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i have two middle school students enrolled in sonoran trails and over the past few weeks i have seen their love of learning and excitement for school plummet due to anxiety fear uncertainty and frustration due to to the technical issues that plague the distance learning neither of my children thrive in an online environment are suffering greatly depression is increasing and motivation is dropping we are very educationally focused family and with working parents we make it a priority with parental involvement yet my children are still struggling my children need to go back to an in-person learning environment where they can be taught to and engage in face-to-face discussion with their teachers and their peers there's so much more to learning that can be conveyed on a screen from body language to shifts in expression the subtle quests of social appropriateness are being missed and our children will be at a disadvantage if the in-person start date is pushed from next tuesday and that's time on that comment the next comment is from mark and erica copenhagen of cave creek dear dr burdick and ccusd board we would like to begin by saying how much we appreciate the chance to voice our concerns related to the safe return to school as well as our appreciation to the teachers and school staff that have been making distant learning go so well we would respectfully implore the board to continue distance learning beyond september 8th while we understand that distance learning is not optimal and can be a hardship for some we believe that this is the safest and most prudent thing to do at this time especially since the state benchmarks metrics have not yet reached quote green green green end quote but rather are quote yellow yellow green end quote children are not immune to coven 19 and many will who survive are showing startling post-infection issues not seen in adults that have yet to be truly understood we strongly believe that the safety and well-being of all children served by ccusd must be protected and that the board should base their decisions on science rather than the minority who though loud do not ethically and morally the will and that is time on that comment the next comment is from joe kovac of scottsdale ccusd is scheduled to begin in-person learning on september 8 nearly six months after the initial discontinuance the cdc has issued guidelines for the reopening of in-person learning and highly recommend that school districts reopen in person but do so in conjunction with any local health guidelines the cdc stretches stresses the importance of in-person learning for students because other than a child's home no other setting has more influence on a child's health and well-being than the school and that environment promotes instruction social and emotional developmental nutritional needs and physical activity the cdc also indicates that available evidence indicates kovit19 poses a relatively low risk to school-age children the cdc reports that as of july 17th children represent seven percent of positive covid19 cases and 0.1 percent of covin-19 related deaths and while any death to a child is catastrophic this represents a lower percentage than annual flu related deaths of children additionally cdc findings and that's time on that comment dr burdick will continue the next comment is from shelly niffen from phoenix as a ccusd parent and staff member i want to encourage you to use the metric requirements recommended by governor ducey i want so badly to be back in class with my students and i desperately want my own children to be back in school with their parents peers and teachers however my desire to resume traditional brick and mortar school cannot outweigh the need to do so responsibly safely and most importantly permanently our kids have had three weeks to adjust to virtual school and establish a sense of normalcy and routine while not ideal it is at least consistent and expected we would all be delighted to return to school but not to return too soon and then have our schools close again due to an outbreak which would be deflating and even more heartbreaking than not returning at all i fear such an outcome is as much a threat to our kids mental and emotional health as any illness to their physical well-being some may accuse me a teacher of simply wanting to avoid work let me assure you teachers have never done more work than we are doing right now this job now consumes more of my time and energy than traditional school ever has and that is time on that comment the next comment is from michael murphy of carefree dear dr burdick and governing board i am writing in support of the administration's recommendation to use the mcdph metrics to determine when it is safe to return to school as outlined in your discussion document on item number 4.2 as a pharmacist and as a citizen observing the experience that schools and universities around the nation are having as they try to return to in-person learning i realize that one of the most important determinants of safety of returning to school is the amount of community spread therefore i believe that the maricopa county department of public health's decision to use metrics that are more conservative than the arizona department of health safety's recommendations as well as to use district boundaries for the measurement of those metrics are wise decisions if the observance of these metrics delay the return to school the later start date will have other benefits as we learn more about the spread of coven 19 we realize that a gathering of people in an enclosed space with limited ventilation especially where people are talking increases the risk of transmission and that's time on that comment the next comment is from sydney mellon from cave creek as a mother to two elementary age children i am in strong support of all kids returning to school september 8th the online school has actually been going well for my girls they like the lessons their teachers provide and they get their assignments turned in on time it is very unfortunate though that this means a large part of their times devoted to a screen they each spend about three hours just on zoom calls and another two hours in homework and learning games from the time i became a mother a strong emphasis has been placed on limited screen time and encouraging other forms of learning and entertainment continuing distance learning as the only method of schooling ignores decades of data related to childhood development and importance of face-to-face interaction although my daughters are succeeding in this learning format not all of their needs are being met they have a need to meet their teachers and develop a relationship with them outside of the computer screen they have a need to make new friends and strengthen the friendships they already have they have a need to interact experience conflict and learn how to solve problems without us parents telling them what the answer is and that's time on that comment the next comment is from hattie swart from phoenix some things the community needs to know there are roughly 2 000 students and staff at cactus shadows each of whom attend up to six classes a day with anywhere from 30 to 40 students in each these classes take place in rooms that if desks were spread out even three feet apart as opposed to suggested six would hold 16 students there are no windows that can open and due to safety concerns doors have to remain shut and locked so there's zero ventilation there is no current plan for social distancing either in the classroom or on campus as students arrive and leave switch classes or eat lunch bathroom use will be extremely limited even locked during passing periods to prevent congregation in a small highly contagious environment this means students will always have to use class time to use the restroom teachers are only being given one bottle of disinfectant four microfiber towels which will be laundered once a week and a thing of hand sanitizer to mitigate spread classes throughout the day will be asked to wipe with these reusable rags down desk chairs technology and school materials both before and after class begins and ends and that's time on that comment the next comment is societa shaw from scottsdale i understand the need for students to return to in-person classes this is especially important for special needs students but we have to understand the ramifications of sending the kids back to school when the health department has set benchmarks for the pandemic some are stating that other schools are open safely but have they looked at the precautions they're taking do they have the same positivity rates as we do we cannot cave creek schools cannot open just because other schools are every area has a different level of cases our district does not have the same opening plans as other schools schools in new jersey have split the kids into two groups each group attends schools different days and only attend in the morning and go home before lunch they also have plexiglass barriers around each student queen creek's high school also has barriers around each desk we cannot start just because other schools are starting we need to look at the cases in areas our students and staff live i'm in full support of the green green green waiting until all zip codes meet benchmarks this is for the safety of our children that is time on that comment the next comment is from marianne morarity i urge the board to consider what other i'm sorry from scottsdale i urge the board to consider what other school districts in the area are doing in regard to reopening in-person education for children colleges have not yet begun successful reopening without the spread of coven 19.

this one would allow the continuation of the use of non-referendum bonds without an increase in the overall bond levy just to clarify as i'm making those statements that legally nothing prevents you from issuing non-referent bonds in any of the scenarios is what happens to the overall levy if you did so can you advance your slide oh sorry that that was scenario three i just talked through so scenario four is one that would uh lower the levy further than any of the other scenarios which of course means you have to push off more levees so this one had the least amount of savings associated with it and but would allow you to issue the non-referendum bonds without an increase in overall levy and still have an overall decrease too so this is a summary of the options and hopefully your board member the board members all have this in front of you and i did provide what it looked like in june if you want to compare and contrast between the two to see how the lower interest so two things happen the interest rates are lower than um when we ran the analysis and two i we were cons we added a a an additional 50 basis points or 0.5 percent on top of that this time around we update the current market which is lower and we only added 0.35 because you're getting closer to when you would you would take action um so in here you can see that the the levy reduction for scenario one is 14 million and uh the scenario two is just slightly less at 13 and then scenario three you know goes down another couple million dollars or 2.6 million 11 million and then scenario 4 has the least amount of savings has the biggest decrease in one scenario to the next because that one's pushing off the most debt service we did pv each of those at different rates of two percent three percent um the higher the present value rate the the the lower those savings would be i'll just contrast this to the next slide if you look at you know scenario one had the least um uh improvement in savings it went from 10 million to 14 million the next one went from 9 million to 13.6 i guess that was approximately the same scenario 3 went from 5.8 million to 11 million and scenario 4 actually had a smite slight increase before 1.2 million but now uh even even with that one you're uh shown to have lower debt service about six million dollars per year and then we calculate the impact to the taxpayer [Music] on the far right side as well under the various scenarios so that is the summary of the presentation and you know at this point i'll take any questions you might have on the four options that are presented to you any questions i have just won so it doesn't look like there's a whole lot of savings for the taxpayers so i know i was i believe i was on the board when we decided not to extend the debt but to just pay it so that's kind of where i'm at i mean i guess my question is what's the goal right like is our goal as a board to save the taxpayers money or are we you know are we selling bonds for technology or buildings buildings or i i think that um my personal opinion is that the biggest thing that we can do for this district and community is shed this debt as quickly as we can we work with it's out to 2034. um and when we look at scenario one it looks like every three years or so there is there's a steady decrease there's some slight savings that go along with it and we'll go back to to that slide it was in 2024 it looks like it drops for three years and then it drops again for two years and then drops again uh consecutively and it looks like in the the taxpayer savings it was about or so a scenario one if that was correct if i was looking at the current versus the june savings it's not significant but it's it's something but overall that's important but the biggest scenario is that we can shed this this debt because these 30 million dollars 35 million payments which will will continue to go down but they are being connect collected as part of our property taxes and when you know the board pushes out or asks for a referendum and people wonder where is the money going what's the money being used for you realize that it sounds like our our budget is a large budget and it is but over 30 million dollars annually is going just to pay for these buildings and that mortgage payment i think that gets lost in the bigger picture and as soon as we can shed that that debt with the least expense to to the district the better off we are look i'm i'm all on board with us um continually monitoring the situation looking for opportunities to refinance bonds for cost savings due to lower interest rates i think that's a great thing but then i'm i'm all in agreement with matt that the best thing we can do for long-term financial health of the district and our taxpayers is to pay the debt down quickly um versus and i and i say that that's versus i don't want to say artificially but that's the only word i think pops in my mind if doing things to ex to push debt into further years simply so that we have a window for literally only the next three years um to sell what what i call a back door referendum of selling additional bonds to pay for yes i agree needed maintenance and technology um but i guess that's where i'm at i'm i'm all for scenario one yeah for me i i do agree with this my only concern my only concern that would lead me more toward two is because as you said what you lovingly call a back door referendum the reality is that's it's not a backdoor or anything um it's something that we all know the voters said last year we wouldn't need well the voters don't know inside we i only have one front door right there this back door right there yeah that goes nowhere all right you win that one that's good but the reality is you've even said yourself and i've sat at this table and heard you say over and over and over that we're we're going to need d7 bonds just to keep things going we're looking at an eight million dollar deficit we know that that's a reality we also know that this is a time when our community is financially struggling in these next three four years so i would say that given that it's it's completely irresponsible to think we wouldn't need to do something to keep our doors open with the uncertainty that we're seeing in our financial forecast this is where i'm at well look i i understand your i understand your point however bond and interest payments have nothing to do with the operation budget no they don't but they do contribute to the total tax dollar amount that comes out of people's pockets so if we're saying that we're going to need a total tax and this is something that you and i have argued for many many years but the reality is that what why stop now i mean this is what we do so but the reality is we we need money to keep doors open when we can come back in we're in a community that's financially struggling right now so something has to give and i would argue that if we need to take additional bonds out to pay for facility costs and things like that that the people who will benefit from those facilities improvements should take some of the burden that they come through in future years as well as the people now that's why i would argue i wouldn't go so far as going back to the 31 but i would argue that at least with two you know it it flattens it out it gives the bigger decrease in 2027 it gives those two years in a row and then a nice bigger one that at least kind of spares a little bit of it and kind of hedges our bets against the need that we're gonna we really are gonna have a need for this it it i can't unless we're going to make some deep deep cuts to things that people love dearly it's it seems pretty likely and lori i would just sorry this is ruth croner so i would like to add that you ali you mentioned that you didn't see a lot of savings but i'm seeing here two of them are over 500 of savings unless i'm reading that wrong and i think our voters think that is a lot of money they did not want to approve a referendum on the ballot that would have increased their taxes by thirty dollars so i would think that five hundred dollars is actually would be pretty significant 500 is a it's a good chunk of money but on my tax bill that goes to the school district it's well i agree i'm but i'm saying if you're saying it's not a big savings i think that i'm just i mean people were upset of a potential increase of 30 so to potentially save 500 is kind of a lot i mean yeah i'm still a scenario one i don't want to kick the can down the road i just want to pay it off and i think we have to find some sort of balance between now and then like that's our responsibility is to look at the whole picture and not just which is also why we do this in phases because it does give us the opportunity to look at the current financial climate and what we can see better now we would never have guessed the last time we re did our bonds that this was what we were going to be looking at this year it it nobody could predict this so how are we how are we to say that we're going to ignore the reality that we very much planned to have and and i can completely respect wanting to to get rid of that sooner what i'm looking at is a 700 000 difference overall in the levy the estimates of the levy savings um and i'm looking at a difference in in tax increase or excuse me tax reduction of about 17 bucks a year on a 250 000 home and actually it doesn't look a heck of a lot different except it can really help just a little bit more for people that really need the extra money the next two three years to recover from this a hundred bucks will make a difference for a lot of our families right now so that's why i would say two would be my preferred they're both over five hundred dollars in savings neither of them significantly impacts our overall cost it's not really kicking the can so much down the road as saying we got a lot of things that nobody ever planned for so let's just make sure that we can not sink other families over 100 bucks so that's pretty much where i'm at i have a question for bob bob you kind of mentioned that for even in your presentation didn't sound that good so one two and three can you say what you see as a professional as the advantages or disadvantages well it really depends on the goals of the district so if you know from a purely financial perspective central one is most advantageous because for the reasons that have been stated here it will pay down the debt the fastest save the most money but you know because you really have three different goals here that you're trying to balance out save as much money as possible get rid of the debt and try to and you know try to provide some tax relief and i know it was an issue all of them provide tax relief but it's the timing of that tax relief you know different ones provide tax relief earlier to current taxpayers at the expense of future taxpayers and and then of course i guess i have four not three tony the fourth one would be you know if the the importance of needing to do the the non-referendum or backdoor referendum bonds of um for capital projects and what do you want the impact of those to be when you sell them do you want to be neutral and then then you want scenario three if you um want a modest increase when you do them then you want scenario two if you want to you know the bigger increase then you do scenario one so you really have to as a board prioritize those things and rank them and what's most important and then choose the option that goes with it i know you probably want me to just tell you which option but it's really hard for me no i don't really want you to tell us but i think that your opinion matters because this is what you do for a living so that's on the way here i was thinking i'm just gonna ask him but the the better rating gives us a better interest rate correct which saves us more money right which you could argue that number one if you do that then you'll actually end up putting yourself in a better position because you'll get a better rating right and i was going to state for the record that ruth croner and ali are actually in agreement because when they're talking about 500 that's scenario one or scenario two yes so i i have a question in any scenario is it a possibility we look at i say the last three years kind of really stick out for some some reason 32 33 and 34.

so why would you think elementary students running around a playground or eating in congregate and they cannot wear masks while eating would be different why are social we are social people and children very often do not think before they act i very much want my granddaughter to return to black mountain elementary school but not until it is safe first ccusd said it would could not adhere to cdc social distancing and many other safety requirements stipulated so now it should keep our children safe and not be the canaries in the cave they're our priceless future not our essential workers keep our children and our teachers safe at home the next comment is from treasure milanovich from cape creek as i have stated before first and foremost i want to acknowledge appreciation to all teachers administrators and board members during this unprecedented time as this is my second letter stating my opinion on the subject i will skip any and all science data and supposed facts as i know this has already been covered by many i will focus solely on what's happening within our home and board members can choose to act or ignore the facts in regard to the social emotional wellness of our children which is being played out in front of our eyes when i walk into my kids rooms in the middle of the day the first thing i notice when they look into my eyes is the distance i see in theirs i see a dimming happening in their eyes of my children from this distance being forced upon them as a meditation teacher yoga teacher and life coach i will speak to you in the terms that i teach in that i live in that i share with my children we are human beings that require contact and connection by denying our children the choice to physically connect with their friends peers and teachers you're denying them the most basic function required as human beings it breaks my heart i'm sorry that's the end of time the next comment is by cement samantha craigle and she is in phoenix dear members of the board thank you to the administration teachers and staff for all your hard work during this difficult time i have two boys at horseshoe trails elementary school sixth grade and second grade my hope is that the schools will resume face-to-face learning september 8th everyone in my immediate and extended family is safely successfully working on the front lines my sister's a nurse working in a hospital covent unit for the past three months and she has not contracted the virus nor have any of her co-workers thus far my mother-in-law works at fry's grocery store interacting with hundreds of people on a daily basis she too has not contracted the virus and consid is considered in a more vulnerable population my aunt works full-time at primrose daycare which has remained open throughout the pandemic she has not contracted the virus she's older with underlying health conditions and her preschoolers do not wear masks my point in sharing these examples is twofold one these people are local to our area two with proper precautions they're able to work safely these are just a few examples my brother is in the army and at basic training my mom is a nanny my dad's a realtor and that is time on that comment the next comment is from guy melton in cave creek it is a time to open up the schools for classroom learning as soon as possible online schooling is incapable of addressing the multitude of behavioral learning differences with children and lacks attention to these children and their learning abilities in addition peer learning is essential to social learning skills as an example the students and language immersion studies are crippled in their academic success using online schooling as the basis for their skill set without in-person conversation and lesson plans thank you for your consideration next comment is from shauna carlson of cave creek i wish for the board to fully consider implications for starting in-person schools september 8 2020 per the most recent metrics on the maricopa county school reopening dashboard and guidance the cities of cave creek and carefree do not yet meet all three metrics identified by the arizona department of health services for safely reopening for in-person instruction the source is maricopa.gov 5594 school metrics carefree overall risk level substantial and recommended learning scenario is virtual with online support cases per 100 000 equals 36.08 yellow percent positivity 15 red coveted like illness three percent green cave creek overall risk level is moderate with recommended learning scenario virtual with on-site support until less than seven percent positive for two weeks cases for a hundred thousand equals twenty four 24.4 yellow percent positivity 2.44 percent green covalent illness 3 green and that is the time for that comment and dr pratt will continue reading comments the next comment is from vanessa guinolovich from cave creek i understand that the lack of staff resources are the sole concern when considering mandatory temperature checks on students and staff entering school grounds the current mitigation plan is to have parents conduct the checks at home prior to arriving at school and to keep students home if not as necessary please advise if there will be will be any discussions to adjust this plan and implement mandatory temperature checks upon entering school grounds my concern as a parent is not that making this mandatory process upon arrival will allow students and staff to come in onto campus ill and potentially spread the virus it may be possible for the individual school pto's staff to organize a sign up for parents to volunteer their time to assist with this process as well as collect donations for non-contact thermometers this will lessen the resource limitations as well as financial costs associated implementing this mandatory check with specific guidelines is a crucial step to ensuring our students and and safe staff are kept safe when welcoming them back to in-person schooling that was the end of time for that comment the next comment is from buffy piglowski from cave creek i am kindly asking the board and school district to listen to the parents that chose the in-person learning option back in july we have not been given our choice which was in-person learning for our children those that chose to remain home and do online schooling have been given their choice when the district created the aoe our students have suffered enough since since this started back in march they haven't been given the opportunity to go to school for five months now i will say that the end of the last school year versus now is drastically different with online school but it is still not the same as in-person learning i hear arguments from the other side it's like you just want a babysitter for your kids that is couldn't be farther from the truth for these families me personally my children are in 11th and 8th grade they can babysit themselves they want to go to school to learn and be social with their friends and teachers both of my kids have always loved going to school and have been well-rounded students both have participated in school sports and extra curricular activities that's the end of time for that comment the next comment is from madison piklowski from cave creek as a student at cactus shadows i would like to say that i would like to go back to school as a student taking four ap classes online just does not do learning justice i feel as if we are being robbed of our education online learning is setting us back for many years to come please take into consideration what kind of effect this is having on students when preparing for sats and thinking about what colleges that we are going to apply for please listen to our voices as we want to be heard maddie piglowski that's the end of that comment the next comment is from wayne melton from cave creek i am a first responder and on the front lines of this pandemic i firmly believe that all numbers for this have been exaggerated while i admit that this is a real sickness i also know firsthand how inflated the numbers are what i see as a bigger issue than cover 19 is the way it is affecting children i have watched as my two boys second and fourth have declined in their learning let me be clear that i do not blame any of this on the teachers as i know they are doing their best with given circumstance i blame the district for not seeing through the inflated numbers and allowing our students to use our children to resume in-person learning my boys are part of the immersion program as i am sure a lot of students are and it is imperative that they have this immersion learning in the classroom with their teachers and peers they should not be sitting in front of a computer watching a video to decipher the language on their own being a first responder i am aware of the dangers of returning to in-person schooling but feel there is much bigger much higher danger if children continue even through october 12th at home online schooling not to mention what this that is the end of time for that comment the next comment is from leticia the tc chait from phoenix my sentiment that student in-person money should not return until the metrics laid out by maricopa county have been met as as of today these metrics have not been met the green light for in-person learning according to the department of public health and medical experts is one two weeks of testing positivity below five percent and two two weeks of cases fewer than ten per one hundred thousand population i feel that a target date of october at the turn of the quarter is a more viable date one it gives the district the time to implement sustainable safety protocols to it gives cave creek the time it needs in order to meet the metrics that have been laid out by the arizona department of health medical experts thank you for your consideration that is the end of that comment the next comment is from andrew daly phoenix my name is andrew daly and i'm an english teacher at cactus shadows high school i'm writing to you to ask that you consider pushing the start date for in-person learning back further than september 8th instead of choosing an arbitrary date i ask that we follow governor deuce's recommendation of waiting until all three metrics are met for 14 consecutive days before we return this is the only true safe way to return to in-person learning my classroom is roughly 30 by 20 not all of which is usable space and let me point out that i have one of the largest classrooms in my entire department most of them are substantially smaller than mine this space doesn't account for my desk area the space at the front of the room that needs to be left open for students to see the board and the storage bookshelves that can't be moved because they're attached to the walls if i were to give each student desk a six foot bubble i would only be able to fit roughly 16 desks in my room my largest class is 34 students and my smallest is 29 which is still 13 desks more than there should be in the room the social distancing that will be done with desks is only about a foot and a half and that's the end of time for that comment the next comment is from michael depinto from scottsdale if the school district is going to move forward with september 8th in person schooling is the district fully prepared with in-person plan for example are the buildings classrooms library lunchroom gym school grounds etc set up and ready to go our family is 100 for starting school on september 8th it would be disappointing if the decision is made to go back to school and the district needs more time to prepare the facilities etc if the district does decides not to move forward on september 8th in person learning can the teachers teach virtually from their classrooms versus their homes i understand school district and other schools in arizona around us and around the u.s are using this method that is the end of that comment next comment is from amy rude a student from scottsdale dearest school governing board i'm a junior at cactus shadows i know you say you are thinking about the well-being of students and teachers but it would be better if we could go back to school on september 8th i really don't want to spend most of my year doing online school please let us go back i wish the goal was to get us back in school in person because it didn't doesn't feel like that right now i don't like online school i don't like not being able to easily ask teachers for questions questions or for better explanations i don't like sitting in my room all day with small breaks i feel isolated and alone i would like to interact with my teachers classmates and friends i was one of those kids that was angry when school was canceled last spring so imagine how i feel now i never treated the online learning like summer started early i worked harder and took it seriously by postponing you are just making me hate school and i'm not sure i'm the one i'm not the only one and i'm sure i'm not the only one please consider how the students feel thank you cshs junior that is the end of that comment the next comment is from cynthia kane from cave creek dear superintendent burdick president hill and members of the governing board i am writing to ask that you reconsider the september 8th return of in-person school instruction at ccosd while it is clear that kids learn better in person and benefit from the interaction with teachers and peers the science says it is not safe to do so at this time the return of in-person learning needs to follow the guidelines what met by our state and county health departments it is my understanding that ccosd does not meet the recommended 14-day green status in the three benchmarks that have been set for reopening the safety and well-being of the district's teachers and staff must be considered it is unfair to ask teachers to put themselves at risk of contracting covert 19 and to risk the safety of their family members of family members some of whom have underlying health conditions you cannot expect teachers to perform their jobs to the best of their ability if they do not feel safe at work a human being's most basic need of safety according to master's hierarchy of needs is crucial for humans to function optimally no matter how much we want to go want to return to in-person learning and that is the end of that comment for time the next comment is from stacey leshner from cave creek am writing to you out of concern for the september 8th reopening date while i very much want my children to back in normal school i implore you to only reopen the district when it is safe to do so based off the benchmarks provided by the health department currently we have still not met the benchmark to be open schools it has been widely is it is being widely reported that we might possibly meet the benchmark on thursday when updated data is presented but at this current time when you are meeting to decide whether or not to reopen schools we have not met these benchmarks the two nearest districts scottsdale and paradise valley have clear plans in place for reopening their schools scottsdale school district is not returning at full capacity but instead doing a hybrid model cave creek apparently does not have this option available pv district has announced that they will only go back when the benchmark shows that they are in the green area and even once they have met the benchmark they are giving a two-week grace period to help teachers and parents readjust to going back to school in person i urge you to follow either one of those districts plans for the opening and that's and ending that comment for time uh okay the next comment is from karen piglowski from cave creek as an eighth grade student at sonoran trails middle school i am asking that you please let us go back to school on september 8th and that is the end of that comment and mrs scotto will continue the next comment is from dennis peglowski of cave creek i ask that you keep this in mind when deciding to reopen the schools ignore the emails and requests to keep the schools closed parents and students that want the schools to remain closed have an option to go to online school so what difference does it make if the schools are open for them no one is forcing them to go to in-person learning however we are being forced to do online if you refuse to open the schools all indications that the maricopa county will meet the three benchmarks to reopen on thursday so please do not change the day from 9 7 20 as our return to school day i ask you to please prepare as if school is going to open next tuesday and if the numbers on thursday don't meet the three benchmarks then push the start date back that's the end of that comment the next comment is from jenny utterback of cave creek to the members of the ccusd school board and superintendent i'm running again on behalf of my four elementary school children on the night of this important vote to open our schools on september 8th there are many of us in the district who want the choice of in-person learning for our children our community needs to demonstrate its ability to function through the fears and realities of covid19 while scientific metrics and data are an important important piece of this decision our children are depending on us to make decisions that will not only keep them safe but will also enable their growth my five-year-old son is in kindergarten has an inp and struggles to engage online with his speech teacher the whole kindergarten experience at home has been really challenging for him even with his exceptional teachers doing all they can to support him from a distance my six-year-old daughter is in first grade as a bright student and recently expressed herself last week by pulling out all of her eyelashes strong schools need strong families and strong families need strong schools we need your support and leadership right now please make a decision and that is uh time on that comment next comments from katie angeli of cave creek dear governing board and dr burdick in advocating for a back to school day i would encourage the board to consider using the predetermined state metrics as a guide for our return to face-to-face learning i would also encourage that all of the zip codes that our district services be included for consideration when determining the safety of a return thank you for the good work you do those are the end of her comments next comments are from robin enriquez of scottsdale hello i would like to take this time to urge the board to keep the in-person return date for ccusd for september 8 as scheduled i know i'm not alone in saying that children need in-person instruction i will speak of my family's experience thus far with quote virtual online learning end quote the teachers and staff at dsa are doing their best to help students succeed with this new learning program but the program is failing there is no replacement for the benefits of in-person instruction the benefits of in-person reach beyond academics they are social emotional physical and psychological my seven and nine-year-old are not computer geniuses nor do i expect them to be at this age children were not meant to sit at a computer screen for hours on end and then be expected to type up their assignments this is asking too much of the kids and parents when i come home from work at night i want to spend my time soaking up my kids not trying to get them to spend more time on the computer to get their work done that often ends in tears and frustration from everyone i'm literally watching my kids love for learning diminish a little each day and that is time for those comments the next comments are from kyle quo of phoenix to the board debbie burdick and to the rest of the staff at ccusd about to be mandated to be put in an unsafe workplace environment above and beyond what is already quest of you on a regular basis i implore the board to reconsider and delay the start of in school instruction while the state may say it is safe to reopen schools i do want to remind you that not long ago the same state leadership had to reclose many places of businesses due to a spike in positive cases in arizona and trying to quote reopen end quote reintroducing a younger population who researchers have said a majority are asymptomatic to tight quarter quarters classrooms not only puts staff at direct risk but their families at home as well the education of future generations is incredibly important i can be the first to tell you of the many lessons i learned at my at my time as student at multiple ccusd schools while the delay of in-person classes can be viewed as troubling to some it's my belief that it's a priority for the society we live in to sacrifice in-person classes for zoom that's time on those comments the next comments are from daniel and michelle ramos of cave creek good afternoon members of the board first of all we want to thank you for your hard work and dedication during this time while we cannot wait for our fourth grader to go back to school we want this to be in a safe environment as safely as possible we have been following the data and we are glad to see that two out of the three health benchmarks have been met it seems as if we are pretty close however not quite there yet since we still have one more benchmark to be met therefore we are asking two things one to delay school reopenings until we have more data as to how the spread of the virus affects not only students and teachers but also the rest of the community up until now our kids have been home for the most part slowing down the virus spread and perhaps that has allowed some of the state benchmarks to be met in the meantime we can continue to observe other school districts locally and throughout the country that have reopened in order to obtain a better idea of how reopening schools affects our benefits our students and the rest of the community i understand there are parents that do want to send their kids to school and they should have that option for the parents that don't want to send their children due to safety concerns the below two items and that's time on those comments the next comment is from jordan klaus of cave creek good evening board members i'm a senior at cactus shadows and i'm running to ask you to please vote yes to return us to in-person learning on 9a i do not feel like i'm learning at the level i should be for my senior year my eyes are hurting because i find myself straining to stay focused on the computer screen i miss the teachers staff and campus connection with other students please help me have a successful final year at cactus shadows thank you for your time jordan cave creek the next comments are from deanna dusap of cave creek i am writing with a plea to please consider returning to in-person school as planned on september 8th i have two children currently enrolled at horseshoe trails one and fourth grade mandarin immersion and one in kindergarten mandarin immersion over the pa past four weeks we have done our best to adapt distance learning but it's evident that this is not a long-term solution to best educate our children my husband and i both work full-time we are lucky that he is able to work from home but i work outside the home in a job that cannot be done from home when my husband is working it is near impossible to manage two children online learning particularly one who is five-year-old and not able to independently follow links manage your schedule and understand the assignments that are being completed further the immersion program needs to be in person for the children especially those just entering the program to grasp and retain the content my daughter watches the videos and repeats the words but is not retaining anything watching video videos and having one zoom call per day is not true immersion my kindergartner who is extremely smart bright social that's time on those comments the next comments are from helene sokol of phoenix good evening dr burdick and governing board members of ccusd 93 i'm writing to you tonight to ask you to consider using the azdhs board metrics for a safe return for schooling i understand this is a difficult position for you all to be in unfortunately this is a no-win situation that we're faced with the maricopa county department of health created these metrics as a guide for the districts to determine what would be the optimal time to return safely back to school the numbers are promising but i would like to see a continuous downward trend before opening the schools to full capacity i understand the district doesn't have the funding available to fully equip the staff and teachers with what they need to create a safe environment which large size classes and the determination by the cdc that the 10 to 19 year old age group can spread this virus as easily as adults it is only a matter of time before a small community will be effective we should be looking at other states and discrete districts as another tool to gauge our ability to open safely according to the south florida and that is time on her comment the next comment is from winnie sarabia of cave creek in regards to reopening metrics and how ccusd will respond please strongly consider burdick's recommendation of not opening until all three metrics are in the green and the trend is sustained for a period of two weeks prior to returning just a reminder 14 of ccusd student population are in 42 different zip codes and close to half of district employees live in 68 different zip codes i understand that you are trying to meet the needs in many un under all varying circumstances as an institution please consider the health and welfare of your staff and teachers the most vulnerable and the shortage of teachers in the state of arizona the impact of the decision to reopen too soon is long-lasting not only for teachers but even for young children while we don't know the long-term impact we know they can contract the virus at different level and can pass to the vulnerable groups whether it's in their home child care teacher staff or the likes i want my child back in school but not at the risk of my family members health or those that i love if we return to school we would need to isolate and that is the time on her comments and dr burdick will continue with more this comment is from jennifer louis dear cece from cave creek dear ccusd governing board it is time to honor your last vote and open our schools for instruction on tuesday september 8th metrics have consistently shown that risking cape creek carefree real verdi is extremely low and does not merit the closure of schools other schools charter private and public are already opening or have plans to open very soon with metrics that are much less desirable than cc usd's in fact a mix of greens and yellows are appropriate the metrics have shown for a while now that we should be in hybrid at a minimum additionally why can't teachers get ready this week for ins person learning instead of waiting until the go-ahead and delaying another week of instruction we know that we will be back eventually why not prepare right now you could sacrifice one day of online learning to let teachers get ready rather than sacrifice a week of in person parents have consistently shared their desire to return to brick and mortar learning via surveys and letters to the board as well as numerous social media posts as elected officials i'd beg you to listen to the community and open the schools we cannot continue to watch the future of the students in our community diminish this is the end due to time the next comment is from evie peebler of cave creek i am an 8th grader at sonoran trails middle school i have struggled deeply with online school i feel deeply disconnected from my teachers in classroom i am usually the a plus student and now i have season d's over the summer and online school i've felt lonely and sociable if we go back to school many other students and i can go back to our sociable lives i would be willing to go back to school under any circumstances stay six feet away wear masks etc thank you for your time the next comment is from tanaz grott and she is in cave creek please we really need to have our children go back to school face to face it is so important that they be there not only for a better education but for socialization as well they are stuck home behind a screen all day by themselves this is not doing any good for them they need to be with their peers and their teachers some children have a rough time at home and school is their saving grace others do not learn as well from school and need extra help and sports they need to have their sports they need to burn off extra energy every year our schools deal with the flu and strep throat which i feel is way worse and we have never shut down i beg you to please let our children go back next week if we delay the start of in-person schooling any longer there could be long-term damage to our children they will lose socialization skills some are depressed and others might cope in the wrong ways thank you the next is from dennis day from phoenix board members and dr burdick i write to you today to express my expectations for a safe return to in-person schooling i understand that within the district there are divorce diverse and strongly held opinions as to how and when students teachers and staff should return to campus in the absence of clear leadership from state government on the topic of reopening you're challenged with the daunting task of weighing the education needs of students alongside the health risks facing students teachers and staff to arrive at a decision that will bring students back on safe campus safely i share your priority to have students return to school and believe that in order for you to arrive at the best decision on the matter it's important for the voices of teachers to be heard since we have a key stake in the outcome physical factors consider the physical arrangement of the high school the challenges posed by reopening a cactus shadows differ from those from elementary and middle the full complement of 2 000 students and over 100 teachers and staff on the existing campus is unique in the district and that is time on that comment the next comment is from vincent carlson of scottsdale in the past few days businesses throughout the state have been allowed to reopen while this is a good thing it's fragile the opening statewide was done despite many of the recommendations from the cdc this creates the possibility for additional infections as it did when we reopened the summer the surge was also compounded by the holiday where more people gathered in large social gatherings our proposed opening day one week after reopening businesses and a day after labor day is a recipe for another surge children are the most likely to be asymptomatic and even with the efforts of adults the youngest have difficulty following mask rules runs ones they may not have practice with in the stores in our town i've seen children and parents from the school my children attend without masks at a time that they should practice but also a time that they could be infected i encourage you to look at the results from school openings elsewhere in the nation on the nea school and campus covid 19 reporting site there are 12 reports for arizona and hundreds nationwide link provided below and that is time on that comment the next comment is from larry and angeli and they are in cave creek our family strongly requests that the schools be opened for in-person learning on or before september 8th 2020.

