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if it was 24 250 for 43 people that works out to 130 343 and 75 cents so i like if you just if it's just a wrong number i i just i was just looking for clarification i'm pulling up my spreadsheet sorry and then my other question on that was if there are no teachers and buildings are we still hiring 43 custodians this is uh this that cost is if we when when we come back to school uh for cleaning and when we have all kids back in school that's what this is for so the answer to that is no we won't be hiring any of these uh positions here until we until we actually come back i appreciate you said one and then yes i have a question in regard to that too so this is this number is assuming that we go back in october with all students and staff in the buildings so yeah that's why uh christie when we hit our discussion just you know spell it out by a month we we talked about the first six weeks right now so that's why it starts with october obviously if uh if we were not to come back in october well that's those those are expenses that we won't have for the year but i asked her to plug it in by month so we could have a holistic cost it's the maximum number and it could be less depending on what number of people yes so i'm sorry so what i did there was take the um the total amount for a year 2085 and divide it by 12 and that's where the 800 came from and just to reiterate because it's always good for clarifications we're not hiring 43 custodians it's going to be based on an entry procedure gradual increase if necessary based on state phases and what's going on around us so that's up to as and if needed all right and then to piggyback on that if you go to that last slide 13.
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handbook approvals i should approve the handbooks as presented any discussion question past seventh year okay learning plan and [Music] assurances page that we have from ksde and so this just gives an outline of what is expected for us in regards to remote learning and the things that we need to do so this is just a form that we have to assign i'll sign monique you can sign as well and i think we're going to go above and beyond the call of duty with our remote learners when you look at the list of things there on on that uh that form there you know just daily connection with a local one meaningful daily connection with a local teacher we're going to have multiple daily connections and with the hopes of them hopefully being able to come back to us on site at some point in time so i don't know if you have any questions over that that remote learning assurances page and just a ksde document okay the next one the fact sheet you look at the fact sheet real quick and this is another just a document again that ksde puts out in as far as just information what's the difference between remote learning and virtual education so you can kind of see that the the chart there and it shows the differences between the two and there is a difference between a virtual education and a remote learning student so again we just we feel very strongly about our remote learning option again like we talked about we're going to have our students with a great teacher connected with what they're doing on a daily basis interacting we know that there's going to be some differences you know at some times where that that connection maybe i'd say a little different one i guess one example could be for example with kathy and kirk equest the activity she may not be able to have the kids do the same activity because the equipment that she has in her gym or outside but there may be a similar activity or an activity that can be somewhat similar that the kids can do but a lot of the times the kids are going to be connected with their with their teachers you know all day every day um or excellent most of the day if the holiday and they're going to be doing the same thing have that connection piece in some way shape or form with their student with their with their classmates as well as their teachers so again this is just an informational page i don't i don't get any questions over the differences but we feel really really good about this remote learning option that we have in place and especially if we have to go for some reason hopefully that's not the case for some reason we can't go on site we'll have remote learning as well as a blended or a hybrid model so let's look at the learning options first these were some adjustments made and i want to thank everybody that was involved in the advisory council we had a two and a half hour meeting oh gosh i'm trying to think was that last thursday last thursday or was it two well and then rather than a four it's right there hello i'm sorry um it's right there in front of me it was a really good meeting with a lot of really good discussion and some things that we hadn't thought of one of the things in regards to the revision of our the definition piece of remote learning we realized we didn't have enough of a definition and we probably as administration directors thought we did but again because we live it and we eat it sleep it and drink it right now we did make some adjustments there to be able to help give people a better view of what remote learning online learning would look like so that's the highlight of heart thank tracy for adjusting and making those areas highlighted in there as well and so that again that's our as we know this document's going to be revised and adjusted as time goes on so um scrolling down i think that's the only thing that was highlighted on that document and changed there's a frequently asked questions section on the district website from that meeting lots of questions that we put together lots of answers and so again it's out there for everybody to see as well as the list of people on our committee and it looks like tracy's gonna pull it up there it's underneath the quick link documents section on the first page and you can see where it's located not everyone can always see that do you have any questions over that uh just again it's just more of a definition piece but it that again the committee felt like that was important and that was needed so we said we greatly appreciate that that thought that they had we're going to look at the health guidelines next and again this was revised and we have some information there in regards to the definition of a child if they are ill so this is something that we we've worked on with lindsay payer and some information from the health department and there's some terms in there that are a little different like malaise and myalgia which again are uh terms not familiar with because that's not my world is the medical piece but again we put a definition out there to the side so people would kind of know what those are so we felt like giving the definition of your child being you know these are things that you should look at um and you got at least two of those you probably need to be thinking about keeping your your kids at home i know we discussed at the last meeting about the fee or situation and whether it's 100 or 100.4 and basically there were believe it or not there are some people when it was put to 100.4 some people were saying well that means 104 i should keep my kid home if there no there was some discrepancy in people reading 100.4 is 104 which i can't even imagine but uh there was uh at least that was brought up we brought to our attention uh you know at the meeting the the group the the advisory group and if i again if i'm missing something i know stacy and james were there they basically felt like if if that's the number we use normally it was a hundred why would we move it to 100.4 when we had a situation like coving going on why would we change our restrictions or our guidelines and make them make them less restrictive than than we would if we were i say right now in this situation with kova so 100 or 100.4 we go like we ought to keep where we are and not move it to 100.4 any questions on that first part that ill the definition of being ill down below we didn't include on on buses so that was just a wording addition there to put mass will be worn on in schools and on buses just we kind of assumed that but you know i put it on there we took the definition of the mask from executive order 2059 and so these are the guidelines in regards to a mask and the recommendations and so on and so forth so they felt like the committee felt like putting that in there was was very helpful for the definition james stacy i don't know if you guys have any comments in regards to the committee or want to share anything well i i think listen to the earlier meetings on the teachers and so someone feel like you know they if they want to have additional wear something additional for themselves i think they certainly can i mean that one that they feel like they want to be protected more we're certainly not mandating that but you know that's totally their nobody should give anybody angry because they want to protect themselves and administrators and directors i know kathy was at the meeting as well i just thought it was a very good very good meeting lots of good information i felt like we had a pretty good representation of a lot of different people there the committee we could have probably had 50 or 60 if we would have wanted to which is great because we had a lot of support from people that wanted to be on it and who knows if we have to have a committee in the future forever for something else we will have that list that edit that data database to be able to pull those people's names any other questions we may look to try to have one meeting before school starts just to see if there's anything that anybody's heard of that we need to consider or think about i don't anticipate it being a two and a half hour meeting but uh we've i know it's tough to find time in the schedule but it might be worth it to have just a quick follow-up basically okay is there anything that we're missing just a quick check before school starts on august 21st so we'll try to maybe look to schedule a short one yes motion to approve your remote learning 2021 assurance as presented sir any discussions [Music] one okay we had a discussion uh about this i think it was the july board meeting in regards to possible fees set up where we've gotten the board talked about a 15 000 dollar fee uh for this and then if additional uh amounts or an amount was needed in regards to the the project uh and that again that was not including the mechanical and electrical engineering fees and so with that being said um i'm giving you some information here on just an update of the time and the expense for this uh this project we can stick with the plan that we have and if we do that that will be that 15 000 feet plus the additional hours that would be billed to us and right now we do have a slight amount over at four thousand ninety eight dollars and seventy five cents plus then you add in the electrical engineering fees of eight thousand dollars that would bring the total again as you can see for unbilled services up to twelve thousand there's another option that we could do a fixed fee and talking with clark and park will be available by phone if we need to call them if you have any questions that i can't answer that's that uh next to the last paragraph down there park again made a profit of this proposal there that we could set a fixed fee that's the number and that's going to be six point three percent seven three point six point three seven percent of the total project gives you an idea of what project this size would normally be i don't know what your the board's wishes are in regards to the two options so one option would just be he continues to bill less than approximately 120 an hour for whatever comes up correct the other option is the bill is going to be 28.50 and if we had a fiber optical cable and some other stuff he ended up working for 400 hours that's still built correct it's a flat fee it's a fixed fee yes [Music] well again it's it's just it's based on the project as we know sometimes you know we're getting we're getting to the end of his time with this project because again he's going to follow up and check and maintain make sure and make sure that the the the plans are being followed that they're using the materials that have been outlined in the in the document he's going to make sure that the fire marshal okays and checks it like we're doing with the first grade wing right now we're going through all those punch list items and checks check off items here at the end of the project so again if if there's any anything unforeseen that comes up in the project as time goes on it'll be billable hours from him is the 6840 is that a bill that's going to come or is that the one that's in the fourth line there the clark has been 23 hours there again there's 56 hours account for 6840 of the fee is that [Music] that's the one that we have already had paid if you look at that let me look here at 57 and the 34 and the 23.
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so the child nutrition department relies on revenue from school lunches to provide selections of healthy meal choices stay self-sufficient provide salaries to child nutrition employees and provide efficient services to all students in the district the slight increase in lunch prices will enable the trial nutrition department to continue to maintain programs of high quality the administration would therefore recommend that the governing board take the action to move that the governing board approved the elementary middle and high school lunch price increases as presented thumb second any discussion or questions okay we have a motion in a second to approve is presented remember brown aye busby hi hatcher i i'm an i rich hi item 6.4 rockalingua i'm hoping i said that right um presented by dr miller you said it perfectly president hill governing board members and dr burdick rocco is a product for the spanish flex that actually should be capital f l e x and that stands for the foreign language experience program those are the students in our elementary schools who are not in an immersion program so that's at black mountain desert sun and desert willow elementary schools so this is actually a resource for the teacher to use it is not a per student online platform that students will actually get into um as they do the other programs so um the funding source is from mno it's 897 dollars so approximately 300 per teacher for this product administration would recommend that the governing board approve the purchase of raqqa lingua as presented okay we got a janet i think got in first uh you want to be the second yeah i'll be the second i mean that was you right sorry okay uh any discussion or questions i do have one question are we not doing the blacks for french at desert sun anymore um we actually at desert sun they are doing spanish spanish that's the only school that we say is a trilingual school okay so they have french immersion and then we have a spanish flex teacher there okay thank you you're welcome um i went online and looked at this program and uh i love it because i remember the days when i would take my kids to flex and come back to my classroom and and construct sentences and phrases in spanish because they didn't understand it it was a little more piecey this uh they have the entire sentence well you know you you know you know the program i just think it's excellent so um it's really exciting to have that in there for them thank you any other questions or comments oh sorry yes um i was just wondering what kind of input process you have before approving new materials from the teachers do you get input from them or is it generated by them you know not only for this program for but generally speaking uh yes member rich um it's a variety of ways you know for different things uh so to speak to rockwellingwith the teachers have been using a free version and it has limitations when it's free and so they have requested this and so we're moving forward with it based on their request um it just depends um i know we've had software in the past and i know member hatcher would remember my access and the way that was originally requested is we had about three teachers who had come on to this um platform for teaching writing and they really liked it used it a lot and then it kind of spread and then the next teacher said i want that and then we ended up using it district-wide and so but some things like the ap for instance there's no other choice so there's not a lot of selection with a lot of our immersion programs and our language programs there's very limited resources out there so usually whenever there is something that we find and the teachers take a look at it they jump on it so thank you yes you're welcome any other questions or comments okay we have a motion in a second to approve remember rich hi i'm an i hatcher i busby i brown i item 6.5 intergovernmental agreement with p with pima county jted for arizona cte curriculum consortium presented by mr leedy thank you president hill members of the board dr burdick attached is a copy of the iga between pima county jted and cave creek unified school district this iga is for ccusd to join the arizona cte curriculum consortium to create maintain and revise instructional materials to be used by members for career and technical education this agreement has been updated and shall be effect effective upon arrival by the approval by the governing board of both parties for the 20 and it's supposed to be 2021 school year and shall be shall renew annually for a total of five years this agreement has been reviewed by our district and signed by our district attorney and the administration would recommend that the governing board uh take action to move that the governing board approved the iga between pima county j-ted and crave creek unified district as presented so moved second any discussion or questions i just have a question uh as to membership fee and what what is that if you know right off hand president hill um if you don't don't i yeah ms hatcher i don't know uh i couldn't i couldn't determine what the uh fee was i saw in item um eight a3 where it says each member shall pay the same per student amount as a membership fee but i i don't know i'm sorry i don't know i can get that information and get it back to you thank you any other questions or comments okay we have a motion in a second to approve is presented remember brown aye busby hi hatcher i i'm in i rich item 6.6 government obligation contract for lease purchase of school bus for the ct or cted program presented by mr leedy thank you president hill members of the board dr burdick the cted program at cactus shadows is requesting approval to lease purchase an 84 passenger school bus for transporting cte students to the east valley institute of technology in mesa and continuing on to the east valley eve satellite campus in chandler currently the school year 2021 even enrollment is currently at 82 students and as an update that i just got today rather than 76 there are 63 students uh the last number that we had that were requesting are requiring district transportation this request is based on last year's challenges for bus availability once the face-to-face year begins and the current district inventory being fully allocated as eve it was added in 1920 school year we are recommending a lease for three years with an option to buy at the end this allows the district to the option to opt out if either demand for eva declines or we are able to move uh several event programs to a satellite campus at dams therefore decreasing transportation demand the total cost of the bus over the lease period if we were to buy the entire bus is a hundred and seventy thousand nine hundred and thirty dollars and fifty four cents and the lease payments for three years total 112 000 twenty six the district has the option to purchase the bus at the end of the three year lease for a buyout of sixty seven thousand dollars and uh there just as a footnote there was no additional bus driver that was required to be hired to uh to staff this bus for uh even so the the bus is financed through kansas state bank and the financing was on the uh on the mojave contract and the administration recommended that the governing board take action to move that the governing board approved the government obligation contract for lease purchase of school bus for the cted program as presented you came in late jim your second um any questions or comments is that bus only designated for the use of transportation to evit solely during the course of this lease president hill uh miss hatcher it is it will be dedicated for this but uh i've got um mr uh king on the line here and he can respond to that uh that question for you yes dr burdick uh members of the board can you hear me okay yeah yes the bus will be solely used for eva transportation monday through friday or every day that even has school that they're in session it could be used um on a non-day or field trip situation for saturday scenario but it is dedicated to the transportation of eva students when they are in school thank you any other questions or comments where is the funding for this coming from uh president hill miss busby um this is coming from uh we're having a loan through kansas state bank uh it's it's a financing that i've used before um it's um it's a loan basically for the they they front the money for the bus and then we pay them the lease payments of i believe it's about 37 000 a year per the the agenda item in here let me see and remember busby are you asking where any of the money that we're paying comes from yeah where is our money coming our money comes from this the evit grant that they give us money back it none of the money comes from the district m o remember when we joined evit they said they would be giving us dollars back for our cte program and so those are the dollars that will be used for this okay now what are i assume are other buses are not available to be used for this dr dr verdict members of the board that we have another bus that was used last year the enrollment has about doubled almost tripled for this year and it requires two buses to transport all the students there last year we were using a bus and a van at the satellite campus down at the gateway airport area in the chandler-gilbert area this year's enrollment will require two full buses trying to keep with our cdc and space on seatings for physical distancing so we'll need two buses in this situation this route has the most miles and most time on a bus and we want to make sure we have the most newest equipment we can have to transport these students if we put a different bus on it if we take it out of the system that we're using now for routes when we have the students back in session and it would take from our spare depletion which we only have a few spares also and we don't need another driver well pardon me the the bus driver and the van driver that we had last year he is also that individual is also a certified bus driver so he'll slip into the bus situation transporting so we won't cost us another uh head count in this situation we just wanted to get another bus to transport the students okay mr leedy you had mentioned um you worked with the bank before i'm assuming that was at a previous school district that's correct okay any other questions or comments okay we have a motion a second to approve is presented remember rich hi i'm an i member hatcher i remember busby aye member brown aye item 6.7 approval of emergency emergency procurement to repair 500 ton chiller at the central plant presented by mr elite you have been very busy tonight mr lady yes i have thank you president hill members of the board dr verdick on july 28 2020 the 500 ton children that services all of cactus shadows high school was required a repair of the inductor or the output filter the district completed a building renewal grant application from for the school facilities board because the children was malfunctioning the district received authorization from administration to fund the repair and this repair was deemed as an emergency since the temperatures were above 115 degrees during that week it is the primary cooling system for the high school and with the children not working this posed a health and safety issue for employees the chiller was installed at the north central plant by unitec in august of 2015 and on december 14 2016 the motor was replaced by johnson controls through unitec johnson controls replaced the output filter in july of 19 and in february 2020 johnson controls diagnosed the children with the bad logic board and was replaced by johnson controls after the logic board installation johnson controls diagnosed a bad output filter for the second time the second output filter failed in february of 2020. the chiller is currently completely down and must be fixed since it's the primary cooling system for the high school in keeping with r72 1056 and r72 1057 an emergency procurement will be made as a result of the children not working on an occupied campus in july which poses a health and safety issue the repair will be funded by the school facilities board who will assist with the scope of work and provide oversight of the project the procurement will be limited to the services necessary to satisfy the emergency need this vendor was selected as they installed the unit and the district hopes to have it repaired as part of the warranty on the children the school facilities board through emergency action approved this project on july 30 and awarded cave creek unified district twenty two thousand seventy six dollars in building renewal grant funding and this there shows the building newer uh grant sort funding source um so the administration would therefore recommend that the board move to approve the project of the ton children repair for a total amount of 22 075.79 and award the contract to johnson controls per their contract as presented second questions or discussion um if we approve this will this be ready for opening in september when we hope to go face-to-face will the school be i mean will this be in place for the school to be chilled at that point president hill member hatcher uh i would like to ask uh mr santina to jump in on that question remember hatcher it should um right now we are running on our smaller chillers so there is air flowing to all the spaces um but yes once once uh we can get the vendor the parts in the vendors hands we'll get them out and they will put it in so it's a pretty quick repair they've done it in the past within a couple days so it it should be up and running before then thank you any other questions or comments mr santino uh this was this was just uh installed in august of 15 and we've already had four or five different repairs did we get a lemon that's what the sfp is looking for so and start instead of fighting for it they're going to pay for this repair to get it up and running and then they're going to uh look into the the lemon issue i mean i know we use our air conditioning a lot i mean my house is all the ac always runs but this seems almost a little excessive for what would have been a new unit to have this much go wrong agreed and it does you know it it uh it cools the fine arts center desert royal my building and uh and the high school so it's got a lot a lot to cool but it should last more than a few years thank you any other questions or comments okay we have a motion a second to approve is presented remember brown i item 6.8 first and final reading of policy ia iha basic instructional program presented by dr miller president hill government board members and dr verdick this is a policy change from asba arizona school boards association based on a change in law house bill 2625 has added ars 1-319 and amended ars 15-203 and added ars 15-7 10.01 relating to civics so you can see um the changes that were made to our basic instruction program policy is on the last page it's underlined so september 25th and each year she'll be observed as sandra day o'connor civic celebration day which is not a legal holiday on sandra day o'connor civic celebration day each public school in the state shall dedicate the majority of the school day to civics education if sandra day o'connor civic celebration day falls on a saturday sunday or any other day when a public school is not in session the preceding or following school day shall be observed in the public school as they and i believe we should change that to not say it's not a holiday to say as the celebration day so that it's in line with um the paragraph before so we can check on that with asba superintendents directed to emphasize the use of the resources developed by the state board of education relating to civics education which align with the academic standards and social studies pursuant to ars 15-701 and 15-7 administration would recommend that the governing board approve policy iha basic instructional program as a first and final as presented don't move second questions i just want a clarification i mean this was passed by the state legislature so we we're pretty much going to do not that i disagree but i mean we're going to do this this is a state mandate that's correct president hill any other questions or comments do we have these materials available are they going to be presented to the board before they're you know presented for instruction to the students president hill member rich um i have been looking for the materials that the state board of education has and we will continue to look for these materials what i did find today was a super rough outline i had looked last week too it talked about um some things that we could start doing um about the background of sandra day o'connor it's it's still very in rough draft form um and then it gives different activities you can do with different grade levels about her background and her being the first woman that was appointed to the u.s supreme court um and about president reagan appointed her as the first female justice in september of 1981 talks about having guest speakers in such as judges and attorneys um and students in older grades possibly uh participating in mock trials and things like that but it's not definite a definite curriculum yet and so i would be happy to get that to you i know that this is coming up pretty soon um and i'm sure that there's a little bit of leeway uh with the state about what all we specifically have to do on that day they they really just want it to be heavy in civics education and so it's not really directive that it has to all be about sandra day o'connor so as we get more information i'd be happy to share that with you thank you you're welcome yeah so the really the teachers can use the curriculum they have that's civic related that relates to the civic standards until they until and yeah absolutely and i um remember hatcher i think that um the one thing that they want to make sure is through the teaching of this too is to point out that she was the first female justice supreme court appointed um and then making um just different um studies with the kids around topics like that and then like you were saying about basic civics instruction and we already have curriculum in place with our social studies and so i think they just want that day to be really heavy in civics minded education okay any other questions or comments all right we have a motion and a second to approve is presented remember rich hi i'm an i hatcher i busby i brown i item seven we have no future agenda items item eight the upcoming calendar thank you president hill governing board members you can see that um future agenda items we addressed the online presentations this evening that dr miller did earlier and we will be having an evaluation of school board with a facilitator at the next board meeting on august 24th and then at the bottom you can see the disposition dates of items that were brought forward by the board our actual uh calendar dates at this point are cc usd virtual inspire excellence awards are on august 26 still we have our fingers crossed that will still be happening uh labor day the district office is closed on september 7th first day face-to-face learning right now is slated to be on september 8th and legendary teacher day is on september 24th and we should probably add our newest holiday but celebration uh for sandra day o'connor's civics day on september 25th that is all i have to report okay item nine do i have a motion to adjourn so move backpack uh member brown i busby i sorry hatcher i hill oh i'm i'm hill i'm an eye rich hi okay we are adjourned
