Reader

test test test test test hey can we test something real quick audio for the for the stream i just turn it on yes test test test test test we're testing this on the live stream right now checking out to see what the audio is like testing testing testing bcsc school board meeting thank you it's got a green light anyway only when only when nick who has the power of the or you or you the one with the power is [Music] no need to take the mass off when you're speaking into the mics well i still can't get my with you uh someone just text me all right good evening i have 6 30 on my clock welcome to the bcsc school board meeting this is monday july 20th 2020.

[Applause] well good afternoon everyone I like to call this meeting of the Dartmouth School Committee to order for Monday July 20th 2020 roll call miss Gunther Chris Oliver here Shannon Jenkins here Mary wait Mary is new everyone knew Mary wait here Kathleen Amaral yeah John Nunes yeah I think that's everyone thank you very much mr. good sir as a reminder for Governor Baker's order suspending certain provisions of the Open Meeting Law 30 a section 20 the public will not be allowed to physically access this School Committee meeting the meeting will be conducted remotely members of the public can access this meeting via livestream at youtube-dot-com forward-slash d hf TV media in addition the event will be rebroadcast and DC TV channels 9 and 18 on the following days Wednesday and Thursday at 5:00 p.m. Friday at 6 a.m. Saturday at 8 a.m. and Sunday at 2 p.m.

i believe that ccosd 93 not offering the de classes to the enrollment aoa students is discriminatory as parents we are making tough decisions for the health and safety of our children my children live in a household with an autoimmune deficiency member and need to attend the aoe as a given choice due to this disability not being able to register and attend de classes that they are currently enrolled in for the 2021 is unacceptable this is discriminatory and deemed completely unfair as we have no other choice in our situation my daughter is a senior this year and is enrolled to attend english 101 de and my son is a sophomore who was enrolled to attend pre-calculus de my children have been very successful in de classes in previous year and in fact my daughter completed her geology 102 course online at the end of last year pvcc fall 2020 courses are all online therefore the classes would be fundamentally online as it stands by not offering the classes in the aoe option you you're knowingly going against the anti-discrimination pledge that you have all taken cc usd 93 is encouraging in discrimination on the basis of a disability and not offering these courses in an equal opportunity to those students who attend the option 2 aoe program the governing board of beliefs clearly states that every student will have the opportunity to learn in a safe environment furthermore it also states maintain accountability to parents and students to ensure the highest level of curriculum by not offering an equal opportunity education in both options you are disregarding your goals and beliefs as well as your duty to serve our community i respectfully request that you implement the dual enrollment classes at minimum for our children in option 2 aoe program the children can easily take these classes online through pvcc and submit their course curriculum and grades to captive shadows in order to achieve this opportunity please do what is right for those who are forced to stay home during this pandemic the next comment is from shelly dunn of cave creek what is the exact protocol and procedure set in place for when students and or staff test positive for the virus you stated on the website children that may be exposed to this individual will be sent home for three days the children being sent home what can they do to be able to continue studies with their classroom after the third day children return and then ten days later another could test positive for the virus and children who might have been exposed or sent home again for another three days the cycle could continue and the children will be losing instructional time and get behind and suffer for not having the ability to participate with their class live online what happens if a teacher tests positive does the entire classroom go home are there substitutes in place are there enough substitutes to use that's the end of ms dunn's comment next comment is from nikki harrington of cave creek her concern ib students have been given no options they are required to be on campus if they cannot attend on campus then their hard work and rigor that they have earned will be lost and the benefits of the ib program will no longer be available affecting their future opportunities for earning the ib diploma in college and career options situation my daughter is an ib senior you are asking her to give up the last three years she has committed to her ib program that is years of rigorous academic work and the opportunity to earn her ib diploma which affects her opportunities of being accepted into colleges and her future she is unable to attend on campus due to our family taking care of our 80 year old mother and also having asthma and a family member being immune compromised she is not willing to give up her hard work and ib to attend the online academy that is not affiliated with cactus shadows high school and does not offer ib classes we also do not want to affect teachers and staff if ever we become contagious request i ask that you consider working with the ib students to give an alternate online option from the cactus shadows campus since they may not be able to offend physically some ideas may be working directly with the ib world organization with the ib teachers and the administration to work with alternative methods such as webcams and classrooms independent study canvas zoom to guide these ib students they are independent learners and can work on their own if guided by cactus shadows teachers staff and leaders they showed they can work independently already from their work when school was shut down from march to may 2020 we ask that you would be willing to work with ib parents to come up with solutions and help the teachers staff and faculty we support you that is the end of her comment next comment is from kristen pozen of scottsdale as our family makes a choice for the 2021 school year we are making it with more than our household in mind we have friends who are teachers and teachers who have become friends we are very concerned for their health and safety as well as that of the admin support staff bus drivers etc i am not confident that option two will keep anyone healthy and safe there are so many unknowns with the virus many time more time is needed to come up with better solutions my preference would be to wait until there is vaccine before anyone returns to school at a minimum wait until second semester to see how our state's cases have decreased my son is enrolled as a sophomore in honors and ap courses so he is not given a choice he must attend school on campus not only endangering himself school employees but then possibly our extended family we are blessed to have three sets of grandparents near us in scottsdale in phoenix we have been extremely careful and we we were early mask adopters as were they is it really worth it to risk lives masks on campus should be mandatory and the buses should be half full neither of these guidelines were listed in the document up for a vote tonight a robust online school offering to include honors ap and ip is the only choice we should be making considering at this time let another school district be the test case for now this will work and let's learn from that example thank you that is the end of her comment the next comment is from emily petty upon reviewing the recently announced district offerings for the 2021 school year i have suggestions about two alternatives i do understand that the district is under pressure from families with various points of view luckily as a nonpartisan school board you can rely on statistics and data to make your decision rather than politics public educators are trusted to provide our children with information that is unbiased and based in fact they bear a responsibility to also make administrative decisions based in fact rather than theory the research shows that children especially elementary age should physically be in school when possible but it also shows that there is little we know about how covid19 affects children as they have been mostly at home since march excuse me one moment many teachers are in high risk categories yet they are being deemed essential workers without being given any of the ppe or other accommodations that our other frontline workers require in order to do their job safely ccusd should follow the lead of other innovative school districts around the country by implementing the following measures delay the in-person start date for all district schools until local copit 19 numbers fall to a rate of no more than five percent positive cases for 14 days or more as recommended by the aap as you know arizona is still experiencing a percent of positive cases over 20 percent this indicates that the virus remains widespread and uncontrolled in the area an arbitrary opening date while better than august 17th is less helpful because data should dictate the safety of opening schools not a calendar prioritize in-person small group learning for students with ieps in grades case six this could be accomplished by implementing flexible learning pods with teachers and aides supervising small groups of students in tandem until full-time regular instruction is advised this model has been proposed in other districts around the country as research has shown the importance of in-person learning for children in special education and for early readers enable virtual synchronous learning for all students this can be accomplished by live streaming classes without having to hire more teachers unfortunately the online option that was chosen is subpar and it will encourage many families to leave the district to find a more robust online alternative for their kids the edmentum program does not offer the quality diverse curriculums or the caliber of instruction that ccusd teachers provide the lack of immersion programs electives and honors and apib de classes shows that admentum is clearly not a fair and equal choice for district families by installing webcams in each classroom student students can have the benefit of live teacher instruction when they are unable to attend in person especially when they will inevitably experience 14 day quarantine due to covet 19 exposure that was the end of time the next comment is from judy greene our rising seventh grader will need an instructional model not currently offered in ccusd's reopening plan specifically a live teacher-led interactive remote classroom i believe this is how your option number one is set to roll out if one were to select the return to brick and mortar eventually option we are appreciative of this format what we desire is the ability to continue in this remote yet live interactive and synchronous mode once and after campus is open and some elect to physically return to class the asynchronous online academy of excellence isn't a good fit for our learner and we are certain we will not be ready to send our child back to campus at the governor's behest will there be an opportunity to remain home yet benefit from live real-time interactive instruction at stms once campus reopen and some students physically return to campus and option number three thank you for immediately addressing our concern and providing an answer that's the end of her comment the next comment is from mark and erica popenhagen please explain to us in detail how a hybri hybrid model is too expensive to consider there are several ways to do a hybrid and i am certain that a creative yet effective model could be implemented safely in a cost-effective manner if a parent is exposed to or tests positive for covid19 their children are expected to self-quarantine for 14 days regardless of whether or not they test positive this could be very challenging for children of healthcare workers who may be exposed frequently the aoe program does not have enough teacher involvement for money children and seems to have been downplayed by many school staff what kind of learning opportunities will be available to these kids if the students can't simply bounce between in-person and the aoe because the programs are so different then there is a significant risk that these children's educations will suffer similarly the classroom are small and social distancing has been the keystone for controlling the virus while we understand that the students are mandated to wear masks masks are not suitable for social distancing both are important and have been found to be the most effective how is the district going to address this we do not understand why students cannot have temperatures taken when they arrive at school if we can test over a thousand employees at the hospital for which i work as they enter why can't we test a couple of hundred kids especially since we've been told that they will be staggered entry into the school why can it be why can it not be set up that a camera is focused on the teacher while she he teaches the lessons of the school that is then broadcast excuse me broadcast in real time to students so that they can have the benefit of the lesson as taught by their appointed teacher and all of the information that we have received from the district and from the our direct observations the teachers at ccusd are excellent children who opt to learn from home should be able to have full access to that excellence we have been told that we do not have the resources to do this in every classroom but the teachers all did this at the end of the last year from their computers so we know it can be done finally we beg the district to follow science and not emotions or budget when making decisions regarding the healthy and well-being of our students teachers staffs parents and community thank you so much that is the end of their comment next comment is from vlad malkin of scottsdale we would like to thank the board and the cactus shadows for working tirelessly in these trying times to charter the safest and most academically productive path forward during the covet pandemic that is the end of his comments the next comments are from jill willaby of cave creek what is the maximum class size for the high school will you be adding lunch periods in the high school and if not how will you meet the state requirements for group gatherings of less than 50 people will the high school close if a teacher or a staff member tests positive if so for how long if the academy of excellence is teaching a different curriculum than cactus shadows how can a student transition back to face to face after the first semester those are the end of her comments the next comments are from dr kathleen king thorius of cave creek dear superintendent burdick president hill and school board members i am writing as a parent of a ccusd elementary school student with public comments of appreciation and concern about the process and outcomes of ccusd's decision making regarding school reopening i acknowledge the complexity of this decision i miss rapid increase in cases of copin 19 and developments in state and federal guidance and mandates i greatly value the work of our educators and community members in what undoubtedly has been a painstaking process of making such consequential decisions particularly within a socio-politically charged context i respect deeply the tough decisions families and parents are making at this time as well as a public educator for over 20 years across k-21 settings in three states including arizona i appreciate what appears to be a particularly educational decision making process through the involvement of many district stakeholders in weighing available information i have particularly appreciated the communication of bms bmes pto president jessica spencer who has been a true liaison between families in the district she has both filled in gaps and so clarification and information that had not been provided through district communications particularly related to the equity implications for participating in special education and related services dual enrollment ap classes across access to technology and instruction for emergent english learners thank you to mr owsley who has provided detailed information to our families and continues to demonstrate a willingness for open communication at the same time i expected more transparent and timely reporting of the roles and information considered by the district along with the process utilized for the reopening committee to make the make and communicate decisions my concerns and related questions to the board and superintendent are as follows surveying ccusd families and staff was of utmost importance however the family survey was not designed to prove to prevent completing and submitting multiple times despite this reliable issue the instrument data analysis guided district decisions about return to school options i do not know if this was the same issue for the staff issue since i do not have access to that link but i assume the design was the same how many of the family's responses were repeat responses did the district track this information next families are in the position to choose between a face-to-face option and an online option that unenrolls their child from their public school the online option has been described in formal communications in ways that allude to district funding in educator and staff job security that is time on dr force's comment the next comment is from sean mcmillan of cave creek what is ccusd plan when children and or teachers staff get sent home due to covet exposure and or covet illness it seems like children teachers will consistently get sent home due to covet exposure and or covet illness therefore how will ccusd ensure consistent and effective learning for the students if a child is at home for 72 hours or 10 days as required by cdc and that occurs multiple times how will effective learning take place what needs to occur for the governor to shut down schools again once they get reopened what can the parents do to help besides follow cdc and ccusd guidelines besides not sending sick kids to school how can we assist in these unprecedented times what can we please do fundraise or make donations to the pto for covet-related related items please tell us please consider webcams at all schools classrooms so that once back brick and mortar return occurs but students get sick or don't feel safe returning they can still receive live instruction can parents help make this happen thank you so much and stay healthy [Music] that's the end of her comments next comment is from aaron boyd of scottsdale why is there not an option to continue online school not the virtual academy choice in conjunction with the in-person option as a third choice is is this a technology issue because live streaming equipment can be expensive or is this an educational decision or is it something else i feel the guidance being provided on how to handle masking social dish distancing hand washing etc needs to be much more detailed less vague less gray and consequences need to be clearly outlined for students who do not follow the provided instructions and how will you ensure this information is effectively communicated to parents and to students prior to schools physically reopening i have seen detailed manuals across the county that have already been distributed to parents not just a listing of facts on a website the instructions need to be clear concise and in accordance with medical professionals guidance and or cc cdc guidance for the safety of every person physically at the schools there can be no gray or room for personal interpretation in the instructions that is the end of her comment the next comment is from cynthia ray abraham of cave creek in regards to online school to transition in person my question is if we choose the option to return to traditional face-to-face schooling and then our child either one becomes ill with covid two has several severe seasonal allergies that makes their nose run sneeze and cough three sometimes gets low-grade fevers due to allergies non-contagious all of the above would require our child to stay home from school this would mean most likely for my child many more days would be missed from school than technically has allowed how would that be managed in regards to rules and also in regards to missing so much classwork would there be an option to do any work online on the days you cannot come due to things like this the scenarios above a zoom slash live or recorded video from the class an option there is likely to be many more absences than before how will this be managed so children do not fall behind thank you cynthia ray abraham that is the end of her comment next comment is from monica french of cave creek everyone knows that some parents have sent their kids to school in the past when they are sick or had fevers so if we aren't checking temps when kids enter school how will we know that isn't still happening what procedures will be in place to make sure infections are reported how will an exposure be handled if someone in my child's class is exposed will the whole class have to quarantine how will that work for learning and attendance records teachers already have so much on their plates how do we expect them now to make sure kids are properly wearing masks and also making sure class supplies door handles desks etc are cleaned and sanitized between use who was responsible for deciding our back to school programs i see keep seeing committees but why can't we as parents know who make up these committees why was the aoe offered to parents before it was ever approved by the board what are we doing to protect our teachers they come in contact with a hundred plus kids a day how are you keeping them safe that is the end of miss french's comments this is the final comment president hill it's from ashley flowers of scottsdale i would like to see the ccusd 93 consider allowing children to submit their antibody tests at some determined frequency to allow the child who have a coven 19 antibodies to attend school without masks similarly adults who also have had the antibody test would be allowed to volunteer in the school classroom once the schools are able to reopen for anyone who does not understand antibody testing antibody tests check your blood by looking for antibodies which may tell you if you had a past infection with the virus that causes covid19 antibodies are proteins that help fight off infections and can provide protection against getting that disease again immunity antibodies are disease specific for example measles antibodies will protect you from getting measles if you are exposed to it again but they won't protect you from getting mumps if you are exposed to mumps antibody tests for copin 19 are available through healthcare providers thank you for the opportunity to address the governing board during this ever-changing climate better that is the end of the comments for item 4.1 president hill thank you ms moscato uh item 4.1 presented by dr burdick and dr miller president hill governing board members and dr burdick um i'll go ahead and start since the return to school portion is listed first in the agenda item um i will assume that everyone has read this document and if not or if you have questions about that we're going to take the questions when we finish the entire item so i wanted to start off by just letting everyone know that we've had a return to school committee that consisted of parents teachers administration and staff and our committee work we've had nine meetings and we have stopped the committee work for this committee until after august 5th when school returns so that we can regroup and reassess and see where we are with what the governor is recommending what arizona department of education is recommending um and of course cdc so initially when we began our work the arizona department of education had sent four learning models that were potentials for schools and so we looked at all four of those models and we initially started a lot of work on the hybrid model and we actually had developed six potential models that might be used and what we did as a committee because this information was just to make a recommendation to the superintendent about what we were suggesting and um we voted or we did consensus and we landed on two models and even with the consensus everyone on the committee was we were landing on two models but everyone felt that the hybrid model was not good for kids and that is simply because of if we had when the arizona department of education said that and the governor said that we were going back to school we would have some kids going back to the classroom and alongside that model we would also have to have a hybrid and we're unable to run two models in a school building at one time so for instance at the elementary level if we did a hybrid we would have to designate a elementary school would be the hybrid model and then the other schools would potentially be the face-to-face models when everyone has to return and so we know that our parents are not going to want to displace their kids from one of their elementary schools to another elementary school at the middle school in high school for example if we ran those two models alongside each other um we would have to designate buildings at the middle school and high school to be the hybrid and then some buildings would be face to face and so we just determined based on that information we would make two recommendations but we don't we didn't feel like they were good recommendations then the governor came out with then his next um executive order and told us that we were going back to school on august 5th and we started looking at the two models of return distance learning plus face-to-face and then an aoi or an arizona online instruction school and prior to covid um this year we had determined that we were going to move forward with an online school and that was to capture students and parents that wanted an alternative from going to brick and mortar schools then we had covered 19.

