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up to a limit of how much um there is no limit it's whatever we whatever whatever qualifies for an expenditure for them okay perfect so if we max that one out first whatever doesn't qualify that we can use that extra 25 through the cares if there's money there is a time limit for that um they want you to um project what you are going to expend through octo um april of 2020 um but there is there is no 21 21 april 2021 sorry we project how much it's going to cost and we can turn it in and then we can start getting reimbursed for it okay and when will that be sort of they'll be reimbursed as we as we present basically yes yep great thank you anything else on the budget from anyone thank you dana sam i'm sorry hillenberger yes yes yes ready yes yes yes next week in motion and second to discuss and approve the tentative budget for the northern king county regional vocational system efe-110 this is the first year that district 301 is going to act as the administrator and the fiscal agent for the northern kane county regional vocational system um the budget is balanced in all the funds revenues remain consistent for fy20 it's the federal perkins grant with a slight decrease in the state of illinois cti grant the cti grant could be increased at a later date based on some state funding and then expenditures will be completely covered by a combination of both these grants so just to kind of give you a little mini presentation of what the northern kane county regional vocational system is it's abbreviated as n k c r v s is the initials for all of that and we also call it the efe 110 so i wanted just to present to you so this is the beginning beginning of this fiscal year we've taken over the responsibilities as a fiscal agent and the administrator for this system in previous years u46 has been the fiscal agent for it and completed this task so tonight i'm presenting this fy21 budget just like i did for our own budget and asking you to formally approve it and then it'll be on display of the district office for 30 days same process as our regular board meeting are a regular budget and then at next september 21st board meeting i will ask you to formally approve the adopt the final budget um sorry she's trying to work on oh she was trying to there you go up she's moving are you moving all right sorry about that um the northern kane county regional vocational system that is also the efe-110 it consists of four king county unit school districts which include u-46 district 300 district 301 and district 303 this program brings more class offerings for all our students and allows us to to use collaborative efforts among the districts using the resources that each school can offer throughout the region the goal of the system is the planning and evaluation and improvement for cte programs throughout our region these are examples of the cte programs that are offered within our region they're all over in different schools but there you can see there's a lot of different opportunities out there for students in our area how does the vet tech program fall under this yes it could be in agriculture some of the programs that are offered regionally are listed here and then it kind of shows you which school they're actually being housed in so these are some of the top ones that are listed here the goal here is to continue to expand new opportunities for our students as we do this you want me to finish and then you step in okay so um these um our vet tech this is the answer your question mitch is right there on there that's the one that we have here and then the allied health care is coming soon will that be located at 303 or 300 or uh i have to defer to terry on that one i don't think it was it's not going to be disgusting as far as where the proper placement for that is uh we do have current programming in u-46 that does their certified nursing assistant other programs like that so it may work out best to put it there we're not sure we're going to continue to look at that just recently we had our veterinary program get their nafta approval so now they're a nationally approved program so students that graduate at the end of this year will be able to sit for their veterinary assistant test along with that precision manufacturing is also at hampshire high school right now we don't have any students going there as far as a regional program but that is an option for students to go there as well and that's welding as well as another option for students to go to hampshire high school there so the program has become so um so well liked over there at hampshire that they had to hire another teacher for that welding program here in the last year or so i have death just open to 300 students right now because it's so impossible at hampshire high school yeah it's just 300 students that's why we send ours to elgin high school where there's room there for that program and i think we have uh approximately 15 between 15 and 20 students right now that attend that program revenues are funded through two grants through this program the perkins five and the ctei grant perkins five is a federal grant that's calculated based on the number of students enrolled plus the number of students poverty at each school cti is a state grant and is calculated based on the number of cte programs or courses being offered at the district and the number of students that successfully complete one or more of these programs and then approximately 80 percent of the revenues go back directly to the member schools so this page shows you the um beginning fund balance um this is an unaudited number that we got from u46 so as soon as they finish their audit and get their final fund balances we'll adjust our numbers but based on that you'll see the revenues that are coming in the cti and the perkins five total revenues of 1.78 million and then the expenditures are the same exact thing so what we spend is what we get into our into our account where did the existing fund balance come from originally that's a great question because normally you can't let grant money get that high so we have questions in with u-46 to see if that truly is that number okay so that's what they had on their their number we called and got a newer number but that's what they're showing is their number so i'll have a better answer for you first in september's meeting this this slide shows you the ctei expenditures it kind of breaks it out by the salaries benefits and then each school that that's their portion which shows you the grand total of 1.1.083 million and then details are in the other budget that you received in your board packet that in this tent this little tentative budget the details of those salaries and benefits and services are on pages four through six in the other little budget here so i just summarized it into this powerpoint the next slide is for the perkins expenditures same concept just salaries and benefits and then showing you by the schools those are payouts that are supporting the programs that exist at those schools correct so when they they'll they will re um they will send us invoices and um back up for all their stuff that they're purchasing for their programs and then we're gonna have to figure out how to cut checks and reimburse for that and then we will get the money from the state and disperse it out so we're taking control of all of the accounting all of the paperwork everything from start to finish so next in the next two weeks we i have a meeting with our auditors to figure out how to get these reported into ours but not included in our fund balances so i may have to make a different fund for them um a different program i'm not sure how that's all going to work but it's going to be some exciting times like you got something going on why not i'm up for the challenge so um and then we there's finally showed up so there's the perkins which is the same concept the salaries and benefits so salaries and benefits right now we have terry strow who is the new director for this program he comes with a lot of experience in cte so he is going to be the main person kind of running this and that's his new role and then we have izzy castillo who is more out in the field getting agreements with different places and stuff like that for us business partnerships for internships for our students and both dr mongan and dr stern have been on the executive board on the other side of this so they're they understand the flow of the other side it's just us doing the administration what's exciting about this is that we can pool our resources and offer things together that no district could offer on just standalone so that way we can invest our money in the ag program and the veterinary science program and other districts don't have to put their money in those things instead um i know u-46 and district 300 have built state-of-the-art welding areas and what's exciting about these opportunities for our students is we're committed to having our students when they complete the programs have nationally recognized certification that they can actually take into the marketplace for meaningful employment and provide for their families dr mangan [Music] one of the great uh success stories we just had over the summer is one of our students that graduated in may june of this year from the welding program uh had not even taken his certification test yet due to kovid went and got a job and the company said great we'll pay you 15 an hour as an 18 year old right out of high school for welding i got in the job for about a week to two weeks and the company said we've seen your skill we're now gonna up you to twenty dollars an hour based on that skill set so the skills that we're teaching students in these programs is is really taking them far beyond where they would normally have been coming out of high school now it's a matter of continuing to work with elgin community college and how do we align those to the post-secondary alignment and the post-secondary careers for students because welding is not a final stop for a lot of students you get into manufacturing you get into parts manufacturing and things like that to get into the the engineering and the manufacturing business where you know they're out working on machines and trying to fix them using these skills along with then our precision manufacturing classes and students learning how to do that as well so a lot of these skill sets that we're seeing in this program are taking students far beyond where they've been in the past curious what is precision manufacturing the precision manufacturing is the use of computerized lathes and cnc machines i've seen say so right now we have um streamwood high school south elgin high school uh hampshire high school that offer precision manufacturing and we have students actually working on lathes and cnc machines on a daily basis in those classes right yeah fantastic any other questions this shared responsibility between all the districts involved in it like elgin was responsible for the budget now us does it like rotate or what's the benefit to us doing it i guess well i'll talk a little bit about that so as an executive committee um which is encompassed with u46 district 300 303 and ourselves we felt that it was important to do some shifting for fiscal and administrative duties to make sure that we're monitoring as a secondary step to make sure that we're following through with good metrics of auditing good metrics of physically being being fiscally responsible for all partners within the agency as well as administering some of the tasks that we're doing within this we have a memorandum of understanding between four districts in the memorandum of understanding we work both administratively with administrative counsel who rules on a month-by-month basis and terry will be leading up that administrative council he also then comes in with the executive council which is really made up of the superintendents and some assistant superintendents who overlook the expenditures how we're utilizing the dollars how we're moving the needle in terms of career pathways and how i work with elton community college you've heard us talk a little bit about working and partnering with elgin community college as part of the post-secondary workforce readiness act the pwr act we've talked a little bit about that it's a new requirement by the state government as well as by some of the federal government but really more state it is asking us to work on pathways for our students as they're entering in high school to have a pathway of where they're going to land whether it be in college and or career so we're currently working on building those pathways but we can't do that alone we know that dual credit is becoming a huge piece of all high schools in the region in the state it's actually a mandatory piece that we have our students try to exit our doors with at least six hours of college credits in order to do that we have to partner with elgin and so we've formed a coalition i guess between the four districts and elgin we formed a new committee that's called asus it's a large title it's an acronym for the title of what it is but it's really a partnership to look at building those pathways and we're working with ed network which is helping us develop those pathways and helping us break down barriers between ourselves and elgin community college and when i say ourselves i mean the four districts the four high school districts that feed into elgin to provide more opportunities for courses that our teachers could teach for dual credit courses that our students can take for dual credit courses that would actually lead somewhere so they don't walk into the college without any credits at all and terry will be sitting on one of the top levels alongside me for this year and then eventually taking over that process along with elgin community color for our four districts so that we have a voice at the table so this person this partnership that we've done we've decided we want a voice and so this efe has taken the director here to make sure that we have a conduit between all four districts and a voice for all four districts at the table at ecc so it's part of a larger plan i think it's really just trying to make sure that somebody has a responsibility and we're verifying um we always have good auditing practices here we make sure that at least two or three people are looking at things and now we're just doing that as an entire efe system do we commit to a certain number of years we haven't acted a certain number of years and that's primarily because the state board of education is currently looking so this is a mandatory element of the state board of education they've developed or they've separated different regions together we're one of the largest ones obvious because we have u-46 as part of that they're redesigning how this looks we have not seen the new guidelines yet and what that's going to look like but it's primarily because of the pathway work that they're requiring us to do in the pwr the post-secondary workforce readiness act so it's not mandatory we don't have a number of years but we're waiting to see what the guidance does first and then based on that we'll make a determination much of the guidance has been formed around having partnerships with those community colleges so many up here in the north you go into harper which gets into 211 214 partnering with harper college here we partner with ecc you go just south of here they partner with obonzi college uh for that so that's really partnering together in that dr mangan mentioned that workforce readiness act for how are we going to have those career opportunities for kids going in post-secondary education one last thing i don't want to open up a can of worms here what is the remote plan for this scene that we're tied to other districts on this terry is currently working with every district to make sure we have some students from district or from u46 are actually coming face to face for our program our students are working in terms of going there for remote or some lab sciences some of they've got different programs military address a little bit more because he's worked directly with each of the directors at each of the districts so right now uh all of u-46 is scheduled and matched up to where those students we've called all those families individually and saw and asked them where they prefer whether a hybrid or they prefer you know remote learning the majority of students have asked for hybrid schedule they want to be face to face and view the hands-on pieces of this class for veterinary science here so we have those schedules already set where u46 students will be able to come on their assigned alpha slice day and we've examined all of the course loads to make sure that students are still socially distanced in those classes appropriately we've worked with u-46 for our students that go over for welding and for automotive they're looking right now at a plan to have students back in the labs at certain days during the week um to you know i think week three so september 14th roughly students will have a schedule they'll go over so many days a week to work in the labs and get that hands-on piece i've also talked with teachers who are preparing uh you know how to teach at home on a lot of these and setting up i have an automotive teacher right now who's setting up his his garage at home as a shop with a web camera to start going through all those pieces as much as we can with students face to face yes motion second required to discuss and approve revisions to the student parent handbook to reflect the updates related to isbe and idph guidance tonight we're fortunate to have with us dr schreiber um principal walter and principal testoni uh they've been working with the administrative team to make updates to our handbooks those updates are included in your board packet along with a memo is there anything you'd like to highlight as administrators the highlights that we have are just reflective of our return to school plan so the main ones are in the areas of attendance to just make sure that attendance will be required for both remote and in-person sessions whether it is through the hybrid or students who are attending 100 remotely there were also adjustments to our handbooks in regards to the change in times at the middle school and then at the high school with the high school schedules um the other area is in regards to visitors so that all visitors will be restricted at this time unless they are authorized to attend the building and then there will be a screening process that will be put in place for them at the middle school we have not traditionally allowed students to carry backpacks in the classroom so that was an adjustment in just the middle school handbook because that is how they will be carrying their supplies as there will be not lockers in use there will also not be lockers in use at the high school in the area of student dress in all three handbooks we adjusted that to include the face coverings that are acceptable that meet our guidelines and include a discipline policy for all students at all three levels and the last part is the communicable and chronic infectious diseases that we will be following our cdc and idph guidelines and the reporting for covid so those kind of a summary of them did i leave anything out from any of yours most of the language is just a language that was added to the handbook to align with the return to school plan and then uh some language was stricken uh very very little mostly in the attendance interesting and the only difference at the elementary level is the playground playground equipment will be limited or no use at this time until further notice any questions for clarification thank you for the update and your work on on the handbook thank you yes yes next we need a motion and second to review the serious safety hazard findings approved by the illinois department of transportation we have to do this annually and this year we need to preview qualifies as that route so we need to take action to approve that plan second this designation or you want to take that go ahead um basically we file the serious safety hazard report with the department of transportation back in 2017.

i just think it's it's being creative in our solutions and being solution focused and solution oriented one of the things that that i found over the last maybe 72 hours has been um i i couldn't go on any of the face i could not do that because i mean the vitriol that was on there i think in every different direction was pretty scary and one thing for me that is jarring with all of this is this idea of if if you're not for the teachers and what they want you're against them if you support the administration you're against the teachers if i was contemplating literally wearing a red shirt tonight and i feel like i would have been perceived as taunting literally i didn't wear red because i thought that that would be the perception because if somebody thinks that i'm against teachers that's a problem none of us are against support our teachers right in every way shape or form that does not mean that we have to have the exact same ideas for everything and we're all trying to get to the right thing i keep saying this i've said it to the cea i've said it in front of the board it's about kids it's about how do we get kids where they need to be what's the best solution within the confines of what we're faced with with all of the rules and guidelines that we can establish the best education we can do for our students the best way we could get there was to limit the class size to do that we had to be creative which requires all of us to be flexible all of us to be creative all of us to be solution focused and all of us to be about how do we get kids where we need them to be having the idea which some we keep hearing is teach them half you know half your kids on a teach the same kids on b day the exact same thing you taught an a send them home with activities and worksheets i don't think that's effective getting to 50 percent of your curriculum having students doing busy work at home or activities or whatever you're going to do i don't think that's effective instruction effective instruction is being in front of your teacher getting your teacher's assistance making sure that you're being heard as a student and moving those students along in their academic that's why i believe the plan we brought forth for you is the best plan for our students here at central 301 and i i do want to say i will reiterate the same thing i said multiple times last week i absolutely think we have fantastic teachers and i will speak for the board we've all talked about this we know that we have great teachers and one thing that i am really hoping that we can take from this whatever the final plan is you know whether we are you know in in a version of uh hybrid and whatever that's going to be for two weeks for six weeks for whatever the governor pulls the plug whatever that's going to be we still need to move forward with the information we have now and i can absolutely wholeheartedly believe that i think at the same time though and i said this last week for the few people that were in that room um i think that this wields such a great opportunity for us to be innovative to we know it's going to be a tough year for everybody my hope is that we can have you know dave's seventh grade team come up with new ways that they did something and how can they support each other and that and our kindergarten teachers who who never would have thought of using you know certain online tools before in the way that they will have to figure it out this year and our high school teachers figuring out how can we have kids that are sick for extended periods of time or that aren't homebound how can we allow them access to the classroom in ways that we've never thought about doing before so that again from an innovation standpoint i mean we have the only vet tech you know thing in the state that's innovative right we have incubator that we tacked on out here a small school choosing to do that a relatively small school i think that we have the ability to continue to push forward admittedly in a very challenging way and i think absolutely i think it's a way to show kids how to persevere in these troubling times to understand growth mindset how do we grow ourselves what do we expect from us students we're putting parameters in place to assist our teachers and holding students accountable you know we have grading practices we have discipline we're putting in place we have expectations for attendance uh all of those things are in place to support the staff i believe that we my mind is always at what is best for kids that's why we're here without children we have no jobs and so how do we make sure we're meeting the needs of our students and recognizing that we are not a one-size-fits-all district we are ec through 12th district that requires flexibility and innovation just as you spoke about and making sure that we don't stifle individuals because we want to make it so restricted that you can or cannot do something that you believe is best for your kids as a teacher teachers should be the professionals that they are there should be choice within parameters something that i had a community member reach out about it and i hadn't thought about it um i hadn't thought about it before um you know this idea of those kids who maybe do so who opted for remote only who maybe struggled in some ways understandably as everybody did in fourth quarter but for those kids who who may have a hard time with taking in information whether that is some video and some audio or you have glitches have we thought about what that might look like um from an outside and and i've literally brought this up to anybody uh because i just got on the way home from work today um you know what would we look like for tutoring what does it look like for considering um some acknowledgement that uh the way that some people take an information for medical reasons can't be or how do we take those into considerations how do we empower teachers to be creative and grading right so there is we talk about equity and parity which i am in full favor of but how do we take those things into consideration have we do we think about offering some extra tutoring that could be available for video so it's not all in the classroom teacher where we can actually think about some compensation built in there at different levels if that's something that's feasible where we can have an hour that teachers might be available where you can get the google hangout at this these two math levels can be on this day and we can provide those types of services i know teachers already get off in any way right they come and stay an hour on thursdays after for their kids but what would that look like if we formalize that in some other ways so kids can get extra support well we currently do that so part of our part of what we've talked about the instructional committee is taking the first three to four weeks we have to remember that students haven't done school for six months they're entering our doors forgetting what it was like to go to school it's going to take us time to re and you know acclimate them to the educational system and what what our expectations are on top of that we're going to have to acclimate them to new procedures and new safety protocols and so it's going to take time to make sure that we don't rush into just teaching but we spend the time that's necessary to set up those approaches to formally assess where are kids at what did they miss last spring are there holes that those kids are entering our doors with from the spring because it was remote learning and maybe they didn't check in very often or maybe they didn't get the it didn't work for them that type of instruction wasn't valuable for them so where are they coming when they enter in the doors of fall are they are they socially emotionally there for us do we need to acclimate them first to social emotionally feeling safe are they valuable here as well as our staff is feeling we've got to make our staff feel safe and so that they're ready to teach and then it's about once we get those formative assessments within that first three to four weeks we assess those students and then we try to develop intervention programs we currently have great intervention programs after school intervention programs at the middle school level for homework help it's called a lab so i mean we have not a lap is uh asap um so we have after-school programs a high school has after-school programs kids stay in the library they get assistance there the place we lack that's at elementary one of the things we want to build into some of our title one grants for the districts that qual are the schools that qualify is some kind of after-school programming we do have after-school buses that will take kids home when we talked at the instructional committee some of the parents felt that it would be a little bit late for them because you're looking at you know they get out at 3 30 4 30 and then it's like 5 o'clock 5 30 before they get home that could be a challenge for us at the elementary school level just because the time we definitely have to get a survey out to parents to see what they would think about that but definitely after school programs i think we have to look at things differently this year students are entering our doors way different this year than they've ever entered before they're entering with deficits that they could have experienced in the spring we've got to close some gaps for some of these kids we got to get them where they need to go and then try to scaffold their learning and that may require us to do some stuff after school a concern has been raised and actually i think you addressed it at the last meeting and probably the one before but just to underline it um there are a number of staff that that have concerns over coming back for medical reasons or um just generals of what the real reasons for not actually wanting to come back but then can we just confirm we are you are prioritizing them for the remote learning packages so they can actually do they can actually do the remote teaching if possible i know there's only a limited number of roles there but it's that's that's what's happening right now so currently we are taking in medical requests first so uh we did talk with cea and our role of doing that is number one is first medical for themselves number two is medical for a family member that needs to be taken care of not just a parent or a husband or wife but a child that needs to be taken care of number three would be day care issues staff members have day care additionally we we worked with ymca to put daycare inside of our buildings to try to support our staff or some daycare for school-aged children but you're right there are issues where people may want it for daycare i just can't provide it for them i don't have a job of remote learning for them especially if they're a specialized teacher in a specialized category and i don't have enough sections but where possible where are possible absolutely we are trying to marry those up there is obviously an ongoing which i think in many cases question of perception as much as anything else can i recommend that that maybe there's a a a process of sort of physically taking concerned staff and all their representatives around the school just identifying issues before everybody starts giving the opportunity to come through on a tour that's not virtual but it's in real life so any areas of issue can be resolved i believe that dan would prefer that he would love to have somebody come forward and walk him and show him those types of things i know i agree with with dr stern when you look at the videos there's a lot of shine going on those videos i mean they're looking really good so i would be interested to see where they're seeing these elements uh new off uh you know i don't know if the principals have been hearing from staff when they're in there if they've come to any complaints i'm seeing heads of no so if there's these concerns why are they not bringing them forward to somebody who can take care of it instead it's just being told to us with no evidence to support it at this point in time and i would say that in my conversations that i've had um with custodians was a couple weeks ago i was at the high school i complimented all of them that was all hands on deck not just high school custodians but custodians from other buildings as they were working in teams to prepare facilities i was thoroughly impressed with their work ethic with their love for the district with wanting to get our schools open for students and um i'm proud of the work that they do and i'm proud of the the work that director polloway has done all summer long to prepare us with our ppe equipment to prepare us with what we need so that we can have a safe reopening of our schools i just think in some cases people are dealing with rumor stuff they've seen on facebook for example without actually having the opportunity to have somebody they know one of their peers actually take a look right in some cases i do want yeah and i do want to say that the two examples today that were provided i believe by uh president chapman the blood and the the soap the blood happened two years ago or three years ago and the soap happened i think last year we heard during our meeting so it's it's like okay why did we not bring it to the parties that could address that why are we hearing about it now because i know i have not heard about those examples until we met with them in early august and so the question becomes just what you're saying where do you bring those to we our procedure is you take them to your building administrator building administrator deals with them they submit tickets they work directly with director poway if it's not handled there dave can attest to this the ceo leadership brings it to todd and i we follow up and from that follow-up we get back to dave and keira that's the process we have in place in the district it's a process we've always followed it's always worked so i think that it's just somewhere there's a breakdown in communication that we have to figure out how we're going to close and one thing i will say i mean i in our in our discussions last week i certainly would say that there were people on the on the cea negotiating side who felt that those things had been done and they had emails and stuff so one of the things that came up as well that kira had mentioned last week i think was just hey we want your support so how can we do that great i said you can email me anytime i'll advocate hopefully you don't have to right like i shouldn't be involved as a board member but i will advocate in any way that i can whether that's for cleanliness or that is for our students or that is for whatever and so how can we again get to this point where the acrimony is is not the default right but a collaborative kind of nature can be there and as i said last week too if this is not the time to try something new and see what we can do i don't know what is i think mr schlichter said it the best right i have to think about what you said to us she said things happen people apologize then we need to accept the apology and move forward i feel like sometimes we're in groundhog day and we continue to hear the same thing over and over where is the understanding that things happen and that mistakes are made and that people do apologize and that we don't like those things to happen and that we do address those issues where is it that we we understand that that all parties can make mistakes all parties can be humans and where is the understanding and then dealing with it and then letting it go uh so that we can continue to move forward in a positive way now you mentioned there's a process so if you know if you uncover a bathroom that's unacceptable or that's dirty so the teacher uncovers that discusses that with the principal is that a formal process or is it a conversation is it an email usually the teacher enters it in a system that goes directly to the party so if there's a tech issue a tech ticket gets issued if there's a custodial issue or a dirty bathroom it gets issued and what's the name of the system school dude um they entered in school dude it goes directly to the custodian in that building and dan gets copied on it and then it's once it's fixed once it's done they mark it as completed if however it doesn't get done or they feel they're not getting a response via that they should go directly to one of their building administrators and that building administrator would then take it to the next step which would be to talk to one of the directors to deal with those issues whether it's transportation food services buildings grounds maintenance that's the kind of the stuff once it reaches the exec board at cea generally speaking it's where it comes from dave and cured generally bring it to todd and i at that point we always go back and ask our administrators are you aware of this many times that breakdown is does not happen the administrators are not aware of it so it's trying to make sure that we have proper protocols in place and proper chain of command so that things are flowing the way they should be so that we can take care of the buildings the way they should be you know principals assistant principals are responsible for their buildings that means they're responsible to make sure dan pam you know do what they need them to do for their building so we do need that we do have protocols in place they should be followed and that's our expectation we communicate that all the time and that's really what has been here for as long as i've been here that has been the same protocol it's not a new protocol and there's so there can be a full order to that process in terms of you know this is this this was this was um notified here it was dealt with here and so on right yes so and that can be done from building administrator level on a weekly basis or even it's done by the it's done by the school dude right we can run a report with every reporter report anyone could enter a report then the report is followed up on the report is closed and there's a history of the report is there is it kicked back to the person that filed it when it is marked completed yes yes so there's a history of the report it's mark completed it gives you the location what action was taken just a ticket that system like every company has yes which is very vulnerable and there's obviously a commitment in terms of result resolution right yes when the first ticket comes in there's watchers and reporters and all that right so with your so there's a system in place the checks and balances okay it's reported it's dealt with it's not dealt with it's it goes up the chain goes up the chain how many times has that bubbled up to where it didn't get taken care of satisfactory i would say we have conversations with dave and kira last year probably two or three times uh specific about it uh we actually pre-covered before that hit dan was working to go to every building and meet with the staff unfortunately coveted uh we teachers went all out into remote learning so we were not able to do that to try to get specific examples because he was having a hard time understanding what it was they were saying so he was trying to meet with every staff but he i don't know if he got to any buildings got to one building country trails but were these issues issues that have been ticketed or not oh yes yes so they've been reported right yes okay and they just haven't been dealt with because they're at the time we don't know when we talked to administration in many cases they were not aware of the situation what is the expected turnaround time for one of those very fast uh 24 hours and so maybe i mean you know from an accountability standpoint if you know our goal i know our goal right is to hire seven or seven extra people just one extra person one per building would that change that time frame then and should that change that time frame and and so how do we i think it depends isn't it it really depends on the situation if it's a heating air conditioning issue that is happening they may have to hire the outside individuals who work on our hvac if it's a custodial issue that can probably be dealt with very quickly so it would depend on what that work ticket's for but i think generally speaking we would expect a fairly quick as quickly as you can turn around like issues involving uh bodily fluids issues involving any type of done immediately pathogens those take immediate response probably don't go through the ticket system that's probably like there's stuff on the floor coming in there's some emergencies now in a perfect world would you be able to analyze that data from certain schools that okay we have high amounts of x function that we have to do or this function or we have to clean this particular area once where we can be proactive to it say you know about bodily fluids say if we know that there's a subsection of area in this building that has unfortunate issues all the time is there something way to be proactive that okay we know there's a history okay so we need to be proactive on it and be able to account for you know remedy the situation no matter what remedy what the cause of the situation is so we would have we have a system in place we just need to use it properly right correct okay seem logical to me sorry on the other question of marks i know there was a comment coming from in the public comments earlier but uh um administrators and or staff were seen in buildings without masters on i mean i don't think we need to say that obviously we need to make sure that everybody sets an example as anecdotal it's difficult to tie down i get that right but just as a statement of we don't expect we don't expect um people working in office all by themselves to be wearing a mask the entire time but if they're out and about and moving throughout the building come in contact they should be wearing a mask and that was i very adamantly addressed that last monday i believe when we heard that from first then when i heard that for the first time and i believe phone calls were made immediately so i i was not pleased with that either very clearly that is the expectation we have support of the board of education moving forward with the plan yes yes yes then we will move forward all right next the adoption of new economics textual for chs yes so uh we're currently looking for a new textbook for our economics class which is for our 11th and 12th grade students we're looking for 55 digital licenses which is what is required for this year obviously we adjust digital licenses every year based on need one classroom set of 30 textbooks we like to have those there in the event somebody wants to pull something off the shelf look and read that though so we usually buy a classroom set of 30 as well as having the professional development for that so that they can get used to digital media learn how to do this the tour and follow up try to get the access to any digital mediums they can use with canvas and the approach of what we're doing with our learning management system this textbook was published in 2005 they're currently using so she's looking for an updated more rigorous textbook tiffany simon sally is our teacher who teaches it we've worked with her and mike schmidt who's the department chair to review the textbook she's the one that selected it i'll pass them around this is the student textbook and then there's a teacher's edition here but do exactly the same just some more materials we want to look at teachers you might like the teacher's edition um so basically it's more relevant it's globally minded it gets to the heart of what's going on inside of our society today in terms of economics much more current she believes the lexile reading is appropriate it's a little bit lower than what you might see in 11th and 12th grade but she felt because of the content that's important she believes it provides better access to all students students with special needs students with language such as spanish so she believes that's very helpful to her some of the elements within the book that she really liked is the graphics that it provides inside there for students as well as political cartoons to try to help students be engaged and understand the content uh there's primary sources which is an element of the ela standards as a responsibility of somebody teaching a technical subject like social studies so we want them to have those primary sources it speaks about historical figures that are important in economics and our roles there as well as it provides some case studies and some international trends which for students who might be interested in the business world i think understanding some of those international even for anybody understand international elements that play into our economy is an important element the other piece that this really provides is we work very hard excuse me at the middle school and high school level to integrate authentic intellectual work aiw work which we've been doing for this will be our third year which is an integration of cross-curricular so one curriculum side you know pe partners with vet science social studies partners with english doing that cross-curricular connection for our kids this provides a lot of activities and ideas for that as well as it provides a glossary in both english and spanish so my recommendation is to move forward with this we're going to put it on display for 30 days be back next a month to purchase for her so she has it for teaching comes at a cost of 8 630 31 um dollars with the change added in but i think it's a definitely a book that's necessary for our high school any questions you might have is there an online version there is we're buying digital textbooks as well as the 30 classrooms so every student will have access any textbook we look for now generally speaking we're looking for online materials that we can incorporate into our learning management system canvas after this year those might be brand new what's that they might be unused and almost brand new they have these these are 2018 there was not a 2019 version when we looked but she did feel it was very relevant and worth the dollars in terms of we looked at multitude of economics books this is was the teacher's choice all right next is uh foyers we received the foia from steve duplain it is a commercial of foyer request in the in his foia he was um looking for corresponding job titles work email addresses and the most currently and ready readily available salary information he represents humanities advisors which is both for insurance and financial services we have 20 days to comply with that we were able to comply with the foia it was an email address something that that the work email addresses all right you need a motion second to adjourn open session and go on the executive section yes yes yes yes thank you everybody thank you thank you honk on your way out

students can't cross nestle road there's no safe way to cross the nestle road and it probably will never change so every year we have to just annually approve this that there's been no changes just in case there was a bridge built or something so it's just you'd literally have to have a walkway that goes over nestler road i think uh kelly stoner's ap physics students should work out like a slingshot if you can try i mean you know make sure there's no cars coming by but let's be creative all right yes next we need a motion second to discuss an approved joint agreement with cdbl the continued use of baseball fields for the remainder of the season [Music] so as a district we've been able to work with our facilities and athletic director and the leaders of the central boys central district boys baseball league in the central district girls softball league develop parameters to review their plans to make sure that things are are all appropriately in place for for dealing with the coveted pandemic all those all those requirements have been met in a satisfactory manner and i would approve um approval of the agreements i do just want to say um thank you to chrissy for for quickly and vehemently uh supporting you know after and we found out about the restrictions i i think that uh cdbl and cdjs certainly owe you thanks for that so i think we all kind of felt the same way but you really spearheaded that so thank you just a quick question on the waiver it says the user must obtain is that is the user the actual user or is it the organization we have our um we have our actually our own waiver the waiver that's in there is the waiver that they use for their league we've uh issued our own waiver uh that uh that steve diversity is collecting uh that was drafted by our legal counsel but that's why the individual uses themselves that's an addition okay great all right pam yes yes yes in tandem with that we need a motion second to discuss an approved joint agreement with cdgs will continue to use baseball's fields for the remaining of the remainder of the season for the softball again for the same reasons i'd recommend approval of this i actually called the athletic director because i was on my i was on my way home down 47 one evening and i saw um central district girl softball in practice and i was very impressed you could you could definitely see the effort that was going into social distancing in the dugouts etc right yes yes yes yes all right we're going to move on to information items discuss the pathway to reopening plan [Music] i'd like to begin with um just a couple general statements one is related to the work that our our principals have done and the work that our facilities and custodians and building grounds crews have done if you haven't had a chance to view the the tours of the buildings that the principals have put together to welcome students back and to welcome people back it's quite amazing and when you look um as those cameras move through the facilities you just see how well our facilities are actually cared for i know that uh director polloway and his crew the custodians have been working diligently all summer for the safe return of school people ask about staffing we've heard concerns that you do not have enough custodial staff director powwow has made it clear that he believes we have adequate staffing levels but to alleviate additional concern to make sure that we can meet our needs not only did we fill and process a filling but we're hiring seven additional positions to assist in the disinfecting and sanitation of our buildings because to our community we know it's important to you it's important to the board of education it's important to the administration it's important to our teachers that we provide sanitized and disinfected buildings i'm proud of their work i'm proud of their accomplishments and the many countless hours that director polloway and his custodians have put in this summer and i want to thank you for how beautiful the interiors of our buildings do look and i encourage you to watch those videos if you have not done so also i'd like to address the new idph guidelines we have reviewed those idea idph guidelines we've included them i followed up with both the regional office of education the ken county department of health and we can comply and will comply with the new idph guidelines it was brought up around our safety plan our pathway to reopening plan in its draft form still working on instructional pieces has been submitted to the regional office education and the king county health department for health review any recommendations for tweaks or changes that plan will be implemented additional staff why i explain that and also for teaching staff because it's imperative that we meet the needs of our students we meet the needs of our community we educate students to the best of our ability that's our calling i feel it in the core of my being i will not compromise that elementary we've had ongoing discussions and i know it came as a shock to many parents last night when it was proposed that we move elementary schools to a half day schedule five days a week this was brought up briefly at the august 3rd board meeting but there was not enough time before that meeting to really flush it out discussions were going on ongoing with the central education association which actually brought the idea to us thank you for doing that we believe that in the end that this plan is best for students at the elementary level because they receive instruction on a daily basis for two and a half hours hello look lunch will not be served each day between 11 30 and 1 pm lunch will not be served except for free and reduced lunch between 11 30 and 1 pm we will sanitize and disinfect the building using the electrostatic sprayers remote only teachers because this is a major concern in our community and there's misinformation i want to clarify that remote only teachers will teach remote only students at the elementary level with the exception of specials which will be taught fully remote for all students there are some families that have expressed interest that may be signed up for the remote only option and now would like to change their mind and send their students to school we will allow parents who have signed up at the elementary level for remote only to move to in-person instruction you need to notify the district office between tuesday and the end of the workday thursday august 20th to do so we're excited about this opportunity what this hinged on was issues with transportation in these issues of transportation we've been diligently working on up through and into today director de porto was able to discuss the option to contract with illinois central busing for up to 11 to 12 buses to run midday routes it appears that this is a viable possibility but there is a cost associated with this that the board needs to realize the cost would be 49.50 per hour based on the driver compensation time compensation time will include 15 minute pre-trip five minute post trip deadhead time to and from the facility which is located in saint charles in a two-hour minimum for each vehicle dispatched at 12 38 per one quarter of an hour for each 15 minute increments over two hours that said we believe that this cost is worth the investment of having our elementary students in school every day middle school level we have phenomenal teachers at every level at the elementary level the middle school level and the high school level our teachers at the middle school level teach sections throughout the day we wanted to know as we look at this how do we best meet the needs of our in-person students and our remote learners we believe that the best way to accomplish this is working with our elementary our middle school administration that during the course of the day some staff will teach sessions in person to their students and sometimes during the day they will teach lessons for remote learners we're working with our administration to finalize that plan we believe that this meets the needs not only of our our in-person learners but also our remote learners the high school schedule i do want to just clarify to make sure that there's no confusion that when we talk about the remote we're talking about remote only so at the middle school level we have a remote only teachers enter for one of their one two three sections whatever that section would be as well as they would be teaching a separate section different sections uh so different periods they'd be teaching either face-to-face with their hybrid students a b hybrid students where there's some expectations there as well as they could be teaching a separate section for the remote only students would remote only students at the middle school level have all dedicated promote only teachers so i just want to make sure i'm hearing you correctly there that's correct so for the middle school the remote only students would have a dedicated remote only teacher for that period not for the entire not for everything so it could be a social studies teacher which is three periods uh in the hybrid model and teaches three periods remote only students but they'd be teaching separate students during those times so during those three remote only sections for whatever it would be that would be fully with no students in front of them at the middle school level correct the hybrid schedules where you have the mix between the face-to-face and the students that are at home so hybrid students would have could have a different teacher in person and remote no the hybrid students would be consistent with that period that they would be assigned as an a b student with the same classroom teacher okay i'm slow so then on the a day you've got half your your is your hybrid student and a remote student in front of a teacher at the same time the hybrid students are a b students those are the students that are the same classroom same period assigned it's just that the a students are in class and the b students are at home on a monday on tuesday it's foot b students are in face to face and a students are home that's the place where we keep hearing some confusion regarding the 20 minutes when we talked with cea about the 20 minute audio option that was the group of students we were speaking about not the remote only students were speaking about that population so students that are participating in that class for that teacher in an effort to keep curriculum moving and content moving they would be able to dial in almost like about a podcast and and listen in audio only to the teacher give the direct instruction and access access materials through their learning management success curriculum right and understand the new curriculum or they could also work with other students in activities projects independent they're working independently at home or other teacher places on the cam and on canvas i think peggy gannon said it really well in her in her letter you know what we really want is flexibility for our staff to be able to do what's right for kids whatever that looks like and we keep hearing from teachers they really want the flexibility to teach their own ap kids however that looks their way i think partly the challenge is that there isn't a one-size-fits-all in this district we work from early childhood through 12th grade so how do we accommodate by allowing staff to have some voice in what they're doing with some parameters of expectations from the board of education and administration and i think that's the crux of where we're challenged right now and that's the crux of where we need to get to some kind of a solution so we can get uh education going inside of our classrooms so along those lines with flexibility could a teacher stream video if they wanted to through their through their class period i think it comes down to what is flexibility and what are we going to allow we do have teachers that have requested that they can do that now whether we can get there or not i don't know what's the hold up lots of conversations that need to be had conversations with who with all parties that are involved when we look at the high school schedule the high school schedule is the most complicated at all because of the the type of coursework that high school students receive by specialized educators in that area it makes it next to impossible to say that you will have dedicated standalone high school teachers for certain pockets of remote students and then that same teacher in a specialized area for in-person students due to the complexity of the high school schedule it's essential that teachers provide interactive instruction with both students present in their classroom and those joining remotely in the same way many colleges are offering their coursework this camera is not a camera that would be on the students but rather on the front of the classroom showing the instruction showing the presentations that are going on so whether you have a group in person or a group remote they're receiving the same direct instruction that's taking place in the classroom and able to move the curriculum along if we were not able to do this the result would would be a cut of over 40 core sections in effect at a minimum well over 600 students and their schedules again i want to address a comment that was made tonight in that there are districts that are choosing to eliminate choices for for kids and that's a choice a district can make it's our belief that all students matter all students choices matter where a child is going after high school matters and we're responsible to our community we're responsible to our students we're responsible to educate the youth that our taxpayers pay for what does that look like it doesn't look like diminishing the opportunities for students or parents who chose to keep their child at home it looks like how do we educate all those kids in the best way we can underneath this unprecedented time and that's what we're trying to get to that's what we're trying to reach there are kids that they're by it's just not feasible with two kids that want an ap course that chose to do remote only because parents wanted them to stay home to say i'm sorry bad choice we're not going to allow you to take that coursework that has a direct impact on their college courses a direct impact on the college cost for our parents it's a responsibility i believe it's part of faith it's free and appropriate public education it's part of what we owe our kids and to do that i think we have to allow ourselves to provide the best opportunity we can to do that that's why we believe at the high school it has to be combined there is no other way there are programs where we could separate and then if we can we will but if there's numbers that do not account for one teacher teaching two kids and they don't have the expertise to teach ap ap physics ap chem an honors course if they don't have that expertise we need to give that to the experts we need to give that to the teachers that know that content so our students have the best opportunity one thing i i talked to chrissy about something and i wasn't sure if with our you know our standard english 9 english 10 english 11 standard physical whatever our tracks are right for our kind of standard learners we'll call i don't know what we call them generally are generally just our generals very good so i would just assume that those would be the most likely classes because there's more sections presumably correct uh that if we had our teachers that we've talked about that are opting for the reasons that we have a lot or whatever we're doing for that that are doing that that you might have some of those kids have dedicated teachers that you wouldn't a teacher wouldn't potentially have to be splitting but not enough sections to make that viable correct that's correct so things like molecular biology it sounds really high but that is our standard freshman level science course uh chemistry is a standard level believe it or not for our kids it's a pretty standard level course and we have a lot of sections are there ways that we could parse out a part-time position for remote only and a full-time in i don't those are the things we have to work through um so yes english one english two english three all ninth graders do english one right pe those are a course where we can clump up and find remote teachers where we can segment a little easier it's not easy for our administration have you i mean they have to reschedule those students there's impacts but we'll try to minimize the impact and it's not the impact that we're looking for here with 40 courses have to be cut it'll be an impact for our administration and our counselors to get that work done and some people may change may lose some schedules may lose some some choices but the best we can to alleviate as best as we can those opportunities to make sure all students have the opportunity to get what they need so with some of the ap courses i'm assuming you've looked at the the opportunity for maybe for the remote aps actually working with elgin community college and or other outs sort of exterior courses that may be available ap courses students could go and pay at ecc my personal belief is our student our teachers do a really great job with those they're they're very talented in ap we have great success with our ap teachers you take them off to a junior college and require them to do that on top of their coursework i don't think that's best for kids i don't think our staff believes it's good for our kids to go somewhere else to get their education definitely something we can look at for our ap or honors that's not the case or some of the other onesies like veterinary science where they're going for a certification they can't go somewhere else to get that certification they have to go through our program those are the types of incubator those are the types of programs that are specialized essential 301 that we need the opportunity to have flexibility so going back to what you said about peggy and i certainly appreciated what she had to say about that creativity especially for those highly again going back to our specialized classes how do we do that and i guess you know um if we had accountability for a teacher who said i really feel like i want to teach differently i want to try to double up my content there would have to be accountability if they say they can do that that they do that right so if they say i'm going to get through my our typical content i'm going to double up so we're going to do asynchronous learning on those off days my concern as a board is if it gets to be a lot harder than they thought how would we be able to hold those teachers accountable if they don't meet the goals that they had so we do want to give creativity some teachers want to do video i know that for a fact some teachers probably don't mind being on audio some teachers don't want anything to do with that so um if if we if we did say there are flexibility at certain levels we'll leave it at that do we think reasonably that we would be able to how would accountability be there from the imminent let's not meet as a board member to be accountable how are we going to empower our administrators in the building to check up where these teachers are if if we as a board decide to recommend that how do we hold them accountable i think there's a couple of things first of all i think we have to establish minimum competency so minimum requirements of what we want so maybe it's let's go back to 20 minutes although i'm not a big fan of the audio option it's you know it's better than no option but maybe it's a minimum of 20 minutes of audio instruction and so at least that's the bare minimum anybody goes above that great but at least then we have expectations and what the accountability metrics are for what we expect for every single student if teacher chooses to go above and beyond that's awesome but i think we can establish those kinds of guidelines to give our direction for our administration to monitor additionally we use canvas the learning management system which allows our principals can go into those canvas accounts and monitor what's going on within those accounts a matter of fact i expect them to be monitoring what's going on inside those classrooms because they can't get through a lot of walk-throughs on remote only classes or some of those other elements so they need to be going in to see what's going on inside those classrooms i you know i keep i quote i actually wrote it down because what peggy said to me just resonated right with where we need to be and i quote do not make everyone do the same and follow the same solution end quote right and then quote again i would like to make my own plans with my ap students which tells you how she's feeling the passion comes alive in her letter that talks about give me the guidelines and let me choose how i'm going to get there give me the flexibility to be the teacher i can be i believe in our teachers i i think our teachers do a great job but i also think our administration needs to have guidelines to be able to do their task of holding staff accountable to what the bare minimum is of what our expectations are and i think you know we've we've talked about at the negotiations the last week especially and something that i we all are on the same page cea administration jeff uh president gorman and i who are there like we want accountability for kids and i also want to empower our teachers to be able to hold kids accountable we want to encourage our parents to be able to hold their students accountable and our administrators to be able to kind of work with those kids that we're targeting the same way we would if they were in the building and not showing up or wandering around the building or falling asleep in class right and so i i think if we can all agree with that that component being there i think is huge and so i think along those lines along those accounting lines for our teachers where i know we talked a little bit about kind of what the feasibility of especially at the high school level which again based on this plan that we have on the table right now is recommended by administration um you know that the most independents would be placed on our high schoolers developmentally appropriately so to be very clear um but that ability of you know it's going to be hard for me to maybe have 15 kids in front of me or whatever 13 kids and then maybe i have five online in this period i'm only eight and purse and person and two the next period right we'll figure that out but what are we thinking about as far as i can believe for attendance so what would that look like for our for our teachers to make it so they don't have to look at the screen three minutes into class and then like look at the end of class i know i could we talked about check in check out or like a punch and punch out ticket system do we have that functionality in canvas and if not what are we going to do to help support there's different ways to tackle that you could use an entrance or an exit slip you could have a running question what does the entrance or accident practically look like so what does the question usually an entrance slip would be a question that would address something you taught yesterday and so to make sure students were able to understand that concept it formatively assesses the knowledge base those students left with and re-entered so you get an entry slip which quickly tells you how those students learned the material yesterday an action slip actually addresses the learning that went on that day so did my students understand or comprehend the outcome of what i wanted for this day's lesson and so you give an access slip which allows you to see that first i want to point out because i think there's some confusion and i keep hearing different avenues here at no point did we ever say that you should live stream a lesson for 40 minutes every single day for every single student our position has always been that we want our kids to have access to new curriculum we want our kids to have access to new vocabulary we want our kids to have access to being able to move forward in the curriculum that they need to have how do we do that one of the suggestions we made and one of the things we continue to talk about is live streaming meaning that if a teacher was teaching the lesson and they turn that computer on themselves and they're doing the direct instruction in the front of the classroom not having to worry about the kids they can mute them but at least the kids can watch what they're doing and pay attention and ask questions whether that be in chat ask questions that the teacher can go back to once those other kids that are in face to face are working on their projects independently when they go to their skill selection we all know a classroom setting is in 40 minutes of direct instruction a classroom setting a good classroom setting is rotating every 15 minutes or so so 15 minutes of direct instruction 15 minutes of discussion or conversation 15 minutes of independent practice and skills so you're there to support them so that when they exit the classroom door there's things to do so if you can imagine those classrooms and the way they function while those students are independently working you could check in feasibly with those students that are at home in the event they have questions and leave it in their chat again it's about establishing procedures and that's where canvas comes in canvas allows a teacher to establish the guidelines the outcomes the assignments the activities the videos the websites the apps wherever they want students to go they put that in the the account for every day so that students know what they're supposed to be doing so if they're giving that instruction they can leave that information on their canvas account and we're not talking about elementary here we're talking about middle school and high school students that have the capacity to do this sixth grade may need a little bit of assistance they didn't get a lot of work in canvas last year so it might be some you know some management you do at the beginning of the school year to teach those students but these things are very doable we're not saying put your put your class up online 40 minutes the whole period show all the kids we're saying show yourself give yourselves teaching let your kids see you giving the instruction and maybe that's not the best solution but we're willing to come up with other ideas the flipped classroom is the other idea where it's 15 15 15.

