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i'm going to continue off on another question i know i'm not going to read them all off because we still have other people to consider i mean consider so i'm going to go down to question number six why is it that only children with ot pt and speech are allowed for in-person services we need to bring back all the teachers to the schools and integrate them so school services for children with learning differences can come back in west aurora brought their kids back who have autism and severe learning disabilities kalan schools are doing a hybrid option and so is yorkville oswego we are going to bury our families if we keep hurting them like this families will begin to leave the area we are trying so hard to build up like our surrounding communities then all this new construction will be for nothing and how can we bring in more revenue which we're always talking about how can we bring in more revenue to support our schools and our communities when we don't support the hard-working families locally one other thing that i would like to bring to the attention being a parent of children with learning disabilities is why are these children ineligible for some of their in-person services and did you know that even though they're ineligible for those services they are eligible however through district 308 to test them for their iep services that are mandated through the state of illinois even though they are not eligible to come in the school for their services but they are eligible to come in for testing so even though they have been out of school for almost six months almost six months without their in-person services do you really feel those standardized testing scores would be a true reflection of those students capabilities without their services for almost six months so at this point that's all i have to say thank you for reviewing the document we are proud supporters of our community and giving back to the local area but i'm very concerned about the children in sd 308 especially those in the special education department those with learning disabilities or disadvantaged homes thank you so much tennis blue hello can you hear me yeah okay um i guess my first comment if anybody ever was wondering why we need capital reserves this is a primary example of where it would have come in handy it's like it's an emergency fund and it would have been very nice to have had that okay i want to talk a little bit about your last meeting on the bond restructuring and maybe a few other side comments on stuff like that i mean i've watched your meetings and i i have a little different take than you guys and i know i think you all have your set opinions sorry this thing keeps coming off and i i don't know i i didn't see the same things that you guys were talking about in the meeting i mean i looked at the different scenarios and over the years some the range is somewhere between 1100 and 1300 dollar tax liability um depending on which scenario scenario you do one two three well two three four okay the question becomes i know you all struggled with this the other day which one do you take actually i like a five i'd like to see it drawn out much further i think future generations should pay for some of the buildings that they're going to use okay i've been here a long time i paid for new generations coming in a lot of the people that have been here a long time have already paid for new generations coming in they don't use the facilities at all and i think anybody that's going to use it should be paying for it i know i know you're you're all talking about we save 600 here or we save a million here uh i kind of question that analysis only only from the only because you're talking about uh what's the word for it now a non-referendum bond well as soon as you do that you just added money you just added about a hundred dollars a taxpayer i assume you're talking somewhere in the neighborhood of the 13 million dollars for a non-referendum bond that's what we did the last time and it's about to expire i mean if you look at this really what we're saying is every five years we're going to do this that's the trend you're setting so every five years this is going to come down the line because you need the money for something okay if you look if you look at the chart the bar charts the bar charts don't show the non-referendum bond at all it's coming off i know the bar charts do not show the non-referendum bond impact except for the existing non-referendum bond so you take that little piece and you add that on top to all the different charts that you look at if you're talking non-referendum bond so the scenario where you save 100 well you spend 100 as soon as you go to non-referendum bod net effect zero okay the 500 i don't know where the 500 is i looked at all of those i see differentials of a few hundred one way or another but i didn't see the 500 i mean they're all somewhere between 1100 and 13 until you get to the out years okay i didn't see this 500 likes unless you're talking uh you know around 20 28 or there's a period there where things go down and they go back up in the existing one maybe they're talking about that i don't know so the question and and obviously i mean your first your your choice is a roller coaster ride i don't think anybody wants to do that okay scenario one i i don't know what it buys you if you're talking this whole thing is like a holistic approach you don't look at this piece you don't look at that you got to look at the whole thing and what's your plan are you going to do non-referendum bonds if you are you put that together with what your bond structure is going to be okay as to which scenario you want to pick and see how that all plays out i'm guessing this the board is leaning towards non-referendum bond if that's the case then you should look at that in addition how that impacts the bond whichever scenario you choose for bonds okay you should see what impact that has i think i'll stop on that part right now okay i have a few other quick comments i've seen that there's ask a pleaser going to be there's going to be like a thousand there's a thousand fewer students i kind of sent a little email on that a little bit already there's an opportunity there to save a million and a half if you're willing to you know reduce staff by around 30 teachers and i know the board always has issues with that but sometimes we have to look at this as part of the grand scheme how we're going to save how we're going to put everything together you know we've got to look at this this is 80 percent of our our budget we've got to look at this stuff okay um i think a lot of times thank you um i have to go i got to get up four in the morning i mean no disrespect thank you jason mesenko hello board members my name is jason macenko i thank you for the opportunity to speak tonight i thank everybody in this room who came out to make a public comment it's important it's obviously important to you individuals i also would like to say hello to district 308 whoever's listening to online i thank you for the correspondence over this past weekend sometimes emails can get a little tricky i am passionate about this and what i'm passionate about is my son who needs to be in school he's in the stars program he's been placed at homestead he'll be in kindergarten this year he has autism when we found out that bear had autism it was a school that gave us the awareness of what was going on it was a tremendously scary time for us tremendously scary i can still i don't think i'll ever remember all right i'm sorry i don't think i'll ever forget the principle that helped us out early intervention came in it was a godsend my son had serious sensory issues early intervention was able to get him into a place where he was at least able to be evaluated down in joliet with easter seals when he was eligible to go to brokaw he still wasn't ready his sensory issues were still out of control was not ready to go into the classroom our family decided to use aba therapy every day somebody came to my house rang my doorbell multiple times a day for a year people in my home helping my son with me right alongside them because i stay home i stay home to help my son and to help my daughter aba ran its course for my son he was starting to show signs that he needed something more so he came back to brocaw he was assessed and placed into the stars classroom my wife sarah and i knew this was the right decision for bear he was done with aba and now it was time to get him into the classroom that we desperately wanted him to have bear exceeded to excel in that classroom he needed that pure interaction he's such a great kid he's a rule follower at school sits down when he's supposed to sit down gets in line he finds it so exciting he's motivated to learn motivated at school to learn with his peers the stars teachers in this district so far at brokaw and at homestead i would equate to the marines of our armed services the best of the best so this is our remote learning experience running away from the computer getting him back trying to turn the microphone on so he can answer a question but he already did and now he doesn't want to answer it again and there he is lost again these children cannot learn in front of the screen this is a public health crisis much like coronavirus i pulled up and i don't come to oswego east often because my children are so young i don't need to know about this place yet there's a bunch of kids filing in the back for something they're all in line coming in what are they doing here a bunch of kids coming in a district 308 building don't understand are there lives or health less at risk than the stars students and the special needs students that need in-person learning immediately this is a health emergency much like the coronavirus is we can't ignore one health emergency while we fight another the cure can't be worse than the virus please help our special needs students out with an immediate return to school we are desperate it's so important thank you wayne harshberger good evening my name is wayne hershberger i sent quite a few emails over the weekend i can count three responses exactly three responses coach whipple two athletic directors i can count one phone call i expect better leadership out of this board of education and this district administration professionalism is reading an email and hitting reply i got it we'll get back to you being unprofessional is not responding to email after email after email okay i talk to colleagues all the time friends family friends co-workers since june i've had many people bug me during work hours does the board always look like this all your meetings you need to go watch the videos okay my friends and colleagues are implying you look like a bunch of clowns up here okay when the district administration comes in with staff work it's not completed staff work i sent you a document on what completed staff work looks like if i came into a business meeting as unprepared as a dis administration i would be told stop leave we'll follow up with you on how to be prepared the next time you come in front of us okay this whole thing is difficult for everyone right i get it we need to take it seriously we need to show the stakeholders the citizens and taxpayers scenarios and cookie crumbs on how we got to the answers you can't say just trust us we're smarter than you are so i've sent emails and emails on how to approach things i don't get answers that's why i'm here tonight okay saturday morning i was out here out front okay ohs how many oe cross-country runners chose not to wear their masks i asked two of them where's your mask oh we're by ourselves we're good then one of them goes oh my mask is way over there what took a picture talked to head coach the head coach of oe cross country blew me off well they're supposed to wear the mask then he lectured me about taking pictures of underage athletes and wandered off and walked by his team it didn't say a word okay i think some of that's taken care of but here's my question the ads like oh we'll recommunicate the definition of insanity is doing the same thing over and over and expecting a different result so what are you gonna do differently if you can't get the student athlete to wear the mask you're never gonna get anyone else to wear a mask does that make sense your senior upper class men will set the tone for the rest of the student body if you don't get them going in the right direction you are done what i'm asking you all to do is look in the mirror look asking the district administration to look in the mirror are you really prepared to lead this district and if you're not find the door and let somebody else you know uh all right item 5.1 board member comments start on your side i can go first um i just want to say to the community and the board members that i've been thinking a lot about all the options that we have in the future one of them is continuing remote learning and the good reasons why i think about that being a good option is because of safety a lot of people are either fragile themselves or they have fragile people in their families or they have considerations of how they're supposed to keep going if somebody gets sick and i know that some people think that coronavirus is just not a big deal i have people in my life who think it's not a big deal but the problem for me is that when i think of being off work for eight weeks with an illness or being off work for two weeks and then being just not feeling good for a while that's a pretty serious consideration for a lot of people so i think that we need to keep that in mind as we go forward the second thing is that the cost of remote learning is less than the cost of in-person learning and i know that that should not be the overriding factor but in a district like oswego where we're having some financial difficulties i think that's an issue for all of us as board members and another one is that i know that remote learning there's a continuity of education so in some cases where people feel dissatisfied with what their situation is that could be a continuity of a bad situation for some people that either choose really heavily to have remote or they like what they're getting that's a good thing that it goes through the year and it's continuous um i've been trying to learn more about our plans as a district to do the return to learn and i won't say anything specific because i don't know fully what the district's plan is yet but i want to say this there's a lot of people that say those teachers need to get back in the classroom and i just want to say this that teachers are not lacking courage they go into classrooms where there are ringworm runny noses lice coughs hand foot mouth disease and i can tell you a lot of other things that i personally have had students with right there with me we're not afraid to go to those things we're not afraid to get those things but this is something different and so i hope that everybody who's out there listening just give teachers credit for the fact that they do run right into the midst of a lot of difficulty to teach kids and this is one of the times where it's hard to do that and it's hard for a good good reason having said that i keep looking at the logistics of trying to come back and i think that we have some people in the district who can think this through and try to find a way to make it logistically possible for families who really need to have in-person learning or really desiring personality for that to happen but i have to say that i hope as a board member whatever those committees come up with those teachers and those people on the committees that they're really listen to and that people really hear how they feel and how they see it and how they know that certain things will work and others won't and i mean everybody teachers cafeteria office custodians you gotta listen to every stakeholder group and parents and kids because if you don't your plan is probably not going to go as well as you want it to so the logistics are a huge concern for me once that logistical piece and that is my biggest piece i am a very practical person i believe in in being realistic and being practical once that's addressed i think that the special ed kids are a major concern for all of us that we want them to get back into school because it is hard to learn on a screen because it is hard to feel as connected and as happy and excited about school as you do and i would hope that what we can ask from the other parents in the district is if you don't get the turn to go in person or if not everybody gets the turn to go in person that we can try to be reasonable and see why that's okay why maybe the special ed kids get to go back or the k through two kids get to go back or some group gets to go back but maybe not your group and that we would have some patience and understanding and and credit for having a plan that at least includes some of the folks that need that that situation and then the last thing that i'll say is just that i think there's some really exciting things coming up with diversity equity and inclusion i think that what i long for as a board member is that these kids come to school and no matter where they come from if you're poor if you're of color if you're different in any way that you meet a caring supportive environment where people are not making excuses of why they can't help you out because pretty much what i've seen 30 years if you really want to help somebody out you'll find a way and if you really want to be a problem you'll you'll find a reason why oh well i'd like to treat them equally but this is why i can't i think most of the people most of the parents in our district most of the staff really try for that and there are some bad experiences and we have to fix those and we have to have good conversations but i really want the action to take priority i want it to be where we come up with some action where the kids see it the staff sees it and it really is meaningful and it's not just us saying oh we believe in that of course we could say that let's do something that shows that we actually do care about that that's what i think so that's my comment for tonight well not now i'm phil compelled um i'll be brief um you know i we heard we've heard a few impassioned comments this evening and we're all well aware of the impact of remote learning not just on kids with special needs but all kids and it was interesting i think we all kind of individually got an email from from someone over the weekend but it was sent directly to each one and and my response back to that individual was i don't think there's a single board member that doesn't want to be back in person and and i think sometimes that's lost on on some members of the of the public um we want to get there and we will get there um there's but there's a process to it we are looking at and considering all sorts of different things i'm encouraged every day when i read a different article about a different school district that is either started online and is now returning in person or started with some sort of a hybrid approach and the sky is not falling i'm not discounting the severity of covid or the risks but what i am saying is is that other districts have found ways to make it work we will find a way to make it work and i'm excited for the next board meeting when we're going to talk about this more detail i think i share their comments i think we need to get back to work but i think the first step is getting teachers back in the building and i think i don't i like i can appreciate tony's logistical i more of a throw the kid in the water and see if he can swim instead of dipping my toe in but i understand that doesn't work for everybody that's why we're all different but i honestly believe that we have to get teachers back in the building because we have to figure out how to make that work and once we can figure out teachers and buildings then we can start bringing in sets of kids into buildings and we can't wait until october or november or december we have to do that now so while i realize that we don't have a meeting until the 30th to hear the plan that's where i'm at we've had um another successful week of remote learning in our house i said it at our last meeting i'll say it again tonight that it's gone better than i thought it would the teachers the the experience we haven't had any uh connectivity issues it's it's working however the concern that i've had from the very beginning i've stressed it over and over again the students that we're gonna lose the students that this is not going to work for how many bears are out there he's not the only one and i thought about this as i was taking a break between our meetings the size of this building is immense and our guidelines are social distancing and masks and if out of our 23 buildings we don't have a way yet to help the bears that are out there that are identified in the space that we have with the staff that we have i can't wrap my mind around why we can't have a handful of kids as tony said if it's not your group yet be patient but we have to start somewhere and if we can't have we haven't figured out a way to have 20 bears in a classroom yet or in a building in this district to get them the help we need years students like that have been worked with repeatedly over and over again and how long is it going to take to get these kids back into the door or back up to that that performance level that they were at after months and months of of not having that pushing that guidance that's out there so yes it's going great it's at least for our personal experience it's going great i know that there are families out there that this is working well that we could survive to january do we want to go the whole year no absolutely not but it is working for some people that's working out well but we have to figure out a way to help the kids that it's not working for and get them the help they need whether it's not in the building whether it's it's a homemade it's somebody we have to do better we have to do better so kudos and thank you to the staff that are pushing it 100 percent i know you i know they're out there i know they're doing a great job thank you thank you thank you but we have to be able to help more people out there i i will also be brief and just thank those of you who came to speak tonight and those who submitted comments online we always appreciate community feedback um i guess i will kind of echo matt's comments a little and one thing that he was saying kind of struck me as what is equal in this type of situation is not necessarily always what is fair and i'm just thinking about my my kids are i wouldn't say things are going great i don't know if they would say it's great but they're fine they can deal i'm not concerned that they're going to fall way behind but i definitely have those concerned about certain populations of our student body and i hope that we will not be so concerned with the fairness of everybody getting to go back at the same time in at the expense of really what is doing the right thing and there are going to be people who are not happy because we all just want our kids to be in the building i mean i want my kids to be there because i know that that's where they want to be as much as they complain about going to school they can't wait to get back to school i'll just i'll end my comments here i kind of like being able to go last but i kind of hate it because like everyone says the things i already wanted to say so then i have to sit here and think of some other ones that i want to say in a different way about the same things but i think what what i saw most represented tonight in our community coming to speak or via email is that what they're feeling is a need for a more which on the one hand we all we all know this this is the basic if we wanted to do school remote we would already do it if that was what was best for kids learning environment we kind of get real concerned about kids that need early intervention that don't get early intervention we get concerned about kids that don't get preschool who need preschool because those ages those years of brain development can't get got back and i think i can pretty safely say that the people that are responsible for those areas in our district are lying awake at night worrying about that i having met these people um but that doesn't change that this is something that that i also feel we we really need to be working toward as quickly as we possibly can for for the kids that we don't want to lose because we could lose them either because of situations that they're not able to connect or because of different educational challenges or or just availability of devices um i hope that when we see this plan at our next meeting we are able to to see that we have already been able to take steps toward getting kids more than what they're able to get this week that each week we'll see a little bit more progress but one of the other things that this this situation really really really highlights in a district our size is the disparity in the educational experience and that disparity is for a variety of reasons um be it race be it socio-economic income uh be it school boundary be it attendance capacity of the building you're in we have a lot of our community that falls into a specific need that still needs to get addressed even though it's not a majority need so one of the things that i was very excited to see that the board and i we were all in agreement that we wanted to do and that i do want to make sure that i mention is our addition of our board advisory committee we have our finance and facilities advisory committee we have our legislative and policy advisory committee we have our teaching and learning committee and we've added a fourth committee where currently applications are available for any citizen who would like to apply for our diversity equity inclusion board advisory committee so that we can start to add our board level in each of our opportunities take some time to think about how how will the experts how will the subject matter experts just like in our other areas how will they remind us to think about some of these areas and i think that especially given the times that we're in we're looking at how do we keep kids in front of a screen and yet we want to give star tests because we kind of have to know how far behind they are but at the same time we know that they're still getting behind sometimes it's there's there's not a real good answer this week but hopefully as we progress through the weeks and we get through the processes that just take time with this big place we are able to include as we hope we will our new board advisory committee in all of our subject areas and i know that tony morgan and ruth croner will be the chairs of that committee and that we will be taking a look at approving those advisory committee members in october um besides that i had an opportunity to observe from a safe place but yet very close up some elementary learning even though that's not in my own household and it's it's it's a tiring thing and it's not just one kid when you have this sometimes in houses you're doing multiple kids when you're with special education students i've seen you know households where yeah you really can't work you have to sit with your child and it is disruptive and it is not what's best for kids and and there is fear that goes along that we can't get that back so hopefully we can just kind of move forward as safely and fast as we can which i know everyone shares these same feelings so that's what i got item 5.2 superintendents report well good evening board i'd like to start off with a couple congratulations to staff and students i'm proud to announce that we have seven students who were named semifinalists in the 66th annual 2021 national merit scholarship program over 1.5 million juniors and about 21 000 high schools entered the 2021 national merit school program uh the nationwide pool of semi-finalists represent less than one percent of high school seniors so congratulations to ohs students liam fitzpatrick kyle twodowsky and ohs students nicholas alonso autumn bartle kayla fichtel porter lee and paul ricken so congratulations to those students i'd also like to say congratulations to sd 308 first grade teacher pam click pam teaches at churchill and she was nominated and selected as one of the american girl pandemic heroes pam was nominated by two of her students by uh by going above and beyond during this pandemic and there are over 1 000 people nominated uh for this and pam was one of five who were selected for this award so congratulations to pam uh this week is also national arts and education week during this week the fields of edu arts education joined together in communities to across the country to talk about the story and the impact that arts education has and the empowerment of arts education so i'd like to thank all of our sd 308 arts teachers for everything they do for our kids on a regular basis as president doyle just mentioned we've posted and are seeking committee members for the board of education diversity equity and inclusion committee and that application process is open until september 23rd and we will approve the board will approve those uh those members on october 13th and lastly i'd like to share that our return to in-person planning meetings are going well and our next meeting has has been mentioned on september 28th we'll be presenting with that to the board what that plan looks like along with some potential dates to implement the plan to start bringing our kids back to in-person learning in our schools that is my report for this evening thank you thank you i do think that when we're able to have people back in person i would love to see mrs click bring herself and her new friend in yes it's pretty cool the the the dial that looks like her the american girl they made a custom american girl doll complete with a churchill club lanyard and tote bag i saw that i saw the picture in the paper it was very very neat yeah yeah that's pretty cool i just wanted to say dr sparlin when you say return to learning in person you mean that there will still be a choice for remote learning and that there will also be yes there will be correct i just want to make sure that we're clear on that to people because i think for people that are afraid that's a very important part of the thing yeah no i appreciate the clarification tony but yes there will be there will be a choice item six approval of the consent agenda can i have a motion to approve i make a motion to approve all items under consent including 6.1 minutes from the august 31st 2020 board of education meeting open and closed session and 6.2 to acknowledge the foia requests received by the district second mr lightfoot aye mrs croner aye mr bauman aye mrs swanson aye mrs doyle aye ms morgan aye motion passes six zero item seven item seven point one tonight we're going to present the climate for learning framework that we've been working on and faith is going to guide us through the presentation thank you for the opportunity uh as the slide deck is being pulled up i did want to make sure that the board knows that this is work that was completed last school year before the pandemic we had a group of administrators and teachers that gathered together to really create a vision for where we wanted to be with our learning environment and while we built this with obviously in-person instruction in mind when we talk about social emotional learning uh and how that fits in it is ever so more important as we also do remote learning so i'll talk a little bit each slide after this is one of the components so you don't have to worry that you have to read that from there but again this is a common vocabulary for us to use from early childhood all the way through high school it exemplifies some of our best practices and there are a lot of great things already happening in sd 308 there are also some big opportunities for improvement and some of our schools really excel in some areas other schools need assistance and by having a common vocabulary and a common vision of what we want our learning environments to look like we will be better able to create professional development and support and monitoring them so there are seven components uh the very first one is explicit social emotional learning instruction and for those of you that might be viewing it from your living rooms those are the things when you're talking about mood management where you're talking about how to take a break when you're talking about those types of things in the social emotional competencies they have to be explicitly taught and that's early childhood all the way through transition component two is explicit instruction on behavior what are the expectations that we all want from our students and how are they shared and re-taught component three is this integration best practices are for learning instruction to not only have that academic learning target of what we wanted to accomplish in this math lesson but also the social emotional learning component that we're looking at what does teamwork look like what does that how are all those social emotional competencies interwoven into perseverance with our academic program component four is critical student voice and being able to listen not only to the aggregate of our student voices but to individual student voices to address things around equity to know our own impact on how we are doing for all of our students and then involving them in helping us solve those problems and teaching students to be civically minded to be able to not only respectfully talk about their experiences but problem solve together to make all of our school better i could give a week long on component five having that supportive school climate and that's culturally responsive instructions that's building relationships we talk a lot about it at the beginning of the year but it's crucial to revisit that and continue to go on of what does our learning environment whether it's remote or in person look like to be supportive a key component of that is engagement and we created this document and you'll see a column it's not only for what student engagement looks like but what is it for teachers what is it for building administrators what do we as district administrators create for our learning environments to make sure that our learners whether they're principals teachers or students how are they engaged how are they in a sense of inquiry where are they with a sense of inclusion six is staff social emotional learning if staff are not taking care of themselves and also have a good stance on where they are at socially emotionally it crumbles so we have to make sure that we have trusting relationships within our adults as well component seven is supportive discipline we have to talk about restorative practices yes consequences and those types of things are important but just as important as how do we learn from those how do we work together to solve those conflicts and resolutions so they don't reoccur so we did the initial training on this from my porch in april with all of our administrators but we revisited that in the last week and then all of our principals and our instructional coaches and assistant principals have been given a lot of tech tools and we modeled that and they will be using this over the next few wednesdays to talk about with this with their staff as well and part of that is having staff identify the things that they already do well but also the areas that they would like to have continued work in and that will help map out our future for what type of professional development we will continue with for this school year are there any questions i just wanted to ask you to explain a little bit more about restorative justice because i think when people hear the term they think it sounds like a soft approach to kids who are misbehaving and i just want you to clarify what that does mean as far as the end goal so restorative justice and practices you still have the consequences in place of a regular system that if the behavior warranted a suspension or the behavior warranted you know whatever that is that still happens but it is talking about and getting the group together if it was a conflict between students or if it was a conflict from student to teacher getting them in the same room making sure that they've heard each other out that there are apologies or next steps what is going to be done how do they respectfully listen and understand both perspectives to move forward and to restore that relationship piece uh as you move forward and the end goal is target behavior that they learn to behave in the way that is expected at school and expected in a civil environment right correct okay i just want to make that for sure clear that came in along with senate bill 100 correct that was part of that there had been things prior to senate bill 100 around peer mediation and conflict resolution but yes so um one of the things that i was curious about is how having to now add in students who needed these things more how is this adding into this framework where are you looking to roll this out what kind of um additional mentoring professional development are you looking for for our principals for assistant principals so that they're able to adequately help our staff as they prepare to deal with these increased needs in these ways so one of the things that we added for this school year was a director of social emotional learning and a critical component to the beginning of the school year was a presentation just on that and then we walked through and built a online collaborative presentation to go through our principles and assistant principles with so they could use that same presentation to then provide it to their staff then we're providing some ongoing pieces of what that looks like but the next critical step is for our own staff to identify what they see some of their needs as and then creating more professional development that as i talked about our engagement practices that is they decide their choice they decide where they want to go because some some of our staff are fabulous at differ of these areas we wouldn't want everybody to sit through the exact same presentation so there would be those different choices but we also have to take care of our teachers social emotional learning and not put as much change on them right now as we would have done in february and march of last year when i mapped out how far we would be because we've had a few other things to do is there a thought to integrating i i know that i do this because i don't have time i integrate some of the social emotional learning into a regular lesson so if we're talking about something i give them a chance to share something that maybe is on their mind or whatever is that what we're trying to do in the current climate so that yes and we've actually established some things especially at the elementary level where there's a time into this day even during during remote learning to do social emotional learning pieces and to your point president doyle the what our staff is really hungry for is some instructional technology pieces so we taught a lot of instructional technology through using the climate for learning as the content so that we would be able to do both of those things and how are we going to be monitoring growth and achievement just like we differentiate for our students and we're differentiating for staff how are we going to be monitoring so some of that is right now by teacher reflection but also our administrators are joining google classrooms and looking at what that looks like and then my main push for how we will be monitoring this is to listening to students and to creating whether it's through the work of the equity advisory committee but having different ways for our student voice to be amplified so that our students and our system are getting the feedback from how we are doing uh to our most important clients our students and i just think that all of us can do a check-in by randomly talking to kids in our community when we run across them and say do you feel like people in the district care about your well-being any other questions thank you very much under item 8.1 we have financial statements are there any questions from the board regarding item 8.1 nope okay item 8.2 tonight is a first reading of the policies that have been provided policy 2 colon 265 is a new board policy which is a title ix sexual harassment grievance procedure i've asked maureen to present to the board this evening because there are some changes to existing policies due to this new one added regarding title ix and i found the best covered by the board's attorney so maureen thank you dr sparlin good evening uh as dr sparling just said title ix there was a final rule that just became final in august and one of the obligations of all school districts across the country based on that is to identify an individual designated as the title ix coordinator who oversees title ix title ix is a federal civil rights law that prohibits discrimination on the basis of sex in all educational activities and programs and we had a conversation uh last week and recom the recommendation is that val patterson be the title ix coordinator and um and so one of the requirements under the law is to get that in writing as quickly as possible so it's in all your handbooks on your website disseminated to staff students parents unions applicants employ it covers both employment and students and so rather than bring these to the through the policy committee it was my recommendation that title uh title ix grievance procedure 2265 and then all these others that have some reference to it be brought to the board for first reading so they can be adopted as quickly as possible i was on the state committee that put these together for press and so there's really not much for your policy committee to do it's really it's it's all legal these updates any changes to uh human resources procedures things like that for accountability for um disciplinary changes beyond what are in here uh these are all things that we've already been procedurally following these are the policies to catch up to that is that my understanding i'm sorry i'm not understanding the question lori that's really more for dr sparling though we already do all of these things the simple the simple question is we already do all of this these are just following up to create the wording on the actual policies themselves okay correct yes yes there's a quite a bit of professional development that'll go on here that maureen will lead the district administration through and then we will take the rest of the school district through as well i do want to mention your current policy 7 colon 180 which is called closed campuses my suggestion is that can be deleted because if you look at your current policy 7 colon 90 released during school hours covers that topic and then we can make what your current policy 7 colon 192 the bullying intimidation and harassment policy for students make that 7 colon 180 and then it's in alignment with what iasb recommends and they're through their press service policy and procedure committees thoughts you do these more i think the only problem we had the last time was who was going to be the coordinators well and that was my only question on on this piece how often do these grievances come forward how much time does it take up because there's a very qualified person moving forward to to do this but what i what i fear is is it something that's going to add even more on to the director's plate it definitely will or is it it definitely will there is under this law effective august 14th there are certainly new obligations whenever there's any allegations of sexual harassment before even if no formal complaint is um ever filed and it can be it can be an allegation about a high school student it can be about a second grader it doesn't it can be employee etc and there are obligations on the title ix coordinator to meet with that person and ensure that they're supportive measures offered by the district in every single situation so in a district of your size that could be significant i mean i i agree it's a needed it's a needed spot uh the the focus and the attention is necessary again i just want to make sure that we're not piling too much work on the director's plate that that's all or if it has to be so i mean as long as everyone's on agreement in it and that's great you you got my support for that spot but i just want to make sure that we're not that's what we were trying to avoid the last i think when we were looking at some of these policies earlier we were trying to avoid adding more to what i think the answer to man is time will tell on on the uh workload and uh because it it this could be a full-time job it's just you just don't know this there it's become there's a lot more work with this new policy and that's like i said that's why maureen is going to be walking uh the administration through all the professional development we had a meeting last week and we'll continue with that and roll it out for the rest of the district i'd like to pause real quick heather moyer who is absent this evening due to a work function so she has the ability to call into the meeting um is now participating in the meeting via phone with mrs groener did you have something heather i'm going to have you on speaker i'm going to have you state your name heather moyer thank you so from a legal tense standpoint if this gets to be too much for miss patterson at what point is the district gonna say you know we need her and safety and students and i'm sorry what's the last part of that we need to what at what point are we gonna say we really need to give this job to somebody else and then how quickly do we have to adjust the policy if that happens we can adjust the name within the policy at any time correctly yes once the name doesn't have to come to the board once the policies are in place you can change who yours title 9 coordinator nondiscrimination coordinator complaint managers etc that can be done administratively okay i guess also the thought i would have about that is that my hope is that much like when we included the satellite food pantry that the need for this position will not be great as always i would hate to see this need to become a full-time position any other questions under item 8.2 thank you maureen and thank you for your work on the state committee for this as well okey-dokey action items item 9.1 approval of bills for payment can i have a motion i make a motion to authorize the payment of bills in the amount of three million four hundred and twenty five thousand five hundred and forty two dollars and 83 cents as presented second mrs swanson aye mrs doyle aye ms morgan mrs croner aye mr bowman aye mrs moyer aye mr leighford hi motion passes 6 0 item 9.2 i make a motion to approve the ppe supply and equipment bid in the amount of two hundred and fifty seven thousand two hundred and seventy dollars as presented second mrs croner aye mr lightfoot aye mrs moyer aye ms morgan aye mrs swanson aye mrs doyle aye mr bowman aye motion passes seven zero item 9.3 i make a motion to adopt a resolution authorizing a reduction in force and honorable dismissal of educational support personnel second miss morgan hi mr lightfoot aye mrs doyle aye mrs swanson aye mr bauman aye mrs moyer aye mrs croner hi motion passes 7-0 i'd just like to add that hopefully we will need these positions again sooner rather than later and that i thank the individuals involved for the support that they continue to give our district 9-4 i make a motion to approve the personnel report as presented second mr bauman aye ms morgan aye mr lightfoot no mrs moyer aye mrs croner aye mrs swanson aye mrs doyle i motion passes six one can have a motion to adjourn i make a motion to adjourn all in favor i we are adjourned