50% a year ago expenditures are at 98.69% compared to 97.1% a year ago these um percentages are pre- audited figures and might change slightly after we work on audit some audit entries this month the district received imp fees of $54,900 came in over budget 73414 19320 of the $700,000 budget transition fees also came in a little over budget um 17 72,5 124 of the $50,000 budget bills payable for um the final June run and the month of July are typical this is the time of year where we pay bus leases our insurance um annual licenses Chromebooks a lot of big um lot of big expenses in there we need to schedule a special board meeting to review the tenative budget so if you guys go look at your calendars in close session and let Dr St know um the week of the 10th um when would be best on June 16th we held our electricity supplier live RSE auction um D energy came out the lowest price there were 65 bids from 10 different suppliers we did accept a four-year term for um 0562 kilowatt per hour um with services to begin in November of 2020 the expected savings for this is about 6,000 a year so it' be about 24,000 over the foure turn then on August 10th we have our annual audit starting question I have a quick question have we have we uh in within the numbers here we seeing any extraordinary costs due to um changes or arrangements for Co are they included here at all yet um there are some expenses that are related to the covid like the masks and the um sanitizing guns and stuff like that um purchases probably in maybe in last War's meeting could have had some in there as well okay but any significant numbers or not CU I can't see anything um I don't think it's been that significant yet thank you have we received that already car's dollars yeah are they what if we receive those at all yet we have not not received any money yet just like just like um question regarding the state supplying Mass the state said they would but there we haven't heard any guidance from the regional office or anywhere regarding that PP equipment we have an indication of the amount of money we expecting under the cash program for the cares Grant uh somewhere between $275,000 for our district is what we were given as an allotment indication but we've not seen anything come from the regional office it's supposed to come from the state to the regional office right then to the districts and that's from a giant bucket and then the dispersed correct from the state it could it could be where it's dispersed like our four different payments where we may not get it till I don't know six months from now 12 months from now basically we're writing up a plan for car's Grant and anything we're expending currently under covid we're putting in that budgetary line item okay um we'll readjust we won't readjust next this last year's budget for anything for next year we'll automatically readjust to spend all those dollars first and then anything that's an excess of that will take out of District funds do we have any other indication on impact on Revenue coming year uh Point those two for next year yeah you want to talk a little bit about the impact of revenue for next year um I'm going to go further detail in our budget for next month but um right now when I was looking at different different pieces you know um lunch revenues were down because we didn't have launches our taxes came in you know a lot lower than had anticipated um with the state 20 uh we did get um our our extra payment for the categoricals that we were not thinking we were going to get so that was good news um but for the next year we have no clue on how far behind they're going to fall it's going to be that whole where I have to report how far in the hole we are before we get our payments so um they haven't talked about Pro rating but that's always on the table um for our payments and stuff like that so I'm going to try to come up with the best plan I can for the budget and lay that all out for different where we were under where we're over and is the do the state given us any timetable on this yet no we've heard we we keep hearing from the media and Todd talked the reg Office of Education they're not getting any feedback either from the state in terms of when those dollars are coming through uh partly what Dana talked about here in the budget she she took a lot of our large expenditures and we paid out for two or three years um to get in preparation because we had some dollars because of March April May being shut down so we Ed those dollars to offset soft for licenses we might have learning management system some of those things that we use that could be extended out we got extended uh contracts with better pricing and try to pay out as much as we could to put us in a position where we have some dollars hopefully to work with next year that we already put and paid into this this year's budget we're a little ahead of the game Bas we're hoping yeah okay good thank you let's just dispense with the logic there steuart that's probably the safest assumption we've got a lot more people listening today so I think that background information I me seriously right yeah yeah right yes yes M yes yes R yes Crown I yes a motion in second I require to discuss and approve and amended 2020 to 2021 school calendar second so I placing two options in front of the Board of Education and you heard um some of the public comment related to the calendar we because of the the governor making the November 3rd election day a state holiday we had to amend the calendar anyway when we're looking at putting together a reopening plan and having everything in place and providing training to our staff we realized that we needed more time um committ commes are continuing to meet our reopening plan that we'll be sharing a little bit later with you is still fluid and we continue to gather feedback and look at look at best practice one of the things that's clear is that we need to be able to provide um frontload professional development under the under the current closure uh we are allowed up to five uh days of student attendance that can be used for staff professional development so the calendar options you have in front of you instead of the traditional 174 calendar day because of the two parent teacher days in November it goes to 169 and we frontload the professional development before students return we took into account that families if we started later would not want their children going late into June so throughout the school year we REM many of those professional development days and we basically put them in the front so um the reason why I'm recommending that we have our first day of school attendance be on August 31st is to give us um the administrative team the Committees the various groups even a little bit more additional time um to tweak the plan and have everything in place that we feel we need to including training we could make we could make either one of these plans work but it is my recommendation that we approve the August first start date I was a little concerned about the later start date later end date early start date hopefully next year um I see you did it that's June 3D would be the last day of school if we started um August 3r 3st right because by taking those other days throughout the rest of the year we were still able to complete the school year in early June of course we still had to include emergency days but under the August 31st start date the last day of school attendance would be Thursday June 3D OPP no there's all there's whole different statutes that apply to having e-learning days to be approved so that's why we built the five emergency days so it's not like we can't switch gear right we just can't say oh we're going to use an e-learning date Falls underneath different rules and statutes than the remote instruction do okay and I think what we had said to for the 2122 school year we revert to it later so theoretically on paper that would be the 18 next year a year from now right in 2021 if we stick with the same rotation we would have gone a week later correct so we're also not going to like the 11th next year August 11th we were supposed to be the 12th this year we pushed the week later I think that Wednesday is the 18th off the top my head right now because I'm a calendar it sounds um so you know so I think that at least adds another little buff in there so I know there's probably anxiety in the part of parents myself included who you know we've had short Summers before this was a really really long summer especially if we add on not mean it lasted a lot longer as well I still get to leave the house so to go to my office so I'm okay with it uh but uh you know when I heard that this was on the table I mean I breathe a sigh of relief I'm not an anxious person at Baseline and the last few days and talking to teachers and talking to parents and talking to people in this room um has been extremely anxiety inducing for me and so I I think just knowing that there's something like this on the table I think it allows you guys as ad ation us as a board to support that right but allows you guys more time it allows our teachers to have uh the ones that I've spoken to directly to breathe this s of relief to say okay do we want to start late or no but you know what it helps us feel better prepared for whatever it is that we are ultimately going to do and we're being more conscious of how we are building in uh PD and we're you know peer leadership if we we as a board decide we're going to bring some people in to help us with that that's the thing those are the things that we need to think about and I think that just an extra 2 and a half week just feels a lot better to me than starting in 23 days that just does not seem palatable because of the uncertainty that still exists I think something that Jeff Gorman and I talked about too just along these lines of the timing of all this we just happen to have these other schools have board meetings earlier than we do and so it feels like we're behind the eightball and really we're just doing the same thing at our board meetings that other schools did two weeks ago and some last week to be fair I think that's another source of anxxiety just the way that we've always third Monday at least since I've been here uh it just it's like bad timing to help sort all this out so I think it just buys us more time and I understand parents concerns believe me I do I have a lot of my professional and personal and all this stuff but I I think that this to me uh mostly for our teachers again whatever ends up happening I think this building these days in I think is extremely important so we are not scrambling because teachers already feel the uncertainty parents feel the uncertainty everybody in this room at this tea this long table feels the uncertainty and I think I think I I am absolutely in support of that while not ideal I think it's the best option we have now to feel even a little better prepared or hopefully notice that we better prepared yeah I would no sorry well I mean things are actually moving to of as actual properly planned remote learning process as opposed to the crisis system we had in March right is that going to be enough time because we need to start training we need to start setting up I mean curriculum I mean the whole the whole thing literally have to start from scratch now right I hope not no it allows us a chance to bring the faulty back for full five days before students come back and um this allows us some additional time for our committees to continue to work and refine the plan um we continue to re receive feedback and guidance is changing on a regular basis yeah so it gives us a chance then to be able reflect on that as well so I believe it's a measured approach and um while other districts have announced their plans I'm sure that many of their plans are much like ours that are fluid and um I know that you know they could consider updating and changing their plans as well yeah I would agree that you know having that extra time and then the teachers have requested personable development for remote learning and that it's definitely that's something going to be addressed and then since since we do have a little bit larger of an audience could you discuss those committees what the Committees are and then who they're made up of because it it seems you know I'm getting a little bit of feedback that is just happening in a bubble from the community and I know that's not the case I just want somebody else to be able to understand that it's who's what the Committees are and then who's in those committees what type of people doesn't have to be named but what type of I think it's actually on the website we have's listed up there in the reopening plan so like everybody can see that um I think first it's it's I think what people have to understand is you can't build a plane as you're waiting for people to come up with decisions so you put a plan in place and you know that you're going to change it and we've said it all along we've never said this is the plan we're going to stay with this plan we're not moving it's all draft it's all based on guidance it's all based on information we're receiving from community members from experts in the field um and we have a lot of experts in the field out there in the community that are responding to us and as we're getting information we're having conversations taking it back to committee work and trying to decide which way is the best way to go uh the Committees we have we have a governance committee which is made up of a primarily Administration that's taking all the committee work that comes to the governance committee and then we try to set policy because policy has to come to the Board of Education um and that's where we'll look at attendance policies grading policies policies about individual education plans um how do we meet the needs of all of those things that are legal um in terms of meeting the guidelines for um operations you know forming machines sanitation uh how do clean the the classrooms how do we make sure we get the large units taken care of um that's all coming to governance from governance we have um we have one called Wellness Wellness is uh made up of they're all made up of except for governance they're all made up of support staff um parents teachers Administration so it's a combination of a multitude of those we did limit the number obviously because the larger a committee gets the less work you get done and so we tried to limit the committee to a reasonable amount um we did ask for volunteers from the teaching staff and the teachers that all the teachers that actually volunteered but two were able to be placed on a committee um to to be working with us in addition we have our CA president and vice president who did not take one of those seats that are sitting on on four different committees um we have Wellness which really covers the nursing it covers social emotional learning um it covers Michelle and Mike actually uh kind of do that can you guys talk about else you're covering in their committee I you guys move to micophone two people text me you can't hear me well this this thing feedback I'm getting on my phone and I can usually talk loud well good evening Board of Education so it's Mike and Michelle and we are overseeing the wellness committee for the school district um we've talked about those variety of topics obviously we're talking about safety we're talking about health care um we're talking about some of our procedures within the nursing office or students that might be symptomatic um we're talking like lots of those types of topics personal protective equipment it's been a big conversation as well cleaning all of those types of things so some of our conversation does overlap you know like with buildings and grounds and and other committees as well but those been major focuses we then broke out into subgroups we have a group working on the visitors procedures we have a group working on kind of the the health procedures within the building as well like visiting the nurses office Etc and we also have another committee that's done some great work looking at social emotional learning and maybe what we can do within addition to meet the needs of our students so we have them really coming up and generating some procedures and some plans for us that we're reviewing then and then we're going to present in more detail as we move forward too with the governance committee so that's been a major focus of the wellness committee and then these meetings are ongoing I mean they've happened about once a week some cases we're doing two weeks okay depending on what information we have on our agenda and if we were able to get to the material the other committee that's running is special education in English language Learners again uh Mike and Michelle are fronting that because that's out of the student service department you want talk a little bit about what you discussed at that meeting sure well we we talked about the guidelines that came out from isby and idph relative to special education they did speak to that um We are continuing to focus on providing special education services to our students um and what that's going to look like with a blended model with a remote ladel and partnering with curriculum instruction on that so that's obviously service deliver is a major focus of this committee and what that's going to look like for our students with the various models that we have available um we also talked about compliance types of issues like IEP meetings making sure we're meeting deadlines for an reviews making sure we're meeting deadlines for evaluations because we can do inperson evaluations now we've worked and partnered with some of our um evaluators about personal protective equipment what that situation is going to look like we've come up with some assessment guidelines with them as well so we're really looking at ways to tackle all of those particular subjects when it talks about special education compliance we are looking to do most of our iip meetings remotely um as we reopen school we had a lot of great success with our Google Google meet platform and our feedback from our families and from our staff is that platform had work well so we would anticipate most of those meetings would be held remotely um El we're talking about they have to do some screening and they're talking about Services you know looking at models of Service delivery pushin models versus pull out models so we're trying to um learn a little bit and work with our eel um we have the eel people on our committee as well and kind of helping guide them and what what some of those things we're going to look like when they're trying to um you know screen students and service those students that have related needs so that's been a major focus of our community lots of different topics and we've had some great Partnerships with our stakeholders a lot of good feedback a lot of great questions some questions that continue to come in that we're definitely thinking about some that were read about you know tonight at the board meeting that we're continuing to review and and make sure we give good clear communication and guidance about what's to be expected so I'm glad we're adding some more questions to the FAQ and uh we're we're continuing to address those as as well as as a as a district so oh good to hear I mean we have three more committees yet we're we're not Clos don't want the answer all right we'll step back from this one that's theirs now the next two committees that we we have that kind of um overlap a little bit one is facilities the other one is operations Dana leads up the operations uh committee and Dan pa um does the facilities facilities we have a subcommittee of custodial staff buildings grounds and maintenance that work with him on the sideline some of them participate as well talking about cleanliness of buildings how do we train our custodial staff what do we need inside the building for foaming machines how do we make sure that we have locations for sanitation on ends of hallways how many can we put in each building um what kinds of sanitz can we use inside the office what do we put inside the classrooms with the high school going to a more of a traditional schedule how do we ensure that there sanitation in every single classroom partly we don't see sanitation one of the questions was why not every classroom every Elementary School for the most part has a sink inside their classroom so they can wash their hands inside their classroom there's soap and water right there kids can go right to the sink to do that so there's not a need necessarily for us to put um the what's it called hand sanitizers in there so Dan has walked all the buildings and he is currently working with the facilities Department to put all those things into place Dana Works operations and I'll let her talk a little bit about what she does but she's dealing more with Transportation lunch some those operational type things um yes both of those agendas kind of Co mingle but um on the operations agenda uh food service we do have um a subcommittee out of the food service so all the head Cooks so all seven schools are meeting um we've been meeting weekly just to kind of come up with more what kind of containers are we going to use what's what's our menus going to look like um how are we going to get the food from if we're not serving it on a tray for the elementary to get it to where they're seated um a lot of the you know can we adjust our schedules on deliveries and things that are more at the specific levels for food um and then on the transportation side same thing how how we're going to get the buses sanitized in between routes and um making sure um the entry tickets are being you know the drivers will have to look at the entry tickets and stuff like that so um director Porto is working with a subcommittee of of some bus drivers and they've come up with some other ideas and questions to and through the committee we just try to figure out the best possible solutions and um a lot of good ideas coming out of them and a lot of questions coming up that you don't think about um free and reduced students how do we feed them on remote days um just came up today so we've had two or three meetings and new things come up all the time so it's just a running agenda and we just try to get answers as we can get them so and then the last committee is the instruction committee so the instruction committee is made up of CCC members who whoever wanted to participate as well as we offered additional teachers to join that um as well as uh we have our CA president that's part of that conversation parents that are on that conversation we have paros uh that are on that um Brian Tobin's on it as technology to make sure we're covering all of the elements in that committee we're talking a lot about you know um what's the grading going to look like what do we do about attendance policy how are we going to go about instruction what might we want to be doing here how do we you know we're going to get to how do we adjust our stand standards how do we assess students as they enter our doors to make sure that we know where the students left the doors in the spring and where do we have gaps in their learning and how do we close those gaps um what does vertical articulation look like between the grade level teacher last year to the new grade level teacher to make sure we know where we have holes inside of our curriculum once we assess those students um in the first three week three or four weeks then what how do we go about differentiating how do we make sure that they're getting the the new standards the new curriculum yet folding in the curriculum that may was Miss missed last year so all of those questions are being handled through the instructional committee um so as when we talk about a plan everybody's asking for a plan so we did put a plan out there to try to give people an idea of what we're thinking about because we had a lot of anger and a lot of angst out there about okay you're not doing anything well we have a plan but it's not fully baked um so we're putting stuff out and it you know we're building it as we're flying I hate to say that but that's the reality of the situation we're in so as guidance comes we keep adjusting it we're going to go through a pathway to reopening tonight by no means by no means you know is it even close to being completed uh but it is a draft to get us going to think about things to get some questions answered for our community members our staff um so that we can try to alleviate some of the stress that they're feeling um that being said we have a lot a lot of work yet to do uh to be prepared for this school year no thank you I mean think it's you know that from what I've been hearing and just like Eric had mentioned and Stuart had mentioned there is a lot of anxiety and uh you know that it's all these decisions are being made in a bubble and uh you know you know fortunately I'm on the inside and I can see that it's just you know we've got 500 people listening today I don't think we've ever even had 500 people total in a year actually paying attention so I think it's good to hear that you know there are committees and it's not just a few people it's you know it's community members parents it's teachers it's admin you know it's you know Direct s of facilities and things like that so cool thank you you're welcome there's there's obviously a lot going on and a lot to do and that will change tomorrow as you quite rightly say right yes the the the the question of discussion right now is the question of the calendar for the coming year at what point and how will it work well somebody says we're just not ready I mean there has to come a point when mean the last thing we want to do is open an open badly right going to do it going to do it properly as you say there's a lot still to discuss to work work out and again that will change how does that process work when somebody says listen we're just not going to be ready not and then so the calendar has to be reviewed again oh I don't think the calendar will have to be reviewed again I think that's our Target you know even if you said no tonight our Target would be to hit the mark where we have to hit it we won't hit it no I understand every's working towards that but I mean there comes a point where say listen either technolog is there or the the the training's not there or something I'm seeing particular the remote learning we it we have training working right now we have I have my instruction coaches building PD as we speak all that's working behind the scenes and have no doubt they positive to get it done but y I mean our our options are to leave the current calendar in place and just replace the November 3rd date I'm recommending the extension of 31 because we need additional time to work through this and I couldn't agree more with plan and get our get our plan you know even more polished and ready I'll wait addition guidance we hear sometimes that additional guidance will be forthcoming so it gives a little time for that as well so I raised a couple questions earlier today on the two weeks extension of beginning of school and we all know this in this room anyway the strength of the Illinois Teachers Association what they came out today that they don't want to come back to school to teach they want everything online so more than half of your planning is for in-person instruction I would I would say um what happens in two weeks when their shackles are in so deep that we go to online learning I actually have a two-tiered plan in this Pathway to be opening that we'll go over in a little bit where we're looking at alternating I I think the the reality is it's not if we'll go to remote learning it's really when we'll go and so I think uh to be prudent we have to plan for both and so we are trying to do a tiered two-tiered system to make sure we prepared in in my mind um I think we have to look at what's the best way to educate students it shouldn't matter where they're seated right if we educate students with the mindset that we're always educating them as if they're in our face to face and we're trying to adjust our curriculum and our our pedagogy to meet the needs of students regardless of where they're sitting I think as a district our teachers are very qualified and very you know very good teachers I think they can get that done it's a matter of how do we train them and help them to support them to be able to do that and I think that's a plan we have to put in place as we look at professional development uh to make sure that they can see it from both a face-to-face perspective and a remote learning perspective how do you meet those kids behind the screen and how do you make sure that you're using the time um that's relevant and researched based on the students's age that's appropriate for screen time um and still getting a much better education or learning from our mistakes if you will learning from what happened last spring we've heard from many parents um you know of what they'd like to see and so it's really taking what we've heard and trying to um develop a system that will work for us I think we have to be prepared for both and in this plan we do have this is what it looks like alternate and this is what it looks like remote because the reality is we gave parents an option for both and so we have to be prepared to do both I would agree but the my question I guess is pointed at the five days well the three additional days before school starts for teachers so I understand administration's working today you know for this plan um but that helping teachers with professional development it's not like they're going to have an extra two weeks well I think one of the things uh Dave Chapman cea president said is you know we can offer it to teachers it doesn't mean that they have to take it but I I do think there's a lot of teachers that will take the time we have Central PD which we do a lot of online university we call it central PD right Central University uh where we're doing a lot of professional development that can be done online at home streaming kind of looking at it from that way it's been built that way in canvas and I think there are teachers I think Dave's correct that there are teachers out there that would be willing to to do that there's some teachers won't that's okay we'll pick them up in those three days but some of those teachers are going to go on do that themselves our instructional coaches are building stuff uh we just talked I just talked to them today you know we've got six different modules coming out and as we build those modules and we have those ready to go for teachers to look at I think it'll help them hopefully alleviate some of the anxiety that they have um so that they can take it while they're at home more on their time frame not sitting here in three days because you're right three days we can't get it all done right but we'll do the best that we can so maybe the better question I think to Jeff and I spoke briefly about this last week you know so what if it was the 24th like maybe how do we arrive at the 31st as opposed to the 24th well 21st was teachers right so it was really to make sure we could get everything up on Central PD make sure we get teachers uh communicated with and what we had to offer make sure they had time to actually complete the training if they chose to do so um from their home before we actually started school um so we had a little bit of time for to offer that to them at their home um and then hopefully we have some teachers that take that advantage of that and then when they return we look to say okay how do we mitigate specific either grade levels teachers to make sure we're getting them the the training that they need where I can utilize my seven instructional coaches to actually go and support those teachers face Toof face because maybe they are not online Learners and they need that more face- tof face instruction as well and I think something to point out for those people at home too you know in week three and week five also two built-in remote learning planning days there two Wednesdays completely off again for the benefit of teachers ideally right that over the first yeah we 12 school days they can identify where do we need that extra support right now where do we need to get in two weeks as we continue to collaborate right right one of the things we heard from some teachers was that it would be beneficial to have front loading of PD kind of work on it tweak it then as we're moving along we may need to tweak it can we have time to actually tweak it and so those days provide that time for them to make adjustments and things that maybe aren't working to make it a little bit better and a lot of that came out of your your committee discussions then correct well it came out of a discussion we had with Union representation yes and then PD for everybody home is a personal development right PD would be professional development professional devel I'm lost with these initials now and I'm sorry yeah we have a lot of acronyms anyone else okay we would we what are we voting are we voting which one we want we know we need someone to make a I don't think we think the mo to discuss but not which one we're voting it was just discussed so someone it was the amended it was the amended calendar two calendar shown yeah but I brought two present we get a motion in second to approve the amended calendar that starts in 2020 2021 school year on August 31st for students for students for students we write can you write any f f faster Pam got it because I can't speak faster ready kellenburger yes Dolan yes P yes gra yes Brown I yes yes next any Motion in second to discuss and approve the release of Clos session items Mo second uh memo is included in your board packet along with the agendas and the Personnel reports issues addressed in executive session from January 2020 to June 2020 include items related to Personnel uh the sale or purchase or lease of District property and student discipline the Personnel reports are public information any items related to student discipline or ongoing discussion related to the sale or lease of land and litigation will be kept closed in that release for public review the agendas and personal reports are included with this memo questions Nolan yes yes R yes Brown Johnson yes helenberg yesman yes move on to information items the central 301 Pathway to reopen schools uh for for our community members that are listening to the board meeting uh remotely you can access this plan through boardbook on the district's web page so on on the district's web page under Board of Education you can go to board meeting and then under board meeting you'll see a link called board book the agenda is there right there and board book and this document you'll be able to access so that you can review it as we're talking about it so this I want to begin by saying this is a draft document and is subject to change as conditions and guidance from government agencies is updated this is our Central Pathway to reopening and it includes Wellness instruction operations human resource and communication it's currently a 19-page document I don't believe it will become shorter if anything I believe it will become lengthier as we continue to navigate through this process uh to cover a brief summary and I think Dr mongan already covered this pretty well over the past month we've been working on different uh Pathways to reopen for next school year the district continues to prepare for educational plans and operational protocols based on guidance from the Illinois State Board of Education and the Illinois Department of Public Health we also work closely with the K County Health Department and the state's five-phase reopening Plan called restore Illinois in that plan um it's linked in this document for your review one of the things that we're going to stress continuously is that it's important to note that during any phase of the reopening plan if staff students anyone if they're feeling um ill if they have any of the possible symptoms on the covid list that they please stay home we're currently in phase four of the restore Illinois plan which is revitalization during this phase social distancing guidelines are in place Gatherings of 50 people or less and designated space are permitted and um and we also will be following the the rules set forth by the state and the Illinois High School Association for athletics one area that we've spent and continue to spend a um much time with is health and wellness uh which is documented in this uh guide We are following guidance from the Illinois Department of Public Health the Illinois State Board of Education and the Center for Disease Control and prevention using this guidance we've developed protocols to allow for a return to in-person instruction I cannot overemphasize the importance of good hygiene among our staff students and visitors and this includes frequent handwashing and sanitation of the buildings one of the questions that have been asked numerous times um either in public comment and through our FAQ is what happens in the event of a confirmed covid case well it's outlined here in the event of a confirmed covid case we've been asked to notify the King County Health Department and then we have to notify people that had close contact and close contact is currently defined uh by someone being within six feet of the infected person for a sustained period of 15 minutes or longer if that is the case then those individuals must s self-isolate at home and be alert for symptoms students will stay home for at least 10 days and must be fever free for 72 hours or have two negative covid-19 tests in a row with testing at least 24 hours apart of course as new guidance emerges these guidelines may change then there's guidance for classrooms too and you'll be able to read through this in the document but I want to highlight some some major areas we're going to clearly Mark classroom areas where to sit stand line up for six feet spacing if possible we're going to emphasize sanitizing hands whenever anyone enters a classroom this could be done in different ways through a hand sanitizer through a restroom sink through a sink in the classroom um we're going to maximize ventilation in the building uh we have increased our filter replacement in the FAQ we've added coils for disinfecting to our air handling systems and we will display clearly visible signage to remind everyone of social just distancing just like we have here in our inperson meeting tonight for preschool uh pre kindergarten uh Early Childhood classrooms we want to limit student Movement we want them to stay within the same group throughout the day we want to schedule and coordinate restroom and handwashing breaks throughout the day we want to have clearly Merk common areas we want to refrain from sharing school supplies and we want to coordinate Recess by classroom to minimize student mixing in kindergarten through th grade we will have um the same classroom group throughout the day uh we'll take precautionary sanitation measures utilizing small group instructional uh spaces and when there has to be close contact with students face Shields and maths are um available as well as some partitions in grades 6 to 8 students will remain in the same classroom throughout the day they order to maximize social distancing as best as possible we're going to stagger transition times and again as I mentioned before in and we're going to stress proper handwashing and sanitation in grades 9 to 12 we want to maximize social distancing within classroom spaces it is required that teachers provide assigned seating for students and require students to remain in their seats to the greatest extent possible we want to stagger transition times and coordinate activities by grade level to minimize student mixing in our specialized programs we want to take extra precaution for sanitation measures when utilizing these small group instructional spaces P if I could um one of the questions that was asked was U one of the questions we keep getting from parents is how do we manage students in an AB schedule um and so we're not taking desks out of classrooms if you can imagine that say there's 24 kids in a classroom there'll be 24 Des but the social distancing would be that the a students they the kids that are coming on that Monday Thursday would be dispersed six feet apart have their own desk with their own supplies all maintained in that desk that they would keep all year when the next rotation comes in they would take the opposite desks that have not been sat in and put their supplies in so they'll have an own desk that will be located in there uh the numbers in the classroom will be what allows us the six foot distancing U but the desks will remain as they are in the classroom so I think some parents felt that we going to keep the same desk or use somebody else's desk that's not at all what we're anticipating we plan them having their own desk with their own supplies at the middle school level that was a little more challenging for us there's a lot of discussion out there it's in our instruction committee um we're thinking about having um some kind of a bin that students would have their own personal bin where they keep their supplies by their desk uh because we don't want them using lockers at the um the middle school or the high school so we really have to try to readjust how we're going to take care of some of those personal supplies that they may have they probably have in their backpack but there may be some things like a whiteboard markers that teachers will want to use that we might put in bins for each student so it's only a student material and not shared across the the classroom and we're not planning putting Plex CL desk no uh we have plexiglass for students where there's not six foot that could be maintained we' have plexiglass uh reading interventionists might be working closely with a student psychologists might be testing students social workers may be working closer with students students with special needs sometimes that distancing is difficult so we have face Shields masks and we also have some plexiglass whatever if works best for the student and the teacher okay we also have um included in the document guidance for common areas for cafeterias restrooms hallway main office areas uh for expectations there one of the of areas will be marked in the restroom um certain urinals will be closed so that there's distancing that even takes place in using those bathrooms and they will have a extra scheduled disinfecting throughout the course of the school day um it's important to remind everyone that we are requiring face coverings for all students and staff while inside the building when you're outside the building in Social distancing can occur at six feet or more it is permissible to remove a mask can we address that perceived discrepancy because there's a lot of stuff online about that this idea that it said in fq that kids would be able to take their masks off it's one thing like I've just done right like we're doing and drinking and putting it back on um so can that be addressed what because that was confusing to me I think it's difficult to to respond I mean if if a kid has water in their classroom they're going to have to remove their mask to drink the water if they have a snack break during the classroom they're going to have to remove their mask to do the snack um so I guess we could say no I mean right now we have breaks built into the schedule because I think they're going to need that we talk about breaks we talk about snack breaks water breaks those types of things we can remove that so maybe the way we we worded it in the FAQ could have been I think the wording was if they're working quietly at their desk that's different than a snack break and that's different than a 30 second water break where everybody holds their mask and you know like again I said to people like my kids love that like you know you got to figure it out I think there's a huge modeling component right for how teachers approach it how parents approach it how I approach my office with kids who are anxious about it or parents that are anxious about it right like I mean you know I'm wearing I'm wearing a mask I don't see people in person but I put mine on to show kids like the different ones that I have right and I think we can do that uh so I think that Clarity is really important because I think there's a lot of distress and we had a couple you know letters about that and idph guidelin so I think that makes perfect sense to me because you can't do that we want kids to be hydrated especially if we're going to have more movement braks and it's 90 degrees and they're going to be outside twice a day even for just 10 minutes to run around the building one time I think that's all fantastic uh so thank you for clarifying that I think that needs to be there I'll redo the the FAQ I think it's that simple okay and the there is another point that there are masks and masks by the way right I mean is the element of saying well somebody just basically putting a the rag over the face is not a mask I'm assuming there be some control for for the not wearing a face mask for the students yeah yeah we'll have part of our student parent handbook uh adjustments we have quite a few adjustments that will come to the board a couple of our principles and Stacy work come out instruction again working some policy regarding attendance the next piece will be working on discipline regarding face masks um and what our expectations is because we obviously we expect them to wear them and there will be consequences and there be guidelines what and at some point right if if we if it escalates I think the the final point will be that they'll actually be remote learned you know we remove them from the class from the school if they can't wear them my question is basically will there be some guidelines as to what actually a a acceptable mask is right oh we a drawing in the handbook that says a bandan is not allowed we we will make sure there's no profanity and we'll we'll talk about what the face mask should have standards mass for Mk just like it is for t-shir we just haven't gotten to that point yet that'll be in the handbook as well as we start to work on policies a lot of that's coming out of the student parent handbook that will come back um we'll probably end up having a have a special board meeting to get all of those things passed through but that will be the next step of policy the other thing I've seen a lot of recently the last few weeks is the whole question of whether the teach teaching staff will be provided with n95 masks no we are not will not supplied with n95 masks they'll be provided with cloth mass then there's no requirement for that there is no State requirement that we reply staff with a 95 Mass long as be an evaluation I think the the purpose of a mask is to protect the person I'm talking to not to protect you yeah um and so I think it's remembering what the purpose of the Mask is and reading the CDC guidelines and the idph um and so does not require an n95 mask for for teachers uh it really is to protect the students or the students to protect you know the teacher right that give them take I'm protecting Chrissy Chrissy's protecting me yeah um and I mean just just to clarify again I know because M the mosque issue is an issue I don't quite know why but it is an issue that we're very clear that no masks no entrance basically no if there's a medical reason for no mask uh which we can have a doctor's note that gives students and and staff wear face the right to not wear a face mask um they would be given and granted that we can't kick them out if they have a medical there we have some students who would maybe have sensory issues um other health type issues and we have to take that into account and meet their needs as well and in those cases a face mask uh a face mask may not be reasonable and which at which time then we would expect a face shield to be worn okay well we try sheld if we couldn't do that we would try to put together some kind of individual education plan but we are going to deal with the situation whereby a student comes to school and says I don't have a mask because I'm I don't need one refusal no refusal will be dealt with yes and you know there is I it was a few weeks ago I don't know if it's was a 301 families or hbt thing and I don't comment too often on those for obvious reasons but there was one that very clearly was my first amendment right I can wear I want well back at Central when I was here you could still wear Johnson t-shirts and that one way very quickly by the time I left high school because they were grossly inappropriate and eventually you just said no we have you know it's distracting in the school environment you could imagine what a kid who willfully is not wearing a mask would do to the other kids in the classroom it would be grossly disturbing to the academic environment for that to be the case which is a threshold that we use for that kind of stuff so I don't I think the discussion is done right I mean I think as long as we're on the same page and again as a physician who has worked very closely with 303 more so than our own Support Services people that we have in here and kind of how notes get written for let's say Homebound and stuff like that I want to monitor pretty closely what kinds of notes we have coming in and who's going to ultimately be that I know if you have an MD behind your name you can kind of say whatever you want but that doesn't mean that we can't follow up to kind of assess the overall medical needs I think there needs to be a diagnosis on there that allows for that not just patient is not required to wear a mask which is my concern and maybe that's pessimistic but just that is my concern that we're going to have going to the family that we have who's a doctor and and is is it once it's come in do we just not ask any questions are you're on the wellness committee I mean what are we going to do for for families who who have opted very vocally in some of our public r i mean you can choose to do what you want to do but we also have to educate our children in the safest way possible and so what are we going to do if we start getting what could be perceived as nonmedically necessary notes but that are signed by a doctor what are we going to do about that I think we'll be looking at every every know it on a case-by Case basis we know the medical history of all of our students we know you know the historical context of all of our students we have documentation records uh so if if a parent were to come in and you never saw anything we would definitely be verifying and double cheing and doing some followup in some capacity you know many students might have anxiety that we're not familiar with and they're seeing some other you know getting support services that do does not impact them in school as well but those are things we would want to follow up on on a case-by Case basis and given obviously what I do I think there is so much of this projection of Parental anxiety and I the vast majority of kids barring in the underlying sensory stuff primarily from my perspective as a child psychiatrist are not going to have issues of anxiety I mean for me this is like a great way to further uh demonstrate your personality what you like my kids all of a sudden like Pikachu because a friend of a friend made him a mask that had Pikachu on it they didn't even know who Pikachu was but now they love Pikachu because it was on their face right so I I think that again back to the modeling component I think that's huge and I think that all parents are obligated to to do this even if they don't necessarily agree with it or understand it but that's bottom line that's going to be our expectation so parents can start working now to support their kids their friends kids their whomever they need to to help make it easier not perfect but easier than it might seem now I think it's very important that we make the regulations clear there is no doubt I mean and so that there isn't a an ongoing conversation it's either yes or no at time I think medical exemptions are the only out correct what's that medical exemptions medical exemptions that's the only reason you must have a medical exemption yes under under our guidance uh for common areas we're also um providing access to school buildings to authorized personnel only and anyone who does come into the building must undergo a pre-certification form uh for health screening and that's covered later on in this document also include included guidance for shared materials and that um it's very important that any shared materials if it must occur you want to keep it to a minimum but if there's any sharing materials then disinfecting has to take place right away and then um that's true for not only classroom materials but athletic materials as well and then he screenings it's important to note and I said before if if anyone has any of the symptoms associated with covid we ask that they please stay home students will not be penalized for missing school and are encouraged to stay home when not feeling well and then it lists all the various symptoms of covid and what we are asking is if you have any of those symptoms you must remain home students will wear a face mask covering and remain in the quarantine area if they come down to the office with the simp symptoms and then um the trans they will Arrangements will be made for their parents to come and pick them up and they will be supervised in the quarantine area until they're able to leave um the next area addressed in the plan is hygiene so staff and students and I mentioned this earlier staff and students must sanitize their hands at either a hallway foaming station a restroom sink or classroom sink upon entering a classroom hand sanitizer will be placed in common errors throughout the school building each building will place signage reminding people for proper hand hygiene in the appropriate areas so um assisting students May sometimes require close contact hand washing or sanitizing must be done before and after contact with students then we go into the illness procedures any individual who tests positive for covid or shows any signs or simp for illness should stay home and then we will follow the guidelines of the CDC and the Illinois Department of Public Health it is recommended that if you are medically fragile and imuno compromised students consult with their medical provider before attending school again any individual who shows symptoms will be immediately separated from the school population and they will be sent home we have those spaces identified in each school they're going to be well Wellness is working on those currently do you guys have spaces to step I think it's going to be conference rooms or yeah we're looking at conference rooms in all the buildings because I was even going to say I mean you know when I hbt let's say during the day during lunchtime there's a good portion of teachers for their three separate blocks are are in there two three or four blocks are in there um are we even going to encourage teachers to like be pres I mean as it can be like you're kind of relegated to your rooms and that's a nice open spot like an hbt right near the nurses station just thinking about SE soide obviously yeah we're asking staff to pretty much isolate as much as they can and not going into commoners who who actually would do this separation would it the nurse be doing this or would be the the the actual the actual class teacher if if there are symptoms shown and they have there symptoms that be sent to the nurse's office and the nurses would work with their building Administration and so the teacher the class teacher would take them down to the nurses room or send them to the nurses room if they broke out a symptom during class yeah yes as mentioned before face coverings must be worn at all times that includes even on the school bus even when social distancing is maintained it's important to note that Central 301 will provide three class masks to employees one to wear one to spare and one to be laundered and a face shield to staff and or students when needed students will be expected to provide their own face masks I know that the state is promised to provide us PPE equipment but and I hope that they do but in the spring we also put in a request for PPE equipment and we never received uh the equipment that was promised so I think we have to have a fallback plan are we uh I think somebody asked this maybe at last meeting are we procuring um gel at this point like what are we doing for hand sanitizer I mean as a school district we have like different access I know on Amazon I as a physician I can go on and have access to different large quantities of we're working with our vendors to provide us with stations and with San hand sanitizer and then it's important to note that we have two types of sanitizer that we're able to use we have electrostatic guns that use one type of sanitizer but it has a 10-minute dry time then we have another sanitizer uh that is food based sanitizer that is EPA approved for covid which has a shorter dry time for other areas so that's not for hands hand San that's for oh in hand sorry thank you yeah we have we have gallons gallons that we're buying that we would fill uh we have Fort ones we have foaming stations so you actually walk up to foaming stations we're currently working on the high school because that's our biggest challenge at this point just because of the structure of how their schedule doesn't work like a an elementary and middle school was able to adapt it um but based on that we're trying to get hand sanitized in every classroom um and so Dan is currently working with his vendor to see we can't get the machines the the actual you know like you walk into a censored one we can't get those they're not available but definitely we can get pumps and then you also mentioned that each of the Elementary classes has a SN most of there are some that I I don't think the lake has sinks if I recall but I believe the other ones all have sinks in their classrooms and then there's some classrooms that may not have them in those cases we would offer hand sanitizing uh for their classroom correct it's important to note that immunization and physical requirements of the state of Illinois have not changed so we would still expect that all of our families are compliant with immunization and physicals by the exclusion date of October 15 then um as I mentioned earlier about social distancing we'll have visual reminders throughout the building and in the hallways reminding people about social distancing handwashing uh we will be staggering bus loading and unloading and passing periods meal times bathroom breaks to ensure student and staff safety and then training we're going to uh require staff members uh to be receive training related to physical distancing face covering and hand hygiene procedures and then um at the beginning of the year we'll be working uh teachers will be working with their students also training them in those protocols and then uh visitors will be restricted as I mentioned to essential personnel only visitors to any building must always wear an appropriate and approv face covering and Report Direct to the main office for a wellness screening and then the wellness screening is identified below that in the document so we're basically saying the visitors remain in the in this the lobby area they would remain in the office area until the screening is completed including a temperature check and the questionnaires and then then there per no we we're limiting any uh visitors to the building at this time with the exception of uh parents for an IEP where they want to come face to face they can still be done legally uh via Google meets or some kind of digital means but if a parent really wants to come meet with the team we would allow that for individual education plans otherwise we're really we're not taking volunteers we're not doing the normal things we would generally do inside of a school system we'll be at a halt um as a matter of fact we talked a little bit today about is there a way for us to use Alis Thomas had developed a QR code where parents can actually scan a QR code and they can answer a bunch of questions for their student that may be tardy or whatever so they can get into the build and then we talked about even having our secretaries walk out maybe and having parents sign their kid out instead of having them enter the building we're still working on those procedures and protocols but uh definitely bringing somebody else in we're trying to limit that as much as possible in every building on the question of IEPs I mean and and and know it was mentioned earlier that you're looking to actually make those remote where possible right yes correct I know that some of those meetings can be can have a lot of people in them yes right both internally and externally people right do we actually have the locations to be able to do those the actual physical spaces where we can actually maintain social distancing properly well you could bring them here we talked about coming here because you definitely could social distance here I don't think most parents want to come here I think uh if we use the conference rooms like they're talking about for wellness that's one of the larger spaces but we could always use a classroom okay um and then clean it I mean the issue is the cleaning but you I don't think we'll see a lot of those I think many of them will still be done virtually we didn't have a lot of requests last year did we there pretty you happy with virtual that is correct and it depends the fa like the high school there's a couple different confer room and a couple the larger so social could you even could you even do a mix whereby you've got some in person and some some remotely yeah yeah you could do we' actually doing that for committee meetings that want to come this we us have here come in we people but generally they be encouraged to be Remote Full Stop yeah okay parent teacher conferences open houses that'll all be done virtually I got a couple questions so back on page five when we're talking grades 6 to 12 it's talking about transition time so are we those students in those grade levers are switching classrooms or the high school is switching classrooms every period just like a normal schedule um the Middle School it depends so physical education we'd like them to take them outside uh if we can't get them outside on a ready day we'd like them to maybe use the way um extend those students out six to get them moving and those types of things that's the transition we have students that get intervention services uh special education services maybe they get Social Work Services there's were some transitional pieces the overall groups in uh 68 will be in a classroom and the teachers will go to them but there will be some movement depending on what a student schedule is at the middle school to meet some of the needs that they have um at the elementary we still haven't gotten to the intervention piece to figure out what that's going to look like right now now we're thinking pushing that may not always work so we may have to look at how does that look in a pullout model and having some movement again for our elementary as well for those kind of special services and then my other question related to sports um there were several questions about that can you kind of give us an update where we're at with that I'm kind of I guess well the that we not in Texas people well so about a couple weeks ago we were ready to hit the ground running and then we had a School District close by who was shut down for Co um and at that point the ihsa um stepped back a little bit and started to change the guidelines a little bit during that whole time and Dr Sterns and my conversation with uh Steve dersy the athletic director the the challenge was how do you manage this how are you going to guarantee that you're going to keep these kids safe why why are the guidelines for athletics different than the guidelines that we're seeing underneath the Illinois State Board of Education and coming back to school so Steve asked uh ihsa we was trying to get some clearance on that um and they said well we're going to revamp this now just recently ihsa came back out and said listen we're going to follow isby and idp's guidelines and so now we're waiting to see what those guidelines are we can start many districs have um and we've asked some of our coaches to actually put together plans and take a look at what their plans are um the reality is is that you know it's a liability we're trying to figure out what the liability is I want a waiver to be signed and we're waiting to get the way we're back from the legal council uh to to mitigate any issues that we may have and so all of that is kind of happening as we're um a waiting ihsa's new guidelines which they still have not presented ihsa meets again deflected IDP they deflected idph and is they they have um a special meeting uh scheduled for this week so we're hoping to receive the the guidance at that point and that high school that was affected that was it was 36 students 36 students that were I didn't want to see the distri well I he said it not me he said it not me I just wanted to it was it was a big big cluster and we found out that it was due to people going to different parties I think outside of the you know and connecting oh sure across the way but again we don't know where our students have been so um well yeah there's no question that continued contact with a with with a with somebody that's sick your likelihood of getting sick is very very high so so we're airing on the side of caution okay and we know it's not a popular decision but until we get clear guidance from ihsa we we're kind of hedging on waiting to see what that guidance is do has there been since that this was obviously all parents I mean do we have um just generically coaches especially for fall Sports here who are getting frustrated that they're feeling like their hands are tied or we're understanding and we're frustrated or we don't want to practice anyway because this is D I mean like what are you hearing from our staff our no I think our coaches would like to get going um a couple of our coaches have definitely put plans in place part of our challenge was okay well how does this look if you have to if you have to practice football and you can't touch what are you doing what does that look like how are you cleaning I forget what they're called those Sledge you know as they push um how are you cleaning those after everybody's usage are you running the same Five Guys down and then bring it back and running it again so we wanted plans and clear guidelines from the coaches on what that looks like like um the reason we want it from the coaches is they had to administer it so we felt if they wrote it they would know what they wanted to do cross country is a little bit easier they run some distances the challeng is when they compete right they run fairly close together um basketball was a camp so we're not talking about flaw Sports we're talking about camps we're not talking about fallaw sports we're talking about camps and our question was is it worth the risk for a camp if we don't even know if fall sports are going to be