it's a good message i think it reads a little awkward um a suggestion that i might offer is the district offers one high school one middle school five elementary schools and the academy of excellence an arizona k-12 online instruction school for its 5200 students let me just comment on that uh in the first sentence that's the stylistic thing if the board would rather i take out the word and and make that two sentences i certainly can the comma after the and is also stylistic uh it's something i use a lot uh it is appropriate but if you are not as a board and it's not as common as not having it there but it does set it off and i can take that out also if you wanted i can certainly reword the 5200 students up to the board discussion by the board in regards to those items in that first paragraph i am i'm fine with it as it is i think the way the sentence that first sentence reads flows it flows and it flows naturally so the wording to me is fine any other comments i'm good with it the way it is this is rich i'm fine with the way it is scott it works for our purposes uh i'm also not familiar with the double comma around the word and but if that's something that steve has used that's fine okay then let's keep going the first sentence in the second paragraph is a patented passive voice which isn't consistent with the rest of the the first sentence in the second paragraph the district is noted for its strong commitment to the students served in its seven outstanding schools um that sentence it's a passive voice whereas the rest of the text is not passive voice and also we have eight schools not seven because we have the online academy okay let's start agree with the eight but i mean are we really starting to go into past there's nothing wrong with having a passive sentence well i i i there there's not but one of the things that has gone through my mind regarding this this is a school district and we're advertising for the chief officer of the district and you know since our business is education it seems that we should make sure our documents are grammatically correct because what we put out there says something about who we are well i agree we need to change the eight do we have any other comments on i really don't i mean are we seriously gonna go sentence by sentence on this i'm done i'm done i have no more comments i'm just asking because we're getting into passive verses well you know what i'm looking at this is a representation of who we are this is a school district we teach students if the documents that we put out are not representative of the quality of education that we provide then okay you know you have a daughter that's in an english class she writes some kind of an essay and part of it's an an active voice and part of it's in a passive voice is she going to get dinged for that probably beth you were the teacher do you have an opinion well i mean as i compare these sentences i just don't see any conflict you know the first paragraph you talk about the district is located the second paragraph the district is no noted that next sentence the governing board district staff are focused it's fine consistent fine i i'm the only other comment i will make is in this paragraph you've used opportunities three times perhaps there's another word we could use so we're not using that word repeatedly well let me go back to the one thing that it are we all all five of us okay particularly with just changing the seven to the eight is our eight schools now in that first sentence i am that's something that i had noticed that we just needed to make that mind change there jim agreed uh yeah okay i have a i just have a question uh is advanced placement should that phrase be capitalized are those classes special or separate from the regular rigor like international baccalaureate is yeah it should be that's a that's a business term uh official name so yeah we need to change that to the advanced placement needs to have capitals advanced placement is a uh this is a question it is a specific term for you it's not just a um process it's it is a specific term yeah this place like the ap classes from college so yeah thank you jim and jim and janet are we agreed on changing that to capitals since it's an actual program yes ma'am i'm good with whatever okay anything else madam president i i i would go through this um i don't see the third one but if i've used a word opportunity too many times um i would ask that you let me look at that and see if i can come up with something a little stronger than opportunity i didn't notice oh i see the third one personal opportunities and then with opportunities all right i can i can address those also and i think i probably should i hadn't noticed that so so far i've got uh if you agree with the opportunities i've got opportunities i've got eight and i've got ap capitalized am i correct and institut yes here correct janet do you have a synonym suggestion for any of those opportunities or opportunity words to replace uh i know i put you on the spot so yeah you did you did because there there's repeated words in a different character and i've done that i also have how about students also have the ability to participate in programs officer by east valley so instead of that last one and students students also have an opportunity to participate so students also have the um what did i just say the ability ability yeah that makes sense does that work for you guys yeah you just want to make that one change then i would could we maybe change not have one of the other opportunities to something else like with what hold on i'm getting the thesaurus out so third opportunity is it becomes ability for the first one choices how about offerings the governing board and district staff are focused on providing students with personalized opportunities or offerings designed to develop the potential of each each individual i like that janet what was the word you used there uh instead of operating offerings i think that's what i use personalized offerings okay okay so offerings and then ability instead of because offerings opportunities ability yeah okay anything else on the cave creek school district community the second paragraph that starts located in central arizona um a number of the words a number of are used twice so it's kind of another one of these things where it's repetitive um the the home is the community is home to a number of local activities and then the community is within a short distance distance to a number of golf courses um i would make one of those several or many something i think you can say a short distance to several area golf courses yeah that works there's a fourth opportunities too okay let's just so sev i like several area golf courses how's everyone the opportunity is in the paragraph above it and and after opportunity is a word that's used a lot in this yeah and when it's introducing the bullet points um the district also provides exceptional opportunities for students in the areas of blah blah blah when it comes to the word opportunities um if you'd like just give me freelance and give me a friend i think we need to go through and and make those adjustments uh that you're saying um going back to cave creek school district community second paragraph the community is within a short distance how did that how did you want that changed oh to um to uh is with the distance or close to uh several areas within a short distance of several area golf courses in close proximity to several area golf courses yeah okay within a short proximity or within proximity short proximity how much is within proximity within proximity award-winning golf courses okay okay so just take out number yeah within proximity to so and now reads within proximity two um golf courses lake pleasant and several golf courses outstanding golf courses lake pleasant and saguaro lake yeah just say several outstanding proximity just to outstanding yeah so do i leave in the words the community is within proximity yeah is that how it goes yeah i mean at some point it just it just is what it is got it um okay okay the community is within okay anything else i guess just the geography question is bartlett lake closer to us than saguaro lake yeah yeah we should probably change that to bartlett instead of saguaro hartland yeah bartlett's technically in scottsdale bartlett yeah b-a-r-t-l-e-t-t so yeah take out saguaro replace it with bartlett okay anything else okay so we have a motion to approve with the changes because we've agreed that within this discussion the seven to eight schools ap is going to be capitalized uh opportunities becomes offerings the third opportunities becomes ability then with proximity to outstanding golf courses and change to bartlett we have a motion and a second to approve uh ms hill that's only part of the document there's additional information in the document um was there more to go on past was everything was everybody okay with the operational information that was submitted by the district yeah any questions about that no that came from pretty comprehensive yeah we're okay with that yeah okay then the position requirements i think you have to look closely at that because that those are different than what um what uh the first draft had in it the position requirements are somewhat the same based upon what you mentioned they were changed little but the governing board seeks the superintendent who those five different points are entirely different than what you saw the first time no i think well i know that first one was the one that janet suggested we add and then we had you i mean i like what you added it's what we're looking for so these are the five we came up with yeah no it looks good we're good with that um and then the question came in today um about well also the salary range you want to check on that first uh that is what was stated everybody stood with that okay and then the timeline is representative of what we talked about uh last time and what the board voted on last time but again it's part of this whole document now with the vacancy being announced on the 21st the deadline on the 23rd uh gives you about a month's worth of time and then um uh screening on saturday the third but we still don't have and it's okay we can wait for the screening an exact date during the 12th and then after the 12th we can have an exact date on the 26th is that still all good or there is or is there a conversation on that i think we covered that we have the dates where we know the board is in and out of town so everybody's still good on your on your dates for your between your vacancy announced and your deadline for applications yes sir have we have we shortened that window i mean our deadline for applications september 23rd there's some school districts i.e superintendents that they're districts may not even be back in session yet yet we're going to turn off our search deadline on that day is that something that with the uh calendar with the way the covet is has affected everybody is that something that maybe we should look to extend a little bit no school district i mean if they're not in person every school district in the country is starting in some form correct by september but that that really wouldn't have anything to do with canada looking for a job i wouldn't think well i don't see any that's a full month if people are looking for a job they're not it's i don't see why we need to extend that that timeline works out to just be 23 business days and that to me that seems like an awfully short window to what steve had suggested and what his documents he had presented to the board back in july you know that timeline a solid four to six weeks and we've cut it down to 23 days that just seems a little short for me scott did you say that's 23 business days correct okay um one of the things that that i think i mentioned last time that the business days aren't as important really as the weekends uh and i think if i'm not mistaken we have four solid weekends in there and that's i count weekends also because that's when a lot of this work gets done um these folks generally have jobs already and um uh they need the weekends to fill the documents out could this be extended certainly could it's up to the board it's it's what we talked about last time but if if the board agrees it isn't quite enough then we certainly can't extend it no i disagree on those other dates also i have a question why is there such uh uh not willingness to even consider a longer period of time because this is not prime time for superintendent search placement and as mr hyland had pointed out in our initial meeting his presentation you know he he pointed out it could take up to six months and that's given an uh uh environment where everything is is perfect and we're funneling this down to a month to find a candidate when we know that the placement of a super selection of the superintendent is the single most important thing we do as a board and we're going to limit ourselves to a month when this is an even prime season for for finding a superintendent i i just i don't think it's going to take as long as it takes well i understand that in weeks for the entire process we didn't save 12 14 weeks for having the cert for having the application open his original timeline was called 14 weeks i i would like to flip that question because um that question has been asked of the board uh since the beginning of this process and so um and i'll give you my reasons and then i'll flip the question um people who are in the market to become a superintendent know that they are they know that now without us even releasing that they're not going to see our thing and say oh yeah i want to apply for superintendent they already know that they want to apply for a superintendent position i would assume um by the time we from start to finish this will have been almost a six-month process so i don't see this as a rush at all we have the opening and we need to fill it just like with any job when you have an opening you fill it we get into november and december you're talking about holidays then and i'm personally not interested in an interim situation should it go that if it goes to that and we can't you know if it happens that way it happens that way but i don't think that's best so my question um why do you want to delay the process you've asked us uh or that it seems like we're we're rushing i don't feel like we're rushing we're trying to fill an open position so i'll flip the question okay fair enough to delay i i i don't like the word you're using delay i think that i think that i'm sorry i didn't hear you stall i'll use that word those are very negative words that you're using and they imply something that i don't think is appropriate for this this is an important process and i i think that it should be afforded the absolute most attention and if we find somebody in a month that's great you know an end of discussion it took scottsdale a year to hire their superintendent and you know that we may and i i don't want to be limited by a timeline and you know things happen you're a teacher you you it's sort of a moving target things happen within schools within districts that could change the focus of any given person who could potentially be a candidate and to say nope september 23rd that's the last day and the following thursday something happens where somebody who could have been a potentially amazing candidate is no longer going to be considered because we closed it on september 23rd but along with that i'm not saying that we should keep this open indefinitely and something else to consider when you mention you're not into the idea of an interim i don't think anybody sees that as an ideal situation but i will share with you i was on the board when dr burdick was hired the november before she was hired as the permanent superintendent the board had agreed that it was not prudent for them to hire the superintendent because there was going to be new people seated on the board and they felt that those new people would be the one working with the superintendent so it should be those people that decide on who they're going to hire well i i strongly disagree with that logic and i had a feeling that that's where this was was really going um you know we elect presidents of the united states whether people are ready or not it's just not how you do business you don't do business waiting for new hires to come on that's not good business practice we have an opening so good business practices to fill the opening right for an election of a new board i i understand that the the people who are going to be working with this superintendent should have the opportunity to have some sort of say no they shouldn't be they're not even elected okay here's what we're going to do you know what you know do we want to move the timeline i say no remember brown do you want to change the timeline just before we even talk dates i do not want to remember brown uh yes i would like to change the timeline okay remember busby yes hatcher no rich no okay moving on mr hyland do we have anything i know you changed from maricopa for the other to maricopa is there anything in the additional information the only additional information that we have is uh that we've i don't believe we had all the websites listed at that time but we do now uh oh i think there was something where we had coconino county or something rather maricopa county and also it now states that it is district 93 instead of whatever we have before in one instance i had something different than that that was just my wonderful typing skills um i would like to go back to the beginning though because there was a lot there if we made for just a moment make sure i have it okay what i have is that uh we're going to divide the first sentence into two sentences which is same information actually we decided just to let that go four of us just said to let that go we're gonna let that go hearing now okay we're just the first thing we start with is the seven to eight schools was there any there was one concern were there other concerns about that second comma i can go either way with that on and it's fine i think we just decided it was fun it's it's eight schools rather than seven um let me see here the district is noted for strong community schools serving eight schools you said to leave i didn't hear anybody say well i heard one person uh say change it it's a personalized active versus not nice uh also in that we've got three opportunities and i'm going to adjust those i'm a little concerned about the word ability because ability indicates also the opposite would be not having the ability and i don't put students in that position but i i think what i said later on when we're looking at the next page if you just give me freelance opportunity to go and change those words a little uh i think that might be better okay then uh we've already corrected the institute it now says um it's now capitalized so that's already done um there wasn't any changes in the belief statement on the next under community i'm going to work on opportunity again um we're going to talk about proximity rather than uh you know the community has is within proximity to outstanding golf courses bartlett or lake the bartlett lake those are the main things there [Music] that is all i have am i correct yes steve did you have the uh you were going to capitalize advanced placement in that first page second i do have that also sir okay okay so we have a motion to approve with the changes that mr hyland just presented um remember brown aye busby hi hatcher i i'm an i rich item 4.2 approval of a district specific question to be added to the application for a new superintendent um let me scroll down of course mr hyland um this was something that it was the uh just for everyone that's watching we saw last time there was a question at the end and we wanted to put in a new one remember rich suggested a question about covet that we all thought would be good and we asked mr hyland to um to write something for us which i think looks great mr highland would you like to go over it yes uh what i try to do in the question in the question is give enough information that it prompted some deep thought but also leave it open uh that's why i said also include at the end also include what efforts would be in place to maintain a safe environment it puts the question in my mind puts it on incumbent upon the applicant to address what they would have done to get you where they are today getting ready for school uh it also addresses what how are you going to carry out your application throughout the entire process the application of your plan it also uh includes where are the students where's the staff where's community where's the governing board in this uh in terms of responsibilities so i opened up the door a little bit but i didn't want to answer the question so uh i stopped short of going any further and again uh left it at 500 words uh it's a heavy task to get this done in 500 words but i think the key is you want to be able to see how precise a person can be in their writing you want to see how well the writing is projected and you want to see if the ideas are solid plus you want to see a short short-term and long-term result and all of that is wrapped up here i really don't want to say a whole lot more because i don't want to give away the answer so to speak and there is no absolute answer but i think enough ideas are presented that a quality candidate should be able to give you a quality answer i think it looks really good my recommendation is if the board approved the requested question as presented second brown i'm sorry scott what did you say oh i suck promotion okay who who was the first i think emotion thank i think that looks really good i like what you said steve i mean we don't want to answer it for them so it's a big question but it you know if you go into too much detail then they're like sure i agree with everything you just told me so i i like it i think it's really i mean it covers a lot of ground yeah it's really good yeah i agree it's it's really good because uh this as education rolls out for the fall we're beginning to see the reactions of the public uh the reactions of parents reactions of the educators so it's it's not an easy problem by any means and i don't think it's going to end uh i think we're going to be wrestling with this this year so that's what you added on the end is excellent i agree okay we have a motion in a second to approve is presented remember rich hi i'm an i hatcher i busby i brown i okay um well we're at the end so do i have a motion to adjourn second okay uh remember brown hi busby hi hatcher i i'm an eye rich all right okay returned

