeting with him and we have um a large chunk of time allocated on the first day in the morning uh to really go over the reopening school and all the little elements U that that are factored there in so so we will be doing that um and the principles we've been meeting with them already every Wednesday even though some of them on summer break they've been great about coming back on Wednesdays to connect with us and to get for us to be able to give them regular updates so that is something that we'll be sharing with them I know many of them are probably watching right now as we speak so um yes we will be working with them on a strong communication plan because one some of it is on us as a district to communicate but then they're going to go to their principles with I want the specifics right um so so yeah we need to equip them with the the answers and the howto so that way um they can have those meaningful conversations with their Community okay I I have a I'm sorry uh and Marie I I sorry I just had one more question quickly regarding the technology needs uh I looked at it um so on our staff one it talks about the laptop or computers at home and it says 40 to 50 does that mean that we're looking at 40 to 50 teachers who are I know 40 to 50 teachers who need laptops is that is that accurate it's 40 to 50 staff um we'd have to go back and drill down whether it's a teacher classified Etc but yes that's what that that survey indicated okay so I think that's very important right I mean if it's teachers especially teachers who are getting into to interaction with our students uh we need to figure out that part and then it also again 50 hotpots or Internet uh internet access right so we need to make sure that those are taken care of uh again we can't if we can't drill down based on schools uh maybe AA could help out in reaching out to their membership to figure out who is in need and then we could work with them and I see that there is like camera for my computer a better software microphone microphone for my computer so those are all things that will be uh needful for for a quality delivery of education so I want to make sure that we we are getting on top of that in terms of our staff correct and I know Eric's on the call as well but yes and and you know last spring we had a number of teachers ask if they could come to their classrooms um because no one would be in them but the teacher because then they would have strong internet they'd have all their materials there so that's something we've also talked about as a Cabinet since the schools have done a risk assessment so there is a protocol in place to keep them safe they would be social distance and they'd be in their rooms by themselves that's something we've also talked about as a possibility for those staff that have those kinds of needs or those requests um so that might also help um with some of those folks um who are making those requests or who have those kinds of needs as well okay now you got into a different different topic for me so are we asking teachers to come on campus then or you're saying like the teachers who don't yeah not necessarily we believe that if if someone can do their job from home they can do it from home um just like we did in the spring but there may be situations or circumstances where it is appropriate for someone to come into the to the classroom or to the campus they would just need to follow the risk assessment protocols make sure wear their social distance and then they could access their classroom to do a lessons for example yeah I personally know some teachers have that want to come in because they've got so many of the materials in their classroom that they need to Iz so we really do need to allow teachers who want to come we're not going to tell them to come but who want to come and I'm sure there's a varied number of reasons but I'm thinking about all the as myself as a teacher you have all your references all your tools or whatever and I can see especially in some where they they they need the classroom so right I certainly hope and like you say they're in their classroom by themselves okay absolutely and I I agree with you but again we're we're going back to the whole issue of contributing to the numbers right um I I want to make sure that we are in terms of covid numbers right because we don't want to be in a position where we're asking or we're allowing teachers to come on campus yes we're going to ask them to socially distance yes we're going to ask them to wear a masks but inevitably we're opening that where people will congregate because they're seeing them after a long time and we don't want to be that uh uh venue or the access for them to uh have that situation I will probably encourage like we did uh when we closed schools and we told them to come in and pick up their stuff maybe ask them like if you want to come in and pick up your stuff and go home do it now I have I still have a concern if you have teachers who don't have access to Internet don't have access to uh computers inviting them on campus is not something that will be Pruden if you're if you're taking a decision or making a decision that you know what you shouldn't be on campus then let's make it blanket and not invite folks to say like hey if you want to come in you could come in type of a a mixed message that's not what I said I'm saying there are teachers who are requesting it and I'm sorry there aren't going to be that many teachers out of 140 teachers on a campus you're not going to get that many of them that feel they need to come in but there are going to be a handful that want to utilize what's in their classroom and I think we should allow that and I'm not afraid that they're adults and there they'll know what the rules are and they're not going to be standing around and and kitzing and all because they're supposed to be working to begin with I I kind of disagree with that that opinion so we will yeah we've talked about this internally and we will support the teachers that do need to come in but I think there would be very uh strict protocols uh you know a list of teachers coming in where they're teaching that sort of things because sure there are going to be those who want to come in and we do want to support that so um you know the district is uh is listening to our people and we know um we want to support them but we want to support everybody responsibly yeah so good questions all around uh thank you and we we also could be working with uh schools first because I know that they have um grants and things um for uh devices if if they want to outright purchase teachers want to outright purchase them so I know they have low um they zero zero interest loans uh for that and if we could just allow them to um to have that knowledge uh because sometimes people just would want want their own devices too so thank you everyone um thank you for the the uh information um it's a lot a lot of moving parts and a lot of moving pieces to this so next we're going to go to our reports uh of our associations uh Mr I'm sorry to on I I would um you know encourage those who are watching uh to um compare our virtual 100% online model with uh other districts uh because I I do think that um it is going to be tough on kids to have them come Wednesday and Friday every period but I want to uh we're trying to balance but many of the districts that are going virtual are every day um you know regular classroom instruction virtually and I we felt and and Manuel's Committee of the 30s something teachers felt that would just be overkilled so we've taken uh a compromise but also uh still feel that we're meeting the requirements of the accountability law as if the audience want to take take a look at it it was signed in the law by the governor uh June 29th it's the big b Bill uh s sp98 um take a look at that inside of there there's a there's a lot of accountability Provisions in there so you know I'm really proud of the work that the task force has done and with input from uh the teachers who are on the front line um Al that will demonstrate accountability to our parents and our community at the same time mindful of students uh mental health needs as well so thank you hey Mike uh how how big how huge is that bill how many pages is that do we know is it too too large to put on our website yeah it probably is there's a lot in there because that's the bill that uh supports the uh the entire funding for uh this year it also protects certain of of our essential workers and uh U but but you know that was part of the tradeoff because in order to um you know support um our public schools during this crisis um the the public uh wanted uh more accountability we all get that we're we're funded by the public okay thank you okay and with that um can we have our report of our associations uh Grant uh yes thank you amme um good morning to the trustees cabinet community and the many teachers tuning in uh to the online online for the meeting uh today the board is gathered to make a decision based on countless hours of planning discussion and work that in the end is controlled by a virus and its impact on public health going back to the time school campuses were shut our members have been working working harder than ever to adjust their lives their teaching their teaching and their support of students the lockdowns uh increase of Inc of our community have actually increased the amount of time we have spent planning for next year with several possibilities as options the largest work group has been the opening schools task force which is met several times since May it is so important for all of us in the district to have have a voice in the planning and decision-making process to give input as well as to have a say in what actually what we actually decide to do today I have one of our teachers from the task force hea Taylor an English teacher from Cypress High School to talk a little bit about the work that's being done good afternoon I almost said good morning and then I realized it was already noon uh good afternoon and thank you for allowing me the opportunity to speak on behalf of teacher on the opening of school's task force as you are aware since May the task force has been working to create models for upcoming 2020 2021 school year and I'm honored to be a part of this Dynamic group of dis District personnel and Educators doing this challenging work the district realized how critical teacher input is and subsequently formed a teacheron task force with representation from every site and across disciplines I too serve on that team as well thank you Board of Trustees for considering the distance learning model for the 2020 2021 school year as we move closer to the opening of the school year the task force and the teacher input team we'll be pivoting our Focus to the distance learning model we have some of the basic work completed for the model but there is more work to be done and teachers need to continue to be a part of the decision-making process it is now time for the district to pull its resources and expertise in creating a robust distance learning model that addresses both the academic and socio emotional needs of our students the district must allocate time and resources into additional professional development training and opportunities for teachers to learn best practices in online teaching and refine their technical fluency these learning opportunities for teachers will not only give them the agency to curate their own online curriculums and Implement them with Fidelity but also Shore up teacher capacity in technological literacy these investments in teacher capacity that we are asking the district to make can have long-term benefits and payoffs for instance all teachers will possess and be able to confidently utilize 21st century skills daily teachers will then be able to impart these skills with confidence onto their students in creative and innovative ways that might have never happened had this crisis not forced a technological response this crisis is an opportunity to elevate our technological gain and learn new skills and tools tools that will allow us to approach teaching and learning in unique and clever ways tools that teachers will have long after covid-19 has faded and Abad the district has an opportunity right now to invest in teachers and develop teach capacity in online teaching and we implore you to make that investment thank you for your time thank you hea um and I can not emphasize enough how important the work with this group will be no matter what the decision of the board is today eventually this Public Health crisis will dictate a hybrid model that will be part of our return to a regular schedule and I also want to say it's very important and it's understandable that for for the length of this process we focused on the hybrid model because the public health situation dictated that that's what we should do and what was most likely we only spent about 5% of our time looking at the distance learning model and I think it's incredibly important for this committee to continue to work and look at the needs of the students and the teachers and the campuses as we go forward and be able to uh pivot Mr freed to whatever sort of situations uh might be dictated by that um in regards to the decision being made today about the return to school I want to make it clear that ASA stands 100% behind the decision to implement distance learning to start the year make no mistake in understanding that teachers want nothing more than to return to class with our students unfortunately the current health public health conditions leave distance learning as the only safe Choice by now we're all aware of the not only climbing numbers of cases in Anaheim but also the higher r rate of covid positive tests indicating a faster and deeper Community spread that would endanger students staff and Community ASA calls on each member of the board to support this model of return to school until we are able to come back to campuses safely I also want to commend our uh practice uh our proactive District leadership and partnering with County Health officers to bring testing sites to several of our high school campus uh in our community this kind of partnership can help our local neighborhoods stop the spread of the virus and fill the gaps uh created by government in action I want to commend our teachers for everything they have been doing this summer as well our members have been part of the opening schools task force our own a as to return to school committee uh groups working on the ex ex expansion of e-learning and C VA as well as community outreach programs getting food to our families which was the top concern in the district survey uh several members have also been spending Monday and Friday mornings delivering milk to communities on the east side of the district um during this meeting today if the board does implement the district learning model distance learning model I want to also explain the importance of building the best model we can to educate our students this model will never replace in person uh seat-based classes and the relationships they build to this end ASA is very pleased with the training that began with the help of teachers and to become proficient and eventually uh expert within the model uh we must continue to invest in training and get teacher input to determine how to best support them in this new model finally I'm hopeful we can come to a quick resolution on our 1920 contract negotiation we put them on hold at the start of this crisis and we look forward to coming to an agreement uh quickly so we can focus solely on the implementation of our new learning model in closing the gravity of our Public Health situation cannot be overstated and ASA as an association and I personally appreciate all of the district all the district and the board has done to put put into this decision-making process we will all support each other moving forward thank you and this my report there we go thank you so much Grant thank you hea for uh giving your presentation um would uh Brian or Corey like to speak I'll go ahead and speak really quick um I really don't like following hea Taylor but um that was very well put grant thank you very much um I think uh at this this point I'm going to let Corey talk uh because she'll do a much better job than I can at this moment thanks for the time board Thank you Buck um hello everyone this more than likely will be the last time I will be able to address the board as apj co-president while my tenure is up there is great news another counselor will be potentially joining Mr Bannon next year to highlight Advocate and support the apga union I would like to thank you all for your kind words support and appreciation for what counselors do in ahsd for our staff for our students families and Community as counselors our job is to guide students to be the best versions of themselves we do this through academic advising social emotional support and College and Career Education we advocate for students staff parents and anyone or anything that makes a school a place where everyone feels welcomed supported and valued I would like to highlight the tremendous amount of work counselors were doing at every School site being flexible with navigating our Ro roles virtually counselors have and will continue to support our students in the following ways created Google phone numbers to contact students and families on their personal devices had at least weekly grade level meetings with their students to keep them engaged held office hours where students were able to request one-on-one counseling appointments conducted atrisk meetings with students that teachers reported were not attending sent out Google forms to assess for student social emot social concerns contacting those in need or requested and referred out if needed conducted and when needed collaborated with social workers and school sites in conducting suicide assessments and continued support made CPS rep reports attended virtual IEP and 504 meetings conducted hundreds of meetings to offer covid waivers for students to graduate on time attended graduation ceremonies after our work year ended scrambled to offer summer school options to students who were credit deficient or wanting to take advancement courses or dual enrollment many again worked extra days over the summer to ensure every student was enrolled contined to respond to student emails over the summer regarding summer school or other concerns attended sum summer virtual PD how to support social emotional health of students and other navig and other meetings such as navigating the virtual schooling learning for students created and implemented implemented mindful lessons that have also continued for some over the summer achieved as ASA goals created annually IC counselors reported we have reached 1,000 graduates in our in its 10-year history the a through G rate increased by 4% at Western's ilc counselors are also busy creating lessons for students focusing on social emotional health mindfulness and how to be successful virtually just to name a few this is just a fraction of what we do but I felt it was important to highlight I want to thank Mr Carlos Hernandez for his leadership and advocacy for our team Mr Brad Jackson Dr freed and Mr cologne for our countless meetings emails and patience while I learned my role of apga co-president Miss Amanda Bean for creating systems structures and support Dr root for your guidance support and friendship on the sidelines at our football games finally our Costa Mary Joe for all our hard work during the last two and a half years as a huge support Advocate mediator and leader the counselor and special assignment was a vital position to creating systems and added support for counselor growth when the budget allows I hope the position is reinstated I want to especially thank ahsd school counselors oftentimes our group goes unnoticed we have not always done the best job of highlighting all the positive things we do using data and the new systems we have set in place I am sure we will continue to advocate for how important our roles are on our campuses it can it can go often thinkk thankless and for many of us the best token of gratitude is when our students are successful I want to take this time to thank every counselor in ahsd for their commitment and love to our students staff and Community I hope that collaboration growth and support remains a focus for our board especially as the budget tightens and possibilities of of cuts are considered while all positions in our district are extremely important I believe counselors have made huge shifts and strides to meet the current need needs of all students additionally I believe everyone has enjoyed the reports for from our union members highlighting how much counselors do at our school sites I hope the team reports continue and data shows how much of an influence each team makes on their students growth and success thank you to our students and families we miss you all terribly but we will see you all online soon and that is it oh fantastic um you whoever's going to replace you has a big shoes to fill Corey we've uh really truly uh been blessed to have um all of the highlights that you've brought to and the awareness um that you've brought to uh the not only the board cabinet um our our um ahsd family and so uh thank you so much for your service and I know this is just not the last time we're going to see you I know you're going to be checking on everyone um so board members have anything to add I do yeah Corey and I miss you your presentations at the board meetings and hopefully somebody else will step in and be just as vibrant as you've been you've done a great job you really have and uh uh thank you much for your service thank you well I I'll EO that I know I mentioned this you numerous times before that was uh awesome to have you know the school presentation I think that came under your leadership so I appreciate that and I know as anur said uh huge shoes to fill so good luck Buck got this I'm not worried yes I'll did that too twice maybe three times um I really enjoy the presentations that you uh instituted this past year it's been very informative hearing from the various campuses what they're doing different perspectives so I hope that whoever uh takes over your position along Buck will continue on those presentations we wish you well thank you for your service thank you and Cory I just wanted to add thank you um for everything and for your professionalism I know that you leave this position feeling with great heart that you accomplished all your goals and again thank you and best wishes thank you everyone that was wonderful uh I know uh Adrian that you uh had sent a chat uh would you just like me to read that or would you like to to uh go ahead and um respond Adam Marie good afternoon this um I'm out here at Ball Junior High i' just like to say thank you uh with regardless of the decision you guys make uh you've given us an opportunity to prepare the schools for whether in a moment it's time we open or we don't open we're ready to go uh August 12th was our deadline it seems that some of our sites are trying to get there and um whatever whatever decision you guys make um I support um again it gives us more time to get some of our projects done that we're able to do in the summer uh those are talks that we are having right now with maintenance and operations as far as um projects that were on on hold because of time uh so I'd just like to say thank you for everything and um keep going thank you nice job thank you Adrien uh president of of asme uh appreciate you you know uh we're available always as board members to uh to you and to the team as well um and we appreciate your um we appreciate your appreciation thank you and um Hilda are you still on the line yes okay thank you Madame President Randall trov good afternoon Boards of Trustees superintendent matsuda and cabinet thank you for the opportunity to give you a short report although I will say that our team uh has already shared a lot of what has been going on uh so I'll just recap some of the the things but more uh more than anything I want to again thank you for uh including so many of the stakeholders into the conversations as we're dealing uh with this pandemic and trying to make the best decision um holding both the safety of our students community and members uh as a top priority so I wanted again to share that food distribution continues to take place at every side those have been going really well and the Partnerships um the partnership that our leadership has built um with communities and organizations um have been a tremendous um help for our communities and so I want to appreciate that and I want to thank you I know some of you have been out to the sites as um as food is being distributed also uh all the risk assessments as I was mentioned earlier they are done at every site so we are ready to go uh whichever way that you decide this morning uh we have been very proactive in making sure that we're following the social distancing guidelines and uh we've been doing a lot of work in the opening task force so I want you to know that our sites and our leaders are ready to take on whichever it is that that we decide today um also uh we attended uh trauma um informed training uh we are very much aware uh that there's going to be um social emotional needs not just of our students our community and our staff members so we want to make sure that we are implementing some of those best strategies and practices and that we are aware of those uh and so we're we went to some trainings and we we're doing some additionals uh trainings next week um um additionally uh currently right now uh sites are working on the return retrieval and pickup of personal items so um we are making sure that we're following those protocols but we do still have um students that are on needing to pick up their um their PE stuff or they are returning the band instrument because they're not going to be in junior high anymore and so we want you to know that those are being held and we are making sure that everything is followed um and we're doing Alpha scheduling and so we're taking every precaution as possible um and we're only Distributing things that are needed uh additionally we are going through registration finalizing that process and uh making sure that our students are are um coming in are feeling supported especially if they're coming from the elementary school and then again transition into high school so the registration process is going and uh we are calling parents and also making sure that if we have to do virtual appointments and things like that we're doing those as well um as I mentioned we have leadership Advan yesterday so we look forward to hear more details uh based on the decision today on how we can uh uh open up strongly obviously whether it's online or or in hybrid model um and again I want to uh commend so many um of our leaders out there administrators um who I've seen on their own time on Facebook group groups uh and book clubs um just wanting to learn more about cultural responsible uh and Equity practices and so there's a really strong dialogue and uh a need for us to make sure that those things are coming um into our professional development and so many of us um I see each other we see each other um off you know the work hours and so I want you to know that also we're spending some of our time um really um reading about learning about and um thinking about how we're going to implemented Implement those and make a stronger practices our School site um and lastly it was already mentioned but I just want to commend our leadership and our being so proactive and making sure that we have the right data and that we have Partnerships um really um looking at our partnership with latino Health Access in the County of Orange and opening up the test center uh for our communities and the mobile uh testing center so just really important um about being um aware of the needs of our students and knowing what they need and so I just really want to commend everyone for their work it has been a lot of work um but as it was mentioned it has really been a collective effort and so we're ready to go and uh we really appreciate the time uh you give us to give you some of these reports thank you Hilda and I'm glad you brought up again one more time you know the partnership that um you know they were drawn to us as a district because they know that they can count on ahsd do imp part to our leadership team doing part to our counseling doing part to our teachers being out there and um our classified staff um being at the ready being so positive and pivoting and researching and collectively um working as a team uh to solve these issues and so uh you know that that is due in part now we're now we're trying to uh figure out how to solve the covid crisis because of all the work that you all do um we we don't do it in silos we don't do it alone and as you said uh many of us are out there in the Facebook and then and showing that we're out there in the community and working so we have such a a valued reputation uh with that um and so um it could be undue uh stress that we're having to deal with this issue but who else is going to do it at this point uh so go ahead I I just also wanted to add because I forgot to mention and you U Were um asking us to do this um I'm actually meeting with my staff today at two uh many of us have these checkin connects informal just to keep people updated and so I want you to know that communication from the site level um has been happening I know some people send maybe a weekly or a monthly um you know update and things like that um I know already from my staff I probably have like 40 people that have said that they're going to come and connect um and so we we know how important it is to keep the communication the transparency and also we want to make sure that we meet people's needs because we tend to forget that we as adults are also going through a lot of stress and we want to be in the best state of mind to serve our community so that's really important so I do want you to know that um the sites are communicating and are meeting uh with staff um many in a volunteer basis uh but that is already happening and we have been meeting um with the principles and the leadership and so we want we want to stay connected when we know this work is really important and crucial at this time thank you you knew I was going to ask you that it is important work that we stay connected because yes the adults are going through a lot too any other uh board members want to ask any questions okay you did a thorough thorough job thank you so much Hilda we appreciate that uh and so moving on to our public comments um I'm sure we have many uh I was wondering if we could possibly uh kind of categorize the the comments condensing uh because usually we only allow about 20 minutes for the same subject if there is a way that we could do that Carl um maybe just and highlight some what about 7.2 oh um I don't know I didn't see uh PTSA on on the uh on the call but I apologize uh is there anyone here representing PTS say okay thank you uh okay um moving on um Carl I I'll just uh I mean we want to hear the comments uh how many do we have but I'll just ask that question now well so this morning we have public comment um that is on non- agendized items so we have a number of those 1 two three four five six 78 n 10 about 11 um and they're they're primarily about ethnic studies um that was a topic of conversation that came up a while ago I was going to suggest that we take the non- agendized public comment now we also have public comment on reopening of schools under 10.1 so perhaps we would hear that public comment when we get to the resolution um we can certainly do it all now but it may make sense to break that up how how would you prefer I think that's why okay and it's it's a little hard to sort of estimate so there's those two broad topics um it's a little hard for me to tell you know how long it will take to read through these um but if you do feel that I'm exceeding the time limit let me know and I can I'll I'll try be efficient with my reading okay well we just want to hear we want to hear uh what everyone has to say okay so our first public comment this morning comes from Randy Quinn uh who is an Anaheim uh Union High School District resident and again this is about ethnic studies I am a student of ahsd and I along with any many students in the ahsd community want ethnic studies to be a graduation requirement for all ahsd schools our current curriculum teaches American history from the perspective of white Americans while skims over some events addressing Race For example we looked at how America annexed northern Mexico during the Mexican-American War but not how Mexicans living there were affected by the border changes and the Civil movements led by Caesar chavit we looked at how the Japanese were put in interment camps during World War II but did not analyze their lives within them as well as some Japanese Heroes who came from those camps we looked at slavery and the Jim Crow laws but skim over the Harlem Renaissance and ignored the Tulsa Massacre with our country severely divided right now it is crucial for every Young American to learn about how each race with how each race acts within the events of American History I truly believe that this division within America is caused by misunderstanding and ignorance and I truly believe education and a proper curriculum would be one of the best solutions to restore the unity in the United States our second comment comes from Martha giri also an ahsd resident also on the topic of ethnic studies when will the board consider making ethnic studies a requirement for our high school students given that the district serves a majority of students of color and underrepresented students it would be expected that these students can learn about their history in their K12 public education and that non- students of color may also be educated on other cultures through an asset-based culturally responsive curriculum rather than a deficit based white- centered curriculum as a former ahsd student myself went on to UCLA and am currently enrolled in a PhD program it was saddening to me that during my time with aesd and ahsd that my curriculum was one-sided and not culturally responsive quente was probably the only program that offered me literature and curriculum that was related to my culture and identity I enjoyed my time at ahsd and I'm very lucky to have had a great education but I was also in honors and AP courses where teachers are often time more invested with their students and hold higher expectations than with their regular students this is based on personal communication with other students what can we expect from the board and District in regard to this request for mandatory not elective ethnic studies high school requirement the next uh comment is from Angelina abano also a district resident on teaching non-eurocentric history I want to start my comment off by acknowledging that though I am no longer a student of ahsd and the experiences I will be sharing may seem extremely specific they are meant to illustrate the ingrained socialization of whiteness and white acceptance now in my time as past student of aohd I was a student of the Junior High High School Oxford Academy particularly famed for its high standard in quality of education and student life however I believe it's important that more than just a select amount of people understand how I and several others feel about this school and its brand as it ties directly to what I want the Board of Trustees to address within the aohd education curriculum Oxford Academy Harbors students from privilege and Prides itself on unaccommodating standards this is a well-known fact of the school's purpose an existence as an entity to which I say I wasn't too unexpectant of the environment and I was choosing to get myself into yet besides my already somewhat pessimistic regard for the culture that awaited me several aspects of Oxford Academy remained completely inexcusable throughout my time enrolled it was normalized to perpetuate micro microaggressions against students of non-convention conventional ox Academy mold teachers and students alike were condescending and borderline racist I say this as most memorably strong Prejudice was held against students of non High socioeconomic residence which seemed to most teachers be directly linked toward student performance that is if a brown student couldn't particularly articulate their words as well as an Asian student you can probably guess how they typ casted and treated them for the rest of the year Oxford is most definitely a place that values academic performance of its student body yet there seemed to be a crucially fundamental screw missing basic moral empathy most of the misguided stereotyping was most times in some form of elitist disconnect from the perspectives of high academic achieving students despite almost the entirity of the student body being minorities there was a divide and the Perpetual existence of this particular particular Gap seemed to grow as we got older instead of smaller I found the greatest issue in being unable to minimize this disconnect was the lack of willingness to educate students on situations outside of a white appeasing context the lesson from day one as a student seem to be how can I best equip myself to become a tool for capitalism my personal Vendetta for the capitalist propaganda isn't necessarily what I want to touch on today so I'll skip over that but what but to want to ingrain monetization of time and existence in children growing up in inherently colorist and racist cultures due to years of imperialist and Colonial colonialist propaganda before articulating the structure of historical racism didn't sit right with me it's reflected in the students disconnect with each other and simple despise for city colleges it's connected in the way teachers want wanted to normalize having dumb students and smart students it's connected when teachers told kids that they'd never make it and should settle for reality like explain to me what exactly is reality I use my experience at Oxford simply to highlight that even in spaces placing academic success foremost quality education and understanding of others seems to fall second therefore including this area of study in the ahsd curriculum would most likely give way towards more worldly and empathetic students the next comment is from Juliana fan also an ehsd resident also about ethnic studies ahsd has made several efforts over the years to encourage Civic engagement and education enforcing a graduation requirement on volunteer hours and hosting events such as TED talks and Civics projects however while these efforts are effective to some degree they present activism in Civics is just another bullet on the checklist to graduate and apply for college as an Aluma of Oxford Academy I have seen the ramifications of that calculated approach to Civics education many Oxford students particularly those more privileged in terms of ethnic and economic background live in a bubble where grades and college acceptances have precedence over social issues in my experience initiatives such as the volunteer hours requirement and Civic engagement projects have made little to no impact in changing the mindset because it only provides a momentary surface level exposure to advocacy and social justice and Injustice instead of actually fostering Future Leaders that tends to foster a self-advancing distorted version of activism that benefits students resumés more than the actual Community many students complete their volunteer hours and their project successfully without fully understanding why their volunteering was important and without any intention to continue that service after the project is over and or their requirement is fulfilled that apathetic pseudo activism is the fault of neither the students nor the teachers involved students especially at Oxford are brought up and educated in an environment where time is limited grades are glorified and sociopolitical issues are ignored while the teachers in schools have good intentions the volunteering and Civic engagement requirements are are by Nature insufficient without additional civics or ethnic studies education on the other hand an ethnic studies course forces students and the entire campus alike to have a prolonged in-depth education understanding and discussion about race and the people's role in democracy this will by no means resolve all issues surrounding race or guarantee that every student will graduate so socially aware and actively anti-racist nevertheless an ethnic studies course is the first step toward changing the culture of the student body it can encourage ahsd residents from childhood to see the true status of race relations in America have empathy for those less privileged than themselves and be more willing to challenge injustices As civic-minded Leaders unlike the district's current efforts it can offer students the background information that will make them more likely to actually choose volunteerism and activism once they graduate and it is no longer just a school requirement our next comment comes from Dan Tran also an ahsd resident also about ethnic studies good morning Board of Trustees my name is Dan Tran and I am an alumnist of ahsd Oxford Academy class of 2017 I'm grateful that my six years at ahsd have prepared me to enroll in and thrive in postsecondary education with that being said the district has failed to educate students like me about living in a diverse World by not having ethnic studies as a graduation requirement I took a quarter-long ethnic studies course during my sophomore year of college as a graduation requirement the course involved reading 10 plus Page Long peer-reviewed articles every other day film analysis and engagement with current affairs the class did not not teach me to hate white people or America nor did it involve angry Rants and rallies for certain political parties or beliefs it did teach me about the often neglected stories of many ethnic groups in the US and how many of the injustices we see in the world today were created and are maintained by current social economic cultural and political institutions discussions took place in a Socratic seminar format and centered on the relevant topics of the week with participants expected to be respectful towards one another the class became more relevant to me as the last day of lecture occurred hours after the Christ Church shootings in New Zealand that lecture was given by a guest lecturer who discussed islamophobia and how Western involvement in the Middle East soed the seeds for the terrible events that day the history and Civics courses at ahsd schools failed to adequately teach students about the stories of different minority groups in the US I'm so grateful for wonderful teachers who aim to incorporate viewpoints not found in the curriculum but these Noble efforts were eclipsed by more utilitarian purposes specifically preparing for AP exams having ethic studies as a graduation requirement will allow all ahsd students to learn more about the history of marginalized communities without the pressures of high stakes testing ethnic studies is relevant to many students in their communities 49 languages are spoken by students in ahsd schools according to the district's website ethnic studies asked why speakers of some of those languages and their families ended up in the US in the first place your vision statement declares that aohd will graduate socially aware and civic-minded students ethnic studies educate students of all backgrounds about the social divisions that prevent liberty and justice for all from being fully realized in our country and encourages them to participate in Civil Society to conclude the creation an ethnic studies graduation requirement would allow ahsd to a achieve its mission for students by allowing them to hear student stories not mentioned in current classes tie historical events to current affairs and engage with issues that they may not have thought about or may disagree with ethnic studies classes are not a Panacea to for all of society's ills but they offer a platform for some of these issues to be studied and discussed thank you for listening to my comments our next comment comes from anha of Anaheim also about ethnic studies last summer I took int intro to Cho studies at Cypress College I just turned 17 and will be a high school senior at Oxford Academy this fall during this ethnic studies course which lasted only five weeks I learned more about my community and my voice than I ever did during the 5 years I've been at Oxford Academy the second best school scho in California as someone who has been at Oxford for so long I can say this with confidence Oxford Academy does not shape Minds to change or improve the World Oxford is a robotic institution of rigor that relies on calculated numbers for reputation and measures the worth of their students based on classist elitist inherently racist standards why is it that my peers with Straight A's and high SAT scores are the ones who use racist homophobic anti-sm I slurs at school and are uninformed about world affairs and government these kids will soon enter the workforce with internalized bigotry and bias perpetuating the cycle of inequality in our world our school system has failed us and washed away our identities it seems that ahsd loves to speak about diversity only when it's convenient for them but continues to neglect nearly 90% of its students or people of color we want ethnic studies human ities public policy teach us the racist history of Orange County teach us Asian latinx black indigenous self Asian North African culture give us Compassion or your five C's mean nothing superintendent matsuda you sent out an email following the outrage of George Floyd murder and said you were proud to see us stepping up for our black peers today we are stepping up for ourselves and our peers and we have every right to be angry and empowered make ethnic studies graduation requirement now next comment is from an anonymous resident of Anaheim about ethnic studies ethnic studies should be an ahsd graduation requirement because it is extremely important that the students of our district learn the history that actually represents them I am an alumni of ahsd during my six years of being a part of the district at Oxford Academy I hardly learned anything that truly accurately described the history of our country I went into my first two years of college completely clueless on the history of the US it wasn't until I took ethnic studies 101 during my fall semester that I learned how much I didn't know it angered me to know that I wasn't taught the true history it is extremely important that students learn the true narratives in order to feel represented and understand that we are still not past racism our students should not be graduating without learning the truth the next comment comes from am cower of Cyprus Also regarding ethnic studies on July 4th I created a petition calling for ahsd to adopt an ethnic studies graduation requirement and since then it has received 1,190 signatures the students and parents of ahsd want to see the curriculum represent the student body and be actively anti-racist ahsd is a minority and majority district with the student population being 67.8% Hispanic or Latino and 13.1% Asian in 2017 ethnic studies classes in countless Studies have shown to improve academic achievement Empower and increase student engagement even in diverse student groups that include white students ethnic studies classes have shown an increase in empathy improved racial attitudes increased cognitive development and higher democracy outcomes in students students of color deserve to see themselves represented in the history and English curriculum in an analysis of the history social science framework for California public schools of the 96 Americans that were named for study at the secondary level 79% were white schools are doing a disservice to students by failing to adequately include the perspective of people of color in the curricula adding on History classes often see the past through Rose tinted glasses and fail to recognize that racism is a current issue and not one that ended with the Civil Rights Act of 1964 we are not taught about red lining the War on Drugs Black Wall Street which is misleading and doesn't show the full picture of American History we're also calling for ahsd to revise the curriculum to be accurate anti-racist and contain a more diverse represent representation of indigenous black Latino Asian Etc groups in history English and other other subjects as deemed necessary some people might hold the belief that ethnic studies classes are divisive however ethnic studies as a graduation requirement would help students Bridge differences that already exist in experiences and perspectives Los Angeles Unified School District and Santa Ana Unified School District have already decided to make ethnic studies as a graduation requirement and I believe that ahsd should follow suit in order to actively raise a generation of empowered and socially aware adults next comment comes from uni Kim uh also about ethnic studies the way that schools have taught history has favored white stories over black indigenous and people of color stories for some time now with an Ever diverse and Progressive Era the education for the new generation needs to reflect that as a school district with the majority of black indigenous and people of color students you have the responsibility of making sure that each student learns applicable life lessons equally and that starts with teaching black indigenous and people of color stories that have long been covered up to favor a white demographic so that all students feel represented and proud of their ancestry history should teach students about people about the decisions that they made and how it led to a better or worse outcome much of the world's development has come from talented people not just talented white people students should know that by adding representation you are teaching an accurate version of History while spreading the message that black indigenous and people of color students are valued please consider adding ethic studies to the curriculum our next comment comes from Gren cower uh an Anaheim Union High School District resident about ethnic studies I believe that ahsd should be making ethnic studies of graduation requirement in history we study many people in events and the majority of them aren't not people of color however looking at ahsd student population the majority of students are people of color I believe these students should see themselves represented in the classroom as well speaking from personal experience I pay more attention to topics in class when they are related to me if everyone is represented in their classes they will try harder and be more engaged in class this graduation requirement would also help non- people of color students understand more about other cultures and be open to new ideas the next comment comes from Ashley buy an ahsd resident about ethnic history this past summer I was able to take the course American ethnic studies at Cypress College over the duration of that course I felt more empowered and knowledgeable about American history due to the fact that it did not continue to regurgitate the same eurocentric based history by the end of the course I was ashamed that my high school education left out the Deep struggles of assimilation and systemic oppression that many groups went through in order to favor a history that is pro colonization and IGN ignores important history like Native American assimilation deep impacts of Jim Crow sleepy Lon case Japanese internment camps Etc or simply put a history that glosses over these very struggles in favor of a history that sees people like me as very Side characters of American History I learned more in that class than I ever did in any honors or AP course at Oxford Academy and has empowered me in so many ways possible ahsd is composed of different ethnic backgrounds yet we only learn about history from a perspective that praises the efforts of the white man and ignores the beautiful and complex history of all of us where is our Cho history our indigenous history our Asian history our black history we want to learn our history and I feel it is it should not be a question question of whether or not we should get to learn that please make ethnic history a graduation requirement that concludes the general uh public comment M president uh can I ask a clarifying question real quick sure all right so um I I want to first of all wow uh powerful statements by our current students and alumni on H requesting an advocating for ethnic studies so kudos to all of them who actually put in the time to uh write this uh I asked this uh last board meeting I asked the board to join me and also asking the uh superintendent looking into uh bringing uh ethnic studies as a graduation requirement uh since we have folks I'm assuming all of them are watching as well uh can jiren can you uh kind of give us a a little bit of an update and where we are at and I know that you could also talk a little bit about the access to ethnic studies that we have on at ahsd yes uh before that uh Mr Jabar I was just going to remind everyone that um usually uh board members are not um uh allowed to respond to uh public comments I just want to make sure that we understand um this is uh a little unusual you're asking a clar in question you're not actually responding to uh to what we hear today um but yes before that uh Mr H matuda would you like to respond to that first or would you like to respond after uh uh Dr freed I too would like to Echo um the uh the board's comments and thank the students uh and alumni for timing in on ethnic studies I it's a very complex issue we do have a uh couple of uh committees that are uh looking into this uh the black uh lives matter task force with teachers involved and I know that ASA uh with uh with Grant uh under grants leadership as also have uh a committee that's looking at sort of uh what are we doing to uh address more of a climate of inclusiveness including ethnic studies so um I think you're going to hear the board is going to hear more as we get more information from these uh task force yeah so just to chime in and add a little bit more to what Mike said first I also want to thank um our students or for and former students for submitting their public comments I'm also um just blown away and uh super impressed with the power of what they what they shared and I do want to share um I think as a c that we're all in agreement of how important ethics nutes is and I I think we mentioned this at our last Bo Mee I know trusty Jabar just asked me to kind of rehashes since they may not have been a part of the last boarding but I'm also super proud of the work our district has done where um although it's not a graduation requirement um we have been one of the first districts SEC secondary districts in the county where we have been offering ethnic studies for a number of years now and again I want to clarify it's not um a requirement but it is something we've been offering we've offered it at a number of our sites Western ilc Anaheim ilc it's been offered um and been taught by um you know Lera High School by one of our teachers and I'm high school by one of our teachers we also currently offer ethnic studies as a part of our dual enrollment opportunities for our students um so Cypress College and Forton College have been a part of that process with us which we're excited about many of our high schools are currently offering it through one of those formats but there's a couple schools where they did offer it initially but because of low interest or low enrollment it had to close but as you know with everything that's been going on the last especially the last several months I would suspect the interest is is definitely much higher for these kinds of opportunities per our last board meeting uh Mr clone and I have met with Mr Hernandez he just for the folks who are watching he's our director of curriculum and instruction he's going to be overseeing this task force and looking really at at a couple of options one is is ethnic studies as a grad requirement a standalone class and if so where would that Fall Would it fall under social science would it fall under English Etc so that's one of the things the task force will have to r with two is is it a class that could be integrated um uh into existing courses so as as you heard from the students who just did the public comments um could it be embedded or integrated into our current US History government classes world history courses um and English courses there's a lot of teachers in our district who through the work that we've done with Civic engagement have already begun to integrate lessons and activities that that clearly um support ethic studies and bring that awareness in their classroom and then three could it be a combination of the two right could it be a standalone and something that's integrated into current existing courses so when we met with Mr Hernandez our first task was putting a task force together making sure we have the right people in the room so we're working with getting um both administrators current teachers both in English and in social science to be part of that task force we'll also be working with Grant uh for asked to select a few teachers in addition who would serve on that task force as Mike indicated simultaneously we have uh through Dr eagens and Carlo Davis teacher at kall high school they're going to be working with the black student unions and black Liv matters movement uh to really build capacity and awareness in our district uh especially uh this fall and into the year um so a lot of things are happening simultaneously and I will be able to report back updates as we progress but uh we anticipate beginning this task force when school begins and our teachers are officially back at work um just you know we have a couple of um folks who who are in our district that that are we're going to definitely tap into to be a part of this task for as you know Jose L is a resident expert in ethnic studies has done a lot of great meaningful work he will also serve on our task force and then um Paul mgal I know he's a teacher in our district who just left to be a professor at Cal State Los Angeles um but he is still living in the community I know that he has done a lot of great work really being the Pioneer for ethnic studies in our district he will also I think serve on this task force as a consultant and giving feedback um before he left too I have gotten his files I have all of the uh materials activities all of the work that he has done I will be sharing that with Ruben patino our social science curriculum specialist who is working with Carlos on putting some names together who would serve on that task force and then again uh I'm excited about the work ahead and I agree with what the student said it is something that is of high importance to us and we will be coming to you shortly with some recommendations but but I do want to put the caveat um this is not something that's done overnight as you can imagine if we decide to integrate for example um there's some work in not only integrating that curriculum within existing curriculum but then there's a lot of training that's involved in getting our teachers up to speed in terms of how they deliver that curriculum and doing so with sensitivity and and and again that culturally response of teaching and then nicely the nice thing is we already have the course work and the curriculum that for the Standalone classes uh that have been in our district so that may not be as heavy a lift if that's the direction we go but again it's training teachers making sure we have the right folks who are teaching that because that's going to be critically important too that when kids are being given this content this curriculum and these experiences that it's done with a teacher who exercises great compassion great sensitivity and that awareness of of of the larger context of what's happening in society as we speak so so we will provide you updates along the way in terms of how this task force uh progress so thank you for the opportunity to speak about that work C jaar thank you Dred I'd like to add a couple of other things too I noticed that in the YouTube chat box uh one of our pente teachers Robin trer pointed out that we've been uh H we're a very strong District in pente we have that at many of our schools and even uh we are piloting at some of the junior high schools as well and as uh Dr free pente of course is an English uh uh class uh that had culturally responsive teaching especially a lot of Latino literature in there we also are a leader in the the whole seal of biliteracy and we have a number of uh World language teachers including uh DLI teachers that incorporate cultural and cultural role models and uh a lot of integration of um the the histories of minorities in this country um and the thing too is we are a district that does not teach to the test the teachers currently have a lot of freedom uh art teachers U all across the curriculum and we've seen so many great examples of uh sort of integration of ethnic studies into the curriculum and into the projects uh look at the the whole covid-19 teachable moment projects there are a lot of cultural components in there grounded in social justice uh one of the students mentioned the the emphasis of uh Civic engagement in democracy schools and I um you know that it's it's a there's a whole Spectrum out there but I can tell you enough teachers really believe in it for the right reasons and are trying to position Civic engagement in ways that are grounded in social justice so students have opportunities to um help make change in the world for the better making the world a better place through that fifth SE and I'm glad that some of the students are are are writing to hold us accountable in terms of what our five Cs really mean what democracy really means uh this is certainly the time to uh to address those issues but it's very complex and we are um I think um ahead as you know of many other districts and offering ethnic studies with through dual credit you had mentioned on Oxford Academy there are ethnic studies courses through Cypress College that you can take at all of our U at all of our sites so in a way by default especially at the high schools we have that opportunity with our Partnerships with the community colleges as well so um thank you again students in alumni for uh uh voicing your opinions and um one thing I noticed too is that it was not like you cut and pasted those uh comments those were all well crafted separate based on your own experiences and at least you can thank the Oxford teachers for that right because you can write a good argumentative essay and I I really uh commend you and uh you know U we're listening we we hear you thank you thank you Mr Jabar for uh bringing that forward at the last meeting um we learned a lot and I'm hoping that the the students in alumni who wrote in understand that we are listening we are hearing um a lot of us are likeminded uh and and the more you learn about what we have and the more you learn about what we are uh what we have in place and what we've already been doing I hope that assuages um you know a lot of your concerns and that we are working on this um and um uh you know we're just really impressed we love when our students uh voice their opinions and you did learn your Civic engagement uh practice your Civic engagement today so thank you any more uh comments Mr Jabar no I thank you again and thank you Mike and jarn for um taking a look at that I I hope to see something uh in the coming at least weeks uh to figure that part out as a graduation requirement thank you I also have a clarifying question when people are uh talking about uh sanana uh my understanding they only have like three courses I'm not sure what they have in terms of how many courses and I know the when they just approved I think it's over a few years for them to to work towards developing the requirement I'm not sure what it's going to look like I think they like like us will be putting a task force together um to determine what that's going to look like but I don't know what they've done prior I can look into it and get back to you but I don't know off top of