occurring especially for like basketball boys basketball girls basketball which really has Happ happening in the winter or late fall is it worth the mitigating issues that we could have given for Camp if we don't even know what ihsa's guidelines are um so I'm sure there is some frustration out there uh Steve's been pretty relaxed in talking to coaches I've not talked directly to coaches I don't think Todd has pretty much has been between Steve and his coaches we have seen some plans come across our desk though uh to take a peek at and we have a little bit more of a liability issue than a club sport wood as well so I mean a little bit yeah I mean I'm you know just being perfectly Frank so we we've definitely got a little bit more skin in the game and need to act conservatively to be able to address it many other districts are running many are not what's that putting up any and that 8 I'm I don't know I will follow up with him tomorrow on that good question Jee I don't know I believe football's doing a virtual where they're getting I think that most coaches have been trying to send plans for kids to at least keep them up and and endurance and some of those things um but I I don't have a I don't have enough information to give you a full report on that there's a lot of information in this document I appreciate everyone's efforts that went into it whoever they may be Dr M would you like to address instruction sure so next one's instruction and a lot of information isn't here um because we're still working through the committee and uh trying to determine what that will look like and so as we're continue to work I couldn't give clear guidelines uh but this basically is walking through what we plan to do if we return in person and then what we're planning to do if we end up going out completely remote learning um a lot of the elements I had to remove until I can figure out what that's going to look like and so you're not getting a lot of direct conversation you look on remote learning we just talked about the guidelines that we really want a parent to make a choice up to winter break we know we've had some parents that say could you do it by quarter the ration out for winter break is um High School grades go off of semesters um and usually we don't go quarter by quarter um we don't if we have kids that come in mid quarter and we have classes set it's hard to add a kid in um like we talked about before it's much easier to take a kid from a classroom take them out because we have class siiz rules that we're going to following so to add additional kids in the middle of a quarter will be very problematic um we did just kind of talk about what the rules are for that then we have the learning guidelines which you don't see there those will be guidelines for each of those four levels so parents will be able to access and teachers will be able to access what do the guidelines look like inside my classroom for Early Childhood if I'm an elementary teacher if I'm a middle school teacher or a high school or if I'm a student at those levels um they're not quite ready yet driver's education behind the wheel current Curr ly behind the wheel is running with these guidelines uh it was passed over the summer late summer that we able to offer behind the wheel for the first time and uh Sarah farington who's our department chair at the high school has done a great job of making sure that she got that up and running we have many many drivers who are taking our kids out getting them caught up you can only have two students and one instructor per vehicle they must wear a face mask you must clean the vehicle after they're using it and so they have their own equipment that they're cleaning those vehicles um and then they have to avoid any unnecessary stops so no stopping at the Dairy Queen for an ice cream should be posting anything about the remote learning question that was brought up at the the high school yes so remote learning will still be able to do behind the wheel it'll just be signed up after hours and working within that so yeah she'll she can address that um as we get closer um the extracurricular activities again we don't know we're in phase four we have a gathering of 50 we don't have clear guidelines from ihsa we don't have clear guidelines from the IESA which is the elementary athletic Association so we're still wa waiting for those guidelines to see what activities look like can we have after school activities you know Scholastic B some those ones that are smaller probably as long as we can do six foot distancing but we have to kind of work our way through that um and determine what that's going to look like that'll come again out of the instructional committee um I am dealing with algae Community College dual credit remember that we've shifted a lot in terms of how we educate students at the high school level where we now do a lot of dual credit with our neighboring and partnering District um our ECC so you can see the guidelines for our students um for Elon Community College non-lab classes um they're originally scheduled to meet face to face um but they're going to be changed completely to online now if there's a lab class they will come on site for a few lessons for the lab and then they would go back out for online and then uh we've reached out to all the parents who are in the BSN program which is the nursing program to see if they were willing to have their students do some of their externships um out there all of the parents have submitted a yes so we do have I have a waiver I'm currently working on to have those parents sign as well um for their students to be able to access that through Elon Community College music and theater this one's a challenge um the guidelines inside idph and Illinois State Board of Education and um Janis uh pitz who's our keyboard person at the high school has been here for many many years she actually sent me a study which was very interesting that have been done as well and they're saying that if you use an instrument you need to wear a mask um because when you're either talking or blowing an instrument or singing saliva the small particles actually the large particles like when you sneeze or cough they're are larger particles they drop to the ground and they're not as dangerous as when you're singing in those small particles that can get into the Airways and so they that's actually more detrimental than sneezing that being said we're trying to we look at what do we do with music in terms of chorus band and theater um are there different options there Elementary music teachers sent us some good ideas in their spreadsheet we're looking at some of those options um I know Matt is talking to his middle school teachers I don't know if Chris has really talk much to Jeff or or Jim um but I think this one's going to be a challenge for us um band is huge in our district um the marching band is huge in our district a lot of kids exempt from PE because of marching band um so I think we're going to have to be creative the space at the high school is problematic they say if you have a window or a door that can open you're better off um if you think of where our music is located it's in the second floor inside the building zero ventilation coming through there and no way to open a window or door so that one um it's pretty vague because we have no idea that's that's one of our biggest challenges I think and how we're going to deal with that situation at all levels we only have 20 kids at the Central Middle School that have signed up for us one of my questions today was can we go ahead and drop that course for 20 kids and uh use that teacher at LLY Lake to make us have a full-time teacher there um to help us get the um specials that we need to have throughout the course of the day only 20 kids at CMS yeah well they usually sign up later in the day year sometimes they get going but yeah currently we only have 20 scheduled so we may choose to just drop that contact those students and have them go somewhere else because music's problematic I don't know we just have to figure that out um again we deal with personal protective equipment for instruction um proper hygiene making sure that we're not sharing equipment all those same types of elements that we have throughout the whole document um English learner program we just talked basically that we're still going to hold TBE and TPI Services which are the type of services we give for our students that are language speakers if we have over 20 students we're supposed to offer TBE within a building we have bilingual teachers will continue to service those students uh we don't anticipate that that's going to shift it just may shift in how that platform is or what that parent chooses to do with those PE gyms playgrounds and locker rooms um we will not have students changing for physical education so we will not be using the locker rooms for changing uh PE uniforms at this time uh PE we really want those teachers to take the students outside if weather is permissible uh to get them out and moving um and trying to get those m off and get them a break from that so that is our attempt to do that if the weather is not um as inclement then they have to used markers inside the gymnasium um for Central Middle School Prairie NS Middle School the high school we have curtains that drop so you can drop them and according to our guidelines we can run 50 in one room and 50 in the other as long as a curtain is between them um Elementary we don't always have the curtains to drop so we have to look at partitions or other mechanisms to be able to manage uh the physical education facilities at the elementary school you can see that any shared equipment has to be cleaned so we have to talk about that with our physical education teachers how are you going to clean that who's responsible for it um as they're using balls those types of things maybe keep it to feet not to hands um they're really just going to have to think about how they're going to instruct physical education and what how that might be different for those students that are in the house this year we know social emotional learning is a big part of what has to happen with our students they've been out since March um know that um they really haven't been communicating face to face so we want to try to make sure we're meeting those social emotional needs the wellness committee and uh special ed has even started to get into that a little bit as well they're dealing a lot with the social emotional elements and now we just have to talk from the instruction side and try to bring all those together so we can see what that's going to look like there's lots of conversation happening about what that should look like student services um we know that Co has really impacted our most vulnerable students the students with special needs students um of course our kindergarten preschool k123 those kids that are learning early literacy early numeracy um so those are our populations we really have to try to look at and student services is working again in their special education committee to kind of mitigate some of the issues that are here and to try to come up with strategies that we can employ this year to help us with that population of students um and then you can see we have some guidelines that will be coming soon for both middle school high school student services and then for the 301 special programs like leads and aop and those types of programs questions on instruction I have a question if uh if teachers were going to live stream a class what are the student privacy rights on that um we actually have that question with our legal councel we're looking at it from um both a human resource perspective and from a student privacy perspective so we have uh multiple Avenues being looking at that um and we do not have a response when I get that I will send that to you do I any responses back from the survey compar yet in terms of how many are coming would like the two day or the 4 day or I have the timing is right for that now oh yeah I do have um survey results back from parents and we have about a 50% response rate that want to come to school four days a week W um so it's it's a fair large 50% of people responded or of the responded so far and we have about 50% of our parents who have responded um that and it's been pretty consistent across the way in terms of um what they have and what they would like to have I'm trying to see if I can find My overall so we have um 821 parents currently that would like the ab schedule 1,443 that would like the 4day option 23 that are choosing not to attend Central 301 next year 425 that would like remote for semester one and 111 remote for a year we currently still have 16 1,672 parents that have not responded but we had received many parents who wanted to hear tonight's presentation first before they actually responded what was that number again for nonresponders non respond 1,672 there's a deadline we've given them a deadline respond we gave a deadline for coming this coming Wednesday so they have the board and then so we can start to make plans but uh we definitely have a large proportion of our parents who would like to be back in person instruction instruction because that puts the rest of this into like a huge complext basically right yeah yeah it's pretty similar to the last survey I gave to parents yes um in terms of the numbers and the percent so not a lot changed their mind since the recent um media we continue to go go the route of in person were there any thoughts or plans to bring in someone to assist with managing they remote learning they did yeah if they did a live stream too couple things we're looking at is um because we have quite a few parents and are requesting a 4-day option could we marry a teacher up for 4 days so those 4-day kids would be there and maybe with this teacher the numbers when I break them down by building um we definitely have at least one section if not two the question becomes what's the cost if we offer that to everybody and then we need to keep that class size because remember you're taking a 24 class size to 12 or or 13 um so it would take you two teachers to do one so we'd have to look at some cost options there at the middle school looks like maybe one team could have a 4-day option and the other team could have the two-day alternate option so I think it's being creative in terms of what parents want and seeing if we can work those kinds of options out um so that's one of the things I think we could do I think this my big concern as a parent is the lack of parity between kids who are in school four days a week and kids who are in school two days a week we have a stay-at-home parent so it's hard for me to justify saying yeah my kids need to be there my kids are just as social as I am I want them to be in school four days a week it's better for them for a variety of reasons um so we said oh we'll do two days a week but as I'm thinking about this there's no way my kids would get the same instruction being home two days a week with the kids that ear in four days a week well I think we're hoping that we can get something that marries that um that's what we're working with our instructional committee on and with the you know the union to to determine if we there's some way for us to get something that is married right uh a student should have it shouldn't matter where they're sitting how do we get them the same education regardless if they're in the face to face or they sitting at home do I think there's some challenges with that and definitely do I think face to face that's why we believe in education way we believe in it right I mean teachers are important um because they service them in so many different ways than just academics and when you get that relationship you can get a lot more out of them and you make that relationship usually when you can meet them face to face more so than in a a remote you know Avenue um but I don't disagree and I think we have to figure out how do we mitigate that and give the students that are at home the same approach to education and if we can't four days a week can't be an option I mean honestly if we we can't come up with a way to make two and three the same as four plus one it cannot from my perspective feasibly be an option on the table we cannot bridge that Gap as close to zero as possible it is not appropriate why I believe we have the staff that can do that it's just how do we get it accomplished in building that structure right next area is operations so um spending a lot of time with our facilities and how we look at our facilities there were numerous comments about cleanliness of buildings and how we're going to disinfect even though we're going to deep clean on Wednesday and Saturday we're still disinfecting the building every day so the building will be disinfected every day we've purchased um electrostatic sprayers we've trained our staff in the proper cleaning procedures and then we're going to increase disinfecting of high touch areas throughout the school day um soft surfaces such as carpets will be cleaned daily and then um we may adjust Personnel schedules to meet the reopening uh special needs and cleaning schedules but that's a for this plan to work the disinfecting is a high priority it has to to be there on a daily basis I think a a good really important piece here that I know is not popular we've talked about in our restruction committee is that we need to declutter the classrooms to a lot for as much space as possible which means we're going to need to have removed you know rugs that are not District rugs bean bag chairs those types of things to to provide the space we need inside those classrooms to be able to clean more effectively because the more materials that are in there are not ours takes custodial staff much longer to clean and so we're going to have to purge some of those classrooms and have it be a little bit more sterile in terms of the environment than we're used to um as we're working our way through um this pandemic yeah the classrooms have to be decluttered as much as possible so that we can increase social distancing in the classroom there have actually been a number of comments throughout in terms of the fact that the questioning whether we actually have the Personnel today to do that prop are we comfortable that we do Dan is very comfortable he does yeah food service so serving and seaing areas will be established indoors and Outdoors I know that there's um been concern in the community about um students eating outdoors and bees and bee stings we are looking to the greatest extent possible to have our plan in place so that we can social distance appropriately in the lunchroom and be able to serve lunch um groups will be limited to the maximum Gathering size based on the store Illinois plan where we're at meals will be individually plated or packaged as grabbed to go Foods um non-disposable Food Service items will be handled with gloves and washed with dish soap and hot water and a dishwater dishwasher and where students conern their meals will be thoroughly cleaned and disinfected even in the lunchroom uh people would be required to wear their mask when they're not eating um our food service Personnel will use a appropriate PPE uh while preparing and distributing food and then students are required will be required to um bring in only disposable items with their lunch there will be no lunch boxes allowed and please make sure to use only paper and Plastic Products no lunch boxes no ice packs no cold lunches so and then [Music] we probably have in the cafeteria I think that was when people felt that students were going to be eating in a classroom we'll still have like a peanut free table area for those students that have allergies and then hide hand hygiene will be promoted prior to and after eating meals or consuming any food items then the health offices as well we be providing sling their water bottles yes like thermoses and like uh they're going to keep them in their classroom so yes thermos but no lunch box I'm hung up on the lunch box I think the the lunch box is it has to be transported between classroom to cafeteria and back to classroom and the way they do it now is they deposit that in a sometimes they go in the bathrooms whether at lunch they touch other people's lunch boxes I just I think to mitigate any of the transferring we're trying to eliminate as much transfer as possible they can't just carry their own back and forth in their backpack with their books that each is responsible to carry their own we're open to it I'm something we look at can surely look at that I think it's trying to mitigate as much as we can stuff coming from home and not and have to go back out so trying to keep everything at school comes to school thrown away at school and they go home looked into putting bunks and having the kids sleep at school just saying all in favor say I really creative Mitch is going to build them give teacher some iens for some overnights come on yeah our current protocol is the lunch boxes get thrown into like a laundry hamper and then they wheel it down so to mitigate all of those being in a thing and then if they do go out to recess after that I'm not sure they you going to put them and then go back and grab them in cross contamination between the different paper bags it is people we could do it by different levels maybe middle school and high school don't go out for lunch recess but they don't use carry boxes either you know so we are still looking to offer our before and after school Child Care programs however they follow the guidelines of uh DCFS and they also have limiting numbers so that can affect their their ability to serve the community but we will continue to offer those programs in our schools and then um transportation you know there there's been much talk about students entering the bus and being pre-certified and we continue to look at other options but right now the pre-certification form is our best option one of the recommendations that came out of one of the Committees was to provide students with a lanyard that the precertification form can be placed in so we are going forward with that recommendation um at this time uh that said uh we're also looking at other options as well for for that but right now this is our pre-certification uh program and a selfer program at home on a daily basis how do we deal with a situation whereby a parent stretch the truth because they have a big need work so we have to depend on parents being honest it's like I mean I understand there be some sanctions involved going forward right what's that some sanctions involved going forward some sanctions like what do you want to penalize the parents if they send their kid when they shouldn't okay just check it well to be fair I mean you know people I mean I've gotten in trouble for sending my kid to school because it was 23 hours after May vomited and they wanted me to come pick her up and I said no because by the time they called me it was 20 minutes left and so we got you know was like they should have sitting for 20 more minutes and then she hit 24 hours and so I think there are parents who do that already it's just something different right so oh my kid had diarrhea this morning but they ate something bad and or they threw up because they stuff themselves with ice cream but is that the same as being sick I mean that happens all the time already so I think again you just have to trust that people are by and large going to do what they're supposed to do and we have to assume you know that whole social social good and relying on each other hasn't been all that successful sometimes but you know I will be optimistic that here in 301 we can make it happen so seriously what if a kid has allergies they're going to cough and sniffle all day but we know that right those are things that parents know I know but it's the perception but it also says do not come to school with a runny nose I know so it's it's it's like this weird perception Jud yeah I mean I hate yeah we're doing our best to follow guidelines that have been issued byb and Illinois Department of Public Health to well I think I think the reality is it's unfortunately we live in a litigious District litigious time and we need to make sure we're following the guidelines as established and we have to trust that parents are going to follow the guidelines that we put forth um we've gotten a lot of questions about why why do they have to bring it on the school B us the interesting thing about our district is this we're the only District short of maybe kin where almost all of our students ride a school bus so many districts that aren't doing this and they're asking for the electronic form that's because they don't have 85% of their students on a school bus we are actually bringing you know eight out of 10 students are coming on a bus to our district buildings and so we can't get an electric form at 6:30 or 5:30 and then get it to our bus driver so they know every student has got issues on their buses so we're asking for that pre-certification great idea came out of operations which was the lanyard with a big plastic piece where we slide that seat in there non-touch for drivers they show it their driver knows what they're looking for student sits down with it on they come to school we'll figure out how that's working one of the things we're talking about because there is a lot of administrative tasks that we increasing Administrative Assistant tasks um and maybe even nursing tasks that maybe we hire temporary administrative assistance for every building one per building to help bu with some of these factors that we're talking about you know checking this in uh checking with parents when they're dropping their kid off dealing with the QR codes tracking all the documentation you need to track um because I hate to hire something they terminate them right so when you're temporary at least they know it's a temporary position and so we're trying not to hire somebody and say thank you so much for your service but we have to let you go CO's over um and so we're trying to be thoughtful um we're looking at Staffing patterns as well to make sure that we're doing that in a way that's I think we have parents who might be willing to do that right if the kids already at school and we can do a shared thing we're like I'll just be there when my kids are there I think that we might if we can justify that on our side and have clear guidelines as to what that would be and it's a nwe contract so if we're out of school all of a sudden we're not paying somebody which I we want to be responsible with that but I think that there's ways to do that that would meet the needs of let's say our support staff and at hbt since sign know that so well you know our two admins that we have up front to help navigate a kid running in late to help navigate kid need to come and kind of be on a walkie and really be helpful I think that's a really great creative way to help support our staff you probably have a pool of people out there that maybe are temporarily unemployed maybe that could help step it could help bridge their Gap while they're waiting for this to kind of end so they can get back to what they would normally be employed for idea right or you have college kids that are just out of school that can't find you know you have a gene pool of right employment opportunities where if there they doing nothing something is better than nothing you like to address Human Resources um so this one's really hard and I've got I'm I'm saying this to everybody to hear me because this is a draft document and human resource is very unknown at this time and I have a lot of staff that have reached out to me and I have to get back to them and I'm hedging because I don't know where we're Landing yet um what we do know is that we will be monitoring illness for staff um there is the family first Corona virus response act out there that does provide up to 10 days um for an employee to get some pay if they're out due to a quarantine um the question comes up of what happens beyond that I don't know for sure I'm guessing that you'll have to use the paid time off that you have but I don't know that for sure the first um the the FFC that's out um does not require them to for the 10 days use any of their current paytime off they have it's basically just a 10 free days that they get for the purpose of a quarantine so we'll be doing a lot of tracking of what's going on with staff we will require doctor's notes medical certifications from staff that end up out on covid-19 if they're on a quarantine we'll talk about the procedures that that's going to look like and the documentation for that um we do have a list that we have to provide to all community members of testing centers in the area because when we send students home we will ask that they be tested um we be asking for our staff to be tested so we do have testing centers remember that it's free to test for covid-19 um I hear it's not a great procedure uh but definitely something that we're going to require um we're going to try to F not going to try we're going to be following the Cane County Health Department the idph um guidelines as we move forward with this um the next thing I have is a staff return plan so a staff can read about what that looks like um you know we have the authority to determine who returns to work um so but we're going to follow the executive legislative guidance obviously as we're looking to do that and to make sure that we get safe staff back safely and as they would want to be um when it comes to absences you can see the requirements there again it's it's still a little fuzzy we know you have some family first that you can take and then it's the other elements that we're still trying to work on um Staffing level we are doing a survey to substitutes to see who is willing to come back and sub uh who is willing to a come back and sub face to face come back to sub face to face or remote come back only for remote or not willing to come back at all and we'll see what our levels are for substitutions and then based on that we'll determine how that impacts our staffing levels and what we need to do um currently if we look at the response coming back from parents and we look creatively at how we're going to offer for these Services we'll look to see if there's additional Staffing patterns that are required there as well to be able to administer what we have um set forth um taking in account what what Eric said you know um if we can't service all students the same way do we not service do we service them all in ab and not in a 4 day those are discussions that I think we we have to have as well um to make that determination I believe we have the staff that can do it well on the question of the the FSC you mentioned eligible employees who would be eligible um any employee that's working at least 30 days is eligible okay so theoretically new hires in the first month would only be the ones who correct would not be eligible correct y it's 30-day limitation then they start and testing cost definitely confirmed to be free or cover covered under under health insurance right uh it's free it's covered under health insurance but I think all coover 19 right now is free anything with that attachment on it gets paid and and and I mean obviously we we know that the test and come back instantly they take three to four days 3 to four days we're expecting obviously people to to be absent for that 3 to 4 days while we wait we are but I think the the part that's not quite figured out yet which um I think that they could work right if they're just quarantined if they want to work from home remotely and change your class from being face to face remote do all remote I think we could work that out where it wouldn't be anything but I think those are things we have to work out between you know right the union and some conversations about what that might look like I think just WR there since you just brought up all remote um I talked to Todd on Thursday and I talked to Jeff on Friday and really one thing that hadn't been talked about is starting the school year all remote Y and and and doing that because with the presumption being we're going to be remote at some point now again I'd love my kids to have a few weeks in or something like that or six weeks or whatever and obviously there's a lot of unknowns and so you know with you know with our luck if we decide to do that for instance being missed the whole semester cuz something would have happened you know is that likely no um and so I think it's it's it's just a crapshoot and I fully appreciate that but I think that this is something that needs to Beyond because what we talked about especially adding uh the extra time in and PD so five full days if you will of prepping and I think about like the collective energy and anxiety that parents and you guys doing all the leg work our administrators uh the board as I said somebody who doesn't typically feel this kind of anxiety all of the energy could be put into continuing to make an even more robust remote learning plan and we can just do the best and be the best at that around here for when we need it that was just something that was absent in the conversation from my standpoint and so uh it looks like u46 tonight just announced that they're going to be essentially largely remote except for their support they they're doing a soft start with all remote right higher need students through the first quarter not saying we need to do that but that to me at least has not come to the board I should say and any that that was anything on the table so I don't know if you guys part of the reason why that has not come to the board and we are planning for the remote option but when you look at the guidance from the from the state the guidance from the state want the students in school to the fullest extent possible so again we're just trying to follow the current guidance well I think to the American Pediatrics right we're trying to look at what's best for kids um and staff but you know how do we get them back into a School environment I think the challeng is if we go all remote which we can the challeng is about how do you make parents and students understand the game changed right from fourth quarter yeah it's nothing like it was when you exited in the spring and how if they haven't been here for any kind of you know meeting with teachers have no relationship with any of the you know when kids move up the reason kids are motivated is they usually like their teacher if they don't have that relationship they don't have any kind of commitment to anybody it's very difficult to get start relationship I chrisy and I talked about this too you know this idea especially at the grade school level yeah where that is let's admit it grade school teachers have different relationships with their kids than Middle School and High School teachers do so there certainly is that component and and again I think we could if if this is something that we get thrust upon us you know my hope is as sooner or rather than later critzer is going to make the decision with the if whatever it is Federation of teachers and then you know with CTU coming you know all that stuff I mean to me it's just kind of potentially heading in that direction um but you know it would be unfortunate if he did that because then you know Christy and I were talking about you know you could schedule a half hour with every kid in in the building with with your teacher right to get someone on one time to do small groups just like we did in kindergarten my kids year was the first year that they had a social part where they had the kids together or the year after mine or something like that I mean think that there's things that we could do and while it's not ideal because again I want my kids in school my husband wants my kids in school for very different reasons probably but that's okay you know but I think that you know I want that and I just want to make sure that we're doing our best to kind of Step and say like great we're following the guidelines but if the guidelines aren't going to work best for us in this community we I don't care what other districts do I really don't care we need to do what we think is best for our district and that includes our families and that includes our students and our staff our faculty and staff and those are clearly competing and I think we have to acknowledge that they just given the comments that we read tonight for an hour and the questions read tonight opposites a lot of them and there's so many interdependent variables here that we can't grab onto any one thing and sort anything out because it's a it's a web of everything and everything touches everything else and I think that the lack of certainty as a parent is where my anxiety comes from too right like the teachers I've spoken to over the last four or five days sometimes it's like we don't care what the decision is can we just have something so we know what we're working with so we know what to expect so I can start making plans if it's videos if it's live streaming if it's reworking my curriculum for my for my middle school for my high school for my grade school what is it I don't have that answer and I know you guys are working diligently to move in that direction there are Dynamic forces absolutely um and so that's that's to me what at least is appealing about considering that that at least we take the dynamic forces out of it because we say it's not ideal but again if we can do better with this group there's parody we can potentially have our special ed kids in for certain things and again if the pritzer doesn't remove that ability to do that obviously it's a whole other story there I I think the challenge is that we have to ask ourself what's best for kids right and we when we survey teachers again the teachers that have responded so far I'm at 80% that are are willing to come back in my support staff When I Survey them again I at 88% that want to come back I've had employees who have returned in the support staff side that have thanked us for bringing them back because they were feeling depressed they were feeling isolated they felt they needed some connection so I I think there's more to coming back than just I mean for me remote learning would be great because I wouldn't be spending you know hours doing that that would be awesome um but do I think that's best for kids instructionally no um you know as the assistant soup giving the board my thoughts I believe we need kids in school to some capacity I believe our teachers need to be back in some capacity do I understand there's fear out there yes do I understand it's real yes yes do I understand we have to figure out how to deal with that yes um those are all really difficult things to to manage and and I'm glad I don't have to do that by the way so thank you very much and and you're trying to take all of everything you're hearing from parents from staff you know um even from students and you're trying to make a decision I don't think there's there's not going to be a right decision I think we have to make the decision on what we think is best for our community and for our our staff um I think I think you know just another variable that we we we obviously have to talk about is you guys continue to work with the ca leadership to try to find what what is it going to look like for for uh the the admin and the board here to say hey how can we hold teachers accountable how are we going to empower teachers and staff to hold our students accountable right and parents accountable like nobody was able to do fourth quarter I think that that's just another variable obviously right so that that to me is the most dynamic part of this how do we work with the ca right to make sure that you know everybody compromises in some capacity it has got to be the case we know teachers as especially fourth quarter asked to do things that they we're not used to we're not comfortable with and we're going to have to do the exact same thing again but to me it's the same way that we're asking our students to be uncomfortable with what they're doing differently it's the same thing we're asking our parents to do differently as far as them doing something they've never had to do want to do anything like that in the same way we're asking our administrators to kind of operate differently inside the buildings everybody's got to do something and I'm just hoping that we're able to come to some sort of agreement but that to me another variable that we just haven't mentioned tonight but but just to clarify the reason we have to offer an AB schedule is because we don't have the resources to do everybody here at once we can't manage we don't have the facilities right to do the social distancing of getting the class sizes down we looked at only doing Elementary full-time yeah and leaving Middle School and High School remote um and we did look at what's the capacity we'd have to move students across the entire all seven buildings the challenge with that is we have some staff members that had um internet issues um at their own home so they may have to come on school but we definitely can do that we could take our four Elementary spread them across all seven buildings put our four and five at say you know Central High School because it's a bigger facility and Central Middle School and then kind of work around there and just do a K5 completely face to face five days a week and then do um remote 612 612 mean that was another option because those students are a little bit more independent can function better uh take some of the dress off of parents and community members um because the ab schedules really complicated things obviously right in terms of um it's a it's a total unknown for everybody I don't think the ab complicates it I think the the challenge is that we would like to see to Eric's point the education the same for our students who are remote and our students are face to face so we want our kids to have the same experience all four days all five days of getting good instruction regardless of where they're sitting whe they're sitting at home or they're sitting in the classroom and we're not saying that has to be you know sometimes instruction in classroom may happen 10 or 15 minutes of frontloading information and the rest of time is activities or doing you know those kinds of things so we're not saying a student sitting on there for 45 minutes we're saying for that piece that it's there and then you work on how do you incorporate what's going on in that classroom outside the doors in the home um that's what we're looking for we talk about live streaming we're talking about that 10 minutes instead of a teacher doing um a plan here and then videotaping it for the remote why not just turn it on for that 10 minutes they get to see your instruction and you're done but if if they want to do twice the things if they want to do both a video and that or whatever they think we'll talk to you know to Dave about that but I think the challenge is we're trying to alleviate stress and uh mono work for teachers we're not trying to add to it um and I think we're just having a hard time articulating what it is we were thinking I would agree and I think that you know the anxiety I think we just heard a couple things tonight about the the small children and this idea of like sitting in front of a computer and I think that there there was this oh my God is my kid GNA have to sit in front of a computer from 910 until 3:35 for our elementary school buildings well of course not because that's not realistic right we don't have kids sit for 45 minutes they have an hour of math every day hbt or 50 minutes or whatever they're not learning math from a teacher the whole time right it's learn practice learn practice talk and so you know you'll get that when you're in person and you wouldn't get that other part of it right uh at home which which I think is is part of just an educational component right about how does teaching actually work right right you don't stand in front rarely I should say I don't want I got all the teachers listening right now I it's pretty rare to sit up front for 49 to 50 minutes and lecture that's just not how it works at this level and so I think that that that kind of um understanding and and kind of getting feedback from teachers about hey on an average week what percentage of my 50 minutes at the middle school and high school level for instance are are spent directly teaching versus collaborating versus watching small groups versus walking around the classroom versus student Le and that's one of the things that I heard from a teacher friend of mine was you know a lot of my stuff is student Le and so how do you go from a 90% student Le class to something different if you have people watching and and I don't have that answer I'm not a teacher I I fully acknowledge that but I think again this idea of how do we push everyone to be uncomfortable the same way asking every other stakeholder to be everyone needs to be a little uncomfortable and how do we find those limits while still having an adequate and the best education we can facilitate with the limited options that we have so we don't have facilities that for you did AB because of our facilities but I thought the guidelines stated that we could do when social distancing isn't possible you do the face mask Technically when possible we could go up to 30 it would be very difficult cuz they have face mask yes we definitely could do that like the BS with 50 it's the same day classroom is much bigger that's something that I think that needs really needs to be talked about too right well yeah I was just going to say could you which just furthers the that masks not coming off right and again maybe we look at different for K1 versus 45 right which is a whole other need of body awareness and all of that we're not we're talking about our you know to be very clear we're talking about our middle of the road kids without special needs who are developmentally intact who you know who who have the capacity to do that I I certainly understand that so maybe that's 10% of our students GRS that might fall outside of the large capacity to do that but that to me is a clearer option right like do can we have you know if we're what 25 or 27 and 35 I forget where we are for three five capping um you know do we go we go to two thirds of the class right recogniz the equality you were talking about earlier so you do all five days you have the equality if it goes remote everybody's remote otherwise I mean you have your remote in person but but again you would have you still have a percentage that be remote anyway right yeah yeah I mean for this in person would be all together yeah for the A and B plan to work we have to have a certain number that want to stay home and a certain number that want to go all the time you know could you talk a little bit about that plan because wise uh well not well the the thinking behind the ab having you know Monday and Thursday and Tuesday and Friday versus having Monday Tuesday and Thursday Friday I mean talk about because that was you know that was brought up here in our questions and that was brought up in the committee I understand the reason but I don't know if everybody else understands the reason the rationale initially was that we want students so coming off a spring students had some habits that we want to try to mitigate and to do that we wanted to have students in front of teachers at least twice throughout the week well if you do back toback Monday Tuesday that means a student can shut down on Wednesday Thursday Friday and then they have the weekend to come back on Monday same thing a student be Saturday Sunday Monday Tuesday Wednesday and they come back on Thursday when it was a Monday Thursday Tuesday Friday the student comes on Monday they go out remote on Tuesday everybody's remote Wednesday they come back Thursday to have to discuss with the teacher have accountability to what they were supposed to be doing same thing for that Tuesday Friday student's there on a Tuesday he's back on remote Wednesday still out on Thursday Friday there's another check in with the teacher that was the rationale behind that but while it could be inconvenient for child care it's best practice or best plan for student engagement I think it it we think I think it definitely I agree I'm just I'm just asking the question to you know clarify some of those questions we definitely have heard from other people saying they prefer Monday Tuesday they think that you know we weren't sanitizing we're sanitizing every night M we're not asking students to share desks they all have their own separate desks I think there was some misunderstanding out there in the community that we were having them come to the same desk use the same student materials that's not happening at all um you know I mean physically the room's going to be the same you know you're not moving desks you're just you know day a day child B's here whatever day he's she's in another I think the challenge with all students coming back because that was the question why did we go to AB logistically lunches I don't know how you possibly manage 50 kids in a lunch you'd have to start feeding them when they walk in the door and finish them before they exit the door because of the number of students you have 1,200 kids at the high school you have you know 750 at pre perals and in middle school has you know three CMS 375 CMS in ly Lake probably the easiest the other buildings not so easy to feed 50 only getting them through a lunchroom having time to sanitize in between all those students shifting that logistic that was a major major logistical issue we had um comfort with staff being with all students even though they have their face mask on just the perception that it's not as safe to be with 30 as it might be with f just a perception thing you know hearing those kinds of things kind of let us off of that so there's some of those logistical things you know um how do you manage the how do you manage the hallways because then we couldn't do home rooms like we're doing now you'd have to try you can't move all those teachers and all those students so we'd have some you know issues with bathrooms some issues with hallways so in order to use that and to do the social distance with the urinals or some of those other things we really need to get that number down in each building to be able to function uh in the way that we could and so the best way to do that was to go on AB schedule so as we've kind of relooked at all these options that's where we landed um it's kind of I guess our trajectory no I appreciate the Insight but again I mean if just knowing the classrooms of my kids have been you know there's a reading corner right and if all that stuff is going to be shoved up against the wall and you're eliminating that 9 by9 corner where the reading stuff was where three or four kids are sitting at any time right during their free time um and you know how much room are we adding and maybe that's one or two desks but if we again if in a kindergarten classroom we get to instead of just 12 out of 23 or 24 we can get up to 16 does that allow more parents to choose that four day option where then people who want it can have it uh again but if as long as to me as long as everybody has that option and again the parody issue is is the most important thing that comes out of even having that as an option um so you know the other districts I think are are are allowing you know the the all remote for those families who choose that which I am fully in favor of uh but then essentially exclusively right it's it's AB like that's just what is existing um so you know I think it's it's it's very difficult for me to say you're going to have parody I couldn't guarantee that it's that's dependent on every single teacher you know I mean and and the professional development we give them but again it's still about you know a teacher being able to adjust their instruction learn all that and it's a big shift it's a big shift so I I could never guarantee the parody so if if that's where we're at then I think we have to remove the four day and go only a two day those are kind of conversations I think you know you've got 50% of your community members who have consistently said they want their kids back in school um that's been a consistent pattern certain am I the only one who has a concern about parity here like equity and education we have four kids in person you know every we talk about it because you know when I was thinking about this so I've got four kids you know and I was going to have them on the two-day schedule simply to allow for everybody to have the option for the two-day schedule I mean because we've got space restrictions within the building that for everybody to be able to have you know equal options that you know what some of us are going to have to take two days some of us are going to have to take stay at home you know the 4-day option is ideal for everybody but it's not ideal for us to make it work so it's you know you know that's the the only option to make parody a possibility or solution we might have to address it we might have to also address that could be a lot of concerns from parents for child care providing as well which I which I certainly can understand but my point is like we oh no no I mean I see the big picture yeah so it's I'm super concerned with that I just don't think you'll get that this year but I don't know that you get that you won't get the same thing from remote or in person right I guarantee it well I think he's discussing parody from 4 day to two day because I think I mean I think the all remote option for a teacher who's especially the grade school level for instance when you can teach kids from all grade school areas right it doesn't matter who where they are I think that that you know that's almost appealing to me in some ways too because of the structure that they can provide and they're going to dedicate all their effort to remote learning um so I think there is some benefit to that and I think that it's that hybrid it's that difference between the two and the four the four plus one to the 2 plus three that that is conc to me and since that's the choice just like it's a choice to be home for all five days and that's a family's choice to do it feels like there isn't the choice for everybody to choose four days who wants it I was taking an altruistic approach saying again I have a stay-at home parent but then I thought about it I'm like well God I want to sacrifice my kids's education just because we happen to have somebody who stays at home like I so there's that again it's not going to be fair across the district I certainly understand that um but that's where my head is putting that parent hat on like I don't want to screw my kids over uh by not getting the four days because we have a stay home parent and we had the ability to not be in that and I don't I feel extremely badly for people that are doal working parents and trying to navigate this I hope that doesn't come off as insensitive that but it's about my children and that's why I'm here in this building right now is for them and for the community so that's my concern well I don't think everybody who selects four days is going to get four days either so that's another is I mean that's that's my point right is then it's a lottery system and then I mean you know because the people that are wanting for days are really in 4 days and I think a lot of it is necessity and I I absolutely appreciate that and understand that and then I think we're going to have the luck of a draw which to me just adds a whole other layer of really significant complexity when you have let's say arbitrarily 50% of people that want four days a week don't get it and then what happens and then the ranker that comes from that in this you know that it just it just adds another layer of of crap on to trying to sort through something when there's more uncertainty about that when do you do the lot when do parents actually have to choose that is it a week before is it like next week is it because we still don't have any final stuff some are pushing that further and further and further getting closer even with the delayed start date of August 31st now we're pushing that further and further as we're trying to make these plans Dynamic which creates the uncertainty the parents desperately want to IM but if we don't get a response by Wednesday then we decide they go AB I mean that's where we lock in so at that point everybody just goes to the ab that so the 1600 would go up literally that we that we couldn't handle everybody on 4day and not have an a agent so 4day and remote as the two options you're talking about elementary only full day or you talking about oh you talking K12 we do not have the facilities for food services and to to maintain the guidelines established um so that's guidelines are too restrictive to bring everyone back how are these other districts doing that they have more space than we do what I really think may they have more space or more maybe they have larger lunchrooms you take like Country Trails the lunchroom is very small hbt at least they have a lunchroom and they right you could do 100 Kids CT you got one space um Lily Lake you got one space you know it's smaller Central Middle School um you know we're going to put some people outside if they want to go outside right that'll help us but you got one space um you know the high school is much bigger we could kind of partition that off and get more people there because you have to put partitions between them you have those Dynamics you have the Dynamics of spacing so like you said whenever possible so they excuse me they do 375 people they do one grade level at a time at the high school so we're way off that's seven sections now for us that we have to figure out in that 50 combined so that's where you became issues almost eight right I mean it seems to me that there that there's certain students that would maybe benefit more than others for a day or AB uh just based on their their their their history history yep um and those kids you know I absolutely we need to we need to almost we need to almost identify them through their teachers you know through their history and say and offer it to them um in order to get them educated properly it would defin be very clear what the criteria was and I think I think to me the clarity is just you know any kid who's receiving his an i is receiving like you know push in or plot like that that they clearly are the ones and you get a little it's a little fuzzi when you say oh but we have these kids below the 30th perc time for instance pick whatever 20th or 30th we talked about in the board meeting six months ago that gets a little bit more challenging I think because kids can be below in math and perfect def find in English and then you're left kind of dancing around that but I absolutely agree we know our our kids that receive any sort of formalized Support Services need the extras need to be in the building I I completely agree with that well it's good feedback for us to take back to our committee groups and well I kind of like to know a little bit more about where we're at not going to lie transp yeah trans well transportation is I mean that's def because you have 50 we we have enough buses to bring everyone back well we'd have do in a rotation right scalable School Day a different type of schedule and time I think what I already said too I mean we we can determine even as a board to give you recommendations about what we like but there's still again this you know this Administration you guys working you know to figure out what's going to be feasible so I think that again that that is a big variable that we can make three different recommendations and that's going to just I think help maybe eliminate some options maybe make some options more on the table than not on the table I mean I don't know so we can say what we like but that's going to be variable so even my comments about the two days versus four days right like what those kids are doing on the two days that they're not there and what our teachers are feel able and equipped to do is going to make that get to determine whether or not that should be on the table from my perspective again to be very clear for those people listening to like the board is not making this decision I think that needs to be clear right like we're not voting on this correct this is ultimately an Administration decision with our support presumably right we want to be we need your direction right which I I want to make that clear so people don't think that this is you know a board seven people here that decision we're hoping to guide you and and hoping to to you know funnel us away from some things and towards other things um so but I already said the interdependent variables start how do we even say what we want how do we even come to any conclusion at this point I think i' made very clear what my concerns are about the 4 day and the two- day that is my biggest issue as it as exists right now especially for the elementary school kids for K well I think the challeng is that we we can reduce all fours U with the exception of special populations which I definitely think our English Learners our students with special needs all have to come in as frequently as we can get them into the school day um some of our special programs our aot program at the high schools the leads programs most special programs that we have as well um I I just think that we have to I think you have to weigh this we need the board right you have to weigh what the community wants and and think about that as well so um I get where you think there's no parity between and I couldn't guarantee that right there's no way I could guarantee that either so I think that's a decision we would need from you guys if you want us to move away from the four I think that's that's go low C I think we should go up down you think we should go up with what we should go if we're going to move we're going to move the mix the mix should go more towards four rather than towards all everybody going to four days versus going to no I don't think that's the direction we're going I mean we clearly have don't have the space restraint we clearly don't have the space for six feet between students in our present facilities that's why there is the ab schedule I mean correct me if I'm wrong I mean because we we it's not class it's lunch and well lunch and class but you know primarily Su yeah primarily it's I mean it's classroom for sure too but you know the hinge pinge lunch hallways it's all the pass movement those kinds of things all of it yeah so I mean it's it's SP it's the other operations piece that makes it difficult that makes it difficult because my original thought is that's that's what I wanted I wanted um everyone to come back to the greatest extent possible but as we spent more time looking at the operations piece it wasn't Fe feasable under the guidelines to be able to just do that so no I think you continue with where you're headed because once you get the other 1600 parents to respond you know you're going to have all those AB days and seriously I mean you're not going to have that much space for four times right we just have to decide what we have right and you don't want to take it away because again if we have the capability to do it it's obviously better for those parents and those students so why not give them the opportunity if we can do it but with the focus on providing four day schedule for those who I should parents who are electing it though that's the issue right parents are electing into this no but it's not that's not their sole thing they have to select AB with the option of going for if it's available they gave their preference right but they're select and we can do as best as we can to accommodate those preferences but children with needs greater than that you know our IEP kids our kids you know are all the kids that uh you know are you know freeing reduce lunch everybody like that they get the priority because obviously they need it well this is where I said I didn't really want to go but if someone is just has poor grades I mean you can't say that they should go four days a week I think the problem is if you're trying to set schedules for students and teachers and you have a Max cap you're trying to keep at so let's say we do alphabetical AK right and L and Z we can't if they switch at quarter those classes are already capped we can't shift the class mid quarter we we're we're readjusting all CL I'm saying students who say I got a 2.0 grade point last year and someone else got three we both want 4 days so are you going to I'm just making sure we're talking about the same thing I want Clarity on that you do it based on grades at all we talk about Lottery other than IEP and whatnot but somebody who needs more education is are those individuals not someone who just got poor grades last year that correct that would be a lottery at that point so we would we would skim off the special education students students with English language issues those students first would get put them if they wanted four to give them the services some of them may still be choosing to do remote and then it'd be a lottery to fill up classes at that point and we' have to look at the cost it could be cost prohibitive that's why you know it's it's an idea if we find out that we have to add 10 teachers or you know there's no way it's $500,000 we're not going to do that we don't have those kind of dollars to sit and do those so that could be Pro cost prohibitive and we may have to go right back to everybody going AB with the exception of special populations I think you guys came up with a good plan we need to continue and decide so everybody can make their decision and move on I I would we add a board meeting in two weeks another update to this I really think we need to do that um and so you know that's that would not that just used I think you're three weeks out the the week of the 10th for her budget is three weeks she won't be ready that week so I mean if we the budget one I think is always super short right typically so if we added a separate I mean if we have a separate meeting in two weeks Monday again and we had talked about looking at reallocating our dates a little bit um I think given that Wednesday cut off I think that that again something else like this maybe not this long obviously if it needs to be it needs to be but something else to have open access to the community like this I think will be I think it's important I think that's a good idea just because we can keep the community updated on our plans and how they're progressing so we'll work on scheduling something kin does two a month I believe so yeah they do 13 a year right all right anything else on the reopening plan going once all right to approve fo we did have one fo from Smart procure if you remember this is the the quarter Lea Foya that we received and so uh we have a spreadsheet already built and we're able to reply to that for request right the motion second to adjourn Open Session and go on close session second yes bra yes Brown hi Johnson yes kellenberger yes ran yes Gman yes thanks for everybody to everybody for joining us we'll be back just after executive this thank you so ladies that attended is it everything you thought it would be super exciting