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so i know that i may not have the most popular opinion here but i also know that we have a huge maybe not a huge we have a significant number of kids who unequivocally need to be in school i know mr bauman and i talked about this before about these special ed kids especially who need to be in a building so i guess my concern with allowing teachers to work from home is that we're not going to be able to get if we can't get teachers safely in buildings and figure out how to do that it's going to be even harder to get kids in buildings and like in my perfect world i would i would face some teachers in buildings maybe not necessarily the ones with authentic concerns um and medical conditions but um i think we need to figure out how to get the teachers and the staff in the buildings so that we can figure out how to slowly phase in some of these high-need high-risk kids and then at some point eventually phase in everybody and i realize that it will be an a b split and i realize all of the hundreds and millions of problems with it but i really think we have to start somewhere i would just say that as soon as we can see kovid and as soon as we know for sure who is contagious i would agree with that but you never would you repeat that tony as soon as we can see kovid and as soon as we know with 100 certainly who is contagious i would agree that you have to put people in buildings but by that logic we'd never go to school because you're never going to be able to see covid okay there's a problem but i think the to go on yes i understand we have to have flexibility this is all new and it has been a concern of mine since we've started this conversation that there is i don't know to to those of us on the board this is not a new statement for me but there's a whole population of students that we are losing not intentionally their staff that wants to to help i know we have a great social emotional program that we're trying to implement and teachers are doing the best staff is doing their best but there is regards we're losing kids through this process and early on in this in in this conversation going back to school 100 in person was not the preferred and the suggestion from even teachers that i received communication was let's go on an a b split let's do half a day can we reduce the class sizes it wasn't keep us out of the building absolutely 100 percent there was communication in dialogue and if we can get to the point as i stated where the staff is in the building and in each classroom there can be a small cluster as needed not the same ones but as teachers are assessing the students through online learning and they're realizing they're seeing those that have the struggles those aren't able to do it whether it's the high end achievers that are we're losing or the low end the strugglers if we can begin to get them phased in to the building i think that's the biggest so that we're not on this just indefinite line of well the school's closed until this day but little by little by little i i think it's worth a conversation to have right because it's with a small cluster of students that that need it face masks are worn you their space we're not talking about putting back 300 out of a 700 student population building it's even smaller than that very minimal but it's small little incremental steps that i think provide valuable that are it's a valuable communication going forward and i think the sooner we can start that the better well i have no problem at all with small groups of children i have no problem with teachers reaching out to those children i think that they can do it online to some extent i know there are some kids that will not do well with the online i know that what i want to say too is that we should not assume that children are not going to do well in this format because what i have seen is that some children who were having a hard time some of their parents didn't realize how bad it was until we went online and then their parents could see in comparison to the other kids i mean they're right there in the room they can hear what the teacher's saying they can see how many questions they're answering so i don't think we should assume always that those children who struggle lose by online learning i think that that assumption could be true in some cases matt but in other cases it might not be because the parents start to realize the kids are having trouble i had parents who were very eager almost to see how it went so that they could learn about what the expectations were in a way that they don't when the kids are in school so while i agree with you that some kids do lose out by online learning some kids i don't think that we should assume that all struggling students are going to do worse online i would also like to add that i think a lot of our teachers are going to want to work from their classrooms all their things are there that's their environment that's where they feel [Music] most teacher-like i guess and i think for us to assume that because they're going to be allowed to have some flexibility that they're all going to just say sweet i got to work from home and put on a sweater and just film from you know i think a lot of our teachers are going to be in the buildings and i also think they are very much aware that they're going to be under a microscope that parents are very concerned about things being the same as the spring and as much as we have said it over and over and over again that it's not going to be the same they're going to be looking for that they're they're going to be supervising and and they're going to let us know if something's falling through the cracks there's some caution to that right there there's there's not the expectation of perfection from anybody this is new there's a lot of grace that has to be shown absolutely to the teachers this is their first real go-round on remote for all a lot different than what happened in the spring we as parents are going to have to show a lot of grace to ourselves because as i'll go on a limb and say as fair of a parent as i am i don't have the professional development that teachers have to recognize the best way to help a student work through certain problems i sit at the table and i i hardly have any hair because i pull it out as a parent you know those are a skill set that that ellie you have and tony you have and you guys have that you work with the children you know people use that term i hate to say this but babysitters and daycare and stuff in the in the classroom it's not true it's like you're the professionals in there that are know how to get through to students and some some parents are stellar parents and they can step back to the plate and they're going to be right there with them and be able to do it i'm not one of those parents and i'll admit it i it's not going to happen and if if 90 of our parents out there are the ones that are going to succeed in that that's great i'll look for some advice and guidance but it's just a lot of patience going forward i i give that to the teachers that are going to have my kids hopefully they have the patience with with us as parents as well but i think yes the expectations and the microscope probably are going to be there but coordinate that with a lot of patience and yes grace for the missteps that may happen i think someone maybe it was ali said you know this is gonna it's not gonna be perfect right there will be mistakes that that that are made we hope there are as few as possible but it will happen we will get through it i mean you said it perfectly in your comments it will get there and i think we will i think to matt's point there's especially if you have a high school or a junior high parent your classrooms whether it's science or arts or math could be taught completely differently like the goal the intent of the administration was to say this is your framework this is what we expect from you you know we don't want little kids in the background we don't want dogs barking we don't want tvs playing we you know we expect lessons they have you know we want them recorded there's there's things that we want but what we what i can appreciate as a teacher myself is that they did not say you have to use screencastify you have to use a puzzle you have to use near pod you know what i mean because that's like the art of teaching so your actual classrooms may be slightly different but the expectation overall and what your kids should get out of it and what they're able to access that's the kind of stuff that should be the same i'm sorry i hijacked your comment by the way i apologize for that but i think you made you if we could elaborate a little bit more because it's an important word you said the recorded segment yeah do we have time to talk about that piece a little bit because there was concern about parents you know here we are all day long in front of it the flexibility of parents that are working maybe they're able to focus and help and aid the students a little bit more afterward and how will that recorded session play into our expectations and attendance and so forth in the course of a day sure so especially at the elementary level where you're talking about having uh parents maybe needing to assist or help with those pieces certainly if you have multiple students or if you're needing to work you need flexibility with that so our teachers are being given two options that they can record their go live session through google hangouts meet and i've done it myself just recently so that you got a link and it can post right away in google classroom so anybody can look over that if our uh teachers do not want that option then they can record a separate session and not have it be live but have it just be the teacher and those pieces that they could put through i will also be doing that at junior high in high school for those families that really need those pieces to have it be recorded i know there's been a lot of emails in the last few days where people have said no i really would like to be able to have total freedom and not be at any of my junior high or high school courses because of severe family needs what we're encouraging people to do if that is the case that they really feel that there's nothing they can't attend any of their classes for junior high in high school to contact the assistant principal for student services at the high school so we can talk through what are some ways to manage that and we could have some staff that might be able to assist and come up with some creativity and ways to do that we will be taking attendance at every period for our junior high and high school but there are some things that we can do around that as long as a student is keeping up with their instruction and their assignments then that home the attendance piece wouldn't be of a consequence when you think about why attendance is taken during the school days do we have them here are they there in person when they're at home the attendance piece becomes very different it's do you have access and are you in and accomplishing the work that you need to do so we really want to work with families on what we want our families to be able to have we do think that the best case scenario is that you have that live interaction with students and to teacher and also students to students but we also realize that that's not always possible for all of our families and students and we want to work with each family to make sure that our program meets their needs thanks i think there was a nice sigh of relief from a few people i appreciate that i think more than a few good i also wanted to maybe i i'm just summarizing what i've been writing in lots and lots of emails our live sessions aren't necessarily that you're going to get on and be live for 40 minutes watching a teacher talk there's a lot of things that can happen for example when we talk with the teachers i'm a former math teacher so you might get on talk about the concept for today and like now i want you to do these five problems go off the google hangouts for 10 minutes work on that stuff then we're going to come back or i might divide you into groups and have these five students i want you to work on these two problems these five students and then make the rounds if you will through google hangouts meet it could be read this assignment then we're going to come back at the last 10 minutes to have a discussion it doesn't mean i'm watching a teacher talk and i'm going through seven hours of lecture and faith can i ask a question that somebody asked me which is that when you get to the point where you've had a lesson um do teachers under the new model have more flexibility to meet with students in small groups and like with their kids who are struggling with reading for example to have that extra time with those kids yes we've built time into all of the structures of the day but especially at the elementary piece so that students can either sign up for times or also there's another time at the elementary where the teacher can say i need to see these groups and this is who i'm seeing on tuesday this is swimming on wednesday and they're going to be building that time and it's already into the schedule so that it's not outside of the teacher work day or outside of that we wanted to make sure that that building relationship piece or having that small group differentiation was already built into the plan it was scheduled but it's also flexible correct okay that's what i want to make sure because that's what i heard was the hope cool um i have a few questions i had one more quick question laureate um is that okay or you want to do your service you might have one of my same questions whatever whatever you'd like on slide six this is my last question they had written down um where we talked about the um working out uh child care assistance with the oswego land park district i think it's great that we are doing this and they're expanding their child care program to try and help families out in the community um i have seen several questions about why can kids be in person in child you know at the park district and do online learning there but they can't be in school so are do they have different guidelines as a child care facility than we have as a school district reopening um it does seem they have different guidelines as far as the maybe the self-certification the wellness checks those kinds of things i'm i'm not positive about that but it does seem a little bit more relaxed and they are also adhering to the 50 student um or 50 person maximum in that space so they're they're following some of those guidelines and because there would only be 50 that's a little different than letting 300 in the building and figuring out how you can put 50 in a space or social distance great thank you you're welcome um okay so i have a few questions but i want to make a couple comments that i noted while you guys were going through the presentation first for dr hildebrand what an interesting year to begin your role wow i think you'd mentioned that we had over 700 people sign up for this seminar which i got gotta be honest with you for special ed parents this might be the coolest thing to come out of this is the fact that maybe we could do more of these remote so that some more special education parents can actually attend because that's been one of the hardest things that i've ever seen in in all the time in the school district is to find ways for parents who are challenged at home to be able to have time to come and talk and meet and question so i appreciate you making some accommodations to be able to make that work out even with over 700 that's that's that's awesome and i hope that that continues to grow as people become more aware of it um i i wanted to shout out about the tech support in english and spanish that's going to be so huge i i didn't even think about it but i'm really glad to see that that's happening um and then something one of one of my fellow board members said really stuck with me about um they're going to be under a microscope our teachers and then it occurs to me that once in a while when i hear people that teaches their profession talk about their evaluations coming the principal is going to be hanging out in the building how many teachers enjoy having every single parent of every single student watching every single class so please parents be kind um this is this is real life as only teachers know it um that you get to witness but but i think that that just leads to my final statement before i have a couple questions that my concern tony just to your point is that you said that it was really cool that parents could kind of see and i actually had that experience myself as a parent too that i could kind of see a little bit more of it but my bigger concern is is that we're talking about students whose parents aren't watching or or can't or don't or don't understand what they're seeing so i really really hope that that as we start to look at this again in september that we're able to find ways to start to phase people back and start to phase our teachers back in um because we we have to get the kids back um as soon as it's safe to do so and i appreciate the flexibility but i think yeah we're gonna have to start moving as we move into september october into figuring out what this is look like to start to phase at least some of our professionals back in so that it's not some people are required to go and some people don't have to go that we begin to look at this mindset of this is this is something that we're trying to achieve at a reasonable pace as soon as it's safe to do so so that's that um on my questions uh about the the financial piece of this christie i don't know if you can help me with this you'd said that and and a few people had asked about the custodians that we don't need the custodians until blank um but my concern is that we have we are going to have some number of staff in the buildings they are still going to have the same student requirements so wouldn't we need some of these things now anyway maybe not necessarily health aids but we would still need more custodial staff to clean more square footage because the requirements don't change if you have one person in the room or if you have 100 people in the room that much do they they do change don't you think yes okay so explain that yeah so for instance if i'm the teacher in my classroom teaching remotely that's me and my space i'm staying there nothing's happening when kids are in there and they're moving classes we would try to do our best to do as much um sanitizing disinfecting whatever in between those switches lunch is a very challenging thing when you can only have 50 kids but you have 3 000 high school students right so to find the space to put kids in chunks of 50 and then to move them sanitize in time for the next group of 50 come in that's where the manpower comes in as well as trying to sanitize touch points throughout the day the restrooms you know that won't be used during the day because if kids are not there right so there is a lot more work to be done that means more people in the building for sure nobody so the number of 43 um that feels huge we have 25 buildings 25 buildings right well actually we have we have a few more than that when you talk about the buildings that our employees are at that we don't normally have students at transportation transportation operations in the registration center um which are sharing a custodian right now so yeah that's an issue so there will be some custodial need for at least a few more with increased restrictions because we're talking about maybe if we go fully remote you're you're saying one one and a half one and three quarters maybe two tops at depending on the building custodians needed so is it safe to assume that we might need a few more before we would put students back i just want to get a real picture of what this is going to look like for money right and i think we we haven't had that conversation yet so that's something we would have to investigate and see based on you know who's coming into the buildings what we would need if if students are not there so i'm sorry i'm just not ready to give an answer on that thank you that's a that's perfectly acceptable answer yeah i i like that answer that feels real um so that kind of leads to my second question faith um when we talked about the professional work environment and dr sproul maybe we can answer this too um how are we gonna know that's that's kind of the the point i'm leading to we don't know how many custodians we need because we don't know how many people are coming in so if we have teachers that are available to come in on the days that they choose how do we how do we know how many people are in the building and and how does that get checked on so that if there's a fire you know yeah we'll know how many people are in the building because when you enter the building and exit the building you will have to scan in each time it's part of the it's part of the expectations for staff so we know who's in there and who's not it also goes back to contact racing if we have any issues with health wise and so will you be asking staff to provide a little bit of consistency to this in some way so that we know what kind of custodial staff we would need additions to or will it be completely at the request of of the teacher like i feel like going in on tuesday classrooms are cleaned every day regardless of whether there were staff members that were in there or not but what we are wanting our staff to do is set up their classroom as their space and not have other people that are within that and then when they are going to collaborate or do that to go to a collaboration room or space that could be cleaned more frequently so you would know that your your area or your classroom is your space that you haven't had other people in and out of well at the junior high high school some of them will share right i think the bigger problem is going to be like what door are we going in because i will be honest we have to go in the front door and we have to fill out the code and sometimes it's really easy just to park in the side parking lot let myself in the door and not have to worry about all that so um we have scanners like we've used for library books and those kind of things that you can use on your id and we're going to have several of those set up so that at the high school not everybody's having to come through the main door but they will have had to do their symptoms check in the morning and then scan in so that we know who has been in to be able to do uh tracking and those kinds of things if we need to do that is this avail patterson all this tracking and the uh our health department or something like that hiding back there but that probably i mean you know you don't have enough to do yet val so there's four of you and you all have nothing else to do so cool well can you like in the so as teachers start to go back in buildings and as you start to see a need like i realize that you are probably gonna have to hire somebody to track especially as we get kids in buildings like think of the you know even the deaf and hard of hearing kids how do they possibly do online learning i don't know i'm sure there's a way but you know what i mean like there's gonna have to be if there's kids in buildings and there's teachers and buildings at some point somebody's either going to bring it in with them or they're going to have you know caught it somewhere else or they're going to have a symptom or whatever it is i can talk you through some of the highlights of what we're piloting right now so we have buildings that have staff in them and we've already developed a system that initiates a health survey at 1201 am each day and that is sent to staff members on any working day and they will get both an email link in their work email as well as if they're signed into their app the alert will come through the sd 308 app and pop up and they answer a series of nine questions that ask them not only about their personal health but also if they're in a caregiving role for someone that is positive with covin if they answer false to any one of those nine questions our nurses that are in that building will be having a conversation with them to determine whether or not they really are appropriate to be at work and if they're not working with hr to find out whether or not you know a telework situation might be more appropriate for them or if they need to adhere to a quarantine period in addition we talked a little bit about the scanning in and scanning out so that report will also be available so the nurses on each day will be reviewing the list of individuals that filled out the health survey for their building as well as the individuals that have you know fobbed into the building so to speak scanned in as an arrival and comparing the two to make sure that we don't have someone in the building that doesn't have the health survey on file for that 24 hour period or vice versa so they'll be following and tracing that that'll be one of the roles of the nurses in the buildings prior to kids arriving we also have a form that we introduced to our staff a couple of weeks ago that any time that they are positive or they are in contact with someone or have a potential exposure of a positive there's a form that gets completed that information feeds to a spreadsheet that's accessible to the health services department and they also are asked to then call either the director of health services myself or veil and if they don't get a live person they have to try the next one until somebody talks with them and we review what the quarantine requirements are for them in that situation given the volume of people that we have at this time that's been manageable and we hope to pass some of that responsibility along at the building level to the nurses once they're in the buildings all of this staff has situation has sort of been practiced for us and working with dr hildebrand on what that will look like as we have students coming into the building it will be a similar process so those same nine questions would be asked of any parent that's going to come in any student that's going to come in upon arrival at the building regarding their health status and temperature and all of that kind of stuff as well as we have a paper tracking version of the scan and scan out so we would know who was in the building at what time and when they left not only students but if a teacher has a spouse or someone after hours helping them you know clean out a classroom of non-essential furniture and things like that we would know who would be in the building at any point right so then this ties to the kids connection so they should also be filling out this app so is there a way that we can share that with them so that those parents can fill that out and so we can make sure that we're temperature checking those kids as well yeah so so we will definitely work with kids connection and our nurses that will be in the buildings to develop a system for them so that we can make sure that anyone anyone for any reason coming in and out of our building is answering those questions on a daily basis christy how how who is your contact over a kid's connection um i've been working with cheryl uh and tom bussinger best singer so i'm probably butchering their own names just to kind of cheryl's i'm right back she's the superintendent of my childhood right okay cool i feel so sorry okay sorry now are you good yes i am okay so faith just to kind of come back around to to what was the other part of my question beyond the health requirements that i think we've covered quite thoroughly um is is do are teachers going to be just like i feel like going on tuesday i think is where i left off or is there going to be some systematic we expect kind of statement about consistency or on monday wednesday friday this teacher will be here are you doing anything like that asking teachers to kind of identify which days they'll plan to be in just so that you can kind of plan ahead so it's not just last minute at this time we haven't said that a teacher needs to report which days that they are are coming in is that something that we're going to be looking forward as we start to phase teachers back in part of what they will be doing during institute day time and figuring out how is their group or their grade level of their department going to meet um and that could be working together to figure out whether it's in person or if it has to happen through google hangouts meet and build some of those schedules but to impose that right now seemed premature that's very fair does anyone else have any questions we're coming up on our board ten minutes i know man one question leads to another leeds i know how this goes and unfortunately kyle is not here i don't think and it's probably gonna fall under his his niche um last for last week as part of the tech plan we approved i think part of it was maybe 55 for increased bandwidth 55 or 65 000 i was trying to find it um was the intent of that to increase each building so that it would hold the capacity for all of our teachers in the building if they were live streaming at the same time yeah i think that that's part of it yes okay and what do you recall the timeline on those improvements being made within the buildings in the district right so the i want to just explain when we usually have 18 000 students in and grinded at the elementary level they're not all on there but we would have thousands of students within our system when they have their devices and their phones already using up portions of our bandwidth so we're not concerned about a teacher or all teachers