head so I want to it was my understanding not to put them down but I know people are are holding uh you know their their uh their graduation requirement um as if it's happening yesterday and I know we we know that it's not it's taken uh some time and I know that what I thought I heard is that we had more courses uh comparatively to them so just saying just saying um Sharon did you uh hi our csca president did you have any comments we can we can bring you in at this point I actually just remembered that you guys were doing this so I uh I'm like oh my God I got to get on here so sorry about that because I've been dealing with employees and stuff so I actually didn't hear what you just said I actually just got on so I'm not quite sure what you're talking about so I okay well do you have a do you have a report uh to give us you miss that portion so I just wanted to make sure that you gave your input um we haven't uh gotten to 9.2 yet if you wanted to chime in okay um yeah well I'm I I do want you guys to know I've had um quite a few people calling me because they're very anxious very concerned very um worried very you know I mean they're all over the spectrum of what's going to happen um and um with us going 100% virtual and I understand that um uh I have to say though I think the district has done a fabulous job of getting us ready to do the hybrid and it's a shame that we're not doing that because they have Diana Guetta has been working like nonstop and I'm very proud of our district on how well we've done that and we you know we're actually ready to go to where it is possible to do that so I was kind of sad that they went all virtual but now everybody's fear is what's going to happen to me what's going to happen to me because you know we can we can negotiate and do us to try and get um people repurposed and to do things so they don't get laid off or they don't have nothing to do or whatever but there's we have a lot of people in our group and and I don't know I mean I'm sure I'll be working with Brad and jiren and whoever to try and you know repurpose all these people um so they all have something to do so nobody feels like they have to be laid off because people are scared they think they're going to lose their job so and they're all being very understanding I sent out an email yesterday to everybody explaining what was happening what we're going to do you know just don't worry we're gonna work it out the district's always been good to everybody so which kind of caled a lot of people's nerves because I got I got an email back from them a lot of people saying thank you thank you thank you so that made them feel a lot better but there's still others that aren't sure you know what's going to happen or what have you and they're kind of chomping at the bit wanting to know what is going to happen so and and I think that's pretty much everybody but you know I'm very proud of our district how well all you leaders have done to get things going and and and making sure that we could do this for the kids thank you Sharon and we appreciate all the time that you've been uh available to have meetings and and being part of the task force and uh representing all of the employees um we share your angst we share you know as we know all of this is unfolding every day there's new information and so uh we're we're we're trying to be as um transparent and accountable and we're trying to put out the data we're trying to uh you know work within um our means but yes we we still um we still have a lot of things to work through but thank you for your comments uh we appreciate it so much thank you thank you board members I also wanted to give you a chance if you wanted to make a comment uh about what we heard um I know we're not usually supposed to be speaking um about uh public comments but uh if you had anything that you just wanted to to clarify no Anna uh Katherine clarification I I would like to say that I send a virtual hug to everyone who spoke and gave their uh thoughts in the comments and um they're taken to heart and it's just a big thank you thank you Katherine and Marie I have a lot of comments but I don't think it's the time right now in other words so I want to wait until this is a subject we can actually discuss gotta gotcha any clarification Mr O'Neal I see you but I don't hear you I guess you couldn't see me either no not now okay thank you all right uh we will move on to our uh 9.1 45 day stay budget revision um Dr root good afternoon U Board of Trustees um board president Randall tro superintendent Matt suudi cabinet and Community I'm gonna share my screen real quickly with you so that you can see the presentation so this is a presentation that we have not done in in a few years here in Anaheim Union High School District maybe in many years but it is called the 45 day revise and the purpose of the 45 day revise is because when we present the budget to you in June the governor has actually not signed the formal budget and so things can change for the positive or for the negative between the time we present to you and the time the actual budget is accepted and then as you all well know we don't come back to you with a budget update until December so this is um a budget update I want to again um just recognize the work that we do together as a budget um Team Jerry did a fabulous job getting the information and making the changes we needed to change in our budget so that we could present this to you today so again go the legislature passed and Governor Nome signed an ontime budget um Education Code 42127 I4 says that for no later than 45 days after the governor signs a budget the district shall make available for public review any revisions and re um revenues and expenditures that it is made to its budget to reflect the funding made available by the budget act and so that is what we're indeed doing today so with the budget there were some major changes and I'm not going to go into every change but the ones that that were most impactful to our budget we had some definite positive budget changes if you recall when I did the budget presentation for you in June I presented two budgets the governor's bu proposed budget the legislator's proposed budget and my final closing comment was that it would end up somewhere in the middle and that indeed is what happened so from a positive front there was an elimination of thega 7.92% deficit Factor um there was a maint maintenance of an in the increase in funding for special education from $557 per student to $625 per student and that's for all students um we're funded based on all of our students for special education not not just our students that are identified as having um special needs there was an ADA hold harmless for 2021 to the 201920 Ada that is beneficial to us in two areas first it helps us because with covid with school closures um we have no idea as a district or anyone in the state has an idea of how that's going to impact students ability to participate in education and be here but for Anaheim Union High School District it has another layer of benefit in that because we're a declining enrollment um District our our Ada goes down so this will hold harmless that ADA for that as well we also had the reinstatement of several categorical programs most notable to our budget is the reinstatement of the Career Technical education incentive Grant we've received that for theast past several years um most recently it's about $1.6 million a year so we were able to budget that back in which is a portion of how we pay for our Roop program and then something not impacting our general fund but currently right now there are talks we're still getting specifics on it of um a provision for an additional 75 cents for reimbursable meals during school closure why that could be important to our general fund is that that we've been um held harmless to maintain all of our employees within Food Services yet we've seen a drastic decrease in the number of of meals we have served to the community and so um every month um the Food Services Program program is losing money fortunately we had a um robust ending fund balance but should that go away within the next year the negative would come to the district and general fund would be required to pick up those expenditures so this could be helpful should we continue in this covid environment um for a longer period of time the negative change is that they're still recommending the elimination of the cola for all years and just to give you a perspective on that for us for Co the elimination of cola and assuming a 3% Cola um for all four the four years we budget out for that's a loss of $120 million um if we take everything on the other side with the exception of that deficit Factor it doesn't add up to that amount over the four years so this this one bullet is highly impactful we've chatted before about the reality that um to maintain status quo we need a 4% fulla cost of living adjustment and that 4% covers any increases to Health and Welfare it increases the increases to stirs and purs which we did continue to have a hold harmless on um stir and purs a reduction for two years um but also our step in column and Longevity that we pay for our employees um we have a natural increase of about 1.5% for employee salaries and so that is part of that as well and then again it prohibited layoffs of certificated Personnel minus that of um management Transportation staff food services staff and custodial staff that also be can be an issue in some respects because there may have been some natural need for attrition due to declining enrollment within our district and the fact for new food services in the elementary school district we also serve that we now cannot do um based on this law our enrollment we have um continued that to remain the same um for the next years but where we see a change is within our Ada so if you look at our Ada um we now have that little blue hold harmless right there um so just to indicate that that's there but then the next year that we we'll see a double drop and I'll show that to you in a moment on a further slide we have our Revenue went back up into the 400 Millions so we're anticipating a revenue of 403 million 666,666 and again that is about 93% um state revenue and there still is a lot of talk out there that we're going to see we may rece um revised state budget come August or September for most of you know that um you're personal income tax was um revised from an April 15th date to a July 15th date so it was just yesterday that many folks held off to pay their taxes so the state is just going to be reconciling what they have um as opposed to revenue so we do need to keep an eye out on that again another way of just looking at how our dollar is um received we also have our duplicated pupil three-year rolling average and to just put this on the Forefront this is how we are alloc part of the way we are allocated um our supplemental concentration grant funding so unduplicated people count includes our foster youth our English language Learners and our free and reduced lunch students one one concern we have is that if this is being held harmless with the ada8 still waiting to hear on that but also ensuring that we are able to get a very um loud message out to our community in both the Elementary District and the high school district that we still need families to fill out the free and reduced lunch forms regardless of whether the state were to remain on the waivers that we've had for Food Services where everybody is free um this money which is again about $62 million for our school district is money that is used to do so many of the so much of the important work we do with counselors and mental health professionals and additional programs and so we want to ensure we have that funding to support our students especially during this um difficult time so spending our money we are are projected to spend $411 million and um of that you it's about 80 plus percent that is our certificated salaries um classified salaries and employee benefits another way of looking at that so what does so what happened with the when the governor signed the budget is we changed the assumptions that we worked with to schedule the budget so we were able to when I showed the slide to you in June you were able to see that there was a deficit Factor we've removed that we've adjusted the Colwood to zero we've put in that instead of a decline in funded Ada that we would have a hold harmless and there were some minimal um changes in some of these years to the unduplicated count by just a 0.01 um so not anything that was substantial we also removed from this if you recall on the the budget that we presented we had a global reduction of $10 million a year in ongoing expenditures that we had assumed in the budget for 2021 we have removed that at this point also looking at the out Years you'll see the the continuation of the zeroc cola you'll see the decline in enrollment in Ada and then again we had some minor changes in duplicated count so this is and I'm not sure why that's looking like that um we have um our multi-year projection and I always draw you to the bottom line anyway so it's very clear what you can see if you look at I Roman numeral 2 number two available reserves um and out to that very last column you will see that based on the the governor's adopted budget um we will we are projected to be negative $30.6 million in the third year out by law we are required to do current year and two years out so to be positive so that would be a six where the 6.77 million is so we are still currently positive there um when you're looking at those three years is about $1.2 billion dollar um to have six million left is is smaller than we have had recently at that level um but looking at that 30.6 million in that third year out we will buy by June of next year need to present a budget to you with reductions of over $30.6 million to be able to continue to have a positive budget the reason that we see that going to $3.6 million is because our budget is currently under a structural deficit this year we're scheduled to do 20 $3.2 million structural deficit in 2021 13.9 million doll structural deficit in 2122 and you'll notice a very large jump to that next year 2223 to 38.5 million of structural deficit and again growing to 45.6 in that fourth year most of the money that the governor um provided us that was on the left side of those positive changes a lot of it was just for a couple years um the stir and purs was a two-year the Ada is just a single year and so as we continue to not be able to project a coess that all goes into becoming a deficit for us one of the other things that is going to be challenging for our district is this um area of deferrals um I've been very fortunate as a as an assistant superintendent of business in my six years I came right after the deferral period but prior to my time as an um assistant superintend a business this was commonplace for multiple years in the Great Recession and so this chart shows you what the state is doing so the state right now is saying we are going to allocate this money to schools but we really don't have it to give to you and so it's you know the popey and the Wimpy I actually heard a very similar thing on a presentation the other day um that they're saying we're gonna uh pay um we want a hamburger today and we're going to pay you next week so if you look at the very bottom of the chart where it says February next February February 2021 they're going to defer part of money they provide to us out to November of 2021 so they're going to say yes Anaheim Union High School District we're giving you the money but we will not receive the cash the same thing will happen in March and that money will be paid with us in October April paid to us in September May paid to us in August and then June paid to us in July our current estimates on what the deferrals for that time will look like is about $58 million and so what that means is that we will continue to keep a very very close eye on our cash flow because just because it's budgeted doesn't mean the cashes is here yet and maybe money that's received later and so we always do a two-year cash flow but we will keep it even um closer eye on that to make sure that we um we understand when we might be getting low in cash because that would require us to borrow money from the treasury which could be would be a cost to the district as well um we you'll also see on the very left hand side we had a deferral slight deferral this year as well the state had one so what are our next steps would be to review this um continue to review the state revenue for receipt of personal income tax as well as sales taxes as people are um quarantining at home they're spending less money and so that will be less money at the state in that area we need to monitor um for a potential Federal relief package the goal right now of that Federal relief pack package would not be to give more money to public education it would be at this point what I'm reading is it would be to um be able to mitigate the deferrals so the state would be able to pay us when we were supposed to receive and again the most important thing right now for us as a district is to continue to review the impacts of declining enrollment when we see how many students arrive um back into our um hybrid virtual or in classroom um School in August and see how many students are still here or did we sustain additional loss due to um the economy um as well as our competing fiscal demands and then we do need to look at starting to implement Implement cost saving reductions um and Staffing reductions to be able to have a plan for the that $30 million shortfall we're going to see in our uh third year out so that is the presentation for today I'm G to stop sharing my screen so again like Dr freed said it's always nicer to see your faces are there any questions today thank you Dr roote um I we'll just go in order uh Mr O'Neal did you have any questions no very very good U presentation thank you Dr rot thank you uh Mr jaar well a couple of questions one is um Jennifer I'm sure this was presented to our uh Asar ASA folks and all our bargaining uh teams in terms of all the numbers we had we had shared our tenative numbers with them about a week and a half ago I believe and they're very similar to what they are now they're off by it sounds funny but off by only about a million dollars which isn't big in on our budget overall so all the numbers that we saw ASA members got to see um they have they I don't know if I showed them per se the structural deficit as it was but they have SE they have heard the numbers of the ending fund balance yes okay and then the next question well I think the that's okay I that that's enough yeah Miss piery no questions because Jennifer you've done a very good job of of letting us know what is going to be happening and it's not great I mean this delayed funding I that I find really confusing but in other words it's like you said they're going to give it they're going to let me pay for my hamburger two weeks from now you know um good job Jennifer thank you unfortunately we are so dependent upon the state and they're just pushing things out further and further and we need help so okay good job though thank you thank you thank you uh my my comment is for the people listening in we have to have a 3% Reserve correct correct and that will not ever be touched and it was reassuring because we're coming into unknown territory monetarily and uh with this um uh virus so I felt reassured and we we and rest assure we will stay close to your information and listen to you as it changes thank you thank you and uh Jennifer you said that we are dependent about 93% uh on the state budget so uh we're really hoping that the federal dollars come in uh what is the buzz out there with the money people what are they saying is it coming in or you know I haven't heard anything super recently I know they are are hoping for that they're assuming that we had that back in the last recession and that will happen um but at this point I've not heard anything more concrete recently unfortunately I can look into that though and to clarify uh the last recession uh we're not going to get as much money as we got in the last it's not projected that we're supposed to get as much money as we got in the last uh recession well currently the money they're looking at is restoring to keep the budget whole versus going into reductions the money that we have currently received for federal relief has all been targeted toward covid relief so it's all been for PPE learning loss mitigation um really serving our students and ensuring that we minimize any impacts that they have due to this time not necessarily to um address the budget as a whole and and supporting what we're already doing okay just to add a comment I think uh board members we have some work to do we've got to contact our um our Senators and Congress uh persons out there and Advocate um you know we want to we want to keep our folks and we want to make sure that we can stay afloat during this this hard time but thank you so much Jennifer for your time um I and Jerry uh and everyone that uh works on these uh presentations very concrete I wish it was better news though could have been worse I guess we can go with that Al righty um moving on to 9.2 School dismissal and distance learning and that's the presentation that we held earlier out of order oh thank you so since this is an action item do we have to start with the motion and then don't vote on 10.1 okay there we go 10.1 uh resolution number 2020 sl21 db-02 reopening of schools for the 202 -21 year action item second okay Paulina you'll have to decide who said it first um any question or comments well I guess we just take everyone in order Mr and Madam president this is this is the one that has the the public comments oh that's right I could read those wow um so my question to you um in kind of perusing over the uh the the comments are um are are most in in favor of of of uh well how many how many did you say we had there I believe there are fewer and shorter comments than the last round it will be less than 20 minutes okay I I I thought maybe there were were a dozens more okay okay go ahead and um read the comments thank you I apologize no of course uh so the first comment comes from Daniel Kang of La Palma please make reopening of 2020 fall semester session to be 100% online only this is not just for teacher and student but also it is for the entire community in Orange County and Los Angeles County prepare 100% online session in advance as soon as possible please do not waste any seconds any longer debating on hybrid or online only make a solid statement of 100% online class will be provided for Anaheim un High School District as soon as possible the next comment is from Joe kosi of Cyprus thank you for your time this afternoon as a parent of two children in ahsd and a middle school teacher in a neighboring District I strongly oppose sending students back to school campuses when the surveys went out for parent input I was torn by all of the different models and online possibilities like Cambridge which was being touted as a virtual option after speaking to their staff they don't accept all students who enroll but the biggest issue wasn't being addressed what happens when a student gets the virus I read about transmission and more morality rates like everyone else but it just takes one student to bring it home to a parent with an at risk condition if the true mortality rate of children is 0.0016 this is probably higher because students were the first to quarantine back in March but I'll use it as a starting point and ahsd has 33,100 187 students then 53 students in our district would die one life is too many but 53 it is to much of a gamble I understand the enormous pressure of a teacher doing distance learning and how difficult it can be but I also see amazing Ingenuity and perseverance in the teachers of our district my son's teachers at Cypress High were thrown into the fire and I thought they did a fantastic job I know they have even received more training this summer so I know my boys will get a top tier education whether they are home or at school we shouldn't put these hardworking people at risk either they deserve our Applause and protection I guess my point is there is no rush to reopen the conservative approach is to not reopen until we know the virus is under control if we follow wh guidelines and get the positivity rate under 5% I believe we can reopen safely please follow the experts science and data thank you the next comment is from Jennifer Morales uh a district resident children going back to school 7th to 12th grade is easier to keep at home and away from from the possibility of getting the virus these are important measures to take for the safety of our children and their family please do not let students return back to school until it is safe again when the virus is gone the next comment comes from Ryan clock a district resident dear ahsd Board of Trustees I'm writing to Advocate to you my preference and reasoning for the return to school in August 2020 for your upcoming vote on the matter on July 16 2020 first of all all I would like to say that I have three children at schools in the district one at Lexington Junior High and two at Cypress high school before you for your consideration are three options on the reopening of schools one full return to school sites for in-person instruction and activities two a hybrid model of combination of virtual and distance learning and on-site learning three 100% full virtual distance learning I would like to say that I'm heartbroken for students of the 20 20 20 21 school year especially the seniors of which my daughter is one I am sure you and most parents are with me when I say that my wish is that the students could return to on-site School however after my research and thoughtful consideration I believe that option number three full virtual distance learning is the best most prudent option for the physical safety of our children and the students I implore you to cast your vote in this direction unfortunately option three is not the best in interest of children academic Health social and mental health I recommend strongly that programs Outreach and resources be created to provide and engage our children and teachers to a rigorous and structured V virtual academic program that holds our students their teachers and their administrators accountable for attendance participation performance and that inspires Excellence furthermore I recommend that our students teachers administrators and parents and Guardians be provided strong district and Community Support perhaps this can occur with programs that engage one socially and creates opportunities for engagement the purpose being the fostering of healthy and robust psyche during this challenging season I believe that strong financial support of the Visual and Performing Arts would be a great Ally to Foster our children's expression of their thoughts and feelings as they Traverse this time thank you for the opportunity to communicate to you my views on this matter our next comment comes from Hannah an ahsd student I personally don't feel safe going back to school because the number of cases are rising and mostly in Anaheim so I'm not entirely comfortable with returning to school but school is also the only place I can actually focus on doing my schoolwork at home it is quite easy to get distracted and since we are at home we sleep late and wake up late that means we're missing classes while at school we have a set time to get there and get ready it's quite hard to choose one it's either the safety of all of us or students education but I think most students can agree with me that it might not be the best idea to return but it is easier to actually learn at school it doesn't make it easier to decide but it is also something to think about next comment comes from Amin cower of Cyprus ahsd should not have any in person instruction this coming school year yes covid-19 has a lower mortality rate for children but it's not worth the risk also I would like to ask what is being done to protect staff and older family members of students who have a much higher mortality rate from the possibility of Contracting the Corona virus if ahsd plans to make four or five days online then why not make the entire week online if there is in-person instruction I believe that there is a high chance that there that student students and staff will be more focused on keeping themselves safe rather than focusing on instruction which makes reasons for inperson instruction somewhat invalid as cases continue to rise it just doesn't make sense to have any in-person instruction if there were around two to three th000 cases on covid-19 nationally on March 14th and schools were closed then does it make sense to reopen when there are 3.48 million Los Angeles and un and Sandy unified school districts have already declared that their instruction will be all online this fall so I don't see a reason why we shouldn't also the board should be taking guidance of public health professionals and keeping the health of students staff and their families in mind first and foremost which the hybrid model does not fully consider in my opinion the next comment comes from Ella kamaren an ahsd resident Frank it is disconcerting to see that it is even an option at this point to have in-person classes as a student of the district I can see that many of my peers continue to be unsafe continue to congregate and participate in unnecessary activities and I'd much rather not risk come becoming infected at this point in time seeing how many schools are handling things such as item drop offs or pickups Sports programs or other non-essential events I honestly do not feel as if the district is protecting me regardless of class size in a hybrid model I see peers posting on social media about their unnecessary excursions or going up to each other to talk and hug at item drop offs for hanging out in large groups the precautions taken by a few and enforced by even less will not have any effect against a vast majority of careless people it is simply not yet time to begin taking risks this large numbers continue to rise to record-breaking highs so the suggestion of this seems ludicrous the next comment is from Cecilia HOSA of Cyprus good morning I want to thank the superintendent for his leadership and all the teachers and all staff for the amazing job they did in distance learning for the last months of the 2019 2020 school year also want to thank you for the decision of bringing the distance learning model for the upcoming year to keep students safe and staff the next comment comes from Allison Lee hello thank you for your time my name is Allison and I am a new teacher in the district when we first heard Whispers of the covid-19 pandemic students asked me what I thought about it I brushed it off remembering my experiences seeing H1N1 Ebola and zika fears come and go I told them that more people die from the flu I told them as long as they wash their hands and cough into their elbows they would be fine on the the day that would be the last day of school I met a student who was not my own they were in utter Panic about covid-19 because they had a health condition that put them at higher risk of dying and I comfort them saying covid-19 would not impact our community I was wrong I was wrong online learning this past spring was terrible I worried about my students particularly their emotional well-being if I wasn't doing well emotionally how would an adolescent feel another concern was learning loss these worries are on my mind now as we consider reopening plans there is no learning loss worse than losing a friend a teacher or a family member to covid-19 there is no learning loss worse than a student dying themselves if we are to believe the non- expertise of Betsy divos only 0.02% of students will die with ahsd serving over 30,000 students that percentage comes to six children six children how many families is that how many other children will get sick how many teachers get sick how many people will have their lives crushed knowing that a child we should have helped Thrive and succeed instead loses their life because we decided we had to go to school in person six children who will never again get to play sports six children who will never get to finish High School six children who will never get the chance to apply for college regardless of the learning loss this past summer s six children who will be acknowledged for the last time in a school year book spread we know Anaheim is one of the hardest hit cities in Orange County with over 3,000 cases and over 100 lives lost at the time of my writing this is without schools being open for in-person Education even if we use a hybrid model with temperature scans and masks and social distancing spread from asymptomatic carriers can can and does happen all it takes for our communities to be at risk is one small mistake or one big fear one teacher afraid of losing their job or one parent afraid of losing theirs we need to be supporting our community in safely staying home this past spring teachers and students had to make an immediate unprepared transition and yet we saw the resiliency and Brilliance that students have always had albeit buried somewhat due to the circumstances I urge you to vote for 100% online learning until there is publicly available vaccine online learning will not be perfect the teachers can do better and students can learn even if the majority of their learning gains are years from now when schools reopen they just need a chance in to be alive thank you our final public comment with respect to this item comes from Stephany Wade of Anaheim good morning president Randall tro and trustees my name is Stephanie Wade I'm an Anaheim resident residing in Mr jabbar's first trustee area though I am the parent of a grown child and a third grader who attend School in Culver City Unified I am as a former PE and social studies teacher with 15 years of experience writing to express my concern about agenda item 10.1 concerning the reopening of school I do this because we are all stakeholders and the entire Community even those who live outside of Anaheim will be affected by the decisions you make here I do not envy your position the matter of school policy has become hyperarid that this matter has become a political football is indicative of the broader ills of our society this is not to say that there are easy choices to make here even those who suggest that we should simply follow the science are wrong the truth is that you must make a decision about school safety that while informed by the best data and science possible must at roote to be a moral decision this is so because no matter what you do there will be great harm done to some parties thus your decision is not a scientific decision it is a moral and ethical one in which there are no right answers your opening of school's task force was charged with coming up with which formulated three options for opening the district schools a blended instructional model a full virtual slist learning instruction model and a full in-person instructional model I hope it is clear now with the entire State moving to tighten its restrictions as we Face outof control viral spread that we must plan for the fully distance leing model but I also hope that the board can give guidance to the task force to come up with not only the best possible distance learning platforms but also some Provisions for families that may not have the ability to teach or even care for their children at home perhaps employing teachers and certificated staff in socially dist homes visit and helping to create PODS of families that can be mutually supportive and help ease the burdens of this very difficult at home schooling task most of all however I want to apologize for the position you are in you would be utterly unfair to say that's why you make the big bucks because I know you are hardworking public servants who draw no salary so let me tell you that while I expect you to act courageously in the public interest I will support you in making difficult decisions that will displease many partisans on both sides just assure us that you are acting in the best interest of all stakeholders and that you are doing your best to way and Portion the benefits and inevitable harms of your decisions equitably thank you that's the final comment thank you so much for coms and uh appreciate all of your public comments and we appreciate the uh the understanding okay um Mr O'Neal we'll start with you with comments or questions or clarifying questions yeah first of all I want to say uh how much I appreciated receiving emails from many people expressing their opinions and it doesn't have to be on just the subject we're talking about now but at any time you should be able to uh send your opinions to myself or any any board member so that we can hear what you have to say second I I want to say thank you for the uh input that uh our our parliamentarian just read to us concerning your thoughts about opening up the schools it is a very difficult time for everyone not just the teachers and the students but the whole Community uh at Large because the teachers and the students uh interact with the community so that is very important on my mind as I'm sure is on everybody's mind um our staff and our children must come first in safety we want them to be back in class we need them to be back in class so they can learn to the best of their ability they can teach to the best ability and they can become better citizens as they grow we know that uh being at on a virtual whether it's full virtual or Blended is not the best course of of Education possible but it is the best possible education we can provide them at this time when we think about their safety must come first so uh I'm all in favor of the whole virtual um learning at this point in time with a caveat that as time goes on we need to keep our finger on the pulse of what is going on in the community and in our district and surrounding communities so that we can uh go to the next step in bringing our students back and our teachers back into the classroom so thank you and I'll pass it on thank you Mr O'Neal Mr Jabar yes thank you thank you call for uh taking the time to read those comments uh I you know for the last I think the last couple of weeks I've been receiving uh not only phone calls but also um emails and I think it's indicative of our uh parent survey that we did uh we I I did get calls about people who wanted a uh you know complete virtual distant learning model uh from not only parents but also our teachers um but I also got calls from people who wanted uh in person and I think if you take a look at the uh parent survey you had about 67.6% who were looking for a in-person or preferred uh model in terms of wanting to have their students back in school but at the end of the day I think as as board members we have to take a look at and make sure that we're making the right choice for our our student safety our employee safety and I'm sure that the rest of the board members are doing the same when they cast their vote uh I am concerned about our English Learners I am concerned about our special ed students I'm concerned about our mental health of our students by uh going virtual uh but at the end of the day I think I'm confident and confident that our staff ahsd staff have looked into all of that uh when they recommended uh first the Blended model but then you know coming back and saying that let's go the virtual model um I think it's important to know and I don't know how many of the folks who are actually advocating for in person have taken a look at the numbers for our cities uh yes some of our cities have low numbers but if you take a look at Anaheim we have uh as of yesterday uh 4,515 covid cases in bua park we have 716 cases in Cyprus we have 245 cases in laama we have 86 cases in Stanton we have 295 cases now all that if you take a look at and go deep into the zip codes I think I think you're seeing a different picture where you know there are a lot of hotspots and what what really what we really need to look at is the numbers in our children Orange County healthcare agency just recently put out numbers uh uh city-based in terms of the numbers of 0 to 17 age population and I'll rattle those numbers off as of yesterday we had in Anaheim 281 cases in Buena Park 42 cases in Cyprus nine cases and laama five cases and instanton 22 but if you take a look at today those Anaheim cases went up to 293 the bonapart went to 44 uh Cyprus went up by one to 10 Lea stayed the same but Stanton stayed the same but if you take a look at and correlate those with what Dr Parker just mentioned uh this morning in his presentation it's hard for us to contain this this uh this uh disease if we were to send our kids to our school when it takes about three days to figure out contact tracing or you know three days to kind of figure out if the person is infected or not they're on campus infecting everybody else and we won't know until three days later and then compounded by that is the fact that Orange County has a delay in testing results so we wouldn't technical know if a person is actually sick or not almost a week after so we want as a district we can't take that risk and I think another part that I wanted to kind of emphasize where a lot of these parents hopefully would would uh uh take a look at and evaluate is that we have I mean there's a hot bed in Anaheim in terms of uh covid cases some of those students actually go to Oxford go to Cyprus go to Kennedy so we don't have control over who is going to those campuses if we were to open up and say we are inviting all these kids back on campus it's not only that I think you know you looked at the uh uh numbers that Dr Parker said in terms of uh making sure that I mean if you have about thousand teachers right we're looking at about 36 teachers and staff members getting infected so as a board member uh I I take all this into consideration um although I would love to have our kids back on campus I think I'm going to side with the fact that we need to go full full-blown virtual for the next uh school so um having said that I'll yield my time thank you Mr Jabar Miss piery okay like my previous two fellow board members I received lots and lots of emails from our parents and teachers and I want to thank you all and I when I started getting them at the very beginning I start tried to answer them well then I got inundated and I couldn't really get to answering all of them there were so many of them and there many of them were expressing their opinions both both sides but um as I went along you know we we were initially you know working on this hybrid model which I thought was fine you know even though it was only one day a week which I thought was not sufficient I mean kids need to be in school getting socialization but then as the numbers in our community in our Orange County Community started to rise and then we get this influx I started thinking well wait a minute maybe this isn't a good idea okay and so in other words like a lot of people what I thought at first I sort of started changing my mind because of what was happening um and you know opening school is a danger for not only the teachers but the students I mean right now in light of this gr growing numbers and and you know we're in an unbelievable time and I had to think not only of the students because I've got kids that will be going to our schools my grandkids I have a daughter who's a teacher in our school and I have to think about them you know and it and it make and I think about what what I do I actually ask myself how would I feel if I had to go back to work in the classroom right now so you know when you when you start thinking about it on a real you know personal level you realize we're we're in such an unbelievable time we can't go back full-time you know and I don't and there are some people that still believe nah kids aren't going to get hurt well Al just read some statistics of numbers of students 0 to 17 that have now come down with it they're not immune so like you know we we start out right now I think we need to start off as a total virtual but we're ready to go hybrid and we're ready to go back I mean we're our district is really on top of it we have planned for all three so as things change because it's been bouncing ball with this this you know this virus has just been unbelievable we know we don't know one day to the next so we'll start off virtual I believe that's the best and then if things get better then we can always change and maybe try hybrid so um that's how I'm feeling and I and I know there are there are students out there that are dying to come back to school because that was their socialization that was their escape unfortunately some people people you know but we have to take the the safest path right now and I believe that is virtual so that's where I stand thank you Miss piery M Smith well in short form I can say that all the elements of what we're dealing with are all unknowns and it I know one thing that in order for us to do the right thing we need need to stay in are on it in uh with the virtual uh teaching thank you Miss Smith um just like my colleagues I did receive uh a lot of emails from parents teachers especially uh a couple of students and I will respond to the students I know Anna it was hard to start responding to all of them um I spoke before that I think that if our employees would just take a minute and really look over and and our our parents who are watching and anyone else out there look at the PowerPoint presentation there's there's a lot of information there that really speaks to the efforts that the school district has been making to come to these uh to these decisions with the with the hybrid and um or the virtual uh or the fullon uh just waking up today listening to the news California has the second highest numbers of cases in in the state um and it's increasing of of hospitalizations um and increased deaths um you cannot ignore those headlines it's real and it's happening uh I was leaning towards the hybrid because um uh weeks couple weeks ago because I was sat on the task force and I listened to the thorough um uh content of how uh we're going to clean the classrooms and uh the number of students and the social distancing and the masking and temperature taking and so a couple weeks ago I was very very confident that our school district had thoroughly vetted all of the concerns um that a lot of the teachers were writing uh to us about but then uh we saw those Hotspot data from UCI and um extremely alarming extremely alarming that we didn't even have those those numbers uh up until just uh about a week and a half ago that's alarming uh that we're not even getting the correct data uh uh properly vetted to us which is which is should be a concern for many people out there um so um you just have to you have to look at the science you have to look at this data um and you can't ignore it um of course we want our kids we want everything to be normal at this point in time um of course um but we have systems in place our uh curriculum and um and our education systems are going to be I don't want to use the word rigorous that's not the word that we use in our district but it's going to be quality education our teachers uh that are asking for us to go virtual are going to put their 100% effort into uh teaching our students because they are going to feel safe uh at home uh and our students out there we're going to do our utmost best to try to combat this issue uh our school districts working at this time to uh to help the agencies out there to combat uh covid and we're uh we're learning every day about the the best ways to to stay safe and healthy um and just know that we care for you just know that if there's anyone that you need to reach out to that we're here and we're thinking about you uh we are not abandoning you and we are going to reach out to you even more so uh and parents uh we we feel you too um I have two children and I don't know um would have been very difficult to send mine in on a personal note um I am a classified employee and I'm not sure what my District's going to do uh if we're going to go virtual or if we're going to go hybrid or fullon uh and I have INX too uh I'm not sure so um you know th that comes into play with my decision as well um so on that note if anyone else has anything to add uh I'll just let you uh chime in this is a really important decision that we're making any other comments clarifying questions all right okay so we will call for the vote Mr O'Neal I for the virtual for the virtual yes uh Mr Jabar I for the virtual Miss piery I for the virtual Miss Smith I for the virtual and I vote I as well for the virtual thank you colleagues uh you know I should have read the considerations but I think we're just gonna we'll just move on I think everybody understands what we've done so thank you so much item 10.2 resolution number 2020 21- f-01 State allocation board and school facility program Beyond Bond Authority acknowledgement the roll call I mean and Mr O'Neal seconded any questions or comments or presentation okay hearing none call for the vote Mr O'Neal hi Mr Jabar I miss piery I miss Smith I and I vote I item 10.3 resolution number 2020 sl21 df-02 approval of notice of exemption for the Anaheim high school fire alarm upgrade great action item second moved and seconded questions or comments clarifying questions okay hearing none calling for the vote Mr O'Neal All Mr Jabar I miss piery I miss Smith I and I vote I 10 10.4 resolution number 20202 1- f-03 approval of notice of exemption for the Magnolia High School site Improvement project action item so moved second okay moved and seconded is there a presentation or uh questions no okay questions or comments from the board okay hearing none comment I will comment you know this I I really I'm glad to see this know you need some improvements and they're going to get some shade which is great over that band area and I mean quite an extensive uh amount of cover which they need because they have this massive Courtyard I mean or Center area with no shade and a few trees thank goodness for the trees but um no this is H welld deserved long needed and U I'm for it it let's get it done all right here here I agree it looks the plans look beautiful all righty coling for the vote Mr O'Neal hi Mr Jabar hi miss piy I miss Smith I and I vote I item 10.5 board policy multiple policy second reading action or information item move 1 through 11 second second okay moving 1 through 11 any questions or comments okay hearing none call for the vote Mr O'Neal hi Mr Jabar hi Miss pery I Mrs Smith I and I vote I item 10.6 rejection of liability claim action item second moved and seconded any clarifying questions on this okay hearing none calling for the vote Mr O'Neal hi Mr Jabar I miss piery I miss Smith I and I vote I item 10.7 inter agency agreement anah Academy DBA vibrant Minds Charter School action item so moved okay do I get a second second okay uh any questions clarification okay um this is a vibrant Minds uh forly known as goals Academy just to want to make sure uh folks know uh this is in the Anaheim elementary school district and we're providing food services for them okay uh M I also wanted to uh I know this is about the food service but I wanted to say that I reached out to Adel from our district to reach out to uh the principal of uh Debbie schroer because she needed some help with some of their mckin vinto students for our students so I know uh Adella I think reached out to him so she did we're partnering with reach out thank you perfect thank you so much Mr Jabar we are we are a team and they're all our families yes uh Mr O'Neal we're calling for the vote Mr O'Neal hi Mr Jabar I miss piery I miss Smith I and I vote I item 10.8 memorandum of understanding template mobile code 19 testing I will second this second uh can we just provide our audience with h just a a quick clarification information yes quick information as to what this entails Mr um matuda are you there or is Carlos part of a partnership with latino Health Access in the Orange County healthc care agency and uh to provide uh mobile testing at Anaheim high school for symptomatic uh people in the uh high impact zip code near Anaheim high school and uh it was all filled of over 200 U uh appointments plus some walk-ins so it does reflect um the data that spread is going on in these areas so we're grateful to the partnership for uh bringing some testing mobile testing clinics uh right away and uh I know that we're going to continue that uh over at Magnolia High School uh and I believe catella High School beginning next week so uh thank you again for the partnership yes we are honored and uh I was wondering well I just had a couple uh just putting that out there maybe you can find this get this information to me later but a number I heard a number of people were coming up uh and asking um if they could uh without an appointment uh off the street and so um just was wondering if that would be o if we were open to that possibility uh I know you kind of don't want to get flooded and they have a we had some Walkins but as um as you know too the um yesterday the um Orange Orange County Supervisors I think uh Mr chaffy and others announced a partnership with Orange County healthcare to open up the Anaheim Convention Center as a uh free testing uh drive-thru um place and uh I think you you can go online at the Orange County healthcare agency to make appointments it's free and uh that's open to all residents of Orange County so I think with that uh we'll be able to maybe catch up on some of the testing uh piece as well okay thank you okay any uh any questions okay calling for the vote Mr O'Neal hi Mr Jabar hi Miss piery hi Miss Smith I and I vote I item 10.9 memorandum of understanding International Korean Educators Network ik Keen action item some second okay moved and seconded questions comments okay calling for the vote Mr O'Neal hi Mr Jabar hi Miss piy I miss Smith I and I vote I item 10.10 memorandum of understanding with Cyprus College action item okay mve second moved and seconded questions or comments from the board hey hearing none Mr calling for the vote Mr O'Neal hi Mr Jabar hi Miss piery hi Miss Smith I and I vote I consent calendar does anyone have anything to pull Mr O'Neal Miss 10.11 Right 1011 you missed one sorry I'm going too fast 10.11 thank you agre Explore Learning LLC DBA gizmos some moved I get doesn't say action but I'm assuming it is me too uh Miss fery uh moved it do I get a second I did okay thank you any questions on this item yeah I just wanted to uh kind of take this back to the whole issue of uh teacher input I know that it says that 200 teachers and over 4,000 students participated in the pilot but I want to make sure that our uh teachers were given the opportunity to give input and all that jar yeah so this was part of a grant and the feedback that we had been given from the teachers that participated absolutely loved it and keep in mind this grant was prior to covid-19 uh so this was already a tool that was enhancing and supplementing the work that we already doing but now that we have been virtual um they had said that this allowed them to continue doing labs and the work that they couldn't do in person right which uh for our class room me a through G and those elements we have be able to continue offering Labs so uh the teachers that participated absolutely loved it um I know we're going to be doing some training with our teachers to enhance that and we have representation from every site as part of that piece which they spoke to it uh and how much they valued it and of course with cbaa with that being pure virtual even when we're able to go back they're going to remain virtual this is going to help them as well offer a3g labs and all the Sciences so yes all right thank you so much any more comments or questions from the board hearing none calling for the question Mr O'Neal V thank you Mr Darbar hi Miss piy hi Miss Smith hi and I vote I now we are in consent calendar anyone wish uh or just go I'll go in order Mr O'Neal you have something to pull uh yes uh 11.13 BB thank you Mr Jabar do you have anything to pull Miss piery do you have anything to pull no Miss Smith do you have anything to pull no I didn't hear a a no from Mr Jabar I don't see him on my screen did did he go no all right I didn't see that okay may I have a motion for the balance Mo the bance okay uh move for the balance and miss piery seconding calling for the vote Mr O'Neal hi Mr Jabar got got it I'm sorry I accidentally clicked so no no okay you didn't have anything that you wish to pull we're voting no I didn't oh we're we're voting voting for The Ballot yes yes okay Miss piery I and Miss Smith I okay 1113 may I have a motion okay 1113 BB uh moved in seconded um calling for the vote Mr O'Neal abstain Mr Jabar I miss piery I miss Smith I and I vote I thank you do we have any reports from cabinet I'm seeing rep no reports okay moving on to report of the board members Mr O'Neal I just want to thank all those that have communicated with with myself over the past few weeks concerning well about their concerns um and um thank them for it and unfortunate we have to move forward in the direction we're moving but um let's just really look forward to the future when we're back more back to normal and we can start giving the students the education that they so rightly deserve thank you Mr O'Neal Mr jaar yeah ditto I just wanted to mention you know first of all thank everybody who communicated but at the same time uh I want to take the opportunity to thank Orange County healthcare agency and Latino Health Access for partnering with Anaheim Union High School District uh on this testing of uh uh our community in uh certain parts of Anaheim uh I wanted to especially thank Dr Jose Moreno is the council member for Anaheim for really taking the lead in the absence of leadership in Anaheim uh talking about this particular issue and bringing awareness to this issue and making sure that uh bringing people together I think he called a meeting of all the school districts to make sure that uh they understood the severity of this uh he called a meeting of faith-based organization so that we make sure that they knew what was going on uh so that we could get to the point where we are at we are now in the testing phase I know that we're going to have locations we're going to have locations in Magnolia and uh Savannah in the and catella in the coming days uh but also at the same time we are uh um you know the city we supposed to supposed to kind of get their act together and uh step up and work on something so I'm glad that as a county are we partnered with uh when I say we my day job we partnered with uh uh Anaheim City to open up this testing site in Anaheim Convention Center but I wanted to take that special moment to thank Dr Moreno for his work on shedding light to this thank you Mr Jabar Miss piery well I again want to thank everyone that contacted me and and like I wrote back in a couple of responses you are more than welcome at any time to contact myself or any of the board members that's what we're here for we are here to represent you whether it is uh a parent or a student or an employee and we listen and we try our best and I I got both I mean I got all sorts of opinions on what we're doing unfortunately we cannot make everyone happy um but I do believe we are doing the best we can and we are trying to keep everyone as safe as possible and still learning and I want to encourage everyone listening all these parents that maybe are listening in or teachers we have a big job to do teaching virtually it's it's going to be a learning experience for the teachers and the students both and let's remember this is our school right now and you have to work at it everybody has to work at it and we will adapt we are able to adapt and uh let's let's Forge ahead and do the best we can and hopefully when things get better we can go back to the oldfashioned way of school at some point in time but right now 2020 is a unique year and it is one we are going to remember forever not necessarily favorably but we will remember it because it is a very different time so let's let's hope all we'll all be working to to get school started and do the best we can thank you Miss piy Miss Smith I uh listened in on the disciplinary committee and I learned a lot about discipline all law virtual uh teaching and um it was very informational and I did want to share that my husband told me something recently that from what he where he has coming from from background in medicine that pandemics happen roughly every 100 years and I never remember my father or his generation talking about living through the last pandemic pandemic which is rather interesting because I'm hoping our kids and our grandchildren will share this experience with the Next Generation and uh then then uh lastly I never knew about the event in Tulsa Oklahoma so as we go along in life we learn and we take that with us and make new decisions and decide what we're going to do thank you one and all and um we keep you all close to our hearts thank you thank you Miss Smith uh I just wanted to report that uh um at our Roop meeting uh we entered into a pension stabilization plan and I see Jennifer noding your head I hope maybe we can explore or look into that uh ourselves um I it's uh we entered into a moderate growth plan um you know I think we're just trying to figure out ways to to save uh and not have uh those types of plan e eat the budget eat out the budget every year so I thought that was a a pretty smart move um I have attended various webinars and uh still talking to a lot of our um uh assembly folks and I think pressing hard on them really um help them to realize what the school districts are going through and push back on that um that uh that uh budget proposal of the governor with the 10% cut straight across so I think we still have a lot of work to do with our federal folks um and you know I think I think they're listening so we've got to keep up um I attended uh a couple of a food distribution uh one that just happened uh like within a day because we have fa uh fabulous people like Kathy Woodard uh she uh we work with her on the Black Culture history parade she had a milk distributor uh and uh that had been going on but this one day event happened that they had milk cheese butter uh and dairy products in boxes to give out to the community and Marissa Bermudez our fabulous ahsd uh parent um extraordinaire has all kinds of the connections with the public with the community and got that dist distribution taken care of within you know 24 hours so a shout out to her shout out if I may add I know that the Bros actually helped in that Distribution on couple of occasions so that's our Anaheim Bros yes absolutely absolutely and uh our teachers uh were helping as well um who who are connected with that that group um you know just a lot of wonderful uh selflessness going on um uh you know heartfelt kind kind actions are taking place uh within our district and all of the fact that uh these uh organizations can come to us because they know that that we're going to get it done um take care of the community um I I attended the uh Anaheim High School testing uh facility yesterday and just amazed at the profession ISM uh and how how that all uh connected and and I'm really looking forward to really combating um a lot of this uh covid issues and on that note I just want to give um uh a shout out to one uh of uh to a person that we all know and love uh who's deserving of our um hearts at this time um our former super intendant Jan Billings who lost um her husband um there's is a love story that uh you just you just um if you know them you know that um Ross loved her with every fiber of his being and um he built a castle for her uh if you will and um I just know just want to send out our best wishes and um Love uh and I hope that uh we'll get to you know one day uh hug her um and such a sad uh sad uh thing to happen but uh it's just an amazing love story if you hear about it so um on that note I will entertain a motion for adjournment if uh anyone has anything else to say I will open that up for any agenda items or uh adjournment I move to a second I'll second okay moved and seconded uh Mr O'Neal hi Mr Jabar hi Miss piery hi Miss Smith I and I vote I thank you everyone have a great the work for