you're gonna have to turn that down jim thanks okay um well welcome we will have a combination of some live streaming and then folks in attendance here as well we appreciate those of you who came out tonight to join us we begin every meeting with reflections shared by one of our board members and i'm up tonight so i'd like to share a few thoughts with you as we enter our board meeting this evening you know public schools are more than just a source of education in our country and probably especially so in communities like columbus that still have a lot of that small town vibe the hometown feel the schools are usually a reflection of the community its strengths and its opportunities for improvement its values and more a's even its ability to care for each other or not and while that happens what and while what happens at school is critical we know it is equally important what behaviors occur when our staffs and our students are away from school so in a time where over 2600 of our fellow hoosiers so far have died from complications arising from contracting covet-19 and knowing that physical distancing is one of the most effective weapons against contracting the disease it's understandable the subject of reopening our schools has grabbed the attention of the citizens of bartholomew county with the futures of our 11 000 plus children who will require a quality education to have successful lives in the balance it is also understandable that there are passionate fervent positions being taken on all sides of the question and most of these positions have mountains of data cited supporting each of them the questions of reviewing and approving are not the evolving plan that our administrative leadership team has brought forward that that question uh occurs later in this meeting i'm going to apologize up front that it it is near the end of the meeting and i commit that in my role as presiding over the meeting this evening i will do my utmost to move us towards it quickly however when we get there i expect us to take the time needed to consider the approach and the arguments and take that time and consider those well what i ask tonight and honestly what i pray for tonight is for patience good listening skills flexibility maybe some civility and yes maybe even a little grace i'm confident of one thing every single person who has reached out to our board in administration via phone emails directly every person in attendance or online physically here in attendance this evening or online this evening and every family member every student every parent teacher staff person and administrator involved in bcsc we all want what's best for all of us for all of our students so that community i talked about at the outset can continue to improve and become a place we are proud to call home today tomorrow and into the future thank you for letting me share these opening thoughts if you are able would you stand with me and join me in the pledge of allegiance i pledge allegiance to the flag of the united states of america to the republic for which it stands one nation under god indivisible with liberty and justice for all all seven board members are present and in attendance this evening so i call this meeting to order i would point out uh to those of you in attendance that uh we have behind us listed our mission vision and high expectation objectives those are the guidelines that we use to remind ourselves of our decision-making process and the principles that we try to use to live by dr roberts and miss heine let's move right into our first uh item on the agenda thank you mr caldwell i will turn things over to miss heine we have the introduction of a very special guest here this evening but before we do that i would like to make a recommendation for approval to you ms honey thank you mr caldwell i am recommending approval of brian lewis as the new columbus north athletic director thank you ms heine board members we have a recommendation from ms heine is there a motion to accept it so move thank you mr brian is there a second second thank you miss day hofdwyer let's meet mr lewis before we have discussion mr clark thank you hi david i am pleased this evening to be here with you and to introduce to you mr brian lewis brian comes to us originally out of pattonville missouri and where he went to pattonville high school from pattonville he attended indiana university on a football scholarship and graduated in 2011 with a degree in kinesiology i'm still trying to learn how to spell that um from there he went on to begin his teaching and coaching career he has been a football coach and a basketball coach at the high school level for the past eight years brian has been an assistant athletic director at get this right brian you can correct me if i'm wrong please mary institute and county day out of st louis so he's been an assistant athletic director for eight years there and he brings that experience with him we are excited to have him on board and to welcome him in 2017 he got his master's degree in athletic administration and he comes to us with his wife emily and his son maxwell who's 10 years old and his daughter cecilia who just last week i think last saturday or friday turned seven so i'd like to welcome brian lewis and introduce him to the school board as our recommendation for the athletic director at clemson's north high school thank you thank you this is a little awkward for me because i'm not used to standing up in front of a bunch of people but i will say i'm really excited about the opportunity that uh columbia north columbus north has given me um i did a lot of research on uh finding a different place for me to start as a head ad so i reached out to a lot of friends and coaches that i knew in the state of indiana and columbus was always the one that always kept coming up one after another after another um i reached out to jeff a while ago because i was interested in moving my family to to columbus and at the point at the time there was nothing available so they reached out to me and him and i had a conversation and i didn't realize that jeff had left and went somewhere else so i was definitely excited about the opportunity columbus has a rich tradition in education also athletics one thing i'm really passionate about is is making sure the kids are respected and with dignity i think coaches are the forefront of how we raise our kids and building character to make sure that they become upstanding citizens when they leave columbus north my job as an athletic director is to make sure that i'm holding coaches accountable to make sure kids are being respected they're growing as a human being and um and i really look forward to watching this concise of our kids not only on the field but off the field because i think education is really valuable in these days so um i grew up in a family that my father always preached education was what's one of the most important things you can do someone can never take your education away from you sports is a privilege so i always think that if a kid is doing right in the classroom would ultimately lead to the field so i'm glad that i'm a part of a columbus north and uh i look forward to seeing you guys in the future thank you very much so we have a motion in a second in front of the board all in favor of calling mr lewis as our new athletic director at columbus north one of the two top high schools in the state say hi all pose same sign welcome aboard thank you good to have you boys good luck see how fast the thing is brian you're bound to look good between those two guys sorry and the light [Laughter] thank you miss heine as well appreciate that we moved to our public comments section um our process for this is we have an opportunity for public comment 11 people have signed up to speak this evening uh individuals as you signed up i'll call you to the podium please come up here and speak to us um you're welcome to defer to a spokesperson if there's a if there's a defined group you're representing or pass if your point has already been made but we're looking forward to hearing from all of you please refrain from using the names of individual students or staff members in your comments and and try to limit your remarks to three minutes each i first have tiffany and kaczynski is that close thanks tiffany tiffany if you'll just when you come to the public field to share your address with us so they just keep that for the public record okay thank you it's 2939 laundry anyway thank you uh first and foremost um as a parent we've been given no statistical data suggesting what the outcome of q4 online learning was for bcse in fact many children based on report card data of friends weren't able to be adequately graded for the fourth quarter at all i know the first week or two proved difficult but teachers had nine weeks to be more consistent across the board and that did not happen now we've waited until two and a half weeks before school is planned to resume to try to force online only and think that it will magically improve one teacher reported that 65 of their students failed to log in for the final six weeks at any point and 18 did not log in once as a community we also have been given incomplete information and statistically inaccurate data suggesting that 80 percent of teachers want to start virtually only union teachers were presented in the information that was in yesterday's republic paper that was given to the board a response rate wasn't provided but my source tells me that 350 of the 475 union teachers responded 80 of the 350 equates to 280 so 280 union representative teachers are speaking for 734 teachers which is and not 80 additionally no support staff are listed in these numbers it should be noted most professions weren't surveyed my nurse friends weren't surveyed to see if they wanted to go back to work at the hospital many students are falling through the cracks staff made dozens of trips to deliver learning materials to students that weren't taken home or picked up even after giving ample notice an opportunity to do this there were numerous welfare checks for students that weren't checking in with teachers weren't logging into computers and weren't responding to calls or messages the communities surrounding us such as seymour brown county edinburgh flat rock hall creek center grove and many others are all returning with safety measures in place and still face the same safety concerns for their school and staff as we do at bcsc while i want everyone to be safe the same people wanting schools to stay closed are also out in town everywhere sending their kids to sports daycare day camps foundation for youth etc our schools which provide much more than just a mandated education shouldn't be the only thing staying closed the school survey sent out were prefaced with the plan is built to enable schools to operate in one of three categories and now we are trying to eliminate the category that most parents chose we voted as a community and stood behind extra funding and extra property tax payments for bcse bcsc loses funding for every kid that is pooled for home school or private school so i hope the board considers this before voting we have no way of knowing what percentage will unenroll if virtual as the only option as virtual only wasn't listed in the survey if only two percent unenrolled that would be 230 students at a six thousand dollar loss for 1.38 million dollars in one school year is bcsc prepared to lose that or more my entire issue is that if everything else can be opened with safety measures than so can school if everything else was closed or bothondi county itself had a skyrocketed amount of cases i would feel different currently over a four-month period in bartholomew county we just have .007 of its population with a positive cova test that means you are trying to alter the education of 11 500 children for a virus that hasn't produced a positive test result in 99.9 of the county send us back to school thank you thank you thank you i so next christy edwards hi christy the same thing if you'll share your address with us just for the record thanks sure uh 2961 tulip drive thank you um i'm asking for some grace as well my numbers are nowhere close to that i don't even have numbers my concern is the mental well-being of our teachers um i've looked online and i've noticed that there is no jobs opening for teachers aids teachers have a lot on their plate and i think that they need help if we are to return to school you can send a kindergarten in to wash their hands but are they going to wash their hands and the teachers cannot be in both bathrooms um so that's one of my issues uh my other issue the grant that black dummy county got for the technical is that correct that we've received a grant for computer technology funding i'm not sure which one you were talking about i thought there was a digital learning grant that bartholomew county received nick is there anything that you would be able to say not all fans okay it was online under indiana.gov so i was just wondering if some of the monies that could be allocated could update the technology for online learning some of the teachers need that option and some of the parents would like that option as well but like i just stated the the mental well-being of the teachers i think also need to be considered as well as the kids thank you thank you reuben guthrie hi reuben same thing address if you can share with us uh mine's in elizabethtown it's 13242 south 600 east elizabethtown thanks so i appreciate the time that's being yielded to me today i feel like i have sort of a unique position to grant on this issue uh for those of you who don't know me i'm reuben guthrie many of your kids have had me in class whether you know it or not especially on the high school level i'm a substitute teacher i've been since the fall of 2015 and i would venture to say i'm probably one of the more frequently called substitute teachers in this community and while i think there's a lot of issues coming to a head right now for a number of reasons i think that there's a lot of pressure on this board to vote the right way on this issue and in my opinion the better stance is to keep the kids at home and the reason i say that is because while i guess i'll acknowledge that many points have been addressed in an appropriate fashion at the same time there's a lot of anecdotal evidence that's not being considered or at least if it has been it's news to me for instance let's just take child behavior now as a substitute teacher we end up subbing for teachers who have more behavior issues amongst their kids i think most people understand that it's tough enough dealing with that job as is i don't think i want to deal with a classroom where some smart aleck kid is in there wants to lick their hands and think it's all funny to try to go rub somebody down with their licked hand and then infect a bunch of kids because they thought it was a joke or better yet because their parents raised them to believe this is all hoax people can believe the news or not but this is a real thing this is life or death show of hands in here this goes to anybody on the board or anybody out here who here under the current circumstances we're in with lots of holes in our plans for covering health would go to work as a substitute teacher in a global pandemic for seventy dollars a day before taxes anybody i didn't think so majority still agrees with me let the record show one minute left please fact of the matter is bringing these kids back to school and even though yes i sympathize with the parents who don't have a lot of options i agree that you know they're in kind of a bad spot we can work around that that what this community showed during the last 9x the school year is that they were able to step up we provided free meals to kids who needed it we can do that again you know and while yes there are holes in covering the online classes their education is not going to matter if they or their loved ones get sick or die you have to consider one for the other so my vote here if i had one would be to keep the kids at home for at least a month maybe and take a more pragmatic approach after that thank you thank you mr guthrie kenny redleaf you're good okay thank you mr redleaf todd gantt good evening and thank you hi todd can you give us your address thanks what's that your address oh i'm so sorry mr paulville 554 kenny lane columbus indiana thank you good evening and thank you for hearing the voice of the people tonight i can't imagine the peop the position you guys are in regardless of your decision my family will support you we appreciate all that you are doing for the children of this community our family wants to return to school in two weeks we feel very safe to send our three daughters back to school besides the social aspect of learning besides the social aspect of learning and being around their peers my three girls two at east high school and one at taylorsville need to be with their teachers e-learning went okay for my family but the value the teachers the value of teaching and learning that they didn't receive was a challenge additionally one of my daughters has a and she told me last night dad i'm a visual learner i need to see my teacher in person bcsc has empowered her to be a self-advocate and that speaks volumes to me please allow our kids to return to school thank you again for all that you do rachel kirschner hi rachel good evening 15961 east 200 south my name is dr rachel kirschner i'm a pediatrician here at columbus regional hospital and i'm also a mother of four three of which are old enough to be students at rock creek elementary we as pediatricians have never been accused of being cavalier with children's health it is our passion it is why we do what we do we are charged with being the voice of the people that often don't have a voice all that being said i am in strong favor of children having the option of being physically present back in school this fall the aap has taken a very strong stance on this as well and they agree that the benefits that our kids receive in in person education are not just to their education it's to their mental well-being to the support services that they get there to the meals that are provided a lot of the kids there are kids in our community that don't have a positive role model at home they don't have people influencing them in a good way in their homes and our children need the support and services that they get through school being like i said a mom of three kids who were doing e-learning this past spring it was not pretty i am educated and i have resources and it was not great my kids education was not the same and i am hoping that they'll be able to be back in person this fall thank you dr kirschner jennifer ratliff i live at 2771 south 900 east thank you jennifer and i just would like to thank you first for committing your lives to our children here but i would also um urge you to consider having an in-person option this fall in our nation education isn't just learning in our h in our nation it's a it's a social issue and the american academy of pediatrics has said they've already seen a negative impact from spring shutdowns that there's concerns of social isolation abuse substance abuse depression suicidal ideation meal access financial issues emotional issues racial inequality and those are issues here dr terrell from the the treatment center task here has said they've seen a double or triple in relapses here the police said that overdose deaths have doubled already this year seymour just you know our neighboring county issued a statement that said they've seen a drastic rise in custodial issues these parents we know there's an income gap and lower income and working class struggle more with those issues at home they don't have the tools to cope and from what i've seen 43 percent or so of students are free or reduced lunch here is that about close that's a huge percentage of people that are struggling and that are statistically more likely to struggle with not having the options that school offers and i think the difference between now and spring is that unfortunately covet's here to stay you know it's it's no longer an issue of containment it's more of mitigating our risks and what are we looking at with a year of e-learning or two years of e-learning you know these are known issues that are really going to affect children here and i think it's it's comparing our risk also the whole nation isn't shut down now so parents really are not going to have the options they had before and we our teachers and our staff we have more resources to protect ourselves that we did not have earlier so i would i just appreciate you considering all the options and more than just the education and the physical risk thank you miss reilly jonathan abbott howdy board i'm mr abbott my domicile's in the columbus indiana republic i'm a parent of four like a lot of us here our parents uh and as some of the speakers have said that an in-person situation for children including mine there's i mean the benefactors of it is substantial mine uh one of my children have somewhat of a learning disability uh and schmidt has accommodated him in so many good ways i'm very proud of that organization for being able to help him help him understand and learn and like the stats say you know there's a lot of crime escalating because of school if just because of this whole covenant nobody everybody's at home it's uh it's jeopardizing a lot i'm also going to speak on terms of constitutional law and how our republican form of government was established especially here you know we have children including have the constitutionally protected secured rights to exercise their rights in school wherever it may be and even indiana code looks at this acknowledges this for teachers as well now i see section 20-34-3-2 that specifically deals with the immunization and how stupid our parents can and teachers including the school board doesn't have to the schools don't have to compel them to have immunizations examinations testing this should be the same for masks whatever else wants to be forced on the kids i think in my opinion a lot of the majority opinion if i do believe is correct it'd be best for our children to go to school not be forced to do things maintain the status quo of what it has been before and i won't dive into statistics because a lot of us you know result to different outlets of media but yeah as the spokesman before i i agree in person it's going to be so much more helpful for our children mine definitely want to go back to school i know a lot of others do too that's all i got to say thank you mr abbott thank you thank you michelle carr hello my address is 3229 rolling hill drive i have two children in the bartholomew county school district my daughter will begin her sixth grade year this year at southside my son will be a sophomore at columbus east high school i am a substitute who works covering positions in special education and pre-car pre-kindergarten departments at south side each one of us in our household completely appreciates the emergency measures that this district took at the end of last year we are still concerned about this virus that is continuing to plague our world right now through working with the quickly put into place e-learning lessons last year we did discover that this is not my children's favorite method of learning my daughter has a mild cognitive disability and has an iep my daughter learns after extreme repetition so trying to get her to understand and remember something as being able to utilize it is very difficult she gets frustrated often the longer her day her week the more she will shut down and not absorb anything doing e-learning with her mix of regular school work along with the school work that her special needs teachers assigned her we were spending seven hours a day doing e-learning this means that going to remote for five days a week my daughter will roughly be doing five hours more education time than her peers but i know ahead of time that choosing remote learning will leave me with a frustrated 12 year old for nine weeks but she and i know that this is our only safe choice my son was also accepted into show choir this year it is a really big deal to him he loves performing in music as well as acting in school plays i truly believe his love of such things helps to motivate him to be the excellent student that he is his goal is to graduate with academic and technical honors he is set to take two honors courses this year and two c4 classes unfortunately c4 classes are not offered in remote learning a mandate is in place that they can only be done in person so we will worry that selecting remote learning option will be hard for him to achieve the academic success that he has been striving for but he and i know this is the only safe choice i share this with you not to complain about e-learning but perhaps to give a better understanding of the gravity in which i find myself advocating for the school to begin remotely for everyone this is not a position i take likely at all this is not a position i am happy taking it is a position i am taking as a person who advocates for science and for safety currently our state's positive numbers of cases are higher than they were when we first went to remote learning saturday was our state's second highest day of positives on record since this all began our county's positivity rate is at 7.9 percent today one more minute okay i'm almost done slightly down from the 8.2 that it was earlier last week harvard researchers have said that we should be at five percent positivity rate or below for a two week period before looking to open anything we haven't seen that yet and we are speaking of placing our children teachers and staff into confined buildings in which we know increases the chances of spread missouri closed a camp due to 82 positive covid cases between children and adults one-third of the tested children in florida were positive with covid over 80 percent of our teachers do not feel safe and are we are not requiring masks in our schools i implore the members of this body to act in a way which we know will protect our children by following the examples of other counties and beginning the school year remotely thank you so much felipe martinez good evening i live at 3465 riverside drive i wonder well first of all i want to thank the members of the board for their work to offer our children and our community a really good education a world-class education we have two children one of whom just graduated from high school one who will be a junior in high school and we have appreciated having been in another school system before i appreciated what they have they are receiving here in terms of education and the culture of the places where they are studying i also appreciate that this are very unusual circumstances that we are living through that the decisions you're making right now impact this moment in time and in history we are not in fact making decisions that will forever bind us as an organization but rather want decisions that are important right now for all the factors that we see at hand and with all the statistics and data that you have available to you i want to quote a couple of sentences from an op-ed piece that appeared in the new york times this morning from goji who is a professor and she writes for an opportunity to think about how there might be a hybrid possibility of education which emphasizes online learning she writes allow schools to offer only virtual classes this fall and convert schools and other large unused spaces for safe centers for online learning that's a little cute because she the acronym is skull rather than school but she writes this is not a radical concept many universities are bringing some portion of their student body back to campus but still holding classes mostly or exclusively online students who can keep learning at home should do so as a result the centers would not be crowded and it would be possible to maintain social distancing she goes on to argue that teachers then would focus their energy on teaching online and that the students who are able to come to these centers would be able to do the online learning but with the support of staff at those facilities that is to say we would not be asking teachers to do double duty but to focus specifically on this particular kind of learning which is very unique i understand but then also there would be other staff members maybe existing staff members or other people who could be brought in to be able to support those children with a particular needs that they might have some with ieps and other kinds of things that require very specific kind of help but in order to be able to allow them to learn as they learn best that might allow then for a lesser census in the rooms that might allow them for the ability that would allow them for the distancing that is necessary with the precautions necessary for those people whom is possible i acknowledge that it is a sense of privilege uh for some of us to be able to have the option of having our child go to or not go to school physically some of us have jobs that are flexible in order to be able to do that um acknowledging that some do not and acknowledging that there are people who need other things such as food and in other kinds of environment safety environments in school this might be an opportunity for you to consider an option thank you thank you i have one other name and i'm not clear that i can read it okay come and introduce yourself hey come on my writing's bad okay i forget people have to read it i'm sorry my name's tracy heaton dave martinez i'm also at 3465 riverside um my husband's accustomed to talking longer he is a pastor sorry um we have two sons as he mentioned in my my junior in high school is furious that i'm speaking on this topic he wants to go back and i know why i am worried deeply for his educators the staff the cafeteria lady the custodian i'm worried deeply if someone was a couple years or a couple months from retirement and they got sick and died i couldn't live with it and i know you got can't either i know you care about my kids i'm not worried about them he's in high school they're absolute jerks i textured him about the mask but i know it won't happen i'm worried about his teachers so that's my only concern and i don't think we're ready to go back yet maybe a month delay maybe some online for a little bit he did well by the way csa new tech has figured it out so maybe they should help the rest of the district thank you all thank you mrs that was the uh last name those who signed up to this evening i appreciate all all uh 10 speakers and and mr red leaf your courtesy of saying my your point had been made thank you appreciate that as well we will move forward on our agenda um to board commendations board members do you have any commendations this evening you're ready to keep rolling like i am school board member reports i'm happy to report that at the development commission redevelopment commission this evening mr phillips ably stepped in for dr roberts and uh made a presentation requesting and that that group voted to support uh to the city council uh uh opportunity for a 750 000 uh grant from from them for our stem related programs all of our technical programs so still has to have a city council vote but thank you chad for doing that on our behalf today there are no other than cabinet reports mr phillips i think we have a second quarter financial report thank you mr caldwell and mr jensen and dr hack helped also this afternoon so thank you to them for helping with the presentation of the redevelopment commission since all your faces are covered as i go through this financial report i'm going to assume you're all in wrapped attention about all these numbers that i'm getting ready to present to you just just can't wait to see the next thing that's going to come up so this is the second quarter financial report there's not a lot of information to report new this time around so we'll go ahead and dig is it is on the presentation that's what it adjusts to chad oh okay all right well you have it in your in your packet i will just refer to a few things and i'm ready to point but there's nothing nothing to point to so i'll just refute refer to a few items in the uh in the report that you have in front of you in your packet um the first thing you'll notice is in the on the education phone we'll go to the education fund first you'll see that in march our revenues for for from the state reduced from they had been about 6.3 or 6.4 million per month and then in april that went down to 6.15 or so that is due and that is important that is due to the february adm lost you all remember we did the adm report in the spring so that large drop of about 160 students between the fall adm and the spring adm so that's why you see a drop there the good news is we do we are right on track where we should be for revenues in the education fund for hap being halfway through the calendar year and so that's good skipping down the expenditures portion there we're actually a little better than normal we've spent lower than what we would have normally after the first six months of the calendar year and that's um partially because i think of the success of the referendum in the may salary and benefit column there that larger amount usually is even larger than that we pay off all of our retirees in the last week of may all of our retirees get all their checks for the remainder of the year and that number was actually down because we had a handful fewer people choose to retire this at the end of this year than what we had in a normal year um also i will point out that we did have we did spend about 300 000 less than what we'd have expected during that second quarter mainly due to kovitz so we had very few obviously substitute costs and a few other things like mileage and some supplies that were underspent if you will mainly due to not being in the buildings during that period of time and so we're again a little right where we should be for revenues and actually a little bit behind on expenditures less than what we would have planned skipping now to the operations fund that's the one that has a certainly more concerns and that's right there on the first line property tax collections at this point we know that the state did allow folks to pay their property taxes a little later on those non-escrowed property taxes overall if you include our debt funds at this point in time we are at 25 percent of our expected annual property tax collections that's compared to last year we were 50 percent at this same time now thankfully the county is doing a special draw of taxes to all taxing units at the end of this month so i believe july 10th was the updated new um due date for property taxes and so the county is going to distribute those to all taxing entities so i'll update you in august on how that went but that is a concern being um being that far behind so chad you're about two million under there what you would expect to be um on a property fax revenue line at this juncture yes okay that's right and there very well could be close to that much coming in july and the next thing i'll point out is um she's not here but um congratulate jenae norman um on completing her first big grant for us they're on the um about the fifth revenue line down you'll see a hundred thousand dollars that's the school safety grant and that changed it was fifty thousand the state increased it to a hundred and engineer did a terrific job of of managing that grant but you can see the bottom line there is that we're only about 30 of our expected revenues in the operations fund right now so that's a concern but we'll keep an eye on it and keep you updated as far as the expenditures in the in the operations fund we were about 600 000 below where we would expect to spend in a normal year and that's mainly due to utilities and fuel so those two big savings from again from the covent shutdown so being only at 45 percent of expected expenditures for this time um is certainly better than where we would be in a in a normal year but that's with about 600 000 behind where we were expected to spend that's all the things that stood out to me in the report did you have any any questions i could ask mr cullen board members any questions for mr phillips thank you chad it's not on the financial report but i'm wondering if you have the ability to off the cuff give us an update on the health trust um sure i can um the uh that's another small piece of of if you could call it good positive news um that that shows up only in numbers from the the covid situation because people have not been going for elective procedures it's given the the trust that was about a half a million dollars in the red at the beginning of this calendar year it is giving it time to breathe and to grow some reserves so at this point most recent number i saw we were between three million and three and a half million in reserves which is not where we should be we want to be up around the six million dollar mark six and a half million but it is certainly better than what um even we had projected with increased premiums and and better cost savings efforts and we had expected some one-time boosts or increase to the reserve balance have those happened yet yes um they're all reinsurance reimbursements from large claims at the end of last year and those all came around february is when the bulk of those so those are in the three million dollars correct thank you yes you're welcome appreciate your flexibility thank you thank you any other questions thanks chad i appreciate it okay let's move to item 4 on our agenda the reopening plan for 2020 2021 dr roberts thank you mr caldwell so i'm going to roll through the detailed plan that we have and that you have been provided the the packet the information your pack was the annotated version that was released last monday the 13th and i'm going to dig into the detailed version and i think that perhaps the best way to do this as i go through the various slides please i understand robert phil's of order in terms of getting to the eventual recommendation and and discussion and vote but if there's a topic you just need further uh information about don't don't hesitate to stop me and and we can dig into that topic a little bit more and if i need to turn uh the expertise over to to one of our cabinet members or or others that are in the room here we can have them explain something a little bit further to help you out as you move toward then additional conversation so the the detailed plan that we have resemble resembles the executive summary that was released on july 6th and lists our guiding principles which you have all seen and so those five are listed there i'm not going to re-read those for you but that is what we've been using to put in front of us in terms of trying to develop a plan for this 2020 2021 very odd year the first thing i wanted to hit on in terms of changes is masks and so this is a slide that we've just added to the plan the plan itself has been revised but i wanted to to call out that language because as we have taken the last two weeks to continue to understand our circumstances to try to figure out how best to mitigate the risk factors for our students and staff members masks continued to be a lengthy and somewhat hard conversation and so many of you are aware of the progression from strongly encouraged in the executive summary we were trying to capture the mask wearing in as practical a manner as it as possible understanding pre-k through 12 and young students and and others to a week ago with the annotated version released of expected and required and laid out those pieces and we have uh skinnied it down so it's a pretty simple statement in terms of where we are with mass so this these bullet points were what was released last week and has been revised uh for recommendation tonight so basically it gets down to students and staff will be provided to washable cloth face coverings students and staff should carry face coverings with them at all times and are required to wear them and then we get into there is a link there that's in our document as to how to properly wear a face covering and then also does acknowledge that there will be some exceptions in terms of the requirement for mass based upon health or medical needs so we are there in regards to the requirement for masks the rest of the executive summary has has basically remained the same from a couple of weeks ago with just tweaks to to clarify the language and make sure it's easily understood but this is a page similar to the one that was released again two weeks ago as we've tried to stagger the information as it's as it's released to the public to quickly summarize our approach to mitigation of factors is is we are going to screen everybody and so we do understand the asymptomatic nature of some who might test positive and uh regardless of that as we screen everybody coming in we will ensure that nobody's in our building with with a fever of 100.4 degrees or higher and so that will begin on the school buses and also be down at the school building whatever the first point of entry for a person into our school corporation or under onto our school property a bus or a building there will be temperatures taken second they will be wearing masks so students and staff members will be wearing masks third we will practice physical distancing to the extent possible we do have a lot of people in our buildings potentially as i talk about the percentage of that in here in a little bit and and we will need to figure out how to space them out in this room here as we've seen to do to try to maximize the number of people we could get into this common space we will have a 50 capacity in all large spaces so we're modeling that here these seats are not six feet apart they're more like three plus and it is our understanding from the american academy of pediatrics that three to six feet is is uh acceptable if that's the right range uh and in terms of physical distancing understanding that six feet is the specific recommendation we have we have placed them at three feet here a little bit more than that again based upon uh what we we have seen uh from the american academy of pediatrics uh we have teachers going into classrooms now and and trying to understand their space uh find square footage that maybe didn't exist before my wife is a second grade teacher and she probably has more in her classroom than what is absolutely needed and there may be room in my garage and or basement to at least secure some of that stuff to get it off of the floor or out of the way so that that space can be utilized and then with with that space how can we configure the the desks the tables the chairs differently to try to spread them out and create as much physical distancing as possible so so we have teachers working on that i'm being sent pictures regularly of people with uh rulers and and working to figure out that configuration and trying to make it work it's not perfect but we will work on it in the classroom we'll work on it in the common spaces as i as i indicated with 50 max capacity our cafeterias when it's time for lunch we will either need to stagger schedules or eat in different places uh maximize the spaces in our buildings or or go outside uh hopefully this next nine weeks up into fall break can be nice weather for us and we can get outdoors as often as possible but we will make sure that we have uh 50 capacity in those spaces physical distancing practiced during during lunch and so forth so screening as they come in temperatures being taken masks physical distancing to the extent possible and hand washing like crazy and so we will we will have uh opportunities throughout the day uh for hand washing to occur and specifically instruct our kids to do that before and after lunch and before and after recess or before and after any other opportunity that presents itself we will have hand sanitizer accessible throughout our facilities and so that will be available too as students staff members are going through our buildings to make sure that is as as accessible as possible to take advantage of so screening as they come in with temperatures or yes with temperatures taken physical distancing um masks and then the the hand sanitizer um that that's the four big rocks that we throw out in front of our our staff and our students to try to to tackle and and address um as i jump into that into more specifics uh these are as as we hear about the right time to open or not uh this plan board is is not really about august 6th it you you set a calendar and approved a calendar some time ago and right now we're scheduled to start on thursday august the 6th this plan is one that if approved gives us the ability to not start on thursday august 6th and do something different based upon information or data provided to us and so if we are on a substantial spread and i'll get into those metrics in a minute we already have laid out that we would go into any learning environment if we're in a minimal or moderate spread this is hopefully how we can start thursday august the 6th that we have given parents options based upon how they feel about the circumstances or situation to either go into a traditional environment or keep their kids at home and do something in remote learning and then hopefully at some point in time some near future we can be at low or no spread and return to something more normal the last time our kids our staff members were in school was march 11th that was the last time we had normal and and hopefully again we can get there we know that there will be things will change forever in terms of the way that we approach school and hopefully some things that help keep us from spreading other things whether it be covet 19 the flu the cold or anything else that kids staff members pick up during the course of the year that we will develop practices habits that are better for all of those things so we have this plan laid out to allow us to adjust quickly to the circumstances that exist i don't know how many times in the last couple of weeks i was told to follow the science and usually that conversation was around masks and so as we follow the science we also believe that we should follow it when trying to make a determination as to whether or not it's safe to send people back to school or to work and i'm i know i have to be careful with the word safe as we try to understand what that means and and then based upon who you ask and so we have asked for help i am not at all the professional in this arena in terms of trying to understand what brings about the most safe environment for us so what is the data that might be out there that can help us understand that so we have talked with dr box commissioner of the indiana state department of health we have talked to dr scott the president of the indiana chapter of the american academy of pediatrics we have talked to dr weaver who is the chief medical officer of the indiana state department of health we have talked to dr brian nibalski who's in the audience here who's with our bartholomew county health department we have talked to dr slade crowder and dr tom saunderman physicians at columbus regional hospital so we have we have went to those individuals to have the dialogue around what are the metrics we should be thinking about as to whether or not school should be open or closed or we go to some other model and so what is on the screen is we've been having these conversations all the way up until this afternoon in terms of trying to nail don't down those metrics again believing we have a plan what are the things that allow us to move back and forth between red yellow and and green and so here we are looking at per capita coveted positive rate so per 100 000 people what's our covet positive rate and a green would be from zero to five yellow five to ten red greater than ten and the notes we've added there is we we obviously have to pay attention to other places it isn't just about bartholomew county but what are other places looking like too so review those surrounding counties right now we'd be at a yellow 5.92 in terms of our per capita covet positive rate the percent positive test rate green 0 to 10 yellow 10 to 15 red greater than 15 again making sure we're also checking our surrounding counties to see how things are there our test rate right now is 7.7 that would be a green based upon the the metrics that we have outlined here the next two are the trend of per capita coveted positive rate and trend a percent positive test rate so the two things i've already mentioned what's the trend data is it going up is it going down if it's going down then that's a green for us if it's going up and that's a yellow we're in the yellow because both of those numbers are going up a little bit and so we have a yellow a green and two yellows it is also important to look at test turnaround time to understand this community's ability to take tests get the information back and for us to make important decisions on it to keep spread from happening and so this green would be a zero to two day turnaround time yellow a three to five and red six or over right now we're at about a three so we're close to green but but a three day turnaround time that's information that will have to be continually provided to us from crh and optum labs who's also providing testing in our community mass compliance was added because this is a critical one following the science we we have had a lot of dialogue about if everybody has their masks on then we stand a really good chance of not passing any any any virus back and forth from person to person so in our school building what is that compliance rate are we at 100 are we at 90 percent are we less than 90 percent and tracking that and trying to understand how good we are in in having our students and staff members keep their maths on and and not spread the rates there's a question mark there because we've not started school to have a chance to figure that out and then the hospitalizations so as we talk about positive test rates it's also important to note how severe the reaction that people are having to that those positive rates and so a 0 to 9 would be green 10 to 14 yellow 15 plus red and and these these numbers and these ranges are based upon the trend data that bartholomew county has had so they looked over the last four months to march and and has helped us set these ranges based upon what we've seen from past experience and so a green for us would be zero to nine we have five hospitalizations now so from a data standpoint in terms of trying to understand what it is on july 20th at 7 32 is those those i'm sure those numbers have changed but they were before i got in here these are what they are tomorrow they may be different thursday they may be different next monday they may be different on thursday august the 6th they may be different but we have numbers in place to try into a conversation about deciding it's time to close we have substantial spread we have an e-learning environment ready to go and and we then institute that that practice and we move ahead with that for as long as we need to dr roberts the source again of this these metrics recommendations specific source would be from our conversation with dr nibalski and other physicians medical professionals at columbus regional hospital after also consultation with the indiana state department of health so the the asterisk at the bottom there we would have some data that we would be pulling directly from the public data available through the indiana state department of health a couple of other pieces we would have to rely on brian and columbus regional health and then all the the other piece would be you know what do we have in terms of mass compliance that's our own data the additional one we've not added to here is there there may be a need to close a building based upon spreading that building and so that's more of a numbers thing in that building that's not a community piece that would be what is the number of cases we have and what's the contact what is the the as we do contact tracing who has had close contact with that individual and and who do we need to then quarantine because of that and does that number result in us having to close to send home a classroom a wing of a school building or a school building so that becomes a numbers piece for the for the building itself versus the metrics here that are corporation driven or corporation wide so i wanted to get that kind of stuff out there first is that we made a change in the mask piece we've been revising revising revising right now we're requiring masks we've added the metrics to try to get to a point where we get it it is we're trying to all figure out is it safe safe again trying to find that what does that mean to me what does it mean to you what does it mean to everybody else to get our kids back in the school building our staff members back in the school building and these are the metrics that medical professionals providing to us to keep a close watch on that could then trigger a conversation to talk about moving from yellow which is what we would say we are right now because we would say that we are in yellow and then move that forward and that's why i reiterate that for this plan as you get into conversations in a little bit and try to figure out what to do i'm i'm we have a calendar that starts us talking august 6th i'm proposing a plan that gives us the flexibility to move within these areas based upon the data that we have to go to e-learning and if prior to august 6 the data is saying that's where we need to go then we that's where we need to go we communicate appropriately with our public and and we move to that kind of environment but if the data remains as it is um hopefully gets better and again i understand that challenge we have state numbers that are doing things we have various counties in our state that we consider hot spots elkhart vanderburgh county we have states around us mostly south that are considered hotter places we might have people leaving the community to go to those places but also encourage our community to think about this if it is important to get back into school it is a complete community effort to do that it isn't just about the students and our staff members wearing masks it is about the people in our community wearing masks i know some sores are requiring that but it is all of us trying to pitch in we are a microcosm of this community whatever is in our schools came from somewhere else whether it is drugs a weapon a disease or whatever else it is came from the community and so to keep covet out we need help there too and then to keep it out of our community we need people to practice safe habits if you have a trip plan to florida the next couple of weeks you need to make the decision for yourself i'm not sure that's the wisest thing to do if that's a hot spot and you're going to come back into school and be with a lot of other people but that's a possibility if there's a large wedding that you're going to go to and people aren't wearing masks you have to make that decision that is fine but as a community we have to think about all of those kinds of things if we're going to try to get back into school and keep it safe it isn't just about school reopening that makes it unsafe for our kids our staff members it's the practices that we have and what we're doing everywhere else that affects our ability to open school and so i ask for that help as a community so i dig into the plan then this is extremely detailed this is the internal document we've had as a school corporation that gets into links takes us to other places and so forth that's why i indicated board if you're looking at something and it's like okay you need to stop and help me out here please do that otherwise i'm going to indicate the topics and if there's something you want me to point out i can do that kelly please help me if there's something you think we need to reiterate here um i'll rush you to the microphone and you can help me out with that and i do want to take a real quick and acknowledge kelly thompson in her work as director of health services uh kelly has been in here all the time and helping in in much detail organize this so we are we are prepared to try to start school if at all possible so the first bullet point or first topic is practicing prevention so you have a lot of items up there about practicing conv prevention so again face coverings um the we screened down go to water bottles because i did fail to mention that earlier we are providing not only providing two mass for every one of our students and staff members we're providing water bottles too because we don't want people going to water fountain and drinking out of the same water fountain so we will provide water water bottles have hydration stations available so those water bottles can be filled but that middle column is is basically what we're focusing on today because we are saying we are in yellow we are in that minimal to moderate spread and that if we open school those are the protocols we practice if we would close school we're jumping to the red hopefully again going back to something looks more like march 11th we're getting into into the green as we keep going forward we have specific thoughts about transporting students that bus drivers monitor students all with face coverings we're going to screen them take their temperature of our entry to the bus physical distance to the extent possible we're going to load buses from the front to the back excuse me from the back to the front uh seating charts so if we do have to do contact tracing we can identify who is around a particular kid and clean disinfect and and our postponing field trips so cover that one in detail just because the few bullet points that are there but also allows me to talk about physical distancing for just a second in that as we look at physical distancing a hybrid model that other corporations are using could could be done uh you would you could have students in a building one day and a different set of students in the building the next day and you could begin to decrease that number it would require our staff to have to go back and forth between an online and in class environment and figure that out because they would have students still needing to participate in school every day so that would that would be the case there but let's say that reduces it by 50 percent right now our data is indicating 70 so as as we go through the next week and we try to stay true to the timelines we've set set in place as of friday the 24th this friday it's the final day for for parents to enroll their students in our online options we'll have a a hard number for what that looks like the survey data said about 30 percent at least we're looking at that as a possibility well 70 percent of students are what end up in our buildings or even less than on our buses because about 57 percent were indicating brett helmet did not need transportation so it's a little over 40 percent that was needing it so again we're starting to to to cut down on the number of people that are even on a bus or in a classroom physical distancing does become easier not as easy perhaps still as we'd like it to be but it does change simply because of making those options available to our parents to go online or or come to to the building entering the school buildings we have protocols for that in terms of how temperatures are taken hand sanitizer stations accessible throughout all and then only essential visitors being in the building so that's not the greatest thing in the world because we have great programs that bring in people from in our community to volunteer and help and do great things but we simply can't risk that at this point in time in terms of bringing additional possibility in if we can curb and limit the number of people in our buildings we have bullet points for serving meals so a variety of locations may be used for serving meals to our students making sure that we maintain only a maximum of 50 capacity in the cafeteria uh washing the hands uh before an apple whatever you want to you call it but we're going to make sure with a hot and cold entree every day and still some choices but the cafeteria staff will be helping with those choices um and limiting that exchange that touching and then that grab and go opportunity creates flexibility on where our students go to eat so it doesn't have to be that same table in the same space that they were used to before there's now flexibility throughout the building in terms of where they might eat uh and that's some of that other that the longer meal period space seeding and so forth is outlined there large group gatherings it gets into that about the large spaces and fifty percent we do also list under that the bcsc and ihsaa guidelines most of you are aware that we have at least started some activities from uh from a school standpoint with marching band uh sports and those kinds of things and already practicing some of these these steps at risk mitigation supporting teaching and learning i figure this is probably one that might elicit the most questions in terms of the options we provided we did want to provide three so the traditional or typical model of coming to our school buildings and being there all day riding our buses if that's what you need to do but if we have people concerned about sending their kids to our physical building we provide two options one is is a bridge model that is designed to be more short term that it's an opportunity for somebody to say i'm not sure yet i'm just not comfortable yet i think i'll do the bridge to start with i'll be tied to a teacher in my student's building maybe i have a child who goes to south side and i want to make sure i'm tied to south side and i would have a teacher from south side to be helping my child with the bridge model but then after four weeks i'm ready to i i saw that bcsc did okay with with getting my kids other kids back and they are doing a nice job with this these risk mitigation factors and and they're ready for my kid to be i'm ready for my kid to go back to school they'll have that option and and we'll give them that flexibility we want to be as flexible as possible actually in making sure that kids can get back into our building or the parents can choose whatever option works best for them the other electronic or remote option is the columbus virtual pathway this is year three of that pathway for us every year we tweak and make it better and expand it this year we've added the elementary curriculum it was a secondary program for us before we already have a couple hundred i think laura enrollments into the columbus virtual pathway so 200 right now and so that's more of a longer term people are signing up for that believing this this is the model they're going with they want to do remote learning and uh or at least looking at that at a semester level in terms of getting into that but again that doesn't mean that if somebody makes a decision to come back in our classroom we're going to say no we want to work with each family to figure out those circumstances and if we can appropriately move from one to the other at any time we will try to do that we're trying to find a model that fits the option that fits best for the student and the family i'll stop there because again that's one that i know board members you have received a lot of questions about we certainly have too we created an email address called online options i think online options at bcsc.k12.in so if you're listening in here or online online options at bcsc.k12.in.us you can send a question to that it's being reviewed as much as is possible and people being responded to or called uh to talk to about uh about those options so george roberts i think miss day health dwyer has a question yes i have a couple of questions um on the very first slide you showed where we could go we monitor um there levels of the spread is her mic on nick i might just pull it up a little bit yeah yep there we go i would say it's the mask because i know i speak up um for the level of the spread is this something that can go live like on our website or somewhere where parents like the night before or they can themselves monitor as well and you know because i i appreciate you know i've worked with uh dr christina box you know at the state level for a number of years and and everything and you know just knowing you know we hit we hit everything i think as far as when we talk about our kids but we also have our staff that sometimes have anxiety and you know and being able to choose you know for you know if like the one lady um mentioned about if they're close to retirement they're older you know they may have some you know complications or something that would cover would enhance is it something that we you know how how would we kind of work through that or give them the choice that they would be our online teacher and then you know throw our younger teachers in the classroom um and you know my daughter's now wanting to be a teacher and she was like i'll go teach but but it's one of those that you know there are a lot of concerns and sure you know and i think every one of us on this board you know we we don't take this lightly and i hope people understand on facebook and everywhere else that you know i know we all have you know struggled and tried to reach different information so i guess the thing is i would really like this particular thing to be a live thing like daily i can get on and look to see if we're yellow or green and you know and stuff but the other side of it is i am concerned about our teachers and you know and how we're going to ensure that whether we have enough tas in the classroom or if a teacher is sick do we have a good pool of substitute teachers to pull from um and i and bus drivers you know and our support staff i mean they're and i know i'm probably going to your question is can this be live online yes but to what end what are you thinking um i'm thinking like at you know four o'clock in the morning i know during snow days are you know they're out checking the snow and stuff but even that evening at the like maybe at six o'clock every evening they throw up you know the numbers that they got like like today at six o'clock these were what these numbers were tomorrow at six o'clock those numbers may change yeah but i would be i would be cautious that that we that we would envision that every day dr roberts gets up like he checks the snow in in january and february and makes a decision on whether or not the buses are going to run i don't think that's the intent of this model it is a directional right intent that says as it shifts over time uh and and moves and uh you know you hope everything moves greener but if it moves redder right they have two different messages for us and i think and dr roberts i see you nodding your head we probably can do this online we can and so so yeah i'm not sure daily kathy in terms of that but but our plan is to meet monthly monthly weekly we've had a standing meeting on monday mornings already with dr davalski so that throughout the summer we've been following the data having conversations about the spread and and where we might be as as as a county as a region and as a state and so we in our conversation today additional meeting today we look to add uh dr crowder dr sonderman dr kaiser uh uh julia beattie and others to that conversation and make sure we have this data ready so you know at this moment i would say would be updated on every monday but that could change again based on the frequency and the right day and so forth but at this point it would be next monday that the numbers would be up that would indicate where we are based upon now a week of review and and and being current as we get through the weekend to that point so so we're prepared to do that okay isdh getting getting some data from state department of health brian and his team providing us with other data us internally providing the other pieces and then i think i heard you uh in regards to staffing and trying to understand that out so with these options and that gets back into the options that we have is we we have uh one surveyed our staff in terms of trying to identify those who would fall into the at-risk categories as described by the centers for disease control and then with with that population working with them to find out what the right accommodations are so they continue working for us it may be an online environment it may be something else but that's all staff not just teachers but support staff too and then we've also surveyed the staff to see who else would be interested in doing online instruction so regardless of uh the risk factors you might possess and accommodations we might provide for you do you have an interest in teaching online and a lot of people do right and so we would then pull from that pool too so that's why this week of getting through it getting us to friday the 24th knowing what the numbers are from an enrollment standpoint and then now we have numbers of who's going into bridge who's going into cvp who's coming into the classroom on monday of next week laura dr hack mr jensen our principals are digging in to get all of that separated get those class rosters rebuilt redone whatever the case might be and ensuring that people kids parents know where their kids are going and who their teacher is then that also allows us to know where are we going to be with physical distancing you know what is that now real number not just a survey one that we did in june or survey one we did two weeks ago but what's the hard number and how do we address that and then we will know that the number of teachers we need to put into that that area and then even even teachers we might need to move around and so that i mean it is a real possibility if we have a building that has 60 of its student back and another building has 95 percent we have an opportunity to move somebody from one building to another building to help with the the ratio and we don't have to have 25 in the classroom or that of that building that has 95 percent of its students back because we have other staff members that can help and lower that ratio of students so it is critical for us to get through this week get through friday understand those real enrollment numbers to then be able to address the staff that we have and how we can reallocate resources to address that that need dr roberts that that seems like that last um timeline that you defined there seems like a critical piece of information has that been published yet the part about the 24th has been mr caldwell so yeah the 24th is the deadline for that and then uh the following week because i i do believe a lot of our families the decision to send their child in person school or do e-learning may depend on do i think there are going to be 27 kids in my classroom or 17 kids in my class that is correct so it's very possible to somebody to not choose an online option we put their child in a classroom they find out that that that classroom has x number whatever that magic number is for them and now they want to do online and we're going to talk with that parent and see what that option is and how we can we can um use the resources we just identified to help with that child and that family to flexibility is is key as we get through the next couple of weeks and understand the needs of our of our parents and students and how we allocate personnel appropriately good thank you board members other questions for dr roberts on what you've heard so far mr stenner i'm interested let's call the shift from green to yellow or from yellow to some version of red a pivot point if we approve a plan that accommodates all these different kinds of scenarios does the board come back together and say we endorse this this pivot that you've made this change or would it be like a snow day yeah you have the authority mr center to tell me whatever you need to do it would not be required that you would do that based upon approving this plan i think mr enroll mr monroe would probably agree with that given that you have already approved a calendar for the year of august 6th i've not even looked at may to see what that last date is it seems so far away right now but you've approved a calendar this plan would you would approve to allow us to operate it and based upon the metrics that we have shown to follow those metrics and and use those to drive a decision and and and then pivot based upon the information that we've had in in our consult with with our medical professionals thank you i'm also curious and and this is related i think our ability as a as an organization as an employer as a school corporation have we done um administered any kind of tests covid19 tests have we advised our employees or our parents students you know when it's appropriate to get a test and where to go to do that and then if we got to the point where we wanted to do contact tracing it sounds like some of that at least would be done in-house yeah how much of that would be done in-house versus would we rely on other organizations to help yeah so a few questions and i think and so let me kind of try to try to work through those first of all in terms of what we've had internally thus far it has been minimal because we just have not had staff much here physically to somebody may have been ill and gone through the testing process themselves and and we wouldn't have known about that because they they weren't reporting to a building or reporting to students and so forth with that said we we have had to we have had to have staff members either test because of themselves or a contact situation a contact tracing standpoint go back through that it's been a very small number that we've had to work with to try to understand whether there's a positive test and or whether they need to be tested because there's a positive test elsewhere again that will change drastically though now as we increase our staff it's just in the last couple of weeks we started to get back to people being in the buildings july first was the first day that the governor allowed us to to really be back in the buildings a few of us were in and out anyway but july 1st and so we're two weeks in today was our first official day for our principals so we're just now starting to get all our full staffs back and in just the way school works our teachers are not on contract until august the 5th which is still two weeks from from wednesday so we're a ways away from having all of the people here in august the sixth if we get students as far as then testing we are working with crh and our health clinic to at least have a place to to go for our staff i don't know if kelly or brown somebody would want to comment on that further but then as far as students we're relying on on advising that students parents seek out their medical provider for further conversation about their symptoms and whether a test is necessary and then how they would get back to school now if if a student has symptoms that are covered 19 coveted 19 like and they don't have a test we're likely still going to require them to be gone for a certain period of time if it is if they do test and get a positive test that's another conversation in terms of the number of days that would exist there so a lot of a lot of pieces to step through in regards to that brian kelly any additional knowledge on our clinic that would be worthwhile well i would just like to say that if we have a positive case um or or a suspected case we're going to encourage the child to see their primary care physician in order to get tested or be sent for a test or to rule out any other possible infection i mean we're coming up on flu season here soon too so strap any of those things and any different infection is going to determine how long they're going to be out of school as far as test availability i know crh is saying right now at this point they only want symptomatic patients sent so if we're talking about potential contacts or just people that are curious if they have cobit 19 there is a state uh there's a state testing site that was previously at the armory out by the airport but we're looking for a change in location uh and that's possibly going to be at the old fair oaks mall thank you any other questions since we have him at the microphone it may be a good time just if there's anything from right i want to commend dr nibalski because we've had a lot of conversations over the last four months weekly over the last few weeks and and more often than that not in terms of days but always available and we appreciate his his wisdom and and advice as we've wrestled with a tough situation i think there's another question about contact tracing yes thanks so ultimately that comes up to the state department of health we'll be doing the contact tracing although it will be um assumed that the school corporation and also the local health department might be assisting in some of that contact tracing but the official testing or tracing is done through the state department of health but in dr robert's example about children on a bus we'd be responsible for providing the information that would allow them to do that contact reason and that's exactly why we're hoping we can have assigned seats and that's going to simplify the contact tracing you know and that's the other reason that we want to have universal masking is if we have that we're going to see it much less likely of a risk of transmission of the virus but the if we have an assigned seating you limit the the contacts and we have less people to worry about board members other questions for dr nabalski while we have him up here okay thank you brian other questions for dr roberts on he's presented mr dr bills thank you mr caldwell um i do have a couple questions in the teaching and learning aspect of the plan and that is okay first on july 24th we'll know exactly how many students will be in school and or online right right so that is when the social distancing the more detailed social distancing will occur yeah um i have i i've been looking at it's it's interesting that i think it was mr martinez that came up and talked about hybrid and blended models but i'm wondering um about um some e-learning centers for wi-fi um how are we going to handle c4 and honors and ap and dual credit uh students in this environment nursing and dental and welding and we talked about you know i i asked some questions about this before but i was wondering if he could share or somebody could share how that's going to work maybe they don't feel safe coming fully to school but they want to come in and do a welding session or or lab has has that been thought about at all yes it has and i'm going to turn to my expert mr jensen and have him come up um while he's doing i do want to recognize one thing you said dr biltz in regards to the buildings and learning centers and things like that i do think that the current state uh in in regards to not having any executive orders outstanding from the governor on the use of our buildings does allow us flexibility for a lot of things and so even if we are shut down for e-learning our buildings can be open and our people can be here and and we can be offering a lot of different opportunities for parents and students even in that situation that was simply not available to us in in march april may because the buildings were closed we could have anybody in them technically and so we just didn't have that opportunity to expand any any additional services so there are there is flexibility that could be approached in some of those situations okay i want to start by just first of all saying career technical education or c4 is now under the control of the governor's work council not department of education so they set some rules and one of the rules they have set is that over 50 so 51 of c4 classes must be in person for the student to get credit for that course so that's clear the other way to think about this is think about especially the secondary level as a menu you have traditional going in person we have bridge and we have the cvp so the secondary level we can have students taking bits and parts of all those it's almost like okay if you want to take a full plate meal deal that's coming in to traditional school if you want to go all a car you're taking i'm going to come in for this class a c4 class i may be doing bridge for this ap class i may be doing cvp for my regular english class so you can take a combination of all those so we're definitely going to work with families and with students to do that now when you say exact numbers we're not going to have exact numbers after 24th for some of the secondary schools especially high school we know we're not going to know until kids actually show up yeah yeah so it'll be hard to balance those previously so we'll do as best as we can to set that up but we know that not everybody's going to respond to that survey or the enrollment but again we want to think about it as that menu of options so again for c4 class we're saying try to come in you know as much as you can you can't learn welding at home right you can't learn some medical careers pieces at home so those skill pieces have to be really much you know on-site in person so again if there's an ap class to say yeah i can do that i can go in for that particular class that's going to help you know especially the block's going to help us with times because you can go in you're going to go in for you know 8-8 minutes not just 45 minute class so that's really going to help us as well well that makes sense i know that um you know all of us received many many emails from community members this last week and a half and many a lot of the questions i received were about the those c4 classes dual credit and i received some about my math just doesn't want to stay on ap classes and honors classes and so i'm it's good to hear that they may be able to go to those classes but then work at home work from home also is that is that kind of what you're yeah absolutely yeah it's going to be like i said a menu of choices okay the students at the secondary level gonna be able to choose from as part of what works for them and how they feel comfortable so that's that's what we're doing i do want to say that in the next friday note packet you'll get ap results we just got those in fact today and you're going to see that even though we were online we did pretty well even with a different test you can't compare this test because obviously went from a three-hour test to a 45-minute online test but we did pretty well so we're pleased with that and explaining that dr bilson other board members i i want to point out that with this slide you'll notice that whether we're at minimal moderate spread or in low no spread we're maintaining those programs and it really is i think uh symbolic of education for us our delivery of instruction has probably forever changed that that as as we look at different ways to serve all of our students and and the needs of them and their parents uh we we need to be more than just a traditional um environment in terms of offering so these options will remain here even if all of a sudden so that light switch goes back to we flip it in on march 11th again it's not going to quite look like march 11th because we just simply have more options that we will we will sustain so would the parents sign up for just traditional school but then i mean there are three options right now so what would that option be what would a parent sign their child up for if they wanted them to work come in and do labs but they also wanted some remote learning what would that they said yeah that'll be a matter like you know once the guidance counselors get back in they're gonna have to contact our guidance counselor and kind of work through that and what that schedule will look like okay thanks are there other questions for dr roberts or mr jensen while he's still a few steps away from the podium yeah dr roberts yes i do have it i'm just thinking about this because you know dr biltz did say that we all kind of got bombarded with a ton of emails as you are aware and and you know in sitting here looking at this and just you know listening and everybody asking questions and listening to the public you know and then i think back of you know some of the the emails we got um in being a parent as well and having a child that you know had special needs and trying to you know truly understand the whole three and four hour type of you know we didn't have e-learning i was doing three hours of you know teaching my son at home after school too but did i mean i guess sometimes i think did we make this really clear because some i know i had a couple of people said it just seemed like it was unclear and i know listening to you explain it and with mr jensen and all of us sitting here it just you know it kind of clicks i guess um you know it makes sense to me um but i also know that you know we had an awful lot of folks ask questions and you know it's almost like i want to look at everybody that spoke that said keep the doors closed you know does this make sense to them you know um yeah um the the i think anytime you have the opportunity for somebody to explain it it makes more sense than it did before maybe another reason why being with your teachers is helpful um but i think everything that is on here just to get straight to your question these links were made available how much they they were better understood i i don't know and as people dug into them and and they they get tweaked every day laura and bill are doing a great job as as they get if they get a question and they answer that question it's it's being changed in the documents so what somebody maybe didn't know two days ago or couldn't find they might be able to find now okay um and each each detail of this will be better seven days from now than it will then so we we have learned a ton over the last two weeks simply because of of the forum we created for questions by by having the reopening at bcsc.k12.in.us site and then adding an online options one we're at 1500 emails or something like that right in terms of coming in and trying to answer each of them individually or calling those individuals and as we've done that it's made us hopefully smarter in in crafting this and making it better so i i i get people not fully understanding it the annotated version we gave out last week was was did not look like this it was the document that was it's in your packet and that was an attempt to make it as readable for people as possible to get straight to the things that people were wondering about like masks and physical distancing and and all screening all those other things but yeah the level of detail here does hopefully make it even more clear and this is the one that's been circulated and utilized internally the entire time okay thank you you're welcome can i ask another question sure sure dr bills so i didn't know if there was anybody here that could talk about the teacher survey that from the columbus educators association i heard very little about that but it was a something we probably need to talk about and discuss see what's going on with that i don't this ain't here or i don't know if there's an even any anybody here that could talk about those results or do you know i don't know that we have a cea member in the room or or if so they may not have been involved in actual the survey i i can i commend the work of our association uh in in working with us through uh trying to understand the options available and and how we could navigate through this and i think they continued to work with their members as as data changed right so a couple of weeks ago um in in having discussions which the the formal arrangement that we have and it's through um it's a statutory requirement is to negotiate certain things and and you have to come to an agreement and discuss other things and certainly having a changed plan of instruction or or the way you're going to run school it falls under that discussion topic or as a discussion item so where we do that and we go through that process and so uh a lot of conversation communication at least ann cea officer was in the phone calls with dr nibalski each week to hear his thoughts ideas about where things are or going and so they had a survey perhaps in in late june that was shared um where the majority of staff members of those again surveyed or participated in the survey supported coming back it was a slight majority but supported coming back on time and then they did another survey last week and you saw those results i believe the specific of those results was uh the choice of three options uh one go online only to use a hybrid approach or three go traditional and uh combining the online and the hybrid approach is where you get to the eighty percent and then twenty percent only choosing the uh in person traditional yes and and that group was um our membership for cea is um i don't have an exact number but it approaches 500 out of our 734 members the data that was reported by one of our speakers earlier i took notes on forgetting who who did it it may have been i don't know i won't say it because i'll miss it maybe tiffany okay um those are pretty accurate in terms of of the number of people in in the association and the number of people that were participating um and so that's that's what we have um i was i was shared that some of that data on on friday then of course we all the board was was given that information yesterday but i do think it's fair to note that there's been a progression of this plan there's no doubt that if you read data a week ago two weeks ago there's there's some improvements there are more details available dr robertson has been so so um uh i even heard a few of the speakers tonight refer to a mask policy that has changed since uh you know since it was first discussed so i think that's that's a fair uh um fair challenge for us to continue to communicate that widely but clearly as as we can and i appreciate the work that uh the team has done to pull that together and on that point mr caldwell the association certainly was behind masks they advocated for that and so the the first version of our plan did not go far enough was strongly encouraged as they would have liked i think that we're in a place now where they would they would support they do support that at least that piece as they still wrestle with maybe um exactly how we start on august the 6th so so dr roberts there are a myriad of detailed questions that um probably if there are 11 000 students there's about 15 000 specific questions that even though someone's asked someone like it someone else wants to know their their slight tweak is there a go-to place for all of those uh as a parent as a student that i can you know online or a resource that i can ask a question and maybe we can't answer it yet but at least they can they can get that question out yeah i would i would i'll reiterate um the email addresses we've we've um created because they go to people who can uh understand uh what what is going on and reach out either via email or a phone call so reopening at bcsc.k12.in.us reopening at and the other one's online options at and that one's gets more specific into the models that we have so if you have a very specific question about online options you'd go to that one if you're wondering about your kid or child wearing a face mask or what's the screening process going to look like or what does lunch look like or cafeteria or or buses look like etc then you could go to reopening some of those messages are going to be delegated to other individuals perhaps at a building level because that's where we're getting into that a lot is that is we're giving you some high-level stuff here how this all looks at columbus north is different than it looks at csa lincoln you know 2100 students or whatever percentage comes back uh in at north versus 350 students at csa lincoln and even the age group right so we will we will make sure that people can answer those questions and again all principles are back in the buildings now so we should be really efficient at getting that done then our website so bcscschools.org we will keep on that front page just after all kinds of scrolling pictures at the beginning the little video that we have going they're the the most recent information so enrollment options the various options we're providing period uh the statements that we have out any copies of the plan that we've made available uh bcscschools.org so i know i'm starting to go along here yeah and i know i'm sorry that's okay given that the questions are getting more and more specific and all of our buildings are different i just wonder given given the timeline that our administrative leadership is working with that that there's a point that the questions pivot i mean the building principal is going to know because it's different at rock creek than south side so i don't i guess to clarify for families by the 27th give them a day to look at the data but that week the questions really need to go to building principles for that level like so what that level of specificity about lunch yes um and i don't know if there's something on our general website we should do to direct families there for that level of detail i would just strongly encourage building a faq list because you're going to want the same answer when it should be the same preparation right right but when it should be different that's okay you know the the principles that rock creek and the principles at clifty are going to have to give the different answer for whatever their circumstance is correct yeah i mean like answers about the learning pathway options would be similar but how it is implemented we expect it to be different at each building because they're configured differently their enrollment is going to be different so we shouldn't be surprised and families shouldn't go well at parkside they're doing whatever why aren't they doing that at smith because they're different places and they're different ends and all of that and and we should expect that because that's what we're trying to do is do what is best in each of our buildings for those students that we have in those buildings and the staff i i was envisioning dr shed the question like okay so you're going to require masks how are you enforcing that and who does that and i think your your response will be consistent across the school corporation it'll it'll fall into our pbis disciplines and and the the um responsible administrator teacher bus driver whoever the person is in charge will will work with the student to say this is what we this is what we require you understand that and you have to work through that yes and those are those need to be consistent regardless of which corner of the county you're in right correct you're right i think but there will be some specific i keep looking to board members seeing if you have more questions because you guys know me i have at least three but i'm trying to let you get yours in first james i keep looking at you i know you got questions man when it comes to the level of specificity for the individual schools when can that information be made available to the parents so they can use that data to make a decision on what they're going to have their children do yeah yeah um good question james because we said to him the 24th of the timeline right and that's friday and and just today we we really have not even full staff back we have full administrative staff officially back excuse me we don't have a full approved opening plan yet either right right well i think until you give that to us and they can march ahead ahead with that so tomorrow um as as we now have a finalized plan hopefully to uh work from they they will be able to develop the level of specificity hopefully that addresses the questions that parents will have and communicate that and and different buildings are different places as of this moment for a variety of reasons some might be immediately ready to do that others because the conversations they still need to have with key stakeholders in the building just aren't there but i would hope that as parents are making that decision this week that key information like what i think you're asking can be communicated to them it is a different time and we acknowledge that in terms of when you think about class rosters and knowing who your teacher is exactly and so forth we're about two and a half weeks ahead of that right now with this conversation um some will know that maybe as soon as they walk out the door at the end of the school year others that may not know exactly who your fourth grade teacher is and until a few days before based on how that's going we're trying to get all of that done ahead of how it's been done any other year uh in in with a more complex environment than any other year so that's that's what our principals are working through and trying to try to communicate to their to their parents as well as they can with a very tight timeline that 24th tied ahead we did have debate about that in terms of is that too soon um and and we we decided we needed to put it in as soon as possible so that it could help us with our personnel allocation we're recognizing that after the 24th as information continues to go out we have to be flexible working with families to um uh to to change that option if that's necessary or important because of the information that's been that's been shared but i'd like most and laura dr hack mr jensen parents are definitely reaching out with with level of specificity on those options trying to completely understand them and and if they're waiting to make a decision based on the teacher they get you know or something like that that that may be not going to be that level of specificity is not there for them but in terms of what the model looks like or how it would work in that building most of that specificity is is is there if if they're figuring out uh what lunch looks like you know parkside for example mr smith and his team probably doesn't have that quite in place yet as he works with his cafeteria staff and and others to to understand exactly in that time frame of when eating lunch is appropriate how to use that time frame to create physical distancing and so forth so the specificity of topics um programming options it's getting pretty close to being there some of those other things they're recess maybe what recess looks like exactly what the car line looks like in the morning and taking a temperature maybe not dr hacker mr jensen any additional comments there mr hofdwire you had another question dr hack did you were you gonna say today super yeah yeah thanks thanks doctor so and you brought up staffy you know and i know i'm surprised somebody hasn't asked it yet because it seems like this time of year we always ask you know how is staffing going and are we ready to march forward with all our staffing and everything you know i never like to give numbers i know we're doing very well okay so we've just got a few open positions but we're trying to wait until we see what's how the numbers play out before do we need to move somebody those kinds of things so we're a good spot okay and then as far as you know we talked about the positive behavior of all the kids and everybody wearing their masks properly and i know you know because you know when kids are in fourth grade they're taught recycling and then they come home and the mom's not recycling i get told otherwise i need to recycle yes and so we know at least our younger kids you know for the most part will follow rules so you understand the rules of rules and and i think that's one concern we have maybe with some of the staffing if we do have susie q and bobby that decide that they're playing a game if you know ripping each other's mask off or something then that chuck those two kids will be marched down to the principal's office maybe and mom and dad are called and you know have we talked about maybe i don't want to say discipline right because it's a behavior that we need to correct and then yes and so as i respond to parents asking about the mask piece is my kid going to be in trouble with that eventually uh you know we're but we're an educational institution that that we need to approach it that way that we're trying to develop a behavior that that that can then be uh practiced outside of the building it's not just because we're making you you wear it here and as soon as you you leave the campus you take it off and you don't use it to go into the restaurant or or wherever it is that you go next so it is something that we're trying to develop the behavior appropriately and and if we get to just straight non-compliance and insubordination and those kinds of things we handle that kind of behavior like we would with anything else but our intent is to treat it in an educational way make it a part of our pbis expectations at the beginning of the school year and just as we instruct people to i i use northside as an example oftentimes because they always ask me to come over and just kind of watch how things go but as they instruct people how to behave in the hallway or walk on the correct side to make it easier in terms of going different places and it's even more important now with covet 19 that they will be instructed to wear their mask and how to wear them and we have we'll be doing instructional videos for all these things what is what does screening look like what does hand washing look like what what does how do you wear a mask appropriately all those kinds of things and um that's how i work through it it's i i don't want to be um suspending expelling or excluding students because of masks right um but but we do want them to have them all the time and so we start with that expectation that requirement and then and then work that's one thing our our educators are great with is shaping and molding behavior right and and they'll they'll do that with this this behavior too all right thank you so dr roberts the the page you screen you have up here is helpful for me the how would you characterize the bridge model versus what we experienced the last nine weeks of the spring of 2020.