many of us arrived before 7 20. we start our first google meet at 7 45 we sync or we synchrously meet um for all of our class periods for 35 minutes each and then we have a 30 minute lunch some teachers are even working through their lunches meeting with students because that's when it works for the students to get help especially in some of our college-level courses from one to three students are running virtual office hours where they're virtually available to help students so at that time they are helping out students i know i usually have two to three a day that i'm helping if not more and then we're also using that time to assess work provide feedback create more engaging and interactive lessons um for the next day and most of the chs teachers are creating their own videos their own lessons their own activities um different from the elementary schools we don't have teams necessarily we don't have a whole third grade team you know teaching picking a different subject we are having to create them all and prepare and assess for around 150 students each um and for some teachers we're continuing working into the evenings um at home and on the weekends and that's across the board yeah yeah well i think what's and it's a little different i'm going to not necessarily jump back to the slide that was k4 but you know your k4 teachers aren't used to that your k4 teachers don't departmentalize i teach every subject to my kids i know exactly where they are i know when i just speed up i know when i need to slow down i know when i need to pull these kids back into a small group now i really kind of only know what they're doing in math because that's my that's my subject so i need that time to talk with my team to figure out okay how are your kids doing the math do i need to slow down with my math lessons or my full speed ahead okay my kids aren't getting this reading lesson what can we do to to make sure you teach something remotely for my kids to understand so the team kind of plc time is becoming ever so precious to us k4 teachers probably not everybody truthful so going back with a hybrid model where we're going to have students in the classroom and remote this is going to then take all of the things we've been doing with remote and adding a whole nother layer to it we're still going to be teaching those live classes for those 35-minute periods but then we're gonna have five-minute passing periods in between that we're not only switching meets to get our remote learners still into where they are we are now answering student questions that are in person attempting to answer student questions that are online if we can see them we are monitoring the hallway welcoming students into a room checking emails to make sure we're not missing something if we have time going to the restroom and we're not sure what we're doing with desks or we can have time to wipe down these desks are we having students wipe down these desks what where's the safety of the cleaning um and then again lunch and then our time to run virtual office hours which will be helping our students like like you've said before in our normal remote time and um i i'm going to speak for myself as a science teacher and for vocational planning lab days for these a and b kids who are going to be coming on different days this is making prepping for multiple preps it's not so to try to explain this i teach three different science classes so therefore in the hybrid model i am now going to be planning for nine different lessons each day because i'll have my full remote learners my hybrid a and my hybrid b so if i have a lab that i'm doing the lab a group the a group shouldn't have the shouldn't be shouldn't be allowed to not do the lab because they're in a group while then the b group gets to do the lab and vice versa so we're talking about now nine different things for each day so i guess what we're asking for is support um we see all the different things that have to happen for a safe return um i guess my i have a small question for all of you which is what have you done to maybe educate yourself into what teachers are doing and what this looks like for us in our buildings and so forth you're about to make a very important decision well i've talked to a teacher and asked a lot of questions and i've gone back to mr grody and dr castelli to ask them questions based on what question or what concerns the teacher had excellent have they heard some of the same concerns yeah yeah thank you thank you for getting that i've actually talked to several teachers and uh gotten a lot of good feedback i've been read i've read every email from every parent every teacher i read your old summary word for word i didn't miss one email one word i gave everybody the attention they deserve i've done a lot of research i've been on the cbc side i've been i've been doing a lot of homework on probably far more than i ever intended thank you and i got some ideas you got some ideas right so do we okay so um you know we feel our teachers once are safe um you know they while kids are asymptomatic in this there are some teachers who are concerned about their own families and family members that they take care of or you know just feeling that they are safe and protected if we have students back in the building we are asking for asynchronous fridays just to give us the time to create these lessons for this hybrid model that we are possibly going to you've seen the hours it takes to create these lessons and to you know provide that for the remote learners um you know we still need to make connections with those remote learners we can't let them fall by the wayside because we have kids in person you know we we're used to having them in person we are going to make those connections we are going to um have that with them but um for the remote learners it's still going to require that time to give them the quality education that they need as remote learners and more than just like really what we're asking for is just time to time to prepare i mean going back to school with kids would be like the first day of school all over again and usually we have two or three days to get ready for that and um correct and i mean when we like i said when we did an about face on august 10th we were really trying to go all in to make sure that this started out successfully so that kids could have strong remote lessons and that we could we could do the best job possible because we know it's not i mean we know it's not an ideal situation we listen we get it um and we just want to make sure it's safe you know we we anticipate that students will still remain in a remote setting and we want to make sure those kids get a quality education too and it's it's just not going to change when when kids come to school and i just want to i just want to be confident you know you i've had all of all the people on this board most of you have i have had your children in my class and more than anything i want your kids to be safe no matter what what we're thinking about the virus and what it does to kids or whatever more than anything i just want your children to be safe i want to welcome them with open arms and i want i want them to feel safe and i want us to be able to make the connections we can to these kids because if you know me and you know my teaching and you've been in my classroom you know there's nothing i love more than having those kids with me but i would feel unfor i would feel it would feel unforgivable to me if something happened to one of those kids um they're they are like my own and i just want to make sure that when they're back in this building it's it's a safe place for them to be so there's a lot of things that go into that the time realm parents are going to need time to make their decisions once those decisions are made teachers are going to need to get those lists so that they can arrange desks make decisions for the classroom principals are going to need those numbers to possibly have lunch ready or have scheduling concerns so there's it's not something we can just start tomorrow it's just not so i think we are asking for a possible start date well i mean we just not tomorrow for sure not tomorrow but we are going to need parents and parents are going to need time to maybe they have you know are we going remote or am i not going to vote some parents might make that decision like that other parents might need you know i talk to grandma i got proper daycare i got to talk to a lot of people before i can make that decision so fine before we do this um also you know just because we make a decision today excuse me you make a decision today doesn't mean that you are stuck with that decision for the rest of your lives obviously you made the decision to stay fully remote for nine weeks and we're back here discussing it now so this decision that is made today doesn't necessarily have to be one that is forever so if we take a baby step or a couple baby steps and then in some time we figure out hey we can take some bigger steps it's re-visible or you might need to say when we need a backup card that might interrupt you we didn't vote it says remote that was a decision i'm not trying to throw the administration on the bus but it was not a school board no administration decision that they were fine to make but it's not that this quality voted to go all remote we voted for the highway and the situation changes where the administration felt it was investing with that and and again but it can change it can change okay questions for us i have a question i'm sure you have a time period of what you would want the start to happen what is that date you've got to have something i can see your smile i think the teachers could have this ready and ready to go by the 20th of the year september by the 28th of october but that's halloween but yes i that's what we are suggesting i guess we have all the union representatives here probably going to be healed after asking this question a little bit we have all the union members here you guys are the leadership um i know you guys mentioned school nurses being an issue which i hardly agree with i think we need not just uh i think our current requirement is just an emt or there's really not there's no maps this is the cea though they're not there they're they're not yeah on one teacher that's underneath their contract yes we have certified school nurse that's under the contract and then the other school nurses are under the assessment contract okay but i think what we're trying to find is we don't have a medical professional in each building which whether as a parent is terrifying yes whether they're an argument or the assessment union especially in this environment with kobit i i personally think we need an rn in every building but i guess there's some logistical problems well i mean we don't have any applicants any other questions for us um i also agree the feedback that i had from the teachers that i spoke to that was exactly what you guys understand it's the double duty and i agree wholeheartedly we're asking you guys to do two full-time jobs with in-person and remote do you have any idea how many students you you feel the union feels that it's going to participate all remote versus the all-in no idea no i wish we knew um if we go by the data that we had for registration that was 293 total in the district um obviously that may change we are going to whatever we decide and however this moves forward i have created a form that will be published in skyward and the parent would just go underneath their students profile and select just so that we can have an updated count because some of the people that i saw who were selected remote have also now decided that they are just homeschooling so that might be different so i just think we need a better picture of where we're at but there was 293 at that time um we are no it's more than that we have uh yeah there's a long time no we have like uh we have 1800 kids that is what you said was having two full-time jobs with why we would like to have the asynchronous fridays so the students wouldn't come in the building obviously the teachers would and we would still push that lesson similar to what it is now so we would push out remote lessons on friday i guess my train of thought is we if we have let's reverse that number so we're having 87 of our two in person and i understand the ieps they need special attention and that's great we want to make sure they get that but for the people that just are scared don't want to have other issues at home that they don't want to expose them to i have no problem with that but i guess my concern is we're spending half of our resources on 13 of the kids and half of 87 percent and i think we're kind of short changing those kids i would rather and i don't know how the union feels about it but i'd rather see a couple teachers depending on if if we take out 13 of our teachers and have them do all the remote we'll let you guys concentrate on all in person and not do that that will do well it like it doesn't it wouldn't work like well i teach spanish and we have three spanish teachers in the whole district and we can't pull a spanish teacher to be just doing remote it would it would never it would be impossible yeah like everything is k through 12.

those reds aren't showing up maybe we don't have a red today this is the most accurate or most recent data that we have so a handful of counties across the state that have darker colors but you might see a little rectangular yield sign on those counties and that that would indicate a disclaimer alert so i sometimes get get mocked i think for the information behind the information comments but oftentimes that is indeed the case so if there's a prison for example in a county and there's a high percent positivity rate in that prison that's going to drive up the per capita rate in that county but doesn't necessarily mean that there's high community spread in the county so there are just different pieces of information behind uh those and and there's there's an uh again a symbol indicating that so bartholomew county is is a 0.5 so we're in the blue at this point in time which would make sense if we're in the green with the metrics that we've put in place uh it would make sense that the corresponding measurement which we also include positivity rate and per capita rate in our measurements that a 0.5 would be there so that is the case at this point in time unless you tell me differently the metrics that we've approved as a school board is continuing will continue to be what we look at and that we'll look at the state as one more piece of information and data and certainly track that and follow that and use it to to either support or or go against maybe what we have and lead to different conversations this uh our data here just a reminder to you comes out by five o'clock every monday and thursday on the covet 19 task force website and thanks to kelsey de clue and others who are making sure that gets posted and indicates our current school status and then this comes out every wednesday and kelly i don't remember the time on that but every wednesday toward the end of the day maybe the governor's typically had a press conference around 2 30 on wednesdays if if the need is called for that but around that time or later we'll have this this next round of information um just a reminder in terms of those colors this is uh the flow chart we approved back on july 20th and we have the red which is substantial spread the yellow which is moderate spread and the green minimal nose spread so actually with all numbers being in the green right now we would say minimal no spread but we know that you can't just flip a switch and move from one of these to the others otherwise we would immediately drop in the green to a traditional environment with one remote option and not be doing everything that we're doing and although we'd be implementing preventive preventative practices we'd be resuming all of our standard operating procedures as a school corporation so started starting to to minimize some of those mitigation strategies that are in place in our schools and that's not what we're going to do uh we have gotten to a certain place as a community trying to mitigate the spread of coven 19 as best as we can and so we'll stay in that moderate spread area and continue to work toward that but those are the three areas that we have i'd also just clarify um and maybe should have brought this up last meeting with a lot of the conversation we were having that again this was approved on july 20th that very top part says level of community spread is determined by local health officials so those are individuals we are working with and helping us track that data that data for the community is not coming from bcsc it is coming from the county as a whole and then the instructional model where we go is determined by bcsc and then the response in terms of those various pieces let's say there's a targeted closure or a short-term closure an extended closure because of spread protect perhaps in a classroom or a wing of a building or a building overall then those responses might be jointly determined so just a little bit of additional information pulling this page from our uh our reopening plan in terms of bcsc so it gave the the county numbers bcsc's rolling seven day per capita rate is zero because we have not had a positive test case since august 31st you might have noticed uh in the republic that we would have had two additional cases um posted last week but those positive tests actually go back to august 31st sometimes we are playing behind in terms of the information the actual date things lag a little bit so we have actually not had a positive test knock on wood um of a student or staff member in in over seven days august 31st being the last date that calculation 0.0 is easy to calculate but if there was a number there it would be based upon 13 000 students and staff members running up whether in person or remote and positive cases would include both in-person remote students and staff members so since monday august 10th if we would just compare to uh take bartholomew county and compared to bcsc the average daily per capita rate for bartholomew county was 11.8 for bcs it had been 5.2 and again this is since august 10th and we had some some cases early and we do have 22 cases overall but then if we drop and i just added this number because we'll be asked about this sometime if we would actually subtract our remote students and staff members take that thirteen thousand down to around um eleven thousand remove uh actually it would get closer to ten thousand yes so that number is wrong three point four was assuming eleven thousand it would be ten thousand so it dropped that number a little bit lower um then the per capita rate of the people in our buildings would be even smaller than the 5.2 reported there but we but because those students are enrolled for us or those staff members are working for us it is possible that a student might come into building for a class in a remote student um so we are including that that all the students and staff members in our calculation in terms of our total 22 positive test cases since august the 10th that is 14 students and eight staff members uh only four of the 14 positive student cases were actually in in the school building where we had to identify close contacts and then we have had 341 total close contacts and that is due to both internal and external positive cases so the number of internal cases that we have had has not resulted in a large number of total close contacts the external ones has has made up um a sizable portion of that 341 and by external uh the the definition of that would be a case outside of our school corporation but still impacts people who come to our school and they have to be quarantined so for example if i had a family member who had coveted 19 what was not in our school system it would keep me at home i'd have to quarantine so i would be a close contact of somebody not or somebody external to our school system so that that has that happens and again we have to treat that situation identify those close contacts and and then keep them home for a while uh the last time this slide was up it just said keeping the doors open for in-person instruction was hard i did add and providing quality remote options is really hard because that's what we're seeing as we get into week five and and try to navigate everything that we have going on or get into week six i guess the majority of our teachers are having to contribute instruction to at least two options that was not by design our hope as we got into the school year was to be able to have enough staff members participating remotely for a variety of reasons that i could balance that out but our need changed for a variety of reasons including just the the um attractiveness i guess uh of of the remote options and the number of people choosing to take advantage of that physical distancing does remain our biggest challenge of the five mitigation strategies we have temperature screenings has become a pretty i don't know seamless process is the right way to to describe that but we are getting the students into the school buildings uh quickly efficiently face covering is going pretty well again we'd like to get higher than at 95 percent but that's that's where we are right now physical distancing being the biggest challenge hand washing and cleaning and disinfecting being uh the other mitigation strategies we are working collaboratively with our teachers association uh to address challenges specifically we had a series of meetings last week that focused on three topics one was to try to recognize those individuals that are having to contribute instruction to at least two options uh with with some form of a stipend so that that conversation continues we're also looking to reduce the flexibility for transitioning between options what that means it means is is that from the beginning of the school year to now we have been pretty open with if you want to go from in classroom to remote option let's try to make that work today if you want to come from a remote option back into the classroom let's try to make that work today we need to limit that flexibility we're now into week six uh we've been at it for a little bit and so how can we do that appropriately and and get perhaps a survey out to parents as to what their plans are from now to the end of or into fall break and then also for the second quarter so working on surveys for elementary and secondary students and then also a timeline for reducing the number of remote options we created two to start this school year we already had the columbus virtual pathway in place we created the bridge to to provide for flexibility to to make sure that parents who maybe didn't feel comfortable sending their students back to us yet had an option to start remotely but knew that they could get their student back into the classroom quickly and so with those options being out there is there a timeline for starting to reduce that and if we did reduce it we don't believe the answer has to be the same for elementary and secondary so for example the bridge option may remain the best remote option we have for elementary students but a different option maybe the columbus virtual pathway is a better option in the long term for for secondary students so we're looking at both short term they're reducing flexibility and long term at timeline producing the number of options as we move forward so that's a part of that dialogue and then are there creative instructional models that we continue to take a look at whether b4 and in particular be for this situation where if we are looking at uh spread of covet 19 and we get to a point where we're thinking about an e-learning environment is there an in-between place to go we did not build that into our reopening plan on july 20th mini school corporations around the state around the country are doing hybrid models most people are familiar with what that looks like or what that might might mean sometimes we'll use the word hybrid for some of our students right now scratch that from the way that we use that because that might mean that we have a bridge student who's taking a an ap class at columbus north or a c4 class at columbus east but the rest of the time they're abridged and they might refer to themselves or their parents might as hybrid students that hybrid model in its in its true sense in terms of what it looks like for other schools in indiana or across the country would be maybe half the students in the school one day and the other half in this in the schools the next day and looking at it from that standpoint so looking at a variety of ways to try to address just needs whether it's both in person or even relieving that that stress uh that time constraint of having teachers contribute instruction to at least two options and i say at least because we do have instructors special education probably an ell in particular english language learner teachers who are working in all three environments in person columbus virtual pathway and and the bridge bridge model so that is a quick update in terms of the variety of things that we've tried to tackle since uh i guess three weeks ago now but five weeks into the school year take any questions that was the quick update did you have a did you have a more i was worried we might have to administer oxygen there for a little bit doctor well i i it was quick it was quick for me yes yes thank you for the very thorough and extensive board members do you have questions or or comments on anything that dr roberts shared mr stenner uh dr roberts the this last slide with uh the challenges would you say you talked a little bit about the folks that are involved in english language instruction is it one part of our school district versus another is it one building versus another is it secondary versus elementary where are we having the the friction really good question question rich and so one it is the majority of our staff members who are participating you know as indicated however there is a smaller percentage at the elementary level uh having to be involved in both remote and in-person instruction a higher percentage of their secondary maybe almost all of our secondary teachers to one degree or another at least has a a pool of students that they are trying to balance out time with from an instruction and remote standpoint so secondary would be one place the the special education and ell mentioned specifically because as they try to meet the needs of students the students let's say a student with an iep that that parent that child may have chosen any one of those three options that student remain on that teacher's caseload so now has to whether it's in the classroom or in the building or try to reach out remotely in one of two ways work with the teachers that are that are working with those students they they're having to go through that so a quick summary would probably be that that area but by doing that i'm leaving out maybe a building somewhere who who is you know running into some attention or struggling too that that wasn't captured there but that's a quick summary i think we've talked at past meetings about professional development opportunities that that helped to address some of the concerns and relieve some of the friction how are those efforts going yeah so we have the the professional development we've offered so far has only been after school so that in itself adds a challenge right so if it's not able to be done during the school day somebody participating in that is having to commit time uh but we do have a great team nick and his team brittany i think it was last thursday between 3 30 and 4 30 uh put together an outstanding professional development opportunity i say it has to be commitment after school they did i think record all of those nicks so maybe six options it's off the top my head that were available that uh that have been recorded and teachers can go back to that that do give additional strategies to addressing this need that we're talking about of trying to balance in-person instruction and still meet the needs of kids who are trying to learn remotely if i may um we were having a sidebar uh dr bills and i about if you take out labor day and how many how many days have we completed as of 3 30 or 4 o'clock today is it well it would be 25 i think today yes yeah yeah good good question i had to do some mental aerobics there but uh yes you were more sure than either one of them thank you because of labor day yeah other questions or comments dr roberts um uh first with i i assume that 341 individuals who have stayed at home because of contact many of them that that was self acknowledged they they called and said i won't be in i ran into a person with a positive coping yes most of those from an external standpoint thankfully people are are acknowledging that letting us know and we're tracking it that way so i i just want to start by applauding them thanks because that's that's unbelievably uh valuable to us that's where our biggest exposure is and then staying home for that entire time yeah exactly you talked about distancing is still probably for our teachers and other staff the single biggest challenge i mean are we still looking for any additional ppe or other mitigation i mean is there any any any source of creative or new ideas things other school systems are trying that uh we can we can come up with there yeah i i think the two things you have mr caldwell to get physical distancing is is one the best use of space possible so whatever square footage you have in your building is maximizing that space of the degree that you can given the people you have in it the only other way to do that is reduce the number of people in the building so what other school corporations are tending to do if faced with that big of a challenge saying we just can't get it accomplished is is a hybrid model so as as the one team that we have continues to look at that we want to make sure we have something in place that if we need to make that decision uh we're not all of a sudden saying hey can somebody come up with a model that we can use we have something to turn to and you guys have had a chance to review that would move us in that in that direction okay so different line of thought uh in your discussions with the health county board health board and health department that i'm concerned about this test time trickling back up because i everything i had heard and was promised in the in the news media was that it would only get better as we got better and more practiced and and more um facilities doing this is there anything we can do as a board or as individuals to i mean is anything is it a is it a money factor is it people is it volunteers um i don't know that i can respond to that kelly would you have a a better answer than my none at this point the health department is getting some more sites so by the end of this month the actual our health department will be a testing site there will be a testing site at windrose in edinburgh and there will be a mobile testing site in hope on mondays so those are in the works right now so we will have five testing sites in the county but that just is more tests i'm thinking about faster turnaround kelly i mean do they all still go to the same really slow inefficient night that's wrong to say it's inefficient but but really slow and seemingly getting slower um that our health department site will still be optum but i'm not sure which companies those other sites will be using but i can find out that information yeah that's just what it just that does seem to be the key for us to be able to be responsive is getting that quickly and you know i mean i know it's a problem everyone shares but as a school corporation it seems like it's really key to us okay the quicker we get that turnaround time yeah more quickly we're able to identify close contact get them home and yeah agility is helpful it's kind of interesting what um you know for some people it seems to be taking less time and for others it seems to be taking more time i mean in some people it can be almost a 24-hour turnaround i've heard and then in others it takes three or four days so i'm not sure i'm not sure what that's what's happening but all right like i don't know are they all going to the same place did you say they were they're not all going to the same lab a few sites all right i'm scanning the board members i see no up mr persinger is there any chance or opportunity that the health department could set set up like temporary testing sites at the school buildings i mean and they do it for school pictures there's been a little conversation about that so i think the possibility could exist if and if nothing else we would we have asked them from a student staff standpoint how possible is it to use facilities to send somebody immediately there to try to get results back but i don't think it's out of the possibility james okay well one one more question just because we seem to be successful i think all the major employers in bartholomew county probably all across the nation sent out reminders to employees about labor day coming up be sure to the 3ws or whatever mnemonic device they tried to remind their employees not to put themselves in dangerous positions are we doing something unusual there that got us these results i i don't know that it's unusual i i think there's a lot of awareness in this community i i mentioned the covet 19 community task force earlier and they're posting the data that group has been very active since february 28th i think i see jana here they made sure to get something out uh via the media so i think our media has been on top of it and helping to shape uh ideas and and behaviors um i think it's just a community awareness and and and perhaps it was another article i was reading this morning but it wasn't it was it was speaking to things nationally that from july 4th hopefully we learned some things that you know a few weeks after that we had numbers going up and we saw here locally and and that seemed to get people's attention in terms of okay this was the behavior july 4th this was the result of that behavior i need to be more aware of of how i'm behaving now out in the public and maybe if i wasn't wearing a mask before i'm now choosing to do that um so and i think i think the state of indiana overall has has been uh paying close attention and and managing things overall again uh well so maybe a variety of factors rich but i'm not sure of anything specifically unique i'm going to say just like when dr roberts put the zero up there because we've had seven days like that i said and you don't talk about a no-hitter while you're in the middle of the game and i mean just think no kidding it was the week before august 10th and the week of august 10th that we saw the local bc the bartholomew county spike that i still think was attributable to the july 4th weekend and the time it took to really mature so i think it's going to be another three weeks before we know what how well we all behaved collectively on labor day i mean i can't believe it'll be any sooner than that yes and i'm holding my breath with that in mind if july 4th weekend yeah we started to see numbers get into the red here around august uh 9th 10th something like that as we were coming back to school actually if that is the case then you look at september 7th would it be october yeah 10th 11th 12th somewhere in that time what about fall break that's about fall break time unfortunately which is august maybe four years maybe maybe october 5th monday is the first yeah october 5th is fall break okay we've about worn that out haven't we i think okay let's move on to the next agenda item is public comments there was no there were no ones signed up to speak this evening so we'll move on to uh the what section of our agenda dr roberts we've got a new title ix policy to review tonight dude it's about 20 pages long so i hope that it was uh exciting reading for you um as as many of you are aware the the federal government has put down new title ix regulations so this is actually a new policy for us and that in the past uh title ix discrimination claim uh would likely have fallen under policy 5517 uh student or there's also a staff anti-harassment uh policy uh so that's that's it would have fallen under a policy like that but because of the detailed requirements listed here concerning very specifically title ix protections also the detailed provisions in the regulations for identifying reporting investigating and making determinations of responsibility for acts of sexual discrimination harassment and the detailed listing of supportive measures remedies and sanctions to respondents in the event of violations found have occurred because of that detail we have been advised to create a new policy and it is indeed about 20 pages long and was provided to you i think i just have one slide on that so hopefully you didn't again have a chance to review that the the the copy you have is the one that we utilize with neola that gives us various options language based upon the way our operations run who's assigned specific roles for example who is the person that would be assigned uh to to address any title ix complaints and then what's the process for that and how many days do you to take to turn around paperwork or what's the process for actually interviewing the claimant versus the respondent how do you handle an appeals process uh do you have a hearing does the board approve hearings to be hailed and then do you do you allow attorneys to be in those hearings so just a lot of detail in there in terms of how something will play out uh 90 days is listed as the potential time for all that to be done and and and reading through my knee old notes and and beginning to work on this policy they are worried that that's not enough time that actually because of the detail included in here to thoroughly uh navigate through um a claim of title ix then it may it may need to be longer than that but that's the requirement under the title ix regulations promulgated thus far by the u.s department of education so that policy is there before maybe taking any questions i would ask chris we did have mr monroe also review that as school board attorney and and he had a variety of recommendations that need to be adapted or adopted in my opinion recommended for adoption that gets into some definitions and make sure that the definitions align well with indiana code so chris i'll turn over to you the suggestions you had what i wanted to do is to expand some of the definitions federal law is cited throughout this wherever you see usc that's the united states code the definitions for some of the criminal acts are not the same as they are in indiana for instance indiana doesn't have a specific uh statutory rape crime it's covered it is criminal but it's defined as child molesting in indiana indiana also has a slightly different definition of stalking and there's some other issues with consent so the proposals for changes i am making is to expand some of the definitions so we include some other criminal behavior as defined by indiana law thanks for that big chris to remind the school board is school board members is that what you have in front of you is a first reading and so we would take look to take chris's suggestions and build those into the definitions that we have cite indiana code add that to it so that we are aligned both with u.s code u.s guidelines and and the state of india where necessary chris is there anywhere where um aligning with state legal requirements and state code is actually in conflict or can they always be with with federal code or can they always be either or it can be an either or okay okay so we can be yeah federal law defines some of them slightly differently than indiana does so if someone were to be convicted of a crime in indiana that didn't specifically line up with a federal law yeah there's going to be some legal wiggling that can be done in that and i'd like to try to reduce that likelihood by putting in some specific language with regard to indiana indiana has about i think 14 different crimes that are included as sex offenses and some of those have to do with child solicitation um trafficking and some of those things that are not specifically set up with the federal crimes okay thank you could i ask for a reminder so our title nine person is our hr assistant superintendent theresa yes and and then when it kept referencing decision maker is that to be determined by each case or is there going to be a standard okay yeah it's case by case case-by-case space based depending on whether the staff supervisor others that would be involved in that situation so the 90 days is starts when it's reported to hr to teresa and then in 90 days there has to be what what happens i mean is all the information is supposed to be gathered all the i'm here that doesn't sound like it's very in everything and i believe it doesn't sound like it's very it feels completed yeah yeah three months of time to get through a very detailed yeah peace with who knows how many people being involved in okay all right any other questions board members uh just a response to dr biltz uh according to neola with the 90 day time frame those requirements may prove time-consuming onerous and unwieldy so it's recognizing the challenges of the time but it has to build those in uh they include them because that is the requirement at this at this point in time and they do specify it's 90 business days yeah okay all right all right thank you so first reading and we will make the adjustments as per mr monroe and bring that back yeah so just to clarify i think the the version we had to look at in the board packet had none of uh chris's that's correct right yes that is correct yeah that those those bullet points and recommendations came as we were putting the packet together last week so okay yeah thank you you're welcome um second item under the this section of our agenda our board commendations board members do you bring any commendations to this evening based on dr robert's report and again knock on wood don't want to jinx anything but commendations to everyone that's making efforts to keep the students and staff and teachers safe thanks there school board member reports to share in the sequel let's hesitate for just a moment but a moment before you move to that conversation yeah we just mentioned one that just recognizing this week is the council for youth development's youth empowerment summit that's a really big week for them a lot of a lot of effort goes into that and it does make a difference in our community involved with so many in so many ways with different youth organizations and with bettering our kids probably the marquee event of it is wednesday night there is a documentary that you can virtually uh participate in called live uh like like yeah like and it is in regards to uh social media use i'm looking forward to that i believe it starts the laura seven o'clock i think seven o'clock still an opportunity to go to the council for you development's website and log in or register for that and uh then it'll be a panel discussion after that involves a couple of students and individuals involved with that documentary but just goes through a lot of data a lot of information about what social media is like these days so it might be interesting for you to tune into that but thanks to heather carson and her team for doing so many things there are activities happening in our school there's an activity guide if parents would like to go to the site there's an activity guide to download that you might want to we'll be doing some things in schools but also work with your kids that just helps develop some appropriate social emotional wellness habits now i'll check with board members are there any school board member reports i know many of our offline subcommittees are not meeting now on uh because of uh just distancing i do have a report thank you dr bills i attended the iupuc board of trustees meeting last week and thought i'd just give you an update iupuc purdue university and ivy tech are continuing to collaborate on several topics such as career guidance space for student clubs and organizations mental health guidance and diversity inclusivity the community education coalition has changed developed a new website kathy oren discussed the partnerships among the campuses and the new website it's just much easier if any of you ever been on the community education coalition website the new website is so much better she also talked about partnership among the campuses and community members and then there's some updates from academic affairs and right now iupuc is offering virtual hybrid online courses and advising and they have had their three-year academic master plan released which includes diversity work and outreach a diversity council a national equity project book reads anti-racism task force and several other diversity-ish kind of initiatives and they also have a new mba program that they are starting at iupuc and some dual credit opportunities that's my report thank you dr bills there are no other school board member reports let's move to the cabinet reports um we had dr bozeman first as dr bozeman is walking up there for school board member reports mr callaway as you mentioned uh maybe not many meetings being held recently with those will start to gear up i know mr jensen has a couple of this week diversity council is wednesday and perhaps business advisory friday so things things will be firing up here yeah good evening i'm just going to take 30 seconds or less and give a quick update on the usda meal waiver you may have seen my note my email last week and thanks to the republic for covering and to josh for the social media our families who normally are paid families who would not qualify for free or reduced received good news on friday the usda had implemented the summer seamless option for meals which basically means if you recall in starting in april into may then throughout the summer we supplied meals to the community during the pandemic and that was set to expire in august and did expire in august the usda has gone back to that option and the uh we are waiting for a couple weeks for the state to provide guidance on that which they have now so um basically we've we had a few options from the state to choose from we chose to maintain the same meal option that we have provided to the community in the spring and the summer which enables our all children in the community that are under 18 years of age can eat for free and we are reimbursed as the at the school nutrition program rate which is four dollars and fifteen cents per meal compared to forty cents per meal which i only mentioned because um the food service department is funded uh completely federally and separately from from most other entities that we that we have so we i would not say we were anywhere near dire straits but we were we were starting to get a little bit concerned financially as fewer students were not having meals uh throughout the spring and summer and then we had a fairly low number of students eating in our cafeterias to start the school year which is gradually increased any fees that we've incurred from september 1st will be returned to families again these are paid mail students and also this would allow us to continue that program if we were to close anything covered related or during breaks fall breaks christmas break etc we're working on plans for that to implement meal opportunities for our families as we had over the summer so again thanks to the republic for publicizing this and our social media we had 27 percent increase in lunch today actually we had nearly a thousand more meals served today and about 23 increase in breakfast so hopefully hopefully those numbers will continue but just want to give you an update on that a little more detail as to how the head come about thank you thank you dr bozeman let's if we could change real quick here mr cola dr hack maybe give the seo connection piece first just because of the presentation that mr phillipston has come in sergio thank you i wanted the opportunity to talk to you about social and emotional learning connection that we have with indiana university so we will have dr sandy washburn and mrs deanna nyberger come to us from indiana university to work with our leaders in our schools and the presentation will be on september 30th from 7 45 to 2 we'll practice social distancing right here in this room but really the meat of that work will be around our advisory time how that's handled in our buildings our morning meetings and how that connection is so critical to our students how to talk about adolescent adversity making sure that we have a developmental asset connection in all that we do we're going to talk about stress response understanding behaviors and understanding how adult adult brains work as well as student brains so just making sure that again it's on the forefront that when we take care of our students and we take care of those relationships learning comes quickly after if we don't take care of those things we will struggle so our stu our teachers know that our principals know that our leaders know that we want to give them the chance to dig into that work and become better themselves so we are calling it taking care of you to take care of others and it's it's going to be a dynamic day we welcome you to come if you would like we'll have a lunch if you would like to come please rsvp and we'll make sure we have that for you so it's going to be a good good opportunity for us dr hack who's going to participate from from our different individual schools we've offered it to building leaders first and if they can't be there for various reasons then we're asking them to send a representative maybe it's their school counselor maybe it's a maybe it's a leader inside their pbis team maybe it's their udl facilitator somebody that again is connecting with students and connecting all this work together so you're looking for at least one from each absolute each building okay right gotcha and again thanks to counseling counts and our cares dollars that's what's providing this funding thank you thank you thanks come on chad let's talk budget it's good it's good to see you back here as well mr phillips it's good to be back i'm also just going to take about 30 seconds or less yeah yeah be brief yeah okay no honestly we're going to get into ernest shackleton's manage the vital details and freely share information with the team so tonight's budget work session is just that no action required on the part of the board this evening just informational an opportunity for questions first first glance at the 2021 calendar year budget looks um nothing looks like nothing incredibly unusual about a 3.5 increase over the prior year we'll get into uh each of these level uh some deep level of detail here on each of these but with the education budget with revenues really uncertain for 2021 that budget is essentially unchanged the increase is really in the debt service and operating funds and we'll get into that but there's a new line at the bottom this year the operating referendum this will be an annual just like the budget adoption for all of the other tax supported funds same same deal with the operating referendum fund so it'll be part of the annual budget adoption in the future and so if you include that budget in there the overall increase in the budget from 2020 to 2021 is closer to the range of 10 important information for us as has been for a number of years more important in recent years the health trust is doing relatively well and this really kind of sets the tone for how all the other budgets are affected this is our second largest expense by a long shot after salaries and so knowing that of course due to due to covid we have had some decrease in usage of the plan basically but i'll also remind you that you know that those reserves and the expenses being down 19 percent our revenue is up because we did have two premium increases uh one in september and one again in january one and then also there's more out-of-pocket expense so our plan design changed um as a result of the the increase in um you know in claims costs as you can see for for several consecutive years the prices were our expenditures were continuing to to increase so while we are happy that the reserves are sitting at over two million dollars at the end of at the end of july you know some of that did come on the on the backs of our of our folks chad do you you recall what is the annual annualized impact of the increased premiums i i couldn't tell you off the top of my head right now mr caldwell because in if it was a static number i could um but as we make plan design changes people people uh reacted differently yeah so we actually did experience and uh get into this in just a little bit we did experience a decrease in the number of people on our plan as families decided if both spouses were covered in their workplace they moved in some cases the children over to their spouse's plan and paid for a single plan here additionally one of the things we hope to achieve and we did is a migration of folks from the ppo to the high deductible plan and so a large number of people made that change which again affected how much revenue you collect from that good question and i'll get the answer for you so the education fund obviously the largest part of our our budget and there's some some concerns here lots of red on the screen as a result of that some of the things that we're concerned about is is the fact that the state support that we get again over 70 75 million dollars a year now from the the state legislature and the state's budget comes entirely from the general fund of the state of indiana and that is reliant upon tax collections so sales tax income tax corporate tax and gambling taxes basically are the four thing in all four of those as you can imagine way down so we do have some concerns about what the legislature is going to do in the spring as we look forward to the second half of the calendar year which is the first half of the budget that they will pass in in the spring also worried about adm implications so most districts that i'm aware of are expecting to lose adm this fall we are in a better place than what many of our colleagues i've heard from many of my colleagues we expect our decline to be relatively small next budget session we'll have that number for you i'm sorry next board meeting when we do our budget hearing also we don't know how many students are going to return to a chat i don't understand that if every school corporation in the state is thinking i mean are they all going to kentucky or what no um really there are a couple of factors there some some students um and this is a small number but some students not returning from the from the shutdown last spring some of the older students who have mad juniors the seniors not coming back if they disengaged but really the thing that i think is most consistent across all school corporations i almost say all some of the smaller corporations obviously have some anomalies kindergarten enrollment so people just decided if you had a five-year-old well he just turned five let's just wait a year pull them out of here and so you just you're either going to wait a year and enroll them in kindergarten the following fall or just skip kindergarten enrollment first grade the following fall and so i i think if you look at all the corporations our size it'll be a consistent um you know drop in their kindergarten enrollment and we experience that as well um and so we're we don't know how many students will return from online learning and when as the pandemic continues to uh to move on without a without a vaccine and then so um there's other legislative decisions of course other than just the per pupil amount that i cited at the beginning what are they going to do with complexity they've talked about it now for a number of years and they've changed it several times from a factor that nobody understood to free and reduced lunch and then now to what it is today with a snap tanf and foster children and so we think they're going to address that probably in this biennium and then what is their long-term solution for the virtual question we don't even know what the the answer to that is for the spring semester after adm so what they're going to do with that in the next biennium is still up in the air so you're familiar with this if you've seen these these sessions before basically we only know this right here on this whole chart is the only thing that is known as we go into building the 2021 budget is we know what the state funding formula amount is for this this school year we do not know well we do we know this one as well the whole per pupil amount which i'll get into the next slide is right here we do not know the september adm now the february adm or next september is adm or what the funding formula will be for the next calendar year so it does make make us have to make some assumptions as we look towards the 2021 budget so those education fund revenue assumptions are on the screen in front of you again basically the revenues that are budgeted are basically flat compared to calendar year 2020.