all right thank you hey we are calling the meeting to order the Anaheim Union High School District Board of these special meatless special meeting of July 16th 2020 is called to order at 8:23 a.m. the following members are present Brian O'Neill al Jabar and an LP or see Katherine Nate Smith and Anne Murray Randall Trejo staff requested the following amendments to the agenda and board there are many one two three four five six seven okay so on page two of the agenda we are pulling closed session items for point two and four seven page two of the agenda we are pulling all the session items for point two four point seven let me know if you got it got it who sent these yesterday oh you okay so Paisley we all took the time and did it so should be just a check every track so four of the agenda item 10.1 we are reciting from the page to reflect the change from a blended instructional model to a full virtual blast distance learning model got it on exhibit a page two we are replacing the page to reflect the change from option one blended instructional model to option two full route your troubles with since the warning page one of the agenda item 1011 changed the funding source from esse our two learning loss medication cleanse page 25 of the agenda item fourteen point one inch in time to 4 p.m.

at 6:01 p.m. announcement of items discussed in closed session already announced last time that we did your evaluation right it's just public comment regarding items and closed session the tests that open session called order flag salute just I've been by allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all no action was taken in closed session we are coming to the adoption of the agenda so most people probably know that a little bit a song or announcement there's only four of us here this evening that's because board members Bailey has died from cancer and it's kind of hard to talk about this he's somebody that I've known for over thirty years and I know everybody on this board and will immunity have been touched by him and his family it wasn't just a guy who served on the board noting that there's there not that there's anything wrong with that but as a man you know it's funny thinking of him walking around as a janitor hired that I got to know him barbecuing it varsity football games because he was just always there to do something and he was a good man a good man of faith he was doing his best to raise his kids and he was always somebody pleasant to to be around and so I don't feel like that can do justice with my words you don't know I'm the one who's supposed to be doing this so I I don't feel like I can really do justice to him who he was and what he meant to a lot of us so just wanted to kind of let people know like he's not here that I know I will miss him and I feel comfortable sending everybody on this fort we'll miss him and respected him and I just want to say from all of us everybody else you can say to him thank him for his service and he was still on the phone right to the end no matter what he went through by hand you know he was just a good man and a good brother in faith sorry so adoption of the agenda we have emotionally about all right we have a motion by mr.