as we restructure we're talking about lower payments do we have an option or is it an option to maintain our levy payments as it is and reduce the timeline even less yeah so if i can jump back a few slides here so let's say you did this one and you have these years here go back to this slide those outer years consist of these payments so when those become callable in 26 that's when you you are presented with another choice i suppose if you know you can refinance those at the time and just you know lower these hopefully by the same amount of savings each year or do what you're suggesting that and take some of these payments and move them up to here and you know it'd pay them off sooner but still have a decrease in the overall levy but those bonds we don't have the option of doing that currently with those bonds no i mean if you were to do them today that called it's six years out so two things come into play that are disadvantage of that is the the irs says you can't do an advanced refunding of that that's anything that refinances it more than 90 days for the call date otherwise it has to be sold taxable so that would be a long financing to be sold taxable you'd be paying an extra 60 basis points 70 basis points per maturity secondly when you do an advanced refunding like that those proceeds go into an escrow fund for six years while they're in the escrow fund you're earning interest but the interest rate you'll be earning on those would be very low because it's invested in u.s treasuries which have a very low return right now so it'd be taxable and very inefficient to do them today which is why we were like the bonds you're doing today why wait to get closer to the call dates make it more efficient and that's obviously paid off a lot you have you're right next to your call dates and rates have come down substantially but that's a great question matt because i'm sure most a lot of people look at those bars and they see those high points which is what we're trying to take care of now and it begs the question of well what if i paid it off now do a do i get anything for that it's it's unfortunate because you're looking 14 years out so it's you're still a couple of class years out of our senior year you know our senior class coming in where they're going to see that debt eliminated and hopefully alleviates a lot of the struggle and issues that these boards you know have gone through for for so long right i mean that's uh you've you've heard me say it before matt um i i'm i'm always trying to look for long game and and at some point that we can't see today if the district is growing in size and we need to add buildings or replace buildings we need to have a low balance sheet that gives us all sorts of options or in the miraculous case the state decides and the country decides to really really fund education well in that scenario we're talking about two million you know the bond you know this debt service really isn't our our operating portion although it's it's collected you know all together we see it all together in our tax bills but it's still a separate fund from operating and what we would expect the state or the federal government to fund as far as operating expenses so savings here is not going to help us with our budget problems that we're facing correct clear yeah the overall tax bill if we went with one where we spent less on debt service now the total tax bill which is comprised of debt service and our operating needs which is where we find the biggest shortfalls that total number would decrease but the operating need would be still be increasing but it would fill in that as well because this is only half of the picture right you know so i'm looking at this going i'm i'm not for raising property taxes in a hole because as as a whole we have to pay a dollar amount that includes both of these things and right now i don't think that our community has said to us that they want to pay more property taxes as a whole and i think that we can't tell what's going to happen in 14 years we didn't know what was going to happen in 12 months so i'm saying that when we're at a point where our community has just recently even as this was going on said we can't take more property taxes and we're facing financial pressures that we know we're going to need more funding that it it doesn't save us enough in the long run in the kicking the can it doesn't it doesn't we don't save enough on the long term to make it worth it to the cost to the taxpayers as they're financially struggling right now it's not a huge difference it's two million bucks a year which makes me laugh to think uh it's just two million bucks because it's two million dollars but in a budget our size with debt as large as we have i mean every little bit really can help and and i just can't see why we wouldn't give them even give our community even that little bit of tax savings and why we would ask them when we know darn well that we are facing a financial issue and that we're looking at decisions that nobody's going to want to make because we're looking back at ideas at some point very soon that we threw out for years because they were too impactful and we we know we're looking at this now i feel like it's very short-sighted to only be looking at half of half of what that impact is and not looking at the operations it it feels like this would be that two would be a happier middle ground that could give everybody a teeny bit of relief because we might not need those bonds for a year or two years tops but it could give everyone a little bit of relief this year next year when they're still recovering financially from all of us it just feels like the right thing to do to give everybody a little bit of a tax break now because it's not giving us that much of a savings for the next 20 years that's just why i think that that way and and i'm trying not to laugh because this is a serious matter yeah but next month we're going to vote to raise taxes yes because we need the funding we're going to levy yes well i just you know because you made a comment about how we don't want talking about only half of it no we don't want to and this we can control that we know we need this is an area that we have an opportunity to create a tax savings so to not take that tax savings when we can have a minimal impact what you're saying is you're okay increasing the total tax bill that our taxpayers are going to get because you're willing you're not going to vote for it but we are going to ask to levy for cpi and we're also going to say at the same time not only are we going to be increasing your cpi but the reality is we're increasing the other half of your tax bill in the next few years when we know we're going to need more it's just but scenario one saves the most money in the long term but what about the people who in the three years now are struggling more financially and this will make a bigger difference to the overall well-being of the community for the next few years by getting just a little bit of savings well scenario one they're getting a little bit of savings in the first year when they need it more what i'm saying is that with two you get a little bit more now when people need it more and that gives a little bit of a relief not a ton but a little bit of a relief without a huge cost you're assuming that the economy is going to be even remotely predictable it's not but we can't assume that it'll get better either and and this scenario one to me presumes that in two months or three months or before the end of the year that everything will go back to being fine and that's just not true it's going to take years to recover and and i i and i think your point it totally seems unrealistic to me to think scenario one we're gonna get what we want the outcomes that you're talking about out of scenario one knowing what our financial picture looks like right now that is disingenuous to me i don't think that we can that that we do we really think we wouldn't have to do some have some of the d sub bonds for our in the in the near future um looking at our current forecast that doesn't seem realistic to me at all well i think what needs to be laid out then moving forward is a clear painted picture of what the board wants to use the bonds for what are the expectations of the next three years that would support scenario two these are the these are the capital expenses which they must be used for these are items that we must do it's a safety issue we just we just have to do them and this is really why we need to go with scenario two and even though it's a 17 year savings that that that is my new however what what is the intent and the purpose of that of that buffer for and i i get it i understand it but just be very transparent yes there may be something if we go with scenario one that doesn't leave any room for any major building repairs expenses because it's not in the budget but what two to three years what would you realistically expect to do i mean that's that's just what i would like to see going forward knowing that um i don't know how many more bond votes i would be taking and going through assuming that this may be one of the last bond votes i would say scenario one saves the taxpayer the most amount of money it continues on our path there's more significant drops annually as as we move forward however if there are some dire needs that the district needs that we need to support we know in two years we're really going to need 1.3 million dollars for this project and there's no other way to get it then i need to know that before voting for scenario two that will be the case i mean we can provide you that information matt but that will be the case because that's the history of this district we don't have any money in in our budget for capital projects you have we have four different scenarios one provides and correct me if i'm wrong bob because i was looking at this the other day figuring this out too but i think the first scenario one is 14.2 million savings over the long haul correct say a scenario two is 13.6 million dollars over the long haul right and scenario three is 11 million savings over the long haul and scenario four is six million over the long haul correct when we issue debt service extension bonds uh which we will have to do um in scenario one what does that do to the tax the amount of taxes people are going to be currently does that not raise the amount of taxes people will currently be paying yeah so see the this green segment here you issue the non-referent bonds you put the green segment you know on top of each one of those blue bars if you went to the full d7 i mean you would you could do a choice only do half of it but it just means half the amount of proceeds this one um you know it'd be roughly split half of it would um be an increase half of it wouldn't and then on this one you would just be continuing this green bar on you know as far as many years as you you went out so scenario three actually uh allows the district to issue debt service extension bonds over the next few years correct and as well as save uh 11 11 11 million dollars over the long haul and for the taxpayer to pay less dollars over the next few years correct well over the long haul but if you if you issue the non-referendum bonds then this would stay rough there'd be a slight decrease but be roughly the same moving across so they wouldn't see if he did not refer to bonds an annual reduction in the bill which contrasts this these two where you would see an increase in the annual portion of the debt service bill okay i just wanted to make sure i was understanding all four scenarios correctly and i'm just gonna add in historically we have needed that amount the last five years and we still have capital projects that keep being put off because we still can't afford them even with that amount correct correct so over the last five years while we've had to pay back those d bonds we've also had to cut budget issues or we've also had to cut budget line items by even a more significant amount so it's we had about a 25 million dollar maintenance plan last i'd seen that we were unable to fund um we know that our buildings are just getting older and this is a concern because i don't know where the money's going to come from so to matt's point i think it would be a really good idea to take a look at what we're going to need and what the timeline looks like if we're going to need them next year if we're not going to need them for five or six years that looks different if we're going to need them next year that looks different too so what is the timeline that we need to make a decision on this for well the with the interest rates being at the low rate they're at or what your best guess is yeah well the the variable that was driving the the timeline was the uh the call date of the um this bond suit excuse me this bond series because you february 1st 21 so you back up 90 days from there that's when you can close and have a tax exempt sale so that takes you that means you can close right around november first which means you could sell around october 1st so we were gearing up that you potentially sell around october 1st so you would have if you want to stick with that date you would have through the month of september to make a decision but you know i think this decision you have to make right now is more important than trying to sell and close in that 90 day window if you need an extra month you need an extra month you just take another month of market risk but it's more important to make the right decision in my opinion because this is a relatively short financing because we're bringing debt and filling in that hole i don't you're not taking a whole lot of market risks and if you were doing like a 20-year financing i think we've had a lot of discussion have we had as much discussion as we're supposed to have on a topic yep well we've spent a lot more than 10 minutes on almost every topic but i do agree with you i'm just saying because i know we have a certain goal is that if you let me i'm not assuming you want to move on i've got 10 more minutes till 9 10.

parents of tristan triphoy students at cactus shadows the next comment is from christina stinson beck from scottsdale dear dr burdick and governing board thank you for taking the time to read and consider public comments on this matter in my opinion the most fair and appropriate approach would be to follow the mcdph metrics for returning to school when the department of public health determines it is safe to return to in-person school then we can set the date this is much more sensible than returning on a date without significance let's be smart and stay safe the next comment is from jennifer jacobs of cave creek i am writing to submit my comments for the school start date of september 8. i have two children in the district an 8th grader at snoring trails sixth grader at horseshoe trails the online schooling is not working for our family they receive very little actual online instruction and the rest of the time they watch pre-recorded videos half the time the internet and or zoom is not cooperating they're frustrated and discouraged this is no way to learn and they are already suffering they need to socially interact with others and their teachers we have met the benchmarks to return to in person and thus should be allowed to do so please let us return to you in person on september 8th the next comment is from carol leonhardt of cave creed comment to be read for the rector record parents have been given the choice to keep their students home and learning online but teachers have not been given the same choice teachers want to be in the classroom with their kids but for many that means putting their own health or that of their families at risk they're having to decide between their job and the health insurance it provides or their lives is that a fair choice for staff to make these are people who work endless hours for not much pay in a position that is by so many underappreciated teachers are being bashed and blamed all over the country as if they caused the virus and are a lazy bunch who just don't want to work but we know this is not true i ask all the parents out there why is your child sitting in a classroom that will look so far from normal instead of in front of a computer the technology of our world and future for a couple months more important than their health or life as well as that of their teachers schools are opening around the country and the virus is spreading quickly and crowded places where children and young adults are put together that is the end of time the next comment is from jessica fitzwater of cape creek i write to you for the fourth time and what seems deaf ears i am beyond disappointed with the district and the decisions being made for my son when we moved here one of the highlights was the amazing school district and many parents raved about it i'm disappointed as i don't see you putting children first in the decisions you're making you have not listened to the community or given us a fair option for in-person learning you've chosen fear over facts you have failed my child and many others like him the science and data does not support another postponement of the opening date october 12th is unacceptable and i'm not alone in my feelings i was joined by at least 50 other parents and students at a rally we help at the district to keep our opening date of 9 8 i wrote to mrs burdick and you assured me that the opening date was 9 8 dismissed my fears that you would be pushing the opening date as that hasn't been discussed i find very unlikely considering only two weeks later you called an emergency meeting how is it possible things only change for the better in those two weeks and that is time on that comment dr pratt will make the next comments the next comment is from chris scott from scottsdale dear governing board of the cape creek and wright school district i'm a father of a student in the special education department in the district i am kindly asking the board to vote to safely open schools with face-to-face learning on september 8th 2020.

um christy are you do you think that that's feasible by our meeting in september to be able to get us that information well right because the dsab money is like 14 million we could definitely give you a list of what we could spend 14 million on yes yeah yeah that's that's not yeah that those are well timeout that means we're not getting any money no that's not what i want what we need we need yes i'm sorry i need it's not a luxury item list none of the things we're doing are luxury items by no means i would be real careful clarifying that is what we could spend money on it's meant to say need i apologize the budget as it is as a deficit to be looking for things to spend money on no we are not clear i think we have a list so we're clear does anyone else have anything they'd like christy to present as we look at this again at the next meeting no all right thank you very much and congratulations again thank you all right item 8.3 is an annual item at this time which is information on the levy christie yes and actually we're presenting this a little earlier this year in the event we have to issue uh tax anticipation warrants a little earlier this year due to the uh budget constraints we're working under so we're going to start with some of the terms you know already petal is the property tax limitation law that caps us at five percent or cpi whatever is lower caps us over the previous year's extension eav your equalized assessed valuation which is determined by the assessor the county assessors and should be one-third of your market value of your property levy is how much we're requesting which is what we're presenting tonight and then the extension is the total amount that a taxing body receives because we're presenting this a little earlier we do not have the preliminary numbers from the county so we're just estimating the numbers and these are only used for calculation purposes uh in these estimates i've listed the uh actual numbers from each county as well as the new property so the 2.133 billion includes the 18.2 billion i'm sorry million in new property so for my calculations here i've increased new property by five percent and existing property by two percent but again that's just for calculations and uh ruth had asked the question at the finance committee i'm estimating new property to be 19 million and you asked is the levy sufficient enough for all the growth that you're seeing and we the levy i'll be present or presenting tonight is can take on 55 million dollars worth of new property so i think we're going to be okay there so to calculate the extension you take last year's extension which was 103.1 million this is again just operating funds this has not the bound in interest fund multiplier or add cpi which we're using 2.3 percent that is the cpi we'll know uh very shortly what the cpi for next year will be and that brings our 2020 extension on existing property to 105.5 million dollars that number is then used to calculate the tax rate so you take that expected extension divide it by your eav so eav minus the new property and you get your tax rate for 2020 which is four pound 4.8485 that rate is then applied to the new property to get your new property extension which is about 930 dollars add that to your the extension on the existing property and our total extension expected for levy year 20 is 106.4 million dollars this is a chart you've seen before um your extension is the number you're trying to get to if your eav goes up your rate goes down if eav goes down your rate goes up and that is illustrated here you can see in 2013-14 that's the blue line is the eav that's when the housing market fell apart and the tax rate went way up and as the eav increased the tax rate is coming down and we're just about 4.8 percent last year also this is just another chart to kind of illustrate that 2019 our actual numbers 2.13 billion dollars in the av our limited rate last year or which is being collected this calendar year is 4.83 percent which gives us a total extension of 103.120.