i know we were only scheduled to be on this call for half an hour um i do want to just encourage folks if you have questions that come up later please do reach out to um you know myself to jay shree to molly who's not on this call but is the other elementary school um distance learning specialist who's supporting our elementary school's parents and families and students and teachers so we're all really happy to help you or point you in the right direction if it's not us you need we'll get you to the right person um i also just want to remind you to check your emails and make sure that you have the link for tomorrow's google meets or for kindergarteners and first graders for friday's google meets um because that information will be coming to you very shortly if it's not there already from their classroom feature so please keep an eye out for that because that's going to be helpful for them so i think that's everything unless there's anything you want to add at the very end here i think that's pretty much it and uh we look forward to uh your participation yeah have a great year everyone absolutely thank you thank you everyone for being here

on exhibit triple e replace page one to include reshell chavez and diane durbin ryan under section 2b as well as remove christian garcia lopez under item h so may i have a motion to adopt the agenda second moved in seconded a roll call vote mr o'neal hi mr gabar hi miss piercy hi and miss smith hi and i vote i uh is there anyone that wishes to speak on a closed item session item good afternoon everybody there are no public comments on closed session items this afternoon thank you so much carl it is now 208 and we will move to closed session and actually i think we're staying here

hey jay are you going to plan on staying on ryan and ryan well i it's probably going to be better if you do the the live stream if you guys want to stay on i think that's probably better the live stream will probably be better so if you want to stay on go ahead and just sign off and get onto the live stream so thank you okay to order please stand for the pledge of allegiance [Music] i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all are there any additions to the agenda i make a motion to accept the agenda is presented is there a second clear it's been moved and seconded to improve the agenda uh is there any discussion okay vote on your computer i guess concerns of usd 244 we're always doing patience uh communications there are three thank yous listed do you have any others there are there goes okay and tracy is going to pass those around i also had a thank you in the mail from uh monica sear also and then add a couple texts also okay um uh introduction to staff i'll go real quick we have crystal ecton here tonight she is our college and career advocate uh she's doing a wonderful job she has three boys so it's over in gridley uh we're pleased as heck right now to have her there uh donna's been out for a little bit so she's just trying to move right in and kind of help him uh calm the waters right now with uh what's going on and i truly appreciate all the effort and everything that she's done for the school at this point in time and uh well she acts like she's just been there forever already so it's really great to have that and uh do you have questions i told her she had a six [Music] observing students so that's awesome yeah my husband said oh my gosh i already saw her out development i was like well that's pretty awesome appreciate it great things thank you so we have two new staff members at the middle school this year right now valencia higgins she is filling in for a tesla home terms up for special education and i really think it is doing a phenomenal job um anything that you want to add he's doing a wonderful job so far very impressive how she's doing stacy mallory is teaching our computer applications class she is new many of you probably have seen her she was a substitute teacher within the district the last last year and um again just a great addition and doing a doing a great job matter of fact um she spends almost too much time in school and i say we got to take care of herself so um and she said she prepared a four-minute speech so if she wants to do that go ahead thank you so much for the opportunity the teacher really enjoyed the district last year i've heard great things about those also yeah i like her all three ladies all three ladies and a lot of our staff are spending a lot of extra time so we sure appreciate that and the time that you're spending getting to know the kids as well so thank you thank you guys did somebody just say good evening it is a good evening we also have a special guest one of our new staff members allison stewart uh our uh elementary counselor so she has recorded a message superintendent marshall and also principal long and everyone else i'm sorry i can't be there with you in person i appreciate the opportunity to make a video um my name is alison stewart i'm a new school counselor at burlington elementary and i'm having a great time and this is a great place to be thank you so much for having me um i was going to take up my math and make a video for you but i thought you know what it seems more appropriate right now to um to talk to you the way that i talk to the students so this is the way the students see me and hear me have a great evening and thank you again for this opportunity it's awesome yes i got a red enrollment yeah she's yeah i had wonderful conversations there i haven't been able to make it to the drop zone area because i've been doing some morning here so now i need to i need to get to know allison there so yeah the drop zone you just kick them out and go you gotta hug them we say drop drop off zone that's just i think they changed the name okay uh bes uh and darla is not here tonight i gave her permission to go attend uh her son's football game this evening and so she said if you have any questions let let me know and i will be happy to share them with her and we'll get you some answers if you have anything i don't have anything i guess something a middle school report i don't have anything to add um i just couldn't be more pleased with everybody's effort from staff to students parents from having a volleyball tournament and we read this little psa and everybody's very respectful wearing masks teachers are doing a great job you know getting kids up and getting them out and not just taking them out for a mass break but there are activities going on debris is flying around the world with the periodic table with kids and so they're not just doing mass breaks but they're getting out they're actually doing a little bit of learning with it but overall i couldn't i couldn't be more pleased with how and you've had a challenging week yesterday last week yeah it was i i don't know if it's beyond beyond but i think so i i want all staff to know we really appreciate that they're stepping up because i know everybody is having to pitch in so i'm sure when people walk in in the morning they may not know that they're going to be doing temperature checks or you may not be good so yeah i just appreciate flexibility and people making changes last out of curiosity how many of the tickets that you gave to the for the volleyball how full was the gym this weekend yeah this weekend was pretty full we did have some eighth grade boys that got tickets from a few girls and they did come but it was that was why i asked yeah my son was one of them but but that point was my point was if it was really full empty we should try to get the student body involved a little bit if we can that don't have family or whatever because that's the only way to get a different weekend was when we had when we started our first game and then we had two teams in we were grateful so there was room for it this weekend was pretty tough matter of fact the two students that came got up and moved down because they were getting closer to people you mean sage yes and i don't remember who came yeah bro [Music] but so is are you guys against them doing that finding a ticket from someone no okay because they really wanted to go support them and i said you got to find a ticket i don't know how to get you in there maybe there's something we can do for our student body otherwise i don't know what it is i talk to charlie a little bit if we if we do 20 28 20 29 that we give out and we just say okay at least 20 kids you get it and about 20 again something like that right because if we had it if we had everybody show up we could possibly have 300 people on the same right so we have to we have to still kind of you know do what we're doing and what we said we were going to do as a league participant so it's not just us that gets affected it's the lead but if you're thinking that like great i'm all for it good charlie and i talked about it good thanks appreciate it well he wanted to go watch any other questions no i score report guys i can't thank the staff not just teachers but the whole district staff for what they are doing right now it is a a big mountain to deal with every single day but they've done it like champs from the custodial staff secretarial staff the paris the teachers it's just a monumental task and i'm very proud to be part of what i'm having to deal with at this point in time i wouldn't want to deal with with any other group of people and i appreciate your guys support as well he has been tremendous we know there's going to be blinks in the road we talk about them every day and things that we need to look at because of just what you guys were talking about attendance in volleyball versus football and how you handle both and we're looking at all those things from one week we you know to the first time we've had something what can we fix how can we fix it what's some things that we could do different and uh you know people are people are going to be critical sometimes but you know we look at it and then we make a decision based upon that and i trust that i feel like you guys respect our decisions and understand that we are having to deal with things and i do think things truly like the rest of them do but uh nothing major uh for my employee report i i put some things on there you know we're trying to deal with things in the high school that we always just had it was just a we just did and now it's we have to think about it from the standpoint of clubs to how do we get these clubs i'm going to get people elected you know and we don't have as much time to do that right now and there's just a lot of a lot of things that we're looking at but the flow is pretty good i i think we're just absolutely working through that but uh i don't have any other comments it's you know i i wish i could say we're doing this this and this but some things have slowed down a little bit you know the amount of travel outside of schools with just different groups has been something that we're dealing with along with nobody going out and doing anything with you know the green bush things where teachers need they need to go here that we're trying to figure out how to do virtual things with them and that kind of stuff but we'll work through it i i got total confidence and everybody uh working through it and doing the best i can so holler if you guys have any questions you know i you know you can get a hold of me i think i've answered most everybody's calls pretty quickly so i have two things just to comment on uh i understood like float decorating you move you instead of canceling float decorating you have like 10 kids a night so i really appreciate that that's where dave is at right now yes and i'll be there later this week and we're just trying to do things to keep some normalcy in these kids lives because uh we know that they've lost a lot but what can we do to try to help get things to so that they don't feel like they've lost out on things you know there's going to be things that they can't do but we're looking at other ways around it to make it work and uh i guess that's the challenge for dave and i and everybody else doing these things is what can we do to make it as normal as possible we're going to try to have a parade that they're going to walk straight down here and they're just no nobody's going to stand out here we're going back to the stadium only people in the stadium will be the kids but we want that for those kids they're they're dying to want to be normal as much as possible with and they're doing a good job with the masks and things like that you know but uh we want to try i think it's important i think these kids believe is really important and then one thing i want to point out uh stacy told me the other night at the retreat that i think you know i honestly didn't think about it but when breakfast is suddenly for me at the high school a lot more kids eat breakfast and so the cooks all of a sudden you know i got it from 10 to 50.

it's 14 passengers don't quote me on that 100 but i think 14 is the number so somebody asked me that and i said todd i don't know and even our 14 passenger bus somebody can drive it but we want them to practice driving because that's boxy it's different okay we need hey

we're the first birthday of the year so yeah yeah it's in the backyard let me know okay at this time at this time we'll come to order the new jersey of open public meetings law was enacted to ensure the right of the public to have advanced notice of and to attend the meetings of public bodies at which time any business affecting their interests is discussed and acted upon in accordance with the provisions of this act and board of education policy zero the board of education of the borough of bangkok has caused the notice of this meeting to be posted in the board office and at fountainbrook high school and mailed her fast to the courier news foundry clerk south bound board of education and any person who has requested individual notice and paid the required faith please stand for the pledge i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god she informed us that she was um out of conflict this evening thank you morris here she also she also has a contact i asked my son he's he's at school and how he said the first day was a little crazy and i'm sure the rain didn't help either but uh he did say the second and now the third day that he's back thinks you know he says he was able to get in so that's awesome i hope the rest of the schools have the same experience um thank you for coming thank you so thankful for the teachers because it's you know it's not an easy year um but they're there and doing what they need to do and so i greatly appreciate that um we are going to have to just arrange the meeting a little bit we're going to move the executive session up to the beginning because there's some things we need to discuss prior to the meeting um so we are going to be going into executive for number three material the disclosure which constitutes an unwarranted invasion of individual privacy number four a collective bargaining agreement and or negotiations related to it number seven pending or anticipated litigation or contract negotiations and or matters of attorney client privilege and number eight specific perspective or current employees unless all who could be adversely affected request an open session so can i get a motion to go into executive [Music] promotion easy [Music] thank you it's still good are there any committee reports with this 77 f7b uh the montana came in at a 78 out of 70 [Music] so i think the only areas where we were deficient were in areas of high school [Music] with that i just want to go over some open positions we currently have in the district um obviously we have uh some leave openings right now we have a lead position open for special ed language arts the high school we have a bilingual chemistry position open at the high school we have a e replacement position for students at the high school part coming to high school part-time at the middle school we have a lead replacement position binary that is unlocked yet um we have a esl position that's small that's a tangent track position and we still have a tenure track position for speculative all right so the education committee met did they meet this evening topics that we discussed uh we talked about just what homework would look like um during hybrid learning receiving input from teachers that the expectation was that it wouldn't be repetitive learning without meaning it would be more independent based that students could complete it on their own um mr smith had forwarded a survey desk that he had given to our survey that he had given to his teachers at the high school with feedback about percentages homework at the high school will be 10 of their grade um we talked about the new lgbtq curriculum which is now in um atlas our curriculum um storage and it will be made public um over the next week um there was just a lot of guidelines from the state on lgbtq curriculum so just making sure that we were in compliance with those guidelines the curriculum actually goes down to fifth and sixth grade um through 12th grade we talked about what the block would look like for after school remediation um that it could be for assessment for small group learning for example a guided reading i got a math um it could be times for teachers to have office hours and meet with individual students who are struggling or in need of assistance it could also be for gifted and talented enrichment opportunities um so we just talked about the parameters that we had shared with staff for that um i think that's it um just one quick thing on the agenda this evening item number 8.3 which is an mou with rutgers they have not given us back their signed copy of that so therefore for this evening 8.3 and that's the mou that's the memorandum of understanding between rutgers okay at this time i need to at this time at this time uh open to the public for anything that is on the agenda seeing none i need to get a motion to approve the no i gotta do online oh sorry all right we have two questions we have two questions from amma [Music] public school choice was school choice mostly for athletics no school choice had nothing to do about athletics it had to do with us having focused and a way to generate revenue for the district and as our district is continuing to grow and our high school population is growing it's time for us to consider phasing out of the school choice program all together to free up 37 seats that is it for online okay at this time we are open to the public no no one else wanted okay so i need the motion to approve the minutes of 8 24 2020.

i think this year will be virtual yes thank you okay can i get a roll call dollar tree yes yes yes yes yes uh yes accepted from check 36736 yes all right other matters to come before the board that should have been changed before um today's sports started so i'm excited hopefully that they can did the njsia come out with their recommendations to if you want to call it recommendation all right i'll never mind i take that i withdraw that question strike from the minutes just happy they're sports craziness blanket assessments start tomorrow yes maybe just let the parents [Music] right so there was an announcement uh put out on facebook and teachers are sending out invitations to students [Music] yeah you know um is there going to be a time when the principals will be here again yeah we don't have i would just like to hear from them about how things are going and the principles here um it knocks a few more now how is that because i was i went back to see if there was a change and there wasn't and it says for indoor gatherings 25 or 25 whichever is less you know so it's really limited to 25 but yet you can have a wedding with up to 150.

during december break but we'll give more information on that later okay and we can discuss any of these things um later in our reopening school if you have questions the aspa ritual law conference was last um wednesday thursday turkey thursday friday and there are some of the topics that are that were included if you missed a session and you have more information this one is a binder that we're putting together that has the powerpoints so if you'd like to read up on any of what was presented at the law conference they're there good topics even for our team in terms of digital citizenship and social media and looking at title ix regulations so it was good information and i know some of you board members attended so you can share with us the discussion on something that you found interesting or that you learned updates and events so rotary we installed a peace poll at desert meadows park garden saturday so there's um you know miss laura peter she's part of our parent advisory and olivia is one of our students and um there we have charlotte gates our board president so that was a fun event and we also received an eight thousand dollar check for rotary grant on the continental outdoor musical park and fifteen hundred dollars for jazz in the desert so a big huge thank you to mr ferguson and available for a um picture today with the chicks before i turned him over to mr schubert so we are very grateful and know that we have a lot of rotary support um they're always thinking about us in terms of grants and what they can do to help us and they are going to be part of the breaking ground on the outdoor musical park and we're hoping to get it done by november so we could do an appreciation during thanksgiving for the royalties that helped us install and a little touch of humor this is featured from one of our second grade classrooms so treat your mask like underwear do not borrow or lend it do not share it make sure it's clean change it daily and make sure it fits snug but not too tight so i wasn't sure if this was going to be appropriate but mr nathan thought it was very appropriate [Music] so again as a reminder this is something they reminded us of during the law conference that when the superintendent does their report that it's not an opportunity for questions of discussion but if there are questions on any information that's presented or questions please let us know so we can make an agenda item at the next meeting or address at a later time thank you and we will keep calm and sail on and um board members are welcome to come help us out on thursday friday if you want to come by and see how it's going we will be in the parking lot taking temperatures and escorting kids to their kinder classrooms and we're trying to figure out how we usually do our title one meeting and our guru breakfast for our kinder parents so i believe they're planning to meet at a different location but is where us and i will do a google hangout for the kinder parents as well that morning so thank you that concludes my report thank you okay principal's report it is appropriate to ask questions of her because her presentation has been posted we've had a chance to review so you can ask any questions for clarification so i'm going to go ahead and start good evening everyone i would like to start with just talking to you about what we're doing with spotlighting our teachers and showcasing their instruction as a way as a form of what i'm referring to as a lesson studies and one of the things that we're doing is tying it to our evaluation instrument which is the dentist and evaluation which our teachers are evaluated on and for instance this month one of the domains that we're going over and showcasing is domain three instruction component 3a communicating with students so we've been spotlighting them on our weekly news their digital lessons where they're able to showcase highly effective attributes for teaching that align with the indicators of their evaluation instruments progress reports are due teachers are going to be posting everything so that parents will have availability to progress reports on parent view wednesday the 16th which is this wednesday we wanted to give you an update on nwea map which is our new instrument that we're using our new program that we're using to do benchmark testing quarterly benchmark testing it is a new program we used to use ati but right now what we're doing is we're training our teachers with this new program and they have to do some online trainings getting started while using map growth get students ready for map growth and get yourself ready to be a proctor and the deadline for them to complete these trainings is tomorrow is wednesday so then we'll have continuous conversations about that because it's a new program to all of us and we're really excited about it teachers that have already completed the trainings i've heard some really great things about it they're very excited to use this new testing instrument we've also been i'd like to share with you our lesson plan expectations as we go into this school year for our teachers when they post their lesson plans as they create their lesson plans what we would like to see is their learning standard and they'll be placing these either outside their doors so if we're doing walk-throughs we can look at their lesson plans before we walk in know what we're walking into what we're going to be observing and seeing we can offer feedback or have conversations with them or if they have questions or we're also going to be um where they'll have a place that they're going to designate in their classroom and they let us know where it's at but the lesson plans will have the learning standard on them it will have the learning objective so it's very clear as to the learning that is taking place essential questions that they're going to be posing to the students in regards to the standards and the objectives of the week's learning and a brief description for the lesson of the day and they'll also note in their lesson funds any formative assessments that will be taking place daily midweek or at the end of the week in addition to the lesson plans one thing that we really want to have in mind and i've spoken to many of the teachers is daily objectives board and the central questions board so if you were to walk through our classrooms from pre-k all the way through eighth grade you would see that that's aligned in all the classrooms as you walk in you would see what the daily objective is for the day what the teachers are teaching the essential questions that they're posing to the students and essential questions help the students to understand the relevancy of the standards that they're learning why why are they learning it many times when we're growing up we sit in a classroom and we think what's the point of this so it's important that they understand what they're learning and why the teachers responded to doing that we've had some discussions already with teachers they did it many years ago or a few years back some of them held on to it and some of them are really excited about getting it back in action because it was it was a great tool and an instrument or a daily resource for their students so it's something we're really excited to see because i know one of the things we talk a lot about as i walk through and speak with teachers is alignment throughout our school and that's something that we want to be cohesive as a team and be able to when you walk into classrooms as your children or the children grow up we're going to have common a common theme throughout our school and we're going to start here with our daily objectives boards our lesson plans format will look the same so the teacher evaluation process we've gone over teacher evaluations we did a part one session so we could go over what the probationary teachers expectations are and the continuing status so a probationary teacher is a certified teacher who has not been employed by our district for three years and the policy requires a minimum of two formal observations or evaluations annually if the probationary teacher exhibits unsatisfactory skills in more than three areas that are on the danielson evaluation rubric he or she must be placed on an improvement plan and an additional evaluation must take place in addition to the two continuing status is given to certified teachers who have been in the district longer than three years so it's their fourth consecutive teaching contract with the district after being employed by the district for more than a major portion of three consecutive years if the continuing status teacher exhibits on satisfactory skills in more than one area he or she must be placed on an improvement plan and an additional evaluation must take place so i just wanted to give you some insight into how we do our evaluations here teacher evaluation performance in an effort to create a comprehensive picture for teacher effectiveness the following is completed throughout the school year we have a pre-conference where our teachers will be going over their teacher self assessment it's a rubric that they fill out based on how they see where they're at and where they fall on the rubric and we discuss with them their evaluators the professional development plan and learning goals that they set for themselves for the school year then we have a pre-observation conference where the discussion of the lesson takes place the lesson that they will be observed and evaluated on and they will have the following documents turned in to us which is the danielson pre-observation planning document that they find on their frontline accounts which we use and then also the lesson plan template that they will provide us with their lessons so we can follow along while we're evaluating them we have the formal observations and then we end the year with the post observation conference also a post observation conference after each observation but the discussion of domains one and three rubric scores take place and domain four has to do with professional development so that happens at the end of the school year and they turn these documents to us and we discuss their post observations go over it give feedback and it's one of the things that i've told the teachers is i was a teacher it's it when the evaluation process happened it was more of a compliance but we don't want this to be a compliance it's a learning experience it's something that we're able to be able to help coach to help to discuss together and come up with really great plans and goals and able to it gives us the time to point out areas of strains and areas where growth and progression can take place and it gets exciting last year a lot of the conversations i had with the teachers that i was evaluating it it's already fed into this school year so because we're continuing they have really great goals that they want to reach and it's it's a great process i don't want them to just look at it as something we have to do it's something that's going to make our school even more richer for doing it so the domains when i speak about domains these are the domains and under each domain there's a number of components so domain one is planning and preparation domain two is creating classroom environment domain three is instruction and domain four is professional responsibilities what student data is included so part of the overall evaluation at the end of the year their composite score that they get the district before in the past has decided that it would either fall some districts to state testing scores from the year prior or it could be the district benchmark scores thank you so that is the data that is figured into the overall composite score when everything is entered in their evaluations um the rubric scores that they have and then we're going to be doing part two of the evaluation process with our teachers so we can really go over the frontline program that they use and it would be we would be going over teacher self assessment the pre and post observation document so they know exactly what they are if they have any questions domain for artifacts this is them holding on to lessons that they've taught student work uh parent letters that they send home projects that they've done and they can upload them to this frontline system or they can hold on to create a portfolio that at the end of the year when we conference together they show and we go over all of their work that they have completed and done and then we discuss that's at the summative review and then we go over the composite score for the year which is where we discuss then the composite score then places them in the overall of being effective and effective or so on andy and i just wanted to clarify just to let everybody know so charlotte danielson was the teacher researcher founder of the model of the evaluation system so when you see danielson that's what that means but fretline is the system the ten the company that promotes the danielson model so when you hear so a lot of times the teachers will refer to frontline you know it's their evaluation system that's when they log in and they can see the rubrics they can see their scores and any of the notes that we have taken of the evidence that we've gathered when we walk into a classroom and we evaluate and the teacher knows that we're evaluating we are taking down taking down evidence that falls under each of the domains and the components so that we can discuss that with them and they can discuss it with us too so now we're moving on to a place to go program i just wanted to update everyone we've been serving 41 students and the place to go program this is students needing a place to be at while school was being done digitally so we've been doing this since august 17th it's been a successful program thanks to our teachers mrs testo and this is mimbrella and all of our programmatic assistants mr lathan and everybody who's been taking part we've had some students transported here as well so thank you to our transportation department everyone who's helped in creating this to be successful we have students 15 of them who are half day 21 who were full day from 8 to 3 and then preschool which is pre-k the first five students in active students we initially had 36 inactive students who had been consistently inactive in their classes some that were not showing up at all some that were doing things sporadically so teachers did emails did calls and then we had a document that we were keeping track of and have been noting home visits have been made by us by teachers as well packets have been created for those students hot spots the khajiits for wi-fi have been delivered to students some parents have even come and brought them pick them up here when they told us this is the issues that we're having so some students have improved with their work and performance teachers as well as us are administrating our monitoring and doing check-ins with our students and families and grades will be reflecting their lack of participation and missing work and teachers have been continuing those conversations with our students and families as well as us going into highlights we did a continental back to school drive-through parade as a staff we have library guest readers that our librarian mrs lathan has been has been showcasing the students all have access to this library and to this classroom into reading viewing all of our guest readers and getting to hear great stories and there's miss nurse maureen for i think it was national pets day she dressed like a puppy so she could do some recordings of reading to the students and then we have music class which has been going phenomenal it's been great for all of our students to be able to have access to continuing continuous music instruction as well as physical education mrs tesso has put out a video and she's collecting daily exercise minutes from students and promoting fitness daily our school counselor and her intern mrs scott have been sharing counseling videos have set up a cult chat for students to be able to speak to them if they have any social emotional needs for our students during this time they've been very supportive and they also have a google classroom that students have continuous access to at any time that they need we're also still promoting our continental website so any parents who are on the phone or who are watching live please make sure if you have not done so already to visit our continental website at www.continentalesd.org it's important to continuously visit that website because that's where we have most up-to-date information and every week on our our continental news to our staff we are showcasing a teacher's web page that they have and teachers are still working on their web pages and we're excited for the return of our colts and our families we've missed our students and families it's been very long and we're ready to have them back so are there any questions and the final thing that i would like to do is we have some very generous donors that i would like to thank we have ken and carol radmer we want to thank them for a donation of computer monitors and keyboards and robert mori moreland i think we'd like to thank him for a donation of a trumpet to our school thank you any questions okay our consent agenda in a second any discussion um i i just have a question if the finance report can go up there i just want to make sure i understand understand this if i'm reading this correctly the receipts expense is obviously what we've spent the encumbrant amount is what we're required to spend or what's in teacher salaries and yet yet to be yet to be spent but but committed is that correct so it well it depends on what you which which which section of the report that you're talking about there's a couple different sections there's the the cash portion and then there's the expenditure portion so like the example that's on the screen direct currently right now the fund 0103 that's cash that we actually have on deposit at the county treasurer's office 1990 is miscellaneous revenue that we've received in 3120 additional state aid members that we have received going down beneath that the 6100s and everything else that is all expenditures okay so i'm not 100 sure what the question is is this a fiscal year-to-date report this was as of i believe i sent this to you on the ninth it says this is at the september 9th 2020.

even when the kids are by themselves they've kept the mask on and there's been no health problems with that really the integrity of the coop in my opinion is really around following a few simple principles time distancing and dosage and social distancing and proper ppp sorry ppe is required in order to ensure the integrity of the coop is being met in my opinion if we take shortcuts when the kids their social time during pe or recess and we start making exceptions that everything else goes out the window so and we talked about trying to enforce um you know if the kids six feet apart they can have their mask off but if they close that down they have to put it back on i have two monitors for about 100 kids while on the playground while it resets it's not going to happen and so from a supervising standpoint what i can assure is that we teach the kids the importance of it and how it's at this point right i'm not saying permanently and forever but at this point this is what we need to do so that we can have them on school property that's why mrs cuevas and i and mr curtis and mr emerson have worked very very hard to provide a school classroom environment where for hours and hours a day they can have their mass off and they can learn safely but for the integrity of the coop i feel that it's extremely important that they do wear masks i spent the first 10 years of my career as a pe teacher i understand the importance of oxygen and proper oxygen flow i also have observed recess for all of those years plus as an administrator the majority of the kids are not over exerting themselves during pe it is more of a social time i think it'd be really hard to ask one or two playground monitors to assure that we don't totally scrap what we've worked so hard to achieve and being able to open up our campus if we want to stay open we need to do our best to keep our numbers down with covid and i feel like if we just give this up and say you know we're going to make one exception here it's just going to open it up and i don't think we want to be in that position in a month and so my personal opinion is seen it work for four weeks we've had kids on campus full classrooms and have been following these procedures we've had no issues other districts in the area opened up and were closed down in two days doing the exact same program we were the difference is is the intent the coup we followed it and in my opinion that's what's kept us in the position where we are now where we're as miss rico announced earlier we have zero cases and i contribute that to our staff following the coupe and if we make this exception which would be going against the pima county current guidelines i think that's going to put us here in a couple weeks months i don't know but in a position where we don't want to be thank you and i just wanted to ask in our group it also states that students obviously who have trouble breathing or who have asthma and have a doctor's not will be exempt from that so um of course we would have to make sure that parents submitted to the nurse and teachers would they would be exempt from that but they would also be asked to follow procedures to ensure the safety of other people so the whole social distancing we would ask that they participate in that there's a acquaintance of mine has a form that from the ada that she has a disability it's a form you can all download from the internet like when she goes into an airplane she doesn't want to wear a mask and she just shows them that so hopefully it'll be a doctor's thing i agree with 100 what you said i mean i know my kids and their friends they don't have a and i was scared when all this first started out these kids aren't coming over i don't think they really care that much and they're the first ones to say i don't want to get coconut i don't want to die yeah is what they said and their more responsible than us was adults i think here i am without a mass saying this but you know what i mean i i don't think it's a big deal as i said we've got zero kickback from this yeah here on campus and they came in on day one with this is the expectation and they've followed it to a t which once again contributes to our success any questions on the phone our best to get the um up a little bit here is a better spot for this one they came here she can hear you when steve's talking from over there having problems yes and that is currently talking about mass on the playground correct there any mass on the playground yes as stated in the original coupe that's what the original plan moving forward was was it i believe it's correct me from wrong jail but transitional periods including recess so anytime kids are traveling outside their cohort where they can have that six foot social distancing they would have to be regarded by our master except for of course while eating lunch i'll move we approve the mitigation and reactive coop second motion in a second further you went on the line for further discussion [Music] well like i mentioned before it is a little bit of both you know we have some parents who say they really don't would prefer their students not to wear masks during recess and then we have the others who say it's perfectly fine and acceptable and we understand so it's probably split the reason the reason i read the little concert is because you know um i've seen kids and me myself parents kids we walk around we just went to the ball this weekend and i see the effects in the toilet have kids that are running around playing stuff like that there are other parents that i've spoken to that have expressed concern on that same aspect as they're running around their airflow is restricted with a map and there could be a potential for casualty um you know maybe laughing after their i don't know it's just one of the concerns that was raised and i actually experienced it over the weekend so i just wanted to make sure that you know you got to consensus from basically staff and teachers and parents input before making the decision mr agliano i'm seriously is and i don't think we have enough data so this is a motion on the group that includes as long as they're distant in the class socially distant in the classroom they do not have to wear the mask they will put on the mask when they're transitioning to the restroom or wherever they're going they do not have to wear the mask when they're eating lunch but it's going to be very difficult to enforce mass on the playground with two monitors with roughly 100 students in the orange area in a large area so this is a a motion to approve or not the tooth that includes that portion which would be wearing mass on the playground and the mitigation plan as well and i think this is something also that when we start our students the first phase thursday friday and we reboot on friday to see how it went um might be a good time we'll have heard from parents and um you know we can always adjust the coop as we go along as we see fit and we have brought this up in the task force meetings we've also brought this up with the staff we brought in the playground monitors today which discussed it all of them were 100 in agreement with it and felt that this would be easier to enforce this than rather so as i was saying just a second ago we we have talked about it in the task force which was composed of school board members parents teachers community members law enforcement emergency responders so this has come up through there and the consensus was and that's why we put it in the coop was to have it in there we met with the playground monitors that would be responsible for enforcing it and they felt this was the only way after talking with the group of four of them today that it was that this is reasonable and that it would be extremely challenging to have kids make the choice if they were you're talking about leaving it to a student a kindergartner to decide if they're six feet from their peers and if it's okay to take a mask they don't i mean when i'm setting up desk i have to carry a tape measure to figure out exactly six feet from chair to chair so for us to expect our young students that's not realistic we have seen with the groups that we've had we've got three groups of kindergartners anyone from the age of four all the way to the age of 14 and they have had zero issues they have been taken out to the playgrounds during this time which has been over the last four months has been some of the hottest they've had zero issues with that they did have full recess times with that they've also been taken into the gym i went and jumped rope several times with them with my mask on and we were able to do that safely and have fun and enjoy the activity so the support from the staff has been for the integrity of the coop and the mitigation plan this is a necessity furthermore i would argue that per pigment county we really don't have the option so they're saying that if we cannot guarantee the social distancing continental has not had a complaint because of not following the pima county mandates and really if if we want to keep with that we need to do our best and it's better to teach kids the importance of it and why we do it i understand the health risks and concerns we have really awesome staff that we'll talk about with the students if they're feeling light-headed any of that stuff what to do we talked with our playground monitors today about that and said if a kid comes to you and says i'm having a hard time breathing get them in an area where they have social distancing take the mask off if they continue to have problems we'll be contacting the nurse immediately and proceeding that way as ms rico said this is something that i would recommend that we start with and after a week of seeing how it goes with the first group or you know even monday morning we can reassess as all of you know the coop is something that we can change as we need to we need a final approval and that's fro because of the trust we didn't think originally that we needed approval for the group or the mitigation plan but further trust for the insurance purposes the board does have to have approval so that's kind of the one controversial we have parents that go both ways on it i totally understand that um but you know we also have to follow we live in the county of pima so it's important for us to to follow those procedures thank you so much yes thank you very much appreciate it uh superintendent evaluation instrument okay i'll entertain a motion to approve this superintendent evaluation formula to approve the new superintendent evaluation industry second question in a second any discussion [Music] return of employees from school closure for a loan entertainment discussion [Music] happy to say new board policies advisory 677 to 678.