kell you want to yeah okay i see that it is six o'clock and so i am going to call to order the regular meeting of the chico unified school district board of trustees i would ask that um you pay attention to the whole the whole meeting that we have here as there's going to be a lot of useful information so please don't cut out on us midway we have a lot of important things to cover i am going to report out that during our special board meeting that we had before this meeting in our closed session the board provided legal direction on one existing litigation case number two zero two zero zero five zero six six two with that um i would like us to stand for the flag salute please join us i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all okay the first announcement i want to make because our next item up is announcements is that if you'll notice there are a few of the board members who do not have facial coverings on right now and that is because we are distanced at least six feet apart and we wanted to make sure that uh what we were saying would be you know understandable and that our expressions and uh body language whatever could be observed as well so anyhow the vast majority of people who are here do have their face masks on and we appreciate that our first item of business then would be any announcements that board members have do any members have announcements okay i see none yes kelly did you have yes i'm sorry priscilla burns was given a national award for um so priscilla is a cte teacher at pleasant valley high school and she recently received some national recognition priscilla does a fantastic job with her students in her program and eileen just wanted to make sure that she was recognized publicly for that award right there there were only 16 people recognized nationwide and she was one of them and we are grateful that she's teaching and chico unified yes kudos to priscilla okay the next item that we have is um it's actually listed as items from the floor but considering we do not have the ability to engage any people in items from the floor at this time um we're going to pass that one our next step is negotiations update date and that would be jim hanlon yes thank you so i just wanted to report that we have me been meeting throughout the summer with both cota and csca we've had weekly meetings with cota leadership to discuss startup issues and other concerns and issues related to covet 19 and staff we've had a number of meetings with csca we are meeting tomorrow to discuss an mou for start-up purposes also and reach agreement on that both conversations with both groups have been very positive so i'd like to point that out we've had a number of questions that have been submitted by both leadership groups and we have responded to those in emails we'll be posting all of those questions on our website tomorrow on our staff staff page too so for all the staff out there those if you miss those emails it will be posted in the staff room regarding specific issues to our employees so that's it okay thank you jim all right we will move on then to our consent calendar would any board members like to pull any items from the consent calendar okay seeing none i will entertain a motion i move approval of the consent calendar all right we have a motion by linda javi a second by dr kaiser is there any further discussion needed okay seeing none we will take a roll call vote starting with eileen robinson griffin eye landing all right that is a unanimous approval of our consent calendar moving forward we have our business services a discussion action item having to do with charter schools measure k project requests okay we'd like to bring up julie kissel to lead this conversation kevin julie is attempting to to get her audio working can you cover this one for her sure so this is a request that we have from three of our charter schools that we have core butte forest ranch in sherwood montessori and this is fairly routine these are dollars that are coming out of our bond that have been a set aside for charters and in your agenda you can see those items there's any questions kevin or julie um i think i did have a question if i can find it with regards to the audio visual equipment the way that it was listed it seemed to indicate that that was going to stay in that site in the gym or that was put it was put in there in such a way that it would be staying in there was that just uh the way it was phrased or is this in fact something that can be moved out of there i think that's just in the phrasing our expectation is again any equipment that is purchased with bond dollars has the flexibility in fact to be moved okay that's that's what i wanted to know i know that is one of the uh requirements uh the other the other item had to do with sherwood um i was looking at the history of this and i'm not sure if anyone who's here can comment on this but it seems like and this may be different relocatable classrooms but there seems to be a lot of money being put into this one individual relocatable and i just i wondered is that is that true what's going on there yes i can answer that if you can hear me yes julie we can thank you oh good sorry about my av issues there um yes because the city of chico annexed the um chapman neighborhood the butte county building department has um required that they do curb gutter sidewalk improvements that wouldn't normally be part of the city so there was quite a bit of confusion going back and forth between the permitting fees for the project and additional fees that were needed for the project to be completed because of that julie the way it was written it sounded like the city's annexation is what caused it and you just said the county so correct the fees are being paid to the county were paid to the county in anticipation that it was going to be annexed by the city so what would normally have been required by butte county was changed to what the city was going to require moving forward so yes we did have to pay them to the city i mean to the county but it was because of the city's requirements for street improvements if that helps to clarify sorry and those were unanticipated expenses correct they were unanticipated okay thank you for uh explaining that okay any further questions with regards to these items uh do i have a motion then i move to approval of 8.1.1 i'll second okay that was a motion by dr kaiser a second by linda havey any further discussion all those in favor please say aye aye aye that's a unanimous approval okay moving on then to our next item which is an educational services item and it's the action regarding the request for declaration of obsolete materials correct this is just the not annual but periodic update for our obsolete material list this is something we've done annually and as you can see there are some there are some items there are there any questions about those items and those items are made available to other people correct correct and so if there's no takers then that's they go away okay i just want to make that clear that that even if there's items that are on there that might be good items if others do not find value in them or want them then we give them away or we just dispose of them yes our facilities folks are warehouse folks have a process for that okay that's great thank you john okay um any further discussion on this all right do we have a motion on this okay motion by eileen robinson second by dr kaiser if there's no further discussion all those in favor please say aye aye and so that's a unanimous approval okay moving on a discussion action item with regards to resolution one five two three dash two zero which is certifying the approval of the governing board to enter into a transaction with the california department of education for the purpose of providing child care and development services and to authorize the designated personnel to sign contract documents for fiscal year 2021 10 this is our excuse me this is our yearly agreement with our state funded preschools and it's our way of verifying to the state that our school board is supportive of it and this is kind of the documentation we send in to them to show them that you're supportive and we want to continue that relationship with them i wanted to make a comment yes so okay i wanted to make a comment that i think they've been in the preschool for two weeks or three weeks since the sixth since the sixth and these are kids that are three and four and they're wearing masks every day and they're listening to the teacher and they're learning so it's an incredible uh positive i believe that we can provide that for uh our parents and families so with that i move resolution 1523-20 okay a motion by dr kaiser a second by eileen robinson um i would just like to ask too ted do you have anything further you want to share about how that is going just talking with kathleen corbett who directs them she said they've done fabulous so far i mean all the concerns about masks and sterilization and knock on wood everything has gone very smoothly thus far they're they're capped at a lower number right now because of state licensing kinds of things so they're 10 in there versus 24 typically but thus far everything is off to a great start but these are three and four four-year-olds yeah okay they're able to comply just like dr kaiser shared with masks and kind of safety precautions and all those kinds of things so so far often going well well that bodes well thank you okay um then we will take a vote um all those in favor please say aye aye that passes unanimously all right um we will then move on now to our discussion action uh item that has to do with a discussion regarding our return to school and before we start this discussion i would like to explain how this is going to work this the situation with the covid virus is very fluid it changes day-to-day week to week since mid-march the district has been focusing on issues related to covid this has involved surveying of families and staff as well as keeping abreast of local contagion data and emerging information about covid research and best practices as is expected when new information is received people's responses often change this is apparent in the response of our governor to kovid when the number of active cases first began to grow he issued a stay-at-home order when it appeared that the danger was reduced he gradually opened businesses he referred to these as stages or phases in the spread of the virus with his response to phase one being the most restrictive and his response to phase two being a bit less restrictive within the past week in a response to covet case increases the governor took a step backward into phase two and closed down many establishments in counties that had previously been reopened in the state butte county was not among them as it is not currently on the watch list the governor in making these judgments is relying on advice from health experts his objective is to keep the virus from overwhelming the system and to provide an effective response to those affected we are not health professionals therefore when it comes to questions of safety we must rely on the advice of others the same as the governor to that end we are working with butte county public health public health officials and a butte countywide team of educators have formulated a covid19 schools guidance action plan with flowcharts indicating steps to be taken relative to covet exposure and testing this is available for use by districts throughout the county and we plan to use it that brings us to why we are here tonight as educators we know how significant it is to have in-person contact between students and teachers and students and their peers the bond that is formed between students and teachers is what makes everything else possible student interaction friendships and socialization are also very important to healthy child development we know how disruptive covet has been to family life people are craving some stability school is slated to open in one month so we must ask can we provide safe means for our children to resume their education next month we will contemplate three issues to help us decide the first is can we create a safe learning environment in our schools safe for students safe for teachers safe for the community the second question we will ask is in this rapidly changing coveted environment can we be responsive whether circumstances improve or worsen how do we recognize when change is needed can we be nimble thirdly if it is feasible to have children back in school which attendance option would work best am pm sessions alternative alternating days which would be least impacted if a change is needed finally we will ask what type of professional development and support do we need to provide to our teachers so they can be prepared for any instructional changes that might be required such as going from in-class instruction to independent study or the reverse we want to be sure to implement a consistent quality curriculum and utilize it across the district to prevent learning gaps we know there are many tangential issues to be addressed however time is of the essence tonight we must begin with a skeleton of a plan that can then be fleshed out we need to provide parents with the information they will need in order to make informed choices we then need to deal with staffing and logistics this cannot wait so what i i would ask you to please cooperate during this meeting so it runs smoothly please follow our meeting rules which are designed to keep the discussion focused and moving forward if you wish to make a comment please write it down staff will be providing information and then we'll ask the board to take action but before any action is taken by the board comments over zoom will be heard each person's comments are limited to three minutes please try to avoid repeating the same comments made by others the zoom platform has a capability for participants to indicate support for a speaker's comments please use that if you wish to endorse another's view in closing let me just thank you for participating in this discussion and for those who took the time to send in comments we board members like you are mightily struggling with this decision three of us will be sending kindergarteners from our families to school this august so this decision really hits home for us let's all work together to design a plan that is in the best interests of our students okay with that we'll open this up for information from the staff john i've heard you do this several times so if you wouldn't mind just walking our board and the community through the meeting protocols and norms thank you superintendent say this so it's really important as uh madam president indicated earlier to keep this meeting running smoothly that we ask everyone to mute yourself when not talking we have up on the screen now meeting protocols but i know some of you are call are zooming in from your phone so it's important to raise your hand within zoom if you can via your phone and if you'd like to comment we'll we'll be calling on people in order and then we will lower your hand to allow the next person in the queue to be available for comment we will be monitoring the chat and we've been doing so already this meeting is being recorded as well as the chat so later we'll be able to provide both of those to the community so again i would like to read the some additional meeting protocols just to be sure that people who are on on their phones can hear them again it's really important that we limit each speaker to three minutes um please avoid again repetitive comments if you agree with the statement it's great for us to see that agreement by clicking on thumbs up or the the clapping your hands icon we will present and review the elements of the return to school plan there will be opportunity after each review of segments of this presentation for public comment we would we would ask that you restrict your public comment specific to the element that has just been presented so for example if we are talking about safety guidelines that you restrict your public comment to just safety guidelines knowing that we'll get to the rest of the plan later in the meeting thank you mr shepherd so i'm going to kick this off by just saying that a lot has changed in the last week since we had our last board meeting we were together last wednesday and in that time we've seen a lot of change and certainly there has been a lot of change since we sent out the surveys three and a half weeks ago now so we are well aware that things are changing and you know right now they are not in a pattern that are changing for the better for our state or our community so when we began looking at this we really said we have to come up with a plan that is flexible and adaptable and nimble and in looking at this we found three segments that we needed to address the first and very important aspect is our health and safety protocols and what we would like the board to do is to hear from mr baltimore on some of our physical plant health and safety protocols mr marchant on what we're doing with staff and students and then seek approval from the board in support of those safety protocols so we're going to start off with safety guidelines and then after that we will move into the stages how we will know where we need to be at any given time based on health information and then ultimately move into discussions about what model would look best given any stage that we might be in so let's start off with our safety guidelines and mr baltimore i believe you have the first part of this one yeah i just want to make sure that we everybody understands we'll be discussing the stages later but these safety guidelines that we're going over right now will cover all stages one through three okay so mr baltimore sure so we're already planning and have installed hand sanitizer in every classroom so that work has already been completed hand sanitizer dispensers will be placed at entry points to all schools we've already ordered 100 of those stands that we expect to be delivered before school starts um we also are disinfecting on a daily basis and obviously that was one of the largest concerns and one of the items that we're looking at and actually we're testing right now is a new cleaning piece of equipment which actually allows our custodians to pre-load an entire series of classrooms in one setting so they're not having to go back and forth all the time and kind of reloading their mop buckets it uses a high fiber material and it has different applicators actually so we can use a different higher applicant applicator for tabletops which allows our custodians not to have to bend over but yet still quickly hit those areas so we think this will be more efficient for staff we actually will think it will provide better disinfecting qualities and each school also have a dedicated washer dryer system for this specifically we will continue to evaluate our cleaning to make sure that we're meeting all the criteria touching all areas i will say our custodial staff has done an excellent job early in the summer getting our classrooms prepared they really did deep cleaning and getting the areas that we haven't in many many years schools will be working to limit the sharing of supplies which means we'll have to provide additional supply money and budgets to get that work done but we're working with ed services to have those conversations and then one of the other key issues is indoor air quality and it is already a law that we provide a certain amount of fresh air into every classroom and office and open space all of our heating ventilation and air conditioning units we call this hvac all of our hvac units are calibrated to meet that legal requirement beyond that we do replace air filters quarterly right now and we have a man a work order system upgrade that if you remember we talked about last year all that data will be maintained in that work order system so any point in time we can actually provide whomever a detailed list of the work that was done including air filter replacement on every hvac unit we are also upgrading the rating of the filters we are going to be using so our historical practice has been used a what they call a merv 10 rated filter we are now purchasing merv 13s frankly anything beyond a merv 13 would restrict the airflow to a point that would not be effective so we really are at that highest point with filters that we'll be able to meet there'll be some challenges with this we've had some conversations with teachers and and with the union of maybe some better communication of when filters have been replaced and so we're talking about how do we do that very easily with stickers maybe some dates on systems so that our teachers are informed of when that work has been done so that is just kind of a very summary view of our view of making sure that our classrooms are safe and clean for our kids thank you mr baltimore the second guideline i'll be going over is the personal protective equipment the ppes we've been receiving a lot of emails regarding this and i will be going over our guidelines chico unified will require protective facial coverings for staff and students the students will include cloth disposable facial coverings and face shields for all of them this also includes cloth and disposable face coverings and facial shields facial shields for our staff food handlers and health care staff will wear all required personal protective equipment so we will be asking for our staff and our students to be wearing facial coverings during the school day and i just want to reiterate there because this has been a topic on which we've received a lot of communication we heard last week when we met with butte county public health that it is their understanding and and their stance that facial coverings are required in public when you cannot maintain social distancing right now and it certainly has been made clear by our governor and the state department as well so at this stage we have no options we have to do this but going beyond that as jay mentioned as we're getting into stages one through three we believe to keep our teachers and our staff safe that facial coverings will be required and we will be working to provide those that work best for each individual whether that is the disposable the the cloth or as i'm wearing tonight the shield okay i just put sorry oh sorry i'd just like to reiterate again it is the county health authorities who set the standards and it's our job in taking care of our students and our staff to follow them so this is something that is an expectation period may i just clarify with you mr marchand or kelly that we will be providing the face coverings for the students and staff so far so far we have acquired a thousand face shields make sure ensure that all of our staff teachers office staff have them available we have ordered already 50 000 that we have in of the disposable mask so on hand we will have them available for students and staff that forget their facial shield we will obviously ask families if they have their own to use them but we will have them on our campuses for people that do not have one excellent thank you okay and um kelly if i understood uh there was going to be for circumstances that were very unique say to teachers there was a set aside to deal with uh potential unique circumstances yeah i believe mr marshawn is going to get to that but it is definitely our intention we know there will be unique situations that come up as individuals are unique and so we are going to budget a set-aside so that we can have dollars available to purchase items that are unique to individual needs and you know an example would be there may be somebody that because of what they're teaching they need to hand out lots of material so they may want to be utilizing um gloves we would make sure we would purchase that purchase those there may be a situation where um you know speech therapists might be in close contact working with students working on enunciation and might want to have a protective layer of plexiglass between them and the student in addition um to a facial shield so that set aside would allow us to fund some items some safety items another example but we'll be on our offices we'll most likely have plexiglass put up too because that's will be a high volume of families coming into our offices so we're right now looking at that too and how we can put those in all of our offices okay the third guideline under safety is health screening signage will be in place to remind the school community to not to enter if they are experiencing any symptoms of illness we will be doing daily wellness checks be administered before the students enter school such as temperature checks families are recommended to take temperatures of their students daily before school anyone with a fever of 100.4 degrees or higher may not go to a school site students and adults should also screen themselves for respiratory symptoms such as cough and shortness of breath prior to coming to school each day students and adults are experiencing these systems should not come to school we have also permit purchased thermometers so we could have all the wants thermometers for every one of our classrooms if a teacher feels that they want to take a temperature on a student that they may jay could i add so as everybody in terms of the administration knows i had to have surgery and i had to go two weeks of constantly monitoring my symptoms prior to being able to even go to the hospital so i can say these are very quick they're very simple and there's no touch so a fever reading is just seconds and it's literally no touch so i think some people thought that they were having something put in their mouth and that is not the case thank you dr kaiser yes i was lucky enough to get away from the coast um this past weekend and two of the shops that i went into did temperature screens before i walked in so yes okay the fourth and final one will on your guidelines for safety is social distancing social distancing signage will be put in place physical barriers will be installed and as determined by administration in high traffic areas on campus where social distancing is not possible such as front offices and cafeterias classroom furniture slash equipment will be arranged for social distancing to the greatest extent possible are we anticipating that food will be packaged or how are we doing that yes we're going in planning on sack lunches to start the year okay so at this point we would like to have a discussion about how the board is how the board feels about these safety protocols and voting on whether this is is is something we will be voting on whether this is going to be a set that we are going to adopt and so we can have a discussion and we can also then take on um ted do we have a number of people in the audience who so at this moment madam president there's two folks that have their hands raised and are waiting to comment okay so would the board like to hear people's comments first and then discuss okay let's do it that way so if you'd like to have the first person so i can't i'm not a host apparently so if we could have christina miller we will i will unmute you and you will have three minutes to speak we will give you a 30 second warning when your three minutes is almost up christina miller hmm it says talking up there talking wait what's going on christina i'm going to see if i can unmute you from my end just hang with me for a second okay christina your microphone is unmuted okay thank you it wouldn't it would not let me unmute myself okay so i i am the mom of a kindergartner and i just like to say that you know as has already been presented when the survey went out it was a vastly different covid situation than what we are experiencing right now in butte county and specifically chico if you look at the numbers chico is more heavily impacted than the rest of the county as well so due to the number one recent surging cases number two the fact that the majority of the cases are within the ages of parents these ages would then infect their children and spread through the school system third the time it takes to get test results right now is upward of two weeks i am a first responder and my most recent test result took 12 days to get back that does not allow contact tracing to be effective within the school system not only that it's taking longer and longer to make an appointment to get tested so that if you are symptomatic and not being hospitalized it can take you up to five days to even get tested let alone receive your results for this reason i strongly encourage the district to spend the time wisely until the school should start in adapting to a distance learning model just like many other school districts are doing statewide as a result this continuance of wishful thinking that we can safely return kids to school is simply that wishful thinking the most flexible plan that protects our children is distance learning at this time otherwise we are going to find ourselves in chaos at the last minute trying to implement an effective distance learning program once again just like we tried to do this spring so with that i do have a couple of other questions that weren't answered previously okay we have 30 seconds for you christina okay it'll be quick do the units recirculate error if so they're spreading that error all throughout the classrooms and then i also wanted to know whether temperature checks are going to be mandatory or voluntary thank you okay now should um in response to this should we provide some information for clarification how do you feel about that okay well that's up to the will of the board we can certainly um provide responses that we have i will tell you that you know at this particular time without knowing which models we will be looking at we won't have very specific responses okay this is the other mandatory um we we believe that the temperature checks would be mandatory that is an answer to to that question and with regards to the other the other issues that were brought up um nothing has been decided yet as far as uh if there is a model of return to in-classroom instruction so these safety precautions are what are just being proposed to see if there is a way that if we did provide that that it would be possible yes eileen yeah i just wanted to be after you finished madam president i didn't mean to interrupt you um i i did have um a point from what mr baltimore presented in the way of the specifications that our hvac units provide the air quality that the state mandates so that's that's one issue the other is i agree with you that until we decide on what format we're going to use to try and reopen this speaker's questions would be appropriately answered then i do have one one question um regarding this part that we're considering which is the health and safety precautions that we make before that we agree to to to put into place as school starts and one is the um how do we anticipate getting a thorough exposure to the information to our parents before school starts what's what's the communication tool that we're going to use to let everybody know that for example there's one point of entrance there's social distancing in line that temperature checks will be made and that checklist of how does your child feel before heading off to school right that's going to be information we're going to put push out in multiple ways we will send information home to parents we need to send information home in student-friendly language so that students are aware we need to utilize social media and we are even considering a sign off where here is what you're agreeing to um if you are coming to school you're participating in educational activities so that it is very clear okay so we will um move on to speaker two um and and i would like to just clarify at this particular point what we are talking about because we have not gotten yet to the stages or the models at this particular point we're talking about the health and safety protocols that we have in place okay thank you so just to remind the viewers out there who have raised your hand if your question has been answered or ideally if your comment has already been spoken if you could lower your hand on your own that would help us so other other speakers can present to us the next speaker here is ruth test heart and the brown family is on deck ruth i'm going to unmute you and we'll be ready for you hi there can you hear me yes um so my question was about the face mask in the email from jim hanlon it said that um some students um they're thinking about special education students who could struggle wearing those safety equipment so some students may be excused from wearing a mask due to their disability or medical reasons i just wanted to bring this email up and see if anyone had thought about that that the students who are not willing and who are not able to do those safety protocols um what the plan is for them and also transportation the safety uh protocols for transportation if that has been thought about and what are the plans okay so i think that we are well aware that our special needs students especially our students with severe special needs um will pose a challenge and those are things that we are continuing to talk about that we are working with state guidance as well as local agencies so i don't know that we can address those specifically because we will be following the student's iep the individualized education plan and working with parents and staff to ensure the safest environment possible but those will be driven by those individual needs in terms of transportation we have had many conversations and mr baltimore is overseas transportation and can speak to that we're really working through what those protocols might be but obviously the number of students that we can get on a bus safely is going to be severely limited so there's more to come on transportation i don't have the specifics yet but based on the decisions board tonight we'll immediately go to work to figure out how we can do that work there is a chance we will have reduced transportation as a result of the limitations yeah i think the challenge is not only the the spacing but frankly the availability of our drivers and i think what as kelly mentioned special ed has an iep we're going to be legally required to provide that transportation along with our homeless students my concern is how many drivers do we have beyond that to even do home to school so we're going to be analyzing this and bringing back to the board on august 5th really a recommendation to deal with transportation but to prepare you it will probably look look to a reduced home school program because i just don't believe we're going to have the drivers to provide the same level of service we've done in the past okay the next the next speaker is the brown family i will unmute you and i will lower your hand and on deck is matt tennis thank you my comment is about um requiring students to wear masks all day i have um two different children and wearing a mask in a grocery short for 30 minutes they're pulling at it they're pulling it off the store workers have theirs pulled down with their noses hanging out um i don't see how you can require especially small children i also work in a school um small children to have masks on all day long um social distancing in a classroom is not possible at all not possible unless you require like a small amount of children in each classroom um but christina said we're at an all-time high for for cases i don't see how we could be sending kids back right now just the fact that we're meeting right now on zoom because it's not safe why would we send our children back if it's not safe it doesn't even make sense uh we need to focus on distant learning the distant learning that was provided from multiple schools was crap it was different all over the district my kid is behind because of the distant learning that was provided so if you take the month and spend it on the focus on distant learning and getting the curriculum strong there um yeah that's what i wanted to say thank you okay our next speaker is matt tennis matt i will unmute you and lower your hand hi there uh thank you once again um board of trustees for allowing me to have an opportunity to speak uh on a matter that's passionate that i'm passionate about fundamentally i think that it's very important that the kids in chico go to school really really important so important in fact that it's on the same level as uh the postal service um the kids whose parents work at grocery stores just think about all the people who we rely upon every single day who are right now having to deal with quarterbacking their own kids education and the burden that that is for them okay it's a big big deal um basically we need to have our kids in school there are also a lot of disadvantaged kids who they have two working parents in many cases and they are and let's just be realistic they're going to be stuck at home while their parents are off uh putting food on the table and so on and so forth um we need to have a place for those kids to go it's more than just child care it's an education and right now they need it absolutely more than ever what in person and in person is important we can't just put it in front of a tv screen and expect that they're gonna get what they need um they won't pay attention so uh thank you very much i have uh four children total and three in the school district and so this is very very important to me so thank you so much for doing whatever you possibly can to put our kids back in school thank you okay thank you matt again if your comment has already been um communicated to the board you could lower your hand to keep us moving through the next speaker is elizabeth stevens with stephanie valdivia on deck elizabeth i will lower i will unmute you and lower your hand hi thank you so much for giving me the opportunity to speak um i think my biggest concern and i and i think that this echoes what someone else um commented on in the chat is that um we we know that the majority of people are most contagious before they show any symptoms at all so yeah we're taking temperatures that's great in doing all these preventative measures but um i i that really worries me and i would like to know what the board thinks about that okay thank you our next speaker is stephanie valdivia with jc merritt cudney on deck stephanie i am unmuting you and i will lower your hand hi everyone thank you uh there were details shared in this last section about cleaning and safety and i appreciate the monitoring of temperatures as an idea there was a question in the chat of who will be taking temperatures and i was hoping that you could address that um thank you also to christina regarding sanitation or sanitizing um i would like to hear about library materials i'm a librarian and the library is a big part of my daughter's joy at school so i want to know will libraries be open and what is the plan for sanitizing or quarantining books or if that has been considered thank you thanks jc and our next speaker is lindsey pratt lindsay i am unmuting you i'm sorry jc i'm going to come back to you uh if i am unmuting lindsay and jc i will come back to you it's not letting me unmute her okay we are having problems unmuting lindsay so jc we are coming back to you and jc i'm going to unmute you and you are you have a open mic hello i'm speaking as both a teacher and a parent in the district and you might be addressing this later in the presentation but since safety was now i'm wondering if um the safety protocols for covid exposures are going to be addressed later on and the close contacts thank you jc and lindsey you are now uh your microphone is now available thank you yes thank you for taking my question my husband and i are wondering what is the plan if and when a student or teacher tests positive as there are so many people in contact daily how do you plan on controlling that are we going to quarantine the whole class um will just that one section be asked to stay home will they close the school for two weeks what is your plan in case someone tests positive i guess is my question that's a great question and we will cover that later in the presentation okay okay thank you okay that is the end of our raised hands madam president okay uh thank you as far as uh speaking to the issues that were brought up um i think it is important to discuss because it is well known now that people do not show symptoms they may have this and they may be transmitting two days before there's any you know indication they really have it and so that does pose a little bit of a problem because if there's no way of knowing we've got people who are coming to school that have this and we have no way of knowing they have it and ours could possibly spread it so i think that is one of the major issues with regards to safety because the um the safety protocols put in place as far as i can see and anybody correct me if i'm wrong um that doesn't cover them yeah eileen yes thank you um my information is uh remembering what the personnel from the butte county department of health gave us last wednesday and the determination of what happens when somebody tests positive the tracking and tracing issues surrounding that that's their department they have authority to to do that i thought that one of the things that we've discussed um without you know conclusion was what do you do about the asymptomatic and if you don't know you don't know and you can't require testing so it's it's an issue unsolved at this point in my opinion yes kathy so again the county health authorities will have the actual protocols and they will set them but the aspects of the temperature check the mask the cleaning and the fact that all of our data suggests you have to be within 6 feet for more than 15 minutes for a contagion effect to take place internationally the data is very strong that children are less contagious than adults so there is no perfect world with this and you know people would like to have perfect answers but again we're going to have to follow our health authority's advice and so i think really the question is to me with this have we in our laying out of the safety guidelines covered all the things that are known and that we can be responsible for and i feel like we have and i think that's that's what we need to go back to um you ever had a mouse in your house i have they're sneaky but it doesn't mean that everybody runs around and nails all their doors and windows shut so the context for this is i think we react effectively when we see evidence that there's something that might be a mouse but we can't go you know so far over that everybody there feels unsafe so um again i support these guidelines thank you okay yes tom well i do think that for the most part our protocols are good and some interesting questions were raised um i think it's a little facile to compare a virus to a mouse in your house i think that's a bad analogy to the point of not being particularly useful um the virus is more dangerous than a mouse and much harder to detect admittedly there are things we're not going to be able to control but i don't want anyone to think that we are downplaying or minimizing real risks in this case okay linda do you have anything you wanted to say i actually i actually agree with kathy i know that our district staff has spent countless hours reviewing this taking taking a look at staff and student logistics the they've worked tirelessly to keep up on those ever-changing recommendations from the state and the local health experts you know we're implementing the widespread sanitation and hygiene measures we've purchased an extensive variety of ppe and equipment we're going to continue to monitor and change protocols as we need to to best ensure the safety of our staff and our students so you know the asymptomatic ones that is not something that is in our control at this point in time but i as dr kaiser was saying with the precautions we have in place you know i think that's the best step forward well i think i think with the um the fact that you know this is as i mentioned as everyone knows and ever changing more information is coming out more studies are being done uh more research is being done and all we can do is is stay up on it and keep trying to use best practices as they are revealed and so you know this is just a right now this period in time and as we move forward things are going to be changing and things are going to be better so we just have to do the very best if we if we abandon everything and that seems to be what some districts are doing just saying well we're not even going to deal with it then of course that defeats um the objectives of what mr mr tennis brought forth which was you know there are people who absolutely feel um you know i want to get my kids back in school i recognize the risks i see what you're doing and i believe it is adequate and i don't want to risk the other alternative which is my child not getting the education and there's a certain amount of risks with with that whole thing too with the online learning but we one thing to remember too with all of the callers who do call in is that we are always offering um independent study yes so people who are concerned about their child being in and we haven't even decided that this is going to happen yet but if we were to decide that school is going to take place on our sites in in some form or another there will always be the opportunity for parents to opt out of that and to do independent study and somebody did bring up that they're you know they were unhappy with what happened back in march well what happened in march was not something that anybody could predict and it was not anything that could be prepared for and yes things this was not the best uh teachers made a great effort to make that work and uh have that be a valuable learning experience but the way it all came down it was very difficult to make that happen regardless of where things go our teachers are being trained and will be trained in the the model that and the programs that are being utilized for independent study and it will be consistent and it will be across the district and so that should not be used as an excuse to say well you know i don't want to participate in this or you that should be spending your time on this that has already been contemplated and is being dealt with so um anyhow what we're going to do is we're going to decide and kelly if you wanted to mention something and if this is the appropriate time well i just wanted to say in the health care protocols and the safety protocols that we're bringing forward these would apply regardless of what the model is so if we are in an online learning model but students are returning to school for some intensive help and say reading or a particular area this would apply if we were in an in-person environment this is what we would expect to happen so it is in all of our models and in addition um the temperature checks that question was asked who would do that we do expect staff to do that uh the question was also asked about libraries and very honestly we have not thought about about libraries yet will libraries be open um you know that is just not some place we've gotten to yet so just to be honest you know there those things will continue to come up as we work through this but we have to have a starting point and i also want to say that as best practices in health and safety come forward we will implement those if you remember when this started and when you know we closed school back in march mass were suggested do not wear them um you know in fact they were discouraged so that they would be available for medical personnel so as things change as i said earlier we have to be flexible and adaptable as things change and yes in reminding them that this is a universal protocols that will be implemented so it's not something that's going to go away unless we get into stage what is it before where it's declared back to normal and even then maybe some people are going to still feel it's necessary so yeah yes i'd like to just make a comment before we actually start looking at our instructional models there have been some fairly critical assertions that teachers in that two-month cycle where we were thrown into an emergency framework weren't really working they were just goofing off etc i have been a professional educator for 45 years and i have taught interns all over the state online i've taught in prisons i've taught on the maritime academy ship so the framing of how online instruction goes varies dramatically with the equipment and the background and what it is the content of the course it can be done effectively but the age of the child and the need to know their teacher is really really a critical aspect i'm one of those board members who has a kindergartener starting this fall and you can't even get him to do you know face time where he's holding still he's dancing he's singing he's playing with the cat so it's one of these things where i think that any kind of instructional model that we come to on as a decision for now every child will be a little bit different and every teacher will do their very best to have education happen effectively in the model that they are in okay eileen did you have a comment yes just just briefly i just wanted to relate to people that have both spoken and written emails to us that one of the things that was a topic quite often was fear fear of what would happen fear of um well just you get what i mean one of the things that i finally came to understand was that fear was very necessary if we're going to stay alert and pay attention to what we need to pay attention to to do the best we can to stay within the recommended guidelines as they change we do need to have some fear but it's a healthy kind of fear it's like you're teaching your child to look both ways before you cross the street that's a fear response fear of them getting hit by a car so fear is something we do need to pay attention to but not have it be debilitating okay so what i'd like to know is is the board ready to vote on acceptance of these safety protocols at this point okay uh these are strictly with regards to the safety protocols yes so i can ask that anyone who has their hand raised that has already had their comment uh been delivered to the board please lower your hand and if this isn't about the safety guidelines we are going to be working on the models next please lower your hand madam president would you like to move we have five now four four okay um i can see that we're going to have to develop some more processes for this but um okay let's let's go forward with this and then the next time i would like a discussion among the board as to how you want to proceed with regards to the number or the amount of time that we're going to spend with this man and president i could suggest that the people who have their hand raised can add their comments to the chat and if what they add to the chat has not been presented we can read that out okay that'd be good okay that would be great wonderful suggestion if uh if you can do that i i'm not aware of how these this system works so if that is possible that sounds like a reasonable solution i have done zoom senate and zoom quite a bit so the chat can go directly to john or it can be sure of the whole group and then that would be an effective way to see if there's something unique there okay so will john is that true that then you will monitor that to see if something unique pops up yes i am monitoring that right now and again i will only repeat it if it hasn't already been presented okay so um so if we could have anyone with their hand raised please lower your hand enter your comment into the chat yes tom tom while he's wandering the chat should we set a number of speakers for the next section ahead of time yes um i think we should um so if we were to have for example they get three minutes 10 speakers that's a half hour and so i think we have to be watching ourselves that we don't have so much time taken up that then perhaps the board itself isn't you know spending as much time as we might need to so right now it's seven o'clock we're supposed to go until nine so could i suggest perhaps that we say five speakers at three minutes and i would suggest that if a speaker is number six or seven they go immediately to the chat so that they know that they have a chance to at least incorporate their comments okay how do other board members feel about that okay it sounds like we're in agreement on that so we will have uh five speakers and then uh the other any people who otherwise would want to contribute they will do that through the chat and then john will be monitoring to see if any unique comments correct come up or issues yes and the chat chat transcript will be available correct uh very good thank you okay so that way we will get all the comments and information thank you for clarifying that tom and um and uh okay so at this point um was there anything that you wanted to share john no the all the comments that have come in since we made that decision have been comments about previous comments and our repetitions of things that have already been said okay okay fine okay great then what i will do is i'm going to request that we take a vote on approval of the safety protocols as they have been presented tonight with the understanding that as uh the covid situation you know continues to evolve things will be updated and addressed with you know best practices according to what public health experts and our public health department in particular recommend yes eileen i'll move approval of your motion madam president okay okay um eileen robinson has moved approval of the protocols seconded by dr kaiser any further discussion comments by the board all right we will take a vote then all those in favor please say aye hi okay those have been approved and those would be uni universal protocols that would be instituted across the board all right now i'm a little confused because i thought the next thing we were going to cover was going to deal with more about whether we are okay having to do with how we will be responsive to changing circumstances be the worsening of the covid picture in our county or improvement you are absolutely correct so one of the challenges that we faced is we didn't want this to be emotional decisions that we are making we realize that the cobit environment is changing and is changing daily hourly and so we wanted to be able to come up with a way that we could be flexible and adaptable to wherever we are within the stages of reopening so what we looked at is the update on california's pandemic roadmap and we looked at the stages that are in there for the state and counties to reopen and they have four different stages and if we can move on to that the stages next slide there you go so stage one is where we were in the spring and that was when the governor decreed the stay at home order everything was locked down you only had the essential workforce that was coming to work those were your health care workers those were educators educators are deemed essential workers and grocery production the things that it kept to keep society running so um in stage two it and this is straight from the document were lower risk workplaces and that was the recommendation at that point that in stage two we can look at modified school programs and child care reopening with safety majors measures in place so you know definitely social distancing personal protective equipment on stage three is when you get into higher risk reopening and stage three you see in-person dining you see salons you see higher risk businesses that are able to open and in stage four we are at the end of the stay at home things return to the new normal i'm sure they will never be exactly the same so what we wanted to do is tie our stages to the stages of reopening california has not yet been passed stage stage two butte county wrote a proposal to move into what they called a stage 2b which did allow them they were given approval and they were allowed to open uh in in restaurant dining bars were able to open gyms salons were able to open but now that cases have changed we're already seeing a pulling back of that so when we look at that we realize we need to be able to adjust with those changes as well and we need to do it based on health care professionals advice so this butte county health butte county public health is doing their stages where we are they were the ones that applied for us to be able to move into that stage 2b as we move backward that i think will also be indicative so we looked at the models that we have and if you look at stage one that would be strictly online learning like we were in the fall and i don't mean like we were in the fall in terms of the instruction that we delivered but it would be students would be at home and teachers would be in the workplace but delivering from the workplace in stage two we would need to look at a modified traditional schedule so that we could implement all of the safety measures including the social distancing and in order to do that we would need to have our student classes cut in half so we would need to figure out a way that only half of the students were present at any time so that we could do truly do the social distancing those are good that's i mean that's when people are able to put their thumbs up or put things on there i think i was like oh boy so as we move into stage three stage three would be where okay everything is starting to reopen you still have to have safety measures in place you would still have a mask but at this point this is when your bars your restaurants and things were really starting to get back into the reopening and at this point we could move back into a traditional school setting with safety measures in place and then when you get into stage four now we're starting to get back into the models that we had prior to the school closures for covid so miss superintendents daily can i interrupt for just a second yeah absolutely we have someone who is um adding reactions to this to the screens and we would appreciate if you would stop doing that we need to be sure that people can read all the information provided on the slides we're just gonna have to refer to the only slide deck for the board we do know that that we have over 200 people who are viewing the slide presentation and we would really support if we could see everything clearly thank you and recognize that we have an audience of varying viewpoints so we need to have the opportunity not to have that hijacked so thank you for that so that was our thought in trying to align stages that are made based on health data we are not health care professionals we need to be able to base decisions based on where the society where our county and where the state is moving so with that i turned over to mr shepherd and mr sullivan if they have any more comments about the different stages so madam president right now there's two people that have their hands raised okay um let us let us hear the first uh person who would like to speak okay molina watts your hand is raised i will unmute you and lower your hand yeah i'm attempting to unmute her and it's not and i do want to reiterate that these comments should be with regards to this issue of our uh you know gearing can you hear me now yes we can thank you all right thank you for being inclusive i appreciate it i have some logistical questions are the hours per day going to be reduced less time together is us better in terms of potential transmission disease okay excuse me but i have to stop you right here what we're doing and i don't i don't know if perhaps you you weren't tuned in at the very beginning but we established certain operating rules and what we're doing at this point is we are we're directing our our comments only to the segment that we're discussing at this time right now what we're discussing is um the res are being responsive to the stages that the governor has outlined correct so as far as specifics go with regards to any of the models that will be coming up next when we discuss the models and and the proposals for the different the different options thank you yes what we're looking at now is uh does this make sense for us to be tying educational models where we are as an educational institution to the reopening of the county and the state okay we have one speaker christina miller christina i'm going to unmute you and lower your hand i'm attempting to unmute you it's okay christina your microphone is open hi thank you i i i guess i'm not exactly sure what you are discussing at this moment so i don't know if my comments are appropriate but i don't completely understand how the school district primarily for the younger grades thinks that they're going to be able to effectively social distance the kids okay we're not at this moment okay i i don't know christine i thought you were here from the beginning but perhaps not i'm not understanding and there's been a lot of brown act um comments that have not been read into the record that were not uh similar to similar comments previously i just wanted to make that aware as well uh not i don't think you're anyhow okay um with regards to how we're handling this is we've divided this into different segments of issues that we have to uh to evaluate one of the things is how are we going to be responsive to changes that occur in the covid landscape over time and so what what the superintendent has brought forth is that what we're going to be doing is we're going to be relying on the health professionals public health professionals and which also the governor is also relying on public health professionals in determining which which stage we are in and that's that's why right now we are exhibiting on the screen the different stages and right now we are in a stage 2b where we have certain restrictions with regards to different types of industries and contacts that we can make and so what we're going to be doing in the future is get our instruction basically from public health with regards to how restrictive we need to be what changes we might need to make in to be uh in accordance with the stage that they are requiring yeah uh kathy dr i think that and i i'm not at all surprised i think part of the difficulty is that what is in front of us is extremely down framework it's not about discussing what you think it would look like when you're in stage two so just as an illustration so spring break was going on i was on the coast with my family and we were driving back when the governor said stay at home obviously we had to keep driving but you had most of the way coming back construction workers working not because they were defying the governor but because they had already been identified as essential so the point that's being presented here is we will be faced with orders some will be as direct as the governor some will be direct from the health departments the logic to us is we should have the ability to move between those directions as a school district by understanding what might happen so when stage one happened nobody was prepared for that to happen it was very sudden this time around we're going to know one two three and four and the logic that's being presented on the screen is should not we have the ability to respond in the school district to each of those potential stages and i think to add to that kathy we don't actually know what stage we will be in on august 17th when that date rolls around and we don't know what stage we will be in on october 30th so we need something that allows us to be flexible and nimble that if indeed we get put back into a stage one and we have stay-at-home orders then that's where we will go as an educational organization if things get miraculously better which i hope they do then we can start looking in at stage three but right now where things stand you know would be the stage two but but what we wanted to do is not say um here's where we're going to be and we're going to be there forever we know things are going to change and we need to have that some kind of indicator that tells us it's changing and you need to change with it and let me just make a comment in general um our one of our main jobs as a school board is to set the direction of the district and that is what we're attempting to do here is to get some clarity on how to move forward during this covid you know situation and so we need to have a plan and then we need to flesh out the plan and so this is what we're doing is we're just initially going step by step and setting things up so if we agree that this is a good way to gauge where we're at and and where we are say on the spectrum and that this has been dictated by reliable sources professional health sources then that's a good system to use so that's what we're asking is do we agree that this is something that we're going to use as guidance for our actions and whether we open school whether we we close school whether we adapt things so is this a model that we want to utilize i think maybe we should just hear one or two people's questions and if they're still doing the same thing going forward and not really at this point then we just make the decision okay so we have four hands raised okay so the next speaker molina watts your hand is still up i will unmute you and see if you have another comment oh melina your hand went down the brown family is next i'm unmuting you there we go um so i think what we're talking about is the different stages throughout california and the way things have been shut down and keeping our school in line with those stages correct my thought with that is um the stages that were when we started to shut down it was back when we had no cases but now we have so many cases and the push to reopen is based on the economy and not on the safety of the children and when they talk about um the safety of everybody it's about distant like being socially distant and wearing masks children are not able to do that so i don't think we can go with um based off of the state's recommendations as far as things that are opening and closing because these are our children that's all thank you okay next okay the next one is only the initials m-h m-h you are going to be unmuted and i'm lowering your hand okay that one has disappeared is this me i think you guys unmuted me and i'm not mh i'd like a second chance if that's me it is you correct mh yeah thank you i appreciate it you know um hearing everything that's been talking tonight like i feel there's a lot of suggestions but no real foundation on how to move forward and i completely agree with the family that spoke before me that's spoken for the second time tonight and i give all of you the grace to let me speak finally and for them to speak twice but there's no protocol there's nothing for any of us to rely on and make a decision on and so how do you want to move forward and instill confidence in these new county families so that we can actually send our families back to school you know like how for the families that aren't essentially why they don't need to send their kids back to school like how are we going to be motivated to send our kids back to school like what what actually is the protocol like you've i've heard a lot of imperatives and suggestions but nothing actually of like what the day is gonna look like we're working through the process right now this is there are this is there are three questions that we are dealing with right now and at the end of that you will have a clearer picture so please stick with it just please listen and it shall be revealed okay madam president we have now six more hands correct so i believe we have one more and then the remaining of the people will put their comments on the chat okay stephanie mittman you're waiting for it to unmute okay stephanie yeah this is stephanie and alan mittman um a couple of questions directed to this uh part of the discussion number one where did these four stages that are on the screen come from that are aligning to county stages of reopening number two um there are 31 counties now that are on the county monitoring list for three consecutive days that will require additional shutdowns that have been previously ordered which one of these four stages that are on the screen align with the county monitoring list further closures that may well be imminent county thank you we are yeah we are currently in stage two um and we were we did have a 2b i believe we are no longer there because of the shutdown of in in restaurant dining the shutdown of salons so we are in stage two the other aspect of this is [Music] if and we do not change charge control this if butte county is put on the list we cannot come off the list only the governor can take us off the list so it will be being marched to a very specific destination if we get put on that list uh and it is just to answer the question about who developed this this was a development from the governor and the governor is utilizing it to further uh you know shut things down open things up and we we have not been though i'm a little confused because we have not suffered the shutdowns that say san diego and the larger and those 30 counties have suffered we still do have access to certain services like hair stylists and and various things like that we haven't suffered that setback we have suffered some which were statewide which had to do with the restaurants but we we haven't gone to the further regression that some of those other larger counties have those 30 counties that are on the watch list it is my understanding if we are on the watch list then that is when those uh additional services start being diminished they do and but we're not on the watch list correct we're not yet i mean somebody mentioned oh we're heading in that direction and that's why we're having this conversation because if we do then we will respond appropriately yes so now it's up to us okay so um this is really just a a a method of how we're going to respond to things so um unless anybody has any yes eileen no i'm not the anybody that has any i was madam president i i appreciate how clearly you've outlined for us um what it is we're doing what we're saying is that we intend to follow the mandated guidelines of the butte county department of health which in some cases gets direction from the state that mandates what they tell us and once that mandate comes down butte county can't take us off the list and open us back up at that point the governor must do it so i think at least i understand what the parameters are and i believe that um it's wise of us to stick with um what's been outlined uh officially by butte county department of health and the state mandates and and their framework comes from the department of of the cdc correct yes kathy so in many ways this is a statistical model it's based on a population of our county and it's based on the number of cases as well as our healthcare access to me it's the only logical framework because we will be ordered anyway and so what i really value about our staff and setting this up so is that staff and parents can understand what would happen if we were to get moved to a different stage this is like you know i wish i could say it's knowing when christmas is coming but it also means knowing when halloween's here or you know going to the dentist or whatever you think the boogeyman is so it's just logical to me and i think it's helpful once people realize we will be moved by others potentially from one stage to another but we will have a an approach a plan to do so okay thank you for for clarifying that uh so are we at a point now where the board would like to vote on whether this is going to be our approved way of of addressing and responding to changes in stages i'm ready i'm ready to make a motion to approve the california stages of reopening as our framework okay i have a motion by linda heavy i have a second by dr kaiser any further discussion all those in favor of using this please say i i all right we passed that unanimously so that will be what we are looking at so we can inform parents and like dr kaiser said they can become aware that um there is a correlation there okay so the next thing we're going to talk about is um if if it is possible to modify uh instruction and instructional models so that children can actually be on site what what are the various options okay and what i'd like to do now is turn it over to um mr marchant and john shepard to talk a little bit about the the one model that will be consistent regardless of where we are an option that will always be available and that is our online independent study uh mr shepherd oversees that and uh either one of you can go ahead and kick off that discus you got this first because we've had a lot of comments about if we're going to be safe and how we send you know i don't know if i feel comfortable bringing my child back on campus we wanted to make sure that people understand our online option at oak bridge online academy we also had a comment earlier about our distance learning and how maybe it wasn't successful for that one family we want to be able tonight just to explain the difference between that and i'm going to kind of hand that off to um director shepard and my other elementary director mr sullivan to kind of go over the two different options that we will be giving with on our oakridge online academy so mr shepherd if you want to talk about the ingenuity option for 612.