it's heartbreaking to watch my child struggle that goes for any parent for those of us with children with special needs watching their struggle with distance learning is a daily battle it is not sustainable long term without significant harm to the student population this student population i worry about what will happen if my child doesn't go back face-to-face learning practicing social skills a major component of special needs education is tough to do in isolation i the much dreaded r word is recession but also regression my son is not only failing falling behind academically but he is missing developmental milestones and losing key skills necessary for an independent life not going back as planned on september 8 2020 would be disastrous for our children and it would take a toll on already stressed families thank you for your time that is the end of that comment the next comment is from frank leonhardt from cave creek i urge you not to open schools prematurely please do not put our students and teachers at risk according to the academic of american pediatrics the rate of children infected with covenant 19 has increased from five percent to nine percent between may and august that rate increase has occurred with only partial reopening of the community and with schools still closed should schools open while community spread is still present that rate is bound to increase dramatically online learning is not ideal but it is working children are learning and they are not getting sick we are fortunate enough to have the infrastructure in our community to provide it is it ideal no but this is not a forever situation it's a temporary pause of normalcy while we get the virus contained something that will take everyone to do their part 2020 is a year of the unimaginable sacrifices are having to be made but those sacrifices would not be should not be the lives of our children or their teachers that is the end of that comment next comment is from don huttoling hoteling from scottsdale i support i strongly support ccosd schools keeping the opening date for in-person learning on september 8 2020.

if eavs stayed stable this year and there was no new property but your existing property stayed as it is you can see your tax rate would go up to 4.98 to get to our new extension of 106.4 million dollars and that includes cpi if eav decreased by 10 i'm sorry if eav increased by 10 to 2.3 billion dollars your tax rate goes down but the total extension remains the same and on the flip side if it did decrease by 10 then your tax rate would go up to get to that 106.4 billion dollars this is what it would look like on a home for the average home homeowner this is assuming a property with a market value of three hundred thousand divide that by one-third to a hundred thousand homeowners exemptions senior exemptions all those are taken out after uh you do the division by a third so that's why we end up with uh a ninety four thousand dollar um stable eav on that house that tax bill then for this year would be uh four thousand six hundred and eighty nine dollars if that person's eav went up ten percent their tax bill would go up to 4716 and if their eav decreased by 10 percent their tax bill would go to 4 656 dollars uh these are some of the things you heard before as you know the base the extension this year is used as the base for the next year and going forward all the way down so the main takeaway here is that this year extension impacts all future years extensions every we know everything here except for eav and new property so those are the things we're making assumptions on but we do know what our extension would be on existing av eav again we're just calculating or estimating new property to get to our total extension which again we ask for more than what we think we're going to get just so we capture all that new property so here's the levy we're presenting which is 108.2 million dollars that keeps us at the four point nine nine percent so we would not need a truth and taxation uh hearing because we're under the five percent as by law but we expect to get about a 106.4 million dollars so we're asking for 108 but the county again will only give us what were the statutory limits are which is cpi or five percent whichever is lower which in this case cpi is lower and i've concluded if you wanted to research some more information on property taxes you can go to any of the county's websites questions do we do we have an option to not levy for the increase in cpi you yes you always have that option do we really though no do we really know i mean that would make our deficit and the budget even more in fact it would make it the next steps are um in 20 days 20 days from today whatever board meeting that would be following that 20 days we'll bring it back for um a vote to adopt the levy and then we'll file the three the levees with each of the three counties any questions all right that's our last informational item all right item 9.1 at 909.

most recent data currently has two of the metrics in the green for ccsd with the metric that is being yellow is yellow being 34.47 cases per 100 000 people per the maricopa county department of public health they recommend the following benchmark thresholds to be met in order to offer the in-person learning two consecutive weeks with new cases below 100 per per 100 000 people two consecutive weeks with less than seven percent positivity and two consecutive weeks of covid-like illness below ten percent these benchmark thresholds have been met for ccosd ccosd is already offering hybrid learning and with giving the option for those who wish to have their students in online school to be online schools should be reopened on september 8th 2020 for the students whose families have chosen in person learning i have two students and that is the end of time for that comment the next comment is from elizabeth gonzalez from scottsdale i'm in favor of opening schools back up next month online school and zoom calls are showing to be an ineffective way for children to learn lots of parents are working from home leaving a child on their own to navigate through canvas for assignments and zoom calls having children learn to write their letters on a computer with a mouse is not ideal what happened to only having 30 minutes of screen time a day because anything longer is bad for kids eyes and causes over stimulation especially for the younger kids there has been a significant drop in covet cases a survey has already taken was already taken showing that 57 percent of parents slash caretakers want to send their kids back to school in person full time what happened to the majority rules parents have the option to keep their children home if they are not comfortable or if the child has a compromised immune system waiting for the perfect metric scientific data to present itself is an in an imperfect constantly changing world will never be satisfactory to people who are in defiance of opening schools that is the end of that comment because of time the next comment is from tiffany johnston from cave creek i am writing today to strongly voice my support of returning to in-person school on september 8th we have reached two of three benchmarks and the third is highly subjective and could have questionable numbers we are also very close too close to wait until october school is essential school is needed everything else has opened numbers are dropping sports are happening clubs should happen college numbers are minimal with kids living in close quarters please give please kids need school they want school online education is not as effective as in person that is the end of that comment next comment is kristin dreyer from cave creek to the board teachers and staff of ccosd i want to start by thanking you for all the work you have done during these unprecedented times i currently have two children who attend elementary school in the cave creek district after reading your agenda items i have grown concerned with the direction that is being taken i am strongly asking the board to vote open to vote opening school safely on september 8th 2020.

i make a motion to adjourn

if they push the date back then i am strongly recommending they go based on recommendations of two weeks on the recommendations of two weeks i have been a medical provider for over 10 years and have been actively managing patients in the intensive care unit during this pandemic i have seen cova up close and i have seen the serious nature of this disease with that said i urge you to vote yes to open schools there through this time we have seen how covet affects children and the rate of transmission from child to child and child to adults is very low what burdens my heart most is the health is a health as a health care provider is the data we can't quantify at this time and that's the end of time for that comment the next comment is from james sauer from tempe please continue to support the azde dhs metrics for safe reopening to schools the guidelines contained within within help ensure that all students and staff are safe as we continue to deal with the pandemic we need to continue to slow the virus so we can get back to education safely and quicker than we otherwise would if potential setbacks occur in our failure to follow precautions we must entrust that azdhs has the strongest authority to make decisions as it relates to health risks in our community please consider the phase reopening plans of neighboring districts as well as there are certainly many students as well as staff that do not live within the district thank you the next comment is from jennifer bulwitt from cave creek my husband and i are in favor of our children returning back to school full-time or at minimum part-time i want my children to be able to participate in sports as well i am not concerned with social distancing i would prefer my elementary school aged child did not have to wear a mask there they have been home for six months now our numbers in arizona are fine it's time to go back to school i hope that my children's teachers have whatever ppe they feel necessary for their job as a nurse i use a mask and wash hands hand sanitizer and wipe and wipes to clean surfaces that's the end of that comment the next comment is from robert young from cave creek my wife and i along with many other cave creek usd parents are very concerned about the ability for our child to return to the classroom for face-to-face instruction this coming tuesday the 8th we understand that each parent has a right to address their individual concerns for their children and family safety however we believe the child's education is just as if not more important the current situation has been a strain on many families including ours in keeping up with our daily duties as business owners employees parents and now part-time teachers unfortunately the online option is not working for us at all and we feel our daughter's education is suffering greatly without the ability to work directly with a teacher in person we certainly understand the difficult decision you must make as advocates for our district we as advocates for our district we believe you have the children's best interest at heart we agree you must weigh the effect this may have to your employees health as well after reading and talking with the medical experts on this subject we do not believe waiting another month or six months is going to have much if any impact and that's the end of that comment for time uh the next comment is from dr and mrs trollup from scottsdale we believe the decision to abide by the azdhs guidelines is the appropriate and best course of action for our most important assets our children and our teachers we have an obligation to protect both parties we ask that the board use their own standards one value parents as the child's first and best teacher two every student will have the opportunity to learn in a safe environment three develop and adhere to policies that create a healthy learning environment the decision to not allow in-person classes is the best course of action until our health standards are officially met by opening our schools too early is a lack of respect for teachers across our school community and demonstrates that safety is not the number one priority for our children and the staff the azdhs dashboard can be interpreted differently if the data is extrapolated inaccurately which we see other schools and even parents doing the ccosd board members agreed to meeting the state benchmarks in the july 20th meeting acknowledging and that's the end of that comment for time and mrs scotto will continue [Music] the next comment is from andrew cuppo of scottsdale they're governing board members i write today to encourage and support your consideration of the azdhs metrics for a safe reopening i respectfully ask that the district adopt these metrics and their associated guidelines and then implement a quote phased reopening end quote of ccusd schools i have been a member of the ccusd family for over 26 years from preschooler to graduate to proud faculty member as a student in ccusd i trusted my teachers and school administrators with my safety and education now as a member of the ccosd staff i do not take this responsibility lightly fortunately there is good news we don't have to make the decision alone the guidelines set forth by the state and the clear data compiled by maricopa county provide a straightforward and pragmatic approach to a safe return to school we must follow them while these guidelines require additional precautions that the district has already indicated won't be feasible they are a solid road map we cannot afford to disregard them furthermore ccosd schools are attended and staffed by many who live outside our district boundaries and that is time on that comment the next comment is from susie gabald gibadlow of cave creek dear dr burdick it is imperative that our children go back to the classroom in their schools in ccusd be a leader and not a follower as a superintendent and show that ccusd is doing what is best for the students teachers are essential workers and need to perform their jobs or turn in their teaching contracts public schools are the only escape from abusive homes for many children the current medical statistics and facts do not support the school closures this is being done selfishly by you teachers parents and kids should have the choice to return to school immediately why did our previous votes not matter you are still calling all of the shots which is unjust and unfair do you realize the damage you are doing to some children by forcing them to be locked in their homes or rooms all day and sit in front of a computer kids need social interaction they need to learn how to function out of the real world setting and not locked inside their room behind a computer with zero interaction to the outside world they need social interaction to learn to become functioning and effective adults and human beings this cannot be done the way you are forcing our kids to learn you are teaching them fear and antisocial behaviors that will be damaging to many of them for months and years to come and that is time on that comment the next comment is from alyssa bauman of cave creek first off as a parent with three children in the cave creek school district i would like to say thank you thank you for the adjustments you've all made to your lives and your methods of teaching as well as as we all navigate these uncharted waters together specifically in regard to our principle mr pentonato of horseshoe trails my family has been more than pleased with the communication and support he has provided we feel confident we can approach our school's administration with concerns and questions and that is extremely important to us having said that i do have strong concerns about postponing the start of the school year after a few weeks or even months where i agree monitoring numbers of cases in our area is an important factor consider there are so many others of equal if not more importance notably the effect distance learning is having on students psychological and emotional well-being the cdc exp explicitly states quote extended school closure is harmful to children it can lead to severe learning loss and the need for in-person instruction is particularly important for students with heightened behavioral needs end quote and that is time on that comment the next comment is from jennifer sento of phoenix hello my name is jennifer cento and i'm an english teacher at cactus shadows i'm writing to you to ask that you consider the metrics when choosing an in-person learning start day i ask that we follow governor ducey's recommendation of waiting until all three metrics be met for 14 consecutive days before we return this is the only the only truly safe way to return to in-person learning my classroom is roughly 30 feet by 25 feet not all of which is usable space and while i have one of the largest classrooms of my entire department if i were not give each desk a six foot bubble i would only be able to fit roughly 17 desks in my room my largest class has 34 students the quote social distancing end quote that is being done when desks is only about a foot and a half which is not enough to keep my students on me safe for the past three years i have gladly greeted my students with a bright smile every day at my door i love being a teacher and i love seeing my students faces every day my job is to engage students implement state and school standards and most importantly keep my students safe that's time on that comment the next comment is from jason and tersa cortullo dear members of the board we want to relay our concerns as parents of our two ccusd daughters sixth and eighth grade as we continue to navigate through covet 19 pandemic as parents we understand the concerns of our community however we are also concerned about the educational and social well-being of our daughters online school has been very challenging for our daughters the lack of structure and human connection that cannot possibly be replaced with a computer is palatable in our home our daughter's misconnecting with their teachers and their friends they miss being able to talk and connect in real time as parents we foresee the potential damage that prolonging in-person school can bear on our daughters we plead with you to open up our schools as a nurse practitioner working in the healthcare field i have been on the front line since the beginning of this pandemic i understand fear and uncertainty nonetheless i wake up every day and risk exposure for the better of my patients this is what you do when one chooses a career in public service and that is time on that comment next comment is from jason erickson of cave creek dear governing board members i am a parent to a fourth grade student at black mountain a husband to a teacher and a cave creek community member for the past 19 years and i urge the board to vote and adopt the arizona metrics for a safe reopening to in-person schools ccusd is not following the cdc recommendations for social distancing so follow following the science and metrics for a safe reopening is especially important for the safety of students teachers and community members following the metrics will ensure sufficient data is utilized so that the community spread of covet is mitigated further i encourage the board to follow a delayed opening like the surrounding districts to ours have chosen to do additionally i would encourage the governing board to consider a phased opening to further protect our students teacher and community members i believe moving too quickly will lead to school closures again the effects of attending school on physical campus and then having to return to distance learning model quickly again is far more harmful to students emotional well-being please do what is right that's time on that comment the next comment is from colleen niece of cave creek dear superintendent burdick and ccusd board members i'm writing this letter to express my strong concern about your intention to delay in person school you have already delayed it long enough you prematurely voted to delay it passed the august 17th date but we accepted that decision with the september 8 start date now that's september 8 is a week away we should be focusing our attention on getting these kids back in school not focusing on yet another delay all of the metrics have been met for in-person school to begin we are green in all three metrics although one metric is mistakenly showing yellow it's been extremely frustrating to allow our kids futures to lie in the hands of numbers that aren't being reported correctly i will state the obvious here kids need in-person instruction kids need to be around their peers our kids have been on screens for six months enough already let them live their lives those who have fears about their health and safety as it relates to the coronavirus should remain in aoe you gave us two choices that's time on those comments the next comments are from catherine fay of scottsdale i'm in disbelief that the ccusd administration has the audacity to recommend another postponement i don't know understand why we are even having this discussion again please listen to the science and the maricopa county metrics when i spoke with maricopa county public health directors department they said do not focus on the colors as they can be incorrect but rather focus on the numeric metric data and how it aligns to their recommendations this is received right off their website recommendations for resuming in-person learning mcd ph recommends the following benchmark thresholds to be met prior to offering any in-person learning cases two consecutive weeks with new cases rates below 100 per 100 000 people or adhs has determined that a decline in weekly average cases for two consecutive weeks will also meet the case metric pcr test percent positivity two consecutive weeks with less than seven percent positivity covet like illness percentage or of hospital visits two consecutive weeks with percent of hospital visits and that's time for those comments excuse me the next comments are from devon glasgow of cave creek well i will be disappointed with anything less than a return to campus on september 8th i simply cannot understand why dr burdick would propose that even once the metrics are met in person classes would not resume for more than a week schools should already be prepared to welcome students on september 8th this recommendation is irresponsible and shows a lack of readiness on the part of administrators and teachers there have been months to they have been months to prepare for our students return any additional time needed clearly shows that the districts lack the districts lack urgency to allow a return to campus for those who chose that option i understand it may take a week to get the school cafeterias up and running but don't use that as an excuse to delay in person learning any longer there is an online option for the families who want or need it the state already acknowledges a nearly two week delay in their metric and the rest of the community should not be punished any longer those are the end of her comments the next comments are from melissa adelson of cave creek dear ccusd board we trust you to keep our children safe every day when we send our kids to school we are trusting you with their lives yes the numbers are encouraging and we are trending in the right direction but the fact is we have not met the required benchmarks to return to school safely i am concerned about the lack of safety protocols in place for returning to in person do schools have firm plans in place for the eighth from what i have heard there is no clear protocol and what has been suggested is not very encouraging i am concerned that we will open and in a week or two shut down again this would be extremely disruptive to the students families and teachers if we must shut back down because of cases in the schools we now are looking at quarantining and possibility of sick teachers staff and students now students are missing instruction and education time families are now scrambling again and trying to yet again figure out child care large companies and organizations are all going and staying virtual until the end of the year or longer these people are grown adults who know how to socially and those are the time for those comments and dr burdick will continue the next comment is from bonnie daley of cave creek president hill vice president james rich members janet busby scott brown and beth hatcher i am writing to you as a concerned parent in the cave creek unified school district i was a parent of two children in the district for nine years and during that time i was not only involved in fundraising for each of the three schools my children attended but i also held various board and committee positions today however i'm writing to you as a parent of one of your teachers and i feel that mine is a different voice that should be heard and considered today as you make your decision on when our schools will return to in-person classes covet 19 is a serious issue not to be taken lightly and i know that you and your fellow board members are not taking the situation as such but i'd like to call your attention to how the district is treating your teachers and what the expectations are for them on a daily basis you also should know that i'm a caterer with food handlers and certified profession food handlers certification so i know a bit about contamination sanitization processes my daughter was given a spray bottle the other day with a nondescript yellow liquid in it along with five microfiber cloths she was told that she and her fellow teachers are to clean each desk uh and that is the end of that comment by time the next comment is from robert holt of cave creek i'm in seventh grade at sonoran trails i have met new friends in my classes on zoom and we all hang out together at places like desert ridge and have fun we want the same thing with school we have never been asked what we want dr burdick why have you never asked us do we not matter covet is coveted we are not sick and we don't care if we wear masks we want to be back in school if my mom and step dad and my friends parents let us hang out then why don't you open our school we deserve more the next comment is from shannon johnson of scottsdale over the last few weeks i have witnessed my girls attempting online school there have been many challenges and distractions that they are definitely affecting their learning please take this into consideration these kids need to be back face to face with teachers and peers for effective learning thank you from a concerned parent the next comment is from mitzi palma of cave creek i'm a parent of a junior and sophomore both kids are ready for return to school and as a family we're ready for taking all precautions necessary according to this board to help make this happen my daughter had a 4.2 gpa last year and is struggling trying to do online math she learns math much better when in a classroom environment where she can see the teacher and have the benefits of other kids questions she's very stressed out and worried about her grades please do whatever you can to help cc usd come back on september 8 2020.

thank you for your consideration the next comment is from sheila shaffer of carefree i am making the request to open schools as intended on september 8 2020 as follows one the cdc's current data indicates six percent of the one thousand one hundred sixty one thousand three hundred and ninety two reported u.s coronavirus deaths are directly related to covet 19. deaths by kovitz solely without other primary medical condition conditions is at 9683. this data revision demonstrates covid as a secondary or tier carry occurrence and other medical reasons are primarily causal in the balance of these cases two at this point it can be argued it's more harmful keeping children from school social socialization face-to-face education mental health and emotional health and well-being are impacted three cc usd potential funding loss chandler school district lost 21 million due to student attendance and parents taking their children elsewhere article and santan sun times they miss their student projections i want to see ccusd flourish and that is time for that comment the next comment is from dana smalley of scottsdale i am the parent of two children that attend school in ccusd my sixth grade student is in the first mandarin immersion class at horseshoe trails we've invested years into mandarin program and we are now forced between two very poor options risk our health and our lives to continue mandarin or leave horseshoe trails both my sixth grade child and i have underlying health issues that put us at risk of getting seriously ill from exposure to covet 19.

we would love to stay with the mandarin immersion program and stay with the class that's been together since kinder however the risks associated with the return to in-person learning are not tolerable we all acknowledge that the in-person learning is best for the kids but at what costs will my child be better off if he contracts covet 19 and brings it home what long-term health consequences would she suffer should she get sick and survive if she loses a parent or grandparent will we think it was all worth it my concerns also include the faculty and staff of our schools what death rate of our teachers is an acceptable death rate i implore you to continue online learning that is time for that comment the next comment is from scott levine of phoenix dear ccusd board members and superintendent dr burdick i'm writing you today as a veteran teacher of 18 years in the district during this time i have not only watched my own children graduate from cactus shadows but also the children of over half the current board members i am proud to be a part not only of the school district but the community as a whole and i look forward to continuing my service as an educator and mentor however times have changed drastically in the last six months we're entering new unexplored territory as stakeholders in this community given this and the facts i implore you to defer those who are best equipped to make the decisions regarding returning to live instruction we must listen to medical professionals and the scientific community during these difficult times we must follow the prescribed guidelines of green green green for consecutive weeks before we even consider coming back as someone who misses and longs for interaction with his students and colleagues i understand what a difficult decision this is and i understand the logic of using a hybrid or phase-in model my concern is do these options effectively require funding and support and that is the time for that comment the next comment is from abby albrecht of phoenix dear cc usd board dr burdick and all others this may concern my children have been learning online with their desert willow teachers since the start of school and have been handling it better than expected this is by no small part of their amazing and prepared teachers as much as i would like to see them physically back in class furthering their education and socializing which has been greatly missed i would like you to consider pushing the in-person start date back i know there is a strain on families of parents that work out of the home i understand the complexity of your decision but quite simply the metrics have not been met it seems counterintuitive to open school to have it closed when the virus runs through classrooms i have the utmost faith in our staff and teachers although i do believe it's difficult to account for every child their family beliefs and children who are too young to understand and act appropriately or children who may not care why put our population including teachers and staff at risk in closing i'm aware that many districts surrounding ours have pushed consider their logic and follow suits thank you for your time the next comment is from hayley vago phoenix dear governing board members i write to you today to encourage the adoption of the arizona department of health services metrics for a safe reopening your support of these metrics has would not only ensure teachers peace of mind but it's necessary for the safety of students ccusd has prioritized health and safety high quality teaching and learning timely communication and physical social emotional needs is the pillars for returning with excellence and it is imperative we keep these as main priorities i want members to know that i want to be teaching in person teaching online has posed new struggles every day and increase my daily workload immensely however teaching online only requires me to focus on one thing teaching if returning to school is such a high priority the level of teaching will unfortunately suffer adding more policies procedures and tasks to our already overloaded list of responsibilities as educators without proper guidance or training will set us up for failure implementing a phase reopening will help keep safety and high quality education top priorities without bombarding teachers that is time on that comment the next comment is from melissa grass of cave creek data from mcd ph indicates cave creek unified school district meets the criteria for hybrid learning with on-site support and maricopa county is on track to meet all three benchmarks in the next few days for in-person learning can you please explain to all the parents that you have chosen the in-person option why you would go against the recommendation from mcdph benchmarks number two also cave creek unified school district has had the last six months to prepare for in-person learning can you please explain why there could be any possible delay to delay other than benchmarks and three what are the benchmarks to judge the efficacy of online learning and those complete those comments and dr pratt will continue the next comment is from john craigo from phoenix dear members of the board i would first like to publicly thank all the hard work and efforts put in by our schools teachers educators and staff during this crazy time as a parent with two children at horseshoe trails i am grateful second i would like for the board to consider the practical benefits of a return to in-person learning some of these benefits include social interaction social learning increased interaction with teachers as well as improve mental health across the board for students and teachers and parents at home who parents at home who are trying to juggle work along with education responsibilities with decreased numbers in covet cases and increased number of businesses opening back up i believe now is the time for our schools to return we can do so wisely safely and with the support from our community thank you that is the end of that comment the next comment from is from kathleen roberson from phoenix i would like to thank the governing board for their hard work and difficult work trying to establish a safe and healthy pathway for returning to in-person instruction in school this year as a parent i am not ready to send my elementary child age kids back to school if school is reopened for in-person instruction on september 8th my children will not return while distance learning is not ideal their awesome teachers at desert willow are handling remote learning with creativity and grace the positive attitudes of their teachers have engaged my children and they are still excited to see them and go to school each day on the other hand i don't believe it is possible to create and maintain an environment that will keep them or teachers or other staff safe in their for in-person instruction as a teacher i do not feel safe returning to my class classroom either i respectfully encourage the board to delay the reopening of our schools at a minimum until the metrics set by the department of health are met and ideally until a vaccine is widely available and it is truly safe to return that is the end of those comments the next comments come from destiny destiny voida from cave creek as a parent of a first and fourth grader in our ccosd i firmly believe now it is now is not the time to return to in-person brick-and-mortar learning we are currently enrolled in the distance learning option with an eventual return to brick and mortar at first i resisted but i have come to embrace and appreciate the distance learning our teachers are providing our children all in the pursuit of safety for those of us who have not yet contracted the virus it remains a potent a potent existential threat to our livelihood uh and our loved ones you hear and read it over and again once you become sick nothing else in the world matters except your health you cannot bring back a human life from death but you can catch a human being up to speed in regards to education for someone who has witnessed the pain and suffering in our community of losing a loved one to this virus i encourage you to remember the following you the ccosd governing board could potentially decide the fate of whether a child parent or grandparent falls victim to a life-threatening virus that is the undue to time the next comment is from andrew kane from phoenix in consideration of the metrics presented under this agenda item i would like to encourage the ccosd board to also consider the intangible effects of a substantial virtual with online support scenario as i'm sure has been stated many times in many forms across a variety of shared mediums a forced non-traditional learning environment for our children is not an acceptable new normal or way of life there will be generational consequences if we continue this path in some ways children and parents will adapt and in others ways there will be irreparable harm that we we will that we have yet to see or understand we are willing to succumb to fear over creating a responsible plan for our children's return and supplying the resources to get there waiting for the green is like chasing unicorns our numbers continue to decline our curve continues to flatten yet we don't meet the unattainable standard and with the reopening of many community gathering places movie theaters gyms etc that our children frequent how will it ever become more attainable than the past couple of months and that is the end due to time for for those comments the next uh comment is from vanessa vanessa clifton from cave creek good evening president hill members of the board and dr burdick my name is vanessa clifton and i have three children who are at this time former csusd students we found ourselves faced with a difficult situation that every parent has been coping with over the last several months what is right the right choice for our children for the fall for us the right choice fell outside csusd i pray that this decision remains a temporary one our family has been deeply ingrained in the ccosd community for the last seven years and we want nothing more than to return to schools and staff with we have grown to love so dear we i will i would respectfully request a re-evaluation of the return to school metric data that impacts our district i find there to be conflicting information provided by arizona department of health services we are all aware that the return to in-person learning is measured by three metrics involving the number of cases potential positivity and covert like illness statistics i feel like it is important to note that the metrics that determine the red yellow and green status do not match okay i'm sorry that ends that comment with time for time the next comment is steve weiss from scottsdale please consider supporting the administration's recommendation to follow the state metrics and benchmarks of green green green the safety of our kids and teachers should be top priority the numbers are looking better every day it should not be too much longer years from now no one is going to remember whether we opened on september 9th or october 9th but they will remember if we made a decision that rushed the kids back to campus too soon and then it backfires the teachers and administration administrators have done a great job on the temporary online version of school the kids are on a schedule and with their teachers and classmates on zoom while it may not be perfect under the circumstances it's certainly acceptable for a temporary period of time in addition other schools are reopening around the valley so so we have the opportunity to watch what happens with them that should answer a lot of questions that is the end of that comment the next comment is from and i apologize if i mispronounced suhair from scottsdale i have a couple of questions one the number of students in my daughter's classes range from 25 to 39 students if every student wanted to attend school in person how is the social justice thing in class rooms going to be enforced i don't think the classes are big enough for that two is the hybrid school attending an option i.e students with last names a through k for example attends monday wednesday and friday while the rest of the class attends tuesdays and thursdays then the following week the students swap days is this option being entertained number three it is important for kids to attend school for socialization purposes but at the same time it is more important to be safe what kind of balance are you planning to discuss regards that is the uh end of that comment uh the next comment is from kaden thomas from cave creek my name is kaden thomas i'm in 8th grade at snoring trails i think school should still start on september 8th and not extend to october 12th for many reasons the first reason that i don't want it to it extended is because i want to be able to socialize with all my friends in school and go back to learning in person and being a part of school sports secondly is that during zoom classes the teacher starts to cut out and it's very hard to hear the teacher and everyone in the class freezes up and it is just really annoying for it to happen to me and i'm pretty sure it happens to a lot of other students as well every single day third i am starting to get really claustrophobic online whereas if we are in person i would know what to do most of the time because that is what i'm used to fourth some things are just really confusing online whereas in person if we were in person i would know what to do fifth some teachers have noise going on in the background and they still wind up teaching through it but it is really frustrating because they don't stop it and it's very hard to concentrate if we were in class that wouldn't be happening and that is the end for time on that comment the next comment is from rod and joad joanne paradise from cave creek i am grateful that we have this option an opportunity to email in any comments we would like to have heard at the school board meetings most importantly the one scheduled for tonight so for that i want to say thank you i also want to say thank you to those who serve our community in this way and who set up step up to run and be elected as representatives of our community and in particular our youth and our education and their education however it unfortunately feels like i'm writing this email in vain that all decisions have already been made and tonight's meeting is just to file a procedure and that individual comments or thoughts will be read and not necessarily heard i hope this is not the case i hope those who was voting and making decisions will take themselves back in time to when their children were young and impressionable it is easy as we each go through different stages of parenting to become consumed in the stage we are currently in and that which directs directly impacts our daily lives and that of our children such as when our children were infants or toddlers we knew that commitment and sacrifice necessary and we all know oh and and that is the end for time on that comment the next comment is from ron and bridget decker from cave creek in response to agenda 4.2 whether in-person schooling should be delayed we as parents of first grade twins have concerns first we chose this school district based on the language immersion offerings they are both in one of the immersion programs which means that half their day is in the language and that neither they nor my husband or i understand we feel that this type of program requires children to be in an immersed face-to-face environment for them to fully grasp and advance in their language abilities this is unique to other school districts again one of the main reasons we chose ccosd schools secondly we as a family are personally struggling and i know we are not alone with the loss of face-to-face in-service resource programs that our son is eligible for and not has not received since march the online weekly meetings do not accomplish what the in-person hands-on meetings do there is a reason school starts at age five for all kids but there's also a need for some to receive extra support in strengthening their social and emotional intelligence we chose okay and that is the end of comments due to time and mrs scotto will take it from here president hill that concludes the comments for item 4.2 okay so thank you um it is 8 42 we are gonna take a five minute break we'll come back at 8 47 8 48 depending on how all of our cup our computers i'm just 8 48.