all right we're back into open session will everyone stand for the pledge i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible hearing time can i please have a motion to enter the budget meeting for the 2020-2021 budget exactly joe and tiffany yes yes yes yes yes all right in the uh hearing i've got a couple documents i want you to look at as we prepare the first one is exhibit one is the expenditure history so i'd like to show you this one each year you can go back to 2011-12 and just kind of see our pattern just i know i remind you this each year but just remember the last the 2020-21 numbers are a bit inflated because we budget a certain amount with hopes of spending uh in the 92 to 94 is what i'm hoping i'd love this year i'd like to go lower if we can um but you can see all the the 1920 numbers are are fairly accurate we still have an audit we're finishing up but they'll be really close to that so you can see how our expenditures and revenue have take gone over time in all those funds the uh i put in the one note i put on this one is number the note number three says the o m revenue for last year does not include the land sale because if i threw it in there it would five years from now when you're looking at this you might forget why do we have so much money that year i just want to make that note in there so that i'm sorry that money is going to be going to be in o m it is an o m yes i just wanted to show you this is cash yeah okay yeah it's it's in the o m right now we can move it whenever it's just sitting there in our in our bank it's actually all in one big fund and then uh in our books it's showing up in o m but we can move it to working cash we can we can move it to transportation education or working cash we wanted to the exhibit 2 is end of year fund balance report again go back to 2011 and you can follow each fund down and just see what the balance has been and again the 2021 the 2021 numbers are gonna are going to look bad on paper right now by the end of the year we hope to show you a different number you can see last year the 2020 line there fairly steady across the board no no nothing that should have been it should be alarming for uh based on what we budgeted for last year so in here you can tell that the two million dollars is in yes and here that the yeah you can see where the o m balance went up to 3.3 that so that two million is in there um so with our so our budget this year you can see if you look at the the last two numbers of each column the 2020 and 2021 numbers you'll see the uh the budgeted deficit or revenue in each one i would i would tell you that in the education fund we're going to be when i look at the the budget itself which i tell you what it'll be easier for me to do this if i look if we turn to exhibit 3 exhibit three and it would be the uh the second page of exhibit three so there should be you should see a spreadsheet there and line 22 of that spreadsheet if you follow line 22 across it lists each each fund and if it's in red it's projecting a deficit in that fund um i'm not concerned about o m it's projecting a deficit of 115 000.

so those are the those are the payments we're supposed to get four every year they're already behind one and it's easy for them to say we don't have the money and they just skip another payment so then we then we're behind another one and they say they'll eventually make them up and sometimes they do but it could take years for that to happen so so yeah if that doesn't pass that's something i see possibly happening i just want to i want to be upfront about it prepare you for it because i don't i don't know and then i think that we'll know more february march when we have to make staffing decisions for next year we'll know more the good thing is is that our fund balances are good enough that we're not worried about cash flow or anything like that we're in a position where we can take a hit for a year or two and still be okay but we've got to be smart too so and we are spending money this year that we didn't anticipate because of the situation where we've purchased some things that were you know that were just we wouldn't have done had we not been in this situation with the trying to get the virtual learning up to par and everything like that so any other questions are we saving any money anywhere with not being in school yeah we are there are some areas where we are because so and i've i've tried to be with the budget i've tried to act like we're not because i just don't want to but i want to plan for worst case scenario but uh there there's definitely places that like we've had two we've had two pair these are small numbers but we've had two pair of pros that took voluntary furloughs we've had so there's some savings there there's uh we're not going to spend the money we spend on food service but there's also money that we're revenue we're not getting for food service but um there's uh transportation we're not putting gas in the in the buses right now so there's there's money that's not being spent we're not doing extra trips we're not you know we're not doing you know there's a lot of money in transportation but i actually budged it as if we were doing it still so yeah there's definitely some savings in some areas i would say our utilities should be seeing savings because we're not you know we're not using the buildings like we would normally use them anybody else have a question nope i can i please have a motion to close the budget hearing motion second tiffany yes yes yes uh does anybody have anything to add to the agenda can i please have a motion to approve the agenda motion second peter yes yes yes yes item seven board member code of conduct review any volunteers sure all right i will respectfully listen to those who communicate with the board seeking to understand their views while recognizing my responsibility to represent the interests of the entire community all right anybody have any questions on the consent agenda nope okay please have a motion to approve the consent agenda motion second dragon joel yes yes yes yes yes yes can we get any public comments superintendent's report mr gold all right uh we're going to introduce some staff members so i'm gonna have matt cue this up we did something a little different rather than bring all the new teachers in they're doing a uh they did a video introduction for each of you so i'm gonna pull uh up real quick and okay i'm going to skip to the next one uh while math getting that ready the uh this one it's in the in the packets you'll see the teachers that we have uh who've received tenure beginning 2020-21 school year so james buckwalter stephanie colada donna crutch corey dudaki warwick kelly pollark val reil and nicole wilhelm a very strong group right there and that's a group that just attained tenure this past year congratulations yep yes like i like how you added the photos so you can actually see there yeah yes it was nice to be like oh yes yes so then you can kind of see who they are so that's that's in the slides there and i'm gonna i'm gonna keep going here uh monthly board policy review any questions on five 170 to 200 okay and then we had on item d we had uh press plus uh two different uh groups here five or 104 and 105 policy revisions a lot of policies here that we've gone through the policy committee met last week and my recommendations are in red are in red there any questions on that one because we'll need a voice vote to approve that all right i'll let kevin take it all right can i please have a motion to prove the recent board policy update on first reading motion the oppose is are you ready matt i'm going to keep going you got it no the whole drive i'm gonna keep going here the return to school task force update um the last this past week we met with uh we had our first task force committee meeting that's with grant fox lake gavin and so grant fox lake gavin who am i missing lake villa and big hollow so i would say there are 40 to 50 people on the call and we just really kevin was there it was i think we i felt like we kind of shoveled a lot of information out wasn't a lot of time for a lot of dialogue which i felt bad about we've got another meeting scheduled soon the from big hollow there are two parents there's a teacher or two teachers we have a nurse a couple administrators kevin and myself tomorrow night at seven i have a pandemic planning committee meeting via zoom and that will be a a group that is only big hollow and i feel like uh we will be able to talk a little more in depth about how we can start taking steps forward so i guess i just want you to know that we are we're planning and we're working through some details and we want to talk like tomorrow night we'll talk a little more into the weeds with this group this this committee tomorrow night we'll have we've met before we've met probably i think we've met twice already but i've now added about 10 parents to the committee because we when we asked for volunteers for that task force i had about 12 to 14 parents that asked to be on it but i only had two seats so i went ahead and and really though pretty much the the whole group had some good ex some good like occupational experience that could be valuable to what we're trying to deal with here so i just took i invited all of them to be on the pandemic planning committee so um uh so yeah that's that's gonna be tomorrow night um and we're just like i said this afternoon even our administrative team spent the district administrative team spent about two hour and a half to two hours just kind of planning and talking about some obstacles and things we're trying to work through the idph guidelines continue to be adjusted i think they're finding like i talked to districts downstate that are in session and they've really chosen just not to follow the guidelines the the couple that i've talked to and uh you know i i kind of approached our health department with you know i'm like hey this is what they're thinking this is how they're what they're doing and they they steer me right back to the governor's declaration that says we can open under the guidelines of the idph which is really that's what ties our hands uh but um there are districts that are opening that some of the obstacles that that i really felt like were obstacles like the uh uh the one symptom and you're out to me is a really big obstacle uh you know if i if i've got a if johnny's got a runny nose johnny's out for 10 days johnny's siblings are out for 10 days and or they can come back with a doctor's note that says they've got an alternative diagnosis that's a big out because that's going to cause a lot of problems if i get any teachers who have a child at home that has a symptom they can't come themselves so there's that to me is a big out um but you know i think if uh from what i'm hearing with districts that are trying to open at least like a little bit they're just messaging really hard to parents do not send kids to school with any kind of any one of these symptoms because it does cause a train wreck of problems and and parents because they don't want to from what i'm hearing is that you know if we message it right parents are willing to really comply because they don't want us to go back to where we're at now because that's what happens we just we have to shut it down again and so uh so yeah we're working through all this and trying to figure out what if we can take what i'm calling some baby steps forward and try to get kids back here for at least part part of the time so i want you to know we're not just sitting back right now we're really trying to figure out what our next steps can be first and then we'll worry about when so um so that's that's where we're at but we have another we wouldn't we won't uh announce anything until after our next task force meeting which is uh i think the 24th of september and at that point we might you know might be ready to say we're ready to move forward i don't know if you want to have another you can tell me what your preference would be if you want we can schedule like a special board meeting where we can just talk about it as a group because it might be that whatever plans we have going for it might be different than what we talked about before so i feel like i should we should kind of get together and talk about it i don't want to i want to make sure that you're good with what we decide to do so i'd be i mean we can i'll i'll message you by the end of the week here maybe we can if we think that something could happen maybe we'll schedule a special board meeting later in the month yeah i think that'd be good yeah okay i would like that if we could just okay yeah yeah and we'll definitely be messaging out like i would anticipate doing some uh presentations to parents and some zoom zoom calls and things like that too so all right so that's kind of where we're at matt you ready all right we'll go back to that first item then oh okay hi my name is ashley austin i'm the new elementary el teacher i have been working with the learners for the past five years and i'm excited to continue that journey as part of the big hallow team thank you so much district 26 as a sixth grade teacher where i was for two years after that i moved on to palestine district 15 where i taught sixth grade for one year fourth grade for six years and second degree for three years currently i work in crystalline illinois with my husband dave and our six-month-old daughter emma like i said i am so thankful for my opportunity to be here in big hallow this year joining this community i look forward is hello i'm meg marietv i'm a new third grade teacher this is my 13th year teaching i live in lake zillow with my six-year-old connor and my five-year-old daughter arya and i'm super excited of the big i halloween i graduated from illinois hello my name is hi everyone i'm jessica byrne social worker at bay hall middle school i have my bachelor's degree from the university of north carolina at wilmington where my focus was in developmental psychology and cognitive psychology so it basically got to scare toddlers for research and it was a class i also had my master degree in social work from the university of illinois chicago where my focus was in education and interpersonal violence prevention hi my name is katie fitzgerald and i am the new sixth and eighth grade ell teacher at big hollow middle school um this is my eighth year in education i previously have taught third and fourth grade um i graduated in june of 2019 from national lewis university with my master's of education in a double endorsement in reading and esl which is kind of what caused me to shift and take this opportunity to be an ell teacher and i'm looking forward to a great rest of the school year here at bay palo thank you hers is in the bottom right for 12 yeah i began my career teaching third grade for four of those and the last eight has been spent teaching science at a junior high level i received my bachelor's of education with a minor in science i also have my master's degree in feeding education and i am a certified reading specialist i am really excited to start my career at vape hollow and be a part of this family thank you hey everyone my name is mike schneider i am now the new health teacher here at big hollow middle school i'm a lincoln nebraska native i taught my first five years at a school district in omaha nebraska and just moved to illinois this summer so i've enjoyed the all right i think that's our crew there so cool that's our crew of new teachers so um i'm gonna now we're next uh scott whipple's gonna be up for uh middle school grading procedures adjustments so we had a curriculum committee meeting we met and scott shared some things with that committee that we also want to share with the full board so i'm going to let him take it over you can just come up front there scott if you want you're fine yeah that's good oh my gosh okay so um i'll talk a little bit about i talked with that community as bob said that i want to share some of the things that we're going to be doing here in middle school moving forward as a self-community which comprises more teachers that are not on a team but other teachers that want to be a part of that and we did some work aligning some of our practices to better practices the reason we want to do this we want to accurately reliably and effectively efficiently communicate learning to teachers parents and students and sticking to that model of believing in higher standards so really some of the work that we've done over the past couple years is that in 2016 when i walked through the doors of principal i noticed that we didn't have an overall system of waiting practices here and so what that meant is that teachers at no fault of theirs were creating their own ways of establishing practices were in each classroom and what i noticed that classroom or um to teacher so it kind of became confusing as to what constituted an a or if he had each grade or each level because it was each teacher had their own system of grieving we also were including behaviors into that so one of the things the common one was if a student missed a deadline we would take 10 that off inaccurately reporting a student's grade of what they've learned but that that part that responsibility is still important but it shouldn't be reported all right okay so we were trying to find ways to accurately make sure that we're reporting on what students know based on skills and standards versus reporting out uh having those intermixed within the grading so in 2017-18 we did a book study it was called a repair kit for grades 15 fixes for broken grades by ken o'connor he's a big educational guru more specifically around grading and grading practices the leadership team then decided we were going to implement some of those practices into place so in 2018-19 we as a grade level we picked one or two things that we're going to do at each grade level i think i can't remember exactly but i remember one team decided to do no extra credit so we took out extra credit but really focused on how does the student show their learning a little bit more versus here's a worksheet go fill this out and i'll give you 10 extra credit points we focus it more along the lines of exceeding the current standard or the expectation the assignment um and then within that this year we this past year we did align some common practices we focused on 80 for overall weight for summative assessments and then 20 on formative assessment and then we um implemented a couple fixes um from the book one was we took out extra credit um another one we took out reporting out zeros the reason why is that when zeros drastically drop students grades if you look at it a 100 point scale 0 to 59 is a 60 point scale of an f versus an a is only 11 points it can do to get an a so we felt by reporting out at a 50 at least did not drastically overall impact the students grade that would drop them so far that they wouldn't be able to recover but it still represented that they didn't do what they should have done or meet that that target of achieving we did this school-wide book study this year and this past summer i did some of the work that i'm going to talk about in the next slide here so in the next slide it's kind of an overview again we're still sticking with the 80 20 80 weight of that summative really understanding what students know this isn't always a test it could be a project could be any kind of assessment that really shows what a student knows throughout all of the practice they did all the feedback they get it comes down to really representing what a student knows and some of the informative assessment comes down to that that's kind of like a checkpoint along the way of how well students are doing along with the practice along with the feedback and those can change and they can be very fluid as students show more learning along the way one of the major changes that you'll see from a parent side is that all grades will be reported out or marks i should call them assignments will be graded out of 10 points and we're gonna be heavy on our language here at school talking about our performance indicators or descriptors which are exceeds meets beginning approaching and incomplete we have five marks and that's the language we will use in school when we talk with our students so really focus on feedback but as a parent you'll see assignments that will be from five to ten and then again those five to ten will correspond to a grade we haven't gotten to a part yet of changing up skyward is yet to make it represent those descriptors we've talked about so there's kind of a transition so what you'll see at home five to ten what students will talk about so that language will match here at school and when you're talking to your child at home um some other things that we've changed up is that learner characteristics we feel that there are learner characteristics that are important for student achievement student success but again these are behaviors that necessarily should not be reported out as far as what a student knows towards a standard or skill but it's important for you as a parent and the child and the teachers to know how well that student is doing around these learning characteristics within that class so those will be reported again the learning characteristics will be out of 10 and they'll get feedback along the way and those will come out at the end of every month starting this month to kind of show you exactly how well your student is doing some of the things are work habits digital accountability i can't think of the other one participation all of these are different things that will be reported out homework there will be a homework column that'll be formative practice now formative practice and formative assessment are two different things form of practice is exactly what it is we want to make sure that students have plenty of opportunity to practice this skill this could be homework this could be class work this could be class discussions but we want to make sure that students it's kind of like you compare it to sports a student makes mistakes during practice it doesn't impact them over on their overall performance in a game so we want to make sure that students have time for practice but it doesn't impact how much they know and are able to learn that's why we do those formative assessments to get the kind of the checkpoint on how well students are doing throughout the class that homework column or that formative practice is out of zero points and it has a weight of zero which means it will have no overall impact on a student's grade however and sorry not no however but you as a parent will know if your student is working on that practice or not so it will be reported out either as a zero as complete which is kind of backwards but is the best way we can make it work in skyward it'll be a zero or it would be an asterisk if it's an asterisk means that it's just hasn't been turned in all of that will be counted as no count and if it's missing and it's able to be made up the teacher will check missing and go to the top of their account in skyward so they'll know they'll have to make that up as practice as part of getting to those better summative informative grades students will need to work on that missing assignment to do better last thing we had this in a little bit in place last year retakes and redos it wasn't a formalized practice we had teachers dabbling a little bit differently but as a subcommittee we came up with what we feel will be a simpler easier process if a student doesn't do well on an assessment they communicate with their teachers they fill out the form and that form really is about reflection where did they make their mistakes what errors did they make on the assessment they can identify that maybe they didn't do as much practice as they should have done so they'll work with the teacher either to get new practice make a practice they didn't do or just have simple conversations with teachers in order to identify what they need to make up and they'll be able to retake that assessment so that this way we have a consistent process across the board for all students to retake and redo assessments and so lastly just really there's talking about communication like i said we i'm pretty excited because we did our first podcast um me and mr buck walter so that'll be coming out soon just really talking about the why we're doing this work we're going to keep adding to those that series to kind of help parents understand some of the practices we're doing i'll be putting out a cheat sheet for parents that kind of list some of the things they should be seeing in skyward and understanding some of the language that we're using within school and then also i'm doing a quick presentation and i've been trying to narrow it down because it was like 15 to 20 minutes long and i knew i'd bore people with that so best i could do is 10 minutes so we're gonna have to go with the 10 minute little presentation so that should be coming out very soon so people can start seeing what to expect in the skyward any questions i don't talk fast but okay item g is the analysis of enrollment and you'll see in exhibit 15 our enrollment history we we did go down significantly this year i knew that we would hit a drop because we had parents choose to home school or a private school option so but we went down just over 100 in a year's time so that's a significant drop for us the second grade was the one that caught me off guard but uh so that's that is what it is now it's possible that that will go up i knew i figured kindergarten would be short uh because i think if i had a kindergarten child who was on the edge of age-wise i'd probably choose to wait a year as well given the circumstances so um how many did we come in to screen how many were screened in kindergarten i don't i don't know exactly i don't know how many we screened um i do know that we didn't screen until uh closer to the school year this year looks like third grade enrollment increased yeah yeah and you know the interesting thing was uh we we hired a third grade and a fourth grade teacher late in the year late right before school started and i was considering trying to hold off maybe just for budget purposes because i didn't know how many kids were coming back and at the time a lot of parents hadn't registered so we got on the phone and called and the parents and i just targeted those two grade levels because we were making a determination whether to hire a teacher or not we called and the parents said they just they were going to register so we went ahead and hired the positions and then it was second grade that didn't well they didn't come back so second grade went from 178 last year to 155 this year that's a full class drop so we'll have to really keep an eye this will be this will impact staffing for next year eighth grade lost eleven two which grade eighth grade yeah yeah so um that was this the uh there was a surprise there i kindergarten did not surprise me second grade did i didn't i didn't see that one coming being that that many so we start getting into that that loss of kids does impact staffing um then the uh the next page shows you on exhibit 16 you'll see a uh what the class sizes are and you can see in second grade we're very small third grade fourth grade looked good first grade looks good kindergarten actually is uh 20 21 so it's it's where we want it as well we ended up you can see our number of kindergarten teachers we we are one short but we so we are not overstaffed in kindergarten we didn't we were going to hire another teacher but the numbers just didn't show us we didn't hire that position and then middle school you can see this middle school schedule and in bold prints next to the course sections you'll see the class size in bold print so most middle school class sizes if you have been on the board a while you'll remember there were years where we were 30 to 35.