coming in and being able to video and it not working we would already use way more bandwidth than that when we have hundreds of students and devices on that so yes we are looking at updating it and expanding that but in our tests that we've run you know even last year we don't hit that real high peak like most districts because i asked just out of curiosity when i got here during march madness there tends to be a little bit of a peak right around lunchtime where everybody is checking that and we kind of had to manage that in this district as well uh what that looks like but we're not anticipating that we could not meet the needs of doing live streaming of videos with just staff in the buildings how has the amount of email traffic compared to a typical year where you have i i remember i don't know if this still happens i think last year was actually their first year we didn't have a crash when teacher selection came out on the website we're well above that level at this point correct if we could handle the teacher selection day correct i think it's been a couple years since we've had that yeah a couple years yeah yeah yeah remote teacher oh yeah that's a really good question since i've asked so many no you haven't asked so many i'm going to give to five people that's the other concern when will class lists and teacher notifications well we have tentative class list dates of when we would do that but we're waiting to determine when the start of the school year was before we solidified those dates with them so it'll all be happening everyone will be getting all the information they need to be able to attend their first day at whatever day that is correct um heather brent anything you guys want to ask i am wondering um you know we talked about the professional work expectations for teachers and um what are some of the accountability measures that will um that you'll have in place um to you know ensure that um these things are taking place and or you know if you need to address something what would that look like with it with a teacher so um we will the administrators will have be members of the google classrooms so that they could go in uh and do observations or see what the assignments were and to look at that we would expect our administrators to divvy up and visit classes just like they would walk down the hallway and visit classrooms but be able to just hop in on zoom we're going to do something for our administrators to get their steps in because that as much anymore but there would be those pieces and then one of the things that i think has been advantageous for some of the remote for all pieces if we're very public of what about our expectations are that you know it needs to be free of distractions there needs to be availability as long as our parents and our students also know that if there's a problem if um there wasn't enough bandwidth in the teachers uh video from home didn't work our schools are still be open our administrators will still be here for parents to call in and use their similar process of talk to the teacher first and if that didn't work what is that administrative piece to help out with that if we're really clear these are the student expectations either the teacher expectations these are administrative expectations and we all are helping each other support and get to that then i think that will be the best accountability piece because we'll be very upfront with what is allowed and what's not allowed and when you should be calling in and when there's support is needed for that very similar to the days when we have live instruction and kids are in here most of our staff is doing great but occasionally there are questions or there are problems and then we have to address those in a similar fashion thank you and then my final thing is that um i i i'm really pleased to see the flexibility that we are offering and that we are not requiring um teachers at this point to to come in um i agree with ruth i think um quite a few teachers will choose to come in i think we have clear expectations and clear that that have been clearly or and will be or will be clearly communicated to our teachers as well as to our parents and and kids i will say i i kind of i see where laurie was going with um thinking about asking i think that's something to think about asking teachers to um if they if they are going to be coming in to share that information if it's on a weekly basis or or if they have a set day i do i think that that is something to really consider because i think about the i'm so i'm glad we're having everybody's goal is for the kids to get back to school um and i think it's a great i think you know getting the teachers back is the natural first step and i think we're sounds like we're on that path and i'm glad we're already piloting things you know the district has not shut down we're piloting things right now but what we're piloting regardless is time intensive and so to be able to give our support staff our nursing staff the staff that who is monitoring the who's coming in this day who's in the building did they do the i think that would be seems like it would be helpful for our success to know maybe we can't have maybe monday is going to be a really popular day we need to get away from our kids and family and be able to focus and listen monday is my monday is my office day um but maybe that's not optimal because maybe that is overwhelming our system or overwhelming at school so it's just something to think about but i for one appreciate um appreciate what you've put together here and all the all of the hard work that's going into piloting these processes that we have to have in place thanks brent anything else i think we you're the only one we haven't heard from tony do we hear from you no i'm all good no okay cool so any other questions or well actually i should never ask that question nope everybody everybody knows um i have a lot of questions as a parent myself that i'm biting my tongue about and i'm making a lot of notes on my paper so that i can ask the appropriate school staff myself as a parent because i'm trying to do the right thing and not overwhelm the system by putting undue demands on it in weird ways so um can we move on then yes we're ready next reopening item 7.6 item 7.6 is our proposed 2021 school calendar revisions the board was provided a cover memo that highlights the changes and i'd like to take the opportunity to walk through those changes first there is no change in the first day for teachers we still begin on august 17th with the teacher institute day what does change instead of the students starting on august 19th the students first day will be on monday august 24th and on august 19th 20th and 21st we will use three remote planning days the state allows school districts to use up to five five student attendance days as remote planning for the 2021 school year a few other changes that were made in within the calendar the september 8th institute day was changed to november 2nd and november 3rd is now a legal state holiday for elections where no employees are allowed to be in school so we were going to have to make that change either way and then we move the parent-teacher conferences from the second and third of november to uh november 12th and 13th to coincide with the with the other changes in the calendar and our last day for student attendance will now be wednesday may 26th instead of tuesday may 25th so those are the calendar revisions as presented uh what questions does the board have in regards to those those changes i see that we're uh this is ruth croner sorry clarify that i'm asking questions i i see that we're planning on using three of the five remote planning days do you anticipate using the remaining two at some point maybe as part of the phasing back in type plan or something it's it's definitely very possible we wanted to use the three at the front and front load that to ensure we get off to the right step go ahead i like this raising hand people you know we focus a lot on the what are we going to do it how are we going to do it a lot of the minutia and the details and this is one where i'm good regardless of the decision there's been a lot of asks for consideration and concern about the start and what that date is so if the 24th based on your feedback from what you've received with the rest of the staff and building administrators teachers whatever the feedback is that you have 24th works that's fine i my perspective just my input as a board member if you feel there's the remote chance the slightest inclination that more time is needed to finish the work the planning working on some of those details that need to be done i i'm open for that discussion if there's any other but you're presenting this as the 24th so we're going to take that as that's your firm recommendation that's plenty of time to do what needs to be done and we'll follow the recommendation but i i just want to put it out there that that i'm open up for any consideration if you need if you need it i would be happy to to go along with that heather moyer um so let's so i have received many many many many many many emails many many from concerned parents and some staff as well that this that the 31st that the teachers need the time um they're very worried about their teachers and that the teachers need the time to better plan and prepare um for this kind of new this new ball game you know um and i just i got you know i want to put that out there that i have heard that i've seen that and i'd like to hear a little bit more about how you know we're talking about about how that would actually look in reality if if august 31st um if we started august 31st would that give teachers um through the like through the district not just their own kind of independent time to maybe you know finesse their lesson plans would that give them that extra time to to for professional development um within the district or did they answer that question heather would be no so no okay and can you help can you if we if we started the uh you're on the 31st it simply moves the entire calendar uh further so you're taking the calendar from here and you're moving it to here so it doesn't allow for any additional professional development provided by the district now it you know it would give teachers an additional week of their own work to do but nothing additional from us as a school district okay thank you i think that's helpful i think that that that that maybe um people don't necessarily totally fully understand that and then i would just also say um much like matt said um it does whatever if if we can be successful if we can set ourselves up for success you know if we start on the 24th or we start on the 31st that it's fine with me i just you know don't want there to be this all fire you know rush to to start the 24th if we need the time i think you know we should consider taking the time while i say that there are implications and consequences to that i understand too about when semesters end and finals and all of that um but whatever the recommendation is i'm i'm glad to move forward china dr sparlin answer real quick i think you and i had talked about this too and i just before we get on to a new thing about the calendar tony um benefits consequences yeah high school finals is a big one high school finals is a big one you know what it's like anything else there's pro there's pros and cons to everything um so i'll start with i'll start with the pros for the 31st um one pro there's an extra instructionally it allows us to have more opportunity for potential for in-person instruction at the end of the year because we're starting later and again the idea is to get back with students as soon as possible so that could be considered a pro it does allow more time for textbook distribution and the 2700 chromebooks that we that we have to get out to the students and so those are some of the pros and you fit on you've hit on some of the cons and one of the cons would be that we would end the semester uh first semester at the high school level uh in january so that means during winter break the kids would be needing to study you know studying prep for their finals uh for the uh in january um we also have a a good number of semester grads and if we end at the middle of january with the first semester that that could impact their movement to early entry into college for during second semester and like i said we we are having more of those each year so that's another one and then um if we move it out then obviously we are not ending the year until uh june i think it's like june 3rd and they could also impact uh schedules and things that parents or people already have in place so they start with the 24th doesn't do that either thank you tony dr sparlin did the same committee go over this that usually goes over the calendar they did they did or they did not they did yes that's what i wanted to make sure sorry i didn't hear you right um so i just want to remind us all because we went down this path do you remember the last time we just started micromanaging the calendar and we went into this doing stuff that the calendar committee had already done that's why i kept raising my hand i was like you know so i'm glad you shared what the thinking was the pros and the cons that's really what i wanted to hear tonight but i just want to remind us as a board that the calendar committee is made up of a lot of different people from different stakeholder groups and they go over this and they figure it out and i know that it would be great to to say as a board we want to give them permission to start as flexibly as they would like to but we also have to have that confidence in the and who put forth this decision in the first place or the recommendation i should say just checking if it was tornadoes sorry no tony i completely agree with you actually that's a really good point thanks yeah you know it is important that the calendar committee you know we uh we we i think we've gone either way the preference was for the 31st but from that committee but uh like i said these um you know they're pros cons it's like anything else and uh can we get the can we get it done on the twenty the question was can we get it done on the 24th the answer is yes we can and uh israel have to accomplish in a short period of time yes there is but we uh you know we're we've been working hard with our uh notes to the grindstone and that's what we'll continue to do to get this done and then we'll be able to get that first semester done allow those students to be able to graduate and do the things that uh there's reasons why we we moved the calendar years ago now to begin when we did and to start when we did and we'll be able to uh maintain those those those standards so do teachers know their remote for all assignments now of who their student groups are their grade levels class lists haven't been shared out but they know what they're teaching if that's what you mean when will they have their class list um i don't know when principals usually push that out to people okay i think it's pretty flexible until it isn't like preview night usually right it's usually four or five days before school starts that the schedule so like in another week or so would be like if we're trying to equivocate or does that i'm trying to figure out that once they know how much time do they actually have to get ready because there's a difference maybe you know depending on which classes you got assigned and things like that so they would have to know what classes are assigned and then the class lists you can say they don't but they they know their teaching assignment they may not know the students that are in their classes yet okay that makes sense can you when did when did people know their teaching assignments do you have a sense of that sorry they're primarily the same as where we ended off at the last school year there was the a couple of months this summer where are we going to reorganize and restructure that people but we didn't go back and change that i do want to give the caveat though that we just like we always do kindergarten enrollment went up more at one school and we had to change assignments or we've had students that um have dropped out and moved out just similar to how we always do that and have to do some shuffling of teachers so that still has happened this august like it does every august okay but with regards to the calendar they would have almost 14 days to get ready if they know what classes are i mean if they need tomorrow do you mean well they know now so oh they know now yeah so if they know now then it would be 14 days that's what i'm trying to calculate oh okay yeah and when it comes to the teachers at the secondary level at the high school the master schedule is uh pretty it's it's pretty firm towards the end of the to the end of the school year in the beginning of the summer but as faith said there's always tweaks that need to be made based on course changes or students enrolling and or you know or leaving the school district i just want teachers to hear um and this is heather again i just want the teachers that have reached out i this is i know it's stressful i know it's a stressful time i know people are doing something that they've never ever had to do before many of them never ever had to do before it's hard it's uncomfortable it's overwhelming um so you know and so i you know i i i understand we have seen you know i have seen quite a few emails um and you know i know we talked about grace and um and that there's a learning curve and it's not going to be perfection and it's really important to keep in mind but we we were using google classroom last april and may so it's not new it's it's maybe beefed up with some additional requirements and grades count now which is as long as the governor doesn't say there's a no harm then we're gonna kids will i think that we'll get more kids online and you'll get more appearance i mean i i agree with i agree with what you're saying the platform is not new i mean what we're looking at in terms of instruction from my perspective as a an elementary having elementary age kids it's very very very different now i know that they're not teaching you're right like their their content you know what they know what they're teaching but you know i'm sure there's different comfort levels around um going full remote and everything so i mean it is a pretty big it's a pretty big adjustment i would imagine for a lot of people does that have any do does that have any bearing on what you're thinking about the calendar um no i'm okay all right nope i just want to make sure i understand yep thank you yep cool um anybody else hand raised head nod wiggling the fingers whatever we're gonna do here okay okay thumbs up works too i think we're good to move on item 7.7 the budget presentation item 7.7 is a presentation of the fiscal year 21 tentative budget christie tyler our chief financial officer is here to present to the board of this evening christy thank you so tonight i have the fiscal year 21 budget in tentative form and while some revenue and expense amounts may be known most are estimates that are based on trends however there are no trends for what we're going through right now so making estimates is very difficult also this is a very different budget than what we were projecting only six months ago updates will be made as we learn new information and as including the guidelines to reopening school so this so at some point this year we may opt to amend the budget tonight's budget will focus on the school district's operating funds so that's the education operations and maintenance transportation imrf and working cash funds there are two additional funds in the state budget form which are the bond and interest fund that's where we make our principal and interest payments made on outstanding debt and then the capital projects fund which is where we code and charge building and technology projects oh am i there we go okay so first we'll look at the purpose of the budget for it serves as a financial plan for the district for departments and for buildings it's used as a management and communication tool so the monthly revenue and expenditure board financial statements that you receive those uh compare the actuals to the adopted budget and it provides expending and taxing authorities so technically we would not be able to we would not have any authority to spend money or to file a tax levy without an adopted budget listed next are the steps required for adoption so the board reviews the budget and tentative form which is what we're obviously doing tonight and then the budget will be made available for public review for 30 days and that's a requirement of school code after 30 days a public hearing will be held which gives the public the opportunity to address the board with any comments they have regarding the budget so we'll start with the fund balance and fund balances remember our often referred to as reserves and that is where we would dip into during times of deficit spending or delayed or reduced revenue an important note about fund balance is that they frequently change and every time we receive a form of revenue or make a payment our fund balance changes but it is the june fund balance that's the most publicized that's the fund balance that you'll see on the state budget form and on the annual audit so the formula to calculate ending fund balance is to begin with the most recent completed audit and in this case that would be the fiscal year 19 audit and at that and there we ended fiscal year 19 with an operating fund balance of 16.7 million dollars next fiscal year 20 expenses are subtracted and as you know we are we do operate under the accrual system of accounting meaning that any fiscal year revenue expenses received or paid after the last date of the fiscal year which is june 30th that are received before august 31st accrued back to fiscal year 20.
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and i'll look here in total 23. the 34 have already been yes that's already been built okay yes so does he say you have 140 hours worth of work left if he's toward the end of this project no no see we're down to if you total that 167.75 i'm sorry go ahead where you have a bill for 125 of these hours right you have it spent for 167.75 that's a difference of 40 hours 42.75 yes so that's that's what we are being that's what we will be billed for right if he uses 42 hours yes we're not being billed if he uses 20 hours well well we build for 20 of them the 4275 will be billed because he they've spent he has spent 167.75 hours on the project we have a bill for that 125. the 42.75 the cost of those hours is 4098.75 42.75 hours equals 4098.75 that's the additional above and beyond the 15 000 that we've set for the project sure so does that point then the 15 we've already spent plus the total that is still outstanding to be 27 000 roughly no okay sorry eight thousand dollars for the mechanical and electrical engineering fees plus the 40-98 right but is that then plus the 15 yes 27 already yes yes i'm sorry so well i think with that understanding we're on the hook for 27 he wants to call 28 850 and it's good [Music] thanks for asking that good no great question yes so in my mind that makes more sense that there's not much difference between what what we've got billboard on and he's still going to be available for issues that come up with the fees itself correct that would make more sense it's a little bit i'd say that insurance yes yes you haven't started breaking the property yet and again he would be available if i do need to call him if you have any other questions okay so motion approval contract with gmcn for fixed costs of 28.50 for our commercial piece for the baseball softball restaurants second any other discussion no i like the idea of getting a fixed cost and walking that in yes and again that's that's including that 15 000 of yes it's not in addition it's not 28 and 15 to 43.
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so the amounts listed here do reflect expenses on bill listings including the bill listings on tonight's board report or board meeting that are fiscal year 20 expenses but were paid after july 1st so in other words we receive those items are there services before june 30th but we're not paying the bill until after july 1st so i've updated that those amounts with those numbers and so that brings our estimated fiscal year 20 expenses to uh 206. 206.6 million dollars so that is ex subtracted out but then we go and add in fiscal year 20 revenue to the formula and again i've updated this to reflect state and federal revenue received after june 30th that were part of last year's grant programs um ellie you mentioned the excuse me property taxes so before june 30th we received about 48 percent of our property tax revenue we did receive another four percent after july 1.
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okay i want to make sure everybody understands [Music] so now we're now we have the return so i'll make a motion to a mid-july 13 2020 resignation promotion for leiden lawson to accept the retirement request of white and lawson with regret as a food service employee effective june 30th 2012. new discussion i want to say 79 but don't hold her into that 78.79 um one thing i want to bring up is we have the picnic on thursday at six at the cap at kelly park craig santa reminder we just thought bring a lawn chair and people will maybe just stood outside and we're going to provide everything we're talking about individual bags of chips so if anybody could help set up like around five i'd really appreciate some of them as close to possible your current count is 27. um [Music] last few weeks it's been 10 midnight if i was having surgery gas tanks i will double check on it thank you and pastor do you have help yes okay yeah thank you and i will list things but a lot of people serving um i wanted to say uh thanks for bringing my attention to faq for a great opening on the webpage so thanks for putting that out there that's gonna alleviate a lot of people's questions doug and tracy and a lot of the crew of the tech they do it from the shopping the social media and website so yeah and if you have anything that you make sure you added if you read something [Music] anything else there should be a folder passed around for people assigned stuff or thank you thank you everyone [Music] for a while [Music] you know
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the audit does take does allow 50 of collections to be included in the fiscal year so this does include two percent of that those property tax collections into that revenue amount um so there there we are ending our estimated revenues for fiscal year are 205.6 million which brings our projected ending fiscal year 20 or beginning fiscal year operating fund balance to 15.8 million now what is not included here and let me i'm sorry i can't see that far let me get my numbers closer is the uh fourth quarter mcats of 2.564 million because we have not received those physically received that money yet however uh late this morning i received an email from izb saying that the fourth quarter mcats are going to be released by the comptroller tomorrow so that's great news because we can add that yes best news all fiscal year 20 right besides my new that's really sad that that's the best news of 20.
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besides my grandbaby um so that will be added into the fiscal year 20 revenue amounts um projected up there and our that means our fiscal year 21 beginning balance will be 18.6 million dollars okay that's good okay we'll start then or move forward with looking at revenue by fund again we're only looking at operating funds here so in the ad fund uh we're projecting 172.3 million which makes up about 82 percent of our total revenue in the operations and maintenance fund uh just under 19.1 million dollars transportation a little over 11 million dollars imrf and social security 7.1 million and then rounding out that pie with working cash of 210 000 we'll look at that same information but now categorized by a source of revenue and there are three sources of revenue local revenue state revenue and federal revenue so in the local revenue which accounts for about 53 percent of our revenue that is made up of property taxes student fees lunch and breakfast sales and corporate personal property replacement tax the property tax revenue projections do include a cpi of 2.3 percent and that's what will be used in the levy that i'll be presenting in upcoming uh weeks student fees i have adjusted that due to an expected increase in fee waivers as families may not have recovered financially from covid so we're expecting a little bit more in fee waivers as well as a potential decrease in fees collected for activities in athletics and so while our plan is to offer as many opportunity extracurricular opportunities as we can for our students we know that some things just won't be available to them finally we you know last spring when the shutdown happened we had to refund some fees for activities that parents had paid for that never you know that never happened because of the shutdown we did not refund those fees instead we credited those two parent accounts so those we would expect to receive more less from those parents next we'll look at state revenue which is about 41 percent of the pie this includes evidence-based funding and mcats which are mandated categoricals reimbursements for transportation and private facility services that are provided last year are provided last year that we'll get this year as well as some smaller grants evidence-based funding as you know uh the goal of evidence-based funding was for school districts to be at 90 of adequacy by 2027.
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to accomplish this the state was to annually allocate an additional 350 million dollars to the formula however this was not included in this year's state budget because the state is also experiencing revenue shortfalls falls so while initially i i just pulled out an email that dr sparlin had forwarded to me in february of 2020 uh it was about the summary of pritzker's budget address which was very sunny and they were going to at that time they were committing the 350 million dollars but sometime in may we found out that schools could only expect to receive flat funding and evidence-based funding so for us that is 75.1 million dollars but what we did lose is the the expected increase in revenue which was about 4.3 million dollars finally i'm also because of that shutdown in the spring we had less transportation expenses due to the shutdown so therefore our transportation claim will be slightly less because there's less to claim federal revenue rounds out this pie and that is consist of uh primarily of idea title national school lunch program and that is totals about 4.78 but new this year is the additional revenue from cairs which is about 980 000 for us and the expected digital equity grant which is just over six hundred thousand okay we'll move on to expenses and these are projected expenses for fiscal year 21.