um so you have five and a half minutes um i would suggest that those of us that are on this call please mute your video and also turn off your video and mute your microphone for the time being we will resume at 8 48. it is 8 48 let me just see real quick um we have three [Music] four on one more more board member to click on video and i see dr martin president hill yes uh i'm trying to get on and it's saying i can't start the video because the host has stopped it okay so i'm not sure how to get back on there we go thank you okay uh we're all back you ready okay item 4.2 consideration the maricopa county department of public health ncd ph metrics for safe return in person school presented by dr bernick and everyone again while there's a presentation just please me to keep paper down and then i'll let everyone know when to pop back on thank you president hill governing board members and those that are listening on youtube at the governing board special meeting on july 20th the governing board approved a return to in-person school for september 8 2020.

since that time the arizona department of health services and maricopa county department of public health have designed metrics to guide a safe opening of schools the metrics are two weeks below 100 cases per 100 000 not including the current week two weeks with percent positivity below seven percent not including the current week and two weeks with hospital visits due to covet-like illnesses below ten percent currently the metrics show ccusd as yellow on metric one green on metric two and green on metric three we're greatly appreciative that the maricopa county department of public health was able to provide benchmarks drill down to the district level as well as zip code level in order to use data that the medical professionals in our state deemed acceptable for a safe opening the dashboards updated every thursday for the data covering a two-week period ending 12 days earlier and i want to go back to what i read in the beginning of this paragraph if you look at the past week it was yellow green green however if you go back to look at the previous two weeks it was yellow yellow green additional ccusd specific information is that our 683 out of district students or 14 of them live in 42 zip codes out of those 42 zip codes one is green 29 are in the yellow and 10 are in the red two zip codes show no results our 379 staff members who do not live in our boundaries or 42 percent of our staff live in 68 other zip codes 23 of those zip codes are in the red 45 are in the yellow and 8 showed no results although all school class sizes average within the targets for class loading at all schools cactus shadows high school has 20 percent of their sections with over 30 students in five percent of their teachers classrooms which does not allow for physical distancing there is a writer named ralph marston and he wrote you always have the opportunity to make a good decision yet you'll rarely be able to make a perfect decision and this of course is never more evident than now as we undertake this extremely difficult decision and so i would like to show a powerpoint before making the um actual motion so i know the board has seen this in their package and we are going to share it on the screen so if we go to the second page of the powerpoint you can see here that these are the arizona department of health services benchmarks for minimal moderate and substantial so minimal community spread is evidence of isolated cases or limited community transmission case investigations underway no evidence of exposure in a large communal setting that would be green you can see moderate community spread or yellow sustained transmission with high likelihood or confirmed exposure within communal settings and potential for rapid increase in cases and then you can see the substantial or red substantial community spread is large-scale controlled community transmission including communal settings such as in schools and workplaces and the arizona department of health services further defines community spread levels within the thresholds that you see below the next slide shows us also metrics from the arizona department of health services it's just another way to show the data you can see the benchmark for two weeks below 100 cases per 100 000 is the first graph it says or a decline in weekly average cases for two consecutive weeks although the maricopa county department of public health told us to use the first benchmark they felt that was um more conducive to safety for public school districts the percent positivity is the middle benchmark two weeks with percent positivity below seven percent not including the current week and they would advise then to go to hybrid and then the last one is covid like illness or two weeks with hospital visits due to covet-like illness below 10 percent and you can see listed the different data sources there on to the next slide dr verdict can i interrupt real quick sure we are at uh 8 54.

we're definitely not gonna be done before nine o'clock and for our protocol we need to take a vote to move to extend this meeting past nine o'clock do i have a motion to extend so moved i have a second second okay so a second um so we have a motion we need to move to extend meeting past nine o'clock um remember uh rich hi i'm an i hatcher yeah uh i um usb i brown i okay sorry dr burdick that's okay the next slide is going to show the dates that are being used for the um metrics that are being displayed by the county and the state benchmarks so i need the next slide there we go so you can see if you look at the dashboard update and these this dashboard is updated every thursday typically after 4 pm that if you look at august 27th which was last thursday the date time period used was august 2nd through 8th and august 9th through 15th there is a 12-day lag when they do show us the current dashboard for the week on a thursday and that is why you've heard some districts say that they're delaying a few weeks before going back because they are um using the suggestion that was made by the maricopa department of public health to remember that there is a 12-day leg and if they go back too soon after seeing the two-week benchmark it could mean that the information could change again before they actually go back and then you see september 3rd which will be this coming thursday and the data that will be posted then is august 9th through 15th and august 16th through august 22nd so again accounting for a 12-day lag there the next slide talks about additional considerations for offering in-person instruction a lot of this is going to be repetitive so the arizona department of health services said the following benchmarks bus must be met prior to offering traditional in person so cases two-week decline again uh percent positively to positivity positivity excuse me we've had to do a lot of talking tonight two weeks with less than seven percent for hybrid and it would be less than five percent for everyone going back like normal coveted like illness syndromic surveillance is two weeks with hospital visits due to covet-like illnesses below 10 the next slide are recommendations from our county again they say use our county website for data sourcing to see the metrics use the district boundaries or average if impacted zip codes are over the county and so we've been using our district zip codes full in-person on-site learning for green which is below five percent for two weeks and consult the maricopa department of public health for classroom site or district closures which we've had many people ask us what will you do if the metrics start to go back and so the health department has said for us to monitor them and to contact them the next slide shows our district so you can see the bluish outline hard to see on this slide but um in the middle of the screen that is our uh school district and the miles from the um northern part of the district down to the very southern point and of course east to west and you can see that from the last week it is yellow the next slide is the one that most of us are using very um often to see what the benchmarks are so there was a glitch in the system which was very frustrating last week i was finally able um after getting um i want to compliment the maricopa department of public health for not only answering my phone call and staying on the phone for 45 minutes until they could determine what was wrong but also then following it up with actual written email from dr scott from the maricopa department of public health so we were able to get the glitch fixed so what you see here is for the past week again this is 12 days back we were yellow for cases per 100 000 people green for percent positivity and green for covet-like illness however we've been asked to look at two weeks so if you go to the second half you see that if the two-week data and i hadn't showed you the dates for those um on the previous slide cases per 100 000 people were 32.83 and still yellow percent positivity was 5.5 percent and yellow and covalent illness was 3 in green so my recommendations then on the next slide are to use the 14 day average for data collection on the website prioritize our district boundary data as opposed to using county or just zip codes use the same data source and analysis for comparisons throughout this process and throughout the weeks as we've been doing again look for the positivity rate uh two for week average two week average at less than five percent which we now have uh for one week a two week average for less than ten cases per 100 000 and a two week average of covet like less than five percent combination of percent of hospital and er visits which we also have in the green decisions for closures of classrooms buildings or district would be in consultation in the future with our administration and the maricopa department of public health per the board resolution that the board approved on july 20th so what that means if all of a sudden there was a spike of cases or we have two cases in a school where the students are not typically in the same classrooms we are to give that information to the health department and they will help us decide whether or not after doing back tracing we would need to close the school or perhaps just some classrooms and then full safety protocols implemented across all the sites until clearance from the health department and those would be our mitigation or logistics plan that um the board saw uh months ago that we put together and it's posted on our website and so at this point i'd like to make the motion so the administration would recommend that the governing board take the following action return to school for in-person learning using the maricopa county department of public health metrics for ccusd when the metrics show green green green for the three maricopa county department of public health benchmarks for the cave creek unified school district school would resume one week from the monday following the thursday update to the metrics in order to prepare for in-person learning if the metrics are not green green green by the end of the first quarter i would want the board to place a reopening date item on the october 12th governing board meeting do you have a do you have a motion promo second discussion can i ask a question before um uh discussion begins um dr burdick based on some of the emails that we've heard tonight particularly from staff and based on what's occurred in other districts do does the district office have any knowledge as to whether or not teachers may resign based on tonight's vote have you heard anything so president hill and member hatcher governing board members i asked because of anticipation that this may be a question um that the principals today touch each of their teachers in some way whether a survey monkey survey or calls or emails anonymously so that or only to the principals so the teachers would feel like it would be in confidence with the principal to say whether or not they would return if we return on september 8th or not as well as if not what date or dates would they deem acceptable and just trying to get some information and so 62 percent of our teachers said they would return 38 of our teachers said they would not those that said they would not the uh largest groups to um of what they were hoping for um 33 of those were looking for the metrics to be met and eight percent of them were looking at some date in october and the next highest was two percent that wanted to use the cdc guidelines okay thank you and that was with 87 percent of our teachers certified teachers responding i know i guess my question is i know we had um it has been discussed cleaning protocols mentioned and outlined in july have there been any additions subtractions made to the cleaning protocols that have been discussed yes um because we know that there have been some questions over the materials being used or teachers having time to do some of the cleaning protocols we actually decided today to maybe move in a different direction with a significant cost but it would certainly guarantee that the protocols were followed so i know we have mr santina and mr leedy on the line are on the call and so um mr leedy what would be your preference for responding to that new new look and new um ideas for cleaning okay thank you dr burdick president hill members of the board we did check we had a meeting with abm custodial services today and they do have a program that we that well let me let me back up just a second we were looking at the protocols and trying to figure out logistically how we could get the services cleaned adequately for uh students that were changing classes and so we had a discussion with abm abm has got a program that's uh it's called um let's see help me mike what's the what's the name of the program i can't remember what they were talking about now but um anyway uh it's it's a new program that they've got that they bring in additional staff and there will be staff at each site each day that will uh take care of the touch points they'll bring in hand sanitation uh sanitizing stations they'll provide wipes and uh that we can wipe down the surfaces with because what we were running into with the waxy product was the dwell time on the surfaces and it was taking uh it could take up to 10 minutes which was problematic for the class time passing and so we would we ordered wipes and then we'll have those on site uh for when school does start but then we would have abm come in and assist with the electrostatic cleaning at night and also cleaning all touch points services restrooms common areas uh during the during the daytime and the idea was that we were going to apply for the funding for that from the dima funding so does that does that eliminate um the the teacher cleaning desks between the the each change in class yeah does that eliminate the spraying of the desks and the teacher physically cleaning every single desk where in which a student sits however many times a new class comes in it doesn't does it that uh i i don't think so well for the elementary grades uh certainly they're not gonna have to do it uh because of the classes staying together all day they could do it at specials at lunch so they could spray as needed but they will sanitize at night so when after they leave the higher grades can use the wipes to wipe down their surfaces when they come back when they come into class because that only has a one minute uh dwell time to kill the virus so and so um member hatcher and governing board members the name of the abm program is called the enhanced cleaning program and it would not um it wouldn't take the place of desks being wiped down for secondary students who change every period but what it would do is allow the students to do the wiping with a wipe rather than the teacher having to spray and then use the spray which is not recommended for children under a certain age to use and so it takes responsibility of the student to use that wipe to clean the desk before they leave for the next class or the next student to wipe down that desk when they first come in and so part of this program the enhanced cleaning program allows us to have wipes as part of the program good good that's that is fantastic thank you any other questions i have a question i actu i have a question but i also want to make a comment um going back to the survey that dr burdick was referencing i'm a little the information is good but i'm a little concerned about how it was acquired because i know that teachers were sent an email that said board members are asking for a staff survey i didn't realize that we were asking for a staff survey so um member busby i had a board member ask if that was possible i was going to do that anyway i asked the board today or the principals today if they thought they could get it done by the end of the day and they were able to get me the information by five o'clock i thought it might be helpful for the governing board so if they principals misunderstood what i asked them i apologize okay um you know i we are definitely in a very unprecedented time and in the amount of time that i have spent on the board there has never been an issue that has um activated motivated or or received so many public comments as this one and one of the things that i would love to encourage is that the the passion that has been uh voiced and displayed over the last several weeks and months regarding when we're going back to school i really encourage parents to continue to stay actively involved because that involvement is essential to how we move forward and it takes everybody working together as a team to meet the goal it's not just our teachers it's just not the kid in the classroom it's everybody working together um with with that said um i know that there's not an absolute right answer to this because regardless of how the how the question is answered it's not going to make everybody happy and as i've thought about this many many times the one thing that i think this board failed to do was demand that the district actively be working on some kind of a hybrid model now i know dr burdick had said that the the back to school committee had looked at all kinds of options and some kind of a hybrid model just wasn't going to work for logistics or whatever various reasons but knowing that this is a very divided issue and people have very legitimate reasons for not wanting to go back into a classroom and and i respect that but then there are also people who have very legitimate reasons for wanting back in the classroom and not that we can be all things to all people but the board really i believe should have asked that there be some more investigation because if we have options that opens the door for more opportunities and right now the only opportunity we have is a zoom classroom or aoi and that's it it's all or none there is there is no plan on the table for any kind of phased in going back to school there wasn't a discussion of oh well if we're gonna open up school let's let's take the ap honors and id students and let them go into cactus shadows first to slowly work in we didn't do any of that and that's that that's that should have come from the board and so i apologize to the community we didn't do that and that was part of our job um with that said some of these comments were very very concerning we've had a number of teachers voice very valid concerns they're concerned about um not being able to social distance and you know their classroom is too small and they can't social distance i get that i've been in a lot of the classrooms but at the same time when i see photographs of teachers at social gatherings and barbecues and they're not social distancing they're standing shoulder to shoulder and they're not wearing face masks they're at the lake and they're not social distancing and then they come and submit comments and say that they're worried about uh getting infected because we can't social distance and i see actions that are contrary to those words that that's concerning to me and it makes me gets me very confused because i don't understand when i when i have i see teachers i see them out in public and yes you gotta go to the grocery store you gotta go here you gotta go there but when teachers are hanging out at the lake and they're going to barbecues and social distancing is not part of the equation and then they're coming and saying they don't want to go back into the classroom because of their concerns about health that seems like that's a contradiction and it makes it very difficult to to make a very valid and authentic decision here when i i see contradictions um president hill may i respond to the hybrid situation sure thank you thank you president hill and member busby and other governing board members our return to school team did examine hybrid and our principals and other education leaders in the district looked at viable options possible viable options for hybrid because it was what was suggested as part of the arizona department of education suggestions for what school would look like i wanted to just share some of the concerns that i have had about hybrid and why i wouldn't recommend it so number one uh the one that was deemed to be the most likely would have had eight to l students going to school on monday tuesday and then the m through z students going to school on wednesday thursday and the friday would be the day that the teachers were planning the asynchronous lessons for the students that were not in their active physical classrooms and so what that did is it gave to the students only two days out of five of actual instruction with a teacher the third day or the the actual other three days that they weren't face to face with the teacher at school would be back to the asynchronous learning style that we had last spring and i didn't feel that two days of instruction out of five with three days of asynchronous learning instead of synchronous learning or in-person learning would be advantageous to our students learning what they needed to learn in a week of school because we were almost cutting down a third of the learning time and by the end of the year or however long we would use this model our students would be very far behind so always trying to think of the students education and of course their safety is number one but i felt like this was an inferior education the second thing that was a concern for me and i checked with some of our education lobbyists and actually a state senator on this was last spring the 180-day requirement of actual student attendance with a teacher was forgiven because we were in asynchronous learning and the legislature suggested forgiving that and the governor signed it from what i've heard the legislature may not go back till january which would be half of our year and from what i heard there was no guarantee depending on elections that the legislature that would be in place would forgive the 180-day requirement that would mean we could lose significant funding so i was concerned about that it could happen but we don't know that for sure my third concern was although we have parents who have felt that there are teachers that aren't working enough from what i'm hearing from most of our principals are that teachers are working extra long hours beyond the school day trying to do office hours with students answer student questions answer parent questions take parent phone calls and many of the principals have said their teachers are working 12-hour days i could not see now adding to that for the teachers an additional component which would be planning for asynchronous learning and finally my last concern was that we are required if we do hybrid to continue on-site learning support we have 169 students right now at six of our school sites who are in on-site learning support a requirement in order for us to try to get some of the funding that is available as grants through the state and we are not allowed to turn anyone away and so if we had students a through l on monday tuesday the students who would be um not in school the m through z students are eligible now for on on-site learning on those two days and vice versa for the a through l and everybody would be eligible on friday so three days a week students would be eligible for on-site learning at one of our schools our concern with that is the people that are supervising the on-site learning right now are our bus drivers our paras some of our aides that aren't being used in the regular classroom support on zoom as well as some of our child nutrition staff some of our administrative assistants and if school would resume face to face for four days a week even though half the students would be there two days half the students on the other two days those folks would now be doing their regular jobs and we have no staff left i had somebody suggest to me uh another superintendent well put all of your your teaching coaches in there and i said well we don't have teaching coaches in our district and others have suggested other positions that we don't have in cave creek we're pretty lean and mean and right now we've been able to support on-site learning with staff but once we go back to if it would be hybrid we have the on-site learning requirements still but we no longer have the staff available to supervise it so those are the challenges that would be present with hybrid learning um dr burdick um thank you for your input you know when i mentioned or said that it would have been nice for the board to have an opportunity you know we are in a situation where nobody's nobody's going to get 100 of what they want because this is this is an unprecedented time and i would venture to guess that our community is well aware of there's give and take in a situation and i know that special ed is the only required group for transportation um things like transportation if a parent had to decide between sending their student to school um because of bus tran you know or if if they had to give up bus transportation but that meant that they could have their kid in school i i'm venturing to guess that there's probably a number of parents that would opt for that and our families are aware that we've got to do some things differently and that it's just unfortunate that there wasn't an open discussion a brainstorming that really involved you know asking the board what we thought bringing in community members you you created committees to brainstorm about all kinds of things and there wasn't any kind of true brainstorming i know you had your group within the district that that worked on this and i and i hats off to everybody because there was a lot of time involved in it and there was a lot of effort but you know there's and it's not a perfect situation so i'm not like slamming anybody i'm just saying that there's more that we could have done to help mitigate where we're at now um you know there was a survey that was done early on 80 percent of the respondents said they wanted their kid back their children back in school but once we got the report nothing really ever went anywhere as far as the board's concerned okay great we've got a report 80 percent of these students want to be back in the classroom and that was it your your group came and brought their their suggestions and that was the end of it so then what nothing happened you're giving your explanations of reasons why a hybrid wouldn't work and one of the things that stands out it keeps coming back to the money and it's unfortunate that it sounds like you know we're we're more concerned about what kind of money we're going to get than how we're going to educate these kids that i know they go hand in hand you can't educate them if you don't have the money but to to use that as an excuse is really unfortunate um and it's it it's just really unfortunate you know at this point we're sending kids to evit sports teams are practicing um yet we can't open up a classroom but it's okay for the baseball team to have practice and it's okay and it's safe and cape creek condones kids going to eat it i haven't heard anybody say oh gee we haven't opened our district so it's not safe for our kids to go to even how come it's safe for them to go to eve it but it's not safe for them to be on a cape creek campus um can i just respond to that um sorry member hatcher and member busby of course as the board knows from communications i've sent to you um eve it decided they're a separate school district that we're lucky to be a part of for certain students who are juniors and seniors and they decided to open on the 17th because they felt that students could not learn their own hands programs unless they were actually in attendance so that that is why and then our sports teams that have been practicing have been practicing with many mitigation efforts that have been sanctioned by the aia so it's not like everybody's full out practice although this week they did move to full full tryouts practice wearing masks and with um five ball rotations for volleyball football cannot have full practice unless it is a group of 50 and they're still having mitigation and the weight room can all be only be used of small groups of five or ten so there's still our mitigation efforts going on with sports and we're very happy that this optional program of sports is allowed for students whose parents choose that option it is not for every student um i want to a little bit about um the recommendation and uh the research that i did which will lead me to my vote whenever we do that when i took a dive into those numbers the case number is really very close to zero so for me when i was comparing from week to week um that number really didn't matter to me to be honest with you that that was yellow i in my research this weekend i have been in contact with four doctors and i wanted to make sure i was interpreting that correctly and one of them actually said that's about as close to nothing as you can get because i wanted to know if that was medically significant so i began drilling down into the next two numbers and the positivity all these numbers inform decisions and i realize that but percent positivity um to for me the flaw in that number is that we don't know how many people are tested so it's a percent positive out of the number of people tested we don't know how many people are tested and the framework in which those people are tested and by that i mean the zip code or the county uh so the number is important but yet um it was it was a little hard for me to wrap my head around it because of what i just said and then of course covid like illness is remained at three now for a while which is a maricopa county number um so i have a lot of stuff but i'm not going to go into all of it i am not in favor of pushing school opening into october um when i look at these numbers the statistics show that we're going down the trend is to go down and i pay attention to trends the trend is moving in the right direction and the numbers look good to me as i listened to all of the emails and read the emails things came to my mind that i had not thought of before i realized that uh families that don't want to go in and teachers that don't want to go in and staff that don't want to go in it's because of safety um however i think about the mental safety of the kids and while kovid could possibly uh harm someone could possibly kill someone so can depression um my daughter's good friend committed suicide a few years ago i had a student when i was a third grade teacher i found out my student in middle school tried to commit suicide as a middle school student so what i'm saying is that there's a chance that kovid could do that but there's also a chance the depression can do that with our kids so both have the risk of death and that's a huge concern to me um i am very much concerned about time kids spent on the computer i i was concerned about that when i taught that hasn't changed in my research about on the brain and technology we know that an overuse of technology rewires the brain we know that children and adults can become addicted to technology and the younger the person is the easier they can become addicted to technology uh they can become depressed from the overuse of technology and then we get back to what i'm saying before is that there's a possibility that could lead to suicide the middle school and high school are already vulnerable it's they're vulnerable it's a vulnerable age group so that's a huge concern to me and when i listen to this really listen to it read to me versus me reading it it really hit home that yes i acknowledge the teacher and um parent fear of the possibility of severe illness and death but i also acknowledge the fact that depression can lead to death via suicide so i i would not be able to support bumping school start date out into october um i'm sorry beth are you still going no i'm done i am well uh say something go ahead no i just i i want to say because i i think maybe in this time in the closing after you know i call for the vote and we do it i would rather have some stuff out now that's gonna make my opinion pretty obvious but i want it out now rather than dragging out what i'm going to say then um i actually um first i am listening we have had some comments made that we're not i've heard every email people have reached out to me i i've i've listened um i think the understanding has to be that um as member hatcher has said in member busby there is no win here i think i think we all know the win is that this never happened that uh we are not going to be able to we can't make every um we can't anticipate every event we didn't anticipate this i i never had this on my 2020 bingo as everyone keeps saying um excuse me we can't anticipate everything that happens on campus or off campus and so with that we've got to do our very best to provide a safe return to campus for our students and staff in listening we are we clearly have opinions in the community schools staff parents community members that are polar opposite from each other and so that means in listening regardless of how each of us votes we are not going to make someone else happy that doesn't mean we didn't listen it's just the honest truth we just we disagreed i believe i can only speak for myself i um i have told some friends i've been staying up to four on the internet looking at data i struggle with this every day i have done my due diligence and that's where i want to go real quick um data is very important i was the one that made a big deal about that i acknowledged that i asked for data i wanted some more district level metrics and we got them um data is only as good as what you do with it we have to look at numbers and and look at what they're saying um so i'm going to go over those real quick three metrics that i am looking at versus hospitalization which was back in the beginning the biggest concern statewide and in june and july it was very it was very dangerous i mean we can say i think that's the easiest metric to quantify because it was a real-time metric it was day over day i looked at the dashboard i follow some people on twitter that are doing hard looks every day just putting out data information not not giving any opinion just saying this is where we are i look at dashboards and what i have seen week to week we've had drops in cases and the hospitals are no longer at this point we're at april levels so i think regardless of where we fall on this we should all be very happy that the the high levels of hospitalization have dropped to to april levels the second thing you look at is the percent positive um remember hatcher touched on that a bit my issue is i look at that but then also as we know we don't know how many people we know um from what i could tell in the dashboard if it was more than 10 it counted if they were under 10 tested i don't know we that's percent positive tested that day we are right over five right under five we're under five the very first time so we're very close and that is it can be a little um there's some wiggle room on that my biggest issue that i cannot get past and i cannot support is the case load of 10 per 100 000.