chew here mr. smart this is yeah mr. Hong anyone mrs. lakhs here mrs. Reese here mr. Simmons mr. Winston here president Becker yeah we have a crown please rise to salute the flag pledge allegiance to the food the New Jersey open public meeting law was enacted to ensure the right of the public to have advanced 7/7 to attend the meetings of the public bodies in accordance with provisions of this act but he sponsored quote of education has caused notice anticipating to be published at the Board of Education offices written notice was also provided to the Sentinel the Newark star-ledger the High News Tribune and the municipal bonds like all board of education meetings with the exception of executive session discussions are videotaped later broadcast dr.

in the boardroom that's the upcoming events thank you very much moving on to 5.1 any board comments I just have a one quick go ahead oh I'm sorry I've been watching um the Instagram getting to know you little things that hickley has been putting out about our principles and I just think they've been wonderful and I just wanted to thank Michelle ree because I know she's put a lot of time into making our websites really robust and I've just really enjoyed watching um all the principles tell a little about themselves and a little about their schools so thank you for that thank you Mrs Reese president Kaylor thank you I just wanted to um quickly address something that many people have contacted me about um I had several people contact me and ask me why I didn't sign the letter to the governor um or they thanked me for not signing the letter to the governor just to make it clear these individuals who did sign this letter signed as individuals and they are also elected board members but they're not permitted to sign in representation of a board or a district um and so explaining this as people have reached out to me that um they are board members of school districts but they choose to sign individually and that they don't sign on behalf of the district without board authorization to do so in order for someone to represent our district um in a board capacity in that fashion that um it would have to be in a public meeting they would have to um have a quorum and a vote for someone to rep represent the district or the board in a particular situation um some districts have done this and some districts have adopted resolutions for when they choose to start school um but for the most part they're individuals signing as individuals yes they are board members but um not necessarily representative of their um School District but as an individual so I had many people ask me about that it's a very um when we open schools when we go in person is a very controversial issue um nobody makes the decisions lightly and um so while yes over 100 board members did sign it it is individuals who are signing that are board members so um they're not necessarily they're District spokesperson or representative to do so so I wanted to clarify that I had like I said I had a lot of people reach out to me some again questioning why I didn't sign it it did not go to Every board member it was not sent out to every board member um and then on the other side of that I had many people who thanked me for not signing it so um it's not that I didn't sign it because out of choice it didn't come to every board member um while my choice would not not be to sign it but that would be a personal choice not on behalf of the district so I just I wanted to clarify that since I have received several calls texts emails about it so thank you thank you for your clarification on that any other comments okay we are moving on to consent agenda items I move that we approve consent agenda item 6.1 to 6.9 any any comments questions or concerns president Kaylor yes Mrs ree I do have sorry I just take notes um I do have some concerns on 6.7 uh it is just the first read um I have concerns of our policy removing the requirement of receipts um this is for staff reimbursement when they travel on behalf of the district District um it's no surprise to anybody that my thing is policy and procedure accountability um so I'm not sure um who's really handling this is if I know that Dr Thomas and we always submit our receipts so is that changing yes president ker members of the board I was asked to uh take a look at this and for a couple of different reasons uh one of the the instances is that individuals were having to keep and hold those receipts and turn those in a lot of individuals did lose those receipts and they weren't uh reimbursed for that also uh we can go two different ways you can it's it is uh perfectly uh okay by the standards of procurement to have the your per DM uh payment for for these expenses on that aspect so I did want to bring this to uh to the board and have the board have an opportunity to voice their concerns and choose a direction either way they wanted to go Mr Holland can answer more questions about that we do have um uh individuals that do spend a lot of time tracking down those receipts making those phone calls doing all that and I think U Mr Holland could you tell me the the cost difference between uh what we would have spent last year with receipts and then the perdum for the entire year we had that at one time so president Kaylor members of the board Dr Thomasson yes we did do um a review of all of our expenses last year being I guess the 189 school year and we compared to what the predum amount would have been versus what we paid out the difference that we found for that particular year was only was an $88,000 difference it wasn't that large of a of a difference um and the thought behind it was if it would ease some of the burden on staff to trying to keep up with these receipts um because the state does allow for a perdum allocation amount and so we would be adhering to the state's travel policy um what is that per DM for the state it varies depending on the location of where you're going and the time of year yeah so um president Kaylor so I'm totally in favor of this this makes such good sense what happens is is we we're sending these teachers away to these conferences and then they have to worry about you know am I spending like you know $2 more than I should so it just gives them the amount either ahead of time or afterwards for where they're going for that day and then they can spend it as they want and uh and not have to worry about keeping receipts I think a lot of times you have teachers coming back and just not bothering to turn stuff in or having a receipt this is easier and it's going to save you a lot of paperwork and time in trying to get those receipts you just you would know that so so and so is going on a trip on October 15th to Chicago here's their pum boom there's the check there's no it's just I think it's a huge time saer uh as well for uh your bookkeeping too do you find Mr Holland that the pums are fair um I find that they're not always high enough based on state but um it is the amount that that we have to adhere to the district can always go lower but they can never exceed the state's policy that make sense and so so the pum in reference is just not the food it's hotel and as well as the prum is just for food okay okay if you have incidental say for example you have taxi or any of those you still are required to have a receipt for that um if you uh your hotel is a completely separate amount and again that's based on your location and time of year that you where you're going um and then your mileage of course that rate is is set by our mileage rate which again is consistent with the state so it's just we're just talking per DM for food when I traveled with with the Community College we just did exactly what he so same thing we didn't do receipts on the food but hotels and Conference that all was the receipts yes okay makes sense and of course it always wasn't enough when we went to Chicago and this is only the first read that we're doing today so any other questions or concerns I actually think this is a great idea to save some paperwork um it varies on food I mean we know that you could eat at a festar restaurant or you can eat a McDonald's I mean you can make the decision once you get your check okay this is how we're going to divide it and they figure it out um I think it's a huge time saer so I do enjoy the fact that it would save our staff I would assume your office a lot of time so thank you we do have one only one travel person which is our same as our accounts payable person um so it does take she does spend quite a bit of time on having to review everybody's travel claim and all that and staff trying to track down um receipts typically unfortunately some staff will travel sometime early in the year and they save everything to the end of the year and so it does add an additional burden um to the staff and to the Lisa to try to get everything processed president K members of the board I would also like to bring up the fact that if you travel out of country some of those receipts are not in English and they have to be translated and that's a that's an undertaking in itself to to translate and then also figure out the uh the difference between dollars and Yen or dollars in the foreign exchange Mr Helen in reference to like the the time you said people sometimes turn them in six months or why don't we have something that says upon return on your trip you 60 days to submit if not you're out of luck I mean it's just there should be something written down that says I mean 60 days is plenty of time to it's just not has not been a decision that the board um a time frame that the board had set okay there's nothing in statute but thank you um I I have a couple questions or concerns uh 6.8 it was just really sad to read all the iPads list I don't know I just I that was sad to me I don't know if anybody else is mourning their loss but I sure am because I know what they were to us and what they brought to our middle schools when they opened and I don't know just having a little moment for my iPads okay and also um really excited about 6.9 I know we've gotten a lot of information on that and so thank you um Dr Foley for um getting that application in and all the team that work behind that I know it was a huge undertaking in such a short amount of time appreciate that and then um well I'll wait till after we vote but any other questions or concerns all those in favor I I I motion carries 5 Z and I just want to say welcome to Mrs Schwarz she's joining our family as our assistant vice principal so when we are all all back together we will look forward to uh meeting her so just wanted to say that all right now we are moving on to some action and information items thank you Curtis for keeping things going here um we have our um informational governing board monthly financial report any questions or concerns for Mr Holland okay so president KL please keep in mind that you will still have one additional financial report which will be classify or label the 13th month which is basically the clearing month for last school year and that's kind of when you'll see the final numbers of what was the results of 1920 great make sense yes okay thank you okay next is is an informational meeting um or informational item 7.2 and the Higgly Unified School District in conjunction with France Law Firm group will review information related to claims for damages associated with Jewel and electric cigarette litigation and a presentation related to the school district versus Jewel Labs will be presented to the school board and this is Mr William shinoff I did I say that correctly Mr William off is going to be presenting this to us tonight welcome president cayor members of the board I would welcome uh Mr William shanoff from the France Law Group to give us a presentation and um also too I'll be uh jumping in once in a while to let us know uh the aspects that have affected the Higley Unified School District as you know we've had some families and some concerns within our district for our vaping concerns for our middle schools and high schools Mr enough Madame President members of the board uh thank you very much for the opportunity to have me here tonight um again my name is William shinoff I'm an attorney with the France Law Group um I'm here today to talk about litigation I'm handling for over 90 school districts across the country against Jewel apps I'm already representing school districts in Arizona and I'm here to talk to you about the opportunity for higgy to get involved in this litigation that's already ongoing a little bit about myself uh prior to joining the France Law Group uh I myself was an education law attorney uh in Southern California uh representing school districts uh throughout throughout uh as general counsel and also as litigation councel uh and at the end of my tenure uh I saw this increasing growth uh with the use of vaping in middle schools high schools and unfortunately even in elementary school and so what we've gone to to this point is I'm going to go is how we've gotten to the point of getting to litigation next slide what we've done is in the past school districts worked very hard on decreasing tobacco use uh with students uh and unfortunately due to Jewel labs and other companies uh this trend has now uh Gone upside down all the work that was put into it uh has has gone in reverse and as you can see uh between 2011 and 2015 uh ecigarette use among High School Middle School students increased by 900% uh and even between the year 2017 and 2018 uh the in it increased 78% from 11.7% of high schoolers to 20.8% of high school U and also during that same time there was an increase in middle schoolers uh of 48% uh as you can tell uh in 2018 4.9 million middle and high school students use tobacco products and 3.6 million of those were using ecigarettes so ecigarettes have become the new tobac has become the new cigarette and that is what this company's whole idea was was to move the consumer from cigarettes to their product and what I'm going to talk to you about is the fact of how they did that by talking about their product being safer and unfortunately their intentional and deceptive marketing the youth next slide uh the director of the CDC has talked about exactly what I said uh that all the work that was put into uh and decreasing tobacco use is now putting a new generation of Youth at risk for nicotine in next slide juel who is the main defendant in this lawsuit they are a company That Grew From a doctoral study project at Stanford University by two young men to now a $32 billion company in less than eight years uh they now control 82% of the market and with different restrictions going in place there are other companies that are coming in uh but they themselves are the major component uh to this based on what they did in their their different marketing practices um um as the slide shows uh from two 2015 and now uh there their control of the market has increased and in 2017 alone they generated over $224 million in retail and then in 2018 they sold $ 9426 million in their product can you go next slide now the reason a big part of their success was because because of the innovation of their product uh the big issue that they knew with cigarettes and why people were limited to the amount of cigarettes they used was from the hit that you would get from smoking cigarettes and the the throat burn and so what they did is they invented an what's called nicotine salts that's in their pot what that did was that eliminated the hit uh from the from the inhalation and so there wasn't that throat burn and so what they've now done is the ability to use their product a lot and what we've now learned is that their product actually contains 10 times the amount of nicotine and a cigarette and as we all know nicotine is highly highly addictive and also on this chart you'll see some of the different flavors of their product and how they intentionally uh made it interesting to children they had they have flavors such as fruit medy creme brulee uh snake oil Snow White I everything to kind of be attractive and to uh be focused on children but at the same time they'll tell you that they had no intention ever to sell their product to a child next slide now based on their dominance of the market and uh from school districts to the police the government then got involved because of the the ep the youth vaping epidemic that they were seeing so in February 2018 the FDA sent a letter to juul expressing the concern about the popularity of its product among Youth and demanding that juel uh produced documents regarding its marketing practices because they were trying to get to the bottom of why are we seeing such a high use of of this product in children uh as of October 2019 uh not only the FDA are investigating them but also the Federal Trade Commission U multiple state attorney generals and the US House of Representatives uh at this point what we have seen through those investigations is exactly what we thought was going they went and took the marketing scheme of big tobacco and modernizing so they went and they're using social media uh influencers uh they're buying airtime on Nickelodeon and Cartoon Network and they'll tell us again we had zero atten intention of trying to market the youth but when you're when you're buying commercial time on Nickelodeon in Cartoon Network I don't know who else you're trying to attract and then on September 9th 2019 uh the FDA warrn Jewel that has violated federal law by making unauthorized representations that Jewel products are safer than cigarettes because their whole slogan was the safer alternative and next slide and now we get to the point of what their actions have done we now have children who are addicted to their product because they thought it was so cool that it was safe but if you go and you speak to kids about this product 95% of them have no clue what's in it they have no clue what the effect is and what they don't understand is that the real reason they're using this product all the time is they're addicted and they don't know how to get over that issue next slide now it's come to the point of who is this affecting so it's not only affecting the kids health but it's also affecting School District and that's why I'm here today to go and discuss what school districts can do going forward uh to help the kids in this community now school districts have this interesting blend of how they not only educating protecting you're responsible for the children while they're on campus and to not only educate them through books but also through their community and president Kaylor um members of the board this is where higler Unified School District enters the the picture we know that this year we've seen an abundance of use and students uh discipline due to vaping in our classrooms and in our schools and in our restrooms for the Higley Unified School District we know that each of our middle schools and high schools have had to add administrative Personnel to help deal with some of the disciplinary issues caused by vaping within our school district we've also had to put in cameras we've also had to put in extra um sensors in the bathroom that we've been trying out on a on a basis to see if they're working so this is where the actual real cost to our school district is taken into account just the administrative cost alone and time in dealing with disciplinary issues for Vaping within our schools has been an issue not to mention the harm it has done to our community and to our students we've been here in this boardroom and seen parents come to us begging for school support and school resources to be utilized to help us deal with this issue so this is where Higley enters the scene thank you I have a quick question um has our elementaries been affected by this we've heard a lot about middle schools and high schools I've never heard Elementary um president Kayla members of the board we do have a few instances where students within the elementary school system have resteemed disciplinary referrals for uh vaping paraphernalia within the campus thank you next slide as superintendent just stated Jew Jewel use on campus has now added another category to the teachers and administrators now they're having to spend time not only trying to educate students but also try to police this use because the way that the product was created it can be used anywhere with without really being taught you know we have kids using it in the bathroom they now call these Jewel rooms they now they're able to use it in the hallway and unfortunately they're even using it in the classroom because teacher can turn their back they'll do it become a game and so it's become a a substantial disruption to the learning environment and these are why the school districts are dealing with this in a very unique way of how they've been harmed next slide now districts are now having to divert resources so you're now having to come up with money out of your general fund to deal with putting in these sensors putting in cameras having to deal with are you going to have to do deal with education of the students money and resources that could have been used for something else now having to defert it and that's that's part of the unique situation that school districts are are part of this litigation next slide now many school districts across the country have also shifted how they are trying to deal with this uh instead of automatic discipline they're they're changing their policies they're changing procedures are they going to be doing intervention of trying to rehabil itate instead of discipline and there's a lot of time and resources that are being spent by districts I even saw that your District uh has already amended Ford policy jcj to include uh electronic cigarettes and vaping to your tobacco policy and how how you you've already taken that next step and you've already taken the steps to uh put in cameras put in put in Smoke the uh baap detectors next slide and in this talks about exactly what districts across the country are doing uh as as a superintendent said you fall within many of these categories of what districts have done uh some districts are putting in cameras near the restroom to be able to see uh people vaping uh they're they're adding The Vape detectors uh some districts are going as far as removing bathroom doors uh because it's becoming such an issue next slide uh and as I said vaping has become a disruption to the learning environment and um I I hear stories not only about The Vaping in the classroom but I'm also hearing stories about kids not wanting to even go to the bathroom at school because they don't want to be around uh The Vape they don't want to be caught in that bathroom when it's going on and it's it's changed the way uh schools are run unfortunately next slide in this this brings to what we are trying to do in this litigation and that's to be able to not only number one hold Jewel and other companies accountable for what they've done but also be able to provide your District the resources to be able to deal with this necessarily in the future so in this litigation it's threefold uh monetarily of what we're going to be getting for your District uh first is to be able to recoup any costs uh or time that you've put into dealing with this vaping issue so as the superintendent said you've already put in money into putting in Vape detectors you've already put in money into uh cameras uh you've you're dealing with uh discipline and adding hiring extra staff those are actual damages your district has already suffered that will be claiming as damages for you to go and recoup then we're what we're also going to be doing is future looking forward to of what you will need in the future because this is not an issue that's going away and it's not fair for you to have to go and decide whether we're going to be able to hire more teachers because we need to go and shift funds to be able to go put in more vape detectors or more cameras so we're also going to be looking forward to see how much you you would need to go and put in Vape detectors in all of your bathrooms to add more cameras to add extra staff that would be necessary in order to deal with this issue in the future so that's part of this case of what we're doing what we're also what we're also going to be doing is uh getting funds for education education is probably one of the most important things that we can do to deal with this issue because there is this Gap now that these companies have created uh through their their deceptive marketing and so what what we will be doing is getting your District the funds necessary in order to put on these programs in the future and so with analyzing the numbers that they are currently at and seeing the spike in the high usage what our experts have already told us is that in order to get the numbers back to where they were prior to juel going on this rampant marketing campaign that we should get your district 10 years worth of funding to put on these educational programs and so we we will do that we will be making that demand in this case because that we've already seen through education for districts that I that I work with they've already seen that that is help we know that that that will help and so what my firm is offering for our clients is while this litigation is ongoing uh we already have put a panel of experts together uh that will present to the students and the parents in the harms of vaping at no cost to the district so at least we can start this education process now and not wait for uh recovery in this case in in addition to uh the educational aspect we'll also be providing the ability for re provide resources to your students if they feel as though we've already put a network together of doctors and other professionals who can help these students if necessary to deal with any issues of nicotine addiction or any other harm that they've done so we can provide that resource to them without them having to uh do their own research and deal with the other aspect of this case that's not monetary is the social justice aspect this case uh you as board members are leaders of the community leaders of the district um uh and what this case also does is holding juwel accountable and protecting the students of your community and so we're we're doing that in this litigation uh by seeking an injunction on their marketing making sure that they can they stop doing what they're doing of targeting children because we're seeing the after effects of what they've done and we want to make sure that there's a there is an order from the court saying exactly what they can and cannot do going forward as they did in big tobacco 20 years ago which was successful next slide uh this goes over again uh the different damages the districts are s suffering from uh so not only do you have the issue of monetary but also with the the health issues related to vaping we're now seeing student absence we're now seeing the the the health effects and them not being able to come to school and the social and emotional issues also that come along with nicotine addiction uh is just another example of the issues that are created uh through the students and how it's harming the learning environment next slide and again this goes over uh how how we're here to help you so the way this will work is once the board approves our contingency fee agreement we would file the lawsuit on behalf of the school district this is this is a unique case because this is a what we would call a type of class action uh it will not be your District alone versus Jewel what happens is we would file your case in federal court and your case would then be transferred over to uh the federal court in San Francisco with the rest of the school districts across the country and we all together uh work as a team against these the the companies that we are in this case against and we litigate it together but for purposes of uh recovery at the end it's done individually it's not done uh through some Global uh you know small amount that you would get at the end you would actually be able to recover the specific amount that we've shown that you you've suffered through this and that you will need in the future uh by also we will be litigating this matter on behalf of the district we'll be working on uh motions Discovery and if necessary uh trial uh throughout this litigation we will will be providing regular updates to the board uh to let you know what's going on uh to kind of provide you where we are in this litigation and as I said we're going to be recouping past and future costs uh to the district related to Jewel jeweles vaping epidemic and we will provide you with uh the educational programs uh if you so wish to take advantage next slide and this goes over a little bit of the background of my firm term and uh some of uh our representation and our results um which you can see uh but I want to provide the opportunity to answer any questions you may have at this time question number one um how much time or man hours is it on our end for our employees to get the information you need and then from that is that kind of how you come up with the dollar amount for specific speically just Higley how does that how much time is involved in that that's a good question um as I said this is not like normal litigation uh so what's important for me is getting what will happen is at some point there will be what's called a discovery questionnaire uh provided by the other side for me to get information from my district clients I will then work work with your District uh to get that specific information related to your district and that will help us also be able to determine your damages but what I can tell you based on uh my experience of already working with other districts that are the same size of years uh that the max amount of uh staff time would be between 8 to 10 hours in total of this litigation provide me the information I need um also with this case because of how it's litigated there will be minimal document production uh because as you're aware the majority of evidence we will have is going to be Student Records which we're not turning over uh but what's important that we show is exactly board policy showing that you've changed your board policies show any invoices of any of any cost you've incurred and then we'll work with your administrators to to try to figure out uh man hours uh that have been put into to dealing with this issue in the past and we have our own experts who will go and put a cost to that and also be a we have experts in place place look in to your needs for the future um so also as part of this litigation there's no depositions so there's not going to be uh your your staff having to go get prepared for deposition sit for deposition um and also what ends up happening in these types of cases is if this case doesn't resolve uh the judge has already said that he wants to see a trial by next summer uh they do what's called a bellweather trial uh which is a sample trial to give the defendants an opportunity to see what it would be like to go to trial on these cases they have the right to go to trial on every one of these cases um and so what happens is one of the school districts will volunteer it's a volunteer basis it's up to the district if that's what they want to do and they will be the sample trial that would go forward that District the administrator would probably be deposed there might be a couple other staff members deposed but again that's voluntary and that would obviously increase the staff and you mentioned 90 school districts are already on board with this and how many are from Arizona uh I represent over 90 school districts there's probably around 150 school districts already involved in this litigation um there is seven school districts I'm sorry six school districts in Arizona already involved and there's I'm going to be presenting to more in the next two months board members any other questions concerns president Kaylor yes Mrs ree so I was just reviewing the file that we have um and seeing the cost of representation um and I also see that that percentage changes after December 31st um from a time frame standpoint given our situation covid things falling behind what is the likelihood that recovery would be done before December 31st it dep it depends where we are in the litigation but I think what's you brought up I want to talk about the cost of the litigation there is no cost to the district to be involved in this litigation uh we don't work hourly we don't ask for a retainer uh we we only are paid our fees if the district recovers anything financially uh and where we have a percentage of that and what I can also tell you is that normally plaintive litigation our normal percentage would be 40% but what we've done is we've cut our our fee to the structure of if it resolves before December 31 uh it would be 20% and any time thereafter no matter how long it takes it's 25% uh it the case has already been L has been going on for for quite some time so there is the chance that that it there could be some sort of resolution before December 31 M I really can't guarantee um I can't guarantee that but that that is the timeline so I can't tell you for sure and as you're seeing courts are also having delays uh with that but what this judge has done is he's not been allowing this to been a delay he's been putting uh his foot on the pedal on this case he finds it to be disturbing and very concerning about this case so he this case really hasn't been slowed down uh which is good uh so there there is that possibility I can thank you Mr shof because of the budgetary constraints of the district we've had a lot more things that we've wanted to do that we couldn't afford would that be taken into account and would we be able to put some of those measures in place yes that I mean that that's the purpose of this we would go and we would look in the needs what does your this specific District needs and that's why this case is unique and that it's not a class action where we look at as everyone just the same we look at each one of our districts individually and look at their specific situations and look at their needs and that's the important aspect of our interaction with the administration to look at what your specific needs are and making sure that we make make sure that it's supported with the information that we need when we go and present it the other side so if there's a a school district out there that's doing an incredible job on addressing this this issue and there's quite a bit of cost reference to that if we wanted to duplicate that is there something here that can help us to to absorb those costs to bring that program to what these other districts are doing up there how does that work sorry can you say that again I really couldn't hear you say there's a district across the country that's doing got it okay and they're really addressing this issue but it it costs x amount of dollars and and we're down here because we can't afford to be up here is there any money available to us through this for us to bring us up you know if there's a program working across the country are all these school districts going to be able to have access and bring their programs up to this there there are different organizations that are out there that we will work with your staff on getting them involved with that are having grants in other in other deeds in in California I know that there's been budgets put out by the state to provide extra funding we'll look into that with Arizona but we also we also have connections with different organizations that are helping school districts with providing other resources president K uh so thanks for coming I uh I look forward to I'm totally in support of this I've read everything that has been sent to us um so I look forward to I hope that we can vote on a board to to move forward on that as soon as possible so thank you for being here and thank you for doing this I think it's important thank you I too want to thank you for coming um I know we've had Parents up here talking to us I know in this situation we don't um but we've had parents that come in and tell us that their kids are addicted to this stuff and that you know it's been affecting their lives and their daily activity and that we need to do more and honestly we've been trying and I'm thankful that there's more that we can do so thank you for coming yes president Kayer members of the board um we've also been working on this for the last three or four months too and before um M Mrs Goods retirement she did review the contracts and did make some changes to the contracts with the law firm so I just want to let you know know that this is something that we have been working on for the last three or four months I guess my only other question is why wouldn't a school district sign up on this why why why wouldn't we I guess is the question I have and why haven't dist like I would think every District if it would sign up so I just kind of want to know Playing devil's advocate a little bit president Kaylor members of the board um the the fritz Law Group is not the only law group that has come to us and ask us to sign on with them we've had three or four but taking a look at the different opportunities the cost the structure um what's best for students the ability for them to come in and start working right now on a prevention program was what led me to look at this lawsuit more closely than some of the others so it was the whole package of the different companies there you can find a couple of other uh groups and associations that are also uh moving forward with some of the some of the issues against juel and some of the other companies but when you take a look at the whole picture the cost structure and everything that's what led me torch this company thank you any other questions is there any other companies we should be going after not just Jewel what yes okay I'm like I think that there's more than one I mean I'm kind of not okay and that's what we're working on right now uh there's a newer company you're seeing called puffbar uh who's kind of come in to replace juel because juel has taken the flavors off the market which they're going to bring back on uh and so we are looking into these other companies um but what we do know now is what juel has done and we have started looking into other people that worked with juel on their marketing campaigns uh you're going to see uh companies like Walmart you're going to see companies like 7-Eleven uh how they work together with duel on their marketing uh and how that's done but there there will be others brought in uh the investigation is still going on through this case and they will be brought into the case if we can find information to support uh our claims thank you okay so moving forward this would have to come back to our um board for a vote is that correct Dr Thomasson yes president C members of the board um it has been the process that we like to bring you an information item too and then to vote on it for the next board meeting and so I will be bringing this back on the 29th for the board board to uh officially um make a decision on whether we want to move forward with this I thank you for making the truck out to hot Arizona I see your business card I would rather be in San Diego right now I mean come on so thanks for putting up with the Heat giving us this information our students are very valuable to us and I know that we have all had um interactions with vaping Andor our parent here or whatever it was so thank you for doing this thank you all very much for your time okay safe travels next up we have our update 7.3 on the reopening of schools and this will be the Dr Foley show president Kaylor members of the board good evening um so we are here tonight to provide some updates for you uh like version 100.2 or whatever something like that um feels like it um uh updates so that we can share with you some information that was also shared with families this afternoon and talk about some real specific things before we start talking about the logistics and some updates and some clarification of a few things um we want to kind of say thank you for a second um you can next slide we want we we we as District administration Express huge thanks to our families to our students to our employees our teachers and our leaders who are working diligently or waiting for information as we try and figure this out as things continue to change we are working around the clock to get information to you our teams are working around the clock and virtually in in most cases at all at this time um and we also recognize the collective sacrifices that are that are here and again we're providing tonight an update of our details to the very best of our ability at this point knowing that there are lots of um there are other ways we wish we could bring other ways we wish we could make this happen um at this point so and we also caution um that there are still changes that may come as as updates uh from authorities continue to be provided to us and we're going to talk about that a little bit tonight and we're going to give some specifics as well so next slide please we want to make you aware of some things that have already happened this week as we prepare for back to school so this is an exciting time we've talked about opportunities and challenges and mindset is going to be huge this year so we officially did our kickoff to our administ ative Retreat uh on Monday morning virtually with the theme song Under Pressure and our our our our visual this year is how we're going to take coal and make diamonds of opportunities and challenges and so that's kind of the theme our leaders have been working on and they have been part of let's put it this way no beginning of school year has required such coordination and common thinking and planning together remotely and on the phone and at all hours of the night and so that's important the other thing that we welcome today is our brand new teachers virtually we we I have to tell you your team of instructional coaches Matt EGU and and Kim dods um the gifted uh assistant director reworked retooled and rebuilt our new teacher orientation we we created at a blended approach uh anticipating you know nothing like learning how to use a tool you'll be using to teach than to be a student in it and we have have retooled that program to create a virtual experience and we are we were are proud to share that our our new teacher orientation today went about as smooth as it possibly could virtual style um as we are training them on how to prepare to start teaching in the tool that they are learning about our district in so another cool thing is that we now have our um our our Retreat our new teacher orientation so whenever we hire teachers it is all now available virtual at any point in any time so uh again we'll talk about a couple of virtual events that are going to that have been modified or changed here Mr Laten Heiser president Kaylor members of the board uh we've had to make some changes to the calendar for rolling out information to our students so you'll notice that Blackhawk and Kingdom days were moved they were supposed to start today in an in-person format and they've moved virtually this year uh starting on the 20th part of that also was in Du that we have the Kev group coming in so we have our online payment options we practiced that today to be ready for the 20th so that parents have that availability to pay fees and different things like that uh online when they receive their schedules and another reason why we needed to move it is to give us more time to work with schedules and how we could do and roll that out and so thank you to the high school staffs for their uh commitment to the detail of that and moving that virtually we do have our teachers reporting on the 21st once again in a virtual format and so um the the princip have been working very hard to give up and sacrifice some of the traditions of starting school and so when we talked about sacrifices earlier these are Big sacrifices because a lot of times we want to have those big meetings in person the Rah R let's kick off the year things and they'll be doing those virtually and managing the trainings virtually this year and then we've maintained the consistency of the middle school schedules uh being released on July 22nd uh for the anticipation of the start of school on 27th remotely uh Mr lotson Heiser so does that mean on so on July 20th after the parents pay their fees is that it used to be that we would have to stand in line pay our fees and then pick up our schedule so do we pay our fees and then parent view the schedules go live is that how this is actually we're going to rearrange the order on that and so we might be chasing fees a little bit more than requiring them ahead of time we're going to roll it out so that they see their schedules I think with the ability to do but virtually we can't turn you off and then turn you on depending on how you pay I was wondering if they talk to each other or not but no instead we're going to release the schedules and and in some ways that helps a little bit because if a kid wants to change classes and might have a new class that has a fee or he moves a class that doesn't have a fee we're not going to have that misinformation they're going to know there's anything online though is better than standing in line for three hours so we are grateful for ke group to be rolled out and they'll also be able to do their um parking pass and all that online correct uh we they can pay for it online we'll still have processes once we're able to open the schools again obviously we don't need parking yet but once we once we get I know that is a big question because that is why everyone stands in line for three hours of Higley to make sure you have that little but also higgle opened up more parking spots here in the district office so we've had a lot more a lot less of that headache last year mid year I think we did that or towards the beginning of the year we did that but I did want to make sure that that will be handled appropriately online yes you'll be able to pay for those online but still turn in the forms and just you a side note I did hear little bird tell me too that on Sports fees when we go on Kev group it can be tax credit or not tax credit and you pick and that was very important to a lot of parents this past year so thank you for that too okay president Kaylor members of the board on the elementary side of things we've had an exciting week 6 hours of talking to each other through teams meetings not all at once but over the past three days so I want to compliment my group of principles assistant principles and R1 Dean because everybody jumped in and problem solved together so meet the teacher will be virtual principales will send a welcome video on the 22nd they will find out their teacher is assignments at 5:00 p.m.