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again we'll start by looking at operating by fund education fund 173.56 million dollars just under 81 percent operations and maintenance 19.9 million dollars transportation just under 14.7 million and imrf 6.4 million and again you don't see working cash here because there are no expenses in that fund okay we'll look at those then by objects and these are the objects that are listed on the state budget form so salaries and benefits make up about 81 percent a little over 81 percent of our total pie and those include any negotiated increases purchase service the next thing include some of our larger vendor contracts such as well in a normal year those would be food service transportation and i'm sorry food service special transportation and regular transportation would be charged there as well as our water and sewer bill copier leases are charged there phone internet things like that and then finally our property liability and workers comp insurance is coded to purchase services supplies include classroom supplies and materials custodial supplies and we have increased that budget for the expected additional sanitization and disinfecting supplies well needed that are not covered by the cares act and then finally our gas and electric utility bills are coated to supplies other which is another more significant piece of the pie is our out placement tuition and our bus leases are coded to other i have included the board approved tech expenses from last week into these expenses so how does this come or play out in our budget this is a page that is taken directly from the state budget form and you can see the direct revenues up on the top those are the numbers pulled from the other uh the other pages so adding up those from the ed fund operations transportation and working cash fund we're looking at direct revenues of just over 202.6 million dollars while our direct expenditures from those same funds are coming in at 208.159 million dollars that does leave us with a deficit of about 5.5 million dollars and then i'll take you to the estimated fund balance which is uh now taking that deficit subtracting it from our beginning fund balance here it's saying 11.3 million but now with those uh additional mcat receipts that will be brought up to 13.8 million dollars so we'll update that in time for the obviously for the final budget um some of the things that i've been working on uh to address this deficit is or are excuse me you know and um when the cares act was first the information was first came out we we reported that it included a 3.5 billion dollar allocation to be distributed across the country for governors to distribute based on local need and i would say based on this and our low fund balances we are definitely in need so i've reached out to isb the governor's office and including our nine local legislators to ask about that and to see what we we school district 308 if we could get tap into a piece of that pie i've gotten four responses so far three are going to get back to me and uh the last person who responded to me the last legislator indicated that the digital equity grant was the way illinois was uh distributing those dollars so we're hoping um that's not true and that there is still some money out there i've also been obviously tracking the discussions on the stimulus money the second wave of stimulus there's no information released yet for what that could mean for school districts and i've also um being have participated in the will county cares committee will county has received 121 million and cares money they will be releasing an application to uh to the entities in will county and because we have schools and students in that that reside in willow county we're hoping that we can get some of that money and then kendall county because kendall county only has or has less than 500 000 residents their allocation is significantly less and i mean significantly it's only one million dollars and they are not getting that really through the cares act but through the uh well it's a part of the cares act it's called the cure program and that is to be distributed to uh residents in non-uh i'm sorry in unincorporated areas so there's no money for us there what questions can i answer can i go first on this one i'm sorry one more close to last last next steps oh sorry okay yep so um we'll continue obviously to monitor any revenue and expense information that we receive we will call there's a motion here to call for a public hearing that will be published in the beacon news on august 18th we will post the budget on not only the district's website but we'll have it at the district administration center and at our new our new offices the upper finance and operations building for public review will hold that public hearing on september 28th and then we'll ask the board to adopt it following the public hearing now what question okay i'm still going to ask you first on this one just because i have like some quick ones that i can knock out of the way here first your new building is not a new building new building it's the operations building i got to be honest i know it's a new location for you guys for us i just want to be real clear on that because we're not buying we new bui oh that's scary um okay so first um i'm assuming i haven't seen the finance committee notes lately this finance committee hasn't seen this yet no they have not that is correct we haven't met in two months yeah okay so how does that work into the timeline so we can present it to them what happened is because the board meeting the next board meeting is not until august 31st usually we present this and the second board meeting in august because that august 31st would not give us the 30-day timeline to have it on display it's only 29 days from august 31st to september 28th and it has to be adopted by the end of september so last week when we were here and you said it wasn't quite time yet to normally discuss the budget is that you we talked last week about we hadn't seen the budget yet and you said well you know we don't do that no i said i would be presenting it today today okay so okay so usually our first finance committee is in august the middle of august and then we would present the budget at the next um okay at the second meeting in august so we need to abort that at some point i know one of the changes that we've made to our board agreements this year is that for items that we put under information if there's specific committees including our new dei committee that will need to take a look at some of these things i'm i'm presuming that the budget is pretty much the domain of the finance committee but the opportunity exists so there's that so think about that yep okay but we we do need to have the committee look at it and i would i would guess that we need to do that obviously before the public hearing we have opportunities to take a look at this and revise yes all right so i guess that's just what it is um does your does your dollar amount and your budget factor in kids coming back into school and the excess the extra cost that that will bring in it does not factor into the additional staff cost but it does factor in the additional sanitization costs so i did not include the additional health aids custodians and uh the substitutes that would be needed that feels like a big dollar amount difference yeah right i was really hoping it was a different answer well and i can tell you the 5.5 million can be accounted attributed to two things really it's the 4.3 million reduction in evidence-based funding add on a million dollars for santa you know sanitizer and disinfectant and there you are so that that that leads to my third question so what you're saying by the reduction or excuse me the not enhancing the evidence-based funding as we need that actually puts us farther behind because we were at what 62 state funding recommendation levels before this year so where does that put us now so interestingly enough when they when when they the state sends out the evidence-based funding it's a huge spreadsheet and it does all the calculations and it tells you where you land and yes we're around 62 this year they just sent out a spreadsheet with what you got last year so there's no recalculation to see where you fall they didn't want you to know how far behind we're falling okay okay well you gotta ask these things um did you say somewhere in there that we needed to have a deficit budget to receive some extra funding because deficit budgets aren't i think i must have misheard that i'm sorry um i think maybe what i said was that i'm looking into receipt to try to tap into that 3.5 billion is that what you're referring to okay so the deficit budget isn't for a specific reason other than we have more costs than income well we lost 4.3 million in revenue and yes we do have a million dollars additional cost expected cost in um sanitizer and disinfectant plus another 2 million for custodians yes if we brought that back into that that would be another two million depending on how you know when schools reopen and when we did that my final question on this is the will county cares we have a small percentage of students in will county but primarily kendall county is is where half of our students or a little more than half people more than half of our students reside and what we're hearing is that the funding that was given to kendall county because of the overall population of the overall county is far less powerful was our and we can only capture funding of that one million dollars total for the whole county no we can't so the because of unincorporated is a right unincorporated and their their theory is that villages school districts within kendall county receive their own allocation of cares so that money is for designated for residents in unincorporated areas but we have a lot of residents in unincorporated areas in fact we have one of the most densely populated unincorporated areas so i just i wondered about that too like what does that mean in terms of well what i was told by the county is that we would um we would not receive any of that million but i can definitely check back with that i mean we really do have quite a large number of unincorporated students i will ask that question again cool when you said a million when you um obviously clarity could we could use some more clarification but the million dollars is to go to did it sound like residence or did it sound like and until well so the million dollars was uh that million dollars came from their population and unincorporated areas so it seems like their allocation was based on the number of residents in unincorporated areas okay i see so maybe there's some right but i mean i'm one million dollars in the county i just that doesn't sound right no but that's uh yeah reached out to a board member and that's what yeah especially when you talk about will county and you said the number was 120 million 21 million dollars and that is through the cares act so population wise i would imagine that our district then it must encompass a good portion of that population if if it's that much less and we have so many kids in our thing i i guess i just don't know how that falls out so the way i understood it was the cure money was not to be distributed to entities that received their own cares act allocation in kendall county only in kendall county i i don't know if kendall county okay so that's how distinguished between okay so the state level let me know if i'm getting this right they distinguish between counties with more than 500 000 residents one way and then they distinguish with counties under 500 000 residents another way i can't you know say that a hundred percent but that's what it appears to me okay thanks that's all i got i don't even know where to go like i just i would just like to see that extra money that we will need for the additional expenditures put it and i know that makes it much more scarier but i think that if we're making a budget we should prepare for the worst and hope for the best okay i can add that in for the final adopted budget chrissy do we have any idea about what our final enrollment numbers look like as far as compared to the last few years or what has been projected because i know enrollment numbers impact a lot of different things including funding right so i don't have specific enrollment numbers but i do have the amount of students who have withdrawn from school um so 447 students have withdrawn from the 2021 school year some are just normal moves and tran you know moves out of the district but about 152 students have tran withdrawn due to uh they're going to home school or they're going to a private school and do we have any idea of new enrollments to the district um i do not have that number but we can get those numbers that would be interesting to see i know i've heard anecdotes of families who prior to this would choose private school feeling like if it's all going to be remote so it'd be interesting to see how that played out yeah i'm just curious because i know that there's been a shift of people like i know real estate has been busy with families moving kind of out of the more overly crowded urban areas into more rural and suburban areas so just i'm curious if those numbers have balanced out or not yep we can uh pull that information i have a um i'm just wondering you had said that um i totally i totally understand that um some of these um expenditures um for fy21 are based on um uh uh assumptions or and estimates um so like for instance transportation is that something that you that um how did you how would you look at that because i'm interested that the transportation number for fy21 was is 14.7 but for fy20 it was like and i might not be reading it correctly it was like 13 point five or something like that so why would that go up if we so going to have reduced transportation potentially so in 20 we did have a quarter where we did not transport students so right now i mean we're we're going to revisit right in september what october will look like so again yeah that's why i'm saying we may need to amend a budget this year just because of all the fluidity going going on this year and isn't it correct christy that in that last quarter we were not required to pay our contracted correct transportation the full amount and subsequently they and then we renegotiated yes unfortunately we were in the middle of negotiations for a new contract and now we will have to pay 40 percent we will get reimbursed at 65 of 80 of that 40 yes but we are required to pay that so great yep so what is um this is the budget process you know which you've outlined um about how we adopt a budget um as a board when we're looking at this when do we start having conversations about mitigating don't say it well one you know like you know i'm just really having flashbacks you know of course you know being on the big stage and um no but you know at what point do we start um i don't even think we're i don't think we're even there yet we should at some point this year probably need to talk about this but i don't even think we can get to that and just what i think about it i don't think we can get to that until we see how bad the damage is and i kind of agree with ali on this that we can't really i guess i was i mean i totally know that you're you can't give me you know but i'm just saying like is this if this is how it stands plus the plus one adding in knowing that you know we're going to have added costs if we bring people into staffing costs when we bring kids back um when right um are we looking at a january you know are we looking at january to commit to a month yet but yeah i can't imagine that we wouldn't i think that that's gonna definitely be on a future agenda have to happen if yes if i mean just have to happen yeah uh ruth speaking here i i'm not sure if i entirely agree with your comment of that i don't i think we need to wait to see what the damage is gonna actually be i think we know there's gonna be some damage and it's worth at least starting some conversations and i don't know if that means that that's something that we'd discuss in our finance and facilities meeting first or like i know there's gonna be damage yeah and i'd rather try and get out a little bit ahead of it and be at least exploring some ideas at this point than just waiting i don't know especially if it well but i don't know that it's entirely fair to start a budget cut conversation and i went and said it so no one else had to um he's breaking his side oh watch out okay all right go ahead all right so lots to chew here christy thank you thank you yeah i'm sorry not thank you so here's how i think the process is probably going to unfold or probably should unfold i think we probably need to try to have two finance meetings between now and the end of september when we have to adopt the budget here's why we're going to go through like we do every year with the finance committee so not only are we looking at this but we're look or hopefully you guys have time to update that spreadsheet that gives us the percentage change from year to year yes right because our finance committee does a great job in asking detailed questions and we need to try to work through this quickly right time is of the essence here and i know that what however much we prepare for that first meeting there's going to be questions we can't answer and that's why i'm saying we may have to have two to or i'd like to try to aim for two meetings if that works with you uh ruth that's the first part of it um the next parts i think are very difficult right um you guys know me you you disagree or agree with me i don't vote for unbalanced budgets um because that's not a winning scenario for the kids in the district um how do we cut five million um well we are talking about the eighty percent of the budget personnel right we are going to have to have that discussion and it's not really teachers but depending upon and i've said this before and i we hate to say it but it's got to be out there if we're going to be in a remote learning situation we're going to have to have a discussion about temporary reduction in workforce these are not layoffs but they are a suspension of certain benefits and pay will that close the gap absolutely not but we have to do and pull kind of every lever and trigger that we have to do to get us in the best financial situation that we can get because hoping on money from will county and i'm going to bet we've got about 3 000 kids in well county because we have three buildings in will county um you know maybe there's some money there maybe there isn't but hope is not a plan right um and then i would say yeah we did a lot of painful activity two years ago three years ago but remember when we did that it was based on a playbook right so that means things that we collectively decided we couldn't live with or maybe we were split on maybe now we have to take another look at them that's what that's all i'm suggesting is that there are things that we looked at cutting we decided not to now our backs are against the wall again and we're going to have to revisit these things sorry that's the reality of it and it's still not going to get us to a balanced budget i will admit that uh all day long but what i um and it's not a criticism of your comment i know you're kind of working through things but we can't i don't think we can wait on you know getting through november december and then trying to figure out how to save money when we have six months left in the so are you guys talking about the same thing because then i misunderstood what you guys were saying so i'm hearing brent say we we should be looking at some steps to take this year for this year's budget and i thought i heard you guys saying talking about taking steps for following your budgets no were you talking about this year's budget also yes yeah no obviously there are programs that we can't kill in the middle of the year right but there there may be some things that um well that we can here's what i'm thinking just gonna think out loud because that's what we're here for right i'm looking at the calendar and our schedule shows and i'm trying to figure out i gotta admit i'm not great with chromebooks either i can't figure out how to get the little calendar to pull up but that aside we'll look at our calendars on our laptops or those of you later um the 31st is our next meeting 30 29 28 we have to adopt it by the 30th which is the sunday but if we had a meeting if we changed the 31st meeting right we have to adopt it by september 30th which is wednesday no but we need to have a public hearing a month or it has to be visible by a month out so it would go on display really tomorrow but in that month you can make change you can make changes so we can still make changes to this budget until recommendations until the 30th of september we don't have to decide it by august 28th correct for it to be displayed till end okay then i'm way less concerned and even after you adopt it we can amend the budget if needed all right so then i guess my question is now that i'm understanding what's being asked is is this a conversation that we need to put on that that administration that you'll be ready to handle giving us some some data on this at our next meeting on the 31st of august figured okay so but what i thought you meant and i apologize is that i thought you meant like how we like you were saying said at the table that was for future years it wasn't for the current year if that makes sense do you know what i mean like the it all blends together it's all a blur lori but i do think um i don't i don't yeah you're not talking about in september we need to decide what to cut next school year because that gives me a headache wait did i say that yeah working on this year yeah looking at this year this year yeah and i don't know that we i'm not saying we're gonna erase it um okay you know you're talking about this year you're talking about this year anybody else thinking about that for this year i just have a clarification question um christy if you could clarify in the budget numbers that we looked at i believe i heard you say the only piece in our reopening plan budgeted into those numbers was the hand sanitizer is that correct right about a million dollars for that yes so in the course of what we learned tonight that's still another three hundred thousand dollars a month that's not calculated to that budget well and i'm going to want to see what it looks like because we know we're going to need more custodial staff um whatever that number is i don't know but it seems inevitable so i would hate to see that not budgeted for and then say oh now we can't reopen because we didn't budget for custodial staff that that would that would be a problem um so we kind of yeah i can add those in thank you i just did not put the staff numbers in there that's all anyone else with questions on the tentative budget presentation i don't feel ready to adopt this budget thing but i don't know well you don't have to adopt it tonight uh that's just calling for the public i see hearing okay sorry i know these things i really do know these things i mean for real okay that makes sense okay so if there's no other questions on that can we move on to action items yes please i mean it's only 10 20.
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remember when we thought that was late um okay so item 8.1 any questions can i have a motion to approve i make a motion to authorize the payment of bills in the amount of 2 million nine hundred and twelve thousand three hundred and thirty five dollars and forty cents second mrs swanson aye mrs doyle aye ms morgan aye mrs croner aye mr bauman aye mrs moyer aye mr lightfoot aye motion passes 7-0 item 8.2 i make a motion to approve the intergovernmental agreement with the plano area special education cooperative as presented mrs croner aye mr lightfoot aye mrs moyer aye mr bauman aye mrs swanson aye mrs toriel aye ms morgan aye motion passes seven zero item 8.3 i make a motion to approve the amended 2021 school year calendar as presented second miss morgan no mr lightfoot aye mrs doyle aye mrs swanson aye mr bauman aye mrs moyer aye mrs croner aye motion passes six one item 8.4 i make a motion to approve a resolution calling for a public hearing on the fy 21 tentative budget and place it on file for public inspection until the public hearing for said budget on the 28th day of september second mrs doyle aye ms morgan aye mr lightfoot aye mrs moyer hi mrs croner aye mrs swanson aye mr bowman aye motion passes 7-0 item 8.5 i make a motion to approve the district administrator contract as presented second mrs moyer aye mr lightfoot aye ms morgan aye mrs swanson aye mrs corner hi mrs doyle aye mr bowman aye motion passes 7-0 item 8.6 i make a motion to approve the building administrator contracts as presented second mrs croner aye mrs swanson aye mrs toriel aye mrs moyer aye mr bowman aye mr lightfoot aye ms morgan aye motion passes 7-0 item 8.7 i make a motion to approve the personnel report as presented second mrs moyer aye mr lightfoot no miss morgan hi mrs swanson hi mrs croner hi mrs toriel aye mr fireman aye motion passes six one can i have a motion to adjourn my motion to adjourn
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the wednesday august 12 2020 electronic meeting of the ann arbor design review board this meeting is in accordance with orders to affect social distancing and to mitigate the spread of covid19 we intend to conduct this meeting similarly to an in-person meeting however please be patient as there are often technical difficulties as we've just seen public comment will be via telephone to speak uh during either of the two public comment opportunities please call 888-788-0099 which is toll-free and enter the meeting id which is seven i'm sorry nine seven eight zero one zero zero six two four this information is also available in the public notices section of the city website and on the broadcast of this meeting on ctn channel 16 18t channel 99 and online at www slash watch the design review board is a volunteer resident board appointed by the mayor and confirmed by city council the purpose of the design review board is to foster excellence in the design of ann arbor's environment and to advise applicants on how a project can the spirit and intent of the downtown design guidelines when we get to the applicant's piece of the meeting there will be a two minute period for the applicant to make their presentation as proposed to the design review board and then the design review board will hold a discussion on the design of the project following the presentation and discussion members of the public are permitted to comment for up to three minutes um so could we do the rope kristen okay how about dick mitchell yep tamara burns here william kinley here gary cooper here lori singleton here corey buckwalter here john kotarsky yeah and jeff perkins okay good everybody's here thank you um has everyone had a chance to review the agenda and are there any changes anyone would like to see no i i have a few um i'd like to talk about the sustainability guideline review we've proposed something to brett and he has responded so let's talk about that under regular business um oh and i had bill's recusal but that's been taken care of um with that change is does the agenda look okay to everyone the only uh thing that i mentioned earlier is that uh john and i got left off as attendees at the last meeting i don't think you were here yet dick so that just needs to be corrected okay so that that'll be in the minutes okay would someone like to move approval of the general as amended the moved camera glory please say that all right thank you anyone opposed hey thank you okay now approval of the minutes you had jeff and gary as attendee okay i have one other job uh regarding minutes of it indicates that we recommended um potential murals on the east elevation it's a typo that should read south elevation i believe yeah good catch anything else so we'll make those three changes and adding two people in in the mural location would someone like to move the minutes be approved so moved okay gary in a second second camera seconds all in favor line ratio hi thank you all right so this is our first public comment period there are two public comments period periods this is the one anyone from the public would like to implement a night not on our agenda today this is opportunities for people to go up to three minutes to comment please call zero zero 888.788.009 nine which is toll-free and enter the meeting id not i'm sorry meeting id is nine seven eight zero one zero zero two city staff will select caller and have raised their hand one by one using the last three digits of their phone number in order to electronically move your hand your desire to speak please press nine on your phone you will hear an automized automated announcement that the host is allowing you to speak when speaking please move to a quiet area and mute any television or background sound so that we may hear you clearly please state your name and then beginning of your account so we'll give a minute or so here to see if anything comes no callers have indicated okay we'll close public commentary move on to regular business um this is design review board number two row dash zero zero five at 300 west huron street um a default board application to construct a five-story 93-room 42 926 foot hotel at the northwest corner of westeron and north first in the d2 zoning district four parking spaces are proposed with seven surface spaces proposed in an access easement on the parcel northwest the applicant is proposing a leak gold project the project proposes to combine three parcels to create the site 300 west chiron 308 west huron and 111 northwest one-way drive is proposed from norfolk to west huron to accommodate delivery and drop-offs in four parking spaces and solid waste pickup um before we get started uh we we would have a staff in portland and hand it over to um we have realized today that the application is lacking a few items of the contextual photograph and holding section which we need given limited mobility and ability to visit the site um so we would like to propose to the applicant um that we would still be willing to do a review today to give you input all assembled but it would require that you return next month with a full application and it will revisit things and otherwise we would just have to table the application to next month so i'll ask the applicant if they can win now would you like to have the review and come back next month or should it be able to next month um samir thanks guys um uh yeah i would like to still have the drb hearing today um i i guess what exactly was not included in the application we had turned it into jeff and uh he said that you know the application was uh complete so i'm a little confused on what was left out you'll see in in the paperwork that's attached that it also requires contextual photographs okay general area and it requires building sections got it uh and i apologize that we missed that and it just came up amongst members today we would have given you more notice sure no no problem um yeah so uh since we already have everyone here together uh i'd love to get you know the feedback uh on our design and then uh we can submit those uh uh pictures and building sections over to you uh what would it be for chris chen yep yep we'll send it over to chris uh i guess would it be like next month's meeting with it all over again is it more than administrative like you know no we would well you would probably hear the bulk of our time today and unless you make changes between this middle and the new one um we don't want the right people look so it it would be a full meaning got it and uh most of it today though got it okay uh yeah yeah no worries let's go ahead and present it today and then we can follow up with any additional information that you guys need so uh yep would you like me to go ahead and get started or usually this is when i usually put jeff kahn on the spot to do a staff report and i'm really putting chris on the spot because he's filling in for jeff are you prepared to get a report chris or sure we can just launch it i let's just launch in the only background information i have is what you've already read uh regarding the description of the project so i would say if samir's got a presentation let's begin there yeah go ahead smear sure so uh i i don't have a presentation uh just what we sent in to you guys uh but uh i guess before we dig into the project specifically i want to give you a little background on uh you know hawkeye hotels and who we are uh just because i think the the developer behind the development is just as important so my name is samir patel i'm a senior development manager at hawkeye hotels we were founded in 1982 by bob and angie patel they purchased a 18-room motel in mina arkansas that was their first introduction in the hospitality industry the hotel was shut down at the time actually bob and angie renovated it themselves uh made it profitable again and eventually sold it for a slightly larger property and they kind of continued their expansion throughout the mississippi valley they grew the company throughout the late 80s by a few new construction projects and then in the early 1990s they got into the world of franchising and actually became marriott international's first minority franchisee in north america in 1994.