i looked at that that is 1 10 000 of the population of our district not our student population that is the population of the people that live in our district that is 61 000 people that means the maximum we could have by this metric to return would be over the case of a solid week no more than six probable or confirmed not even confirmed probable or confirmed cases would make that ten per hundred thousand which means we are talking the difference between six people and seven people and i look at that and i cannot get past that because it is a number that is so small it you know i don't want to be flippant but it could be that we have six there one five confirmed cases and two were probable that the doctor was being conservative and they weren't but that puts us into the we can't go back i cannot get past that number being so small that for us to be able to go back 10 per 100 000 is the difference between six and seven in a district of 61 000 people and so i think that pretty much makes my opinion very obvious but i want people to know that when i asked for data because i was the one that harped on it i absolutely wanted it i wanted more zip codes i wanted more county i wanted more than just the state data which at the time was all we had i feel we have that and i feel that i've spent a lot of time evaluating it and so knowing the way i'm going to vote and the way i think we should go it is not that i didn't look at data it's not that i don't consider data i understand that data is only good as what it's telling you and i'm grateful to the county for giving us data that helps us and isn't just maricopa county as a whole and the state as a whole and so that is my comment um so i may not say much when we vote um janet i have i have a question kind of um dovetailing to what beth was talking about with the social and emotional issues whenever we get back to school is there some sort of plan in place to help students that are there's because i'm assuming there's probably going to be more students that are going to need some sort of assistance you know based on issues with depression and anxiety and a myriad of other things do we have things in place or are we working on putting things in place to help these students remember busby absolutely in fact we have that now so our counselors have small groups they are meeting with students and that will only continue and grow as we return to school and then what about achievement gaps because there there was a big concern at the end of last school year um and the way that this this school year is starting out there the instruction is more robust but at the same time i mean there were a number of parents who expressed concerns about um a lack of instruction or the instruction was not as as good as it could be if it were in person and so there are bound to be achievement gaps so are are there things in place or what things are in place to help our students get up to where they're supposed to be so member busby just as we always do when we have students with gaps the teachers work through our personalized learning programs that we have and we'll be assessing those students and then using our online learning programs as well as actual in-class lessons in small groups to make sure that those students can are continually brought up to speed in addition we will be giving our benchmarks like and that's a requirement but we always give benchmarks in the fall so those will also show us the gaps that the students have so that we can actually use that data to help drive the instruction for those students thank you any other questions comments keep in mind i am going to if you want to make a comment as you vote we're going to do that again do we have any questions or comments at this time okay i'm going to call the vote all right let me explain some things because of the nature of this vote and also because of the nature of what an eye or a name means let me go into some detail for those of us on the board and also for those watching because i know we have a lot of people watching i don't want there to be any ambiguity ambiguity on what we're voting on um also keep in mind that as you vote um if you want to take one or two minutes um just to explain your vote you're more than welcome to you don't have to um you can so the as the motion is on the is presented that it would be the recommendation to take the action to reserve to return at green green green after two weeks or two weeks of green green green returning the following thursday i'm sorry let me go back green green green for two weeks and then school would resume a week from the the monday following the thursday update that is the motion on the floor if you are voting i that means you are approving the changing of that metric to adopting the motion presented if you vote nay you're not accepting you're voting no and that also means that we would then be with the previous determination which is a september 8th return so an i vote is to move to the new proposal that is on the floor as recommended and a vote you when you say nay you are saying september 8th so with that in mind i'm going to change it up okay on this on the uh recommendations it also says um to place a reopening date of october 12th so yeah so i'm sorry i should have it yeah it's the green green green and if it's not met by the end of the first quarter come back and reevaluate in october you're right and then a neigh vote is to go with the previous determination which is september 8th so with that i don't usually do this but i'm going to because i feel that if i'm going to be the president of this board i need to make the first vote my name happens to follow in kind of the midpoint i haven't had to do this and i am um i'm showing the courage of my convictions and the vote i am now taking and again like i did in july the vote i'm about to make is going to make a lot of people unhappy i don't know if it's gonna make anyone truly happy they're gonna be a lot of people unhappy with what i do and there are people i know but i'm saying this i will defend my vote in july i'm gonna defend my vote today since july the state has dramatically dropped in cases in hospitalizations we are close on our metrics we are meeting them the two metrics my biggest metric was always hospitalizations that was my big concern that was the easiest one to quantify quantify and that has been met the percent positive is right there [Music] the 10 per 100 000 is something i can't i can't accept and that's my choice i i see that is almost um statistically impossible it is a near eradication and according to dr fauci that will not happen sadly i wish it would even with the vaccine he has stated this will not be eradicated so with that in mind and knowing that we have concerns about safety for our teachers and our students and our staff we also have concerns for the educational well-being and mental well-being of our students my vote is nay to not approve the recommendation that is on the floor member brown thank you i would just like to make the comment to all the parents and staff and community members that sent emails in i i know i can speak for all the board members and administration we read every one of those um i was also very impressed with the number that was sent in that's outstanding to have that kind of feedback from our community and i did personally read every one of those uh a lot of good points were brought up and it really got me to look at some of the data a little differently and it was all good communication and i appreciate that from the community with that being said i will vote no to the motion remember busby um i just i appreciate everybody's input and it's important and as i said before you know you heard we've heard your comments and please keep providing your comments and your input it is so vital to the to the health and strength of this district and with that said i am voting i'm sorry could you i i no sorry it got muffled that's all right remember hatcher um i i wrote out a statement but i'm not going to read it um but i do want to say some things prior to my vote um anybody who knows me knows that i think independently they also know that i do my homework so my vote came with hours of research speaking to some doctors reading articles uh reading all the emails as member brown said it doesn't come lightly for me and for any of us i know that um it's it's a difficult decision because we are balancing um in a sense the academics against the fear of being sick with covid and taking it home and i think all of us understand those fears but we've heard the the other side tonight and i really loved hearing from the students so based on my conclusion my conclusion based on the study of the metrics the survey results which i cannot ignore as member busby uh mentioned the majority of the parents wanted face to face given what we learned about the teacher's desire tonight uh remember what the number was okay 62 percent would return there's a majority i can't ignore that so having said all that i vote nay okay remember rich thank you madam president um i agree with the assessment on the numbers that yourself remember hatcher had mentioned um i do think think uh i also think we made the right decision to delay until september 8th i think it put us in a better position and uh i also vote nay okay so the motion fails zero to five um sorry scrolling up can i just say one more thing though we gotta be careful because we voted um we have no old business do i have a motion for adjournment so moved all seconds second no i beat ya i get to second that one um we have a motion a second to adjourn remember rich hi i'm an eye remember hatcher i remember busby hi remember brown hi okay and before i click off when everyone's free to click off i want to thank everyone that stayed with us for nearly four hours thank you for listening and our meeting is adjourned thank you everyone for your input thank you

hi i'm angelina rosano and i'm here with noelle hires from school-based youth services and today we're going to be talking about the game of life so what is the game of play the game of life is an interactive learning experience for all of our juniors and it takes place once a year we have 62 different agencies here this year and it helps the juniors understand about their local community resources what are some challenges students go through in the game of life well when kids come into the mac center they get a ring and if it has a yellow piece of paper that means congratulations they have a baby so this one for example says you recently had a baby and need to get the child a social security number where do you go and then some of the other scenarios might say you want to join the military but you want to still stay local and go to college is there a part of the military that could do that so we have the army navy air force marines u.s coast guard here we have the local hospitals drug and alcohol related crisis related but also things such as how do you determine what would be a better choice for you leasing a vehicle or purchasing so you can find out about car insurance buying a car just basic things that everybody needs to know as they're getting ready for graduation in the real world are there any things that sophomores and freshmen should know before coming into the game of life just come in with an open mind and and be ready to have fun every year we get complimented on how polite and respectful the students of tech are so we appreciate that and it's also important to think that to think about the fact that you may not need this resource but you may have a friend or a loved one or a family member who may need to know that this this information is out there that this resource exists we hope that you're never homeless or in need of food or in need of crisis services but it's important to know that there's people out there if you ever have a friend in need or a family member in need thank you so much thank you hi my name is kevin gonzalez and i'm here with robert murray so robert uh how is he here what's your experience here at the game of life it's pretty neat we get to meet a bunch of different organizations and talk about what how they can help us in our life and fix our problems that we get ourselves into or maybe not get ourselves into i had a good time meeting every organization like the coast guard and the hospital and all those different places like even like some car places to buy a car when i end up buying a car they gave me some tips on how to do those things in my life [Music] cool hello my name is joshua shuck from cad tv news and i'm here with ruby and olivia and today we're going to ask him some questions about the game of life so olivia what was your experience like at the game of life well it was really fun and interesting to talk to all the different people and organizations and i learned a lot and ruby what were some of the organization organizations that came here oh well there was a lot aflac the church holy redeemer the military was here um pretty much anything you could think of having to do with your future thank you guys very much back to you in the studio

everybody in our public to tonight's meeting if you all would stand let's have the pledge to allegiance please i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you annie are you able to hear us okay yeah yeah okay perfect so next on our agenda is the adoption of our agenda item number four if someone would make a motion to adopt tonight's agenda there are two changes do we need to go over that in the adoption just one change on the on the agenda and then one on a motion okay okay well i'll make um what is the change the change is for item 11a that's right thank you 11 a says suspension to policy bgb for the period of time the board addresses and that should be item 11b so there should be a roman numeral one after the after the roman numeral can say it one more time it's um suspension of policy bgb for the period of time the board addresses 11 b is what it should be instead of 10b you like to make that motion sure yes i moved to adopt the agenda as presented with thanks with a change of item 10b [Music] 11b all right all in favor aye any are you in favor of adoption perfect yeah call it the public is next all right thank you moving on item number six our information and discussion first up is our superintendent's report all right i have uh three items that are not on the memo but that i want to add one is today i accepted a check from sparklight and they donated 1100 to the district we were one of seven districts in their prescott region that was awarded um the money from their their um philanthropic philanthropy um through the through sparklight and that just went into the district account and we're kind of trying to decide what exactly we're going to use it for it didn't have any purpose um from a spark light so we could use it for whatever we wanted and so we accepted that um that should be on i've already written a thank you note to them that should go in the mail tomorrow and uh it should go also on facebook and then we sent the pictures to sparklight so hopefully it'll be on their promotion however they want to promote that but we truly appreciate them and thank them for being a community partner to the district um the next bit of news is that the governing board election which was to happen in november if we had enough candidates is going to be canceled tomorrow and as i mentioned before annie mortensen and mike fogle are two candidates that filled out the paperwork that i did the petitions and everything we have one more candidate that filed as a writing candidate and no one else filed for a writing candidate so he is in automatically and that would be peter tona so peter is going to be the third person to fill the third seat that's available and there won't need to be an election to do that and he will serve a four-year term by doing that and that's something that is done through the county schools office and so he will be seated as the third board member in january so that's exciting um peter is has a lot of experience being a board member um he is uh nothing against the members that are here but he is the one that has the most experience or regarding school budgets as far as board members go so i'm excited to have him on board and i think he's going to be a good a good addition to the governing board i also want to mention we had um it was it was nice this morning some normalcy and we celebrated our teachers and staff members of the month and that was nice you know it was i think the teachers truly appreciated we had some tears we had some lots of smiles and so it was it was exciting to get out there and honor our teachers and staff members for what they're doing and again brings a little bit of normalcy to a time that's not so normal so i wanted to recognize our teachers and staff members of the month at territorial our teacher of the month was or is shannon feipel our staff member of the month is mo guppy who works her guts out as the as the school secretary there and i'm going to mention also mike schoenfeld who served as our district employee of the month or staff member of the month he just happens to be at territorial so we got to honor him he is the district employee of the month at del rio's school we have cheryl st charles we also is the teacher of the month our staff member of the month is april morgan at heritage middle school our staff our teacher of the month is pearl turley and our staff member of the month is don varela and at the high school our teacher of the month is dan eisenberg and our staff member of the month is edie holbert so we're excited every single name on here high quality person doing a fantastic job for the district doing a fantastic job for the kids at chino valley and paulden to help educate them super excited to honor them for what they're doing so i want to give a huge shout out their names will show up um hopefully in the paper it's going to be sent to the paper hopefully it'll show up and then in addition it will show up on the district facebook page so we're excited um we also what's neat was we had our new contract public information officer there so he's like lots of pictures he'll be writing things up sending things out so we'll make sure that we get that information out to honor those people a um and this going to the memorandum we do have a covet 19 update the metrics are in the moderate risk range for two of the three benchmarks and while the third has dipped into the minimal risk range and that is the percent hospitalizations due to cobit isn't now in the minimal risk the percent positive on the pcr tests and the number of cases are still in the moderate risk range this is exactly where we need to be in order to start the hybrid instruction that is that you authorize to start next tuesday so we're excited about it we're excited to have kids on campus i think there's a lot of parents excited to have their kids on campus granted it's only two days a week for most kids but it's a start and we're still hopefully on track to start the all in person on the october 19th but we'll we'll have a board meeting and i'll update you on that between now and then um rebecca did some um submitted a grant application and i've talked a little bit about that in the bottom of the next section for what's called the enrollment stabilization grant as part of that there's a calculation that the costs associated with covid and there's other costs that we'll talk about but just the stuff that we're going to buy and the time it takes is going to cost us about 700 000 the district now we do have um we did get at 450 000 in um what's called esser money which is cares money from um it was through this state but came from the federal government we had about 150 000 from the force fees management association which was to help cover technology costs and then in addition um there is uh what's called dema which is the department of of emergency and military uh affairs and that is basically the state's version of fema and we're hoping to get some some grant money from them to help cover these costs um but that's only half the story and i'll talk about the second half of the story in just a second but that 700 thousand dollars is about half of what we expect it could cost the district um the second part is our enrollment so as of yesterday our 40th day adm projection is 2072 adm now that's not necessary students because if you remember kinders only count half preschoolers only count half things like that last year our 40th day was 2218 adm that is a decrease of 146 adm i plug that into our formula for calculating revenue and that equates to a decrease of 756 000 so that's the other half of the hit is the 756 000 hit to revenue now that's where the the enrollment stabilization grant is going to help we should be able to get most of that back hopefully through the enrollment stabilization grant which is another form of cares money that the governor has access to so uh that application was due today it was turned in yesterday rebecca worked her guts out on it did a great job on it so we're hope um hoping to find out at least some preliminary approval on what we submitted we won't know the amount until after our 40th day which is the last half of october so then any um any because how much was the grant going to be for approximately we don't know yet oh that's right we don't know yet and then if there's any other discrepancies we'd be able to make it up how well we have carry forward okay so that's that's going to help out um and things could get tight and that's the other issue okay um i think there's what about 400 thousand dollars in carryforward was that the approximate number so that's basically our buffer um that that 700 000 is some future expenses that we haven't expended yet also um things can come up that we don't know about but based on what we know that seven hundred thousand dollars is what we've expended already what we plan to spend in the future um the other thing that can happen is our 40th day can be hit hard because of what's happening to enrollment between now and the 40th day if we come back in person those kids may come back we may capture those kids and it would help us on our um final regular budget without the um the overall uh loss of um adm and so we could end up close to what we were last year it kind of depends on on what happens and and how what happens with cope cobin how people feel about sending their kids back to school and things like that so most of the 146 is at tech and particularly in kinder we are down 80 bodies in the kindergarten classroom we have about a hundred last year we're about 180.