okay [Music] paul good evening call to order nancy kupko here mike davenport here shirelle fuller here dan nicholas here trey pavich here rick pavonato here joanna vazquez drexler here thank you thank you maybe let's stand for the pledge i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all well this is a very pleasant evening because we're going to start with a student perspective we haven't had one for a while no thank you guys for coming all right so we have some representatives of north high here so if you guys could just introduce yourself and then share with the board your story that you're here to share can you hear me yes uh hi my name is emmett thulin i'm a senior at north and some things we were just going to talk about a few like shortfalls and some good things that are going on and one of the main things is that i think the teachers have been super accommodating through all of this whether that just be in class like a video or something doesn't work and just electronically it's not making sense they'll change their lesson plan around that and make do with it and then a lot of my teachers because 80 minutes an 80 minute period is something that we're not really all that used to they're accommodating for us and making like a little short like three minute go up use the bathroom go get a glass of water like a little something to eat like that and so i think that's just been really a positive thing that they're doing and then also i'm involved in the speech team at north and we just had our first all-team meeting today and um we got our head coach on the um i think like the dgn zoom account and so we've been able to use those meetings efficiently and well and i think that's something that activities like speech that can be fully online i think that's really positive that we're getting those going and moving and then just a few things that i think like might need a little work is that some teachers have been assigning work outside of class that's like additional lectures and i feel like some teachers aren't using their complete 80 minutes to the maximum capacity that it can be used for and so that's all that i have unless you have any questions for me all right let's keep going around and we'll then just and maybe some questions will come out hello okay great sound good um emma took some of my points so i'm just going to reiterate some of the stuff you said as well uh hello my name is george photos i'm a junior at dioscope north and i have been asked to give my opinions on the benefits and consequences of remote learning there are some things that i have liked and appreciated about remote learning and i love the way that the districts set up our schedules i feel like it gave us enough time to focus on that class at hand and then give us enough time to reset for our next class also i get more sleep and i think that's great i don't know about you guys but the way my schedule is set up um so my classes i don't have like a second period or a first period and i get to sleep in and get more rest which is great and like emma said i really appreciate what my teachers have done they've been super understanding like they understand everything with everything going on and they've been there for me whether it be after class or via email some things that i think found more challenging remote is that we're not face-to-face obviously with my classmates and my teachers doesn't really allow me to build that student-teacher relationship and even a student-student relationship there are some students in most of my classes that i don't even know and i just like to get to know them in some way another challenge for me is that it's difficult to stare at a screen for a long period of time i lose interest very quickly because of the no interaction with my my teachers and my fellow students as i said i'm a junior and junior year is usually a huge academic year because this is the year that colleges look at for grades additionally i feel like i'm kind of missing out on some class experiences such as labs and science classes or just different leadership opportunities in other classes which i feel like i can benefit from well i'm not done sorry currently at north i am a part of the positively north stars program which helps incoming freshmen transition from middle school to high school i have a younger brother nico who is a freshman and he has benefited greatly from this program i feel the way that mrs lichtman and mr leslie have done this was amazing he now knows that he's got more upperclassmen outlets to ask for help just besides me i'm also involved in the pe trainee course at north being remote has made that class very difficult because it is student-led and the whole purpose of that class is to provide in-person instruction giving students the experience it will lead their peers for the rain of this semester i feel that even the next semester as well i kind of want to go back to school i want to be in person uh whatever it would look like either hybrid or full-time but i want to go back once it's safe to return and stay and i feel like stay is a big point with that uh i don't really want to go back on like a trial basis and then get some back home to remote uh because i feel like that would just kind of be just as upsetting as getting school taken away in the first place um thank you for giving me the opportunity hello okay hi my name is veronica latocha and i am a freshman at north high school i would first like to thank all the teachers staff and board of education members for all the hard work you have put in to make this year the best that it can be i am truly grateful for all you have done for north high students especially freshmen to help us transition into this new learning experience today i wanted to talk about some of the things that are going well during during remote learning and some of the things that are not so i'm going to start with the things i do like overall i think that it is less stressful to do school online than in person we only have half of our classes each day and that helps us with the amount of work that we have it's also nice that i get to do work from home i get to be in a place where i know i can do quality work and also stay focused i have the chance to be comfortable while doing schoolwork which makes it a little less stressful there are also some things that i do find challenging the first is that students have a lot more responsibility on themselves we have to make sure that all of our assignments are turned in on time and in the right spot and if there's something wrong you have to contact your teacher in your own time i think that the biggest disadvantage when doing remote learning is not being able to be with people and socialize i think it is very important to be with your friends and other people so you can make new friends and make those in-person connections i also think that doing online learning is not the best for students mental health not only are we experiencing a pandemic but now we have to stare at our screens listening to our teacher talk all day and this is in addition to already being on our phones for most of the time one thing that i think has been the hardest for the freshman class is definitely making new friends we are all new to the school we don't know a lot of people and we cannot make those connections over a zoom call so in most classes we are sitting with strangers and are expected to make conversations even though we've never met or talked to these people in our life most of the time nobody talks when we're in our breakout rooms because again we don't know each other and it's a little awkward to talk to someone over a computer screen i'm hoping that we can go back to school using the hybrid plan this will give us a chance to make those in-person connections with students and teachers and also get better understanding in our classes as much as i love waking up and just opening my computer to get to class i think it would be most beneficial to go back to school even if it's just for a couple of days a week thank you any questions about difficulties because being engaged and staying engaged and i get like you said you know like having some frequent little breaks to grab a snack or grab some water or whatever has helped are there any other things you think that would be helpful to get students engaged especially freshman students while you know honoring social distances um i think that overall like i can stay engaged for a good amount of time but i think that those five-minute 10-minute breaks that our teachers give us are always helpful just because we can go away from our screens and just not like walk around or something just so that we can get kind of moving and just not sitting for a long period of time but overall i think that's really it and with that i think that um some of my teachers have been if they like make it more towards the middle of class whereas some teachers will put it like within the last 10 minutes which is kind of just like not very good as serving for a break and so if it's more structured towards where the students have to break in the middle i think that would prioritize just them being able to then focus for the first half and then come back and be re-energized for the second yeah i agree with what emma said they both pretty much summed up my answer as well and if you guys have any problems with connectivity and staying on zoom or just even getting on the sites et cetera yes yes like infrequently frequently it's mostly difficult especially in pe classes um when i grow up i want to be a pe teacher and the way that my pe class currently is structured is great but it's very difficult because our class is like student-led and if a student can't lead the class because of their connectivity issues the class doesn't really there's really no class um but it's every once in a while and then oh sorry and then just um with the connectivity part of it i some of like i've been in and out or just like technology doesn't work like i got a loaner chromebook because like my chromebook wasn't charging and then this chromebook doesn't have like audio hooked up through it so then it i have to call in from my phone and so i feel like it's just a lot of like the little issues or like your wi-fi's out or things like that but then i think teachers are also being good with it and they're like students are reaching out and there's a good line of communication open between everybody with it are you able to talk to your own sergeants it's okay i haven't really been having a lot of problems if something sometimes like you can't really hear the teacher just because it starts glitching and it's kind of hard to communicate just because you could have missed like an important part of what we're doing are you able to talk to your teachers when you need to like what outside of class are you able to reach people and say hey i miss this or i need help with that yeah i usually just email my teachers um let them know what happened and it usually gets clarified yeah we've uh we've sorry we've been using remind which is a great app um it's like it's more like a texting for lack of better words um instead of because some people are just only using emails so that's another way that we've been communicating with our teachers yeah i just had a question about the pe class you said the student led is the student here doing it or are they trying to lead it from home is that what you said to me yeah can you repeat the question i couldn't hear the pe question you said it was yeah it's working yeah so it's well i'm going to train e-course so our work we're uh leading via zoom so we're at our homes and uh like we like make a workout and we have to like perform the workout for the class and the classes like it's kind of like a repeating type thing so it's led from the students home and not at the correct yes okay that probably is the idea because it's the course is that the student is actually the leader of the pe class so they help design and lead that classroom experience for the rest of the students so uh yeah they're remote just like all yeah so they couldn't come in and use the school facilities because they'd be by themselves to lead that class yeah well when we had no students coming in until soon uh into the school during the day yeah i know but i was just wondering because that would be just one or two people so social distances would definitely apply because there's not a ton of students just asking i was just thinking about how that's being administered from a home space so yeah it's still all the challenges of transporting students absolutely any other questions so i'm uh so i heard uh i heard at least one of you say something to the fact that uh that you're getting more you feel like you're getting more work assigned to you um and that that was actually something i'm looking forward to hearing more feedback about i i was recently having a conversation with a high school friend of mine who's been a teacher he's a ap gov and instant teacher um in michigan and uh he we were talking about this and and something he was concerned about was as as they're doing remote is is that that temptation on the part of the teachers to take advantage of of possibly um you know the opportunity to have the students do more um outside of the actual class time and in difficulty in engaging exactly how much they should be or shouldn't be doing and i i kind of saw this first probably month or two of sort of a almost a conversation potentially back and forth between students and and their teachers trying to find that balance because this is new to everybody and but it is is something i think we need to maybe stay on top of um to make sure that that the balance is right that we're not seeing too much busy work um outside of outside of the classroom and i i i hate to categorize it as busy work but i lack of uh another term coming in coming to mind but the idea is just that um that you're not getting overly stressed and uh but it sounds like i heard comments about things being a little less stressful with all this i'm hearing you're more rested than you might have been otherwise and that's always been a concern of ours too that i mean idea kids coming in zero hour and staying after school and going home and getting all those uh all that all that homework done and then getting getting a few hours of sleep and getting up and doing it again so that seems to be um a positive there and we joanne and i were having a little conversation on the way in about trying to focus on on the things that we can do the things that are are positive versus uh what we're missing out on and and the negatives and so there's certainly some things about this that are that are if not different maybe even a little better than than the way we're doing things and hopefully we can expand about upon that and learn from it well i was going to just say you know i the thing that i don't have a question but i did observe that you were also positive and um so adaptable and taking on the challenge i believe one of you said you had to do take more responsibility for some of the things and i think you'll grow more because of that in the end and but i'm very impressed i'm hoping all the other students too are that you represent the way many of them are because i i think you're handling the challenge of this very very well i agree all right well thank you for coming out and presenting yes thank you very much we appreciate it now you're welcome to stick around and sit through a board meeting you're welcome to head on home either one run away as fast as you can i wouldn't do it no no guys we're gonna hear all about interesting stuff today actually a lot of their minds are going to be answered you're going to want to go home and tune in let's not get carried away okay so we're going to go with the um okay the workshop the first item is the school plan update empty all right [Music] i'm glad i can see that because do you want to do you want to take places with me no i'll be fine all right so uh we it's been uh three weeks three or four weeks since we've been together for a board meeting to uh discuss where we're at and returning to school just going through here a lot of material to share with you tonight tonight's really going to be focused on guidelines metrics and the things that we need to respond to in trying to get students back in person and then next monday will be hopefully uh we're working very diligently on coming up with concrete plans we'd like to have some of those to you for next week and then i'll walk through the timeline from there all right as you're well aware this summer was busy with lots of guidelines feedback and planning we've seen this before but this is every key date that led up to the august 17th first day of school but what i really want to point out is this is the timeline of changes since school started okay so we were supposed to be back on the 17th on that day four key pieces of guidance were released a quick reminder that just in the few days before that we received two major pieces of guidance that really caused us to not return on the 17th for in person and move to a remote model it wasn't until the week after that that we began the fully remote schedule that our students were speaking about today um so it's really been a only a few weeks that we've been operating under the newly the new fully remote schedule since then you can see many things including guidance that gets released and then updated on the same set of guidance so that's particularly frustrating for us because we'll get a piece of guidance and we'll start responding to it and planning for it and just when we think we understand it and we have answers ready to go then the rules of the game change again and we're back maybe not at square one but we're back having to adapt and change those things so being a lot of people are referring to this is the hamster wheel and that's kind of what it feels like uh as we've been working through this some of the major things that we'll talk about that are on this list the continuum of risk is greatly uh influencing our return to school that's from the cdc as well as the limiting and mixing of groups and cohorting the dashboards that have been released both at the state level and at the county level and then the exclusionary charts which indicate when it is that somebody should stay home or should be isolated or quarantined those started out very restrictive the week before school started and have been relaxed a little bit in the last couple of weeks especially related to reoccurring symptoms if you remember the last time we met we talked about how restrictive things like seasonal allergies would be and some of those limitations have been relaxed in the last week so that might make it easier for us to once we get people back to school keep them here and we were informed today that the cdc is issuing new guidance for schools to model so it will continue to come all right this slide continues to adapt and change but yes we are still continuing vigorously to try to return students to in-person learning i mean you heard it from our students tonight they want to be back here but we have to do it in a way where we're sure that it's safe and it fits inside of the guidelines that we have been told will keep students and staff and our wider community safe these are all the reasons that you've seen and they they remain what we hear is that remote learning is going well for most the stories that you heard from our students tonight are similar to the emails that are coming in there's a few bumps and glitches here and obviously we're very reliant on technology and it working we've had a few nationwide outages of zoom and of google and amazon web services which a lot of the tools are built on those are things that are out of our control we also have students that have some challenges with internet in in their homes that we have been actively working on heard tonight of a challenge with a chromebook i mean we're responding to those things we're trying to close those gaps we are working very closely with um a variety of internet providers we're working with dupage county and the dubai county regional office of education on getting internet service into into students homes we're working with the education foundation to purchase internet equipment for families that can't afford it so we are gina has been amazing working with the rest of the team in the organization to try to make sure that students have long term fixes for internet and technology issues because we fully anticipate that at some point in the year we'll needing to return to a longer period of remote once flu season comes in which we've talked about since the beginning so the team is focused on long-term fixes for our students not necessarily short-term fixes you heard some of the voices of our students tonight we're continuing to listen i receive probably half a dozen emails a day at least probably more than that on average we're monitoring monitoring social media and all of the normal networks that we follow our principals are meeting with students and staff and parents as well and constantly gathering information as to how it's going our feedback committee that the board asked us to form this summer is up and running and they're working on creating student family and staff surveys and we expect those to go out very soon we're working with a third party company that specializes in gathering this kind of feedback for schools so it will be faster for us to analyze and process that information and respond to it just getting it up and going for the first round is always the hardest part and it always takes us a little bit longer for student surveys because we have to allow families to opt out of those kinds of surveys so it takes a little bit longer to get wide scale mass student surveys up and running we have lots of opinions suggestions ideas coming in and and we read and respond to all of those we can't always give people the answers they want but we always try to explain why we're doing what we're doing and you know why we're responding the way we are there are a lot of strong feelings in all different directions on this and you can see some of those up there you know from wanting to be fully remote for the rest of the year to wanting to reopen tomorrow you know and you can see more synchronous less synchronous you know you heard some of the examples here today some feel like we should never reopen until there's a cure some think that we should reopen right away and that that this is not as big of a deal as it's made out to be i mean we're hearing stuff on all sides of it and we're listening to it and considering it and responsing responding to it one of the opinions that has been growing in its voice is that we should just ignore state guidance and state officials so one of the things that i've done in response to that consideration is reach out to the district legal counsel and just a reminder that legal counsel represents the district and the board they don't represent the administration and what they have provided is a memo that i've provided to the board but the closing summary of that memo is that the district is required to follow the governor's executive orders and should also abide by the joint guidance from isb and idph to have the greatest chance of avoiding liability for legal actions related to its response to the covet 19 pandemic now inside of that is obviously that our number one priority isn't avoiding liability it's about keeping students safe and as i've said many times before i have to trust that the health professionals in our state and in our county are interested in doing just that keeping our students our staff and our greater community safe and we have to design believe that that's what these guidelines are issued to do and i know that return to school and covid and safety guidelines and all of this is wrapped up in the larger political discourse however i have to look at this and assume that the measures we are taking are going to keep people healthy and safe and it is my first responsibility to do that my second responsibility as the superintendent is to protect the resources of this community and of the taxpayers within this community and to blatantly disregard guidelines and guidance and mandates from the state level that be the governor idph is the dupage county health department any of those organizations would greatly put the district at risk of lawsuits and whether or not those would win or lose those kinds of things take away district resources very quickly both in the form of administrative time and the time of the board of education and of our legal counsel and all of those leading the district but also in the resource of money those can get very expensive very quickly so my responsibility is to protect the students and of course the staff but also to protect district resources and i can only do that if we follow these guidelines and i know some people don't agree with them but that's not my option my my responsibility as the superintendent of schools here is to to carefully understand that guidance and then implement it with [Music] fidelity so i just want to iterate that we we understand a lot of these things that we're hearing a lot of frustration and frustration of the uncertainty people just want to know when and how and and how it's going to look and you heard from our students and if we come back we want to know that we're there and we don't want to flip flop back and forth we know that switching between these plans evolves a lot of capacity and energy i i was talking with nancy about this and in a lot of ways this is just redesigning school it's like picking up a city and relocating the whole city somewhere else and and there's a lot of complexity in this and every time you answer one question there's a a million more questions that come out of it and um you know this we know that the planning also impacts so many individuals right and it's different for each student it's different for each family and how we work through that is very complex and we we understand that that people just want to know what's going to happen so they can plan for it and they know what's coming next and is in and as we have all summer as soon as we know definitively what we're going to do we share it as widely as we can but we also know that each one of these scenarios is going to get intense feedback in scrutiny and that's fair i mean it's fair for the community to ask a lot of questions and seek to understand why we're doing things the way we're doing but but no you know that we're hard at work at doing this and we're also trying to run school at the same time if we would have been provided the guidance that we've received since the beginning of the school year back when we started this process at the beginning of july our plans would look much different today than they did when we presented them in august you know we would have built things much differently we'd probably be back to school right now but the fact is continued shifting and guidance and metrics and understanding of how this is all going to work makes it really difficult to plan for um and and we are on that hamster wheel of trying to get back but it just keeps churning and we're running school right now you know this would have been one thing in the summer when we had time to plan and staff and students weren't here but the administrative jobs that we hold are full-time jobs any other year and we're doing those same jobs right now and teachers are doing those same jobs right now and more because they're having a plan for completely different things than they've ever had to do before while we're trying to rebuild school and rethink school this is a monumental task to try to do all of this right now and we have to understand that just flipping the switch and saying we have a model and it works doesn't factor in all of the other things that go along with it some that we'll talk about later you alluded to you alluded alluded to it in the timeline but the science is changing all the time correct and the guidance is changing all the time and that's just a whole nother layer and it's not anybody's fault it's just that this is an evolving situation and there's a whole nother layer of complexity on top of all these other layers of complexities you can have the best plan and changes tomorrow because later on we'll try to show how we're trying to build so that even if numbers and metrics and guidance changes that we'll have a program that will likely work up to a certain threshold of transmission of kovit in our community we know there's no perfect solutions we know that no matter what we do [Music] somebody is going to be left out somebody's going to be unhappy we're doing our best to plan for the most that we can we we also hope that everybody understands that every individual is different how they respond to this is uniquely their experience and it doesn't make what's going on right now right or wrong their feelings right or wrong just what's right for somebody right now is very different than what's right for somebody else and we're trying to consider those individual needs and considerations into all the planning we're doing but it is challenging all right so what i want to spend a good chunk of time on tonight is making sure that the board in the community understands the changes that have occurred in health guidance since this summer so over the last month there's been a great deal that has come forward and this is what's really shaping our return to school planning to make sure that it fits within the health guidelines i've provided a summary document that i've shared with the board and we'll make sure that this is up on our website this is our internal and i'm going to put this in a format here where you can read it right but i just want to give you the big overall picture of what we've done here administratively is we've spent many hours with health officials to try to understand how the overlapping guidance of the illinois department of public health the dupage county health department and the cdc work together to help influence our decision making so that we know that whatever plans we're putting forward are safe for our student staff and greater community so what we've done is created this cross walk to show how the different pieces factor together the first piece of guidance that came out that our board was asking for for over two months before it came from illinois department of public health and i advocated with our state senator and isb to try to get this out sooner than we did got it are these different transmission levels that use metrics to determine what level of transmission community transmission we are in with colvin what it looks at is what's called a constellation method looks at a variety of factors and brings them together to indicate are we in minimal transmission moderate or substantial for the layman this is important because the greater the rate of transmission in the community the less likely your safety measures are to be effective so we need to integrate pieces that are less risky and this is what the health professionals have helped me understand it's all about risk management right and as transmission is greater in your community you can take less risk as transmission is more minimal in your community you can take more risks so we're trying to divide to devise programming that doesn't require a lot of changes based on where we're at in those transmission levels so where are we at right now i think i skipped a slide there we go [Music] all right yeah let's go back go to where we are right now there we go okay so these metrics are released every monday so these came out at 10 a.m today this is dupage county health departments metrics there's really six different metrics here all that it takes is for one of them to be in the next restrictive level and that's where we're at so one metric in moderate puts us in moderate one metric and substantial puts us in substantial where this gets complex is that the first metric in itself is a constellation metric okay so the first metric is where do we sit as a county either in the blue or orange orange is the warning level as defined by the illinois department of public health so what risk metric color are we in uh are we in blue or are we in orange and in the past week we moved from blue to orange that alone that one factor in moderate would be enough for us to be in moderate okay but we're also in moderate for the next one which is cases for 100 000 which is currently sitting at 89 that is a moderate factor then the next one looks a weekly case trend are we trending up or down in all of our cases this past week we went from trending down by 21 to trending up uh by 15 okay uh youth trend looks at cases under the age of 20 and how are we trending on that we went from trending down by 34 last week to trending up by 43 percent this year this week uh those two last two metrics need to be trending for two consecutive weeks for them to kick in that's why you don't see uh rating for those because we haven't hit criteria for two consecutive weeks but it's trending in the wrong direction for both of those weekly test positive positivity the threshold for moderate is five percent we were above that last week we were below that this week so that one is trending in the correct direction and then the last one is neighboring counties in orange uh once in the last four weeks we only have only have had one neighboring county at a time once you move to two neighboring counties in the orange now that moves to moderate so we've been alternating between kane and will going back and forth but we haven't had both at the same time so that has left us in the minimal not the moderate that one is the most lengthy metric because once you're there it takes four straight weeks of being of not having those two there for you to move back to minimal okay it is very easy to move to the more restrictive level that could happen immediately on a weekly basis if we ended up next monday at 101 per 100 000 cases the second metric we would be in substantial you're immediately in that level and you need to be for two consecutive weeks out of that level to move out so if we move to substantial next week it's then two more weeks of good numbers they were they're all in moderate to get into moderate or that they're all in minimal to get to minimum so it's much harder to move backwards than it is to move they're more restricted it's two weeks at or below the established threshold correct okay two weeks at or below the established threshold to move into a less restrictive transmission level so this demonstrates how important our wider community is to making sure that we get back to school and once we're at school that we stay there and i'll show you the impact on school in a second but i just want to make sure that everybody understands kind of how these levels work and how we move in and out of them so so to be clear dupage has defined a two-week period as being as establishing a trend but when you're talking about something trending up or trending down even if something's trending down if it's not yet or below the threshold level so if we're 89 i thought we were 93 but if we're at 89 now and next week we're at 88 the week after that 87 were well let's say even more so but we're trending down but we're still not edible threshold so we're still considering right yeah we're and that wouldn't be on this metric be considered trending down you'd be trending down if you move to the next metric so you'd have to drop it here all right um so once again this is nothing that we as a district are setting right these are metrics that are being set by the health professionals these are this is data that's being gathered by idph and we are just monitoring it and using it to influence the decisions that we make going forward so how this impacts our instruction these are recommendations from the dupage county health department and really as you look through these the hybrid schedules we designed it over the summer would only work within the minimal level of transmission the key challenge for this is once we're into moderate what the health professionals really start getting concerned about is the number of people you come in contact with on a daily basis so we as an administrative team have been looking at it as kind of your individual cohorts how many unique people are you coming in contact with throughout your school day and at minimal we're not so worried about that because the ppe the social distancing the hand washing all of the other measures that we have put in place keep you and keep you safe because it's unlikely even though you're coming in contact with more people less of them are likely to have covet but as we move into moderate it's more likely that you're going to come in contact with somebody that has been exposed to covid so we need to reduce the number of times that your ppe has to put up a fight against somebody breaking through those defenses so we need to start limiting the number of people that you come in contact with at school on a daily basis and when we move into substantial we need to almost completely eliminate that risk so you can see some of the basic things that we're thinking about to move to bring student all students back on a regular basis in the moderate transmission level which is where we are now and will at least be here for three more weeks is the development the need to develop a new schedule that meets some of these safety guidelines which i'll show you how we do that in a second yep and we talked a little bit about this before so just to be clear so when we're changing trains so when we're going to change levels between minimum moderate and substantial if we become more restricted that's intermediate correct your numbers spiked we're going to be more restricted we're going to become less restrictive it's going to take a period of time to find as two two weeks but in essence it's really three weeks because we have some time to operationalize so if i was a teacher if i was teaching a math class and i found out this week oh our numbers are starting to look pretty good i would then know that potentially in no fewer than three weeks we would be moving we could be moving to a different type of schedule but i would have at least three weeks to think about how i was going to do this and plan right and this is important for students it's important for families that are managing their family schedules and who's watching out for kids and who's making dinner and all of those kinds of things right so um however the other direction could be immediate right it can become more restrictive immediate so i know that that can be challenging for families as well right so this is why it'll be important to communicate on a regular basis what direction is the data trending in right and right now it is not trending in the right direction and i am very concerned about how the labor day data that will influence the data this week will impact us for our next round of updates a week from now so hank at what point i don't see it up here does the data point to back to school next coming soon i'll get there so what we need to try to do obviously substantial transmission they're saying it's pretty much a remote schedule what they're looking for us to do is to bring in just very small groups of students at that point and really most students almost all students are remote what we need to try to do is to build a plan that works in moderate and minimal because that is most likely where we are going to spend the majority of our time for the remainder of the school year our challenge is the plan that we built this summer doesn't work there in moderate it only works in minimal and as i've said many times already even tonight had we had this data in june or july we would have a plan right now for students to be back in person that worked in moderate and minimal however we didn't have the luxury of having that information so the last thing i want to bring to your attention is the cdc recommendations and what the cdc recommendations these came out on august 24th do a nice job of talking about is this continuum of risk and matching up you know the lowest risk which is what you want to have when spread is substantial to the highest risk which is a risk you can take when uh community spread is minimal and especially lower minimum right each one of each one of these transmission levels you could think are you trending more on the less restrictive side or more towards the more restrictive side so that's how all of these things then piece together to give us what to do now our key dividing line is between some risk and medium risk because we expect that we're going to live in moderate most of the year and that's where moderate sits low moderate sits in medium risk high moderate sits in some risk and the difference between the sum and the medium risk is the mixing of groups right so when you're in some risk they want you to try to start cutting out the amount of times in which students are mixing throughout the day right they want to keep that your individual cohort the number of students you come in contact with small and as we move the other direction as we move to the left the first thing we get to into medium risk is the ability to start some mixing of groups so at the high school level the way the curriculum works we're not like in elementary school elementary schools can do some risk pretty easily right it's the same teacher with the same group of kids for the whole school day you know you might push in some specials you might have a lunch period but you could keep those kids together in their own unique group for the whole day that's not how high school is built so we need to bring students back and we need some mixing to be able to run a school day we've looked at some like one period per day models and it's just not worth the lift to bring students in for just one period the disruption on all the other periods is so great that it it's not worth the trade-off okay so we need to have at least a schedule that allows some mixing of students throughout the school day all right so what the dupage county health department has released is a return to school framework to provide us some local guidance about how these metrics work and they've worked very closely with the regional office of education and all of the local superintendents to try to help us understand how this tool works and what it does is it gives us a pathway to in-person instruction that will be safe for students and when we factor all of these things together what you come up with this is this handy-dandy diagram that i have tried to put together to piece together everything that we know across all of the stuff i just shared you shared with you really as i said the dividing line in phase four that's where we're at for the state levels state phase is phase 4 we have kind of these six degrees inside of phase four that range from low minimal so you would be in that those transmission levels everything would be minimal and the numbers inside of those things would be pretty low the next one would be still being minimal but the numbers would be trending towards moderate right then low moderate we're just into moderate to high moderate the numbers are trending towards substantial to low substantial we just got into it to high substantial we're very clearly in the substantial level to then falling out of phase four and going into phase three phase three would be like what we were in spring right we'd be stay at home moving all the way across the continuum phase five would be everybody's back to school every day 100 of students are in attendance although it might still be with some kind of safety protocols in place as we look at this our dividing line on this really falls between low moderate and high moderate as we are in the kind of the low to mid moderate we can start bringing students back in an a b schedule as long as we limit how many times they mix throughout the day so that means limiting the number of passing periods which means limiting the number of classes that occur on any school day our hybrid schedule we built this summer had four mixes throughout the day the health department would like to see us limit those and you can see here like at low minimal we could do the four mixes but as we move to high minimal they'd like for us to drop those number of mixes and maybe three or less as we're in moderate where we're at now they'd like to see a single passing period if we could do that on a daily basis what starts to happen as we build these schedules is the schedules that were hybrids start to look more like the fully remote schedules right where you have big blocks of time where you have one class transition during the school day um students would come in for half a day but only go to two class periods not not four right so it starts to this is why it's starting to get helpful is because the guidance is starting to point us in the directional in the direction of instructional outcomes of planned design then what we're also trying to we're going to have to work on that we're going to have to work on a plan where the all of our students can come back on a regular basis as long as we're in modern but then we also want to work on programming that for our most at-risk students that even if we're in substantial that we're still able to provide students at risk resources they need on a daily basis right up until we move into phase three should that happen so we're going to try to cover the whole continuum from phase three to phase five with programming uh it looks very different depending on what the community spread is and where we're at so the group as we move more towards substantial the number of students and the size of the groups and the amount of mixing reduces as the transmission levels become more substantial so what's the dominating standard between low moderate it's or any of the other ones yeah that's what i was wondering is it how are you how are you deciding where you're at exactly so that's a great question and what it comes down to is our own school community and what those metrics look like for us so that's kind of up to to our administrative team in conversations with the local health department to determine where we're at right now and a plan that will work in it what we're trying to do is develop a plan that will work nearly through deep into high moderate right that until it looks like we're flipping close to flipping over to substantial that it will continue to work we want them the least flip-flopping like our students talked about earlier as possible so we wanted to develop a plan that it looks like nearly all the way through moderate and all the way through definitely all the way through minimal that we'll be able to have students here on a regular basis all students that wish to return returning um that's the goal of what we're trying to build right now but what switches that it's us talking to the health department about here's what the metrics look like here's what it looks like in downers grove and woodridge and our greater community here's been our response to it here's been the number of cases that we've seen show up within our own schools because that'll measure how well is our own community following the safety measures and protocols it's a very school-by-school case-by-case basis as to where that dividing line is and when you move from one to the other do you have data that looks at specifically our community versus the county as a whole yes yeah we can pull off of their dashboards our zip codes and see what our data looks like all right yeah i get it [Music] are there any other high schools that are currently in dupage county no other high school is open right now we're all wrestling with the same stuff and i'll talk about i'm getting to where that works all right so here's a this is a good one for you to just spend some time digesting and if you have questions uh you know i can definitely address them next week when we're hopefully talking about how future programming fits inside of this continuum so here i've just identified a few of the major challenges these are the top most difficult challenges there's many more underneath this but first of all is just you know developing programs for our students most at risk we want our most at risk students to be able to comment anywhere in that continuum from phase four on up right so we're working on that we're trying to bring [Music] students that fit that criteria back as soon as possible uh revising a schedule for all in-person learners that fits within that moderate and minimal range to do that work we're eyeing an october return and i'll explain a little bit more about that in a second we have some health guidance that has changed drastically especially related to the fitting of n95 masks for nurses and custodians so each one of those folks that might come in contact directly with cov related symptoms or have to clean up after that all need to meet with a medical professional and have them asks fitted and getting the appropriate masks that fit the person a and can be fitted appropriately b has been a challenge as you can imagine the availability of medical medical grade and 95 masks is you know it's not like you just walk into walgreens and pick one up so that has been a challenge to get all the other ppe we have had very little challenge getting but our first round of n95 masks that were on the idph list originally were then removed from the idph list so then we had to go acquire a separate round of masks which we did but they didn't fit half of our people so then we had to run order another round and every time those come in you have to schedule an appointment good sam has been amazing to work with with us on this they've been great partners but you imagine they're seeing a lot of people as well not just us so we have to get those folks scheduled get them in get it fitted make sure that they know what they're doing to be healthy and safe with those so that has been has slowed us down and getting some of our at-risk groups back because we can't bring anybody back until we have nurses to take care of people that might be sick and custodians that could clean a space where somebody could have had covet haven't you thought about certifying anybody yeah we've looked at it but right now we've just been focused on i'm just getting them fitted um transportation is hugely complex especially because we share transportation services with district 68 and 58 so any plan that we're talking about for returning all of our students for in-person learning also needs to fit inside of the district 58 and 68 plans that are being developed and they're developing their plans under the same changing guidance that we're developing our plans so now you have a three-way fit that have to work together as well so this is you know it's just the complexity of the problem that makes this go slower and it isn't just like we could start tomorrow um the changing exclusionary guidance and decisions and the availability of students and staff have that those changes have actually made this better or more likely that we're going to return in the in the loosening of those restrictions in the last week here however whatever plan that we build that fits in moderate and minimal we still need to make sure that it fits within the needs of all of our families so before we just bring everybody back we need to know who's coming back and how many families wish to return with school looking this way rather than what we talked about in the summer so just as in the summer we put out here's our plan here's how the hybrid schedule is going to work here's what it's going to look like for your kid do you want to come back to school with school looking this way we need to do the same provide that same opportunity to our families and whatever we build here so we need enough time to communicate whatever this new schedule is and what it looks like to allow families to understand that to tell us if they're coming back some families might look at this and say yeah you know i was concerned this summer but i'm in now because i'm i'm much more comfortable with this new plan than i was with the old plan other families might look at this and say whoa wait wait a second this summer i didn't know about this minimal moderate substantial stuff and now that we're in moderate and trending the wrong way i don't want to send my kid to school right so we built a lot of classroom assignments sections all of those things based on the number of students that would be in each classroom right because if we had a if we had a small class but more students returning in that small class and they were scheduled in a small classroom because it was a small class but now we can't do social distancing in there because more kids are going to return we had to move them to a larger class and us another class into that smaller class so we have to get all of that survey data back from our family so we can reschedule parts of the building and make sure social distancing can be maintained when students are back we also need to survey we sent out a survey to all of our families about transportation to know if students are coming and if they're riding the bus and if we have bus routes that have more than 11 students on them then we need to build seating charts for each of those buses that takes time as well over the next couple of weeks to build the seating charts communicate them to everybody make sure there are bus monitors that we have bus monitors for every bus that have been trained on how the seating charts work and everything else so there's a lot of pieces that go into this over the next few weeks this is why you're hearing october i know it sounds like we should be able to develop a schedule in the next couple of days and then next week have everybody back to school and as much as i would love to be able to say that we could do that it is just not possible to do that even if this is all that we had to do right and weren't just also trying to run teaching and learning at the same time we're doing all of this and we'll see what the cdc guidance says tomorrow i mean the change in guidance could cause us to have to go back rethink something and move it forward so one thing that happened at the beginning of the year we were when we were going to go hybrid was to start remotes because we had a staffing issue and then we were going to then go hybrid after that and i'm not hearing him making much of an issue of that right now is a major challenge yeah we the the challenge with staff at the beginning of the year was the accommodations process if you remember we had over 110 staff members that we had needed to work through those accommodation steps for so it was uh it wasn't staff didn't want to return it's we just had to work through that process and understanding 110 staff members individual situations and determining if we could meet that accommodation or not or if it was legitimate or not that just took us into the start of the school year we have resolved all of those we're prepared for this um and actually any schedule that we build with less class periods shifting in a day makes covering subs and those that much easier right so in some ways those changes make the staff issues simpler because it's just not as many moving parts once everybody's here it's important for people to hear that yeah i've already heard from some people is it is there's still a staffing problem no that's um and so and then the other piece of it on the transportation i mean i'm seeing signs up for first student hiring bus drivers i mean i mean isn't that also a possible challenge not not only the coordination with our our partner districts but just the availability of bus yeah we've been working very closely with first student and we'll be we believe that we'll have enough uh actual buses and and drivers uh the challenge is as you'll see in one of the next slides all the high schools in dupage county are on the same timeline right so we're all going to be looking to return at the same time uh or within weeks of one another so we we count on it we have a good relationship with first student and the fact that we do have this cooperative between the three schools although it does create complexities it does make us more of a heavy hitter in the bus market just because of the number of buses and and in the fleet that we need to maintain between three school districts so that does provide us a good leverage point to get our our buses up and running so hank and this is probably maybe you're going to get into this either later or maybe next week and you can schedule my biggest concern about any new schedule you know we have our where our schedule used to be we had the hybrid schedule we have the remote schedule so my biggest concern is if you look now if you go back a year ago when we're full time in school kids are doing four periods four period four days a week they're doing 50 minutes in a period so 200 minutes simple math now they're doing that same thing they're doing 80 minute classes twice a week so they're already losing 40 minutes of instruction time a week so i'm concerned about when we talk about limiting to one passing period to passing periods and only being at one or two classes i'm worried about impacting the amount of class time or face time with that teacher no matter if it's in person or or remote so that's a concern they didn't see up here like i said i'm sure that's more what we'll get into next week but it's a great point dan to just highlight and is a good uh good predictor of some of the things we'll talk about next week uh this year there was there's two about 240 minutes in a student schedule last year last year remember mondays are shortened because of the late start this year we have asked our teachers to plan for 240 minutes of student activity throughout the week so between the class periods on the 280 minutes plus the 25 minute period on monday and then any other work you're going to assign outside of that class meeting period should add up to that 240 minutes and as mike as you said teachers are a couple weeks into this and figuring out how to adjust and hit that i'm sure some are under that some are over that hopefully the difference of having 240 with and i don't know the numbers with 200 of it being either in person or on or you know zoom versus you know 150 so i i said that that's just going to be a big consideration in my mind a big concern as we look at any future schedules they actually mop up time with that teacher either remotely or in person yeah one of the things that definitely happens right now in fully remote is the most dedicated minutes that students are going to get as long as kovid's around right because the teacher for that black at time can have all of their students together in there once we move start moving to hybrid models you start doing everything's trade-offs right so the trade-off to get students back in person is inefficiencies in the schedule right they can't just wake up walk up to the computer and get to work they've got to get to school there's got to be passing periods we can only take up to half the students at a time you know and it's going to in some ways reduce the minutes it will reduce the efficiency of those minutes in comparison to they are how they are now right a teacher can really there's not many variables to there's no competing uh factors against them outside of the technology and you know the ability for students to pay attention for during a remote session right there's very few competing factors teachers can plan very clearly for what that environment is going to be assuming that everything works correctly right once we start moving to hybrid models teachers have to start planning for more types of learning activities right they're going to have to plan for students that are in person and students that are remote how those groups interact with one another how those transitions work they have to plan for in-person uh classroom management again and how does in-person classroom management work with masks on and with social distancing and all those things that we know eventually when students come back but you can imagine if right now and this is one of the concerns on our educational leadership team if right now the efficacy of instruction is at an increasing curve let's just assume it is because kids are getting used to it teachers are getting used to it everybody's used to the tools kids are planning they know their schedule all of those things are getting predictable and it's the maximum number of minutes that we can give everybody equally in that time as soon as we put a new schedule in place there will be a dip in that because everybody's got to plan differently teach differently it's everything it's the start of the school year all over again plus you need to build in opportunities for kids to get to know one another in person and to know each other's names and to know what that person looks like with a mask on and there is a huge of the school year there's going to be a tr there are trade-offs instructionally for the benefits of bringing students in for in-person learning and that's what we're trying to do is to make sure that the trade-offs are of value are worth it to make this all work worthwhile and that families know those trade-offs before they select what model do i want my child to be learning it so you know this is part of the stuff that takes time and working through and thoughtfulness especially because the rules of the game were kind of just established 10 days ago i can i just say too it's i think it's a bit of a trap if we get too caught up into trying to measure what we're doing based on the minutes a minute is not a minute is not a minute and in the end what we're really looking for are results right so the the question is ultimately um are we getting through the curriculum um are the students learning and you know what's what's the result of all of that and that's i think if we stay focused on that and and using the tools that we have that's that's where we need to be ultimately maybe we're not maybe we do need more minutes than what's being delivered right now we don't know yeah i mean because you can get through a schedule by just right i mean if there's in person there's asynchronous and there's synchronous learning and all three of them have positives and negatives and trade-offs and it's what mix of those is the best mix for our students moving forward and hopefully hopefully picking a model that's going to work and be there for more than a week people something like that yeah i've read some of you know some of the emails and and and you know people's comments about about things as well and it's it's i just think it's um i don't think that we we need to be looking at this from the standpoint of hey uh you know it's 240 minutes here it's 220 minutes this way or whatever and somehow there's something less happening no it's because we're really focused on quality it's what are you offering in each of those right in person it has a set of variables and experiences that we can't offer in any other way remote also has some of those you heard some of those advantages from our students tonight that we can't offer in person right um but it's about the balance of what goals are we trying to achieve instructionally within that and i will also point out like to bolster your minutes claim that you just made there's absolutely no educational research that correlates number of minutes to educational attainment right it's what happens inside of that time and the effectiveness of the teacher inside of that time is far more important but that's the trade-off right the more the teachers are having to plan for something new and adjust and adapt and i had this planned and now i have to do this that lowers the effectiveness of any minutes that we have within that class period so giving teachers time to plan to put together good experiences for kids to make sure that the time that they have with them is optimized to the the utmost of their ability regardless of the learning mode or model that is taking place is the most important factor which is another reason to go back to what you were saying nancy turning on a dime to go into one of these models that they've never taught in before is not a smart move to make we need to have time here for planning professional development to make sure that our teachers have time to do their work right because our teachers are professional they're going to research how other schools are doing this how it's working across the country and our teachers are going to put together good experiences for their kids but there's going to be a learning curve for any new model we introduced just like there was for remote learning at the beginning all right so programs for students that are most at risk t99 we're bringing them back tomorrow okay so remember that's its own building it's it's own students with their own unique set of uh abilities and and challenges so uh that's great we've worked through that uh we'll start bringing them back on an ab schedule each day uh tomorrow about just about who are these uh remind me about how many students do we have about how many teachers how many people are in that building i don't know in the new schedule how it's exactly working but it's less than 30 less than 30 yeah yeah on a daily basis i'm not sure i can't give you an example but generally but yeah um we're working as i mentioned earlier we're working with students that have internet challenges at home to try to get them long-term solutions but students that are critically challenged in that we're not able to close the gap if they're not able to connect to remote learning it's critical that we get them to a place where they can so we've identified a very small number of students at north a little bit larger number of students at south that we're going to start looking at just having them work from school remotely just knowing that we have internet we have power we have good environments where they could work we'll have an adult supervise that group of students while they just do the remote learning from here once again some approximation of the actual numbers i mean what's what small group in the context of 5000 students uh gina what numbers are we looking at for okay that's more than i would that's more than what i was so we're in the process of reaching out to all those families determine if it's appropriate for them to come in then we have to arrange for a location transportation all of those things to make sure that it it works and that they're being taken care of and we also have some folks with home challenges as well where they don't have stable housing or or there's some concerns about uh their wilderness or safety at home and we'll look at bringing some of those students in as well and they'll come in every day they won't be on anything yeah we're working on how that schedule will work for them uh english learners gina has been working on that all summer we're getting closer to those groups being able to come in and i say those groups because within the english learners there's multiple levels of english acquisition that we're responding to and then inside of special education we have the life skills group we have the multi-needs group we have other specific cohorts that we're looking to try to bring back in as well so the idea with all of these groups for students most at risk is to slowly just kind of build this and bring in more and more students and keep them sustainable and keep the programs we're trying to build those programs in a way that they're sustainable even if we move deeply into the substantial area so we're trying to keep the number of students that they come in contact with on a daily basis very small so that they could keep operating here even if transmission levels continue to grow this was the group that i was most when i was talking about remote for most this is that group so it's good to see that we're getting taken care all right so other neighboring districts you know i i meet with the other uh do do all dupage superintendents meet twice a week we meet on mondays and fridays to discuss how things are going to also meet with the dupage county health department understand what transmissions levels look like in the county and how to respond to those and then i meet with the district 99 partner superintendents once a week as well to discuss how programming is going in all of our partner districts we all continue to be very frustrated i imagine many of our families listen to what i'm talking about right now that want their kids back at school many of our students that want to be back at school tomorrow are frustrated and so am i so is our administrative team as i have continued to say if we would have had the guidance that we have now in june or july our kids would be back right now i am confident that we would have been able to build a safe program that worked in moderate or minimal especially given the time and space of the summer to do that however we are where we are now and you know being frustrated isn't going to help us fix it um so we're working closely to it yeah we we're sure that we don't have all of the best ideas in the county so we're working closely with other school districts to see what's working for them and how they're approaching it most of the other large public high schools and that's who we need to compare ourselves to that's right there's other large public high schools they're facing the same challenges and school sizes and uh and restrictions that we are are on similar time frames they're looking at either this week or next week starting to return their most at-risk students in a variety of different programs and then are looking at somewhere in october for a return for the sake of the the audience can you maybe further explain how it is that i mean the private schools are able to start but we we've already we already understand why you know we need to follow executive orders we need to follow the guidelines yeah because we are a public high school we clearly fall under the executive orders and the direction of illinois state board of education in the illinois department of public health right where a private school has more liberties that they can take within those guidelines it's essentially uh for lack of a better description a group of people that have a private membership to something and then they can decide amongst themselves to stomach they can limit their they you know they can ask their families to you know sign something that says they're not going to sue them or something i don't i don't know but there's there's more than more control over that they definitely have more control over that and they tend to be smaller settings right there's smaller settings so they they a lot of times have like a grade level right you know a single grade level at each you know so you know you're not talking about large even the larger high schools are still very small in comparison to what we're talking about here i mean when i see a lot of community members that are frustrated sending me school districts that are open many of those school districts have less students than one class in one of our high schools yes if you have 500 to 600 kids you likely can be open right now especially at the elementary level sure you're not seeing large high schools like us that are in close proximity to chicago or that have a train line running through us that are taking people back and forth to chicago every day that are open it's just it's not you don't see that in the suburbs yet right it's just and we're all in similar spots stuff further west you're starting to see like lincoln way open up you're starting to see some of the smaller high schools that are able to work in this and develop programming but districts our size with as many students and staff and moving pieces that we have and also what that also offers that is a great advantage to our community is a great wealth in curricular choice for students if we only offered like english one two three and four and we had science one two three and four and social science one two three and four it'd be real easy to build a schedule and to do things remotely and in person but we don't by the time our students are in their sophomore year they're even in their freshman year they have a couple of uh options to them but by the time they're in their sophomore and junior years and especially senior year the the degree of curricular variants that we have is so great that it makes building schedules very complex i just shared that with a constituent the other day uh almost exactly as you just said and and you know i think it's it's also worth noting you know so many of us went to high school so long ago me probably more than you know you guys are all young no at any rate um you know high school doesn't look today like it did for me back between 1980 and 84.