Gibbon II and dr. French have been working very closely with gcta to make note of questions and concerns from teachers together we are working hard to address these concerns for example once the re-entry plan is approved we will have building specific meetings to iron out details and answer lingering questions I feel strongly that the teacher voice is heard is being heard and will continue to be heard as we have a strong system in place to ensure this I know that we all come tonight with concerns and let's face it we all have different opinions on what is the best idea what I would like to remind everyone is that there isn't a one-size-fits-all answer to anything and we must do what's best for everyone which means we need to meet in the middle I am sure that many of you are whispering because I'm not wearing a mask right now that's okay but do you know that I suffer from claustrophobia and anxiety if I wear a mask for longer than 30 minutes I will be in bad shape we need to remember that everyone is in a different situation and that is why I am in support of the flexibility built into the proposed plan one of my co-workers said it best yesterday I feel these eight as good of a plan as you can have all kids are different and need different things it is up to the parents to decide what is best for their kid the flexibility allowed in the proposed plan allows for a virtual option for those who are uncomfortable sending their child to school and it also allows for an at-home learning should someone become ill and/or need to quarantine I don't stand here tonight with all the answers nor do I stand on one side of the fence or the other instead ice man I stand smack dab on top of the fence as a happy media I would like everyone to remember that we all have the same mission here and that is to provide quality education in a safe manner let's work together and not against each other thank you hello my name is logan kuhn i am the department here at the ice math department here at the high school mostly i would like to say that you'll have an impossible job right now and even at the best of times the school board is so school board students are always questioned super-intense decisions always questioned I know how hard you are working at this how hard their answer team is working at this I support really opening up schools so and I'm gonna try to be a good follower my questions tonight are mostly just about logistics so I'll probably ask one question then if anyone else wants to come up I will cede the floor to them so you don't hear me excessively my first question in the planet says there will be situations when maths will be required bus passing period hallway clinics or classroom activities whereas social distancing is not an option given that many times I might have 25 students in my classroom and 25 28 in my classroom and keeping students 6 feet apart at that time is going to be an impossible possibility but masks are not required only stalling strongly recommended is that something that I need to address with my principal or are there tummy time just in the classroom right I can say to my students you need to have your mask on at this time yeah I think it would be easiest in that form because I'm hopeful that what we shared tonight will help to answer some of these but if not Logan please reach out to me and share those questions with me and we can talk about that because it's our goal to to answer everyone's questions the best we possibly can in a timely timely manner so yeah certainly I think work okay my name is Bree sink my question actually dovetails very nicely with the previous one just seeking some clarity about what's in the plan here or me under the section on masks it said there will be situations where masks will be required bus passing period hallways clinics and classroom activities where social distancing is not an option and I see under the section on health clinics it says real clearly all students and staff will be required to wear a mask in these areas so that's made very clear on the under the section on transportation though I see that it says all students will be asked to wear masks on the bus so our masks required on the bus or are they not and or broadly I see that you chose to take an approach where the general rule gives no masks requirement and then carve out specific areas where you will be requiring masks could you provide clarity on why you chose that approach as opposed to a general rule requiring masks with specific or case-by-case carve outs from that requirement my name is Logan key okay this next one is is fairly broad and a lot of these questions I know you may not have an answer to now there's no precedents for this and that's okay I understand so we shut down for the remainder of year on May 1st and there's a lot of numbers in play here Indiana had a moving average of like 695 cases on a seven-day average very little testing being done then now there's a lot more testing and so and so you would expect with more tests and you would find more positive cases um currently sorry as a to date two days ago I believe we had a moving average of about five hundred eighty four cases predict is there gonna be a number is there a number or some threshold at which at which we look at that and say Indiana has crossed X number of new cases per day we are going to shut down for a time B or Putnam County has we as X number of new cases per day on the seven day average we are going to shut down for now or Greencastle schools has had 1012 new cases we are going to shut down for a time beef is there going happy is their way to talk with health officials or and find some number that kind of takes the emotion out of it and just kind of says look we crossed this threshold or stopped we're gonna go to e learning for a little while so again I don't expect you to answer that at this time but general question for you i appalled to del a local restaurant McDonald's owner I get the joy of employing a great portion of your students net that's awesome for me as I'm hearing these questions in your response I'm excited to hear what you present well we have a chance to ask questions afterwards because I might want to like prefer to ask them after I hear what your perspective is yeah absolutely absolutely I mean I could be good to know I mean I just forgot here but I'd like to know where your stance is it's written in paper but the your conversation might help us have a better way to ends ask questions the allman thank you for the special session my name is Vaughn salvia my father my questions are part of a follow-up to the threshold question not only do you have thresholds established in the state or the community in which we're at for when you would have a back out plan but have you talked about the back out plan and what that looks like and are there stages of the backups thank you hey my name's Stephanie Kernan I am teach children in the community system and I am also a healthcare provider and work for now I work for global companies so I've been hearing from our medical directors globally about the pandemic starting back in January with our Hong Kong office so building on what Vaughan and Hull were asking I would definitely I think clarity about the threshold is really critical I would also add that I'd like to have clarity on if teachers have been get I know when this happened in March it was quite sudden and I would like to have clarity if they've had time to build into their lesson plans or are certain teachers being assigned to be online focused teachers this might be an opportunity where you could have you know children who have more learning delays and challenges have a teacher assigned with them if they have to learn from home a lot of those kids and my experience from working at Riley have a lot of higher risk health issues too you could also you know there's some kids who don't get into high ability in T Z because their math score isn't as high as their reading score and you could partition that out for instance so I'm just wondering what the plan looks like for the online learning and have they really had time to build that are they going to be flying the plane while building it again and if maybe it was been considered to the layest will start so that they can get some of these things in place to reduce the anxiety of the teachers and the families that have a lot more of a this is how we're going to do things versus OTV didn't know this would happen and here we are again and then I also want to just ask a little more clarity on the outdoor learning options and what recess will look like and other activities where they might be outdoors we have a niece who attends a full-time outdoor school that she's attended for well before this pandemic and our time in Norway last year we saw a lot of evidence that this is all feasible even in a country where things are cold but maybe it would take some community contributions of gear and things like that or maybe more options for outdoor play that don't involve the playground so I'm just wondering where we are with that thank you hi my name is ELISA Isaac's Bailey and I am a teacher at the little school and I love being a teacher anyone who knows me knows that and I love to teach ham Greencastle and I will be teaching at Green castle no matter well I hope no matter what happens here tonight but I feel to clear my conscience I just need to say one thing and this is as someone who was at the meeting where the teachers were brought in and I I really appreciated how all that was handled so I have no issue with the process I don't even have a lot of issues with the final document when I became a teacher I knew the part of what I had to do was teach my kids how to handle a fire drill I knew I had to teach them what to do if a tornado came and even later in my career what to do if God forbid someone would enter our school and try to hurt them and I have been able to reassure them at all points that I will do whatever it takes to keep them safe and for the first time there's a chance that school will start where I will not be able to say that because if they are not wearing masks when they are as close to each other as we all know they're going to be in the classrooms I am NOT doing everything I can as their teacher to keep them safe thank you [Applause] I sent a theme here um I support these inter masks and they are obviously I'm wearing one I know there's a lot of mistrust because at the beginning we were told masks were not effective and then you're told that they should be and some people view that as political or media hype or anything along those lines as someone who as a mathematician I also tend to lean towards science and say look at when we know better we update our models and we do better there are certain things that used to be accepted as good practice and now we say no that is not good practice based on new data however with that in mind if a decision were to be made that masks should be mandatory is there is there going to be an exit plan for students to say I am NOT going to wear masks or parents say I'm not going to wear masks is it going to be an option for them to move towards towards online learning or something of that nature thank you and that was my last question hi good evening my name is Lynn Ramey and I'm a parent of the senior year at Greenhouse would you be able to tip the microphone oh sure thank you my name is Lynn Ramey and I'm a parent of a student here at castle high school I'm hearing a concern for months a lot of misinformation with data and so I guess and I'm a data person I guess I want to this is the absolute cases ever in the school where is the goal those people in our society who are most vulnerable to this disease I don't care what side of the aisle you're on there's a new disease out there we don't have a vaccine there are some that are at risk but that being said the data if you go to the Indiana coronavirus dashboard that is updated it shows very clearly that people 19 and under are not dying from this disease there are two people in the state of Indiana with 6.7 million people that have died from this disease okay so two there are a lot of and our children are struggling emotionally and mentally and physically because of the lockdown and and all the answer and so there are probably you know we have to look for the population that's most at risk but we have to consider the fact that we are locking a population that is not necessarily at risk the data yes cases were up and then they came down now they're up ticking but we're testing like crazy but if you look at the hospitalization rates for the state and specifically for our County they are falling like a rock surrounding counties are falling like a rock Indianapolis is having about seven to eight admits per day now in a county in a county that has a million people I could go on but the overall percent chance of a 19200 to 19 simply dying from this disease is 0.05 percent if you get the disease but overall it's point zero one three percent so I'm very troubled by what is the goal is it absolute no cases this disease will spread you can do until we change the system that is either a vaccine or we get hurt just can't the area under the curve the reason we shut down was to give hospitals a chance to breathe it's kind of like the early bird special you try to get your seniors in at four o'clock so that you don't have everybody rushing in at 6:00 you don't change the number of visitors you don't change the number of cases with what we did but we basically were trying to give hospitals a a buffer we have done that 84% of the ventilators in Indiana are available 48 percent of the ICU beds are available I just want to understand what is the goal of our school corporation again is it absolutely no cases or is it protecting those students and teachers and all that that are susceptible because if you can define the goal and you can you figure out how you need to lead so I appreciate your time and I am and I just asked you to keep watching the data and understand how it impacts the children here in our community thank you [Applause] Stephanie grinning again just to fall upon wetland fred up i think she makes a lot of good points but I also think we have to keep in mind that kids have been more protected from this from day one because they're not workers in the field and if you look at other countries like Hong Kong and Germany they take a lot they took a lot of measures to protect children we don't know enough about this yet and there are cases in New York and UK Riley I'm on some of their calls when I can work it in with my regular work schedule do you hear about updates where they have had kids who have died at the state you're right not very many but there have been cases of kids developing this Kawasaki Lake autoimmune disease which is very severe and so yes the risk is low but you really do need to think about long-term implications of this we don't know yet and kids who are older seem to have a higher risks so basically you're 12 to 14 and up age group and your and your kids in college are probably a substantially higher risk than kids who are younger based on the data that we have so far but again we you don't know I mean having a long term pulmonary or cardiac deficit is an issue and you also have to think about the teachers think the kids aren't in the school alone so you know we could have we have one of the neurologists I work with in Ohio it was reporting to me a medical journal about 30 and 40 year olds having strokes that are strokes that you don't normally see in people under the age of 75 who have high risk factors and these are healthy individuals so correct we have a lot of unknowns a lot of things to think about but with those concerns in place I would hope that we would take as many precautions and offer as many options as we possibly can because we may look back on this in five to ten years and say boy do we get it wrong and you know that so many works in health care with high-risk individuals i I know what can go wrong and what it can look like in the guilt that families and other individuals carry for the rest of their lives hi my name is Steven Timmerman my wife's a teacher here at Green castle and my question is I am reading through the materials it seems like the school's plan is to implement a hybrid system of online and traditional learning in order to give students who feel they may be a high-risk a chance to learn from home and not have to come to school put themselves at risk and my question is will that same leniency be afforded to the staff members that feel they might be at risk the ability to I don't know be one of those online teachers teaching from home or to be able to take a year's leave of absence until this pandemic is officially over will they be able to do that or will they be required to come in and put themselves at risk hi my name is Doug Hudson I'm the alternative and a quitter recovery teacher here in crummers I write Greencastle high school I came with nothing prepared matter of fact it was even just a few hours ago that I decided to make the drive to come down to the meeting I guess my first comment and I will pump we step on a few toes here is you can't please everybody whatever you read you will see that most experts say that kids need to come back to school or routine and for their socio-emotional help whether that's true or not we don't know but through coaching and through a lot of other different things yeah I think personally the kids want to come back they wanted to have a traditional graduation they wanted to have a lot of other things if they did not want to come back why would they want a traditional graduation why would they want things to put closure to their senior year if it wasn't important to them to see their friend also those that choose to not come back whether a teacher or whether a parent and student there are provisions in the reopening plan for them to make that decision and that is a decision that everybody has to make on their own in the 15 years that I've been a greek-ass of high school I feel that when I walk into my classroom hopefully August the 3rd is gonna be the cleanest classroom that I have stepped into in 15 years I feel that every day that I come back it's going to be the cleanest classroom that I have stepped in to fly because of all the protocols that have been put I appreciate the board I appreciate the committee this was not an easy task to undertake and I for one and very trusting in my colleagues whether it be through contract negotiations or whether it be to a reopening plan I read that document three or four times I underlined I highlighted I made notes and if I did not trust my colleagues then I wouldn't be hurt so to the committee to the board to mr.

and so i do feel like we're doing the things you know we're exploring uv light air purifier systems and i'll be sharing an update on that at the joint meeting next week and like new york put out a very clear metrics on community spread if community spread gets too high here we're not going to be in schools and we can do our part on that i can't control what other people do in our larger communities right we can do our best we can't so on that one i can't honestly make a commitment to families at any grade level that their children will be in school for 180s of school next year can't do it and so i think you're absolutely right that there's a dynamic tension in that statement but one thing i want to be is really transparent with families that we could put together a plan that we think makes sense and on on july 16th right now our community spread is incredibly low locally and across massachusetts and we can comfortably plan for students and teachers in my opinion right i'll just share my perspective being in school safely on august 16th the variables may be very different on september 16th the variables may be very different and you know for many many reasons i hope it continues to go down right as good as it is now compared to the rest of the the country and war and many parts of the world uh i can't predict the future and i think we have to be really transparent that situations may call for like it did in march where we need to make executive decisions that it's we don't feel like it's safe for students and staff to be congregating and so you're right on the dynamic tension everyone who's got kids uh is feeling that at this moment and um you know the thing i want to be again communicating is i can't commit to any families and preschool families included that the kids will be in school all year and and i know the impact it has and you know sorry i'm going to extend this point but i feel really strongly we know what impact it has on families and we know it's a differential impact for some families it's hard for some families that's intolerable some families it means i'm not sure how i'm going to work and put food on the table and so it's not the same for everyone and it's not the same based on the age of the kid as you noted but the public health is going to drive this it's not going to be something that i can accurately predict or control what happens in the larger communities oh i'm sorry can i just jump in really quickly i'm sorry i just learned that um there are now three public comments that uh ended up in my spam folder of my email and so they weren't shared could i could ron continue with his questions and then i'll add them to that document and can we go back to that i just because they did do it by the deadline i just didn't know until just now yep um okay it's still open so i'm happy to display them after answering this question yeah okay thank you sorry about that ron go ahead and dr morris i will get this to you shortly okay lastly a financial question and then later on i have a question which may not be relevant uh assuming we get 10 people that budget summary that we get every year that would be a a neutral spending budget what if we go ahead with the program and after one month we have to close it down do we avoid all the expenses do those teachers get reassigned to other positions well if we close the program down in one month what are our financial exposures that's why i'm suggesting we need a full year commitment from families to pay regardless of whether it was in person or virtual uh and we need it formally done and kind of a more formal contract than we've asked for before because your the scenario you talked about is exactly what uh would position this committee and and to run out of funds frankly from the appropriated budget um so you're spot on there'd be nowhere we sort of have to make a decision before the school year the cost would continue to the column oh absolutely right yeah at that point you know we have to have people slotted in rolls that we anticipate them filling for the full year if it's not in pelham again i'm committed for the staff to have roles in um in another district that we work that i work for um money i can't come out of the school the general school budget right and if it's someone if any staff members working for a different district or split between three districts we can commit to that it's where it's all the hundred some odd thousand dollars is all dedicated to the pelham school budget if there was no funds coming in that's the situation i would advise you that there's nowhere in our budget to to absorb a hundred thousand dollars thank you um sarah i'm ready if you would like yeah yeah if we could i would like to prioritize those so if you could go back and then we'll read the last three thank you yeah foreign oh you got it it's good to see you here um so you're on the card so did everyone catch all of those was that all right yeah okay sounds good okay thanks for doing that and my apologies to folks who submitted comments that i had missed um okay um margaret i know you you missed a portion of it but i wanted to make sure you had a chance to ask questions or make any comments that you had uh i have and i apologize for being late quite all right um okay so go ahead oh margaret did you have comments request okay sorry no i do not um okay and ron where are you i got some follow-ups okay uh let me just go to sarah best first and then i'll come back to you ron okay go ahead sarah i'm just wondering so if we're thinking about having it moved to being virtual right do we have i feel like we need to be able to give if we're asking families to make a commitment about being partaking for a whole year whether it's in person or it's virtual i feel like we need to be able to give them information about what a virtual plan will look like right so do we have any ideas what that will be or you know so so that's my question what will it look like i mean if we're going to ask people to make this it's a substantial financial commitment especially if you're not getting the actual physical child care piece right so what what will that look like so i think as noted in one of the public comments i think there was a really good framework to build from in terms of what was developed this spring and i think what i could do is talk to um lee about working with the staff to develop what that would look like explicitly i think you're spot on just saying in person or virtual with no content uh as no context for especially for new families who weren't part of the preschool in the spring and even those who were to understand that it may be done differently in the fall uh or next year would be really important and you know i feel comfortable that we could um that lee could could engage the staff to come up with uh more explicitly what that could look like that parents can make their decisions with that in mind but i think it's a really good point and i think you're spot on that asking people to make a commitment without knowing what they're committing to is uh never yields good results yeah yeah i i think um if you know all of the comments were very lovely about you know even the the transition piece right like what it was like in the spring um so i i feel like like you said there's lots of we had good bones and so being able to continue with that or to even if that we were able to somehow show perspective new families like either like some snippets of pieces that had happened or what it will look like moving forward i think will have much better um answers i guess so whether or not people feel like they can make that kind of commitment ron go ahead this question is sort of kicking the can down the road um if you can why do we have to make a decision today uh if you can get 10 families to commit go ahead with the program if you can't get 10 program 10 families to commit then cease the program for next year is that a possibility absolutely yeah so when i said options it was really we hadn't we haven't talked about this before right this is the first time this has been on an agenda for a pelham school committee meeting and so that's sort of what i'm proposing um ron is that uh you know we at least go down the road of seeing if there's collective buy-in and support um but i didn't feel like it was my place to do it without having some support from the elected officials in pelham to do that so i think when decision you know maybe i could have framed a little differently certainly you could say you the committee could do whatever it chooses on this but i was trying to make a pathway at least where we could see if there is enough support to commit to the program the timeliness of this is that it's as i said july 16th we need to have placements for folks and families are expecting to know what we're doing uh you know um soon so i think that's the sort of timeliness of it um not necessarily for you to make a decision tonight because one aspect of it would be gathering more data and and to miss kenny's point uh also collecting more information from staff about what it would look like but we would want to get on that asap because i do think in the next i would argue in the next two weeks we sort of need to have a commitment one way or the other both for family sake but also for staff because we would be doing some placement of staff members again with the commitment that i shared at the beginning so um that's i think the urgency to have the conversation i could imagine the committee not being comfortable moving forward that model and that's again your decision but we didn't want to go forward with engaging families without having a conversation with elected officials first in a public meeting and the point of clarification if we should vote not to continue the program this year this is a one-year decision not a permanent decision that that's up to the committee but um that's that yeah all i can say is that's up to the committee i framed it that way from my perspective but i don't i don't get i don't make those decisions and this question may be off topic but you talked about the conditions changing and perhaps having to close down all the schools have you considered what metrics you would consider uh to justify closing of the schools yeah so i really liked i think i emailed the school committee uh this maybe last week new york came out with their plan last week and they have very specific metrics on community spread i'm hoping next week when desi releases more information about sort of if there is a co-vacation or school they also include more explicit calculations of that uh what i'd i'm going to politicize it i guess but what i think would be foolhardy is for any state to allow local superintendents to be using their own metrics on community spread i'm not the department of public health i don't have access ready access to that data i check it every day because that's what a lot of people do every day um i'm not alone but i'm hoping that we have and i'm not making a statement on new york's metrics that's not my area of expertise but i like there to be statewide metrics that would guide decision making because it should be a calculation developed by epidemiologists and experts in the field not by local superintendents this is not a snow day right and i think you know that's like my theme of my next book is this is not a snow day right like these calculations should be made by folks in the public health community and so certainly we've a number of superintendents including myself have offered that feedback that we we hope there is statewide uh and not not that necessarily that we're looking at state widespread because the big state and what happens in the berkshires and the same thing that happens in boston but i think there are ways to break it down by not just individual community but by um communities and and regions uh much like new york did so i'm hopeful that we'll get to the place where um that decision uh has metrics again that public health folks have developed and and delivered to us where it's a calculation question it's not um a metaphysical question for superintendents to wade into yeah this spring was we don't want to re-enact what happened on march 13th and that week again moving forward next year i'll put it that way i think that's the end of my questions okay you're up sarah best i think i had the same question as ron in the last one that if we if for some reason we did make a decision to not have preschool this year is that just a one-year covid related decision or is that like a big future conversation that is that's i i was framing as next year but that that's up to the committee you could certainly frame it differently i'm uh for better or worse i'm very much in a um i've been saying this now for too long like you know one week three week six week mindset you know and so uh certainly i'm not unaware that fy22 may be an incredibly difficult year for a whole host of reasons and there's no telling i i tend to be pessim you all know me i'm pretty optimistic person in general i tend to be sort of pessimistic uh when i read things about vaccine being readily available uh in the calendar 2020.

um again with um the times that we're in right now with covid the equipment and programs created were um well the equipment and programs created by this this grant were previously used a lot anyway but with the onset of covid they shifted focus and some users sprang in the action creating and supplying ppe for health care workers and then the other thing i wanted to mention was a tower gardens grant that we originally funded in 2017 at wisconier middle school the use of the tower gardens there was no longer appropriate it no longer fit the curriculum um but with the help of uh mr render and miss lebraciano we re-homed the tower gardens one of them is still being used at wisconier by one of the clubs there and two were re-homed to to teachers at huckleberry so we look forward to seeing what our little scientists produce in the future in addition to funding these grants we did celebrate our honor and educator program again this year we made it free to um nominate educators given the circumstances that we're in right now and and people are struggling and we really wanted to give everybody the opportunity um to say thank you to our educators we recognized over 350 unfortunately obviously we couldn't have the event that we usually do but we were still happy to be able to recognize our educators and celebrate what they do in our community as a board we recognize the stress and strain that covert 19 has created for our teachers our staff administrators and our town officials i want to take a minute to thank all of you for your tireless efforts to guide our residents through this unprecedented time we recognize that how we educate looks really different right now distance learning may be here to stay for a longer than any of us would like and we also realize that the need for social and emotional programs um are we need them um so the bef would love to be a part of helping with these obstacles um we ask any teachers curriculum specialists administrators please reach out to any of us on the bef board we'd be happy to help guide you along with any assistance that we can in applying for a grant and how um we might be able to take your idea and and build it into a program that we would be able to fund um and then finally um we just want to send our sincere thanks and gratitude to everyone who's made the programs that we fund a reality um from our generous donors to our grant champions that envisioned and brought these funded programs to life on that note i'd like to add that the only way the bef will be doing fun fundraising this year is through donations on our website we will not be hosting our annual gala this year we've made that decision there's just too many factors that make it unwise obviously at this time no large gatherings but we've also had a hit to our local businesses that support us as sponsors and silent auction donors to that end we do intend to host a community event the weekend that we would normally have our gala um we intend to turn our traditional thanks for giving gala back to our business community that has been so very generous to us in the past so stay tuned and look forward look for an announcement on our website and facebook page for our give back event november 20th to the 22nd that's all i have great thank you so much kristen you're welcome thanks kristin thank you so much any questions from the board members okay uh we will move on to public comment is anyone here from the public that would like to speak don't don't see anyone okay um so we will move on to written correspondence uh ed butt wrote regarding spring sports and coaches ron jaffe elijah hewling and haley goodrich wrote regarding the board's open letter to the community howard lasser susan iverson and laura orban wrote about addressing racism in the school community marie williams wrote with a question about curriculum ron jaffe shared information about a documentary on racism and voting rights ron jaffe and kiana shabazz williams wrote regarding diversifying curriculum and ron jaffe shared information from the national education association regarding their summer justice series camp and that's it thank you up next is approval of board minutes i'll move that the board approve the minutes from the regular meeting on june 17th 2020 second thanks joy all in favor aye hi okay up next we have our superintendent's report thank you rosa uh so i have a few items to share with you uh the first is that many of you may have noticed that driving by wisconsin part of the teacher lot a lot of curbing and sidewalks have been replaced and we also finally after many years of requesting and wondering why we don't have one we have a right-hand home lane out of this so i think i see debbie smiling so very excited about that i'm sure a lot of people will be appreciative of that right internally i see some applause for mr renda thank you um we have to we have to thank our our uh facility team and our facility committee uh and and the town for supporting these these paving projects and uh the brookfield high school paving project is underway uh in front of the auditorium in front of the gymnasium area and and uh new curbing sidewalks et cetera so that's underway we look forward to the completion of that project um bhs graduation occurred on june 20th and while very different um it received a tremendous positive feedback it was a wonderful time i have to thank mr belanda and his team and all the grad parents and everyone who made it come together absolutely a major bravo it was incredible um and um in in brief conversations with mr velande again from the feedback he and the team have received um graduation may look very different going forward and embracing some of the things we had to move to uh but we'll leave that for mr vollander to share as time moves forward so we're just really proud of the team and the kids and the parents and our entire community for making that work and and thank mr bolenda for his leadership on that um i'd also like to share that between the board of selectmen last week and the board of finance we were able to uh purchase uh part of our um moving forward in preparing for the new school year 91 laptops for our teachers to replace the aging laptops at wisconsin middle school those are our oldest laptops the old the old laptops will be repurposed to other staff in preparation for um work they normally do as well as being prepared for any kind of remote learning or hybrid learning also for the students 300 chromebooks were purchased as part of that order as well and just approved last week for our students so we're really excited because we're adding to the fleet of our personal devices for the students and we're getting very close uh over time to almost one to one provided by the district a moment's notice we will share more of that next week with your presentation of the reopening plan but that was a big part of it in terms of technology also just a quick mention uh we'll talk about this later the state provided a the state of connecticut board provided a 180 day waiver for next year with the maximum allowable opportunity to reduce the school year by three days down to 177 and allow us to use three of those days at the beginning of the school year as additional preparation days training days uh in terms of coveted work to get ready for reopening the schools we'll talk about that a little bit later because we do need to talk about the calendar going forward um let's see was oh and then uh i was on a governor's conference call with municipal leaders and superintendents this afternoon and just one big piece that bears mentioning uh for all of us including our town officials is that a reminder for everyone that the state of emergency from the emergency order excuse me from the governor uh in terms of the opportunity that he has to uh provide all those executive orders that runs out on september 9th and so the state is looking at mechanisms and opportunities to perhaps let it run out or extend it or extend specific executive orders uh even the fact that we could have these remote meetings all of that runs out effectively um september 9th unless there's a specific date different than september 9th later or earlier so they're working on that and we need to pay close attention to that because things change based on that and uh if they extend it i'll certainly let you know if uh as soon as i know and then uh finally i wanted to share with uh everybody here that you'll be we have four guests that are able to join us tonight for our later opportunities uh martha rakine harris and bob rader from cave will be here when we talk about uh establishing our diversity uh committee and also dr sullivan um our public health director and dr ferreira our medical consultant are joining us as well uh to help answer any questions after i share a little bit about the reopening of school process and what we've been doing and going through as we ready ready our plan for uh reopening um so i wanted to acknowledge their presence here in the meeting if you see some names you're not familiar with that is all i have mrs fernandez thank you does anyone have any questions for dr brill hey yeah we will move on to subcommittee reports and we only have one from policy and communications so the policy and communications subcommittee met on june 17th and the focus of our meeting really had to do with reviewing a few outdated policies with regard to distance learning and electronic resources so you will see later in the agenda we have um some policies to bring to you for a first read so that our policy is as current as it can be and encompasses everything involved in distance learning uh we also had a discussion regarding communications and the fact that because there was no uh referendum for this year's budget we did not have an opportunity to do a budget flyer and we talked about the possibility of doing some kind of communication once maybe perhaps when school gets started again to really try to illustrate to the community what did happen with the budget what was approved and how we will be using the funds that we have this year where we will um you know any changes that they will see what programs we were able to keep from our budget proposal um things like that so we are working on some kind of communication that should come out sometime close to the beginning of the year we felt that to send it in june people were just overwhelmed and sort of you know burnt out with all the the distance learning and everything that was um you know so many different communications at the end of the year that we decided to hold off and maybe do something uh late summer or early fall so we're working on that and that's about it okay thank you anyone have any questions rosa can i just mention something that's a little unrelated i just got a message from someone they said that the zoom link um for to access the meeting needed a password and i think uh some people were trying to enter our meeting to give public comment and they couldn't because they didn't have a password so i just said i would share it i don't know if that's anything we can do about that eric um thanks jen i'm gonna put it in the chat for everybody um the link is supposed to be um embedded the the password to the link is supposed to be embedded that's how everybody was able to join tonight so let me just pull the one i'm going to put it right in the chat if you could share that with with members of the public that are going in and i'll check the link on the website that would be great yes yeah this they said was the what uh the link on the website yes thank you jen um rosa in the meantime i i forgot to mention um in my report we have it right on their kindergarten enrollment update and mrs diamond is prepared to share that is it okay if we take a moment for that yeah yeah okay it's real quick so we right now um we have 163 students who've started vegetation um and we have anticipated an additional 12 students that we know are eligible so we are uh right now anticipating 175 students enrolling in kindergarten of course that's contingent upon a lot of things and people are still in the process but we're still we're pretty comparable to where we were last year at this time that's all are you getting any uh any situations where parents are making decisions not to send their kids to kindergarten um not really confirmed yet i think a lot of people are waiting to see what it's going to be like um before they they make that decision so we've had some questions but people are still starting the process and and you know engaged in that so we're just we're just kind of answering them as we go okay cool thank you yeah great thanks everybody thank you mary rose okay um move on to the consent agenda i will make a motion that the board approved the items on the consent consent agenda which are new hires resignations and retirements second thanks joy any discussion on these i'd like to share uh rosa just a a couple of remarks um first of all thanking uh mrs o'connor and mrs pacilic who are retiring with a total of uh 50 years of service to brookfield high school in wisconner middle school um we cannot thank them enough for their service and just appreciate everything they've done to impact children over the last um what is it 26 and 25 years respectively so 51 years of service so yeah a little one of these for our folks i mean they're just uh just some great teachers there and it's a big loss that kind of an institutional wisdom and experience and we'll miss them very much and hopefully they'll stay in touch with us but and also enjoy uh time with their families and time to do the things they really want to do um in addition to that uh one of our resignations is a longtime employee mr mike smith he is moving on to a curriculum leadership position out of state and we're just we're sad to see him go he's an incredible uh educator and uh wonderful wonderful person and we're very excited for him and and his career and his family's new adventure uh out of state so we're really excited for that and um the the last thing i say is as you can see it's a large consent agenda and it's while it seems like with all the talking we're doing school school is so quickly approaching which it is at the same time we're really only about three weeks into the into the summer um it just it's such an odd time for us we think we have all this time in the summer when we don't but our hr department and our our principals and their teams at the schools i have to give a kudos they've made a number of hires already and as we've explained to you before it's a very lengthy time-consuming deliberate process and i just have to thank them all for all their hard work and we have some some really strong educators joining the team um so those are my comments for consent agenda thank you that's great yeah okay any other questions or comments all right so we'll move on to new business and uh bob i understand you have a motion to amend the agenda yes i'd like to make a motion to amend the agenda to item to add an item number f under the uh under new business uh to discuss and have a potential motion on uh changing the school calendar a second okay thanks amy um all in favor aye okay um but first under new business uh is some actually we have two policies but the first is on the deletion of current brookfield policy uh 6141.3 and policy 6141.321 and replacing you with k policy 6141.321 so amy you can go ahead and read the full motion and make that motion that the board approve the deletion of current brookfield policy 6141.3 and current brookfield policy 6141.321 and replace them with new proposed k policy 6141.321 with revisions as recommended by the policy and communications subcommittee second thanks joy okay um debbie did you wanna yeah about this yep i mean they're pretty straightforward and eric you can jump in please if i leave anything out or misrepresent anything but really basically these are two old policies um that just needed updating some of the language is old it has to do with really um electronic resources and devices and they they were two separate policies one that had to do with the use of the district's information network and the other one has to do with personal electronic communication devices so um we decided that cabe's policy which is 6141.321 really puts the two together in sort of a comprehensive policy that addresses what it what it is to be a responsible digital citizen uh with all the most current information about the children's internet protection act and use of information and communication technologies so um you know i think it's pretty straightforward we made changes to caves policy only in places where we you know put in brookfield public schools or that kind of terminology that was required but um should be pretty straightforward eric did you have anything else yeah the only the only other thing to input is to deb's point is we had um you know in in in the spirit of aligning with cabe um that this is their new policy and um you know the current that the new proposed 6141-32 uh 3-2-1 is is their new policy um and and therefore it makes the uh the two different versions previously that we had um redundant um and also updates a policy that that is over five years old and um in in it um five years is a very very long time um especially in regards to uh students and their expected use of technology in the district um it is important to note that that although debbie did touch on the fact um and thank you debbie that the policy is largely um kept in terms of cabe um but changed to some language for brookfield there is a specific paragraph um that led the charge on this that is related and and and dr beryl simon if you have anything you want to add um was related to the recording um especially related to zoom and google meet meetings um we did not have a a paragraph in any of our policies that stated that recording without all party consent is illegal and not only is it illegal in state law but it also needs to be against our policies um so there is a paragraph in this policy stating that you must receive consent from all people on a call before um you um record or um that the meeting or the or the call is knowingly recorded um so for example this board of education meeting they're held publicly we know that they're always um held publicly and this this policy covers that um this policy does cover that specifically on the student side um i will let you know that on the staff side um that's in the 4000 series which which um you know mrs cavanaugh takes care of um and on our hr team but but um language for that was put into a policy that was actually approved earlier this year so this does cover our staff and our students now eric that was wonderful uh i just had one one piece to that uh while it was not a major problem for us during remote learning uh there was an incident or two and we had to deal with it and we want to make sure we're protecting students and we're protecting staff and so this was a major that was a major driver knowing that remote learning was not ending uh on june 19th and knowing that there would be some form of it uh going forward and or advancement in the use of these kinds of meetings um for the future to the future that we continue to uh to look toward will involve these kinds of meetings uh with educators and parents and students and remote learning and blended learning and flipped classroom and all the things you hear about they've become a significant reality for us and we're excited about it and it's a great opportunity at the same time we need to protect our staff and students thank you eric and debbie go ahead bob all right i have a question and it's just a point of order question is this a motion for a first read this is a new policy right yeah so yeah so i think we actually need to amend the motion to say it's for a first reading um because that's how our bylaws are set up so can you do you mind if i make a motion to make a minor amendment yep please i'd like to make a motion to amend the motion that's on the table to insert the words uh for a first reading after the word approve and the emotion so it would be that the board approved for a first reading the deletion of etc etc was that amy who seconded yep okay thanks amy do we need to do that on the next one too yeah we will so i'll just go ahead and include that in the next one when you okay thank you okay so uh all in favor of the amended motion all right bye okay thank you um debbie when do you want um feedback for this policy when does the committee meet again uh i think we don't meet again until let me check hang on sometime in august i should have looked at that earlier the board meeting yeah august 19.