and usually it is lagging by 12 days and so we need to keep that in mind as well as we move through this any questions related to that that's just the simple data told you I gu you guys have seen this uh we've had conversations individually about it is there anything anybody like to add or have any specific questions related to that Dr McCord as you look at the page that's headed adhs criteria which is that grid of colors that one there MH uh would it be appropriate for one to think CU we' heard commentary about protocol would it be appropriate for one to think that where those check marks or X's appear that those are generally an outline for the kinds of protocols we need to consider and that we have considered those and have those protocols in place that's that's correct thank you and I I would argue even uh as you move forward uh some of those Protocols are actually applicable to the green zone as well but for adhs criteria this is what they've laid out thank you Dr McCord also you know as as you reviewed the metrics uh obviously we're we're staying very true to the published dashboards uh we did have uh a couple of speakers talk about looking forward and anticipating where the metrics are um how are we watching those Trends because we know that some data even though it's not officially on the dashboard some data for future time periods is available how are we looking at that we look at it on a daily basis and when I say we I mean me uh this is something that I usually get a text from Miss Wood about you know attendance and then I get on my computer and give her that information and then I start checking out some of the data uh just because I know that everybody's looking at it and uh this is the most facing forward type information this is what um the county and the state have given to us but again it's it's 2 weeks old in the reporting and so uh there are ways that you can dig in and look deeper to find uh more specific data that's more recent so and I think it's important that the public know that we are going off of the metrics but we are anticipating where those metrics uh you and your staff are looking at so that we can make a a a decision uh and receive a recommendation and make a decision that's uh forward-looking uh and and so on so I appreciate that you met um Dr Sant Cruz I just had one question Dr mcord I just want to um emphasize that the reason that we're listed by the county as still being in red is that we have to have this kind of a um yellow or green for 2 weeks before they can um recommend that we move to a different um mode of learning besides online learning correct that is correct that's their recommendation okay thank you any other board members the other the other piece I think that's important is uh not only are we looking at the data on a day-to-day basis and again I yield to you Dr McCord but we're also very mindful of the fact that we're looking at the local data that that impacts our district in the areas that we serve as it relates to the entire County because we all mindful that we're a very uh mobile society and that people cross boundaries all the time and have an impact on that data whether we like it or not that is correct we have 10 primary you know zip codes that our attendance comes from but there's probably I have the number in the back of my head I think it's probably like 45 50 or maybe even more zip codes that are with in from students that are within our boundaries some of them are one some of them are 25 and so everywhere in between but there are a lot of smaller uh representations from others codes in our district Miss Wood just that I just brought up a question can you go to the the district guideline I guess the county and the district data so backwards or this one uh forward okay so here's the county data yes and it's as of July 26th yeah reported on the 13th okay and so far we've met two of the three benchmarks but we haven't even made it to the moderate on the third on that second benchmark that isct it's below 10% but it's trending down and we have seen the current data that leads us to believe that then can you go to the next one then on the district okay so districtwide it looks like we've met that percent positivity is below the 10% for our district so we're again we're trying to compare where we're at but that's just for one week what we did this end do you remember this was the this was last week this ended last week so August or was this July 26th again I think this was hold on July the the the County website is July 19th July 26th and was that the same for this that's what I wanted to make sure so this is also so this was July 19th and then July 26th as well okay it's the same data set they're just narrowing it down okay that's what I was just trying to remember so so for this District we have one week of moderate or minimal correct still looking for two weeks of that and then to compare it with um the greater area to just make sure that we're having those comparisons is that where we're going that's correct and and what I what I'd like to point out is what's encouraging is if you look at the uh the week before of where the numbers have gone in in a trended very well in a in a positive direction so that's encouraging M jetti I don't want to skip you I know you're online any questions not right now I'll have some later thank you okay Dr mcord I have nothing further I just wanted to share that with you we'll every time we get together as long as you want that information we'll bring this information forward and just for those in the audience and members who are watching on live stream the board has access to this information we reviewed it in executive session as well and we are at in some form or fashion constantly reviewing it so if you don't hear a lot of questions from the board it's because we have already asked those questions and have already reviewed the data as well so with that we Dr San Cruz can I add one more com I apologize it was alluded to you know and you articulated why we look at the countywide data knowing that people move around we we alluded to the fact that we have local zip codes but we didn't really talk about why the local information is pertinent because we do get some comments that you shouldn't look at the local um we we've articulated this before in in comment but we have to look local because we recognize that there are hot spots in the county and there are lower spots in the county but more importantly we have open enrollment um and so if we're not looking locally right now if we look at only the county metrics we have open enrollment from numerous people several hundred that live in for example Apache Junction which is local to us but is actually in panel County so if we're not looking at more localized data we're actually ignoring a sizable portion of our student body meanwhile to be extreme we're including students who are in Surprise Wickenberg Maricopa who really don't have the traffic patterns that cross us so understand we're looking at both sets uh not one at the expense of the other but we're trying to look at all of that so that we're considering those areas that truly affect our schools thank you Mr Carr we'll move to item 4.2 is a review and discussion of a phase in approach plan Dr McCord thank you Dr Santa Cruz governing board members uh at our last governing board meeting uh I was directed to bring to you a reopening phase in plan um in terms of what we can do to get school and and families back in into our schools as quickly as possible but yet while it's still safe and uh my team and I have come up with a plan and they will tag team on a lot of this presentation to come through um again something that um this is what we'll be recommending to you as this is what our phase in plan is of course you have final say on whatever we want to do but uh based on the information given and uh based on what we believe is important we put this together uh again talked about that uh the charge has been to merge academic needs of students health safety and all stakeholders find a balance to best serve our entire Community uh be we have and will continue to solicit feedback in various ways throughout this process again the benchmarks I don't think I need to review those with you again we just uh talked about that in those two specific areas and again this just breaks it down uh for those learning scenarios traditional hybrid and virtual SL onsite support for uh those areas and again it defines the minimal the moderate and the substantial Community spreads related to covid-19 uh ad delivery models we've also according to those we have three choices in person which is full-time on campus hybrid which is the phased approach we'll be talking about this evening It's a combination of inperson and online instruction and that is on the campus we'll be talking to you about this as a hybrid of students come in and then they might be gone for a few days and But continuing to learn online from um directed by their campus then there will also be the global uh GPS Global Academy which will remain intact uh for those that don't don't feel comfortable coming back to school in person at all at this time and again just the online which is the other third model uh the commitments that we've talked about we talked about these uh in June we'll continue to talk about them sure the health and safety of our student staff and our families provide a high quality education for all students uh ensure the social emotional well-being of our student staff and families offer choices based on what is best for our students academically and for their Health and Wellness which include both in-person and online learning options Provide support to students who experience A disruption in their learning due to sickness or future closures create a plan that is flexible that could be modified as circumstances change yes for Dr Santa Cruz may I go right ahead I think I think um if this has been our commitments I think there's been some disconnect in how it's felt across the district that we've been able to deliver on this do you have any thoughts that you would give on this you know I I I yeah I do and I appreciate you bringing that up you know when we started this well I guess we could have a start date of March of some sort we pivoted real quick and and went to online and um that was out of pure necessity um and then moving into to the summer uh we put together the task force we came up with three options for families uh and that was based on the assumption that August 5th those three options would be uh offered to everybody we went through a process uh we went through a process with our staff uh and those three options of course were online uh the flex model which I guess could be um seen as hybrid as well and the um in person uh portion of it and again what we've learned from this is that this is Moment In Time type of stuff um things changed and things have changed dramatically uh since June uh in June they were going everything was going great uh in terms of numbers were going down and all of a sudden they started going up again um and then a lot of things happened and so we were still moving forward uh with those thoughts and our I believe our families were on board with that they made their choice we've heard a lot of that coming through emails saying I've already made my choice what are you guys doing I can wholeheartedly appreciate that and I I I respect that uh and then executive orders came out with moving the date uh we had to make a decision on do we start school on the 5th and then see what happens because we were continually waiting for uh direction from the governor and he'd come out with that and then the last executive order um came up with benchmarks to be able to look at and so uh as we move through this um we're trying to keep everything in mind knowing that you know we've already told families this one piece but yet now that we move into school um we might have to adjust and and change our offerings a bit and that's not just to say that um we make a commitment and then want to go back on it um that's to say that in June that was the commitment but things have changed and so we have to uh give our families the very best options that we can and coming through this model it'll look like an online and an in-person approach uh to that at least for a little while uh a phased in approach and so um I I I think that it can be confusing to families at times or uh they can feel as if you know what you guys keep changing your your mind on things and that's not out of uh just because we want something different to do it's because you know there's some Necessities that come into play and again we were given Direction by the governing board to come in with a phased in approach and so uh that's what we'll talk about and uh hopefully be able to move forward with uh Dr San Cruz if I could just add a couple of thoughts um I've tonight we heard a lot of speakers talking about being afraid that their children would be behind I I would think that our um District Comm commitment and our teachers commitment is to meet kids where they are and help them to move forward in their learning in the best way that they can and I understand that online can be very challenging especially for those elementary kids but it's not it's not that we as a school board are trying to closed down schools it's that we have a pandemic and we're trying to deal with a situation that no one in this room has ever faced before and I think that um as we move forward we do want those kids to get the education that they deserve and that we're committed to helping them make up or get to where they need to be I don't want to say that we're behind because we're not behind I mean we're just the kids are where they are and I think that we will reach out and help them to the best of our abilities I am absolutely confident in our district team Dr McCord and our um cabinet that have worked so hard on every aspect that we're doing we're dealing with something that's really complex and changing it in a week or two weeks and that means that sometimes it's not as smooth because other we usually would have done that in in a year of planning and we just have one week to do it it doesn't always come out as well as we would like but I think to just understand that we do have students at the center we are concerned um if if people can reach out to their teachers or to their schools to get help I I know that everyone wants the best we can for these students and it's not that we want to be in the situation it's that there is a pandemic and we have to deal with that and some of us may think it's it's here and it's not that bad and some of us may feel that it's it's more severe and we have to find a way to come together and support our students as we go through this I think what um you know the vast majority of emails that we receive um talk about their their children's teachers in a very positive way and you heard it tonight from a lot of people it's not it's not that it's for lack of effort by any means um but it's different and and um we are as Educators creatures of habit I think we are as people creatures of habit and uh I think I said at the beginning of this I think I said it back in March online learning is not ideal it is not the answer to everything at all and it is difficult and we are running into some of those struggles related to that and I I do applaud our teachers for you know doing the very best that they can I have three of them living in my house right now and I know the time and effort that's put in on a daily basis um and I I know that's what goes on in a lot of households and the same can be said for students and for their families uh you heard one family night like what Dylan's going back to work on hours of homework um moms and dads are going back to help out with their families I mean that that's a real thing and I just want all of our families to know know that we we do recognize that and um we put together something that we want to be successful and but we know it's difficult and we know it's hard and we know that we've had technology struggles at the beginning of it uh and we think we've come through a lot of that but there are a lot of different things that come up at different households related to technology and that's difficult too um and I said this at the beginning there's nothing there's nothing better than imperson instruction for kids and um we proving that on a daily basis right now and so our hope is to get there um as soon and as safely as possible um who's up Barbara's up I'm the clicker so if I'm like a slide behind let me know hi good evening um as Dr McCord mentioned um as we were looking at a phase in approach to get our students um back to in person we are looking at two different options for our students one of those being that in-person hybrid where we have our students in a combination of the campus classroom and also online and then of course option b which is our full online instruction through GPS Global Academy um we wanted to we knew it was important for us to use the Arizona Department of education's definition for hybrid and that's why we are calling it hybrid um they do talk about that combination we are um looking at having our students return to their campus to days a week and then the combination with that of online learning for the other days um one of those being virtual with their teacher as well and of as we mentioned before we do know too that families will continue to want to do just full online learning and that will be their second another option for them so the one delivery option the online learning there's been a lot of discussion um all of our students are experiencing that now so really the majority of this presentation or the rest of this presentation is going to be about our hybrid option and the option that we want to um provide more information to you and to our community as well the option this hybrid option again is at on campus in person and also online combination we're looking at a phase in approach with the intention of being able to go back to school um full-time all 5 days as soon as um we are able to do so so the delivery model for the hybrid op optioned through this phase in time period would be that again our students are attending campus two days a week um we would do that in Alpha sort so we would for example have our classrooms split between um our a through L students with last names of a through a through L will attend two days and students with last names of M through Z will attend the other um there will be some exceptions of course with families with different last names we want to make sure that we're keeping our families together too with that there will be safety precautions in place and we we are going to talk we've talked about those before we're going to talk more about those as well and that delivery model will be for both General and special education students now we do have an exception to that two-day attendance we do have students um special with special needs that do require them to be in a special needs classroom for more than 60% of the day and we realize with that exception that it would be important for us to bring them to school four days a week they would attend Monday Tuesday Thursday and Friday um and th that is when they would also be receiving their specialized um designed instruction and services for special education right now they're receiving that by appointment and we thought that it was extremely important that um as we go through a phase in approach this would be um something that we would do for our students in those particular populations there are other populations of students um are elll our um students that um participate in title programs we do have some hybrid um online virtual opportunities for them that we have also successfully done during summer school so that would continue they would attend two days a week as well so again all students two days a week and then the others online or independent and the special ed would be the four days Dr Newman Dr McCord just for clarity the alpha sort cohort it is possible that that we would be lopsided in terms of total numbers one way or the other either a through l or M through Z in those cases we would do the manual manipulation to try to get as close to equal proportions as we otherwise would is that a good cor we we would do that um if need be we we took a look at the alpha splits at all schools and they are not exactly even by any means and no I don't think anybody expect that to be that way but they're fairly close and so uh we'll take a closer look and if there's a certain area or certain school that we need to focus a little bit differently on we will I knew that would be the case I just needed for it to be said Dr Santa Cruz yes I I don't know if this is the appropriate time to ask but um as far as the curriculum that would be being that would be taught thought would we still be using the Florida virtual or would teachers be able to use more of their in-person teaching I know I've had a lot of questions about that that um there's concern that even as we go back either hybrid or in person that that we've completely changed the curriculum going forward we know that it's important that we keep within the same scope in sequence so that if students do have disruption or if students um happen to go between models they would be able to continue with that so we don't want to disrupt that that being said um our teachers as long as they're following that scope and sequence and that's how it is right now too um they can replace some Florida virtual curriculum with other curriculum or other act learning activities um and and that's what our teachers have been doing right now as well the curriculum team has um looked through every single one of the courses and they've identified what that scope and sequence would be and then our teachers are following that piece so I'm going to explain um the hybrid school campus General you've heard and you've seen these mitigation strategies before um we just thought it was important for us to um articulate them again so that people know what this might look like when they come back in person um again as we mentioned the on-site learning support will remain available for our students um who during their days when they are um working at home if they do not have internet access we would continue to provide that for them 50 about approximately Dr Santa Cruz 50% of our students will be on campus every day um and we that would help us and that would allow for that social distancing in the chart that Dr McCord shared before those were if we're in a hybrid situation those are the mitigation strategies we need to do so this would be a way for us to allow for that social distancing we'd be able to continue to provide accommodations and support in person um our special areas and elective classes would be part of our day it would be a full day that our students would be attending in most cases desk tables would be facing One Direction in rows whenever possible the classroom visitors we want to make sure that those are scheduled so that we are aware and we don't have too many visitors at any one time and and and we prepare for those there will be handwashing and sanitizing multiple times each day you will hear much more specifics from others um as we go through the presentation students will report to the classroom upon arrival to the campus um there will be some controlled student movement throughout the campus as well there will be support during those disruption periods that's why it is important for us to remain within that at least that scope and sequence of Florida virtual but making sure then that we um provide some opportunities for students to um interact and engage with other curriculum as well and then individual student supplies whenever possible um we would make sure that that they have those available if not there will be sanitation um procedures in place so that the materials that students are sharing those will be cleaned regularly as I mentioned there will be a lot more details related to health um specifics for elementary and secondary um as well as some of the safety precautions and the rest of our team will be explaining those do you have any questions for me just about anything General before I step away I I just Dr nman I do have a question go ahead go ahead who me yes Miss you jetty I'm sorry yeah Dr D could you just address what the workload for the teachers will be with this is it going to be okay or are they going to have to do way more so our teachers will be um since the students will be doing a combination of online and in person so our teachers will be generally teaching the same lessons twice in person and then the other lessons the students would be working independently um when Wednesday would be a day that our teachers would be able to do some planning um pull students for small group and do some one-on-one um and also do perhaps some virtual like whole group lessons um whatever is more most appropriate for them and they would be able to determine that based on what they know about their students and about their content area would there be a schedule so they'll have flexibility yes that is our intent would be for them to have that flexibility would there be a schedule then for some of those activities especially at an elementary level for different grades so that um parents who have more than one child you know different grade levels in their home can coordinate those activities yes we would be sure that we are um communicating that I think the campuses have tried really hard to make sure that they are um that will be continuing yes okay all right thank you I did have a comment though before um I just wanted one of the things I feel um is a benefit of this schedule is that we get the kids back and they can social distance because if we have all the kids in our schools at once we really can't properly follow those CDC guidelines as well because we just do have a lot of kids we love them we want them but um to in order to be cautious and careful I think going back in a way that we have some time to have them be a little further apart to make sure that we are not creating a spread of the virus um I think that this is an important component for this um hybrid option thank you board members okay director of Health Services Jennifer Frost now miss Frost thank you it was already on um I'm here to talk to you tonight about the things that we have going on in the health services department and how we're working together with Administration to U mitigate the spread of the virus um starting we're having we have a parent attestation form parents will screen their students um daily before school starts and we have that on our website and we will also reiterate that as um School beacons in person with support with um reminders and different ideas as far as what the signs and symptoms they need to look for with their students um we also have District protocols in place for staff screenings which we're already doing currently we've had staff um on campuses now since the summer and so they are also doing that as well um student Management in the health office we have um a protocol and a flow sheet that we've developed so that the nurses and the health assistants and the health offices know exactly what to look for they then can track and decide whether or not the student is exhibiting symptoms that require them to go home this is a very low threshold uh they need to exhibit One symptom um in in that um flow sheet necessarily and they could go home for that and we are also asking parents that they pick up within 30 minutes of the phone call so that we can get those kids out of the classrooms out of the health office and home where they need to recover um the health office is going to track students that are ill and reassess before they turn return to campus in addition to that we have uh changed our attendance line and so there is an additional option for parents to use on the attendance line if they believe that their child is exhibiting co-like symptoms or has had contact or a positive test and then that way the nurse or the health assistant can get in contact with the family offer resources and then talk about the length of stay that the child needs to be at home they'll be an agreed upon return date um the parents will be able to contact the health office again if they have questions concerns um anything regarding the child's care while they are um at home the teaching staff has been educated on signs and symptoms um we've also developed signage um there's videos about what constitutes um close contact good hand hygiene um we've talked a lot with the students um about signage for you know high fives we don't do those anymore how we can still still offer positive feedback without touching those kinds of things that we've talked about with um staff as well uh notification of staff and parents of positive contacts we have letters developed for um staff and parents regarding any kind of positive um covid testing so if we do have a student that's positive or a staff that's positive on campus we will notify everybody uh appropriately and then let them know what the step next steps are um we are requiring face coverings um per the Maricopa Department of Health guidelines um for all staff and students and then PPE for staff that are working in classrooms um we have um provided a 95 masks or face Shields and I want to say that the um n95 masks for our staff members is something that I'm hearing across the state is not um being offered in a lot of different districts and so our teachers have the added benefit of if they have a higher risk uh for whatever reason whether it be age or comorbidities that they are allowed to request that a 95 mask in our district has provided that and how would they um sterilize those you know I mean they're usually meant for when use but how would they sterilize CDC has actually developed guidelines for reuse of those n95 masks and those are distributed those guidelines were distributed with the n95 mask as they received it okay thank you it's a lot Dr Santa Cruz I I have couple questions um I I I would like to know about the um plexiglass because I've seen some pictures of DVC pipe with Saran wrap around them so how are you going to deal with that um I'm not sure what Mrs ug jetti is referring to I know in the health offices we do have a frame that we've used with um plastic sheeting in order to provide a more comprehensive isolation area as you can understand um school health offices were not made to be icus so we have done everything that we can to protect the students and the staff in those rooms um with the materials that we have I understand that but what how are we going to make it better I'm Sor we're going to make it better repeat the question I I just asked how we are we going to make get better with the plexiglass she wants to know how we're going to make it better within the health office um to be honest I believe that our protocols that are in place right now are are very effective it's all about the management of the student and their symptoms and how quickly they go home um I don't know that we can provide a true isolation room in the kinds of buildings that we have and with our scope of practice and I don't honestly believe that that's necessary and and Dr McCord we do have some of the car's money for that correct we do we have used car's money for a lot of the PPE that we have okay and then my second question is to you Dr McCord how are we going to um make sure that everybody understands the MTH policy what we'll do is there's been a lot of questions about the mass policies and in our policy we have we've outlined the procedures in which uh people can ask for exemptions I know that there is the question of well I just don't want to wear a mask so I'm going to get an exemption no that's not the case you will have to go through a process in terms of uh ensuring it's for Behavioral or medical issues and that'll have to be signed off um because I I know that's a fear not just by other families but also by staff and so um we will be sticking to that as we move forward thank you thank you Mr jetty board members Dr Santa Cruz if I me yes uh I would like to ask let's see oh on the notification of staff and parents of positive contacts the student staff letter a couple things um is it have we had that in place already and has that been going on MH and then if you could also address does that mean if you think you've been exposed to somebody or is it just people who actually have been um tested positive with you know some kind of um the medical test that actually will then be um sent out in a student or staff letter kind I just want to know what are the guidelines on so it has to be a positive test we would not want to send out a letter to somebody or to anybody saying that there's been exposure if we do not have that definitively so once the person has tested positive and we have that report then we um work on who the contacts would have been and we report out to those contacts okay same as the public health department does okay and and we're going to be as broad as we can in those contacts as far as anybody who who needs you know who's part of that school we're going to be very transparent yes okay and then have we already been notifying staff if they're on campus right now if if another staff member has been positive AB we have other things that we're going to do to make sure that that's happening or that's that's already we already have this in place M okay thank you so much Dr Santa Cruz Mr car um couple of questions uh do we have any protocols in place for new students I mean if one once we start school uh we have somebody come in role in the school we don't necessarily know where they've come from is there any requirement of how how we accept them or look at look at their history to make sure that uh they're symptom free before they enroll um are you talking about whether they come from another area of the United States oh are you talking about if they come from another area where there's more covid well I think there's two I think there's two scenarios one if they're coming from elsewhere but even let's say you know we'll say School District x uh or or Charter School z uh has an outbreak shuts down students decide they want to back in person are we identifying where they're coming from making sure you know obviously we want to welcome students back but we want to do that safely uh are we do we require any kind of tests showing that they're negative or any kind of protocol there uh currently no and that's a really good point if there was a shutdown of a school do an outbreak I think that would be something that would be important to look at for students coming in as far as um from other states or cities the spread of Co is pretty um moderate everywhere so I don't know that we would look at whether or not they moved from an area that had a higher concentration but I do think that your idea about coming from a school district that may be shut down due to those things would be something that we should look at and obviously as we uh you know as we move forward there's lots of new stuff here and you guys have done a you know the entire staff's done a tremendous job here but there's a lot of new material as a resource uh to employees to even parents do we have all of this written down in a manual or someplace where people can see it and understand what we're doing so they can use it as a reference yes our marketing department has been phenomenal so we have a parent web page uh that they can go to for resources we have an employee web page that they can go to for resources as well as our District web page also has Health Services um information that is uh specific to co and then about our other you know Health Services options too so there's a plethora of information out there from our websites and Miss Frost you and I spoke on the phone earlier today and maybe this was premature but I know you're continually looking to refine plans and offer additional resources to ensure the safety uh you mentioned one and I don't want to mention as a promise to the community because it's still in the works but can you talk a little bit about the the the testing Blitz that you're trying to develop There's an opportunity for us to offer our schools as host sites for testing blitzes with um several different um testing companies at no cost and we just offer the hosting site and you know open up and provide free air conditioning and so we're talking about that right now they have an opportunity to do 24-hour testing um or just you know a 9 to-5 type of um opportunity and they said that once we've delineated what um schools and what areas we want to use said they could be ready in 3 to 4 days and again we we recognize that's developing but we we want our entire Community parents students teacher staff to know that we are continually trying to work on ways that reassure their safety and identify issues before they exist so thank you for that and Miss Frost to Mr car's uh previous question relative to assessing students who are moving to us once we have our plan in place and once we are open students moving to us from other districts or other states uh is part of our protocol to assess them anyway as to uh their level of covid related issues or not currently we do not have anything in place uh we would require the parents to assess their daily health and well wellbe as we do our our students currently um something that I know people have done in the past is that our entities have done is they've required students to be tested I know some of our colleges are doing that however that requires the student to uh agree to be quarantined after the testing is completed and that's something that I don't feel is feasible in our location or with our students um we certainly could look at the school option if a school district were to close because of an outbreak I think that would be a very good opportunity to look into some issue or some ideas about how we could protect our population um but we don't have anything currently with that okay you feel that's safe enough yes okay Mr Frost can you please explain this little chart that I have up there real quick you don't have to go through each box but just let everybody know what that is uh this is a flow sheet that we have and it helps delineate whether somebody um who is currently experiencing symptoms and what the The Next Step would be uh some people that are asymptomatic and also um but also tested positive and what kind of quarantine or isolation that they would need this is a tool to help um our administrative staff with employees as well as our nursing staff with students and it gives them um how long they need to be on isolation and then um what symptoms they could be exhibiting if they needed to go home excellent thank you for that anything else thank you Miss pross thank you well thank you for all your hard work and just appreciation for all the nurses what they will be doing this year they're going to have a huge responsibility on their shoulders so they are amazing nurses and health aids and I am glad to say that we have them in every school not every District can say that so thank you next we'll bring up uh Mr Jason Marton executive director of elementary schools talk about what hybrid looks like at the elementary level good evening it's great to see all of you so this slide here for many of you is um very similar to the mitigation strategies that we came up with as the task force in June I think the main thing that you have to remember like we talked about with our hybrid approach here is that of course we're looking through the lens that this is approximately 50 50% of the students are on campus each day during this hybrid phase so when we're looking at Transportation being provided each day that would be provided for the stud students the two days they are coming to campus which will reduce the number of students on the bus because it'll be by the alphabet A through l or M through Z so those buses will be running their routes Monday Tuesday Thursday Friday but there will only be about half of those students on each bus due to only half of the students being at the school site same thing too with the cafeteria reduced capacity there the elementary principles had already done a great job of extending lunchtimes when we were preparing in June of course we felt we thought at that time 100% of the students were coming back so we had already reduced capacity in terms of the number of students in the cafeteria at one time um and so with 50% of the students we already have those plans in place and will'll just further reduce and allow for more social distancing to occur in the cafeteria during this hybrid phase and then the same thing too is we already had looked at our playgrounds um for recess we know that that's an important part of the day for the elementary student and so we had already worked on separating grade levels when we thought we were coming back at 100% so we already have that and now that uh playground will be reduced by 50% because of the capacity of those types of things um students attend specials two days a week in person unless of course it's art week as many of you know in Gilbert Arts only every other week when we're back full-time in person so when you look at a twoe rotation here with students would be in the hybrid model on campus 4 days a week it would be three or 4 days of those four days that they would have their normal um Elementary specials we've already started working too to make it work so that one week for example they might have PE in library and then the following week they would have General music and art and so that over the course of a two week period they would get to all of their specials Bandon string students too would still get to attend their specials as well and and sixth grade with the hybrid model of course a big thing and Dr Newman touched on this is the controlled movement of students throughout the campus um we will be making sure that there's kind of some of the campuses already have it in place others are waiting until we were coming back in person but putting tape and arrows and other directional signals in place for students so that they stay on one side of the hallway um when students do have to move classrooms we're having staff monitor those types of things like if they're going to A Gifted classroom or a special education classroom those things will be in place and then also when they're in line too that they're at least an arms length between students we know how especially our Primary students sometimes love to be one right after the another in line and so I think a big thing that the hybrid model allows for our elementary teachers and specifically our primary teachers but really all of them because first of all students haven't been on campus in five or six months so we always have to teach those routines and procedures but here we'll be teaching a lot of routines and procedures um that go with the enhanced cleaning and sanitization and and social distancing and so having half of those students on campus each day will allow those teachers to get those routines in place before we um come back with 100% of the student body vik would be provided Mr Martin can I ask a question to you going back bullet point to the specials uh particularly with music uh band Orchestra you know we've got a lot of air blowing aerosol issues what measures are we taking uh uh to distance or ensure that those right choir and and and music instruments are are safe so at the elementary level the main thing is General music so um and band of course strings you have that but there's not quite as many uh implications with that and so with that coming back um our band rooms are typically double the size at the elementary level in most of them of a typical classroom and so because of this you'll only be having approximately half of the band students and the band students will not be in a full band menu uh full band model on this so really when you're looking at the Hybrid model you're looking at about a quarter of the band and string students each day which at many of our elementary schools is going to be around 15 to maybe 20 students at most in the the way that they are um grouped on a Monday Thursday or a Tuesday Friday schedule same thing with General music students that singing type of thing there would only be 12 to 15 students when we come back in the hybrid we've also um Dr Coleman who is our coordinator of special areas has been working with for example the general music teachers too on they're looking at doing some alternative activities too where maybe they won't always be all singing there might be just a small group of them the others are watching so that you don't have for example eventually 25 students singing at one time but maybe small groups so that that social distancing can occur so General music teachers and band teachers have already gotten creative in some of those planning techniques that they're doing so thank you vik will still be provided at 27 locations and that structured the door side uh drop off pickup area for parents so that um they don't have to come all the way into the campus but it'll be near the vik door which most of our campuses is um off of the multipurpose room and then of course actually these Services started yesterday manair preschool building blocks and K prep um will also be provided with door-to-door service and those um started yesterday on the 17th in our elementary schools as well questions on this slide before I go to what a schedule for an elementary student would look like okay please continue I think you'll have some questions on the schedule sure so this schedule right here of course if you look in the Monday column and I'm going to walk you through through but if you look in the Monday column it says last names a through L attend in person so I'm going to kind of walk you through what an A through L schedule would look like for the week knowing that basically the M through Z is doing the reverse or the opposite so for example here A through L students would attend in person on Monday and Thursday which are those tan or beige columns there and when you start to look down the column you'll see that it's the normal typical school day of 810 to 255 which is for elementary students and when you start to look at that schedule in person you'll see that that's pretty much done by our curriculum allotments that we um that we follow kindergarten through sixth grade when it's a normal 5-day in-person schedule so for two days a week when the students are in person they will be experiencing what they normally do um what they have in the past and what they will be in the future as we transition back to that so the a through L students would be there on Monday with their teacher in person and and then on Tuesday though those a through L students would not be there and they would log in the buzz platform for attendance and they would complete assignments and learning activities that the teacher has assigned and I think when I've talked to several Elementary principles as well as um elementary teachers they find with this approach on Monday when the students are in person they'll be able to go over some of those activities with the students and say okay tomorrow in the buzz platform you're going to be completing XY Y and Z and this will also allow our teachers and I think particularly our primary teachers to give assignments on paper and put them in the backpacks on Monday night and say tomorrow students you're going to be completing this work and it's going to tie into the lessons that they taught on Monday so it'll be um practice work and so the teaching will happen during that because then of course for the teacher is the teachers as we said earlier they're teaching the same thing on Monday and Tuesday because they're teaching it to half their students on Monday and then the other half of the students on Tuesday but I really think um when you talk to elementary teachers they can um they can kind of review those assignments with the students on Monday that they will practice and then also too of course they can email the parents that says okay thanks your students attended in person today tomorrow parents here's what we would like you and your child um to complete independently while the teacher is teaching the other half of the class um in person and like I said it'll allow for some of that paper assignments and other things to happen so it doesn't always have to happen on the computer so Monday and Tuesday or you see M or the a through L then on Tuesday um is is um remote and then on Wednesday of course it's remote for all students and so this is where doct Dr Newman alluded they can do a whole class WebEx lesson with all 25 or 30 of their students they can also then this is a great day to do that small group or one-on-one tutoring take place and so they can schedule those things with students and families ahead of time um for that and there will be probably some independent assignments that they'll complete on that day it'll also give our teachers because I know the um question was brought up the teachers time to also review some of their lessons and things because um it will be different they're going to have both a combination of in-person teaching and online teaching or the distance teaching in and so with that they want to make sure those lessons are cohesive and so Wednesday it'll give them a little bit of extra preparation time for that and then of course Wednesday afternoon is the typical PLC and PD time for our teachers and then really if you look then Monday Tuesday is or Thursday and Friday for the a through L students is a mere image of Monday and Tuesday so then the a through L students are back in person on Thursday going through their daily schedule and then on Friday they would be remote um distance learning why the M through Z students are there in person what questions can I answer for you Mr Martin just uh pardon my ignorance here but yeah uh one is there is there flexibility for those elementary schools because some of our teachers already have been relatively successful to some degree and doing what they're doing using the platform and whatever other ancillary auxiliary materials they may have created so the question becomes two one is is there flexibility for that school that grade level that principal and group of teachers to say take the schedule that you have or the team has created and designate Ela time in those time frames and plug in the kinds of ela experiences that they have already programmed for kids consistent with what we've asked them to follow is that available to teachers yes as Dr Newman said the main thing is we want to keep with the scope and sequence so whether the student is in person or online or transitioning from a hybrid model to a global model they can do that but this way in reality when the students are in person then the teacher has more flexibility for example if they want to pull in a ready gen lesson cuz we just started that last year in ela and they felt like that covers the concept better than what the Florida virtual concept or platform does they can utilize that material on that day the other question I had is what prevents student M through Z on Tuesday from contacting the teacher on Monday because they're stuck or confused and the teacher is teaching on that day yep good question well teachers have their specials times they have before and after school and they also have lunchtime where they could look at those quick emails hopefully help get a student back going and that's one reason why we also looked at Wednesday too as if they lost some of their specials or which is in the El Elementary level their prep time that then they would gain that time back on Wednesday if they were for example here on this schedule the specials is 1:30 to 210 so if they were working on Monday with some of those M through Z kids answering questions then they would gain that time back as well too so it would be important for the teacher or principal at that particular school to communicate that to its student group and to its parent group Absolut as to when they're available yep board members I have a couple questions Sant Cruz let Miss humph go and then we'll get to you Miss fug jetti so one of my questions is because students are meeting twice a week um what is our expectation about the amount of material they're going to cover um as in in um compared to what we would usually expect right and the second is um you know there's going to be gaps I don't I want to say deficits but there's going to be some gaps because of our spring being at home instead of being at school how are we going to help those students to get the things that they need and and be on track well fortunately I would say for helping students get on track one thing that all teachers do well and I will say from my experience at the elementary level they really do figure out real fast where their students are at and meet their needs when you look at a normal typical for example Le second grade classroom you have students that are reading at a pre-primer level and then you have students in that same class that are reading at a fifth grade level and so you're going to see that still here granted knowing that maybe some of those skills and Concepts that they missed over the last quarter since March won't be there but they spiral as well and then our curriculum department has worked too uh worked hard too to fill any gaps in for example foundations we're doing some because foundations is very sequential in the k through3 grade levels we have looked at that and added some of those things in so that they aren't lost that material terms of um how much material is covered I think it's a lot like what they're doing this year um sometimes you have to cut out all of the extra stuff so that you really hone in on the priority standards that our state looks at and you utilize those priority standards in your time wisely so that you um are hitting those standards knowing that also too it's going to change how the teachers probably teach a little they're going to almost frontload or pre-teach on the in-person days and then they're going to have the kids practice on that independent day and then when they come back a day or two later for in person then they will review that material and go over it okay thank you I appreciate that miss you jetti my questions have a lot to do with what M compr just asked um and you know how much Mr Martin that I believe in Social studies and Science and the extra extras that we give kids but one of the things that we're hearing from parents is that you know kids have missed a lot of instruction since March so not that I want to do away with science and social studies I don't mean that but we do have to make up for some deficits and you may have already answered this but you know maybe that's where we need to concentrate right now with are the deficits that we've lost with some of the kids the the the time that we haven't been on in person I would agree with you obviously math and Ela which are um areas that are tested by the state we will focus on you can see right here two science and social studies in this particular grade level is about 30 to 35 minutes a day but there will definitely be flexibility for the teachers and the administrators at each School site to to utilize that time as they see fit and has has the state come up with anything about testing for this year I know they did away with it last year but is there any kind of um push to let it go this year again the latest I have heard there has been no definitive answer either way so is that a I think that might be a legislative thing that they have to do so until the legislature meets I would imagine that we have to wait until the legislature meets and since they have haven't had a special session yet we might have to wait till January to get the answer and I will add on to that we are of course starting with our new Benchmark system and we are working on that um Brandy Harris is working with our um site teams to implement that too here over the next several weeks as well because that is a requirement in the executive order that we have a beginning of the year bench mark over the within the first six weeks of school m yes Dr Santa Cruz Mr Martin I think of all well we've heard from a lot of families but I would say the elementary have most desperately been in need of help and in person and I guess I just am interested and concerned about those families and how how do we help them until we get to this point how do we help them those students how are we we've got to reach out and help these students desperately absolutely and I know the teachers are feeling the same way I feel like I've heard from many teachers who are doing all that they can and feeling that same frustration and I don't want them to burn out either so I think this will help a lot by just getting the students back two days a week because that in-person time really helps a teacher figure out what is it that I'm doing with the students and also too we've heard from lots of parents and we know from teachers that online instruction especially for Primary students can be very cumbersome and so in a 45 minute lesson what you normally would get done in person in kindergarten or first grade is going to take you two hours to get done and they don't have that time and so that's probably why it's very painful right now over the first two weeks for our students at the elementary level because just getting the the procedural getting webs going all of those things and getting students that are five six and seven years old to be independent that's what we teach them in school normally and so when a teacher is trying to do it as I call it through the Brady Bunch screen that can be really hard for students to do that and so I think by having some structure and routine and having them there two days a week I actually think the two or three the three days a week that they are not at school they'll be more successful as well plus two I foresee that a lot of those assignments won't always necessarily be on the computer there will be some okay kids here's the math assignment that you're going to do on good oldfashioned paper paper pencil types of things um and then that they'll be bring back the next school day that they're in session to review so I think that'll really be helpful I've already seen at the elementary school levels as I've been out lots of teachers already leaving Drop baskets there in the front office or in front of the office for parents to come by and pick up certain materials that are easier and probably more child developmentally appropriate for students to complete on paper pencil versus online types of things okay Mr Carr and a tag on to you go ahead miss you jetti and a tag on to Mrs wood um I think after being an elementary principal for 21 years the elementary teacher at 17 I think a lot of things that we're going to deal with when we get back are going to be social emotional and just teaching kids to get together again absolutely and that's going to be the hardest part that goes back to those routines procedures the classroom culture and environment all of those um different aspects will be taken into consideration as well absolutely and I appreciate that just sorry to to add on just again too can if we just keep those students in the Forefront and their needs and their abilities and you know if that's what we're concerned most about I just I and I I know that's what our teachers do I just think we we're going to have a lot of challenges as we as we even get back right but we've got to take care of these students well and the social emotional as you well remember because of the bond and override passing last year we do have social workers now at all of our uh Elementary and junior high schools and then Mental Health Counselors at our high schools so and those will be full-time which at the elementary schools if you were a non-title they were uh halftime so they are already playing a great role when I've been out there helping teachers and students but I think getting back in person they'll really be able to help some of that as well and assist the teachers with certain lessons and activities and help students too in small groups that need some extra support um Beyond those whole group lessons that are done in the classroom is there anything specifically that teachers are doing to address social emotional needs now in the online they are well they have classroom Mee they've talk about too just some of the some of the concepts of being online and also being a classroom Community there um uh Susie cadina and the social workers have put together um their own Buzz tiles on the platform for teachers to utilize there's resources like sford Harmony um and some other um materials that teachers can use and some of those materials have quick 10 or 15 minute activities that they can embed into their day as well whether it's online or in person all right thank you I I just if I may I just comment first of allk thank you for putting together this plan um you know I think you've hit on the very issues that I just would highlight we're going to have to be patient with these students as they come back it's been you know six months that uh they've not only learned the habits or or unlearned the habits of learning um unlearned the habits of expect ations for Behavior Uh you know y you know they're not going to be behind their peers because everybody's in the same situation but right but we know that the learning has not been as effective as any of us have wanted both last fourth quarter and and not from lack of effort from teachers we appreciate all they're doing uh but even this year so it's going to be it's going to be it's going to be a learning experience for all of us especially at that Elementary level absolutely so I think one thing to think about is if you have 12 or 15 students twice a week though you really are going to get to know those students quite quickly on those two days in person because you will be able to really personalize things versus the 25 or 30 students so I think there's also going to be some advantages when I've talked to a few elementary teachers about having the small groups at first and like you said Mr Carr getting some of those routines and procedures back into place and then one thing I will remind everybody is we as adults worry a lot and having been an elementary teacher and Elementary principle it always um never ceased to amaze me how resilient though that students are when they get back and work with a teacher and get in the school environment they are in many ways more resilient than we are as adults and they they're like sponges as we all know and they pick up things very quickly the last thing I want to touch on tonight before I'll hand it off um to the next person is the on-site support learning which of course um per Governor ducey's executive order we had to start that yesterday um August 17th of course it is a K12 thing but it mainly hits elementary schools and so during this hybrid phased in approach we would still offer it to the students on their days that they are not there um during the school hours just as we are right now um we would probably limit it to 30 students per day which would be about two classrooms or two rooms or areas and we know at some of our larger campuses we'll have to be a little bit creative on finding that space I've already talked to a few of those principles as well um Junior High and high school won't be as much but it will be available for those Junior High and high school students on their off days if they need to be in the building for internet access only um of course it is there for internet access and it'll look very similar to like it is now where support staff are supervising the elementary students that do get that on-site support learning Services um and then no special ized in-person Services provided during off-campus days would also happen with that that means that the ones that go to school on Monday Thursday would not receive those inperson services on Tuesday and Friday correct okay thank you and that is all I have I will uh turn it over to Mrs Taylor and secondary schools good evening everyone uh we're going to focus a little bit on the differences between the elementary and the secondary on this slide uh the first one however Mr Martin already mentioned Transportation would still be provided to and from school but those uh bus capacities would be at 50% so that is definitely an advantage uh to this hybrid hbd hybrid model at the secondary level we have planned for staggered release times uh during the passing periods so when we get to the schedule the specific schedule on the next page uh we will take a look more closely at that but stagered release during those passing periods and then also the directed hallway flow patterns for instance uh we would need to designate the enter and exit of our secondary campus doors that's definitely a a point where a lot of times kids are just going face to face in and out of those doors so they've already started working on signage for those as well as directional arrows on the floor passing on the right side of the hallways with uh arrows pointing in the directions that the standard flow of traffic goes at some of our larger campuses is going to be important uh we will have a reduced usage of those larger common areas so when you take a look at the gym the auditorium the lecture hall the library unless it's intentional for specific social distancing of certain performing arts groups or club meetings those types of things they would be able to spread out more in some of those larger areas uh but as far as using the gym or the auditorium for full packed in uh assemblies we were going to plan during this hybrid uh time period to use Virtual assemblies still um and a lot of our schools have already done some of those things with their freshman orientation seventh grade orientation uh those types of events that they've had to modify this year because of the current situation uh reduced cafeteria seating same as what Mr Martin mentioned uh that we would reduce similar to what uh restaurants are doing right now where you have have limited uh table usage and reduced amount of chairs at each of the tables other locations we would open on our secondary campuses for lunch time so our libraries is a good example of some uh place where a lot of times are open for our students to use during the Lunch Period lecture Halls auditoriums Courtyards uh a lot of our secondary campuses kids already eat all over the place during the lunchtime they find their spot and kind of make it theirs uh which is which is kind of nice for them to have a break from being in the typical cafeteria a phased approach to Athletics we would continue that we started level three this week and that has been going extremely well uh throughout the process starting with level one and moving to level two we went into a modified level two and then this week started at level three for the first time we've also been using that same approach to our performing arts groups so a modified Performing Arts practices uh the marching bands have been utilizing that as well following a phased in approach similar to what we've used for athletics so that would continue uh field trips we have determined more on a month by- Monon basis they've all been cancelled up through this point through the end of August uh but as we move towards meeting some of those metrics and taking a look at a phased in approach we would revisit that on a month by month basis uh the partial Day Option at the secondary level will remain so a lot of our students uh have chosen and and do in a typical year as well to take a couple classes online through our GPS Global Academy that would continue that they could be on campus for a portion of their day and then continue to take those online courses either from home or through a center for Success period on the campus so it just depends on the student and whether they're able to provide their own transportation um obviously they can still ride the bus before school and after school uh but we typically prefer students to once they leave to not return so they're not coming and going just for safety purposes uh questions about any of those things there may be more questions when you look at the specific schedules on the next page there is a picture of the high School modified in person but there's a link uh to the junior high one as well on there as well as the high school one you don't necessarily need to open it uh they're very very similar in approach in that we would divide the alpha split cohort similar to what has already been explained so that really we're looking at families uh having more consistency within their uh family unit regardless of what level their children are at or what school they attend and this was probably the the best way to determine that so that it would simplify schedules for for families we know that there will be some exceptions to that Alpha split because there are households where students have different last names and so we'll work with families on a Case by casee basis with that there will also be a need probably for certain programs to uh group students together for instance our bands May determine that um they would like all of their brass maybe on the Monday Thursday and all of their Woodwinds together on the Tuesday Friday uh maybe a Advanced Sports training class that has the basketball team for instance would put their JV uh basketball on T Monday Thursday and their varsity players on the Tuesday Friday so there may be some reason why certain groups or certain families might have a need over the other and that will offset some of the imbalance that we know will naturally occur uh when we do the a through l m through Z not every single period that a student or that uh that a student attends or a teacher is teaching is going to be exactly 15 and 15 out of a class of 30 but it would significantly reduce the amount of kids in the classroom where we can allow those desks to be spread out and allow for that social distancing uh within within classrooms and allow for more safety and the reassurance of our of our teaching staff as well um this is a pretty similar schedule to what kids are experiencing right now we unfort Ely had to change the schedule schedules uh once already just to allow students to really some of the conflicts that were occurring we tried really hard to line up our Global Academy with our uh junior highs and high schools as well as the uh conflicts that were existing between evit so not only kids who were taking classes within our own District at Global and uh the inperson teachers that were assigned to them but our evit students at the high school level were having some conflict so we we have transition to a very similar schedule to this so that when students go back in person we're hoping that not as many changes have to be made uh to their schedules for those students who selected the in-person or the partial day options uh questions about the the schedule if you take a look a little bit closer at the left side you can see the staggered release time so they were planning on having 10 minutes in between passing periods rather than the typical four or five at our at our Junior highs and high schools to allow for a staggered release so there's 5 minutes in between each of the release releases between each class period so I know that might sound confusing but really it would just be each class half of each class so if you had a class of uh on a teachers's roster of 30 students 15 approximately are there on Monday then half of those kids would be released so you'd have eight eight kids that would leave out of each classroom 7 n some some classes 10 uh 12 whatever that is uh would be released and then five go straight to their next class and then 5 minutes later another little bell that would allow the other half to pass so that our larger campuses where you have thousands of kids that are passing in between each period uh would be staggered as well to allow a reduction in numbers um on Wednesdays the only difference that we have um talked to principles about already and kind of we'll obviously be taking a little bit more feedback on this between now and the possible implementation of this is that on Wednesdays we would like each of our uh teachers at the secondary level to touch base each class period with with all of their students so that would be the one time that all 30 would be together um obviously it would still be online but at least that's another touch point for a teacher that's in um that is live and that they are able to give them further instructions for some of that time time that they are not in class in person um there's also opportunities for um as there is now the one-on-one small group uh sessions uh on Wednesdays as well as far as before and after school on the Monday Tuesday Thursday Friday um I think Mr Martin answered it well in that each te teacher still has a prep period so even those students who on their off days when they're at home uh doing their Independent Learning they can reach out to a teacher and teachers still have their lunch period their prep period their before and after school times to shoot a quick email or to respond to a student questions well I do have to say I think there's been a lot of thought put together really quick on this so um I want to thank everybody that works so hard on this plan cu I'm sure you put a lot of time and effort into thinking it out and coming up with some solutions and I appreciate that thank you other board members comments no I I I do have one more question just as I asked Mr Martin when we have kids who are um I I kind of think of it for these high school kids and maybe Junior High kids is it's more like like a college class you go and you have in-person instruction but then you've got assignments that you need to do when you're away from class in order to come back to class prepared is that I mean I I've heard some read some emails people are expressing concern about AP classes and honors classes and where the kid are the the students going to get enough um instruction to help them keep up and be prepared for those um AP tests and so forth absolutely it's a good question I think um and Mr Martin indicated this as well that those priority standards are going to be important as far as the uh AP courses same thing and the College Board has done a nice job of putting together even last spring that this was an issue and they've put together some learning modules and some different videos and things that can support teachers AP teachers in the classroom and also while their their kids are at home uh on their Independent Learning days a lot of our teachers are familiar with the flipped classroom model already and I think that that's going to be significant in this hybrid period that they're going to give them not only just you know worksheets and packets and things to do on those off days or papers to write that they're going to actually assist them in learning with some of those flipped models um where the teacher has already created the maybe the direct instruction for that day that they they're going to watch or observe at home and go through on their own and then have that support on those off days where they're back on campus um but yes I think there's opportunities within um the schedule for continued interventions um The Advisory period at the junior high right now on the schedule they have an hour um time period so that all of those class periods would line up but obviously we know our Junior highs don't have 30 or 60-minute lunches so they have an opportunity to place in an advisory period that kind of backs up to their lunch where they can provide some of those intervention opportunities um and we haven't really Revisited the The Pride after school pride program yet but a lot of our Junior highs have utilized that in a little bit different manner over the past few years to provide some interventions some tutoring and support and then utilize that Transportation that's been offered to our junior high students okay thank you you're welcome Miss Wood yep just going along with that again there really have been some huge struggles with the online learning it's been hard to access at times we aren't getting a lot of instruction as as much as our teachers are trying to do I'm just saying there's much shortened schedules and time so I just think it's again critical that we um realize that with our students and and get back to what we can do in person so that they can have that instruction and then also um my other question I was this is kind of silly but I was going to ask about the bus schedule if we're getting out at 225 I thought the best schedule was down to the tea at 220 that we had to be out by 220 oh and we may that may be we may need to adjust that back to yes to the 220 okay just because that going like I we've got to I know that we've I know that we've worked on that really hard last year to get the buses out of the high schools to get seventh hour should just have everybody dismissed at 220 so on the junior high schedule you can see that the there wasn't a staggered release at the end of the day great it was right at 3:30 okay thank you thank you thank you for that Miss Wood I completely missed it anything else board okay right thank you next up we have Mr Macintosh uh on the employees side of this good evening Dr Santa Cruz governing board members and Dr McCord it's my pleasure talk to you about the employees tonight um over the summer and before the start of the school year we were making all the changes with the online and the in-person switches and I'm proud to say that we have appropriately certified teachers in front of both of those types of learning environments um and so that was our goal there support staff per the last executive order support staff had to be committed and available to work um we have put the all of the PA professionals to work in supporting the teachers in the online support at the schools um so they they've been back since the 5th we are training them or they're all they were all trained on Co processes and what to look for as well um the next bullet point there is right now there are some positions which are being EV evaluated for Furlow as there is not an opportunity for them to to work either remotely or on site for example um nutrition services employees Food Services employees they don't have the opportunity to work um remotely and so those are also a self-funded department so we may end up having to furload those some of those employees for a couple weeks until we can come back in person um next slide Staffing assignments adjustments and costs we continue to adjust Staffing patterns based on the need of the school and the grade the grade level there um we're in constant contact with principles in their needs um we will continue to do that across the board across the district to determine the best needs of each um school and what they need for for their teachers and for their pair of professionals we report all of our identified covid cases to the appropriate um governmental agencies through the um benefits Department with Adrien dutchover and Jen Frost they make sure that all of our um necessary paperwork gets sent to the necessary governmental agencies there and then faculty and staff training prior to students arriving on campus we trained and identified all the signs and symptoms of covid um our mitigation um best practices which I'll go over on the next slide and our health and safety protocols and procedures for our faculty and staff were in place this is our return to work precautions and procedures for our employees I know that Jen talked uh about this as well but I will as well we will um these are our precautions for our employees they have access to um PPE including the distribution of the n95 face coverings and face shield as appr as appropriate and as requested Mr mosh I stop your Y and I think that's important we put out a call here's what we can give you what do you want in terms of here's our items whether it's face Shields or or n95 masks there are some staff that did not request that and that's okay but we wanted to make sure we had it available so I don't want anybody out there thinking that we gave out you know 40 you know 200 n95s or face Shields we we one we didn't want to waste anything because if people don't want it we don't want to give it to them but if they want it we will definitely have it available and we'll get it to them so just want to make sure you guys need that we will have hand sanitizer in every classroom we'll have Cleaning Solutions provided for daily spot cleaning of high traffic surfaces door handles light switches desks Etc classrooms will be sanitized each and every day and a deep cleaning will occur every third day at a minimum District Health protocols for reporting and returning to work as JY shared um so that every employee knows what will happen if there is um somebody on campus who is diagnosed with covid and then the notification of those positive contacts we have some return to work support for our teachers as we know that or our employees as we know that this is a very stressful time we continue with the employee assistance program for all of our staff members which is free um Regular communication and check-ins with vulnerable staff from their administrators Etc training for use of the online platform and supplemental resources through tech services and instructional Technology support dedicated to Virtual learning could you just talk a little bit about the employee assistance program and what that entails for staff members absolutely it's very important um we call it EAP the employee assist program it is counseling free counseling for our employees um they have the opportunity to go up to a up to a maximum of 10 sessions for free on any one sort of issue and then they can take another 10 sessions if it's on another issue so for example anxiety or depression and then it could be on financial stress they' get another 10 so it's um it's been in the works with Gilbert Public Schools since since I've been here probably 18 yeah 18 19 years yeah so it's a really good program I think that uh if employees take advantage of it it's helpful during this time okay thank you Mr Macintosh yes ma'am yes ma'am does that apply to board members to can we access EAP I'll have to look and see they may make an exception they may make an exception um any other questions regarding employees or Staffing I'm sure you've worked really hard in the last few weeks and month so thank you yes you're welcome Mr McIntosh or Dr s if I may yes ma yes so if employees have questions and concerns about the protocols being followed or if there's enough sanitizer in their classroom or different things how how do we go about that do they start by talking to their principal by by talking to maybe their um site custodial or how do we I want to empower that we have the best things in place and that our employees know that we're trying to do all that we can and need their help to make sure that all these right things are happening I think it comes down to communication first and foremost from the school principal or the department director or whoever to the employee making sure that they understand that here's what we have first and foremost here's how you can access it if you run out of it here's the procedures you need to you need to implement and if we don't have it there's something that you feel we need what is it and how can we get it to you and so I think it starts there if for some reason that doesn't that doesn't work out well uh and the processes in which to get that hey go see the building manager on your campus they'll take care of you they know that you may be coming what and whatnot but if that if that process breaks down they need to give they need to give a call to operations department or otm just so we make sure that everybody's taken care of and again 99% of the time that's communication error in that and so uh we need to make sure that that information is Flowing thank you Mr McIntosh thank you next up we have operations and Miss Bonnie Betts good evening Dr Santa Cruz governing board members Dr McCord so here to talk first about Transportation so first of all as you know we have spent a lot of time over the last year recreating and redoing all of the routes for all of our schools our goal has been to minimize the time on the buses to between 20 and 25 minutes maximum we haven't success successfully done that across the board 100% um but that has been the goal so with minimizing the time it also decreases the um potential potential uh transmission of the virus as well uh air circulation it has been set normally at this time of year we are on 100% recirculation due to the temperature however we've opened that up uh to make sure that we have 100% uh refresh air coming through on the buses as well as the roof uh the roof vent is being kept open as well there's a caveat to that that we do have some very uh heat sensitive students Etc so we are monitoring that uh dependent upon the staff that we are or the students that we are transporting um in any at any point in time uh buses uh will be sanitized twice a day so we will talk about the sanitization processes associated with this more when we talk about what we're doing in our facilities um so we have been required due to the inability to get equipment in to actually have spray bottles again deployed for every bus driver to um to have the sanitization spray available so they're actually coming back from their runs now because they are transporting all of our preschoolers uh special education preschoolers right now and they're also transporting our evit students as evit has started back on Monday and so after every run they are taking their spray bottles and spraying down all of the seats and surfaces within the bus it takes a little bit longer than the equipment that we have on order but at least it's a strategy by which we can do what we said we're going to do to make sure that we are minimizing the transmission of the virus as much as possible so it's just like a a I don't want to say Lysol but a disinfectant spray that they can just spray and leave is it something they also have to um it's actually a a a s sanitization spray it leaves a a very light film on everything and it has been tested and verified that with a three minute dwell time it kills the Corona virus okay so they just have to spray the SE they just have to spray it okay thank you that does not take the place though of the nightly cleaning so in addition to the sanitization that they do after every run they're still expected to do that same thing spray down the surfaces and then wipe them down at that point in time so it's comparable to the fact that we have hand sanitizer but that doesn't take the the place of making sure that we're having our students wash their hands on a regular basis so it's the same concept um face coverings are every single bus driver has a box of the Disposable uh face masks to hand to any student that gets on the bus that does not have a mask on uh and then they also have hand sanitizer available if a student requests it uh because of the fact that we're on a hybrid and transporting only half of the students there will be an opportunities for social distancing if possible we will encourage students to take a whole seat all to themselves uh in addition as part of our recommendations to parents just suggesting that they have their children sit together if they're on the bus at the same time those kinds of things so before I go any further are there any specific questions regarding Transportation okay terrific so before we get into some of the details I'd like to go ahead and share this um video that our communication director Don an antis Senus has put together this gives uh you a nice overview of all the campus mitigation strategies that will be deployed once we start um School there we go it wasn't me who it wasn't me who did that I don't get credit we are excited to begin the 2020 21 school year with all of our students and families we missed you all this summer and are ready to get back to learning and connecting as we all know GPS students will begin learning online August 5th returning to our campuses once school is underway in preparation for welcoming students back to our campuses we would like to share with you some of the enhancements and changes that we have put in place to promote health and well-being firstly we will have clear signage posted at entrances and throughout our campuses highlighting behavior that supports minimizing the spread of covid-19 as you enter our schools you will see a few other changes including floor signs indicating physical distancing in our lobby areas plexiglass in the welcome area and again clear signage indicating actions we can all take to keep ourselves and each other [Music] safe some other changes you will notice are General camp modifications to minimize large Gatherings of students these include staggered bail Tes organizing Furniture to maximize physical distancing opportunities and opening access to areas of the campus that will allow more space for students to spread out a good example of this is at our Junior High and high school campuses we will open up libraries auditoriums and outdoor spaces during lunchtime to give our students even more space for breakfast and lunch in general we will of course continue to promote access to healthy food for all of our students and will provide a supportive encouraging environment it will look a little different including clear marked table spacing no salad bar and other small modifications you will also notice throughout our campuses that there are hand sanitizing stations and access to handwashing areas these are all designed to be easily accessible to students and employees we will have signage with friendly reminders on how to hand wash effectively placed in the bathrooms and at our classroom Cent another one of our goals is to keep our schools as clean as possible during this time to achieve this we have greatly enhanced our cleaning protocols and procedures our highly trained custodian will be performing regular deep cleaning of all campuses as well as regular cleaning of high touch surfaces utilizing approved cleaning supplies and tools teachers will be provided with the supplies they need to support the ongoing cleaning off their classroom area and we will be well supported in this by their campus building manager custodians and the entire campus staff students are also welcome to bring in their own suppli of wipes to wipe down their desk and chair if needed at this time the wearing of face coverings will apply to all students while on campus first grade through 12th grade and this is per the Maricopa County guidelines and the executive order recently applied by Arizona governor's office we're also asking our parents to complete self- assessment Health screenings for their students prior to sending them to school each day and our staff will also be completing daily self assessment health screening checks all designed to keep our students and employees as safe as possible during this time for the most upto-date information on how we are preparing to welcome our students back to our campuses please visit www.gilbertschools.net slf families great awesome and I love that Scottish accent that's just so great so before I get into some of the details regarding the cleaning and sanitization I really had to have to acknowledge um Mr Albert dutchover who is here this evening I am just the mouthpiece of this uh cleaning and sanitization Portion it really has been so much of Albert's efforts since he has been the director of faciliity starting back in I believe uh July of 2017 so I just want to make sure that I'm acknowledging him one of the the the greatest things that has occurred over this past um couple of months is just the recognition that Gilbert Public Schools was already on its way to have standardization and cleaning and elevated expectations so back in February of 2018 Albert began the effort of standardizing all the chemicals throughout Gilbert public schools and making sure that all those materials were available in the warehouse since that time we've worked actively with training all of the um building managers and all the custodians to understand the various chemicals the dilution uh protocols for all the various chemicals and learning the best way to apply and clean them so that has been a great start uh since since uh May when we started developing our reopening plan it became extremely clear that cleaning and having uh sanitization materials in the classroom and in the in the in the schools was extremely important so at that point in time um Albert spent a great deal of effort in determining what the best types of equipment would be to make sure that we're meeting those needs so we talked about the Trident electrostatic sprayers that I talked about a little bit that we're we're going to use on our buses as well as for our weight rooms and I think to date we have a a sprayer in each of our weight rooms throughout the high schools and Junior highs and secondary so we do have them available and that they're being used regularly by our coaches um but we found out very quickly that the lead time on getting this equipment in was drastically um kept actually kept uh being delayed and delayed and delayed and so at that point in time we needed to find um a plan B and that was when we came up with the idea well maybe we can provide the material through spray bottles and those types of things we also had the idea that we should have hand sanitizing stations at least 14 of them at our elementary schools and probably double or triple that at our Junior highs and high schools well lo and behold we couldn't get the hand sanitizer dispensers in nor the product so that was when we went to plan B and thought okay let's go ahead and get a 32 oun hand sanitizer bottle for every single classroom so to give you an idea of that there's between 3, 3500 classrooms in Gilbert Public School however those 32 o bottles have been deployed into every single classroom districtwide and also a parent earlier commented about the methanol in some of the hand sanitizers we have verified over and over again that the product we are buying is with alcohol not with methanol making sure that our students and staff members are safe so that has happened in addition I know that our teachers have been used to having the Clorox wipes or Lysol wipes or the alcohol wipes available to them in their classroom well lo and behold we couldn't get those in either so I'm working with the warehouse on a regular basis when are they supposed to come in they keep delaying the delivery okay so then what do we do what's Plan B well again the spray bottles can we possibly do the spray bottles and put alcohol in the spray bottles or something of that nature and then Albert came forward and said well we're already using this rejuvenol which is our cleaning protocol across the school district all of our building managers are familiar with it so at that point in time we thought let's just go ahead and have the spray bottles filled with the rejuvenile we had a whole bunch of spray bottles in the W warehouse but lo and behold we didn't have any triggers none on the spray um materials were available so we've been searching and of course um Albert has been extremely helpful with this as well say he's gone to Lowe's and Aces and Home Depot and picked up every single last bottle to make make sure that at least as we're doing registration as we're having students come in with vik or our Sports Camps or whatever all those classrooms do have both the sanitizer as well as the cleaning materials in them and ready to go so today we have nearly all of our Elementary classrooms completed with both the hand sanitizer as well as the spray bottles with rejuvenile and we're prioritizing Junior highs and high schools next but we're doing everything we can to locate these and even Hillyard we had a meeting with Hillyard last week Albert and I did and said here's the deal we're just having a hard time getting this product well lo and behold the Hillyard representative walked into Albert's office today and handed him 60 spray bottles which so there at least the um information is out there of our desperate need so that's what it's been looking like over the last couple of months in addition I wanted to share some of the details about the plexiglass I'd like to answer um Miss uet's uh question regarding the plexiglass so early on WE determined that we needed to have at least two of the plexiglass Shields available in the front offices as schools are handling um enrollments Etc so we ordered those well again delays in um in getting the product in so at that point in time Albert came forward and said shoot I think I can have the guys build these and so he went ahead and built 30 of them so we deployed them to the highest needs again first we've received some product in now we know we need a special education plexiglass because our psychologists need to do testing with students and you can't do that with with your face masks on those kinds of things so the next step was well let's deploy the material to uh all of our uh special education departments and all of our schools so we started doing that lo and behold delays again um so Albert got his crew together and created another 30 of them so he's built 60 of these plexiglass Shields now um and and we've gotten some product in as well and then finally uh with Jen's urging uh Albert also created the the barriers between beds really in the nurse's office to make sure that if we do have a student that we can separate them along with the fact that um we have deployed about half of our nurses have plexiglass shields for their desks as well and they're the next priority when the next shipment comes in so we've been trying to come up with means in which we can meet all of the needs um and being as resourceful as possible uh to get all that work done so at this point in time we do expect to have all of the spray bottles to all of our schools before we would begin on this schedule um so that's where we are on some of those details um in addition we thought was important as we're sharing with the whole world our cleaning protocols so Albert came forward and said you know it'd be a good idea that maybe we meet with all of our building managers throughout the school district to let them know hey we're sharing that these are our protocols and the expectations for cleaning so but we can't meet with all 40 of them at once because of social distancing so we scheduled uh two meetings a day for um four days um to and so we had five five of the uh building managers in front of us for about an hour hour and a half to train them on everything that we're saying and some more details about the protocols more details about the uh qt3 which is that Des sanitization uh film that doesn't require you to wipe it off as well as making sure that we have the bottles filled in every classroom making sure that our classroom teachers have the microfiber cloth available to them uh and also making sure that the hand sanitizer is always f um filled up so um so that's that's where we are um at this at this point in addition last spring cabinet did approve the addition of five roving custodians so that if we do have an outbreak or we have other issues associated with absenteeism or whatever we're able to deploy a custodian to help out of school at any point in time and then one last detail about the n95 masks and the face Shields so today we have sent out to to every single individual that requested it so it's been over 3,600 pieces of equipment that have been sent out to all employees districtwide only at their request again giving them training on how they're to be used and how they're to be taken care of um but definitely meeting the needs of our employees throughout the school district Miss BS just a inquiry have we created a schedule for the reordering and replenishing of supplies and product and uh will we be reporting to the board where there might still be deficits and what we might be on the lookout for um you bet I will continue to update you on the availability of product our most recent information indicates that the equipment we expected to get in on the 8th of September and that these are the the um spray sprayers the electrostatic sprayers in addition we're supposed to get all of the triggers back for all the spray spray bottles by the end of this month along with all of the additional pugy glass Shields but I will make make sure that we're keeping uh you updated on that in addition we have about 1,500 of the hand sanitizer bottles in stock to date so as teachers do run out all they need to do is just order them and we'll have them sent out from the warehouse and we are keeping uh stock uh so they have a Min MAAC system in the warehouse where when it when it be becomes depleted to a certain level then they automatically order more and I've been speaking with uh Jason Poston who is our warehouse buyer almost on a daily basis to make sure that those quantities are appropriate and that we have the right amount of product thank you and thank you Mr D over for your work in this area Dr Santa Cruz go ahead Miss ug jetti I just want to say thank you to Mrs Betts because I know that this is so difficult at so many levels and I think that that you know we're hearing this all over the country um that there's shortages of everything and I think the hardest part is trying to communicate that to all of our stakeholders that we're doing the best that we can and I think that's you know that's what that's the breakdown but I think that's the breakdown in our whole world right now and I think everybody's frustrated and so I want to say thank you for this presentation tonight because it means a lot to me that I know that you guys are doing the right thing which I always knew that anyway thank you m jetti board members other questions comments I just can say just ditto to what Mrs ug jetti said I mean you guys have worked really hard and that's a lot of things to worry about and to make sure that they're dispensed so thank you very much well you know the issue is poor Albert because every other day so Albert can you do this so Albert can you do poor guy I'm killing him but he's so resourceful it's been a gift to the school district that we have him that's good Mr car thank you Miss Betts again thank you to all of you and your staff for for all the preparations I guess the the bottom line question is you've hit all the plan A's B's and in some cases some C's and D's are we going to be ready with all the materials we need when students step back in the classroom if we are if we do not have the equipment that we're expecting to have we will figure out how we can make sure that we have a replacement for that yes sir we will be ready we're sure that our custodians are fully trained we have plenty of the chemical the cleaning chemical that has been well stocked in the warehouse so yes sir I really believe that we'll we'll be ready we might not have all the equip in but we will have a solution for deploying it if we don't have that equipment yes sir board members anything else Dr McCord thank you Miss Beth I think up next we have Mrs Anna stennis for communication good evening Dr Sant coming board members and Dr McCord yeah you need okay is that better you need to speak okay just speak so uh communication continues to be important um particularly when we're looking at this move to hybrid and having students back on campus we will of course continue to regularly update our parents families and employees via email and our district website and the employee Hub um there's definitely specific emphasis on communicating developments that might be happening at a local Authority level um changes to policies and procedures a good example of that would be ensuring we communicate effectively the face covering policy to all stakeholders so there is a clear and shared understanding um I guess something that's important to touch on is at this point we're communicating updates and we're also in the stage of educating all of our stakeholders on some of the mitigating strategies that we have in place on best practices that will support minimizing the spread and keeping our schools open some of uh some examples would be age appropriate signage so we spent some time working with um um each relevant Department to identify signage that we could deploy across all of our campuses some of this signage um was uh selected from CDC resources and others we created ourself adding in um Gilbert Public Schools branding and also School branding so for example in all of our bathrooms and by beside the classroom sinks in our schools we have clear handwashing Guidance with a five-step process and that has been branded for each school with their school colors and their um logos to make that information as accessible as possible to our students particularly our younger students uh we also have a clear signage around um Health assessment remainers so as well as deploying the uh student daily Health assessment and the employee daily Health assess M through um a number of channels it's still important for us to remind people as they arrive on campus you know friendly reminders have you completed your daily Health assessment so those signs have been deployed and all of our campuses have done a phenomenal job of ensuring that this signage is um is placed in the clear areas that we have indicated so there's a lot around as you saw in that video um there's a lot of signage as people enter the campuses and then also uh posted throughout the campus uh reminders about uh best practice physical distancing we've also created um understanding that people receive Communication in different ways we have tried to not only um provide that information on our website um in written form and also in uh high visibility signage we we've also created a video library which we continue to add to uh the example you saw earlier was our um return to campus video um and we also have videos directed at the younger elementary students about uh handwashing um creating physical distancing through Bubbles and the kind of language that they are familiar with uh and have probably already heard from their teachers and parents um so we have videos also about what students can do to help what families can do to help and videos that explain to our families what we are doing on our part with regard to the mitigation strategies on campus um we also just created a video that goes into detail about the various Health office protocols so um what H what might happen if your student is sent home if they are ill and what the various expectations are so we'll continue to add to that Library it's currently live on our website um and as we move closer to uh reopening uh our schools via this hybrid model uh we will start to disseminate that those videos and that information it's all ready to go um but it's important for us not to confuse our audience but as soon as we're talking about returning to campuses uh in this way then we'll start to disseminate those videos through a variety of channels to support our families to be as well prepared as possible um also the videos are being created for staff and employees to again help them understand and engage with information about a wide variety of protocols there's a lot of enhancements and and small changes to perhaps protocols that are already in existence or new ones and we want to make information on that as accessible as possible as clear as possible um so again it's that piece about communicating updates but also educating stakeholders um and this next slide really reinforces that um the role of uh my team currently is really to communicate and educate all of our stakeholders um specifically around M mitigation strategies and also expectations um so you'll see on this slide really a summary of some of the key information pieces that we're working on communicating Health protocols Communications what does that look like if there is positive case on a campus uh what kind of communication should you expect what might that look like um sanitization and cleaning procedures so rather than just making a general statement that those are in existence we would like our community to understand the depth of those procedures the um so they feel reassured and also well informed um information on handwashing sanitization stations face covering policy also the daily Health assessment for both staff and students um we have those posted already on our website in both English and Spanish and similarly for our employees that information will be hosted on our employee Hub um helping people to understand the various campus modifications again for all stakeholders to be as best prepared as possible for returning to campuses uh staff awareness training um I was mentioning briefly earlier um and again those awareness resources um so really continuing to keep people up to dat keep people informed and support people to be well prepared for returning in person um using a variety of channels direct email Communications newsletters website um and signage and video assets as well um some of the areas around here around parent expectations so it's important for us to communicate and educate our parents if we have specific expectations on them regarding um Health assessments for example it's really incumbent upon us to make the health assessment as accessible as possible as usable as possible and to remind people about that um so in general those are kind of the areas that we're focusing on with regard to communication and educating our stakeholders at this time any questions well that's that's a lot of work and thank you very much I mean that I think you've covered it I can't think of anything to ask but thank you Dr Santa Cruz I I have a question go ahead M so you mentioned that these things are found on the website and is it under the family yep what does it remind me what so it's gilbertschools.net families is acting as a hub at the moment so right there we have every communication that we sent out to parents is posted there prior to being sent out um um so it can be as accessible as possible we also have links from that page to covid-19 resources to um the uh daily Health assessment to uh various protocols um to the video library um as I mentioned we haven't really pushed a lot of the content around re you know reop and being on campus to not confuse um our community however we have very much have it ready to rule um and it is there for people who are looking for it uh but yeah/ families is the Hub and it's just if you just go to the website you could find a family tab that says family or something we've added families to the main menu thank you okay thank you Dr mcord thank you very much Don all right to wrap this up potential next steps and recom commendations um moving forward um and again this depends on on everything related to what uh you thought of this and where we want to go with this but staff assessment to determine on-site return status I think it's important for us to uh survey our staff to find out um how many folks will have returning we already know how many folks that will have that can't return based on medical issues but we want to get an accurate number to ensure we have the right amount of people in front of our students uh we'll also go back to the parent selection of first semester delivery model choice and again going back to this presentation having an in-person hybrid model and the GPS Global Academy also notice that there aren't three options at this point there's just two and again that's the in-person hybrid and the GPS Global Academy we would like to get feedback from our families related to that we know uh we learned when we uh surveyed our sta our our families back in June we also know that in July as things changed um when it came to covid-19 people wanted to make some changes we think it's important to get an accurate number so we know how many students are going to be showing up and how many staff we need to ensure that that we can uh make this hybrid model work then of course starting uh of school preparation student enrollment and scheduling and staff reassignments that takes a lot of time it takes a lot of uh reshuffling around and again that's something that's done by our otm department and they'll do a phenomenal job with it uh but in order to make it done right and that we don't have people in the wrong place uh teaching the wrong subjects we need that time to be able to make sure we do this the appropriate way therefore the first day of inpersonal hybrid classes looking at uh the 8th of September and looking at the benchmarks and where we're at and um knowing that we will probably be in the green heading into that time looking at full in-person implementation starting on the 21st of September and again as long as those benchmarks remain in the green and so um definitely open for discussion but wanted to let you know based on um everything that we're doing related to this hybrid model uh we wanted to make sure that you had all the information available to you to be able to make a decision question Dr Santa Cruz if I me would go ahead okay so so we know many parents want in person we've heard a lot about that so we're now asking for parents to come back again or are we going to have it where it's the default like it was last time if you it would be a default in my opinion if you're already in person um you've already designated that then you should be okay and we'll delineate that when we ask them to make a choice and but but all in person will start with this hybrid correct for potentially two weeks correct is what we're looking at so there will be a change so I I guess what I'm saying is I I don't know if there's there's going to be some change but a lot of this will be the people who already are in person right now who are have their schedules with their teachers online but it's with their correct School teachers they'll basically just stay the same correct although we'll come back and there also might be some that might want to change to Global too they they'll need to take that option and understand that that when we go back we'll do hybrid for a little bit and then we're going back full person that's the mode that they're in that's that's their decision that they need to make at this point that's correct okay and then you're going to offer to those who are doing Global right now if they would like to switch back to the inperson or otherwise they can just stay with the global what they've already been doing correct okay and um again I think with the staff as well many of them have indicated certain things we're allowing them if they have a concern that they need to maybe move to a global or a permanent online solution yeah I think we have a a decent indication of where they're at but we need to make sure because the last thing I want to do is um open up our schools and not have the appropriate amount of staff for our students and so uh if this hybrid model is premise on having half the students on a campus at a time and then having half of those students in a class at a time uh it it it won't work if we don't have the appropriate amount of staff on each campus and so we want to make sure that we have that staff and we're ready to go well and especially I mean we're looking at moving from there to the back in person so this is the preparation for getting back so that's this is what we need to do can you also speak to that it looks like this is a change we offered three types of learning or models um in June or July whenever parents had that selection and now it looks like there's just two correct in person fulltime basically or GPS Global Academy right so on the 8th it would be two choices of inbr not inbred in-person hybrid uh or GPS Global Academy um and then let's say things are going great and we get kids back into school full-time and then it would just be in person and Global and so they'd still have that online option if they're not comfortable coming back and so uh that would be the transition between the two does that does that make sense that I explain that so the elementary Flex is going to be phased out with this this phase in the elementary Flex would be phased out with this phase in correct and that's mostly due to Staffing or different challenges that we've had as we've tried to make that work it is correct and because we will have like we need to make sure that we have all those classrooms filled with uh the appropriate teacher and so um being able to do it uh appropriately we would have to eliminate a model even going into this um originally before we presented it to anybody or anything we only had two models and that was uh either in person or Global but we we know that there was a need because some people had requested a flex model or a hybrid model and um and we think it's still a great thing to do but being able to move forward and continue to move to make sure that we get kids into classes uh having an inperson end or a global model is is probably what's best sorry to keep going but one last thing so that's the elementary will no longer have that flex but the junior high and high school high school especially that have already have kind of a couple of hours concurrent enrollment where they're at the school for a couple hours and then have the global for a couple hours they will continue they have that op will continue that would be business because that's been business as usual even before all this so they can be so I just think we just need to make sure that that's really clear when they're selecting their options like do they want to just stay I don't know how you're going to do that but we we're we'll put it together hopefully the best way possible so uh families can understand what they're choosing and and what that means to them and if we could just try to minimize those families who have chosen I would prefer not to have a whole schedule change and have new teachers and I mean that was the point of what we've put in place already exactly and stay the same thing if we can minimize you know or keep that as steady and constant as possible I age the less disruption the better yeah Mr Carr comment Dr sh go ahead Miss ug jetti uh I just want to make make it clear that this is just a discussion tonight um we're not voting on anything um this is a direction that getting the board to look into based on metrics and a whole lot of other things correct do McCord that is correct that's what the the this is potential next steps and recommendations if that's the way we go so what will determine that then what what's the next I would believe that it would be an agenda item at our next governing board meeting which would be next Tuesday we would already start with with everything on there just to make sure that we're moving in in that direction but I think it would need to be an agenda item that would be correct and I think uh this has given us as a board a lot to consider and to ruminate over the next several days uh so that we can agendize the item for our next board meeting I I actually believe while I understand that uh we may want an action item but I believe under the previous vote where the superintendent has the ability to view the metrics and move forward with the opening of the schools we've already authorized that so in my mind any vote that we have Tuesday would be frankly to validate or override what the superintendent already has we've already given the superintendent authority to do but that's that's my perspective I I think I would agree with your assessment but I also think the Board needs that opportunity as well I my concern is that we now wait a whole another week to have any further definite you know Direction I I only would suggest Miss Wood that the superintendent and staff already has Direction they're already working in that regard the timeline and dates are pretty well prescribed on the last page of the presentation and uh what we would do on the 22nd would either validate the direction they've gone or negate that assuming we have something different or better to propose that sounds very unsettling that if I think I think we're moving in this direction um without any surprises I think this is the direction will go and and of course we know there's been lots of surprises in covid-19 so I think that we just move forward um and and allow people to have some certainty um with what they're doing and and of course we probably you know we probably do need a a vote but I I think that um you know we we've had some discussion and I think that there's been a lot of work put into this plan I think this is a plan where we can um open and then see how things go and hope that things go well so that we can all be back in person I I wanted to mention um especially when uh Miss Ana tennis was talking I think this is a this is really a situation where we have a community responsibility and we on the board are trying to take care of the community responsibility we the district trying to meet the needs of students um return to school in a a safe way and we also have an individual responsibility I think it's incumbent upon all of us to continue to do the things that are needed to bring those guidelines down so that we can have a safe return to school and that when we do bring kids back to school that we we do those health checks um assessments that we continue to you know um encourage maske wearing and handwashing and social distancing so that we can continue to have uh safe um instruction and that we don't have to close schools because all of a sudden there's a a Resurgence I I think that we want to keep people in school and it's in come upon it's an incumbent upon all of us to have that responsibility to to keep kids and schools going by being responsible about our own behavior and making sure that we do those health checks and you know if our kid is not feeling that great keep them home that's not what we've always said but keep them home if they have a sore throat keep them home maybe tomorrow it will be better and it's not Co but we just can't tell on some of these symptoms until they've had a day or two so board members other comments questions Mr thank you um f first I want to thank all of your staff for the work on this uh you know you you've done what we asked you to do a week ago we asked you to come back with with a plan um it's it's a great it's a great plan that responds to our inquiry I think that uh I think all of us approach this a little bit differently uh some of us would be uh we we I think we all recognized that there was a vote taken to which we now need to honor that vote the to meet the benchmarks uh from my perspective uh from my perspective we promised teachers staff and concerned members of our community that we would not start school until the state issued metrics for met on the other hand we also promised parents students te teachers and staff who desire in-person learning that we would return When the metrics are met and so my objective remains to get us back to school as soon as possible within within the parameters of that vote uh we we didn't all vote the same but but but we we will all stand behind that vote at this point um you know I feel strongly in looking at that that and looking at the data to I believe it was Mr Johnson who who referred to anticipating where the data is and we've talked about the benchmarks that data is going to be released this Friday that shows that within you know within our uh District we will have met the one Benchmark that hasn't been met I believe that the following Friday uh we will see that we've met at two weeks in a row um if we look at that timeline you've told us that you need one week to prepare once we've hit that metrics so anticipating that we are hitting that and that the trends continue where they are and giving you that one week that puts us back on um we we're doing that uh again recognizing that some of us would be more aggressive some of us less aggressive on this board that's we're we're we're fulfilling that promise that we would wait until the metrics are met and that we would start when metrics are met uh the two weeks hybrid is you know is a compromise that we're we're going to stand behind it's not going to make everybody happy uh at least I assume that we're going to stand behind we asked you to come back with a recommendation and we've given you that Authority to me the the only question that we would really revisit next week is if if we're going to disagree is or or take a different approach and and I'm not disagreeing that we should have a vote on that that's not my comment but uh I'm I'm ready to move forward uh and this moves us forward thank you Mr Carr and I appreciate your sentiment and agree with much of what you said I think uh our end goal as a board for everyone concerned is as soon as possible sooner than later at some point all of our kids back on campus with imperson instruction and all of us moving forward I think that's the end goal and I think we've made some strides and taken some steps to work towards that with that said is there any additional commentary from members of the board I would like to thank Dr core staff for your Indulgence over this 6-hour meeting would also like to thank those who stuck with us uh in the audience for your diligence in doing that and your tenacity and also would like to thank those of you who viewed this proceeding over live stream with that we move to item five five 5.01 and we are at the adjournment phase is there a motion so moved thank you Miss humpr is there a second I'll second that any discussion seeing or hearing none those in favor of adjournment please signify by saying I I hi those oppos the same motion carries 5 we are adjourned

yes okay and anybody else okay do i have a motion on the floor that all items but 10 15. so moved second motion by board member sheila nin seconded by board member greer and now uh we can vote do we need a hand vote again it looks like it's going to be a meeting of hand votes so i'm just going to go through everybody raise your hands uh yes says yes yes yes okay inboard member yes okay so that passes five zero and now we'll move on to item 11.0 and 10 pin point 15 is now moved to be 11.1 approval of amended board bylaws regarding board functions bb 9000 rule of the board bb 9005 governance standards bb 910 public statements bb 911 disclosure of confidential privileged information and bb 9012 board member electronic communications i have a motion or shall we discuss it with the discussion second page where we had the um the second line we we spoke about to to add facebook instagram twitter and and so forth um i wanted to add on there emails or text and text that's all i just want to add that edition please okay that sounds reasonable yeah how does everybody else feel hey do i have a motion on the floor emotion to approve second motioned by board member ariana seconded by board member rodriguez pena and i don't even know if i wouldn't even look and see if it will pop up it's not coming up not coming up okay so what we're going to do is uh yes pena and board member gonzales said yes and board member arianis yes okay so it passes 5-0 last clarification on what we just passed right now we have did we pass the approval of these um five board bylaws with the addition of email and text to page two uh board bylaw 9010 correct okay thank you and next we move on to 12.0 uh human resources 12.1 consider approval of consultant carlos gomez resolution 2021-6 i have emotional second emotion motion i believe yeah okay board member uh rodriguez pena in motion seconded by board member greer gary yolanda okay okay thank you london that's fine no problem all right so we're going to go ahead and any discussion yeah can um i know that this was also in um the consent calendar but just waited to bring it up here can you just um explain something for for the record out um who who these consultants are and the great work that they have done and continue to do sure i certainly can um so we have in the consent calendar we had mr archuleta who is the co-director of the mariachi program and then we are welcoming mr carlos gomez who will be our trumpet instructor for mariachi thank you okay and you can't i have another question okay thank you for clarifying that and do do we have uh information on where mr carlos gomez is coming from um actually mr gomez um he was he was uh previously taught in this district he is a music he's a credentialed music teacher um and so he's coming back to help us with our um our mariachi thank you and actually while we're here and on it would you mind elaborating on um how is that going to look um this this year yeah for mariachi yeah yeah so um we will uh we're going to be having a parent meeting coming up that's going to be coming out and the schedule is going to be very similar to what it was last year with the instructors all three of them with the beginning and the advanced classes so the schedule actually looks exactly the same as it did it's just going to be in a virtual environment until it is safe to return to school thank you okay so do i have a motion on the floor i think we have a motion in a second oh motion is a second already all right so we'll just vote i'm sorry um board member yolanda yes here board member ariana's yes yes yes yes all right 5-0 passes now we'll move on to item 13.0 business and finance oh there we go um yay approval contract with uh item 13 business and finance item 13.1 approved contract with security services llc a new star company do i have a motion promotion to move 13.1 okay option by board member seconded by board member yolanda do we have any communicate any comments can you please explain um this item please yes this is a this is a contract and what this company does is they provide domain name system hosting and so what that does is it translates on the internet domain names to ip addresses so the browsers are able to load the internet resources awesome thank you welcome is this so i've noticed that since we've had our website changed that that the without the www it doesn't it doesn't seem to load is that this here and does this address that or is is that something for a future conversation you can have um marvin give us a little more information on that one is marvin sure um and if you can hear me yes okay um that issue actually is with blackboard they allow us one certificate the www one they don't allow us the azusa.org also so the ultra dns helps us with some of the others as far as translating but we'll be talking with blackboard to see if it's possible and i think as long as you do without the secure part if you do http colon slash slash azusa.org that will work it's the secure win that we can't redirect to and we'll be talking to blackboard see we can get a second certificate thank you okay no more discussion okay um board member yolanda how do you vote yes board member career or member arianes yes or member shiloni yes okay and me too so that passes five zero at this point we are at enjoyment and we will adjourn at 7 36.