the School Committee reserves the right to implement additional remote participation procedures and will notify the public of these procedures as soon as practice practice involved I would like to take this opportunity to thank once again mr. Perrotti for his support with conducting these remote zoom meetings and we wouldn't be possible without him in the support of his students during the school year excuse me that being said at this time we have allowed a few minutes for public comment miss Gunther have you received any any emails on public comment not at this time perfect so as a reminder we will revisit the public comment section towards the tail end of this meeting and anyone wishing to comment on tonight's meeting on any of tonight's agenda agenda items can do so by emailing Kathleen Gunther at Dartmouth schools dot org at this time I'll entertain a motion to approve the regular session minutes of July 6 2020 as I make a motion that we accept the regular session minutes of July 6 2020 mr.

and so we picked up the pace did the application for the arizona online school and then the ade arizona department of education said you know what you don't have to get it approved because in this unprecedented time we're going to go ahead and allow you to have that school without the final approval so many schools in many districts did exactly what we did and they applied for an online school um so we will be getting this will be school number eight and um we move forward with that process so the committee work continued to move forward as we looked at face-to-face and distance and then the arizona online instruction our committee is are the committee is the committee that put out the surveys both to the parent parents and to the staff and i'd like to say thank you to one of our parents jenny at one of our elementary schools she is a researcher and she develops surveys as her profession and um so she has spent much time and effort developing the surveys and getting us the results and as you all know during all this time as we would have committee meetings and we put out our surveys everything continued to change so we also sent the question out to all the parents um which model would you choose once we got these two options out to our families um to date and we know that a lot of families wanted to wait until the board meeting this evening to make their decision we have about students in our school district uh to date we have 3090 responses and 2725 have elected for the distance learning and face-to-face and 365 have enrolled for the arizona online school which is the academy of excellence in cave creek so certainly we know that learning is going to look different i couldn't agree more with all the comments that i've heard here tonight and from parents in general about we have outstanding teachers and we are going to do a fantastic job with our distance learning and with our aoe so that's a little bit of the process um of how we got to option one and two and we feel very confident about both options um and our teachers ability to teach both options um so with that i think um i think that's all i have for that portion of this item dr burdick thank you thank you dr miller and uh president hill and governing board members and those out watching on youtube so the logistics committee um was deformed for the purpose of looking at the logistics of how it might look at brick and mortar school once we reopened and we were trying to make sure that we were doing ordering for materials and figuring out the very challenging reality of how we bring our students back to brick and mortar school without the ability to hire additional staff or have additional building space for additional school buses or additional school bus drivers but with the budget that we have and the committee makeup was 21 individuals total unlike the committee or team that dr miller had this one was of the people that do the work in the school district so we had eight directors that were part of it seven principals two nurses um and our executive leadership team we actually had um a total of eight meetings and then those were group meetings and then we had um actually eight subcommittees that also um had their many meetings with their subcommittee and those subcommittees were delivery of instruction clubs and athletics transportation communication ppe calendar and classroom scheduling non-essential visitors and child nutrition and health and wellness and so we had quite a few meetings we're meeting every week we are continuing to meet and we'll actually meet this week for our last scheduled meeting just checking on seeing what questions people on the committee have as well as any ordering issues we're having etc we started meeting in june and have continued to meet throughout the weeks through july you can see in the um documents that you have uh the logistics pieces that we have included for the board and the community this is a pretty version we've been working on it on an online document and adding to it and changing things for the entire month of june and july and um i want to mention and although this is really part of the academic piece that dr miller was talking about that we have heard so many folks that have said why can't you do something besides the aoe for the students that may need specialized classes and this might be um ibap dual enrollment um honors courses it might be some um specialized iep needs for our special education students it might be our immersion students in elementary and middle school and it might be for every classroom so we have started since last week with the high school looking at additional model that might meet these needs to continuing that discussion today and looking at pricings of webcams and a way that perhaps we can add a third option that might be a way for not only students and specialized programs but it might also be an ability for if a classroom or some students in a classroom do fall ill that they would be able to follow along in the brick and mortar classroom through a webcam and so again we have just started this looking at this option and all the logistics and budget it might take um but that is something that we did start last week and we'll continue to look into and we know we have some time we know the board will be looking at a possible extension tonight of the brook and mortar school start we also have been hearing rumors from um downtown in the governor's tower that there may be an additional executive order this week that may also extend the school time so with those things offered um i think that has been one of the most consistent questions including some of the comments that were read by mrs scotto tonight about a possible webcam option um the other thing that we've heard a lot about is what happens if a student gets covid or what happens as a staff member gets covet 19 how are you doing contact tracing how long will the school that student be out of school will the classroom be out of school will the school close many questions that we are still waiting for guidance from the maricopa county department of public health and we keep asking when the specific guidance will come out we have had two webinars in the last two weeks from them they have not gotten to those scenarios and questions yet so the information that you see in our guidance which has a scenario one and a scenario two are possible scenarios for that but we would immediately if we do have a case be contacting maricopa department of public health for their guidance if they have not given it to that point on what would be the best practice for our school we do know if there's an active case number one we shut down that classroom and after doing contact racing we may have to shut down other areas of the school depending on where the student or the class went it's easier for us to do it elementary since those students will be grouped together then it will be for us to do at middle although middle isn't teams still a little more aggregated but at high school the students will be changing classes and that will be much more difficult to be able to keep it contained so all of those things will be factors anytime there's an exposure or a case and we will have to look at many things it's not one of those things where we can give you a chart and say if this happens then this we will be looking at all the contact tracing where the students or the staff member may have been and then determining what with the guidance from the health department what is the best case for containing that exposure in our school with the scenario let's say that a classroom is shut down and let's say it's elementary we would then go back for that entire class to the distance learning model that we are starting with before going to brick and mortar and since they'll be the same students as well as the same teacher they will seamlessly move back into that until they can seamlessly move back into the classroom the challenge will be for how far that moves into how far into the school and um will we have to shut down a school or will it just be a number of classrooms so again they're very situational questions that at this time we do not have enough guidance from the health department um i do have um gina durbin who is uh covers our safety who is on this call as well and uh miss durbin is there anything more that you want to add to that or do you think i've got it covered dr burdick president hill members of the board no i believe you did exactly what we just actually heard from the webinar last thursday they are really aggressively working on this document there will be a lot of scenarios um they are actually working on an online reporting form for the nurses to use so that they can track and they had said on the webinar last thursday that really the last last resort would be to be to shut down a school so they really are not wanting to do that they are working with schools but aware of the situation that it could be something that could spread or there could be multiple people that may have contacted it but but dr bur you're correct in saying if we get a case we call them they are the ones that are going to guide us through the process thank you so at this time i'm sure the governing board members may have additional questions and dr miller and dr abrams and i and perhaps a few others on the call that have had work with developing the documents that are in the board packet we may call on them as well to respond to questions did you want me to go ahead and make the motion yes please president hill okay yes please so the administration would recommend that the governing board approve the ccusd returning with excellence academic offerings and school logistics document for the 2020 21 school year as presented so moved rich seca hatcher hey before we just start discussion which we're going to do um i know that these items all of them tonight are going to have we're all going to have a lot of questions so um we need to be mindful of allowing all i'm not gonna jump in and do an ordered list of who gets to go first but we do need to um make sure that all of us have a chance to get in some questions so with that in mind um i'm actually going to jump in first i'm going to use that bully flip it um i have two questions i might have more but i have two i just want to get out real fast uh oh i'm sorry three and then i think i may be able to sit back uh the first question is probably for well i don't know who um as far as aia is concerned because i am concerned um i have a high school student high school athlete for aia as i understand it if the student is in the both return to school when the school is open as well as the online excellence academy or what you know our name for it in my understanding correctly that the aia says that yes those students can participate in aia sanctions sports whether or not they're at cactus shadows or the academy the online um academy is that true that is true on president hill as long as um it's not a student who was out of district and just moved in and went on to that there are certain regulations for aia but um the students may the um online school those students may participate in their own school activities it could be for elementary in clubs etc as well and it's similar to our home school students who are allowed to participate in our clubs and our athletics but again they would have to be approved through aia rules to make sure there's not some reason um dependent on when they uh where they were the year prior etc that way right like transplant a transfer yes um a fast question is if we are able to do webcams that might change a lot of people that are wavering between the online academy and the in person is there a chance then if that is something you guys are waiting to look at are we able to extend you know the hard and fast you have to make a decision because that could be something that really changes some people's opinion would they be able to go back and say instead of doing the online they want to stay if possible with the synchronous webcam experience if that's something we offer as a third option is that something people are going to be able to go back and change their minds on since that wasn't an option given to them in this current uh in the current questions that we have out dr miller did you want to take that one or you want me to um president hill governing board members um well i guess the answer is yes that i'm in agreement that it would change some minds we have a couple of factors going on here one is our need to know for staffing i know that our teachers are really wanting to know what they'll be teaching will they be teaching option one or option two and we will have to staff for that um so that's a concern i would assume that if we are going able to move forward and i i know that we have to see are we even able to make the purchases um if all of these webcams are available we really think that we can move forward in this direction um so it's kind of like we need to know both can we do it and we also need to know it for staffing and so that our staff knows uh what they're going to be doing okay and my last question is um you guys mentioned it because we have no direction and i understand if elementary is easier to shut down and send home as a group if you have a high school student who's exposed something happens in english class does that mean that high school student now has to stay home from the other three classes because they've been exposed but they're moving around the school does that mean you've got you know students in and out at the high school level individually so you have a student that wanted to come back in person but is somehow like their plot their english class is exposed to someone so now those kids in that english class all have to stay home from not only their class but either their other three or five classes depending on what year they are now they're going what would they do if they have to stay out those number of dates because for a high school student to now be exposed but having to be out for 14 days that's an awful that's a very difficult way to make up any work so how would that work for the high school students who can't you can't unless we're sending home a whole school with one kid getting sick i know we have no direction from the county but do we have a plan in place for if and when that happens because i'm going to assume it will i think on president hill what we are considering is if we're able to do the webcams that would allow seamless transition for any student but if there wasn't a student with covid or a staff member in a classroom that is probably we're expecting some type of guidance that may restrict that class for certain number of days but if they are in the distance learning to brick to mortar that class then seamlessly goes right back to the distance learning um and then with um contact racing that student we would be looking at every class that they went to that day and all the other students then that were exposed in that and that's the type of guidance we haven't received yet from the health department potentially it could be exposing you know exponential numbers of students if you had to trace all of their classes during the day and everywhere they went with the possibility that every student could have gone to different classes but um with that given no guidance at all what we have is what is in this document okay and so um that is what we've been given so far but we know that once schools start well we know they're saying next week on our webinar they should start being able to give us some um scenarios multiple scenarios that would answer these types of questions um we think that using the webcams and again we know we have uh very talented teachers and we know we can figure out a way to do the webcam option but that would allow if a student does get ill or a group of students or an exposure for the webcam option to allow students to be able to see their teacher and um go along with their class we're looking at having a second person in those classrooms to help with um chat questions and um being able to keep the webcams focused on the teacher um and all the logistics like that but again we just today got some numbers on costs and now we are looking at exactly what would that look like okay i know i didn't answer your question i don't think anyone has an answer yes i apologize um we keep asking too i have other questions but i might come back because i don't want to monopolize so do we have i'm sure we do so other board members with questions if maybe we can just like ask three and keep the others and after all five of us have gone come back around that might be the most equitable way to get questions answered so i've asked my three for the time being um someone else want to jump in with some i've got a bunch so i'll do three that's okay um three and then we'll we'll just kind of go around i think three is enough to kind of get our get our heads wrapped around a little and then let someone else ask and kind of get back uh you've already answered some of me all so that's good but before i ask my question i would like to thank everybody who's been involved the staff the parents everybody on that committee those committees i can't imagine uh the work that has gone into that so thank you very much um pre-k first grade maybe second grade many times they sit at tables and if they you have a class with 25 kids coming in in other words if most of those parents are choosing to have brick and mortar when it's okay when we start how are they in a social distance are they going to have desks rather than tables or are they going to continue to have those tables and i don't care who answers whoever wants to answer i think um well i can start and if dr miller wants to jump in that's fine or dr abrams but um we if we have our typical class sizes we are not able to social distance without getting additional funding for more teachers and more space i know um the national number for if we followed all the cdc guidelines was over a million dollars per school district um and so the reason we are asking everyone to wear a mask is because we are not going to be able to social distance when possible we've at we will ask teachers to arrange their classrooms as sparsely spread out as possible maybe taking out some of the furniture that they don't need you know many of us as teachers have a lot of things in our classrooms when we had a classroom so maybe there are some things that aren't needed in order to spread desks out but we don't have enough desks in the district now that we have been moving towards doing flexible seating many of our classrooms have moved to flexible seating and don't have desks the higher in grade level you get the more desks you have the lower in grade level the more flexible seating if you go through our classrooms so there are things we can do to mitigate that by having students at tables if possible face a certain direction we have talked about possible plexiglass although that's extremely costly but at minimum the students in a classroom unable to socially distance everyone would be wearing a mask okay thank you um if subs are unavailable in exposed classrooms if you have a teacher that tests positive for covet or thinks they have covet and is sent home uh and hopefully there's a sub that can come in if subs aren't available are they going to combine classes like would you combine one third grade class with another and let that other third grade teacher take both classes or how are they going to do that um so member hatcher i know that typically we do that when we don't have enough subs we combine classes although that would really overload the classroom but we were received very encouraging news today from ms lynch about the responses from substitutes ms lynch do you want to share some of that data i don't know if you have it with you i don't have the actual data in front of me i apologize about that but we had about 87 uh substitutes respond to our survey and over 65 said they were willing to either sub in the aoe or in face to face we only had one sub that said that they were not going to be returning in two subs that said that they would have to wait and see until second semester okay so with that that information um it tells us that once we get these folks trained which they of course we train our subs every year um we hope to have a seamless transition back and forth with um a classroom and not have to put two classrooms together yeah okay thank you um and then my third question moving into the platforms uh canvas how will parents and students be trained to use canvas will they have an online tutorial or will they have an online open house where the teachers explore yeah where the teachers explaining how canvas works uh president hill and member hatcher yes we have training for our teachers uh there's training for the parents and then the teachers will be working with the students on how to use canvas so initially um the students will get in through clever i believe will be the way that they get into the plat to the learning management system so yes there is training thank you okay that's used up for three at this point do we have another board member with questions one okay i'll ask another question then um for the online academy are those credits acceptable well those credits that they if a student is either for the full semester or and this is high school related for the full semester of the full year will those credits be accepted at at the very least in state universities are they is it accredited like the rest of our schools i know the sports thing is a very different discussion but as far as accreditation if if we have a student that goes online through the academy of excellence online are they going to be able to apply those credits to being accepted into our state in state schools and president hill um tom espy is here to he's going to give some guidance on that tom all president hell um members of the governing board thank you um yeah so the arizona board of regents covers the minimum requirements that uh the three in-state colleges require um to accept a freshman student and we we've looked up all theirs we contacted them they have a list of the core they call them core competencies and they have an entire list of ones that are already been accepted and that do not have to be shared with them they do not have to be approved already and it covers a lot of classes and it covers all the ones that are in that we've adopted for the um for the aoe and so those courses just are like algebra algebra 2 algebra 3 4 geometry calculus you know the basic class and it goes on to more than the basics it's a pretty pretty robust list of courses that they will accept where it really gets into question where people students might not get accepted as like the fourth year math because they're required to take four years of math rather than the three that's required for the diploma so sometimes if they take an obscure class that's not a normal typical class that's not on the list that's where that school would have to turn in that course to the arizona board of regents to get it approved but the list that they already have that's approved is very robust and all of the courses that we are offering and the aoe are included in that list so that it that is what they use to determine whether they'll be accepted and all those courses are in there okay and president hill also um we have asked that if parents are have a question about something that might be in their students uh typical schedule if they were coming back on brick and mortar but they have decided to go to the aoe they should touch base with miss umberger at the high school and go through those courses to make sure just to double check that everything they're taking would be transferable especially if they're a junior or senior to a institution that they're interested in applying to okay i guess my last question and we you guys kind of touched on it but um there has been a big concern about if we have the students that do online those that are um not always upperclassmen but you are looking a lot at juniors and seniors although freshman sophomores are in ap but the apib dual enrollment situation um particularly i would say for those seniors that are ib that are physically unable to come back um to in person is that where you guys are trying to make the webcams work because it it is worrisome that kids that have done something like that program that is very intensive are now not going to be able to finish it so is that where you're looking and hoping that the webcams can come into play so the kids can still have those more advanced courses that aren't currently offered in the online only academy president hill that is where we started the discussion last week trying to find an option for those students what we have to do is make sure that we are providing equal access for all students and so our discussions have grown today and but at minimum it was to help the students that have very specialized classes not only at the high school in those very high achieving areas but also in some of our elementary programs that parents have chosen at our schools um because um of our very special offerings for instance immersion and so try that's how our initial discussion of webcams started so we are looking into all those logistics and as i mentioned we just started that last thursday talked over the weekend had a meeting this morning and are continuing to try to develop that number one by finding the most cost effective options for webcams and um and if they're even available okay that's you are correct that's where we started okay um any other questions from board members i have a few questions um how will um how will we measure student achievement and address gaps in learning for both the brick and mortar option and the ao aoe president hill and member busby yeah it's hard to keep um aoi in aoe because separated because our aoe is an aoi so um the the courses um i i think probably tom could answer this question a little bit better for me or toya could you jump in there i'll let tom go first and see i'm needed first all right thank you member busby um so the the governor and his executive executive order has required us to give benchmark testing within six weeks of returning physically to school and so that's the minimum requirement however because we are not exactly sure when that might be we are actually planning on doing um benchmark testing for reading that we do every year is called dibbles reading for our our younger students we are planning to do that online um over zoom and we're going to set a schedule for that and get that done and then for the older students if we do get back right um [Music] right around the end by the end of the first quarter for sure that's when our regularly scheduled benchmark is that we take in school city and that's an ela and math benchmark that cover the standards for the first quarter and so that is what we are going to give to see to make sure that all of our distance learning everything we did the first few weeks of school that they've learned everything they needed to do for the first first quarter and that goes all the way up to 10th grade okay um our so how you didn't really well well our assessment tools going to be the same are you going to have the same tools and instruments for assessment for both online and in-person students yes okay um and then i is it correct to assume that we will be able to compare student learning and achievement for both groups yes yes okay okay that's my three for now i have a long list of questions so sorry i made it myself i'll i can go next i i really just uh one question uh in a comment i'll do the comment first uh i would also like to to thank the teachers staff the administration and the parents that served on these returning to school committees and the logistics committee their hard work and dedication to our students over the summer months is outstanding and to realize there was so many variables and there still is so many variables that we just don't know but their hard work gave us the groundwork to at least begin uh offering the best options we can for our students so i would just like to give them a big thank you for all their uh tireless work my my one question at the moment would be between the academy of excellence and at cactus shadows um the academy of excellence curriculum is going to be i'm assuming uh from what i've read is different from what's currently offered at cactus shadows um and i also saw that parents would not have the option to change back until possibly the semester break is that something that obviously we don't want to disrupt classes and students and class sizes but is there any plan i mean i don't it's an odd question um anywhere that the parents could look out and compare the two curriculums and say well if we're going to do the academy of excellence we think that will work for our students needs um president hill and member brown it's our recommendation that they don't go in and out of the two options um the edmontom that we have purchased um is almost mirrors exactly edge annuity they are two online programs um that the curriculum is built out in modules and so it's very student self-paced and and driven by them getting in and completing modules you complete a module and then you move to the next one however our classrooms are set up our teachers may assess their kids at the beginning of the week or whenever they need to assess them and say you know what our kids already know all of this we're going to move on to the next thing or they may say you know what our students they're not getting this concept we're going to take a couple of more days on it and when the students are in an online school they are in their own track they're not moving with a cohort um so they're on their own so could potentially could a student go in and out of one option or the other they absolutely could the reason that we gave the parameters of the nine weeks for elementary is because that is an elementary grading period and that seems like a good transition time and then um at the high school level the courses are for credit and so it would be very difficult for a student to be and say following along in an online course and then hop over into a classroom that's very teacher driven um [Music] and for them just to match up because they don't match up exactly both situations option one and option two follow the arizona state standards but they're not in sync with each other exactly and so um it i we just don't feel like from being an educator and making the best recommendation that we can for our students we don't feel that it would be good for students to go back and forth we really feel like they would be lost also just the dynamics of a classroom you know once a student has not been in with a group of kids for a certain amount of time they're gonna have a hard time jumping back in and we just have some natural times during the year that we get closure to and so for elementary it's every quarter and for middle and high school it's at the end of each semester so it's just our strong recommendation as educators that we we try to keep students in one track or the other so the uh for the high school so the academy of excellence it's almost like they would be transferring in almost from a different high school like we would take you know if they made that transfer at the semester break it would almost be like coming in from a different school exactly because the um academy of excellence is school number eight it is a completely separate school it is not part of the high school and um you know i tell a lot of people that once covet is over and we have our lives back somewhat to normal whenever that would be we still will have our academy of excellence but we want the majority we want our kids to come back to our schools and as soon as we can get school to be normal you know based on what's happening with covid19 our desire is not that kids stay in the online school because our feeling is they get a much better education when they're learning from our teachers a computer program just cannot replace a teacher agree with that and then one other question i guess this is more of just the equipment situation uh and i've had some it was discussed in some of the uh or mentioned in some of the parent comments that was read if the classroom has to go from a face-to-face to a distance learning we're back to using the chromebooks we're going to be handing out chromebooks and go through that process like we did back in march yes member brown we are the principals are already starting their plan for chromebook distribution uh because everybody beginning august 5th will be learning from afar no matter which option they've selected or if we're able to do the webcams as dr burdick was speaking of everybody will start with chromebooks so they're looking at distribution and accountability um and so we could potentially see a back and forth um if there are coven cases um or whatever the scenario might be once we start um with the online and then go to face-to-face will we try to collect those chromebooks or do you think we would let the students hang on to those in case we get the oh monday morning we need to go back to the online process for this classroom member brown we will always try to get them back to the classroom because once the students come back face to face um our principals and teachers want to return to personalized learning um as quickly as possible so we will need those in the classroom and also i think the chromebooks will help us with somewhat with the distancing so that teachers can work with smaller groups of students okay thank you very much thank you any other questions i well i have some more questions but let whoever else go first author jim again i'll make it easy i my questions have been answered already um i just want to say thank you to everyone who's been working so hard to come up with um just how to react to this fluid situation you've all been uh working hard on and being very proactive at coming up with these ideas and in order to make it as smooth as possible for the students so it's much appreciated thank you thank you and um president hill can i make just one comment that kind of relates to this we have one additional committee that is working but it's not um covered tonight in in this item because it's social emotional well-being and um gina durbin is facilitating that and it's how we look at the well-being of not only our students but our staff members and so i just want to mention that they are working and continue to work and they will be a great resource to staff and students in whatever form or program they come back to president hill um everyone's saying thank you to us we want to say thank you to you as well i think one thing that is that one thing that was driving our committee work is our objective was for to provide school and learning for 100 of our students and so i appreciate the fact that dr burdick wants us to look into the webcams we have had to continually pivot and change our plans and change again and um we want to meet the needs of a hundred percent of our kids and so we don't take it lightly when we hear that the community that certain families don't feel like we've provided for them because our goal is to reach 100 of the students um so we'll continue to do that um and we appreciate everyone's support and i even though some parents have said this doesn't work for me and this isn't gonna work everyone has been super supportive and we had one um comment uh from the initial parent survey and the parents said thank you so much for your work um we know that not 100 of the people are going to be happy with the decisions you make for the schools uh however we we want everyone to feel like we have an offering for their kid so that's that's been our goal all along in all three of these committees and gina durbin is um has led the social emotional committee and everybody's just come together and worked really hard so i appreciate everyone as well thank you beth did you have more questions yes i do my next sets of questions have to do with the platforms that we're being asked to approve tonight for listos um i notice it's for three and four um wait that i don't know dr burdick we haven't actually like talked about the other the platform discussion hasn't come up yet that is something you need to wait on that that's another board item okay that's 4.3 all right about that yet um okay well i've got i've got plenty of other questions other stuff um google classroom i know uh a lot of teachers uh have been trained on and are they able to still continue using google classroom or do they have to move into canvas only or do those two programs talk to one another um member hatcher we've had a lot of discussions about that and um we really felt like uh k-12 we needed to have a common learning platform and we also um have listened to parents and are the learning needs to be different for the fall it's new learning new standards and so nancy pratt has uh worked with us uh to select a learning management system and i think she can explain a little bit more however i think if they use google classroom it would have to be outside of canvas and we're asking everyone to use canvas for our learning management system nancy pratt did you want to add anything sure thank you president hill member hatcher um so the learning management system of canvas is pretty robust in that we are able to use multiple types of programs within the program it's kind of hard to explain but just imagine the shell of canvas so we we can assign we can use our google drive we can assign assignments just like we would if we were in google classroom except we're just not using the google classroom as the throughput to the assignment we're using canvas and you know we did that because just like dr miller said um the feedback from all fronts from teachers and from you know from parents um was that it does need to look different this fall and so um i was very grateful when we were looking at our options um because we had a couple different options but this is the best option it offers the most support for teachers um there are communities for canvas there are there there's training um for canvas there's so much offered um knowing that we were on the short time frame um we needed to have the most support that we possibly could for this for the teachers and so that's why we went with canvas and um it you know it's a loss for some folks who just put their heart and soul into into google classroom as we asked them to do and so we acknowledged that 150 and we just needed to make sure we had a um even a more robust system that also let us follow along with our google um our google train if you will and so we're able to use google just as much as we ever did before okay thank you um so devices uh i don't know that we have one-to-one devices yet and so for example uh if there's a family of three and the family has one device uh that a kid is able to get on what is it up to the family to allocate time between that one device between their three children or is the district going to try to provide two devices for those other two kits um member hatcher good question we've talked about that quite a bit um because in the uh spring when we were learning was asynchronous primarily um so we've talked about we don't have one-to-one devices but we also know that a lot of parents have known that this was coming and they have purchased some of their own devices and then we know some families may have three students and they have zero devices so when we spoke with principals we talked about first level is we make sure that every family that needs a device gets one and then the next level would be okay now the families that need two then we would get two out to them so that we make sure that with the devices that we have that every family that at least gets one at minimum and one thing that i learned from dr pratt today is that um canvas works well on phones and we know that a lot of people are going to be using their phones and a lot of students use their phones for all kinds of things including learning and so canvas works well on an iphone or another smartphone okay thank you and i and i think i have one more on my three um on the online learning option too uh if i'm understanding this correctly there's no immersion through the aol so how will sonoran trails immersion students participate in an immersion program will they have to will they be forced to choose the brick to mortar slash distance learning if they want to continue in immersion well if they want to continue an immersion currently that is option one um so there we don't have um we haven't been able to find anywhere that there's an online immersion program and so um but in line with what dr burdick is speaking about getting webcams if we are able to do that that will benefit all of our emerging students in k through 8.