Sal has pushed our our cabinet and so we pushed a letter to the governor's office to our commissioner requesting some flexibility on that plan and so you will know in our in our reentry plan is actually a sample letter that we sent to the state requesting quite frankly some type of modification to reopening schools and in fact we outlined a scenario in which our schools would be open in some type of hybrid model in which you know half 50% of the kids would go a couple days a week then a different cohort of students would go to school different days a week and then we have one day in the middle in which our schools would be cleaned and disinfected as of right now we do not have any official word regarding that request and we've been encouraged to submit a plan with the intention to open up fully in the fall so we're going to continue to work under that expectation but please know that as a district we are hoping to get an approval to to come back on some type of modified plants so just yes doctor cells that you yeah I'm on you that I couldn't get on the awesome they wouldn't let this they wouldn't unmute the superintendent sorry so I know you want to do the presentation we have two hundred and fifty-seven yes what boy yes just terrific so thank you for taking the time we said we would come back when we had more information more explicit we do but I do want to just make this point to you and I've been getting emails from folks and from from teachers and from parents and even students we're concerned I'm concerned you're concerned there's a lot of discussion regarding what's a fun safe is it unsafe for adults is it more unsafe for youngsters these are all you know narratives that that are playing out there my narrative simple we're trying to start next year and I can tell you it's not normal it's abnormal that's not a great revelation I can tell you for certainty that we have to invest in a few things sanitation is going to be extremely important we're going to get extra custodial help during the day to keep Washington's cleaned and and just areas that are frequent by the adults or students so that remains clean there's there's we will limit obviously those individuals coming into the school to emergency cases only the limit and protect the school children as best we can I will say that there's a lot of anxiety trying to accomplish this distancing is prescribed by the the experts now we're talking three to six feet so you know it looks in our case going back full time the three foot is more of their reality and that's moving much of the materials out of classrooms you know the corners that we love so much where youngsters read to the teacher and things of that nature may not be present until we get this thing under control so these things are a barred bottom some very bottom some to me that's why you know going into the hybrid model allowing much greater distance possibly permitting if it's more than six feet that the youngsters can take these masks off to have them on all day well and it's very difficult we don't have air conditioning these are all things that have been keeping me up at night so for many reasons along with the cove at 19 it seems the state's relegated into Phase two or their hybrid only when it comes to the covert in our situation it really is the practicality of what we have and a growing school district it does not have the space to make it into an environment we feel is the best conducive for our youngsters sort of sanitation is very important but I will say the certainty we have will be distance learning next year no matter if it's a hybrid or partially on the full distance learning you're going to hear today parents are going to do any opportunity to petition distance learning so we want to make sure that we create the best case scenario with this is learning so we're going to invest highly in that we're going to invest in the sanitation and mitigation strategies P P devices for youngsters sudden partitions things of that nature that we need to make sure that when we do return whether it's full-time or or hybrid we're going to have to utilize that so I don't want to take too much time there there's a lot of things on my mind I want to just say to you as I promised we will create the safest environment as I can I am working hand in hand with your mayor may abound to petition the state to please permit us to do the hybrid for many many reasons and have not heard back yet but I'm certain we'll hear something hopefully very soon with that Kevin maybe you can go through the presentation thank you absolutely thank you so and so just just a quick overview of of the meeting for this evening certainly want to walk you through an overview of the re-entry plan and please after this meeting the plane will be on the website in its current state until the board meeting we make those final adjustments so please take you know to fight and find an opportunity to read in more detail about the plan the overview that I'm going to be sharing with you a kind of highlights representative of the expectations and the requirements from the state next on the agenda we have an inductor Meade is going to put a link into the chat box and so in your window you'll see an icon for chat and if you select that link I'm sorry if you select that box you will see a link in there shortly once you select that it will be a Google sheet and in that Google document there will be an area area where it says category and then another space where it's question and so what we are looking to do is a district because we understand recognize acknowledge that you might be you may have a lot of questions for us arm or concerns and so for us that space will be the opportunity to record those questions the frequently asked questions we will add as an addendum to the plan and have some responses to make sure we've answered them look for the community and then last but not least we'll circle back to the superintendent and ask him to close out the meeting okay and can you confirm that you have that link in there it is there and it's working okay thank you Anne and so let me just get started and just say that this presentation identifies the critical requirements needed for each district to submit a reopening plan the guidance that we're following is from the the Connecticut school reopen and plain adapt advance and achieve this was released on July I'm sorry June 24th I believe it was and and from that guidance jamberry public schools and other districts around the state began to put their plans together giving that guidance and so some of the specific requirements are on the next few slides the this and if it maintains that every school opening plan should be designed with clear and specific specific mitigate mitigating strategies and make sure that we address each critical requirement and so in our next page of the PowerPoint those critical requirements are going to be listed it's going to kind of help guide the the presentation but you'll also find when you look deeper into the plan the plan is also laid out per each requirement and so dr.

i know that and we've been asking the city about that but we will go through and change the filters which is helpful but we can't use fans i was asked about that a question i would have that all of you should have is you know with one custodian on how are you going to handle this well one of the things that we want to do is put an extra custodian on um and um you know so someone is washy washy if you've been on a cruise lately you know someone's walking around doing the washrooms and taking care of areas where uh youngsters are at so we can keep them uh cleared and have them brushed off i started off by saying you know there's only so much we can do and i need to have you back so investing on this is learning investing in folks that can help us with sanitation i'm having backup ppe items for you or when youngsters don't have them uh creating some barriers as well so we need to invest in that and we have a few million dollars from the grant that we have set aside for that and we are also looking more uh the more we get the more we can provide the safer environment um that we can we can have um i i should have said this at the beginning folks have been asking how do i teach whatever i do i don't know i mean you guys are so knowledgeable about how to take this and make it work for kids there isn't any bureaucrat that can sit in central office to tell you what to do with that when we figure out to give you the tools and say this is what we have it'll depend on you guys to come up with a plan none of us try to support that plan and where it can't work trying to get it to work whether it's a lab or wherever it is some districts have illuminated their art and their music and their physical education i don't have any intentionality to do that i think i want those folks engaged with us their educators they provide a wonderful opportunity for our kids our kids expect that so we need to work that into it now you know it probably take place a different way but i would like to figure out how to do that even in the classrooms when i those are the very things i ask well how how are we going to do this you know and when i'm told i'll just have me in the classrooms well not as easy as it seems so if we have to do that well we have to figure it out and you know get food to them and then clean up and provide your time as a staff member for lunch and what have you so we've got to work on those things um so yeah i i just wanted to say that there's a faqs from the representatives that they want to ask some questions before we close down i'm done no okay all right so i i just wanted to say um and if we can just want to go with the order here maybe we can close out with aaron um dandy i did see sandy on the call earlier um keith are you on the call this afternoon yes i am sir okay and i'm not sure billy are you on the call this afternoon okay billy's not there and aaron i know you are out there should be on okay and christy are you out there as well i'm here okay so i'm here okay okay i don't know don't patronize i'm sorry about that no no worries so i just wanted to ask um in number one i i i acknowledge the fact that i'm sure all of you you and all of the units have a million questions you'd like to ask for for this meeting um i'd like to limit it to one or two questions aaron given that your group is bigger how about you go two or three questions um if we can we'll answer it right away and we'll keep the meeting moving um but i just want to encourage everyone and please forgive me because i'm not looking at the the google doc right now but if you have a question that you would like to include please go to that link in the chat open up the link and it'll be an opportunity for you to include your question um and like i said we will group those questions and we'll add an addendum to the plan uh if there are recommendations in there we will we will um implement where appropriate just to make sure that that's captured i i also wanted to say because i i know some of the questions that are out there um that we have filled it on our side because i was just trying to stick to the um agenda if you will um i i want folks to know number one there will be a team um the state there's an expectation from the state that every school has its own kind of implementation committee um and so i had alluded to earlier in in in the slides um that every school just as for cafeteria and feeding kids specifically every school may have to do this a little differently and so the expectation is there will be a committee at every school working with the principal and the other school leaders to help making sure you guys have a plan that's safe for your specific building um you know so i wanted to start there too um you know there was some uh feedback talking about the representation on the committee um and and as as a as as a leadership member in in the superintendent's cabinet i have to take responsibility uh for the fact that we probably did not have as much representation as we should have um and this is not an excuse but this is just a reality we were hoping for feedback from the state um earlier in june um i remember it vividly saying at our first board meeting in june saying we're expecting guidance from the state and so the guidelines that came out in july we were hoping was coming out in the first week end of may and early june um and so at that point we were hoping to reconvene the committees um so that we can because frankly we had got to a point we felt like there wasn't much to talk about because we didn't know what model we were dealing with and then when we finally did get the guidance you know we only had a month to turn to turn this around um and so it's it's not an excuse but i just want to just make folks aware that there was an intention to try to um get more participation in the group um but then when the guidance was finally released we did not have much time to turn this around and in retrospect um i wish i would have invited um greater participation early in this process so i i just want to put that out there because i acknowledge looking back on this we could have had better participation at the same time i do want everyone to know when we put these plans in place uh we're mindful of everyone's safety whether that's staff students um um in all of our families um and feel like we put together the blueprint of a plan um that could be certainly as safe as we possibly could so i i just wanted to kind of go off off off script for a minute and just make sure i mention that and acknowledge um some wrongdoings that i led uh but at the same time you know we have every intention to try to make a safe safe school open as possible um sandy would you mind going first with a couple of questions from your unit sure i'll just interrupt really a quick second the um doc sheet that we're collecting questions and answers on has crashed um so continue to put them in the chat function and we're recording them from there thank you everyone is that is that even possible okay don't answer that question there he did please please before yesterday the safety advocates have a ton of questions uh can we send them to you through an email absolutely i'll do that but i have it ready that's disgusting that's disgusting guys okay you want to do the same for brody okay um so i actually our bargaining unit for the ip secretaries i don't know if you guys can hear me yes okay thank you so we we had um excuse me about a total of 47 questions so i have that in a spreadsheet kevin and i will share that with you thank you some of the multiple uh repeating questions that we were giving is um you know are are we gonna face a penalty when we have to tell our supervisors our principals our bosses if we don't either feel safe going to work or we have to stay home with younger children or if we have immune compromised relatives um how is that going to be received when we do not feel comfortable or can't go to work um and of course that's on the flip side too you know teachers principal what how is that gonna work in the district when we face that challenge yeah thanks sandy um and so i i can i feel very comfortable in saying um there will be no penalty um and and and and then i i'm also comfortable with saying it would have to be handled on the case-by-case basis um i mean obviously um you know that kim thompson our director of hr will be very involved in all these kind of conversations um but they will be handled independently on a case-by-case basis um you know we're continuing to get guidance from the state on how to handle and handle these situations um and so i sandy i think i can it's best for me to answer you in that way but i certainly can see how this would be a question on the faq that we would have to respond more robustly undocumented i think we're happy to do that okay i have two more i'll be really quick um we have a lot of students that travel in and out of the country uh what how are we going to handle their re-entry so kevin you need to unmute yourself now kevin uh you have to unmute but sandy uh we will follow the guidance if they're coming from countries where they have to be quarantined we'd have to do that obviously if there are other observations of um other um you know um symptoms then we'd have to follow up with the health department there's a reporting guideline as folks come into the country as you know we even have some interstate we have folks will be traveling to drop off their youngsters or colleges that we have to deal with so um you know we would follow those rules i think kevin's advice we can't guarantee anything the personnel issue is massive but we also want to be very sensitive to situations and that's why some of this doesn't um you can't have a global answer to it but we'll follow guidance is where we can and um we'll have to quarantine when we have to uh and then move along that continuum thanks dr sal and then one more and i will just share the spreadsheet with all the questions but we are asked to self quarantine or if we do become sick um is that do we have to use our sick days for that is that going to be waived somehow that that's something i think that personnel is working through now i i don't i don't have an answer for it i don't know so we're working through that those questions we've asked the state because they've intervened with covet in terms of disability so the thing what i started out by saying this is not normal it's abnormal so we're waiting for guidance from them sandy which would may may uh impact what you normally would do so i know kim is diligent waiting for that seminar to happen and um you know we get stuff from um the union heads too in terms of how things are interpreted so right now that's under under review thank you and thank you again for including our um all the units on this we appreciate it thank you thank you sandy appreciate the feedback um and i i don't i have a feeling that questions are not going to get any easier um but i also understand why they need to be asked um keith kevin i can answer for keith uh okay great this is bill petruno hi basically i i i don't have a lot of questions for you at this point and i was first off uh wondering if i get a copy of your presentation sure sent to me via email and i'll get that information to you as well and uh basically i'd have to touch base with my members uh this was kind of a last minute thing for me uh finding out about it so like to touch base with all my members the custodians lunch services as well as the safety advocates on it and then we'll uh we'll have some questions for you okay that's fair bill okay that's fair thank you kevin you're welcome so i'll send the plane in the powerpoint um and how about well bill i don't know if i have your email um but i can give it to you now i you know if you want it go ahead i'm ready it's w e p e t r u n o at gmail.com you got it thanks bill i appreciate it kevin thank you okay all right we're gonna count that as your faq and go to the next person thank you um so aaron can you go can you go next i can okay how are you good aaron how you doing very good thanks um so just before i ask um the questions my three questions which we have many many more i've been following before the um sheet crashed i was following along and so our members are doing an excellent job asking the very essential questions that are on our minds um one comment i want to make before i ask the questions is um the the transition from the six feet of social distancing to the three feet uh according to the american academy of pediatrics um i just want to go on record that that that organization's recommendations have been questioned publicly and they've pulled back on that um and they were focusing on social emotional learning not really sure that they're looking at the full medical data that goes along with that as the cdc recommendations um certainly are different um with that said i also wanted to um put out there it's no secret that um you know i have some serious um issue with this plan overall in the sense that the all-in plan five days a week all in everybody in does not um provide the the specifics it does not um detail any of the uh major concerns that all teachers and staff have about what that would look like and how we will be protected you know beyond the mask wearing and beyond social distancing attempts i am supportive of dr sal's hybrid model um we think that that would be the best starting point actually the best starting point would be um all in distance learning so we could transition to hybrid um but overall i think we all know the reality that all all-in plan does not provide for safety of anyone and so we want to go on record of saying that we are adamantly against an all-in plan i know you're working within the constraints of the governor's recommendations we're we're hoping fingers crossed that those will change but if that changes it only means our numbers are changing and that's that's a terrible thing for our community as well my questions are concerning are already bargained for benefits being that i've read the extensive family first coronavirus response act and i i know that our employees are entitled to 80 hours of compensated time for quarantining for sick issues for um and if there's even a a a provision for family care if needed i want to ensure and i want to make sure that part of our bargaining discussion is that those benefits that are coming from the federal government are not used in conjunction with our sick time um so in other words that's a separate benefit that our government is giving us bargain benefits so our time should be touched from that so i want to kind of put that out there as um the enforcement of the plan we're looking at that um also a big question that uh people have asked in the document but comes up to me over and over again those that are not wearing a mask because they have a dispensation for a medical condition or our students who refuse to wear a mask how are we then going to be protected for those instances so and you know are those students going to be asked to be in a separate area where the protocols are heightened um are is there going to be more ppe or increased social distancing for those students that can't wear masks um so that's kind of a big big underlying question of how do we handle that and then uh my third question would be um i'm trying to pick some of the most important ones on my list of about 40 that i've got here in front of me um discipline for mask enforcement and then the final question i know that's an extra one um sub coverage what happens when we are short we have shortages we already have shortages on a day-to-day basis and usually those shortages when can't be covered by substitutes they're covered by collapsing of classes and teachers taking on additional students so how do we handle those things um and then um finally i wouldn't i would be remiss if i didn't ask that this last question will be ac be going back at full capacity if we're all going back at full capacity okay so absolutely yeah yeah and i i was going to start with the last one because i i didn't expect my boss to say anything different um about going back full capacity so so yes um aaron this sub coverage question is is a question we've been wrestling with and trying to figure out um how we were going to talk to principals when we speak to them and then how we were going to speak to the greater community about handling this sub coverage and so we're trying to get a handle on what as we survey our community try to get a handle on how many families are going to elect to be in distance learning and not being um distance learning um obviously we're not running out hoping everyone is going to pick distance learning um but we're certainly hoping to get a handle on exactly what our staffing needs are going to be um and and and then you know along with looking at our pool of subs and seeing who's still available and willing to work and beginning to pull those resources and then you know go into the school year and say this is the staffing that we have in the event of subs this is the staffing that we have but we're still trying to get trying to get a handle on how many students and families are going to take advantage of traditional schooling um and i think that will help determine how many research how much resources we have available for sub is good because we're anticipating a need for it quite frankly um but you know in the past we were able to just try to spend more money and try to get more subs in the district and this is a different situation um and we're trying to figure this out so i i know i'm not really answering you directly um but just know it is something we're trying to plan around and that plan for the most part i think from our perspective is going to our resource sources will be determined by how our families and kids select the program whether it's full or distance learning you had asked another question about discipline for students and so you know in regards to a mask or not wearing a mask and i i think it's going to be important for us to make sure it's their clear expectations in place um for our you know 6 12 students and students who you know know you know they can kind of control whether or not they wear the mask and then you know also for earlier grades kenny garden first second grade um and make sure we have a process in place to support uh staff in those grades as well uh but i i think part of our communications with families has to has to be a reminder that you know the state expectation is anytime you enter a school a building never mind a school building the mask must be worn um and so if if if we are experiencing situations in which kids are not doing so we're not gonna have a choice um but to you know uh meet with families and either you know make sure that the kids are wearing them um and if they're not wearing them we have to come up with some kind of plan where um either they're wearing them or we're gonna have to come up with a different way to educate them um you know this is just me talking without actually convening with team um but you know given the state expectation around wear and mask um you know i'm not sure how many choices we're going to have because they are going to have to be worn um and then in terms of you know staffing in which kids might be compromised not may not be able to wear the mask i think that's going to be handled particularly in a school like yours erin where there are a lot of special classrooms and certainly other schools as well that have these situations um i think we'll be working with our um a special director of course kelly is on the line and then also working with the nursing department to make sure the staffing the staff in those classrooms um are equipped with the appropriate ppe um materials uh to make sure all of them are safe um and then individually doing what we can to make sure the individual students are safe in that environment so i'm not exactly sure what that means um because you know i don't know i guess our kids can be compromised in different ways um but for those kids where it's safe to be back in a school environment and i'm sure those things will be assessed you know through kelly's office in the nurse's department um if it is safe for them to be back um you know first and foremost making sure we um have have procedures in place to make sure the staff has the appropriate ppe equipment so it might be in addition to a mask they may also have a face covering that might be a shield uh but again that would be uh that would be assessed individually and not not necessarily holistically for the whole district and aaron i know you said you had a whole bunch of questions um that is one of the questions that we've been wrestling with and planning for uh so there definitely will be more guidance for it because i i know we were just talking about this last week specifically um kevin yes this is john cabo bianco from teamster's local 677.

for the August 13 board meeting exhibit s replaced page 2 to include insurance language under Section 6 and page 4 to include signature exhibit usually placed pages to MU and three to include probationary and temporary counselors as well as to correct the effective date for Emily Edson 2 8 10 20 and if you all have that I need a motion to adopt the amended agenda some oh no and mr. Jabbar seconded a roll call vote for all in favor mr. O'Neill all right mr. Dubois hi miss Pearce II I Miss Smith I and I vote aye do we have any public comments for closed session items at this time no there are no public comments for closed session items all right thank you it is now 826 and we will move to closed session

hunt a second by mrs. Anderson can we do general consensus tourism or I think well why do i well alright so what will continue its roll call though we have a motion and a second mrs. Anderson hi Sanderson village sighing mrs. Polk hi Mr Hunt five votes on a chair folks sign agenda is adopted before dessert comments from the audience regarding items not on the agenda I think all the cards I can offer for items that are on the agenda and I just want to shake it just for clarification it is for item census a special meeting it is for items only on the agenda Oh unlike I might recommend to the board when I used to take those comments at the time of the adequate item did that works for yeah I think that way I do all day understand okay so your study higher all right um so that brings us right into business science then so business item a is a resolution to initiate provisional appointment process until trustee position due to vacancy I think we just went over why they can't see it I think we're gonna go over the procedure a little bit and what we're looking at yeah and if you wanna but it's got to prove that of the resolution and then when we get the island any I'll go over the process a little bit point do we have a motion to initiate the appointment so mrs.

sure thank you so i think it's important that the um that everyone understands we're separating distance learning from online learning knowing that our teachers had virtually 48 hours to turn around from in classroom instruction to distance learning and oakbridge is not distance learning it's been in place for a number of years with an established flexible program offering with experienced teachers prepared to work with students i think that's a really clear distinction that we need to make our teachers work extremely hard during the spring however they're only given two days oak bridge is not that that same delivery they've been around for a while and they have been working hard with our students as you can see and on online if you're listening over your phone it is a school of choice we do offer the opportunity for students who are attending oak bridge to also participate in extra and co-curricular activities back on their neighborhood school sites so for example if you attended oak bridge as a former chico high student you could still participate as a cross-country runner at oak ridge we also offer concurrent enrollments so students could be enrolled in two courses at chico high and take four courses at oak bridge or vice versa i think that's as i said it's an extremely flexible um option for our students it's also a very scripted curriculum that is a g so grades nine through twelve it's a g compliant and it is a lot more family friendly for our families to be able to follow and track your students progress and they will also be meeting with teachers weekly and also we've talked to parents if that becomes an a problem that they feel still uncomfortable with having their student meet with one of our teachers one on one weekly we can probably we can make that a zoom for them but right now we would love for them to meet with their teacher one-on-one every week but again if they have concerns about doing that we can do that with the zoom so actually um could you paint uh jay a little picture as to really what that would look like because it one of the people who commented said you know really what what is this going to look like and and i understand that that would be probably helpful so show what a like what a day or what a week would be like for somebody who is a student in oak bridge academy sure first they will be assigned one of our teachers that teacher then will sit down with them and the parent to go over what their schedule would look like what classes that they needed to take for their grade level and they would align their classes for them first they will go over what the progress monitoring looks like when they get those classes and what they should be doing weekly and what the assessments will look like and their quizzes look like they will also talk to them how they can give them more support if they're struggling or if they're moving forward how they can continue to move quicker if they would like to also what it looks like right now this past year since 2016 we've been holding the oak bridge model at the mall we still have that available but right now we're going to see how many parents decide if they want to go to that online if we need to start using some of our classrooms that are empty because we have so many students that are going to the online model with oakbridge that the families can meet one-on-one with their teacher in an empty classroom also so we'll that will be looking like where they're going to meet could be in a classroom on one of our campuses or at oak bridge at the mall all right then at the elementary level i'm going to have mr sullivan kind of discuss what that'll look like so elementary oak bridge version will be drastically different than what we went through with our spring we've actually gone out and done some intentional uh things differently to prepare for it we've purchased specific curriculum that's much more online friendly we bought wonders online and i ready toolbox for math kinds of supports also we have it set up so that you will see if i have a student who's participating in the elementary oak bridge version of online learning they will receive a daily math lesson in person or on via zoom i should say with the teacher they'll receive a daily math lesson english language arts lesson daily with them they'll receive follow-up homework with it also so they'll be having daily contact with that teacher for core curriculum instruction they'll also have a weekly check-in kind of an individualized check-in with them also so homework will be going back and forth using google to kind of pass things back and forth with it also we had lots of questions about students with ieps or students are participating in special programs like the dual immersion program we started talking with how to set up supports and put put those supports in place to keep those programs viable or meet students needs with iep concerns as well so i would just say it will be a very different experience it'll be much more of a more of a classroom type experience using oakbridge because they will be on zoom daily with that teacher and following through and teacher will be assessing they've got kind of a scope and sequence of what's going to be happening with the curriculum already laid out when assessments are going to be given so parents will get those results back they will see how their children are progressing so i would say it's it'll be a vastly different experience so it sounds to me like it would be a lot more structured and there'd be a whole lot more accountability and uh consistency in the model that is being is being taught across very very perfect descriptions across the board yes yes so my question uh and we saw this showing up in a lot of the queries from parents and some of the despair so part of it is many parents felt overwhelmed by what they were expected to do to help their student through it and accelerated perhaps by their students disengagement so in a student elementary student let's say second grade how much of the morning or the day are they going to be on zoom and does the parent have to be there which i would think to have that happen or unless you make it a video game then mine mine can do that you know but so we laid it out captain if it's a k2 student we would be expecting they're going to have about three hours a day worth of school work interaction kind of independent follow-up work as well clearly a six-year-old is going to need a lot of parent support to be participating with an online program just the nature of you know being sick you're going to need that kind of parent ability to follow up with those kinds of things obviously a fifth grader could maybe have a little bit less kind of parent support with those kinds of things but we've also laid it out and expecting our fourth and fifth graders to have about four hours a day roughly of school connected activity it's not all going to be zoomed with that teacher there'll be some follow-up work for them to do it independently so three to four hours a day of expected learning time will be kind of set up like that with certainly some additional follow-up it could be independent reading it can be different kinds of things like that also and we're also in connection with that we are we're also going to be providing information and uh instruction to parents on how to be supportive of this type of learning which we didn't really have an opportunity to do in the spring is that correct absolutely we uh we've already had we had a host of teachers that were interested to be teaching that we actually had a about an hour-long discussion with them kind of walking through what the expectations would be with it what the program looks like we want to have that same kind of an orientation with parents as well so if they're interested after what happens tonight what options are out there and they can choose into it we want to walk through with an orientation with them try to answer as many questions as possible and kind of let them know how the program will work and what their part will be with it and what their day is going to look like basically with their child at home if they're choosing to do online learning with an elementary student so ted maybe i just need clarification so uh will the zoom meeting have you know i don't know seven seventh grade seven-year-olds working at the same time together i think kathy if we get or dr chris if we get enough students it would almost be as be as if here's the 22 students that are assigned to the second grade teacher and that second grade teacher is going to run with those 22 students as if that teacher is their teacher for 22 students they're going to be teaching a math lesson to those 22 students they're going to teach an english language arts lesson of 22 students they're going to teach a follow-up social studies lesson to those 22 students they're going to receive homework from those 22 students they're going to provide feedback to parents how their child is progressing with those 22 students they're going to have individual once a week check-ins with those students but those are going to be their 22 students that they are responsible for and teaching all those different subject areas just like an elementary classroom is typically set up can you address uh grading i know that was an issue from last year and we've been very clear on that we we have a scope and sequence set out already with the two core curriculum the wonders and toolbox where we have it set out as far as like what assessments will be given when they'll be given and kind of be able to share those information with parents as they're doing the different tests as they're going through it we'll also be expecting teacher excuse me students to be doing typical kind of district assessments as well to kind of monitor reading progress with some of those things we know that will look a little different if they're doing it online versus sitting next to their teacher and doing some of those kind of pre-reading assessments and some of those things but we also talk with teachers and they know they'll be doing some kind of assessing with them as well to kind of monitor reading skills math skills all those kinds of things as well the advantage to grading through edgenuity is that it's consistent across all the all the course modules uh there isn't as there isn't much subjectivity as we oftentimes see in in traditional school models and so students can expect the level of rigor and the grades that are related to that rigor so one of the things that came up and was commented on quite frequently was the fact that parents saw that you know if the children's interest was lagging and their motivation was lagging and they had difficulty um enacting the discipline that was necessary as far as keeping the kids you know on their lessons and focusing on their lessons and you know it was like a struggle and we saw that through how things dropped off as far as you know kids getting on the computers and and doing the lessons that they were supposed to be doing so with the uh models that were using for oak bridge what is different about them that would help parents not end up in that same boat where they're having to you know drag their kids to the you know complete their work and struggle with them because certainly that's every parent's nightmare again if we talked about if a student starts struggling they're assigned a teacher above what their curriculum is given to them that teacher will monitor their progress they will have constant contact with them it won't just be the one week if they feel that they're not fault if they're falling behind even during that week they will receive an email they could possibly get through google voice a phone call from them so they constantly checking in are you needing more support do you need my help let us know then what we've done with oakbridge our teachers have said we've gone to two days a week you're going to need an idol to come see me two days a week because i feel that you're starting to fall behind and we want to give you more of that in the past we've had tutorial math english and science for them we're going to have to try to figure out how we're going to be doing that through zoom coming up this year and we'll we'll be doing that now but that'll be also an offering for them so again that teacher's job is to now track them to make sure they're staying on progress also and then they contact them constantly then we also have an administrator that is assigned to that school her name is rhonda olum she also will contact families when they feel that their child is falling further behind to talk about hey i think you better bring yourself in and your child and then let's talk about what your child's struggling with because we really need to get them back on track and if if a student is not this isn't the best fit for them in in this type of independent study are they able to then move into another uh option if if an option is offered yes based on the stage that we are in uh they would be able to do that yes okay any other questions that the board has about this particular model so i'm just wondering if if we should um entertain any questions about this model right now before we move to another one okay yeah because i i think it might get a little confusing if we go on to another model so if there are questions uh out there of that people might have about this independent study model that will be offered through oakbridge for anyone who does not want to entertain the notion of having your child be on a regular campus we can take that okay we're gonna work through five speakers the first one is morgan oyola morgan i'm going to unmute you i say with confidence and lauren hi there you go hello hi actually i was uh i had raised my hand at the previous one just to give you guys uh um a thumbs up for trying to move through the thing methodically so i'll give my turn to the next person waiting to ask questions about oak bridge thank you thank you that's very generous of you so our next speaker would be daniella botello daniela let's see daniella you do not have a microphone but you have raised your hand so it's impossible for me to unmute you i'm going to move to the next speaker and hopefully you can find a way to add a microphone our next speaker is matt careh matt care her i'm going to unmute you hello can you hear me we can oh you can okay good um i actually uh raised my hand also for the previous one um but regarding distance learning for the really younger kids i've noticed it's really difficult for them to find any connection uh through zoom uh where it's um any kind of productive so i'm just wondering how doing online learn learning would work for say a kindergartener having 20 kindergartners try to watch um you know cartoons super helpful but then also i'm curious as to during the stages which is when i raised my hand earlier um i'm curious as to why it hasn't been talked about how being a student could potentially be essential um i understand getting my hair cut is not essential and i'm fine with bypassing that but being a student and getting an education in a social environment is quite essential to many students especially the younger ones like i said kindergarten or children who have trouble learning without that touching type abilities um so i'm just curious i guess that's two different questions so how is the online going to be working for younger kids and why are kids not their education not being considered as something essential i i can share a little bit about the young child version of things and i actually had a chance to watch several teachers last spring as we moved into this and i actually watched kindergarten classes doing leveled reading groups with kids in different waiting rooms and dynamite teacher who had things organized and was clicking through it obviously with a lot of parent support from the home side of things as well but this teacher was actually going through and had three or four different groups of students that she was rotating through and doing very high quality phonics lessons similar not certainly nothing is as good as in person but was doing a very quality job making sure students were getting some reading skills covered and she was doing this on a daily consistent basis so i watched it i think in person is better but certainly for different reasons and different needs if we have to offer online and have it out there we've seen it in place and we've seen it happen and teachers do a really good job with it and how about people who kids that don't have parents that can sit next to them what if both parents are essential workers and they're going to work how is that going to function with no parent to be there with that kindergarten child all right not not sure what to share with that one sorry okay we have unmuted athena athena your microphone is open i'll lower your hand hi everyone thank you for this opportunity um i want to share a little bit of our experience with oak fridge in case some parents are curious and want to know and also i have a question related to oak bridge first of all two of my children took class at oak bridge the past year i want to see that the ingenuity program we really like it a lot it's very structured and very rigorous they make the video very short just couple minutes so the kids can stay focused and break down each topic into very small units and the parents can can monitor the children's activity and can see how much time they spend time and to see if their children are struggling with certain topics and the staff and teachers at oak bridge are really amazing very very good and very helpful but of course every family situation is different every child learning style and preference is different this is just our experience now comes to my question is i look at the program and the course is offered by oakbridge and had communications with teachers there based on my prior knowledge for high school courses we don't offer ap classes because we don't have certifies teacher now since we have we might potentially have more demand and more students enjoy in oak bridge using this um courseware are we able to staff teachers who are certified to teach ap classes i'll be able to offer ap classes to high school students yes thank you yes we're extremely excited we just started the conversation with edgenuity on monday and we have no doubt that we'll be offering ap courses starting on august 17th so we are prepared for that okay our next speaker will be don don i'm going to unmute you thank you um i share some of the concerns in the chat but i also was wondering as the rosedale parent in with children in immersion and knowing um that many of our teachers are not feeling safe going back and they can speak for themselves um will there be an option for them to teach online whether it's with oak ridge or with our own school and if so will we be able to be matched with our own teachers and continue the immersion um and then the other question is could we are we making a decision for the school year with with the flexibility of you know going back as those cases continue to rise or are we able to say that for the trimester or for a semester it makes sense given our current situation with the numbers going up exponentially in our own community to be online right now and then switched over to in person if it makes sense in the spring so i'll answer the uh the spanish language question first and absolutely if we can uh encourage teachers that are spanish capable or spanish language proficient dual bilingual like that we'd love to have them over there and if we if there's a way that we can match up students from rosedale with teachers from rosedale in the oak ridge program we would absolutely love to do that as well if we are not able to do that we've already started having conversations with mrs bettencourt about how can we hire somebody that can provide some spanish language development lessons to students on a regular basis so that that language would at least stay there and and being used on a semi-regular basis certainly daily 90 of the lessons is better we at least want to make sure there's some ongoing connection to spanish language development like that as well and your second question about students being able to move between programs as needs indicate absolutely well if families are happy at schools they want to be able to get back to that fam that school that they're happy with a little bit of timing issue it might be happening at the trimester in the elementary world just that we can make sure we can accommodate and get those things to happen but we definitely want to have a path in place for you to get back to a school that you'd like to get to okay will we lose the classes though because if let's say 30 40 50 of students jump over to oak ridge for a trimester or a semester then will the will they be letting go of teachers or will they be sitting you know in very very small classes until those students return there will be a little mix of both of those i think we'll probably have some small classes left at school sites but we'll also have some teachers will end up staying over at the online option as well so there will be definitely different teachers kind of depending on what's happening with with family choice over the course of the year as well thank you yes we have one more speaker and just want to remind everyone after this last speaker there was a facebook live that is now on our uh website that has and we'll be able to answer many of your questions as well so marcy lynn marcy lynn you are last speaker on this topic thank you i really appreciate your time you know i've got two children in the chica unified school dristic and one of them is a lsd student he needs special attention he relies on you know computer programs to read him in literature that he needs to read he's at a fourth grade level and as far as opening up a campus to like facilitate children's learning i feel like opening up a campus for lsd students is most important because those are the students that can't be teached at home so um you know that's one of my biggest concerns you know i have two children i have one that's going into first grade i have one that's supposed to enter fifth grade and my fifth grade student is an lsd student and i would really like to hear some response to how the school district is going to advocate for those students like how are they going to get the programs they need to like pass a standardized test should a standardized test be presented to them in the next 6 or 8 or 12 months you know like and we talk about testing we talk about butts and seats and all those things and um there's children that are not learning at the same developmental rate as all the other children are the ones that need most attention how are we going to address that okay thank you i would just like to be sure that anyone who still has their hand raised will lower their hand and add your comments to the chat please okay the question i think that last question had to do with special needs children and we are working on trying to we we are bound to follow children's ieps so if this is a special needs child my assumption would be that that's what would dictate their instruction yes there's nothing in the learning models that relieve us from the responsibility to follow a student's iep we're still bound to that at both the state and federal level i don't know if we can zoom diane olsen in if she has a quick response to this but the the short answer is we will continue to provide for our special needs students hi this is diane i've unmuted myself and hold on okay i had a necklace sorry can you hear me okay i'm not sure if you can hear me because i'm not hearing you at this point oh we can hear you here we go okay okay perfect um so for special education um all services and all of these models will be um aligned to the iep and as soon as we have a decision on models our team is ready to start looking at ieps and implementing services as needed and appropriate for every student paying on the model they they choose and we're looking at ways to support service providers and making sure that students can access those services appropriate to them so again just like they were saying in general education that march to june model of distance learning was a struggle for special ed we are looking also in special ed of beefing up those services so that there are either direct services appointment-based services or if we're in any type of school model those services are directly in school so thank you for that question because it's something i want to make sure that special ed parents did understand we are working on those service models now diane it's really important we're having technical difficulties with the audio from uh what you've just said so could you write everything that you've just said in the chat um so we can be sure that our community understands exactly what you've said i can do that i'll move over to that chat from this one right now fantastic thank you thank you diane you're welcome okay so i think at this point since the remainder of the comments are going to go into the chat um we will move then to the other options the learning models i'm sorry the instructional models mr marshall so we're going to be moving on to the different models that match up with the different stages and then we'll kind of be going over every one of those for you yeah we just want to make sure that you guys understand the oak ridge model does fit for all of them so we will be going to what it would look like on our schools under those different stages okay good okay we're gonna start with stage four stage four again we talked about earlier that's pre-coveted we're good with everybody we can send everybody back without safety precautions we're back in school you can do oak bridge online academy or you can choose one of our schools to attend that's stage four so that that's pre-covered time in to go with now stage three stage three is now that we do we're allowed to go to traditional but with safety guidelines and the safety guidelines is ones that you have approved before the temperature checks the hand sanitizer stations at the in the ingress of the schools inside the classrooms and we'll be having plenty of cleaning going on on our campuses for that so that's stage three with safety modifications so regular traditional school but with all the safety guidelines in place stage two which i believe or most of our conversation will go to that will be when we have to have social distancing inside the classroom we will be uh showing you some different models tonight we reviewed them last week also at the board meeting this is where we will want half of our students on our campus at one time so if we have a school of 900 at marsh junior high school we will only be bringing in 450 of those students on at one time so we'll be looking at different models i'm going to have mr sheppard talk about the secondary models and then i will be having i was getting an echo when i was talking thank you diane and then we're going to have mr sullivan talk about the elementary models okay i just want to know stage one we just spent a lot of time talking about oak ridge and online learning so really jay's absolutely right the majority of our time now needs to be spent talking about the modified traditional models yes so if we go to stage one we're going to use the oak bridge model on all of our campuses okay thank you mr marchand so we're going to walk through three options uh these options have been vetted with staff for the past uh six to seven weeks we've been discussing different uh nuances of these options so the first option is a three by three model so what that means is students as mr marchant said we would have a as significantly reduced population on campus they'd be enrolled in three classes for the first semester and they would receive full credit for a year's worth of curriculum in one semester normally a student takes six classes so obviously that would be cut in half but the timeline for the curriculum to be delivered would be one semester as you can see in the descriptors underneath option one that we would basically they'd be receiving 30 credits over the course of the year they would complete all six courses that they've already registered for please remember that registration for their courses has already taken place they're already slotted into classes we've created staffing for those classes all that occurred in in january and february and then it's semester after the first three classes were completed they'd moved to the next three okay i just want to suggest in the interest of time we're trying to develop more flexibility and if this is the only model that requires the full year commitment and that we cannot do any transitioning depending upon the stages that we happen to be in that it pretty much eliminates this model from our consideration so i would suggest i would recommend that we remove this model from consideration and so that we don't have to talk about it i confirm i can concur madam president okay how does everyone feel about that tom okay linda you know i have heard some teachers i mean i have heard from some staff that they do like that model but you know in looking at the staging that we just approved it will not work we cannot make that your commitment so let's go forward okay so we're going to remove from consideration at this point that model which is a three by three model and we'll look at a couple of others okay so option two is a year-long model it's a sixth period let's go down a little bit there we go thank you and alternating day schedules so students are enrolled in six classes per semester they receive five credits um student groups a and b each represent half the student body they would attend their their they would be in in attendance three days a week which is a huge advantage to this schedule um rather than five over a two week period with the previous one they would see the t their t all their teachers on one day it could be a monday it could be a wednesday or a friday they'd see all their teachers and then they'd see their teachers two more days probably alternating and for obviously for a total of three over the course of one week the one of the advantages as you can see here is that we could potentially move into or out of this schedule within the school year okay tom how many student contacts is that per teacher in a given day or week remember i'm an english major well mike is the point does this substantially lower the number of contacts a teacher has with students from the traditional model from a traditional model yes so it's secondary the maximum number that can be staffed is at 175 they're usually about 160 165 on average so that would be half of that on any given um any given day so class sizes are about half that at elementary this class sizes are a little different ted maybe you can talk about that we'll move to the elementary after we do the second over the course of the week they'll see the same number of students as they would have that's correct okay thank you that three by three model i think has the least contact my concern here is that honest amount of context as a teacher myself and uh that's part of my job is to advocate for the teachers i know many of them are concerned about limiting their contact with students in order to avoid possibly getting the virus right it doesn't impact the context for the teacher only the students thank you okay and the third option is the am pm model so again students would take six six classes uh receiving five credits for each of those however the significant change is they would be attending school daily but have either an am schedule or a pm schedule and again the students the student groups would represent about half the population in the school they would attend class five times every two weeks so for example the first week they would be in they'd be in person monday wednesday and friday and the second week they would be in person tuesday and thursday so over the course of two weeks they would see their teachers five times and again like option two we could move in and out of out of the out of the schedule so john i just want to get clarification when we say they're in class they still have academic work that's scheduled on the days they're not in class okay and that's that's online assignments or homework or whatever yeah the phrasing we're using right now dr kaiser is extended learning okay thank you i knew there were three but that yeah any questions from the board on the secondary level yeah please let us know if you have any questions for any of us elementary versions really can revolve around two choices we would have either an alternating day and kind of an example might be half of the students showing up on monday wednesday friday the first week and that same half of students showing up on tuesday thursday the following week so teacher would be seeing half their students on any given day with extended work obviously for those students are not in person there on that day as well as dr kaiser asked so over the course of a two-week period they would see they would students would be there attending five of those days out of any given ten the uh am pm model a little bit different half the students will be showing up for a morning version of school change over time uh and then the other half of the students will be showing up for a afternoon version of that school day as well and and those in the emp model also there would be homework kind of follow-up work assigned where students would have things to be working on at home as well so ted um i have one that has gone through kindergarten and first grade at emma wilson and i have to say that the quality of the teacher student interaction was so dramatic there and the amount of voluntary social control that happened because of the quality of the teaching was just extremely impressive and i did work some in the school my spouse did a lot more than i did it seems to me at the elementary level that i i'm afraid it would be disjunctive to only see your teacher every other day i don't know how the social expectations of being in class and interacting would can be conveyed it just seems like an am pm thing where they see their teacher five days a week would be the most and again i'm going off his experience the most reinforcing because he cried when he found out that because he was getting promoted to another grade he wasn't going to have the same teacher it was that emotionally you know secure and rewarding for him said dr kaiju we as we we've shared these options and had taken a lot of feedback from a lot of teachers over the last several weeks with things and as we went through it one of the real strong uh pluses on the amp model that came out from a lot of the primary teachers in particular was they would they they wanted to be able to see their students on a daily basis to help with like daily reading instruction daily math instruction um and that came out pretty loud and clear that that was a real pro or positive that a lot of teachers saw with doing an am pm versus the alternating day model that was the nice sweet one the other one's coming and boy he needs it every day so another advantage or i guess plus maybe of am pm was uh brought up at our last meeting by one of the i think it was one of the teachers who of course is also a parent of a student in the district and it had to do with having children in different schools maybe you have an elementary student and maybe you have a middle school student and trying to get them like if they're both on am or if they're both on pm or if it's better for have one-on-one and one on the other that there's yeah that there's the possibility of coordinating those things yes there's a lot better possibility of having their families at the same time i'm not going to guarantee you but there is we're going to do everything we can if you chose the am pm model to match it up with the families so they add them at the same time so um and i don't know if if people want to go through any of the other pros and cons of either the elementary or the um yeah eileen sorry yeah i had a comment on as we were talking about the advantages i think for those of us that have had experience with special education students the pattern of knowing that you're going to be going to school every day is extremely important for kids that use um and it's a security blanket they they do not adjust well to change from one day to the next so that's um you know a significant part of why i support option one yeah i would i would agree with you on that that structure and having consistent structure is really especially with kids who do have certain um you know issues so um i think that's that's a big plus and you know the the self-discipline that's developed by doing something time and time again and and being able to rely on that and they get used to that and they you know that's that's for expectations with children that's really important developmentally yes tom both of these models of course uh increase the need for parent to find child care is uh will we have our same uh after school programs from card thank you for that segway we definitely have been having conversations about child care and mr sullivan would you care to address that absolutely we've uh we've had a few conversations with card and they are ready willing and able to jump on board and start putting child care supports in place very similar to after school they've even talked about their ability and willingness to do kind of the if families have pm to put am support in place also and part of that falls on us looking for space within our schools and campuses to make sure that there is room available for them to provide that also we actually had um very recently like salvation army a couple other outside groups have expressed interest to work with us also and put child care supports in place so i think um i think there's lots of possibilities out there and i think in particular card is really gung ho and salvation army was very supportive and looking to to partner with us and put those in place ted can you address like some of the uh challenges that might be in place for the daycare with the alternating day model the time consuming yeah one of the one of the issues that came up with card and talking with ann wellman a little bit card has some conditions on how many hours per week a child can be with them with their licensing and i i know anne's on the on there someplace and if i misspeak but there's some conditions if students are participating too many hours it starts changing some of their needs with licensing with card more into a daycare versus a child care or vice versa with those kinds of things so the am pm would help a little bit with some of those hour kind of issues with card as well also another advantage and if mr baltimore wants to correct me but on the amp model where our students are seeing their child their teacher every day with the new guidelines for ada tracking it makes it a lot um [Music] more easier or simpler for us to be doing that and meeting those guidelines am i correct on that yeah there's been some trailer bill bills passed kind of spelling out how we ultimately are going to have to track enrollment ada and our understanding at this point is that the everyday am pm model would be easier for us to meet some of those audit requirements right out of the gate yes they're working on matching up what can be seen there with what we have here on the screen so they're working on matching those two up okay so any further questions um or comments about this yeah okay uh do we have people waiting to speak on this or ask questions we do and our first speaker let me make sure well jones doing that i would like to make a suggestion that maybe because this is the crux of what we are talking about if we could maybe expand the speaker allowing people to give input on this particular part um i think this is the high interest area so maybe we want to expand that to you know a half hour max well that would be ten and so i just want people to realize you know if you look at the list of hands and your think you're going to be further back go to chat that's a really good way to get your ideas or your comments the disadvantage they have dr kaiser i don't think they can see the hands but we do have right now we have six hands raised so we have an opportunity for four more and and so if you don't raise your hand quickly you'll need to insert your comments into the chat okay we are going to start with finley is the name i see here finley and if there's clarification between secondary and uh elementary that helps too okay finley your microphone is open okay my question is with the plan that is sending half the kids to school at a time that seems to be a best case scenario would be 15 kids per classroom and i'm wondering how that's going to work with six feet social distancing since six feet is uh you need 113 square feet that means 15 kids you have to have almost a 1600 square foot classroom so i'm just wondering how the school is planning on adjusting that even if you go down to 10 kids you're still at 1100 square feet so can you be more specific on how the half day or half the school going is going to actually work [Music] well we have measured out um our classrooms at 960 square feet is the standard and um we think we can still fit half of a class into that space and and still meet um some social distancing it may not be specifically the six feet but it's certainly um substantial enough that there's going to be a lot less contact going on in that classroom so can you tell me what you're considering half a class how many kids because at 900 square feet you can you can barely get eight kids in there so are you considering that to be the amount when you're saying half so it depends on the grade level that we are at right now are k3 or at 24 so you cut that in half you're going to be at 12.