good evening i'd like to call to order this special meeting of the governing board of the cave creek unified school district today is two guests tuesday august 18th a roll call the five members of the board are present and item 1.3 formal adoption of the agenda do i have a motion to approve the agenda as presented so moved second hey uh we have a motion a second to approve as presented remember brown hi busby hi hatcher i i'm i rich hi hey if you join me in the pledge of allegiance i pledge allegiance to jesus the united states and to the referee one nation under god indivisible with liberty and justice we have no presentations or new business uh item 4.1 approval of advertising document presented by um well myself but also mr hyland um so the background is we're gonna go over this this was something that we did a lot of work on and then we asked mr hyland to come back and add um i think it was four items at the bottom and just to fill in um budget terry and stuff like that so mr hyland would you like to take that oh you're muted am i live now yes you are okay thank you um yeah i did go back and made changes in the document as per what i heard at the last meeting there we go and i think i've done that uh you have a copy of it it is not substantially different but there are a number of things that uh uh i added uh i'd like to start with the beginning um i didn't have an opportunity i mentioned to you at the uh first time we met that uh i would be contact or keeping you in contact with me in regards to any uh questions and such that came in uh the reason i didn't get back to you is because i had two questions come in today one not that long ago i didn't have a chance to uh send those in to julie so i just mentioned to you that one of the board members noted on the first page second paragraph east valley institute institute wasn't capitalized we missed that as many times as we went over it so that's been changed already but not on your document another question that was posed is why is district not always capitalized you can see in the beginning of the second paragraph under unified school district profile it says the district obviously it's specific to you later on at the end it talks about education classes of member districts that is generic so there is a difference between the generic and the specific when it comes to the word district i will uh tell you that even if the board approves us tonight i will go through it one more time just to make sure that everything is consistent dramatically and we haven't missed anything else uh there was one other time uh about four pages back where we wrote the word seek and it should have been seeks it should have been had an s on the end so i appreciated that board member contacting me so those things have been done other than that the first page i added some things under the profile that has to do with the district itself uh taking from you some uh input that you provided uh mentioning uh the bullet points there that were provided also with the fine arts program uh performing arts dual enrollment especially at gifted and athletics uh on the second page um i changed that around there was lengthy discussion i also added the uh cave creek unified school disregarding board and put all your names on it that's relatively consistent with what we've done in the past we didn't talk about it but i thought i would put it down there because we do go into vision and mission statement then the governing board believes that's all right consistent with what you have if i'm not mistaken on the next page a little bit more work on the uh cave creek district community made a few more comments and your cfo provided all of the data below under the district operational information a lot of good information uh superintendents to be like to see this because they like to see uh what they're dealing with especially if they're have a heavy bond or other obligations that they are going to have to work with you don't have anything that creates at least in my mind uh any concern but it's great information that was provided by your staff your cfo in specific um physician requirements i took what you told me i modified that greatly from what you said you can see that under the physician requirements we have uh preferred when it comes to items uh four and five experience as a superintendent district level preferred and hold the current superintendent uh arizona certificate preferred that was part of the discussion and then i also modified the five bullets uh kept it to the minimum as you mentioned and tried to stay focused on the areas that we talked about one of the questions that came in from a board member had to do on the next page with the timeline uh the timeline is consistent with what you talked about at the last meeting however i mentioned them and i'll mention now uh the timelines have to be fluid they have to be able to move and as it says right on the document the dates may be adjusted as determined by the governing board and aspa one of the questions i had was is this enough time are we moving too fast the board had discussed that at the last meeting and i believe uh the majority well i know the majority of the board agreed that this would be the basic timeline if you want to rediscuss that tonight you certainly have the opportunity and the right to do so with that that's a very brief and quick overview you've had the document i think now i'd turn it back to have discussion amongst the board is it what you believe you told me does it represent what you wanted if not um we can adjust it at this time if it is what you wanted [Music] then you can agree that it moves forward madam president um well i guess i mean what we have is a suggestion because it's gone over we've added the stuff that we asked mr hyland to add which was uh adjust the five bullet points and um adjust the things he's made the adjustments that we asked for so i would submit that the recommendation is we approve the advertisement as presented so moved back at any discussion um i do and let me preface this by offering an apology i've been out of town since last wednesday morning and i didn't get home until late last night and so i was not able to send my commentary to you mr hyland because of the logistics i really didn't have computer access um but one of the things that the the text itself the the message that's being conveyed i think is great um there's like grammatical stuff that needs to be cleaned up we are a school district so you know like the commas and the periods and there's a couple of places where sentences need to be divided up because they're kind of long um and you know i can send those to you i can point it out now and tell you what i kind of picked out of this and that's your call i think the whole board needs to hear that information so okay why don't you just start with the first page and tell me if there was something okay under the the cave creek unified school district profile um the first that first sentence really should be broken into two sentences the cape creek unified school district is located 33 miles north of central phoenix period and then take out and and then start you know the district serves the towns of cape creek carefree and master plan community of rio verde but you've gotten commas on either side of the and the second comma you probably take that out and then the sentence that starts with the district has a student population of 5200.

and welcome to this special board meeting of the Gilbert Public Schools governing board today is Tuesday August 18th uh prior to convening the regularly or the special board meeting which will follow immediately we have a need for an executive session that is item one on your agenda item 1.01 a call for executive session uant to AR ARS 38 43103 a and 8 for discussion or consideration of matters relating to school safety operations or school safety plans or programs board members is there a motion thank you Mrs Humphries been moved is there a second call second I'll second Dr go ahead thank you Mr Carr thank you Mr ug jetti it's been moved and seconded any discussion prior to a vote if not then we will vote on the motion to move to Executive session which will occur in the first floor conference room all those in favor of moving to Executive session please signify by saying I I I all those opposed same motion carries we will convene executive session test test one two test test one two e yep e for good evening and welcome to tonight's special board meeting it is Tuesday August the 18th and we will call this meeting to order we'll move to item two which is the special board meeting the calling to order of 2.01 2.02 is a moment of silence and 2 03 will be the Pledge of Allegiance led by Miss wood if you'll please join me in a moment of silence please join me in the Pledge of Allegiance I pledge allegiance to the FL of the United States of America and to the Republic for which it stands one nation under God IND indivisible with liberty and jce for all thank you Miss Wood I note that we have have not listed a roll call so item 2.04 will be the road call Miss Wilson Dr Santa Cruz here miss lry wood here Mr Reed Carr here miss Jill humph here Miss Sheila you jti Miss ug jetti are you there miss ug jetti hold on I think she has to call in all indicators were that Miss ug jetti would be with us telephonically she was with us at the executive session and we expect that she will be here shortly yeah Miss U jetti I'm here thank you Miss jetti Mr President all board members are present you have a quorum thank you Mrs Wilson we'll move to item three which is request to speak to the governing board and we'll ask our technician to please play the recorded message the board may make an open call to the public during a public meeting subject to reasonable time place and manner restrictions to allow individuals to address the public body on an issue within the jurisdiction of the public body at the conclusion of the open call to the public individual board members May respond to criticism made by those who have addressed the board may ask the staff to review a matter or may ask a matter be to be put on a future agenda however members of the board shall not discuss or take legal action on matters raised during the open call to the public unless the matters are properly noticed for discussion and legal action during the open call the board requests that speakers refrain from voicing complaints against School Personnel or any any person connected with the district as it may impact due process rights policy ke KB and K are provided by the board for disposition of legitimate complaints including those involving individuals forms required for use of these policies can be obtained from the Gilbert Public Schools website thank you we will begin our open call to the public there are oh approximately 30 requests and what we will do is and I apologize in advance I hope that I can not Massacre people's names if I do please correct me as you come to the microphone we will call the first two and the third speaker and we will continue stacking them up about three at a time so that please be ready when you are up for speaking our first Speaker this evening will be Jason Ellis our next speaker after Mr Ellis will be Matthew ocis and third will be Britany Smith Mr Ellis Dr Santa Cruz may I ask is it the typical three minute time period as well typical three minutes and that will be on the it'll be on the okay screen thank you please adhere to the three minutes thank you um I first of all would like to thank all of you for your time I understand this is a tough time for everybody involved but I do have some opinions and concerns I'd like to express first of all what is happening right now is almost sickening I feel like we're leaving our children behind they're not being able to be provided with not only sufficient education not even reasonable voices but an opportunity to learn they're being left behind because the tools that are being provided to them are barely working I could stand up here and tell you as somebody with a learning disability that this would be impossible for me to operate in if I had to I could talk about how it's a violation of my civil rights by not providing adequate services to help my children learn but I'm not I'm going to actually tug at your heartstrings and ask if you folks want to be responsible for looking at these children and saying they don't matter their education doesn't matter you guys don't care and I don't think you guys don't care but we're allowing the empty rhetoric that's on the news now that is not substantiated by evidence that they're going to get sick that they're going to die that any of this is actually going to happen that evidence isn't there these kids need to be in school they need to be able to get the education that they deserve and I find it almost sickening in my personal opinion that we're allowing this to happen we owe it to these children to get an education I'm a stepdad and I'm new to this so I find it almost appalling that my tax dollars over all these years that I didn't have kids has gone to this the systems don't work I try to log on to buzz and my 5-year-olds doesn't work my 10-year-olds doesn't work and then I'm being pulled in multiple directions I have a job to do too and being being a parent is my primary focus but I need help educating my kids and that's why we send them to schools and unless you guys want to be responsible for creating a class of children that are undereducated undereducated subsequently making a subservient class of people that is going to fall on you guys that is going to fall on You by not having the tools and giving them the opportunity to succeed I'm begging you I am begging you please let our kids go back to school please and on that I'll rest thank you Mr osis it's osis yes and I'd like and and I thought that was a great segue for me um my name is Matthew Oscar I have a son here in school but I also have other children in other schools and I'm here to tell you that yes your children will get sick yes some of them will die how can I say that because one of my children got sick cuz he went back to school too soon how do I know that because no one else in the family had been tested positive continue doesn't to test everyone in the household tests negative everyone continues to test negative and he tested positive and unfortunately he's a severely autistic child who got sick and I have the unfortunate circumstance of having to explain or try to attempt to explain to my severly ostic child that he can't go to school because he's sick but he got sick because he went to school so all this rhetoric about how children aren't in danger they're not going to get sick they're not going to have any harm come to them is fullart party at best my other concern is is I'd like to emphasize to the district because of that to emphasiz Extreme Caution before opening the schools back up and I would also ask the board to take into consideration that you were CH elected as leaders and leaders make the hard choices and make the hard decisions and this is at that time where that decisions need to be made uh I'm concerned about that that a decision needs to be made on what criteria we're going to use to open the school and we stick with that criteria um my concern is I've also heard inferences well we're we only going to concern ourselves with the Gilbert area in terms of schools in terms of infection rates and everything else and I believe you can't do that because the majority of the people who live in Gilbert which happens to be a bedroom community come from outside of Gilbert majority of your teachers that go to these schools live outside of Gilbert the school my son attends 40% of the students come outside of Gilbert so if we're really going to look at when are we going to open the school and what statistics we're going to utilize we need to utilize unless you're going to go through and ask all the teachers and all the parents and all the students where they live and bring that information into the equation I think we need to stick with Maricopa County as being the data set that we need to go by and terms opening the schools but again I emphasize we need to exercise caution children will get sick um there was a study by the National Institute of Health with Arizona specifically in 2010 that said there was a significant decrease 42% increase in kids getting influenza over the 2-year break of Christmas so just by closing those schools it has a significant impact thank you thank you sir Brittney Smith and then we'll have kayn helr and then the other person is just simply noted as Ellison good evening my name is Britney Smith and I have three children attending Gilbert Public Schools I am eagerly anticipating and advocating for in-person schools for my children please consider the following Health measures for in-person students if taking temperature checks please consider pointing the infrared Ray on the thermometer at the child's crease in their arm instead of at their forehead where it comes in direct contact with the pineal gland the pineal gland helps children with sexual development it creates the strongest antioxidant melatonin and can distrupt sleep wake Cycles when taking a temperature you will see that the crease of the arm and the forehead will produce oh excuse me will produce the mo the same temperature this will also minimize the effects of pointing a gun-shaped object at our children's heads every day number two please consider using hand sanitizers that do not have me methanol in them there have been about 115 hand sanitizers that the FDA has pulled off the shelf since covid-19 began the following is from the FDA website methanol is not an acceptable ingredient in hand sanitizer and must not be used due to its toxic effects the fda's investigation of methanol in certain hand sanitizers is ongoing end quote please check ingredients number three please consider consider using safe cleaning products in our schools that are not filled with chemicals force of nature is an EPA registered disinfectant with no toxic chemicals it uses electricity tap water plus a capsule of salt water and vinegar to create an EPA registered disinfectant that kills 99.9% of virus viruses and bacteria including SARS cov2 the cause of covid-19 it has been EPA registered for use in daycare schools universities hospitals icus Etc it is also cheaper than nysol and Clorox disinfecting wipes and sprays unfortunately in my opinion Mass are bacteria filled Petri dishes I imagine during mass breaks children throwing them on their desks Mass falling on the ground getting stepped on shoved in backpacks Pockets Maybe falling on the bathroom floor and then being being required to put them back on their faces this may not be the safest or healthiest protocol a suggestion to parents might be to tie a piece of yarn from one Loop of the Mask to the other so during MK breaks the mask can just hang in front of them on their chest this will allow less bacteria and viruses to be transferred directly into our children's mouth and nose where they are susceptible to becoming sick let's strengthen our kids and teachers immune systems instead of weakening them further let's have the healthiest classrooms in the state we're ready let's go back in person just give us the choice thank you thank you hello my name is Kayla hamler and I attend Desert Ridge Junior High School some of the challenges with online schooling for me have been increased stress anxiety and first FR ation when I do work sometimes I don't understand things and I need help with teachers but since we have to do independent work by ourselves on online it's harder to ask the teacher for help sometimes teachers have a hard time using buzz and WebEx because they haven't learned the system right and they needed more time my grades have been lowered because I have a hard time staying focused while learning online in seventh grade I had Straight A's I was able to focus in the classroom and really enjoyed learning but in eighth grade this has all changed please bring back iners schooling is essential for a lot of kids and students out there thank you you thank you K my name is oan I am in second grade I came to tell you online school is super hard I didn't know H how to use a computer sometimes I get so sad because I can't hear my teacher here or see my teacher I hate when I miss story time and when it glitches online school makes me sad because I can't be with my friends or teacher I know online school makes some people happy that's great they are speci special and should do what makes them happy going to school is what makes me happy my brothers and Friends also want to go to school we are special too can we please go back to school thank you next up will be no Noah Madison Nevin colie and Chad Kirby hello oh hello my name is Noah Madison I'm the freshman class president at Gilbert High School I would like to start by saying thank you to all the teachers and staff that I've put all in the work to make online happen I also wanted to say however that it is not working every day I wake up dreading the fact that I have to log in there are connection problems communication problems and I am just not learning the way I used to usually I'm very excited now going about school but online is making me feel the exact opposite school is way is school as a way for me to socialize say hi make new friends and connections I miss my friends and I miss school I'm a 14-year-old boy saying I miss school that's saying something I was very excited for this year I was going to meet new people and teachers I was going to be in high school the place I've been waiting for I was excited for high school sports I was excited for my high school classes and I was excited for all the new people I would meet but all of that was put on hold and we're not even being told when we're going back we are not asking for everyone to be forced back into school we're asking for a choice a choice to go back I know there are a lot of people still afraid and I respect that but those people can stay home and do online if it works for them great but it is definitely not working for me we have had extensive conversations at home as a family about the risk of going back we've decided that we cannot be so afraid of getting it that we stop living Our Lives most my friends and the people I've talked to want to go back the CDC says school plays a critical role in promoting the health and safety of young people and helping them establish lifelong healthy behaviors I don't understand why we can't go back but also I wanted wanted to say as much as I hate online school I have a loving family to help me through it but think about those people with neglectful families there's no way they're learning and they are stuck at home without help I've had several kids and I know several kids um that have been depressed because they have been stuck at home and haven't had a chance to be with their friends at school and they are not getting the attention they need for a little bit I was debating on going to a school that opened the 17th because I was that Des desperate but I didn't want to leave the school I love kids need school so right now I'm hoping you guys make the right decision and make us go back as soon as possible my parents filled out the survey that was sent out that gave the choice of in-person learning I'm trusting as a school board you honored that choice thank you thank you board and uh super intendant mord for the chance to speak uh we are in a pandemic and I recognize that our state is finally making progress on many things that help like masks social distancing but there are still conversations happening around schools reopen that are alarming I see the situation like this I am a theater teacher I teach stagecraft with junior high students every year when we begin our building unit and get to the tools like saws drivers drills the students eyes light up they immediately want to handle the tools they love the loud noise and The Ripping wood and they want to pick up the tools and build now and they get loud about it as we learn the rules and the ways to handle the tools to students feel that they are ready to work with them no matter what my answer is always the same they will get to use the tools when they can show that they understand the level of skill and caution they need to use these tools even though they would probably be okay it is my responsibility to make sure that they are safe this responsibility has been entrusted to me by the student and their parents to make sure I give them a solid education keep them safe while doing that but I know that my responsibility goes beyond that as well if I am lack my standards and allow students to move forward too early the possibility of injury increases an injury would directly affect the student in their family but it would have an even wider effect than that I know that an injury would affect the future of the drama program to have junior high students work with the tools I know that my actions would affect the school and parents trust in our staff and our programs I know that if an injury occurred that this would also affect the district and policies regarding our programs I know if I am not responsible that it could also affect the finances of the district if there were if there were a lawsuit when the students are in my care and their safety is my responsibility I know I need to provide a cautious approach because the consequences of moving forward too soon can have a wide ranging effects personally locally and in our overall Community our state and more specifically our district is in this spot we're heading in the right direction but even if we meet the bare minimum benchmarks that we we are still at moderate risk and are recommended for hybrid schooling for the Arizona Department of Health our families students teachers staff and our district need you our board to take a cautious approach to reopening so that we can continue to have our community to be safe it just takes a little more patience and looking at not the lowest numbers to get back quickly but the numbers in our surrounding areas so we know how they can affect us it takes resisting what we want right now and knowing we can do better if we have patience and take a cautious approach the riskier approach may not cause anything but would you want me putting a power tool in a child's hands before they're ready I have one final request of the board there's been talk of positive covid infections with teachers in the district already to avoid confusion and rumor I request that during your discussion tonight please confirm if there are positive cases within GPS and how they have been addressed thank you thank you Chad Kirby after Chad Max Kirby and after Max TR Trina Jonas the the challenge of focusing on the power tool forgets the bigger picture where so many are being damaged by the nails surrounded all around them yes indeed yes indeed Co is real there is no question but to put our lives on hold and the collateral damage that will Cur because of it is something I don't think any of us want to think about you see there are people that are sick and it is devastating but remember you represent us and there's an accountability to us and the people yes the people that don't want to live in fear but seek fre freom want our schools opened and we want our children to return you see childhood is a very short glimpse a short period of time in their life and when you rob that from them there will be collateral damage and right now we are seeing that I have nine children three of which have already graduated from Gilbert High or excuse me four some a group of them have and there's and there's five left to go and I can tell you I'm grateful that they have each other but on Saturday they had a friend come over and his mother picked him up and this 9-year-old boy got in the car and start crying to his mother and said I'm so grateful to be around children again you see when we rob these children of their childhood when we rob these teenagers of the experiences that will impact them to be contributing adults in our society we are robbing our society yes Co is real yes fear is real but may Gilbert Public Schools Embrace freedom and optimism even admidst adversity yes adversity comes it face we face it every single day but just like the person who chooses to ride their bike in the bike lane which I think is ridiculous but you can see I'm not a big fan of exercise to begin with but the person who rides that bike in the bicycle lane they take a risk and if you have children that are in a highrisk category online school will be beneficial for them because they will not have the mass students on it if you are a teacher that is in high risk please take the precautions and stay home but don't take parents' freedoms away Liberty unlike the mayor of Los Angeles said is not to be earned it's part of living in the United States of America and I encourage all of you on the Gilbert Public School Board to consider the minds and hearts of the people in Gilbert who plead for you to not Rob our children of their childhood I have a teenage son who dropped two AP classes this week because it is not working have the courage to stand up and do what is right and let our children return to school thank you Max [Applause] Kirby [Music] um hi my name is Maxwell Alan Kirby III um I go to Greenfield Junior High and I'm just saying it is so hard I can't even log onto my computer without going to my mom I don't care if saying this crying saying it's not working it's not working in every single class my highest grade is a d plus and it is so annoying I try my hardest I try my hardest it's not working it's not working I'm just I'm with my teacher today he's saying if anyone needs help talk to me but I try getting help but I can't get to him I don't know why but this isn't working my computer just shuts down I can't log back on to buzz and everything everything's glitching it's lagging I'm just thinking can I quit school like as my dad said you're taking the childhood away from us I was hoping to go here because first of all they said they had amazing food at Greenfield and I just want to like I love school mostly because I get to interact with my friends that I can't see at my home I love hanging out with my friends I haven't seen some of my friends for like 7 months because of this stupid Corona virus all I'm asking is can we please go back to school all my friends say this is so easy but I know cuz I've asked their parents this is difficult for everyone everyone's trying to make it through but no one no one is having this be easy for them all I'm asking is please send us back to school thank you thank you Trina Jonas yes okay my name is Trina Jonas and I am happy with all the different perspectives you're going to hear tonight I could say a lot about technology and lots of various things but I'm going to talk about a different angle that I you probably haven't heard and that I can uniquely talk about I have been on boards I've been the ptso president at elementary school for several years I'm the current president of the junior high ptso I am the vice president president of your v-net training team helping train all of the parents in the district um and also vice president of a Boosters and that's all just this year there is's no one that loves Gilbert Public Schools more than myself and I I'm trying really hard to not be emotional I moved here six years ago I love public school I supported red for Ed I have personally donated thousands of dollars beyond my tax dollars thousands of hours I have recruited tons of people to our school out of charter schools I am not a charter school fan I have even been the parent representative at your recruitment events I have helped set up PR for Gilbert Public Schools I love Public Schools so to watch what is happening to our district and the long-term effect of what staying closed why all the charter schools around us are opening is devastating my phone has been ringing off the hook since school started with amazing parents leaving amazing like the people leaving are your doers those are your parents who who are doing all the things like at our at one of our schools you can't even go to all your kids field trips because there's so many parents that want to be there going on all the field trips that is unique the parents in Gilbert are amazing we have the best parents who are actively involved that's why they're here because they care the parents who don't care great those are not the ones you're losing those are the ones that are just going to sit there and ride ride the wave the parents who are amazing that make this so amazing are leaving and I don't know that we can get them back it is never occurred to me in my wildest dreams that I would pull my kids out of school but the online education the rece receiving is so subpar that I cannot like I feel like I'm failing them by letting them stay in it every day so to get up every day and feel like you're failing your child when you have dedicated your life to making their public education experience better is has been an emotional and difficult experience and then to watch your friends leave to watch Amazing families leave our district um is heartbreaking to be honest I have been heartbroken I beg you to open our schools I know this is a different a little different angle but I know that I represent a lot of parents I have had unbelievable amount of calls and right now parents are feeling that we're being put down because we want our kids back in school my kids are are depressed they're not doing well they and they're bright students they're in all the gifted programs like this is not going well so I really we need to open as soon as possible and give Parents Choice this is about Choice the online people the people who are at high risk they can stay home we are not asking for you to change anything for them we're asking for the 89% who chose to choose their children's school to let us take that risk the risk is on us it's a risk reward and let us decide that thank you so much thank you Jason Jonas Andrea nesvold and Cammy Stevens good evening um uh for those who know me um just me showing up here tonight is is saying something um normally I let my wife who just spoke before me do most of the talking and you can probably understand why um I'm usually working long hours or running the kids around to their activities or school events and such so um so why am I here is I I decided I need to come because I think I have a unique perspective that I can offer that might be a little different you see I uh am the son of a mother who was a teacher for 20 some odd years who then went on to become an administrator in a school and finished her career as a principal so I A lot of times I'm sure you're hearing a bunch of emotional replies and it's from one side or the other um I seem to have a lot of connections to every side um my brother is an emergency room physician here in Arizona who has been on the front lines of covid since day one my sister is a pediatric nurse practitioner in Southern California who's been on the front lines of Co day one uh I myself uh I went into the business world and I spend most of my time helping organizations deal with complexity um and helping them improve and use data to make good decisions to either turnaround struggling operations or to grow and get even better um when I talk to all of them and make myc I should also not to um don't need to but I'm a registered independent um I can't stand when people don't bring uh thoughts to the table for any issue so I don't come here with any preconceived notion and I'm also willing to admit that I uh I am one who has had covid um not to any fault of my own um I'm also the officer of my organization that works in it operates in 20 two different cities across the country 15 different states and I'm the officer in charge of the covid response and I've seen what it does I've seen how you have to respond I've seen the complexities the contact tracing all those things dealing with legal dealing with HR all those many things so after incorporating all the different facts and perspectives I basically have one question that I want to ask and I'll give a couple notes before that um with my leaning the question is net or gross and I'll come back to to that but n grows when I when I lean to my my mother hey how's this is going to go right away this is going to be a disaster um why is it going to be a disaster because we're not ready for it we're not trained for it when I asked my siblings how's it going to go what would you do well what's the first rule of medicine first Do no harm do we have any idea how much harm that we're doing our kids and our families right but last n grow when I go into these organizations and we look at data right one of the key Concepts that a lot organizations these little successful ones do is they look at the wrong data or they look at it the wrong way and often times they're not realizing am I looking at a gross number or a net number I have no doubt that you on the board uh particularly those who are voting to keep schools closed have great intentions but are you looking at net or gross if you save one life right it may be worth it right but are you considering the net effects that some of the previous speakers have gone abuse neglect drugs alcohol families crumbling right what is that worth to one case of covid or one life so I ask you when you consider this I have no doubt that you have great intentions of wanting to save lives but let's look at the net number let's not look at gross covid let's incorporate the whole picture because I'm very confident after talking to so many people that have so many different interests that are tied to one another that if we look at the net number of who's benefit or who's harmed that we will come to the right decision thank you thank you Andrea nesf Cammy Stevens and Ryan Johnson hi um I've never done this before um but I here to speak to you as a parent as well as a former educator so many of the people that have come up here already have spoken to you as parents and as children in the district and they're forgetting about what it's like to be the teacher um in the last meeting I heard many parents mention that if a teacher doesn't want to teach in person they can quit and that that's an option and sure it is many have in districts that have opened and schools that have opened but they don't realize that teachers have a contract that they'll be penalized if they choose to quit that they are B paid based on the number of years that they are ated district and if they choose to quit and go to a new District they will start over at the bottom base pay and that they have relationships with their students and their teach and their parents and they don't want to leave they literally don't want to leave my mother is a 66-year-old speech pathologist that worked at a charter school in Tucson Arizona they went back to school on Monday she didn't want to quit she was going to go um she had a lot of Health complic complications in April my sister and I cried to her begged her not to go and convinced her to call her principal and say I can't but I want to continue to teach my students this is what I want to do and she was lucky that she had a principal that was willing to work with her but in all situations that's not possible all of these teachers have someone who loves them and doesn't want to see them get Co and possibly die or end up in a hospital where they can't have their loved ones sit next to them like my mother was so please keep that into consideration as well as these students now as a parent I want my students my children to go back to school but I want to wait until it is safe I work yes right now I'm lucky enough to be able to do so from home but I'm working I'm holding meetings I have deadlines to meet so no it's not easy for me to manage three young children learning online from home yes they're frustrated yes I'm frustrated um I'm pretty sure one of my students class one of my kids classes heard me curse on the first day of school because I threw my hands up in the air and didn't know what to do anymore but we're figuring it out and every day it gets better every day it gets easier and we're figuring it out together as a family I've heard many parents say that their children want to go back that they're begging to go back I heard kids standing here saying that they want want to go back but they want to go back to school that they knew they want to go back to school where they can have fun with their friends they can go to the playground and run around that's what my kids want but that's not reality if we go back to school today our kids can't sit next to each other in the lunchroom they can't play on the playground with each other they have to sit 6 feet apart they have to wear masks it's not the school that they knew and it's not the school that they want next I hear parents saying that I can choose to keep my kids on at home but I have children with special needs and if I take them out and I keep them online then they have to do the asynchronous option and they don't get the teachers my sixth grader doesn't get the special ed teacher he's been working with for the last three years he doesn't get the ELA teacher who sat in his IEP meeting last year just to make sure that he was ready for this year he gets an asynchronous teacher and that's not fair to him yes I have the choice but please wait follow science follow the metrics and let's open when it's safe for everyone thank you thank you Cammy Stevens Ryan Johnson and Jennifer Yung good evening um thank you for hearing a speak to you today my name is Cammy Stevens I moved to this District four years ago from out of state I have a son that just graduated high school this last year I have a daughter that's a sophomore and a boy that's in sixth grade the concerns I have today I'd like to share just a little bit different angle with you I've heard those that are concerned their kids going back to school they not going back to school and everybody has a different opinion I'd like to share my opinion and my thoughts are a little bit different when we moved here four years ago my son started High School 3 days after moving here that was a very big change for him considering he was going from Junior High School to high school and then moving and not having a single familiar face to recognize he went from being a high honor Ro student his whole entire life to barely thriving he went through a very deep depression and I worried about him and I worried about his life the thing that pulled him through was school miraculously he made the basketball team his freshman year it truly saved his life the camaraderie the children the kids kept him going every day I'm sorry to the gentleman that lost a boy going to school I'm sorry to those children that to those parents who feel they we shouldn't go back to school they have that choice and I feel you've Liv listened to the minority but I feel you've neglected the majority here realize how many kids are saved by going to school you don't hear that number you don't get that number but I am here to tell you I am one of those so sad that that one gentleman lost his son and and I feel for him but please know there are many many many children that are saved by going to school please look at every please listen to us please listen to the majority I agree there needs to be precautions and you can take those precautions the children can wear masks you can take their temperatures you can do all of those safety precautions I'm not saying throw those out the window please listen if you are afraid and you are letting this fear control your decisions nobody should have gotten behind the wheel of a vehicle today to come here tonight nobody should have done those things look at every every aspect and angle and know there are many more children saved by going than staying home thank you thank you hello my name is Ryan Johnson and I'm a parent of three students in the Gilbert School District and I'm very concerned about their current learning environment um I can relate to and and agree with a lot of the things that have been said tonight but right now I'd like to talk a little bit about data I know super boring but uh it seems relevant right now um I've spent nearly 20 years in the healthcare industry um where I've been involved with financial and actual projections um within the uh public healthare within public Healthcare programs my my work requires extensive data analysis the Arizona Department of Health Services adhs has been tracking The covid-19 Benchmark statistics using an epidemiological curve approach of uh reporting weekly Statistics over time with this approach we have the ability to observe time Trends to understand ongoing and future disease patterns I want to spend a couple minutes talking about the time Trends we can observe from the most recent data and I think we're going to be talking about data later so maybe this will be be relevant um the data sources I'll be referencing are from the adhs school school dashboard and maricopa.gov the data reported lags about 14 to 21 days but we can learn a lot about where the numbers are going by looking at the past Trends it's important to note that the current epic curve that we are experiencing is symmetrical in nature meaning the numbers of of decreasing the numbers are decreasing at roughly the same rate that they were increasing this means we can draw conclusions from the time Trends we are seeing from the most recent weeks and how they apply to the current Benchmark recommendations for school openings I don't think I don't think it's important to discuss the two two of the three Benchmark metrics uh because those have both been met by data reported through July 26th however it is noteworthy that the cases the cases and cases per thousand have been dropping at an average rate of 28% since the peak of the curve near the end of June and the hospitalizations for cidlik illness have have been steadily on decline for three at 3% a week since the peak because we'd expect these time Trends to continue even at slower rates we would expect that the the to but that by today all the minimum all the minimum best best case metrics may already be met for the two these two benchmarks for the third Benchmark two consecutive weeks with percent positivity below 7% this is the only metrics that has not been met as of the current reporting through July 26 as we can see in the data within Arizona and other parts of the country the percent posit positivity rate tracks very closely to the trends with the other two Benchmark metrics cases and hospitalizations from maricopa.gov the percent positivity for Gilbert School District was at 7.8% for the week ending August August 2nd that's over two weeks ago since the PE since the peak week at the end of June time Trends have shown an average weekly decrease of 3% meaning the percent positivity rate has dropped an average of 3% a week again looking at these time Trends it's highly likely that as of to today we have exceeded the 7% Benchmark and may even be at the minimal or best case scenario standard at less than 5% there's wisdom in creating the benchmarks and holding these standards developed by our health department professionals and we appreciate that I'm here today to highly encourage the district to be prepared to quickly move to inperson classes since the data is showing that we are most likely already achieving Andor exceeding the recommended benchmarks waiting for the data reporting lag ignoring the time Trends and symmetrical pattern of the Curve will put us further behind in providing our children with the best learning experience possible I appreciate the board superintendent and all those that they are doing their best for our teachers and our children thank you thank you after Jennifer we have Angie Ward and Nikki MCU good evening my name is Jennifer young and I have two kids that um that are in second and third grade at mosquito Elementary uh they're third generation Gilbert Public Schools attendees my dad graduated Gilbert High School I graduated Gilbert High School in ' 04 with Dr Santa Cruz how you doing sir all right and U my kids are now at mosquite um I came kind of with uh some thoughts but I'll keep it short and sweet to the gentleman that um spoke second um I'm sorry sorry that your child got sick I can empathize with your with you and your child I'm an ER nurse I've been on the front lines since March I understand the risks the difference between you and I is you had a choice and I don't I need my kids back in school second thing I want to say sorry second thing I want to say is we know the risks and we're willing to take it we need a choice to get our kids back in school the third thing I want to say and what actually got me down here tonight is on the in the last 24 hours I have heard on three separate occasions from three different parents that people have been hacking into our Buzz websites which you guys tell me is supposed to be good for our children they've hacked into the websites and they have been doing what I can only describe as highly inappropriate and illegal things on our web xes what are you doing to protect our children from sex Predators what are you doing and I guess I'll leave with this is that we just want a choice I I understand that people want to stay home they they should stay home I I would recommend that they stay home but all we're all we want is a choice so thank you thank you Dr San Cruz may I may we ask do Dr McCord and his staff to follow up with this uh with this woman if there are cases if we can get the particulars of those so we can immediately investigate them yes sir I'm sure that'll be in the cycle Miss Ward hi my name is Angie Ward and I have five children that have made their way through uh the Gilbert public school system uh currently I have three of them in the public school in Gilbert public schools and as parents of Gilbert Public Schools uh students the vast majority majority of us are willing to take on the risks because we believe in the rewards of in school learning you don't need to take on those risks for my children when I send my son out on the football field I know that there's no guarantee that he won't get hurt he wears a helmet he does what he's been taught to do to stay safe and we accept what comes because of we because we know of the many benefits my high school students that have never had anything below A's are currently sitting with B's in every class they're struggling with online learning uh one of my daughters who again has never had anything below an a is even getting a b in dance she's struggling they're they're all struggling be uh despite the fact that they are well educated they have well educated parents and as parents my husband and I are very interested in supporting them and helping them but even with all that they are struggling on the second day of school a Spanish teacher sent an email to the parents saying that she wouldn't be logging in that day due to a family issue I'm very afraid that if online schooling is the only option for all of these kids that those types of things will continue to happen and our children will continue to suffer if we rely on that online schooling for all of our kids it's just not the same amount of accountability so as it's been said earlier 11% have uh the choice to stay home but right now the 89% are not being given the choice and as a school board we know that you have very difficult decisions to make but I believe that you're elected to do the most amount of good for the most amount of people please let us as parents have that choice and realize that the rewards of in school learning outweigh the risks by opening our schools immediately thank you thank you I believe that um in-person education is a big part of Gilbert um because my I've had five kids go to school through Gilbert three have graduated already I have two currently in um one is in sixth grade and then the other one is a junior but the reason that I know Dr McCord and his family is because in junior high we have two sons and they happen to be the same age so in junior high and high school they went to school together and because of that and we spent times at time together at Banquets and on the sidelines and his wife and I in the con concession stands this is what made Gilbert Gilbert is we meet each other our kids because I have five kids my circle of help my kids happiness just expanded huge because then they have that many more people that they can go to that many more friends that they can be in contact with I know readed car because guess what I walked into an elementary cafeteria and he was my son's basketball coach and we played Wham and he coached my oldest son oh no my second son that's right because he has a son that's Casey's age my son's age and that's what in-person school does that's what the education that we provide in person it doesn't just give an education it gives this a huge plethora of people that are awesome that's why Gilbert's great right I don't know Lor W guess what I've cheered for her sons while they played football and my daughter's ran track with her son I've had her son in my home to have spaghetti dinner before the state track meet guess what it's 100% because we had inperson education now you take all those things away and we only have school online then it's about the education and the education online is not good like we know it's not as good as it could be right in person I love the teachers unfortunate for them they're being evaluated every single day by me and by every parent and I see them and it's painful to watch them struggle to get the kids oh now click on this tab and then go go to buzz and click on this tab and it's hard for me I've heard these teachers are amazing before I even came you know as my daughter was going into sixth grade and Cali in as a junior and it's sad because I think even the teachers can't reach their potential they they didn't choose you know this and I realize in the circumstances if they are in a in a in a risk to maybe possibly get sick that we do have that for them but don't take away what I think is a big part of what made Gilbert so awesome is it kind of like a small town I went to Gilbert High School and my kids will all graduate from Gilbert and this year for the for the first time I'm like you know what is this the right school for my kids I'm waiting I'm hoping that tonight I have like the biggest celebration at my house and we're like Yay everybody's going back to school and we can again be like happy Gilbert families again that help each other and know each other so please let our kids go back to school thank you next up is Jimmy lindblum then Jeffrey Hendrickson and Megan winter Jimmy lindblum Jeffrey henriksson and Megan winter I apologize it's a rowdy crowd in that other room I couldn't hear my name my name is Jimmy limam thank you for hearing me today I'm a product of Gilbert Public Schools you were my principal many years ago and uh I currently have four uh five children one of which is in the district at Highland High right now now I'm an advocate of a robust strong education system I have been for my whole life I currently serve as a board member for the Arizona business and education Coalition on the Arizona Chamber of Commerce and with the East Valley partnership I'm also on the board with the Phoenix Metro Boys and Girls Club a club which has stayed open through the entire pandemic and served our community with much needed uh support for children who needed a place to be why parents worked as a as a board we dealt with covid issues early in March it's not March anymore it's August I think it's been a long summer but we were able to to address the issues as they came up and we were able to stay in in uh in business and support the community something of which I'm very disappointed that this school board has not been able to figure out how to open up the district yet in my efforts to support this District I encouraged and supported others to in the last bond election and in the pamphlet I wrote that goes out to all of the the elector the people that vote I said the schools are a pillar of our culture and a foundation for our Town's future our foundation is crumbling and that is why I'm here tonight for some reason we forgotten the value of our education and the benefits that come from strong schools they attract business businesses and investment people want to live in an area where we have strong schools they make strong neighborhoods and increase property values but the most important reason is our children and our families who are suffering right now I can't tell you how hard it is to work when your wife is texting you who is trying her hardest to provide an education for her children and you're trying to make a living in pay the bills through a pandemic Noah hasn't forgotten the value of Education Noah you Noah right Kirby hasn't and Trina hasn't Trina said we have amazing parents that are leaving and I don't know that we can get them back I pulled children from this District when they announced they were not going to open because I have a child that needs to be in the classroom and I found school that could do that Trina also said there's a long-term effect is devastating to the impacts of our community and the relationships that we have with the families and the people that are leaving are doers and I agree with all of those comments on a positive note it wasn't very long ago that Gilbert Public School celebrated an addition of great leadership it was out in this parking lot that we welcomed our superintendent Shane McCord we very happy for that addition and we've had a great school board that has been here and we've been happy and benefited from each of your service and we're thankful for it there's no doubt in my mind after watching that celebration in that parking lot that our parents and children and teachers understand the benefit of schools and last week I had the honor to be in Queen Creek Public Schools when they voted to open 100% and they worked their butts off to get open on time and they did and that Community celebrated you would have thought it was a state championship that they won in that parking lot and that's where we live we live in the east valley where we value education and I just want to encourage each of you to work very hard to get our schools open as quickly as possible and I thank you for your time appreciate thank you thank you board members and Dr mccort for allowing me to speak my name is Jeffrey Hendrickson I'm the father of three Gilbert public school students a first grader and twins in Kinder prep first want to stress how happy I am that the Kinder Prep students are allowed to attend in person as they're at the critical Age We being in person is the only way they can learn I could not imagine doing Kinder prep on a computer so thank you I also want to sit there and say that that same thing should apply for our elementary school students they are not given a choice right now our first grader is an above average student intelligent and she loves school she doesn't like online school but she does her best because she loves school we give her all the support that we can to succeed in this online learning environment and luckily she continues to do well however we have seen the complete oposite for many of our friends uh her friends and others in classes and other schools in the District over the last 2 weeks we have heard and seen kids having meltdowns day after day after a long self-taught learning uh session we have seen our neighbors firsthand have to experience and go out and get three different Chromebooks in order to get their kindergar online in person or o over the Internet with a camera so they can actually see and talk to their teacher that shouldn't happen to a kindergarten that's a horrible start to a school year we have heard the horror stories of children being exposed to pornographic material adult situations and language granted those have happened in other states in or other states and in our state not necessarily in our district even though people have brought it up tonight um continued disruptions from children that can't mute themselves and teachers who are having technical issues and are not able to mute the children we have seen teachers not able to see students not able to mute students students that can't see the teachers can't mute themselves or unmute themselves audio issues all on top of a weekly schedule that has not been consistent this week alone we went from having 5 days of in-class learning to now 3 days a week where were more hardcore learning but then the other two days Tuesdays and Thursdays so today being the first day the kids had to teach themselves my first grader had to sit there and do three assignments on her own luckily I'm able to take some time away from work my wife's able to sit there and help her and she got her assignments done during the day we've also seen examples where the specials are supposed to last 35 minutes and they've been cut down to 15 minutes or less due to teachers having technical difficulties uh uh or lack of the teaching digital AIDS and so they can't you know do a full art class online the FL the Florida virtual curriculum on a miniature screen such as the Chromebook is a joke and an insult to our students and teachers expecting a first grader to click through 15-page assignment where you can only see a few lines at a time is not a reality and is confusing for the students and parents Al like additionally the monotone voice when trying to allow them to click through and not have to get the parent is very annoying home back next it reads the same things a thousand times my teacher's child or my my child's teacher is doing an amazing job of communicating with us as parents and students but that is not the case in all schools in elementary school the evening should be a time for families to bond and interact not having to help their kids with homework uh on self selftaught Tuesdays and Thursdays so finally as noted in today's assignment I sat there and I watch watch this I could not believe my eyes they talked about the rights and responsibilities quoting the Florida virtual curriculum the Constitution protects your rights and freedoms in the United States kids have a right to go to school if that's not ironic I don't know what it is I ask rather demand that our voices be heard the majority in this District that wants our kids to go back to school allow us to have that constitutional right to do so you as a board member have the legal ability to hold to stop holding our children children's education hostage the numbers are showing that in Arizona we're doing our part to stop the spread our community which I've uh heard from the board isn't just Gilbert we have to look at Mesa we have to look at the people that aren't in our area that come to our schools we're trending downward multiple weeks in a row and to the gentleman's Point earlier yeah we're multiple weeks out on how accurate that data is but it's been trending downward that means we are well below our you know requirements to go back to school so I ask that you uh I ask that you free our children and us from the Captivity of online learning and allow them to return to school effective Monday August 24th thank you thank you we have Megan winter Dylan Wells and Cassie Watson hi my name is Megan winter and I speak today as a mother of five Gilbert public school graduates an active community Community member and a gilbertt public school teacher I would like to thank the board for their patience and follow through with the approved a proposal to follow the metrics from the August 28th board meeting employees and families deserve to know the metrics and the detailed protocols for the call to Safe opening I appreciate all the work that is going on behind the scenes by the district and the board a quick opening would cause many to react quickly and possibly react not well thought out we can learn from the surrounding districts that did not offer confidence to their employees and families and see what has happened in those communities your patience dig vigilance and sharing of the plans gives the employees and families peace of mind to concentrate on student learning we all want the schools to open it's the matter of when should the school opens there's going to be people who say tomorrow tomorrow is too early 3 weeks from now is too late but what we can do is set the parameters look at the metrics say this is what we're going to do and these are going to be the protocols when we do open the schools that way parents have a good picture when I hear people saying 89% of the parents want their kids in school I believe it's 100% of the parents want their kids in school I don't believe the question was asked do you want your kids in school no matter what I believe the parents most the parents would have thought that there was some protocols and measures that were going to be followed so maybe that would need to be asked again if that would help um the plan to use the metrics and transparent protocols to open is the best approach that we can have it might not be perfect timing but at least a a plan I would like to also add a message of Hope to the employees and families it has been a hard start to the school year there have been many tears including my own and frustrations however I know we can do this I have the confidence that my peers and the families can adapt and we can get in sync and we'll work through this I have often said to my students that the best learning takes place during the struggle how we act in that struggle and what we do in that struggle is what makes us who we are when that struggle is too big we just need to slow down a little find our safe person vent cry then turn to each other and start to problem solve break it down into chunks and attack it accordingly we will get there my eldest daughter Maria was an accomplished violinist when learning a new piece of music and she struggled I would say to her Maria remember when you were three it took you 6 months to just learn to stand correctly hold your violin hold your bow learn The rhythms and the fingerings and to learn to play Twinkle Twinkle Little Star on a stage and take a bow how did you do this Maria we broke it down so when the music gets tough pull it apart Twinkle Twinkle Little Star it that became a mantra when times were tough for music and all of life struggles perseverance is the key lesson and what we do when we persevere we just need to Twinkle Twinkle Little Star it so now we need to Twinkle Twinkle Little Star it break it down make the plan how we can get back to school and accomplish the necessary steps for that safe return prepare and outline the protocols share them what will it be like when we get to return to our stage our classrooms thank you thank you Dylan Wells Cassie Watson my name is Dylan Wells I'm currently a junior at Gilbert High School thank you for the opportunity to speak tonight in the mo in the most recent two weeks of online education I have not learned a single thing that is including including doing all the modules studying daily paying attention in every WebEx meeting and doing at least two hours of homework every day I have personally talked to at least 100 students about the online learning lessons my cousin who attends Red Mountain High School was the only one of 100 that said that they like it and that they prefer to prefer online over regular school why aren't we learning the teachers admittedly don't know what they're doing the students have no idea what they're doing either it would be nice if the teachers and the students have an had an opportunity to perfect using Buzz before requiring graded assignments the amount of work I have been assigned is ridiculous teachers don't understand that every single class is giving multiple hours of homework and lessons which I have to teach myself the current structure is go to class learn nothing and do infinite amounts of homework I've had two weeks to figure this out and it still does not make any sense to me why are we still using buzz when all the teachers have us use different websites anyways I have I need to have 20 different tabs open in order to do one assignment when a teacher asked me to open a tab on WebEx my crashes and I lose 10 minutes of the lecture trying to get back in how am I supposed to learn that way there's no comprehensive learning online online school has been so frustrating and tiring I feel like the only thing to do left to do is to drop out and start working at McDonald's if I'm not getting an education I'm only I'm going to actually do something productive and start to make money why should I stay in school why should I stay in school if I'm not learning anything one of my good friends whom I have known my whole life is so fed up and desperate he withdrew from Gilbert High School filled out all the paperwork and enrolled in ALA is that what I have to do to go to school we have we had the option a month ago to choose to do online or in person that choice has been taken away there is no choice I feel that nobody cares about me as a person or my education the statistics of from the Arizona Department of Health as of today 818 2020 are telling in the state of Arizona the odds of not getting Corona at all are 97.32% the odds of not being hospitalized are 99.71% and the odds of not dying are 99.94% that math speaks for itself instead of asking students what is the best safest learning option Dr mcord and the school board keeps asking people who have been out of high school for decades what they want to do adults are making decisions for me but they haven't considered asking me what I want or need in the last two school school board meetings there were no statistics presented on what the students want I'm here tonight to be that voice I want to go to school in person I want to be taught the quality education I have been promised I want to connect with my teachers and other students I want to be prepared to go to college and pass the honor the honors courses classes I'm taking to affect my college DPA and the rest of my life this education paves the way for my career and it's being thrown in the dirt like it's nothing I'm six I'm a 16-year-old honor student who probably chews gum in class and takes too long in the bathroom and I am begging you please send me to school in person now I need to go home and do the 12 hours homework that I just got assigned today Cassie Watson Jennifer Mathers and Stella is all the note says hi I'm Cassie Watson I chose in school learning for my three boys and yet they're still sitting at home staring at computer for 5 to 7 hours when we were given choices I expected them to be met all the parents that chose iners are being forced to do online homeschooling this is not what we chose all the parents agreeing with your distance learning have every right to keep their kids home but to force the parents who want inch school learning and who are well aware of the so-called risk s well we made our choices our children have been home for 6 months without peer connections inperson instruct teacher instruction and immune boosting surroundings when they finally get back they will be weak and socially inept depression is skyrocketing and we as parents fear that more than a virus with less harming statistical numbers than the flu our children have been imprisoned for 6 months and you want to keep them locked up from any more there's no reason teachers can't go back to school to do their job if they're immune compromised or over the age of 60 let them be the online teachers for the kids whose parents chose that but to say I don't want to work because I might get sick is a weak excuse and not acceptable my husband isn't allowed to call out for fear of covid he's a police officer he has to go to work and what is going to happen when the flu comes back around we'll be closing down for that as well this is ridiculous my eighth and sixth grader are on IEPs and require resource Support over the phone or FaceTiming just doesn't cut it both of them have had have Fs in at least half their classes because they can't grasp what they are being taught through a computer screen my eighth grader was specifically put in co-taught classes for all four of his core classes because he needs the extra help my sixth gr my sixth grader cried and asked if he could skip school he does he hates it he doesn't like doing this and the lame idea of dropping them off to sit somewhere else to be watched by Lord knows who to maybe possibly receive some sort of help or accommodations isn't going to cut it my third grader fell asleep at the table the other day his inability to focus on a computer screen is ruining his education and I'm not H harping on my kids teachers they have fantastic teachers who want to go above and beyond they know the importance of of the in school learning and that this is not a good situation for our kids they Rock it's the ones who don't or won't fight for our kids who don't rock what makes this online learning even worse is Cox deciding they were going to turn off the internet when our kids should be learning which is in the grand scheme of things doesn't rate that much since the rapid program has trouble loading on a daily basis half the time the screen freezes on WebEx and my kids have no clue what's going on my kids have been back in school for 10 days and three of them Cox was down this is not what my children or I signed up for so I suggest that maybe we draw up a waiver give it to all the parents who want on Campus Learning and get our kids back inside a classroom ASAP we are tired of the political push and pull my kids shouldn't have to suffer for the political agenda of others we need to get it together and get them back in the classroom now thank you very much thank you hi um my name is Jennifer Mathers and I do recognize that this is a difficult decision it's a different topic um but fortunately the department uh Arizona Department of Health has provided benchmarks to help make this decision easier for boards like this I do want the schools to open I have two kids but uh I think that we need to wait until it's safe and just like one of the other mothers had said um it's not a a question of whether or not the entire population here wants the schools to be open it's about when they are opened and I would like the board to adhere to the the standards the benchmarks thanks thank you Stella I don't have a last name then Steve lavel or lelli and then Brandon I didn't exactly know what I was going to say but I'm going to make it short I think that putting students on computers is just causing another problem aside from Corona virus it's damaging their eyes and after school I'm constantly having headaches and needing ipren to get rid of it it's already stressful enough having to deal with wearing masks everywhere you go and online school is just making that worse we want to go back to school so we can interact with other kids and have the opportunity to make friends and have contact and learn something new I am normally learning something new every day and that's a goal that I intend to keep and now I'm concerned about getting into college for lack of education education I have a 5-year-old sister stie and she just got into kindergarten and she is constantly needing help because her computer's shutting down and I just don't think that that is being fair to the kids who need education at Greenfield Elementary which is where I went last year I felt like I was always welcomed and that there's always someone who could help me whenever I needed it and now I feel like I'm being blocked out and ignored and I feel like that's just not fair I feel like that education is something that we all need and that we need that to have a good future and that's why I think that we should go back to school thank you thank you good evening uh my name is Steve lval I have a son that goes to uh gilber High I also uh coach football over there at Gilbert High um I just want to hit on a couple things real quick that some people brought up the flu right well the Spanish of 1918 we had a death rate anywhere between 3.5 to 5.26% depending on the numbers you can find on the internet about that um in 2018 we had a really bad seasonal flu case worldwide numbers were 650,000 dead about a 9% death rate worldwide currently with covid our death rate worldwide is just a tad bit higher than that at 0.1% worldwide okay now that doesn't really correlate here to Gilbert but I think it shows maybe some of the questions on why we're reacting the way we are as a as a country and a school board with regards to closing everything down um I'm sorry I was just taking down some notes I wasn't really ready to speak today so uh I wanted to talk to you real quick I have a comment here it's from uh it's from an article from Pediatrics dated August 2020 in there it says quote children are not drivers of the covid-19 virus and that transmission from children to children or adults is very infrequent uh that's from the Pediatric article in August um Dylan made some comments I don't know he's in here here no I don't know if you heard that young man speak uh his words were pretty pretty good but I think his nonverbal communication was even more important uh he's crying out to you to let him go back to school he's a teenager he's 16 and he's asking you to please please let him go back to school I work locally here in gilber for the fire department uh I've been on the front lines of covid myself I've also had it um we don't get metrics nurses and doctors don't get metrics fries and bashes didn't get metrics to go back to work so I don't I don't necessarily think we need metrics to go back to work okay um I'm I'm a little concerned why we don't already have Pro calls because we've been out of school since March um I think those should have been should have been addressed before now again that that comes at the state level too and I'm almost running out of time um I want to leave you with this in coaching I have kids that struggle so they need tutoring so I'm trying to work with them right now and trying to get them online tutoring um but the aspect of them showing up and working out with us right now as we've come back to the field and done some stuff has been phenomenal for for these young men they get the the social interaction that they're not getting on a daily basis and again we don't have metrics to decide what and how that affects their brains but I can see it firsthand uh the positive impact it has for them to have some social interaction with other youths and I think we need to get back to that thank you thank you good evening my name is Brendan Waller I am a uh CEO of a local um security contract company uh I'm the uh we have about 324 employees uh and the whole company um but one of my main uh things that I came up here for is I'm here for my kids um I had two of them that went through Highland High School and I've got one left that's in uh Pioneer uh the one that's in the uh that just graduated uh from Highland is a class of 2020 he's in the Army right now and uh he he just got Co himself um he was in a group of other guys there was about 200 of them and he said Dad well I don't know what this is all about I'm not sick I don't feel like anything so even at a young age these guys even when they get it are not uh they're not having the health issues that other people I've talked to teachers and they want to go back and I say this to the teachers that don't want to go back I go to work and a lot of their people go to work and if you're afraid just find a new industry it's not that big of a deal um if you're afraid as a student it's it's not that big of a deal stay home don't take away the freedoms of other uh students including my child or me as a taxpayer 43 students in the entire us have died in 2020 from covid-19 145 people in died last year altogether and uh there's 70 million kids in the whole us uh so the question is how some can we reopen if it's going to be more than a week and it's going to take time we need to start looking at a referendum maybe for November for repaying taxpayers for each week that the district is going to be closed the district is St is saving tens of thousands of dollars in support staff costs other other than teacher costs electricity Supply costs every day that it's closed I'm a CEO and know that there's line items for everything no matter what your opinion if school should be open or closed you will owe that money back to the taxpayers if you refuse to open back in back up within the next 2 to 3 weeks maximum it's been about 6 to 7 months since this pandemic has been with us people are not dying all around us and especially not kids move the decimal from 70 million kids in all of the United States over to 1 millionth of 1% and that's that's how many people how how many kids have already died odds of being struck by lightning are one in 3,000 which means that as a child you are many more times likely to die from lightning than covid-19 with that slim odds of kids dying that's not worth closing in so let's wake up we calculated the risk every day of waking up and driving the car 36,000 people were injured in cars in Arizona alone in 2018 15,000 died do we stop driving the answer is no life has risks covid-19 is not a death sentence for 95% of those adults that get it so let's please open back up thank you thank you we have Kathy Stager I believe it's Liam for foresight and Robbie foresight there sorry hello thank you for allowing me to speak tonight my name is Kathy Stager and I'm a teacher in Gilbert um and a resident of Gilbert and I addressed the board a few weeks ago um about using the guidelines to help us reopen safely and I want to thank you for for um following those I I do appreciate apprciate it um I believe that children learn best in school and I am looking forward to seeing them um but I'd like to address the board tonight about a plan for when the numbers that we're using right now revert back to not meeting the guidelines due to community spread parents and teachers understand how fast viruses spread think about how cold and flu and strep throat appear two to three weeks after we're back in school after summer break fall break winter break this is a virus and it's going to spread the schools that are opening now are not following the guidelines similar to when the state didn't follow the CDC guidelines Governor Ducey needed to close the state down again and our numbers dropped the same thing is going to happen to the schools that have opened already um I'd like to urge you um to prepare a presentation about GPS's plans for when the numbers do revert to not meeting the guidelines as they will um it's a virus it's definitely looking for ways to spread and we need to have a plan for that as well um it's an incredibly difficult time and you have difficult decisions to make um thank you for letting me speak tonight and thank you for your service and your dedication to our district thank you um I'm Liam and my family recently moved here two months ago and we were excited about making new friends in a new neighborhood but now that all the schools are shut down it's kind of hard to uh make new friends and I just hope that we go back to school hi I'm Robbie foresight I'm Liam zad I just want to bring a perspective of a brand new resident of uh Gilbert we moved here two months ago we left behind uh family and friends and a whole network of people that we had in Los Angeles California and I don't tell many people that I moved from Los Angeles to Gilbert cuz it's unpopular but uh we did it not only because we really love the town but also because um of our solid belief that uh the choices that we would be able to make for our family and the freedoms that we'd be able to exercise here were something that was rapidly evaporating in where we came from and uh just the belief that we could have a better life for our family and I can tell you that um when we first heard that the first two weeks would be online only I was a bit disappointed but that was definitely something that I could live with and it seemed uh like a well-reasoned plan I appreciated the choice that we were able to make and we did choose that we would go back uh 100% in person when I read the revised decision that we would go with these new standards just that sinking feeling of exactly what we are experiencing in Los Angeles which is a message that translates to who knows um and it it lacks courage it lacks decisiveness and and it um it rounds off to not wanting to step first in a lot of ways and I can tell you that that has a crushing effect on the community and especially I was especially disappointed with the inclusion of Point number three which is covid like illnesses we all know that the flu season is coming and I just can't for the life of me maybe I I need to have it explain exp better to me but I can't figure out why that would when we have a seasonal flu why that would necessitate the continued shut down with no distinct end in sight I think being a parent and being a part of a community um inherently is about weighing risks and making calculated decisions for your family uh and that's especially true now Liam and I could get in the car right now and drive to Main Event we could throw down $10 we could play 400 video games moving from machine to machine and there would be no problem that's a freedom that we have and that's a good thing it's our decision as a family do we want to do that we could walk through Target and touch every toy in the toy aisle and put them in our mouth if we wanted to but we're not going to do that but the one thing that we don't have the freedom to do under this decision is the most important thing which is decide to uh take advantage of the best education for Liam and his sister AA uh that that we can get and make that calculated risk as a family so I appreciate your time thank you next up we have someone who's identified as just Brian then Michelle Dre and lastly Renee Cruz o Brian Michelle Dre Renee Cruz good evening Dr McCord governing board staff and Families my name is Renee Cruz and I'm here tonight as a teacher and as a mom I have been a teacher here in Gilbert for over 20 years and my 12-year-old daughter has attended Gilbert public school since she was three I know I am not alone when I say I would like to express my profound gratitude to each member of our board our superintendency Administration and our entire District as a whole these have been uncharted waters and we have experienced times and situations no one could have ever predicted or imagined you have shown Grace Under Fire resiliency and Innovation and I want to express my appreciation for the thoughtful consideration you have given to every decision you have made as you have tried to prepare and pl plan for our children to return to school please know we remember those of you on this board devote endless days and nights to our district and recognize your position as is a volunteer one we are extremely grateful for the various perspectives points of view and opinions that each of you bring to this board in representing the various stakeholders of our district each of you is valued and should be respected as just one of the many stakeholders of this community please remember the loudest and most critical voices do not always represent the majority of the greatest attribut of our district it is that our board and administration View and recognize each of us as humans not just merely as a number in a data set or as a student or an employee ID number as I stand before you tonight I recognize that I am not a representative of all the voices and of all the opinions in our district however what I do represent is on behalf of a portion of teachers who have not always been heard let me be very clear this is not because you have ignored us this is because we have chosen to not speak up we have remained quiet because we do not to want to widen the gap of divisiveness that seems to have a stronghold on the decision-making process when to reopen schools as teachers we are a collective group and we are united in one thing the education safety and well-being of all of our students the decision to reopen schools is not an US versus them we are one United Team we are here to help lift each other up and to fill in when others can't or un unable to do because of the situation the pandemic has put us in many students and staff are unable to return to the classroom right now in the traditional sense but as I said we are one team with one goal to ensure the Education Health and well-being of all students when one of us is unable or cannot do what we want to do and the others are here to ensure that our students are taken care of while some may not be able to teach or learn from the classroom some of us can do it from online how however let me be very clear this is a deadly virus it is not a hoax and is not something to be taken lightly it is something that needs to be taken seriously and I am proud that our district recognizes this as I have said you have put thoughtful consideration to each decision you have made and trust that you will not go into tonight's decision lightly I believe strongly in doing our part to spread to help mitigate the spread and transmission of this virus however I also believe there are many things that we can do to ensure the safety and well-being of all all of our students as a teacher we have all been trained and re to recognize that our job does not begin and end with classroom instruction we are the eyes and ears and we are the first line of defense for all of our students needs this includes their social emotional and me mental well-being we are the ones that the students caught on to detect and Report abuse and neglect we are the ones to gain intervention for our students who are presenting with signs of suicide and of mental distress if this pandemic has taught us nothing else it has taught us that people need people it has taught us that we need each other we need experiences and we need human act interactions we need peer interactions this is even more critical for our children we have all put our lives on pause to do what is best for the greater good of our communities however I believe that it is time to begin to look at the entire population of our students and address their needs as well I'm not asking that every student and every teacher return to the classroom that is not practical Fe feasable or safe there is a reason for healthy fear of this virus for those who question position my position and question my understanding of the severity and the emotional trauma of covid can bring please let me reassure you I know firsthand I don't say this out of fear and I don't say this to gain emotional support I say this because I do understand sadly exactly one month ago today my father lost his battle with covid so I do understand and I do know it all too well however with that being said I am comfortable returning to the classroom and I am comfortable with my daughter returning to hers however I am not comfortable with her remaining in isolation for weeks months or even worse a year to come because to me this is not living I appreciate that our district has planned and prepared for many different options to suit the needs of all of our families students and staff every parent and every staff member has options to do what they feel is best for their children for their families and for themselves with the relevant numbers and the metric showing we are moving in the right direction I am comfortable sending my daughter back to class and I am comfortable as a teacher ring to returning to the classroom however what I am not comfortable with is knowing that my daughter and so many other students like her will continue in isolation I am asking that the board consider returning those students and teachers who are able and healthy enough and comfortable enough to return back to their classrooms thank you there were 32 individuals who requested to speak two did not return to the podium I want to take license especially at this point to thank all of you for sharing your thoughts and opinions with the board I want to pay particular attention to those courageous students who step forward and let us know your concerns and your feelings we are proud of your efforts to address the board with that we will move forward with item four 4.01 a review of the most current health benchmarks from the Arizona Department of Health Services and Maricopa County Department of Public Health and these are two presentations that will follow one another led by Dr McCord Dr McCord I yield to you thank you Dr Santa Cruz governing board members I'd like to Echo your sentiment for our speakers tonight um we we definitely appreciate uh your thoughts moving forward um let me get this all situated a week ago seems so long ago we sat in this room and we talked about health benchmarks that just came out from the Arizona Department of Health Services and we had conversations about where those initial benchmarks uh were were um at at the moment in time and said we'd come back because we knew that m County would also come out with uh benchmarks that I believe they pull the data from the same spot but more specific to our boundaries and so um this is just all information that have has been pulled as of uh recently in just terms of their dashboard um I know others have dived much deeper in a lot of different ways this is what's uh facing the public at uh when you look at the dashboard so uh just want to go back to what the criteria uh there's three areas that uh are used for The Benchmark a two-e decline in number of cases uh as well as or two week of case rate less than 100 cases per 100,000 population percent positivity for initial opening two weeks of percent positivity less than 7% within the county and covid like um two weeks with hospital visits due to CLI below 10% also looking at the criteria and they broke it down into three different areas uh minimal moderate and substantial uh minimal areas evidence of isolated cases or limited Community transmission case investigations underway no evidence of exposure in large communal settings moderate Community spread means sustained transmission with high likelihood or confirmed exposure within communal settings and potenti potential for Rapid increase in cases and substantial Community spread is large scale uh controlled Community Transmissions including communal settings schools workplaces Etc and this is how they've defined those certain areas and how they've broken them down uh in terms of percentages and again the criteria based on this and based on schools is uh when you're in those certain areas this is what uh they recommend you should and should not do so of course in the substantial range uh it is to continue on the virtual path uh minimal to moderate range is the hybrid path and the traditional range is when there's no uh no to minimal uh spread of the virus and as you can see there there are categories of what you should be doing in those areas and you're looking at the Hybrid of course it checks all the boxes and traditional uh which is basically everybody back uh is very minimal in terms of what the requirements are based on uh the metrics currently looking at Maricopa County data this data is reported on August 13th for the week ending July 26th uh if you look off on your right here uh we are in the green zone with 117 out of a um 100,000 it's trending down and it has for the last couple weeks criteria 2 is percent positivity that continues to be in the red but is trending down it is currently at 10.9% and criteria three is hospital visits and that is trending down at 5.3% and it was in the green area as well um when it was last reported on July 19th for July 19th looking more closely at Mar Copa County if you go on their website and you navigate it you'll get to a spot to where you can plug in your school district it'll outline it as we have here this yellow area is not our school district but this is our area right here and you click on it and it'll give you some specifics related to your District as it relates to the benchmarks and this is what has happened and so a couple weeks ago we were at 7% 112 or 7% for Co light cases 11.22% uh positivity and cases per 100,000 was at 11073 uh moving into the most recent data uh cases per 100,000 7.7 puts us in the yellow percent positivity is 7.83% and covid likee illness is at 4% so again if you look from week to week we are trending in a very very good direction um and again that's just the areas that I just spoke about and again when they post this data they post it every Thursday at 400 p.m.