i mean how will how will you expect uh students and parents who choose the bridge model to to experience it differently than than than what we had spring 2020 dr hack is you're making your way up to the microphone i i will give my my uh quick thoughts is that i would i would perceive it to be markedly improved that we did we were given a situation last year and really had to take a model that was right designed for one day and turning into nine weeks and and we learned some things there and then this one will be um better in terms of its attachment to the building and then the curriculum and instruction that we will deliver so dr hackman and laura if i can i mean the reason i ask is if i feel like a really valid critique that i've heard from a lot of parents and their concern about the e-learning bridge model is just that that they weren't prepared they would like to have better resources if they choose that to help them help their children but also the accountability piece of of the teachers and and the students uh to each other so that's that's what's driving my question so one thing we know is we definitely needed to improve and and knowing that we were in crisis education last time in the last nine weeks so knowing that we did um understand that we had to make some adjustments and those adjustments came in the form of how do we how do we talk about attendance how do we talk about grading practices how do we talk about consistent communication how do we talk about those expectations not only for the students but also for our teachers so knowing that we've already started to develop that plan we do need to see hard numbers so that we know how many teachers we're talking about but we will have a development opportunity for our bridge teachers so we're not teaching like we did the last nine weeks you need to better understand how to teach online what does your landing page look like on its learning we want a consistent message there so when a family sees a seventh grader as kindergartner a high schooler we have a consistent message so that's something that we need to consider in the past the doe gave us a shortened amount of instructional time maybe 45 minutes to an hour we know that that's not what's best for our students so we want again about a three hour time that our students are engaged in learning that doesn't mean three hours online i want to stress that again so so in that time frame what does your morning meeting look like we want our students to be engaged with teachers so what does your morning meeting look like how do you connect with students online what does your reading look like what does your math look like what needs to happen so that engagement does happen and if it's not happening how do you follow up and make sure that you fully understand where that child in that family is so you may have lessons that are synchronous or asynchronous so the child can get on but we really want students and families to engage in the curriculum engage in the online experience so my understanding is parents and students would choose the bridge for at least a four-week commitment and and if at the end of four weeks i've heard really good things about all the kids going back to school and now i dropped from that to my fifth grade class at southside i will expect to be in the same place that my peers and my cohort that's right are going to be when they drop in and that accountability is there that i know my teacher knows and i know that i'm not behind i'm not ahead i'm right where they are right and in that scenario your fifth grade teachers are still meeting and still talking we just have one that's online so what resources are we using this week where are we in the story um where are we with our manipulatives where are we with our expectations so there's still some conversations and some plc opportunities there for teachers to come together and have those conversations so that whenever sam hack leads the online experience and goes into south side there is a natural transition there may not be perfect but it is a natural transition plus you're trusting that your south side teachers are still holding on to all those fifth grade students and moving them along and so it is a we we're in this together and they're still our students and we want to make sure that that happens okay thank you that's very helpful i think i think every opportunity to beat that drum and let let the community know that that's where we're headed that mutual accountability will be one of the big improvements to the bridge versus what we did and again kudos for what everybody did in the nine weeks it was tough and we weren't prepared for it but we did the best we could but but let's we know we can do better continuous improvement thank you laura appreciate that thank you board members i i'm i'm going to move us towards asking for a motion i think dr roberts have anything else just before you do that and for those who are or are still in the audience appreciate you you're hanging in there with us just to show you what the rest of the plan looked like i won't stop except the topics we have the communication guidance including if we had to close templates already available for that to start getting information out social emotional learning we know how important that is whether we're in a remote option or we have kids in our buildings how do we address that so curriculum built in in terms of technology and equity making sure that our kids have equity of access to our devices and internet making sure that we're addressing vulnerable populations whether that's our students or staff members so a list of things that we will approach there including a link to our employee assistance program we we will maintain our eye care program and we may be even able to offer that in some capacity if we go online we want to the health services piece that kelly is here director of health services a list of things there i think an interesting just note there nebulizer treatments we give a lot of those during the course of a year kelly correct and just with the current situation we cannot give nebulizer treatments at school so that will change at least a practice for uh some cleaning and ventilation dr bozeman is it will has several things to to work on in that area and to to help us address processes there are two links to go to when a student or staff member becomes ill what's the screening decision tree what's the return to school guidance for that uh teresa has her human resources page so if we have a staff member wondering what their various rights are if they are in a situation where they have come they have tested positive for covenant 19 or are in a household with somebody that has and then we have a couple of quotes there from dr box and the american academy of pediatrics about the importance of being in school and then we just acknowledge the various groups that we we have worked with including that coven 19 community task force that dr niebulski kelly thompson myself others are are a part of and have regular conversations and i do want to cite the georgia department of education is where we kind of stole the model of having three different levels to pay attention to and being able to efficiently uh or with agility move back and forth among those based upon the spread in our community okay thank you you're welcome so we have a proposal for the reopening of schools and i would call it a framework that's flexible to adjust operationally going forward i think that's that's this proposal that you've reviewed for us tonight uh this plan do i have a motion that we endorse this and ask our administration to go forward so moved thank you dr bills is there a second i'll second thank you dr shed now going back to robert's rules of orders not jim's but the old roberts um what what what other do you have any other questions or comments i would i would just like to flag that that um this this role of schools in in our community affects my vote on this i would let you know that i just think knowing that we're more than about just education for some children it's the only place to get a solid meal it's the only set of adult eyes that really takes a hard look at them every day and and i i'm not as familiar i've had a privilege to have options available to me in my family but i know everybody doesn't and and so that to me is a will be a key part of when we vote that i would vote to endorse that i just would let you know that because that that's that's important to me it's um i think we would be rampantly pretending if if we we said that coming back to school coming together in the even if it's 70 percent and the 8 000 or so that come to school every day that if we didn't think that increases our risk as a community for covet 19 it has to it has to because physical distancing is the one thing we say that's an effective tool so that coming together will will increase risk and i what i saw tonight was a plan that says yes but here are the things we're doing to mitigate that and in that coming back together we also address those other needs of those maybe with fewer options available to them to really have have a all of our students and all of our children have an opportunity to to to be the successful person they want to be someday that that to me is is the real key in this i just wanted to say that as we went into the vote mr caldwell yes dr shedd um kind of related to what you've said and and what i have learned more for the increasing number of conversations is um one that what we're being asked to vote on is to allow our leadership and our staff to plan and to get down to all those details that are in the queries that are in all the emails that we have that we can't know and we can't prepare well for all of our learners and for our teachers until we give our leadership the permission to go forward we won't know we can't know anything if we just are e-learning for the next nine weeks um so i so that's important for me to think about and how to think about this that there's not one strategy or one modality of instruction that a vote would be endorsing it's endorsing our leadership to go forward and make plans and to the level of detail when the email says you know but how's lunch gonna be we don't know yet um i think the other thing that's important to me and the great pride that i take in our school corporation is that we always give choices we always have multiple pathways universal do we live and breathe universal design for learning so it's always about having choices for our learners and the plan clearly affords that so i those are the two um components for me and i will say i appreciate very much that the leadership listen i think i think my buzzword like for the last five days was we need metrics we need to get beyond the fear of the unknown and beyond just not understanding so i appreciate so much the persistent conversation we had about metrics thank you dr nibalski and your team for helping us wrap our heads around that so that decisions won't be emotional fear-laden decisions but based on something substantive so i appreciate that very much for what was shared with us this evening one thing i i want to mention tonight is is it you know one thing that uh is that the we'll get some of the numbers on the 24th and then school is set to start august 6th and is that enough time for our principals and our leadership and bill and doc you know laura and everybody to get everything ready that's the only that's one thing that's sort of that's not a very much very much time you know because they'll have to analyze that data after the 24th probably that weekend and then during the week then school is set to start the sixth so yeah i'm just a little that that's a tight it's a tight timeline and then i just want to make sure we have enough time to plan that they have enough time to plan that social distancing aspect so we don't have 30 kids in a classroom which i mean whatever size the classroom is of course but that's that's one thing that i have a little bit of a reservation about honestly yeah it's a good question dr bilstein i think everything that has come up in the last couple of weeks um whether another school would decide to delay for a couple of weeks or or they would go to a hybrid model or close we we we have reviewed all of those situations and and what the plus delta would be uh for us to go down any one of those paths and and exactly what you said or ask is one of those that i think it was wayne township last week after washington township um washington township closed at eight o'clock in the morning last monday um and then some point in time wayne township said they do they were delaying for two weeks so my direct question to this team that's in around the room here was does that make sense for us is that something we need to consider if not closing like washington township has just done and these individuals believed that we we could get them we'd stay on the path we could get the information needed to make the decisions necessary to have our kids the ones that choose to be back in the building on august the 6th and continue to make adjustments and improvements and and tweaks to that as we go uh thursday or friday august the 7th will look better than thursday august the 6th it does every year and monday august the 10th will look better than both of those days so we had that conversation and just from a plus delta standpoint came to the belief that it was better for for our community too to stay on the calendar that you had already set and approved and and that we we could make it work there's a lot to do between now and then there is thank you you're welcome one other thing that would make me a little bit more confident about the whole situation would be if we were not trying to implement something like this while we're seeing all the trend rates on the rise going in the wrong direction uh nationally locally i mean here charlie and showed up there that that the tests and positive cases are going up and you know it's yes we were thrown into a situation we weren't prepared for last march and you know it could have gone a lot better but it also could have gotten a lot worse so do we want to throw all the teachers the staff the students into another situation that we are not entirely prepared for that we haven't been through before even when the situation in reality is getting worse i mean i i think it would be more beneficial to you know not not closed-schooled not do online permanently but at least take a beat see where we're going before we just try to rush into something and you know rush into more unknowns yeah i think we owe that to our our students our staff you know give them that kind of time to see where we're going with it yeah um as i was going through these metrics earlier it is clear that there are some numbers and some other places that would give us pause and and as we consider our own circumstances tomorrow wednesday friday next monday next wednesday two weeks from now uh these numbers may take us to to that place where we would say close it down and that's why i would want to reiterate that i don't again you guys can choose how this all goes but as is you're not necessarily making a decision whether you start august 6th or not you're making a decision to approve a plan that allows us to make a decision based upon information that tonight i could not say with certainty that we're starting on august the 6th because we're going to be using information to help us continue to look at what is happening locally regionally and statewide and we might have to go a different direction but if these are our numbers today i would just ask a question if not now when you know what do those numbers need to look like for bartholomew county and at labor day at fall break at the end of the semester it says now we can now we can go back and and many would disagree with me on this but i believe that two days of of time with our teachers with our kids if we had to close on august the 10th august the 10th was better than zero because we have kindergartners coming to school for the first time if we start with online experiences that's all they've got first graders last year really didn't participate in e-learning as kindergartners because they didn't have devices necessarily so they're coming into an online environment that they've not necessarily practiced and have not met their teacher just all the things that can at least start with one of the positives that allowed us to be successful enough with our fourth quarter experience last year was because we had all the relationships developed for three quarters of the year with kids and so that that progress from uh in class to online worked better we can't start the year with that same experience obviously right and basically every single student has a new teacher you're going to have some with uh duplicates people they had last year that maybe taught math and have again for math this year something like that primarily at the secondary level but but everybody's starting with somebody new and and my my belief my feeling is that even a couple of days in the classroom with that new teacher if we had to close down based on the metrics uh we'd be in a better position then than we would doing it at this moment so that's just my take brian so just just from a number standpoint so so everyone knows so we were talking about the per capita um so for bartholomew we're 5.9 as of today so just in relation to some other counties in the state we're talking marshall is 41.7 vanderburgh 33.3 state of indiana is 9.6 and then we also we johnson 9.8 brown 7.6 jackson 5.2 decatur 3.2 so really all the surrounding counties also are either in the yellow or the green which is good for us that's what we're gonna keep an eye on now we use these you know similar parameters as the task force we were gauging as a community you know the the governor would go phase by phase we were kind of doing that on a community and citywide basis so there were times where we were strongly considering hey if the governor's going to go ahead maybe we shouldn't do it and then the governor would come out that day or the day later and say okay we're going to stick and call it 4.5 because we were afraid to go to step 5.

chair I'll second that motion but I'd like to make a minor modification miss Wade noted on the minutes is both being present and not present so if we could update that that would be great all right there's nothing of substance think so I think we can just approve it and Kate make that change it's not a big deal for those that it Thank You Kate for taking care of that so I have a motion on the floor by mrs. Amaral a second by dr.