mom good evening we are at the appointed time of six o'clock welcome to this evening's work-study session of the gilbert unified school district governing board welcome to staff dr mccord and those of you who are watching online and welcome to the board we are as indicated in a work study session item 2 2.01 is the health benchmarks and phased reopening update and i will defer to dr mccord do you need to do a roll call we don't okay just checking let me get my screen situated michael are you ready back there thank you good evening everyone governing board members all the folks here in the audience and those online uh tonight we wanted to talk about a couple things and the first part is is what we committed to and that is going over the benchmarks every time that we're together we have a new set that came out and then we'd also like to talk to you about just what we're doing as we're returning to campus on september 8th and we have an elementary principal junior high principal and a high school principal here to kind of talk about and let you know what they're doing on their campuses and it's represented what we're doing on all of our campuses and then we'll we'll also go through some things related to budget and covid as well as reviewing some of the health protocols that we'll have in place and how it relates to employees as well in terms of the training that's been done and then we'll sum it up so we'll get started again you'll see some of the same slides you've seen in weeks past and again looking at minimal moderate and substantial as it relates to cases percent positivity and covet-like illness and how we fall into those categories and this is uh provided by the arizona department of health when you're in each one of those areas whether it's green yellow or red they have specific boxes that they've checked off that you need to adhere to as you're opening up if you're opening up in some of those areas and then again as it relates to the learning styles as they relate to the level of spread green is traditional two yellow is hybrid and red is virtual with on-site support looking at these numbers are from last thursday for the week ending august 9th um if you look up on the right thus the graphs that come right off of the website looking at the first criteria which is case rate uh less than a thousand are declining we're at per 100 000 and we have met that and there's two areas within that you can meet we've actually met both you only need to meet one decline in cases or less than 100 cases per 100 000 individuals for two consecutive weeks looking at criteria two percent positivity uh the benchmark is at seven percent uh the last time he's a reporter on august second we it was at 8.6 knowing that we'd go down and it did of course to 6.1 and it's green on the chart because it's below the seven percent but it hasn't been there for two weeks but it's trending down and we expect to be there this thursday and then for the last one is hospital visits criteria three we are we've met it at 3.7 percent minimal risk if you look at the chart it's been below the 10 percent for quite a few weeks now so that's the maricopa county health benchmarks any questions on that i'll move over to gps boundaries this is again provided by maricopa county health department and they put together this dashboard that enables you to click on your boundaries to find out where you are in terms of each criteria we're at 42.11 per 100 000 for case rate we've met that area uh and it's at moderate risk criteria two seven percent positivity that's at 4.46 we again met that trending down in both areas and for criteria 3 we're at 3.0 which we met that and again it's at minimal risk and on the screen it's a little hard to see but that's been the numbers for the past two weeks i think dr mccord yes so we met this criteria number two because for two weeks in a row it's been below seven percent correct whereas for the whole county we've had one week as a couple weeks ago that we met it anticipating the second week to be met correct okay thank you you're welcome and then just side by side comparison of maricopa county as well as uh the gps boundaries again the same numbers any questions related to that all right dr mccormick yes sir this is trailing about two to two and a half weeks so that's correct the next week will be released thursday on the dashboard but again we know that much of that data is already available live perhaps not at the district level but on the county and county state level it's available on the ade or 80 adhs right website yeah and against looking and checking those numbers they are continually trending down as of the last couple weeks and the reason that they haven't transferred it to the dashboard is they recognize that in the last particularly the current week in the previous week but a little bit a little bit two weeks there's still data coming in and the numbers may change slightly correct but having watched it for the last month if we go back two weeks it's been my observation doesn't change by more than about a tenth or two tenths of a percent that's exactly what i've observed too yeah this is there's a couple things i do every morning when i get in and this is one of them right off the bat just to check see if the numbers are updated all right next we'd like to bring up principal of ashland rant well jason do you want to introduce us or you just want to bring up suzanne all right we'll bring up uh suzanne carlson she's principal of ashland ranch elementary and she's gonna talk to you about the protocols the things they put in place uh to start our hybrid model on september 8th suzanne hi good evening board members dr mccourt i'm honored to be here tonight to represent the elementary schools i i know we had a little bit of an unconventional start to the school year but i also want to share with you that i really see a shift in some excitement on our campuses as you know elementary schools teachers love what they do and the last few days you can really see that excitement in our teachers the copy machine has been going non-stop over the weekend the teachers were in putting up bulletin boards they're making their student name tags checking those class lists multiple times to make sure that they're really prepared for our students next week and at ashland we're allowing parents to come in and bring student supplies and there's wagons in the front offices and so we've had those opportunities the last few days to really interact with parents and students and and we're hearing those positive messages and that excitement as it builds for school next week and so there's a lot of really good things going on not just as at ashland but across the district many schools are welcoming kindergarten families and new families in this week as we prepare to start school and so i'm going to share a few of the things that we've done at ashland and many of these things are happening around the district to make sure that teachers and are in a place next week to teach and our students in our place to learn and i think that's our goal for everyone and so as you can see from the powerpoint up here are there are directional marker markings and signage throughout the campus and so when you come onto a campus you'll see the face mask signs as well as a variety of other signage to help students and parents know exactly what to expect so that they feel safe a procedure that we implemented this year is rather than going to the playground when they arrive they're going to go directly to their classroom and so those little dots that you see here in this picture are just some guiding points to help students find their way in that hallway picture there you can see some stripes and some arrows that will just help serve as another guiding point so that students stay to the right or to the left to hopefully keep some of that congestion down for those those wider areas in the school buildings the sanitation that's there are in all main traffic areas in the school we happen to have 12 at ashland i know at other elementary schools they've built some portable sanitizing stations so they can take them onto the playground area and into the cafeteria and so the principals have done a really nice job of ensuring that sanitize sanitation or the pumps are available for kids to use at all you know main entry points and then our custodians i can't say enough about the custodial staff they've been working since march to really care for our staff and our students they're cleaning key touch points around the school they're cleaning bathrooms regularly and and they've been trained by albert to really make sure that they know what needs to be done on the campuses and then another important thing to mention is our drinking fountains have been turned off for the safety of the students and the drinking fountains are also in each classroom and so those have been turned off many schools have put in the water filling stations and we have really communicated that with our families so that they know that they're going to need to bring water bottles and to make sure that their kiddos are staying hydrated but we feel like turning those drinking fountains off was in the best interest of the students but again communication is critical regarding that next all right and then cafeteria and recess seems like this is um one of the areas that our families and our students are really most concerned about i met with my site council and and that's what they shared that they were most interested in and so we've made multiple changes to how we're doing our our recess and how we're having kids eat lunch and so most schools are going to an eat first and then play a model so you can see from this picture the cafeteria tables will all be facing forward at ashland we put little dots on the seats to just serve as a a placeholder now we know that kindergartners or first graders or maybe even a sixth grader might slide up and down but it's just a visual marking just to help kids see you know where they should sit to help with that social distancing the kids will face forward and and they'll go through the line first and then play and to make sure that their hands are clean they'll wash their hands in their classroom prior to going to lunch we're encouraging students to wear a lanyard or to bring a baggie to place their mask in and all this information will be clearly communicated by administration and by our teachers prior to next week we are eliminating lunch cards and so the students used to take their lunch card and there was a lot of difference the teachers would touch it student would touch it and our cafeteria workers would touch it so we're just getting rid of lunch cards all together and we have a system in place at all schools so that this won't be an issue and then we've also extended the lunch time so there'll be fewer students in the cafeteria at once as well as there'll be one primary and one intermediate grade on the playground at a time we're also going to clean or fog the playground twice a day so we recognize that our students need to play it's important that kids get outside and they play and they will interact with each other we're going to practice routines and procedures and try to you know have kids social distance to an extent but to help with that process of having their hands clean we're going to clean that equipment twice a day and our custodians have been trained on that process and then again you can see markings for social distancing so that is ashland's basketball court and i had a great group of parents that came in on saturday and they painted all of those polka dots for me and so we're using that for social distancing and also helping with our bus lanes and so our buses come right in front of where the basketball court is and so students will line up there to load for buses and it will also help students recognize what bus they're on so if you're on bus 236 you'll know that you're going to line up on the green dot every day so it'll just make that process a lot easier do you have questions about lunches or recess i have a question about lunch okay how many classes will you have did you say that we'll have two in there at a time okay so what time how long is your lunch going to last it's 20 minutes of lunch and 20 minutes i'm talking about the entire lunch about an hour and 20 minutes okay which normally would it be would be less than that we were able to to stay within the window maybe we added about 10 minutes i'd have to go back and look at it but it was a we were able to make it work thank you i know for some campuses they adjusted specials a little bit um but with 27 schools we've all just been creative and made it work so i i have a question okay um you're going to have new students new to school kindergarteners first graders what is your plan tell those kindergartners get from the parent drop-off safely to the classroom right well really clear communication we brought our kindergartners in this summer well summer like a month ago summer it seems like a really a long time so the time frames so our kindergartners have come in i know some schools are hosting like small open houses this week with new families and kindergarteners and then just really clear communication and i think that will really help and so like pictures of parent drop off picture a parent pick up and those types of correspondence with families a parent will just be dropping off the kindergartners so what's the plan for getting the kindergartner from parent drop-off to the classroom safely especially on the first day right and that is just having a lot of extra hands so we have um you know like our social worker our psychologists our you know instructional coaches those types of individuals will be housed at those main entry points to take our kindergartners to class we also ask the kindergartner parents to like put labels at their kindergartners on their students as well as i'm sorry i lost my train of thought there but um to make sure that they get to class but the the fact that we're a hybrid model will really make a difference in this situation because we'll have half the number of kindergartners and so we will be able to more easily you know take care of those kindergartners but you know we'll make sure that they get where they need to go we have our front office staff and all of our campuses have acknowledged that so we had a principals meeting this morning and we spoke exactly to those points to make sure that you know all of our students are cared for and get to where they're going and we'll have signs you know student teachers and we looked at in a school of like every possible person that could care for kids and make sure they get to where they need to go all right thank you mrs carlson yeah you mentioned uh eliminating lunch cards and the touching thereof yes you said that you had an alternate system in place i won't expect that you're speaking for everyone but could you articulate what your system is right so um we have class lists and they have the id numbers on there and so the cafeteria manager has a class list with the id numbers on there because it was proposed at one point that the students would just know their id number but we all know that that's not realistic and so the students will go in in alphabetical order because the nice part is that the teacher since we're eating first will be walking the students down so the students will enter the cafeteria those that are buying in alphabetical order and then they will go up and they'll grab their food and then the cafeteria manager who knows most of the kids anyways can simply enter their id number and then they can move on and go eat quickly thank you you're welcome any other questions okay all right and then classroom setup and communication so our teachers have been really thoughtful about designing a classroom that works for their teaching style as well as the needs of their kids but being mindful of social distancing and so this is a picture of one classroom where the desks are facing forward and then they're separated to give some social distancing i also included a horseshoe table that you know shows some social distancing and some markings so that the teacher could do some small groups you know the teachers will really use that hybrid time to continue the relationships that they've established with the remote learning and then work to develop and establish those procedures and routines because there's obviously when the students left us in march those that were at ashland or our other schools they were used to certain procedures and we've obviously changed a lot of our procedures and routine so it's going to be really important that we use that time to talk about you know where we line up and how we will enter the school and all those arrows and those systems that we've created that we're hopeful will make a difference but it's going to take some time so our teachers will use that hybrid time to really see what those students needs are because we know that the students are going to come back with some needs that are different than when they left us and also work on those routines and so we're looking forward to that we're also very grateful to the school board for our full-time social worker we know that we'll really need this full-time social worker to address some of the needs that have gone on and make sure that the emotional needs are taking care of our students and then you can see the pictures from the bottom we've just tried to really do some positive messaging around the schools so that's a sign in the bathroom that says space keeps us safe so we're just as a little reminder like in that that middle sink there just to if there's another friend on each side of you to maybe just wait and wash your hands there in the classroom though there's things like the students will use their own supplies and we've messaged that out to all of our parents as well the students will sanitize before and after so if you're going to specials we'll have a system where this parent or the student i'm sorry the teacher is sanitizer using the little pumps to sanitize the students and then when they go to specials after they're done with specials then they'll have their hand sanitized when they're returning and again that's all about communication and it's been nice this last week for the first time we've had opportunities to meet with each in each grade level we met with the special teachers yesterday because we were doing all of our meetings remotely as well and so just like it'll be nice to have the students back in person it's made a huge difference in connecting with our teachers in person and hearing what their needs are and how we can address those needs and problem solved by having in-person meetings the last week and i know all the principals have had that opportunity and i think we've made you know a lot of progress in meeting the needs of our teachers on our support staff by having those small in-person meetings the last week or two so it's it's just meeting people's needs and hearing what they need and then we'll be regularly cleaning supplies our teachers have been given the rejuvenal and the microfiber cloths and they get a new one each day and then they're picked up each night and then delivered and then they're picked up by a company at the end of the week and they get another one so that's a real nice benefit that the teachers really appreciate and then ongoing training with site administration and the nurse regarding evolving information and as we know this situation is ever changing and so we don't claim to have all the answers we know that we're gonna come up with a procedure that we think is great or and then we're going to have to make some adjustments and so it's just a commitment to our parents and a commitment to our teachers and our support staff that if we get information that's new we're going to talk about it and then we're going to have to make some adjustments and we know that that's the case and it's just being transparent and upfront with new information and then being open to new ideas so you know we don't claim that those dots on the bus line are maybe the best idea but for right now with the information we have we think that's a great idea and so so that's what we're going with and so um and that communication piece is going to be critical to the success of this working i have a question about the the desks lots of teachers have tables and especially like at the primary kindergarten how are you addressing that right so so like at the and at least at ashland they had like little pods multiple tables so they've split and so they're having two at one table i don't know what all campuses look like so they were kind of like this but a little bit bigger at ashland and so we're doing two at a table and so my site council is great so we talked about that and it seemed like a good solution on at ashland's campus i have some larger tables and so instead of doing four we did like two on one side and one on another like that would be like for a fourth grade class we had some large rectangle tables instead of having like so they're not facing each other we would just set three at a table as a solution so what and you know i don't know if you can answer this what will happen when you have all the kids back you that doesn't sound like it would work when you've got you know i've been in classrooms where there's five or six kids at a table and every table is filled right well at least at this point and we've been able to make it work or like a combination of doing like three and then maybe a desk or two and um and we'll have those conversations with the kids because all kids you know have different learning styles too and we're hopeful that students may be like i'll take the solo desk and so in some classrooms we would do three with some you know single desks but you're right we may come into you know some obstacles if our class sizes would go up significantly higher than they're at but at this point we've been able to manage with the class sizes and the spacing concerns dr mccord do we budgeted for if we get to a situation when we have everybody back that that we have to maybe convert some of those classrooms that do have tables to desks we would be able to purchase some but not for the entire district no no i don't mean the entire district because not everybody has tables but just but a lot a lot of several do over the years i mean you know how this i mean being a former principal we we pushed people to go away from desks and um and then over time we've we've gotten things back from uh property control back to classrooms that uh for deaths that are in good shape and can be used but if we see a need we'll have to calculate out um what the cost of those will be to be able to put them in but i don't know what that would be just yet okay thank you ms carlson um i think our elementary students are resilient they'll probably get used to masks but what are some of the ways that you're going to work with teachers and help students to get used to this new normal of wearing a mask especially our younger students right well right after i completed this presentation then one of our bulletin boards is a social studies on wearing masks and so i think it is really having those you know just education on why they're important and how they keep us all safe and just those kind conversations with with kids we've had kids on our campus right now in the in-service our you know on-site learning program and for the most part they've done a phenomenal job and just with some just basic prompting and reminding um they put them back on and you know they're like all of us it gets warm and and they slide down but it's just you know it is going to just take some routines and procedures and and having those breaks built into so when they can go to recess and they can go to pe and some of those built-in times where they are able to take their masks off safely i think will be important okay but i don't i don't have uh you know i mean there will be some you know i mean but it it's not going to be i think a situation the answer is that all the kids will be wearing masks so it'll be easier to manage i think if everybody's there and and make sure that we can see that you know there's examples of how kids are wearing masks and what the expectations are and i think it's about laying it out there for expectations with kids some of them will have difficulties and some will either purposefully or you know accidentally have mask issues and it's just a conversation it's we want to make sure that kids also feel comfortable uh when they're having their mask on and they are having difficulties that we are kind with them about that just because we know it's not it's not something that they they're used to on a daily basis i mean even adults aren't used to it all day long and so uh and recognizing when kids may need a break and maybe it's time to take them outside for five ten minutes and distance them and let them take their mask off but we'll be very flexible with it in terms of helping them but we will make sure that they're wearing them all right thank you dr mccord i may be getting ahead of myself on this question that i'm going to ask and that's not necessarily for you miss carlson but what having experienced um getting classrooms cleaned and having a custodian call in sick and and spreading themselves you know having having to get all the classrooms cleaned at night how are we addressing the sanitizing uh every night in um i mean i can't even imagine trying to do that yeah it so we also have hired an extra set of five custodians that if we do have absences in places we can disperse them if we have a covet case specific that'll be the covid custodial team that would go and do the extra deep cleaning uh that needed to be in specific areas if if there was contamination but they have been trained they understand what the expectations are of the nightly cleaning and so but if we run into personnel issues um we'll continue to hire but we have hired extras just to begin with knowing that this could be an issue will they will they um you know i'm just trying i'm thinking about all that they have to do and then we're adding cleaning the desks on top of that yeah we are i mean it it's a lot of extra work for everybody not just the custodians but also the teachers and the administration on campus i mean who will be cleaning the desks then uh it'll be the custodians they'll deep clean them every night every other night every other night the teachers more than likely will probably go through and wipe off their desks as well and some of them i've been told that are going to do it two and three times a day and so it'll be a collaboration but the expectation first and foremost be the custodians to go through there thank you yep right i think that's it for me unless you have any other questions i appreciate your time well thank you for explaining so well and helping us understand dr mccord just following up on ms eugetti's question the i know we were waiting on back order of the and i don't even know what they're called now but the sand sanitizing guns what's the status of those i think they're in this week or we're good bonnie thank you i will wait until then next are we bringing both of you up at the same time or one of you all right come on up we have principal from greenfield junior high mr brian yee and principal from campo verde high school dr christa cox well congratulations i didn't realize you had received your doctorate so thank you overachiever all right good evening um dr mccord and governing board thank you for allowing us the opportunity to come in speak on behalf of all the schools and just the different logistics that we've put into place um i second what suzanne said and that uh this week has been probably my favorite week of work in six months because it's been the first time that things feel like we're planning um for the normalcy of what we're used to doing um just getting back to school so you know it's a second reopening so we're trying to think through all the things that you normally do when you're opening up on the first day after summer and we're trying to make sure that we don't forget anything so we wanted to start off the first phase of planning for us has been a lot of communication and making sure that we are hearing from all of our stakeholder groups as soon as we think we've thought of everything and that we put everything into place it seems like something else comes up that we have to add and address so we've broken this up into a few areas and the first one is starting with our staff and specifically our security at the high school level all of our high school principals have been meeting more as a collaborative group now than i think we ever have before it's nice and that we feel like we have a team that we can bounce ideas off of and collaborate for the size of our schools but then it's nice to talk through because each of our campuses are slightly different what that means and maybe just to get different insight with their expertise or their background so right now with our staff we're trying to plan regular meetings and right they are through webex right now so it does make it a little bit more difficult with asking questions so we've broken it down into smaller groups as well with our department chairs our school improvement committee and what we're doing is we're like even today we practiced our presentation to the staff on not just what we're sharing with you tonight but all of the pieces of our reopening and all the communication that's going to go out to our community get feedback from then and then we are on thursday going to then we go through that with our entire campus because we feel and have found that we get more feedback and questions when we are in those smaller groups when you have 150 staff on a webex it seems like people don't want to bombard the meeting as i'm sure you can all imagine and then with our safety or when we think of our safety on our campus our high school security teams are meeting frequently with our admin team because as dr mccord just mentioned everybody's positions are changing and everybody is kind of all hands on deck and every job is everyone's job and so we are going to be meeting this week with our security and admin team one more time to just go over everything you're going to hear us discuss in the next few slides how we can monitor that and manage what that looks like because our campuses are larger and we are going to make sure to get feedback every step of the way and then make sure that as we come across some hurdles that we are anticipating that we can hopefully iron those out during the two weeks of hybrid so that when we have close to 2000 and obviously for some other high schools a lot more than that um students on our campus that we are as prepared as possible um now again the last six months have proven that we don't really ever know how to be 100 prepared but we're going to continue to do our best and we've found that listening to our stakeholders helps us really to be as prepared as possible and then governing board members dr mccord thank you for the opportunity to speak with you tonight first time i've used the microphone it truly is a privilege to be able to represent the junior high principles tonight echoing what dr cox has said the collaboration that we've been able to do as a group has pushed us and may allowed us to grow together during these challenging times and to collaborate and problem solve the different challenges that are that we each face but then also meet the the needs of each of our communities in different ways such as our buildings being laid out a little bit differently we set up very similar but it's been great to meet with them once a week or if a day doesn't go by where we're texting as a group to problem solve whatever's coming up and the the regular communication that we're having with our staff um is not just unique to greenfield junior i know this is happening at our other junior highs as well where we're meeting with our leadership teams whether it's weekly sometimes daily and we're meeting with our staff weekly to give updates or just to have time for our staff to ask questions through webex because we know a lot of times we just need to listen and hear what those concerns are and then work with them to to try to solve those tomorrow is our first staff meeting in person that we're holding typically in the past we've held that in our library but to create more distancing we are holding that in our gymnasium in our bleachers tomorrow to to welcome everyone back officially face to face and and see some of our new faces that people have not seen other than on a webex screen and so we have found that this constant communication through whether it's webex or the the weekly newsletters that we send to our staff have been key to communicating information from our leadership and from the governing board on down and very similar to what dr cox has said breaking it up into smaller groups and assigning our and other administrators to meet with department chairs specific groups on campus such as our classified staff our office staff cafeteria staff custodial crew etc so that they all have the the opportunity for their voices to be heard and then moving on to our student population we want them to be prepared when they come onto campus next week and we know that we're going to have to do a lot of kind of practice rehearsal communication once we have them there but we started trying to think outside the box of what could we do ahead of time so the couple of things that um at the high school levels the principals all collaborated and came up with two ideas one is that we have our student councils creating kind of a safety video of how to properly wear your mask how to navigate the buildings with the changes what the expectations are and kind of the bigger major changes that they'll see and that video at least i believe for all of the schools should be going out by the end of the week i know campos is scheduled to go out on friday and then the second thing that we are hosting is our link crew normally all of our freshmen and our new students are welcomed in the day before school starts they do a huge orientation it really gets them pumped and excited to join the the high school culture we weren't able to do that so in lieu of that we had a lot of our freshman parents that were reaching out and similar to what you had shared about our kindergarten students parents and families feel very similar about freshmen coming into high school they're going from a smaller campus to a larger environment and it's very intimidating and so our link crew have set up for thursday and friday sign up genius and they are taking students in groups they're scheduled for after school hours so they will start once the live lessons end and students can choose which time works for them since their parents have to bring them we are having the just the students enter the campus we're having them wear masks and then every link link leader is going to be paired up with about five or six students to make sure that it's distanced and once they have the small group of students they're going to go to just keep the rotation going around campus at that point they will show them the major areas so that they know how to navigate around campus mainly to the the locker rooms the cafeteria and they will walk through each of our main hallways so that they know how to find their classrooms on the first day they'll be provided with maps and such so that and really have that opportunity with a link leader to go over any questions that they may have they'll get to see where the nurse's office is their counseling office some of those staple areas on campus like for the campuses that have like mindfulness rooms when we think about the anxiety that some of our students may have just returning to the campus we want them to feel safe and know who to go to if if that's how they're feeling and we opened that for any freshman and or new student to the campuses and all of the high schools will be doing that we've been fortunate last year miss delton our spanish teacher she went to training the previous year for the junior high version of the link crew and that's called web where everybody belongs and that empowers our 8th grade students to be leaders on campus to welcome our new 7th graders just like dr cox said and mrs carlson said the transition for sixth graders to seventh graders is a big jumping can be very scary so we found and identified that need that we needed to have something more robust to welcome and allow our seventh graders to feel more comfortable and miss delton has taken that and ran with the program and last year she had approximately i think 50 leaders and during the the springtime and over the summer that tripled to a higher number for this year even in the midst of having to do this virtually so the excitement that our eighth graders have to welcome our seventh grade students through the web program albeit virtually they've created a video like some of the link crew students have but it shows their passion for our campus and welcoming our seventh graders and and they will be on our campus over the next three days when we open our campus for students and parents to come walk the campus to find their classrooms to identify the markings on campus look at the benches look at how the hallways are laid out and our web leaders have signed up and filled all of our spots to where we actually had to open up more spots for our web leaders to be on campus to be able to participate so we're excited for that opportunity every wednesday we have what's called our our gsc where grizzlies support and connect it's a advisory type homeroom type 30 minutes that with our new schedule in the hybrid schedule and when we go to full in person due to the alignment with global academy we had to find a way to not have an hour lunch for our students and keep our 30 minute lunches for 7th graders and 8th graders so we are are adding that 30 minute gsc time during right after lunch and so we've always had that gsc it's just always been a different period of the day but using it this year and and having every wednesday which is a non-specific live instructional day via webex but we want our students to sign in into the buzz platform every every day so every wednesday we've had our gsc time at 8 30 with our first hour teacher teacher so our students sign in and this is where we've communicated a lot of our expectations sharing information campus wide info such as moving to uh in person on the ape where unfortunately they have to see a video of myself explain some of these things to them our teachers are doing many things that are uncomfortable for them with the video and so i felt i needed to stretch myself as well and to be able to get my face out there for our students i've recorded videos to share some of this news with them and create some contests and some hopefully some excitement where students are engaged and listening to what our campus-wide expectations are and so far we've seen we've received good feedback from that where our teachers receive a specific presentation that's from our admin team that we want them to share with our students and we will continue this through once we go to in person where that will occur every monday tuesday thursday and friday where we can share important campus-wide information or if something needs to change we can distribute that information during that time where everyone's getting the information at the same time all right and then moving on to our parents um i one of the things that mr yi just mentioned that i think is important is there have been a lot of things that we've been doing over the last several months and as we're prepping for the return of reopening campus that we've gotten a lot of positive feedback from parents that they really enjoy it and hope that we continue to do those things even in years to come and so it's challenged us to change some things that i really do see us keeping so for example we had sent out a video that was just uh uh welcome it was introducing admin counseling psychologists like your key stakeholders kind of in the front office and i i've never had so many parents email me asking me if we can do that every year because they felt that it made it more intimate and personal and that they really were able to see who it was as opposed to sitting in the back of an auditorium or something like that so i i am excited to see some of the things that this is going to change for years to come um but with that the communication right now um it is weekly it is daily and so one of some of the things that the high schoolers high schools have done is a lot of newsletters we're really trying to up our social media game i feel like that's like my part-time job right now is trying to be present on social media i we have and this is across the board we have more parents um reaching out to us even through social media sending us messages there so if that's how they feel more comfortable reaching out then we want to make sure that they know that we're accessible in any way and so we're trying to do the best that we can to get parents the information as much as we think we hear it all the time we're in meetings all the time we're we're with cabinet and uh the principals and even with our staff and so sometimes on our end we think that the communication has been clear and i think that the constant reminder that we've received is that parents are overwhelmed right now there's a lot on their plates and if they have numerous students in numerous schools it's a lot of information and so we're trying to mainstream the information that goes out like campo specifically we have a newsletter and we really have tried to say no one is sending emails out if you have something to say send it to us we will include it all in one place and it goes out now there are some extenuating circumstances where we want to get something out and we don't want to wait till the end of the week to get it in a newsletter but we are trying to utilize the newsletters and the social media similar to the elementaries we are including our site council to try to get input there uh those those meetings have been a little bit smaller than normal and i think that with that virtual presence and having those through webex that it's a little bit more difficult for