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our subcommittees i guess and i'd like to call this meeting to order and unfortunately you have to listen to me again read a protocol that relates to all of the cities right now and all of the meetings um so welcome to the august 11th electronic meeting of the energy commission this meeting is in accordance with executive orders from the governor to affect social distancing and mitigate the spread of the covid19 virus we intend to conduct this meeting similar to an in-person meeting however be patient if there are technical issues please comment our public comment will be a telephone only to speak during any of the public comment opportunities please call 1-888-788-0099 and enter the meeting id nine two four five seven nine six eight no excuse me nine eight two three nine eight two nine this information is also available on the agenda in the public notices section of the city website and the broadcast of this meeting on ctn channel 16 a t channel 99 and online at www.a2gov.org backslash watch ctn so thanks for bearing with me um josh could you go ahead and do the roll call yeah sure uh chair mursky here soon to be commissioner kerber here uh let's see a commissioner zacker here commissioner cleavy here commissioner levine um all right commissioner schreiberg here because her george yeah commissioner colin garcia carlene you need to unmute here commissioner hook him nope and he might be are you with us phone so i'm not sure okay i see i'm here um let's move on so uh commissioner mccoy uh commissioner let's see uh singleton yep julian we don't hear you yeah and it seems like you're unmuted so it might be not you're not mute anymore but we don't hear you there now we go all right uh and i think uh commissioner zucker did i already get you yep okay i think that's what's that did you get mark uh commissioner cleavy you already got me sorry the names are kind of moving around on the list so did i get everyone i got everyone yes so this is a working session so we really aren't worried about a quorum um but nevertheless um it's important that we know who's here um so what i'd like to do first is in addition to a roll call we thought we would do um a bit of an introduction to each other because we have um two new youth commissioners we also said because it's a working session um and we anticipate larry will be joining the commission um he's already been dominated by the mayor and he will be voted on next monday we thought we'd include him and allow him to participate so it's good to get to know each other a little bit and so carlene is going to take it from here and do something in terms of introductions [Music] alrighty then so uh john and i talked for a little bit and uh we decided to that it would be good um to do something a little bit different to start out this this month's meeting and um so we're going to do an icebreaker we i don't think we've done like a like a an icebreaker for a little while here and since we have new members both uh on the commission as far as and as also with the staff from the city i think it would be fun for us to um get to know each other a little bit differently and from from a fun perspective this is a very serious group here we're pretty hard-working we're really dedicated and passionate and we're absolutely determined to make a massive difference in our city and on planet earth um and sometimes it's a good idea just to smile a little bit and get to know each other so so as a commission we've undergone a number of changes in a relatively short period of time uh like i said we have new members we have new officers um we have a new meeting platform we're used to meeting in the in the council chambers and now we're relegated to meeting via zoom um and we also have a significant new charge which is helping the city to reach our a20 goals so for my first meeting as vice chair i offered uh to john to lead the introduction portion of our meeting tonight specifically because it is a working session and we do have a little bit of leeway in how we conduct our meeting so as an icebreaker um here's what we're going to do there are four questions each person will choose one of the questions to ask a fellow commissioner of his or her choice so you can choose um only someone who has not answered a question yet and we will each have like 16 and 90 seconds so we got to keep this short because we have a lot of us on here and um and we have you know a full agenda also so 60 to 90 seconds to answer the question that was asked of us and after we have answered our question then we the person who has answered the question will pick a commissioner and ask him her or her one of the four questions so uh josh would you mind putting up the um that powerpoint that has the questions yes let me uh and i'm going to demonstrate i'll start um and then and and demonstrate so the four questions are what's your favorite place your favorite place of all places that you've traveled uh question number two is what is one thing not related to your being an energy commissioner that you would like us to know about you uh then there is what sport would you compete in if you're in the olympics then the last question is what is your favorite time of the day and why so there's kind of a smattering some variety of options here and i'm going to start i'm going to ask i'm going to ask john um what is your favorite time of the day and why john so i just want to interrupt really quick it looks like bridget's in the participants attendees area need to let her in then maybe thanks amber good catch amber we can't let bridgette not participate on this okay are you there she should have just joined see bridget can you can you hear us she's muted and her um camera is off according to the participant list it does look like she is now a panelist so that's that's a good thing okay okay i'm here zoom made me reload the app and it's different than the last time i was on it on my phone sorry that's all right welcome bridget thanks remember bridget we're doing a little bit of icebreaker well we'll let you figure it out um we haven't uh really done a whole lot so carlene asked one of the questions here of me here and what's my favorite time of day um i'm generally a morning person so i like to get up in the morning it's quiet it's peaceful i generally get up in the morning and i go from my bedroom to our study and i look through email i read um the header news um and then i moved to our kitchen and have breakfast where i generally read the new york times and also look at other news feeds at this time of year we have a little florida room off of our kitchen so i'll often sit out there and um do those same things i'm eating breakfast and reading in the morning and that's a nice way to sort of ramp up the day for me my wife is more someone who likes to stay up late and get up late so it's something where i have time to myself and she can get an extra snooze in so morning is a nice time of day for me okay so now you get to pick a commissioner and ask them a question um i would like to ask commissioner zucker um what is one thing not related to you being an energy commissioner that you would like us to know about you and with that we're gonna um hopefully be able to ask you all kinds of other follow-up questions oh great um or whatever else someday yep um and just for everyone uh zocker is the last it's like soccer with a z so that's right um so one thing about me so um i guess just kind of i'm really into um kind of gardening and and organic sustainable gardening that's kind of really what kind of led me down this path of getting into more and more sustainable stuff so uh got about i don't know five different ways of composting including worms in the basement and uh some like eight foot tall tomato plants that are having a bumper crop of tomatoes this year and i also highly recommend uh planting clover in with your grass although the the rabbits seem to really really love it and hopefully it'll keep them away from the hostas and the other things although our dog likes to bark at them and she blew out her acl i'm seeing a rabbit last year so that's about two thousand dollars to fix um but yeah that i mean that kind of got me down the path you know native plants have a rain garden a lot of native plants and little bee houses and all that all that good stuff so um we already have something didn't talk about other than rivier yep next next meeting expect some follow-up questions all right yep your turn jay let's see here um we will go to how about one of the new commissioners julian we'll give you the uh olympic sports question one olympic sport it would definitely be the biathlon um because i just think that's the coolest sport in the whole olympics you have to be really talented at both um marksmanship and skiing which i think is really fun and cool and biathletes um just tend to be really cool people the ones that i've met so that's definitely what i would choose um as for the next person i have to ask a question i'm not really sure names to faces yet but looking at the participant list i would like to choose um mike um i'm not 100 sure to say your last name but the shredder and i'd like to ask um what is your favorite place of all places you've traveled right and bonus points for actually pronouncing my name right which most people don't schreiberg so thank you julian um favorite places that i've traveled i mean unfortunately i'm a big backpacker and i had the opportunity two years ago to go to nepal and travel to the base camp of mount annapurna so it was a two-week trek and and um that was just an extraordinary uh sort of cultural and spiritual and physical experience all all wrapped in one i did it with my uh my uncle and my um my cousin so it was also a good family family experience my uncle is my mentor who took me backpacking at a very early age and i've done a trip with him almost every year of my whole life he's like a half gem my dad his brother 15 years younger and so he's like a half generation ahead ahead of me um so i've done lots of traveling with him usually just to places within driving distance or you know out west but this was kind of the trip of a lifetime thing so um so thank you for asking that um let's see i guess we haven't had the question what is one thing not related to being an energy commission that you'd like us to know and uh go to who's top of my list your ember is um i guess one thing is that i like i'm a swimmer and water polo player i did both through college um and i still do both in ann arbor um in adult leagues and i also coach swimming um so it's still a very big part of my life and one of the only things that i do that's not related to work things um i'll do [Music] um commissioner george and i'll ask i'll do the travel one too what's your favorite place of all places that you've traveled uh cool thanks debra um so i would uh probably say the favorite place that i traveled uh was poland um i went there for a two week trip when i was in college as a really unique uh program that my college did uh where we went to uh historically jewish cemetery in brooksloth poland and we did repair work uh there uh the the jewish community there um was heavily devastated by the holocaust so the cemetery that has a lot of jewish graves from before the holocaust from the 1930s 20s and back has fallen into disrepair so it's a program that my college started up and it's been maintaining um and so we started there spent about a week there we spent another week [Music] what sport would you compete uh in if you're in the olympics for my question and i'm gonna ask uh noah uh let's see i'm gonna have to go with uh recently added sport uh which is something i already do which is uh triathlons um i believe they added uh the distance in the olympics now is like about a point nine mile swim 20 mile bike and uh 10k run so i i do that and uh usually shorter distances but uh i i do enjoy triathlons so if i was good enough i would do that that's who haven't we gotten to noah we look forward to cheering you on then at the next olympics probably not gonna happen but uh let's see uh mark i i will go with you um let's see uh what is uh your favorite place well i guess a lot of people have already done the travel one so i guess so what is your five favorite time of day and why um like john my favorite time of day is in the morning um i always appreciate the morning because it's uh the cleanest time of day uh environmentally things have been quiet in the night and so the air is the freshest and uh the sun is shining the brightest and um i'm a bird watcher among other things and so i really much appreciate morning birds and a lot so it's nice and uh i've now spent uh last seven months up here in harbor springs and there's a whole new cast of birds that i'm learning right up here which is kind of nice mornings up here even more special than downstate life is good that's good mark uh your turn to ask a question i don't know if everybody is i mean carlene i know hasn't been asked harley well i'll ask carlene um what would be your favorite sport in the olympics if you were in the olympics and comedian okay um you might not believe me but my favorite sport the sport that i would if i could would be the biathlon also it was so bizarre that um um that uh julian said the same thing i was like how you know what's the likelihood of that i just i both the biathlon great both sports are just incredible and i really like them personally and it would be if you know if i could just really get into awesome awesome condition that would be unbelievable where you have to go from super high energy and then you have to like totally calm yourself totally reduce your heart rate and hold that um and hold your piece in target troop so it's a really cool sport that's what i would do okay now i can this is for um i get to ask two questions or two people a question so how about bridgette bridgette um what's your favorite place that you've traveled your favorite place of all uh let's see i was just um i was in scotland a few years ago and uh that was absolutely beautiful um i spent a bunch of time in edinburgh which is an amazing city and if anybody's seen harry potter movies it looks exactly like that um that's actually the city where jk rowling wrote it as well and the highlands are beautiful there's lots of coastline castles everywhere um it was great uh so i guess i um i ask a question next yes you asked a question yeah uh let's see um i know um is it fun or fang not sure how to pronounce her name um but my question would be uh what is your favorite time of day and why hi um i think the favorite time of the day would be in the evening after dinner so i can walk my dog and the kids and my husband together in the neighborhood and it's it's a beautiful neighborhood and lots of green lands and trees and ponds and the animals so that's my favorite time of the day and where do you live the stone bridge community yeah where we have like golf golf club as our neighbor great um so i would like to pick like correct me if i pronounce the name wrong robert jerk a robot jerk joke am i right sorry robert robert they asked i think the people that haven't been asked are josh and larry and simi okay yeah so i would like to ask simi what's your favorite place of all places you've traveled that's the question i didn't want to get asked because it's so difficult um but i studied abroad in copenhagen denmark a couple years ago my senior year of college and i really enjoyed that so i think i will uh i'll stick with copenhagen josh can i ask you uh what's something not related to being on the energy commission that you'd like us to know um that's a good question um let's see i have uh i have a four-year-old who keeps me very very busy and especially now with everything going on with the quarantine uh we've had to get super creative with keeping it entertained i think at first uh you know she was drawing on the walls and and we would try to stop that but now our whole house is just like a masterpiece so we figured you know just let her do it um so it's it's been fun it's been i guess it's the other major thing in my life right now um okay and so i think i'll go ahead and ask uh larry what is your favorite place of all places you've traveled i was going to say yo smite national park but instead of saying yo smite i might probably opt for mount lanier i think mount rainier is one of the most incredible places it's still an active volcano it is so impressive when you're hiking it it's just absolutely awesome peaceful arlene is that everybody i think yes i think that's everyone and i this is really cool um i really enjoyed this i hope all of you did also um wait a minute chuck hasn't answered a question yet so larry you can you can you can ask chuck a question chuck um now that the crib is gone um what is your favorite place i'm not sure you can hear me can you hear me yes yes excellent um well i've been all over the world so i've been pretty lucky to be on the continents i'm gonna pick spain um it's the only place i've been to where i could see and i still have pieces in my house of a bridge that was built before christ so i had that fall in my head actually so he said that's a souvenir i can keep um all the way through i worked on their power grid and um designed and built a nuclear power plant that's in spain that's in the basque region which is put in quite an interesting ordeal over its life but the culture is great i can speak spanish it's a wonderful place to drink wine and the people are real friendly and i loved it and had i had my druthers i would have picked i got a job offer and i should have taken it but i didn't swim here but thanks for that question boy um i'm looking forward to further conversations with you chuck sounds really interesting all of you actually and um and so at this point i think we are we're warmed up what and ready to move on to the next item on our agenda what do you think john i think so so i thanks a lot carlene and it was fun and uh i think um we need to do something like a picnic or a potluck or uh a beer kind of thing where we can pick up on a lot of things that we know about each other and so we can relate to each other on a on a level other than just uh commissioners sitting behind a podium so to speak so we've got um next on the agenda's approval of agenda which is actually pretty short um we i'll just go ahead and read it so people have to refer to it we have the energy report from josh and news from the energy office and commissioners we have a first reading of the ev readiness ordinance and then we have a review of our tasks and priorities for the next 12 to 18 months and then finally items for the next agenda and then we'll adjourn for the evening so anything else to add um so can we have a motion then to approve the agenda and the second some move second second from j all in favor just the hands fine very good okay so josh uh energy report yeah so i'll keep this brief because i know we got a lot of stuff on the agenda um but uh two major things i guess uh two major takeaways um so i have uh passed on the greenhouse gas inventory baton to thea so she'll be doing it this year um mostly because you know with the a20 work we've been really busy doing a lot of programming side so my attention's been taken uh mostly on the programmatic portion um so that should be coming up uh as soon as she's ready and i think she actually has most of the numbers done so i think that should be coming up uh in the next month or so so i'll let everyone know either next meeting or the meeting after that when we can expect a an update on the greenhouse gas inventory um outside of that uh you know have the the north side project and and larry actually has been helping us somewhat with that so he might even be able to chime in and give us even more updates than i would be able to um but yeah things are things are moving forward so a lot of good stuff uh i do have a question about the north side project what are what what are the dates for installation and yeah so larry would you like to sure i think the um the permitting process has begun it's been submitted to city building department so we're waiting to get the approval before we start the project so it's been in their hands for probably about two weeks now so generally it takes maybe one to two weeks so we could literally start anytime it would probably be a matter of um with the work would probably be about a week and then you were basically waiting for dte to finish their part which you know depends on their schedule they have to provide permission to operate basically at the conclusion so i'm guessing if i had to be given a date would probably be the end of september and larry i can uh check in with the permitting uh within the city to see where things are at with that as well see if we can uh push that along oh no there's a few others i'll ask you about too so real real briefly larry works for homeland solar and homeland is the uh contractor that's um doing the installation that's why josh called on larry to give the details so and maybe larry we'll we'll have you introduce yourself in more detail um at our next formal meeting when when you're official how's that perfect good um do we have comments um questions reports from anyone else um i gave josh a copy of a presentation i gave i was asked to be part of a thing called a solar series which are solar users describing their system um sponsored by great lakes renewable energy association and the mis which there are now 11 chapters across the state so um those are posted i i just gave it to josh for for information purposes i think powerpoint's available if you want to look at it um you can get it from josh if you have any questions i'd be happy to answer them at some future date and mark i actually sent that out before the meeting so everyone should have an email with that presentation so all those are posted on glrea's website um or going to youtube and looking up glrea and they're all posted there and they're from all around the state and they're going to do more and larry i hope you will do your north side project on the solar story uh in the future so great stuff half of the people that are in there are homeless solar customers so it's really nice thanks it might be good to know that uh that north side project also has a battery storage component to it too so it should be nice as far as making a resilient site pretty excited about that what's the size of that battery um storage well how big is it gonna be um it's two batteries 10 kilowatt hours each wow so does north side actually have that much usage that little building there yeah it does it's quite significant i think it's because it's not just the building i assume it's also the whole facility uh probably a lot of lighting there's in that particular area so yep it's quite a large you'd be surprised know what actually there's probably lots of uh from the refrigeration for the food because uh they do food distribution out of that building they do okay that's cool who did the design for that carlene i did not i didn't have anything to do with this project it was uh it was mostly larry in collaboration with the city so larry gave us some pride they had some designs and we kind of worked with him to get it all set up but i guess another really nice feature i think we might have um done a really brief update last time but we can go into more detail if you guys are interested um there is a ground mounted portion as well as a roof mounted portion of the ground-mounted portion we were thinking would be a really good education uh juice educational piece uh for the citizens to kind of see solar upfront and personal and uh larry has actually been working on um larry and i have been working on kind of having an informations inside the actual building kind of a information section where basically there's plaques that explain each of the different components and how they work so we're really excited that this will be not only a resilient center with solar but that it can also be a kind of education moment for the community so i'm pretty excited about it so speaking of an education opportunity for the community is there any way that we can get an announcement a few days ahead of time for when the installation will begin so that um we can post it on next doors for folks just to come by and watch the installation go up you know it'd be really cool i know a lot of people would really like it you know like with you know with all this at home schooling stuff that's and people want to see things like happening in the outdoors and i think it would be a really great opportunity one of the components and larry i meant to i still have to reach out to you about this but one of the components that uh that i was just thinking about that i thought would be really cool is actually doing like a time lapse um so maybe working with ctn or something like that to be able to get footage of the whole thing so people can watch it from the communities of their own home even and really get a sense as to what the whole installation looks like so that's something larry we can you know i mean so we can talk about later right um maybe just one other thing to mention um does everybody know about the washington county uh approval of um 2030 carbon neutrality target as well i mean i think that's something that's really important so that means the city of ann arbor has taken that action the county has taken the action and now um of course um the university is supposed to be announcing its plans uh this fall as far as what it's going to do in terms of following up through on the president's whistles some commitment to a path to carbon neutrality so that'll be really interesting because that's obviously a huge a huge entity in terms of energy use and co2 emissions so roughly one-third of the total city of ann arbor emissions anything else from anybody just a quick question on the washington county announcement is there going to be some collaboration that we could work with them on on things with um josh i think isn't missy somehow um involved on the the and i think mark you you also were on the county uh um energy or whatever it's what is it called sustainability or what's the name of the committee the environmental committee environmental do you want to talk about that then real quickly um yeah that mystery's on on that and and she's they are looking for ways to do that the biggest thing they did was they approved a several million dollar led light lighting upgrade for the county um and uh those of you who know april baranak who's the energy coordinator there um hopefully the i know the commission uh we voted to have her position elevated to director of sustainability i'm not sure that's happened yet but um i hope with the adoption of this plan that will take place i know that um missy is a strong advocate for that idea as well as a number of others those of you who know your county commissioner sue schink or others um encouraging her to get others on that commission washington county commission to to move um would make a real difference watching what missy can do when she has the budgetary authority and and support what she can get done is fantastic and i know that april and the county could do the same thing so um it's my opinion that that that kind of collaboration of course will happen but if we want to really happen then helping april baronack get access to the tools she needs to get the job done like missy would make all the difference in the world thanks mark anyone else okay so um let's move on to the meat of the agenda which is really um the two points that i mentioned earlier this ed readiness ordinance and then actions um for the commission and its working groups next year um so um first let's start with the ordinance and um josh do you have that handy or want me to pull it up or perfect so uh i sent this out to everyone uh before our meeting i think it was like on friday or saturday i hope everybody's had a chance to look at it we've talked about this multiple times before regular updates in energy commission meetings and we talked about it in the last meeting and what i'd like to do is so maybe just from a process perspective start with that and that is um this is our first reading we can't actually vote on this tonight because it's a working session but we can introduce this and um the intent is is that we would be on record in addition to the planning commission in supporting um this type of ordinance and that would happen before it's projected that the city will take it up um and um the forecast is is that that will happen um sometime in september so we're doing this just in the nick of time and because we have a lot of other things on our plate and we'll have an opportunity to discuss this in detail when we formally address it i'd like to try to limit this section of the agenda to roughly 15 minutes um so real quickly you can see i put together a memorandum this is just sort of following a standard process that city council uses when they have resolutions and then on the second page or on our right is the body of the resolution and i my recommendation is that i don't bother to read through the whole thing um i guess this is being taped but um given that it is being taped anyone that reviews the tape they can read the resolution um josh um quickly is this i didn't see this posted on legistar could this still go up yes yeah we can go ahead and post it on so we can get that up on legistar not only for this meeting but then also for um the meeting the first meeting in september which will be on september um eight or our our meeting in september which will be on the eighth that would be great so um i don't intend to read through this um but what i'd like to do is open it up for discussion and if i could i'd like to actually call on mark um because mark um did something similar where um i sent this out and then mark responded with a proposed amendment to everyone and so i'd like to give him the floor an opportunity to read with that amen again officially we would consider this and discuss it you know formally in our meeting in september but i thought it was worthwhile that we consider mark's input and then i'd like to open it up more generally to everyone else for roughly 10 minutes or so before we move on to the next point so mark you want to take it from here thank you john um for those of you who've heard me say this before i apologize for saying having to say it again but i think the uh eevee readiness ordinance is a fabulous thing and i think the people that did the work should be congratulated they've done a remarkable job i have one concern i think it doesn't go far enough and i'm concerned that asking the the city commission to you know encouraging them to do something as opposed to placing something in front of them where they can act is you know is is just not an effective way to get things done if we wanted to encourage them to do an ordinance we wouldn't have gone through all this we went through all this so that we could hand them something they could act on i believe that that ev charging systems should be powered exclusively with renewable energy not frat gas or coal or nuclear or any other thing and leaving it the way it is now we will be charging electric vehicles with fossil fuels making this a adding to this uh i'm suggesting is that at a minimum we resolve to um encourage uh to include charging electric vehicles with renewable energy a priority under the a2 0 system it's it's a it's low-hanging fruit we can do it by buying it from dte energy we could give commercial operations that have to pay a premium to dte to get renewable energy we could they could get a break on their property taxes for doing so we could put up a solar system dedicated to this alone we could create micro zones there's so many ways that this could be done without being intrusive my fear is is that we will be spending taxpayer dollars to charge electric vehicles with fossil fuels and that is not what we're intending to do here so i think let's go another half an inch if you want to say encourage them then let's put it in the resolution that we include charge this uh eb readiness charging with electric with renewables make it part of the a20 work plan so that there is a way to act on it other than talk about it so that's all thank you for the opportunity you have it in front of you if not i can read it um you know okay let me read it read it to everybody um so marcus proposed and hopefully some of you have for most of you have read this before that we just simply add another resolved clause um so um it would then basically start here um where we see um possible thereafter with a semicolon and and and then it would re read resolved the energy commission encourages the ann arbor city council to make the powering of eb chargers covered by the ordinance with renewable energy a priority for the a2 or zero carbon neutrality plan so that's that's the proposed um i'll call it friendly amendment um questions or comments from others including commissioners on the working commission or for that matter anyone else yes i just i've got a comment um i guess overall i completely agree that that i want every everything in the in ann arbor to be powered by renewable energy including ev chargers um i don't know and we've kind of gone through we've got a white paper on kind of all of the difficulties of that that we could get into but um and to me it does seem a little bit potentially redundant one of the strategy number one of the 820 is to power the entire electrical grid with 100 renewable energy and the how how to dictate or manage uh which electrons go which which uh outlets whether it's a car outlet or a home outlet or or other things i think would be we'd be quite difficult which we've kind of summarized in our paper that we could go through you know if we sent that out before we could send it out again so i i don't disagree that uh that i would say i think the whole goal of everybody here is to get everything renewed powered by renewable energy but i i don't know that we've got a good way of managing that within our parking ordinance as it's as it's written but if um if we want to show support for powering by renewable one way or another either in here or through a20 i'm i'm kind of fine either way i guess other comments or questions directed at mark or anyone else mark i have a question for you um so you're the the intent of the resolution addition uh or amendment is not to place a mandate but simply to um basically encourage the city and city council and the office of sustainability to push the use of renewable energy as much as possible for ev charges is that right because it doesn't read as a mandate oh so there the ordinance as i've read it uses the use of the language of incre we encourage the use of renewable energy correct i appreciate i appreciate jay's position i think that if we're going to reach 100 it's not going to be a light switch it's going to be step by step drip by drip until we finally reach a critical point a tipping point and then we'll jump to full renewables so i would say everything you know everything that we're doing the force function should be can we do this with renewables because if we don't do that we'll we'll bypass things so let's adopt the discipline if we want to reach the a2 goals for 100 renewables then everything we touch from now on we need to make a conscious decision no we're not going to do this renew with renewables and here's why um the worst sustainability i did a study with and berget also was part of this activity looking at the cities how their capital improvements plan sustainability was part of the capital improvements plan for almost 10 years and virtually nothing got funded using the sustainability stuff under the capital improvements plan and it took a sustainability director and a new city manager and more importantly a new assistant city manager to sit down and actually put teeth behind the goal of sustainability in capital improvements this is the same thing we're asking the city and other people to spend money on electric vehicle charging it's we might as well go the next step if a commercial business literally cannot afford the extra money to go to dte to buy renewable energy and i certainly appreciate that because i think dte should give it to you less than fossil fuels but we'll leave that aside if they really can't afford it and this is a financial burden to a commercial business then lower their property taxes accordingly to meet our plan so i yes you i'm not i'm not asking you to change encourage you guys went through a lot of work you made the decision to encourage or not okay so i say let's encourage it make it and encourage is more than words how are we going to encourage it the office of sustainability has to include it and the 820 plan city council has to look at this and say this is we should be in this is a step forward towards this how are we going to do the ev charger to meet our plans now is the time to do it going back later is going to be like pulling teeth saying well gee we need to go to 100 renewables because we have you know 200 ev chargers and they're all powered with frat gas that's too late so my understanding is then that you're not asking that the language be changed to a mandate you're asking that all of us the commission the city um staff particularly osi and city council do whatever we can to move charging um through whatever means so that it is powered not well actually charging specifically but more generally everything is moved as quickly as possible to using renewable energy is that correct so far i i go so far as to say that this ordinance and this resolution should become part of the a20 plan and show it should show up in print every time the plan shows up in print this is a way of using energy we we've made a step forward let's make another step so what whatever it takes so what i say encourage this currency adoption i don't want them to be encouraged to think about this i want them to do something and if they turn to missy and say include this in your plan we want to know how many of you chargers are up there how many are powered by renewables how many are not what's your plan for getting off powered by renewables yeah that's what i'd like to see well actually actually