thank you janet did i have questions yes i have plenty of more questions um with the concern about social distancing when the classrooms are opened up what's the guidelines on class size in any given classroom president hill and member busby we will continue using our regular class size policy that we have now our classes have already been staffed if you will from last spring by that policy and if additional students come in just like we normally would and they go to the certain number we add a teacher's assistant and if they continue to grow we add another teacher if possible but and typically the teachers of those kids say just give me more aid time because they don't want to lose their kids so we will continue to use that however the aoe school which is an aoi will have different class size policies and i know that dr miller has been researching that with the other districts that already had an aoi on how that would look it would be a different class load if you will because the teachers won't actually be teaching but more facilitating and monitoring dr miller i don't know that you have those numbers yet um no we don't we don't have the those numbers yet okay can i get a little bit of clarification because there was um respon board questions that were asked regarding the material in this board book one of the questions had to do with class size and dr burdick your response was that we are in phase one how many phases do we have and what are what what's entailed in however many phases we have phase one is um the phase of covid19 and i don't remember the exact question of it being class size but we we still use our typical class size policy to load our classrooms up for clarification the question that was asked was what happens if the online class size decreases to the extent that face-to-face classes are done detrimentally impacted by large class sizes your response was we are still in phase one and so if we are unable to social distance everyone will have to wear face coverings we would continue to use our regular class size policy targets that we do now yes that is correct so phase one is the cdc phase one what what are the uh there's phase one how many phases are there um i believe there are three gina do you have the information for that um i don't right now but i'm i'll look it up on my computer and get right back to you on that okay i believe there are three i caroline was nodding do you have that information caroline i do know that there are three but but i would have to um research to get you exactly what they are yeah i know that right now with the number of cases we have i believe to get out of phase one you have to go a certain amount of time without um uh increasing cases in order to move to the next phase okay so to reiterate we are using our regular class size policy that is how we loaded our classes for um if we were typically starting school right now those may need to be amended a little bit because some of the teachers have requested the aoe for their teaching assignment and so as students move to the aoe or other students unfortunately may leave our district that may adjust the sizes of the classes but until we have the parent requests that are expanded to this wednesday we don't have the information to even know what that's going to look like we just know we would not go above our typical loading factors without using um the guidelines that are in that regulation so in other words if it starts with a loading factor and it increases to a certain number we have in the numbers that allow us to give a classroom an additional staff member a teacher's aide for so many hours and if it gets too high then we would say we're going to add another teacher for that grade level and that's what we do typically so so i just want to make sure i'm understanding what you're saying so let's say it's a third grade class an elementary school third grade class the average for that is 27 kids for example possibly so the thought process is we are staffing our enrolling up to 27 kids in that class and then we'll add another person if need be to spread out the kids if if it's necessary and we go over the number um okay well i don't have the chart right here let me look so um if third grade you're correct the target is 27 students if it would get to 30 students we give additional aid time to that classroom and all the third grade classrooms at that school it's good that we have a mechanism in place for additional hands to help in the classroom for aids or whatever but in this realm of this pandemic there's a concern about social distancing so putting 27 28 29 kids in a classroom i've been in elementary school classrooms in normal conditions it's a lot of kids in the classroom how are we going to ensure social distancing when we're going to approach opening our classrooms with normal class class sizes and so um president hill and member busby as we've said before and isn't in our plan we are not able to do the social distancing that the cdc requires with the amount of staffing and the budget that we have which is why we're requiring that in those situations where students cannot be more than six feet away from each other that they have to wear masks in their classrooms okay um which question asked next how are the social emotional learning competencies and standards going to be addressed for the k to three kids online so ms durbin i'll have you answer that one we're going to basically that the committee because the committee is made up of psychologists and parents and our counselors and our social worker as you may recall like in quarter four uh the counselors were available virtually to any student or family member um or staff member um they are going to continue to offer we're going to have like daily talking points um based on age appropriateness the group has come up with that so every day there's just going to be a a talking point there's going to also be kind of a checker check-in type of thing with students and staff just to kind of get a pulse of where they're at or if there's any concerns that either a student is having that a parent or that a teacher visibly sees or suspects or just wants some more information on um or a fellow staff member um they're also going to continue to offer um support groups um whether it be virtual well most likely if it's on face-to-face they'll do the face-to-face support groups um and if it's online it'll it's gonna have to be more of an individual because because of confidentiality but we are coming up with different um talking points and plans and things that each day there's going to be something that they're going to be addressed uh so students have a way of having that support for for their social emotional state i'm not quite sure if i answered your question well what i'm understanding and correct me if i'm i'm misinterpreting your words for the online students that um it's still evolving for the how you're going to address these standards it's not you don't have a written document that says you know this is our our blueprint for how we're doing this we have um things that we uh document that we've come up with we haven't finalized it on different things that we are offering as you know at the elementary level we've always used a second step program and they will continue to do that both at the elementary and middle school um so that program will will be something that will be continue to be taught through either the teacher or the counselors but we have guidelines of things that we want to make sure that we are providing opportunities and for every single student if this is a concern and just more like building the resiliency and building skills that we always have done whether it be a covered year or not so um as far as an online student that's 100 percent online they would um i'm not sure dr miller if what happens with that on a student that's taking the online um program academy but we they would always always have access to the the psychologists and the counselors for support if needed okay um how how are special ed services going to be accessed once school starts on august 5th because it's online or just it's distance learning as of august 5th so how are special ed services going to be accessed then um member buzzfeed we will have uh carrie aganjo will answer that question president hill governing board members and dr burdick thank you so all of our students with ieps will be getting their services provided those students as we start on august 5th will be getting their services services provided virtually over the spring we were able to do that whether through one-to-one instruction virtually in small group virtually our resource teachers would be checking in with our students during the general ed sessions or during one-to-one or small groups separately our paraprofessionals have also been supportive during those invite those general ed opportunities our classes that are for our students in our life skills or behavioral programs that are self-contained our teachers have been working more individually with our students virtually we are also reaching out to our families who have had more of a whose students have had more of a traditionally modified curriculum we will be reaching out to them and ensuring that their programs and their students our needs are addressed most likely through one-on-one face-to-face if appropriate for those students okay well that was my three questions so i don't want to jump on somebody else's time any other questions yes i'll piggyback on the sped uh question for kids who choose to remain at home uh how will pt and ot be delivered are they our ot teachers going to give the instruction and share strategies with the parents so the parents can reinforce that president hill and member hatcher yes it depends every single special education student has such an individualized program that it does depend on whether or not that student needs support for the tr the parent to have some training on how to assess those skills at home or how to implement those skills at home also the students can implement some activities that are provided by the ptnot this includes speech and all of our other related services providers as well there may be different videos that they would interact with it really is dependent on the individual student and the individual students availability ability to access the instruction okay uh thank you um gifted how are we meeting the needs of the gifted kids president hill member hatcher uh we are still in discussions about this and tom espy wears many many hats and so um i we're primarily talking about k through eight and so um tom if you'd like to talk about some of the strategies that you've been um talking about the program won't look the same um until we're kind of back to normal right so um president hill board members the uh third through eighth grade creative inquiry program has always been a hands-on program where the kids in third through sixth grade travel to sonoran trails to work together with kids from other schools so um that is definitely not happening obviously um and so instead what i've put and i've actually just updated the gifted creative inquiry website is the students will have an option to join a a optional online class for the entire year for creative inquiry in which the teacher will have a few different things for different grade levels but some small mini projects check-ins with the students we even have some opportunities for students to try some coding courses or graphic art courses online and it will all be on their own time so it's a it's an additional service that we're offering to parents and students that want to do that when they're done with their other work or want to add that on top just because they're interested in doing that and continuing that so we do have some options on our website that are totally online and they'll still be taught by the the gifted teacher or she will at least facilitate the ones that are pre-made courses um and so that is what has taken the place of the usual three through sixth grade creative inquiry the seventh and eighth graders that do creative inquiry choose that as an elective so they will do that um the same way that they um any of the other kids at sonoran trails are doing their classes they'll start if they choose option one they'll start online with the gifted teacher doing what she can online in anticipation to transitioning back into the classroom the students in seventh and eighth grade that want that are gifted that want to continue to do creative inquiry she will continue to post those lessons online and they will be able to do do that online as well okay thank you for the middle school kids and the high school kids that uh choose option two um do is there counseling provided academic counseling provided for them so that when they're in that in their set of programs they are making sure that the classes they need to have to go to high school the classes they need to have to graduate high school are the appropriate ones so they don't get off down a rabbit hole taking fun things that and delay graduation for example president hill member hatcher um yes actually lori umberger assistant principal at cactus shadows is going to help us with that um toya abrams has her principal certification and so dr abrams will be uh the principal of the academy and then she'll be working closely with um miss umberger um because she knows the courses of study that the kids should take and just depending on the numbers of students we may have to reach out to counselors at the high school but currently lori has offered to help any parents or students that need help with their course of study thank you that's my three for now any others uh yep i've got more um going back to the special ed once school starts august 5th how soon will ieps be reviewed well ieps are reviewed annually so as they come to their time limit to be reviewed for that year they will be held in compliance with the timelines if at any point a parent or a team feels that that student requires an addendum to an iep we will be scheduling that iep meeting and holding that okay um the scope of work for the classroom teacher and the aoe teachers is different um how is equity going to be addressed for these two for these teachers uh member busby uh great question uh that's what we were speaking about earlier about the class size expectation uh so for example um we've heard different um targets for the teachers in the aoi and so like a regular classroom teacher may have 30 students in their class i would say that an aoi teacher would have significantly more one primarily the aoi teachers do not have to plan the lessons all of the modules are built out so the planning component is no longer there so the aoi teachers will have more students than a typical classroom and we will be adding that number when we land on it we will be working with carolyn lynch and toyah abrams and other school districts to see what is a good loading factor for those classes and also for grade level bands okay um what are the accountability measures what accountability measures are in place for aoe teachers member busby the same accountability that is in place for our regular teachers of course a teacher evaluation document is going to look a little different but toy i know toya has been working on that piece too um so toy i don't know dr abram if you want to speak to that or not sure um president hill members of the board um and member busby just to address your question um with our the online program that we have created we are following the quality matters online standards that are put in place to measure quality online programs and so this is what we were guided to follow through the state board of education when we completed our arizona online instruction application for them and so in addition to following the standards put out through the quality matters program for online programs we're also just continuing with what we have already in ccusd for teacher evaluation tools and for just meeting the high quality instruction and just attentiveness to students and their personalized needs okay was that no that was my i've got another question here for both the distance learners and aoe students what is the plan for technical support is there dedicated times is there a helpline you know if the aoe student is working at their own pace how are they going to get whatever technical support they they need in order to access their their instruction um member busby so there's a variety of ways that students and parents can access support and different types of support that they need um so if it's um you know we're finding out what the chromebook needs are what the wi-fi needs are and if it's a technical issue like that um mr andrews department is awesome and they have their tech support line um dr pratt has her tech padre and so there are teachers at all of our schools that are trained up and will essentially be the experts there also at the middle school and high school there is a designated tech support person as well as the elementary schools have the computer lab folks that really support technology continually even when we're not in a covered situation so and then nancy pratt as always supports anybody in any of their needs so we really feel like we're covered uh with tech support and um just based on that question i know we're going to want to reach out to parents and particularly uh when we when we notice non-attendance and find out what the reasons would be for kids not getting online and not attending a class so i feel like we're covered with the tech support and we've got a lot of um high level uh trained people out there in at all of our campuses and at the district office so is there going to be stated times that the tech support line so to speak is available because the the aoe kids they're not necessarily going to be online from nine o'clock to three o'clock since they're working at their own pace so if whatever the scenario is if that student isn't online until four o'clock and then encounters a problem is there going to be some way that that student can access or have access to tactical support dr abram did you want to answer sure member busby yes so um the first recommendation with aoe is to have the student or the stakeholder involved in the learning whether it's the parent or whatever contact the teacher and so the the teachers will all be trained uh through edmentum and also with canvas because in um grades uh six through twelve they will also be using the edmentum courseware through canvas and so the initial request can be made for support through the teacher and so that will be considered part of the teacher's job to help students and families with technology and then also uh edmentum and canvas are all very responsive to tech support that's part of the deal that we have with them so just on our end in working with edmentum we've been testing out tech support and sending in requests and um checking to see what the response time is and so we do get response a very fast response to things that are things that are on their end that involve tech support but just going back to um what i initially started with is that really just the teacher is um the start of the support and and hoping that the teacher can help lead or guide the student or the family to the support that they need in the correct direction whether it's with uh the tech cadre who are also willing to help and and whatever else resource we have okay thank you that was my three so i don't want to i have more questions beth do you have more questions i think it's you and janet i'm i'm i'm done you need a meet beth yeah all right uh the executive order um one of the uh portions of the executive order is uh in regard to sanitation and it says quote it waives the requirements to be open during the time a school is closed by the order of arizona department of health services to sanitize unquote do they mean that if you have to shut down for example black mountain for two days because mr owsley's gone to every classroom and he winds up testing positive recovery does that mean that we're not required to tack two more days on to the back for black mountain they don't have to remain uh open two more days is that contained within the 180 um so um president hill governing board members member hatcher we are hoping to stay within the 180 because by being able to seamlessly move back and forth with distance learning we could continue the education of that classroom so we would be meeting our requirements for the 180 days but it would be distance learning at that point okay okay so that's how we we would handle that um all right and then uh in the executive order they it states that we are to provide a place for students who do not have another place to go during the day does that mean starting august 5th kids who don't have a place to go like a five-year-old who might be home alone can come to school and somebody's gonna watch them so that is a great question member hatcher there have been a lot of discussions between the school attorneys and the school districts on that item that item was actually put in the previous executive order that pertained to schools and it was for hybrid models and so what the government governor was protecting was that if a school did a hybrid which means the kids are in school part of the time out of school part of the time that there is a requirement for on-site learning that would have to take place with the second executive order the interpretation was that um as soon as the governor allows schools to open which right now is on august 17th if we had decided to open physically on august 5th from the 5th to the 17th we would have been obligated to provide on-site learning but because the governor has said the schools are closed until the 17th we do not have to provide on-site learning um unless i know there's an item on the board tonight to possibly extend our closure until after labor day so if the board would choose to do that and the governor would not extend till after labor day this week from august 17th which is right now the official opening date until september 8th we would be obligated to add on-site learning or a type of daycare that allows the kids to still access their school work if the governor extends to the same date that our school district would choose to open we are no longer obligated to have that on-site learning i know that's very con fusing and the school districts have had many questions over that but i believe it's it is all dependent on the day the governor says we have to open until the day that our school district may have a different day during the gap we're required to have on-site learning did that just confuse you more or did i i understand what you're saying so let's let's say there's going to be a gap hopefully there you know maybe there won't be but okay uh let's say there's going to be a gap how would i'm thinking really elementary i can't imagine how it would be done in the elementary if you have k through six you have you know that's seven grade levels coming in first of all where are you going to put them who's going to teach that many grade levels it's and it's not teaching member hatcher it is they've suggested the governor suggested we bring in the boys and girls club it's not teaching it is somebody supervising on-site learning so there's no teaching going on and so the parents would have to recognize that really while the rest of the kids are getting their option one or option two their kids are being babysat essentially and sort of so if i can clarify what we would provide in the day and our principals are working on options for this and it could be that we combine a few elementary schools because we don't know how many parents would even ask for this so first we would have to have numbers second we'd have to look at what grade levels there were and third this is a way for us to utilize our classified staff as well that might be able to come in and supervise um perhaps and i am just throwing these options out there that we've discussed already there would have to be a way in a computer lab or with chromebook carts for the students to be able to access their school day with their teachers and their own earbuds okay we would have to provide a lunch we would have to give them uh when it is a recess time we'd have to give the kids some opportunity to get out and stretch and get some fresh air but it would be supervised by perhaps most likely classified staff because they would be getting their learning if they were in the option one online in a computer lab or with a chromebook with their earbuds in during their class time does that make sense yeah okay well i i hope that doesn't come to that uh and then my last one is uh for the executive order um have we submitted our district learning plan to the ade no we have not member hatcher we just got it on thursday it's 13 pages long and with the tiniest font i've ever seen and so um our teaching and learning department is on top of it they have the document and they will get it in by the due date okay thank you any other questions yep um does the enrollment in aoe count toward our 100-day count 100th day count mr leedy do you want to take that one let me unmute sorry i don't i brought this computer home and i realized that it doesn't have a camera on it so uh i'm incognito yeah um yes as far as the uh the enrollment as long as the students are enrolled in that program yes they will be counted uh for the adm for the 100th day but keep in mind through the the um the funding that the governor has set up for the safety net we'll get 98 percent of our uh prior year funding uh for for this current school year so but the the short answer is yes they it will count towards our district adm okay thank you um another question that i have on here what's the projected cost for webcams we um don't have any options right now we looked at one type of webcam that was a swivel cam which by the way they're not available um they're all out of stock but looking at that one that one was about 110 per um webcam and so if we um purchase them for all 275 of our teachers it was a little over 30 000 and i don't know with all that we've had to do today if dr pratt had any time to look at any others or if mr andrews did but again as i mentioned we had a meeting this morning and then this was not a day that i required anyone to do much except get ready for this board meeting i don't know dr pratt if you have any additional information at this time thank you dr verdict president hill governing board members i will say that um yes it's been a busy day um when we were talking this morning about the webcam situation and the opportunities that it certainly would offer us um i do know that um and mark anders can talk to this if if um if i say it wrong mark um but even last week we were we were looking at he was looking at different options and um trying to get a pre-order uh going and the availab availability like dr burdick just said i mean their webcams are back-ordered and all types of webcams are back ordered and so we're in the process um this week today and tomorrow um with looking at you know what what our options are through the channels that we can purchase and so i know mark has had that on top of mind as well with everything else he's been having to do and that's something that we will definitely be able to come back and share once we have more information okay so trying to wrap my head around all of this this hybrid kind of option to have the webcam so there's sort of for lack of a better way of saying it live streaming the classroom to the at-home distance learner that's uh at this point a pie in the sky possibility am i right so member busby i would not call it a pie in the sky possibility i call it one that we're actively looking into but as i mentioned we just started the discussion thursday friday we um the district offices closed we had the weekend and we've continued the discussion today we have until um whenever the governing board decides that we come back for um face-to-face classes right now we know it's august 17th um that gives us a month to get information and put this together right now it's not one of the plans on this item that we're discussing but i wanted to bring forward the fact that we are actively figuring this out and i do believe it will become an additional flexible option for our families it is not a hybrid however it would be more of a live streaming uh class okay was this rejected by the committees previously as an option is that why i wasn't looked into sooner or was it looked into uh remember rich the committee did not look at um webcams and live streaming at home for kids to be at home thank you the way the committee worked was off of the three or four scenarios that were provided in the return to school roadmap from the arizona department of education and so we use that as a guideline for all of our committee work uh the one thing that i might add we do have some webcams um in our computer labs and so i don't want to speak out of turn here but i would think that initially uh we're really looking at um what what solution can we provide for the high school students that were unable to provide um a learning option for them in the aoe and so you know we we need to see how many webcams we currently have and i know that mr andrews was probably last week he was he and dr pratt were actually um mimicking a class going on and she was the teacher and he was trying to figure out the webcam and we were using a logitech webcam and it had very high quality had a mic built into it so that wasn't part of the committee work however we have been looking into that and dr pratt mr andrews have been aggressively looking into when we can possibly order these thank you um dr burdick i had asked you at a different time about the dual enrollment and why it's not available for the aoe kids and you had indicated that the uh and i can't pronounce it it's not edmonton thank you um it's not compatible with pvcc's program correct so edmentum is a completely separate online curriculum so yes exactly okay so when a curriculum was being investigated for the high school ao for the high school aoe was there any consideration put into what would be compatible with pvcc dr abrams yes i can answer that member busby um so we did pilot and we did vet many different offerings out there for many different vendors we also researched every school district that i could think of i have a list of every school district and what they've used and what their offerings were and so um the partnerships with pvcc uh it takes time to make that and to create that partnership and and cactus shadows has that partnership for that dual enrollment because over time that's something that they have created and they have um developed that partnership we have not found an online school um that we've looked into that's similar regardless of if they're using edmentum ingenuity any of the other offerings out there um it's it's not that edmentum doesn't partner with pvcc because i i actually am talking to the contact person for them and so um it's something that can be done over time and um if it's something that you know we as a leadership team and and um the stakeholders want to do it's just not something that can be done with the way the school being so new and the way that the offerings are and the way that the partnership is developed with paradise valley community college is something that i know i personally need to learn more about but that takes time and those things um have there has to be more of a of a vetted piece from all of the parties involved to make that work okay now i this is where i need some help with dual enrollment because i know with cactus shadows dual enrollment in regular in the regular world the student will go over to the black fountain campus for english class or whatever class it is or they're enrolled in english 101 at cactus shadows so it's access one of two ways if knowing that the dual enrollment student actually goes over to pvcc to enroll in that english class i'm not understanding how that piece can't still fit in with this aoe program can i take a stab at that dr abrams so um member busby dual enrollment is when we partner with a university typically and for the community that may be listening we we partner with the community college we've done it with different community colleges over the years we then they have to approve our teacher on our campus to teach that dual enrollment class that's dual enrollment when they go to black mountain campus that's part of the early college class and that is taught by a pvcc instructor it's not dual enrollment it's a different program early college and then we also occasionally have had students classes approved to take from pvcc wherever it is but the dual enrollment the reason it would be a challenge right now with the new school the aoe is that pvcc would have to approve the teacher to teach it who's our teacher and so that is only right now happening at cactus shadows high school and so that is one of the courses that we're looking at to provide the webcam for so that if a student chooses not option one and not option two but this potential option three that they would be able to access a dual enrollment class taught by our teacher with the pvcc curriculum i don't know if that clarifies at all no i appreciate the clarification because there has in the past there has early college and dual enrollment have been used and not within the board but those terms have been used interchangeably in different settings and after a while it gets a little muddled and so thank you for the clarification um going back to questions or concerns that were brought up before about safety i've kind of gathered that some of our protocols are really not etched in stone yet because we're sitting and waiting to see what the state or the cdc is going to say before we open a classroom am i correct on that member i'm sorry member busby we will be waiting yes for that guidance but it would probably not be from the cdc it will be from the maricopa department of public health okay um is it reasonable to really um expect that parents will be taking their students temperatures before they leave home i mean we all know that kids have come to school with runny noses fevers whatever and they're dropped off they show up at school and whatever happens they're sent off they in the past they have been sent to school that way so what's to ensure that those students are going to have their temperature taken before they get to our campuses so that um member busby that is something we are going to be reiterating over and over and over again including to the students you're correct we cannot police that but we also know um if a bus driver notices a student that may be ill and tips off the school when they arrive at school as well they can call on their radio have somebody meet that bus when it gets to school as well as our teachers let's say it's pre pandemic know their students really well and can just just like we can as parents when we see one of our own children and we can tell that they're not feeling well that is something that teachers are very adept to noticing as well and so everybody is going to be on high alert to look and make sure that a student does not look ill or look different than they normally do when they are of optimal health students that do look ill or we do see signs will be immediately sent down to the health office i know that we we just cannot logistically let's say two thousand kids at the high school we cannot take two thousand temperatures prior to students moving into the school campus it'd be a little easier at desert sun academy which is our smallest campus but we believe that um we're doing it the way that we can logistically do it with the staff that we have and the budget that we have also we know many people are asymptomatic and do not even show uh signs of illness so and we we really don't have a way to mitigate for that as well so we're going to count on the honor system somebody mentioned earlier i can't remember who i apologize um that what about the kids that come i think it was one of the parent statements that mrs scotto read about students that may have allergies students with allergies that we know about our part are accounted for in the plans for what we look for in students and students with known allergies and sniffles that are at certain times of the year we would have that information about that student we would not be sending that student home unless there are additional um symptoms that that student would have that they typically don't have so we're going to have to trust that our parents are doing everything they can to make sure that not only their students stay safe but that our staff stays safe okay um until we have a you know uh hard and fast option three wha what really is the plan if uh an entire classroom is quarantined because somebody was exposed or is diagnosed which was covid19 so um remember buzzby as we mentioned earlier if it's an entire class in multiple cases that entire class is now going to be sent home and along with the teacher and would go to distance learning so if if the teacher has covid that teacher's then going to also be expected to run the classroom or run the distance learning not i mean if it would teach substitute okay okay um all right any other questions well i have a i have a whole bunch of them but it's it's we're getting into kind of later i have more also um well i am going to let you guys ask him because it's important but we are at the two hour mark on a one item so um i'm gonna suggest maybe try to find the ones that haven't been covered yet i mean if you feel it's really really important we need to ask again go ahead but we do need to start trying to wrap this up how are how are teachers being selected either for the in classroom slash distance learning and aoe is it voluntary or is there some other criteria member busby we have put out a survey a couple of questions to the teachers to ask about their interest and look at if they want to return to the option one or option two and um so we'll do the best based on which teachers of course if we have elementary students in the aoe we we need to have elementary teachers and middle school and so on um and then i know caroline lynch has uh looked at our transfer policy um so we will look at requests look at our needs and then make our decisions and then communicate with staff okay can i just ask one more question on before we get off this topic then go ahead okay uh the webcams if we're able to get webcams but not enough will we prioritize distribution of webcams based on ib or ap or whatever will there be some prioritization um remember hatcher unless dr burdick has an answer i kind of threw that out there uh we're at the beginning stages of this and so i would hate to commit to that's specifically what we're going to do i know that we have a high level of need yeah some of these classes at the high school that our aoe cannot at the current moment offer and so i know we're going to be looking at that and then just also other needs like we talked about earlier like with immersion um and so special needs students and things like that so i think we look at different areas and see first off we need to see how many webcams we currently have that are available because we have quite a few um and so but i hate to commit here right now when we don't have that plan built out i understood thank you also member hatcher one thing we've talked a little bit about this morning in our meeting was in multiple meetings was the possibility of could we even use a chromebook um and which also has a speaker in it and um that may as be a band-aid until we can actually purchase enough webcams or the logitech cameras with the speakers so we're talking about different options as well that might be possibilities until we get the equipment that we need we're being as flexible and as creative as we can well and i know that also remember hatcher that um dr pratt mr andrews have even looked at some ipads that would have that capability that could be on a stand until we can get everything that we need so we're looking at all possibilities for that um what what's in place you know god forbid somebody in the ccusd family passes away as a result of this covig 19.

another thing that i think will probably be really good for the community we're in talks right now to have a city and county-wide universal mass mandate so that'll cut down on the transmission rate in the community so if we're going to do it in the schools we're hoping to do it county wide thank you brian we just add a statistic and that you know as we try to understand our circumstances and and what can or will happen and mr caldwell mentioned earlier that positive tests will occur right um there has been child care offered across the state for the last four months and and 400 licensed child care centers in the state of indiana during what was the peak of our our our troubles or challenges to now in 12 different times out of 400 a a child care center had to close down out of an abundance of caution for for a case and able to to basically immediately so so hiccups in terms of those child care centers and so as as we again have just investigated other things that might be kind of like we're doing particularly elementary schools we're talking about child cares what might be similar and that that data is positive i think another one to look at is why mcas across the country have been open during this entire time and and i don't have the exact metrics to quote or cite for them but have been successful in terms of being able to remain open and and not have a lot of positive test cases or or create challenges and again it doesn't mean it's gonna there's always that possibility but at least looking at similar kind of environments as what we've had not being in school since march those are at least some some successes i guess to point mr stenner thank you mr caldwell uh i'm glad for a number of things tonight i'm glad that we've got a solid plan in front of us to review i appreciate the work that the administration and all the stakeholders that participated uh have put into the plan that we've reviewed tonight i think it's important and i'm glad that we have acknowledged that a couple of the trend lines are not in our favor today and i'm especially glad as dr shedd was that we've established metrics that are understandable for me an absolutely key metric is the number of new cases per capita per day per 100 000 people and when that gets to the 10 11 range for that seven day moving average i think that's going to be a critical point for us i'd also say that i'm glad that a number of speakers dr nevolsky most recently have related what's going on in our schools to what goes on in the broader community and we're not going to have successful plans in our schools at the same time that our community is not having success in controlling the spread of the virus we're absolutely dependent on the community to be able to move forward with these plans so thank you for asking okay there is a motion and a second on on the table to support the plan as put forward by the administrative leadership this evening i'm going to call for the question all in favor of that motion please indicate since i can't see your face necessarily that you're saying aye would you raise your hand aye all right all those opposed same sign okay let's note that the motion carried five to two um thank you for that thank you for that presentation dr roberts let's move on to our next item on the agenda item 5.

Jenkins on the motion any further discussion hearing none roll call please miss Oliver yeah Shannon Jenkins yes Mary wait yes Kathleen Amaral yes John Nunes yes Thank You Kate everyone I'm next up on tonight's agenda we have a presentation I'm going to turn it over to dr. Gifford and a presentation on curriculum relating to anti-racism equity and diversity Thank You mr.

what's in place for support for students staff so member busby we hope that's not something we even have to tackle exactly we would follow the same protocol that we currently do when somebody passes away mrs durbin's department with one of her hats is with the counselors we have an entire protocol and send our counselors out and have access for the family as well as the students that might be affected and so this would not change any of our typical protocols for when there's a loss of life okay um i had somebody asked me this question which kind of it actually surprised me if a teacher gets sick and requires hospitalization well does the district's insurance cover all expenses revolving around coping 19 because apparently there have been some reports that there have been teachers in other jurisdictions that have ended up in the hospital and their insurance left them with hundreds of thousands of dollars bills i i'm going to defer this to mrs lynch but i will let you know that um i do not believe any of our insurance plans cover 100 of expenses there is typically a deductible and it's different for different plans but mrs lynch you're exactly right and members of the board so we do have a deductible but then there is an out of pocket maximum which the the individual would meet and then after that they would not have to um incur any more expenses that can be at the individual level or the family level it would be depending also on the the plan that they chose okay okay um all right i guess that's that'll that'll do it for now i guess okay are we good on questions i think before we vote um the last thing i want to say is especially because i know we have a lot of people watching that not only um i know the board has taken this very seriously i know everyone at the district level at the school level has taken this very seriously none of this is ideal the ideal situation is this never happened and we never had to even talk about this and i had no idea what this was so absent a time machine we are not going to be able to have an ideal situation because 2020 possibly 20 21 it's not ideal and it can't be so i'm hoping that everyone that is voting tonight that is watching and that has been a part of all these discussions understands and extends some grace to those who have had to make very tough decisions so our parents are making tough decisions to our leadership and to our board they're having to make decisions that i can pretty much guarantee none of us ever thought this was going to happen so i'm hoping that um everything we vote on tonight um it is not going to make everyone happy there is no way to do that that we're doing our best and that we're we're asking for some grace and understanding um in something that that none of us ever expected to be an issue in our district and hopefully we will never see this again um so with that i'm going to call the question right now we have um a motion to approve as presented and we have a second for that so um everyone unmute and we're gonna start voting member rich hi i'm an i member hatcher i remember busby um i am going to say no remember brown i will abstain at this time okay um it's 8 20 and we've been on this call for two hours and 20 minutes and we have four more items to go so i'm going to call a five minute hopefully less recess i'm suggesting all of us do not leave this this call but i would maybe mute yourself and turn off your camera for just a few minutes so you can get some water and kind of do what you need to do because i have a feeling we're going to be on for several more hours so just a very quick um if we can have it back on before 8 27 that's ideal but i'm gonna give us a few minutes just to make a real quick uh run to do what we need to do she needed to step out and so she won't be in the remainder of the meeting okay okay whoops okay so um is our board i think we're all back let me see uh i i don't see okay jim's back scott okay looks like everyone is back on all right item 4.2 recommendation to approve cave creek academy of excellent ccaoe online learning option uh ms scotto do we have a public comment on that we have one public comment president hill this is from karazhek of anthem arizona thank you for listening please delay the opening of face-to-face schooling for the first quarter delaying open to present a more thorough plan while also allowing for the hopeful decrease in covid the option between face-to-face learning and online school presented by ccusd and her comment cut off i apologize there's no way to follow cdc guidelines when reopening face to face the online program offer does not include in structure or peer interaction there is a template for home schooling it's discriminate discriminatory towards any family sink seeking to do this the community spread of coven 19 every student deserves an instructor and time it is clear that either the district receives more tax money per student that returns face to face and values those students more for another reason i am convinced that no parent of any committee is choosing the online option for their children please take time to reevaluate online learning while we remain closed please consider continuing utilizing ccusd and the classroom settings for those who choose the online option as well as for those choosing to stay out to the end of the quarter please clarify that students using aoe may participate in club sports and activities ccusd thank you for your time that is the end of her comment that is the end of the comments for item 4.2 okay thank you moscato uh presenting item 4.2 is dr miller mr sv and dr abrams president hill governing board members and dr burdick uh we don't have a long present excuse me presentation uh for this item uh this we've had a little bit of discussion already let me get some water and um so this is a new option currently for our school district um and this is school number eight in csusd so a little background is that um and and i think we heard it earlier but i'll go ahead and reiterate when students enroll in the aoe they are withdrawing from their school and then they will enroll in the online school um and much as any other online school and so one thing i've said is it's a little bit like a primavera and a lot of us have heard of primavera or other online options um it is brand new we just began uh preparing for this um at the end when we had the closure however we had been uh planning on writing the application and getting the school up and running for students when we don't have code this is not um a school that or any online school as i mentioned before you can't replace a teacher with a computer and we want our students to be face to face but this is one option uh that we are able to provide and we have to purchase edmentum as the um support and curriculum for this school i just wanted to say too when we were looking at edmonton um we were looking at purchasing edmentum for our high school prior to even talking about the online school we feel that it's a high quality product and so this cc usd's newly fully online learning school is has been called the cave creek academy of excellence and it will be the eighth school with its own ctds number and it will begin on august 5th 2020 for the uh 2020 21 school year and so i know many of you may have questions so i'll just go ahead and make the recommendation administration would recommend that the governing board approve ccusd's newly new fully online learning school the cave creek academy of excellence um as presented so moved second rich discussion and questions i'm asked for the same thing if we have i'm hoping we had a lot of questions answered in the first round but um let's keep them to three at a time and do some rotating around the five of us do we have any questions on um this is specifically about the online school can we ask questions about the programs themselves or just i think that follows it's just as long as it has to do with the school itself yeah okay i i've got some questions i don't have nearly as many questions as i did last time um on these programs um so can i start with listos um for spanish immersion grades three and four uh hold on back remember hatcher this is not that item that's item 53 4.3 this item is simply to approve the aoe that um dr miller introduced in the previous item i have zippo then i'll be quiet thank you okay do you have any questions about this item um i have one i think we answered it and i asked it and it it does happen to have with some questions are asked by parents but i just want to confirm that while a student might be enrolled that is in our school district that is in the ccaoe that they are able to participate in these sports that are at their at in the school district is that correct yes president hill they can participate in sports and clubs and activities okay that was my only question on this do we have any other questions okay so we have a motion in a second to approve uh this as presented remember brown yes remember busby hi amber hatcher i am an i member rich hi item 4.3 learning management systems lms online curriculum for school year 2020 um remember i mean moscato do we have any comments on that no comments on this item president hill okay so then item 4.3 will be presented by dr miller president hill governing board members and dr burdick uh this item is to is not just in relation to the closure um or the reopening of schools um it has to do with learning management systems and online curriculum that we also may not have been able to have approved at another board meeting um so the learning management system that we are purchasing um is canvas as we talked about earlier and um so this will be for all students in k through 2.

dr robert's additional request items 5a through i yep so me again uh we'll run through these relatively quickly so we have minutes of the regular school we're meeting from june 15th as well as the executive session on that date and an additional executive session on june 22nd you have a list of supplemental contracts in front of you from dr hack and mr jensen there are no requests we always have field trips and professional leaves but none at this time you did have a few school fundraisers in your packet from a claims and payroll standpoint we have two sets for you june 1st to june 30th the total over 12 million dollars 12.2 for the date of july 20th we have about a 1.7 million dollar request payroll for june 19th june and july 3rd two sets of payrolls total was a little over 4.2 million dollars and just a note there that the payroll date of june 19th included perfect attendance pay for 41 teachers and 300 each and aviva payout for retirees so there was some additional pieces in there we do have a revision aboard policy 511.03 we've had conversations about that policy for a couple of months dr shedd had noted some some possibilities for work changes we have worked on those and that that revision is in your packet we have two bond resolutions that mr phillips can speak to as necessary this is the second time i believe mr phillips we have requested such a an opportunity to leverage uh bonds for purchasing capital equipment primarily technology um some of the pieces i think based upon what's what's going on but um you have again two resolutions one's a preliminary bond and the other one's a reimbursement to to reimburse for expenses that go into that process and then lastly you have been reviewing a student expulsion appeal so your decision is in uh included in my recommendations overall thank you dr roberts so items five a through i is presented do i have a motion to accept so mo thank you kathy is there a second okay thank you pat any discussion any questions for dr roberts i know you like to talk to chad after two and a half hours in a meeting on numbers but probably not tonight not quite as entertaining hearing no questions all in favor of uh five a through eyes presented please indicate by saying aye hi i'll pose same sign since i saw no hands go up i assume that was unanimous sharing okay thank you i'm six a request for previous human resources recommendations ms heine thank you mr caldwell i'm requesting approval of the remaining human resource recommendations as presented this evening thank you miss heidi do i have a motion to approve that request from miss heine thank you mr persinger as our second second miss day haltwire thank you any questions for miss heine thanks for all your good work on that ms heinen keeping us getting our staffing where we need to be right now all in favor indicate by saying aye aye all those same sign that motion carries unanimously board members if i haven't worn you out already what other input do you have for this evening anything mr stenner miss day healthwire all i'd like to say is that i appreciate the requirement of the mask and i also hope that bartholomew county will kind of follow suit bcsc can be a trendsetter maybe in that aspect and we teach our children to go home and teach their parents so and i do like the fact that this is a living document uh it could be changed as we move forward and um keeping an eye on that number is very critical thanks kathy thank you dr bills so thanks everybody bcsc administration dr roberts everybody that was um involved in working and explaining this plan and and sometimes and also thanks to all the parents and teachers and students who sent emails and completed surveys and and contact us and gave us your thoughts you know this was a difficult decision and you know you have to kind of once in a while go with your with your instinct with your gut and and you you had all the numbers and you had the data there was just um a hesitation so it was not a reflection on any of the work that any of you you had done it's just uh it's really hard i understand thank you thanks thanks dr bills mr persinger echo dr bill's a statement it wasn't reflection on necessarily the framework or anything i am in favor of the vast majority of everything that was on there it's just the reality that's around us you know i mean yes the surrounding counties may not be in that bad of a direction right now but what we are seeing is that it is getting worse it's not getting better all over we're not an island we don't have a wall around us people travel for work myself i travel through three different states all the time you know and i know i'm not the only one and with my wife working at school bcsc and you know my kids going to schools in bcsc i just and also a halt of people in the community that reached out to us just the overwhelming amount that just were worried and not in favor of going back right now it's just hard to ignore mr bryant our new athletic director left does he know that he can't put up that stuff place over here yeah you stuff really really blue and white he should be good in blue and white okay okay thank you thank you i gave him different advice pat dr shan i just i just want to reiterate i appreciate very much all the passion that we've heard from our community i think it's it says so much that people care so much about our kids and care so much about our teachers um that meant a lot and even if it meant reading all the emails that we received the amount of research that some individuals did and what they sent to us was fabulous and very impressive so i i appreciate that and i think it it helps me actually be quite positive about our times ahead because dr robert any closing community nothing to add mr coleman thank you i would remind our board members that our next board meeting is scheduled august 10th i want us to keep a close finger on the pulse here and if we need to do something sooner we have an executive session i'm sorry so we strategic planning session on the 31st so we can we can touch base there and if we need to do even another session beyond that we can do that we just have to meet the 48-hour requirement give public notice but i think dr roberts you know this board stands ready if we need to have another discussion let's let's have those discussions as frequently so that'll be here as well on august 10th um strategic planning will be at the uh boardroom on the 31st at 9 00 a.m yeah so just for the public's sake in terms of that meeting we do uh try to at least twice a year every six months have a strategic planning session just to talk about goals objective strategies for the school corporation and had had moved the date uh from typically october i think to right before the school year so we could look at getting getting the school year started off in the right direction that date was set in january i think we did not know that covet 19 was going to be a part of our our life but i think it ended up being very strategic maybe accidentally on purpose in terms of making sure it's before the school year but it i think it has added emphasis or value right now with all the conversations we are having so we do have a strategic planning session not an executive session a public strategic planning session at nine o'clock in the morning uh on uh next friday the 31st and then our regular meeting is is the tenth thank you for that correction and um dr roberts i think i think if i can echo some of the comments made if if the passion and obvious caring that this community has for our students our children our teachers our staff came out through indications i hope you and your leadership team at all the schools will ask for help volunteer help if you need it from the community if it may take more hands more eyes to pull this this launch off and this opening this year so let's let's don't hesitate to ask for help if we need it that's a good point mr cola thank you thank you if there's none other to come before this board tonight this meetings adjourn