our parents to they they want to attend in person so we're excited for i believe this month all the high schools are going to be hosting their first in-person site council meeting and i think that we'll continue to get more positive feedback there and then we are trying to work on making our faces more seen so stepping out of our comfort zone similar to what we are asking our staff like mr yi said and recording ourselves and um doing more interactive things through social media and even if it's sending out uh we've put our pictures on everything uh including in our when you walk into our front office we have tvs in a lot of our central areas and we're using those for similar to like um a doctor's office where it just kind of scrolls through the basics and we've tried to put counseling images on everything our images there's a couple of times where we look up and it's a little bit like startling because not used to seeing your face on everything but we are trying to do a good job of making sure that people know who they're talking to behind a screen because we've we all know it we've lost a little bit of that personal piece and and we're trying to overcompensate and make up for that until things return a little bit back to normal i'll echo what dr cox said about the overwhelming of communication that could come out especially at the beginning of going to the online online instruction and we received concerns from our stakeholders about the number of emails that they were receiving not only from our teachers but from you know their elementary kids teachers and then their high school teachers as well and so we tried to limit just like dr cox said the newsletters that go out to our community and so i took that on and and i send out a nightly newsletter to our parents that give gives them updates on what has occurred or any new information also with step-by-step instructions for our students to receive for the next day where they're supposed to sign in what time how to do that etc and so those new newsletters have gone out to our parents to our students and to our staff so that we're all receiving the same information and it's been great to have our tech services provide troubleshooting information that we can include in the newsletters along with communication from district that they have been sharing with our community but we put that in our newsletter as well so that all of the information is in one location for our parents to access and it's while it can be overwhelming at times to continue to do that each night we have found it beneficial and we have received positive feedback from our parents on as they navigate through the online world and so we'll see how often we do that when we go to in person we'll probably continue that for the first week of hybrid but then taper off to where it's not every day and i do know that the other junior highs as well continue to share through their newsletters to their community whether it's once a week or sometimes daily as well but also through a lot of their social media as well that they're sharing information such as their schedules or expectations the verbage that's specific to their campus that they have been sharing out so this next slide we felt it wasn't this has been in here for the last couple of board meetings but we felt it was important to just keep this included we know a lot of families are having questions about this and so we just felt it was important to keep this in here tonight in case if anybody is watching but i think we're good to go on to the next slide can i ask a question absolutely um with the a through l and then and through z is it worked out pretty much evenly i i will say the a through l for all of the high schools i know is a little bit heavier in numbers um but it really has worked out pretty smooth what we've done is if we have a family that has a conflict if they have two children with maybe last names or something along those lines we are trying to maybe push those to the m through z since we know that the numbers there is a little less but it really we were i'll be honest that we were anticipating and planning we put together a spreadsheet we thought we were going to have all these changes and at least for campo it's been very minimal like under maybe 15 families that have asked for a special situation or change based on their circumstance so and i'm not sure if it's the same for you brian it's been very similar it was it's been about a 60 40 with the a through l um but we had we broke down every class to see what their class periods were when they broke down by that and the i think the largest class that we had after the split was a class of 19 and there were a handful of those otherwise they were all closer to like a 12 13 kind of split so fortunately it worked out and just like dr cox said if if we've had requests to change we've moved them to the m through z to decrease that percentage this is where um the a lot of the collaboration with our fellow peers at the principal ranks about a staggered release and so that previous schedule it showed at the end of each class period there's a staggered release time so at the junior high level we have a 10 minute passing period window that we are are using for our passing period time and each of our junior highs are doing it a little bit different but very similar so i'll explain how we're doing it at greenfield the the 10 minutes so class ends on the 30 at the 30 of every hour during the class day we are dismissing our seventh graders at nine at the 30 and they have five minutes to go to their next classroom and so they'll walk across the campus if they need to get go to the restroom that's when they do that but they'll go straight to their next class while our 8th graders stay in class for those additional five minutes so when our seventh graders are then in their classrooms our eighth graders then dismiss at the 35 and then they walk and go to their next classroom if you can see on the on the picture in the pictures our hallway we do have the blue dividing line and our our one of our mantras on our campus which i believe is a lot at our junior high other junior highs as well are stayed to the right just like our driving drivers on the road we're staying to the right and that blue dividing line is always to our left and we do have just like the elementary schools we have little we have x's that mark outside the classroom for those class times where there may be 8th graders still in the classroom and they have to wait to dismiss we do have designated markings on our our floors for our students to wait that have that social distance in between in between them until they can go into the classroom we do have the the hallway doors we only walk in on the right and then when we exit the courtyard doors we exit through the right as well and so the arrows indicate that around campus and our our custodial crews across the junior highs and our building managers and i know our admin teams have been out um laying down the the tape and the arrows and signs across the different campuses across the junior highs everyone has a little bit different signage some are fancier than others we're using the blue painters tape because we feel if we have to make a change then we can pull up that tape and adjust accordingly some other campuses are had have pre-made signs that they made in their school colors to designate which way the flow of traffic goes in our hallways and and outside in the courtyards as well well congratulations on getting the line so straight with painters tape so at the high schools very similar we all collaborated and i will say that although each of the high schools may have a small deviation from this plan but they we are all pretty consistent we are doing for the most part one-way halls and um the the map picture isn't showing the greatest unless if you have really great vision on the slide but um every when you walk in if you notice on the top right picture both of the doors say enter whereas normally the right as an enter the left is an exit all every single hallway at campo is going to be you only walk in one direction and so that will really help when we have our staff stepping out into the hall during passing periods to just know that everybody should be going one way we know that this is going to take a little bit to train our students and so that's why we decided to just make this decision to start with the hybrid schedule while we have half the students on campus we had originally started planning to do very similar to what mr yi and the junior high principles were doing but we realized that with the number of students that are coming in and out of some of our doors i mean it it really bulks up and so we even though the way that we're doing it it seems like it might take a little bit more time to teach it up front and it may take some students a little bit longer to get across campus because they're having to go out and follow a certain pathway we do believe that um firmly that it's gonna alleviate the flow and we're not going to see 50 kids bunched up at a door trying to get in and out of a doorway at once we we were excited to each of the high schools tried to put their own spin a lot of the signs that we're putting up have something to do and tie into our campuses so at campo we always talk about the campo way so we're really excited about this all of our hallways now have arrows that say in their title camp away so they're just every time you walk into a hallway there's no mistaking if you should be going one way or the other and they're about every six feet apart and then at the entryway and exit way of every door you'll see something similar to this and when you go down to the end of this building you see two giant um copper signs that say exit so that it's very clearly marked for anybody coming in and out and then what we're doing these maps will be sent out ahead of time to our entire community and uh when our freshmen come to do their tours we're passing out campus maps as well just so they can get familiar with that and as far as the release time goes um we have taken a different approach in that since we are asking some if you look at these maps closely enough you'll recognize that depending on where your classroom is in the building you may be taking a longer way to get out of the building as opposed to maybe there's a door right there but it kind of goes against the flow of traffic and so we are taking the classrooms that are kind of on the outsides of the building and we're releasing we're letting the teachers know they're releasing first so that they have the most time to get across campus and then the classrooms that are right by the door they're going to be kind of the ones to exit last um we i'll be honest we've all tasked different assistant principals and like our building managers with um helping organize this and when this one was first presented it took a little bit to wrap our minds around but we were really confident and feel that it's going to go smoothly and similar to what mr yee said we a lot of this is let's see how it goes and if we're wrong then we're going to change the plan again and go from there but this is right now the plan we're going to start with on tuesday and i failed to note that our hallway doors starting in the morning will be propped open that go into the hallways to reduce the number of contact for students and staff touching the doors and then at the end of each class period our teachers one of their new norms is to prop their hallway or their classroom door open so that reduces the number of contact with their doors as well and so students literally just walk through a hallway and walk through a classroom door without having to open doors to get into a hallway or a classroom and that's across the junior highs as well and that i can echo that for all the high schools as well that they're all being tasked with that as well so any questions on the staggering release or hallway setups i do want to go back to the communication i just want to say how much i appreciate the hard work that's gone into that i mean trying to get everything in one location so parents aren't overwhelmed and communicating every night that's that's a huge step up especially at a high school and a junior high level from from what you've done previously and i really really appreciate the efforts on communication because communication is always working until it doesn't and you don't know that it's not working until you are confronted with the problem of not having had that communication so the efforts of being proactive and really getting out there i think that's really important thank you all right so moving on to our buildings the this slide is really more specific to like our cafeterias and some of our larger buildings and rooms on campus and some of the pictures you're going to see here just are examples of how we're spacing students out and how we are going about signage so at the high schools the cafeterias we've had to be very creative some of the high schools for example campos cafeteria is rather small so it's it's a little bit more difficult in there and what we've done is we have a stage that's in there that normally is not used for tables and we've just accepted that we need to make it for tables so we've put about four tables up on that stage and as you can see in the picture up there we have a sign on every single table in the cafeteria we're limiting the chairs we do have a security officer and usually our sro are in are in the actual cafeteria throughout the entire lunch and so we have trained and asked them to just monitor that their high school students um that table right there looks like it would normally if you pulled up some more chairs take eight students but really it's like 16 of them that like to pull up with their friends so um we understand that we're gonna have to monitor that quite a bit until they get used to that and then you'll see the four students per table sign at the bottom of that we all the high schools are trying to put a positive spin on things so it's just our kind of our slogan i guess right now is help keep sam campos safe and so on um all the different uh signs you'll see different positive sayings like that to try to just be optimistic about it our classrooms are we have a lot of tables so i'm going to go back to that and i will say that that's something that we as soon as we knew that this was going to be part of our plan we started working with our um uh facilities to try to figure out what we have and what we don't have and so for right now we are changing out we did have a lot of desks not a ton but we had some desks that weren't being used or kind of set to the side for storage and we've pulled those out and gotten them into the classrooms that had a lot of tables and we have science labs where they only have lab tables so we're trying to say we'll bring in extra chairs or desks to the side or maybe down the row of the lab room and just separate maybe you only have two or three students at a lab table as opposed to normal the normal six that you would have um so just getting really creative with the classroom set up um and we have um our our band rooms our choir rooms they're they're all working uh diligently to just luckily they do have larger space so they're able to spread out and looking at our numbers um when because i'll be honest at the high schools we're not as worried for a lot of the buildings during the hybrid schedule it's more of the concern when we return in all and that's what we're planning for so the hybrid is just practicing it all so in our larger areas we are looking at class size numbers and if there's a class that we feel is going to be too large to fit in a regular classroom we're using some of our other facilities to host those classes so for example we have a couple of our ap lit classes that those kids are really proud and we don't want them to feel like they can't stay in there and that the numbers are a little bit higher and so we are going to have that teacher teach out of our auditorium potentially our library because there is a lot of space in there that during class periods isn't always being used so we're getting creative with our space around campus and then with the restrooms you'll see some pictures on the next slide but we also put signs up outside of all of our bathrooms that just say this many students at a time and it matches the number of stalls that are in there to just limit again at the high school level the bathrooms seem to be the place that students like to hang out so we're trying to really enforce and limit that and have asked our security and our teachers to just kind of if you see um students trying to gravitate to hanging out just kind of do a sweep and tell them that they need to line up and wait outside until there's more room available and i think i'm going to save a couple of these for the next slide we do have a self-filling water station in each of our buildings i know at the other high schools not all of them have them in every single building but at each of the high schools i believe based on conversations with them that they at least have some the nurse has most of our nurses have stations where they can fill up water there as well so we're going to be educating and really promoting our students and we have for weeks to please make sure you're prepared with water and then making sure that they know where those fillable stations are we did not have one in one of our buildings but a few weeks weeks ago one of our boosters pick up the cost to put one in the last building that we needed so i think that's the goal for all the high schools is to eventually try to have that taken care of just for cleansing cleanseliness um and then i think the rest is on the next slide so i'll let you talk and save the rest for next and so for our cafeteria situation we borrowed from the elementary model and we have the benches and so we separated those into three so those are divided into three for students three at a bench and our bottom right picture on the presentation is mrs moorhead's band classroom and she has hers already spread out in social distance and she had enough seats in there for her highest class that she would have so she was able to to do that and set that up in her classroom the that next slide showed how we have other areas where we distributed our tables and benches for our students of those bottom two right pictures outside this past summer we were fortunate that we were able to fence in our that dirt area that houses our a la carte lines and that now allows us to put benches out there where our students can be inside a campus and so not have that the the the street right there at their fingertips to run away which never happened but it always surprised me that we never had that enclosed so we have it enclosed now so we moved our our benches out there to create not only more space on the interior of our courtyard which we used to have for under each ramada so now we have three bench picnic type benches under the ramada to where we have it set up outside for students and then that other picture you can see we put benches along the interior walls to spread out the areas for our students and just today we were able to count all of the seats that we have inside the cafeteria in the new area along the walls along with now allowing students to if they would like to to eat on the grass picnic style to bring their own blanket or towel that they could sit on and and have that option as well to to utilize the space that we have in our campus and we have approximately 500 seats that we would have during a lunch period which right now addresses our student population for each lunch period if we had to identify a specific spot for every student to have a socially distanced area on the campus and i know the other junior highs were doing the exact same thing i know highland junior was making benches in their woods shop over the past weekend and previous week i know mesquite jr was doing the same to create additional seating for their students that they could add to areas where there was not seating previously to continue on with these pictures like mrs carlson said and dr cox has mentioned the spray bottle and with the cleaning solution of the rejuvenal and the microfiber towel we felt it was important for our our staff not only the custodial staff but for our teachers to know where those are located at in each classroom so we identified a specific spot in each classroom that's close to the door so that the teachers know where that's at in case they need to use it if they're subbing in a classroom or if a substitute needs to know where that's at but just as important for a custodial crew for the ease of them to refill those bottles they can identify it right when they walk in to see if it's low they can refill it and then also to grab the towel and put a new towel on there as part of the routine because we wanted to make that those additional responsibilities that they have as easy as possible for them and so we were able to install hooks in every classroom to do that and then that picture to the right we um we wanted to address when our custodians went to a classroom if a teacher came back to the classroom after that room was cleaned whether they were tutoring or they were coaching or they just came back at the end of or sometime earlier in the evening which we know teachers always come back to work extra that we wanted that room to be cleaned before the teachers and students got back the next day so our leadership team worked with our building coordinator to just come up with a simple green and red card system that if a teacher goes in to the classroom after school hours that they just flip the card to red so that the custodial crew knows that even if they have gone through it already they need to go back in and touch up some of those contact areas whether it's just the door the desk that they can make sure that each room is being addressed at the end of each night so that each day we're starting off with a sanitized room and along with that we're we're asking our students and we've been sharing this through our nightly newsletters that we're in this together and so our students have some responsibility in helping with the wellness of our campus and so we're asking them to bring disinfectant wipes or cleaning wipes to campus with them their own personal supply and that the expectation is when they walk into a classroom before they sit down at the desk that they personally clean the desk themselves with the with their own supply of the the disinfectant or cleaning wipes if a student does not have their own supply which we know are in demand and very scarce right now it we're asking the students their responsibility is to let that teacher know that they don't have any and the teacher can spray the area down and the student will then use paper towels that are supplied in each classroom to then wipe that area down and so where just like dr cox mentioned that first two weeks of hybrid getting our students understanding of our new norms and our protocols we're going to lean heavily on that those first couple weeks so that it just becomes part of the norm for our students when they come in that that's part of their routine not that our custodial crews are not cleaning it but it's just another layer of protection for themselves for their fellow students and for our staff that we want once again everyone to take part in and ownership and responsibility for their part in making this happen and just to wrap up the the previous slide in the slide kind of went hand in hand so um a couple of images that i wanted to to talk on um is at the high school levels there's so much that um is driven by our students and that that school culture and ownership and our students want to get back to their clubs their athletics their their their high school years and so we are um right now we know we're not quite there yet but we want them to start thinking of ideas and they are presenting ideas to us and um they are even within the realm of um socially distancing and and all of that they are working really hard to bring some of this stuff back into school even if it has to change the way that it looks so as far as like virtual assemblies go one of the things i wanted to point out the top left picture i didn't really know how how else to to show that to you guys but all of the high schools do have in the gyms and out on the field the capability to do live streaming and i'll i'll be honest that um i was watching i've seen some of it before but this last week i was watching some of it again just to kind of see the quality and it it's like hd like it looks like you're at the movies so we're really really excited that we have that feature because it allows us if we want to talk about like a welcome back assembly and our student council wants to do something they can either go out onto the field or into the gym and do their normal assembly where you usually have two thousand students or a thousand students at any given point in the the bleachers the teacher can just tune into this from their classroom and it can live stream virtually so it allows the high schools to do some of those interactive and engaging things that happen now again we have quite the focus on academics and norms and procedures that we have to get to first but our students are really excited to get some of these things moving and right now a lot of our clubs are coming to the rescue and helping us with a lot as well so at the different high schools each of the different clubs that they have are being tasked with and really they're the ones that came to us and were like what can we do to help so we have a one club that is just going around putting positive notes and posters all over campus to welcome students um we have another uh club that reached out that focuses on community service that asked what they could do to help custodial our custodial crew and help freshen up campus in in terms of the grounds and it's super sweet so we're just trying to let them feel like they they have ownership over the campus as well um but their their our students in our community are really really excited to get back um and again all of us principals were like sharing ideas so when one of our club sponsors bring something up and want to do it i'm sending a quick text i know mr yee mentioned i feel like uh the administrators right now are definitely um on the same page a lot more and it's nice because you can't think of all those ideas so we're sharing a lot of those different ideas for what it's going to look like and then as far as i i didn't mention it on the last slide but at the high schools that have the outdoor seating um we have also similar to all the junior high principals spread those out so um normally um and i'll use campo as an example we have a ramada and then there's kind of the ramada to the side by the cafeteria where there are there are picnic tables like one after another and so what we've done is um we spread them out but we don't have a lot of shaded areas so when you walk very similar to the picture the the bottom right where they're in the walkway kind of down we've done that and we have zip tied laminated signs to each of the tables that say the same just for per table and we've asked our security while they're doing their rounds and walking that if they see anyone taking advantage of that to just kind of redirect our students and remind them of what the new social norms are for our outdoor areas so i think that was everything that we kind of touched on on the last slide and at this point i don't know if anyone has any questions for the junior high or high school levels i don't have a question but i do have a comment and it's for all three of you and all of the all of the principals in the district having done this for a long time i can't even imagine i've actually had nightmares about it um but i want to just say that this is making me feel a whole lot better because i've been very concerned and worried about all of it and i just want to say thank you to all of you i think you've done a fabulous job thank you i had a question about i really think this is a great idea with the cloth and the cleaner right there in a certain spot are other schools doing this as well because you know being able to find that and know where it is i think that's pretty important to having it being useful to people so i know with our collaboration our discussion with our junior high principles when i shared that others were going to do something similar and then until they could buy the hooks because i did send my assistant principal out to lojos before you gave out the idea to go secure enough for every classroom office location on campus to have the hooks we did we did share that with others and um while they're looking to do something similar in the meantime they did find a central location so such as the desk in the in the classroom that their custodial crew would know where to go to exactly okay that's great what about at the high school um we just chose because the hooks were all sold out at lowe's so we decided to just say the the desk with the teacher um but it was actually mr yi was the one that had even thought about that and we appreciated it because i could see a teacher easily putting it in their shelf or in a cabinet or feeling like they're doing their job to keep their uh classroom tidy but then a custodian how long are they going to search for it and given all the extra work that we're asking them to do right now we wanted it to be as efficient as possible and i i will share that marcy has set up a meeting on thursday morning with all the high school and junior high principles where we are going to go more in depth on all of our plans so that we can collaborate one last time before tuesday to make sure if there's a little idea that seems simple but i mean our our brains are a little bit emotional right now right we're not we're not all thinking of everything and so i we are looking forward to that final planning meeting that if one school is doing something that maybe is going to benefit all campuses we're going to kind of share those ideas well it is a lot of work i mean i i really i know that we've gotten emails from parents but we're we're taking a two years worth of work and putting it into a couple weeks really because we would have had a year of making the decision and then a year of planning and we made a decision and now we're trying to to really plan for a lot of changes in a very short time so i do appreciate all the work that everyone's put in the administration i know the teachers the staff everybody has really you know this is what we do in education we collaborate we communicate we really put our hearts into it and i just don't i don't know another place that does that better than public education so thank you for all your contributions thank you thank you dr cox and mr yee at a point when we move to full time in person are you monitoring and keeping track of and i'm sure you are so i don't want to presume anything but the largest number of students in your classes when folks are back in person full time and how are we going to handle that have has that been a part of the discussion i can speak firsthand at campo i'm pretty sure that my registration ap has given me those numbers like 10 times a day and and we are right now when i i mentioned a moment ago that we know we already have three sections that i can think of off the top of my head that it wouldn't be ideal to put them in a classroom so that we're already identifying them and working with that teacher to start in a different environment on tuesday because we don't want them to be in their classroom for hybrid and then have to change the routine for those students come the 21st so um but we are going to have to monitor that because right now we have three identity three sections identified um but if that changes we would rather make that decision to move the location of the classroom sooner um and i i know that um missy has been heavily involved in helping us that if our numbers are at a point where we maybe need to offer an extra section or look at potentially getting a position posted for another staff member it's been a daily conversation at the high school level between district and the sites and very similar we i've tasked my assistant principal and our dean they oversee a different grade level and they've monitored the the enrollment and the rosters for our our campus and have to get to a certain level we do look to make the adjustments sooner for a hybrid so that if we don't have to change it in two weeks and we are waiting for just some last minute additional numbers from missy udall regarding as we transition to um the in person that if we need to adjust that we would be able to work with her for additional staffing and she just granted us an additional replaced an english position on campus we had a individual move over to global and so we were able to fill and post that position and hire someone this week where previously when the first transitions happened we lost a couple teachers and we absorbed that within our class ftes and it did not raise it to where it was an alarming level but at this point she knew that she couldn't do that or we could not do it this time and so we were able to fill that position right away and i do believe the other junior highs are doing the same thing very similar i know they when we talk that it's a daily watch list that we're looking over to ensure that the class sizes are not getting too large the the impact of that though obviously is a changing of schedules and we try to minimize that by keeping the student with the same teachers but just different hours and we've had um great support from our parents that understand when we share the reasons why that that schedule's impacted to reduce the class size and they've been supportive of that thank you and mrs carlson i don't want to look past you but i'm assured and assuming that the elementary schools are doing very similar things thank you i you know the the caveat there is that we all know what class averages are and we also know that class averages lie uh there are the averages and then there are actual numbers and so i'm really interested in the actual numbers not interested in the averages uh the average is average of the actual numbers right correct and uh i would echo what miss eugenie has said my my compliments and appreciation to all of you uh at the administrative level at the campus level for the work and the thought that has gone into this uh it is as good as i have seen and yet you've already acknowledged that nothing is perfect and we're going to be making adjustments on the fly and i appreciate that thank you very much thank you anybody else for them again thank you guys this is extremely informative and i think what miss you jetty said is i think this is an important presentation tonight but i think this is the most important piece of it for the mere fact that people can actually see what's going on on campuses and help put minds at ease and again to reiterate what you all said this is a work in progress this is something we've never done before and so we're going to be building the plane in the sky and we'll continue to build it thanks again thank you thanks next up we have director of health services jennifer frost good evening dr santa cruz members of the board dr mccord thank you for having me here tonight um we've been talking about a lot of these things over the last few weeks and months and so tonight i'm just going to go over again what we're doing in health services to monitor the symptoms of the students to support the students while they're on campus as well as the staff so um jennifer can you just pull your mic up a little bit i think you would we'd hear you a little better i need to get a teacher voice yes um one of the first things that we've been going over is making sure that we're looking at all the symptoms per cdc and department of health protocol and one of the things that i found was that there was a lot of anxiety regarding these symptoms because as you may already know they're very similar to the regular flu to a cold and so some of the things that we've gone over with the staff with my health assistants and the nurses is how to assess those students and make sure that they're assessing them appropriately and i'm extremely lucky because they already do that they already see those students and ask them all the important questions to make sure that when they're coming into the health office that it's actually a health issue as you know as teachers and educators students will come to the nurse's office for a variety of reasons and that headache may actually be a stomachache and that stomach ache may be that they don't like math and so the nurses and health assistants already do that on a daily basis in their day-to-day jobs not during a pandemic and so i'm extremely lucky because they took the information from the cdc as well as department of health as that part and then they have also looked at what they already do in the health office and so i believe our kids are in great hands and and will continue to have the kids come in as they need to we have asked that the teachers not send students down that aren't there for health reasons and so we did develop a guideline for teachers so that when they have a student that needs maybe a safety pin or a change of socks things like that that they're not being sent down to the health office so that we're not having healthy kiddos go down and be with the kids that aren't feeling well we did develop actually i didn't develop our marketing team developed a lot of great signage and education for stopping the spread of germs for how to wash your hands how to wear a mask all those things again very lucky for that department because they are able to make everything look great a lot of the signage is appropriate for the school as far as colors it fits in with their theme it's just something that i think helps the kids feel more comfortable but also doesn't look out of place necessarily again face coverings we've gone over a lot of that one of the things i've really appreciated working this year with education is that the staff and the teachers want to make sure that the kids are wearing their mask appropriately but there's a lot of support in making sure that we support them in the a way that it's a positive message and not something that's um what's the word i'm looking for it's not going to be a um right right and so um i really love that they want to make this something that they know it's uncomfortable necessarily it's new um but just to make it positive um the resources for testing we have a lot of resources to give families so if they have questions they can go to their health assistant or their nurse on campus they can find reef resources for testing there's isolation and quarantine guidelines that they have as well as some collaboration i've been lucky enough to have with some pediatricians in our community as well as pch's east valley location and so we've been able to get information from pediatricians in the area so that we know what they're seeing as well as what their guidelines and protocols are the next slide jennifer if i can ask so when you say resources available for testing isolation and quarantine and maybe you're going to going to address this in a moment but do families need to call their nurse is that available online is that something you send home if the kids come to the office or how can parents access that at every level so elementary and secondary and we do have some resources on our family website as well but the resources that we've put together for health offices the nurses are putting them out through newsletters they're available on the campus website they can contact their health assistant or their nurse and the nurse or health assistant can send them to them a variety of ways we're trying to be creative just as you've heard you know we don't want to send a lot of things home with kiddos just because they might not make it and also because they're not always on campus every day okay thank you miss frost can you speak to the internal communication that is occurring between and among health assistants and health offices as issues arise questions occur just a dialogue so that everyone knows what is happening across town are you talking about within the campuses within the within the campuses and even within the district yes um so another way that i got incredibly lucky is these nurses and health assistants are in constant communication with each other and with me and they are they're very supportive um one of them will send an email out and say you know this is an idea i had from my office what do you guys think and you'll have 57 emails a minute later about how they want to do it or how they like that idea they would not steal the hooks from lowe's [Laughter] the other way that they've supported each other is that we have a group of representatives they're a group of nurses that work together as kind of a middle step and they also answer questions as well and then i was extremely lucky because the district went ahead and granted me the ability to have two extra nurses that are working as a little bit of everything to be honest but they're helping with contact tracing with attendance protocols with orientation of new nurses and so those two nurses have been another place where the staff can go to for questions and resources thank you so i'm trying not to read the slides but to be honest there's so much information one of the things that we have found helpful is frequently asked questions because there are so many of them and so the first one was is the school going to send home every student that has just a runny nose and so one of the things we really wanted to send home for parents is that if they update their olr and their health history and we know that the student has chronic allergies or a migraine issue those things that really helps the nurse investigate what's going on with that child online registration if you're wondering yes um and so we really want to work with families do we want to send home every student with a runny nose no but with an abundance of caution we want to make sure that we're not allowing children that are symptomatic to stay in school and so working together with parents for that