and is this meeting in translation yes we do have transit translators here tonight okay awesome let's see if that's better not too bright hey um at everybody so it is seven o'clock i'll go ahead and call the meeting to order the regular meeting of the azusa unified school district board of education and item 4.0 uh i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all okay and then we will go to our roll call board member rodriguez pena president board member grier here board member shiloni here board member arianis i'm present and i am here okay now we'll move on to approval of the agenda do i have emotion on the floor make a motion to approve second motion by board member rodriguez opinions seconded by board member arianas any discussion and let's go ahead and vote are we having technical difficulties okay uh is it anybody getting the vote on their screen no okay i want to make sure it wasn't just me so what we'll do we'll just go ahead and do a hand vote with this so everybody in favor yes this is five zero all righty so now we will move on to item four five point oh five point in items from the floor public comment on agenda or non-agenda items 5.1 this is an opportunity for the public to address the board on agenda or non-agenda items no action can be taken on non-agenda items individual speakers may be allowed up to three minutes to address the board on any agenda or non-agenda item to address the board please raise your hand while in zoom attendance okay and one so far where do people go okay so we have one person number one you can unmute your mic welcome amber hello um i accidentally hit raise my hand i'm sorry but um i didn't mean to do that i was trying to do my tv and my phone at the same time um so i really don't have anything to address the board except um i'm happy to be here watching tonight thank you thank you so much okay anybody else okay it looks as though we don't have any so we'll move on to item 6.0 comments and requests by the board so board member grier thank you and good evening everyone um just uh a quick update um on on a couple things one um there there was uh recently in uh an additional ad hoc uh conversation that happened between um the city of azusa their ad hoc committee and um our ad hoc committee which consists of me and board member rodriguez pena and so again was grateful to to be there in the conversation talking about you know a number of issues concerning um you know around what the district is doing and what the plans are moving forward same thing with hearing the city with the kova testing center and and just a number of things that were uh discussed and so just grateful to our counterparts uh at the the city and uh the ways that we continue to collaborate um together um also want to report out that i i did hold a another online coffee um and just wanted to share there was just over 30 parents teachers um classified employees that that were there and there were a number of things that were discussed a lot of things that were discussed had to do with returning as you can imagine returning uh to school and and there were a number of questions that came out just want to share just a couple themes i mean there were questions around um communication and and expectations around frequency and channels of communication especially going into the uh the school year and once the school year starts so that there is understanding there and so you know i wonder if it's helpful to have that communicated out in such a way so that parents know um you know what what to especially parents but even some staff members were communicating um that would be good to know where to where and when to expect different means of communication of course there were some parents who were sharing uh bits of frustration that they that they you know still were unaware of um what the plan was for even just later this week um and uh another thing that came up was talking about devices and devices that that um uh are the kids use so if they you know in my in in my home my daughter she had a chromebook so she didn't need to go and and get one from the district however there i came to my one thing i learned last night is that some students have chromebook or use other devices such as xboxes to to you know have their their classes i didn't even know that that was possible but there are you know some teachers who communicated that it's a challenge when the xbox is that um you know the device that they're using so so is there any way to kind of assess for for us to help um parents and and and students determine if they believe that they have a device that's adequate for us to still make some recommendations around um you know what devices might be even more adequate um just to kind of make sure that it's equal there across the board um and and one other thing just i know that we're going into this um you know distance learning season and i think it would be helpful i know that we had this at the end of the school year that in each of our board meetings there was a covet 19 update um kind of item that was there and it allowed for there to be some space to discuss some things and so i'm i'm going to request that at least for the for the for the next handful of meetings um that it would be helpful to have that there to allow there to be some space to have these conversations as as you know there will certainly be um obstacles that that present themselves as we move forward um that's all i have hey thank you board member career uh next board member shielneen thank you um i don't have anything to report but i think in terms of requests i do have a couple um one um relates to um looking at this upcoming year and keeping track of um information and having i mean i think i guess i guess it runs parallel to adrian's comment in terms of having something the agenda but i i also think that we need to be it would be good if we could be reporting out items for example like i appreciated that la unified would report on a weekly basis how many students were not i mean they reported how many were checking or how many were not checking in i only saw because it was shut up in articles in the newspaper but thinking about how we can be and get regular reports like that and just in terms of how how things are going um i appreciate it last time the anecdotes of having like you know specific examples right but i think looking at aggregate as well so we have a good sense of how things are are functioning i would appreciate um i also um would like to request um regular i mean our meetings maybe we can have regular updates in terms of the um the committee that we're putting together so that once we are able to come back in person whether it's through a waiver process for our elementary kids whether it's through this new process the state just put out about you can actually even in a county like ours could consider bringing back small groups of students um of high need um at this i mean right away it's unclear what that will look like but in terms of those pieces so that we can understand the planning um so that because i know all of us are eager to say do it safely but be able to get back to in-person instruction um obviously safety comes first so those are my two requests um and i just look forward to the beginning of the school year let's see how it goes oh and then and then colleen thank you i think this is your last board meeting with us so thank you thank you board member sheila nina board member ariana's hello everyone i would like to uh i don't have anything to report but i would like to speak out to all of the teachers and all of the students and parents and administration that have been getting ready to start this school year and i want to wish you guys luck and i know it's get it's it's still something that uh it's a work in progress but i wish you guys much success and can't wait for school to start thank you thank you board member ariana board member rodriguez pena yes um good evening everyone um i just want to welcome everyone back to school our new school year for teachers parents and students i know it's going to be a different um kind of school but i'm just welcome everyone back and and good luck and god bless everyone and i want to thank colleen also you did a very fine job colleen um thank you for your service uh i i went to the um well i didn't go anywhere i'm sorry online they zoomed a special ed meeting they had with um uh the parents and i want to thank um aaron cramer dana mitchell dr daniel mitchell and mr creon they did a fine job answering questions to parents of students that are special education and um i believe really had a really good turnout as we did in the last apparently they had uh uh discussing that the different options that they have had have uh when their children are going to return to school um i also went to the school site visitation the school bond and um i visited well the new parking lot at gladstone street school which is now the adult school very nice very clean did a good job on that it that is all already completed and i also went to the um gaston high and azusa high school gym and their fields they're turning out really beautiful i wanted to thank mr ortega and darren howard maria romero um maria elena romero for the tour it was very emotional to see um all these jobs that are being flourishing in the high schools in the in the um in the gyms they're coming out really beautiful and i want to thank the azusa community also the covina unincorporated area for putting out their vote on the measure k former board member burke hamilton would be delighted to see the gm because this was one of his babies this is one of his big things that he wanted to see was reachers in the gym i hope when they're done that we can invite him so he can take a look at what what he started because that's what he really wanted to do and um in my first term as a school board member in 2011 children includes gonzales rosie garcia dr barbara dickerson and brooke hamilton they all were very instrumental in putting this coupon on the ballot and now i i would like to if they're able to come back and see how this all started mr hamilton was always talking about about the benches about the bleachers so we need to continue to give our community what was promised to them in 2014 students and staff deserve to have a clean nice environment to work and to play and it also brings up the morale of ausd i want to also speak about the new covet 19 test sites it's located at memorial park north they test from tuesday through saturday same seven a.m to seven pm and you need an appointment you dial 2-1-1 or you can go online covet 19 l.a county dot gov slash testing i would like to thank supervisor hilda solis first district azuza mayor robert gonzalez and the city council for making it possible thank you hey thank you yes yeah yeah and i'd like to well since school is starting this week uh welcome back everybody and we're gonna see what we're gonna get that's that's the cool thing about this it's been organized you guys have done so much work compared to what i've seen even with my son in iowa what they're doing i showed him your stuff and he's like they're all over it um the communication i've had many compliments on the communication that has been going on and how much it's improved and how much better it is so thank you very much for everybody um helping out with that and let's see how we go this week all right so with that we'll move on to item 7.0 comments and reports by cabinet and the superintendent our turtle it is up to you thank you board member bibles vogel first and foremost i want to wish everyone a great first day like no first day that we've ever had before as a parent of three children all girls two of which are in elementary school right now i know how nerve-wracking and uncertain this opening can be for some of us because the first time that we're going through this as a dad i have had to practice patience and perseverance as my daughter's school did the best that it could to launch this week i want to assure you that our staff from the front office staff to teachers from custodians to principals from nutrition services to counselors and everyone in between in between everyone is working hard to make this opening as smooth and as successful for you and for your students in the next couple of days we will continue to communicate information to you as we get ready to launch on monday we held our support for success virtual conference it was the teacher's first day back and i don't want to take the thunder away from dr mitchell so i'm just going to say that i thoroughly enjoyed popping into the sessions throughout the day and seeing staff engage in professional learning that was riddled with options uh for teachers as they kind of chose their own adventure on what what it is that they wanted to to explore i want to thank dr mitchell and all the staff that came together to make this happen it was a tremendous conference with lots of offerings and it took a lot of people uh to say to sign up and to say we're in so uh just want to say thank you for that as board member greer stated um myself him and board member rodriguez uh pena i too am thankful for the ad hoc committee and the open lines of communication that we have between the city and the district um i do have just a quick clarification um i definitely heard a board member grier and i think i heard board member chris gonzalez uh echo uh but i just want to be clear so beginning uh september 1st which i believe is our next board meeting um the request is that um at every board meeting we have a line item uh coping 19 update or reorganization or uh come uh um re-imagine opening schools or whatever but but the the request is that that happen at every at every uh board meeting until further notice is is that what i'm hearing i do believe so yes thank you okay that's it for me thank you so much dr dana mitchell good evening yesterday we hosted our support for success virtual conference for our certificated staff's first day back we had over 450 participants in attendance we offered four different sessions throughout the day and we had over 80 breakouts covering a variety of topics from supporting distance learning to supporting our students social and emotional health as well we've had lots of really awesome emails and feedback from many of the participants who really appreciated uh just the wide variety of options that we offered that really allowed our staff to be able to choose the the sessions that they felt were most meaningful for them um we had many many people come together um our ausd staff at both the sites and the district as well as several of our community partners as well who um who really came together to very intentionally plan these these breakout sessions um and i just want to say how much i'm i'm just uh thankful for all of the planning that went into this um all of the presenters that planned um each one of the the sessions um so thank you so much to everyone who participated it was a herculean effort that actually we began planning um early in the summer and so i'm very very grateful again to everyone who really gave their time and expertise to each one of the sessions so thank you so much and then the last thing i am um incredibly um grateful um and excited to announce that the azusa unified school district has received a canyon city foundation award um for 35 000 and this award is um to provide internet access to families who are not able to get connected to our internet and so um we are extremely uh thankful and grateful uh for this but i did want to announce it tonight we did receive uh the letter and the check today and of course we will be more on this uh as we in at another board meeting but i did want to bring this up and um again just say how grateful we are for um the canyon city foundation for um their generous generous donation and support of our families in azusa thank you thank you um mr kido thank you for president bible's vogel i'm very happy to be here i have a couple uh reports that i want to share with the board and the community on last thursday we held our new teacher orientation via google meets um this is a wonderful event that asusa is committed to providing every year this year of course was a very different uh platform normally we have everybody all together and they're able to see us formula but this was a still a very nice event and we're able to formally welcome our newest teachers to this great district so very happy about that event on friday of last week we held a substitute training and i want to applaud the the work of our tosas and also um the work of melissa vera from the human resources office who were able to organize and help our substitute treat teachers receive training on how to navigate this new world of of uh teaching in a remote distance learning platform i i was able to welcome the the group there was a lot of excitement and very happy to to have our our guest teachers uh participate in this event um and then lastly i'd like to just thank our principals uh who really are doing a phenomenal job in um preparing for a very very very different start of the school year and i i would say that every single one of our principals has really risen to the occasion to really support our staffs to support students and to support families and it's just an honor to to be able to work with such a fine group of of leaders um and i also want to um thank our our bargaining unit leaders who have been great partners throughout this entire process thank you thank you assistant superintendent uh ms patterson i just want to thank you all for allowing me to serve azusa in your community many of you know this is not my first time in assisting azusa um through various stages of your growth and it's exciting it's exciting to see what you've taken on and um the the areas you're moving in and it's always a pleasure to work with the directors i've worked with all of your directors previously and this cabinet is one of the uh deepest thinking thoughtful open cabinets that i have had the pleasure to serve on and so thank you very much for letting me serve your community thank you for all of your time miss patterson [Music] okay so at this point we'll move on to item 8.0 report action of closed session matters there's nothing to report so we'll move on to item 9.0 general functions 9.1 nominations for csba directors at large asian pacific islander and hispanic and we all received the memorandum with the application form and i do know that there's been some interest to um board member ariana's to do the uh hispanic i assume that is correct okay does anybody have any discussion or so basically what i'm assuming we need to do is vote if anybody has a problem with gabby or board member ariana's becoming one or do we just how do we go about this so it's a it's a it's a nomination process so we have to have a motion and second nominating somebody and then that name that name goes to csba and then there's a nomination there's a application process and then eventually there is a vote at the delegate assembly of csba okay so does their discussion here or nomination i just want to let everyone know so generally i mean usually the delegate assembly elects a delegate to that position but it doesn't mean it doesn't have to be so i'm not you know i'm not trying to discourage i'm just saying normally that's what usually that's what happened okay it would just be nice yeah we'll just put her name in uh okay adrian uh board member motion do we need to motion yes i motion um for board member arianes uh to to to be nominated as uh our at-large member as a candidate for thank you as a candidate and i would like to second that do we have any discussion okay so uh let's take a vote we are just having a glitch today aren't we okay do we know what it the problem is arturo or is it just one of those days i i i am not sure i'll i'll look into it okay but we'll just do a hand vote it's no big deal so board member cruz gonzalez yes board member ariana's yes oh and do you accept it yes i accept thank you okay and board member grier yes and i saw a board member rodriguez yes and yes on me so it passes 5-0 and we'll get started on it looks like you have a lot of work to do there gabby or i'm sorry gabriella board member arianes because it looks like a nice long application i wish you luck okay and so after that uh we're moving on to consent item 10.0 consent calendar 10.1 all matters listed under the consent calendar are considered by the board to be routine and will be enacted by the board in one motion on the format following the last consent calendar agenda item there will be no discussion of these items prior to the time of the board staff for the public requests specific items to be discussed if discussion is requested by a board member that item will be removed from the consent calendar and it will be considered separately the superintendent and staff recommend approval of all consent calendar agenda items so do i have a yes excuse me i like i like to pull item 10.15 and point 15.

that's like a miracle okay everybody have a good night good night good night

yes okay and anybody else okay do i have a motion on the floor that all items but 10 15. so moved second motion by board member sheila nin seconded by board member greer and now uh we can vote do we need a hand vote again it looks like it's going to be a meeting of hand votes so i'm just going to go through everybody raise your hands uh yes says yes yes yes okay inboard member yes okay so that passes five zero and now we'll move on to item 11.0 and 10 pin point 15 is now moved to be 11.1 approval of amended board bylaws regarding board functions bb 9000 rule of the board bb 9005 governance standards bb 910 public statements bb 911 disclosure of confidential privileged information and bb 9012 board member electronic communications i have a motion or shall we discuss it with the discussion second page where we had the um the second line we we spoke about to to add facebook instagram twitter and and so forth um i wanted to add on there emails or text and text that's all i just want to add that edition please okay that sounds reasonable yeah how does everybody else feel hey do i have a motion on the floor emotion to approve second motioned by board member ariana seconded by board member rodriguez pena and i don't even know if i wouldn't even look and see if it will pop up it's not coming up not coming up okay so what we're going to do is uh yes pena and board member gonzales said yes and board member arianis yes okay so it passes 5-0 last clarification on what we just passed right now we have did we pass the approval of these um five board bylaws with the addition of email and text to page two uh board bylaw 9010 correct okay thank you and next we move on to 12.0 uh human resources 12.1 consider approval of consultant carlos gomez resolution 2021-6 i have emotional second emotion motion i believe yeah okay board member uh rodriguez pena in motion seconded by board member greer gary yolanda okay okay thank you london that's fine no problem all right so we're going to go ahead and any discussion yeah can um i know that this was also in um the consent calendar but just waited to bring it up here can you just um explain something for for the record out um who who these consultants are and the great work that they have done and continue to do sure i certainly can um so we have in the consent calendar we had mr archuleta who is the co-director of the mariachi program and then we are welcoming mr carlos gomez who will be our trumpet instructor for mariachi thank you okay and you can't i have another question okay thank you for clarifying that and do do we have uh information on where mr carlos gomez is coming from um actually mr gomez um he was he was uh previously taught in this district he is a music he's a credentialed music teacher um and so he's coming back to help us with our um our mariachi thank you and actually while we're here and on it would you mind elaborating on um how is that going to look um this this year yeah for mariachi yeah yeah so um we will uh we're going to be having a parent meeting coming up that's going to be coming out and the schedule is going to be very similar to what it was last year with the instructors all three of them with the beginning and the advanced classes so the schedule actually looks exactly the same as it did it's just going to be in a virtual environment until it is safe to return to school thank you okay so do i have a motion on the floor i think we have a motion in a second oh motion is a second already all right so we'll just vote i'm sorry um board member yolanda yes here board member ariana's yes yes yes yes all right 5-0 passes now we'll move on to item 13.0 business and finance oh there we go um yay approval contract with uh item 13 business and finance item 13.1 approved contract with security services llc a new star company do i have a motion promotion to move 13.1 okay option by board member seconded by board member yolanda do we have any communicate any comments can you please explain um this item please yes this is a this is a contract and what this company does is they provide domain name system hosting and so what that does is it translates on the internet domain names to ip addresses so the browsers are able to load the internet resources awesome thank you welcome is this so i've noticed that since we've had our website changed that that the without the www it doesn't it doesn't seem to load is that this here and does this address that or is is that something for a future conversation you can have um marvin give us a little more information on that one is marvin sure um and if you can hear me yes okay um that issue actually is with blackboard they allow us one certificate the www one they don't allow us the azusa.org also so the ultra dns helps us with some of the others as far as translating but we'll be talking with blackboard to see if it's possible and i think as long as you do without the secure part if you do http colon slash slash azusa.org that will work it's the secure win that we can't redirect to and we'll be talking to blackboard see we can get a second certificate thank you okay no more discussion okay um board member yolanda how do you vote yes board member career or member arianes yes or member shiloni yes okay and me too so that passes five zero at this point we are at enjoyment and we will adjourn at 7 36.

let's see and we have someone here to speak on that behalf yeah this is this is brad moore with jay bradley moore and associates architects uh we're the architects for the owner of um the 1101 building um when this building yeah brad let me let me let me give some of the background history first if you don't mind i think that'll be helpful um my name is sean haver i'm with liberty realty partners we are the owners representative uh for uh the owner at 1101 south university as well as we represent the owner at 1107 south university which is the adjacent property in which this is connecting to back when we did the development for what's called the vic village north building we had worked with uh the owner at 1101 to to come up with a solution that would allow what we saw as a not a great way to treat trash which was being placed in front of the building having to be pulled to the curb and so obviously in other you know locations and things we try to work with the adjacent neighbors to come up with solutions that will help beautify and keep the street escape area clean uh and that was why we came up with the with the solution of allowing for a connection from 1101 back to our building to utilize a shared trash service that we have back there for all of our retail and residential tenants within our building so that was how these came about we have a number of easements in place that addressed that that have been recorded uh as brad said they are the architects so i'm going to at this point hand it over to brad because obviously i i don't i'm not an architect i don't deal in the code stuff i just try to build the buildings at times so brad with that i'm going to hand it back to you yeah thanks um so sean was stating both both the projects uh that we're um that are germane to our discussion my my project at 1101 um and the project that was built around the 1101 building the student-focused residential high-rise with first-floor retail um the city as as well as the neighbor wanted to make sure that they didn't have unslightly or impractical things at the street level and the neighbor was gracious enough to work with us so as part of our approved site plan uh we were required to not uh have trash uh in the public right away for our our building not have bike lockers uh et cetera et cetera since our building occupies a hundred percent of the site uh the only way to do that is to do that behind the high-rise in the alley and the direction or the service corridor to permit that to happen was part of the construction of the high-rise that work was permitted and is completed so um a door exists in their um wall on the property line and the service corridor exists going back to the alley my client's construction of her project was delayed and she wants to move forward at this time which would mean the uh proposed installation of the opening uh in the wall of the 1101 building that lines up with the current door in the wall of the high-rise building um and speaking with glenn on another project with a similar set of circumstances he indicated that he he wanted us to proceed with an appeal because the code doesn't permit openings on walls on property lines so what we've done is we've proposed that in both walls both the the existing wall of the high-rise building in our wall we install opening protectives that are the equal of the rating of the wall typically opening protectives would be allowed a reduced rating from the wall if they're installed but since we're on the property line here we're proposing that the opening protectives are equal to the walls so we would be installing a two-hour rated overhead fire shutter in our wall on the property line uh further we're proposing that a localized audible alarm would be installed on the door that is part of the high-rise so that if that door were left unlatched for more than five minutes the local alarm would sound uh the feeling being that with that with those two protectives in place that are equal to the wall we have provided a separation uh that is equal to what's required by code further we've we proposed to put a deluge sprinkler system in the interstitial space between the two firewalls um so that in the event uh that one of the opening protectives was not completely shut and any fire were to find its way um between the two buildings it would be extinguished there by the devil's firehead so we we believe we've met the requirement of the code by providing something that is equal or better than the code requirements uh still protects life safety um that is not a required means of egress um exit that we're installing between the buildings it's simply for the movement of people and trash back and forth the 1101 building has all the required emergency egress exits it needs directly onto the public right-of-way thank you any more uh comments from the applicant can we get a report from the city yeah what brad morris just went over is um uh pretty much meets would would take care of uh the issues of fire safety i believe um while uh it doesn't meet the code requirement exactly it's possible that it does meet the equivalency or better staff will neither deny or approve either way i believe that's something that the board can decide on thank you fire marshall have any comment concern i agree with glenn dempsey on that just leave it up to the board i included in the application but didn't in my narrative that both buildings have fire sprinklers okay any advocates from the board are any questions from the board of the applicant um i have a few questions um brad do the the opening protectives uh all belong to 1101.

and so we need to we need to do social distancing we need to do fewer kids in the classes fewer kids on on the buses we can't do that if we bring everybody back um i don't know if you've seen some of what's going on in georgia when they brought kids back there's um spikes and infections um and you know i i don't want to put that risk on our kids and i don't want to put that risk on our on our parents and and miss rope mentioned i i mentioned i'm concerned about my staff about our staff i am i'm concerned about our kids and our staff and making sure that they are in a safe working environment and a safe learning environment for our kids and so that's why my recommendation is to go to the hybrid learning starting september 8th why so late it takes time to actually pivot from at-home instruction to in-person instruction on one of the things we're doing today or i was doing today i'm along with some other staff is coming up with a forum that would allow parents to indicate they want to stay at home instruction or they want hybrid instruction we have to get that information together we have to make sure that families aren't broken up so families stay on the same day whether it be monday and wednesday or tuesday and thursday so there's that thing that's a factor that we need to consider and make sure that we keep families together on the same day that's important so there's some information that we need to get out and then we'll have to get back in order for this to happen and we feel that hopefully um that september 8th gives us enough time to do that that would put us a month on the hybrid instruction if things go as they're going right now the hope is that prior to fall break that the numbers would indicate that we're in a minimal risk and then we can bring everybody back and you can see with the minimal risk we don't have to worry about symptom screening and that's the green line on there we don't have to worry about physical distancing we don't have to worry about face coverings although we need to be careful because that's not necessarily our decision that is in the executive order it says that the state health department needs to determine when when health um face coverings are no longer needed um cohorting which is just basically keeping the kids together instead of allowing them to go from plastic class for different instruction we can start having the field trips in large catherines and then we don't have to close the communal spaces we don't have to worry about kids eating lunches at different times because we need space things like that so if we can move to that minimal level um which i'm hoping would be some time before fall break then when we come back from fall break it's a natural time to come back in person instruction so that would be based on the numbers at that time correct what they want to see is they want to see two weeks at a certain level so right now for example the percent positive um the moderate range is five percent to ten percent but they don't want you to start at moderate until you're below seven because they don't want you basically going in and out of being in school and not in school so they want you well in that range before you start the hybrid instruction but then we can they then hopefully it'll be below five o'clock five o'clock below five percent is the minimal range and right now we're in the sixes and i think that's doable in the next month and a half to get down to that five percent range there's also we need um less than ten cases per hundred thousand residents um that is the range for cases we have about 240 000 residents that means less than 24 cases a week and then also the hospitalizations actually look pretty good they're probably going to be in really good shape well before that so those are the three benchmarks and you know i think we're on our way things are going down um if things continue as is i'm i'm optimistic that we'll be in the minimum wage by october but i and i this was quoted in the paper if you can tell me what cove it's going to look like in a month i'll tell you what school's going to look like i'm hoping that this is what school will look like but i can't guarantee it so our benchmarks we're going off of the arizona department of health services guidelines correct correct so these were in a i think a separate executive order may have been the same one with the face masks the governor asked the department of health services to establish these benchmarks they were based on cdc and other research on what are good you know what are safe times to bring kids back into school i think they're using similar benchmarks for the gyms and auditoriums and theaters and things like and and bars that have just come out i think they use similar ones this they came out this week or early last week or late last week so it's something that's not just for schools but these benchmarks they use across the board just when people come together let's see and there would be distant learning on the off days in the hybrid correct okay so they would go to school monday and wednesday there'd be some kind of distance learning on tuesdays and thursdays it's going to look different for different grade levels um and what happens at the high school is going to be distance hybrid is going to be completely different than what's happening at the elementary schools right and then the off days that they're not here the parents still have the right to bring them forth like the mentoring and the students the student support labs absolutely those are still available for those kiddos we can't provide transportation still and the reason is we don't want kids piling on the bus because we still need to maintain that social distancing but the the student support labs are are required by us to be still be available on those off days basically a safe place for them to come and do their at-home learning if the parents want them to do that so in a roundabout way as of yesterday our schools were open for children to come to for correct and i know some districts are limiting who can come we opened it we didn't we not did not do that i do want to say we did open it up if you recall the authorized special needs self-contained special needs classrooms and um they opened up yesterday as well it was nice to see those kiddos and um you know part of it is they have small classes and with lots of staff members so um we were able to you know be very safe in those areas we gave them some extra ppe things like that that they requested but it was really neat to see those kids on campus do you know if any of the parents of the special needs students chose to keep their children at home yes was it about 25 is that what it was yeah about 20 percent often because their kids may be medically fragile or there may be someone in their home medically fragile these are kids that tend to have more medical issues than than the average kids and so it doesn't surprise me um and we're you know working the best we can to get those kiddos their therapies and things like that but yeah it did there were families that chose to do that and and i realized china valley is unique i like to say that a lot in all different aspects we are unique what however other areas schools doing so humboldt which is our neighbor to the south east they are going to be at home instruction through until at least fall break so through at least august or i'm sorry october 9th then prescott they have decided to do us the identical schedule that we're doing um i don't know if it's been approved or not but i think they've sent that out to their community where they would have the hybrid instruction because of the data through october 9th for them for us since october 8th because of the 40 week and then their plan is if the data warrants it to come back in all in-person instruction after fall break and do you know have either of those districts offered the special needs classes to come back also i know that prescott has i don't know about humboldt and everyone is required to do the student support lab or equivalent that's required as part of the governor's executive order that we have to provide that safe place for kids to come if parents choose to bring them are we still providing um lunches to kids right now so we have distance learning we have actually i believe four ways for someone to get lunches okay they really cut back on what we're allowed to do once school started if you recall over the summer we were giving out four seven breakfasts and seven lunches um we did that through bus routes and and grab-and-go's at territorial once school started we switched from the summer feeding program to the national school lunch program and we initially thought it was going to be very much more stringent than it is they gave us a little bit of leeway but still not where we'd like to be um we can only give out four breakfasts and four lunches at a time um where we are not um able to give out those extra three meals and that's because we go to school four days a week so it's just school weeks or school days we are allowed to give them all out at the same time and we're doing that now through grab and go's at three schools um along with um we are have we've split up the community into three bus routes so we have a monday a wednesday and a thursday route that covers different parts of the community of the district and parents can come to a bus stop and get those get their eight meals then we also have kiddos that are what we call an asynchronous which is we are actually delivering thumb drives to those kiddos that are at home but they don't have internet access they might live out too far things like that we're bringing meals there and then the last week is that we have kids on campus now we have the special needs kids we have the um student support lab kids um we have some other teacher kids on campus and those kids can actually get lunches through the cafeteria as well so that's the fourth way the big deal is we used to be able to give out lunches to anyone ages 0 to 18 for free now that we're in the nslp kids have to get free lunch in order to get free lunch the families have to qualify for free lunch like they would normally or they could qualify for reduced lunch or they have to pay for the meals and we don't have any choices there that's required by um the changes um at the state and federal level on that we'd love to do free lunch and there's talk we signed on to i think i mentioned last time sign on to a letter that would during just this time when things are happening like they are to offer summer feeding program or the summer food program all year long to everybody that wanted it but we're not allowed to now has that usage gone up for applications for the free and reduced i don't know what the applications have i can tell you that the number of meals that people are taking has plummeted plummeted so i can tell you what we did and since we asked since the question was asked about what we've been doing you know do we care about whether kids go hungry or not absolutely through community donations we've distributed over 3 000 bags of groceries since covet started so just kind of let that sink in those are big bags of groceries so through community donations we've been able to do that and through volunteers delivering those right to doors in fact as most recently as last friday we served over 180 000 meals from the start of covet until the first day of school 180 000 so that's a substantial amount during the device checkout period our food service liaison was at the device checkout for the days all three days that we did that and every person who came for devices was funneled through the table for free and reduced lunch applications and every single household in the district received a free and reduced application in the mail as well during july so if people hadn't turned it in or you know had misplaced it or whatever they were able to also obtain that in august so we have done a huge push out for those applications as well so in regard to food we have really gone above and be beyond with our community partners especially to make that happen i know we have i had conversations today with the people that run our weekend meal program and whenever a student school is operational whether it's hybrid or whatever we have they're also mobilized to be able to start sending those extra weekend meal bags home on september 11th we will do another [Music] over 300 residences that will receive four four bags of groceries each on september 11th so we're still continuing with some of those things and then i want to touch also on a question that came up which was about do we care about kids mental health absolutely and we have mental health counselors available that are running group sessions that are doing one-on-one sessions via technology and on phones with kids and that's been in place since school started as well so we have not actually since the 10th so that day that that first day of online instruction so counseling staff covers every campus in this district special needs and gen ed kids that all those counseling services are available and we've pushed out suicide hotline numbers and information to our middle school and high school students as well so i wanted to since those were issues that were asked do we care i i've never worked anywhere in 34 years that cares more about kids in here thank you cindy sherry any questions no thank you robert i think we covered all the questions kenny or annie do you have any questions for anyone regarding this i know that everyone in that boardroom now we if you've been following along from the beginning of this then you're educated with how we fill a divorce and that is that we have the best interest of our students and our staff in mind and again i'm a mother of three children in our district and i want my kids back in school and i know everyone on this board does i have requested several times for people to be kind we are adoptive it means there's stuff that's out of our control and we're doing the best that we can so that would be the only thing that i had to say about this is that continue to be kind there's things that are out of our hands we're doing the best that we can we all know that the kids get educated better when they're in person so we're trying to make that happen thank you annie penny do you have anything the only thing i have is kudos to um mr show and the administrative staff who have gone too greatly to make this as easy and palatable as possible and for researching it as well as they have um i don't know how could it ever be as better as i am thank you all right uh this is an action item and uh we do need a motion to approve or deny this this request so and just just so you know there's another part of the motion on the second page we would forget that yeah thank you would anyone like to make this motion i'll make the motion to begin hybrid instruction on september 8th dependent on all three benchmarks remaining in moderate risk range where half the students would attend monday and wednesday the other half would attend tuesday thursday maintain the option of at home learning for those families that would like their students to continue at home families would have an option at the end of each quarter to change their mind tentatively schedule the beginning of all in-person instruction for october 19th dependent on the three benchmarks being the minimal risk range all right again i'm going to ask for roll call if so if you will say your name and state your position robert bowen i sherry brown aye aye danny martinson annie cindy thomas i that is actually our meeting however would you like to address the board at this time we may not be able to answer any of your questions but you're more than welcome to voice your opinion okay thank you with that have a great evening

of those 376 40 or about 40 or 149 of them are 55 years of age or older [Music] now of the 1960 cases of coven in the county 40 percent are patients that are 55 years of age or older the concern i have is of the 66 deaths 64 of them or 97 percent were of eight were patients aged 55 or older so just by the age of um our staff 40 percent of i could consider 40 percent of our staff potentially at risk because of of just their age so want to share that information with you well the we i got an email yesterday yesterday from our attorney patrice horseman so the big fat pack of papers i gave to you that's if you want to um having a little bit of insomnia and you want some reading you can go ahead and read that it'll put you right to sleep but there's information about that she asked that we share with you all kinds of information some of that stuff we'll talk about some of that we won't but i felt it was important to give that to you beginning of year update as of right now we are still distributing um we have just the what's called the asynchronous devices we've run out of chromebooks and we've run out of hot spots but we have where a family can take home a computer it's a desktop then we would deliver a thumb drive to their home and all the work would be on there along with a packet of papers so that they could they don't have to print out anything and then in a week we'll come back so that's gonna be delivered on tuesday in a week we'll come back and pick up the old thumb drive and deliver a new thumb drive there we go i heard my own voice so we um we have some hot spots that we've ordered we hope to have some 50 additional hot spots available in a week or two we have 500 chromebooks on order those don't look like we're going to have any of those anytime soon there are going to be some that are freed up that we'll have available to distribute but right now that's where we're at we did give out already 120 hot spots and over a thousand chromebooks that we had available to us how much did that cost us half a million dollars we had those already in stock but it's a half million dollars in equipment that's been distributed but we didn't have to that that we paid out over several years um a lot of a lot of that some of that through grants some of that through mnos are not you know through capital and other sources um title grants uh uh but that's those are loaners right they are loaners we expect all of them back and then didn't wasn't there like some type of stipulation too that one was at one per two students it was one device per one chromebook for every two students or one device if they got the asynchronous and then it was one hotspot for every family because it could it could hold up multiple devices and it seems like people totally took advantage they did there's some frustration um when we didn't have the devices and i understand that yeah and uh we appreciate them working with us there's going to go a facebook post that'll talk about if you didn't get one what can you do right um things like that but it was you know there's i i need to say that the i.t department and the people that worked with it department to distribute this stuff did a fantastic job um it was out of their wheelhouse a little bit and but they stepped up they took charge and you know larry's here and i need to give a lot of credit to larry and his staff they did a fantastic job in getting that out and the people they had some help from various other staff members that did a fantastic job in getting that information or getting that that stuff out so how fast far short are we to meet the needs of everyone who wants what would be your we're not um a little some of that's a little bit hard to determine um we have a waiting list right now of about 40 people who are waiting for the internet devices some people took chromebooks and will figure out either how to get their own internet use their phone as a hot spot or things like that and some families can't get a signal on the hot spot where they live so we're thinking right now based on when i left el rio today we're probably 40 devices short we have 50 coming those are 320 each so the district will will spend about 56 thousand dollars from our cares money um just on internet connectivity for folk in the community so that's it's kind of a big number to absorb when you think about that we don't one thing i think that we're wondering about is what will happen on monday and people who didn't come to device pickup when they're can't figure out how their kid's supposed to start school we may have um we have may have others that emerge who weren't on our waiting list so right now we can fulfill what's on the waiting list we're just unsure of what monday will bring so well i want to say i think you all did a great job organizing it delivering the equipment to those who need it and meeting the needs of the students we did a door-to-door one of our transportation one of our bus drivers did a door-to-door of equipment today um to a home in the nether regions of the district and because they couldn't get here to obtain it so we did the first door-to-door on equipment today could you speak to the data usage limitations on those we'd be happy to please thank you so larry can larry can uh pipe up too if he wants to we have the internet devices that we purchased have enough capacity for students to do their school work parents and kids were strongly cautioned as they picked them up that there's no extra so if they use it for youtube or playing games or trying to watch netflix on it they're throttled so that would be pretty hard they're not going to be able to do that and if they try to do it they'll use all their data and won't be able to do their lessons and the first day we had three people who picked them up who used all their data the first day for that day and larry got a notification and we know who has which device and so we can reach back to them and and contact them we mike schoenfeld has done a fantastic job organizing all this so we have a little database of you know everything that went and where it went all that business so there are people who i strongly suspect on the first day of school may already have blown through all their usage and find themselves unable to do their schoolwork so that will be a bit of a surprise there is an adequate amount to do their work i also want to mention that these devices are filtered with what's called a sip of compliant filter which is for the child internet protection act so which is what we are required to do so that's one reason why we purchased the this these particular ones is they did have that filtering so the kids kids or adults could not go on to inappropriate websites using the the that device so if there's people in the community that have like an old computer would they be able to donate it and like what requirements would it be what we're telling people is that if they have you know there's been some confusion that they need our device to get on if someone has internet access and can get on the internet you know if they can watch netflix from their home on their computer or whatever they that's enough to do a kids school work so what i would do it's it's difficult for us to take old laptops and and clean them up and recondition them everything else i would just see if there's somebody a neighbor that has kids or somebody like that they can give it to um that's really what would be i think a better a better plan than us trying to refurbish it and get it out back to the community we have about a hundred and thirty desktop units that are ready to go some folk were reluctant to take them you know oh i don't know where i'm gonna put this or you know whatever it may be but we have those all packaged clean packaged ready to roll load them in your car for you and so we still have about a hundred and forty ish of those 130 of those and that's where they will receive their lessons delivered right to their door once a week and so even with those devices it's possible to have almost the same experience that they would have online and so i think for some people i could see some of the kids weren't super thrilled if they had to take that home because they wanted a you know a cool chromebook you know like their friend may have or whatever but it actually is will be deliver virtually the same experience learning experience for them so we have lots of that ready to roll so and if they have phone service they can actually call into the live sessions they just won't have the video but they could use their telephone and call into the live sessions that the teacher so if somebody did mistakenly or for whatever reason burn through their data do they have options to get more data nope parent can't just buy more data not on that device [Music] it's metered out though and larry's done a pretty good job of metering out by the day and so it's he gets that warning and we have a feeling that the people who choked day one and two will have maybe learned that pretty quick better now in the middle of their movie on netflix better now and um we know that they'll be contacting tech support when it's not it's not working you know or whatever and so they everyone had a pretty good education on not to on what not to do with the device and so i think that will rectify itself in a few days but the first few days may be a little bumpy so um school does start on monday uh and there is some frustration that we're dealing with and we know that we're going to starting monday we're going to have that frustration so um when people are having trying to get online and there's an issue the first line of defense is for them to contact the teacher it may hopefully it's something that the teacher can address right away if the teacher can't take care of it and it's a technology issue an i.t issue that's our technology we actually have um both a website i'm sorry a email and a phone number that will be distributed for it help desk that'll go to a voicemail or an email box and then the id department will assign that as a trouble ticket and then they'll make that phone call out and then if it's not technology related and the teacher can't address it we ask that the parent or guardian reach out to the school admin um that'll and then they can they can address it and the thing is the beginning of school is hectic normally so you know please we ask that everyone be patient because this is it's a normal situation when everything's normal things are hectic this just makes it that much more so there is going to be some some people that get frustrated that's normal please be patient and we'll get take care of you as soon as we can we've talked about what happens august 17th and so we have some some this is the student support lab where a parent or guardian can drop off their child so a few things that we want to get out there is transportation will not be available our bus drivers are going to be delivering food curriculum taking care of special needs students hopefully and you'll vote on that later so the transportation we're not going to be able to transport kids on a daily basis to school to work on their at home at home learning students must wear a mask that's required by the governor there will be breaks but it's not going to be like a recess because we're asking we don't want kids necessarily to play on the playground equipment because we can't guarantee that that we clean it um well enough right now there's some a enrollment packet that includes a waiver the hours will be 15 minutes before the school's normal time 15 minutes past the school's end time and we'll have chromebooks or other devices available so if the parent wants to drop a child off they will have an access to that a chromebook at school and it's not really a chromebook we have other devices that we'll have available but um they will have that available to them and then we're trying to hire we have a posting right now so if anyone is out there interested in working as a daycare provider i'm a casa mentor we are looking for those for uh positions to fill and that is on our website at chinavaleschools.com if someone is interested for a uh it's likely a temporary job that if you like working for the district could turn into a permanent job because we already all are always looking for aids and then um i talked a little bit about the food service program we're still going to have the bus routes delivering food we're still going to have the grab and go and for those kids that come to school after the 17th will also serve lunch at school but again free gets gets it free reduce has to pay the reduced amount and full pay has to pay the full payment and lastly just this the past couple weeks our administrators our teachers our other staff have been working really really hard to try to make the at home learning the best experience possible there's going to be hiccups we ask everyone's patience and we're committed to solving these issues we all know that in-person instruction is the best for all students and teachers and we are committed to in-person instruction what is safe for our students and staff so i wanted to share that i think that that's really important i know that we talked a lot about it our last meeting is our hands are tied and people need to have patience everybody's doing the best that they can our you know none of us have dealt with what we're dealing with i wish we were dealing with how crazy it was going to be driving your kid to school right now that traffic is usually traffic is our biggest issue but i you know i know that um our district phones have been ringing off the hook people not being so nice so i would just ask everybody to be patient you know everybody's doing the best they can in our district and we all want our kids back in school i appreciate that any questions for me i know it was long just a lot of stuff going on i apologize thank you uh financial reports item 6v1 rebecca okay so we're working in two fiscal years right now for a couple months so i'm giving you the information for fiscal year 1920 and fiscal year 2021.