that's a big conversation that we're going to have over the next week here right is determining what is that best date come back we know some people want to come back as soon as possible and i get that i do too but i also want to make sure that it works and it's within reason there's not these huge dips in the experience for our kids as a result of it no don't don't remember back when we were talking about the hybrid schedule this summer and um the notion that hey uh we'd like to get the kids back as soon as possible because we're thinking things are going to get worse as time goes on not get better so wouldn't that be consideration it is yeah yeah um if the numbers continue to look worse this might not even be a conversation for a while right um so that is another major pressure on here is that get kids back sooner than later because the numbers could go the wrong direction right you know we could also just be in a dip here because the labor day holiday and numbers could improve after this dip i i don't know the question is do they dip so far that we're now in substantial and have to work our way back out of it i'm just throwing in another consideration no it's it's all on the pro con list right now as we work through all of it so so that would leave about if you're talking the 19th that's what eight weeks after school yeah it's about the midpoint of the semester you know which okay that's not a bad time to transition to something i'm just trying to bring it up in my head yeah you know and then if we get if we end up in terrible date around that time i i don't know what happens from there you know off topic but have we decided anything or is there finals gonna look different for the semester yeah finals will definitely not look like they did in the past there's just no way for that to occur when do you think we give some indication of what that's going to look like what finals will look like yeah other than i mean i don't because that leaves everybody wondering okay it doesn't look anything like it he has in the past well in the spring they didn't either i mean it's totally different instruction standards i mean they just they can't look like they did in the past but i i haven't had the conversation with our teams yet about you know what they're talking about doing yet at the end of the year or the end of the semester and then we're looking we're working on the s.a.t um for the 14th yep you know waited a way to do that correct as safe as possible on that day the only students we would be able to have in the building are seniors you know so that would be a testing day for seniors okay all right and the last thing we're also working through is the teacher appraisal process and how that works because our old teacher evaluation system is all built around seeing teachers teach for a whole class period you know and those kinds of things and some informal drop-ins so you know ed and janice are getting into and their our administrators are dropping in and are being invited into remote classrooms right now but how this works especially for our non-tenured teachers we're working through and we have a meeting scheduled i think next week with our appraisal committee to work on this all right i know we've taken a lot of questions so far are there any left out there oh we weren't supposed to ask you something [Laughter] no i got them all out of the way in advance yeah anything else um we we heard a little from the students in terms of the kind of how's it going sort of question and response i'd um curious to hear something similar from the teaching staff yeah that's all coming in that survey information that's going on over the next couple of weeks so surveys will go to families to students and to staff to help us get feedback on how the experience is going and those surveys are being built by that feedback committee certainly we have some something ongoing yeah those will go out on a regular basis throughout the rest of the year okay but we we have meetings you know ed and janice move with their leadership team very frequently like weekly or or sometimes even more often and that's through the department chairs that's how we are getting feedback right now uh through that leadership structure but we're getting ready to have those surveys that go out so everybody can offer us their direct feedback so right now though certainly we must be receiving emails from parents and students about issues that are going on in their classrooms and absolutely so how was how was um was all that when we get the when we get information how is that being disseminated to the teachers well most we always encourage people to reach out to the teacher directly i mean it's the same thing that would have happened if people are in person right so if somebody reaches out to me i usually direct them back to their teacher or if they're not comfortable talking to the teacher then the department chair if that goes nowhere then the building level administrator and we work through the chain of command just like if it was in person so is there a general sense that what we're dealing with right now isn't much more different than we in a typical year or do we have any sense no it's very different but [Music] i don't it's hard to tell mike as to whether it's more or less it's just different right the types of issues are different the type of discipline issues are different attendance is all different parent concerns you know parents a lot of times are working at the table right next to their kids yeah stuff that they're hearing and providing feedback on is very different than a school year when you know a student comes home with this is what happened in class now it's this is what i heard in class so i just you know so what i'm hearing right now we're already so we are now this is are we four weeks in how many weeks are we now of the remote learning yeah but how many weeks have we been doing the remote schedule right what was that chance i don't know it feels like 40 years right now mike so and what i'm hearing is getting surveys and i just it seems if i'm just concerned that getting almost two months in before we're yeah but information i mean if you would have asked two weeks ago nobody had any routine established or anything else at that that time i mean you you got to give it time to breathe and to get into place and for people to get into a groove before you can ask them how how is it going you know i think we're getting to that point where it is time to do it plus we needed time with the feedback committee to do the work to build the surveys to find the right company to do it to to work through all of how the analytics are gonna work and the feedback will go so um you know in a regular year yeah and i i am i am sure that teachers are getting feedback from students and that they're hearing from students because that's you know that's what we're encouraging everybody to do that's the best way that a teacher on the ground can learn as to what's going on right now is to seek that feedback well my you know my own personal experience so far you know i have my daughter and and seems to be going quite well um but i have no idea of how representative that is if of everyone else's experience and it just you know i think most people are most people are giving us time and we appreciate that people are being patient with what's going on students are your patients out of our students today parents are as well knowing this is all new to everybody and and that we're going to work through it but people also just like they always are if we have something that majorly concerns a parent they're not afraid to reach out it's we're already four weeks in and and i don't want to wait another month before i'm i'm hearing hearing back from well mike i would assume that if it was horrible that we as an administration use the board would be hearing about it because our community has not been bashful so that's been my soul sort of i mean uh yes i they i certainly felt like with the volume of emails we were getting prior to our start of the school year that uh there's a lot of people that are not afraid to speak their mind well by no means like i said i don't think we have a perfect yet i think that people are being patient and you heard the kids teachers are improving their experience is getting better and i think as long as people see it continue to improve people's patients will remain but if they see it stagnate or go backwards people aren't going to be happy with what they're getting and um and we're we're providing lots of support for our teaching staff as well i i assume there's a lot of yeah there's a lot of time built in for professional development and for planning and team collaboration which there has to be because every teacher is a first year teacher all over again so um to develop and to deliver quality instruction our teachers need time to work with that especially across their teams right so that our kids are getting similar experiences within the same course the quicker we can gather information the better we're on i i think i have a question yeah um rod's team how are they handling because that was a little embarrassing to hear that a kid can't get his chromebook exchanged out and he has to listen to his phone he's got the computer well if it was one day okay but if this has been going on for a week who does he contact do the teachers know to direct those students and why hasn't that fixed because that's not right with as many chromebooks as we have bought over the years he should be able to get replaced or swapped out yeah i'm not sure about his particular timeline but we do have a help desk that's staffed our staff has worked you know all throughout the week and over the weekends to make sure i'm not sure about his particular issue but it sounds like he got a bum piece of equipment and then he ended up drawing a bad card and got it for a week you know well but i don't know rick how soon he reached back out to ask or i don't know his particular story but if somebody shows up with a bad chromebook at school we give him a brand new one right there on the spot so i gotta i gotta i hate to pile on the rick's situation here but i can tell you that in that my daughter's had problems with her chromebook well individual issues are not indicative of a widespread issue i'm not hearing most kids aren't going to raise their hand if they have an issue they're going to try to work through it unless it actually leaks out to the teacher and the teacher may say hey i didn't realize you're having this problem and then forward it on we have most kids aren't going to be calling the switchboard to school saying hey i need there's a email address that we've told them all that's the help desk we every teacher knows how uh to get a student help every counselor knows how to so we have all of the processes in place a kid just needs or a parent just needs to let us know when we work through that and i have not heard other than the zoom issues that came up that were either nationwide or the ones related to malfunctioning hot spots that we couldn't quickly resolve i have not heard of widespread concerns about tech issues across the district there's always going to be look it's tech right right you're always saying there's got to be an avenue where they can advocate there is there's they're not going to do it on their own there are many ways in which they can do that we continue to publicize that to all of our students i'd like to know how long he's been working up like that i don't know about his individual issue right yeah but i'm not hearing about no i would like to know i'm not hearing about why there was a week it's been too long yeah like i said i i can't speak to his specific situation one one of the questions i have coming up and again that it doesn't have to be for next week but at some point i'd like to unders i'd like to hear more about how there's a lot of concerns about how we're going to do commercial support of our students counseling social workers etc remotely and i would um both promote it with hybrid it would be nice at some point soon just have an update about what's going on in there i would appreciate that no i'm sorry nancy i didn't quite social emotional supports for our students just to provide an update on that sorry i moved this so i could yeah absolutely thank you no we're very active in in those areas we can definitely provide an update anything else i know this has been a tremendous amount of work and thank you all this is not easy it is a moving target um i am glad uh i am proud that we are taking the safe that we are doing this doing things the safest way that we can and uh it's not easy and i do appreciate everybody's um patients both in administration and staff and students and in the community because it has been a hard thing i appreciate all the work that everybody has done because this has just been a tremendous lift so thank you all for everything you do every day all right uh next item to just quickly go through the board has been provided uh these materials but it just go through quickly here any master facility plan updates we're wrapping up phase b from the summer you're now sitting in the south steam edition if you go out front you'll see the new denim drive that's going in place i think those pavers go in this week right yeah so this is wrapping up um bleachers and squad rooms here at south are almost done uh dan and i kind of got a little peek of it last week but i didn't have the keys to get in so what is it the bottom left what is that that is the squadron uh underneath the bleachers so that's the space that's enclosed and heated that students can go the teams can go into yeah and if they're security's pretty good we couldn't get in south auditorium you can't drive the bit by the building without missing that a lot of work underway there here's a few pictures of the structure going up with the precast concrete what's the finish going to be on the outside of that i can't remember off the top of my head mike i know we've talked about it before but right now my brain isn't holding that right now we probably made room for some alternative schedule i'll have to go back and look so is that the fly that's the fly tower the biggest part of it is the fly tower yeah yeah and then in front of it is the small theater to the left of the image in front of the fly tower then the scene shop and the dressing rooms and then all the way over to the right is the theater classroom the new theater classroom the south florida commons is starting to take place including the grand staircase has gone in but a lot of the steel is in the structural steel is in place and if you get a chance to walk it now you'll get an idea of the size and scope of that space it's enormous here's a couple more pictures of the commons the one in the top left hand corner is that's grand staircase going up across all three levels with study lots on it then over at north high the gym and the alley are almost entirely completed at this point the serving area and kitchen their squad rooms are starting to get buttoned up and insulated and in place they're almost caught up the south i hear after that initial huge setback because of the foundations underneath it they've been trailing south high since the start north library and commons the library is beautiful these i added last minute so the board hasn't seen this because today they started bringing in the structural steel for the roof yeah for the roof that goes over it so i think that's today the next three days right that they're doing doing that so the crane over there is pretty cool we had a lot of neighbors out there watching the big chunks fly over the roof today so in the next couple of weeks that'll get sealed up and be ready to be worked on throughout the winter interesting structure the steam edition if you drive by that southeast corner the outside is starting to look complete the inside isn't there yet but it will be there in the next month here or so but it looks so much better it's gonna it's it's gonna end up being people are just gonna wonder didn't it always look like that correct the brick matches exactly yeah yeah looking good yeah it's looking really nice there instead of that wart yeah that was on the southwest all right uh i'm tours are still available uh if you haven't gone on one yet i just want to say hank gave me a tour two weeks ago it is phenomenal i suggest everybody to take them on a tour it is just worth it any chance that we could have one of our meetings at north um we can yeah we can talk about it okay yeah let me talk about it with the team and see we're just okay working the bugs out here right now and every time you know it's once again the the dip in the performance i think you've noticed that this meeting has been easier than the last one was yeah so i just if we were going to do if we were thinking of doing that then i would show up early like we kind of i gotta you know we did prior we had a little walk around here before meeting it'd be a lot easier for me to lead a tour on a night that's not a board all right so i'll schedule something with you then that'd be great you want to walk around the door yeah absolutely yeah dan went last week thank you this is an opportunity for audience members to address the board at any topic opportunity community high school district 99 for anybody who wishes to address the board is there anybody calling in wishes to address the lord we have uh we have some responses here let me make sure that i have the right date here all right uh we have a few receptions of visitor comments uh christina paschall if you're bored the difficulty our kids are facing as time goes by only gets worse please do everything you can to get back to school urgently and from gary baker encourage the board to strongly consider some form of in-person learning as the benefits of in-person learning as compared to remote learning exceed the perceived risks of the virus this has been demonstrated by other schools that have opened already thank you i'm beth baker as the mother of a district 99 student and someone who works with high schoolers from various schools in dupage county i would like to encourage the board to get students back to school for in-person learning given the low coveted risk for teens the extraordinary preventative measures from north and south had planned to implement the difficulties with remote learning and the increased mental health issues teens are experiencing by being out of school i think this is not the only reasonable i'm sorry i think that is not only reasonable for students to return in some measure but critical for them my son's best friend had a horrible experience with technology speaking such that in order to make it through most of his classes he's had to do his e-learning at our house the tech department at north after repeating contacts told the student's mother that they cannot find help for their son another student from a different district i work with has always been stable and grounded has repeatedly reached out to me for support and was called in to see her school psychologist recently she texted me that i don't even feel like i am living a life other students have expressed to me how much learning takes place online for a variety of reasons and how the 80-minute periods are extremely difficult for them to get through i know this is a tough situation for everyone especially those who have to make the important decisions and you're all in my thoughts and prayers pre please consider the costs of keeping students out of school when making your decisions from maria eason i want to share a comment from my daughter is a senior dgn that made was made to me via text during the school day she stated i feel like i'm not learning anything in any class this is an unsolicited comment made from a high achieving actively involved student this should be a concern for every person in the room she is a student that puts for puts for effort works independently and continually strives to do her best the model of learning is not working for her if it is not working for her i wonder who else it is not working for as a related service provider in an a bearing school district i see firsthand the number of students that this is also not working for i have yet to figure out how to provide classroom accommodations for many of the students in remote learning how do i provide the scaffolding prompting and support that my students need while maintaining privacy in a remote classroom it is impossible i assume that the teachers of district 99 also realize this lack of capacity to provide the needed supports to students we can all try our best but the reality is that we are unable to provide what we know is the best practice in a virtual world this is just one reason why students need to have at least some in-person instruction this does not address the growing mental health concerns the lack of successful distribution of meals to students the reduced capacity to observe suspected abuse neglect the reported increase in substance abuse nor the inequity in education that we are creating the students of district 99 need to see a change to the option for a hybrid model and i hope that the fear and lack of creativity does not prevent us from at least trying something that many schools districts in both illinois and other states have been able to accomplish from her maxi minstree our dgn jr is a distinct honor student so far as having rough days 80 minute periods are just too long for the students or teachers to stay focused on learning what is happening is teachers end up creating breakout sessions to allow students to discuss whereas the actual instruction is happening via homework to watch learning videos in short the school hours are in breakout sessions when students are attempting to have conversations but without really being taught anything this needs to change immediately if we plan to continue remote learning ideally i hope that we are working on getting back to school in earnest yes there is a pandemic raging but we cannot our life by fear at this point it seems as though we are not even making an attempt to bring students back to school in short here's the remote learning changes i am proposing no class longer than 45 minutes reduce breaks in between get through classes from eight to one pm teachers can have office hours between one and three when students can reach out to them via zoom scheduling a meeting etc and i'm really interested in seeing what attempts the district is making to get students back in school waiting for a vaccine is not an acceptable answer that is all of the comments that were received thank you all we uh do appreciate your comments and the emails that we receive are shared amongst the board of administration alike we're going to move into closed session is there anything else no action out of closed session no action no no we're going to move into into closed session we will not be uh taking any action when we come out but i need a motion to go into closed session or to discuss collective negotiating matters between the district and its employees other representatives or deliberations concerning saudi schedules for one or more classes of employees the appointment employment compensation discipline performance or dismissal of specific employees specific individuals who serve as independent contractors in a park recreational or educational setting or specific volunteers of the district or legal counsel for the district including hearing testimony on a complaint lodged against an employee a specific individual who serves as an independent contractor in a park recreational or educational setting or a volunteer of the district or against legal counsel for the district to determine its solidity we have a motion so moved cherry moons thank you sheryl seconds thank you terry pavisic aye shirelle fuller aye dan nicholas aye rick mike davenport hi and nancy kapka hi we are in closed session we'll take a few minute break two minutes you

okay mr bauman here mrs dawn here mrs croner here mr lightfoot present miss morgan here mrs moyer mrs swanson here please rise for the pledge of under allegiance indivisible with liberty and justice for all good evening i'd like to welcome everyone who is personally in attendance at tonight's board meeting as was stated on the board agenda this meeting is open to the public in accordance with phase 4 guidance issued by the illinois department of public health and the illinois state board of education we are all social distancing per the guidance and all individuals are required to wear a face covering at all times while in the school building we will be accommodating those who can't wear a mask by live streaming this meeting at www.sd308.org so if anyone would like to make a public comment to the board but can't do so in person because of the mask requirement you may always submit a comment in writing ahead of the meeting and your comment will be read during the public comments section of the meeting the directions to submit a written public comment are listed at the top of the meeting agenda we certainly recognize that wearing a face mask for long periods of time is inconvenient and sometimes uncomfortable however it does not it does provide the best known protection against giving the virus to another person and it will be required of all individuals during this meeting if anyone needs a break from wearing a mask during the meeting please feel free to go outside for a break and take your mask off as you continue to remain six feet apart from others just put your mask back on before re-entering the building please understand that we will be monitoring the building and will be asking anyone without a mask to put one on or to leave the building we appreciate everyone's understanding and willingness to abide by these expectations for our collective safety and health thank you on behalf of the board of education i would like to thank the public for attending tonight's meeting we value the feedback we receive from our residents and encourage everyone to take an active interest in their public school system residents interested in speaking to the board this evening are asked to have completed a comment card and presented it to the secretary to the board when the secretary calls your name i ask that you come to the microphone state your name for the public record and provide your feedback please note that comments are limited to five minutes per person and that no discussion of personnel matters or responses to questions are permitted the board does not participate in discussion during public comment follow-up to your questions or concerns will be addressed by administration through the contact information provided on the comment card thank you cheryl lontarati hi my name is cheryl lonzarotti i'm a recess supervisor at boulder hill i've been there for three years i understand the reasoning of your obvious decision i look forward to returning to work and being with all the kids when school starts in-person learning i have volunteered for any help you might need thank you tanya harris voting in a democracy is when a group of people have the right to choose who governs over them voting at oswego east is when the administration leads you to believe your voice is being heard for years the black students at oswego east have been asking for their voices to be heard they even wrote a book about it yet there are still some unfair and unjust practices in place and no one is willing to get to the root of the problem for the black student association to have an organization it has always been up to the students to find a sponsor but this year that changed the students were led to believe that their voices mattered they were led to believe that they had a say in their organization for a reason that no one has yet to explain the administration at oswego east went outside of the district and picked someone to be in front of our black students does the administration usually take it upon themselves to appoint a sponsor for clubs school district 308 has yet to put out a statement of unity solidarity and a zero tolerance for racism school district 308 has yet to set the tone for when the students return to the buildings school district 308 we are asking for you and your building administrators to be fair our black students are living and seeing racism at an all-time high as a parent i would to see the administration at oswego east be transparent and not have secret voting not take the voices of black students and stifle them and most importantly i would think that the administration at oswego east would want to make the clubs a comfortable and safe place for the black students especially during this time of high racial tension and not give someone they don't know access to them pamela hampton i think we can all agree that the percentage of black students in this district are suspended at an alarming rate i would like to speak with you today about reasons why the board and district leaders should do all you can to correct restorative justice practices for black students in this district benefit for this school district provides a layer of student support to correct behavior boost retention matriculation and graduation rates builds social emotional development eliminates the heightened sense of distrust between black students and white teachers there is restorative justice funding available to school districts if we look at the disproportionate number of black students being taken away from educational instruction we should look at the notion that all teachers are not equipped to be socially available to black students and families blank junior high school recently hired a restorative practices counselor dr kitchen i would like the board to consider hiring a restorative practices counselor at every junior high school under the leadership and guidance of dr kitchen for the purpose of all restorative justice counselors to be on one accord this district is lacking in black support staff and if you truly want to give the black students in this district a chance give the black students the support and guidance they need which in turn has the great potential to assist with closing the achievement gap in the racial climate of the world what a great statement sd-308 would make to be proactive in ensuring all students in this district have an opportunity to succeed our students should not go back into these buildings the same way they left please remember your silence speaks volumes key one of the louise my name is that's am i good now okay i'll restate my name my name is kiwana maurice i've been a resident of the school district for over 18 years i reside at 2529 lambert drive in aurora illinois i look around at this um school board our elected officials and i see many of you whom i elected and i'm here today to voice my concern as a parent as well as a civil rights activist you know equity is not a novel idea to district 308 we've been dealing with equality and equity putting in plans since 2008 plans were revamped 2018 and we have seen limited progress our nation our state our county we were rocked with the actions of george floyd not only with that we were also met with the pandemic but what was our response as a school district how can we lead i get a little bit teary eyed when i think about we have a statement that says we are a we provide world-class education i would hope that would be a district where all of our students would be would feel accepted so as these things occurred in this unprecedented time i waited to hear a response from school district 308 i waited as i saw district 203 roll out a statement june 25th of 2020 indicating their resolution reaffirming districts 203 commitment to equity for all students and overcoming systemic racism and ending racial justice i waited and i saw 204 made a statement then i waited i saw even joliet make a statement and had not heard a statement from district 308 where all of our children reside where all of our children want to feel respected want to feel valued want to feel cared for and i sent a letter to dr john starlin i sent a letter to many of you that's sitting here on our school board so what i am asking as our neighboring districts have made statements commitment to equity for all students making this a place where all students black students hispanic students students with disabilities students who have issues that we are yet is yet to be diagnosed that they feel good in this district what are we doing it's not hard or if it is hard it's good work why do we wait we shed our tears we know that it is a heart issue why do we wait to address policies and practices that make this district great whereas my neighbors they're not moving to district 204 they're not taking their tax dollars this is a good district this is a good community so what i'm asking our school board is to consider is writing a commitment statement writing a resolution the illinois school board it's not novel to them you all attend those meetings and they have conferences for the past two years in regards in looking at equity so it is my hope that you all will consider making a statement and a stand against racism and oppressive practices within this education institution our neighboring districts are doing it setting best practices surely we can set best practices but that's my hope as our i'm hoping as my children return to the an in-school environment that they're going to be perceived valued and know that this is a great place to be thank you katie hayden i'm just gonna be looking at my paper because my glasses are fogging with my mask so please don't feel disrespected in any way hi everyone my name is katie hyden i'm attending tonight's meeting because i'm a concerned parent of sure children with learning differences and i can i'm sorry one second i'm attending tonight's meeting because i'm a concerned parent of children with learning differences and a concerned ceo of rhk construction unfortunately unfortunately remote learning is not working for our family or our company it's affecting us and so many others from every unique situation as a local grad of ohs 05 and having been involved in helping build our community and surrounding areas i'm sorry i have to apologize again i'm always thinking of creatively ways to advocate for special education resources and the trades i'm voicing these concerns today not in anger but as guidance that the board should consider reviewing for their remote learning plan from the one-size-fits-all scenario to plans to protect our community families and to help build up our local and surrounding economy one of the questions i have for the board is why are the children expected to go to continued lives when their education cannot be completed during the live working families like us and so many others need to have the option for decreased lives and flexible schedules especially when we all have multiple children and those of younger ages it does not work with everything being at the same time my older teens must help with their younger siblings when we are working we all feel we are pinned to the wall with this attendance check and deadlines for work my family's mental health and i'm going to say that again my family's mental health is important to me and this this is too much for all of us and i won't begin to mention how it's impacted my business and having to ask my general contractors to have flexibility in our performed work schedule because the students are remote learning for sd 308.