it is um in the memorandum um it mentions um or where is it um i think it's somewhere in here um it is a part this this specific activity of having um an ev charging ordinance is um in i think strategy for here it is um um strategy two calls for ann arbor to switch all of our appliances and vehicles from gasoline this is on the left-hand side propane etc to electric and sub-action six under that strategy states electric vehicles will replace ice and that we also intend to expand the local evening charging structure infrastructure there's actually um a an action in the plan that mentions specifically the um the ordinance so it is it is officially in the plan what's not there is that they will be powered with renewable energy in accordance with whatever other part of the plants we want to get to 100 we need to tie those two things together okay so we could reference those two things in this and then reference we want to go to 100 so the way to do this is to is to tie these things together that's what i'm suggesting so um i said 15 minutes we're at 15 minutes we'll have an opportunity to discuss all this um mark i would um encourage you to read in detail and maybe respond to the white paper that jay mentioned um there's some concerns that we have in terms of you know we're we're dick we're requiring that commercial entities put in ev charging um as capable ready and installed and the question is if they go from capable to ready or ready to installed the number of spaces increase the demand will increase um there's no way of knowing how they will do that so there's no ability to do enforcement um the only way that would be required is requiring separate meters the same thing would be for people if people have one meter and they put ev charging in we would effectively be mandating that they switched to um you know ev uh renewable energy for um their entire home or at least the percentage dte allows from the migraine power of different percentages if their use go were to go up or if they were to go from ev ready to be installed and and actually use the charger we wouldn't know that so there's all kinds of we we see there's a lot of issues that are fraught in terms of actually enforcement and knowing that that there's something that we're saying that someone must do without knowing whether actually they're doing it and whether their usage changed whether then how we would then know that and how we then enforce it so those are outlined in in in the white paper and um i would ask if um you look at that and maybe make a response to that and then i think we can have a really detailed discussion on this i think all of us on the subcommittee support the thrust of your argument the question really is how do we really do this and also does it open pandora's box and say that if the city says you must do this for ev chargers well then why can't it say that you have to do it for anything else in your home or in your business so let's if you can look at that that would be great and then we can have really an informed discussion um in the meeting on september 8th send me the most recent of the white paper jay it's been a while since i looked at it we can do that jay if you can't do it then josh or i can yeah we should probably send it out to the whole whole commission absolutely yep good and just one super small thing just um in clerical in in the body of the resolution it mentions strategy seven for the a20 and i'm thinking should be strategy two you're right six or whatever you're right that's in there twice yep thank you good catch okay so now we move on to the meat of the meeting and by the way what i think we might need to do is um at some point take a break so people can get some water stretch whatever because this may take a while but um what i thought i would do is introduce this real quickly um so i think everybody knows you know we have a climate emergency we have a climate neutrality target of 2030 um by the way um from you know the city's baseline was the year 2000 and through 2018 we have reduced our greenhouse gas emissions at one percent per year and so we we have to think about what it's going to take to go from reducing emissions one percent per year to roughly 10 times that rate or more um so it's this is a huge thing in front of us um we have a pla a carbon neutrality plan that's approved so and those were all done unanimously but you know this just shows that we have a huge task in front of us and i would i would propose to all of us that we need to go beyond let's say our traditional role of just doing advisory work i mean that's most of what we've done in the past and propose that we follow some good examples of where we've actually taken advisory to the limit of course we cannot dictate policy that's um you know that's the role of of counsel but the examples of the ev charging ordinance um we have a fitness ordinance that's i'm waiting right now for a similar ordinance on the commercial side but we have a home energy audit disclosure ordinance that's fully written we have a new lighting ordinance that will help reduce um energy um but all of those ordinances have been in process for two years and so if you think again of changing our rate of improvement if you will from one percent a year to 10 or more per year and if we do these things and they take two years um we need to really do a lot more than what we've done in the past so um what what i would ask is to think about that when we go through uh this um action plan and if josh if you can bring it up um just a few questions or a few comments that i'll have um about that can i just interject something absolutely please i think that the example of stepping beyond just the advisory stuff the most recent example that i know in addition to what you described is pulling off the volunteer project to get solar installed on fire station six so talk about go beyond just advise i think that we haven't gotten you know no one is telling us not to do this um and and i think we should just do it until somebody tells us we can't do it and you know the the more we can um get real solar installed real windows installed real light bulbs change real things done um the better off we're all going to be so as uh to that point really quick mark as as some of you might know um we had a solar rfp for uh a bunch you know a handful of all the buildings that we have throughout the city uh a lot of them the largest users and and and we went through took a little look at all the solar potential and uh you know that rfp was sitting on missy's desk for some time mostly because of the attorney's office so an inability to kind of move it forward specifically based off of i would say the unique financial structure which was being recommended and so because that has taken a while to try to get through i have i've been talking to missy specifically about trying to advance that fire station model on these sites to see if if nothing else you know picking out the ones that make most sense to have volunteers on it because i think it's just a win-win all around i mean you get community members involved who really get to understand see the process um brings down the cost it's it's really great so um stay tuned we'll see what uh what the ultimate verdict is but uh i think it might be a direction we're going thanks mark great great input and all those people who want to do the olympics triathlons and stuff i think you're strong enough to be able to get up on a ladder on top of the fire station and show up the next one we do so it was fun i really had fun participating yep and i'll also say um you know the first time around it was kind of fresh new i think we learned enough from that example where it's going to be a lot easier now that we have the template to kind of use that same template over and over again um so i'm pretty excited we have all the you know i guess a legal hurdle is one of the biggest ones uh but i think we really have something that they could work so all the safety issues as well those were those were things also that mark worked on mark was a prime mover and that he really um was someone that really pushed that and did a lot of the the groundwork um getting that uh off the ground and um leading to now we have you have all the safety equipment now so there's there is some concern i will tell you among the unions about this project and so it's something we'll have to deal with going forward but there ought to be a way to make this positive for for everybody involved and i will say carolina saved that project because we we didn't notice that one of the panels had slipped off its frame and was actually resting on the on the sharp corner of a brick and and uh that probably would have shut down the entire array in about a month if we it's from the wind blowing out if we hadn't picked it up so her sharp eyes picked it up and and saved the day so we more than earned our keep on on that project you know i almost forgot about that hey what's the rfp for how many buildings total well uh the number keeps changing it included originally it included uh the vast majority of of city buildings including uh housing commission buildings um so you know the original rfp as i had crafted it probably ranged within 20 to 23 buildings um that number continues to diminish uh in part again legal concerns as far as how it should be written and you know i don't want to get into all the details but um so that's that's where you know there has been a little bit of uh you know consideration as to other ways that we could go about doing this uh i think originally uh the total uh the total capacity came out to roughly about one megawatt maybe a little over one megawatt so it was it was quite substantial as far as uh all of the sites and and all the potential that we had on on those sites um so yeah i mean right now i think we're just trying to to rethink exactly how we continue to go forward and and again i mean to you know many of you on the commission uh you really didn't really appreciate everything on the fire station number six and chuck hook um for example you know mark john carlene wayne appleyard and you guys were really instrumental so i'd love to do it again keep the model going uh john um if i just would like to mention a quick point on what mark brought up uh just a second ago i'm a member of labor's local 499 and i work for our district council up in lansing and i'm also a delegate to the huron israeli area labor federation and i work at the labor federation um with the ibw and i know the ibw was very very upset um and relayed that to several council members including council member eden who i believe is the designated uh staff representative um so it is something that we really do need to be cognizant of moving forward um you know speaking from a union that is very much in favor of a transition to green energy as fast as possible but also very much concerned about our jobs um you know that is something that we really want to be aware of you know uh the union kind of the building trades as a whole are a bit worried because you know for instance the solar plant solar panel work would be an electrician's work and you know having volunteers out there and doing that uh kind of it cuts their wages out from underneath them which is a big concern uh for the building trades as a whole so i didn't want to flag that moving forward or not um i do think it is something that we can definitely work around and find a solution to but i did want to make a note on that yeah no thanks so much mr george it's something even with missy if we were going forward i think we've talked a little bit about the name for example uh you know union likes to work on the project um so it's definitely something we should talk more i'd love to to kind of figure out what would make no sense as far as that goes okay so what i'm going to do is yeah bridget i think bridgette had something that she wanted to say oh okay bridgette did you have anything you want no um nope okay okay good so um we're gonna dig into um the spreadsheet that you have in front of you um real quickly just especially for the new commissioners um i think it's my research i just wanted to give an overview of this and then i thought we might take a five minute break and then come back like i said bathroom break water break turn our lights on i think all of us are fading into darkness here myself included um so um just to put this into context um last year we decided we wanted to have a number of different working groups and if you look at column d you can see what those are um so in addition to the full commission um we have a working group called electro or transportation electrification um you don't see the whole title there housing in the built environment renewables community outreach outreach to schools and 100 clean and renewable municipal operations and um my senses is that the work that we have in front of us and is outlined in eight to zero fits still pretty well into those buckets so the proposal is that we continue to use those that working group structure um some of those groups met more regularly than others but nevertheless the structure we think still works um and we also um so shawn my predecessors chair um had this idea of using an action item tracker and this is an expanded version of that um at some point we may hide some of these columns but we thought this was a good way of keeping track of everything that potentially is on our palette so you can see basically all the different ideas and what the status is what members are and actually later on josh and i may switch and show the full version of it and we added a column so that we have not only commissioner members but we added a column just later today carlene and i did where we would also then name resident volunteers in a number of cases we had residents that were very very active that either potentially at one time were on the commission but aren't anymore we also have a lot of youth um in the community several of whom uh applied for youth commissioner positions but didn't get selected it would be great to engage them be a good springboard to serving on on the full commission um so in any case we thought this was a nice format for moving forward and um then let's see um our the proposed approach is for today and i'd like you to think about this um when you take your five-minute break is that we review this item by item and have questions and discussion you can see that's going to take a while it's 28 minutes somebody's going to be shorter than others and one of the things that is important in here is the 820 prioritization matrix where some some of these projects have been identified already by osi with a priority um ranked on a number of different criteria that that we reviewed that carlene has offered to be sort of our scribe and capture and fill in comments and questions and uh things like that that this would then be it's actually already posted but we'll send out the link in the energy commission shared google drive so this would be accessible to everybody and the homework that i would like us to assign and uh to assign everyone is by two weeks from now so we would still have two more weeks between then in our next meeting for people to go into the document enter their name where they're interested in serving on one of these indicating in this additional column who they think might be an additional resident volunteer uh one idea carlene had was we had these technical advisory committee members that helped with the development of the plan so it could be um people like that it could be people from um you know the university of michigan students or skyline high school where julian is a student etc and then is there's any anybody willing to be the owner or take the lead and um that we would put that information in here and then at our next meeting we would be able to look at that and see do we have critical mass in some cases we will only have maybe one or two people or none at all and those things that we can scratch um especially you know if there's no one willing to lead it and we don't have any violent potential volunteers from the community but this way then we also see you know what we're really going to focus in on do we have enough people to to actually get the work done between members of the commission and someone willing to step as the lead as well as resident resident volunteers so what i would propose is that um with that in mind you think about that we opened that up for discussion about how we then structure the rest of the meeting if it's okay that we work through this list um there are questions that are noted here um some of the jobs can answer um you may have other questions but the idea here is to understand what the task descriptions are and whether or not you would be interested in working on it and whether you think we can recruit people to actually start working some of these and i think it's also important that we also think about not trying to eat the elephant meaning doing everything in the first year or two this is a 10-year plan so we don't have to tackle all of these in the next 12 to 18 months we should work on what are the things that we really think we can handle and go from there so um hold your comments for now if you don't mind and we'll take a break it is seven let's see what does it say by my i'm not full screen but let's see seven seven 18.
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i'd like to welcome everybody to our regularly scheduled board meeting today august 11th uh just a couple of announcements before we started another password [Music] passed away and jennifer grindenhall will be commuting with this communicating with us on her telephone so we'll start by a pledge of allegiance and i'll leave that can everybody please stand i pledge allegiance thank you um i think i'm going to take my mask off since we're socially distanced here so my glasses won't keep fogging up does anybody know a way we can wear a mask with glasses on without your glasses clogging up taking glasses off [Music] all right first item on the agenda is item number two recognition and acceptance of donations to the blue ridge school district dr wright would you like to go over those or would you like me just to read those [Music] we're happy to do it either want me to yeah we have already sent letters out for these and thanking those individuals yes sir let's just make mention of who they are when they donated yes to the high school choir program uh carly j great the law firm also donated 538 to the rover challenge program keith s west donated 200 to the fab lab for masses and supplies linda renfro donated a hundred dollars to assisted congratulations industry donated six hundred dollars to the rover challenge program and deb elbridge brand's manager of national bank compiled donated 200 supplies for our schools uh directed to the elementary for pencils notebooks trainings etc we have a motion to accept those items as a motion for checking out a second all right next item on the agenda is a consent agenda board in reviewing the consent agenda is there any item that you would like to take out of that and vote on individually if not we'll vote for items number 3.1 through item 3.5 nobody we have a motion then to accept the consent agenda three point one through three point five promotion from diane uh a second from chuck all in favor aye thank you jennifer hey item 4.1 recommendation to require waivers for all students dr wright fills in on that this is the area where i wanted to seek i wanted to know the board wanted to seek legal advice on this if so we need to go into executive sessions to do so i think that'd be great is that okay with the word if we go into executive session right now for this item we have a motion to go on an executive session the motion from chuck and a second from all right we'll we'll move into this room with the curtains drawn and discuss this with our attorney for a few minutes and then we'll come back in you so you so okay we're just returning from an executive session where we discuss this item with the attorney we need a motion now to to uh release ourselves from an executive session we have emotional dynamics second all in favor of to uh leave the executive session say aye aye [Music] jennifer okay next item on the agenda here is item 4.1 recommendation to require waivers for all students i have a uh i have a motion on that i have a motion from diana and second from chuck all in favor of uh item 4.1 [Music] i and 4.1 was passed next item on the agenda is item 4.2 review a distance learning plan and the structural supports offered on-site determining factors for outside instruction supports i'm sorry we're still on one because i was i'm asking the board to consider requiring the waivers for all students now that you've had legal guidance that's what we did you voted on yes we voted on that okay okay that i'm sorry and 4.2 dr wright you want to explain 4.2 to us yes with the review of distance learning plan there's an element where in order to be able to offer online education the district had to prepare a plan explaining the process we would use which is simply students that are receiving direct services in special education english language acquisition are elo and those residing in foster care settings are invited on campus to receive that support and all others would be based upon capacity so when we're looking at the instructional support offered on site and those that are going to be prepared off-site we're we are meeting the state and the ade requirements were meeting executive order 2020-51 that the governor issued and also the arizona department of education superintendent hoffman listed certain things that provided sense guidance to finding what it means by on-site what it means by instruction and so what we decided to do is work with local community leaders and just recently as this afternoon we put together probably the capacity to take care of 20 students or maybe 25 at the pine top head start in icon and then also at our either the facility from the church at blue ridge elementary will be able to provide care supervision not instruction but supervision for another 40 students at the high school in junior high we're going to create open learning labs that'll accommodate another 40 in each location maybe as much as 60 at the high school so we do think if there are parents that are in those categories we definitely are going to support them they have top priority if there's space available beyond that then we'll open it up to the public and we're going to put it in the category of healthcare workers and law enforcement officials and then single single parent families that need a place for their kids to go that's what the executive order means not every kid that wants to go can go and mom can't pull up and drop four kids off and say you and so we have that submitted with the state if we make any adjustments we must inform the state that was completed well in advance of starting on the 10th and so we are in compliance in all areas of these supports are there any questions from the board with regard to any of those categories or supports provided on-site just reiterate one comment you made if people have a special need they need to contact that principal of that school they could need to see directly or email you directly to see if that special need is taken care of over and above those three categories that we discussed right so if we had a single parent mom or dad and they're working day shift and they have a child or two and they're under the age where we know that they can supervise themselves we want to have power or we're not daycare can't make any guarantees but we are working to secure like i said probably 40 to 50 uh situations or environments uh three different locations but opportunities i should say for students exactly in that that situation we want to try our best but we're trying to emphasize we're not daycare and that's not what we're called to do the three vulnerable most vulnerable groups of students that need those direct services must be provided first once we reach that the additional capacity we'll open it up and get that word out so email me directly or the principal correctly help us understand your situation we'll do your best to help thank you dr wright this is an item i don't think we have to vote on so next item on the any questions or comments that you would like to make next item on the agenda would be 4.3 a discussion for the teacher and student online expectations doctor would you like to do that or absolutely they're uh we know that on this spring we've said this repeatedly but i think it appears this spring despite our best efforts did not represent online education representing a lot of people working really hard to try to do their best online education requires encryption which we have grades k through 12.
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number one the executive session in the first floor conference room i'd like to call 1.01 for an executive session pursuant to ars 38-431-038 for discussion or consideration of matters relating to school safety operations or school safety plans or programs or do i have a motion i move that we move to executive session second thank you it's been moved and seconded um i'll call for a vote all those in favor aye any opposed none so it passes four zero we will remove for executive session and then we will return to complete our meeting and we anticipate that dr santa cruz will join us in the executive session thank you these are for them test test one two test good evening and welcome to the board meeting for the gilbert governing board this is a work study session and a brief board business meeting as is our protocol for work study sessions and brief board business meetings uh you will note on the agenda that there is no open call to the public that is typical and standard in this format when we have a regularly scheduled business meeting that item will again appear on the agenda we will be working in a work study session and we have four presentations this evening before we get started miss wilson would you please call the roll miss larry wood here mr reed carr here ms sheila eugetti here miss jill humphreys here dr charles santa cruz here mr president all board members are present you have a quorum thank you mrs wilson we will now move to item 3 item 3.01 which is the arizona department of health benchmarks to reopen and before i ask dr mccord for introductory remarks we have just been involved in an executive session discussing items of school safety among which the benchmarks related to this presentation this evening were discussed and we are discussing not just the metrics for the county but we are taking a look at whatever metrics we can discern for our local area and working those into our format and structure the reason for that is to begin the process of a phased-in approach of opening schools sooner than later and getting that process in place we expect that we will meet again have a special meeting next week and review some additional information provided to us by the superintendent and staff and we will also we have also given direction to the superintendent to take a look at that phased approach and present to the board at some time some point in our meeting i'd like to defer just a little bit to mr carr he had some remarks he wanted to make so at this point i will defer to mr carr thank you dr santa cruz and i'm going to echo some of what you just so well stated as we begin this discussion tonight uh we want to be clear that we are looking to direct our superintendent and his staff to continue to look at the data daily we know that that data is being updated although it's not being updated on dashboards yet it's being dated update data daily so we ask him to continue to look at it daily on a on the county level that we have it and to develop it to the extent possible on the district level we know that we're waiting for elements for that to happen it is our belief based on the examination of some data that things look much better in our district and in the east valley than it may throughout the entire county we are also anticipating uh based on preliminary data available from the department of health that the data is trending the right direction so we invite him to look at that in a statistical means and anticipate where that data is is heading so that we can move towards the beginning of school in a safe proper way as soon as possible so our direction to dr mccord and his staff is to continue to monitor data daily to establish a plan to to begin the start of school which may include a phase start or other measures as they as they deem possible in order to ensure safety and to prepare for the special meeting that dr santa cruz just mentioned on tuesday to present that to the board we want to assure our community that we are united as a board our goal is to return to school as soon as possible we recognize that there are many stakeholders that feel differently as to what safe looks like we are trying diligently to balance those needs we care about students we care about our staff we know that many want to be in the classroom now we know that many are concerned about their health for various reasons dr santa cruz if i may add on a personal note we know that sometimes as a board we have to discuss things in an open environment in compliance with open meeting laws that puts us at a real disadvantage compared to at least in my profession in business we would never we would never discuss some things in an open environment and we would have prefaced and been able to discuss both one-on-one and amongst ourselves prior to a board meeting sometimes because of that environment we respond and speak candidly in a way that is not necessarily perceived as kind and that while we have a relationship and understand one another well may appear to others inappropriately i ask this is a personal ask i ask the members of our public to treat both me and my fellow board members with respect and kindness even when you may disagree with us none of us are here to be heroes or to be villains we all ran with the right intent to try to do what's best for our community even when members of our community disagree so i would ask that even when you disagree ask if you're doing so kindly and act appropriately and i thank you for the opportunity to editorialize thank you mr carr and as i defer to dr mccord all of the issues related to a reopening plan as we look at the variables related to cdc guidelines the arizona department of health guidelines and any of the guidelines that might be available to us and for public consumption out there be factored in to their reopening plan design and that we ask members of our public and our community to understand that those guidelines are for their safety their personal safety the safety of the students and safety of the faculty and staff involved and while masks are a debatable item they will i'm sure factor into the reopening plan in some big way and so look at what is out and available and prepare yourselves for what may appear we don't expect to be unreasonable we don't expect to be onerous and heavy-handed we simply want to make sure that we are adhering to the things that will make us safe and our environments safe for all who will attend so with that i will defer and turn it over to dr mccord thank you dr santa cruz governing board members i appreciate all of your comments and we will definitely take your direction and come back with something that we think is pliable for our students and our staff next week i think the most important word is safe and we will design everything around that we have been working on the background related to this and hopefully we can come as come to you as with as a comprehensive as planned as possible there still may be some details that will need to be worked out but we will bring to you our very best effort up to that point on another note so we'll freestyle just for a second here a huge thank you to our our students and our families and our staff for starting off the school year we hit bumps i sent out a letter last friday and i used that i said we had positive comments and and we did get some positive comments but we also had some some very direct comments about some of the things that we ran into logging in on the very first day was a bottleneck that was difficult webex was difficult we think we've mitigated a lot of those issues and i know that there are still struggles out there for families you didn't necessarily have children to teach them k through 12 and that's our job and i applaud our staff our teachers our support staff our principals uh my team for uh running and doing the very best that they can given the situation this is heading into my 26th year of education um and i got to tell you well even over the past three years since i've been superintendent i don't think i've a lot of people have been met with the challenges that we've been met with as a board and administration and as a community and mr carr what you talked about you know about being cordial and kind is a very important aspect that we got to remember through all of this because the end of the day this is about our children uh ms wood talks about that on a daily basis all five of you do and we gotta do the very best we can for our students whether it's online whether it's in person but i know that we can and i know that we will so i just wanted to make some acknowledgments there and make sure that people understood that where we're coming from as a school district thank you so what i'd like to do now is talk to you as you know last week the arizona department of health they came out with health benchmarks to return to school and we were waiting for those especially since our last governing board meeting because a lot of school districts including ours have been waiting to see what we can do to make sure that we're safe when we go back and what would those benchmarks be and what would it look like in and where do we actually stand and so i'll go through some of this and and board members uh jump in at any point in time uh give any kind of clarification you'd like to give because i know some of you have done some uh background uh work on this as well the information i'm gonna present tonight is based on county maricopa county not town of gilbert not city and mesa this is just what's available right now maricopa county and i think one of you mentioned a few minutes ago that i think this week probably friday arizona department of health along with maricopa county they'll be coming out with hopefully a dashboard that speaks specifically to boundaries of school districts and so that'll give us more comprehensive information if the decision is going to be left up to the school district then i think it's important we have the appropriate information to make the decisions for our students that live within our boundaries and so hopefully we'll be able to get that and that's what we'll look at and talk about again next week when we meet so just going to talk about the criteria county trends local data assumptions for east valley data recommendations next steps and any questions you may have but again ask any questions you have along the way i am going to read through some of this because it's pretty important as to what was issued by the department of health adhs recommends county specific public health benchmarks to be in the moderate or minimal transition transmission category in all three benchmarks for two weeks in order to provide hybrid virtual and in-person learning the adhs schools toolkit defines community spread levels with the thresholds outlined before below cases a two-week decline in the number of cases can be used to meet this benchmark or two-week of case rate of less than 100 cases per thousand population then you have percent positivity for initial opening two weeks of percent positivity less than seven percent within the county and covet-like illnesses two weeks with hospital visits due to covet-like illness below ten percent and then this is what this looks like minimal spread evidence of isolated cases or limited community transmission case investigations underway no evidence of exposure in large communal settings moderate community spread they define it as sustained transmission with high likelihood or confirmed exposure within communal settings and potential for rapid increase in cases and the substantial community spread is large-scale controlled community transmissions including communal settings eg school workplaces um they further define community spread levels with the thresholds outlined below these thresholds consistent with the national standards set by the coronavirus task force and it just has those cases of percentages for minimal it's five percent moderate five to ten percent of course substantial at ten percent or above looking at this in order to get to those areas you look at okay what do we have to do when we're in one of those phases so for no to minimal community spread the delivery model would be a traditional setting face to face in person here we go with school hand hygiene and respiratory etiquette enhanced cleaning proper ventilation and monitor absence absenteeism for the minimal to moderate hybrid model you're looking at those i just spoke of with the inclusion of symptom screening physical distancing up to six feet cloth face coverings cohorting field trips and large gatherings cancelled communal spaces closed and then of course substantial you're just continue to be virtual until you hit those other areas dr mccord i know we're going to talk a little bit about on-site support services but if we could just highlight that that is causing a lot of confusion in the community as to why we're having some people on campus some people not that is something that's called for even when we're in a complete virtual community not only is ideal but something that's being mandated through executive order so for those who wonder why we are starting to offer that on the 17th when we're not offering full services it's because it's a requirement of the executive order i appreciate you pointing that out thank you looking at the county trends as of now this is data please note lags probably by two weeks so this is data as of 7 19.