thanks bob any discussion on these okay all in favor aye all right thank you it's unanimous uh the superintendent's report thank you rosa um and and boy do i um appreciate uh the public comment and also the emails that have come in over the last few weeks regarding reopening it's uh certainly uncertain times and um even with the parent q a sessions and the frequently asked questions document and spending a lot of time responding to the emails that people have sent there's just a lot of questions out there the media is covering reopening constantly news is changing constantly and and we know all too well with this amazing leadership team and and what they've sacrificed in terms of their time and their their families this summer um we're reinventing school not only reinventing school health and wellness and operations we're also uh reinventing instruction in terms of what we're doing with technology and and remote and uh even in person the way we're going to be set up school will not look different and uh i empathize with everybody who's having unsettled feelings i have them too um and we're really working very very hard uh to to make this work for all of us as best we can um i wanted to go through a few of the things that are i would call health and wellness and operational um so i'm on the record because um there are some um questions that come in that we have answered that are in all of the different letters and documents that we've documented and recorded in meetings and so forth and people still are sharing that they don't know the answers to certain things and certainly mrs orban's questions i look forward to getting them all in writing because we really want to get back to her on especially those zoom questions are very important um and certainly some of the nitty-gritty on mask wearing and things like that though those are important for people to understand and to know um what i'd like to share with everybody this is not only for the public and for the board but for uh faculty and staff as well is that we have really worked hard and i'm it's going to take a little time to go through this but it's um it's important to share with everybody the mitigation strategies that we really need to stick to in working not only with our guidance from the state of connecticut and the department of public health uh the department of education um dr ferreira dr sullivan and everybody you know who has been involved in the reopening planning mask wearing hand washing placement strategic placement sanitizer [Music] desk shields physical distancing hence the hybrid model reinventing school operations starting a little bit slower spacing people out all these safety features that we're putting in place that will work to help keep us safe we know these work we are continuing to put them in place in addition to that the ventilation in the bathrooms the ventilation ventilation in the classrooms and the larger spaces rehabilitated uh we repaired all summer long with several different contractors and our maintenance mechanic making sure those are those all those rooms are ready to go for the start of the year um additionally and i'd like to use the phrase mr belton came up with a month ago kind of putting a bubble around the school limiting visitors not having people in the building unless there's an extreme circumstance or a special case where they need to come in the building and only having the the building available for school staff the cleaning that goes into that and that's part of the reason and the cohorting and keeping people together so we can contact trace later on um meeting virtually even the adults in the building not gathering as full faculties but being in smaller groups and pods and meeting virtually communicating via email phone etc with one another our orientations many of our orientations are virtual at this point except in areas like kindergarten where mrs diamond is working on some very uh measured and very nice approaches to getting our kindergarteners in to see the school for the first time um self-monitoring of adults making sure they're doing their morning wellness check and parents doing their wellness check with with their kids um i'll be putting out a communication hopefully it'll be ready for tomorrow reminding everybody about the 14 day quarantine as they come back from vacations and things like that they were in a hot spot [Music] the process developed with guidance from the state of connecticut and the department of public health in terms of what we do if we suspect a case or someone thinks they've been exposed and how we go about that with our nursing staff and with dr sullivan and so forth um all the things that the nurses are putting in place that they'll be sending out in their letters to families there's just so much that's going on the way we're organizing our hallways so i want to make sure everybody knows that we are going to maximum effort to make sure we have a healthy and safe environment signage for six foot six feet of distancing and reminding people about hand washing and all those things that go on there's just so much that goes into it and while i don't want to take a lot of time just talking about it um i certainly want to make this opportunity for the board if they want to ask some questions or things like that but before i turn it over maybe to some q a just on reopening because i've got a couple other topics on my superintendent report for this month is i also wanted to talk about reinventing what we're doing with instruction and um the incredible leadership that dr ruby has provided and just preparing right now and getting ready for the professional development training that's going to be ongoing um as we all will recall we've adjusted our school calendar so we have plenty of time with faculty and staff to have not only training in ppe and things like that and training with our nurses and so forth but also all of the instructional and technical opportunities that we will have for teachers to work with their students and so maybe dr ruby if i could turn this portion of my report over to you to talk a little bit about the planning uh that we have in place for onboarding of new teachers which starts as soon as it's friday and then rolls into teachers all of our staff coming back next week our teachers coming back next week so new staff which is being hired almost daily now will be in the buildings on friday monday and tuesday for a new teacher orientation and we have a variety of topics that we typically share with the new teachers so that they understand you know how we process things in brookfield and they're going to get the same training that we have always planned when we're in you know full uh 100 in classroom education because the we're providing education that aligns with the standards as we always have we're just doing it a different way so those folks will be um uh present it won't be virtual um we'll be socially distance in the library media center thanks to the high school allowing us to use that space they will be getting additional training compared to what we usually provide to new staff with regard to technology because we're going we need to train them on technological strategies that we typically wouldn't be using making sure that they understand the zoom platform and the google classroom they'll be getting their personal computing devices learning about powerschool in addition to learning about our gradual release a responsibility model what that looks like the basis of literacy that are incorporated into all of our teaching then on the 26th next wednesday when new teacher orientation is completed on tuesday all of our teachers come back and we have the eight days the wednesday through friday of next week and then the following monday through friday and we've kind of really mixed that up compared to what we typically do one because we have more time and two because we have a lot more things to to cover and so the first three days are on that wednesday through friday the teachers will be um all building based they'll be with their principals and their colleagues on the uh we have a lot of i call them goddess things that we've got to do they're mandated trainings that we as a district in the state of connecticut must comply with regulations so on the 31st which is that monday it's a it's really a full day of going over mandated regulations and then at the end of the day getting signatures um from every staff member that they have completed the training and a lot of it has to do with the um bloodborne pathogens which is not new we do that all the time um um the how do how to use pe it's not it's one thing to get the pe and give it out but it's another thing to actually teach people you know proper mass use donning and dopping of gloves and and gowns and masks etc our teachers need to actually have the same training that um nurses and other medical people have in hospitals for the use of ppe and we have to sign off and maintain the data that we have provided that information and there are a number other health related topics that need to be covered and those are going to that pd is going to be delivered by our nursing supervisor and the we also have dr sullivan and dr ferrara providing some of that training in the afternoon we're going to have extensive training on the and informational sessions on what's been done with facilities in alignment with addendum 4 of the state plan which covers um building cleanliness ventilation etc etc and that is all going to be done by mr caldwell and his team and then i'll say sprinkled throughout the rest of the the four days of that week are some um district level trainings that have to be given to everybody and some district level trainings that are for um special populations of teachers and then all the rest of the time that isn't taken up in this in the schedule or mandated trainings such as the mandated special education training that we do every year um by mrs wagonic um training updated training on st math for the appropriate grades training for all of the grade levels on news ela which is a a digital program that we have purchased to enable our teachers to have access to a wide variety of literature and articles because we have to be really careful about the use of books in the passing of paper but all the time other than that is dedicated to the work that needs to be done in the buildings so it's a lot of time and people are going to be very happy that it's a three-day weekend after that friday and then our convocation can't take place the way it typically does so on that friday the last friday of the week um dr brill will be giving um an address via zoom and um and that's about all for our convocation as you probably realize all of the um celebratory aspects of what we do with teachers you know coffee and treats in the morning those things are all those are all gone we can't have um people having communal food etc so it's gonna look it's gonna look a little bit different um for the convocation but we are very hopeful that things are gonna turn around and we'll be able to celebrate in an appropriate way with all of our our staff at some later time during the year so that's kind of a wrap up of what we're we're doing people are super busy putting this together i'll also add that we've talked about the um opening units teachers have been working on that the opening units and there will be more work done on those opening units when everybody's back those small cadres of teachers have been working on that um and so that's that's about it thanks maureen i mean it's just incredible the amount of work that's gone into planning this you know throughout the summer and where we're at now to get ready to to execute and be ready to go um the other thing that you know we've done a lot of work with is in the hr department you know there's many staff members who've come forward and had concerns about coming back concerns about child care concerns about maybe they have a health concern that they wanted to talk through with hr and i really uh got to thank the hr department and our principals for you know bringing those in first and then directing them to terry to have those conversations and we want to continue to support our staff so i want to make sure that's out there for everybody so they know that number one but the other piece to that is dr ruby worked with the ymca and we were able to support a good number of our staff uh with offering some child care opportunities so maybe dr ruby you can share a little bit about that so the latest update i have is hot off the press um i got marie from the uh from the y contacted me this afternoon and they've been working we've given them two data updates we gave them the last one today and they have been really scrambling um to put a program together so that the i think there were um 45 children that um folks said that they would be am i right terry 45 oh thank you terry if i don't have terry i'm lost with numbers but um 45 children and she marie thinks that they can potentially accommodate them all and she said that she will be sending us information on friday so they're working just as uh as fast and furiously over at the y as we are and we really appreciate their um collaboration with us and i have to just let you all know that you know marie contacted me um early in the summer and said when you have your plan and when you're ready you know we we want to see if we can help you out so by friday we'll you know things go um on her time schedule we'll have information and she will contact the um the folks the the staff members who indicated that they were interested in those services directly because part of our survey said you know by filling out the survey and putting in your contact information you're giving us permission to give over your contact information so it'll be a direct relationship between the why and the folks who are interested in that service we're very happy to have her very much thanks for putting that together with marie that's that's a great service they're offering 45 children that really helps out our staff that are having difficulty uh well they probably won't have difficulty anymore so it's great that they'll be able to accommodate that number um continuing on reopening just one one more item on reopening and then i want to get into the final piece which is just a brief update on enrollment um in where we're at with some of our survey data that isn't quite complete yet um the there's been much talk in the newspaper especially mid to late last week regarding the ciac and their recommendation um to move forward with all fall sports um uh as as scheduled which would have begun this past monday with with football starting and then the following week with the rest of the sports starting and then the next day the department of public health came out and expressed serious concern with the high-risk sport of football and uh volleyball because of it being an intense indoor sport as i think a medium risk uh that then prompted the ciac very late in the week to hold on starting with football for this current week that we're in and pushing things till monday my understanding is that the ciac is meeting with dph tomorrow and we'll have further conversation so i would just say for the public that's watching in the board let's await that news and see what occurs and what recommendations come forward um i know that's uh especially for our high school um athletes student athletes and their parents it's a hot topic people have been waiting on that and the back and forth is frankly uh very difficult for our students that it's been going back and forth so much over the summer um the other piece to that is it's important for people to know uh mr baldwin put out a communication just continuing to update the um student athletes and their parents at the high school uh about what's going on with the ciac and their recommendations as well as the southwest uh southern southwestern uh connecticut league that we're in the swc and both the league and the ciac at this point have made a recommendation for no fans at all uh at any sporting events if we move forward with sports at all and again we're waiting on all of this um the regional superintendent group that i'm within the western connecticut uh we have not had a conversation a full conversation about that at this point and we're meeting tomorrow morning so i'm sure that'll be part of our conversation on the agenda um that's you know concerning um and we know it's a big deal mr baldwin has some ideas and some things he's thinking about as a way that we would be able to maybe accommodate some kind of uh viewing of sports in person um the piece with that is obviously distancing and our ability to frankly monitor and police that our capacity as a system to even be able to do that the other piece to that is making sure that we are in alignment we want to be in alignment as a region and as a league and certainly as a state would be really nice considering the data that's out there and where we're at so there's still a lot of things up in the air unfortunately i wish i had more definitive and concrete information for for folks but um we're waiting on dph and ciac i have a big meeting tomorrow and um as dr sullivan and dr ferrara said when when we spoke about this late last week um you you we take our cues from the department of public health at the end of the day um they they are the the the true authority on this um and so this is a public health issue and we have to look to our public health officials and our medical officials on these things um so that is is is high level and as brief of an overview as we can do although i don't think it was too brief to get ready for reopening uh we'll soon be ready for questions on that the last thing i wanted to talk about is just a quick update on um the parent survey that went out i don't have hard definitive numbers yet regarding the number of students that are coming in for hybrid learning that have elected for hybrid learning or the parents who chose for a full remote um and the parents who have withdrawn their children uh what i can tell you is the reason we don't have the hard numbers on that we probably had about 400 that did not uh families that did not reply and so we have staff all week have been calling and trying to get that information so we could have accurate data um we're somewhere in the area of about 83 percent right now 82 to 83 percent look like they're they're coming for hybrid and certain those folks who have responded we know um somewhere around 16 to 17 percent saying that they're going to elect for remote learning um and for those who are withdrawing the last number i saw was about 17 withdrawing um i think that number might actually be a little bit higher though and so that's uh that is where we're at and i wanted to give you percentages rather than numbers because people get hung up on numbers if you were around 26 2700 students so i've given you those percentages you can do the math um so that is what we have and then our device survey that we sent out we're going to keep it open one more uh one more uh day until noon tomorrow uh mr conklin asks that we do that to make sure we get a healthy reply at this point we're around between 300 and 350 parents have requested a device uh for their children um and many have said that they have their own device and uh are ready are prepared for that so that is the update the last piece of it i'd like to turn it over to mrs diamond to just give us a quick kindergarten update uh as to where we're at so mrs diamond good evening everyone um i just wanted to let you know we uh we do have a number of families that have decided to defer kindergarten and or to enroll in private kindergarten um for this year uh so we are currently at uh 157 students in kindergarten who will uh who are registering and and on their path to enrolling for the fall um so we had about 20 25 or so students who've decided that they're going to defer um and or attend full day from the kindergarten um in a private a private institution so we are we're uh as john said we're chasing down those numbers just to make sure that they're firm and we're we have people registering every day so it's it's the numbers fluctuating but that's where we are currently yeah and that's the thing mary rose can you share a little bit about and again you can't investigate the future but just the the amount of new registers that have come in so it really is a there's a little bit of a flip here in terms of we've got a lot of young families uh children parents with young children um registering at center school oh yeah so i mean there are definitely as i said there are new families coming in every day um uh it's it's not and we've had a lot of we've actually had a lot of inquiries about our pre-k um you know but uh there are there's a max number of kids you can take in the program so we really don't have the openings right now in our four-year-old program which is where we've got a lot of inquiries um but as john was saying they really uh we we we're taking registrations in we've had a lot of first grade registrations as well um so really uh there are there are definitely families moving in it's just the choice right now is if some families are choosing if they can defer kindergarten um that seems to be some of the choice that they're making on and or full day yeah and we've also had we've also had a increase at the high school and uh at the middle school um i don't know if mr bolland or mr renda could share a little bit about that uh the net you know there's always students who move out in the summertime before we leave oh i'm sorry could i could i ask a question to mary rose please please um i'm sorry i just before we went on to the other schools yeah um so mary rose remind me how many sections do we have for kindergarten for this year what do we stack two we have nine section we have nine sections for kindergarten so that's with the current enrollment that's how many kids in a class roughly um maybe 17 17 or 18 okay though on the low end of our range still in the range basically okay good i just wanted to yeah i think we're yeah we're still within that spot it's not as uh it'll they'll be smaller obviously but it's not uh it's not outside the realm of what's reasonable this doesn't change your thinking on the number of sections we we need no i think that we're um that we're staffed the way you know again we don't know when people are going to come in people can change their minds so we're still you know still kindergarten is a number that fluctuates a lot as you all know um so we're still kind of planning for the uh for the nine sections okay great thank you and if it you know the rate they're they're registering we could be a little higher than that 157 pretty quickly so i think that's really important to emphasize for for everybody here um but bob thank you for that question thanks for stopping me we've gone on for quite a long time so we need to have that respite um mr renda can you share a little bit of uh before mr olandigos about your roof um the last i looked i think we were at 30 new students um and five withdrawal um so probably a net of about 25 um new families i'm coming to wisconsin so you know you can see a big increase there and uh you know we've all heard a lot about you know what's happening with this uh mass excellence from new york and i mean i'm certainly seeing it in my hometown and um it's it's i'm sure we're not alone as a community in brookfield and mr belanda similarly has i think he talked about it last month a little bit about the increase there he's over 900 and i'll let him go in just a second but this is really where social distancing becomes a really big piece is the capacity of the school and why when i when i don't use the term loosely when i say reinventing uh school operations and health and wellness and what we're trying to accomplish um starting starting with hybrid and making sure we have taught the adults and as dr ruby just went through in great detail but also teaching the students how we need to be and behave and operate much differently with all of our protocols than ever before and we're taking 150 years of what we know about school changing it in literally 60 days so it's an incredible task so mr vallando please could you share a little bit yeah so as of the end of last week we were at a net increase of 27 um this week through from monday through today we have four more so we're at 31 additional students 31 net new students wow yeah and about 25 at wisconner so right there we're over 50 you know just grades 5 through 12.

okay well i'm glad that we had the opportunity to hear about this in greater depth because i think we heard a little bit about it but it wasn't you know it wasn't real solid at that point so thank you you're welcome i'm going to call on john vincent here on the zoom but this the technology slide again that's another important piece obviously if you're going to go to online learning and how everything was rolled out so i'm going to kind of have him talk about his successes and challenges that he had with our technology john good evening um yes i um i want to talk a little bit first about our comcast so we found out that comcast has a new program that offers you know they offer two months for free under normal circumstances for families that qualify for this internet essentials program but what they offer now is the ability for the school district to cover um the additional four months to get six months of free for those families this is a great opportunity for our families who don't have the ability to pay for comcast to get down to that program be able to have six months of free internet access from their home so we signed that contract um today and sent that off and we're just now waiting for the codes to come in for those families john that's phenomenal that's great something that's really neat about this program that is that it covers all the families that are 40 or higher schools which is almost all of our schools so all those families qualify the one thing that doesn't qualify is if you've had comcast some anytime the last 90 days so if you've had comcast in the last three months you don't qualify but other than that you do and um they even have a debt forgiveness an amnesty program too so if you have outstanding debt with comcast they will forgive that um so they can get on the internet essentials and get your kids online using that we also have we had 146 t-mobile hotspots that were part of a grant that we were working on in the spring through the cde uh the cd was not able to get those two ways before school ended but it worked out okay because we have those now and so we also purchased an additional 100 of those t-mobile hotspots people was normally when you have a hotspot you you get so much data on it and then it throttles down and you can't really use it anymore after 10 gigs or 25 gigs it it gets really slow but these are actually truly unlimited um and so these are set aside for those families that we have that are not in the comcast service area and they're our most needy families so we're trying to hold back those 246 hot spots for those who just who cannot get the comcast deal and so we actually will be chris winkle's been working with the targeted case managers and they we will be sending out the first batch of those hot spots to our school sites tomorrow as far as our teacher laptops go we purchased 800 hp their x360 laptops what those are is a a windows laptop that flips over into a tablet so allows our teachers to write on that and be able to have that display and zoom for our kids on the screen those were ordered back in july july 31st uh hoping those will come in sometime in mid late september right now supply lines are really delayed so it's taking a long time for things to come in in the meantime though we ordered some webcams 800 webcams and those actually were um those were in stock and so those should arrive hopefully in two weeks they're supposed to ship on august 28th and then our teachers then use those in their desktop machines that they currently have and be able to utilize that with their desktops to be able to do zoom i know they're having issues right now with chromebooks trying to run zoom meetings so this should resolve that problem another big thing that happened to you is we had 350 viewsonic touchscreen tvs that come in with an embedded windows 10 pc in them that arrived on monday so those are in stock they're in our warehouse here at the computer classrooms warehouse and their meet is distributed to school sites you know as we speak this week the installation of those starts uh this weekend um the contractor estimates he can do 30 to 40 of those per week so we will be seeing those going out starting this weekend and getting installed in our classrooms this has really been a team effort on this um phil morgan in the facilities department has taken lead on this um computers are classrooms they were using uh we're utilizing their warehouse space um nutrition services they brought their trucks over and use those to be able to distribute the tv to the school sites that our bus drivers put together the carts um our warehouse staff and um have all been working together with it to make this happen as quickly as possible and so i'm just really excited to see these tvs going into our classrooms starting this weekend on the challenges side probably the biggest challenge we have is getting internet access to those outlying areas that we have some of those can be serviced with our t-mobile hotspots um we also have a lot of the comcast hotspots that were open last year are still available so um when families come into town or go someplace where there's comcast they can log into a comcast open hot spot and be able to utilize that we also are of course our school parking lots um and then something that came that really will help our families up in cohasset and enforce ranch is that there's wi-fi available of their high-speed wi-fi at the um the cohasset community center and then the forest ranch charter school so both of those locations have wi-fi that our families can hook onto and be able to utilize and then the last thing on our list here is the programs implementing new programs i gotta see there's a slew of new programs and the programs that are expanding during this time that need to be attached to our current systems so um things like um keyboarding without tears hair deck screencastify zoom so zoom we we had free licenses those expire september 1st and so we purchased education licenses for that so we're working with zoom right now to get those integrated in using a program called clever um and then um i gotta mention too so like working with zoom they are just really swamped right now their support department so it's been a challenge to getting support on some of these programs so i know it's hard for our staff to wait on some of these and working hard to try to get these in places as quickly as they can but these these programs are really swamped and then kind of bring up another one to ingenuity so edge nudity was one of those programs it's a one of our curriculum programs that had issues with trying to integrate into our systems and we've been working with them for a week trying to get that resolved and finally today uh tim karis was able to get through and get an engineer on the phone and work with michael ruffner and able to get that resolved today so big kudos out to tim harris and michael ruffner if you're taking care of that and getting us online with that so um all of our systems worked well we didn't have any big outages or anything when school started so um things look really good this year any questions anytime no but thank you that's a tremendous effort that's thank you thank you guys i'd just like to add on most of those um the laptops and the viewsonics and everything that we've been purchasing uh it's been through the karazak dollars i'm not correct on that mr baltimore i just want to say as a grandparent who's been observing the interaction with watching a kid start second grade or kindergarten that there's a lot of effort being put in by the teachers and the family members to get this moving and smoothing it out so i multiple teachers go well i'm just making a mistake or we're just getting to this part or whatever but that's normal and i just think we have to really give each other the space to let learning happen at all levels because this is a learning process so thank you john okay the question again to mr baltimore was well there we'll talk about this a little bit in the budget update but um as a reminder we did receive one-time karazak dollars and the cash is coming we may not actually have the cash in the door yet but we have the apportionment schedules and letters so we have about 7.3 million dollars that we have to spend right now with the deadline of december 31st of 2020 and um that needs to be learning loss mitigation offset those dollars have to be used in that vein but the things that were described here are being paid out of those dollars so that we can make sure that we provide what's needed for students what's needed for educators and we have the resources to do that so we're very fortunate that we have good reserves because we're able to do that now and then expect to be paid in september for those those care act dollars right so um i had a question uh just to back up a little bit before you start talking about oak bridge so if parents are having difficulties with technology how okay you have a parent tech line um what about like i know you you can't have your teachers in contact with tech people all the time we don't have enough tech people i don't think for them to be how is how how is that being handled i know on the when i was on with my grandson the sound for the teacher's voice got all weird and vibrity-like it was really strange and it went on for a while and i don't know what happened to fix it but it did get fixed and i just wondered how did that happen was there somebody there who came or how do you fix those things that are happening right in the middle of a lesson that's a great question um right now we have four hour tech aides on every campus but they're also working the hotlines so we know that we have people overseeing them that to support them so we all have a parent line and also a staff line so a lot of times they quickly so they're just one number off two seven one five and two seven one six so we've had a lot of support coming that people have been asking for that support and we've been able to very good just because we learned our um not i don't honestly learned our lesson but we knew that the support that we needed coming back from march and april when people were having all the problems so our tech people were ready and they had schedules and who's running those hotlines all day and i think that's really helped our families and our teachers get the information that they needed to make sure also some those new laptops will be getting the new hp laptops will be much more effective in the zoom for our teachers that they'll improve over the chromebooks that they're using now and we will we are looking forward to having those and to get them done okay thank you i'd like to mention too if i could um our our ia computer folks who do the the parent line the current support line they took 215 calls on monday um and for our four hour blocks so they did a fantastic job of helping our parents and helping our kids to resolve some of their issues so great job that they did yeah one last question for you uh john who are the people on the web crew what is that the people on the web crew to help manage the the network i'm just looking at all these people's pictures up here john john vincent i can answer that so that is a screenshot all approved a screenshot of students welcoming the sixth grade class at marsh so they spent a couple of days welcoming those sixth graders in just trying to make them feel as comfortable as possible so you see some some zany teachers and some eighth grade leaders and some incoming sixth graders oh okay thank you another great thing is what this actually looks like is um ms staley and i mike and john and ted um were able to go into some classrooms that were on the first few days of the teachers sent their zoom links to us it was unbelievable we watched high schools which had 38 students in them we watched junior highs that had 34 and 36 students in them and then the most enjoyable ones are the kindergarten classes that we were watching i saw an um classroom and i believe we watched another one with 24 and it's amazing work that our teachers are doing and the kids it's unbelievable how they're ready to go with their headsets on and and how active they were okay so we we another thing was which was really good about it we didn't just say start the curriculum so most of those first few days that we've had is more of the seo the social emotional stuff getting to know the students how was your summer what's your favorite things and our teachers did a fabulous job all the way through k through 12 on having those conversations with their students yeah i'll jump in it was a real treat to be able to see our teachers in action and see the students engaging and how they really reached out to get the students engaged so kudos to all of our teachers as always so next we just want to make a couple quick notes about oak bridge this is not the way we wanted to increase their enrollment however it has shot from roughly 100 last year to over 600 this year with multiple platforms the elementary platform has shifted from oak bridge packets to an asellus more rigorous online platform and obviously with that kind of growth we need to look at hiring and voluntarily transferring teachers over to oak bridge so the hr department's been working hard to be sure that people feel comfortable shifting to that to that environment we are in the process right now at oak bridge of hiring some registrar counselor and targeted case manager support those roles have been filled in various ways by staff with the smaller numbers that we've had and now they'll be more concrete responsibilities for folks who are going to be hiring and there is always a silver lining in these kinds of situations and after talking with rhonda odom the the administrator of oakbridge she's appreciating a larger focus on cte and ap coursework that hasn't been a major focus for oakbridge in the past and it is a silver lining as a result of the increase in enrollment as a result of the the increased staffing of course we're gonna have to try to find some places for those folks to fit so our m o department and our own patrick bassetti are working on technology drops and making sure the furniture is socially distanced and they're uh they're where they need to be and as you're going to hear i think in the elementary and secondary slides you know this kind of significantly swift shift to a different learning platform there's always going to be some professional development learning curve so just like general ed like the other schools our our teachers that moved over are quickly learning how to how to manage edge annuity and aselus and all the things that come with being an oakbridge teacher i can again thank um the workers that we had over at oakbridge ronda olympu took over last year she was a .2 administrator now she is a full-time administrator over there and getting all her teachers trained in such a quick manner also with the help of rachel love helping them teach the ingenuity curriculum to them it was an amazing transition that they were ready to go on the first day of school from going again um up to about 100 last year to about 600 this year and so they've done a wonderful job of getting that ready so i really wanted to thank them publicly all right next is going to be the elementary curriculum mr sullivan will talk about that yeah great thank you we're we're happy to be back a lot of excited faces on that first day via zoom um some of the things that i heard nice compliments about from mix of folks uh is kelly and jay shared we got a chance to zoom in with a bunch of classes they returned and you could just feel teachers are just thrilled to be reconnecting with their students and how and doing it via zoom i know they'd rather be doing it in person but there was just a real positive ambiance as they were connecting with their students again and having a nice solid interaction and as jay shared too really the first couple days are all about reconnecting building some relationships helping students feel welcomed back again with those kinds of things like that so that was just a great experience to watch those things happening i heard lots of comments from parents they're just very appreciative of that things are very organized as their sense they appreciate having a daily schedule they really feel like they kind of know what's happening and what to expect for their child this year so teachers did a really good job helping organize all that put that together for it and be able to share that with families as well uh we did a big push as jay said we we had a lot of pd going on and mr shepard reckon acknowledged it also we had a lot of pd the weeks right before also um so we did everything from a lot of curriculum overview and practice with it to really zooming through like what does your online day look like as a teacher and as a student so we had several days worth of pd that was available to people walking through all those kind of components and i want to throw a shout out also we had four teachers that really did a lot to help us organize us christy bankston carol sylvester stephanie kniff and sarah pardini were real instrumental in helping organize those pd sessions and put them out for staff to walk through with all those things so lots of comments from teachers in particular also just very appreciative i think a lot of them said it was really hard to wrap their brain around what does it look like you know 8 30 on monday when i log into that first zoom session what is that actually going to look like and they really did a good job walking through and kind of like this is how your day is going to look as you do these things so they really walk them through the life of a teacher in a zoom world with those kinds of things from opening to instructing to work with student work time with those kinds of things also with it so did a great job we really talked a lot it sounds funny but it's almost like everybody is a first year teacher all over again right now so it's just a whole different world and a lot of people that are very veteran experienced fabulous teachers are really nervous in ways that they've never been nervous before and feeling uncomfortable around it so we just talked about i think you said it kathy you're giving yourself permission that you this is new to all of us and we're walking through it together not just the students but the staff is all walking through it together also and they're feeling it but they're excited to be back and excited to be trying it out and kind of getting getting going with it also at that point some of the things that have come up uh and this is no different than when they're there in person either but student stamina the first couple days back and in particular five six-year-olds coming back and trying to have stamina it's just a different kind of stamina now of being able to be in zoom or in and out of zoom and spending time in that world is a different kind of stamina with it i know kids are always pretty gassed the first couple weeks when they come back anyway but it's just a different version of that and just kind of us adjusting to how do we respond to that and recognize it and what do we do with it also with those kinds of things mr vincent acknowledged one of the other things that has kind of perked up a little bit some issues with zoom and chromebooks and kind of some of the sound quality that you talked about um with some of those things but like as jay mentioned the feedback we got was that the um the earbuds would help immensely so we've already ordered a whole bunch of those to have those accessible and i know john vince has already got a zoom upgrade in process for us with it also that'll work much better when we get the actual new laptops in place with it as well so hopefully in the near future we'll have those areas addressed also so we're not getting that kind of fuzzy in and out conversation with it one of the other yes i also was surprised but i guess i shouldn't have been that in my grandson's classroom there were students that weren't with their parents in their family homes they were with other relatives or they were in transition or didn't have their chromebooks yet so they were we were hearing them i mean they were there but they weren't on the equipment and then they were also i don't know about you but issues with dealing with the chromebooks was not smooth but everybody i that i interacted with was giving themselves permission and the kids permission would just we keep on going we keep on working and you know that was positive very positive good forgive me uh i need a refresher here for those five and six year old kids how long are we asking them to be on zoom at a stretch so we have uh we have three hours set aside tom but and i say that loosely because we're still having conversations does that mean that we want students to be on zoom for three solid hours absolutely not we kind of told teachers give yourselves permission give the students permission if you're six years old and you're doing some introduction things for 10 or 15 minutes it's okay to stop and let them take a break for a while and say come on back in 45 minutes or whatever that may be and that's just back to that everybody's a first-year teacher again and what's reasonable and how long can kids you know what what's a reasonable amount of time to do those things and i think everybody's kind of testing the waters and getting a sense of how that works and what's reasonable and how long can we do those kinds of things all these teachers have some you know when you're in your classroom you're not up having a full-blown conversation for three solid hours of students there's a mix of instructional time there's a mix of independent work time there's a mix of small group work support happening there's a mix of recess time and breaks built into that so really we want to see that same kind of mix happening during that three hours of synchronous instruction so definitely i wouldn't want to be on zoom for three solid hours or somebody so we have the same expectation for our students and staff also to kind of mix those things in place i hear you about stamina about students returning but i think and that language just concerns me a little bit because we certainly don't i think it is different and we don't want to be training our students to be staring at screens for an hour at a time let me just chime in here a little bit because i've been doing this for the last few days and i'm kind of an expert at it now um you know i have a kindergartener and uh it he starts at 8 30 in the morning and he has a half hour lesson and that incorporates singing it incorporates body movement you know he's not just sitting there looking at something they're singing songs they're drawing pictures they're getting up and moving um they're having books and everything and then he takes a break for an hour and then he comes he actually comes back at 10 o'clock and then he has another session for a half hour and then after that the teacher gives some work to be done and he does that afterwards but it doesn't take very long for him to do that work on his own probably takes him you know 15 minutes at the most so and that's a that's a really good balance because um you know when he sits there um especially you know early in the morning i mean you know those kids and i'm looking at all their pictures on the screen you know they're yawning and you know they're just kind of waking up and you know and and so the teacher you know kind of goes with the flow and she's very good at you know giving them as much as they need to keep them occupied but not overloading them and being very clear about what the expectations are and you know this is what we do and this is how this works um and and so i've been really impressed with uh with the the way it's been done and and just really surprised because there are 24 kids there are 24 kids that are participating in this and she's able to go to all of them and contact you know make you know verbal contact with them and have them show pictures and do different things so um i'm really surprised because i've been in kindergarten classrooms and i've worked in kindergarten classrooms and i've been you know with various programs for first five where i've dealt a lot with kindergarteners and i know what kindergarten teachers have to do and most of them have all these numerous stations and kids are moving around to the stations all the time and you never are having to keep their attention for that long a period of time and so seeing how they were able to move from different things you know kind of like moving from different stations even though they were in one place was was really uh pretty fantastic so um i have to you know give my uh kudos to them because uh i think they are doing a great job and you know if it looks like that in the other classrooms and i'm sure it does um you know as far as this building students stamina i think just coming back from a break you know everybody is going to be like you know i need to build my stamina you know with doing this isn't it the parents are the ones that are continuing that continuing what the parents are the ones that are having to continue with what's going on outside of the timing that the teachers are putting in right well i mean it's like you know it's a from when the when you get done at 10 30 the child is expected to continue doing something afterwards so for a kindergartner 15 minutes of so-called homework is about as much as you know they're expected to do which is appropriate but what you're describing was is exactly what we hope to see happening kind of that mix of different experiences for them so it's not three hours of just straight zoom time right and you know a lot of the criticisms that have been voiced are oh these kids are sitting in front of desks or sitting in front of computers for six hours straight and that was never the intention and that was never the plan and that certainly is no but they are expected to keep their computers on for three hours at a time to meet the time allotted teacher and just to sum up i have absolute faith ted and our teachers i just want to make sure that we're giving them the leeway they need and the professionals they definitely have latitude to zoom in and out and do those kinds of things also just like what you're talking about so last thing on there it's a compliment to our staff again i think the most questions i've received from elementary teachers is they're worried about what kind of assessments we want to give to start worrying about reading groups in particular so actually our district leadership council group is going to start meeting this friday and that's our first topic is to start going through those things so we can start sharing information with staff of you know here's what we think would be a priority and here's what we think may be reasonable to be doing on zoom with looking at reading skills and how you can focus on those kinds of things and how to provide some instruction and that are also professional development as mr shepard mentioned has already come up a whole bunch also so we're going to be looking for feedback from dlc to talk about what kinds of things can be providing more support for you so you feel more comfortable kind of doing those things in the online world like that also and you know uh it was mentioned about you know um and this this is a concern is uh parents are expected or whoever is uh going to be working with the child is is going to have to oversee you know and and i can understand where you know certain parents who may not have the background in and that and i'm wondering how we can support parents better with that you know i was part of this parents teachers program and that really focused on on preschoolers and parents of preschoolers and kindergartners learning that they are the ones that are the first teachers in their child's lives and and so this would carry that even further with how do you help parents do the same kind of things that teachers do as far as helping to motivate children helping to keep them on track those type of things so i would hope that we would provide you know in the future maybe investigate if parents are having difficulty with that how can we support them better i think exactly what we did with our el lessons last year with our tcms connecting with families helping them get on zoom helping them talk about what does it look like being a good student with their child i think we could certainly roll that over and start providing some of those kinds of supports to non-el students also with our tcms and being provided that for them yeah okay john can we go over secondary please okay just want to go through some successes here and as we have been discussing you know the shift happened relatively quickly yet there are always things that are encouraged encouraging as we're coming out of these and one of the most beneficial processes we developed over the summer was trying to get as much teacher counselor psychologist admin input into our process and our planning as we could and those meetings are continuing we know we have district leadership council in place however over the summer with so many folks doing so many different things we needed to try to encourage an even wider band of input so we were able to do that and as i said those meetings are ongoing most of our classes have aligned with edge annuity obviously not all of them will because we have such a rich range of of classes available in the secondary level so we're working with other platforms uc scout icve for cte so just ensuring that we may not align something perfectly but we are trying to match it the best we can and as was mentioned before you know coming into this school year regardless of how we started we knew we were going to have to spend some time getting students and staff and parents back into the swing of things more than we've ever had before and i think it's not just the the spring summer early fall conundrum but it's also going back to november of 2018 and trying to get kids into this stable learning environment and so we've been spending all week working on that and we've received some pretty positive feedback i know there are some parents and kids who are just chomping at the bit to get to that deep you know critical thinking that they've been waiting for and and we promised them we'll we'll get there john what's seo social emotional learning yes thank you so what we've also found is we have an increased amount of aries communication and also broadening our staff strengths when um they're trying to communicate communicate through zoom and google now as mentioned before there are some challenges you know as a as a parent myself with multiple platforms and now at the secondary level where they could be using not just edge annuity but possibly using uc scout that there is an increase in communication and multiply that times six and obviously you know it could be an overload and so just being sure that we have very concrete structure for communication for example we're going to use aries communication for grade reporting general announcements we're going to use google classroom for day-to-day instruction we could use edge annuity if we decide for weekly progress reports that go out to parents right but being very structured in that communication because one of the things we heard last spring was that folks were overloaded so we're going to work on that and as we mentioned it is a steep learning curve i said this a few times in our during our pd introductions though we have fantastic staff who have accessed these platforms before and we relied on them on august 5th 6th 12th and 13th to teach their peers rather than bringing in people from outside who don't really know our audience and don't know our system and don't know our needs we had our own our own teaching our own and it was it was fantastically done but it's you know it needs to be continuing we did include as a challenge you know there are a lot of kids who who come to school for the academic level of learning and there are quite a few kids who come to school for other reasons as well and we need to continue to provide hope for those kids that there are ways to connect there are ways to communicate superintendent staley and assistant superintendent marchand received a fantastic idea from a student today to create a student group to work with each other advised by one of our staff members to support their own online learning and that came from a kid so if we can do more of that i think we'll continue to provide provide hope for kids i think you know maybe at this point we should maybe let that person speak since you've pretty much introduced the topic we have summer who is who had turned in a card to speak and i wondered if she was available to maybe she was the only one who turned in a card to speak if she would want to speak about that right now since you introduced the topic is this you summer yeah this is me can everybody hear me i was having audio troubles like earlier but is it okay now yes we can hear you okay perfect okay so for those of you who don't know me um i am a sophomore at chico high school and i'm enrolled um not at oak ridge i'm enrolled at chico high through their distance learning program and basically my idea um as i've said i've already actually like discussed it with mr marchant as well as ms leblanc who was kind enough to send me a video about some information she's the wellness counselor at both pv and chico high so pretty much the idea um is to get a group of students together um making sure that it's a holistic review of uh like a really comprehensive review of all the students who go to um this school like for example just take chico high as as an example and um when i say holistic i truly mean holistic like from underrepresented groups um people of color to um like people who have been on varsity football for like three years or to people who are like in theater like every student from every walk of life walk of life should get a say and should have a voice and when we support each other through this way it definitely makes students lives easier because they know that their voice their opinion is going to be heard and it definitely just creates like a safe warm kind of like feeling to know that somebody hears you and your voice is really important which obviously is true for everyone and i've actually uh set up a meeting with miss leblanc who again is the wellness counselor with the high schools and i'm actually meeting with her on friday to uh discuss like future steps to be taken but if you guys have like any questions i know like this may seem like a little confusing but if you guys have any questions i would um i'll be happy to answer them okay uh do any of the board members have questions i'm i'm sorry we can't hear you tom my understandings are not supposed to engage with speakers during this portion no this is not during um uh that's that's not the session that we're in we're not in items from the floor we are on a particular um agenda item so you can i just want to add that um miss sun has been a a wonderful asset to our district in the past she was our chinese translator every time we had chinese students come on to our campuses um so she is very she's fluent in chinese and her uh family is very supportive of that program for us so she's been amazing on our campuses with that too so she's being very humble very right now but she is an amazing young lady well i think this opens the door for uh other you know i i think one of the biggest things that we can do is form these type of groups on campuses you know there is going to be this sense of isolation and disconnect because students are not going to be able to be together as much as they would like and uh so we need to have a way to find out you know how what's going on how how this is all working for them that was one of our our main objectives that we identified at our last meeting is that we want to find out socially emotionally how kids are being affected by this new type of learning we're hoping that it's not going to last very long but while we do have it we want to you know make sure that we're doing all that we can and it sounds like uh summer you've come up with a really great idea that we would like to see so i'm glad that you've connected with mr marchant and mr shepherd and i hope that mr williams is brought into this too correct and um yep chico hi admins aware they're involved in an email string today and just to reinforce that we do have a process it was it was described to kids during web and link crew they're getting so much information you know it may have gone right past them yeah but the activities directors will make sure kids know they can still form groups they just need an advisor and a few kids and they're off and running okay and we want to have feedback about how students are feeling about all of this that's going on and how it can be improved because they're experiencing it and we want to know you know we want to do all that we can i also um it's interesting there was a few interviews in the paper today of the students who are coming to chico state even though the classes are online and even though they only can have one person in a room and what was stated was they wanted to have that experience in this case of leaving home and coming to college but we're trying to help students recreate the experience they would have normally had in high school as much as we can so i just really am very thankful for her communication with us but also that admin is openly and actively looking at this as a process so thank you and summer is definitely not an example of the last bullet maintaining an awareness of slow acclimatization she's ready to rock and roll right now but we do have some kids that are still trying to figure out you know what school is all about and definitely being aware of the length of our our structured elements you know our zoom sessions the overall day when edge annuity academic type of curriculum kicks in next week to be aware that there's an additional load not only academic load but technological load for those kids and to be aware of that as well it's not just going to be opening up a textbook and you know anywhere they are there's going to be some significant impacts we need to be sure we're aware of that and be ready for that okay our last slide thank you for being patient as we go through this is our targeted stupid student population group and for chico unified that's our foster and homeless our special education and our african-american students so i'm going to have ms diane olson talk about the first three bullets about special education then i'm going to pass it off to john diane are you available oh wait a minute mr hanlon's on it there you go i'm unmuted now sorry about that takes a second for that to happen can you hear me okay yes yes okay so um in special ed um this has been quite a little ride for us right now we are in the process of taking and identifying students that would qualify for appointment-based um services um based on the guidance that pewte county behave for public health and the cde is putting out and as we approve the students that cannot access online due to their disability we are going to be starting appointment-based services as soon as we have all those approvals and we expect those approvals to come through this week however we have been told that a couple times so that may be um hopeful thinking but i really think we have everything in place to start that pretty quickly here we also have some appointment based assessments and online assessment and therapy have been in stamps so that students have better access to their providers in the online model these are online therapy models that have been in existence for quite a while we never had to access them in the past but during this coveted time i have gotten connections with companies that have done this for a long time you and utilizing their platforms for our occupational therapists our speech therapists our psychologists those that have a therapy type a therapeutic type model of delivery in doing this and making this happen i've worked closely with our nurses in fact we have another meeting tomorrow to make sure that we have all the safety precautions and all of the personal protection equipment in place so that it is safe for those parents who would like to access this service i have just as many parents that would like to access the service as those that are saying no i'm just going to stay online for now because online they are really protecting themselves from exposure to covid so for all of those things we are moving ahead and making sure we have all the compliance issues in place thank you diane john yeah so just like to talk really quickly to the board the community we have not lost sight of a major focus for us this year on equity and bias and racism in the chico unified school district so while we've had our hands full with other things a focus on those three has not dissipated and an example of that is an equity alliance model pilot that's happening at bidwell matter of fact they're meeting tonight administration is meeting with some parents and students to develop basically a road map to address equitable alliances within their own school and if you remember back a few board meetings ago we talked about the students of color programs at chico state and how we're trying to develop a cascading mentoring program from the college to the high school and we really wanted to get all the way down to middle school and elementary and the next step has taken place principal mckay is working with chico state to develop the next cascade the mentoring between the high school kids and the middle school kids one product of the pilot will be and i'm speaking probably way too soon but they're wrapping their mind around the development of a our story video project that will be directed and produced by the pv house of blue to document students of color within the chico unified school district so we'll be we hope we'll be able to bring that back to the board at a future meeting we do want to reinforce that we are still planning to focus on bias during the district-wide staff development day on september 15th we'll have a panel of community members of color to openly and candidly discuss their their stories and their students stories so we'll be working on that on september 15th right now it's we realize that the social emotional capacity of our students is spread out over so many different things we felt like we needed to provide some support so we hired additional wellness counselors last year we only had those we only had them available to high school and now they're available to all the secondary schools we added some additional targeted case managers and i think as importantly we are directly connected through a liaison ritesh kanji to our foster and homeless youth ritesh is a long time chico unified employee he recently received his admin credential from chico state and he is ready to to support those targeted student populations so there are some challenges just to briefly go through those like with any other shift we the guidance that's been coming to us from different organizations we've been having to to dance around and figure out exactly what we're going to do but we feel like we have a pretty solid plan who knows what could happen tomorrow diane do you want to talk about iep services hi on the challenges for um special ed providing services we really have slow developing guidance from cde and from butte county public health and it's really from public health at the state level about the guidance on how to deliver services to targeted populations so this is an ongoing issue and i've been working closely with our own felpa and with our attorneys to make sure that we're following all guidance as it's delivered the other thing is iep services and online model are a challenge to not only to deliver but to set up the scheduling so that we aren't pointing students for the from the limited amount of hours of services and instruction they're getting with the general education staff our staff though saying that that's a challenge they've been amazing reaching out to the general ed teachers and to their site administration to make sure that services are delivered so that's all i have to do on that to go on to the next bullet all right thanks diane so the third bullet there's tons of research out there displaying a disproportionate struggle for students of color and especially students using online learning platforms so that ties right back up to one of our successes we do have a plan in place to get people together on september 15th but more importantly it's a plan in place to address what and the what right now is our students of color who could be disproportionately struggling academically that's definitely a purpose for that september 15th district-wide staff development day so we know we're going to be focusing on that and then lastly just ensuring that we have consistent communication with our targeted student populations and again that goes back through our foster and homeless our special ed and our african-american students and specifically we know we have kids who are cants they can't access the technology they have a they have a different level of ability or they don't have a stable environment so they can't we also have the won'ts they do have what they need and they just don't want to and so how do we address those students how do we ensure that or do our best to engage them give them reasons to zoom give them reasons to to come to school virtually every day so trying to address those different those two camps of kids very good that's the end of our presentation i just want to again thank um our directors have done an amazing job along with our teacher populations that have been working through us throughout the summer and our unions and the work of our working together to make sure that the school year started so it's been an amazing journey we had all the lightning and thunder the first day and then the third day we get um a lot of fires going on with with ash coming down everywhere so um we it's an amazing uh transition that we're going through right now on on getting our school started i'm just gonna jump in here and add we've heard a lot of the efforts that are going forth really hard work by people across the board but with that said i have to recognize that i think we all want to be back with students we know that this is far from ideal but it is where we legally are at the moment and so thank you to everyone in their efforts to make it work and as i'll go over in the next item under a fairly short time frame so all of this said we do know that there are holes okay so before we move on to that next item no not anybody that is not prium signed up already okay okay because we're going to we will shortly move on to the next item um just one other point that um i want to make and that is you know one of the the biggest issues is the isolation and the socialization and you know you were just talking about the high school students and you know we we we got some feedback um from summer but with the elementary students you know trying to find ways now i've heard about in other in other states uh and and this is something that the school administration did not do itself but parents have taken it upon themselves to form little learning groups which they've called pods and uh so say for example in the kindergarten um in which my grandson is there would be say three parents who feel comfortable uh where in you know they would have one week all three children would meet in one parent's house to have their lessons in the morning and then the next week they'd go to it another parent in the third week so they would rotate that sort of thing so that the the students can have that time together but then they also afterwards they can play and they can you know horse around and do whatever so you know enabling parents i think to make the connections with other parents what can we do to help make that happen so that kids are not isolated and you know maybe grand grandparents maybe who are you know doing this with their kids or maybe a different relative or whatever they can get together with others so i was just thinking how how can we make that happen that would be something that uh we could probably facilitate if if there was a way that say in the classrooms if people wanted to get connected we could share the names you know like if if i wanted to get connected i could say to the teacher i would like to find other people put me in touch you know you can share my name with other people who want to do it and then you could sort that out not that we're setting it up not that we take the responsibility or the liability that might happen from doing that but just to help those parents you know because like say in kindergarten you don't know any of those other parents usually and maybe in other classes it's the same thing teenagers at high schools they can do it themselves they sort themselves into their own group but you know for the younger kids just making that so that their socialization doesn't suffer from the isolation of mostly doing this kind of work at home individually we can also certainly reach out to our ptas or ptos and for them to start setting up they have especially on our elementary they have pretty strong groups that could possibly push something out through their facebook pages along that line yeah i think we should we should we should develop a process for doing that and uh to help enable the parents because it is something to reach out you know maybe maybe some people are connected but a lot of people aren't connected with other people and it's a whole new experience and just even going to the kindergarten little welcoming event that they had where each child came and saw the teacher for 10 minutes you know you could see in passing other parents but you couldn't really you know connect up and find a way to get together with them so you know finding some way to do that would really be helpful i think yeah eileen yes thank you liz along the same line i was contacted during this time leading up to the start of school by someone who does not themselves have students but has a background with education and teaching and said you know i have time how do i help and i ted getting connected with the the pta people to let them know that there may be volunteers out there if uh you know we have a way of siphoning them into the process because there are people who recognize as we all do that you know people need help yeah i just want to recognize mr orlando did bring the up the idea of the pods at our last board meeting and it is something that um certainly we are talking about there are some legal constraints in terms of uh the ability to give out parent information and definitely student information so it is something we're looking at doing but we want to make sure we do it safely the last thing you want to do is ever put a child in a situation where it may not be safe and we certainly hope that would never be the case within our community but we need to make sure that however that communication get shares it does go through a parent organization or a non-school organization right yeah and the other thing is um you know we've just to follow up with you said eileen we have had reading pals um on many of our campuses and those people you know that is evidence of how many people are out there willing to volunteer to help kids and they have pretty much been sidelined because of this i know they're they're trying to gear up and i'm not really sure how they're going to manage things this year but there are certainly a lot of people who are willing to volunteer for that program actually liz they are communicating and we are going to be trying to do zoom reading pals very near future actually we're meeting with michelle and kind of starting to plan for that and try to put that in place yeah so there's people out there with this is a community that has a lot of retired teachers in there they're very helpful okay with that being said and if there are no people that are in the queue to be recognized with hands raised to address this item as said before this it was a information item only and so we're not going to take a vote on anything but we are going to certainly consider everything that was discussed and and work further to make the online learning be a successful experience okay so we are going to move to our next item which is 8.1.2 and this is a discussion possibly an action item for the butte county public health department's elementary school waiver application process and we will find out about that okay well i will kick off 8.1.2 which is the elementary waiver process and i will say this is definitely an area of high interest i have had a lot of emails covering almost every imaginable side of this waiver process so what mr sullivan and i would like to do is we would like to go through and tell you first of all just give some a background of all of the changes and the actions that unified school districts have faced since the school closures to give this some perspective and then mr sullivan will take you through the actual elementary waiver process and then we have put together some draft next steps that we would like to present to the board and get input from the board in our community on those draft next steps so if we could go to the um it's the timeline of events okay so i think we're all very well well aware of on march 19th was when the governor announced the closure of all in-person instruction for schools across the state then on uh we spent all summer thinking about okay how hopefully this is going to go away it's going to be life as normal we're going to have kids back in school and then we really saw a spike over the course of the summer and that made us take a step back and say all right we may not be able to go back to life as we knew it before the instruction that we've been trained to do what our parents know and um sure enough we you know we were in stage two and then uh on july 15th the board really looked at the the circumstances we were facing considered a lot of different situations a lot of different input and then made the decision to allow us to go to stage two which would be opening in person but um in an am pm model where we would really reduce the number of students on campus and in classes at any given time of course as luck would have it then on july 17th governor newsom announced that all counties on the covet 19 state monitoring list must begin the school year in a distance learning format and then on july 25th very shortly thereafter butte county was paid was placed on the cobin 19 monitoring list so we had to do a very quick pivot right that very next monday we started saying okay it's clear now we're not going to be able to open in a modified traditional manner we are going to have to focus on online learning recognizing we are now weeks away from school starting on august 3rd the california department of public health released the in-person waiver application and reopening plan which states that you have to go through your local health organization or the county on august 5th and actually it was the morning of august 6th we received the butte county health department their waiver application and reopening plan criteria and we are staring down right at the opening of school now on april 13th was the end of summer break for our certificated staff so we had a very short time period they were back on thursday and friday and then kids were back on monday so we spent two days of very intensive training making sure that our staff was ready to do online instruction that was our focus and we also added an additional day during the summer where teachers could be paid to come back and get additional training in online instruction on august 13th as you can see the hits just keep coming here the butte county health department held a press conference and stated that butte county had officially surpassed the 200 out of 100 citizens threshold they had 200 cases of identified coven out of 100 000 population in our county and so what that meant is that then there could be no waivers they would not approve any waivers in in that setting and then very quick turn around we have the first day of school for students which was three days ago on monday so there has been a lot packed in to the summer months that said we have taken a look at the waiver and ted's going to walk you through the waiver process kelly i'd like to point out in that timeline there that butte county did not get its official count corrected until basically this week and so uh even while we were being uh placed officially on the list and then passing the threshold that wasn't even an accurate count so that's also been a confounding part yes there's certainly been issues with data so to walk through some of the uh well these steps really with moving us towards a waiver if that's what we would like to do one of them is superintendent's daily shared we've had about two weeks to look at this and start kind of processing through it one of the first steps and we're on hold with this obviously with the condition of the county as superintendents daily shared but we can start looking at some of the other elements of the waiver process one of them for superintendents daily with board blessing to even get to the point of looking to submit a waiver one of the first things we have to start doing is getting community input from the school site level to kind of look and see what their interest is engaging that interest from school site level or district level as well so we've been talking about ways that we can survey and meet with different community groups at the site levels and how we might do that with them second step is actually working with employee groups and getting input from those employee groups as well same process we want to start surveying getting input from them initially but also having some meetings with them to talk about what that looks like and how that would work with those kinds of things i think one of the most complex parts of it would actually be putting a plan together developing that plan and in the application process there's a whole bunch of parts of what are the things that have to be included in that plan and it's everything from specific directions on how we clean and disinfect areas to how we cohort students and track some of those cohorts of students if something were to happen we have to talk about how we're going to address entrance egress and movement within the school and have actually have specific plans written for those things we address face coverings and other essential protective gear we have to talk about how we will perform health screenings with students and staff in that plan we have to talk about healthy hygiene practices and how we're going to have hand washing stations available some of those kinds of things as well we also have to address identification and tracing of contacts and this is something that we would be taking on also right now it's not set up for us to be doing it it's more of the county that does that this with us if we choose to apply for a plan that becomes something that we have a plan to do and to follow up on i'm sorry ted can you help me out with what is the backup here what document you're looking at i think it's a i'm sorry it's a link within the within it kevin yeah yeah this one right here one more sorry about that i was talking too fast thank you so those are all kevin scroll down there that's the actual what kevin just scrolled through was the actual application which is a very simple one-page overview and the pages he's scrolling through now those are actually the information we would provide as far as how we worked and consulted with different groups the parent groups and the employee groups and as kevin keeps going down this right here is what we're talking about this is the elements that have to be incorporated into that plan so i was talking before about cleaning disinfecting cohorting students plan for entrance and egress of it face coverings health screenings how we do those kinds of things healthy hygiene practices identification and tracing of contacts and as i mentioned this is right now this is something the county has taken on but if we choose to move forward with a waiver this is something that we have to have incorporated in our plan as far as how we will be addressing those things as well dr kaiser yes i know of a high school where they opened on monday as well and now they already have three students who are positive and they wouldn't have known if the grandparent hadn't posted on facebook apparently the family lawyer told them that they didn't have to tell the school so how can we do that when in fact they don't have to tell us how can we identify and trace student contracts yeah when they don't have to tell us the kids got it or somebody in the family has got right i think we we start facing if students are um having a fever or so he's displaying some of those um symptoms of it then that gives us that information that we need to start looking at that and talking with the family and and following up with some tracing also all right we're short of that i'm not sure how else are we noticing you can be notified of positive cases by butte county health department they share that so we also that was a that didn't happen in this case i mean the teachers didn't know they had a student in their class that was that in butte county was that in butte county so we would also have to have a plan in place for physical distancing with staff and students and the routines to make sure that's happening we certainly would want and need to have staff training and family education as far as what the plan includes and how it's going to be operating testing of students and staff i think is what maybe you're referring to dr kaiser a little bit of how do we kind of have a plan in place to keep track of some of that information if we need to part of the plan has to include a trigger to switch back to distance learning if certain conditions are happening with certain levels of positive testing and also how we're going to communicate that plan so i think for us to kind of go through all of those things that becomes part of almost like the negotiation process and that's what we would be not only just consulting but actually walking through with our employee groups to come up with something that both sides would feel that is going to be reasonable and work well for these situations i don't know if mr hanlon wants to address that at all i think that's a good segue for the consultation part so under the terms of the waiver um we're required to consult with our employee groups uh in regards to the issues that are outlined in the in the waiver um i checked with our legal and there's actually a definition for what consultation is because it's different than negotiations or meet uh meet and confer or those things that we're more commonly aware of so the definition is the employer must consider proposals but not bound to attempt in good faith to reach a negotiated settlement so it's an attempt to reach out to the employee groups get input from them work with them on an understanding and their viewpoints their concerns hear them out and and have those con conversations we would be required to consult with both groups um and part of that consultation might be the surveys that mr sullivan discussed earlier but also in-depth conversations about what concerns and that they may have on behalf of the their their members the next step then would of course be if a waiver were adopted by the school board we would have to enter it into negotiations with regards to the impact and effects on working conditions and those are always negotiable things like safety face mass sanitation things we have talked about before but under a waiver the conditions would be different than under an online learning model the daily schedule what would that look like start and end time how much time of instruction do we do am pm is it every other day it's kind of similar to the things we talked about earlier when we were talking about the hybrid model and then transfer rights would be another example what if not the whole staff did not want to work under this model what would be the transfer rights away from that school site and or and or back to that school site when we go back into stage four and we get under normal circumstances so there's things that we wouldn't we would be required to negotiate with with those union groups in order to determine those things yes kathy i understand also that this is these are um when we were talking about how fast things have changed for us when we look at this timeline but my understanding is any kind of agreement waiver can be changed by a 14-day event i.e we have enough students in a particular group or teachers or staff that have to be isolated or quarantined and so that you could be you could have a waiver have school start get positive cases and have to flip back to online learning this high school that i was talking about the teachers are already expecting i mean in three days they have three cases that they might be flipped back into online learning and so what happens when things are that potentially short-termed or or time controlled that is outside of our framework of reference that that kathy is actually one of the conditions in there they specifically talk about a trigger for switching back to distance learning and that will be incorporated as part of that plan so if that trigger gets hit you have to make that shift what's your plan to be able to do that and the health department also has the right to usurp that and um and trigger us back in because of conditions in the county right that may be outside the school that particular particular school site so there are things that can can reverse that quickly okay jim i think eileen has a question i do thank you of either ted or jim whichever one of you wants to tackle us because these last three boxes are where my questions are because of something that we just talked about in the the hipaa disclosure rules and the the lag time between testing and the test results coming back that period of you know one to five days where a student hasn't tested positive so they are not being restricted by the parent probably and are continuing to come and so on the testing of students and staff is what this is asking is that we determine um what we're going to do to ensure that the tests happen do does the school district set up those guidelines or are there guidelines that the county is putting in front of us to follow we've been very fortunate in we've had a very good cooperative relationship and developing guidelines by working with butte county public health however this is moving some of that onus onto us what are we going to do to ensure that those students get tested so if all of those conditions were able to be worked through ironed out and superintendents daily would be able to come back to the school board and share if that's something that was interested and with those conditions met we could be moving forward with a waiver at that point if that was the will of the board and superintendent's daily was supporting that so my question would be is it an all or nothing deal could you you know and i i don't know how this works for the union because in my mind i don't see how it would be possible for some schools to uh get a waiver and other schools not to because the union if you know how it i just don't know how that would work um jim do you know have you ever asked them about that if if a possibility of some schools if some schools wanted to pursue this because you know we have been hearing that maybe some teachers at some schools are amenable to going back and they would want one of these so so let me jump in here and um we do have kevin ready who is the president of the chico unified teachers association i've asked him to join the zoom so that he can answer some of the questions but what i would like to do first is we really thought about what would be some logical next steps that we could take in moving forward toward the waiver process and what we realized in going through that is that a lot of the steps that we would be taking are very similar to the steps that we're going to be taking as we get ready to negotiate and look forward to a stage two reopening so if you can open kevin uh the one that is next steps on the agenda there you go so step one and this is all a draft we're looking forward to input from both the board and the community on this but step one would be um we would the district office would assist each tk through five school site all of our elementary school sites in um doing a survey and that survey would need to go out to certificated staff classified staff parents and guardians and then it also has to go out to community groups operating on the campus and that would be your school site council your english language learner advisory council your pta's card if the school has a card program and reading pals and then we would bring those surveys back and share that information with the board at their september 16th board meeting we would be looking for trends within that and we would disaggregate this information obviously by school site our third step would actually be occurring and is occurring at the same time and that's where i'm going to ask mr hanlon and mr moretti to go ahead and go through that could you just go back to two because somehow i missed what two was two was sharing the survey data with bringing that back to our board and our community in a public setting okay so step three mr hanlon and mr muradi if you're available yeah so um i was um part of that is that we were talking about working conditions and those are going to be completely negotiable and those are going to those are going to be things that we're going to have to come to agreement with we have reached agreements with both units um as i've discussed before on august 7th with cuta and then as late as august 17th which was it went to effect the very first day of school with csea so we would have those conversations regarding work conditions conditions as i've talked about so we do have a negotiation set up with cuta starting on september 10th and then again on the 23rd we have yet to determine negotiation meetings with csea but i'm sure they're anxious to get back to the table also so i'm going to unmute mr moretti i am a muted you are you're in okay yes thank you very much so so the issues we would have to do i i think liz brought this up what if some teachers want to do and some teachers don't so let's say we're 50 50 like like the country is so we have half our schools open and half our schools have let me rephrase half our teachers want to do it and half don't we would we would want to negotiate language for transfer which jim mentioned earlier and i i would imagine parents would also be in that 50-50 split and would want to have their kids either in it or not in it so we would have to negotiate language of how that would work so how would half our teachers move to schools that were doing it and half stay in those kids so let's just we have 12 elementary schools let's pretend it goes in half and then we would have to negotiate language about how would would we go back if we went into stage two so would we go to the distance learning piece while we're in stage one for the half that want it and the half that don't and then rearrange everybody when we go into stage two in a distance learning and i i don't have an answer to that question but i know that has to be negotiated additionally are we going to be asked to negotiate what might happen if the county allows transfers before we negotiate what will happen when we go into stage two so it's a priority uh type of question that i don't have an answer to there's only so many days that we can negotiate um the the union's negotiating team are full-time teachers and so for them to negotiate they have to get substitutes and and move away from what they're doing right now and i imagine that the district's negotiating team is just as busy trying to get what's done so to to put one step in front of the other i i have concerns about that because we we know we will go into stage two at some point and it would benefit us to have that language in the contract to to allow that to happen when it happens so it's a it's a carton horse deal as i look at it of what we're going to do first kevin my concern would be if we did something where we said we would move staff teachers staff and the 14-day thing hit us where we had to close again back to online that would appear to be a tremendous amount of change that could be going on for the rest of the school year i mean i hate to think of that but the context of concern you know scary it would be very disruptive one thing i want to add on what kevin said is about negotiations we we have um in the last several years have been negotiating two full days per month which if you look traditionally in in the district is um quite frequent um again like like kevin said is it's difficult to pull teachers out of the classroom for a full day and with a sub it has great impacts on on the on the students but at the same time we need to come to agreements on things too but two days a month is is fairly frequent um by traditional standard historical standards yes i'm sorry eileen yes thank you um on the same lines as dr kaiser was just talking as i'm looking at that issue that you and kevin have talked about um is that you know which which cart first and which horse first and it to me does not make sense to um to go with um trying to take a look at the waiver process that is in no way certain as we've said about as far as timeline and one of the major things that we discussed when we back on the 15th when we set up our am pm model and what to do about going into stage 2 was the importance of keeping the cohorts of these students together i mean we're already dealing with the social emotional impact of what's going on with the kids and to to keep them together with the same teacher and the same classmates even if it is zoom is important and if you're if if you're increasing the possibility of removing that cohort and separating them several times during the year from my perspective that is is just very opposite of what we're trying to do in establishing some stability for our students and our parents well and our teachers my goodness uh how do you suddenly have to get to know you know [Music] say you've got 23 kids and you've got half of them and then you suddenly don't have half of them but you have a different half you go through that process all over again i do not like that that is that is not appealing to me i do believe that we need to to prepare for going into stage two and continuing to hope to high heaven that this state keeps its masks on and its social distancing in place and we're able to get to a point where we can be moved off of the the um restricted list and get back to in person am pm model as we have already selected with some stability i do not like adding more uncertainty to what we're trying to prepare for our kids so so if i can let me go back through the or just go through finish going through the steps that we had outlined and then by all means we want to hear from our community we want to hear from our board as to whether or not that we're going in the right direction or if there's changes we need to make but we are legally obligated to negotiate working conditions and um you know there there is some symmetry here in that as we are negotiating for stage two some of that likely will have overlaps with potential waiver language or negotiations as well so then we would bring back to the board on september 16th as we do at every board meeting and a negotiations update how are we progressing uh in regards to our negotiations upon completion of the negotiations the district and the street school reopening plans would be presented to the board for approval upon approval by the board i would submit the waiver and the reopening plans to butte county public health and then butte county public health has up to 14 days to review the plan i do know that they are really looking through those very carefully and they have returned them to many of the ones that have already submitted and asked for clarification once they feel comfortable then they too are consulting with the california department of health as to whether to approve or deny the application so those were the steps that we came up with as a draft plan for our elementary waiver so with that i will turn it back over to the board for questions discussions and um comments from our public and i do believe we have speaker cards on this item yeah we do okay yes kathy so if we go back to those steps so five we complete negotiations and um then six you would submit the waiver application and the reopening plans um so that's a month from now basically and as you said there have already been some a very few but some elementary schools in the county who have submitted requests waiver requests is there any feedback loop so [Music] other school districts get information about why a particular waiver got sent back by the county health department or i mean are we going to have something to learn from in this month yes i do have copies in the and they are available to the public on the butte county public health website of the waivers that have been submitted so far with the exception of gridley um and i my understanding is they are still you know doing some back and forth on the information that they need uh gridley unified is the only unified school district that has submitted a waiver i am sure there will be more coming but at this point gridley is the only one that has the others are small private schools and charter schools that i have submitted has any been approved i do not know the answer to that i did ask for one that was a um you know a really good sample that we could look at and you know the one that we were given is obviously a much smaller it's a school of 36 students so that's going to be very different than what we would be doing for our elementary school population that has 6 000 students so in other words you're not getting feedback about what might cause a rejection at this point i will say that butte county public health has been very good to work with and i think you know if we ask questions we get phone calls you know immediately back so i i don't anticipate problems at all in working with them but i think like us and like the rest of the state they too are working through this process you know it's all very new yeah thank you so uh part of this was in and this was to my surprise i hadn't heard of this before was the responsibility for us to do tracking yes how how would that be possible how do you think that would be possible well i think those are things that we have to research and again you know we look at how other i have no problem looking with how how other districts up and down the state are handling these issues we would work with butte county public health we have a much more advanced document than many counties as was already mentioned in the uh tracing the information that butte county public health has put together the flow chart but it would it's obviously an area that we will have to address that's sort of just like not in our realm of expertise yeah it's not in our wheelhouse to have to do that so you know i mean who we'd have to hire some a whole new staff to do that sort of thing um i mean i'm just trying to envision how that would be how that would even be possible um okay uh board members did you did any of you have any more comments or at this point we we could open up the comments um we will open up the comments to the people who submitted comment cards and we will take them one by one and just to reiterate each person will have three minutes to speak and you will be warned when your time is coming close to ending so um we can proceed with that okay so we had um five people sign up with comment cards and four are online so the first one up is and then we have a couple other ones that have put their hands up okay but so we'll go through the ones that had pre-signed up the first one up is matt tennis matt if you're on cheer up hi there my name is matt tennis and uh i am the i guess creator and head of an organization called the chico parents for in-person learning started it up uh last sunday and as of monday we had 200 members uh by today that number has grown to 250.