resource and making sure that you know this the parents know that if we have that information up front it'll be much easier for us to delineate whether this child is really sick or this is a chronic issue we have some handouts that have been great 10 things to do before school to make sure kids are ready to make sure that they're comfortable with the changes in everyday campus activities a daily health assessment for students that's something that we have out that the parents are going to be able to do every day with their child to make sure that their child's ready to go to school whether it be a fever or cough or runny nose and then when my when can my child return to school is something that we came up with because there are many different guidelines again cdc local guidelines and we wanted to make it an easy to read platform yes platform so that the parents can see exactly when their child will be able to return to school if they are sent home with covet-like symptoms if they're tested if what the test result is and then how they would come back from there so some of the questions that we've been getting as well is what happens if there is a positive teacher or student in my child's class the the district has been very very good about wanting to be transparent and vulnerable so of course just an example in the secondary schools typically if there's something like a communicable illness like lice they wouldn't send a letter out to all the six classes of that high school student but we've changed that for this year and so if there is a positive student in one class that student every class that student attends in the secondary level we'll get a notice um and from there we've been working with epidemiology from the department of health and then those contacts will be notified as appropriate if they meet that close contact guideline um what if they've been exposed outside of school is another big question and we would ask that they develop a close relationship with their health assistant or nurse on campus and call them right away and then the health assistant or the nurse will give them the guidelines of what to do next and the last one will i be notified if there's a positive student absolutely again with that transparency they will be notified that there is a positive student in class and then we will give them more information as the case evolves i have a question um hypothetical obviously oh my gosh everything that we're dealing with right now with having the number of charter schools and other school districts surrounding us that have opened and let's just say that some one of the schools has to close not ours but one of the others do we have any kind of a protocol about accepting students i know we can't pick and choose who we accept in public education but let's say one of this one of the charter schools has to close and 25 kids want to come to the district what how would we handle that mr actually mr carr brought that up at the last meeting and so we've not developed something in writing however with the media the way it is i know that we would be alerted as soon as it happened that the school closed and then we would have to work at that the department of health would quarantine would recommend quarantine for the students that were directly affected and we would have to work with them as far as whether we not we could let certain children come in would you be notified by the department of health which students would have to be quarantined um that i don't know is that a is that a um i don't believe it would be a violation no because it's a community health issue i think it would depend more on the parent notifying the health department where they're going does that make sense and so i think if we know we would address it but there could be circumstances where we don't right so i my question was so if if a parent we had a question about this if a parent if a child is um tested positive for kovaid and what is the first thing that they should do they should call well not the first thing they should do but as far as the school goes should they call the nurse first should they or the attendance office and let them know how do we what's the communication line i don't typically call the nurse at the school ever so i don't have that phone number you know so how how do you do that well there's two ways the first way is when you call the main number of the school it'll give you the option to choose the nurse's office but one thing that we've done that i think is a really great idea in theory is that we have created two attendance lines and so when you call the the school and you're calling your child in sick for the day it goes over the symptoms of covid and it says if you're calling your child in sick for any of these symptoms press two um if all other symptoms press one or not symptoms but all other reasons and so the attendance clerks are able to take that information from that second voicemail and put it on a spreadsheet that they share with the nurse the nurse then is able to follow up with those families and so if they say yes it's positive covid the nurse will know right away that they can call that family and give them that information that's great thank you and then let's see okay so then if if they call in and they say i've tested my childhood test deposit for covid the nurse will will talk to the nurse so the nurse will call them back and get the next information in the next steps of how to come back when to come back those kinds of things and other things that they need help with we'll then do the does the child or parent need to reach out to all of the teachers just like you normally would when you're absent and just send an email and say we're homesick can we get the schoolwork or is that something that automatically will start happening on the school end one of our checklists the the positive student checklist is named appropriately it actually talks about having the nurse speak with the administrator about you know yes we have the student the student's positive they're going to be out this amount of time the administrator would then lead that chain of events as far as supporting the student while they're at home if they feel well enough then they can receive their work and that's the great thing about the having the platform that we do now is that it's flexible and so they can still receive their work on that buzz platform like they are right now okay great so i guess i would just say to the parents reach out to your nurse or attendance yeah or attendance and then if you feel like you need to reach out to somebody else then do that otherwise there are things in place that will start we'll re the schools will reach out to you as well to make sure you're supported in that absolutely okay thanks any other questions no thank you jen very nice two weeks before i move on i have a can we go back to secondary for a couple of questions that i forgot we're past that slide of course sure who do you want to pick on so i i wanted to pick on junior high i know that at the high schools we have a student success center so if students choose a flex schedule they can go into the they can take an in-person class and go into the student success center to take their online class but i'm not aware of what we have at the junior high level to support that flex schedule so can you explain absolutely we did implement a center for success at the junior high level so if the student is on the flex schedule and there is a gap in between their courses or we know when our classes end at the 30 their global class will start at the 30 as well so they can go right into our center for success success area which on our campus will be the library i know our other junior highs are very similar to doing this the same so that the librarian can monitor or assist as needed as they work on their chromebooks okay that's great then the other question i had was there's some concern about students having to transition from in person to online particularly if they end up getting sick with covid or transition from online to in person if they decide to change so what help is there to help students make that transition well it's been very clear from the beginning since we've gone to online instruction that all of our teachers whether it's our campus teachers or global that they are following the scope and sequence of the buzz platform and the florida virtual programming and the curriculum so that if in those situations when it does occur that a student can transition back and forth as easy as possible and we know it's not going to be ideal but the things that are in place are working with our counselors and and it's been mentioned earlier tonight the the social workers that all of our junior highs now have that will be another essential team player in in this transition that she our social worker she can help with the families transitioning and that a lot of that is the communication piece with our teacher so if we're getting someone from global finding out obviously what their grades are where they're at if the grades are lower than what they should be finding you know what we can do to help them move forward on our campus this year and i know some other junior highs as well we've gone to a campus-wide no consequence late policy with the situation that we that we're in we know some students will have troubles turning in late work and so we've developed a new policy that would allow students to turn in late work with and that they can see receive full credit up until the week before the grading period ends um to compensate for some of those situations that will that we know students will face when they transition all right thank you very much i appreciate that i think that's all my questions okay thank you sir all right next we'll talk about employees mr mcintosh all right good evening dr santa cruz governing board and dr mccord i'm here to talk about the employees and the changes over the past couple weeks we have our most susceptible personnel have now been placed at global so we think that all of the necessary changes with those teachers have been made we continue this week since the families made their choices to either change from global back into in person or vice versa we have done all of our staffing changes and we continue to do those based on the class size and the ratios and i'm very pleased to say that we're looking really good at the elementary and the junior high and the high school as far as the majority of the class sizes they're below the ratios that are set by the district [Music] and then if there is a need the principals will reach out to either myself and or missy udall and then determine what other types of changes we can do to lower those class sizes whether it's six fifths or scheduling change or adding a teacher as a whole so we're continuing to do that on the class sizes employees we report all the identified coveted cases with the employees and we use the guidelines in the forms that were created to report those to the necessary departments of health and then we have trained all of our faculty and staff on proper safety protocols prior to the students arriving next week and all of the um employees have been educated on the signs and symptoms of the cova to help identify students and or that's signs that they may be experiencing in the classroom mr mcdosh yes as far back to the staffing assignments and the class sizes wow and again i know the class averages or be what they may but there's then the extremes on either side of that is what you're saying is the reality of it so i appreciate that you're looking carefully at that to make sure that we can have the desks and have and dr cox that you mentioned you know at in the case that we can't then move it to the lecture hall or the auditorium let's figure out ways to to do this best we can but i anticipate that there might be we might have some students coming back or some students who will enroll which didn't go through this last process of parents choosing where they were going to be at so how will you continue to support our teachers who are already in place and our students who are already in place in making sure that they have what they need even as we add in the students who come back and enroll so right now as i said the the majority of the class sizes are left well below the ratios in order for growth but if they start to bubble up and get to the top there we we will hire new teachers we'll post and hire new teachers that's what we're doing right now in a couple situations at a couple of the high schools we only have two postings at the elementary so and we purposely left those tried to in the majority of cases you know some room for growth there for when those students arrive great thank you okay we we we sat this afternoon and he had every just talking elementary right now every elementary campus and every class size and and you know there were some that had 13 and then there were some that were up in you know in the upper 20s and so mr mcintosh obviously is keeping an eye on those grade levels that have a higher number uh and there may be already postings for those positions but when he talked about room for growth there's there's some room for growth there which is good but we got to manage that as well moving forward i mean we don't want to go a class to go from 20 to 32 you know on day two when we're fully in person so it'll also have to be something where i know like the elementary level especially you know parents are very interested those left and came back and maybe they wanted so-and-so's teacher well we got to definitely look at numbers and hold on to those numbers in those classrooms and so that may not happen for them as much as we'd like it to and much as they'd like it to we have to go with their space burst for safety purposes and then move from there i think that's a good point dr mccord even in the high schools i think and junior highs too have the level classes i know that there's been times where we and we try to accommodate the best we can but we're in a little bit different situation this year and i hope that our parents will understand as we are trying to accommodate the needs but also keep our class sizes to the most to the best that we can so hopefully we can all work together and find ways to accommodate that the best that we can but still maintain those class sizes okay moving on to return to work and the precautions and procedures for the employees we have ppe in each of the classrooms we provide them with their face coverings or face shields as appropriate and requested as you already know there's hand sanitizer in every classroom cleaning solutions provided for the daily spot cleaning of the high traffic areas those classrooms are sanitized daily we as already mentioned we have a coveted team of custodians to assist us in those higher needed areas and then there's a deep cleaning every third day at a minimum and then we also follow the district health protocols and reporting and returning to work which i spoke about earlier and notification of positive contacts and then as we return to work and the support that the district's offering we have employee assistance program and then regular communication with those vulnerable staff you know we'll reach out to them talk to them find out how they're doing and and do just basic check-ins there's training for the use of the online platforms and the supplemental resources and then instructional technology support dedicated to virtual learning mr mcintosh i know that yes sir i know that the eap is in place and that's a substantial benefit to our employees but we also have teachers and staff who are in the building now and who will be in the building as we move to full time in person who are concerned about their own anxiety and their own level of stress related to this pandemic will we have personnel available and alerted to checking in with those folks as as time permits well i think that's a really good point you know we have social workers at all of the elementaries in the junior highs and then the mental health counselors at the at the high school there's also you know the administrator or a relationships that get built on each campus to help those individuals who may be experiencing a rather higher level of anxiety and i can understand that as we report back so i think it just goes back to the communication within either the administration administrator or if it's bigger than that than those social workers mental health counselors are there to kind of help and guide them to other places but eap you know is you get 10 session 10 sessions for free for every employee so and they're the real counselors to assist and give the employees the tools to put in their tool belt to kind of lower their anxiety and come in to work each day absolutely and thank you for that i just want us to to be mindful of the fact that we have employees at every level who who may be experiencing a level of stress and anxiety that we don't really know about correct thank you mr mcintosh next miss bets good evening president santa cruz governing board members dr mccord i wanted to start with the transportation update as we can't start school without getting our kids there so just the fleet is in better shape than it's ever been so we have been taking advantage of the lung the long break in addition as you know we did implement the new routing software versatrans this last spring and so all of the regular education routes are totally completed have been verified all the drivers have driven the routes have substantiated their times one of the issues we had last year was with our software the the software indicated a time that were often as much as 30 minutes off which caused some of the delays and issues at the beginning of the school year last year so we believe that as far as our regular education buses go we're in good shape we did we did reinstate the wrist the wristband program for our kindergarten students so each bus we are affectionately giving a package of those colored laminated cards to every bus so that let's use greenfield elementary as the example they have the greatest number of buses so they have seven buses so each bus will have its own color and each kindergarten teacher will be given the appropriate yellow green blue purple red wristband to put on to the kindergarten student so that in the afternoon when they're going home they're able to match up the color that's shown in the bus window to the wristband on their wrist those have been all trans been transmitted to all of our elementary schools as well as the school classroom list given to to the entire school not just kindergarten but indicating what bus every student is on in the entire school so that has already occurred in addition at the junior high and the high schools they don't worry so much about kindergarten students and wristbands but they would like to know what the approximate lineup would be for the buses so that they know which students are on which bus that's going to come in first second third fourth etc and so those bus lineups have been sent out to our secondary schools as well assigned seating this has had come up recently that we really need to make sure that we're understanding who's on our buses and who and where they are sitting in the event of an outbreak where we're able to do some contact tracing so again it's difficult the first couple of weeks we're not in a steady state especially the first couple of weeks this year as only half of our students will be riding the bus on any one day so under those circumstances we're going to wait probably until the end of september and actually starting at the very beginning we're actually having the bus drivers indicate to all the students hey find a seat and then if you like that seat stay there for the next you know couple of months because we are going to assign you to a seat uh when when the appropriate time is and basically the driver will just send a seating assignment back and have the students write down their names at every grade level so in addition to that we wanted to make sure that we had some visibility as to which students are actually riding our bus so we have not been able to send it out today but it's ready to go tomorrow so we're sending out the registration form tomorrow asking our families first of all do you plan on using gilbert public schools busing services if the answer is no then they're done if they say yes and we're actually asking them is it occasionally or regularly this will just give us some more information on in the event of an outbreak how we can match up the student to the bus route that they're on in addition we did verify of course all of our buses do have cameras on them and we keep video and the video is kept anywhere between three weeks to a month and so in the event of an outbreak and we don't know for certain who the student was sitting next to were able to pull that video and be able to verify that fairly quickly the special education routes ongoing again this is a complexity that i learned about last year the issue that as special education students arrive and depending upon where they live they could impact the pickup and drop off times for every single student on that route that's already been routed requiring us to contact all the parents over and over again as their schedules change because we're adding students to routes this year with the assistance of the special education department we received every single student that had an iep that had an iep mandate of specialized transportation by the 15th or 20th of may so we've been active actively getting them all routed what happened then though is at the end of june and early july we had some significant upturns in covid 19 cases throughout the county and at that point in time many of our students with transportation and iep needs disenrolled from our neighborhood schools and enrolled in global academy so when that happened many of these students their transportation was deleted they're now online so theoretically they don't need transportation to go to school online so at this point in time the last couple of weeks we've been working very closely with the special education department identifying all those students with that need did they move back into a bricks and mortar so that we can get them routed as quickly as possible so right now we think that we've got everybody routed to the tune of maybe maybe as many as 30 to 40 individuals have not yet been routed which is much much better than in prior years so we feel like we're in pretty good shape there as well and then finally if you remember we did have a great deal of phone calls last year we believe that all these efforts that we've made will contribute greatly to the number of phone phone and emails coming in the first day of school but we do know that we're expecting those it's always difficult the first week or so of school and so we we have worked with technology services to get set up another phone bank with an additional six phones put into the conference room and areas in transportation so that we can manage all the phone calls so in addition wanted to share again as we've had resignations of other employees we've also seen resignations of our drivers so since august 1st or so we've lost about 12 drivers so we are actively recruiting at this point we have a game plan for tuesday morning to make sure that all of our routes are covered in addition i had been told that chandler public schools was providing some support to queen creek renting out their drivers as they are not yet in session so trace toby our director has been reaching out to local school districts around to find out can we open up a purchase order with mesa or with scottsdale or some of the other neighboring school districts to actually rent to their drivers for a period of a couple of weeks while that school district is not in session but gilbert public schools is so we're still working on those kinds of things as well to mitigate some of that loss the i talked about the video cameras uh implementing the zonar z-pass so we had talked about this last year a couple of times with our with the superintendent's parent council we talked about it um in june about whether that would be a value things were looking pretty good at the end of june and we put that on the shelf however it's deemed now that we really should probably do that so higley unified as an example does not have z-pass they have another system by which they are having the students put their their pass on the bus so that that the the bus knows who's on the bus you know at any point in time so that's what the z-pass will do as well we we have moved forward on implementing that getting all the equipment put on all of our buses hoping to pilot it after fall break with with some of our elementary schools to start in addition we talked about the signage so our special education students starting july 8th july 8th september 8th starting september 8th we'll be going tuesday and then thursday and friday that first week so you can see the four-day sign on the bus there and then the monday thursday sign for those starting the next week and then the tuesday friday sign for those that will start tuesday and their second day will be on friday next week so that that way the students can see oh they're expecting me to be here today or oh they're not expecting me to be here today so all of our buses fortunately will be running their exact same routes every day again they'll just have fewer students on the bus giving them additional practice etc a couple of other additional things the dr mccord brought forward to us last year the idea of putting bus stop signs on our bus stop so those are being deployed tomorrow and thursday so that all of our students and families know where the bus stops are primarily for elementary they most of our elementary junior highs and high school bus stops are the same however it's mostly to support our elementary students so that's my report on transportation okay i can go on great i didn't hear you say the status of the sanitizing gun oh um yes that's in a future slide though dr santa cruz i'm still ahead i'm still ahead of myself okay so this is um this is uh breaking news so the summer meal program we were just notified yesterday that the u.s department of agriculture has extended that through december 31st 2020 and we received notification today from the department of education here in arizona that they've confirmed that and we are to begin providing meals to every single student whether they're free introduced or not as soon as possible we're starting to we'll we're ramping up for that to happen on the 8th of september a couple of things this is breaking news for all of our principals so the good news is all of our students are going to have are going to be fed the potentially difficulty is we might be creating a logistical issue because we'll have that many more students actually in cafeteria lines trying to get meals so however because all the meals are not going to be charged it will facilitate getting them in in and out of the line for purposes of the point of sale system etc so we're actually all very excited about that we will bring back there for all cafeteria workers to make sure that we can have as many lines as possible as our staffing will allow us we too have seen a fair amount of reductions in staff and nutrition services but we're fully advertising for additional cafeteria workers when i was speaking with the director today debbie mccarron she indicated that normally we're feeding about 40 percent of our student population she expects that this could go up to be 80 so the good news is we no longer will need to concern ourselves with not enough reimbursement for the national school lunch program and for our food services program um and then and then we will be able to serve the families throughout gilbert in a very positive way any questions on any of that okay great here comes dr santa cruz i'm waiting with favorite bread so how are we going to let families know about that or what is your plan to i guess maybe that will go out to principles and then they'll let families know how that will work so right now as an example we are still having a curbside pickup of our free introduced at lunch free and reduced lunch families and they're we're still providing that to them between 7 and 9 30 every morning that will continue and as they're coming we'll go ahead and give them a flyer and let them know that this will be continued through the 31st of december in addition anybody that comes to breakfast or lunch tomorrow they will not be charged so it will get out in that way as well but we're launching the flyer and all the communication um thursday friday this week will that be at the secondary level too yes it will be yes so it is amazing i mean that is amazing i have i just have to say it's going to be a huge i mean i think it's going to be very helpful to families during this difficult time and um just really puts us in a different place than we've ever been before so that's really amazing well and just to be clear i've already had some questions about wow then then really our nutrition service department is going to be in trouble because they're not going to have any revenue at all so i want to make sure it's clear that this is usda and these are all fully reimbursable meals so some of the changes that we're going to make are that the a la carte hot hot a la carte foods will not be available to the junior highs and high schools at least initially we're going to get into a steady state and figure out how much how much staff we have to be able to manage that there will be a la carte options however the the free meal will be a packaged meal that will be it'll be hot and cold um and there will be some choice but it will be the com the combination the combo pack that we provide generally for students so nobody will ever have to go with a cheese sandwich right nobody will ever have to go with this cheese sandwich that's exactly right so regarding the cleaning i'm going to start with the trident sprayers um dr santa cruz have they indicated how long that will continue is that indefinitely is it until december 31st that's where they are right now our understanding is there's a great deal of pressure to extend it through the entire fiscal year but we'll just monitor it as we have been it's been changing um every month at least so so um the they're cry they're called the trident sprayers and we have verified this twice i wish i could guarantee for certain that they're going to arrive on the 8th of september but we've verified twice that they're designated for gilbert public schools and there are 50 of them which means that every single school will have one this is a great tool it allows them to go through every classroom fairly quickly to desanitize every night and then in addition the playground it allows the custodian or the building manager to go out to the playground and spray the playground equipment twice a day to making sure that everything is desanitized it does not replace cleaning of course but it will go a long way towards making sure that our surfaces are safe throughout our buildings so every elementary school and junior high will have one and and every high school or junior high that has a weight room will have two so that they can be used in the weight room and then will be used throughout the building so we are expecting them all to come in on on the 8th of september and we will deploy them as soon as we get them in the good news is that we do have the chemical in though so that's ready to go at every single one of our school sites in addition 10 of those sprayers are designated for transportation with the same thing so that every time that they run around they're able to go and when i see a route i mean all three runs high school elementary junior high and they'll be able to go ahead and fog the inside of the bus so that the um so that when the afternoon run is available it's desanitized and then we'll we'll clean it at the end of the day on the buses as well and right now we're managing that we did not anticipate having the trident sprayers in time so we're managing that every single one of our buses has a spray pot bottle of this this qt material and so they are actually using a hand spray bottle to desanitize every time they're doing a special education run a preschool run whatever the case an evit run and they're doing that individually now on our buses as well um i'm happy to say that all of the plexiglas shields are in and have been installed and deployed to all of our schools the every single spray bottle we finally received all the sprayers that we needed to make sure that every classroom was fit with one the hand sanitizer bottles of course have been in for some time we made a commitment it was actually ashland ranch that we used as the model for determining how many dispensers how many hand sanitizers dispensers do we need in our average elementary school in gilbert and so it was at ashland that we determined the locations and we determined that there were 14 that were needed the dispensers were needed there were 14 per elementary so i can say that we are at at least eight for every elementary and they have the product to go with it we have prioritized the elementary schools over the junior highs and high schools just due to the age of the students and the fact that that we want to make sure it's purely visible and so every single school has a minimum of eight as well as the product to fill them as the dispensers are coming in we're going to fill in the 14 to the elementaries and then go to the junior high and high schools again all of the hand sanitizer bottles are fully available and so as they're being ordered by schools we are deploying those as well to all the areas for the junior high and high schools until we can get the other dispensers in so is that the hand sanitizer that's not at every classroom but it's just at spaces around the junior highs and high schools right so yes yes so like in the so marcy actually marcy taylor met with all of the junior high and high schools and determined where do we need them so the locations would have been and we have the bottles to go instead right now until we get the dispensers but the libraries the auditoriums the um the office area the attendance area those types of places have been identified so indicating that probably about eight would be needed for every junior high and high school seven or eight so again as soon as they come in we'll get them out as quickly as possible the good news is we we were having a hard time getting the hand sanitizer it is a foam hand sanitizer again so that it doesn't hopefully makes less of a mess but we do have a fair amount of product of that in right now as well so at least the product is coming in the delivery of clean cloths there are a few outliers and where for some reason we're having a hard time getting them in but generally speaking throughout the school district the class have been delivered and sent us is the company that's operating that and they're the ones who will be doing the laundering and bringing in the new the new clean class once a week at every single school um let's see and then the other thing is the bathroom cleaning machine so one of the things that that albert has talked about from the very beginning is that with these cleaning protocols let's try to get the equipment that we can to facilitate that process with our custodians and our building managers so the cleaning machines we have ordered as well two for every high school one for every junior high in elementary those are were expected in the same time as the trident sprayers we don't have confirmation of that at this point but but just to give you an idea these have been ordered since june so we've been trying to just constantly nudge when they come and when are they coming so we're happy to get the sprayers in this week this coming week so what are we doing until the sprayers come hopefully september 8th if they don't come what's our backup plan same with the bathroom cleaning machines what's the backup plan if those don't show up um so the bathroom cleaning machines all the custodians and the um and the building managers know how to clean a bathroom and so they would do what they've always been doing it's just that the the cleaning machines would help them do it quicker in addition the if we don't get these sprayers in there is an option to again we do have some extra spray spray triggers in now and spray bottles so we have options to be able to deploy those as well and get the chemical in there because it can be as i described with our buses that's what we're doing with our buses so that's an option um we have gotten confirmation though so we're we're we're feeling more positive than we have for a long time regarding these trident sprayers but i will keep you apprised yeah i just think as long as we have a backup plan in case it doesn't because we've we've committed to those those cleaning protocols and want to make sure that we're doing what we can you bet and then as far as the delivery of the cloths if they weren't delivered already you said there's a few outliers are you expecting them tomorrow or the next day i mean yeah so by tuesday for sure we had an issue with one school yesterday those were delivered yesterday so we're good there and then another school came up today and they're supposed to be delivered tomorrow morning yes they're on top of it albert's staying on top of it those are the only two that were outstanding now there's only one left that i know of at least okay thank you so much you bet and then finally performing arts i'd like to give a call out to um karen coleman she's worked very hard to figure out how can we make our instrument safe for our students so there were two products that she found the mighty mist is to sanitize the inside of horns and the super slick is really meant to sanitize the exterior of our wood instruments so the super slick is in and we're able to deploy that out to our our orchestras and probably especially with our clarinets and stuff like that for our band instruments and we're still waiting for the mighty mist to come in in addition she actually went out and hit up um lowe's and home depot for buckets um and then using probably some sort of a material a kitty litter type material so that there's a place that the students can like shake out their trumpets i was worried about that so so that it's not all over the carpet or in the air whatever the case may be there's some valves yeah yes and we have um we also had one student uh that that was sharing a horn and that we have put in an order to get a second horn so that we don't have that sharing going on as well so we are working with a performing arts group as well to come up with strategies sorry those buckets have been needed for years to know that they emptied that out on the carpet and just leave it i didn't want to get into that detail i'm sorry so again i guess just what is the backup for the brass instruments are those for the mighty mist is that for instruments that are shared like if you don't have an answer to that question so i've been a little bit external to that conversation but i will find out and i'll put it in this week's board memo so you're aware yeah any other questions on that oh the final thing before we get into the budget availability so in talking with um john castellano about technology so how are we going to clean our technology our chromebook so um in doing the research it seems that a 70 percent isopro isopropyl alcohol solution works very well for the keyboards and the exterior of the of the chromebooks and other laptops the issue is with the lcd screens and so it needs to be diluted to 50 percent concentration we we did have enough isopropyl alcohol in to deploy them all to our high schools and secondary so they think they can get started having that available to them we're working at getting a 50 solution but we do have enough alcohol where we can at least give them the alcohol and they can dilute it themselves to the 50 level and we're still working on options for our elementary schools so there are products out there there's electronic wipes and there's a 3m wipe that is meant for electronic materials we're looking at seeing how quickly we can procure those so that we can send them out to our elementary schools so that's all i have about um the cleaning are there any other questions so dr santa cruz are you are you good perfect thank you that brings up a question because you're talking about cleaning chromebooks which you know after someone has used it but since everybody has had a chromebook with the online learning how are we i mean we've had that before for junior highs and high schools are the elementary students going to be able to keep their chromebook what is the plan for elementary is it going to become a one-to-one and then they just carry their chromebook with them or what what is the plan for them we would ask that they they hang on to their chromebooks right now as we're using them and then if we're back full and we no longer need to use a buzz platform at the elementary level and and just shift over to uh what we've always done then we will collect them on each campus okay so yeah but they will be they will be we don't have enough to be able to leave one on campus and one at home they would be transporting those back and forth and with elementary kids they might be more at risk could be when i think the cleaning need is primarily due to repairs that have to be made and those kinds of things so as um i think librarians are mostly collecting them and then um they're working with technology services to make sure that they're repaired and cleaned etc so i think that's the biggest need okay thank you so i wanted to talk about the budget availability there's a lot of moving parts to the budget in the current year as you know we are funded on current year funding but we have all these other grants out there and available to us i wanted to talk about that the biggest thing i want to talk about is the enrollment of bricks and mortar versus arizona online so to date we have about 27 800 enrollees in our neighborhood schools and about 5 600 or so and this changes daily so please i'm saying about don't hold me to the exact numbers versus last year our neighborhood enrollment was 33 000 and our online was 125 or 131.