great i call this meeting to order kimberly can you do a roll call for me please karen anderson here tammy hines here john long here greg meyer here scott middleton here craig o'connor here lisa schumacher here we have a forum we're going to go ahead and get started first of all i want to say welcome to your visitors um it looks a little different than when we used to get together and be able to sit close together but hopefully this works out for everybody i also wanted to start off by saying tonight there is a plan and we're going to discuss plans and different options and things like that on a back to school for for our students all of our students in some form or another if if so desired so i know a lot of folks are here to talk about that and hopefully with with knowing that we welcome your comments and things like that but we just want to make sure that you understand that's what we're here for tonight a little bit of ground rules for the folks that are addressing the board each person is going to receive three minutes for public comments um in order to give the maximum number of people an opportunity to speak and i think we max out our chairs in here right pretty much um i think we have a few public comments that came in that dr costelli is going to address for us as well uh traditionally our public comments are limited to a total of 15 minutes per meeting but since we recognize this is a pretty hot topic we will we will discuss those things what i would like to do though is if you have the same comment as somebody else or if you have a sp or you have a spokesperson for a group that you're here for that you have that spoke spokesperson speak just in the interest of time and to hear everybody's opinions on this matter and um i don't believe we have anybody else waiting outside do we have one no i just think i think we have everybody we were thinking we might have more than our allotted number of folks we were able to have in here so we were going to ask folks to leave after they make their comments other folks come in but it sounds like there's nobody outside waiting at this point so let's go ahead and get started you want do you want to go ahead with yours yup i have a few people to call some to read and then we can move to the other public comments so i'll do the phone calls first hello mrs wheatley this is this is courtney costelli with columbia schools i have you down as wishing to address the board we have started our board meeting public comments and uh you have the board's attention if you would like to make a comment oh okay thank you and this is this is whiteley can you just ask them to say their names oh yeah can we just say your name for the record and then we do have a three-minute timeline okay perfect yeah and jessica wheatley and i just first i want to say that the teachers have done such a phenomenal job with this remote learning we're really impressed with it um obviously i think the goal for everyone is to get the kids back in school um i am also a teacher myself and i think one i would love to kids back and again i think we all know that but i just hope that you'll consider giving the teachers the time they need to teach remotely i know that was a big thing with our district and so they just really need that time it takes a lot of time and effort so that's my main comment okay all right thank you very much have a good night thank you you guys have a good night huh hello mr masik this is courtney costelli with columbia schools i have you down here wanting to address the board this evening that's correct okay and um what i need for you to do is just before you start your statement is just save your name for the record and that we do have a three minute time limit okay okay good you are free to start okay great my name is i'm the father of a mma sick who is in the third grade and her teacher is mrs boyles first of all a bottom line up front is we would like to be learning a continuity learning option for our daughter in the third grade one i am at high risk there's yet to be an example where any school or workplace has been capable of cycling coping who've been ahead of a vaccine or are taking measures to to ensure uh 100 safety from all from from people in the in those spaces two uh schools that have tried to return inevitably have uh have had to quarantine students that's making the environment inconsistent and confusing we are very happy with the experience material and recent increase in workload and i wanted to say a special thank you to mrs boyles and the other third grade teachers for doing such a fine job absent our typical in-school distractions my daughter is fully engaged focused and takes her learning to the next level by replicating her science experience at home and honestly it's a rare privilege to be so in tune with her learning as a parent and be a part of that experience in both science physical education reading etc my work i currently work for the department of defense and we have yet to return to business as usual because the science and the numbers do not suggest the mistakes to do so they're taking they're proceeding with caution as we would expect every workplace or school to do the same we know the teachers and the administration are doing the best they can with the information they have so we ask that you say consistently committed to your decision it makes sense to reevaluate every nine weeks but stick with the plan frankly we're appalled that the people within this community have campaigned to rally to bully the administration to return to school when a decision has already been made we ask that you do what is right what is safe and what is consistent we fully support you and we are very happy with the experience you you've gone the effort to bring at home the technology you know it's working well and the teachers are are expanding workload we couldn't honestly ask for anything more um yeah that's all i have to say again we just ask that you at least continue an option to have an e-learning environment thank you thank you have a good evening thank you hello mrs haven this is courtney costelli with columbia schools hi hi i'm calling because you expressed interest in addressing the board during the meeting in both public comments yes please okay and uh just for uh procedurals if you before you start state your name for the record and that we do have a three minute time uh period so whenever you're ready the board is listening okay my name is michelle haven i have a first grader in the district um and i'm just going to pose all of my questions and you guys can address them at will i am first wondering what has changed with since the hybrid option that we had as hybrid moved to remote when we were at four percent positivity we're currently at 11 and we're ready to thrust them all back into school it doesn't seem safe i'm also wondering what precautions what mandates will be in place to make sure the spread doesn't go any further than one classroom or one school will the whole class then be given their two weeks and what may be excused absences how did we get from we had nine weeks to have to go through this again to here we are at four where we're we're back to square one when the kids are finding their groove and the teachers are doing amazing and has everybody moving forward on a good trajectory and then now we're gonna go back to square one and then you're going to put the kids back in school and then have two weeks of learning the rules learning to walk in the line learning how the schedule works are the remote learners then going to be held back not learning because the kids in class then are having to do other things and my last question is how will remote learning work moving forward how long will it be offered how will the teachers be given time to do in class and remote learning how will the education be kept up on remote learning because we're obviously going to choose remote that feels famous for our family so all of those questions laid out there i'm happy to have more have feedback but i have three minutes so all right thank you very much okay thank you charles james jr and it says dear board of education first they want to express our family's appreciation for dr pistelli mr grody the administration and especially the teachers for having worked so hard to make remote learning work we feel they have done an amazing job under intense pressure and stress thank you very much for that effort i'm sure it was a grueling non-summer both of my parents were educators so i understand the vital with which you are being met i also have what i feel is a unique perspective on this my father charles james senior spent nine years on the lindbergh school district board he was president of the district for two of these years in the early 80s he presided as bussing middle and elementary school closures were being decided and implemented we were chased out of our house on three occasions due to bomb threats our driveway was spray painted with misspelled racial epithets we are not intimidated scared perhaps my dad voted for busing he and his fellow board members voted based on what they thought was right at the time they did not let the mob they did not let the mob win i implore you to take the same stand don't let the mob win in my view representative democracy is not intended for elected officials to quote do what we say we elect representatives to make decisions based on their experience and value set this whole argument that you have to do what people say is ridiculous the remedy for disapproval is the next election we cannot operate in an environment where those who yell most loudly are rewarded we are dismayed that an emergency board meeting has been called due to bullying and shrill parents we are angry that our teachers are being so mistreated there is no scientific or evidence-based reason to reopen schools right now indeed all public health measures are much worse than last brain all data and actual scientists not armchair epidemiologists who feel a certain way are predicting a bad fall in winter this reopening conversation is based on emotion not data or science the outcome is entirely predictable we made the right decision to close for nine weeks please do not alter that plan vacillation is a core modus operandi for any organization it is one thing to change course based upon new information none of which support reopening right now vacillation to appease the mob is unworkable thank you for your consideration we hope you do the right thing and don't let the mob win please uh feel free to share my comments openly that's all i have for people great um did we have a let's see who who would like to address the board next what i'd like to do is just uh something that i did not say at the beginning if you have specific instances for a child or a teacher please don't bring those to the board at this time this is a public meeting we don't we don't need any any uh children's names or anything like that so yes this is apoc you have to go first okay oh thank you i give a lot of thought before i'm here with your name thank you i'm jackie acock thank you i'm a lifelong colombian and my kids and grandkids went to the school system and i have a granddaughter who's a junior in high school and the reason i came to talk to you this evening is because i appreciate all that you've done but i'd like to give you a perspective that perhaps no one in this room has i was educated in love in the system in the school in columbia and i'm an rn in addition to being an rn i'm a nurse educator over the past 30 years i've taught on campus online and hybrid courses and i've i'd like to give you my opinion from my perspective as an educator who's done all three i recently resigned from central methodist university when they decided to go from hybrid to all virtual my observations now remember i'm dealing with adult learners supposedly high school kids are adult learners but we don't really know about that but what i've discovered is that online is not for everyone there's a breakdown many times of teacher-student relationship or in the case of a college professor sometimes it's very difficult to establish and in the first place good students will always do well no matter what system you utilize the students that have a problem are the c students are the students who are having difficulty many times these kids fall through the cracks and disengage and disengage forever students when given a choice would at least choose the hybrid as it gives them some of each i cannot imagine how these wonderful teachers are able to teach kindergarten first second third fourth grade it's amazing to me one of the things that spurred me on is i told you i'm an rn i haven't practiced clinically for eight years i've been teaching almost exclusively but i got from one of my nursing magazines they uh they questioned infection control nurses and members of the cdc who had children it was a very small study they only used 10 people but 50 percent of them said given the opportunity they would send their children to school and these are healthcare professionals who very well know the ins and outs of povid i'm asking you after this nine weeks to bring these kids back to school parents aren't nurses parents aren't teachers as much as we want to be we are not take precautions and go with of the hybrid model that you had planned on originally get the kids and families involved let them choose as healthcare workers they can make that decision you can protect yourself and protect your teachers we do it all the time i come from a family of health care workers okay lastly am i done thank you yes jessica okay good evening and thank you for the opportunity to provide public comments tonight my name is jessica ray and i'm a parent in the district i'd first like to express my appreciation to the board to district administration and to the staff for your leadership as we've embarked on this school year well the while last month may not have been a time to be a pioneer for a strategy for in-person learning we do have new information and i now have confidence in this board and our administration that we can be fast followers learning from the best practices of other schools in our region i'm sure you're sharing this we can talk a lot about how hard it is for all of us as adults whether it be parents staff administrators everybody is doing double duty it's hard and the kids are not here to give their voice so i'm as an advocate for my two children going to share their feelings since they couldn't be here this evening my nine-year-old is receiving asynchronous instruction uh the staff the administration has been fantastic and very responsive but she has struggled with the online platform and google classroom as have i somehow with the mba i still can't figure out how to tell what's due each week virtual learning is not compatible with her learning style and my normally happy go lucky kid is in tears at least two to three times per week her grades are poor this year and she routinely cries at night and tells me mom i am a failure i'm a failure at e-learning my eleven-year-old is receiving synchronous instruction the screens for remote learning are the size of an ipad she's an excellent worker but by the end of the day when we're viewing multiple students they're about the size of your thumb and she at the end of the day has a headache and has eye strain like i've heard from some others just from looking at that stream screen just sitting there isolated wearing earbuds for five hours straight before she starts to do homework and sits longer and looks at that screen even longer both kids are anxious about the technology challenges of remotely a leadership group to endorse a strategy that gets these kids in school for the maximum number of hours and days possible i believe in this administration and that the board will support this administration to offer that option for our children to support their their academic development and opportunity for success and i thank you for your time this evening amy boomer okay hi my name is amy goomersheimer and i think i have the exact same goal of everyone here in this room my goal is simply to have my children receive the best possible education this a synchronous learning is not conducive to providing the best education for our children studies show the disadvantages of this learning are it lacks and send feedback it lacks personal interaction there is no live collaboration and real-time activities it can cause a lack of motivation as we heard from another parent it also requires self-discipline something that a child underneath the age of 10 i find that personally very hard to instill that when they haven't been taught that and they're not at the level where they can have that self-discipline to do it entirely on their own as a parent i would like to support all of these teachers that are behind me and also help my children learn the three r's reading writing and arithmetic to the best of their abilities but what i'm finding is that with a lack of books advanced notice of any other curriculum and no one-stop location to find my children's homework is resulting in additional stress on my two children i'm doing my normal working job and trying to support these teachers along with my kids but we need a better system of delivering the homework provide us with one single list of links to do's and supporting materials the amount of people who showed up here tonight is indicated how supportive are columbia parents of their children's education we need to know in advance what the children are being taught so that we can help them i've asked the principal and the superintendent why our fifth grade students do not have textbooks and only reading novels and i'm told that they're only available or they're not available due to changes in common core math so my question for the board is if this is indeed the case why did they have an online math textbook last year in fourth grade and in closing i'm asking that us as parents are provided with advanced notice of the assignments and what the teachers are teaching our children along with all lists of links all on one page to make it easier on us as working parents to be able to help support our teachers and staff mark hanson good evening thank you uh for the opportunity i'm mark janssen i have uh two children in the school district and thanks again for this opportunity i'm here to advocate for in-person learning as quickly as the board and administration sees fit and as much as you guys see fit i'm also assistant superintendent in freeberg and we've been remote learning for over the past month and it's going very well yes there were some bumps in the road in the beginning but over the last few weeks knock on wood we've been going pretty well we're in a group and things are going very well it can be done and we're doing it right now and the second thing is that i would like to say is a should the board and the administration recommend going back in person my plea is to parents um we have to keep in mind as parents you know previously we would send our child to school if he had a or he or she had a runny nose a headache fever we can't do that anymore so as parents we have to be vigilant with our kids health and if they wake up in the morning and they're not feeling well we have to keep them home and we have to do the right thing with that we all know how valuable in-person learning is that's why we're here that's what we're going after but in order to keep that going parents have to do their part as well we're in this together so in closing thank you again for the opportunity thank you board for what you're going through right now it's not easy i know it's not and administration thank you all for what you've done for our kids over these past few months and what you continue to do every day thank you thank you board members for the opportunity to speak here tonight my name is margaret rudolph and i guess before i get to my comments um you know we've already heard parents and commenters talk about the negative emotional impacts and the technical difficulties of remote learning for the average students and i'm here to speak about iep students so students have who have additional challenges in their learning experience and and i have a great deal of insight into the needs of iep students i am the mother of two iep students here in the columbia district and i've worked and i've worked as a substitute teacher here at cusd4 for eight years and i've been involved in my children's education in columbia from the beginning i've been a partner with the special education team from the moment my children have entered the district sorry i do find it difficult to speak through this so in any case i i consider myself a key partner with the teachers and the administration and i believe i've developed some very productive and helpful relationships over the years through those means so i see how important it is for iep students to receive the the patient assistance in a structured environment to ensure their academic success and progress and from the beginning as a less than five day week has been contemplated i've had discussions with board members as well as leading administration officials to ensure that iep students have their needs met in this unusual time and iep students including teens need the guidance from the special education team to prioritize and manage their workload as well as to receive guidance and understanding the material so that they make complete assignments and perform well on tests it is difficult via the fully remote learning for iep students to understand and complete assignments especially according to teacher expectations they might miss some details and we've experienced that ourselves parents must work with their children each evening after we do our own jobs and over the weekends to meet expectations and we must consult group google classroom at several i guess seven classes a day for high school and we checked with tys with skyward to determine daily and missing assignments and under these situations iep students run a risk of amassing a growing list of missing assignments over time now the special education team at chs have made themselves available to iep students via google meets and i've been very appreciative of their efforts and there's only so much they can do okay under the situation so we are all very appreciative the problem is that what they're able to do is not enough for iep students and i favor a return to the classroom for iep students in particular where they can receive hopefully daily help and and columbia's children have only one shot at obtaining the foundations for productive adulthood and we shouldn't let this year go to waste especially for iep students who will have few opportunities after their k-12 education to receive the tools they need for adulthood thank you kelly hello my name is kelly antelek i have two children in the district one in fifth grade one a sophomore in high school and i'm here to give my vote if you will for in-person learning at the beginning of registration there was an option for in-person and remote learning and so if the options were given to the parents those who selected remote learning should be happy and and i don't understand um why in person was then taken away from the other parents especially at mass work kids at least my kids are completing assignments for completion versus comprehension as a parent i have i have my fifth grader who i have to hold his hand every step of the way or he would be failing parents are doing most of the work and i'm not a teacher i don't have a teaching degree i don't know what i'm doing it i'm just winging it with him but i can tell you that he he just he he has a lot of anxiety he feels like he's a failure we have meltdowns multiple times a day because he doesn't have the computer training or the knowledge to navigate the system most 10 year olds don't know what a hyperlink is they don't know how to create a slideshow they don't know about checking emails daily and emails should not replace direct teacher-student communication and we constantly have tech issues at our home um it's just causing a ton of anxiety in our home and i feel like it's debilitating to these kids this is the we're building this is their their building blocks for future learning and they're not getting that i have a document if i can submit it you're doing fine thank you so much thank you hey bailey hello my name is kate bailey i think i know most my i'm here to advocate for in-person learning i'm a normal parent i have a lot of people i've discussed this with we're in the trenches every single day i'm so glad the board meeting was held today after a day of e-learning it is it's brutal the teachers are doing a great job i don't have a problem with that i come from a teacher that's retired from the school district we're struggling as a district you want me to send these kids to college one day and we are behind it's been how many months now i need to get them in they got to see their teachers they don't have a social group that they talk to anymore they're in their rooms for about you know five to six hours the only one they talk to is me and i they don't want to talk to me my mom they don't want to listen to me either and i just need some direction from the school board you guys are doing a great job but i need in-person learning thanks heidi sanders hello i'm heidi sanders and i have a child that is a freshman at columbia high school and there's been many good points made and just a few things i would like to add to the thought process of this big decision as a freshman and sophomore in high school your classes and your grades or the foundation for your junior year to apply to high school or to apply to college to get the act and sat scores you need for scholarships there's so many things that are affected and i feel that the parents that don't want their children in school are having that option but us parents that want the kids present are not having that voice and i would love to see that opportunity given to my son and i can tell you i've been working throughout this whole pandemic and i've not once got sick and i meet with individuals constantly daily so i feel there is a legitimate concern but i do feel it as possible to have a healthy school thank you hi good evening my name is carrie goleener and i have a kindergartner in the school district i also have a fifth grader in the school district i'm a graduate of columbia high school k through graduated from columbia high school my parents were both teachers in the school district and my dad retired as a teacher in the district i'm also the director and owner of creative kids incorporated in columbia and we were mandated to close as well we are our school for young children and we have been reopened since june 8th and we have had absolutely zero issues we have about 70 students and we have had absolutely no issues at all i do understand that they are younger children their ages two through six so i understand that young children this doesn't affect usually as often but i did want to address that we have been open and been doing fine as a school my child my son is five in the same age as some of the kids he'll be six in october and he has been struggling kindergarten is hard the teachers have done an amazing job but kindergarten is just very it's very difficult to really bond with children and have them do fine motor lessons and learn and really be motivated to be excited to please the teacher kids that age they love their teachers right and they want they need that feedback you know in person so if we could have a hybrid option that would be amazing if we could go back more than two days a week i would be in favor of that as well since we are doing school across town five days a week i do understand that if remote is still happening that they would need time to plan as well so fridays if they need to plan i understand that as well so um anyway i have other um things i'd like to discuss with the school board at a later time but we will we can do that at the next school board meeting but i am in favor and my daughter who's in fifth grade she is a wonder she's a great student straight a student however i have also heard her say she's a failure at this so i and i have never heard those words come out of her mouth and it's very disturbing she misses her friends she misses the social aspects for sure and you just can't compete with in person so thank you for the opportunity to speak jeremy lane my name is jeremy lane we moved here about 12 years ago for the school district we wanted our kids to grow up in a public school the actions and the decisions that you guys have made have made me regret that decision i've called every private school they have waiting lists now if mcdonald's is open and every other business is open there's no reason why these kids can't be in school five days a week i work in steel i'm deemed essential i don't save lives i don't do anything i make stuff out of steel i've never got to stay home from work my kids are bounced between sitters and anybody i can find so that they can be taken care of while i'm at work open the schools up this is ridiculous that's all i got to say nicholas i'm nicholas salfridge and i have a daughter that's um in eighth grade here and i went through the columbia school system from kindergarten through eighth grade my dad went to school here and my grandpa lived here as well so i've been in columbia my whole life and my daughter is very self-motivated and is doing a really good job on the online and the teachers are great but she is certainly lacking the social aspect and really as far as going into the workforce the most important skill that i obtained from going through school was certainly the social interaction with people also finding your groups of friends finding finding like people with similar interests and she is really has become definitely there's been become a recluse in some in some sense um and i thought there was a problem before this all happened definitely interesting time this is but before that i was you know had to monitor you know phone time and t you know and video game time and wanting her to interact more but this is really like what you can't really tell what tell your kid to get rid of your phone or put down your phone because what else are they going to do they can't really meet or hang out with people so i'm thinking they're missing out on a very very important job skill that's going to carry really start carrying over um for the rest of their lives if if they don't start interacting even at this this age especially when you're talking about seniors and juniors and seniors in high school they really need that interaction and and i would say to the majority of people and at least the people i talked to were really just for the facts that we see um we're not afraid um if if some the worst case scenario that you did have a situation we would not blame the school board the majority of parents that have chosen to take let their kid go to school and if there was a situation that their kid got sick we would not blame you because we we fully accept responsibility um i just want you that's i believe that's all i have to say chris coulter got some notes for you all tonight so get your pins ready a little bit about myself my name is chris poultre my dad was a school board president here at columbia district back in the 80s or 90s i served on a school board in a fountain district night myself obviously we didn't have to deal with anything you guys are dealing with now and i understand the importance of health and safety and things like that but i want you all to take down this i want you to look at the cdc.gov website and look at article written in july importance of reopening schools what that discusses is basically kids don't get sick kids are asymptomatic they might bring it home not me but that's my fault if i'm not taking pps you know prescribed things at home or in a mask wash my hands which everybody advised to do anyway that's just good hygiene the school doesn't take me like i said like he said there's no reliability on you guys people have jobs they have to have your kids have to go to school so people know the work it's just ridiculously disruptive to child i mean the kids have to be there for social groups for emotional connections they don't get that at home i mean we obviously have an emotional question my daughter was a son but they missed their friends and then like somebody admitted they go out anyway they're going to mcdonald's going to walmart wherever these other essential businesses are and they're hanging out with them down there walking around town no mask on and still i have the stats the full drive of monterey county population estimated 2020 for columbia 10 550 individuals covet tested 1755 of our citizens right out of that 1755 235 tested positive for code that's a positivity rate for colombia itself of 2.23 so i don't know the gentleman on the phone is calling us a mob or whatever but i look at statistics and i pulled these off for the websites of the government so if i'm a mob spewing specifically i've got a problem if you look at influenza b which the death rate this is a positive death rate for m flu right every year children die at a rate of 6.9 percent do we shut down the schools or the business for that no why are we doing it now i prepare you guys to open up the schools send the kids to school five days a week normal hours and nobody will held account at least on my mark my name is chris poultre i will not hold you accountable for if my child gets sick but you need to help this community out you're part of the solution really it's not a problem you're part of the solution fix it you guys have the power to do it if you don't who's that for 2021 there's going to be people coming for your jobs you guys are here to help the community not to destroy it and what you're doing right now with the kids in school as kids and the schools is not productive in being a positive role model for this district i hope you guys really take a listen read that article it's actually real written and it's from the cdc and it actually provides a lot of insight about actually what goes on with kids and stuff and how they're affected by the negative impact of closing schools all right thank you guys very much have a good vote tonight 4-3 what about school what were those numbers 225 people tested positive for columbia 1755 people were tested or performed tests out of the population 10 550 if you do cross or positivity test that's 2.23 or plummet if you i didn't go into depth i wouldn't go into depth i can go to that no i just wanted nobody under 30 died of cobalt in modern county one time one person under 40 to 49 and four people 50 to 59 have died everybody else has been 60 years or older it's not a death threat or death sentence to our teachers or our students please open the schools up thank you alexa um ashley benz benzie ashley hi i don't have a whole lot to say other than i haven't i'm sorry um my fifth grader a lot of you know her mr dugan you probably remember her very outgoing great student everybody in all the schools she's been in has loved her all the administration teachers everybody um straight a student never had any problem loved school until now she's failing she's struggling very hard we went camping last weekend and people that she has met twice she wanted us to leave her with them so she didn't have to come back and do any more of this school it makes me very scared for her mental health and what the implications could all come from this um it's just a very unprecedented time none of us know what's going on you guys are doing as much as you possibly can and some kids thrive on computers and they love it she is a social butterfly she needs that immediate reinforcement a lot of kids do she needs to see your face she to know what you're actually thinking what you're meaning she's not getting that and it's very very detrimental to her at this point that's my biggest concern if it is five days a week it's five days a week if it's hybrid at least she's getting something i know you guys are gonna do whatever you can to make the best decisions that you possibly can for the whole um but it's just as a parent of a kid to see this big of a decline is very scary that's it thank you mrs kennedy 10 freely hi my name is jen briley i am a columbia graduate i have uh four children a ninth eighth seventh and fifth grader our experience with online i appreciate the board of education everything that you've done i appreciate all the teachers they've been fantastic with what they've had to work with but our experience with online has really been a struggle um as far as technical difficulty um as far as distractions we have four kids in the house and you know there's only so many places to go and we're trying to get them out of their bedrooms so that they are in more of a school environment but we're struggling with where to put the kids so they do have distractions all four of them are struggling grade wise from what they've done last year so i really just plead to get the kids in all school preferably every day but at least a hybrid schedule just for their mental health you know a lot of them have anxiety and it's just really been a struggle and i i just i hate to see that for my kids um the fifth grader they had sent i guess a worksheet for them to fill out and she filled in i am sheffield and okay about this school year she said i prefer she was asked i pretend she filled in that i'm enjoying online schooling and she's not and it's it's just been really hard so i just i really hope that for the kids mental health that they can get back in school and again i appreciate the opportunity to speak and thank you for all that we've done teachers and everyone thank you caitlyn brownberger hi i'm caitlin brownberger i'm the mother of a second grader and i just want to say that i do not envy your position as board members and as the administration right now the difficult task in which you have and i thank you for allowing us to speak and holding a special meeting tonight i want to say that i support our teachers and i am so incredibly proud i'm not an educator and i couldn't do i couldn't rework the wheel in six months and do what they have done it's been incredible and i'm grateful for them having said that um sorry my phone doesn't recognize my face with my mask on um i um also the gentleman mentioned numbers i also did some some numbers too with monroe county not specifically columbia but monroe county has 32 614 residents in monroe county 568 positive cases have been recorded as of september 11th now i'm uh i'm a former theater kid so math is not my strong suit i tried to do the math and what i came up with was less than two percent of residents are positive with kovid there's been 14 deaths that's so low to keep our students out of school and those deaths that that have occurred are in a population that doesn't affect our our students i am baffled at why the support and opening of daycares and restaurants is is being touted but the school itself which is a fundamental pillar of our community and cultivating the social and educational development development of our children is closed virtual if if people want to do virtual if liability is of concern people have had that opportunity to choose all virtual so that box has been checked my question is has there been enough time and reliable data to prove that a hybrid schedule is not a valid compromise when it comes to educating our children no matter our views regarding covid19 we all agree that we want what's best for our student population despite everyone's best efforts their education will suffer if we do not have at least some in-person learning what will it take to get kids back in school for in-person instruction what is the endgame the risks are not outweighing the benefits of the supreme importance of in-person instruction thank you so much and i pray and hope that you vote in favor letting these kids return to school hello um i have two children in the columbia school district a i have two children in columbia school district a first grader and a fourth grader both of them need extra help they're both in rti um i see my first grader come home in kindergarten she didn't even make it all the way through kindergarten because of coke she comes home and struggles every day to try and get homework done mommy i need help mommy i need this i work i'm an essential worker i work for the whole beginning my daughter my youngest one struggles my fourth grader my oldest one she just flies by i have maybe an hour a night to try and help them and on weekends my kids do not want to sit and do 10 hours for the homework they are struggling so bad please open the schools back up they need that one-on-one attention they need that help they need that extra help these videos aren't helping them the online learning is not helping at all like they need in-person attention so i'm begging you please open the schools that's everybody that signed in to um to talk to us this evening on to the next item on the agenda item 4 presentation by the columbia education association taylor you want to turn karen on or just my name is becky alexander i am a fifth grade teacher in the district and i'm also the union president this year my name is carla wanta i am a second grade teacher and i am union vice president my name is carly atwell i teach spanish at columbia middle school in columbia high school and i am the second vice president of columbia education association and i'm kerry clayton i teach high school anatomy biology and honors biology and i'm a high school representative so we wanted to start off by saying that speaking for the teachers we very much want kids back in the rooms i mean this is not anything that any of us wanted obviously our concerns are that we have a safe return and that we have enough time to prepare for that safe return so our presentation starts with time for kids um you know there are some kids that have been out and about more than others they might not feel as anxious as some of the kids who this change is going to affect more than others they need more than just a week to process that they are coming back to school and we want it to be as stress-free for them as possible in their return our next slide is also about time and time for the teachers and the staff to prepare for the return um you know in august we thought we were coming back and then we were told no you're going remote so preparations for having students in person came to a halt so that we could prepare for that remote learning so classrooms are not ready we don't feel that the teachers have we feel that the teachers need some time to prepare for what is essentially if we're going to have remote and in-person students we're going to have hybrid whether that's a b days or full days or whatever it is if we have remote and we have kids in the building we have a hybrid plan happening so we feel that the teachers need time and the schools need time to prepare so some of the things that we're still concerned about in regards to a safe return to school um i'm not going to read through everything on the slide but things like addressing scheduling concerns in order to maintain proper distance and protocols so that you know our children can stay safe substitute teachers um you know there's people are going to get sick teachers are going to get sick my kids might get sick and um you know we need people to be able to teach our classes if we have people there in person um so we need to have we need to have subs and currently we um like other districts it's not just columbia but we like other places are understaffed um in regards to substitute teachers and not just necessarily getting copenhagen correct you're gonna get those normal kind of correct illnesses that just happen correct um we do not have a full-time nurse in all of our buildings we have three nurses to staff four buildings um and so one of our concerns is that we have one one nurse um depending on you know what opens and how it opens if we had one nurse to staff two buildings um that's a concern of ours um and having a safe quarantine area for symptomatic students and then ppe um with masking and beyond um just there there are things that we feel could make it a safer return for both teachers and students in terms of barriers and other more specialized ppe that can ensure a safer return to school uh student screening and then we talked about uh possibly taking temperatures kind of screening kids prior to them coming in or even during the day i loved the comment that someone made about keeping their kids home if they're sick unfortunately that's not going to be the case all the time so we need to be able to kind of figure out if those kiddos are sick so that we can get them kind of into a quarantined kind of space and then home cleaning protocols when the kids are here it's going to need to be cleaned more often custodial health is going to be needed um how does that look you know what do we have in place for for that for cleaning i know the high school work kids and i guess six through eight where they've changed classrooms a great deal that's a lot of cleaning i mean i teach second grade so my kids are pretty much gonna be in their desk at their place and that might not need to be cleaned as much as a desk that's going to be used by seven different children throughout the day so cleaning protocols what does that look like what does it look like for teachers what's the cleaner how long does it need to sit is it you know is it feasible to have identified you know so there's just some things that we ready and prepared on before we would have children in the building uh students enrolling so uh we realized that the parents are going to be given a choice and that choice what they chose at in august or end of july might change they might love their situation and they might want to stay fully remote they might hate their situation they want to have their children come back to school but that could change so we're getting some time to have to have parents voice their what they want their children to do so i think it's going to take up a lot of time and i think with that in making sure that parents understand the safety protocol that's going into this too so they can make and like make an actual decision on what's what's happening so they can make an educated informed decision on do they feel safe with their child returning so something our students need over a third of our students have never set foot in the building kindergarten students um have never been inside this building they don't know their way around the school at all um second graders they've been in this building but they're new to carson i'm in the wrong building second graders have been in eagle view but they've never been here fifth graders are transitioning to middle school which is a lot different than it is at parkview and then these freshmen are being put into a building with all of these upperclassmen and they don't know their way around they don't know the one ways the ups and downs um and we're expecting them to do this without any open house no orientation um which talking to some of my freshmen they're very anxious about not knowing what to do when they come back um so none of our students have even been in the building in six months and normally they'd see friendly faces and now they're gonna see masked faces um which doesn't mean they won't be see friendly so we thought we'd give you kind of a snapshot of why we feel teachers need the time they need um if you look at this is for a k-5 teacher the hours that we are putting in as remote teachers at this time and i'm not going to read through that but you can see it just varies between group meets individual needs video creation collaborating and planning with our other team members getting and receiving and sending emails and just trying to be as helpful as we can to our students and video creation i know it seems like it shouldn't be a a huge like you know a 10-minute video seems like it should take 10 minutes to record when in reality a 10-minute video often takes two hours to record because you've misspoken or there's a phone ring or there's an echo or that you know there's something that came up and you have to you're on take nine and that's where you're at so and all of this doesn't go away when we bring kids we will still have remote people who choose to have their child be remote learners so all of this doesn't change we just now have added in we have in-person kits also you'll notice that there's not a lot of down time for coffee and chocolate which is which was my vote but not a lot of time in there we are busy and that's not having children in the classroom with us no i'm not saying i don't want my kids with me because i most certainly want them back in i just want the board to understand that when we bring these kids back in i have i have the same responsibilities for my remote kids and having in-person kids also so it's almost like i'm giving myself two jobs instead of just one job some of that's going to crisscross but i the teachers will have two jobs they will have to teach and get things ready for their remote learners and they will have to get things ready and teach their in-person learners so we gave you a little glimpse of a special ed teacher we don't have one here tonight to speak to this but they did create this slide for you you can see that their day is just as full if not even more so um than a regular teacher and this is currently because they are they are kind of in a i guess like a hybrid kind of situation where they do have children in person and and remote so they're they're busy they got a lot going on this is parkview then resource or the parking special insane situation some of this applies to eagle view too the two teachers who wrote this one is shared between buildings i think what's key in this one to notice is these 35 virtual lessons a week that they have to get ready it's a lot for two grade levels for two grade books it's just a lot so they had to continue on to another slide because they have a lot i have um i'm across the hall from the special ed teacher at the middle school and her door is closed all day long creating videos on live chats or meets with students and she is constant so that's her right there at cms so then for fifth grade um right now this is our day starting at 7 30 with our first meet at 7 55 and it is non-stop meets trying to do some live discussions and teaching collaborating with teammates getting back on for more meets in the afternoon and then trying to get materials ready for at least the next day we've been trying to get ahead but in all honesty we are keeping our heads above water by being a day or two ahead at this point wow i don't mean to breath um so this is the this is kind of how my schedule is the same as the six through eight teachers we are on a synchronous schedule which means we are on a google me for each class with the bell schedule um you know it it's and it's fast paced i mean that 30 minutes it flies and then you're on the next meet and the next meet and the next meet um and then from 1 15 to 3 p.m so you're we're on meets and then um from 1 15 to 3 p.m i'm running virtual office hours having appointments i mean it it takes every bit of that time and i'm usually their best for the spot now you know but that's neither here nor there but it takes every bit of that time just to get ready for the next day so i think what i've just noticed that is missing so far is the grading going back and looking at the work and commenting and you know i'm used to going through a stack of papers being able to write a comment kind of getting a rhythm this is click here click there click here and i'll put it here i mean it is so time consuming and i just realized i'm not sure that there's a whole lot of grading and just giving some kind of feedback to the kids i mean this is not the kind of feedback we want to be giving we want to be talking to them and discussing work with them but to give them something um so at the high school it looks similar to um at the middle school we arrived at 7 30.

we are dealing we can deal with k through 5. i don't think they're in spanish yet right now yeah charlie tries to come down we don't let it go right unlock the doors here would be assigned we've got five five uh second grade teachers and we assign this one to be all remote that makes these class sizes all below it depends with how many people ever are in but my bigger concern is what if these people start to say you know what it's working i want to go back in and these classes get up and how many does this go to until we change it i also have a concern that if somebody in this classroom is on quarantine i would like to have that person in that classroom to get their remote learning from this teacher that they've got the relationship with but if we've got one person doing their own learning and we're not giving the teachers time to plan for the remote learning while they're in the day then anybody that's on quarantine here for those 14 days or sick we'll need to transfer over to this teacher and then transfer back and it's just it's it's i understand what you're saying when you look at it from a percentage standpoint when you actually think about how the school works and and what the subs would be in the classes coming in and the grade levels and the middle school in high school was the certifications it's just impossible but um at the elementary i i i think it's advised i've seen a lot of really and i really the teachers would support that as we do this as we said you know when we get done with the thing tonight we're going to continue to work with the cda and start building back more and more time more and more we need to do this i think wisely slowly and and you know we just can't have everybody come in tomorrow and have everybody in and and no more remote learning and we'll say my experience so far i'm hoping there's a vaccine and we don't have remote learning options next year i mean it really does make it pound plus a situation do you have any more questions well also my comments are not my right to treat you guys you've done a fantastic job with what you have i'm just uh we have to find a way we have to there always has to be something else keep throwing out ideas i would like to see maybe how would as an alternative to what greg's talking about maybe low live remote learning so that the kids can get longer hours the kids at home it's not going to be as interactive although you could have depends on the grade one kid could be in charge of answering the questions that kids at home have but um the camera we may have to get an extra camera for each room but the chromebook could be on the teacher and then the camera on the board and then at home kids are learning at the exact same time that the in-class kids are learning and they can get longer hours and not just get out at 12 30.

learn from your mistakes some of the grave errors he made resulted in rescue efforts taking a lot longer than they should however he did not mope or groan over the mistakes instead he just changed his course quickly and focused his energy on the new path needed this continual learning and adapting process kept the man and his crew alive in the most hostile environment i feel these lessons are i kind of felt like these lessons were specifically relevant today and sometimes i feel that we are kind of in a i don't know if hostile's the word but hostile environment and i think those seven lessons though to me are relevant not just anytime but especially now if you were the the one thing that stands out to me is shackleton was always thinking about his crew his team the people that ran the ship and i think i feel that and i hope that many of you feel that we're thinking of you and thinking of you're you're our team you're our crew and we want to be sure that you arrive safely whatever that means to you and um thank you for all that you do everybody that's in here tonight including school board members dr roberts and um i appreciate all the work that you do thank you thank you dr bills if you're able will you stand with me and join me in the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all we have six of our board members present this evening um mr bryant is not with us this evening so that is a quorum i call this meeting to order uh our pcsc mission vision and high expectation objectives are are noted prominently around the room here and continue to be our guidelines for decision making and discussion as we move through the agenda this evening um let's jump right into the agenda uh dr roberts i think we have the mayor we do see us with the big check i hope mr caldwell so if we could invite mayor linda up to the podium we thank mayor lineup and the city of columbus for graciously working with us again with tiff dollars so mayor you know just like to take a few minutes to talk to you dr roberts and members of the school board and i brought with me a check it's um it's a rather ordinary piece of paper but there's a real big number on it so and i understand that you know you're doing your budget hearings this evening so perhaps this will help what we really do here is a check for 000 uh roughly 250 000 a piece for programs related to stem igrad and transition training and these are three programs that the redevelopment commission picked this is now our fifth year uh to come out and partner with you folks and uh it's what there are three programs that they found to be very compelling and we want to number one thank you you know for the continued partnership and let you know how how much we feel how strongly we feel that this is a very good use of tiff dollars i mean there's a is an address on the check we could just drop this in the mail but it's important to me and important to the city for me to come out here and express in person the appreciation that we have for the partnership that we've got with pathology consolidated schools so with that dr roberts do you want this or does it go straight to chad i'll take it [Laughter] it's always easier to relax maybe it's all about touch right nick all right thank you terrific thank you mayor thank you marilyn appreciate that greatly as mayor olynyk indicated it is five years now this partnership of working with the city of columbus the redevelopment commission uh to receive some dollars um from the tif uh fund and it does allow us to hit those three areas he he uh mentioned so thank you again three point seven five million yeah that's great thank you dr roberts chad you did get that check right okay good deal i want to make sure i thought maybe you might like that second item on our agenda is uh the reopening plan dr roberts you're going to give us an update on how well y'all take just a few minutes uh to run through things we are now into week six of our reopening it's it's kind of amazing the time has has went that quickly and so i'll jump into some things here very quickly from an enrollment standpoint at the last meeting i did a breakdown of the three areas i'm avoiding doing that tonight as we try to get through those three different options and make sure that we have a very accurate count so a reminder that this friday is an important day friday september 18th is the adm count date so we will have then updated enrollment numbers for you hopefully at the next school board meeting on monday september 28th for those listening paying attention either online or out in the audience the adm count day is extremely valuable because the number of students that we have enrolled on that day we get funding for each one of those children so the more students we have the additional dollars we have to provide resources for for our students and the instruction that they receive from a mass compliance standpoint a number that we've been working to provide to you over the last two weeks we have had our administrators working in their buildings with teachers and or getting into school classrooms and observing and from a report standpoint our elementary averaged across their 11 those 11 buildings 95.4 percent the secondary was at 95 percent and overall it was a 95.2 percent mass compliance most of the non-compliance observations are from seeing students with the mass simply below their nose it's it's one of those things if you're out in the community and you see somebody not wearing their mask appropriately assuming they have one on it's probably below their nose maybe below their chin or below their mouth but that's what we have seen mostly in some cases and we did record these as non-compliance but it was with some of our youngest children and the mass simply being too big so we maybe have an opportunity there to find some smaller masks somewhere somehow to address that if that need is indeed there so that's our mass compliance data over the last two weeks as we jump into physical distancing we have not taken a new measurement on physical distancing but since our last meeting our our task was to get into specific buildings that were having the most challenges with physical distancing either just because of certain classroom numbers large number of students a relatively large number of students in a classroom and or one of those buildings that maybe did not have very many remote options students a building like rock creek for example where 88 of their students had come back to in-person learning and so we got into those buildings had conversations with teachers and administrators i gave some suggestions for working through that but we acknowledge that that is our one of our toughest challenges from from the mitigation strategies we have in place and we do see that those challenges persisting as more students come back to in-person instruction so it is going to be interesting i think at the next meeting when we have the the new breakdown after our enrollment count on september 18th of how many students are in what option because we certainly are seeing uh an increase in students coming back a quick look that i had today it will take a little more uh a deeper day to dive but about 15 of our elementary students for example that were on bridge before are back in the classroom so 15 of the students that have started that way are back into the elementary classroom so i started to add to those numbers again and just continue to to add to the challenge that already exists of of physical distancing in regards to the metrics so i've already mentioned the mass compliance one these are the numbers as the most current ones we possibly can have i'm assuming it's also what went up on the covet 19 task force site tonight this this was updated as of 11 52 a.m today that's down on the bottom left and so right now our per capita rate as of yesterday the date september the 13th was at 5.1 that's after getting down to as low as 3.6 late last week or i guess wednesday of last week those numbers continue to decrease overall in terms of a seven day average the percent positive test rate now at 3.3 that's the lowest it's been for a long time uh also continuing to decrease uh from a seven-day average standpoint uh test turnaround time ticked up just a little bit back to 2.7 which had been out a couple of weeks ago and the covet hospitalizations is down to only two at this point in time so numbers looking good comparatively again uh to what they had been if you recall just a couple of weeks ago and you could see the red numbers 25th of august had both red with hospitalizations and per capita rate and and then lingered for another day in terms of per capita rate before dropping into the yellow and we've been continuing to to decrease since that time so i come in the community these are numbers that again represent all of bartholomew county not just our school corporation of course and the community doing a few things right to at least help those numbers to get down this is a new one a new measurement to put in front of you i think most of you are aware that the indiana state department of health did come up with two measurements the weekly cases per 100 thousand residents and a seven day all tests positivity rate and they combine those to get a score for every county in the state and so blue is is the best score so zero is between zero and point five a yellow is is either a one or one point five and i say between it's actually those are the only possibilities orange is 2 or 2.5 and and red is is a 3.

the state did and were incredibly thankful for the fact that they did maintain this increase in per pupil support from the the 1920 year to the 2021 year so this school year we saw this increase here from 55 48 to 5703 per student in basic support i did budget though in the next for the next school year keeping that flat so not knowing what the situation is going to be with per pupil support next school year which is the second half of this budget that we're looking at right now did budget for that to stay flat so adm was the part that man i can't tell you how many models that i messed with looking at how we different ways you could make assumptions about how many kids we're going to have how many of those kids are going to be in person versus all online and how much money the state is going to give us for each of those students regardless you know if they're in person or online so the budget that that um we're reviewing tonight and and you'll have a hearing for next in two weeks has these three assumptions built into it for for the budget 11 225 students for this fall which is a reduction of 49 again we'll know more at the end of this week how close that number is to real we do know that this 53 virtual is locked in those are the 53 virtual students that were with us in february and so the state did approve the state board of education did approve that those are the only students that will be counted as virtual for this semester and so it actually could be fewer than that if those students graduated our in our school corporation anymore but those 53 virtual students are the only ones that won't be funded at 100 they'll be funded at 85 percent all the rest of the 11 225 would be funded 100 in the february count down 150 students from that and again that's me budgeting conservatively we did have 150 student drop last year from september to february so it's it's not out of the realm of possibility that that would happen again and again i am hoping this is this is hopeful and most of my colleagues i spoke to um are doing the same thing they're hoping that the state will continue to let us count just those virtual students that were virtual last spring in this coming spring so i have 53 virtual students there again and then can i stop you i'm thoroughly confused is this cvp and why only 53 and help me understand 53 virtual so um i'll slow down sorry that's how i i assume that everyone else has been living in this life for the last two months going over this level of detail um so this the um if we were to to follow the law that was in place passed by the legislature coming into this school year all of our students receiving more than 50 percent of their instruction virtually would only get 85 percent of the per pupil support that i showed on the screen earlier the governor and the legislative legislative leaders and state leaders including dr mccormick at the department of education pushed very hard and worked together to find a way in the law to basically you know trump that and they so what they did was say we can count only we're allowed to count only the students that were virtual last spring so on the february count we had 53 students that were receiving the february 2020 count 53 students were receiving more than 50 of their instruction virtually and that's basically cvp correct those were the students that were on cvp in the spring that's it was correct all cvp students okay and so that's the 53 kids that any of those student identification numbers that appear on our adm this fall will only be funded if they're still receiving their instruction virtually they'll only be funded at 85 percent there's a chance some of them could could have moved to in-person instruction honestly this this fall but from a budgeting perspective that's worst case scenario is 53 and so that's what i what i went with did that help deduction yes and no the state board of education approved 100 and i thought that was for this calendar year 100 of any student that was not receiving their instruction virtually in february so when we count this fall they will take all of our students you know we upload a file that has all their identification numbers in it right they will take that and if we have virtual next to that name right and they had they were on our virtual account in february we're only going to get 85 percent of the dollars just for those students all of our other virtual kids as long as they were um not on that virtual account in february we will get a hundred percent of the dollars for it oh 753 you're talking about here are only funded at 85 yeah i apologize the screen is misleading there shifts again worst case scenario for next school year is you're going to assume that if we still have 500 on on doing cbp that all of them will be at 80.