electronic meeting of the city of ann arbor building board of appeals here we have a roll call i think we'll let this opportunity um go with the folks on the um zoom to introduce yourself uh we've got catherine hi i'm catherine uh how do i make it louder you're fine hi we're just going to take the roll call of this the board members right now and since you're a guest we'll invite you later so we got katherine we've got uh heart got jeff you'll make it louder how do i make it louder let's see get you yes ma'am [Music] we've got mike gretlin bruce carson are we here i'm here chris mcfarland here mark howell present where's our other staff person uh i do believe we have a quorum and ready to get started so after roll call the first item on the attendant is introduction of new board members bruce carson and catherine lavisar pronounced right it is i'm actually i just recently got married so my name is now cousin okay okay congrats thank you also paul if we uh jeff perkins this will be his first board meeting also okay condolences i think since we have so many new board members and existing board members that have been on the board for a while maybe would be good to give a little introduction of each person what their kind of background is so i can start that um i'm paul darling i am an architect by training and i have a background in historic preservation and i also have a forensic architect background so i currently work for the university and i've been on the board i think over 20 years now so i've been on the board a while oh [Music] okay catherine hi i'm catherine i am uh an attorney for the city of detroit i've been an attorney for five years my background is in litigation and i work in the freedom of act section currently and i also have a background in property management i have a property in ferndale michigan that i manage okay in spite of the screen name there i am bob hart been an architect for 45 years and retired just this past year and i think i've been on the board now for possibly 13 years and the practice that i've been in i was engaged in was a general one uh covering all different aspects of architectural design all right and that takes us to jeff i'm jeff perkins i own perkins construction in ann arbor we've been around for about 36 years i have chaired a task force for the home builders association dealing with problems with the city of ann arbor building department going back to probably about 2000 when we were involved in a lawsuit with the city over building permit fees and then through chairing the task force i met glenn several years ago and uh he's been a very welcome member of our group and he asked me to serve on this board and i got put on in june and this is my first meeting so it's been a pretty easy uh stint here building review board so i'm glad to be here thank you thank you uh hugh fleck i moved ann arbor in 2011 and i saw a sorrowful article in the paper saying that the board of appeals didn't have enough people to be a quorum if one person was sick so i thought what the heck i would volunteer um i've been retired for about a year now i spent over 30 years in industry working primarily in health safety environment and regulatory affairs and enjoy the meetings and and you're right they don't happen that frequently anymore okay let's see going next one bruce hi i'm bruce carson i've lived here in the city for about 35 years i've been a plumbing contractor i'm now retired and was asked to be on the board by one of the plumbing inspectors so here i am all right i think that takes care of the board members okay and on to new business so uh first item on the new business the election of a chair of the building board of appeals so i guess we're looking for nominations is that we're looking for deborah yeah he'll take nominations from the floor for chair all right paul i nominate paul darling only i mean on the basis that that he's been on the board he's a senior member and he's filled in uh for the previous chair on numerous occasions and was you know very well suited um for the job all right any other nominees if not we close the uh nominations and we ask for a motion to appoint paul darling as the chair of the building board of appeals that we appoint uh paul as chairman second second okay thank you you'll vote all in favor all right opposed so moved okay thank you paul all right thank you do you have a gavel handy paul well i was locking my desk here oh my my mouse so uh let's see the first item or the second item is um approvally agenda and you want to move to approve the agenda so moved second second was in favor all right then has been approved uh so approval of minutes a question deborah is that it looks like that's already gone to the city um the last meeting was in june of that's that no it has not gone to council yet because we haven't met okay so we still need to look at that and approve that then correct okay anybody have any comments on the minutes from last june no we're attached to the uh packet there if not can we have a motion to approve those the move to approve the minutes second was in favor hi my minutes are approved from the june 20th 2019 meeting uh next item is uh appeals actions that she'll cause hearings and uh before i introduce the first appeal i would like to talk a little bit about the format for how this is going to work we'll have the applicant give a brief summary of what his request is and then we'll ask for a staff report from the city and then we'll have a board discussion to the applicant and then we'll have a board discussion internally and a motion from that and then we'll take our vote so i would like to point out the board can't waive any code sections but on the findings that the true intent of the code is not being interpreted correctly that the provision of the code doesn't apply or that on equal or better form of construction is being composed so those are the three vehicles that we have to granted variants so in your just in your summary of what you're one of requesting is you're requesting would be helpful so the first appeal um for today is bba a20-002 at one zero um 1101 south university avenue hand over michigan 48104.

uh no they're the uh the wall of the existing high-rise which is on their side of the property line uh contains the three-hour door and frame assembly so that's that's part of the high-rise construction and then we we would be installing the uh two-hour rolling overhead fire shutter in the opening we would create in our wall okay so we have back-to-back protectives just like we have back-to-back fire-rated walls okay the deluge system belong would belong to 1101. say that again yes the dollar tristan would come off 1101 correct i'm off 1101. okay is there a reason why um you just have the alarm notification system uh as a local situation it's a local you know alarm as opposed to having it connected to you know the broader alarm system uh yeah well the thinking was that the uh you know there there will be times when the personnel from the uh 1101 tenant space which is a coffee shop we'll we'll be you know opening that door and and and having a couple three four bags of trash to to get through that door and we just want to make sure that the staff is aware that they have to shut that door behind them not just leave it open as they go down the hallway uh as opposed to having that alarm system go off in the high rise and create unnecessary alarm with all the residential tenants in the high rise okay and is the deluge system connected to the uh 1101 sprinkler system alarm yes okay and then uh my last question is uh uh glenn are there any uh dead end issues associated with the service card or common path of travel or anything like that although you said it wasn't it wasn't required as a service as a i mean it's carter uh it is not for our building okay but that service corridor has two means of exit one is directly to the alley outside and the other is to the uh lobby of the collegian so there are two means of egress from that service quarter okay [Music] brad is the mechanism for the fire shutter a fusible link yes and which side will there be fusible links on both sides or do you just need it on one side we would just need it on our side so it would deploy if there was a fire on our side of the wall um the the the door door and frame assembly on the other side or on the wall that's adjacent to our wall would protect us from a fire from the opposite direction okay and as long as you don't paint the fusible link life will be good there'll be clear signage to that effect oh good do these type of rule of shoulders require annual inspections they do and does the city fire department look at those and gets copies of those i would defer to the fire marshal i believe that's true but um not having been a fire marshal on ann arbor i'm going to defer to mr redmond location because it has first floor retail our inspectors would be inspecting there and that would be part of the inspection besides fire doors they look at roll down fire doors which of course would go along with the fusible links and the replacement of them the yearly maintenance of them and this part of that means they test them to make sure that they they do function correct they they should have uh a private fire protection firm or company coming out they should be testing the doors usually they'll actually put the door through the motion and replace the links and just from experience typically when we have our fire alarm inspections within buildings we maintain that report typically i don't mike you can correct me if i'm wrong but i don't think those reports go to you do they uh the fire marshal office yeah sometimes depending on which company does it we though they may send them to us and then we're also part of eye roll so but that's we don't make it mandatory in the city to be part of eye roll but a lot of companies that do will send reports through eye roll to us so it all depends on which company you utilize for the service okay and will there be some type of signage on the door itself to say the alarm's going to go after five minutes so there's some satisfication of that absolutely both sides of the door okay we also too will also our tenants that are on the the 1107 side we have tenants that come and go through that back area quite often uh and you know we have very obviously good relationships with our tenants so we'll we'll note it to them and a lot of times there's there's even self policing if you will of things they keep eyes on stuff so if they see a door open they'll have the tendency to go ahead and shut it when they know that it's not supposed to be open so we also inform our tenants so they keep eyes on it as well so is this door going to be locked all the time or can people from the high rise use this door to get into the into the retail space no so the way that no so the way that our building is set up is that uh that back uh that corridor serves as a corridor for our uh retail tenants on that first floor uh the residential tenants do not have access through into that space um we obviously would work with you know the 1101 owner and how that door is specifically handled because more or less it's their door just on our side from an access standpoint so we will work with them on how do they want it locked how do they want to handle that those would be things we would work with them but our tenants would not go through those doors okay so there would be a we can be like a passage lock on that you need a key to get through that from the other side or is it normally unlocked all the time so i imagine i i imagine for security of the tenant there will be a keying system whether it's a physical key or an rf fob um it just they'll have to work it out between the the two uh property owners but yeah we don't want it to be unlocked so that anybody can get into the coffee shop from the neighboring building yeah what i could foresee happening is working with her to actually add that door onto our security system because those tenants will need card access to get into the trash room as well as to that door when they're coming from the exterior of the alley into that corridor so it may make the most sense to work with her to just add a electronic strike onto our system either way it'll be locked in some form or manner yeah okay [Music] any other questions by the board not we have somebody willing to make a motion uh i'll make the motion in the matter of bba 20-00 at 1101 south university i moved to approve relief from section 705 and table 705.8 allowing an opening in the fire rated wall of 1101 south university for access to garbage collection bike lockers electrical transformers and storm water detention this motion is made within the board's authority to approve and or deny on the basis that an equal or better form of construction is proposed as follows a the provision of a deluge sprinkler system between the buildings connected to the 1101 suppression system b a three hour fire rated door assembly equipped with a local alarm notification see an overhead to our rated automatic fire shutter that will be annually tested and inspected and the appropriate signage that will be posted um describing operation of the opening protectives further to this motion the specific condition claimed by the applicant and owners that justifies the variance would not would be considered neither general nor recurrent in nature and not be considered a precedent for future similar appeals thanks any comment on board comment on the motion i would finally amend that we include that it um that is not required means of egress with the store okay and i want to confirm with um with um glenn 705 versus 706.

meeting to order uh is that penny did you just call in awesome thank you penny i want to welcome all of you to our board meeting this evening and if you will would you please stand and say the pledge with us and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you agenda item 4 is adoption of our agenda could i get a motion to adopt tonight's agenda please i'll make motion to adopt tonight's agenda all in favor and actually before we do the all in paper we're going to do a roll call vote on everything this evening just because we do have two people online or on the telephone that way where we know for sure that everyone has voted either affirmative or negatively so if we can have a roll call please can you say my name yes please uh dr bowen yes sherry brown yes yes danny morton yes and i i too cindy is a affirmative thank you so we're going to open up now for our call to the public um our call to the public is a time for anyone to address the the board on issues that they are interested in speaking about we are going to limit our our conversations to three minutes this evening so right now i have one paper for call to the public and that is joanie is it rogue yes come on up you'll just go to the podium please with the microphone okay i have called and spoken with you about three times um and this is about opening the schools up i'm starting to realize that um because i've talked to several people that this isn't just about whether or not you guys want to open the schools up it's about teachers not wanting to come to school that's what i was told by the superintendent of yavapai county so um but i'm wondering if you guys are looking at everything else that's going on with these kids are you guys looking at the percentages of kids that aren't getting fed are there in domestic violence situations the suicide rate how it's gone up um what the virus has caused for these kids at home do you guys have the percentages on that so any sort of percentages or anything else we would defer to our school staff no i'm just saying you guys make the decisions on whether or not to keep the schools open and i'm wondering why i just got saw you the other night you're talking about october are you kidding me are you guys really going to keep the schools close till october 19 how many thousands and thousands of kids you're putting out there when the numbers are low the percentages are extremely low for kids to contract the disease or spread it the numbers in in arizona have gone down 70 some percent and you guys are going to kick school out till october 19th is that is that what i'm hearing so this is an action item this evening that we will be discussing okay yeah because it's like you gotta go you gotta be kidding me i don't have kids anymore in this school okay mine are grown but i have grandkids in the school and there's a lot of things that you guys need to take in in into consideration when you decide to shut the schools down and these kids have no safe place to come okay this is um let me see here now we do know that the national right now what i had just everything that i've read this two percent or less than kids spread the disease or get the disease they're just not getting it they just don't get it and they just don't spread it okay they're not finding any proof that that is happening with what we've been going through all of these months okay there's very very few amounts in the past two weeks i've been contacting the yavapai um health department in the past two weeks we've been at five percent five point five percent okay we were at 7.9 then at 7.3 now we're at 5.5 percent um and you're the one that told me we'll open the schools when we know that we've had a couple of weeks where it's less than seven percent that's what you told me you don't have to explain anything yeah you didn't um let me see i spoke it was tim carter that's who i talked to um and like i said is it the problem that we have teachers 100 teachers is that what the problem is so we don't have the teachers don't want to come to school is that why we're not opening because show did say well what am i supposed to tell my 55 year old teachers when they don't want to come to school and teach so again it's an item that we're having for discussion this evening i'm talking about right now i don't have a moment to talk and ask you these questions you can you can voice your opinions to us no i'm asking a question we're not going to engage in conversation though oh you're not we are not okay thank you though yeah all right so do you guys understand since everybody's making these decisions on the kids um for the kids it's basically for the kids it's not for you guys it's not for me 100 okay how come you guys don't understand what the percentages are of these kids in they are at risk they are at risk um there's only 40 percent of the kids that feel safe at home and the statistics that they've done the number of students at risk has involved has increased 36.4 percent which includes there's all kinds of things they're going to get from that depression isolation instability hypertension health problems and suicide suicide has gone up 47.5 may i ask where these numbers have come well you can find this i'm sure you can find them you probably already have them don't you um you guys actually i don't know that's why i was just wondering why okay where you got them from okay um one of the things that the nurses are talking about that's they were saying that they're seeing 50 of poverty rates kids coming into the hospital because they're hungry ma'am you are at three minutes i will give you an additional one to finish up just to sum it all up okay so what i'm wondering is why you guys are not addressing the children's and the children's needs at this time these don't work okay uh you've got kids that are having mental problems you have kids that are committing suicide there's kids that are at home that aren't getting food every day there's all kinds of other things that should be included in your decision whether or not to open the school keeping it not open until october is ridiculous you represent chino valley not prescott not paulden or not prescott not presque valley not humble not any of these other places but what i'd like you guys to do if you could look at the whole picture and not just what the teachers are saying okay we have come a long way when we first closed the doors to everything to get opened back up and i am not the only parent that feels this way there is a bunch of us out there fantastic the only one that's willing to speak up thank you for doing that we do appreciate you giving yourself so is there um so what i'm asking you guys to do is consider the fact that look at all the statistics that's going around right now the damage that it's causing to these kids these kids are not just at risk these are risk risk situations for a lot of these children out there we live out in rural areas do your teachers are your teachers qualified because i understand you're all supposed to be certain gone to classes for kids with suicidal tendencies and stuff like that it's an arizona state law so if they're talking to their kids do they talk to them because i do know this my grandsons we live out the boons they sent us home with a computer and an internet it don't work all the time it took my grandson two days to get his homework done and those are the things that i would suggest you you contact your school and your teachers to try and rectify again your time is up i appreciate you coming in okay is there someone else um we're going to find out right now okay because you're only giving me three minutes correct and that's pretty rude that's actually a policy so thank you though well you need to change policies because we have kids out there that are risking you guys need to open these schools up thank you we really appreciate your comments yeah if you guys don't do it it's going to get horrible for you thank you becca i don't care what you do thank you for your time do we have anyone else i'd like to speak would you guys like to speak now you're more than welcome too well again this is an action item this evening that we will be hearing some statistics and some information and then we will be making a decision all right then moving along we are going to item number six six a which is student worker positions and i believe this was supposed to be mr pereira but and he's he's not here we'll i think we can where you can work it out we can work it out yeah so um this is actually two positions that he is requesting this would be student workers one that would work at the cooper ag center and one that would work as a greenhouse worker and so they would do things obviously on the farm and then also in the greenhouse there are some limitations to the kind of equipment that they could use and that's all in the job descriptions also age i think they had to be 17 and above i think is what was decided so if they're 16 or below there's some additional restrictions that they have to follow um according to state labor law so the job descriptions are in here um really it's you know it's a great opportunity for our ag kids to kind of get some additional experience that they could use either um in their future career um or even going off to college or whatever they could have these skills that would really help out and then a big thing is it helps out um our staff yeah um yeah you know we we uh bailed that hay recently on that field that's right on the highway and um you know we made some special dispensation to bring some kids in making sure they did social distancing and things like that but we do have a farm worker that's an adult that works over there that would be supervising the um the cooperage center worker but that's just not enough labor at times like when we're bailing hay and things like that so um this would be an excellent opportunity um for the student for both students to get some experience in ag when would this position start as soon as they hire them i think they have some i think they have an idea of who they'd like to hire okay so we were just kind of waiting on the board to approve the positions that's why we brought it at the special board meeting so that we can get them on board even that much quicker and it's being paid for through the cted grant correct this is this was done through 596 which is money that we get from um the ctep fantastic and how many hours or how how is that going to work how much they work well i think it's a variable because it would really depend on the the student's schedule and school schedule if they only have four or five periods they could work longer that kind of thing so i think it also depends on the student great well this is an action item if we could get a motion i'll make a motion for the approval of student worker positions fantastic and again we're going to do a roll call if you would say your name and your position on it sherry sherry brown hi robert holland aye annie penny danny martin saying hi thank you all right um 6b casa mentor positions for the study labs so we are requesting eight positions and this is really um right now we wouldn't hire these positions but we want them available especially if um if it's approved to go to hybrid instruction so what these are these are um we we have a position already in place called the casa mentor which is really a daycare provider for a casa de after school care these would employees would supervise the kids that come into our student study labs which are the on-site labs that we need to provide according to the executive order or one of governor ducey's executive orders a safe place for kids to come and do their at-home learning um and that started yesterday um yesterday we had a total of 20 kids on in the district we were able to um supervise those kids with existing staff it's interesting we i expected a ton of kids at the kindergarten level we had one at the ke2 we had um eight at del rio we had one at the middle school we had 10 at the high school the the school that i thought would have the least had actually the most yesterday um that will increase as people get used to it turn into the applications and things like that but this is just we hope you know we don't know i don't think we're going to use them but this is we have these positions in place in case we do need the extra supervision down the road and that would be two per school um is what we're looking at and that's why we did eight so where are we going to house where are we housing the kids right now well they are you know it's easier because we don't have a whole lot of people on campus and so at the high school i think they are in the uh one of the iss in school suspension rooms and then splitting time also in the computer lab at del rio they are using uh the title one computer lab i think is where they're spending a lot of time doing a lot of their work the idea is also to give them breaks go outside socially distance take the mask off breathe fresh air um they also get lunch while they're there so they also go to the um get grab lunch in the cafeteria that kind of thing so they are different places and as we grow um if that program does grow we were gonna have to figure it out and you know we have the libraries that peop that they could go into we have some limited computer labs because we took a lot of our mobile labs and are now out into the community at um that we distributed on the chromebooks things like that um i know like at the the territorial they have a computer lab in the library and that's where the kids are so the one kid some of the kids that are resource students i know at the high school actually went into the resource teachers classroom to get some additional help there great questions penny or annie do you have any questions i i do not that's later thank you all right well this is an action item also so we will need a motion to approve the casa mentors all right don't speak up at once i'll make a motion to add eight additional temporary concert mentors positions for supervision of students in the student support labs all right all in favor go ahead and say hi all right 6c we're now going to talk about the 50 cent an hour stipend for our student support lab supervisors so this is you know we have a group of people that are the only ones well we have a couple right now but um they are the supervisors of the student support lab they're actually working with kids and no one else is and so there's a little bit extra um risk there and that we're asking just for a short period of time to allow a small stipend while this is happening we expect that stipend to end at the end of the first quarter is the the plan or the idea and that's when we think that we hopefully by then would be in all in-person instruction and we would no longer have the the lab in place when would that be if the data proves you know continues to go down it would be at the end of the first quarter and that is when uh october october 8th is the the last day of the quarter then we have fall break and we come back on the 19th i'm so appreciative and we'll talk about that in the next agenda or two agenda items from now but that's that would be the plan yeah okay okay yep nope that's the that's the recommendation and we'll and we'll kind of that should be formalized or maybe formalizing we'll talk a little bit about it more and this carries about a thousand dollar price tag right all right uh emotion on the floor or would anyone like to make a motion to have on the floor i'll make the motion we have staff that are supervising students in the student support labs this is typically beyond their normal work job description under the circumstances in order to compensate them for their added responsibility administration is requesting a 50 cents per hour stipend for employees supervising students in the student support labs this would be retroactive to august 17th this year fantastic all in favor hi jerry and bob robertson both ladies are eyes thank you i am i also going to forget that one of these nights one of these times okay personnel report item 6d mr schultz all right there's one new certified one you classified two new classified subs two resignations two classified changes and one extra duty contract um which is a zero hour stipend so the teacher's teaching um seven hours instead of six that's how that goes and um again just since we had you captive we wanted to get the personnel report taken care of so we can move a little bit further on this okay does anyone have any questions on the personnel report nope no the one the one thing i i do want to mention is we lost a and we had a resignation for a teacher that was we had a heaven sent teacher special ed teacher kind of come out of the sky and help us out so um we were able to fill that position which we didn't think we were going to be able to and that's number one on the on the list right there which is a special needs teacher we're excited about that all right again action item we need a motion please i'll make motions thank you all in favor state your name please siri brown aye robert bowen aye morgan i and cindy i thank you very much now the item seven um it is our schedule for hybrid and in-person instruction mr joel all right so you know i'm gonna start off by saying everyone in this room agrees that the best place for kids is at school bar none i've not met anyone that doesn't say that but the best place for kids and actually the best place for teachers to teach in my opinion for our teachers to teach is at school so that's that is where i want to put kids i also want to put kids and adults and and staff in schools safely and so what happened is on august 6th the department of health services released benchmarks which is metrics or data regarding covet 19 that are to be used by governing boards as a guide it is a guide to opening schools right now the benchmarks indicate that there is a mod what's called a moderate risk in yavapai county and for those there is a a video that i put online over the weekend actually it was on thursday they kind of explained these and shows you where to get them you can go to www.azdhs.gov.gov so azdhs.gov and there's a button kind of in the middle of a page labeled schools you can go there you'll see a map of the state of arizona if you scroll down a little bit click on yavapai and the data that i'm looking at is right in that area and that is for yavapai county and so right now the two of the three actually all three benchmarks are in what's called the oh i'm sorry two of the three benchmarks are in what's called moderate range and the third and those would be hospitalizations percent of hospitalizations that are coping related and also the number of cases are in what's called the moderate range we have one that i expect to be in the moderate range starting thursday the data comes out every thursday um they are saying that to start school in the moderate range you want they want would like to see two weeks of data that shows the what's called the pcr test which i believe is a nasal swab at seven percent positive or less and we were less than seven percent last week i expect us to be less than seven percent this week on the summary sheet that's in your packet i think there is actually data for this week which is august 2nd data and it's not in there nope okay it was interesting because i was looking at the data and it was there then i looked in the afternoon and it wasn't so they i think they put it on accidentally but the what what shows is that the thursday data should be below seven percent which would put us in the moderate risk range now according to the guidelines on reopening schools you do have this what it's saying is moderate risk should be the hybrid delivery model and i'll explain what the hybrid delivery model is with moderate risk there still is some infections going on in the community so they want kids back in school but at the same time they want to limit the number of infections that you might see or that might occur if you brought everybody back so what the the hybrid instruction is the maximum of half the kids would be on campus at any one time so we have smaller class sizes we have smaller number or less kids on a bus we're able to socially distance easier we also would have the at-home learning that we're offering now would be available to those families that wanted to keep their kids at home so um depending on the grade level kinder we're finding out not a whole lot of kinder families want to keep their kids at home and to be honest it's you know that's a tough a tough grade to do online instruction when the kid may not know how to use his computer his or her computer where other grade levels um and other family situations they might have compromise there may be family members that are sick other things and it's just best for them to keep their kids at home and continue with the at-home learning that's happening now but that's a family decision that's not our decision we're giving families that choice what they want to do and so um according to the metrics that we're looking at the metrics are saying that and this came from the state of arizona it's not our numbers it's funneled from the from the county health department through the state and the state issues the data and that's where i pulled the data from are indicating that we really should be in a hybrid model because we are moderate risk of um velvet 19.

just at home uh but the recommendation would be that if you go above that ten that you should go back to at home instruction and that's there's also another document that's was given out with this that kind of goes into a little bit deeper dive what i want to do is also kind of find out we know that we're above it but i don't know how far above it there's also been talk about taking out maybe those tests that were done for just nursing homes because that's a population that wouldn't necessarily be part of the community spread so i don't know what number they use to get to that seven percent although they say they're over seven but we just need to get a little bit more information on what how close are we are are we closer are we not close and i don't have those answers yet this is just too new right so did that answer your question okay perfect so again we'll be getting do a little bit deeper dive as soon as we get that information we'll share it with staff and the board and the community on what's going on because the power is to be regarding all of this do they keep in touch with you well are they good updating you and providing statistics uh the county health department is i was at a meeting last thursday that they were present and giving us guidance and information this is this came out of the state department of the state health department so they're dealing with the over 200 school districts and things like that so but the county is doing a very good job and that's who we would go to to kind of get more of a an answer on what what exactly the numbers are there's also a webinar tomorrow that i'll be attending that may answer some of those questions as well okay and again this is just super new literally less than two hours old so we don't this is as much as we know right now and i wanted to share with you since we got it but when we get more information i'll share that as well thank you anything else the cove let's see there is a there was a letter that got i guess distributed around that i signed the district onto and what it requests it's a letter to the united us department of agriculture secretary sonny perdue along with his the nutrition service administrator at the usda pan miller that's requesting that the waivers that were issued that allowed a the summer summer seamless summer feeding program beginning in march will um to continue that actually ends tomorrow so starting on monday with our start of school we can no longer feed all kids because right now we feed all kids 0 to 18 years old no matter whether they're enrolled in our schools or not we're no longer allowed to do that so we're only allowed to serve kids that are district students starting monday on top of that in the past up until tomorrow we kids were able their families were able to get the meals for free because it was part of the summer feeding program starting on monday kids would need to qualify as they have in the past for a free lunch if they qualify for a free lunch they continue to get it free for those that get reduced they would have to pay the reduced amount and then those that are full pay would have to get full pay we'd have to pay for those meals so the request is that we actually go back to the summer feeding program since to be honest we're worse off than we were last spring and there's families that are worse off than they were last spring and so the hope is that maybe we can feed those kids like we were last spring where it was free to them they could pick up 14 days of meals not just eight that we're going to be limited to things like that what do you mean by worse off uh financially financially they may have been out of work for an extent for longer than normal up the uh in the 600 in increased unemployment payments ended at the end of last month and so there may be families that are in much worse financial situations now than they were in april may and june do you have any idea how much it costs like say just for a week to feed those families that we've been feeding all summer so i believe the breakfasts are and i don't know the exact numbers but i think the breakfasts are between a dollar fifty and two dollars each and the lunches are between 250 and three does that sound right somewhere in there and so we've been doing uh seven lunches and seven breakfast so figure 14 in breakfast and let's say 21 dollars and and so what is that 35 dollars per student per student per week and how many students would that ben said this morning we've served about 180 000 meals this summer so i'd be br breakfasts and lunches together and that's the cost to the family not no that's the cost of the district that's our cost and then we go ahead and apply through the state for federal money to to offset and we actually get a little bit more than what we pay for each now i guess what i meant was if a meal is a dollar fifty is that the actual cost of that meal we charge a little bit more for that okay um in the district so they would they would pay a little bit more than that and actually i think we're still continuing are we still continuing with the free breakfasts so the brexit wouldn't cost them anything because we do that normal free breakfast regularly so they get the free breakfast no matter what as long as they're a district employee it's just the lunch that they would normally pay for and it's different at the elementary than it is at the middle school high school right you said district employee do you mean student as far as with respect to when did i say it i don't know oh we we actually give out free breakfast to all students and that would continue any other questions about food so just for your information you know i'm concerned i have a high concern about student safety at school but just to kind of give you an idea about where our staff is i asked karen to do an age sense of our staff census of our staff we have 376 staff members that includes all our regular employees our coaches our subs and everybody so 376.