molesky do you have a tennis report for us tonight no president Becker I do not but I would like to acknowledge that I saw just a little while ago kelly bond on i'd like to welcome her her birthday was yesterday as our new director of special education and for those of you who don't know kelly was formerly with us a couple of years ago as a supervisor in the special education department so we welcome her back and we a great great opportunity to serve special needs parents at east brunswick thank you so much thank you seem that there's no superintendents report will not go to the good of the cars to the public members of the public may provide comment with this meeting zoom by entering a meeting ID and password you see before you on the screen through the district website eating at dot soon us in order to be recognized use the chat feature select the zoom meeting host and enter and send your name to the host you'll be recognized to speak when your name is called individuals will be invited to speak in the order in which will keep your request the Board of Education recognizes the value of public comment and the importance of allowing members of the public to express themselves all participants will be limited to three minutes duration is there anyone who wishes to speak to the board tonight we do not have any requests coming through hey sing no I closed the public portion and then I wanted to know if there was any board member who wanted to speak during the good of the cause for the board before we go into closed session see you know can I please have a movement for closed session whereas the Board of Education must discuss matters which are not appropriate for discussion in a public meeting and whereas we intend to discuss matters as follows those items listed in tonight's agenda the length of a closed session is estimated to be 90 minutes after which public meeting of the board shall reconvene in action will not be taken can I please have a motion to go into closed session my card second by Lee bow is there any discussion all those in favor most obscene motion carries will now be going into closed thank you for joining us board members I remind you to please log out of this meeting I'd like to close thank you stay safe you

on the 22nd on the 23rd the teachers will send out their welcome video and they will highlight you know their classroom canvas how to sign up the following day for live sessions with their teachers and they're going to give the parents and kids a homework activity in canvas so they'll learn all about it right then so we're excited about that and it's a new learning opportunity Mrs Richards so on the 23rd is it a certain time that that teacher is going to go live they're going to send it out at 4:00 p.m.

Gibbons to dr. French thank you from the bottom of my heart and I implore you to please approve this reopening plan and get it back to home to what we must thank you [Applause] you I'm Pali Hill I teach first grade at tomato um I'm absolutely for opening up the schools back for the kids but I would just really like it to be taken into consideration that I came to our pre-k and second grade building is significantly different then the even t'see the middle school the high school the things that the kids are going to be touching doing experiencing emotionally just in general um or really going to be challenging for them so I also want you guys to kind of take into consideration that k2 is kind of its own beast instead of looping it all together so just as you're thinking through some of the decisions that that would be a really helpful thing for us just another word kind of also be thought of for the little ones behaving thanks for opening this up my name is Peter Foss I'm a father of two graduated seniors I have a middle schooler right now and I teach Gilbert's College where for the last five months we've been trying to figure out what to do there it's not easy absolutely and yes of course we want the kids to go back to school we want them to learn and engage with their teachers and with their peers but I would urge the board to consider that we should consider that the default is being to masca with exceptions as needed for those who for medical reasons cannot do that safely or appropriately if we want to make sure that the community is protected not just the kids in the school because yes do young kids suffer from it as much as older people know but they sure as heck can pass it on it's not just about the kids getting sick it's about their teachers getting sick it's about staff members getting sick it's about parents and grandparents at home getting sick the reason that some countries have succeeded in suppressing the outbreak of this thought of this virus is because people have agreed to protect each other if we care about each other as members of the community and I think we do it's a small town it's a great town and part of that caring comes with a small inconvenience of being respectful to others by protecting the way that we will most likely transmit the virus to them if we have it and that is through speech through aerosols that we emit when talk when we breathe that's how this thing is getting spread that's why we're having universal mass policy at DePauw that's why Walmart is gonna require everybody to come in with mass that's why Kroger is gonna require everybody to come in with masks why because it is a single most important way for us to protect each other and we give up that individual bit of Liberty so all of us can have a little body thank you hi I don't mind wearing a mask but I can't speak on that you could understand me thank you I love the way this looks I've seen the one that's online and I was a part of making that and and I really appreciate you all prettying it up so that the parents can understand it a lot of other people have asked about the threshold and and that's the one thing I cannot find I know you all would there's a nice chart online that talks about what we're gonna do and it's very well set out what we're gonna do when there's low spread what we're gonna do when there's minimal what we're gonna do when there's substantial spread I don't know the definitions of those and and I know you guys didn't make up those words that comes from Indiana State Department health and I've tried to look there where is that definition they pitch it to the CDC I'm not a data I can't understand that Oh like one does so but I tried to look through their 62 page doc and I can't find it so if you could link or somehow in the footnote say what that's what is below what is it on what is it okay and thank you all so so much for work gentlemen thank you for taking these questions one of the concerns that I have looking over your plan here in some folks here is that it's as good a plan as you could do it I'm sure that's true I know you're working under very difficult circumstances but do you have plan to contingencies in place for auditing the effectiveness of this plan going forward are there individuals charged and authorized to verify that the processes and procedures you've outlined here are being faithfully applied and that they are effective in achieving their goals I know there's a lot of detail it still is going to be fleshed out I know some amount of it is going to be necessarily deferred to individuals in the classroom and the hallways but if going forward you discover that the social distancing or the cleaning or the screening procedures are not being apply affected us faithfully or are not effective do you have fans for one to detect that and to feel appropriately in particular um I have concerns about the cleaning I know that even in a normal year my children's teachers tell me sinned and whites sends Clorox wipes we need them we don't have them in our classroom and I remember how things were in March you couldn't get that stuff my partner runs a store downtown she can't currently source Clorox wipes for white Napa counties they're not available rule you have the materials you need thank you good evening my name is Angie weeks I teach second grade at Deer meadow I'm a community member at 20 years I'm a parent of two children who are now going off to college this fall they are being mandated to have testing before they go to their campus I encourage you to think about how can our calendar be modified perhaps like our universities are doing across the nation do we have to be at our school site past Thanksgiving do we have to have all of our classroom there every day can we have half go Monday Tuesday the other half thirst Wednesday Thursday everybody stays home on Friday I think outside the box and I know there's so many more that are like me so many more also afraid to come up here and talk we shouldn't be afraid to talk where community members we work together we love our children our grandparents I'm also a local restaurant and to think about the fact that today the governor said we have to go back to 75% again and it breaks my heart to think our kids are being told they must go to 100% now don't get me wrong I want my job and I cannot wait to return to it March 13th I sunk into the largest depression I've ever had in my entire life I missed my children I missed my colleagues there were days I didn't even get out of bed but I rose up on July 1st and I said you know what I'm gonna have the chance to perhaps go back to teach I don't know how it's gonna be but there is a possibility and I'm encouraging everyone here to think about how to work together because I know there are more options I thank you for your time and I hope we can work together [Applause] yeah auntie Ridge is a really good point because I mean I think and also what Peter was saying we have to think about how our decisions are going to impact our community businesses as well in addition to lives and I think that economic impact is very much tied to the spread of this disease another question I wanted to ask is do we have a determination do we have a plan in place for what its gonna look like or my clarity I'm sure you'll go over it when a teacher or a student in a classroom or a pod is identified as positive or even as suspected of being positive if you look at the the states that have had outbreaks recently some of them are having turnaround times on testing that is exceeding two weeks and so what are we gonna do in that scenario I think it'll be really helpful for families and staff and kids to to know okay if a B or C happens this is the next step this is the plan you won't be in school with your classmates for two weeks or longer or whatever but you will have this learning plan in place I don't see clarity on that in the plan and I think that that would be helpful and in providing some understanding and then I think we also have to factor in what to do if testing is not as available as it should be it's very sad to me that we don't have more PPE we don't have more testing available and we don't have the cleaning supplies as Bruce was pointing out but those are things that are likely to become a problem particularly in the fall and you know of course we are going to be facing influenza I get to so these are things that you know are very likely to happen I think we should plan as if it will happen and then hope it doesn't but not the reverse oh thank you so much for you I'm here because I teach singing to all the kids at EC music it could go on but okay and recorder playing however I know they're all at your house your so enjoying the recorder right now during quarantine and I'm not afraid to talk so we can be here all night but anyway so I just wanted to ask because I'm really excited here from Jen and Kathy because I know we're gonna get an expanded plan I'm ready for that but something that I liked seeing here was that there was a category music because in the other plan I read the other night some stuff there wasn't really a category for music and so my question here it says students will have the opportunity to participate in music education well practice so much realistic thing yeah you're working on that in my plan and what I'm learning but it says if you're not comfortable with your child practicing on an instrument at this time please contact your schedule change I know that would probably work for like I guess I was looking for schools and has gone out to say we will be singing but only outdoors and with the mask outdoors or no see me at all various things like that I just want to make sure that I am aligned with you and aligned with what your expectations are before I even asked the children to engage even though I have a plan for them to be spread out in my classroom I know I think I would just like it some some more clarity there for the younger grades because I just can't imagine what's gonna happen if no your classroom teacher brings your kids to specials that high school and half of them are just gone and then we have to find an alternative place for half of them I don't know what that looks like and I just want that to be communicated appropriately to pants because they'll probably ask me to so thanks for doing all of this you guys because there's probably all kinds of things that I haven't even thought of and I'm gonna go quiet hello my name is Evan Scott I'm a custodian at Deer meadow primary and I just want to thank you all for the hard work you've done I know it's a difficult decision that you're making but in everything that I've seen and I've heard we focus on students and teachers specifically and that's great they're important but people like me and a cafeteria staff the instructional assistants we can't work or learn oh whatever the designation may be so I just want to ask that you keep us all in mind I know in my building specifically I'm 26 have no family so I'm fine if I get sick no one's gonna be affected but I'm I'm not I'm the only one in my building specifically that's not high risk when it comes to those staff members they all have families they're all either up an age or have medical issues or both so please keep them in mind please have a contingency plan ready should a lot of them get sick or we all have to shut down again because I know we're all worried about our jobs too so thank you please keep up and survive please keep our kids safe and let's hope get through this together thank you [Applause] Oh my name is Lizzie Timmerman I'm a third grade teacher at TV I'm really excited about the plan when I read I read through it like two or three times in very tough position and I'm glad I'm not in your shoes so thank you for all you're doing wonderful my concern is we have two nurses that flow between three schools and you said in the plan that we are going to have a regular clinic as well as a separate clinic for Copan how is that going to be feasibly run when there's a point in the day where high school doesn't have a nurse and same thing with other schools how are we going to make that work thank you it's me again I just have one comment I know that there has been it's expressed today and through several teachers about the test location at the fairgrounds being shut down a mayor Dory has confirmed that they did have to shut that down because of the fair but there will be a center set up at the fire station out by the yard waste recycling facility and for those of you that know me I don't even know where that is but I just want you to know that it is in the works and I don't know when it will be set up but that is in the plans I'm Liz Spencer and I've been here for a long time and I've enjoyed my time at Green castle schools a couple of things specifically related to the primary buildings even if we're in class on August 5th through the rest of the air there is nothing normal going to take place at our schools but the way teaching has changed with kids up and down and moving and small groups large groups it's not going to be normal for them and I just want to make sure that we understand that that it's it's gonna be a crazy year regardless the next thing I'd like to mention are the secretaries have something instead of the secretaries in our secretaries usually get to take care of the sick kids when the nurses aren't there and we on top of being concerned about this the Coburg we have like come in vomiting I just I really am concerned that for the protection of the Carey's because without them if they are the lifeblood of the school and without them we are in big trouble so please consider how we can possibly take care of our secretaries and as Evan said the custodians just realize that nothing is going to be normal for these kids in school this year I know everybody's thinking and planning and how am I going to keep these kids apart those small groups none of that kind of stuff so thank you thank you for all you've done and hey everybody great to see you I know this is a tough decision for you all to make I work in an online education we had a campus in Indy and it was part of the leadership team that had to shut down our campus and shift to a hundred percent online consider myself to be a zoom expert my name is Matt Cummings two kids in TZ really happy to offer any you know clarification or help with any platforms of shifting the online environments I have a couple questions so I was similar to Bruce where he's asking about compliance I know I look like a bureaucrat but uh compliance and it's something that really kind of sticks because if we've heard several people caught tonight and according to his symptoms expressed if someone expresses more than one symptom we're gonna be asked to stay home I'm curious whose job is going to be kind of a symptom police at the schools and exhibiting compliance with students and kids as they're coming in and expressing like coughing runny noses headache sore throats and things like that what is the actual plan for compliance when symptoms are expressed my second question is as someone who works in online education is there going to be training development for our educators and for the systems and for the school to ensure that these folks who are leading virtual classrooms also have best practice in both pedagogy but also like technology in place as well so I'm curious what money will be earmarked towards professional development for those teachers ensure that the experience on the online virtual classroom mimics and replicates experience both in the physical classroom as I believe that is tangible and doable for you know for an education environment obviously like I don't know if I could get actually focused for you know seven hours a day online but there are some best practices that may have to be put in place so there are some of the questions that I have I am in support of mandatory mass in our school Brundage for our staff or ever all the workers allow you know with a DEA exemptions as well so I appreciate your time I noticed a tough decision it's not fun there's a lot of opinions and a lot of folks with the different ideas I do urge all decision makers to ultimately listen to science and yet so thank you I'll make this short and sweet I saw something today I'm a big Twitter user and I've seen him several times what everybody needs to realize is school never closed the school buildings closed and I know myself and talked a lot of colleagues when we shut down in March our day who was actually longer and we worked harder from our home than we did if we were in the traditional classroom so I think the whole thing tonight is not are we going to open school is are we going to open the school buildings okay first thing is I'd really like to welcome everyone I certainly appreciate and respect the thoughts and the feedback shared by all families in this room or through through email I recognize this is a difficult time for our country our community at our school district where we are working to continuously hit a moving target the guidance is constantly chasing changing I know a lot of folks in here mentioned the data the data is constantly changing and so I really would like for everyone to keep in mind that we recognize that and certainly it wasn't a never intended for our reopening plan tonight to necessarily address every single single question but we will provide clarity and answers I definitely appreciate that but as we as we navigate this difficult time I don't know if people can heat can people hear me the way it is okay but just recognize that essentially the plan that we're going to be talking about tonight and I'm not going to go through line item by line item because we did post it on our document or excuse me posted on our website and we did share a draft of a simplified or easier to read handout that we'll also make available in addition to a frequently asked questions section on our website we're going to create a a Cova 19 tab so that we have a one-stop shop for everyone to visit to to navigate and pay attention to to update a guidance and we will work to to build that out over time as things change just a little bit about our reopening plan committee we have 37 different Greencastle Community School Corporation members administrators educators directors support staff members realize input from all different stakeholders groups with to gather expectations and concerns with regards to reopening our schools our plan utilize guidance from Indiana's in-class Cova 19 health and safety of reentry guidance document which was developed by the governor's office the Indiana State Department of Health the Family and Social Services Administration and the Indiana Department of Education I think it's very important to make clear that I am NOT a medical expert by any means and so we are going to rely on the guidance from the appropriate ants and entities and organizations as school staff is constantly participating in do a webinars and meetings to make sure that we are aware of the updated updated information so that we can make good decisions we had three goals established with our school reopening plan committee number one first and foremost we want safe learning environments we want to prepare students for academic readiness and we also recognize that it's important to meet the social emotional needs of our students and our staff just in any given school year that started the school year you know there's a lot of anxiety for a lot of our students returning and then we had the cove at nineteen pandemic on top of that and we recognized that we're going to have to be even more prepared than we ever have been the draft plan was submitted to the Putnam County Health Department for approval last week and they approved it I mentioned that we're going to create the Cova 19 tab we will make sure to put out good information through simplified handouts and then we'll have that have that running FAQ document Jenny if you could have advanced it so next slide so our continuous learning plan you know we recognize that each family has unique needs and unique factors regarding their circumstances we understand that on-campus learning might not be the best option for certain families or in particular instance if a family has a student who's medically fragile but we believe it's important to provide a variety of options for all we recognize the e-learning if necessary you know it's got to be more rigorous this time around I don't think there's a single staff member in this classroom that would argue with the that elearning was never intended to become distance learning it was meant to get get us through a snow day here there but it wasn't meant to be distance learning so we've been providing professional development for teachers all summer and we're going to continue to work with our teaching staff and also our parents to make sure that we have good systems in place for virtual learning and also if we are you know if we have another mandated closure and students are having to participate in and at eight mandated shutdown at home learning we've also applied for the governor's emergency education relief grant because we've recognized again that every family circumstances are different so the government has set aside 61 million dollars to support our state we are working with I believe our group is called Get Connected Putnam County and it's a collaboration among school districts and some some key partners because Greencastle specifically we want to be able to offer support with Connect connectivity if we are awarded a grant and that would involve a variety of different options for families to get connected I would like to point out we are in a better situation that some is we do have devices kindergarten through twelfth grade you know we still have to follow the state guidance with rece with respect to providing 180 days of instruction at the twenty twenty twenty one school year and essentially and looking at our different learning options for the twenty twenty twenty-one school year you could think of on campus learning as our more traditional learning experience following the reopening plan guidance we are going to offer a virtual learning option for families who either have an extenuating circumstance or potentially maybe aren't ready or don't feel safe coming back into our school buildings we still want to keep them as part of GCSE and offer them a good high quality education we have what is called Quarantine learning so if if there is an instance throughout the school year and a student is forced to to quarantine that way they remain connected with their classroom and have opportunities to make up all work work missed and assignments and then I won't go into again the mandated shutdown at home learning next slide please so there have been a lot of just the conversation on masks just in general we are the only Putnam County School District that is requiring masks and I would like to make a clarifying statement with regards to masks is mass are required in our reopening plan when social distancing is impossible so if there's a situation in a classroom where there's large you know a large size and social distance and can't be possible then masks are going to be required by both students and staff there was a it was mentioned about the about the buses there was a section to where after we revised it language wasn't updated bus drivers will also be required to wear masks as well so basically the rule of thumb is if social distancing can't be achieved masks will be required students and staff will be required to obviously have a mask with them at all times we did put in for the allotment from the Indiana Department of Education to where they are they will be providing Greencastle with one cloth or fabric mask for each staff member and student and this is something that certainly will be added to supply lists as well and we also have purchased some more of what you would call the surgical masks or the more temporary style mask for situations when those are needed we also recognize that certain staff members or certain students might have medical conditions that might prevent them from wearing a mask and if that's the case certainly we recommend that you speak with your primary provider or primary healthcare provider and also the school nurse so that we can plan for it and make accommodations for families as well you so social social distancing as you came in tonight you may have noticed some additional floor graphics or signs we recognize that you know this is new for everyone and so just much like with cleanliness and hand-washing and putting on and taking off a mask we're gonna have to teach our students and we're gonna have to train our staff with procedures and protocols and so one of the ways that we can do that is through utilizing helpful floor graphics and signs much like what you saw when you entered parkour auditorium tonight we do want to provide adjustments to our facilities and this is where things will really be more broken down by by buildings because each of our buildings is as unique certainly they all have their strengths but some of them also have their unique challenges and we recognize that but if we are going to work to maximize or create some additional opportunities where we can practice social distancing and I'm not going to read through the list but you can see examples of how we might create opportunities in classrooms and you know as we as we mentioned earlier it might not be every classroom but if we can create opportunities for social distancing in the classroom and the numbers allow and once students are seated the desks are all facing the same direction students would have an opportunity to take their masks off if they get up from their seat the mass has to go masks would have to go back off similar examples for the buses you know the cafeteria I know somebody mentioned recess you know we also have unique challenges in Indiana with the weather now some days it's really hot other days it's really cold I don't I think that most educators are of the mindset that if we can get students outside and we can take them on a break I'm all for for learning learning outdoors or learning in an outdoor space and I think the question was asked with with music or with band yeah there might be some opportunities especially with those particular groups so those are conversations that we still have to have specifically at the building level and we will and we will provide some additional guidance to families on what it might look like with it with the different different buildings to get advanced please I know the question has has come up about screening parents will be required to screen their students daily before sending them to school either by dropping them off or on the school bus and all staff will be required to self stream self screen excuse me before coming to school students and staff exhibiting symptoms the Cova 19 are prohibited from coming to school and they'll be sent home immediately we are already working with GCSE staff to provide them additional training and professional development in the recognition of Cova 19 related symptoms and how to respond to those types of situations we also plan to provide similar type of information to Paris checklists so that they can run through step by step how to screen how to screen their students next slide please another important topic in as I walked through through the school district today our staffs been obviously hard at work just preparing our buildings for their starter school and they look they look really clean we recognize that we're gonna have to provide enhanced cleanliness and our cleaning procedures have been updated and changed and for all classrooms buses playgrounds GCSE facilities supervisors are providing training to employees a good example of that would be when all school buses are sanest i sanitized after each route all of our drivers they we have pump sprayers with with chemical that is a against Cova 19 and other germs we have pump sprayers tool where they will be spraying down all of our buses we have additional spray cleaners and spray bottles that will be riding for teachers for classrooms I know that somebody mentioned the Clorox wipe wipes you know as with anything there are a lot of things that are just a lot more difficult to get your hands on right now and we recognize that and we are preparing for that so we've we've been planning planning for those accommodations and purchasing additional chemicals we've also purchased a lot of hand sanitizer it's all it all meets the specs for taking care of the Cova 19 related virus so all classrooms will be provided with pump sprayers Stew's will be sanitizing their hands multiple times you know on entering exited in classroom you know in the lunch line before class I mean we have we've really accommodated for that but that's something that we also again going back to it we know that we're going to have to teach the kids and train the kids especially our littles so we are we were well-prepared for working and the students with that you can advance it so each building the top of clinics has come up each building will have two different clinics so if you're thinking about in terms of it we would have a regular clinic that would just be for the typical normal you know students you know cutting their arm and needing a band-aid or or taking their their daily medication but then we would all we are also establishing a separate alternate clinic in which students are treated for our excuse me treatment of students experiencing kovat nineteen related symptoms additional considerations for these spaces for the clinics is mass will be required by all students and staff entering those areas and this is something that will be again preaching with parents's making sure that we have good updated emergency contact information listed in skyward we recognize that phone numbers and addresses and things of that nature change over time so if you could be extra vigilant in making sure that if if there is an update that you're providing that for us so that if there is a situation we can get a get a hold of families you know students who are sick and our Cova 19 clinic you know they will be escorted outside to the parents vehicle and we have specific procedures and guidelines that were working with school staff to handle those handle those matters breakfast breakfast and lunch so probably one of the most important thing for kids is is when they get to eat so we still want to be able provide opportunities for for breakfast and lunch and certainly though I would like to take a moment to thank mrs.