oh and it's live great thank you um all right so it's exactly five o'clock so i think we should just get started right away um hi everyone on the watching on our um arps youtube channel my name is ella stocker i am the high school librarian and i am the distance learning specialist for the high school and summit academy um and with meeting it today is lovely jay shree krishnan who is the pelham elementary school tech teacher and also a distance learning specialist for our elementary schools um jay she's going to be doing the presentation and i'll let her introduce her up a little bit in a minute i just want to let folks know who are on the call that you are welcome to um post a comment in the chat which could be right on your right-hand side of your screen if anything comes up as jason is presenting that raises a question for you or you're not sure if you understood what she said you're welcome to post a question i'm going to let jhj just give the whole presentation and then at the end we'll come back and do a q a to cover some of those questions so rest assured we will get to you all your questions um i also wanted to let you know that we are still in a battle with um with seesaw to get all of our seesaw accounts set up so they have all the information they need our incredible tech team has been working so hard to get students all the physical hardware they need like computers and ipads and all that stuff and now we're just waiting when cesaro to actually finish setting up the account so i apologize for this line i know that's really frustrating to hear if you're a parent or a guardian of an improvement who's going to be using foosa but we are doing everything we can to escalate the process um and we're just waiting on this point so um want to let you folks know that to begin with and then j street i'm going to pass it off to you thank you ella good evening everyone and welcome uh today i'm going to talk about the seesaw uh tool that we are using for pre-k to two um and uh it will be a just a basic introduction to what you can expect when your child or works on seesaw and to begin with i will start off with my presentation and i am going to share my screen with you guys okay and let me know if it works it's not showing just yet but now sometimes it's a little bit of a lag so yeah and i do not see it as as well so i might stop sharing and try it again great and if we need to i can also oh there we go yeah wonderful okay so i'm gonna switch my screen to the presentation and i'm going to present my slides okay so welcome again everyone uh today i'm going to talk about the basics of seesaw which is the primary way of sharing your child's work with the families and it will be also used as a tool for communicating with you uh you and other caregivers okay so before i actually talk about seesaw i would like to introduce my wonderful team who i've been working with uh for two past two three weeks um molly millay uh is the distance learning support specialist for krakow farm wildwood and fort river ella stalker who just introduced me is from the high school and she's also the high school librarian i am jai shree and i work for pelham and i will be the dlss uh for pelham school benjamin levi is for the m's arms school the middle school so we all are working hard for getting things in place for you um so before when i introdu uh i start talking about this uh presentation i want to let you know that it's okay if you do not know everything right now we will help you throughout the semester to um to get hold of the new tools that we are introducing for your children and so you can always reach out in uh in case things do not work out and we will always be there to help you okay so what is actually seesaw sisa is an interactive student driven digital portfolio for students where students can share their work and the district has opted seesaw for pre-k to second grade in most of the schools it will be used until first grade but then at pelham we will be using it for second grade as well now what happens when you use cesar what is the benefit so teachers can post their assignments and announcements and teach and teachers can also communicate to the families as to what is the progress or if there is something some lagging behind or or are all the all the wonderful work the students are sharing so watch out for that um now how can students respond so students can respond with pictures videos with their drawings and by recording their voices okay so um how do we get to see so always watch out for the seesaw symbol or the icon and this would help you take to the next step on logging into the seesaw and getting all the information that the teacher has sent now what are the ways to access seesaw now again we can either look for the icon seesaw icon that will be saved onto your child's chromebook that was given by the school or if it's your own computer you can always copy a shortcut on the screen if you're accessing using the browser you can always click on or you can type app.seesaw.me so those are the two ways so one is the seesaw icon and the second one would be the app.csa dot me on the address bar okay the next step once you get into the app you will be asked for logging login information now there there are as you click on the seesaw icon you will be taken to the small window that will show you three options one would say i'm a teacher second would be i'm a student and i'm a family would be the third option now you should always look out for the i'm a student um icon or or the clickable uh bar when you click on that it takes you to entering the login information now the login information is the arbs.org email address that needs to be filled in there would be this password that would be sent along from school you need to add in that and then click on the student sign in button now what basically is an arch.org address if you're if and for example i have given this first name and last name here and this is in the the in the rs.org address would be most of the times the last name of the child plus the first letter uh first letter of the first name at arps.org now it might change if there are more common first names and last names so please do watch out for it now uh many a times i find uh parents sending me emails that the arts.org address has not worked and the reason is the child would have typed the first name last name correctly at gmail.com which is incorrect so always uh try to watch out for this archdot org address okay now what is the other way of logging in would be to add a text code here which will be shared by your teacher but most of the times the email and the password would be the way to log into the classroom so when you click on this text code and click on the go button you will see the same uh same window okay now after you click in that um the computer verifies if you the if you are if you're logging into the right uh username so then the computer will ask to click on your name and it's always nice to sit with a child and make them identify their names if they are in pre-k or kindergarten so that they go into the right account and sometimes students do get into the uh get into wrong accounts and they can always come back by exiting out okay so if you are tom for instance you click on the name tom and then the computer verifies again if you have the right credentials and then it and then you can go ahead and click on this tick mark sign else if you think that you just accidentally or the child accidentally clicked on some of somebody else's name then they can always go back and click the x out sign okay so as soon as you log in and you you you have logged in the correct id and everything you get into the child's dashboard and this dashboard has all the details that you're looking for all the announcements all the activities that the child has done or will be doing in his or her or their classroom so there are some um some uh buttons that we have to look out for so first thing is the name of the child so to know that we have entered the correct uh child's classroom so this would be the one where it says the child's name and the second thing would be the right classroom so mostly the child will be enrolled into one classroom on seesaw but you can still verify that by uh remembering the classrooms the teacher's name and most probably it will be a combination of the class the grade and the teacher's name and then the next tab or button that we have to look out for is the activities button up here now activities button do tells us that which uh who um what all activities are uh has a child done for now or is pending or the child has to do so i might just stop there does ella have a question yes there's just one question in the chat and it's a very good one which is will the teacher send us the password or do we create it good question thank you ella so um yes uh so that's the the teacher would you would be sending you the password as well and it would be most of the times the arbs.org address which you use for signing into the google meet or google classroom okay so do not worry on that account the teacher would be giving you all the details okay so um so the activities button has all the activities that the child has to do or has done so uh for example um i'll just get into that detail but let me finish up with the other things that i've marked here so for example for instance uh so the other thing that to look out is the inbox and the inbox has all the notifications and the messages and the class announcements that the teacher does and you can also respond back to the teacher using this inbox button okay so the the last thing that we have to look out here on this dashboard is the add response button so for instance the teacher has given has has added an assignment which says which asks them to sort shapes by color now how do you respond to that assignment so you have to click on this add response button and moving on so um for example um okay so again this activities uh tab i have highlighted so that it has all the assignments and everything posted by the teacher um and let us see how we can respond to this assignment okay so as you see when i clicked on when i click on this add response button it would lead me to a drawing canvas so this this assignment lets me draw or drag and drop things onto a place or add or record voices uh draw something on it and so on and so forth so this small pointer lets me lets me drag and drop these shapes onto these mats um and what about these tools up here so i'm going to talk about it so what if i don't understand what needs to be done with this assignment so up here where it says view instructions we need to click on that button and this would give us the instructions to um to tell us what needs to be done with the assignment okay so moving on uh i have sorted all the shapes onto these mats so let us see what what more can i do on this drawing canvas and here comes the magic tools that lets the younger kids interact with the assignment because uh when they are just dragging or dropping or something they it's not as much fun as adding more interesting facts to your assignment so and then seesaw lets us do all that magic so for example um if the child wants to add some text to the assignment there is this t bar or the t icon which is which lets us label things then is the microphone button which lets us record our voices and the other thing is the camera so camera say for instance if you if the child wants to take some uh pictures of things that are that are red in color then the child can instantly take a picture and add it to his or her assignment so that isn't that fun so moving on now these are the three dots up here and i've highlighted them and these three dots let us add shapes to our assignments it lets us add backgrounds and it also lets us add links now links will not be used as much by little kids but yes they can have fun or add more variety to the assignment by adding backgrounds and adding shapes okay so moving on now what if the child wants to write something on the assignment yes they can do that using seesaw and let us let me show you how they can do it now there is this pencil um icon up here which lets us write something um and then there is this pen uh icon or feature that lets us write something with like a pen and then the highlighter and the marker and if something goes wrong what happens we have this magic eraser that can erase all the uh or we can undo our writing or drawing now what if the child wants to uh write in a different color or choose a different color so here is a wonderful color palette that the child can use and that will really enhance their work okay now some more wonder buttons are there and as you see there is this undo or redo button that that undoes your work and then if you think that you really need or the child thinks that the work wasn't uh done so good and if he or she wants it to be um or they want to just start over all over again so then delete and start over button would be the key they can click on this x uh x icon and then it leads it then the assignment just starts over all over again okay now if you think that everything is good i am ready to go um i'm ready to submit and everything then you need to click on this check mark symbol and when you click it saves your work okay okay now um as you as you see on this screen once your work is all done and saved now it shows up on the child's dashboard but it also says that it is waiting for teachers approval so once your child does the work um the teacher would respond to the work that the child has done and they will review the work and see if something more needs to be done but most of the times it will be good to go okay now as you see we came back to the very first dashboard that we were seeing a few minutes back and here as you see the in progress bar does not hold any activities because whatever word the child was given it's all done and there would be one assignment at the done bar or the uh done sub tab uh and plus to do will have the assignments that the child needs to do okay so moving on now what if the child is done with their homework or classwork or asynchronous learning and they want to post more assignments or or they want to share their experiences outside the school what if they want to show their broken uh what you call what if they they lost a tooth just in the evening time and they want to show that to you their teacher so they can do it in many many ways they could either take a picture of their broken tooth or their face or they can also record a video okay now what if the child wants to draw something and show it to their teacher yes they can click on this button and they can show it to them now upload lets us upload different uh files mainly photographs or videos or something that is saved onto their drive or computer now note can be used by students to write something and express their feelings to their teacher so that can be used now again the link button is is provided to us but i would always say that little kids cannot be using that feature much okay now i come to the last tab which is all about communications so as you saw before there was this inbox tab and it has this one in red circle now that shows that there is one notification or one message that is for that is due for you to see and there would be basically uh the class announcements that was sent by the teacher to all the kids or all the families it would also include student announcements as to what they can expect tomorrow or the week later or about some other events that will be happening in the near future so for example i have sent a notification to all the class members here and i have created this test note and this shows this is more like a welcome note that i have i have created and it went out to all class all uh students or all families but if the teacher wants to send private messages to families or the the family wants to send private message to the teacher that can as well be done so that will be this class announcements um button there is there's also one student announcements button beneath this so um always watch out for those and the notifications talk about what all assignments are there and all those kind of notifications that are sent through seesaw so that is all about the inbox that is all about the family and student communication and i think that brings me to the end of this session and i'm going to stop sharing and if someone has questions so there are no questions in the comments just yet but let's we spoke a minute or two to maybe think of some that they are now that you've given this presentation that they might still have um for anyone who missed the very beginning of this call i do want to reiterate that um we are still waiting on accounts for students this is at this point out of the district control we've given he saw everything they need to create the accounts and get them back to us and we're just waiting on that last step so just be aware that that is coming um and we apologize that it it's it's taken longer than we had hoped for to get to families but that information will be sent to families and guardians um in your emails so please keep an eye out for that we really will be coming very soon i know that our our tech folks have been really hard at work um getting that together and getting sort of haranguing them to make it happen so we hope to have it very soon yeah and we might just wait for a couple of more minutes if somebody has some comments or something we can um wait for them i i do also even if you're seesaw account your child has a csa account that isn't up and running yet um we are going to still have classes tomorrow for all but our i think are just our kindergartners and maybe first graders are starting a little later in the week um we are going to have class for them so they should be looking in their email for a google meet link um to join our virtual class meeting the first name school camaro all right hello ella yeah i was just seeing at the questions oh thank you um so uh i see that there's a question up here if the teacher sends a worksheet that we need to print is there a way of downloading or printing from seesaw so so seesaw as such is a digital portfolio and we are trying to lessen as many uh uh i mean uh prints on paper so we just want to work it out digitally so uh i i i feel that there will not be many instances where you need to download something and use from seesaw you can see everything on the computer or the ipad and you you can work right from there so it has the video recording ability it has the voice recording ability so i i do not worry on that point yes okay so there's one one more question does cso work okay on an ipad or are chromebooks preferable i think it can work on both so um but i think for ipad you need to download the seesaw app i believe it's actually downloaded for them it our kindergartners got ipads instead of chromebooks this year and the ipads should have them already on them so there's right they won't need to do any downloading it should just be right there that little icon that jay shree mentioned at the beginning that's what you'd want to click on yeah but i was and i was also wondering if they arrived if it is their own ipads they might have to download it yes you would need to download it if it is your personal device yes so yeah that should be all good yeah thank you all right if there's any other questions i also do a reference especially because we don't have the accounts yet um this video is being recorded right now this live chat and this will be um available to you on this arp's youtube channel anytime so when your child does have an account to log in to seesaw you can come back and review all the slides that jason just went through and i also would have a really great distance learning resources site that is constantly having new things added to it and this recording is also a group that will go up on the site should we download the people class or this family app oh i was just trying to get the answer for that i was just wondering if jerry could help us uh from his side i think you can just uh download the seesaw i think the csr class app is probably what you want yeah that's what your student would be using okay so our expert i.t director would help us uh through this question and we appreciate your patience i think it's it's an important lesson that none of us are experts of our time we're all learning and yeah new things yeah and and just as i said before uh please don't get overwhelmed uh we i mean i am a parent and i can understand when things do not work out at my end so please reach out to us and we will support each other so that's how i would split it yeah so don't worry on that account yeah it's a good partnership yeah absolutely and we look forward to it and we value it so i'm certainly proud that jury has responded that synthol class is the app that you should use so if you are using a personal device and you need to download the flaw you should be looking to download seesaw class thank you jerry for doing that for us yeah uh class would be for the student and parents can install the other one is what noah is saying in the comments i would say if you stick to class that's what your students will be seeing that's probably the easiest place to start um so that would be my recommendation just as a uh to keep things in mind for yourself you'll see exactly the same things they're seeing if you're using the class app so that's my recommendation yes and i feel that uh the seesaw class would have all the notifications and the family communications part as well in it so please do not worry you will be able to reach out to your teacher through the seesaw class app so that'll be one one-stop shop for everything i believe yeah all right well it's 5 30.

we see you anne-marie we just don't hear you sorry about that all right i had the wrong link for some reason and i have to excuse myself so i need to get the pin number all righty hello everyone hi hello hello all right the anaheim high school district board of trustees are we ready to go sorry sorry john sorry about that i'm just going the anaheim union high school district board of trustees regular meeting of september 15 2020 is called to order at 206 p.m the following members are present brian o'neill al-jabbar anna ella piercy catherine ate smith and anne-marie randall trejo staff has requested the following amendments to the agenda did you guys all receive these early yes yeah okay so i'll just read them out so we're pulling closed session item 4.5 on page 2 of the agenda replacing page 7 of the agenda to correct the date to june 30th 2021 on item 11.1 only replace exhibit exhibit b replace page 1 to correct the date to june 30th 2021 [Music] exhibit cc page 9 section 14.8 8.7 or change the nurse's stipend dollar amount to 3614.

you know and so things you know it that that helps a lot of stress for those cooks you know maybe not even just a high school little school spoiled elementary too but you know something i didn't even think about you know and i was like oh my gosh that would be pretty stressful for them so you know that those are um things that i think are important challenges pop up all the time every day there are challenges that are popping up we appreciate giving us the time and you know people tell us all the time don't do right or don't do what they would like for us to do and those challenges pop up and we'll listen and then we try to make some decisions that we think is best for the the whole you know so i have a couple things one in medicine if you want to have a big crowd we made breakfast free that's the way i always i went i use that because i i have faculty meetings and i always bring donuts people show up for free food every time the other thing is i appreciate you guys talking with the kids and communicate with them my daughter's the president of her class and she hasn't had any frustrations with all of it the whole process of the float building that they were they were all getting kind of she was getting a little frustrated they weren't going to get to there was some discussion but it was talked out and it came to something that she has she's totally happy with i mean there's the conversations you can tell are happening keeping the kids informed and treating them as adults i think is a good thing so that part i really like and the other thing is did you hear anything good bad or other about us serving hot dogs at the football game nothing uh from the hot dog side but i've heard a couple other little things that we pre-packaged all of them but i haven't heard anything on the food or concessions uh as far as any of that so i i i would never have not heard anything on that you know you guys get i mean it's funny but you to realize it's no different than your household dave and i argue about things constantly we disagree on things constantly and but we try to talk through those because i tell them i'm not always going to win you're not always going to win we're going to have to work this but we've got to keep those kids in the back of our minds and i think every time we come up with a final decision that's where we came from you know and some people won't think we're right but we're trying to keep the kids in the back of our minds when we do it but i think you're having conversations and that's important i think treating the kids as adults and respecting them i think you guys are accomplishing and that's making a difference with this school year yeah so i think if you guys keep that up it's you won't have i mean there's always going to be an issue but if you talk it through it's going to you're going to work it out pretty good what was the uh where was the money for drive one for your school your market to go we have that something go someplace every year yes there's specific things like middle school gets a certain amount uh this program gets a certain amount uh and i can't remember dave would tell you but each each program and out of that amount of money they give this program this this and this so but i know middle school and high school there's i don't know depending on whether they get the extra money during that year that goes somewhere else too so yeah that's that's that's a bad deal you know for the kids and for the community for not being able to do that but we'll move through we'll be fine good question though yeah yeah i don't know i think they got like 1500 out of the 6 000 and then there was different programs uh that get that and dave has that list because it's done that way each year there's no ffa many champions of character get some i can't remember which ones but they are there's [Music] well i think we talk every day about you know where we can get some things and you know just we're gonna lose money there so there's no doubt that athletics [Music] i'm not sure what my personal update was on that report um it was five okay five i think we have three currently um as far as hiring openings but i do have one building that was about six people today um for various reasons so um we're taking hits from lots of different directions but on a positive note so bridges program that we started last year our numbers are lower this year but we did just get on out at emp shield with paid positions for certain hours for our kids so we can work on budgeting and saving and taxes and all that stuff we started it today so we have two boys that are going to work um two different shifts out there to total four hours and another one that will work about an hour at a time and he's got a video today of him taran they're anything from building boxes a tearing um bubble wrap to sorting plaques so i'm pretty excited about that but today was day one that's awesome good job yes doug's not here tonight but if you have any questions on the technology report just share those with me and we'll get some answers for you a lot of information there from uh doug vanderlin in there i like that he put all the different options on social media superintendents report i just have a few things real quick uh again you have the action planning form uh for uh superintendent goals uh again uh just you can take a peek at that and look at that uh i i did add one thing to this i'm doing a weekly radio spot on 97 of the dog and it has information with events brian cunningham and i talked about this and something i felt like i wanted to to do and he was very very receptive to it he brought it to my attention we had a good discussion uh and so it gives some people some information about the district and what's happening and that led actually to another radio spot last week on kvoe out of emporia they asked me to do a radio spot on how things were going for the new school year and so it was uh it was a very good uh i guess uh a good couple of scenarios there for the radio waves to give some information about the district but if you have anything that you want to look to add to that you can do that in upcoming meetings you can uh review this you should have changed the date to 2021 they didn't do that with the actual planning thing but again if you have you can also share those so i say with me upcoming meetings um again superintendent's evaluation uh you have one evaluation for me before february so we kind of have to start to work on that i know time will go by quick here's the middle of september already so again if you guys can start to prepare and we'll get some information to you guys to start working on that tracy will do that and then look to do that i say january at the board meeting in january so i just today when i read that i had tracy send me the evaluation so i'm going to send it out to the board and then if we want to make any changes or honestly we could use that evaluation and then if you want to add things at the bottom we're happy to do that so i'd like to get that out soon i'm going to get that out because i'd like to have it done soon so we can work forward and then the community advisory committee met on august 31st that went really really well the meeting was about 45 to 50 minutes uh james and stacy were there at the meeting as well there was just one slight adjustment that we want to look at making and that's that kind of that aqua blue highlighted area there um that we want to do and this came from the administrators and directors so when again when we try it when we come up with a plan and it's a you know a plan that we're trying to put together kind of building the plane in mid-air so to speak you think it's a semester choice and you make a choice in the semester but there are so many different factors that can play in so again we just felt like administrators and directors felt like it would be best to allow kids and parents to to make adjustments to whether they're on-site or remote learners depending upon certain situations so again health situations can pop up different things can happen in a person's life right now so uh we all felt like that the administrators and directors could be involved in this decision making based on a case-by-case basis and what we want is the kids back in school as much as possible we really want that so having said that that's one change we'd like to make we did bring it up at the advisory committee no one seemed to be too concerned about that whatsoever again the people with the advisory committee they i think and james and stacey if you want to mention anything but they just i think you feel really good about what we're doing the things that we're doing to try to keep everybody as as health safe as possible so i don't know if you guys have any comments it was just really good i think what i heard is for the most part teachers really want the kids in the classroom if they can i mean it's actually they can do the remote learning but it's much easier if they can have the kids in the classroom so so they so we kind of allowed a little bit of that change and so but we don't want the flip-flop back and forth so i think that was agreed upon okay so with your approval we'll go ahead and we'll make that adjustment and administrators obviously they can the back and forth we're not going to allow that flip flop back and forth changes to be made like every week or every month or whatever that's where their discretion is going to come into play and that's all i have any questions and i i can't thank the administration directors and all of our staff enough i mean what we thought we worked harder we really thought we worked hard before this all happened um it has tested us and we've come out stronger than ever and so i can't thank all of our staff enough i mean for everybody what they're doing uh central office staff secretary office staff certified classified administrators directors everybody we just we're doing some really great things and some very challenging times i think i would echo that i would say all the administrators and all the staff across the district uh everybody has done a fantastic job and really adaptable this whole thing and i think we can actually gauge that a lot of time by unfortunately social media we don't have a lot of negative social media out there so until them over tonight but i mean realistically i mean you guys are handling it quite well i mean anything that props up it's double edged and it's over so outstanding job to everybody so well i feel like our district you guys are doing everything that you can to make sure that things still happen it's a lot easier just to cancel it and say we can't do it and you guys are finding ways to make things happen so i really do appreciate it and from an elementary standpoint i don't have a lot of experience in middle school or high school yet but my elementary student i know that you know some of those teachers are very stressed but it has not affected him at all he is not bringing he he is not feeling any of that stress from his teachers which i think is really important as well so great job pass it on board reports yes we can somewhere okay okay we have a sealed bed for the burglar alarm this was a very i'll tell you come to work some days and you're not sure exactly what you're going to you know encounter but james higgins mentioned to me that there was a person that he knew that it was had some interest he's a kind of a historian of sorts in burlington coffey county area on the east side of this building there sets a burglar alarm on the side of the wall it was from when the bank was here um he had some interest shared that with james and james connected him with me and so we decided we really have no use for a burglar alarm it's on the side of the building uh so really what we decided to do is put it up for sealed bids and we have one sealed bid the the person again that is interested in this we also talked about how he will have to pay for the removal there's an additional fee for the removal of that off the wall because it's going to take some removal time as well as some ceiling caulking to make sure that that is a solid spot on the wall now so that's that's the story in a nutshell so if you drive by out there look up high it's it's a the old time great big dome shape it says burger where i'm on it he just wanted it for history so on the side of the building when you leave go out and look at it because it's a beautiful night and we have no use we're not going to activate it so hopefully we're going to make somebody happy so we said we put it up for bid how do we do that because that's the first i've heard about it i think it's pretty cool too sealed sealed did it went sealed dead on well i mean how was the information put out there was it it went through the newspaper yeah i'll make a version accept sealed bid and the amount of 200 for my coat for the burglar any discussions [Music] okay does anybody have a reason to go and exit for a person no okay retirement i can't believe it [Music] well since i was the last one to have her in this room i think i'll say a motion to accept the retirement requests of sandy lives effective september 1st 2021 with regret second unfortunately what was it is it september the second question why [Music] oh but it doesn't require a new contract for them no no no she's working on her just the okay yeah [Music] salary schedule it looks like we left off one motion for the 25 cent to the base okay [Music] a discussion there's your past six zero degrees i appreciate the ministers still coming um we have some we did talk to them i'll say to the administration about if any of them or if they knew anyone that would be interested in bus driving car did we did reach out they also asked us to send out to staff a couple things they would help celebrate education week and then they wondered if there were some stuff that needed some things for their classroom if they did maybe they could reply to craig or tracy or whoever's in the top and then they would i mean they were very supportive then of course they talked about wednesday nights do you have to have a cdl to drive the vans no under 14.

second all right are there any questions yes [Music] as outlined in the personnel resolutions of your district and high school 6.2 to 6.13 can i get a motion second second any questions hearing none can i get the whole call yes yes so yes yes yes foreign yes number seven uh personnel resolutions elementary superintendent recommends for approval the resolutions is outlined in personnel resolutions under middle and elementary schools 7.2 to 7.4 can i get a motion can i get a second second mr mom any questions hearing none can i get a vocal software yes mr ball yes yes yes yes [Music] board of education approves the resolutions as outlined in education resolutions under district in high school 8.2 8.4 and 8.5 can i get a motion question do the motion first yes um we have 37 students currently yes when will when we this will start next year yes and then kids that are currently in our program with our district will stay in our district until they finish school yeah okay yeah they they stay with us until they graduate or they voluntarily but they get to finish throughout all right and once we terminate then this is over there's no going back you can always apply to go back um but just knowing that um from the get go under a microscope with the state with this uh i would find it under a microscope financially no they've constantly because you know we've had some great additions to our schools and yeah i agree 100 i just think right now you're looking at 37 seats in high school and that was extremely tight and again you had the middle school in here which was probably 200 and 200 kids and they were kind of self-contained uh the four classrooms two top bathrooms here are the two side classes here on the first floor you know when it comes to high school there there's not gonna be any glasses you know here you know it's gonna be a little bit more difficult actually i think we have an eighth grader i think we do have one eighth grader where does it start um for us predominantly it was always high school but every once in a while when we had an extra scene for 8th grade we used it and so once like you know like always siblings but once but now they can't be yeah so if they're not in the like if you have a seventh grader somebody who's in ninth grade has a seventh grade situation so it's just over like whoever's here stays and then whoever are you and we feel confident to do it now and not like i i'm just i'm very nervous to like let's just see if it goes because we've we've touted it as a good thing [Music] it's been a good thing it really has um you know i'm not going to say it's not i was the principal when i first came in came in when did it start a long time ago 2012 yeah 2011 2004 so it's it's been here for nine years or so um i mean with this program we got well we've got an engineering class to be teaching here [Music] 000 is well listen i think i get that this you know but is it definitely next year or is it can we i don't know listen we can do it you guys you guys can do it at any time the only thing you have to think of is this if if space really becomes an issue you understand whatever you have when you terminate you have for four years so it's not like okay you need more not truly you lose a little bit each year yeah so if you decide you need 37 classes so they're 37 seats so therefore we're going to terminate this year well understand you don't gain anything that year then you lean off as you go along so again i don't have um can you get us numbers projection numbers like so that we can really see if our numbers are bigger then we may have a little bit more time till they get to high school with those numbers yeah i mean again our numbers are not going down we haven't been yet um so that's not really an issue at all um so again um yes but you know you want to make sure everybody's aware you know you don't have to keep saying you have from now until because if you decide to keep it you know we have to have a lot of room to set up right so that's the [Music] yes yes all right uh number nine resolve the boundary board of education approves the resolutions as outlined in policy resolutions under district of high school 9.2 can i give a motion motion second any questions here i am none can i get a roll call yes [Music] yes okay at this time number 10 resolved to the board of education approves the resolutions as outlined in special services resolution 10.2 to 10.5 can i get a motion any questions hearing none can i get a roll call yes yes board of education approves the resolutions as outlined in financial resolutions 11.2 to 11.5 can i get a motion motion miss mars can i get a second could you give us a little more information about the agreement with central jersey consortium for excellence and equity what they provide on 11.5 i'm sure so basically um it is a group of um school districts we were in the central jersey one last year that um meet we meet roughly every six weeks or so we talk about different initiatives in school districts that relate to equitable practices they also talk about including staff and students and surveys we have different presenters that come so it's a professional development thing for us as well you know any resources that they have available to us through the consortium we can bring back news in the school district so the two thousand dollars is to be part of it right and then it is that then we get last year we had a team of five um staff members uh this year we are taking a team of 10.

like to me that i mean that makes no sense whatsoever i agree again to ask questions um okay yeah even if they're that way we can always but what we're hearing from the buildings is that the cleaning the the protocols are going okay three days you know yeah [Music] so come on down to the podium just give us your name and address and affiliations so my question is uh i actually have three questions number one are there any plans or have you guys advised anything when you think kids are going to be going back on a full-time basis as opposed to hack days yeah well we and the plan was that we would revisit it in october in october okay and that's so small i mean that's still the plan right okay second question i have is so if we could send our kids five half days and now you've opened up aftercare to everybody in the district how are you preventing the clusters from i mean it seems to me that if if a kid was sitting in a classroom where there was nine kids in the classroom and the argument was well we had a problem with the kids eating lunch but now we can send them all to aftercare and they can have lunch and aftercare and they're gonna all different classrooms are gonna be in the same apple cafe from group a group b doesn't make any sense to me that that's okay but having them in the classroom to me seems like it would be safer to do it that way so i'm just trying to understand the logic for that yeah you can start there if you want sure um those concerns came to us from the association and the teachers so we sat down with the teachers association and addressed those concerns and we came up with an agreement to address each of those concerns which is why we came up with a half day plan that we came up with in the meantime the children that are here for aftercare they're meeting lunch outside with providers from either work family connection or middle earth and then coming back into the building okay i mean but it seems to me that i mean i think unfortunately there's not a perfect plan that no you're right they're not perfect you know we're trying to unfortunately there's not a perfect plan but the original plan up until a few weeks ago was we agreed that the kids were going to go back full time if you opted in for it and then all of a sudden somebody brought up the whole thing about you know having lunch in the classroom could be you know if we don't have staffing we couldn't do right i mean i think that was a snapping because there was there was about 14 teachers that um because what we do in that is that we provide space for the teachers to bring their students here you know there are children here um to use that space so that they can come to work but if we couldn't have used that space um and taking care of those kids if they didn't come to work i mean i i get it i understand certain things but there is no good no i listen i i understand that but i'm also a taxpayer in this town and you know my thoughts tell me that and i'm sorry i'm not trying to great teachers okay when we do this but to me you know essential workers cops firemen ems you know somebody that works at walmart is considered essential or shop right is considered essential they have to show up to work they don't show up to work they don't get paid so the idea is still here i so if they're here till three o'clock then there shouldn't be a reason that you know because i remember at the last meeting that was online we're dedicating x number of funds okay to cover the cost of these things and now the district's paying for the aftercare for everybody right so where's that money coming from it's coming from the taxpayer dollars i'm assuming no from the budget yeah well that's the taxpayers dollars right so to me it doesn't really make sense it seems like again i mean i just feel like we're wasting money you know and then all of a sudden today we get a letter that a teacher tested positive for kobet we don't know what school it was in so we don't know if it was in the high school the middle school the elementary school is there a reason why we're not being told that yeah we're we're following the guidelines from the health department and we're not going to identify the buildings that the future um test deposit has been because we don't want the teacher to be identified period we have some hyper regulations and things that we have to comply with a building that is reasonable to understand that we only have that particular building everybody knows who that feature is so we're just not going to do that right now thank you you know we followed the health guidelines we did all the pieces that we needed to do and the contact traces were in they [Music] so in addition i want to go back to your child care question one of the reasons we have these private providers in right now middle earth and work family connection is because the governor went out and he's put out 250 million dollars in reimbursement for child care so our plan is to go out after that money and get reimbursed so it isn't going to come out of the taxpayers so that's been the plan all along we don't want we have limited funds here to begin with so we don't want to be wasting taxpayers i don't think we've ever done that yet i think we've been very very cautious about how we spend money there in addition to be honest with you is you know i think we do have to take a good hard look at our teaching staff and say we have to be a little bit responsible to propose you know what if we said that we were going to go full day and i knew i was going to have anywhere [Music] but my point is that essential means essential and if they want to fall out then you know i'm sure we can replace them or substitute or whatever that i've been looking for since last december i still can't fill the position i just went into an agreement with the bbaa and the bbe egg to put a supervisor in there for the year because i can't fill the position i have one two three four four more leads that i can't even get people to fill the position by law i can't even put a sub in there for more than 30 days again i understand what you're saying but again it doesn't make sense to me because i look at all the things and i see there are people out there that are absolutely looking for work you know teachers that you know that might have just graduated um college or you know got their masters they're looking for work and i'm sure they'd be more than willing to work especially if they only have to work at face they would have to show them that they haven't shown up they're working longer i'm not saying well they're working with children until 12 30.