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okay i think we are live so um welcome thank you for coming to this session about medical professionals and schools in covid19 i'm superintendent mike morris i'm the superintendent of the amherst pelham and the amherst pelham regional school district and we really appreciate you coming for this this one hour long session today we know we've gotten a lot of questions from community members and from others about the medical implications and about covid and there's can't help but look at any newspaper magazine or the internet and get a lot of information and you know i'm so deeply appreciative that we'll have some medical providers here today to share their opinions um and and answer some questions that we received before the show started as well as answer some if we have time at the end through the live chat which is on the lower right hand side of your screen but thanks for being here i'm just going to introduce a couple people and then we'll get to the the medical professionals so with us today actually i'll let the school commanders introduce themselves um hi i'm cary spitzer i'm a school committee member and i would also just like to express my thanks and gratitude to everybody who's joining us today i'm gonna be listening but in the green room as we call it for most of the call thank you and um i'm allison mcdonald and i'm also with the amherst and amherst pelham regional school committee and um thank everybody here for doing this work and sharing your um your knowledge and and advice with our community so thank you very much and i'll also be in the green room thanks and also with us today is jill consolino um so i'll let jill introduce herself and then i'll turn it over to dr source good evening everybody my name is jill consolino i'm the nurse manager for the school district i started the middle of december just before the pandemic hit and i will be here for the duration of the call to answer any questions that from the medical side that are related specifically to the school district in our planning yep joe walked into a job at right at the right time for the rest of us so we appreciate all of your work jill appreciate you being here and uh with that i'm going to turn it over to dr soares who's going to do an introduction and some general information about the session thank you perfect thanks mike um hi everybody my name is dr bill sores i'm an emergency physician and i want to thank everyone for taking some time to come to this information session joining me i get to introduce some of my colleagues dr lauren westifer who is an emergency physician dr peter everett who is a primary care pediatrician and dr sev garcia who is a pediatric emergency physician each of us as physicians practice in the community we've all treated patients with covid19 and for many of us we've been involved in larger planning for covid19 and our respective healthcare institutions and i think most importantly is we all have kids who are part of the amherst pelham regional school system um we created this volunteer group independently with our goal of of really offering advice experience and expertise to families to teachers to staff members who are involved in this upcoming school year it's important to note that our opinions they're our own they don't reflect where we work they don't reflect the school committee we might not even agree with each other some of the times but there are opinions from our knowledge and our experience really the goal of this session is to help you the community understand covet as we understand it so that each of you can make an informed choice when you're deciding with your family what you're going to do in this upcoming school year and and just to begin i kind of want to have three general principles for everyone to kind of understand as we as we go through this session the first to understand is is covid is it's a new virus and really there's a lot that we are still learning you know our opinions are are based on what we know today but understand that that may change especially as future research and guidance emerges so please keep that with a grain of salt that we're talking about what we know about today um second um as we're not part of the the school committee we may not be able to answer questions that have to do with specific policies or procedures for those questions obviously we'll defer to our school committee members and other folks who are with us on the call and then finally really the most important you know in this whole pandemic there really are very few absolutes and very few right answers we're here to highlight what we know as far as the medical community about covet and while we can provide guidance it's ultimately up to you to weigh your own risks and decide how your family's going to approach this upcoming school year and in that regard really we ask that as a community that we really respect the thoughts and decisions of others especially when it may be different than our own just understanding that everyone's coming from a different point of view and is weighing different risks and really there are no absolute right answers with that so with that being said um i'd like to turn it over to dr westerfer who is going to just give us some basic kind of foundational information about coronavirus to help lead the discussion going forward now all y'all know what copic 19 is it's it's not something that i really need to explain we know it's a disease caused by sars kb2 but there is a lot of misinformation out there and things do change rapidly so we thought it would be useful to just kind of go over some of the basics and make sure we all sort of have the same understanding as to where things lie as of today august 12th um the virus it can cause uh the disease kevin 19 but also some people they are asymptomatic and then a lot of the asymptomatic people are actually just pre-symptomatic they will eventually develop some symptoms but sometimes they're so mildly people may chalk it up to just being tired or overworked um the severe cases that we see locally and sort of internationally what is played out they're generally in patients who are older and have more medical problems hypertension obesity those sorts of things so those tend to be the higher risk patients although pediatric patients they do get copin 19 and a very small proportion of patients uh may get this post-inflammatory syndrome the virus how's it transmitted it's primarily through droplets and droplets can be small or they can be large um the thought is that it's predominantly through the larger droplet spread so uh somebody coughs it kind of they expect rate these larger droplets and somebody breathes it in or they then touch their eye and rub it through it has to come through a mucosal membrane so the nose the mouth um the eye those are some of the portals of injury that we think are sort of important and then there's been this debate is it airborne um what is there this airborne spread and the media really got onto this a couple months ago um but the consensus in the medical community is that we don't think that this is the major role for transmission we think that it's predominantly the larger droplet spread and how this is played out and how transmission in uh other communities and hospitals and places uh that haven't been taking airborne precautions has actually uh not been uh looking like it's airborne and then obviously this is a virus where currently there is no cure there is no single drug not hydroxychloroquine not something else at this time that is a cure uh and there's no vaccine currently obviously there's lots of work being done on that but right now uh there's currently uh the unanswered question when will it be over and none of us have the answer to that uh we and we won't dare make any predictions on that and then obviously things y'all know the major mitigation strategies they actually work hand washing uh wearing face covering masks uh in in distancing from each other uh those have been shown in study after study to really make a difference and can actually change the reproduction number so how many people one other person can infect uh quite significantly just by taking some of those steps so that's just a general overview of kevin 19 sarge kv2 of what we know right now and um and so the next point uh we'll stay with dr westerfer for is about transmission rates in schools uh particularly those from different areas uh many of which have already opened up schools um already in the school year because in many parts of the country you know we think of labor day ish as our start date in the northeast and that's not true uh actually in most of the countries so um if you if you wouldn't mind commenting a bit on what we've seen and what's been reported sure absolutely it's still foreign to me i'm from the south and we always started at the very beginning of august so it's still new to me up here um you know i i think that we've seen these reports of schools in georgia some in mississippi in places that are really being hard hit right now by cove unfortunately kind of finding out what we found out in march and april which is uh when when you have a lot of covid in the community and and then you put people together whether it's in rooms and schools or in workplaces um or in churches that people get more covered when that happens um and and unfortunately over the course of the past month and a half or so georgia's caseload has really sort of exploded as it has throughout much of the south and so i think right now a lot of the thought is that that the transmission in in the schools just like it has in the workplace we did a study at bay state where the transmission mirrored what we saw in the community it wasn't sending people to work in a hospital really exposed them to cobit it was they were getting coveted in the community um rather than at the hospital and and you know this has uh i think that a lot of this is the case here is that you know you have to look at the prevalence in the community to figure out does it mean what we have here um and and you know are are there plans to adjust based on on the prevalence and the community prevalence in georgia is not what we are seeing in massachusetts thankfully and i know you know all of us are monitoring the daily massachusetts coven dashboard sort of regularly but fortunately our prevalence is very low right now um and it's it's a sort of a different scenario the other thing that i think it's important to think about is looking at at what people are doing out even outside of the school or in the school that make a difference when it comes to transmission things that we know um you know in in the south and and maybe in georgia and some of these places um or other locales not to just single out the south but cultural attitudes towards face coverings towards mass towards distancing towards other mitigation strategies even belief in the virus may be different than it is locally and even person to person and so thinking about how does the community um perceive coronavirus and risk mitigation strategies and what are we doing individually and as a community uh to to prevent the transmission i think that those are really important determinants in spread um and and in what keeps people safe or what may perpetuate transmission uh in a school or in pretty much anywhere where people gather it's not just what you're doing at school or a workplace it's what are you doing in your off time is it a church where people are singing without masks is it some other mascara gathering or a party um or is are people really sort of being careful and i think that that's what's driven a lot of this and i know a lot of people are concerned because the aap put out a report that shows this explosion in pediatric cases but which also mirrors the explosion in cases uh in all ages the cases have since june 6 june 18th have risen from 1.9 million to 4 million um and then kids 117 000 to 380 000.
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public comment we have any okay capital improvement plan okay so i sent that to everybody today i hope you all had a chance to look at it i can walk you through it um i left just for for purposes now of us doing this exercise in the coming months i left the first column on as what was approved this past year so that was the uh the plumbing fixtures equipment at the high school a hundred thousand dollars for the um for the uh boys locker room and three hundred forty six thousand dollars for uh exterior windows and doors and then the electric service at the middle school so dan and i actually met this morning and went through the rest of the plan and we didn't make a lot of changes to the outer ears anyway um we did decide and we had two objectives with this uh so i should start from there we want to make the plan something that is effective for us and make it something that is manageable for us so we don't get in a position where we have so many projects ongoing that we just can't handle them all so we deferred the high school outdoor lighting we've done some repairs on that and we we think we we're good enough to we don't need to do that in this year and if you notice from last year's plane it was on in the first year and and it got deferred uh by either board of slacker the board of finance so we pushed that off a little bit um i left a blank in year one for the boys locker room because over the course of the next few months we have to decide what we plan on putting in there for that how much of that project we plan on going for um i think the intent if i you can correct me if i'm wrong the intent of the board of finance approving one hundred thousand dollars was to have another crack at the design yeah i don't know if that's something that the committee wants to do or not i mean we the first go-around um tech done was the lowest qualified bidder so we spent the money on techdon right yeah all right how much did we spend on them for the design do we recall what that was well they didn't no we didn't know we had like sixty thousand sixty thousand approved i think we've paid them about ten thousand so far and they're submitting a bill for another part of it but they didn't really get to do all of the design work to you know the the the deal was to get it to where it was bid ready so they haven't we haven't decided on which way to go so they haven't done all that work gotcha thanks so we'll have to figure that out so maybe in a future i don't know if we need more input from the high school folks i think we know how they feel about it but we certainly can invite them to a future meeting if we want to dive deeper into that project again we increased we had paving for um the high schools we increased that to three hundred thousand dollars to accelerate the project and before we finalize this plan we'll get an estimate of how much it will really take they did a really nice job over there i don't know if any of you have seen it i did looks great yeah we added replace high school library air conditioning for thirty five thousand dollars into year one because that's a need that has just emerged is it like not working or i think it's still working at the moment but uh getting close to the end closer than we're comfortable with are they like units or is it um so i believe it's rooftop unit okay we accelerated the high school roof replacement for the guidance area into year one and we put an estimated of 250 which is slightly higher than the amount that was specced out four or five years ago as an alternate for the high school roof job so but we will get an estimate on that so we'll have a real a solid number in there before we bring it forward to the board of ed and then down in wisconsin we added replace the middle school seminar room seating for about twenty thousand dollars because that's again that's something that wasn't identified before but is uh apparent that needs to be replaced is that all the seats or just some of them it's all of it oh yeah and we basically aside from the couple things that we advanced or added to we left the rest of it alone at the moment it's still going to take more and i think you you probably all know that we during the past month or so none of us have had time to get in as deep into anything of our jobs as we'd like to right with all the reopening stuff so we we did spend some time on it and i think we need to spend more time on it but it's a starting point so does anybody have any questions on that um should we start prioritizing some of them you know i'll let you guys keep those numbers out yeah i think we should if we if we're going to be in agreement that these are the ones we want to bring forward and again we need to come up with what the uh the number will be boys locker room so we're kind of just i'd like to have dan here for that conversation too but i think you know the paving is certainly a priority i i don't know what the committee's standing on the if you look in the high school the fourth line down is the design construction of outdoor restrooms food service and storage 100 000 which gets deferred every year i don't know if that's something i know you know if you ask the post at the high school they certainly want to keep it there so i don't know if it's if it's worth continuing to to do that or not yeah is that is that something i mean i don't know we have to make a decision tonight but for conversation purposes is that a um issue that we think is something that if we're going to pursue the locker room we pursue that rather and we because that would give us at least some access to bathrooms in the building for sure i was wondering is is there any like aren't those sort of part of the same project i i would i don't think so can i just no because it's uh the the field the field house that we would build which would be a you know field house bathroom storage uh concession even uh right ken yeah kind of out and back between all the fields yeah kind of kind of out back by kind of near the scoreboard maybe between the softball field hockey and football field exactly yeah over there accessed from all the fields you'd have access all the athletes after school could use the facilities um there could be electricity there um great for visitor and home guests at games um clean okay get the get the uh the concession over there too so then we wouldn't have to have the the old concession behind the uh bleachers in use that kind of a thing that's the thoughts there so it is so a debbie is different sorry long answer yeah no i think i because i was thinking of restrooms that access the locker room but are accessible from outside i was thinking all part of the same well i mean and then we kind of i think we kind of weigh it next to the locker room you know i don't i don't know if we can justify doing at the same time you know what i mean um i mean the locker room has you know joy you brought this up you were the whole committee was behind it but you really talked about the programmatic needs not just the athletic needs of the locker room right right so in the weight room and the access you know that brought up to the facilities i mean we at least get facility access for public and for after school but it just upgrades everything for phys ed and health and the workout rooms and all that um title nine knee ask you know it hits those things um whereas the the outbuilding does not um it could to an extent but it's not part of those kind of things so again you know when you really ask the the want versus the you have to really mean i think the locker room is definitely more of a need um free i don't i don't feel like i can justify you know the outbuilding with food service and storage without doing the locker room should we put it off a few years maybe or something like that what do you think i would suggest keeping it on the plan just so it's on everybody's radar but moving it out a year or two okay you guys comfortable with that yeah i'm comfortable with that you put it to year three and leave the locker room on year one i was thinking of putting the design money on year two because i'm here okay i'm fine with that and the actual money out to a year four or five okay gotcha we definitely want to um last time we discussed the um the roof for the high school about the guidance because we have that now that would probably be on the one hand that would be number one i think so i would agree for the high school it's probably the roof and then the uh library air conditioning is probably number two and the paving is probably number three so what did you know uh can you know the additional paving where is that going to be i think this was to do the um the s student lot oh okay yeah i like those three priorities like that yeah i think that makes sense roof air conditioning paving i like that and then move the uh the um the outdoor restrooms designed to year two and then move the cost the actual cost out further yep now um i don't know if anyone can answer this but the air conditioning replacement of all condensing units piping and coils like is that something that we need to do for ventilation purposes it's kind of almost the second third to last down i know that was on tekken's plane that was out in the last the last three years yeah and i just want to make sure ken uh forgive me for for asking this one i should know this but for some reason with everything on my mind it's escaping me right now the the hvac control project that's already been approved we're just working to get that designed and executed correct yeah okay i just want to make sure that's in process gotcha yeah with text i'm putting that far out they're looking i'm sure they're estimating age and when the breakdown yeah i think so i think the most important thing is is what we already have approved which is the control system so we can control what we've got should we look at the middle school sure all right so we have replacement original electric service now that's approved that's in the approved column all right so the building management system management system okay which we had as we had that as the highest priority last year yep that should probably stay yeah and then we had the police original plumbing yeah we had that we only had three projects on for wisconner last year and what two of them got deferred so the original plumbing and fixtures was was priority number three last year yeah so assume unless something else is super super urgent that would say is number two like is it like seminar seating like today are they not able to be used they're they're still used and again i probably wouldn't want to check with dan on that but that that probably would be since it's emerged onto our plan in the first year that's probably the second priority okay and then the plumbing and fixtures would probably be number three and the paving would be number four yep that makes sense well they seem to like approving paving projects because you know what people please you drive that to school you see it right away yeah and they're easy to manage and then they just did a great job this year it's start and finish the whole thing now like going back to what joe i was saying too is any of this stuff doing with vents and you know air handling like is any of that getting bumped up due to stuff that we need to do for this year or is that like a separate thing i see we have ventilation on the agenda later an event the ventilation and we'll talk about that at that time it's more that's right now more about uh repairing and replacing things okay opposed to a huge project i know i'm going back to high school but what about the um replacing the doors oh it just seems like such a priority like they're a mess how far down um oh it's new exterior doors it's like what like the eighth or ninth one is it one two three oh yeah yeah yeah it's right above the pavement nine new exterior doors they have out in year two yeah it just seems like they're a mess like barely even functional someone they're like a guillotine we could certainly move them up to year one they weren't they were in year one last year actually and they got uh oh were they yeah they weren't women they were year one yeah okay let's put on your one okay we only have that we had the three priorities i mean we could put it as as four but put it in year one what about the restroom upgrades okay i was just looking at that amy yeah those are pretty far out too and i yeah the only reason i thought of that too because they brought that up like um the board of finance was talking about how people were complaining about the bathrooms and then and then the ask report and things like that so and like well also did your uh your youth group i know you're you have that did you talk about bathrooms too at the high school they did that i think that's where i first heard about it yeah they were really uh speaking about it and you can tell you this we have the report from dan that all bathrooms now something just happened today but you know this is a ventilation issue but i'm just happy to hear the news uh all bathroom ventilation units were operational in the entire district which is huge that's good you just have to run 24 hours a day with the covet guidelines i think if we can show that you know so it's not so far out yeah i can move that into year one we know we're not going to get it all yeah [Music] the rest looks good at the very bottom of the second page is the maintenance vehicle which i don't think we'll ever get oh right put it in anyway sometimes we get the hand-me-downs from the town that's just for one right for one i'm good with it so far well we'll be talk we'll talk about it every month okay okay and i'll go over it again with daniel talk we'll see if we can get a little deeper into it and we'll share the priorities we put down on here with him any questions about any more questions about that no okay can we uh is someone gonna speak about project updates or we're just gonna table that because dan's not here i can talk a little bit obviously um uh both of the paving projects at wisconsin high school are done and i visited both sites and they came out really good and i don't i think we shared with this committee that we had enough money at wisconier to do some site work and to extend like where where the turnaround is in front of the building extended the uh the roadway across the sidewalk and down towards where the seminar room is and then then down into the parking lot so it's actually a solid enough base that um we would be able to take the buses uh on there even without the paving because they used i think they used the old ground-up pavement to oh that was that was that's going to help with uh dean dean's working on a whole new bus drop off pick up parent drop off system so we might be able to get all the buses in the front of the school and have all the parent drop off in the back but that's still a work in pro progress in the high school they did the whole lane in front of the athletic and auditorium entrance and over some over into the uh main entrance parking lot on the sidewalks all the way over to that side entrance of the auditorium that's great and when the power went out the last week the high school generator worked just as it was supposed to that's great yeah the test run so it worked out really good because a lot of people who uh lost power at home and internet at home but still had work to do uh like our folks doing payroll which they also had to do during the macro burst a couple years ago so they went above and beyond they they were able to work from the high school which was really good and i know he's still progressing on the hvac control project at the high school but i think that's right now in the hands of the company had come in to do the uh the um current condition survey so we're waiting for that to get that rolling i think that's it okay all right custodian stacking update so last we had a uh day custodian at the high school retired we have an internal applicant for that position um we made permanent the interim head custodian at wisconier so he was the night lead so we've posted the night lead position i think we had one internal applicant and four or five external applicants so dan is gonna i think he already sent the uh applications over to dean to take a look at and uh usually what happens is the the facilities director and the principal collaborate on doing the interviewing and the hiring so obviously if the internal person gets hired we would have to post that job and we're still we have one person out at huckleberry so we're thinking that if that person is going to be out we're going to hire a temporary custodian to work at huckleberry for reopening because with all the the cleaning protocols we really can't afford to be short-handed everything that's demanded of us do we think we can find a temporary person we've had a lot of applicants for openings so we're hopeful and custodian is really the position we've had so much trouble filling because uh our pay is not as competitive as we are with our regular custodians and we also um the custodial union um uh was very amenable and uh executed in a memorandum of understanding with us um maybe it was monday or tuesday and it's so we then uh had jerry gay put out an rfp for cleaning services because that's we need that that's been approved you know the funds were approved by the board of finance last monday night so we moved on as fast as we can the rfp is out it's i think posted for 10 days ken um and jerry said there was uh three or four inquiries uh in the last day or two or maybe just today i don't know one day leads into the other i can't even tell anymore you know and we're again like i said at the be when we're just getting on the meeting staffing continues to be a concern because the cleaning service companies don't necessarily um just have people at the ready hopefully they do and we can get moving on that they may have to make some higher so it's everything is just day to day today um like domino's and just keep working and working uh at the challenge yeah now these people prior experience or a lot of people kind of jumping ship from their occupations and no thinking that there's a need out there so that's why they're applying i don't know the answer to that question okay i'm just curious all right is that it for the consigning staffing update ken yes okay all right new business reopening cleaning protocols so i uh am i able to share my screen eric yes i just have to enable it hold on uh go ahead ken [Music] okay when so i can't necessarily translate all of this but uh you can see that this is the um the cleaning protocols for the restrooms locker rooms and shower rooms and it lists all of the tasks lists the products that the custodians use and it lists the frequency of all the operations and this is the new ken based on the requirements correct it's only a new it's a combination of what we used to do and then on top of that yep right and who put this out i didn't see the topic again this is from hilliard i was from hillyard okay yeah because they they took they took stock of all of our spaces and all of our cleaning operations and they have a program that that says what product you should be using what uh equipment you should be using and how much time it should be take and how many how many times per day or per week and you can see for example a lot of these up here the touch points and the uh filling the toilet tissue dispensers are two times a day when normal operation is one time per day so all these things they're now doing twice be doing twice a day and i assume this is like in line with the department of health oh yeah that's yes right from the guidelines yep yes and did you update for this classrooms this is high school classrooms [Music] so again it's all the all the cleaning protocols are we gonna are we allowing the children to use the water fountains i was just gonna say the same thing joy no no okay i didn't think i could ask you because i saw that i'm like oh no no that'll be supplies kids should bring in water bottles uh you know especially i think uh we're trying to get a filling station at wisconsin um the other schools have them but uh we're gonna do our darndest as like we said what about the clean desks so the the desks the they'll be cleaned after lunch um the plan is to have them cooked k8 cleaned after lunch if we have the proper lunch monitors or however we figured out to staff that based on what i shared earlier about concerns about finding people so that's once a day after lunch after cohort a finishes on tuesday on wednesday all the desks will be cleaned right ken yeah so we have to actually change this because it says one time per week but it's actually gonna have to be two times a week it's gonna have to be wednesday and friday night or saturday yep yep we gotta change that you have to make a note tonight for dan mm-hmm ken i didn't see anything on here about the plexi glass shields maybe i missed it but um for the elementary levels where they have the plexi shields on desks will those be cleaned yeah i think they just didn't have a chance to update this for that yet debbie so because we don't have this software hillyard has to do it for us and we just decided when we went into the hybrid model last week that we were going to have to clean the shields also i know dan inquired already about how long it takes to clean them and how long it takes to disinfect them yeah and we figured that we would have the time since the nobody will be there and there's other other tasks that won't have to be done on wednesdays okay but it's going to be a juggling act and you know it's been as with everything else with the covet and with our planning i'm sure once we actually get into it it's going to change right like everything else has we wanted to show you that the checklists are there and those checklists will be shared with the principal obviously and the staff as they have been before so yeah now are the is the staff expected to clean in their classroom or uh no not only the task the staff that would either be assigned a duty to a lunch um and again that is a if that's not a hired monitor if it's somebody we free up in you know for other reasons and give them a duty that has to be bargained so that becomes a union conversation so it is just i just want to make sure because they they told us we had to do that oh really and and we had a great conversation with our teachers union yesterday tremendous conversation and that was one of the things we told that was not even an expectation because that is something that you would go on and on for months having trying to get yeah to resolve that issue so um there's an extreme amount still to do in terms of making this organized plan joy and i thank you for the early compliment the beginning of our time together um actually execute it make this work and i just have to say i you know i'm so sorry about people's reactions and just some of the emails that come in the comments it's just yeah and people just don't understand seven days a week 15 hours a day it hasn't stopped i'm gonna go another three or four hours tonight we don't we don't ever get to stop it's constant trying to get the cohort letter out to everybody we just got the survey finished this afternoon who's coming you know and not everybody completes the service and then you can say what was the how many surveys were completed do you know grades one through twelve what did maureen say well eric's right here actually eric knows if eric can pop on he's got the access to the survey yeah i closed it from the meeting before hold on let me just give you a second i'll pull it up i have i have it it's over 22 huh i want to say it's over 2200 though for grades 1 through 12.