so 1920 our mno we're at 6.08 percent left the capital is at 10.67 percent and the adjacent ways is at 95.8 percent uh for fiscal year 2021 the current fiscal year we're at 7.25 percent in mno 15.72 percent in capital and 60.82 annotation ways so do you have any questions thank you rebecca item um 6b2 student activity fund report um this is actually rebecca's stuff oh okay i have your name on here okay so the only thing going on with student activity is boys soccer at the high school they've ordered some uniforms i think in hopes of hoping they can get together for soccer in the fall that's the only thing going on with student activity any questions thank you i am 7 a through f is the consent agenda unless anybody has any questions i'd appreciate a motion to accept the consent agenda as presented i moved to accept the agenda as presented all in favor thank you item eight a um casa staff or supervision of children's district employees mr shull in order to make life a little bit easier for for our staff i was hoping that when a teacher is in their classroom all alone teaching that they could have their child in there doing their school work our insurance company does not allow that so what we can do is we have a licensed daycare which is called casa the chino after school advantage typically we use it for after school care what i'd like to do is kind of pivot a little bit and use it for the care of our staff members children when school starts they have an opportunity to do their school work in there they do other activities but i think ultimately it would help us out um it would help us the employees out um because they don't have to worry about their kids and also it would help out our um us the district because those families could actually go on and stay home and they you know potentially could stay home to have to take care of their kids so this is something that i think is good for it's a win-win for both the district and the employee so i do want to mention that in the past cost has been self-funded this would be free to the employee so it's something that we pick up and it would just be on a short-term basis until we're at home and at in-person instruction sorry at home instruction would be ended you keep talking about that and i'm wondering do you have any sense of what that would be i've told the community and staff that we need to plan on at least two weeks and i you know with what we just read um i think it may be longer than that um and um i i think that i'll work with penny but i think we need to probably have a special board meeting between now and the beginning of september um in case something happens and then we can kind of evaluate on a every other week type basis okay but the answer to your question is no idea nobody has anything no no my comment is if you can tell me what code looks like in a month yeah i'll tell you what school will look like in a month and no one can do that right well i think that um back to this i think that this is a really great idea and that we should be able to provide this for our staff so i think that okay this is an action item appreciate a motion please to approve a piece of cash that you can read it i'll read it yeah i'll make a motion to approve the use of casa staff to provide child care for the school-aged children of staff until in-person instruction begins okay more questions all in favor aye aye thank you item eight b salary adjustment for special services director mr scholl so um actually a while back i did an analysis of of administrator salaries and things were in the area so how do we compare against humboldt and prescott and we were in pretty good alignment some were a little bit higher some a little bit lower somewhere in the middle with one glaring difference and that was our special services director and the increase in special our specialty population along with the the responsibilities that go along with that position and the risk that poor job can put the district at we have a fantastic special services director and i'm requesting that we adjust her salary not to be above anyone else but just to kind of be equal with what other districts would be would provide and so i threw in the numbers um and so this is not what she is making but the starting pay for our special services director is just under 70 000 and prescott is 77 9 and in humble that's 84 7.

name you hold on thanks here we go there you go thank you that's power frozen nobody say anything bad so we're good we are live all right so good evening everyone today is wednesday august 19th 2020 and i call the regular meeting of the brookfield board of education to order so let's stand where we are for the pledge i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all okay so we have all of our board members here tonight except for joy greenstein um so for public comment tonight we're going to be doing things how the town has started to do them which i think works really well so public comment tonight will can only be made by calling into the zoo meeting i'll provide the numbers in a minute but they're also posted on the agenda that's posted on the district website you must identify yourself before being allowed into the meeting and you'll immediately be put into the waiting room and then one at a time you'll be entered into the meeting when you're in please state your name and address each person will have one three-minute segment same as always and once you've made your comment please exit the meeting and continue watching the live stream on youtube any remaining phone participants at the conclusion of public comment will be removed from the meeting so just to give anybody time to jot this down the numbers to call in are nine two nine zero or 301-715-8592 and the meeting id is 913 nine six zero four two three seven five okay so mr bolando one at a time let's absolutely we do have one person and the in the waiting room so i will let that person in now okay last three numbers are 948 so okay so uh welcome please uh state your name and address for the record last three numbers are 948 so okay so uh welcome please uh state your name and address for the record and you might want to mute um your computer if you're also watching the youtube stream yep i did that so there we go is it okay yep okay laura orban 95 stoney hill road um and i wanted to just mention i understand it's not a dialogue and that's fine um i just wanted to mention some of the things that the parents have had questions about that we haven't been able to get answers to and hopefully doing it in this forum will make it a little bit easier to get those answers because it's not clear who is supposed to answer which of the questions some of them seem like they should be answered at the district level and when you email and don't get a response then it's not really it's not really clear if the right people know that we're waiting for these answers so i will run through them quickly and i can email them after there's a lot of questions about privacy and concerns around the use of cameras for zoom are kids in the classroom going to appear on zoom in kids homes if so will parents have to sign a consent form to have their kids appear on zoom in people's homes or in daycare if not how will group projects work will parents be asked to sign an agreement not to record what's happening in the class when their student is remote if the only thing that remote learners see is the teacher and they're not able to see anyone in the class how is that any different from watching a video how will we manage parents watching every zoom and scrutinizing the way the teachers do their work and speak to students i don't think we want that how is the teacher going to manage a class without saying students names assuming that the privacy issue is not resolved there were a couple of other things how does synchronous learning work for kids that are in daycare or in an environment where there is not a dedicated adult to constantly manage their ability to fix technical issues log in to zoom or otherwise help them when they need it and will students be allowed to go outside like on the playground and whether it's on the playground or not well getting too close to other kids or removing masks be treated as a disciplinary issue so thank you for all of your hard work getting everything together and thank you in advance for your help with these questions i will email them to the board of ed and look forward to all of your help going forward and our support of you thank you laura is there anyone else for a public comment nobody else in the uh waiting room right now but i can keep you posted okay um well if there's no one else in the waiting room maybe all of the questions have gotten filtered through uh mrs orman so um let's move on to written correspondence okay uh jeremy farrell tess hegarty sahil kazar and saliha denman wrote regarding the subcommittee on race equity and diversity jenna scottino wrote regarding virtual meeting security christine lajava wrote regarding transportation jillian beswick and jenny mccaffrey wrote regarding food service monique matthews wrote regarding social media ron jaffe shared information about a children's play about racism and laura orban jamie clavins denise herrera kristen and gary lennisi courtney madison heather buckley trina capone thomas shevlin melissa mcfarland stacy mciver ron jaffe crystal ramos olivia quinslen melissa mahmoody kathryn nam kristen longo evan and jessica juska nancy brown sean sylvester chris and charisse payne and kimberly girardi wrote regarding school reopening a lot of emails thank you thank you amy okay um approval of board minutes i move that the board approve the minutes from the regular meeting on july 15 2020 and the special meeting on july 22nd 2020.

so um we're monitoring obviously quite closely and it was just important to share that with everyone there mark how many were there any withdrawals from bhs anybody that's the net so we had about the same thing as dean so we were at like about five and then plus the you know we're 22.

i [Music] no there's no public comments okay all righty we're ready i'm going to start okay i would like to call to order the meeting uh the regular board meeting of the chico unified school district board of trustees it is august 19th 2020 and i would like to report out that we were in closed session prior to starting this meeting we had one decision that was made the board unanimously voted to ratify a settlement agreement to resolve a special education due process complaint filed against the district pursuant to the agreement the district will establish a compensatory compensatory excuse me education fund in the amount of twenty eight thousand two hundred fifty dollars for use by student for educational services additionally the district will provide reimbursement for attorney fees related to oah case number two zero two zero zero five zero six six two in the total sum of ten thousand dollars under the express terms of the agreement the board's ratification of agreement does not constitute an admission of liability by the district okay that was the only item that was uh voted on in closed session if you would please rise and join me in the flag salute i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all okay as we start the meeting i would like to ask everyone present to please look at your cell phone and silence it so that we don't hear phones going off in the middle of our meeting okay and before we actually begin discussing items on our agenda i want to make sure everyone is clear about the process that we are going to be using during today's meeting because of the covid situation we do have some special rules that are in place and prior to the meeting a google survey sign up was opened up to members of the public up until 30 minutes prior to the meeting and we took names for people who were then put on a speaker list so we have those those people will be allowed to speak when it is time for speakers to address the board their name will be called and the microphone on their zoom account will be activated speakers should rename their zoom profile names to match the name on their speakers cards to expedite this process after the comment has been given the microphone for that speaker zoom profile will be muted anyone wishing to address the board on an agenda item may do so individual speakers will be limited to three minutes total input on any one subject or slash agenda item will be limited to 10 minutes however the board may extend that period at its discretion comments on an agenda item will be taken when the agenda item is discussed by the board speaker priority will be given to those who have submitted a speaker's card if there is still time remaining within the designate designated time allotted then the board will provide an opportunity for members attending the zoom meeting to raise their hand and speak for a maximum of three minutes speaker priority will be given to speakers who have not yet addressed the board if time remains within the designated time allotment then a public participant may speak more than once and it has instructions to please use alt plus y to utilize the raise lower hand feature option plus y on a mac in case of numerous requests to address the same item the board may select representatives to speak on each side of the item another very important rule that needs to be understood is that when we have an item that is a item from the floor item only items that are not on the current agenda can be brought up during those items from the floor the board is required to strictly listen they cannot ask questions they cannot participate in an interaction with the person who is speaking so that must be kept in mind okay with that said we will go ahead and have announcements anyone have an announcement yes dr kaiser so i wanted to let the public know that today the legal women voters of butte county started a census phone bank they will be calling every number that they've been given by the census to acknowledge whether that person has already done the census still hasn't done it encourage them to do it and those that information will be turned into the census people working in butte county the concern is rather large right now the state of california is over 60 percent in census response but butte county is in the 50 percentile and the amount of time that was originally given because of the covet pandemic extended into october has now been taken back to the end of september there is a court case on this issue but we feel very very strongly that we need to encourage everyone to do the census this is not a citizenship question there is no information that goes to any legal agency other than how many humans were here in butte county on april the first so this is worth ten thousand dollars ahead over the 10 years in federal and state money and also in political representation so again the legal women voters they're not census takers they're just going to be calling to encourage people find out if they've already done it and then get that information to the census people that may allow then them to not knock on your door so started today and hopefully everybody will get a call and say i already did it thank you okay thank you do any others have any announcements i do not okay i see none so we will move to the next item which is items from the floor uh we did not receive any speaker cards for the period for items from the floor so we would go ahead and enable people to raise their hands if they are viewing this via zoom if you would like to make a comment on an item that is not on the current agenda okay do our i.t people or people who are tracking this see any hands matt tennis would you please raise your hand on the zoom also james bishop and amanda moncado and we will unmute you um excuse me but let me just mention one thing items number 8.1.1 which has to do with our school's opening for the 2020-2021 school year is an item on the agenda so any comments that are have to be made with regards to that it will be appropriate to make those comments when that agenda item is discussed likewise item 8.1.2 about the school waiver is an item that is on our current agenda so if there are any comments to be made about that item that is appropriate to be made when that item is discussed when it comes up so if any of those people i noticed that the names um are the same for those people that are on the speaker cards so please keep in mind that if your comments do not pertain to an item that is not on that agenda that comment will not be allowed at this time thank you so just a note um i jumped the gun there and i asked those folks to raise their hand there for later in the agenda so um just be patient um and we will get to you later oh okay so those people did not raise their hands no they they did they they're for later in the agenda i'm sorry and i asked them to raise their hand so they could come to the front of the uh the queue and we're gonna just put them off until the right time of the meeting i apologize great okay then we will look forward to hearing from them a little later on okay so we will come up to our next item which is a negotiations update and that would be mr hanlon okay so we have reached agreement with both employee groups cuta and csea for the startup for the school year this was focused on the issue of online education we will be meeting we have scheduled meetings with cta for is september 10th and then again on the 23rd to talk about the hybrid schedule that will be coming up as we move into stage two so like i said we have reached agreement with both groups uh the final um 610 process for csea is being taken care of now but the mou is in effect so um things are running smoothly good constructive negotiations that's great okay so uh i was just wondering so when is the next date did you say uh with cuta it's september 10th we have not set up our next meeting time with cca okay we had just finished meeting with them literally on um everything came into effect on august 17th just a few days ago so we have not set up new dates for them yet so you will actually be meeting with them before our next meeting that is our hope we will be with cta for sure and we hope to with csca all righty and uh you will be moving forward with talking about the next phase and what that might look like as far as uh our teachers and our and our uh negotiations yes that is correct and hopefully we'll have um something to report at that point too okay great alrighty thank you jim uh our next item is going to be our consent calendar yes dr kaiser i wish to pull 3.4 liz i would like to pull 3.1 okay are there any others that would like to be pulled okay with that being said do i have a motion for the remainder of the consent calendar i move the consent calendar with the exception of 3.1 and 3.4 okay i have a motion by dr kaiser a second by eileen robinson this is for all items except 3.1 and 3.4 we will take a roll call vote linda heavy what is your vote hovie i lando lando i griffin i robinson i that passes unanimously okay we'll go back to item 3.1 linda all righty um this i pulled it's the account payable warrants and i had pulled this because i had had a couple of questions that were previously answered regarding two warrants written to norcal pump and well drilling and i just wanted to follow up i don't know if ms kissel is with us today or if mr baltimore can answer this question but i know the uh well at nord country school um just didn't it died and so we needed to repair that well when we were discussing this we had talked about getting some reimbursement from several different sources and i'm curious if we have gotten any reimbursement for this or if we are anticipating any because it's over a hundred and eighty thousand dollars anyone uh julie are you available online yes can you hear me yes yes uh you are correct we are pursuing state funding in in two different uh groups of state funding one is the state facilities program rehabilitation funds which is a 60 40 split so we would get 60 reimbursement from the state that one i'm pretty sure that we will be getting we are also pursuing a grant from the state water board and that's a hundred percent grant however um they don't have the funding available to to the agency right now so that could be a long time coming okay well thank you for that clarification i was just curious if we were still pursuing it i was pretty sure we were but i wanted to check the status so thank you and if there's no other discussion with that i'd like to move approval of 3.1 i'll second that okay because i know what kind of vote it's going to be i'm going to abstain from this vote just for the record i'm sorry tom i didn't hear what you said just letting you know that i will be abstaining from the records when you hear a bunch of eyes oh i see okay i see okay well in that case we're going to do a roll call vote so um this is just for item 3.1 and we'll roll call this linda how do you vote harvey i okay kaiser griffin i robbins and i okay so that passes with four and one abstention by mr lando next up is 3.4 dr kaiser yes i had the privilege of going with julie kissel and maria today to the emma wilson elementary school new construction project it's really sad that we've done such an incredible job in constructing new facilities and because of the pandemic and the shutdown almost none of us have gotten to see them so i felt very strongly that i should go and it's amazing building there is a room at one end that's for labeled consultation but it's really to provide special additional space for special ed and i met with the speech teacher who had helped my grandson and then um there's two kindergarten classrooms just beautiful gorgeous very large rooms new furniture and then uh and storage space and then there's a tk room uh again with uh quite a bit of storage space um it's just for somebody who always had to get a chair out for the kid to wash their hands it's just impressive that these are actually at kindergarten level and the kids don't have any problems using them so beautiful facilities really really looking forward to when we can have the kids in those rooms and with that i move uh four points no 3.4 i'll second that motion alrighty we have a motion by dr kaiser we have a second by eileen robinson this is item 3.4 because we took a rolled call last time and it's changed again we will take a roll call again so uh linda how do you vote on this avi i mr lando lando i dr kaiser griffin i province and i okay that passes unanimously yeah that's a beautiful school site with the improvements all right so we have finished the consent calendar and our next item of business is going to be item number eight which is um a discussion action item it has to do with the 2020 2021 school year opening under the covid restrictions and this will be a presentation by our educational services team yes um madam president i believe on the agenda uh eight one one is an information only item yes okay it is it is there is nothing that we are going to be voting on with this item action and i i just was oh okay yeah right yes this is um strictly uh for us to gain information about um how things went how things are going thank you again president griffin we're going to kind of go over what led us to our stage one opening with uh to the code response for school and then we will be sharing some of the things that have been going on the last three days on our school okay first if i can get mr baltimore to explain on slide number one sure we ordered very early in the process large amounts of personal protective equipment face masks face shields and most almost all that had been delivered early enough that on the friday before school started we had created a google doc that all school sites were able to put in their requests and we provided all of that info material on friday we were delayed in our plexiglas or sneeze barriers as those were back ordered but i am happy to report that all of the sneeze barriers all 700 should be delivered this week so those are just rolling out the next few days we ordered early all the no touch thermometers and those were distributed as well and the only delay we had reported earlier that we had the sanitizing stations in every classroom actually the vendor was delayed in getting those four five of our schools but we did still provide hand sanitizer as individual units and as soon as those dispensers are available we'll be installing those but all the rest of the schools had those i will say our custodial staff did a really nice job of having schools i think clean and disinfected and ready for teachers coming back it's amazing what schools look like when we don't have kids on them and i will say our nutrition service staff just did a stellar job at the end of last year and have just continued that um really they according to vince said it's the best opening they've had as a team very positive excited to see kids and continue to provide a lot of meals at the sites that we've already mentioned here kevin i don't know how many people realize that they can get meals for their kids at the school sites and yes it was very positive yeah i had a question about that could we just answer a question real quick uh so there's are there there's a total of eight sites that they can get their meals at and do they have to present some sort of identification or a number or anything no they do not and do they have to go to the to the site that they're going to school or can they go to other sites no they can come to any of those sites okay already you could kidnap a kid and get a free lunch okay at the same time i just want to mention the board there have been some challenges and we're still working those out one of the issues is although we delivered a lot of the items to school sites um getting those from an office location out to every teacher and every support staff location hasn't been seamless i'll just say that and then also just the restocking so we're starting that process of how do we allow the school sites to communicate into our warehouse area and get those delivered on a timely basis so that is still we're communicating and trying to get that a little more seamless as we go and then the other piece is just with our classified staff a lot of those and i'll use bus drivers as an example we're not transporting students right now so according to the memorandum of understanding we negotiated with our classified group a lot of those people are still supporting and working on our schools in just different capacities so we very much appreciate their flexibility but we're working through those schedules and working with staff so that they feel comfortable and still providing a service that's a benefit to our schools overall yeah how do they determine how much food to make when it's going to be changeable like that well they do kind of take a look at the trends the meals right now are uh bag meals so we're not serving hot meals so there's a lot of flexibility and our ability to put those together in a very quick and timely basis and again i'll give our new nutrition service leadership some credit they've gone out and looked for other items that are in a individually wrapped that are a little more exciting to eat and providing opportunities to kids so it's really just the ability to be flexible and put together more meals as needed as more kids come into those spaces so they've really set up a good system to do it and they're able to meet the need right now wow that's really amazing all right the next slide is work day child supervision before i hand it off to tina king i want to be able to thank all the hard people that really worked hard to get this done tina keene ted sullivan callum quack who's our after-school program coordinator worked extensively also with barbara akamoto the great job that jim hanlon and david cole and kevin did with getting the csca agreement done in order to have this happen they spent many hours making sure that we had our students our staff students place a different site so it was an unbelievable thing to watch over a five-period day and all the questions that they had to handle so i can't thank them enough to make sure for them to know how much we appreciate that okay tina thank you jay good evening the workday child supervision came into play to support our staff as they were all coming back to sites to work it will grow and i will talk about that in a moment we do have several successes as jay mentioned we had a lot of people working in a five-day period to make this happen starting this past monday so it was a big effort but it was incredibly exciting as well successes we do have 15 sites across our districts providing the workday child supervision program in total there are 254 students and slash families some are siblings being served all the sites are following the social distance guidelines we have included some photos for you to see how this setup at a couple of our sites you will notice that one picture does have two siblings sitting together we did encourage even if ages were a little different we do encourage the siblings to be together to limit the amount of people are in that in that group or pod as we call it per social guidelines and we have been working with our chico unified nurses who have been amazing with health guidelines as well as the butte county public health and following their guidelines to address health concerns and the protocols that come to play i've been learning a lot about the protocols on a very hands-on basis i've been very impressed with the direction that the nurses in public health have have put together over the summer and to see it and play and working is pretty exciting the challenges are we are going to move this on ensuring access for foster and homeless youth as well as other at-risk youth in our community that need a safe place to be during the day we also will be growing supervision for essential workers of our community for their children that also need a spot to be at i do want to point out this is not in instruction as far as these are not teachers that are working in this program they are csca members from our own chico unified who are providing supervision to the students so the students typically will come in there's a set schedule that the team has put together a daily schedule of events that happen basically and school work is done students are there with their chromebooks and working on their school work and then it will move into lunch a break all very much following and adhering to the social distancing guidelines and safety one of the biggest pieces it's been understanding the senate bill 98 regulations with this this last spring when when we went into the coveted pandemic and our sites were closed the governor at that time said even though sites are closed schools can provide and should provide supervision again this is different than school and it's a very difficult thing to understand because it's it's kind of two-fold so really getting the word out of what that is uh senate bill 98 followed up with his his request last spring and it is in that trailer bill that districts like us who receive money for our aces program our after-school programs can wave at the hour times and able to offer supervision for kids so that's where this was really born from it has helped our workers from our own our own chico unified get back to work and we'll continue to grow it yes kathy so i know that a number of the emails that we received from parents they would self-identify as somebody in the household being an essential worker so how does a family that has one or two uh parents acting as essential workers how do they connect with this last friday uh when superintendent staley put out her her weekly update there was a link in there under child care there was a section that talked about i forget the title of it right now i can't think of what it was but it was talking about child care needing needing child care or supervision during the work day and there was a link in there we do have about 35 people from the community that have access that and we'll be talking with them as as we get this going the numbers are still kind of morphing and changing as as families find out what is working for them a lot of our older kids when parents thought they might be involved in this program that didn't quite work out the way that they all thought so there are things that are are morphing this week and we knew that so once the numbers get a little more solidified on that end and we know what we have because we have a limited amount of space again in order to follow the safety guidelines we want to make sure we have that space to get those numbers but i am pleased to say the community members are responding and our targeted case managers and our foster youth liaison will be working with our foster and homeless families to make sure they understand what this this offering is and how they can participate so this is no affront to kelly's weekly whatever but i'm concerned that some of these parents feeling under great duress might not have looked at that they're looking for some flashing yellow light that says you know come here or stop and read so i didn't know and you know i don't know what we do if somebody's at the caseload uh exceeds our capacity but i know that we have a lot of healthcare workers and people you know in critical areas that uh i think when we had to close down totally we had at least one family where both people were medical and so you know just absolutely really really difficult we'll continue to look for ways to get that out and to answer the question about the if we exceed the number that we have space for because we're very tight with that number we um we'll create a waiting list i did think about that okay because again those numbers they change and flow and we've already put some kids in with different weight things at different sites so a wait list would be offered i think that's wonderful and i think this is something in my interaction with members of the community they have the least understanding about so the more clarification we could that would be really helpful thank you yeah so tina the ages of the this is available too what are what are the ages they're school-aged children so tk through 12th grade oh all the way from tk we don't have just looking we don't have a lot of tk and we don't have a lot of 12th grade that is the range okay but it is it does start at that though and when you talk about essential workers uh i guess most of us think of you know the medical workers or what even the grocery workers even the what about teachers from other districts that don't have this i think most people who are working outside of their home who have to work outside of their home would be considered essential workers i talked to a gentleman who is a mechanic who who is waiting as we open this up and i would consider that an essential worker so when talking with people with that very question how do you determine that working outside of your home if you're if you have to do that in in my eyes and others would mean essential workers in that regard as far as care i know that is it um it's hard to quantify essential because they're you know we we all work and work is important but it's that leaving the house piece i think right on that note a radical idea for increasing the amount of space we have in this program we've talked about granting some leeway for teachers who are working on site i would certainly ask that we consider looking at that leeway as quickly as we can and potentially allowing some of those teachers who have school-aged children to begin working from home if we think they can handle it that both opens up space and it meets what many teachers see as a need for them one other thing to add to this is um we just ordered um earbuds with mics for all these programs for their schools so as you can see if kids are working on their classworks in these roads and they're working with different teachers it could get a little distracted so we ordered those for that and plus we ordered enough for to have 200 on each school site for our elementary just in case we have families with multiple students and they need support with those because if they're working in their house on multiple chromebooks and they're all talking we want to make sure that we can provide for those if they cannot so we ordered we ordered 3 600 of them today and again i want to have a shout out to marcus france she's done an amazing job in our purchasing department finding these things for us so they should be in within a week okay and one last question gina i forgot to ask this one so what is the time when is this supervision available so it's 7 30 to 2 45.

and um i guess i represent the people who don't think things are going that great in chico unified right now um uh remember lando i have kind of a special kinship with you because i know that you actually are a parent of a child at chico unified i myself am the parent of three children who are in the chico unified system and one who will be uh and they are with the exception of one who's in junior high they are all great school material and i'm here to tell you today that for a working family where both parents work i myself have an essential job and my wife owns her own business but for working parents who've got kids who are in elementary school um we are in meltdown mode right now and it's a horrible situation and the product that you're describing that this that you guys are all so excited about i'm here to tell you that we don't want that product the idea of sitting around at home with our kids um for hours and hours at a time it is several hours a day let us be completely clear by the time we add in the time they're expected to be on the zoom call and then the time that they are spending doing their assignments they are on the computer for several hours a day uh we have horror stories like crazy pouring into uh my mailbox uh one of my favorites is a child who participated in a zoom call from inside uh his father's pickup truck because they couldn't get child care for that day um how do you grade a child uh who's in that situation how do you give them a grade no i think it's a really bad situation you guys should get on this waiver thing as soon as possible thank you okay next up mr hanlon okay the next speaker is james bishop james are you on can you hear me okay i hurt myself yes we can okay i think things have become clear recently um and that mainly as a result of some very clear cdc guidelines that were released um they basically in their testimony before congress and in other formats have shown real quantifiable harm both physical and psychological that are being done to students that is going to accelerate dramatically quoting them if schools don't reopen in face for face-to-face education in the fall this is set up against a speculative harm that we're all familiar with it's i think we would all admit is extremely vague as to what it all means i want to make some of that a little more clear if i can first of all children are much less likely to to face any kind of actual physical risk i'm not talking about whether they test puzzle for code i'm talking about them getting sick or dying that is much less likely um surprisingly perhaps with covet than it has been with the seasonal flu this is not a controversial idea if you're shocked by it please type implore you please go and do your research and find out for yourself this is just a byproduct of the data there's no real argument with it so there's the other issue of whether children are vectors for disease for other people to get sick and in that regard there's also a lot of data and research that has been done one of one of the important sources of data is contact tracing and it has been stated many times and by different people the famous one i guess was the world health organization that said that they can't find um contract tracing data to support the idea that children are vectors for disease they describe children as being very rare they also describe asymptomatic cases being very rare and i suspect that the two are linked children are typically asymptomatic when they do get sick and for that reason it's not surprising that they aren't vectors or diseases but at any rate for whatever reason is that's what the data shows and it shouldn't really be surprising also because the whole coronavirus family is known to not be transmitted readily by asymptomatic people and so there's should you know how much data do we need to support something that we could have expected based on family history of the disease so it's kind of mind-boggling to me and i imagine it must be a lot of people if as you dig into the data it becomes more and more bizarre it's just you can't understand all of this everything you guys just been talking about all this bureaucracy and everything that we're gonna like and it's it's hard to understand what's going on but i would offer one possibility and that comes from the l.a county teachers union that said that they will not allow students to return to face-to-face learning no matter what harm they may be suffering they will not allow them unless we defund the police close all charter schools thank you mister thank you mr bishop thank you for contributing okay the next speaker is becky konkin becky you're up oh hang on my phone's having a meltdown is my mic open you might want to turn my mic off you turn it off yourself i don't think so i'm sure becky konkan are you are you on i don't know if you should attack the teacher's union becky where's the cave there hello i'm here okay we can hear you okay sorry um hi my name is becky konkin i'm the mom of four school age children i also work part-time as a pediatric nurse practitioner my intention in speaking this evening is really to stress the importance of our school district in applying for an elementary waiver for in-person learning on campus as it stands now our tax-funded public school classrooms are being inhabited by daycare organizations who are supervising mass squaring socially distanced children who are plugged into computers for distance learning this particular scenario has been deemed completely safe by our county health department while i fully understand the health and physical risk and implications of covid19 on school-aged children my purpose tonight is not to defend why i believe it is safe for kids to be on campus we already have a designated qualified health officer at our department of health that has the expertise to determine when the time is appropriate and safe to return to school but my driving motivation tonight is to respectfully urge the school board to get the ball rolling by preparing and submitting a waiver to provide elementary in-person learning to our health department so when that time is deemed con deemed the right time we'll be prepared and ready for that moment as a parent i'm advocating for the social emotional and mental wellbeing of my children along with the children of our community time is of the essence and quality education has to be our priority pretending that rigorous distance learning is an adequate substitution for in-person learning is absolute denial those families who have found it superior by all means can opt to continue their education from home but those who rely on it value and believe in the traditional classroom education system must rise up and fight to return to our campuses every single public service industry has had to create new systems had to adapt and learn how they'll coexist with a virus in midst of a pandemic teachers administrators school board i believe in your ability to really dig deep be creative and develop a plan to safely bring back our kids to school where only the best learning takes place thanks guys okay thank you we'll hear our next speaker did uh what happened to number three on the list she is not um she's not online oh okay okay i'll just cross that off so the next one is sallow londono you guys hear me yes hi all right awesome great hi i'm a parent of two one of which is currently a kindergarten student at neil dal i am a member of the chico parents for in-person learning and i believe i speak for a lot of parents when i say that i understand due county public sales position on this i may not agree with it uh the whole you know 200 cases per 100 000 or whatever i feel like that uh that standard that threshold is probably going to change with time anyway but i also see no reason why that their position at the county level should preclude the chico unified school board from instructing staff to send the application in immediately just like 10 other schools and districts in butte county have already done just because public health isn't accepting applications doesn't mean they're not receiving them and working with districts and schools to improve their reopening plans if the board waits until public health begins accepting applications in order to send hours we will be weeks if not a month behind the schedule it's a fact that the board has already had their reopening plan ready to go for weeks in fact the board voted to go back to partial school under those safety measures under the am pm plan so why wait apply now if the board doesn't move to apply now parents need to be asking the question why what's stopping the board from doing it if there's an issue with collective bargaining then we need to hear this parents deserve to know the truth as your attorney already mentioned a consultation is a good faith conversation no group has veto power over this process safety measures proposed for the am pm model were already approved and it was only when it was voted on by this board it's time to move forward with the waiver and negotiate with uh labor for stage two reopening while our kids are already learning in person uh nothing has changed since that vote for the ampm model other than the governor adding us to some kind of watch list and the government the governor's his office has also specifically urged districts to apply for this waiver because of what the scientific data says about kids in covet the negative consequences of these kids not going back if it's open i'm gonna send you okay thank you failing parents to wait telling parents to wait weeks or months for the district to survey sites and negotiate with labor when it's not required is really unacceptable it's a delay tactic and it's something that parents in chico will take note of the mental and emotional health of our children is at stake here guys what we've heard for the past hours are all the reasons why we can't do this it's too complicated thank you your time optimism and leadership on this is pretty depressing please our kids need it thank you for your comments okay do we have uh anyone else in the queue so we have three more okay um we have already gone past our time limit it's up to the board um as to whether they want to continue to listen to more comments yes jim is it possible to re-mute the people who've already spoken i think we're getting some i did okay thank you hopefully i can keep up with it but i think i really appreciate that thank you okay yes um eileen yes thank you madam president um i would support allowing the last three people in the queue to be heard the i think the importance of of the decision that not only we're facing but what they're facing in the way of uh you know supporting what has to happen or not in the district um i'd like to hear what the others have to say would you like to make a motion i i move that we extend the uh the time another um 12 minutes 12 no three times nine minutes excuse me i was not a math major um and allow the last three speakers in the queue to be heard okay then do we have a second yes okay tom uh has a second it so eileen made a motion to extend this for another three speakers which is almost equivalent to 10 minutes and it was a second by mr lando uh we will take a vote uh linda how do you say linda says yes eileen obviously you made the motion so yes robinson i okay griffin aye when do i all righty so we will hear the last three speakers um go ahead mr hamlin okay the next speaker is crosby crosby europe okay can you guys hear me now yes we can okay perfect appreciate the opportunity to speak and if you guys uh opening that up um so uh my name is ryan crosby i'm a dad i have three kids uh school-age kids currently in the chico system i'm i'm a member of the chico parents for in-person learning and really i i want to just express my interest in moving forward with the waiver um and i think it's something that we need to do we need to get in front of we need to get this in front of the county health board so that they can take a look at it we can always create issues and we can we can really kind of think out and and view into the future and see like these are the things we're going to face but reality is is we don't know what those are until we get to that space and so a couple of things that i wanted to address that i've heard already is you know the keeping the cohort together right and i got to tell you there is no community on zoom the experience i had today with one of my sons he was in a class um and the and the kids realized that they could uh all jump on the mic at once and start to yell into the mic and the teacher had no recourse maybe she didn't realize how to use zoom or or whatever but in the end what happened was is they just they just she just shut down the whole program so the class just ended and i asked him i said what are you doing and uh he said well the class just ended because all the kids were screaming into the mic um and so the teacher just left right and so the reality of it is is there is no community there's nev there's nothing to keep together there's no core vote to keep together uh earlier we heard one of the members talk about you know some of the teachers may not want to come to in-person learning um and and some of the teachers would want to it's about 50 50 and they and you guys were assuming that maybe the the public would be at the same space well that actually works out perfectly right why don't we put those teachers that want to stay in the virtual environment and those kids and students who want to stay into that in that virtual environment together and then and then have the teachers that are willing to come and do the in-person learning and those students that are willing to come and do the in-person learning be in a class together as well i think i think ultimately if that's the way it works out it actually works out really really well so ultimately what our objective is is to educate our kids uh that's the whole reason why the schools exist it's not for supervision it's not for food programs i know that we've it's it's it's expanded into those areas but the primary objective of the school is to educate our kids and frankly the way it's being done isn't working right um and so i move i i implore you guys uh to let's get this waiver going let's get it in front of people and let's not belabor this uh let's just start putting one foot in front of the others and moving forward appreciate your time thank you so much okay thank you we'll hear our next speaker okay the next speaker is paddy l patty l you're on patty you should be unmuted mute now okay can you hear me we can okay awesome so my number one thing is um i know it's a struggle what we're going through i have an 18 year employee with chico unified and i have nine grand grandchildren right now in chicago unified so well actually two of them are in italy one of the highest um in any way so um my concern is several things number one connectivity 5.3 billion dollars that gavin newsom has designated to um connectivity for our students and our chico unified district voted for [Music] computers for all of our teachers which i admit they need definitely but when our parents are asked to provide extra connectivity for our students i think um some of that 5.3 billion dollars needs to go to those parents who need those that extra connectivity um the one number two the um i worked in special ed for several years and um i agree that they need that extra help african americans three of my grandchildren are afric african-american and of color how does that apply to um the application of what we need to apply to every one of our students um i just want to applaud this community to um acknowledge the frustrations of everyone our our parents our working parents who are trying to struggle to figure out how to [Music] make this all happen um lack of communication that has transpired uh why you know we had we as a an employee got our all of our parents who had to um comply with online learning in a district in 24 hours and why has it taken three months for our school district to make this happen patty i'm sorry but your time has elapsed thank you for participating i i do want to make sure jim that we don't have amanda moncado because she did submit a speaker card i will check again she has not been she has not been on to this point but let me check no she's still not online amanda moncado moncada did submit a speaker card so i would want to make sure we heard from someone that submitted a speaker card so the next one i had the last one that had their hand up was lisa vargas lisa vargas hello can you hear me yes um thank you all for giving me the opportunity to speak um i am a parent of two children at little chico creek who attends special day class i really just wanted to convey to the group that my children and children of special needs across the group that i'm part of the um autism group of butte county um i'm not sure if it's for everyone but in my particular case my children would definitely benefit from in-person instruction considering that they utilize not just special day class but occupational therapy speech therapy services the multiple therapeutic services that are provided by the school during this time while we've been doing online instruction my children have not been able to attend to any of the process it's been incredibly difficult a complete struggle and very frustrating for my husband and i to try to take on the role as teachers when neither one of us are during this time both of my children have had to go through multiple medications to help and sort of ward off some of the some of the things that have sort of happened over time from them not attending school my boys love going to school and just the process of waiting for the school bus to arrive in the morning to getting to school and getting on the school bus to go home every day was of pure joy for them that's something that no longer exists in their daily life and that has taken an immense toll on their mental health capacities one of my children in particular he engages in self-injurious behavior which has increased exponentially by not having the opportunity to be in school meeting with the teachers on monday for our meet and greet was rather solemn getting to spend less than 10 minutes and watching my son eyes while he looked completely excited to see his teacher after so long but not being allowed to roam around the classroom not understanding why his para educators were keeping him from even walking into the classroom he was only allowed to stand within the front door of that classroom was heartbreaking this whole process has been heartbreaking for our family my boys really would benefit mostly from being in school they need to be in school and their mental health has been affected immensely we do have to see a psychiatrist on a regular basis now because of the inability to control their behaviors we also see it out in the community because of the lack of education that they're receiving um i basically just wanted to to mention lastly um to keep this short that the request that we were given by his special education day teacher by both um education day teachers was to log on every day keep the computer on and even if they weren't attending make sure that the computer stayed on for the allotted time that my boys were supposed to be attending to the computer which again is another heartbreaking situation because both of them do suffer from adhd at least which doesn't help lisa i'm sorry i have to stop you because your time has elapsed but thank you thank you for contributing we appreciate your you're calling in and and waiting to uh share your views we appreciate that thank you president griffin um cuta president kevin brady is requesting the last word all righty okay kevin brady you're up are you there kevin oh there we go i'm sorry it wouldn't let me unmute jim i i just wanted to re iterate to some of the folks that we are negotiating what the hybrid model would look like and it comes back to it's really repeating what i've said before so people said you know if you need to negotiate this negotiate this now well what do we negotiate first do we negotiate what it looks like in a hybrid model or do we negotiate what it looks like with a waiver when the county isn't approving waivers and and to address some of the issues that many of the parents have brought up which are totally reasonable it's not working for lisa vargas it's not working for your kids as good as in in school education would and no one is arguing that with you no one is saying that this for the if if online education worked best for you you'd already be in it the people that are not in it prior to this situation that was for a reason this isn't something that teachers are picking they want to be back in school but it comes back to i think it was saul who said well let's just do half and half half the schools do it half don't well half the parents don't want to do it and they're all mixed up in those half of the other schools so you're gonna it's gonna create an incredible situation that we would have to deal with that that we can but is that what you want to do first and and i will end with that thank you okay thank you very much uh kevin okay so at this point we need to talk about if we want to go through the next steps the next steps have been laid out here possibly take the first step which would be finding out you know is this we we've heard from a few parents tonight we've certainly heard from numerous parents through emails um but you know this is an item that uh we can choose to take an action or not take an action um it doesn't necessarily have to be going forward with the waiver but it could be taking a step that is necessary in that process so yes kathy so i would have to say that people listening and and maybe looking at this or are already in an emotional situation and stress which i think any of us who are dealing with kids or are very aware of that ourselves but the framework of it is that we can't just skip over the steps we have to do them all or it won't even be it would just be a waste of paper so i do think the way it was laid out by our administration is that there is a structure here that we can utilize that would be preparing for the waiver and at the same time preparing to be able to go to the am pm model that we voted for when we come off the monitoring list so i i saw that as it is two processes but they seem to be melded together for much of the time i do though want very strongly for people to realize that you can't jump through time in this process [Music] the surveys will have to be designed and take time to both pass out and get the information back and handle the statistics the negotiations with staff and teachers will be the same it will take time to consider that so really nobody's talking i hope about someone thinking that we can send it off next week the timeline i saw looked like maybe in a month we could have it all put together and that was going to take a lot of effort from everyone to get that done [Music] i see literally no advantage to trying to short change this because that will get us rejected out of hand so anyway that's my input thank you okay tom uh excuse me two comments i'd like to make one um that i hear many of the parents just saying that they wish that we would acknowledge how frustrating this i hope i think kevin did that and i think i would just like to on behalf of the board if i'm not being too forward let those listeners know that we do we understand this is not perfect and we are continually trying to improve the way that we deliver services to kids this conversation is certainly a part of that but we know this is not perfect and we are doing everything we can to increase the way we reach and teach and serve these students secondly because it is such a laborious process i think several of these speakers had a very good point i will come right out and say that i understand we are over that 200 per 100 000 limit and we're not going to get a waiver right now given the amount of time it takes i think that beginning the process of applying for the waiver immediately just that we have it in our in our back pocket step six is it comes back to us for approval before kelly said miss daly sends it off i see absolutely no downside to beginning the process as quickly as possible and if it comes to the point where it's ready and we decide it's not a good idea we still have that option but i would advocate for giving ourselves more choices rather than less by beginning the process as quickly as possible okay yes eileen thank you madam president a question of mr hanlon jim right now in our negotiations process with our labor groups we are negotiating the impacts of the am pm model correct we will be on our next meeting yes that's correct okay so we have we have begun um uh to move forward as quickly as possible given the scheduling and how that stuff works out to make sure that when we do get below the guidelines we've got the 14 days below the guidelines and the department has said okay you can move back into in-person schooling we have been working on the best model for doing that which is what we've approved pending negotiations is the am pm model which gives everybody what they want which is to get their kids back in front of their teachers and for the teachers to be in front of their kids to interrupt that process and you know cut it its attention by starting on a waiver process that we have no idea if we would even be eligible for the waiver process say two weeks before we become eligible for the am pm in-person process so i support keeping our focus on making sure that when we get cleared for in-person schooling that it's the plan we hope to be able to at least go through the whole first semester of school if we have to do the whole school year ugly don't want to do that but at least we have the best possible choice for in person in place and and to me to divert our attention with trying to meet all the conditions of the waiver and decide how we're going to do tracing and tracking and my goodness all the other stuff that we would be required to do in order to fulfill the requirements of getting a waiver that's an awful lot of resource [Music] expenditure when where we need to rehab had to have our resources and our attention is making the best of the one thing that we have approved wanting to do which is the am pm model with all but the 600 families and kids that have gone to oak bridge already in place so that if it's november 1st or you know december 1st we've got the plan to have the county clear us to do a waiver before then doesn't seem reasonable if you look at all of the things that we would be required to develop because we don't have this stuff in place i think we're i think we're we're doing our program a disservice because what we want more than anything is to get all of those families and all of those kids that have said we want in person to get them in person and so i don't support going after the waiver i say charge ahead to get everybody into in person as quickly as we get cleared okay linda would you like to speak hold on i'm working on it thank you i've been silenced here from afar i'm so sorry we didn't know that that's okay um eileen i understand what you're you're saying uh you know there is a lot to do to apply for this waiver but i have to actually agree with tom and i support going forward and going through the steps as outlined especially that parent survey i was kind of surprised to hear i was hoping i would hear from our speakers but i'm sure we'll get this information from the surveys for the parents you know what if as kevin moretti's example put out we have six of our twelve schools that open and say my children go to citrus but citrus is not one of the six am i going to be willing to pull my third grader and send him to little chico creek so there's so many logistics there's so many different things and i think we need to cross those bridges when we get there in the meantime i really encourage my colleagues to consider going forward with the steps that were outlined by our administration and getting this waiver process started that's my comment thank you linda okay so the way i feel about it is that um i think this was laid out really well because it's very logical and you have step one which is really surveying to see how people feel you know if you don't have enough support then you know that means you just continue we continue with negotiations with our labor groups and we plan for the future of reopening which will occur in natural course however if we see a huge upsurge in people wanting to do this both on the end of teachers and the community and you know parents then we are at step two and we as a board can then examine those results and make a determination do we want to move forward i agree with you though eileen in that we don't want to step you know part of the step is step three is really getting set up for school period i mean you know how is it what's it going to look like and it's going to be the model that we already decided on so we we absolutely have to get that negotiated first because we won't be able to put on school at all until we get that negotiated so if that follows uh you know from after step two then we cannot though get off track so that is why that is number three and that those other things come later as far as you know determining all that other requirements of applying for the waiver so i would agree to starting the process knowing that when we get to step two we will have another opportunity to look this over again and see how things are because this situation always is changing in time and we know that we don't know where we're going to be at that point you know if we still have over 200 per hundred thousand you know it's going to look a little bit differently than it would if our numbers drop and we have significant uh proof that hey things are on the downturns downswing and and we can we can better plan so i would also support going through this next step process um with the knowledge that it is coming back to us after step one and we have some feedback from our community that we can rely on yes kathy there's another advantage to um to doing step one which is [Music] you know we get emails or people make comments to us or whatever but the context of the survey since they're site specific may indicate to us that there are some groups that are more united in their um assessment opinion of what they want and um and i'm not generating the issue that people would try to move their kids because we don't even know what and where i think the survey would give us a landscape and that's always a critical function uh i mean we've heard from i think we let eight people speak but the we have 12 000 kids and potentially you know i don't know nine thousand eight thousand households and who says parents agree i mean one parent may differ with another so to me getting surveys is like giving us a very very valuable mapping context in which we would better understand and our teachers and our staff one question i did have though because i was a little bit concerned about this we say we're going to get community groups and you can see the list right there school site english learner parent teacher card reading pals i don't know how many of those are literally active right now at our school sites it and and so you know even the survey may be a way we talk about well maybe parents can set up pods but doing the survey might be a way for them to connect with one another like oh now we have something real to do that might let us connect and bind with each other about what kinds of issues we see and what kind of resources we might be able to bring so to me that's that's a a potential side effect that could be very valuable okay so are we at a point now where we want to vote on whether we're going to [Music] go forward with the next steps yes eileen oh thank you mr president um hearing from my fellow board members is always a good thing some um exceptional points were made and i'm convinced that going forward with steps one leading to step two is absolutely what we need to do tending to be a bit of a pessimist with what how i've seen the this um pandemic deteriorate in butte county and the the uh different thing made me look more at the implementation of the insteps than what you fellow board members were focused on which was the beginning of the beginning steps and so i i too am in support of beginning the process with step one okay so that being the case do i have a motion i would move to direct staff to begin stage one or step one of the waiver process yes i'll second okay kathy um seemed to get there first so okay you got it um all right so tom is uh has made the motion and linda has seconded and this motion is to proceed with the first steps of the chico unified elementary waiver but process but i believe that it needs to be understood that what we are doing is following a very concrete plan that was created by the district and it does have seven steps and we would begin first with a step that involves surveying our constituents meaning the staff the parents the community groups to see how they feel about returning back to school under the waiver process and have in conveying to them what the waiver process actually is and what the ramifications of the waiver process would be because we would have to assume that they may not be fully knowledgeable about that yes eileen madam president thank you just to not correct just mention that you stated that the um one through seven process was um the district's creation it was but it's a creation to follow the steps that are mandated by butte county public health so i did want to make that distinction that what we're saying we're going to follow is not something we created it's what we said it's what we identified as the process as outlined by butte county right yes but yeah just just so people know though that this is this is our own document and what we're agreeing to here is following this plan yes okay yes kelly yeah i do want to clarify that uh step three would be simultaneous with the step one uh jim already has negotiation dates scheduled so it you know it's not necessarily step one step two then we start to step three step three will be ongoing and um our elementary school reopening plans as outlined by butte county public health largely will be determined by the negotiations that happen because those are working conditions that are described and we legally have to negotiate working conditions so that we want to get a jump on and get going on and and we have those dates set to do that right and that that has already started so that's that's correct and that's a good clarification yeah the other thing too is there's a number of things we need to negotiate for the hybrid stage two model which is the the am pm model and then there's a number with regards to working conditions and then there's a number of issues we have to um negotiate for the waiver and there's a lot of overlap between those two not not 100 but so a lot of those issues if they're resolved in the the uh the negotiations to move into stage two are going to also apply to to a waiver um some of those things have to be discussed out um but unless we are planning in a way we're going back to normal which i don't think is possible under these conditions right now there's going to be a lot of crossover between the two to two models right and i and i took from kevin's statements that kevin moretti's that it was these weren't mutually exclusive you know that doing one is basically working towards the other so that would be the understanding because um as eileen mentioned we wouldn't want to get diverted off of the planning for the reopening as we had envisioned to begin with so um okay so we have a motion we have a second and i guess it's time to vote unless there's further any further discussion and okay so um all those in favor linda do you how do you vote hi hi tom hi kathy [Music] i vote i robinson i okay so we are going to move forward with uh the next steps and um i'm sure that probably this will go on our website somewhere and that way the public will be aware of what process we are following and as it as it does progress okay thank you everybody for working through that and thank you for all the people who participated in the discussion on the zoom okay we do have a few more items left on our agenda the next one happens to be business services and it is the approval of butte county air quality management district and carl moyer program funding for bus replacement yes we brought these to you previously we've purchased two electric vehicle buses at this point this is actually for a type 2 bus for our special needs students so it is a four over a four hundred thousand dollar bus the grant will pay four hundred thousand dollars of it so we estimate the cost of the district to be about fifteen thousand dollars we believe we can pay for that within the current transportation budget um and so our recommendation is that the board would give us approval to move forward with this grant application i did the math on this it's like we're paying 3.7 percent so i move approval of the bus purchase thank you alrighty a motion by dr kaiser a second by eileen robinson um any further discussion about that any questions okay we'll take it i'm actually in support of this i'm just hoping we'll be able to use it for our children sooner than later yeah exactly exactly all right all those in favor then linda aye tom aye cathy i vote i eileen robbins and i okay it is unanimous then we did approve that item yeah okay next up is a discussion action item with regards to approval of a 45-day budget revision for the 2020-21 school year mr baltimore so typically we have not done a 45-day revised budget to the board in a number of years and frankly that's because the budget that was adopted by the state was very similar and did not really present any material differences in the budget that the school district adopted mainly because the governor had a lot of authority and power and the budget he put forward was largely supported at the legislative level however we find ourselves in a different position and we do have some very large material differences so this is the timeline for budget development you are very much aware that that process starts early in january and we've just added that now we have this additional 45-day budget revision that we're bringing to you i would also take this opportunity to let the board know this is a much different format than you've seen historically for our budgets previously we run those budgets through the standardized accounting code structure software but the 45-day budget revision does not require that the budget be presented in the sac software and this template that we provided the budget report in is from butte county office of education is used county wide so we're going to this is only six slides so i'm not going to walk you through our typical you know 15 almost 20.