Oliver so tonight we are going to have director of teaching and learning Traci Oliveira presents some of the things that the district is already doing to ensure that all of our students throughout the district are supported are treated with respect that we acknowledge and value all people and I just want to say that as we continue this conversation we will be looking forward to the fall however school gets back in service here and what more we can do and take a real thoughtful look at the Dartmouth public schools curriculum initiatives etc to see what else we can do - as I said ensure that all of our students feel respected welcomed supported in our district so with that I'll let reefy take over and present what we are currently doing right now to get fit and good evening everyone I'm just gonna take a minute to share my screen with you so today I'm going to talk about our culturally responsive education so I broke this presentation up into two parts so what we're currently doing and then how we're increasing this work around the diversity in light of what's happening current events in our nation and I also looked at the diversity in two ways one explicitly how it's taught in our standard so I first went and looked at social studies and health started pulling out exactly where we were looking at it and where we were teaching it and then I also looked at places where we integrate cultural responsive education into other standards where we just kind of try to go after those more than one standards at the same time so I think I can change this to start with what is culturally responsive education so it really requires individuals to be culturally competent so we're looking at this competency compensate to have an awareness of one's own culture and also views about differences and the ability to learn and build on other people's culture so what a community norms around culture what is standards - what are the standards how the things different within families and try to be understanding and accepting of all that it's critical in this work that educators have a knowledge and a capacity to serve all of our students we want everyone to find their place within our curriculum educators have to be developed in understanding of students abilities and their school committees and their school communities and to ensure their their experiences in school or farming to who they are but also who they bring to and who they who they are and what they bring to the community just trying to do multiple so when we talk about curriculum I always have to bring it back what we're talking about so we're talking about the whole I want to say the whole gambit so what are our units our lessons we lay out for what teachers do every single day and every single week what assignments do we have what activities are we having kids do what projects the students working on and then also what books and materials and videos are kids accessing in class and also what do we send them home with so it's really important and one thing we've strive to do over the last few years especially is to fill our libraries and what our kids are working on with a very diverse books activities assignments to really understand what the world is like and to understand other people's perspectives one interesting thing that has Dessie has done that I personally felt was they really hit the nail on the head is when they came out with the new history and social studies framework they built it on three pillars so they built it on the content standards what we were used to saying in our history and social studies standards then they also linked it into standards for history and social studies practice and that was kind of like what does this look like what skills do we want kids to do not just the knowledge but what do we want them doing and understanding then they also linked it to the literacy standards the history and social science so that was always part of our literacy standards but it just brought it to light so when I talked earlier about places where we talk about diversity and racism it's not just in our history standards but also comes out in other places especially in reading and writing because we filled our classrooms with books about diversity and we'll be getting into that a little bit more but this was a great kind of philosophy that does he came out with that really worked in helping us to expand some of what we're doing in our classrooms when I first added this task of putting together I pulled out the social study standards and I just started pulling out any words that went with diversity culture racism I was quite honest a little overwhelmed by how many words were there and how much we do do in it so this is just a little picture of all the different words all the different subjects categories units that we do kind of focus on this so I'm gonna break that down for you a little bit and I also have the little heart on the other side for social-emotional learning and that just came from my health curriculum so if I start with social-emotional learning I'm very proud and pleased to say I think it's something that Dartmouth does very very well since dr. Gifford has come here we've always had a theme across the year and has you all know it's always been you matter i matter kindness matters really homing in on that social-emotional we are all one here which we are accepting of everybody I think a unified program is one that's just grown throughout the years and it's just a strong example of how we incorporate everyone into our box and accept everyone we've done our second steps programs also address that PBIS I think buddy benches is another great example how we are trying to really be an inclusive community in our schools and how we teach that [Music] so I'm just gonna go quickly over the next two slides I know you've got these ahead of time and this is just the content areas for history and social studies so that one pillar I talked about earlier they really broke them up into categories across grade levels so as you can see the the ones in red really have a strong focus on diversity and strong focus on coaches and we start we really start in kindergarten with how will we a community and how will we work together and then in second grade we talk a lot about the cultures of different cultures of people but in third grade we really start honing in in Massachusetts what are the different things in Massachusetts what how does Massachusetts came to be we really even dig into Dartmouth and our third grade standards which is just one of those fun things where we see what what do we have in our town of Dartmouth what are some things that we do and if I go on to the next slide it just goes into grade six and seven really focus on world geography and ancient civilization grade-eight really takes over the civic life at Massachusetts government and one great thing that the new history standards did is really almost put in a civics course that each of our students will kind of participate in in great so we took all of our middle school standards and we kind of squished them into grade 6 and 7 and they built civics course for our grade 8 students and at the end of grade 8 they do a civic project which you'll be hearing more about has our year unfold but it's a student-led project about how they can change the world or how they can change their community or what they're looking to do so that is a great example of how we're trying to put some of this ability to change into students hands the other kind of pillar that we were looking at that I was talking about is what we call the history and social studies practices so there's seven of them and I just pulled one out right now which was called determine next steps and take informed actions and as you can see in bold starting in grades 3 and 5 they really start talking about diverse peers so how do we engage in academic discussions respectfully with diverse peers and then in grade 6 and 8 you can see how it builds upon that and kind of moves up to 12 to 12th grade so we want to explore questions or problems in the form of classroom discussions or essays or research papers and we've really dug into a lot especially in our elementary schools about the essays and research papers and writings where we've incorporated books which I'll talk about in a little bit more but we've kind of had that discourse in our classrooms about diversity and race so this was just a guiding principle which I when I was doing a research into pulling this together a little bit I went back to this guiding principle because I just thought it was interesting when these came out a few years ago that they really still a hammering in that bold sentence where we must tell the histories of individuals and groups and honor that life of people and where it is still an ongoing struggle to achieve a perfect union so we're still working on that and that is a guiding principle of what we kind of go by if I look at that third pillar that I talked about for the history and social studies standards would they integrate the literacy this is just I don't know if you've heard about it we've done a lot of work around this with our teachers called windows mirrors and sliding glass doors so I'm just gonna play a little bit so she can explain kind of what that philosophy is when we're trying to pick the curriculum materials that we put in front of students we look for books that really provide a conversation and dialogue so I'm gonna let her explain I'm hoping you can hear though books in which children can find themselves see reflections of themselves I wrote a piece maybe 1990 it was published which I called nearest windows and sliding glass doors and and I think that's that's really why we children need to see themselves reflected but this can also be Windows and and so you can you can look through and see other worlds and see how they match up or don't match up to your own but the sliding glass door allows you to enter that world as well and so if that's the reason that that the diversity needs to go both ways and it's not just children who have been underrepresented and marginalized who need these books it's also the children who always find their mirrors in the books and therefore get an exaggerated sense of their own self-worth and a false sense of what the world is like because it's it's becoming more and more colorful and diverse as time goes on so I think that's why so how we've gone about that bringing that philosophy into some of our classrooms and one of the reasons we adopted the units of study from Teachers College in Columbia University is because they strongly believe in this cultural responsive education so they re-examine a lot of their curriculum to emphasize this and their work I think kind of was on the forefront a couple of years ago about how they were doing their mentor texts and their read Aloud's so you can see on the screen right here some of the books that we read that is embedded into our curriculum in our elementary schools that really bring about conversations for students can around the diverse worlds so they're centrally within the reading and writing workshop and we and we do not support teachers with these books and we support them about having the conversations with students around them that's at an elementary school and at a middle school they've been doing a lot of work to do the same thing as you know they had the bridge home Panama I can never say like um come in to speak has an author the kids really ate that up the eighth grade curriculum add a layer of complexity because they started reading the tell-tale heart by Edgar Allan Poe and they really started bringing in other authors that kind of married his work and explore their backgrounds to affect their voice and style of writing so we've really opened up I think what students are reading so the one on the and up in the corner what to the slave is the 4th of July they really study that in depth and analyze that speech that was written by Frederick Douglass in eighth grade and at our high school I have to say mr.

the online curriculum uh that we are requesting for your approval is listos and member hatcher i know you're wanting to ask about that one um and lisa's is a spanish um language development program and it has an online component um and it is available in k through five however due to some budget constraints we are asking the purchase for grades three and four and then next year roll out other grades so this is for desert willow elementary school to enhance the spanish immersion program then edmentum as we mentioned is the online curriculum uh that we are purchasing for the academy of excellence and that has curriculum for k through 12. um edgenuity is an online curriculum for the high school that we use in e-learning lab for students who are in a track and they learn online all day and also for credit recovery and also for credit recovery in our summer school and we purchase an online curriculum like this every year at the high school so this is just edge annuity is a renewal brainpop is online curriculum for our k5 math resource adoption um our teachers have requested another online resource as well however we were just bringing this one tonight um and then listen wise and just like to mention that um brainpop was requested by our teachers that were on the committee also listen wise has been requested by sonoran trails ela teachers and it can be used in science and social studies and it is a program that provides three to six minutes of stories and it is primarily around listening comprehension and then manga high is online curriculum for middle school math and we've had imagine math for grades k through eight and um mr dolezal and the teachers at sonoran trails requested that we not purchase imagine math for seventh and eighth grade and so the teachers weighed in on two programs and they landed on magna high and so you can see below the funding source for all of these that canvas is a direct result of coven and will be covered by the karazak money lease dose is out of capital and we're just building on for our language programs edmentum is directly related to the covid and so that comes out of the cares act money edgenuity is a renewal out of capital brainpop is capital listen wise and manga high are out of capital and manga high can be considered like a renewal because it's in the place of the online math resource that we had at sonoran trail so administration would recommend that the governing board approve the learning management system and online curriculum for use in school year 2020 21 as presented oh well then i'll second okay janet were you were you the most yes yes you're the second okay um discussion um e-2020 was that just the name of the program or was that the uh curriculum at catholic church um that we had prior yeah that that was um we've always used edge annuity at the high school the the e-2020 or e-learning lab are kind of that was just the name for the program for for the class yeah okay um was edgenuity um in consideration for the aoe actually it was and also prior to this we were actively involved in changing from edgenuity to edmentum at the high school and um have been talking with high school staff and then with our department because we feel we feel like edmentum is a is a very good product and then we decided for the e-learning lab and for credit recovery since there's so much change going on right now that we wouldn't change that for the high school but we will be looking at on moving forward changing that for the high school for the following year for the e-learning lab okay so the ingenuity that's a a renewal cost that's on here and are the rest of them are all new expenses um well yes they are new expenses manga high i guess could be considered like a renewal because we would have used that money for imagine math we're just switching products but 200 000 of that is directly related to coven and what we're doing to help this situation okay okay beth do you have your question yeah you you answered my lease to a question so i don't need to bring that up but uh on the edmentum um i i went into all these programs as best i could to to look at them and um i noticed a variety of resources to include study island courseware ed options academy assessments and more and it looks like we are purchasing calvert for k-5 and courseware for six through twelve is that right yes okay are we will we will the kids have access to study island also or is that a separate purchase then within the program and also will we use the assessment piece in those programs or or is assessment coming through canvas so remember hatcher canvas is um kind of just a shell to house everything in um these for edmentum this is different than this particular purchase for edge annuity edgenuity in this situation is a site license so everybody has access to it edmentum can also be purchased as a site license however in this situation since kids will be in it potentially all year long it's sold as individual seats so i don't know if that answers so to answer your study island question all students in k5 will not have access to study island in edmonton that it only the students who are um actually the students that are in k5 have access to calvert right yeah okay so the schools you know a lot in many situations schools have purchased study island on their own and i think we still had had two schools where their ptos were paying for it and if you go way back you probably remember plato and that i think edmentum bought that out and so study island we've had for a long time the other piece i wanted to add about edmentum is the support and the professional development um is outstanding and um we we just feel like their response their product everything is outstanding and again just didn't want to change at the high school because of there's so much change that teachers are going through we wanted to leave that alone for this year um in the ingenuity i saw an ap placement section it made me wonder if our kids would have access to those classes um actually member hatcher the teachers have access to edge annuity and they can utilize videos and things like that because of the site license but they wouldn't put a student in a track for ap okay um on the the magna high uh is that a supplement or is that actually the math curriculum for the middle schoolers that's a supplement right and it goes hand in hand with the personalized learning and i believe the middle school teachers uh just felt like it suited uh the students needs a little bit better than imagine math okay and then i'm just commenting on the listing one uh when i went into that you could do little samples and i thought that was really good because it forces kids to focus because you're listening to the stories so you really have to pay attention um i know it's for listening comprehension which would translate to reading comprehension that it it also would help with focus issues i'm guessing so i i thought that looked really neat thank you yes and one another benefit of that is if students listen to particular stories uh mr dolezal has schooled me up on this and if you listen to particular stories say in seventh grade if a teacher was to have to use something from seventh grade say in eighth grade for a student that needed that the stories continually change they're updated all the time so the students aren't going to get the same information even if we had to level up or down with students that's good yeah thank you another question i i do have a question dr miller you had mentioned it's edge admentum that is a per seat charge was that correct so as this number could possibly change by some amount either up or down or is it at the beginning of the year we just have to pay this and if the enrollment goes down yes it could go up or down this purchase is actually for 500 seats and we have um 364 students that are signed up for the arizona online program and so yes it could potentially go up when we talked to the company about that they said if it goes up a little bit they're they're going to give us some grace on that so um but yes you're exactly right it could potentially go up and if we don't use all of the 500 seats they will carry forward to the next year so we'll still have the ability to use them well that's good roughly how much is it per seat so the just to be honest with everything all of the k5 providers um the vendors they kind of have school districts right now because generally speaking school districts aren't purchasing k5 and so this is about 450 a seat for students in k5 and 6 through it's about 70 a seat um so it's very pricey but if you look at other product uh for k through five it's very expensive because these companies um know that all the school districts need k through 5 product right now that's supply and demand that's right it's just it's it's amazing the the big difference in the price k to 5 is 450.

Higgins has done a really great job of actually taking out some of the classics around American and British literature and going to more of a thematic system which should allowed more voice in reading so which is great because we want kids to have a choice in what they're reading and he pulled in a lot of books that went around this topic and every single grade now has a level I mean a novel or a play with diversity in mind and on the screen you can see some of what they do grade 9 does dear Martin and grade 9 and 10 have been exposed to the thirteenth great democracy democracy about mass black incarceration in America and from the feedback I've gotten the students have really enjoyed that and they've had some very good conversation grade 11 - Sula by Toni Morrison and then grade 12 does less by Andrew sangria so I was growling I think that myth public schools has a great growth mindset we're always trying to pull in new things so in light of the current events happening in our world we kind of did stop and think what can we do to bring in more so this actually happened prior to the events but we all loved it that Mallos school got added that diversity grant whether going to establish a diversity library for both students and educators they have plans to have family nights and they're going to create a portrait wall on the entrance of the building the family pictures in collages we have now I'm hoping we can still do this we don't know what returns school would look like but we do have Adolph brown booked as a keynote speaker coming in September where he really talks about implicit bias and what does it look like and I don't know if anyone has had a chance to hear him speak we have had a chance and he is quite I'm gonna play a little soundbite from him I think with summer coming to an end teachers and staff at half-hour Horsham School District are gearing up for another school [Applause] class today was on understanding neuroscience science behind how we see things what influences what we see and I started it what we see because that's important before what we teach the morning was filled with laughter and fun but also focusing on how every student deserves a good education [Music] I came in as a student so that was a that was basically a young man who is grieving a young man who was not a thug but a young man who dressed in such a way that he wanted to push people away because all of his prior relationships were let down some disappointments dr.

and the other one's only 70 dollars yes okay thank you any other questions or comments on this item okay we have a motion to approve as presented remember rich oh make sure you guys add me hi uh i'm in i remember hatcher i remember busby hi server brown hi okay it's 8 49 i know we are not gonna be done with this meeting before nine so before we continue on with item 4.4 i need to um ask for a motion and a second to approve to continue this meeting past nine o'clock per our uh our board guidelines i'll make the motion to extend to whenever i'll second that okay uh all in favor member brown i item 4.4 recommendation for postponed cc usd's reopening date to the 2021 2020 2021 school year ms scotto we have comments i assume um and so um president hill um we have 29 comments to read and i know it sounded like um moscato was losing her voice in the first item so i have strong-armed her to give me half of the items so that um i will read the first half and then she can read the second half okay and just make sure this is with 29 um we're all going to want to mute so okay all right so um the first item is from aaron and chad gunderson from cave creek as a family we have had many discussions about what we felt would be best for our family and our community our first desire has always been to return to school because we love desert willow and the amazing staff and employees we were waiting to see what the district options were before we made our final decision and when they came out this week we were disheartened with the option of in-person schooling having a return date of in person as august 17th and the numbers of covet cases still as high as they are we feel like our hands are forced to choose the online option this would not be our first choice but we cannot put the teachers and staff we love and care about in harm's way above an education with an online option that is equally accredited we felt like the most reasonable option would be to have virtual learning until the first quarter and then re-evaluate and it seems our only current option is online at this point we hope that your decision making at the meeting today is with our communities health and mind and the confidence in your staff to teach our children from whatever platform is the safest for them because they have always and will always be amazing educators the next comment is from um david can tell me and he lives in cave creek dear board members and superintendent burdick i write to you as the father of a 12 year old daughter about to begin seventh grade at sonoran trails middle school i urge you not to delay in person classroom instruction beyond the scheduled august 17th reopening the district's youngsters lost a quarter of school last spring it will never be made up the online program helped but in no way was a substitute for in-person in classroom instruction a delay in reopening physical classrooms until september 8th means that they will lose another month of in-person and classroom instruction i appreciate the concerns of those who want further delay but neither science nor facts supports that position here's what the national academies of sciences engineering and medicine recently wrote yesterday july 15 2020 quote weighing the health risks of reopening k-12 schools in fall 2020 against the educational risks of providing no in-person instruction school districts should prioritize reopening schools full-time especially for grades k-5 and students with special needs according to a new report from the national academies of sciences engineering and medicine opening schools will benefit families beyond providing education including in supplying child care school services meals and other family supports without in-person instruction schools risk children falling behind academically and exacerbating educational inequities and then the links were provided thank you very much mr can tell me the next item is from julia anna manky from cave creek she is um obviously also dressing 4.4 i have two children at desert willow elementary school one is a fourth grader in spanish immersion and one is a sixth grader who will be doing seventh grade math i mention this because the specialized curriculum opportunities make ccusd exceptional my primary request is that the elementary schools in ccusd delay in-person schooling until quarter two and everyone start the same distance learning curriculum online on time on august 5th instead of the two current options of course based on covid case counts in phoenix the in-person learning may need to be delayed to quarter three when arizona hospitals being close to full we can't risk this experiment of opening schools without health care resources to back it up right now you are asking parents to choose between two widely unknown options but really you're asking us if we're okay with trying in-person schooling the answer is no not yet our daily case counts are too high please wait until we can safely send the majority of our students and staff safely back to school at that point there will still be parents that will not be comfortable and you can offer a oe if they haven't already started their own homeschooling curriculum i would also like to add that having two different curriculums and a variety of home schooling the already small district will be fragmented it will take the better part of a year similar to kindergarten to get all students in each grade back on track aoe needs to be a last option because it lacks teacher interaction and spanish immersion and advanced math thank you for your consideration i recognize the mammoth task ahead of you next is from nikki harrington of cave creek she had an earlier item but put two items on one um form so we are trying to honor her request to speak on both items for item 4.4 concern the august 17 2020 on campus start date is too soon to start back into the physical classroom covet cases are on the highest they have been in arizona and people are not wearing masks you as a board are not even meeting in person due to covet and risk situation all classrooms are too small for physical distancing kids will not wear masks full time no matter what age classrooms have weak ventilation and no sinks for washing hands teachers are most at risk when the most contact opportunities per day give parents more time to help with solutions on both sides supporting education and also figuring out options for their children request please move on campus start date to minimum at the end of first quarter october 2020 but preferably to the end of the first semester december 2020 and re-evaluate then next is from nikki heidemann from cave creek in person start date i have two daughters attending cactus shadows high school this year my oldest is in her last year with the ib program she feels she will not succeed unless she's doing face-to-face learning i feel arizona still is in too deep learn with covid19 we still have not hit our peak if we send our children back too soon we will be risking their health along with their teachers we were planning on having our freshman daughter do the online learning but after doing research i am not sure it's a very good option i understand this is a difficult situation but i am pleading with you to push back the reopening dates thank you for your consideration next is from jessica fitzwater from cave creek as a mother of a sped child i'm against the postponement of face-to-face reopening my child does not thrive in the online environment and deserves to have his iep needs met his class sizes are very small with only five to six students and i feel at ease sending him back he needs face-to-face speech therapy ot therapy and his peers to learn from he has already suffered and his opportunity to learn was taken away with the first round of closures he is only three and a half and at his prime time to catch up to his peers to grow his skills and to learn to communicate ccusd 93 states in their developmental school webpage preschool is an important step in your child's learning process and overall development every child is different and treated as a valued individual but our special needs children are not being given the opportunity to learn like the rest this is unacceptable as a parent i do not make this choice lightly i have considered his um and i apologize there is work there are words cut off and health he deserves the same chance to learn as his peers he deserves his um services provided in an effective way there are protocols the cdc has suggested to keep everyone that can be followed in a small class of students who not to mention only attend two hours a day four days a week furthermore according to essa every student succeeds act which includes our special education students like my son students receive ieps with finding which includes i'm sorry which binding document detailing the student's annual learning goals as well as the special service supports the school will provide to help him meet his goals without reopening schools it will be minimized to help meet online classes and holding him back from his true potential he would not be given every support he deserves and needs to succeed just as parents i'm going to suppose the word would look at the stay at home online only option my son should have the choice to go back to school the services and supports he needs to succeed like the rest of his peers postponing the services affects my son negatively four more weeks of missed face-to-face class may not seem like a lot but it is to my special ed child it is only fair he gets the same chance to excel like the rest of his peers withholding his option is discriminatory at best i urge you to consider children like him before deciding to postpone the start date once again and again i apologize to miss fitzwater the um items were cut off on the form so i tried to guess at what the words were that i couldn't see next is from chris fitzwater also from cave creek america is about freedom and choice but since this pandemic began we have put perceived safety over both we locked down stayed home and listened to the experts to ensure our children and loved ones were safe now that we have more data we can see the experts were dead wrong and even outright lied to the public remember when they said masks didn't work and were only for doctors and nurses they were lying so you wouldn't go by mass doctors needed but now they say they're telling the truth and mass are required to go everywhere and anywhere and everywhere we have been treated like children and i have had enough there are examples from across the u.s and countries around the world that show young children rarely spread the virus 22 european countries have reopened their schools and saw no significant increase in cases austria belgium denmark france germany and the netherlands all saw no spike when schools were open contact tracing studies in china iceland britain and the netherlands failed to find a single case of child to adult infection dr joshua scharfstein of johns hopkins said quote there is converging evidence that the coronavirus doesn't transmit among children like the flu and is a lower risk unquote i won't get into the recent news of private testing labs reporting 100 positive results when the actual rate was closer to 10 percent or how a positive result could come from another coronavirus like the common cold but still the experts think they know better so our family must continue to suffer this all comes down to the fatal idea that central planners have enough knowledge that they can tell over 300 million people what they can do these decisions should not be up to any group of people but to the individuals themselves this is what america was founded on each individual parent should have the choice to either keep their kids home for virtual learning or send them to school for in-person classes i urge you not only to make this decision for the children in ccusd 93 but to also set an example for the rest of the state that freedom is more important than perceived safety those who would give up liberties for safety deserve neither and will lose both benjamin franklin reopen the schools on town next is from jan steinle and she is in cave creek i urge you to reopen schools without delay all reports i've seen indicate numbers or percentage of ill children is so low as to be statistically insignificant and they are not spreading the virus significantly either i haven't heard of any science that would justify delaying the school's reopening reports from around the world confirm it is safe to reopen look at the data look at the statistics look at what other countries are reporting the negative emotional er mental health impacts on children and their families from school closings cannot be ignored or underestimated this subject along with the future of remote learning to meet the needs of so many is not covered enough schools need to reopen asap next is from catherine fay and she is in scottsdale dear dr burdick and governing board i am pleading with you not to approve postponing in person classroom any longer it is so unbelievably damaging to our kids and hurting our children not only is it necessary for their education but also for their social emotional mental and physical health keeping children out of the classrooms has been extremely detrimental to them per the state health department our case count for the zip codes and area feeding into our schools and community is extremely extremely low three tenths of a percent that is 0.3 percent since this has started in march look at the data science and trends for our community in the state there is no reason for us to keep moving the date when i told my daughter that the school board may want to push the in-person learning again she yelled out what no no no then my son looked up at me with tears in his eyes and said mom i hate this doesn't anybody understand what this is doing to us kids i replied back nobody i don't think they realize i sure hope they listen if unfortunately the board does choose to postpone then we will at least need the district fields and facilities open for community sports and athletics our kids require it at ducey's press conference last thursday dr chris said she'd seen the detriment done to our kids and they showed state numbers flattening out and going down in some cases this is good news for us please do the right thing for our most vulnerable the children no more no more postponement of in-person classroom learning and let fields and facilities be open for the sake of our cave creek children thank you next from christina scott of scottsdale as a parent of a third and eighth grader i feel strongly that school should begin on august 5th online with in-person school starting august 17th after the executive order ends my third grader normally receives special education resources daily and is on an iep online school does not work for kids in special education he is unable to do the online work independently and while i do my best to work with him i am not a teacher and can only do so much i am also trying to run my small business side by side with him as he works this is challenging he fell behind so much during fourth quarter online learning as he received no services in addition he has displayed substantial anxiety and stress from the abrupt ending to his year isolation from friends and lack of school community the virus is not likely to disappear anytime soon people are shopping traveling visiting with friends and playing sports with their teams there is no reason that school cannot occur with social distance and masks teachers are the most essential workers as they educate and mentor our children please consider that there are some students who have different circumstances and needs who will be negatively impacted by a decision to extend online learning beyond august 17 20.

Brown shared his own personal story and teaching our staff that we all have backpacks so I should have started with that was a soundtrack of a school system I kind of doing a retake about Edith Brown and what he did but that was a presentation that he'll be doing with our staff in September and it is a powerful powerful presentation about not to judge a person when they're walking in and what you see and he is story of where he came from in life and where he ended up is a very powerful one and he he thanks educators for it and he says that's what kind of made him push on to where he would go he says he straight he he lots of time straddled having one foot in advanced ed and one foot in juvenile detention so he talks about that and I'm super hopeful we can make that happen in September if I go back to what else we've done is we've spent a large sum of money increasing diversity text in our libraries we have some fabulous library media specialists who have put together great list of books that can be available for students and staff we've also once again will Higgins also changed the AP English language composition course for the summer time where he all 80 students will be reading the world between the world and me which is a letter written by a black journalist to his son so they'll be reading that and discussing that through that course over the summer time and we also increased books in our elementary units on an interesting story was one book that we use is home of the brave as a mentor text and we really did find that some of our students wrapping their heads around the the theme of the book of refugees and what it was like coming to the country so we were very happy to be able to get some picture books which kind of described that situation to our students and a little bit of a fashion of pictures and storytelling so that we would plan to pre read them prior to jumping into home of the brave and then we did so blue sky white stars was grade one we got four when we celebrate holidays the name Java grade K and this is a rope for Grade three migration migration unit same thing for DMS they got a couple of more books to add to their literature circles that they're gonna be starting this year goes by Jewel Allen cants refugee and part qualms Alexander's rebound I think I miss those names a little bit and the last thing that we're doing is at Dartmouth high school we are having a summer book club and it's a virtual book study to support staff and admin to have conversations about race to ensure that every student feels safe and supported and also to understand staff members perceptions and feelings so we've started it we're in the middle of it and so far I think it's been a great experience of reading and learning from our colleagues so that's the end of my presentation and I will just stop sharing my screen and open it up to any questions you might have I think I did that you did Thank You mrs.

thank you this is from michelle williams from cave creek it is the responsibility of cave creek unified school district to provide educational instruction to students based on the information shared on the ccusd website and direct communication with dr burdick it has been made clear that ccusd is not offering any options besides all online and all in person furthermore there is no hard date said for set for in-person instruction to begin but rather only efforts to bump the in-person date out further based upon evidence of learning it is well proven that some students in fact i'm sorry in fact most cannot learn in an online format these students who require in-person instruction are only offered one option from ccusd with apparently the same class sizes ccusd has indicated that they're unwilling to offer a mixed or hybrid style of learning that so many other districts are offering this is not acceptable offering this style of learning does not require additional staff or additional training class sizes are 30 would be at most 15 with this model supporting both teachers and students safety and best interest other districts have achieved this model without hiring additional staff for example students 1-15 attend the class in person mondays and wednesdays and have assigned homework projects and study to complete tuesdays and thursdays students 16 to 30 attend the same class tuesdays and thursdays and have assigned homework projects and study to complete mondays and wednesdays if a hundred percent in-person instruction requires five lesson plans per week this hybrid model requires the same amount of lesson plans therefore there's no need for additional staff or money dedicated to accomplish this it only requires a district and teachers willing to do be creative and offer these options teachers are begging for this type of model to make class sizes smaller this along with teachers equipped with mass face shields all donated by parents hand washing and low precedence of adolescent covet cases will make school an extremely safe place place to be furthermore ccusd offered and held summer camps with a relative class size all summer so it is logical to believe that threshold in size is safe the bottom line is that ccusd not offering in-person instruction in a safe format is discriminatory to students who require not want in-person instruction to learn the cc usd governing board of beliefs states that every student will have the opportunity to learn in a safe environment i respectfully request that you implement a flexible schedule hybrid model of education for in-person instruction please do what is right for the students who can only learn in person thank you next is from vincent carlson of scottsdale at this time there has been little information other than when it is safe we will open our schools what makes this even more of a concern is the online school is not fully accredited and is a one-size-fits-all for each grade of elementary students making the choice for many families forcing them to attend the mixed environment or lose the ability to graduate with a diploma that colleges will accept if students are forced to go in-person classes to obtain their diploma with accreditation they and their families are exposed to another vector of infection that can affect students in all schools currently the governor has set august 17 at the date schools will open this while the state has one of the highest rates of infection in the nation our rate has surpassed new york at its peak in many areas the county will soon have a hundred thousand confirmed cases we close with fewer than a hundred cases per day we now have more than that per hour we are still waiting for guidance from the county and are being asked to make a decision based on incomplete information many schools with lower rates of infection in the nation have already closed for the year what criteria must be met to determine if it's safe to open our schools you cannot open with a clear plan when a student or teacher in an elementary class is showing signs of covet-19 infection where a class will be in six hours in the proximity of the individual what are the plans for the exposed students and staff next is in from angela thomas of chandler i am an experienced teacher and concerned parent who is new to the district if the meeting to determine the timeline for reopening schools to in-person instruction is being held remotely because it is not safe to meet in person then it is inappropriate to order teachers and students to return to the classroom at this time moreover with one of the lowest teacher pay scales in the metro area it will be difficult to retain quality teachers when other districts pay substantially more and provide their teachers with a safe work environment for example phoenix union has decided to remain online until after the first quarter other districts have chosen to listen to science and in place the health and well-being of their students their staff and their faculty at the forefront of their decisions now it is time to demonstrate that you value our lives it will require a great deal of sacrifice on the part of the community but such sacrifice will be necessary if the district hopes to continue the tradition of academic excellence a tradition that is due in no small part to our teachers next is from jennifer louis in cave creek dear governing board members and dr burdick it appears ccusd may be considering moving the in-person start date for resuming schools to in-person later in the year i beg you to stick to the original plan of resuming in person when governor ducey gets the green light you have provided two excellent options that meet the needs of students and teachers who medically need online and an in-person option for the rest of us it appears that the virtual face-to-face plan accounts for the ebb and flow of school closures should they be mandated by the governor ducey let's do what we know is best for kids and allow them on campus as soon as possible parents care about teachers and we do everything we can to follow safety rules to keep them safe too we need them on campus and hope they know we can do it together teachers work hard and i'm afraid by adding additional time to school closure that are not mandated by the state will ruin an already precarious relationship with our voting stakeholders i have yet to talk to a parent in the community who wants an even more delayed start for face-to-face brick and mortar instruction and i thank you for taking this portion of the community's needs into consideration in short please do not delay start times i beg you to continue with your original plan of offering two choices which meets the needs of all i look forward to sending my son back to school on august 17th jen louis cactus shadow's parent this is from martha stock from cave creek because of the kelvid 19 pandemic i feel it is important to keep children families and teachers safe by keeping schools closed until there is a treatment or vaccine online learning is an appropriate alternative this is from kevin diamond from cave creek postpone ccusd's reopening date to the 2020-2021 school year ccusd is obligated to ensure their students exceed state academic standards for the 2021 school year and meet parent expectations of delivering a world-class education and school experience this can only be done by starting in-person classrooms on the earliest date outlined by the state of arizona and adhere to state testing to ensure academic standards are met ccusd students already lost 25 percent of in-person teaching in 2020 due to the declining rate of new cases in arizona and low risk of adverse effects of covet 19 and school-age children the students cannot afford more limitations on their educational progress by delaying the opening date based on the ccusd published board's goals and beliefs the board shall maintain the current in-person class opening date of august 2020 in accordance with guidance from the state of arizona furthermore the board shall be an advocate with the state of arizona and cave creek community for opening in-person classes and support extracurricular activities on this date outlined below are the board's published goals and beliefs that support opening on august 17 2020 develop and deliver a curriculum instructional program and assessment process which exceeds state standards encourage participation in extracurricular and co-curricular opportunities such as athletics fine and performing arts vocation slash career preparation and community service our schools and students among content must continuously improve beyond government mandated standards our students will be provided a world-class education as a foundation for their contribution to society maintain accountability to parents and students to ensure the highest level of curriculum we will now transition to moscato the next comment is from terry tammy and aaron stiefel from cave creek for the kids wanting to return face to face what curriculum will they follow and who will teach those classes whether it be live online classroom teaching for course subjects during distance learning what is the difference in curriculum with academy of excellence and the curriculum for distance learning until allowed to go back face to face for distance learning students whether it be laptops provided for families for the duration we have an incoming freshman at cactus shadows what is the status of teachers there we understand there has been a teacher shortage attacked to shadows high school who is going to be teaching these students for all online learning teachers should be in their classroom teaching live other school districts are doing it and we should be too i believe these kids need to go back to school there is so much more just learning these kids need to be socialized and need to have a purpose in their day online does not provide that for them for free future board meetings it would be nice to see questions come in live for the board to have full transparency to us taxpayers the next comment is from patrick who of cave creek quote you either believe the science or not and quote there is virtually zero risk of children becoming seriously ill dr scott atlas i'm 66 a retired lawyer my twins start third grade at bmes i tested positive for covet antibodies twins symptomless mom and dad coven 19 recovered never really sick no fever our families on remarkable case should not be dismissed just for that facts stated are footnoted to experts below statistically 99.9 of coveted deaths are over age 24.