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you're all set okay it's uh 5 05 p.m on wednesday august 12th and i'm calling the finance subcommittee of the brookfield board of education meeting to order um we have uh two of our three board members and of course my phone chooses this moment to ring bear with me that part is it's probably junk um so uh um for those of you who are listening in um we are using a new format for our uh our board of education meetings uh in particular for those of you who are listening would like to make public comment i want to take a moment and describe that we have um we've decided as a town that the only attendees of the video conference would be the uh the members of the committee and the members of the uh the administration who are part of the committee and we also have members of the town and the board of finance on this call so it's a small group we'll be here on video for anybody who wants to make public comment um you could uh dial into one of two phone numbers that are posted on the um the brookfield uh public schools website under the board of education tab but just for convenience i'm going to read the two phone numbers um the first one is 929 205 6099 and the second one is 301 715-8592 i'm going to repeat those 929 205 6099 or 301-715-8592 but if you didn't get that you can go on the brookfield public schools website when you dial in uh you will be admitted to make a public comment i'll pause the meeting because i have to give people a chance to come in but um i will pause the meeting at that moment to accept your public comment and uh we'll deal with it when it comes um sorry for the inconvenience i'd love to have everybody here on the website in person and on video but that's just the way we have to deal with the event so let me ask eric did i capture all that correctly uh yes the only thing we want to add in is um they will be required to enter that meeting id um so if you could just read that aloud um under the two phone numbers okay there you go i'm glad you told me so there is the meeting id and the meeting idea is 976-9600-5999 and i'll repeat that it's 976-9600 and it also was posted on the brookfield public schools website thank you eric all right with that we're going to go ahead and jump into the meeting um and for those of you who are listening and are observing us on youtube hopefully this is a useful and interesting meeting for you um the as i said we have two of our three board members who are here uh jen leighton's on vacation but rosa and i are both here we have our superintendent of schools our director of finance and operations our our i.t leader our accounting leader the town controller and eileen koch from the board of finance here in attendance um i'll skip past public comment which is the next thing on the agenda because people will call in when they call in first up is check registers um let me just uh can we send those out correct you're on mute ken sorry about that somebody somebody came and i didn't hear what you said i'm looking at the town employees and you guys are all in your offices it looks like well i actually went home and discovered that despite the fact that i got my power back four days ago my internet is now out tonight oh no i rushed back to the office so if i'm a little uh frazzled that's why i noticed some office backgrounds there um so check register anything unique in the check registers this month i didn't think so okay rosa any questions on your part no i looked through it it looks no questions here normal yeah it did look pretty uh normal as well to me so um all right so let's just shift over to the financial report and ken you want to give us an update sure so it is a uh still a preliminary report um right now the projected positive variance is 572 631 dollars and that includes the uh thirty thousand dollar transfer from the uh cafeteria fund the fifty two thousand eight hundred nine dollar transfer from the activity fund it also reflects the polar head items that we that we purchased with last year's money uh salary savings is a little lower than i had projected last month uh we had a couple of sick and vacation day payouts that i had not accounted for and uh we had a bunch of esy preparation work that was done in june that we had to account for in june and a couple of other variants that still need to be investigated in the custodial remind me what the bottom line number that we gave to the board of finance was when we last met with them was in june my may report said 485 000 and you're at what now 572.
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um during the great recession hawkeye was the fastest growing developer within the marriott system we built or acquired 15 hotels during that downturn uh so i i'll fast forward through a couple decades of history just for the sake of time but uh as of today uh q2 2020 hawkeye owns and manages 45 hotels uh throughout the u.s we have an additional 10 hotels under construction primarily with hilton marriott and intercontinental one of our most exciting projects and i would say the most high profile project is actually this one in downtown ann arbor uh we've been circling the market for about five six years now just kind of waiting for the right opportunity to arise i'm sure you guys are all well aware that finding uh real estate in downtown ann arbor isn't too easy especially for a a project this size so we've been looking for a while we stumbled across this site uh really like the location just in its uh how it's located uh in downtown it's kind of the entrance coming downtown from the west side uh of the city so uh yeah really excited for this project uh i see that you have pulled up our dod presentation uh i will let dynamic design ninten and ross they'll kind of dive into some of our site-specific layout and some of our exterior finishes that we're uh using on this project so nathan ross i will hand it over to you guys good thanks amir um and uh thanks everyone for taking the time to uh you know hear your presentation today um i wish we could do this in person but hopefully we'll save it for the next meeting um kristen do you want to switch over to the slides or do you want to control the money or um i will navigate the presentation just let me know when it hit next slide okay you can hit next one okay um so estimates that you know we we have a pretty prominent location you know the site's located at the intersection of north first and west huron street and you know as you'll see later in the rendering we really wanted to take advantage of this property being located at this prominent intersection so you know we took advantage of that through our design language but for uh to walk you guys to the site you know we i think dick had already reached on some of the high level points we have a total of 95 restrooms we have two entrances or one one-way entrance up in north first street and that's exiting off of uh west ground street which gives us access to a small courtyard and then also gives access for public works to uh for trash and recycling pickup our main entrance is located on north first street into the main hotel lobby where we have mainly public and amenity spaces so you know once we get into the operations you'll see there's a lot of transparency between uh on the ground floor with a lot of glass so it creates sort of that relationship between the pedestrian and inside the hotel um also we we collaborated with christina gomez through a lot of this uh throughout a lot of this process so um you know went went back and forth quite a bit so we feel pretty good about you know how everything's laid out and works um kristen if you want to go to the next slide um this is just to briefly briefly show you and introduce you to the uh level plans um you know typically it's all guest rooms with a little bit of backup house space christine you can go to the next slide as well and on the third floor you can see that on the primary street elevations uh the rooms are recessed back into king-sized rooms to create that five-foot setback at the street wall yep and then uh you can go to the next line as well okay so moving into the elevations um as i mentioned before we wanted to take advantage of the corner feature so what we did was we used a high-end material metal panel with floor to ceiling glass and the guest rooms there and also raised the parapet in order to accentuate that corner itself and then for the street wall we use more of a traditional material that was more content contextually appropriate for you know some of the buildings that are there surrounding the site so we use brick as a primary material on the first two floors with some wood look accents and then use a lot of storefront as i mentioned also before to create that relationship and you know create a transparency there um the rest of the levels on the upper floors are we use two accents of metal panels so we're also utilizing the high-end material there as well kristen you can go to the next slide sort of the same thing here we continued the rhythm around the corner on uh west here on elevation um the difference here is as you can see we have a pretty uh pretty big great change here um so that's that's kind of the main driving factor on this elevation um next slide um so as we turn the corner on the main on the two sides that are actually visible from the primary street we're still wrapping the building with the brick and metal panel and we're trying to create um some window penetrations in in the uh in the corridor to get a little bit more daylight for the occupants within the courtyard within the courtyard elevations we're primarily using ephis to sort of balance out the materials there and then if you go to the next slide you can see we created the same thing but we were able to get a little bit more window penetrations on that side elevation because of the separation of the property line so thanks this is a street view rendering to show you know little perspective of what the ground floor would feel like from a pedestrian point of view um you can see uh there's a there's you know there's a lot of opportunity for activity within you know the end of creating a relationship between headboard and outdoor um and then if you go to the next slide you can see a little bit you can see it a little bit more holistically with the street wall and the wood look accents for you know that creates a little bit of warmth for the pedestrians and then the next slide will give you the overall view of the entire property so with that with that said um i'll open it up to any questions or comments that you guys might have okay who would uh like to start us off i just wanted to say that it's unclear how the gray change takes place in the courtyard you come in at higher elevation off first and then you drop down that the same gray changes on the south elevation but in your elevations it's not visible um there should be that happens within the drive under as you come out first as you're driving under the building to get into the rear courtyard that's where the slope down to make up the grain change happens so below the building it takes all the great change there that's correct do you have a retaining wall between you and the property to the west i don't believe so yeah ross let me uh jump in can can you guys hear me yes um i'll introduce myself my name is jason van ryan uh we're for naderveld we're a local civil firm here in ann arbor um so we we've uh unfortunately our site plan doesn't i don't know uh christine i don't know if you were able to include that in the in the presentation or not um it didn't for some reason didn't get included with drb but we we did provide some slopes on that drive that runs through the courtyard um so basically you are correct the elevation of first street where our driveway connects to first is quite a bit higher than where we're exiting ontario street um so we were able to you know it's basically about a five percent slope under the building and then through the courtyard area it levels off it's only like it's like between one and two percent to keep it relatively friendly for ada use and then as we pass back under the building heading toward huron street um it goes back to five percent so the drive aisles essentially are five percent and then the courtyard area is about between one to two percent um a retaining wall may be necessary it drops off quite a bit um in the north very north west corner of the site um you know i think and maybe if it is mr kinley's building or phoenix west lc it looks like the owner which i believe that's him that building is is almost right up against the property line and if you go out there today there's actually a pretty big retaining wall uh down to our site so that that we may have to have a retaining wall in that corner but the goal is to use the building um you know along our west property line and then maybe a small retaining wall to make up that grade it looks like a retaining wall on the is drawn on the site plan but i don't know how accurate that is and then also you have some trash cans that are trash containers that are going to be exposed in the back and simply rolled into the aisle when necessary that's correct so we'll we'll have we'll have staff members the owner will have staff members there in place to roll it out um we've worked with christina gomez public works to uh work that whole routine out um we have a trash room there um adjacent to the exit drive aisle onto west huron and so i think it's at four o'clock in the morning obviously the hotel's 24 hours uh whichever staff member designated to roll those trash cans out into that um assigned space they would it would roll out to there and then you know public works would come in and service trash cans and then we roll them back in okay hello hi cameron hello and thanks for coming in um i um wanted to talk about i guess the the massing on the scale i think um i think you've done a really good job for that corner in terms of the scale and and masking for that corner um it it fits it's i like the setbacks i like the uh focus on the corner and um you know got the drive around the back that all seems to work really well um i think the reason we were you know we really wanted to see these contextual pictures as part of your presentation um and why it's a requirement is that we always want to see how you look at the context around these buildings and how you're getting cues from that and um i feel like with the materials that you've used um that's where i think the um building could use some work it's um it doesn't to me feel um like a good gateway it's basically a gateway to the city it's also a gateway to the west side and so i'm just not sure how you're picking up on the materials in that area there's a lot of brick and you have picked up on that i'm just i'm not sure about the uh the cementitious wood and what is that painted is that color what what is what is that and why is that it's not painted and we spoke with frank about that and it was or sorry jeffrey about that and um it was it was to create an accent uh with you know within the primary use of brick uh so it's just it was just to create a little bit of relief um on the ground floor to create a little bit more warmth but it is um it's more like a niche hot panel um oh did you have more tamara go ahead yeah um so i think i just i i worry about that kind of material there um and i guess i'd just like to see maybe if you're coming back in next week if you could maybe have some of those materials that we could look at i mean i know we can't look at them in person but um because that i'm just i'm not sure what that really looks like and you can't tell from the um renderings i'm very concerned with the use of isis all over the building i'm around the back you can i was looking through again looking at google maps and trying to see but you can view the back of the building from around the neighborhood and um you know the the homeless shelter next door is all brick um and i i guess i'm not sure why that your materials can be brought around the entire building and not sort of stopped short of the rear i think the awnings uh you could that's where there's a real um opportunity to bring in some character from that area right now they're they're they seem way too modern for that area of town again this is a transition between old west side and and downtown um it's just a awnings are a great flow you know great spot to bring in some of that character and there there's there's not much to them right now i was thinking that might be something you could focus on um also you i think you mentioned i saw in the write up something about through wall air conditioning but nothing is shown on the or pointed out on the uh the facades so it might be something you could add and render because i was looking at the renderings i don't see any of the maybe the the quality of the pdf but i couldn't see any change in those areas um that's a big really makes a big difference on the facade of the building um there's a few other things uh you noticed in your steer towers you don't have any windows just something that we always try to encourage designers to put in for safety and light and saving energy i think just in summary you know i think that the scale and massing is is very nice and very appropriate um but it just seems like the character is a is just not quite right for that area and i i just um hope you can go back and and look at that context um again thanks laurie i think i saw your hand yeah i think i would agree with um tamara's comments you know i do like the richness of the brick at the ground level i think the general proportions and sense of um highlighting the corner are good i also are concerned about the wood finish cementitious panel i mean faux materials in general are something i'm really concerned about using but using them at grade where you can actually walk up and touch them is even more concerning to me so i think especially one of the challenges i would like to see those materials too because if if there is faux wood it should age appropriate it should look like aged appropriate wood not an interior finish of wood and that's where you get the warmth when you use wood with the kind of stained character and it just i found that it looks very unnatural and awkward when tried to be kind of that kind of rich stained wood polished finish or whatever it is on an exterior application i think also because it's being used in a way that you wouldn't normally use wood and framing a window that's of a more sturdy material i think it also feels sort of awkward so i'm wondering if there isn't another way to use even cementitious panel to get that warmth without it trying to be a material that it is not that would be i guess my first inclination um i think proportionately it works i think that's the other challenge i see is the linear strips as would feel very unnatural it doesn't seem like a way that wood would behave especially if it's horizontally articulated so i just would urge you to rethink the finish of that material even if it's cementitious panel what could it be to get the same effect i would say that i think there's a lot going on on the building facade i think in the elevation it's probably more pronounced than it would be in real life based on kind of the seaming of the materials that would be more subtle but i i do feel like it gets a bit intense especially at the corner where you have several different you know kind of window arrangements the vertical striations in the facade um which are much different than the kind of punched uh squared windows across the rest of the elevation and i feel like it could use some simplification even potentially just um a simpler way to handle that striated linear horizontal band the blue gray gray accent piece i think i mean i i really think that that's an aesthetic that has sort of seen its time in the early 2000s and i feel like it's going to feel dated pretty soon once this gets built so even something simpler might have color might have some accent in its texture but i think that kind of linear alternating bat staggered bands um is something that maybe we could try to come up with something that's um that that's different from that and maybe isn't as visually distracting um but that also celebrates and highlights that corner i think if you look at the image that's like the corner view i think at the um what's slide 10 and your presentation you can kind of see where there's a lot of different alignments coming in with the folded metal panel at the entrances the corner articulation and the windows there's just a lot of lines a lot of things that aren't aligning with each other um that just make it feel a little bit messy for that really kind of important moment along the street so um i don't i know if we're not all looking at this at the same thing but i that i think there just needs to be a bit more stud study and refinement and simplification of how all of that comes together it does it the windows feel well scaled they feel like they're in the right place i think it's maybe just where we draw the lines for where the metal panel starts and where the windows stop i think that's it for me oh i have a clarification question that um you're calling it a courtyard that's that's just the upgrade parking and service functions that are behind the building right it's not there's nothing on top of that parking layer that's enclosed okay that's correct thank you thanks laurie gary i just wanted to ask about the streetscape um along 1st street there's a very wide curve cut for the current use and it appears to be still intact although i think the intention is to create a drop off has that been run by traffic and is it a will it be modified to be a drop off and then on the site line i'm looking at right now i can see some planners that maybe are an extension of the uh heron uh streetscape that may come down there so there looks like there would be two openings maybe three street trees on on the here on street side i don't see any trees or landscape on the other two sides and no landscape between the building and the sidewalk can you just kind of describe what your thoughts are yeah gary i can hop in here just bring jamie with naterveld um so we were actually worked with um amber miller at the dda focusing both on first street and huron street and what you're seeing on the here on treat side is actually all existing they renovated all the street tape space there not too long ago so our intent is to leave it as is as for um the first street side um i know the city's actually in the process right now of reconstructing per street it is going to be converted from a one-way into a two-way street with a protected bike lane um so both the dda and smith group were able to provide us with the design drawing so we actually implemented those drawings as much as we could along first street there were no landscape uh landscape planters proposed in that section of per street just south of the 115 property all along our frontage um we are proposing to have a guest drop-off space though i think that is dimension was that is going to be 40 feet in length so it will pretty much run uh the full length of the canopy that we show in the elevations otherwise we are looking at expanding the public sidewalk as much as possible so i know that was one of the concerns that jeff and ambred brought up when we were working for the design process so we definitely want to focus in on expanding what they're proposing on the six foot sidewalk along first and we're proposing almost 10 feet at the netherlands portion now i think on your original submission i can see the uh proposed redesign of first street in the dedicated bike line and it's just visible on that drawing but it's not on uh today's submission i don't think i guess i would i wonder sorry not to cut you off kristen did you get the drawings that we also sent over to you um that were the site plan drawings that i think jason sent over this might detail out a little bit better what we're trying to plan here on the site plan version you're muted christian can you say um the end of that again you said you were the site plan drawings yeah so i i believe jason and correct me if i'm around jason um we sent over some side plane drawings that uh natoral provided that's more detailed specifically looking at the street state space and the way the drive vials are laid out okay so those were not included with the dynamic presentation okay so in the agenda there is the original submittal package that's about 20-ish pages and then um last not last last week i believe some more materials were sent over to jeff um and those are also included in the agenda i'm not aware okay no you're you're good um a part of that original submission that i think is 27 pages the two the two uh site plan uh pages i think they are i think i can look at the exact page numbers too they are page 9 and 10.
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